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Home My WebLink About2024-12-16 Study Session MINASHLAND CITY COUNCIL STUDY SESSION MINUTES Monday, December 16, 2024 Mayor Graham called the meeting to order at 5:30 p.m. Mayor Graham and Councilors Hyatt, Bloom, Dahle, Kaplan, DuQuenne and Hansen were present. Public Input (15 minutes - Public input or comment on City business not included on the agenda) Neisewander- Spoke about public restroom hours, homeless concerns, and clarified that her public testimony on December. 3 was in support staff's recommended changes to the Homeless Master Plan. II. Commission & Committee Workplans & Updates 2024-2025 (See Agenda Packet for full 2024 achievements and 2025 workplan updates) SERJAC -Social Equity & Racial Justice Advisory Committee Presentation by Emily Simon, Committee Member, Tara Houston, Committee Co -Chair and Allison Mendel, Committee Co -Chair. • Interfacing with other Ashland committees and municipalities regarding DEI issues • Planning an Ashland DEI Climate Survey and will engage in outreach / tabling HHSAC - Housing & Human Services Advisory Committee Presentation by Echo Fields, Committee Chair and Tiana Gilliland, SOU Liaison • Master Plan / Assessment Report for homeless services in Ashland • Recommended Social Service Grant funds for distribution and is planning resource fair PAAC - Public Arts Advisory Committee Presentation by Cassie Preskenis, Committee Chair • Student representation is valuable - seeking representatives from AHS and SOU • Ongoing projects including collaboration with SOU and OSF for playwright plaques HPAC-Historic Preservation Advisory Committee Presentation by Dale Shostrom, Committee Member • Committee received less applications for review due to regulatory changes -pivoted to education and outreach - seeking funding for brochures and staff time for this CEPAC-Climate and Environment Policy Advisory Committee Presentation by Mark Morrison, Committee Vice Chair • Collaborated on Clean Home Energy Score system; progress on RESP loan initiative • Full membership and community outreach. Council to consult re: electric master plan TAC - Transportation Advisory Committee Presentation by Linda Peterson -Adams, Committee Chair • Reviewed and provided feedback on several projects with community involvement City council Study Session December 16, 2024 Page 1 of 2 TSP Update and Safety Action Plan will require community input. The RFP solicitation is expected to come out in January with potential implementation for April or May Planning Commission Presentation by Lisa Verner, Commission Chair Reviewed accomplishments and clarified the Commission's recommendation for CFAs to be applied to Railroad Property and the identified portion of the Transit Triangle and for the City to seek additional funding to allow consultants to consider CFA designation Downtown. APRC - Ashland Parks & Recreation Commission Presentation by Rocky Houston Parks Director • Reviewed organizational structure, City/Parks-sponsored events and public events in the parks. Discussed recreational opportunities for seniors, young people, and families. • The draft CIP is ready for review by the commission in early January as a six -year plan to be updated every two years. Discussed development of a 10-year strategic plan for the Parks Department, a 5-year operations plan for the golf course, and other capital projects including trail maintenance with a newly formed trails advisory committee. The Council expressed gratitude for all who served on a committee or commission for investing in our community. III. Adjournment of Study Session The meeting was adjourned at 7:20 p.m. A AAk��_ 0 City Recorder Alissa Kolodzinski Mayor Tonya Graham City Council Study Session December 16, 2024 Page 2 of 2 Parks & Recreation Department Council Annual Report I December 16, 2024 City Staff Org Chart Administration CM Office Finance HR Legal n Innovation & Technology GIS Ashland Fiber City Manager Public Works Water Sewer Stormwater Streets Electrical Police Community Development Building Housing Planning Compliance PytKS & Re_(eat'oo Fire & Rescue Wildfire Fire Ambulance Parks & Recreation Structure Sets 'PArk polieies (elected) i..G�.. •[[WOT IYJ.IwrYFY./��w TF I►mplevnehts the policies (44ired) What we do... A; • Provide community spaces (outdoor & indoor) • Engage community in learning and staying active • Connect the community to people and to the place • Create Memories lY�l.1.WW /NY.U�O Imals.�iW hYer�r'. lvai fAtiw.asAKsp..M' wsh�. Ashland Parks & Recreation Commission (APRC) Lkeput, L*Wo' AM sp.-U.6mt (I kill 0 I-TE) Podu Operadmi aillorServias Reaeriien DkIk. L Dtvbw i Owbion Ferman IIIII NC =zt,". <10 ,;A New Employees/Roles for 2024 New Janitorial Team • Rick Deckelman • Drew Bailey • Jesse Rowland • Forest Rota Senior Services Coordinator • Shannon Holt Golf Program Manager • Brian Weaver Environmental Education Manager • Kirsten Came Senior Services Superintendent • Natalie Mettler Director • Rocky Houston Park Events Parks Sponsored Events • Bear Creek Salmon Festival • 4th of July Run • Rogue Valley Bike Swap • Rogue World Music Festival Public Events in Parks • Monster Dash • Southern Oregon Pride • Summer Sounds concert series Custodial Irrigation • Work 365 days/year • Manage 672 irrigation • 37,960 restrooms cleaned annually zones in 19 parks & other • 16,790 trash cans emptied annually city locations Trails • 53 miles of trail managed Open Space • Forestry management • 531+ acres managed Boulevards • Landscaper for most city property & streets • Arborist for street trees Arborist • Mana e all city managed trees parks, public buildings, ROW) Operations & Maintenance • Lithia Park, multiple other parks NW town h Mission: • Enhance Community YTD 24-25 Jul-23 Aug Sept Oct Ave. YTD Total Visits/mo Fitness, Rec., Ed. & 990 1068 999 1471 1132 4528 Events Services 496 568 496 587 537 2147 TOTAL 1486 1636 1495 2058 1669 6675 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 9577 7630 1931 3432 8392 11821 3470 4530 4463 5180 5734 5845 13047 12160 6394 8612 14126 17666 2026-2031 Draft CIP Acknowledgment • Rachel Dials, Deputy Director Kevin Caldwell, Parks Superintendent Bill Miller, Parks Supervisor Wes Casale, Parks Supervisor Jason Minica, Parks Supervisor Brian Weaver, Golf Manager Brandon Terry, Senior Administrative Analyst 2026-2031 ASHLAND PARKS 6 RECREATION CAPITAL PLAN sly Planning Projects • Parks, Recreation, Open space & Senior services Plan (PROS Plan) • 10-year strategic plan for Parks Department • Oak Knoll Golf Course • 5-year operations plan Capital Projects • East Main Community Park - Phase • Butler-Perozzi Fountain Restoration • Hunter Park Tennis Courts Major Maintenance • ADA Improvements • Siskiyou Mountain Park - Trail Re-route • Preventative Maintenance (hazard trees, facilities, pavement preservation)