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Home My WebLink About2025-011 PO 20250311 and AGRMT - Grayback Forestry Inc Purchase Order Fiscal Year2025Page:1 of: 1 THISPO NUMBER MUSTAPPEAR ON ALL INVOICES, AND SHIPPINGDOCUMENTS. B City of Ashland I ATTN:Accounts Payable Purchase L 20 E. Main L 20250311 Order# Ashland, OR 97520 Phone: 541/552-2010 T Email: payable@ashland.or.us O S C/O Oak KnollMaintShop V H GRAYBACK FORESTRY INC 3070 Hwy 66 E I PO BOX 838 Ashland, OR 97520 N P MERLIN, OR 97532 Email: jason.minica@ashland.or.us D OEmail: GREG@GRAYBACKFORESTRY.COMPhone: 541/488-5340 T R Fax: 541/488-5314 O Vendor Phone NumberVendor Fax NumberRequisition NumberDeliveryReference (541)476-003320250446 DateOrderedVendor NumberFreight Method/TermsDepartment/Location DateRequired 03/04/202598903/04/2025FOB ASHLAND OR/NET30ParksDepartment Item#Description/PartNoQTYUOMUnit PriceExtended Price FuelsReduction Services - NTE $25k 1Fuel Reduction Services.1.0EACH$25,000.00$25,000.00 Project Account:E-000572-999 ***************GL SUMMARY *************** 128626 - 604106$25,000.00 By:Date: AuthorizedSignature PO Total$25,000.00 Goods and Services Agreement City InformationContractor Information Grayback Forestry City of Ashland Firm Name: Wayde Morrison Attn:Contact: Jason Minica 1150 Ort Lane Address: 20 E. Main St. Merlin, OR 97532 Ashland, Oregon 97520 (202) 552-2078 (541) 476-0033 Phone:Phone: jason.minica@ashland.or.us Email:Email: wayde@graybackforestry.com Contract Summary Small Procurement Procurement Method: 06/30/2026 Completion Date: Twenty-five-thousand-dollars. $ 25,000.00 Contract Amount: Fuels Reduction Services - NTE $25k Description of Services: 02/08/2025 2025 - 2026 Rx Fire Modules and Pricing Supporting Documents:Dated: Dated: Dated: Dated: ThisGoodsand Services Agreement(hereinafter ÐAgreementÑ) is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") andthe Contractor listedunder Contractor Informationabove,(hereinafter ÐContractorÑ),forthe services listed under Description of Services and the Supporting Documents as noted in theContract Summary above. This Agreement and the Supporting Documents shall be construed to be mutually complimentary and supplementary wherever possible. In the event of a conflict which cannot be so resolved, the provisions of this Agreement itself shall control over any conflicting provisions in any of the Supporting Documents. In the event of conflict between provisions of the Supporting Documents, the Supporting GB Documents shall be given precedence in the order listed above.The Contractor's initials \[_____\] herein signify acknowledgment and agreement to this provision, if applicable, or if not sign ÐN/AÑ. The goodsand servicesdefined and described inthe Supporting Documentsshallhereinafterbe collectively referred to as ÐWork.Ñ Grayback Forestry Page 1 of: Goods and Services Agreement between the City of Ashland and 1.Term and Termination 1.1. Term. This Agreement shall be effective from the date of execution on behalf of the City as set forth below (the ÐEffective DateÑ) and shall continue in full force and effect until the Completion Date indicated in the Contract Summary on page one of this Agreement unless sooner terminated as provided in Subsection 1.2. 1.1. Time is of the essence. Time is of the essence for ContractorÓs performance of each and every obligation and duty under this Agreement. City, by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this Agreement if Contractor fails to provide the Work called for by this Agreement within the time specified herein or within any extension thereof. 1.2. Termination 1.2.1. The City and Contractor may terminate this Agreement by mutual agreement at any time. 1.2.2. The City may, upon not less than thirty (30) daysÓ prior written notice, terminate this Agreement for any reason deemed appropriate in its sole discretion. 1.2.3. Either party may terminate this Agreement, with cause, by not less than fourteen (14) daysÓ prior written notice if the cause is not cured within that fourteen (14) day period after written notice. Such termination is in addition to and not in lieu of any other remedy at law or equity. 2.Compensation 2.1. City shall pay Contractor the sum listed as the ÐContract AmountÑ in the Contract Summary on page one of this Agreement as provided herein as full compensation for the Work as specified in the supporting documents. 2.2. In no event shall Contractor's total of all compensation and reimbursement under this Agreement exceed the ÐContract AmountÑ listed in the Contract Summary without express, written approval from the appropriate Department Head or City Manager. Contractor acknowledges that any work delivered, or expenses incurred without authorization as provided herein is done at Contractor's own risk and as a volunteer without expectation of compensation or reimbursement. 3.Contractor's Obligations 3.1. Performance. Provide the goods or services as set forth in the Supporting Documents attached hereto and, by this reference, incorporated herein. 3.2. Nondiscrimination. Contractor agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Contractor. Contractor agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Contractor agrees not to discriminate against a disadvantaged business enterprise, minority-owned business, woman- owned business, a business that a service-disabled veteran owns or an emerging small Grayback Forestry Page 2 of : Goods and Services Agreement between the City of Ashland and business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 3.3. Subcontractor Notification. In all solicitations either by competitive bidding or negotiation made by Contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Contractors of the ContractorÓs obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 3.4. Living Wage Requirements. If the amount of this Agreement is $2 or more, Contractor is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in that chapter, to all employees performing Work under this Agreement and to any Subcontractor who performs 50% or more of the Work under this Agreement. Contractor is also required to post the notice attached hereto as ÐExhibit AÑ predominantly in areas where it will be seen by all employees. 4.ContractorÓs Compliance with Tax Laws 4.1. Contractor represents and warrants to the City that: 4.1.1. Contractor shall, throughout the term of this Agreement, including any extensions hereof, comply with: All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Contractor; and Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 4.1.2. Contractor further certifies that contractor is not in violation of any Oregon tax laws referenced in ORS 305.380(4). 4.2. Tax Compliance Breach. ContractorÓs failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of ContractorÓs warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement, at law, or in equity. 5.Insurance. Contractor shall obtain and maintain during the term of this Agreement and until City's final acceptance of all Work received hereunder, a policy or policies of liability insurance Each policy of such insurance shall be on an "occurrence" and not a "claims made" form, and shall include: 5.1. Commercial general liability -- with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars) per occurrence and $3,000,000 (three million dollars) in the aggregate for Bodily Injury and Property Damage. Grayback Forestry Page 3 of : Goods and Services Agreement between the City of Ashland and 5.2. Commercial Automobile Liability -- with a combined single limit, or the equivalent of not less than $,000,000 ( million dollars) for each accident for Bodily Injury and Property Damage, including coverage for owned, hired and non-owned vehicles. 5.3. Additional forms: _______________________________ (See Attached) 5.4. WorkerÓs Compensation. Contractor shall, at its own expense, maintain WorkerÓs Compensation Insurance in compliance with ORS 656.017, which requires subject employers to provide workersÓ compensation coverage for all of its subject workers. As evidence of the insurance required by this Agreement, the Contractor shall furnish an acceptable insurance certificate prior to commencing any Work with limits not less than $500,000. e, Contractor affirms and certifies that 5.4.1. WorkersÓ Compensation Exemption: If applicabl it is exempt from providing WorkersÓ Compensation per ORS 656.027. Exemption criteria: Contractor initials if exempt: _________ Date: ___________ 6.Additional Insured/Certificates of Insurance. The Contractor shall name the City of Ashland, Oregon, along with its elected officials, officers, and employees, as Additional Insureds on all insurance policies (excluding Professional Liability and WorkersÓ Compensation) necessary for this Agreement. This inclusion applies solely to the services provided by the Contractor under this Agreement. The Contractor's insurance must be primary and non-contributory. Before commencing work, the Contractor must provide acceptable insurance certificates as proof of the required coverage. These certificates must specify all parties included as additional Insureds, treating each named and additional named insured as if they were covered under separate policies, without increasing policy limits. Insuring companies or entities must be accepted by the City. Upon request, the Contractor must provide complete copies of insurance policies and trust agreements to the City. Additionally, the Contractor must provide an endorsement naming the City, its officers, employees, and agents as additional insureds by the Effective Date of this Agreement, accompanied by approved certificate(s) of insurance. 7.Indemnity. Contractor shall defend, save, hold harmless and indemnify the City and its officers, employees and agents from and against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of any nature resulting from, arising out of, or relating to the activities of Contractor or its officers, employees, contractors, or agents under this Agreement. 8.Notice Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, or by mailing using registered or certified United States mail, return receipt requested, postage prepaid, to the addresses set forth above with a copy to: City of Ashland Î Legal Department 20 E. Main Street Ashland, Oregon 97520 Phone: (541) 488-5350 Grayback Forestry Page 4 of : Goods and Services Agreement between the City of Ashland and 6.Remedies 6.1. In the event Contractor is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it under this Agreement and at law or in equity, including, but not limited to: 6.1.1. Termination of this Agreement. 6.1.2. Withholding all monies due for the Work that Contractor has failed to deliver within any scheduled completion dates or any Work that have been delivered inadequately or defectively. 6.1.3. Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief. 6.1.4. These remedies are cumulative to the extent the remedies are not inconsistent, and City may pursue any remedy or remedies singly, collectively, successively or in any order whatsoever. 6.2. Default: The Contractor shall be in default of this Agreement if Contractor: commits any material breach or default of any covenant, warranty, certification, or obligation under the Agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Agreement; or, without written authorization by the City, attempts to assign rights in, or delegate duties under, this Agreement. 6.3. Liability Limitation. In no event shall City be liable to Contractor for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Contractor exceed the amount due, Contractor shall pay immediately any excess to City upon written demand provided. 7.General Provisions 7.1. Non-exclusive Agreement. City is not obligated to procure any specific amount of Work from Contractor and is free to procure similar types of goods and services from other Contractors in its sole discretion. 7.2. Independent Contractor Status. Contractor is an independent contractor and not an employee or agent of the City for any purpose. 7.3. Statutory Requirements. The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220, 279B.230 and 279B.235 7.4. Assignment. Contractor shall not assign this Agreement or subcontract any portion of the Work to be provided hereunder without the prior written consent of the City. Any attempted assignment or subcontract without written consent of the City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by the City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and the City. Grayback Forestry Page 5 of : Goods and Services Agreement between the City of Ashland and 7.5. Force Majeure. Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the other or the otherÓs officers, employees or agents. 7.6. Deliveries F.O.B destination. Contractor shall pay all transportation and handling charges for the Goods. Contractor is responsible and liable for loss or damage until final inspection and acceptance of the Goods by the City. Contractor remains liable for latent defects, fraud, and warranties. 7.7. Goods Rejection. The City may reject non-conforming Goods and require Contractor to correct them without charge or deliver them at a reduced price, as negotiated. If Contractor does not cure any defects within a reasonable time, the City may reject the Goods and cancel this Agreement in whole or in part. This paragraph does not affect or limit the CityÓs rights, including its rights under the Uniform Commercial Code, ORS Chapter 72 (UCC). 7.8. Goods Warranty Representation. Contractor represents and warrants that the Goods are new, current, and fully warranted by the manufacturer. Delivered Goods will comply with Supporting Documents and be free from defects in labor, material and manufacture. Contractor shall transfer all warranties to the City. 7.9. Waiver of Breach. One or more waivers or failures to object by either party to the otherÓs breach of any provision, term, condition, or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach, whether or not of the same nature. 7.10. Jurisdiction. This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 7.11. Severance. If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permitted the intent of Contractor and the City set forth in this Agreement. 8.Merger. This agreement and the attached exhibits constitute the entire understanding and agreement between the parties. No waiver, consent, modification or change of terms of this agreement shall bind either party unless in writing and signed by both parties. Such waiver, consent, modification or change, if made, shall be effective only in the specific instance and for the specific purpose given. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this agreement. Contractor, by signature of its authorized representative, hereby acknowledges that he/she has read this agreement, understands it, and agrees to be bound by its terms and conditions. Grayback Forestry Page 6 of : Goods and Services Agreement between the City of Ashland and WITNESS WHEREOF, the parties have executed this Agreement in their respective names by their duly authorized representatives as of the dates indicated below. This Agreement may be executed in two counterparts, each of which shall be deemed an original, with equal force and effect as if executed in a single document. Grayback Forestry (CONTRACTOR): CITY OF ASHLAND: Digitally signed by Greg Bucell Date: 2025.02.25 11:10:25 Greg Bucell By: ___________________________________ -08'00' By: _______________________________ Signature Rocky Houston, Director ___________________________________ Greg Bucell ________________________________ Printed Name Printed Name 1303603136 ___________________________________ Business Manager ________________________________ Date Title 02/25/2025 _________________________________ Date Purchase Order No. _______________________ (W-9 is to be submitted with this signed Agreement) APPROVED AS TO FORM: ____________________________________ City Attorney Grayback Forestry Page 7 of : Goods and Services Agreement between the City of Ashland and C I T Y O F A S H L A N D, O R E G O N City of Ashland LIVING ALL employers described WAGE below must comply with City of Ashland laws regulating payment of a living wage. $18.92 per hour, effective June 30, 2024. The Living Wage is adjustedannually every June 30 by the Consumer Price Index. portion of the business of of health care, retirement, Employees must be paid a their employer, if the 401K, and IRS eligible living wage: employer has ten or more cafeteria plans (including employees, and has received childcare) benefits to the financial assistance for the employee's amount of wages. For all hours worked under a project or business from the service contract between their City of Ashland over Note: For temporary and employer and the City of $26,429.65;part-time employees, the Ashland if the contract Living Wage does not apply exceeds $26,429.65 or more. If their employer is the City ofto the first 1040 hours worked Ashland, including the Parksin any calendar year. For For all hours worked in a and Recreation Department.more details, please see month, if the employee Ashland Municipal Code spends 50% or more of the In calculating the living wage,Section 3.12.020. employee's time in that month employers may add the value working on a project or Foradditionalinformation: Call the Ashland City Manager'soffice at 541-488-6002 or write to the City Manager, City Hall, 20 East Main Street, Ashland, OR 97520, or visit the City's website at www.ashland.or.us. Notice to Employers: This notice must be posted inareas where it can be seen by allemployees. 2025 - 2026 City of Ashland Parks and Recreation Rx Fire Modules and Pricing SubunitLevelComplexityDescription20252026*2027 Slashing A1 Level IUnit density is estimated to average less than 60 percent cover to be cut$441.19$485.31 A2 Level IIUnit density is estimated to average greater than 60 percent cover to be cut$619.41$681.35 Lop and Scatter B1 Level IAmount of slash to be lopped and scattered averages less than 20 tons per acre$123.38$135.72 Pruning C1 Level ILess than 100 TPA$267.95$294.75 C2 Level IIGreater than 100 TPA$398.82$438.70 Density Management Resource - Conifer Stands D1 Level IThe percent cover of material to be cut is less than 60 percent$528.43$581.27 D2 Level IIThe percent cover of material to be cut is greater than 60 percent$734.07$807.48 Density Management Resource - Woodland / Shrub E1 Level IThe percent cover of material to be cut is less than 60 percent$727.90$800.69 E2 Level IIThe percent cover of material to be cut is greater than 60 percent$995.79$1,095.37 Hand Pile and Cover F1 Level IAn average of fewer than 20 piles per acre$454.90$500.39 F2 Level IIAn average of 21 to 40 piles per acre$619.41$681.35 F3 Level IIIAn average of 41 to 60 piles per acre$883.63$971.99 F4 Level IVAn average of 61 to 80 piles per acre$1,120.42$1,232.47 F5 Level VAn average of 81 to 100 piles per acre$1,343.51$1,477.86 F6 Level VIAn average of 101 to 120 piles per acre$1,738.59$1,912.45 F7 Level VIIAn average of 121 to 140 piles per acre$2,111.23$2,322.36 F8 Level VIIIAn average of 141 or greater piles per acre$3,732.67$4,105.94 Fireline Construction Maintenance G1 Level IHand fireline renovation, where firelines have previously been constructed$0.70$0.77 G2 Level IIWhen new hand firelines are constructed on unit boundaries or through continuous downed slash$1.22$1.34 Fuels Pullback I1 Level IFuels pullback on less than 20 trees or snags per acre$61.07$67.18 I2 Level IIFuels pullback on greater than 21 trees or snags per acre$122.14$134.35 Prescribed Burn and Mop-Up: Hand Pile Burn M1 Level ILowAn average of fewer than 20 piles per acre.$135.30$148.83 M2 Level IILowAn average of 21 to 40 piles per acre.$183.63$201.99 M3 Level IIILowAn average of 41 to 60 piles per acre.$241.63$265.79 M4 Level IVLowAn average of 61 to 80 piles per acre.$318.95$350.84 M5 Level VLowAn average of 81 to 100 piles per acre.$386.60$425.26 M6 Level VILowAn average of 101 to 120 piles per acre.$483.25$531.58 M7 Level VIILowAn average of 121 to 140 piles per acre.$579.90$637.89 M8 Level VIIILowAn average of 141 and greater piles per acre.$676.55$744.21 Prescribed Fire Modules N1 All LevelsTwo Person Crew Module$1,334.45$1,467.89 N2 All LevelsEngine Module Type VI, Two-Person Crew$1,798.54$1,978.40 N3 All LevelsFive Person Crew Module$2,844.06$3,128.46 N4 All LevelsEngine Module Type VI, with Operator and Crew Member$3,180.29$3,498.32 N5 All LevelsEngine Module Type VI, with Operator and Crew Member + five-person crew$4,560.28$5,016.31 N6 All LevelsEngine Module Type VI, with Operator and Crew Member + two-person crew with water delivery system$4,010.39$4,411.43 Prescribed Fire Modules N7 All LevelsEngine Module Type VI, with Operator and Crew Member + five-person crew with water delivery system$5,793.19$6,372.51 2025 - 2026 City of Ashland Parks and Recreation Rx Fire Modules and Pricing SubunitLevelComplexityDescription20252026*2027 N8 All LevelsWater Delivery System witth one Operator and Transportation$1,490.32$1,639.35 N9 All LevelsTactical Water Tender Module with one Operator$1,974.43$2,171.87 N10 All LevelsSnag Felling Module, two-person team (paid hourly)$197.45$217.19 N11 All Levels5-Person Chainsaw Crew, five-person crew with chainsaws$3,584.84$3,943.33 N12 All LevelsChipper-15" Capacity with operator (paid hourly)$206.64$227.31 N13 All LevelsFiring or Holding Boss$977.21$1,074.93 N14 All LevelsFMC Track Machine (Softtrack) with one operator$2,679.42$2,947.37 N15 All LevelsUTV Polaris 6x6 Engine (pump and 100 gallon capcity) with one operator$1,650.00$1,815.00 N16 All LevelsBurn Plan Preparation$1,650.00$1,815.00 N17 All LevelsFull Service Burning <10 acres$2,750.00$3,025.00 N18 All LevelsFull Service Burning >10 acres but <20 acres$2,200.00$2,420.00 N19 All LevelsFull Service Burning >20 acresbut <40 acres$1,650.00$1,815.00 N20 All LevelsFull Service >40$1,100.00$1,210.00 N21 All LevelsSkid Steer w/300 gal.$2,200.00$2,420.00 * - Pricing for year 2027 will be based on current years pricing and negotiated up to a maximum of 10% increase. 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