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HomeMy WebLinkAbout2025-03-03 Study SessionMCouncil Study Session Meeting Agenda ASHLAND CITY COUNCIL STUDY SESSION AGENDA Monday, March 3, 2025 Council Chambers, 1175 E Main Street Live stream via rvtv.,sou.,edu select RVTV Prime. HELD HYBRID (in -Person or Zoom Meeting Access) Public testimony will be accepted for both general public forum items andl agenda items. If you would like to submit written testimony or if you wish to speak electronically during the meeting, please complete the online Public Testimony Form no later than 10 a.m. the day of the meetingi. 5:30 p.m. Study Session L PUBLIC FORUM 15 minutes — Public input or comment on City business not included on the agenda Il. ADU Program Update a. ADU Pre -approved Plan Program Update Ill. Fire Update a. Fire Update: Single Roles, FEMA Grant andl Paid Leave OT Impacts IV., Revision to AMC 9.04 Weeds and Noxiious Vegetation a. Revision to AMC 9.04 Weeds and Noxious Vegetation V. ADJOURNMENT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Alissa Kolodzinski at 541.488.5307 (TTYphone number 1.800.735.2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting. """""Agendas and minutes for City of Ashland Council, Commission and Committee meetings may be found at the City website, ashlandoregoin.gov, Page 1 of I Page 1 of 42 March 3L2�D25 Age�,,,,,,da ADU Pre -approved Plan Program Update r o Brandon GoWman, Director of Community Development SUMMARY This update announces the completion of the ADU Program Guide, the availabiRy of free pre -approved ADU building plans, and the launch of . These efforts are intended toetreamm|Methe process for property owners interested in adding an ADU, recluci�_gboth costs and barriers to development. POLICIES, PLANS & GOALS SUPPORTED w Ashland Comprehensive Plan Housing Element: Encourages the avai|abi|ftyofadequate numbers of housing units at price ranges and rent leve�s commensurate with the financial capaNlities of Oregon households, aU|ovvnQfor Oex�biUityinhousing looabon.type, and denafty. • Ashland Housing Production Strategy (HPS):|denfiMesand describes acfions andimp|amantofion steps to support the development of housing, address hous�ng affordaNity chalUenges, and encourage the development ofaffordable rental housing. BACKGROUND AND ADDITIONAL INFORMATION Community Deve�opmmentStaff previously recommended the creation of anADUGuide and Free Plan Program as a way to streamline permitfing and encourage the development of additional housing units. The Cfty Counc�l, concurring with recommendabons from the Ad -Hoc DeveUopment Process Management Advisory Committee, supported this effort and directed Staff to proceed with development of such apnognsmm. Thanks to the generosity of local designers, architects, and the Cfties of Medford and Eugene, the Cfty of Ashland can now offer free ADU plans that have been reviewed and approved by the Ashland BuiUdingDivia�on.Providing these b0cl-ready plans free of charge to AsNand res�dents has the potential to save property owners $�,000 or more inupfront costs for a basic pre -designed bWl6ng plan. However, a greater value of this program is in removing perce�ved hurdles to ADU development by offering clear guidance, site pUanning assistance, and afree ooneuUtaUon with PUanning staff before initiating a project. The ADU Guide is designed to ass�t property owners in evaluabng the feasibilfty of an ADU on their property before incurring signfficant costs. It provides clear, step-by-step information covering: w Site su�abUity — considerations for setbacks, lot coverage, solar access, and ublity connecfions. w Design options — different ADU configurations, including detached, attached, above -garage, and conversions ofexisting space. • Permitting process — requ�rements for obtaining buil6ng permfts, system development charges (SDCs), and zoning uommpUionce. w Financing, insurance, and taximmp|i�cmti�ons— o FMoncingmptioneauchaehomeequity|oane'conetruotion|oane.andpereonaUaavinge. o Cons�derafions for homeowners' insurance adjustments when adding a second dw0ing unft. o Potential tax impNcatione, including reassessment ofproperty vaUue and rental income taxation. w Conmtruotionconmidenmdmme— o Foundation and site work — Costs vary based on lot conciftions, grading, and required excavation. o Uti|ityuonnecfione—Eva|ucfingexieting infrastructure and determining whether upgrades to water, eevver, oreUeutric service are required. o Building materials and labor costs — Understanding cost variations based on material choices, euetaMobi|ityfeaturee. and market conditions. Page sof2 �����i����� ������� ������� ����.�������������� ������~ o Contractor selection — Importance of hiring licensed professionals to ensure compliance with building codes and avoiding costly mistakes. o Project timeline and inspections — Typical timeframes for permitting, construction phases, and required City inspections. w SustminmbiNitymnd enmrgyefficiency—avaiUab|e incentives for energy -efficient construction and Firewiee|ondecaping requirements. w Historic d�imtri�cioonsidemmdons—Quidanceforpnopertiee within Ashland's historic districts to ensure compatibility with neighborhood character. w Rental regulations — Guidance regarding the Fair Housing Act, State landlord tenant law, and clarification that ADU'einsingle-family zones cannot beused for short-term rentals. While many property owners may still choose to work with an architect or designer for acustomized plan, opting for pre -designed plans can significantly reduce the overall cost of an ADUI project, as custom architectural services often start at higher price points. Additionally, using the standardized plans offered by the City will expedite the permitting process given they have now been approved aeincompliance with Building Code and are ready toissue, potentially leading tofurther savings intime and money. The ADU Guide and pre -approved plans represent Ashland's continuing commitment to addressing housing needs through innovative, community -focused solutions. These tools are designed to make ADU development more accessible, fostering sustainable and inclusive growth while preserving neighborhood character. FISCAL IMPACTS The Community Development Department Planning DUvision is dedicating staff time toprovide free uonaa|hatione to property owners considering building an ADU. These consultations will help the property owner better consider project feasibility, compliance with site -specific constraints, and alignment with zoning and building code requirements. Based on past inquiries regarding ADUs, Staff currently anticipate 15-20 such consultation appointments inagiven year. SUGGESTED ACTIONS, MOTIONS, AND/OR OPT'ION�S Nomotion needed — Informational update only. REFERENCES & ATTACHMENTS 1. Ashland ARU{5akde—012g2025_Fna| Page zcf2 F, ri CITY OF ASMAND ACCESSORY DWELLING UNIT GUIDE VARIATIONS • Detached in, the backyard • Attached addition to the primary dwelling • Above garage • Conversion of existing floorspace, garage, or basement ALSO KNOWN AS: • Accessory Residential Unit • Second Unit • Garage Apartment • In -Law Quarters • Granny Flats TYPICAL HOUSEHOLD These units are ideal for smaller households, single adults, two adults, or adult and children with a lower housing budget and less needs for square footage and allow households to accommodate additional relatives on, -site. FITTING INTO THE NEIGHBORHOOD ADUs can create additional rental opportunities in our community without changing the character or quality of life of existing single dwelling neigh borhioods. Ashloil'id AIDU (',ukk Ash�laindoire,goin (JoV/A11)LJ Page 4 of 42 rig CITY OF ASMAND ACCESSORY DWELLING UNIT GUIDE An, Accessory Dwelling Unit (ADU), also known, as an Accessory Residential Unit (ARU) is a secondary, self-contained housing unit within or on the same property as a primary residence, typically designed for independent living with, its own, kitchen,, bathroom, and entrance. Ashland is dedicated to facilitating the development of Accessory Dwelling Units (ADUs) within the city, recognizing their valuable contribution, to the local housing landscape. The city has implemented policies that streamline the process for property owners, making it easier to create ADUs. Ashland supports ADU development by permitting them outright in all residential zones. This means that property owners in residential areas do not need to go through, a complex Planning Action process. Instead, they can proceed directly with, obtainiing building permits for their ADUs. This expedited approach significantly reduces bureaucratic hurdles and expedites the development process, making ACLU projects achievable for many property owners in, the city. • Increased and IDiverse IHousing Supply, ADUs help address housing shortages by providing additional, affordable, and flexible living options without the need for significant land development. •Economic and Financial Beniefir &: ADUs allow homeowners to generate rental income, support local economies, and increase property values, contributing to overall economic health. •Sustainable and Efficient ILand Use, ADUs promote efficient use of existing residential lots, reduce environmental footprints, and support sustainable living practices. • Support for Multigeinerational and in Populations: ADUs provide versatile living arrangements for multigenierationial families, enable seniors to age in, place, and offer housing for caregivers. • Community Stability and inclusivity: By offering more affordable housing options, ADUs help retain long-term residents, contribute to a stable and diverse population, and enihance community iniclusivity. Ashloind AIDU (',ukk AMfllaindoirer,goin CJ0V/A11)LJ Page 5 of 42 By encouraging the development of ADUs through simplified permitting processes and emphasizing their residential use, Ashland aims to enhance housing options, promote affordability, and support the diverse needs of its residents. ADUs cannot be used as travelers'accommodations within Ashland's single-family zones, ensuring the focus remains on providing needed housing for our full-time residents. These efforts align with the city's commitment to sustainable and inclusive housing development while maintaining the character of its neighborhoods. Getting Started Designing an, Accessory Dwelling Unit (ADU) to fit on, your property in Ashland involves careful planning and consideration of various factors. While the city can, provide free plans that have been reviewed for building code compliance, customizing your ADU design may be necessary to meet your specific needs, property constraints, or design preferences. Here are the steps to design, an ADU: 1. Assiess YouirPropleirty. Begin by evaluating your property to identify potential a. zoning regulations; b. siting and setback requirements; c. existing infrastructure (water, sewer, electric capacity); d. vehicular and pedestrian, access; e. any physical constraints such, as existing trees, riparian areas, floodplains, wetlands, or steep slopes; f. Existing structure locations including buildings, decks, and garages; g. Potential conversion, of existing floor areas within, the primary home or 2. Dete,rmine,Your Gonus: Clearly define the purpose of your ADU. Are you building it for rental income, housing a family member, or another purpose? Understanding your goal will help answer design questions, such as layout, amen,ities, and accessibility features, ensuring the ADU meets your specific needs. 1 B. Dsign your ADU'. The City of Ashland offers free ADU plans that meet local building codes, making them a great starting point. If these pre -approved plans don't quite fit your needs, you can work with, an architect or designer who understands Ashland's regulations and the State Building Code to create custom plans tailored to your goals. This customization process allows you to Ashloind ADU (',ukk AMfllaindoirer,goin CjOV/A11)LJ tailor the ADD to your specific property constraints, and your personal expectations from layout and amenities to aesthetics. 4. BudIget and IEiinaincing: Your design, solution and local economic factors will drive the budget for your project. Once you have a budget determined, consider your financing options (i.e., using savings, obtaining a Home Equity Line of Credit (HELOC), opting for cash -out refinancing, or securing new construction or renovation loans). Each financing method has its benefits and drawbacks; so, determine your budget and choose the option that best alignis with your financial resources. It's crucial that your budget and available financing align to ensure the project remains financially feasible and includes a contingency fund for any unexpected expenses. Consulting with design professionals and financial advisors or lenders can provide tailored advice for your situation,. 5. Construction: Unless you are personally experienced in, construction and development, have the available time, and are familiar with building code requirements, consider hiring a licensed and reputable general contractor. A professional contractor ensures your AEU is built according to approved plans, adheres to local building codes and regulations, and avoids potential issues, delays, and additional costs. i 6. Utilities andI Infrastructure: Coordinate with, utility providers (electric, gas, water, sewer) to connect your ADU to the necessary services. Ensure compliance with utility connection requirements, including any building code mandates for the separation of utilities between, the primary residence and the AEU. Proper coordination and compliance will help prevent future complications and ensure your AEU operates smoothly and legally. 7. Landscaping and Access: Create a landscape plan, that provides a detailed illustration of fuel clearance areas for fire safety, indicates all trees to be retained, removed or planted, and details gardens, green, spaces, accessible pathways, hardscapinig, patios, and other landscaping features. This ensures that the function and aesthetics of the property's outdoor spaces are thoroughly considered and documented. 8. Submit for Permits. Once you have selected your pre -approved ACLU plans and prepared a site plan,, or finalized your custom ACLU plans, submit them to the City for approval and obtain the necessary building permits. Your design professional or general contractor may also handle the permit submission on, your behalf. Once your finial ADU plan, is submitted to the City Building Department, they will review your application, calculate the building and SAC fees (explained later in this document), and check that everything meets Ashlovid ADU (',ukk AMfllaindoire,goin CJ0V/A11)LJ Page 7 of 42 building codes and local zoning regulations. Once everything is in, order, they'll issue a building permit, and construction on your ADU can begin. 9. Inspections: As construction progresses, you or your contractor will need to schedule inspections with the City at different stages of the build to make sure everything is up to code and meets safety standards. Once the construction is finished and all inspections are passed, you'll be able to get a Certificate of 0 5 - 1112111 1ZH= A site plan, is a detailed drawing or diagram that provides a bird's-eye view of a property, showing the arrangement and layout of structures (existing and proposed), landscaping, parking areas, utilities, easements, and other important elements. It is a crucial tool in the design and development of properties, helping to visualize how various components fit together within a specific area. In the context of an Accessory Dwelling Unit (ADU) or any construction project, a site plan is used to identify: i • Building Placement. The site plan shows the exact location, of the ADU or other buildings on the property, including setbacks from property lines and neighboring structures, as well as the location of any easements. While a property survey is not always necessary, it can be helpful for designing your site plan and identifying your property lines. • Solar Orientation: When, siting a new building, it must be positioned to minimize shading on neighboring properties in accordance with the Solar Access Ordinance (AMC 18.4.8), and should conisider the benefits of passive natural lighting and onsite energy opportunities. Key conisid e rations, such as roof orientation, building height, and the distance from the north property line, should be addressed early in, the design process. These factors are crucial in ensuring that the new structure does not excessively shade adjacent properties, mainitainiing optimal sunlight exposure for all. •Access and Circulation: Site plans illustrate driveways, walkways, and pathways, showing how people and vehicles can access and move around the property safely. • Landscaping Plan: A landscape plan is a detailed illustration that shows both, existing and proposed vegetation, and hardscaping elements. It ensures that the finial development is functional, attractive, and safe. A well -designed landscape plan helps create a beautiful outdoor space while maintaining safety and functionality. Ashlovid ADU (',ukk AMfllaindoirer,goin CJ0V/A11)LJ When planning your landscape, it's important to be Firewise. To protect your property and enihance safety, conisider the following: o Remove h,ighily flammable plants within 30 feet of the building and replace them with fire-resistanit varieties. • Keep vegetation trimmed and clear of dead leaves or debris. • Regularly prune trees and bushes to prevent fire from spreading through, canopies. 0 More information regarding Firewise landscaping can be found on, the City website: E Practices- for- Fire.. -Resistant La trek: • Ideinfify Utilities: Utility Plans typically accompany a site plan to highlight the placement of both existing and proposed utility connections, such as water, electricity, gas, and sewer lines, enisuring that these essential services are accessible and compliant with, local regulations. Early in the design, process it is recommended that you verify the condition, and serviceability of existing utilities to determine if any upgrades or relocations will be necessary for your project. AsINI(III'd AIDU (',ukk AMfllaindoirer,goin CJOV/AI1-)LJ Sample Site 1�'Olain C 35' ... . ......... .......... Proposed 1 61 ADU .....lip, Ij 384 sq.ft. (24x16) Patio 6�O sq. ft 10 ZD 12' .................................. 0 Home -Ile 1840 sq.ft. 2-Story Footprint = 1220 sq.ft. z Existing Driveway 280 sq. ft. ix 0 I. _Front Property Line PUBLIC SIDEWALK PUBLIC STREET Ashloil'id ADU (',ukk AMfllaindoirer,goin Cj0V/A11-)LJ Property Address: 123 Example Street Lot Coverage: Total Property Area = 6500 sg. ft. Existing Home (footprint) = 1220 sg. ft. Existing Impervious Surface = 340 sq. ft. Proposed ACLU' = 384 sq. ft. Proposed Impervious Surface = 280 sq. ft. Total Lot Coverage = 2224 sg.ft. Percent Lot Covered = 34.2% Solar Calculations: Refer to Ashiland Land Use Ordinance Chapter 18.4.8 for Solar Setbacks, as site specific solar calculations are required on, site plan: https:Hash11aind.mu nicipal.cod:es,/Lain,dUse/18.4.8 Prepared By: 0 10, 4( p;;q ................ . .. ............... Example Scale 1" = 10' When designing an Accessory Dwelling Unit (ADU), homeowners can, choose between, utilizing pre -approved plans or customizing a design,. Pre -approved plans offer a cost-effective and expedited approval process with templates that meet local building codes, ensuring compliance through a comprehensive review. While they may lack the customization options available when, working with a designer or architect, pre -approved plans provide a convenient solution for those seeking a functional and code -compliant ADU design. Customizing a design allows for tailored solutions that complement the primary residence and meet specific needs. This process involves collaborating with, an, architect or designer who understands local regulations, ensuring compliance with zoning laws and building codes. Comprehensive construction documents, including architectural plans, structural details, electrical and plumbing layouts, and visualizations of the project, are essential, along with all required submissions for the issuance of a building permit. Energy Efficiency ilinceintives The City of Ashland offers incentives and rebates for incorporating energy -efficient elements into ADUs, such as solar power, heating and cooling systems, and induction cooktops. These programs promote sustainability and help reduce utility costs for residents. In, addition to the city's incentives, local, state, and federal programs may also offer additional incentives for qualifying coniservation efforts. For more information on, available residential incentives, visit the city's website at: h1tW....Lashlandoregon.gov 5 4/ i -Mcentives I _B R!a�a d eDli.a] ................................................................ ADUs in Ashland's Historic Mielghborho ods Ashland is home to four National Register Historic Districts, each, showcasing unique architectural styles and neighborhood character. Applicants considering Accessory Dwelling Units (ADUs) in these districts are encouraged to design, their ADUs to be compatible with, their historic neighborhood. incorporating simple historic cletails— such, as roof pitch, window trim, siding type, or other architectural elemenits—can help ensure that new buildings reinforce the integrity and charm of these prized areas. To assist applicants in achieving a historically sensitive design, the Ashland Historic Preservation Advisory Committee (HPAC) offers free consultations by appointment on Thursday afternoonis. Early in the design process, applicants are welcome to meet with HPAC's knowledgeable members to receive a no -cost evaluation and valuable Ashloind AIDU (',ukk AMfllaindoire,goin CJOV/A11)LJ Page 11 of 42 guidance. Their expertise can help streamline the design process while preserving Ashland's rich, historic character. By thoughtfully integrating historic design details, property owners can contribute to the beauty and cohesiveness of Ashland's National Register Districts while creating a WOM51111 Plain Submittal Before submitting your plans, thoroughly review all documents to avoid errors or omissions that could lead to delays. Once ready, submit them to the City of Ashland's Building Department for review and permit issuance. Steps to (Prep ire for IBuiilydiing Permit Subimissioin: • Select Option 1— Select from the pre -approved ADU plans available free of charge through the Ashland ADU Program. These plans are listed at the end of this guide. If you intend to modify any of these plans, please coordinate with the original architect or designer. • Select Option 2—Customize a Design: Tailor the ADU to your specific needs and preferences by working with an, experienced designer or architect familiar with LWI= • obtain comprehensive construction, drawings detailing all aspects of the ADU • Complete a detailed site plan including building locations, property lines, lot coverage, and utility locations. • Include eniergy-efficienit and accessibility features, if proposed. • Complete a Residential Building Permit Submittal form. 0 https://ashiandorepon.gov/DocumentCenter/view/116/Residentiall-Builldio_q-i F.e.r.m.it .. . ........ pp c ... ..... .. ........ . .. ... A ji ation-Submittal-Packaae-PDF ........................................................................................ ....... ............ ................... — 9 Review and double-check all documents for accuracy before submission. Ashloind ADU (',ukk AMfllaindoire,goin Cj0V/A11)LJ Page 12 of 42 W-M Building an ADU can be challenging because it involves several costs. Unexpected costs can disrupt your budget, but a careful evaluation, can, help mitigate surprises and challenges. By considering construction, costs (including labor and materials), permitting fees, System Development Charges, utility coninection fees, School Construction Excise Taxes, and the future impact on your property taxes, you can better plan and manage your budget effectively. Most of the money goes into designing and building the ADU, which makes up about 92.5% of the total cost. Market forces, which, are beyond the City's control, determine these costs including materials and labor. Building permit fees make up around 1.5% of the total project cost, and System Development Fees (SDCs) make up approximately 6% of the project costs. If you plan to use your ADU as a rental, researching expected rents for similar units in your area, along with average vacancy rates, can help you estimate the potential aninual reveniue it may generate. This information is valuable in determining how much income your ADU could bring in, to offset loan payments, maintenance costs, and other expenses, giving you a clearer picture of its financial impact. Construction Costs Determining construction, costs for your Accessory Dwelling Unit (ADU) is a critical step in the development process. Collaborating with professionals such, as architects, designers, or contractors can be immensely beneficial in, providing accurate estimates for the overall construction expenses. These estimates typically encompass various components, including foundation work, utility extensions, and the construction, itself. • Foundation Work (it irequired): The foundation serves as the base of your ADU and is a fundamental aspect of construction. Costs associated with, foundation work can vary depending on factors like soil conditions and the complexity of the design. • Utilia yExtensions: Extending utilities to your ADU, such as electrical, plumbing, and HVAC systems, is essential to ensure functionality and comfort. The cost of utility extensions will depend on the proximity of existing utilities and the complexity of the connections. 9 Construction Costs: The bulk of your construction expenses will involve materials, labor, and other conistruction- related costs. The size of your ADU, as well as the level of custonnization and the materials used, will sign,ificanitly impact these costs. Ashloind ADU (',ukk Ash�laindoire,goin (JoV/A11-)LJ Page 13 of 42 As a general guideline, construction costs for ADUs in, the City of Ashland can typically range from approximately $150 per square foot for conversion, of an existing portion of your home or garage, to between $250 and $500 per square foot for new construction. Smaller, more straightforward ADUs and those incorporated into existing buildings tend to fall toward the lower end of this range, while larger dwellings with, high -end finishes and amenities, or those located in physically constrained areas may fall toward the higher end. Collaborating with professionals in the design and conistruction industry is necessary to obtain accurate cost estimates tailored to your specific ADU project. Architects, designers, and contractors can provide valuable insights and help you make informed decisions about the design, current and projected costs and availability of materials, and ultimately assist in ensuring that your ADU project aligns with your budget and goals. Additionally, talking to friends and neighbors who have recently completed an ADU (ideally within, the last few years) can, provide practical advice and real -world cost information. Note: keep in mind that comparisons with older ADU projects will be less informative as their experience may no longer be relevant due to changes in construction costs and regulations over time. City Permitting Fees When considering the development of an Accessory Dwelling Unit (ADU) in the City of Ashland, it's essential to factor in additional fees that can, impact your budget. The City fees which impact the budget include Building Permit Fees and System Development Charges (SDCs). Buildling Permit Fees: Building permits are required for the construction or renovation of ADUs in Ashland. The cost of these permits varies depending on the size and complexity of your ADU project. To find detailed information about the current fee schedule for Residential Building Permit Fees in Ashland, please refer to the City of Ashland's fee schedule: toupa- [aawmaQr9amg _QYJDocumentQen er vi 213 FY24-25- Build i[)Q:,- .-Fee- Schedule-PDF System Development Charges (SDCs): SDCs are one-time fees assessed by the city to cover the cost of expanding public infrastructure and services to accommodate new developments. In Ashland, the structure of SDCs is designed to incentivize the creation of smaller dwellings. Specifically, for ADUs: • Un,its under 500 sq. ft. receive a 50% discount of the required SDCs. • Units between, 500 sq• ft. and 800 sq• ft. receive a 25% discount of the required SDCs. Ashloind ADU (',ukk Ash�laindoire,,goin (JoV//­W11)LJ Page 14 of 42 * Units over 800 sq. ft. are charged 100% of the SDCs for the dwelling. This tiered approach to SDCs promotes the development of smaller ADUs, which typically have proportionately lower rents and are thus more affordable to renters. Consequently, the City's incentive for small ADUs supports greater affordability. To find detailed information about the current Residential SAC fee schedule, please refer to the City of Ashland Residential SDC Handout: hUp.s.-Itor-ashland.cim lu .m ..c DocurnentC (FY24-25- Res identia 1- S DC- -P 5 Q . Hondout-­P D F Before proceeding with your ADU project, it's crucial to check the most up-to-date fee information on, the City of Ashland's official website, or consult with the City of Ashland Planning Division to ensure that you have a clear understanding of the specific fees and incenitives that apply to your project size and scope. Utility connection fees are a crucial aspect of the overall cost considerations when developing an Accessory Dwelling Unit (ADU) in the City of Ashland. In Ashland, there are multiple utility providers, each, with its associated coninection fees: •Electric Service. Your new ADU will require its own electric meter, which, will incur connection fees. These fees vary based on, the complexity of the required electrical work. A licensed electrician can evaluate your existing electrical service to determine if you have enough capacity or if a service upgrade is needed for an additional dwelling. More information, on Electrical Service Requirements is available online ashere- https-flhlandore on.c vLDocumentCenterView [w 17OLE1ectric-_Service-_Re ukements-PDF --- ------------ q1o_ q__ For current information, on electric meter connection fees, please contact the Electric Department at 541-488-5357 during regular business hours. •Gas Service: For natural gas service for heating, cooking, or other uses in your ADU, Avista serves as the primary gas utility provider in Ashland. Avista may charge connection fees for establishing new gas service or modifying existing connections to accommodate your ADU. The specific fees will depend on, factors like the proximity to existing gas lines and the extent of the required work. The installation, of gas service may not be necessary in your ADU as electrical appliances and heating and cooling systems can be both cost- effective and environmentally beneficial. Additionally, to mainitain, indoor air quality, specific gas appliances may be inappropriate in some circumstances. Therefore, it is important to verify with the Ashland Conservation Division and Building Division if the intended appliances are compliant with local law Ashloind AIDU (',ukk AMfllaindoire,goin CJOV/A11)LJ Page 15 of 42 relating to indoor air quality. This ensures that your AEU meets all safety and environmental regulations. •Water and Sewe,ir Coninections: ADUs often, have the advantage of connecting to the existing water and sewer lines on a property, eliminating the need for costly and time-consuming installation of new utility lines. This streamlined approach not only simplifies the development process but also enhances the sustainability and cost -efficiency of the project. However, it's essential to be aware that separating utility services for the AEU may create the potential for future land division, allowing the ADU to become an independent property on, its own lot. This consideration, is significant, as it can, impact property ownership and land use in the long term, offering flexibility for property owners to adapt to changing needs and regulations. When planning your AEU project, it is essential to engage with, these utility providers to determine the precise connection fees applicable to your specific project. Keep in mind that utility connection fees are typically separate from other utility -related costs, and they should be included in, your overall budgeting and planniing. Furthermore, utility providers may have specific requirements and regulations governing the connection process, including permitting and adherence to safety standards. Consulting with, these utility providers and, if necessary, collaborating with experienced contractors familiar with utility connections will help ensure a smooth and compliant installation process for your ADU's utilities. RMORW Square Plan Building Community School System TOTAL Footage Check Permit Development Excise Tax Development Fees Fees* & Engineering Charges Fees (SD Cs) 500 $473 $1,786 $1,885 $534 $5,927 $10,605 800 $626 $2,144 $3,019 $855 $9,279 $15,923 1000 $727 $2,379 $3,774 $1,069 $10,236 $18,185 Includes minimum required mechanical, plumbing, and electrical fixtures. Fees do not include Utility Provider connection fees. SDCs are based on habitable square footage and will vary depending on the specific size and amenities of your ADD, as such the above provides ballpark estimates of units with o single bathroom and based on the square footages above. Ashloi'iui AIDU ('4jkk AMfllaindoire,goin CJ0V/AI1)LJ Insurance Adding an Accessory Dwelling Unit (ADU) to your property may impact your homeowner's insurance policy. An ACLU can increase the overall value of your home, and if used as a rental, it may require additional liability coverage. Homeowners should contact their insurance provider to discuss potential changes to their policy, ensuring adequate coverage for the new unit, tenants (if applicable), and any structural modifications. Properly updating your policy can help avoid coverage gaps and unexpected liabilities. Property Taixes Property taxes may increase due to the added value of an, Accessory Dwelling Unit (AEU). Property tax assessments are based on, the total valuation of both land and improvements, meaning a newly constructed or converted ADU will likely result in a reassessment and higher aninual property taxes. The exact amount of the increase depends on, the assessed value determined by the Jackson, County Assessor's Office. Homeowners are encouraged to reach out to the Assessor's Office to understand the potential tax implicationis and plan, for any financial adjustments accordingly. In Ashland's Sinigle-Family Zones, it's important to note that Accessory Dwelling Units (ADUs) cannot be utilized as vacation rentals and cannot be rented for intervals of less than 30 days. This regulation is significant because it aims to prioritize the availability of full-time resident housing within, the city. By restricting short-term rentals and promoting longer -term occupancy, the community seeks to ensure that ADUs contribute to the long-term housing supply, addressing the need for affordable, stable, and sustainable housing options for residents. This approach helps maintain the residential character of established neighborhoods while supporting the goal of fostering a vibrant and stable community. When setting rental amounts in, Oregon, it's important to follow state landlord -tenant laws and stay compliant. Several organizations can help landlords understand local rental market trends, navigate rent control rules and limits on rent increases, and stay up to date with, any legal changes. They also provide guidance on ensuring a rental application process that is fair and free of discrimination. These groups offer Ashloind ADU (',ukk AMfllaindoire,goin CJ0V/A11)LJ Page 17 of 42 valuable support for setting fair, competitive rental rates while mainitainiing legal compliance. The City of Ashland provides the following list of rental owner organizations and service providers for informational purposes only; this is not an, endorsement of any specific provider. These organizations can assist first-time landlords by providing model rental or lease agreements that comply with Oregon's landlord -tenant and fair housing laws. They can, help ensure your renter application, process, rental terms, rent collection, security deposits, late fees, and other provisions are clear and legally •Southern Oregon, Rental Owners Association (SOROA): Provides resources, education,, and support for landlords, including legal requirements and best practices for renting properties. - soroa.net/ • Oregon Rental Housing Association (ORHA): A statewide organii'zation that offers resources and legal guidance to rental property owners, with, local chapters that can assist landlords in Rogue Valley. ore gonrentalhousinq.com ............ j * Fair Housing Councillof Oregon (FHCO): Provides education and assistance on fair housing laws, which can help landlords understand their legal obligations. - fhco,.org/ • Local Property Management Comipainies: Many property management companies in, the Rogue Valley offer consultations and services that include -me M* 0 jkM In Ashloind AIDU (',ukk AMfllaindoire,goin Cj0V/AI1)LJ If you plan to use your Accessory Dwelling Unit (ADU) as a rental property, it's essential to familiarize yourself with Fair Housing laws. Fair Housing laws are federal regulations designed to prevent discrimination in housing based on, factors such as race, color, natinial origin, religion, sex, sexual lorientatin, gender, disility, and familial status, These laws apply to all rental housing, including ADUs, and aim to ensure that every prospective tenant has an equal opportunity to secure housing without facing discrimination. Here are some best practices for renting a unit in, compliance with Fair Housing laws: •Advertise Withouit is ri minatio in: When advertising your rental unit, avoid discriminatory language or preferences in your listings. Ensure that your advertisements are inclusive and do not discourage individuals based on, protected characteristics. • Tenant Application Process, Treat all applicants fairly and equally. Create clear and consistent criteria for screening tenants. Use the same criteria for everyone, regardless of their background. Make choices based on objective factors like credit history, rental history, income, and, when relevant, criminal background. Avoid making subjective judgments that could be discriminatory. • R,easionabthe , AccoimrnodKati ons.e open to providing reasonable accommodations or modifications for individuals with disabilities. Engage in a dialogue with tenants to address their specific needs and ensure equal access to your rental property. • Document Everything. Maintain thorough and well -documented records of your rental application, process, commuinications with, tenants, and any accommodation requests. These records can, be crucial in, demonstrating your compliance with Fair Housing laws if questions arise. • EducateYouirselt Stay informed about Fair Housing laws, including federal, state, and local regulations. Attend training sessions or workshops to better understand your responsibilities as a landlord. • Responcl toComplaints, IBromptily: If a tenant or applicant raises concerns related to Fair Housing, take their complaints seriously and address them promptly. Investigate and resolve any potential issues to prevent further discrimination. o Fair housing Council of Oregon htWs:11fhco.org Ashloind AIDU (',ukk AMfllaindoire,,goin CJ0V/A11-)LJ . . 0 Summary If you choose to build an ADU, the City of Ashland is committed to simplifying and enhancing your experience. Thais guide supports that intention, but if you have suggestions for improving the process, our pre -approved plans, or other development issues, we'd like to hear from you. Building an ADU can be a rewarding endeavor that not onily adds value to your property but also contributes to the community by providing more housing options for our residents. The City of Ashland is here to support you every step of the way, ensuring the process is as smooth and efficient as possible. A complete set of the selected free pre -approved ADU plans are made available to Ashland property owners after a 30-minute consultation with, the Ashland Planning Division. During this meeting, a planner will review your particular site and provide valuable guidance on the permit application, process, helping you understand zoning requirements, building codes, and any other considerations for your ADU project. This step helps ensures that the plans you choose are compatible with your property and the city's regulations, saving you time and potential setbacks later on. If you're interested in selecting a pre -approved ADU plan,, simply contact the Community Development Department to schedule your consultation. This process is a helpful way to kickstart your project with expert advice and streamline the approval process, making it easier to move forward with your plans. We believe that by working together, we can, create a more sustainable, inclusive, and vibrant community. Whether you are utilizing our pre -approved plans or customizing your own, design, our goal is to make your ADU project a positive and successful experience. Let's build a brighter future for Ashland, one ADU at a time! Ashloind ADU (',ukk AMfllaindoire,goin CJOV/A11)LJ httpdb—shiandoreg—on.-�ov Afu Available with either a gable or shed roof. These plans were provided by the City of Eugene for use in Ashland's AEU program "The Dogwood" 364 Square Feet These plans, designed by Architect Carlos Degado, were provided by the City of Medford for use in, Ashland's AEU program. "The Magnolia" 660 Square Feet These plans, designed by Architect Carlos Degado, were provided by the City of Medford for use in, Ashland's AEU program. The Beech" 660 Square Feet These plans, designed by Architect Carlos Degado, were provided by the City of Medford for use in, Ashland's AEU program. "The Myrtle" 364 Square Feet AtU above a single car garage These plans, designed by Architect Carlos Degado, were provided by the City of Medford for use in Ashland's ADU program. THESE PLANS ARE PROVIDED AS A COURTESY BY THE CITY OFASHLAND FOR APPLICATION AND PERMITTING PURPOSES ONLY. THESE PLANS WERE NOTDESIGNED BY THE CITY OF ASI ILAND AND TI IE CITY BEARS NO RESPONSIBILITY FOR THE PLANS OR RESUL TING S TRUC TURE'TI IE PLANS HAVE BEEN REVIEWED FOR MINIMUM OREGON RESIDENTIAL SPECIALTY CODE COMPLIANCE. BY USING ThIE PLANS, TI IE USER' AGREES TO RELEASE ThIE CITY OF ASHLAND FROM ANY AND ALL CLAIMS, LIABILITIES, SUITS, AND DEMANDS ON ACCOUNTOF ANY INJURY, DAMAGE, OR' LOSS TO PERSONS OR PROPERTY, INCLUDING INJURY OR DFA TH, OR ECONOMIC LOSSES, ARISING OUT OF THE USE OF ThIESE CONS TRUCTION DOCUMENTS. Ashloind AIDU (',ukk AMfllaindoire,goin Cj0V/A11-)1J Page 21 of 42 Ashland Community Development Department 51 Winburn, Way Ashland, OR 97520 rr r r r r r •rr r r MJIMMUS MI Planning Division: Email: ptgDning.&aslhllandare an. �av Historic Preservation Advisory Committee review board conisultation: Ashland Climate, Energy & Conservation, Division: https:/ashlandoregan.gov/ 7 /Cli mate- Energy -Conservation Ashland Puiblic Works & Engineering Department Phone: 541-488-5587 MIMM�=UIVMI Ashland Electric Department Phone: 541-552-2389 for New Construction and/or service 4"1"0' mm��Iil 0=2 0. 1 F.-TOLIJEWS.Mu Ashland Fire Department Phone: 541�-482-2770 AsINI(III'd AIDU (',ukk AMfllaindoirer,goin Cj0V/AI1-)LJ Page 2'2 of 42 City of Ashiland Residential Building Permit Submittal Form online: https:/jashlandoregon.gov/Docu!m ntCnt r/ i /116/ identiall- Bui Idi ng- Permit - City of Ashiland Commonly Asked Questions About Obtaining Permits (PDF): https:�//ashlando,rego,n.gov/Do,cu!mentCenter/View/174/Commo,nly-Asked- Questions-About-Obtai ning- Permits- RDF . . . . . . . . . . . . . . . . . . . . . . ............................................................................ International Code Council Benefits of Building Permits: https:�//or-ashiand.civicplus.co,m/DocumentCenter/View/22O/Benefits-of-Building- Permits-RDF State of Oregon Building Code 2023 Oregon, Riesi'deniti'al Specialty Code: pi All codes and standards - Building Code Division: metea # - Ashloil'id AIDU (',ukk AMfllaindoire,goin Cj0V/A11)LJ Page 2'3 of 42 March 3L2�D25 //Aq�,;,wnda hu) Fire Update: &ngle Roles, FEMA Grant and Paid Leave OT Impacts r o Ralph Sartain, Fire Chief, Mariane Berry, Finance Director, Sabrina Cotta SUMMARY Staff wHI provide an update on 1) Single Roles, 2) FEMA Grant, and 3) Paid Leave Overtime Impacts. POLICIES, PLAN�S & GOALS SUPPORTED BACKGROUND AND ADDITIONAL INFORMATION SINGLE ROLES This update wW|discuss where vvewere and are currently creating the EMS division and single -role EMS practifioners. It will alIso address some future needs. Volume Slid�e AF&Rchzsedout 2O24averaging 18.2 calls for service per day. Aaall ofour EMS systems conbnuetoget busier, callIs for service can be delayed as there are no un�s to respond. In 2O12, AF&R would have this occur once every 15.2days when our call volume averaged A.3ACa|Uaper day. This chart has two very significant data points. The first iethe cross -over from 2O14to2O18'which shows that the staffing model and call volume coulId no longer be maintaMed. The second is July 2023, when AF&R averaged .77 days between callIs for service when no unit was avaflable. July 2023 was significant as this is when we deplIoyed our first Single -Role EMS Un�t. By December, tNs trajectory continued positively upward as we increased our time between nounits avaiUab|etoonce every 1.71days. After staying true to our promise and staffing the Single -Role program, we closed 2D24 out by increasing the time between noun�tsavailable to3.17days. The data demonstrates that the business plan and Single -Role model are working, as 6scussed with our City Management, Council, and Budget Committee. FoHowing the business plIan and adding single -role staff will allow our firefighting force to rema�n in Ashland while deplIoying a robust EMS system tomeet community needs. Priority Slid�e It shows that the change to the EMS dispatching software is working, and callIs are routed appropriatelIy. IE, the fire truck does not always respond with the ambulIance. TransportingSUide Our primary destinaflon hospital is now Rogue Regional, where in 2024, we transported 41.6 % of the time, an increase from 2O2Owhen wetransported 38.1%.Un 2O24.AF&Rtransported toProv�denoeMedford Medical 6.3 %ofthe time, up from 2D20,when itwas 3.4%. AF&R confinueato notice the most eign�fioant increase in transports to 3 Rivera Campus in Bnente Poee, 5 96 of the bme, and an increase in transports to our alIternate destinations, from 1.1 %in2�Q2�Dto8.296in2024. CaIII Volume Projection Slide When we built out our call volume projects for our bus�ness model, we chose a high and a low trend based on Nstorical data. After 2024, we are trending towards the high side of our chart. TNs is our projected calIl volume for the next e�ghtyears, both atthe low and high call voUummeprojections. Page sof2 Call History 12 Years Slide To determine the proper placement of our single -role practitioners, we analyzed the data to determine where and what hours we are busiest and where they will make the most impact. The following chart shows that while call volume ieincreasing, the call bell curve over twelve years has remained the same. This iethe primary driver bo keep the staff on 1�-hour shifts and deploy additional resources as needed to meet the curve. What's Coming: Wehave been working with Jackson County and our fellow EMS providers for acomprehensive rewrite ofthe ASA. The group has recommended a final project bothe state, and vveare waiting for approval to get it before the Count Commissioners: ASA becomes ASP, EMS Basic Ambulances are allowed with paramedic intercepts if needed, alternative destinations are permitted, community paramedicine is requiired. Budget Staff will also discuss the EMS Single Roles in the budget and its impact to Ambulance Revenue. FEMA GRANT The FEMA-PDM grant period iaset toexpire onMarch 31,2O24. Staff have submitted a grant extension request to Oregon Emergency Management who has approved the request and submitted it to FEMA for final approval. K FEMA approves the extension request, the grant period will be extended until April 2O�7. AF&Retaff are working on closing out current grant funded projects in the event the extension is not granted. |fthe extension iegranted, staff will re-engage actively pursuing new eligible properties for participation inthe grant. Paid Leave Oregon (PLO) is a state -mandated program effective July 1, 2023 that provides paid family, medical, and safe leave to eligible workers in Oregon. Eligible employees can take up to 12 weeks of paid leave per year, which can be intermittent or consecutive days/weeks. The City of Ashland offers an equivalent PLO plan approved by the State which contributes 100% of the employee rate. Employees' other leave banks remain unimpactedbyPLO and employees have the option tohave a portion ofthe hours paid out annually. Due to minimum staffing for firefighters and the impact ofPaid Leave Oregon, Ashland Fire & Rescue (AFR) has experienced an increase in overtime costs of 30% from FY23 to FY2�. Staff will provide an update of this impact on the budget. FISCAL IMPACTS SUGGESTED ACTIONS, MOTIONS, AND/OR OPT'ION�S None this is informational only etthis time 1. AFRUpd�ate-StudySeaeion Page zcf2 F, 0 >1 cl CL D cu I fl < :52 UJ .11 01 cu Q) 0 ri 1-cl (1) 0 4-J > �4 CIO (3) -j 0 z 0 0 CL 0 4-4 ICU 0 _0 CCLP M qq..yfl,S E ca 0 Z� Q) H cl) CL cis CAM Ul 'a .......... Q) �1) (1) r-1 (o ,' /; /, %; s %' /// u j {%;r:, ,' /; /, %; s %' /// u j {%;r:, ,' /; /, %; s %' /// u j {%;r:, ,' /; /, %; s %' /// u j {%;r:, ,' /; /, %; s %' /// u j {%;r:, I vIt 0 4-J .......... o 4-d 0 CU 0 1 �= ..... ..... a QJ Ln m cu 'I bo 4- x (D 4-A CL) L- ra 4-d cn LL March 3L2�D25 SUMMARY Staff is proposing changes to Ashland Municipal Code 9.04 (An Ord�inance Relating to Weeds and Noxious Vegetation). The proposed changes are an effort to allign the or6nance with current pracfices, provide addifional fime for compliance prior to fire restrictions and correct grammatical errors. POLICIES, PLAN�S & GOALS SUPPORTED The Council priority mf Wildfire risk reduction and CEAP(CHmateEnergy Action Plan) execution. BACKGROUND AND ADDITIONAL INFORMATION AMC QJ}4(Weeds and Nox�oueVegetation) was last amended in2D18. The attached proposed revisions tothe ordinance are de�gned to reflect current procedures, accommodate for earlier fire seasons and provide grammatical corrections. Each year AF&R personnel enforce AMC 9.04.020, which provides specific dates for the removal of non-compla�nt weeds. This enforcement effort reduces wildfire fuells by reducing or eft�nating weeds that are not compHantwith the referenced AMC. Revision ofthe dates for the summer season aedefined in AMC 9.04vvi|U pmov�degreater opportunity for residents tocomply prior tothe implementation of fire restrictions. FISCAL IMPACTS SUGGESTED ACT'ION�S, MOTIONS, AND/OR OPT'ION�S None 1. AMC g.Q4�2025Revisions Page scfz ORDINANCE NO�. 3257 AN ORDINANCE AMENDMENT RELATING TO WEEDS AND NOXIOUS VEGETATION; AMENDING AMC 9.04 Annotated to show deletions and additions to the Ashland Municipal Code sections being modified. Deletions are bold lined through, and additions are bold underlined. WHEREAS, weeds and noxious vegetation constitute a fire hazard to persons and property within the city; and WHEREAS, the weed abatement ordinance was originally adopted in 1951 and revisions to the code are necessary to facilitate the removal of weeds and noxious vegetation; THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Amending AMC 9.04 to cornply with current city practices and revise the dates for summer season as defined in the ordinance. 9.04.002 Purpose The purpose of this chapter is to reduce the risk of damage to property and persons by fire due to weeds, and to reduce hazards to public health, agriculture, recreation, and wildlife by controlling the growth of weeds and noxious vegetation. Ashland Fire and Rescue and the City's Code Compliance Officers intend to prioritize enforcement and abatement under this chapter based upon the degree of fire risk or other hazard caused by the violation and the availability of resources. (Ord. 3159 § 1, amended, 09/18/2018; Ord. 3009, added, 04/20/2010) 9.04.005 Definitions A. Code Compliance Officer: all individuals designated as such pursuant to AMC 1.08.005, including specifically the Fire Chief. B. Fire Chief. the City of Ashland Fire Chief or his/her their authorized designee. C. Fire hazard: a written determination from the Fire Chief that the quality, condition, and/or location of vegetation creates a risk of fire. D. Noxious vegetation: all vegetation listed on the noxious weed list promulgated by the Oregon Department of Agriculture's Plant Division. E. Owner: owner of real property, agent of the owner, and/or occupant of any lot or parcel of land. In the case of property subject to foreclosure as a result of bankruptcy or default of the legal owner, the City may deem the "Owner" to be the person, other than the legal owner, who has a primary lien, security, or mortgage interest in possession or control of the property or who is the deed of trust beneficiary of the property. F. Prohibited flairunable plants: all vegetation listed on the prohibited flan-imable plant list as approved by resolution of the City Council. ORDINANCE NO. 3257 Page 1 of 5 G. Summer season: between May 4-5 1st and September as October 1st of any year, or the end of fire season as declared by the Oregon Department of Forestry, whichever is fat'er. H. Weed: 1. Vegetation, grass, shrubbery, and round wood that is less than 1/4 inch in diameter and more than four inches (4") high, and 2. Vegetation that is a: a. Health hazard, such as providing harborage for vennin; b. Fire hazard due to the quantity and/or location; or c. Traffic hazard because it impairs the view of a public thoroughfare or otherwise makes use of the thoroughfare hazardous. (Ord. 3159 § 1, amended, 09/18/2018; Ord. 3116, amended, 2015; Ord. 3009, added, 04/20/2010) 9.04.010 Weeds Declared Nuisance The growth or maintenance of weeds upon lots and parcels of land, and abutting rights -of -way in the City during the summer season, or at any other time of year when deemed a fire, health or traffic hazard, is declared to be a nuisance. (Ord. 3159 § 1, amended, 09/18/2018; Ord. 3009, amended, 04/20/2010) 9.04.011 Prohibited Flammable Plants Declared Nuisance The planting of species identified on the prohibited flammable plant list within a general fuel modification area in the City is declared to be a nuisance. (Ord. 3159 § 1, added, 09/18/2018) 9.04.012 Noxious Vegetation Declared Nuisance The growth or maintenance of noxious vegetation upon lots and parcels of land, and abutting rights -of -way in the City at any time is declared to be a nuisance. (Ord. 3159 § 1, amended, 09/18/2018; Ord. 3009, added, 04/20/2010) 9.04.015 Exemptions to Nuisance A. The terin "weed" does not 'include vegetation that constitutes an agricultural crop or decorative residential landscaping, unless that vegetation is a fire, health, or traffic hazard. B. It shall not be a violation of this chapter for property owners to maintain wetland or upland native vegetation in its natural state either on their property or in common areas when required to do so pursuant to the requirements of state law, city ordinance or land use approval. Nothing herein prohibits a property owner from preserving native vegetation in its natural state in excess of the requirements of state law or city ordinance, provided the owner prepares and implements a management plan for maintenance of the natural area and said plan is approved and on file with the coininunity development department. C. It shall not be a violation of this chapter for property owners to maintain prohibited flaininable plants which were established prior to the effective date of the ordinance codified in this chapter on their property or in common areas, unless the plants are subject to removal through irriplementation of an approved fuel prevention and control plan or general fuel modification area on file with the Community Development Department. (Ord. 3159 § 1, amended, 09/18/2018; Ord. 3009, added, 04/20/2010) ORDINANCE NO. 3257 Page 2 of 5 . . 0 9.04.020 Responsibility of Owner — Removal of Weeds The owner of any lot or parcel of land within the limits of the City of Ashland shall cut and/or remove weeds growing thereon, and on adjacent and abutting rights -of -way, between May 4-5th It and June 14,h 1st of each year. It shall be the duty of an owner to continue to cut and remove the weeds throughout the summer season, or any other tune of year when defined a fire, health, or traffic hazard. (Ord. 3159 § 1, amended, 09/18/2018; Ord. 3009, ainended, 04/20/2010) 9.04.022 Responsibility of Owner — Prohibited Flaininable Plants The owner of any lot or parcel of land within the limits of the City of Ashland shall not permit species identified on the prohibited flammable plant list to be newly planted on their property within a general fuel modification area as defined in AMC 1.8.3.10.100.13. It shall be the duty of an owner to cut down and remove any new seedlings and volunteer plants of listed prohibited flaininable plants as often as needed to prevent them from posing an increased fire hazard. (Ord. 3159 § 1, added, 09/18/2018) 9.04.024 Responsibility of Owner — Removal of Noxious Vegetation The owner of any lot or parcel of land within the limits of the City of Ashland shall not permit noxious vegetation to grow upon their property and on adjacent and abutting rights -of -way. It shall be the duty of an owner to cut down or to destroy and remove all noxious vegetation as often as needed to prevent it from becoming a fire, health or traffic hazard, from becoming unsightly, or maturing, spreading, and going to seed. (Ord. 3159 § 1, amended, 09/18/2018; Ord. 3009, added, 04/20/2010) 9.04.028 Abatement Process The Uniform Abatement Process set forth in chapter AMC 2.31 shall apply to nuisances identified 1 led in this Chapter and may be used to abate continuing violations. Notwithstanding any other AMC provisions, a code compliance officer may order the minimum abatement necessary to abate a fire, health or traffic hazard (e.g., creation of an adequate fire break to protect adjacent property from fire exposure). Abatement of the nuisance shall not prohibit the City froin seeking any other remedy or sanction provided by law. (Ord. 3159 § 1, amended, 09/18/201 S; Ord. 3009, added, 04/20/2010) 9.04.030 Violation Penalty Any person who violates any provision of this Chapter is subject to Section 1.08.020 of the Ashland Municipal Code. Any violation of this section is a Class I violation. (Ord. 3159 § 1, amended, 09/18/2018; Ord. 3137, ainended, 2017; Ord. 3025, amended, 08/03/2010; Ord. 3009, amended, 04/20/2010) 9.04.040 Notice to Abate - Contents In case of failure or neglect of any such agent, owner or occupant to cut weeds and grass and shrubbery as herein provided, the City Recor Code Compliance Officer shall cause to be served on such agent, owner, and/or occupant a notice, describing the property with convenient certainty by its legal description or by the street number of the house, requiring such owner or agent and/or occupant to cut said weeds, grass, and shrubbery within ten (10) days from the service thereof, or that the City will require the same to be done, and the cost thereof charged as ORDINANCE NO. 3257 Page 3 of 5 a lien against said property. (Ord. 3159 § 1, amended, 09/18/2018; Ord. 1141 § 4, amended, 1951) 9.04.050 Notice to Abate — Service — Removal by City — Lien Such notice shall be served upon such owner, agent, and/or occupant in person if found upon said prenuises or within the City, and in case said owner, agent, and/or occupant cannot be found in person within the City after reasonable diligence and inquiry, such notice shall be posted in a conspicuous place upon said premises, and a copy thereof mailed to the last known post office address of such owner, agent, or occupant, if any such address is known, and return of service shall be filed with the Recorder; and if at the end of ten (10) days from the giving of such notice, such owner, agent, and/or occupant has failed and neglected to cut and remove such vegetation, the Fire Chief (or authorized designee) shall cause the same to be done and shall file with the Council City Recorder and Finance Department a verified itemized statement of the expenditure occasioned thereby, and the Recorder shall cause notice to be served upon the owner, agent, or occupant in the inarmer hereinbefore described, such statement will be considered and determined by the Cou4 veil City Recorder and a lien declared upon the property involved,. Appeals, shall be filed with the municipal court no more than 10 days, following the placement of said lien, in accordance with AMC 2.30. the time of whieh meeting shall specified Jn the notxwee� X11, gtxx 1 the Couneil shall at sueh meeting hear any objeetions to sueh statemen', finanee determine the eenreetness of the same, and declaire such correeted amount a lien upon the improvement and sewer liens, and shall be certified to the county assessor in the same manneir, (Ord. 3159 § 1, ainended, 09/18/2018; Ord. 1141 § 5, amended, 1951) SECTION 2. Severability. Each section of this ordinance, and any part thereof, is severable, and if any part of this ordinance is held invalid by a court of competent jurisdiction, the remainder of this ordinance shall remain in full force and effect. SECTION 3. Codification. Provisions of this Ordinance shall be incorporated in the City Code and the word "ordinance" may be changed to "code", "article", "section", "chapter" or another word, and the sections of this Ordinance may be renumbered, or re -lettered, provided however that any Whereas clauses and boilerplate provisions (i.e. Sections 3-5) need not be codified and the City Recorder is authorized to correct any cross-references and any typographical errors. The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the day of 2 02 5, and duly PASSED and ADOPTED this day of 2025. PASSED by the City Council this day of 2025. ORDINANCE NO. 3257 Page 4 of 5 Page 41 of 42 ATTEST: Alissa Kolodzinski, City Recorder SIGNED and APPROVED this day of 2025. Tonya. Graham, Mayor Reviewed as to forrn: Douglas M. McGeary, Acting City Attorney ORDINANCE NO. 3257 Page 5 of 5 Page 42 of 42 /4 arc �--� �_Oa (�- From: Paul Mozina cQ Subject: Ashland Fire and Rescue EMS call data 2012-2024 Date: March 2, 2025 at 4:13 PM To: Tonya Graham, Dylan Bloom, Doug Knauer, Jeff Dahle jeff, Eric Hansen, Gina DuQuenne, Bob Kaplan Hello Mayor and Councilors, Since 1 /112021 Ashland Fire and Rescue has seen a 51 % increase in call volume. The data to create the graph below came from Emergency Communications of Southern Oregon and it includes only medical dispatch calls. It does not include ambulance transports nor does it differentiate between priority and non -priority medical calls. EC50 Medical Dispatches by Agency 2012-2024 Agency 1600 Ashland Fire & Rescue o 140C 1,446 u 120C 1000 80C 60C 400 r, 2018 Call Year 2,732 Agency (All) Applegate Fire ✓ Ashland Fire! Butte Falls Fin Colestin Rural Crater Lake Na Evans Valley Fi Grants Pass Fi GreenspringsI Illinois Valley F Jackson Count Jackson Count Jacksonville Fi Lake Creek Fir( Medford Fire 8 Medford Rural Oregon Depart Prospect Rura Rogue River Fi Rogue Valley A Rural Metro Fi Shady Cove Fir Williams Rural Select 1 Agency at to see its trend lin( At the study session on Monday night Chief Sartain will be presenting the slide below regarding AFR medical call volume. What differentiates a Priority from a Non -Priority call? There are dozens of call types that are indicative of an emergency situation e.g., cardiac arrest, stroke, heart attack, traumatic injurl breathing problems, overdose etc... I'm concerned that we are missing signals by lumping all these call type codes into the Priority Medical classification. Perhaps this is to much for you all to consider. Does your mandate/duty as Mayor and City Council include preserving the health at safety of the people of Ashland? Here are some followup suggestions if you could find the bandwidth and had the desire to act: Hire someone to do an analysis of the data to gauge significance of trends based on priority and call type factoring i age and sex. Is there a racial or sexual orientation component in the data? Are the people involved Ashland residents or somewhere in Jackson County? Are they tourists or unhoused people? Similar to the recent Resource Fair, have a Health Fair. Have a study session focusing on understanding the data. Contact Jackson County Health and Human Services to enlist their help. Seek state or federal grants to fund research into this. Gather more data from the people calling ECSO, including, where they live, racial or sexual orientation, recent vaccinations etc... Try to find a way to correlate the outcome for specific priority call types to root causes through follow up within the health system. The graphs below provide insights into trends if you are interested. There are definitely signals in the data and a much broader anc deeper analysis would be required to determine causations. Sincerely, Paul Mozina ECSO Medical Dispatches 2012-2024 httpL//public.tableau.com/app/profile/paul.mozina/viz/ECSOMedicalDispatches2012- 2024/ECSOMedicalDispatches2012-2024Dashboard ECSO Medical Dispatches by Agency 2012-2024 https://public.tableau.com/app/profile/paul.mozina/viz/ECSOMedicalDispatchesbyAgency2012- 2024/ECSOMedical DispatchesbyAgency2012-2023Dashboard ECSO Medical Dispatches by Call Type 2012-2024 http>s:Jpublic.tableau.com/app/profilepaul.mozinalviz ECSOMedicalDisoatchesbyCallType2012- 2024/ECSOMedicalDisoatchesbyCallType2012-2024Dashboard ECSO Medical Dispatches by Call Type and Sex 2012-2024 hito>s:Jpublic.tableau.com/app/profile paul.mozina/viz ECSOMedicalDispatchesbyCallTypeandSex2012- 2024/ECSOMedicaI Dispatches byCallTypeandSex2012-2024Dashboard ECSO Medical Dispatches by Sex 2012-2024 ECSO Medical Dispatches by Call Type and Age Range 2012-2024 ECSO Medical Dispatches by Call Type Age Range and Sex 2012-2024 http : public.tableau.com/app r filepaul.mozina/viz/ECSOMedicalDispatchesbvCallTypeAgeRanaeandSex2012- 2024/ECSOMedicalDispatchesbyCallTypeAgeRangeandSex20l2-2024Dashboard ECSO Medical Dispatches by Agency Call Type Age Range and Sex 2012-2024 ECSO Medical Dispatches by Age Range 2012-2024 http : ublic.tableau.com/appJprofilepaul.mozina/viz ECSOMedicalDispatchesbvAgeRange2012- 2024/ECSOMedicalDispatchesbyAgeRange2012-2024Dashboard ECSO Medical Dispatches by Age Range and Sex 2012-2024 http�Jpublic.tableau.com/a�pJprofile paul.mozina/viz ECSOMedicalDispatchesbvAgeRangeandSex2012- 2024/ECSOMedicalDispatchesbyAgeRanaeandSex2012-2024Dashboard ECSO Medical Dispatches by Agency and Age Range 2012-2024 httDS: ublic.tableau.com/app/ rofilepaul.mozina/viz/ECSOMedicalDispatchesbyAAgencyandAgeRange2012- 2024/ECSOMedicalDispatchesbyAgencyandAaeRanae2012-2024Dashboard ECSO Medical Dispatches by Agency Age Range and Sex 2012-2024 ECSO Medical Dispatches by Month 2012-2024 SPEAKER REQUEST FORM RWAI Submit this form to the meeting Secretary a J� prior to the discussion item. 1)you will be called forward when it is your turn to speak EProvideany ur name and speak clearly into the microphone ur comments to the time allotted written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: I_P� Name: PX ase Print) v /V�o���� Ashland Resident: VyES NO City: Agenda Topic/Item Number: P� r e 5 m S �v)gvv Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. 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