HomeMy WebLinkAbout2024-12-03 Council Mtg MINASHLAND CITY COUNCIL
BUSINESS MEETING MINUTES
Tuesday, December 3, 2024
5 p.m. Executive Session
Mayor Graham and Councilors Hyatt, DuQuenne, Bloom, Dahle, Kaplan, and Hansen were present.
Acting City Attorney Doug McGeary, Assistant Attorney Carmel Zahran, City Manager Sabrina
Cotta, and City Recorder Alissa Kolodzinski were also present. Attending from the media was
Susan Hiland from the Grants Pass Daily Courier.
1. To consider information or records that are exempt by law from public inspection pursuant to
ORS 192.660 (2)(f).
6:00 PM Business Meeting
I. CALL TO ORDER
Mayor Graham called the meeting to order at 6:02 p.m.
a. Land Acknowledgement"
Councilor Dahle read the land acknowledgement.
PLEDGE OF ALLEGIANCE
Councilor Hansen led the pledge of allegiance.
Ill. ROLL CALL
Mayor Graham, Councilors Hyatt, Bloom, Dahle, DuQuenne, Kaplan, and Hansen were present.
IV. MAYOR'S/ CHAIR OF THE COUNCIL ANNOUNCEMENT
Graham spoke that the Community Center virtual tour is live on the website, and
applications for the Citizens Budget Committee will be considered at the next City
Council Business Meeting in December.
V. APPROVAL OF MINUTES
VI. CONSENT AGENDA
a. Approval of Liquor License for Masala Bistro and Bar
b. Resolution 2024-31 Declaring the Canvass of the Vote of Election held in and for
the City of Ashland, Oregon November 5, 2024.
c. Social Equity and Racial Justice Advisory Committee Appointment
d. Housing and Human Services Advisory Committee Appointment
DuQuenne/Dahle m/s to accept the consent agenda as is.
Roll Call Vote: Councilor Hyatt, Bloom, DuQuenne, Kaplan, Dahle, and Hansen. YES. Motion
passed.
VII. SPECIAL PRESENTATIONS
City Council Business Meeting
December 3, 2024
Page 1 of 7
a. Western Rivers Conservancy
Stewardship Director Mik McKee with Western Rivers Conservancy (WRC) provided a
presentation about Madrone Ridge Forest Protection Project (see attached). McKee reviewed
the conservation and recreation potential for the property and WRC's proposal to partner
with the City for acquisition and long-term City ownership. McKee spoke of a similar three-
year project where WRC helped develop a county -owned community forest. McKee spoke
that WRC would find the acquisition funding and if successful find a long-term local steward
of the property. McKee spoke that WRC has a purchase and sale agreement which allows it to
pursue funding and work with the City that includes a series of earnest payments it would like
help with. McKee and Graham clarified that WRC would also expect the City to represent
strong interest when partnering to secure funding and work with the community in
developing the conservation initiative for long-term stewardship. This process could include
working with forest and recreation management consultants. Graham spoke of the potential
benefit of increased wildfire management for the community and Hansen spoke of the
potential economic development in tourism and the increased economic mountain biking
recreation. Staff received direction to continue conversations in developing a formal contract
for Council consideration.
VIII. PUBLIC FORUM
15 minutes - Public input or comment on City business not included on the agenda
Gulled & Caballero Uhtoff - expressed concern about the proposed sale of Lincoln field
Caldwell - Thanked various groups for opening the Severe Weather Shelter
IX. PUBLIC HEARING
a. ORDINANCE 3253 An ordinance amending AMC Section 10.120.010 Enhanced Law
Enforcement Area and Persistent Violation to add a CAP East.
Police Chief Tighe O'Meara and Assistant City Attorney Carmel Zahran spoke of the
modification to the current Enhanced Law Enforcement Area (ELEA) as requested by council
and reviewed the presentation regarding the reasons for expansion (see attached). Hansen
confirmed with O'Meara that this ordinance is applying the current ELEA that exists downtown
to the area defined as CAP East. Hyatt confirmed with O'Meara that individuals subject to
expulsion under this ordinance would still have access to the areas for critical activities such
as for groceries, medical attention, and pharmacy. Kaplan asked for clarification on how
violations and potential expulsions apply to the two separate areas. O'Meara and Zahran
clarified that each area is treated separately so that three convictions in the same ELEA could
lead to expulsion from that specific area. Council asked for clarification in the ordinance
language to that effect.
Public Hearing open
Rohde - spoke in opposition of the current ELEA
City Council Business Meeting
December 3, 2024
Page 2 of 7
Navickas - spoke against the ordinance
Sanford - spoke in support of this ordinance
Sage - spoke in favor of providing police with crisis intervention training
Public hearing closed
Bloom asked what trainings police officers receive. O'Meara spoke of leading the State in
areas including Fair and Impartial Policing and Procedural Justice and APD was invited to
assist in creating curriculum to include emotional intelligence into the state police trainings.
Every APD officer goes through Critical Incident training and stays current with trainings.
Kaplan requested data on the percent of homeless individuals who have been excluded from
the downtown ELEA. Hansen requested statistics for the February study session to include how
many individuals may have been expelled in the proposed new ELEA had this ordinance been
in place.
Bloom/Dahle m/s to approve the application of the current Enhanced Law Enforcement
Area ordinance to the proposed area referred to as CAP East.
Discussion: Bloom spoke of the need to provide law enforcement with necessary tools to
address misuse of public space in the proposed area to allow access to all residents. Dahle
spoke of increased negative behavior and in favor of responsible action to address this trend.
Kaplan/Dahle m/s to amend the motion for staff to clarify the ordinance language in the
second reading regarding separate ELEA areas as intended and discussed.
Discussion: Kaplan and Dahle spoke in favor of clarification. Hansen spoke of the Council's
commitment to support the south side of Ashland.
Roll Call Vote on amendment: Councilor Hyatt, Bloom, DuQuenne, Hansen, Dahle, and
Kaplan YES. Amendment passed.
Discussion on main motion: Kaplan spoke against the ordinance as not being based on
evidence that shows it will work as intended. DuQuenne spoke in favor of the ordinance, the
need for support the south side of Ashland, and confidence in law enforcement's ability to
apply the ordinance with compassion and respect.
Roll Call Vote: Councilor Hyatt, Bloom, DuQuenne, Hansen, Dahle, YES. Kaplan NO. Motion
passed.
X. ORDINANCES, RESOLUTIONS AND CONTRACTS
a. Second Reading - ORD 3244 Amending AMC 2.10 to Establish Uniform Policies
and Operating Procedures for Advisory Committees and Commissions
Acting City Attorney Doug McGeary spoke of making the change requested by council at the
prior reading. City Manager Sabrina Cotta suggested an amendment to section 2.10.030 to
update public notice requirement from 36 hours to 48 hours prior to the public meeting
based on new public meetings law.
Hyatt/ Bloom m/s to approve Second Reading of Ordinance #3244, "An Ordinance
Amending AMC 2.10 to Establish Uniform Policies and Operating Procedures for Advisory
Committees and Commissions with the change from 36 hour to 48 hours in section 2.10.030
and advance for enactment.
Discussion: none
City Council Business Meeting
December 3, 2024
Page 3 of 7
Roll Call Vote: Councilor Hyatt, Bloom, DuQuenne, Hansen, Kaplan and Dahle, YES. Motion
passed.
(Graham called for a seven -minute recess)
XI. UNFINISHED BUSINESS
a. USDA RESP Loan Update and Program Roll -Out Plan
Finance Director Mariane Berry and Climate and Energy Analyst Chad Woodward provided a
presentation (see attached). Berry spoke that the Rural Utility Service (RUS) approved
Ashland's electric utility revenue to secure the debt for this loan. Bond counsel advised the
City that the City Council will need to decide which of the two possible Oregon Statutes to
base its borrowing authority from. ORS 287A.150 would call for a referral period and may refer
decision to voters. ORS 271.390 would only finance real property and Council would need to
find that energy efficient measures are needed, and requires a weighted average maturity
application to customer loans. Borrowing based on ORS 287A.150 would allow use of funds as
planned but could be held up if referred to voters until the next election scheduled for May of
2026. Borrowing based on ORS 271.390 would limit borrowing to real property only and staff
would recommend using existing conservation funds to pay for staff salary and marketing
until the program becomes self-sufficient through interest revenue. Woodward presented an
overview of program roll -out with the goal to have the program ready to begin on Earth Day
in April of 2025.
DuQuenne asked about the interest rate the City would use and if other municipalities have
had success with this. Berry spoke that an interest rate of four to five percent is being
considered and that no other municipalities were available to serve as an example for the
loan. Hansen confirmed with Berry that this program would be available to residents and
businesses and asked what the contractor fee would be to the City. Wooward explained that
the origination fee of 1.99% existed in the original implementation manual, but the City could
elect to simplify the program without it. Hyatt asked Berry how long it might take to see a
return on investment if Council decided to use conservation funds to partially fund the
program. Berry responded the forecast is between two to four years. Cotta summarized that
the conservation funds in question have not yet been allocated by Council and this option
represents a $1 Million potential revenue with a $200K investment. Bloom asked what criteria
would be considered for borrowing and how the City will ensure an applicant is not over-
borrowing. Woodward spoke that the qualification criteria is a bill review showing applicant
has an electric account and is in good standing with no shut-off within the last twelve
months. The value of the conservation measure considered must be greater than the
weighted average of the life of the loan. Graham asked how a customer would know what
improvements to make. Woodward spoke that options for such an assessment include the
home energy score incentive program with certified auditors, a non -certified audit can be
conducted and still rolled into the cost of the RESP loan, and there also remains capacity for a
City Council Business Meeting
December 3, 2024
Page 4 of 7
home energy audit by City staff. Hansen asked how the program might handle delay in
contractor availability. Woodward spoke that a project must be demonstrate the efficiency
as intended upon completion, but an applicant can re -apply in the future for other measures
if they have not reached the maximum.
Hyatt/Dahle m/s to Council support the RESP roll out plan as outlined, apply the borrowing
authority under ORS 271.390, use $200K from Conservation funds to support start-up and
administrative costs, including the hiring of necessary personnel to support the program,
and target May 2025 for launch.
Discussion: Hyatt, Dahle, and Kaplan spoke of support for the motion.
Turtle - spoke in support of this program
Dahle added that a number of CEAP (Climate and Energy Action Plan) goals and action items
are met through this program. Hansen spoke that he is solar contractor and recused himself
from voting due to a conflict of interest. Council and Graham expressed their gratitude to
staff for their hard work getting this program going.
Roll Call Vote: Councilor Hyatt, Bloom, DuQuenne, Kaplan and Dahle, YES. Motion passed.
Woodward spoke of staff recommendations for conservation fund usage including matching
Energy Trust offerings, adding capacity with additional staff, increased incentives, pass
through heat pump (PTHP) incentives, replacing electric vehicle chargers and assistance
program funding. Cotta spoke that staff is seeking direction to expend these funds previously
set aside by Council as recommended.
Kaplan/Bloom m/s authorize staff to pursue the purchase of electric vehicle charger
replacements for $50K, develop a program for up to 100% of costs for hardware for
installation of terminal heat pumps at staff's discretion; and to bring the question of
increased incentives, which ones and how much to CEPAC and come back in three months.
Discussion: Hansen recused himself due to conflict of interest.
Roll Call Vote: Councilor Hyatt, Bloom, DuQuenne, Kaplan and Dahle, YES. Motion passed.
XII. NEW BUSINESS
a. Affordable Housing Trust Fund Reallocation Request: Sunstone Housing
Collaborative
Housing Program Manager Linda Reid spoke that Sunstone Housing Collaborative (HSC) is
requesting that their award allocation for land acquisition be reallocated for predevelopment
costs as an eligible expenditure under the funding guidelines. The Housing and Human
Services Advisory Committee approved this reallocation at their last meeting in November.
Krista Palmer from Sunstone was available for questions. Bloom asked what would happen to
the funds if the project did not move forward. Reid spoke that funds expended under the
contract would be difficult to recoup. Bloom and Dahle asked if other properties besides the
sports field were being considered. Palmer spoke this opportunity came from the school
board and was not her decision.
City Council Business Meeting
December 3, 2024
Page 5 of 7
Bloom/DuQuenne m/s to move to approve the reallocation of $55,000 in Affordable
Housing Trust Funds awarded to Sunstone Housing Collaborative from property acquisition
to predevelopment costs, including architectural services, consultant services in support
of affordable housing development, and the development of a master plan and Request for
Proposals
Discussion: DuQuenne spoke of support for this project to move forward.
Roll Call Vote: Councilor Hyatt, Bloom, Dahle, DuQuenne, Hansen and Kaplan. YES. Motion
passed.
b. Appointment of Councilor Kaplan to Sunstone's selection committee
Dahle/Hansen m/s to approve the appointment of Councilor Bob Kaplan to serve on the
scoring committee evaluating applications responsive to Sunstone Housing
Collaborative's "Request for Proposal for a Development Team for the Ashland Attainable
Housing Project."
Discussion: Dahle and Hansen both spoke in support of Kaplan's appointment.
Roll Call Vote: Councilor Hyatt, Bloom, Dahle, DuQuenne, Hansen, and Kaplan, YES. Motion
passed.
c. Council Adoption of 2200 Ashland Street Master Plan
Cotta introduced the topic and spoke that members of the ad -hoc committee were present
to answer questions. DuQuenne spoke in favor of making sure the language is right in the
document before adoption.
Neisewander - Spoke in support of the MasteF p the changes recommended by staff
Council discussed the recommendations as presented and whether to incorporate changes.
Bloom suggested adopting what came from the committee. Hyatt spoke concern that the
"shall" statements create a legal responsibility the City may be unable to meet without
obligating the general fund if grants are not received. DuQuenne suggested select members
of the ad hoc committee work directly with the City Manager for a final version and is worth
getting right. Cotta spoke that recommended staff changes included less restrictive
language in order to meet the intention of the committee. Graham spoke about the intent of
the ad hoc committee and offered to revise the document and bring it back to the Council at
the next meeting. Bloom spoke that he could support the document with the word "shall"
removed per Hyatt's recommendation. Graham invited Jan Calvin to speak as the
committee's consultant. Calvin clarified that the committee did not intend to obligate the
City's general fund and noted that recommended staff changes were to remove restrictions
on providing triage/crisis services. Calvin affirmed that the intent was for service provider
partners to address those more emergent issues with the City focused on transitional
services for use of the building. Graham clarified with Calvin that the purpose of a second ad -
hoc committee would be to provide value -based guidance rather than rules for use of the
building. DuQuenne suggested this come back for review at the February study session. Dahle
asked Calvin if the committee would agree with removal of the word "shall" from the
City Council Business Meeting
December 3, 2024
Page 6 of 7
document. Calvin responded that in some cases that word was important to the committee
such as when outlining partner service delivery to ensure accountability, but in other places
could be set aside. Hyatt clarified that her only concern regarding the word "shall" was where
it may convey financial obligation. Graham offered to bring back a revised draft for the
December 17 meeting.
d. 2200 Ashland Street Facility Plan Ad Hoc Committee
Moved to December 17 agenda.
XIII. CITY MANAGER REPORT
Cotta reported that Jordan Rooklyn has been hired as the Deputy City Manager. The
Town Hall is scheduled for January 22, 2025, in the Rogue River Room at SOU. The
finance department is in process of moving into the new location, but customer
service hours are still at the Grove and Senior Center. The financial audit is underway
as is recruitment for the City Attorney position.
XIV. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS
XV. ADJOURNMENT
Bloom/DuQuenne m/s to adjourn. All in favor. The meeting was adjourned at 9:30 p.m.
Submitted by:
Attest:
Mayor Tiffnya Graham
City Council Business Meeting
December 3, 2024
Page 7 of 7
Madrone Ridge Forest Protection Project
Presentation to Ashland City Council
December 3, 2024
0
WESTERN RIVERS
CONSERVANCY
About Western Rivers Conservancy
• Our mission is to protect outstanding river
ecosystems in eleven western states.
• We acquire land to conserve critical habitat,
provide public access for compatible use and
enjoyment and cooperate with other agencies
and organizations to secure the health of whole
ecosystems.
U-M
WESTERN RIVERS
CONSERVANCY
Madrone Ridge —Jackson County, Oregon
PNOEN� n •, ProM[t NtlnMy
s ;>
\
...- o o n i a
.e�w�isww wn,..e 4.x �oNr.
Key context:
• Fee Simple Acquisition
• City of Ashland
• Development threat
• Ashland Creek watershed
• Urban growth boundary
• Almeda fire
• Connectivity
Recreation Potential
Expand existing trail network
New access & connectivity
Aligns with City's economic
development objectives
.T
P ASNLAND.OR
NEW MOUNTAIN
RIKING TRAIL
0
Preserve Past Investments
• AFR Project
• Over $1 million invested
• Continue to manage for public
safety and watershed health
Ashland
Forest
��'� Resiliency
Lomakatsi Crew burning piles
(picture from AFR website)
Resource Values
T&E Species and Habitat
Recognized biodiversity
• NSO
• Peregrine falcon
• Fischer
• Western Pond Turtle
Resilience and climate flow
• Oak woodland, madrone
and mixed conifer
• Riparian and aquatic
• Ridgetop connectivity
Next Ste
• Contract WRC to
secure the property
through 9/30/2027.
• WRC will apply for
funding necessary to
acquire property.
• Evaluate the benefits
and responsibilities of
ownership.
s
Thank You &Questions
Ashland Police Department
City of Ashland Legal
Department
Enhanced LEA
November 19, 2024
ELEA in place since 2012 to
address chronic negative
behavior
Muni court crim. convictions
scattering rubbish
Unnecessary noise
Drinking in public
Open Container
Smoking MJ in public
Dogs control and license
Camping -NOT included
Big Hole in the original (current) law -doesn't include Circuit Court matters
CAP (West) Qualifying Convictions/Exp
• 2023 105 violations led to nine expulsions
• 2022 79 violations led to one expulsion
• 2021 56 violations led to three expulsions
• 2020 109 violations led to four expulsions
• 2019 140violations led to eight expulsions
• 2018 215 violations led to six expulsions
• 2017 359 violations led to 15 expulsions
L
700
600
500
400
300
200
100
0
2017
CFS CAP West -Downtown
2018 2019 2020 2021 2022 2023
CAP byes:
MOT 16Q2 1B03 18Q4 19Qi 19Q= 1993 1904 %.Q1 ?DQ2 MQ3 20QS 21Q1 21Q2 2103 2IQ4 2201 72Q2 22C.3 2204 7301 2302 23Q3 2304 _401 NQ2
-@-OPD -*-THEFT' --@-SISA-40-TRESPASS -4/-VX -0-AS54LLI DPP,
80
70
w
so
40
30
20
10
u
CAP East
11! 18 18 19 19 19 13 31I 20 :C Zt, 21 21 21 21, 72 22 27 22 23 23 23 23 24 24 2.1
Q2 03 Eta Q1 Q2 Q3 04 01 Q2 Q3 Q4 QI 02 Q3 Q{ 01 Q2 Q3 Qd Q1 02 Qv 04 Q1 Q2 Q3
tTAIWASS -rr-OM--o—WAP —a—TK T --..0RD rt—ASUMT-y-DFit*
APD OVERDOSE CALLS
NEW RMS ROGUE RETREAT OPENS
16
COVID I I ROGUE RETREAT CLOSES
14
E`:
2D20
Q2
ALMEDA FIR
2020 2021 2 1 2021 2021 2022 2022 2022 2022 2023 2023
Q4 QI Q3 Q4 QI 42 Q3 QI Q2
E OHRA HOTEL OPENS
10
o B
0
0
6
4
2
O
2019 2019 2019 2019 2020 2020 2020Q3 2020 2023 2021 2021 2021 2022 2022 2022 2
Q1 02 Q3 Q4 QI Q2 04 Q1 Q2 Q3 Q4 Q1 Q2 Q3
QUARTER
■ APD ODP ■ CAP Eas ODP
Since January 1St
• In proposed CAP East:
• 19 individuals have received 3 or more charges
• Highest offender has received 133, then 9, 7,6
2023
Q4
11.111111
322
2023
2023
2023
2023
24
Q1
Q2
Q3
44
! r i'AbGOHAv
—sow. St —�, _ _ - -Creek Dr - --
i DoNannde 73 I
r --______ Audry Crr-I
I I I
Meadow Dr
Walker ♦• ` I - - \ \
Elemenfary it t. j e ?ry
-y rerk'; I I U
i NOmes Av - 1 i Vard St
9 5+� Parker S! $?Cemefery
mroak n
R _ v
L` MCCs R- n � v�a
al c
ASHLAND ST �ASHlAND ST � ,5fn�° � Fire Sta on'2
Joy Avg c7uvSr E
Fremont St Pnrk � I -
p�OU 5 rndependenf Wy Washington f
Oregon St m __ rn -Mac St Clay ?A _ o .
a' _ Taka/me Wy. _ OaA Knot!
[eorse
t.•�rJrn W"y j 1
t''vl Ventura Cir 9
Winor dsSf °,� Wine St U Cn Dr F
� nb �narson AV y�cy
elder St �gg
Lilco Cir h S i Zi Nova Dr 1
SunsetAv 3 0(Ge Ei ' Saraf Lt
Woodland Dr 3 m ? �n ; [�
7 t
P 2 Y Diane St Old MrN
1 0
rj m t° ,¢ Barbera 57 t -
r� n. .. _ Verde Sr . g\
A
os 2
:'
� 34 via �
2
SL V ,
9 c°♦
zn
r; Cify FMenst �'
ae Holl 'Office 2
•
p
�' 1lf hlord F C$1
Pioneer r ukiw tY a s9iy
� H'all rail rro`ioy ♦ sp
y H �
40%,
a y n
,y
tic M1�
y
NutaY St
• Si
Beach AV
ty of Ashland M e# GA&nwew Dr K�r%
RESP Financing Update
w Lending of Credit issue with RESP borrowing
U ❖ Municipalities prohibited from pledging its full faith and credit to
backing the loan to a company.
z ❖ RUS approved Ashland Electric revenues to secure the debt.
a
z Per bond counsel, two statutes to approve the borrowing
..
� .ORS 287A.150 -
referral period which may refer authority to the
voters.
❖ ORS 271.390 — requires financing of real or personal property only,
Council finds the energy efficient measures are needed; requires a
weighted average maturity application to the customer loans.
I'
I
W
U
z
Q
z
U-
ILI
Other Financing Considerations
Authority Considerations
❖ Timing; Ability to move forward
❖ Special upfront advance
If ORS 271, use of Conservation Funds BN23-25
❖ Available $955K
❖ Requesting $200K to ensure successful launch
• Conservation billing specialist/manager, marketing, lower
interest, unforeseen costs
• Partly/fully recoverable through program
Other Financing Considerations
Interest rate, fees, etc
❖ Affordability; Debt coverage ratio
Creditworthiness
❖ Ensure successful launch; Use first year to flush out issues
Opportunity to expand program
❖ Build resources to offer equity and flexibility - low income &
renters
Timing of Loan Process
❖ ETA February 2025
Return to Council in Feb/Mar on additional updates
z
0
Q
ryN>
w
z
0
U
z
0
Q
'LLI
V )
z
0
U
KMi
Start
] t v
C,,=-Cftyl-K
Congratulotions!it
Your application
to USDA was
approved now you
can finalize your
loan dcuments
and lounchtho
program!
o 1 C
Quo
cb
Uma CL
n Q
2-Accounting 01-Contractor
G & Staffing Recruitment 0
�i
n G v
c: n O
3 <a
o
3 v
6- Marketing &0775-Prepare
O Outreach APPlication
p 0
Materials
�� 9-Closing, 10-Enforcornent
®B-Loan Approva Payment & & Roporti
& Construction financing ® ..
Ongoing Data analysis anaodaptive monogeme t t .r,. t sress App y far additional lundirg 2-3 years after launcn.l
Energy Retrofit Ashland Timeline
IllllnlJm. l,lllllllllln, llllllllllnll.lv, lln1, 2025
llll1 .a.lll
"�°"'�°°-'e^n°mpreamm
1 i'tup ruM accounts
11111111111111111111111111111111111111111111111111111111
R
] •uOj.tlng lw riw Nre
] rere6irwnt6coorOnclor
11111111'i
�rpt.r,°�°°K
Inlllllli
] Con—.r••ww—tA ,—,
o;a maa illllll l
,N.•o�.,w...�p/re•na,,.n
Illllllln
or.opw.esdmacPnv�m,.,mor,q
..• o.,aPprwmp sp.eomn..tx e°m�.mp.
�fx����ly
• ugPiw.•wPicryrorma
• uonrorgcoutxr
11111111
w[s °rogom (pwPii4 program)
"°°""°��
11111111111111111111111111111111111111111111111111111111
,aa�P°,a,rwn
• goon Papew/APpowi
1
°�°w-
io •apwenq
la Appiicont support scrrlorwrwnt
DPm mwayna wq aE 2-vmmPemwrt
Appry br mw• M1°rb n ]-3 yewa
11111111111111111111111111111111111111111111111111111111
End!
(_sort of; now
repeat stops 7-9
an average of 50
times a year for
10 years!)
C1E-41,
2-Accounting
O& Staffing
Energy Retrofit Ashland Timeline
,olect Start Fri, 11/1/2024 Dec], 2024 Jan 1, 2025 Feb 1, 2025 Mar 1, 2025 Apr 1, 2025
Rollout for On -Bill Finance Program
1 Finalize Loan Documents
■Y�Yj®�
Set up Fund Accounts ■ ■ ■ """'
2 Budgeting for new hire NINE
2 Hire & Train UB Coordinator ",
Create Financial Procedures ",
Tyler Software setup/refinement „'
RESP Loan Up
C,R"S
2-Accounting
O & Staffing
onta
Efliciency
'Conucao:
i
i
!r7
D3-Contractor
Recruitment
CCO-)
Energy Retrofit Ashland Timeline
. �, Fri II I1i2D;d
Rollout for On•Rltl finance Was,.-
7 CantrRtUr RetNrNwnlb traniny
a Rr/vlBw Ashlantl RVtIFIMi lk"ertFel Regbnp and 5toto lists
b.Left— to —" and espk- oppticotlon poc
ress
c ContracW Appticotion
dcanboctor Review
e CAnboMr Agreenrent
1. Contrnntor wonual (gwkWne; pacess,utre,ah—terlai)
g Contractor training (2 hour trWning required)
Dec 1, 2024 Oan L 2025 Feb L 2025 Mar t 2025 Ap L 2025 May L 2025
Energy Retrofit Ashland Timeline
Project Start Fri71/1/2024 I Dec 1,2024 Jan 1, 2025 Feb 1, 2025 Mar 1, 2025 Apr 1, 2025 May 1, 2025
ReeorR f,r on -Rill Finance Program
velo
Dep Website
rw.ww
pT=
4,1 Develop Forms, Spreadsheets b Procedures
DeCt
,.Finalize List of Elgible Measures
b. Finalize EwIu U,n Parameters(measure and
n
f ll 1
C. List of Participating Contractors
D. Loan Application (attach contractor bid)/Tarr!
DApplication
E. Calculator for time of loan for Imvem proents
F. Pre/Post Install c,nservadon plan
5-Prepare
G. Tariff Rider
Materials
".ce mia,te of Completion
1
11 1. Recording Document
J. Late Payment Notice
5 legal Review of City Forms
z
O
a
N>
LL
w
/
V J
z
O
U
6- Marketing &
Outreach
Energy Retrofit Ashland Timeline
Project Start I
Fri, II/l/2024 1 Dec 1, 2024 Jan 1, 2025 Feb 1, 2025 Mar 1, 2025 Apr 1, 2025 May 1, 2025
Rollout for On -Bill Finance Program
6 Marketing& Outreach
a. Multiple articles in City Newsleter (coming/here/exami
b. Press Release for Launch (Earthday 2025!)
c. Website Development
d. Earthday Tabling/launch
HES Program (parallel program)
7-Contractor
Bid &Loan 8-Closing, f0-Enforcement
Application 8-Loan Approves Payment & &Reporting
&Construction Financing ! Q 1
,.,,:.
Energy Retrofit Ashland Timeline
v,,_, Start Frt 11/1/2024 T Apr 1, 2025
Progwm 1isl
Launch Program
2 Loan Applications
8 loon Review/Approwl
9 Closing, Payment& Financing
Ongoing Dutim
10 Reporling
l0 Applicant Support&Enforcement
Data analsysis -no atlop[ive management
! Apply for rnare funtls in 2-3 years!
May 1.2025 Jun 1, 2025 Jul I, 2025 Aug 1, 2025 Sep I, 2025 act 1, 2025 Nov1,2025 Dac I, 2025
Ongoing 17aro onolysn and adopew manogemenr to ensure
pralW success. Apply for additlonal lvndmg 2-3 years after
launch!
z
Conservation Funding - Non-RESP Expenses
O 1. Options Reviewed by Conservation Staff
Match Energy Trust Offerings
Offer increased amount on existing incentives
Increase Pass Through Heat Pump incentive (PTHP)
Q I Add Staff
I 2. Energy Trust Offerings (ETO) - may not have the hoped for impact
r Still mainly focuses on owners not renters
• May not be practicable for lower income individuals and
w 3. Increased incentives - needs further evaluation of what to fund and for how much.
(n 4. PTHP incentive for homes and apartments - most readily available option that can
z both lower costs and limit energy consumption
O Rental unit retrofit incentive to cover up to 100% of costs for hardware and
installation up to $1500 (300 units = $450,000)
U Run program through fiscal year 2027 or until funds have expired.
5. Electric Vehicle Chargers
• Replacement of unsupported Ev Chargers - $50,000
6. Funds available for assistance program funding
Thank you!
Mariane Berry
Finance Director
Chad Woodward
Climate & Energy Analyst