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2025-03-18 Council Meeting
Councid Business Meeting Agenda ASHLAND CITY COUNCIL BUSINESS MEETING AGENDA Tuesdlay, March 18, 2025 Council Chambers, 1175 E Main Street Live stream via irvtv.sou.edu select RVTV Prime. HELD HYBRID (in -Person or Zoom Meeting Access) Public testimony will be accepted for both general public forum items and agenda items. If you would like to submit written testimony or if you wish to speak electronically during the meeting, complete the online Public Testimony Form no later than 10 a.m. the day of the meeting. 6:00 p.m. Regular Business Meeting L CALL TO ORDER a. Landl Acknowledgement" Il. PLEDGE OF ALLEGIANCE Ill. ROLL, CALL IV., MAYOR'S / CHAIR OF THE COUNCIL, ANNOUNCEMENT a. A Proclamation in Honor of Cesar Chavez V. APPROVAL, OF MINUTES a. Minutes of February 19, 2024 — Study Session Meeting b. Minutes of March 1, 2025 - Retreat C. Minutes of March 3, 2025 - Study Session Meeting dI. Minutes of March 4, 2025 - Business Meeting VI. CONSENT AGENDA a. Social Equity & Racial ,Justice Advisory Committee Appointment Vil. SPECIAL PRESENTATIONS a. Second Quarter FY2'025 Financial Results and Update Vill. PUBLIC FORUM 15 minutes — Public input or comment on City business not included on the agenda IX., PUBLIC HEARING a. First reading of ordinance 32'57, update to AMC 9.04 Weeds andl Noxious Vegetation X. ORDINANCES, RESOLUTIONS AND CONTRACTS XL UNFINISHED BUSINESS a. City Attorney Contract b. Water Cost of Service Study X11. NEW BUSINESS X111. CITY MANAGER REPORT Page 1 of Page 1 of 287 nCouncil Business Meeting Agendl XIV. OTHER BUSINESS FROM COUNCIL ME,MBERS/RE,PORTS FROM COUNCIL, LIAISONS XV., ADJOURNMENT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Alissa Kolodzinski at 541.488.5307 (TTYphone number 1.800.735.2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting. * Items on the Agenda not considered due to time constraints are automatically continued to the next reguilarly scheduled Council meeting [AMC 2.04.030.(D)(3)] ** LAND ACKNOWLEDGEMENT We acknowledge and honor the aboriginal people on whose ancestral homelands we work —the 1kirakutsurn Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today. We honor the first stewards in the Rogue Valley and the lands we love and depend on: Tribes with ancestral lands in andl surrounding the geography of the AsNand Watershed include the original past, present and future indigenous inhabitants of the Shasta, Takelma, and Athabaskan people. We also recognize and acknowledge the Shasta village of Kwakhakha - "Where the Crow Lights"" - that is now the Ashland City Plaza. ***Agendas and minutes for City of Ashland Council, Commission and Committee meetings may be found at the City website, ashlandoregoin.gov. Page 2 of Page 2 of 287 I T Y 0 F H L A N A Proclamation, in, Honor of Cesar Chavez, Whereas, on March 31, we celebrate the (life and legacy of Cesar Estrada Chavez, a champion, for social justice and advocate for the hardworking people who build and sustain our notion. Born into poverty and raised by migrant workers, Chavez courageously dedicated his (life to improving conditions for workers across the country. Chavez witnessed firsthand the inequities of an economy that left millions of hardworking Americans behind. Whereas, when, Cesar Chavez founded the United Farm Workers of American alongside Dolores Hluerta, hie dlrew national attention to the many agricultural workers who experience inhumane working conditions and unlivable wages. Through strikes, marchies, and boycotts, he inspired millions of people across the county to fight for a safe and healthy workplace, better wages, improved workplace protections from sickness and disability, and other core rights and protections. Whereas, in, the process, Chavez inspired generations of people across all backgrounds, ages, and industries to organize, bargain, and expand opportunity for workers and their families. His devotion to "La Causa" brought hope to workers and Latinos, across the Notion, and his fight for justice, equality and dignity gave workers and Latinos everywhere a voice. NOW, THEREFORE, 1, Tonyx Graham, Mayor of the City of Ashland, Oregon, on behalf of the City Council, do hereby acknowledge March 31 as Cesar Chavez Day. and call upon the people of Ashland to observe this day with appropriate reflection and to advance the rights and dlignity of working people. In Ashland we are Better Together Dated this 1'9th day of March 2025 Tonya Graham, Mayor Afissai Kolodzinski, City Recorder STUDY SESSION MINUTES Wednesday, February 19, 2025 Mayor Graham called the meeting to order at 5:30 p.m. Council Present: Mayor Graiham, Councilors Knauer, DuQuenne, Bloom, and Kaplan. Council Absent: Hansen and Dahle Staff Present: Sabrinai Cotta Manaiaier Tighe O'Meara Police Chief Alissa Koiodzinski City Recorder Carmel Zahran Assistant City Attorney Dan Moulin ------------ -------- Deputy Chief Alex Bonaparte Ashland Police Officer Public Input (15 minutes - Public input or comment on City business not included on the agenda) 11. ELEA - Enhanced Law Enforcement Area Discussion: Request made for meeting material to be more readily available aheaidl of time. * Council discussed the intent of the study session for discussion about ELEA. There may or may not be direction for staff at the end of the meeting. O'Meara provided a power point presentation to aid in the conversation (attached) Crime Data - CAP West Data has been provided annually since 2012 and includes calls for service for a variety of reasons in the downtown areal intended to provide a metric for quality of life downtown. There has been a general trend down in the 0 Cap East is showing a generail increase in calls from 2012. • There have been delays in hearing cases due to municipal backlog as well as a delay between when the Court processes sufficient violations to warrant a criminal complaint and when that is communicated to the Legal department for filing. • Adlditional delays are due to failure to appear to triail as sentencing for crimes cannot proceed until there is a conviction by guilty plea or triail, whereas failure to appeair for ai violation can default to guilty and sentencing can proceed. • Under the current system, three qualifying violation level convictions in an ELEA can result in an expulsion order - violation of that expulsion order will then result in being charged with the crime of trespassing. • More streamlined processes exist regionally that have withstood federal chaillenge. City Council Study Session February 19, 2025 Page lof2 300E�W • After three or more qualifying violation charges, expulsion can be issued on an officer's authority with an option to appeal to the Judge within 10 days. • After one or more criminal charges in any court an expulsion can be issued with the same option to appeal. • Access to essential services (grocery, pharmacy, etc) will be included. • Elevate unauthorized burning to municipal court misdemeanor • Slight expansion of ELEA West to include the front lawn of the library, adljacent property, and the park area across the street. Council discussed these recommended changes and how to make the ordinance and notification language in the violation itself simple and clear for those whose behavior it is intended to address. Graham clarified with O'Meara and Zahran that currently it is not the municipal court that initiates an expulsion order after three violation convictions, but rather the police or legal departments. Council discussed how might it be possible to streamline the process while maintaining appropriate separation of powers. Public Comment - citizen spoke on their concerns related to the original ELEA proposal Graham polled Councilors regarding direction to staff and discussed the difference between reckless vs. unauthorized burning: • Direction to staff to bring back a proposal to elevate unauthorized burning to a • Direction to staff to create a proposal for the exp insion of ELEA West as outlined. • Council would like to take up discussion on recommendations number one and two at another study session (1. allow for expulsions on officer's order and) 2. Allow for crimes charge in a ELEA to lead to expulsion) 111. Adjournment of Study Session The meeting was adjourned at 7:20 p.m. City Recorder Alissa Kolodzinski Mayor Tonya Graham City Council Study Session February 19, 2025 Page 2 of 2 conversation +potenitial changes CAP Harass, II..II iva, Nor se, Fheft rrx xeo "'Cli-S 2,0 A 7 210 A V, 210 A 9 20.'.C' 20e'.1. 0,112 2 0 2'-." 202h CAIF'East (..,FS Assai.,dk, DOC, II aws, 11 farass, Nouse, Fheft '.A A z 2 0 1,5 2016, 2,0 A 7 20 1?:Y 20e'.C' 20"'1 Page 7 of 287 "Unlawful:" does not automaticcHly mean a crime rirn: sorne-thing that is unlawfull and that might result in a period of incarceration in a jail or prison (e.g, assault, robbery, DUl Violation, something that is unlawful that (--,an only result in an administrative santion (e.g, drinking in public, unnecessary noise, smoking downtown) Current ul 3 i�r�irn :� i e aII� iIt Ia irit iilIr Y suet iii t cir'riV ris. Q IIi mm �ae�r irr l:AbiI, noise, dogs r�Yr ftiiirm� IIII Illy t iiir��i,, cant., riiii iirt IIII iiii iiirig IIII ir�,ii IIIp iuu Illk IIII iiii , dcl)g lic&II r�se I I°r�iiiis IIIIri ll�nIIlce at IIeslYevar� II e�&III s, iiir iiiri Ill[° s Ill est I ll i t iiir e iiii s aI r e parsan ll°i) is Illl iir ire iiiir°r offander fin U1 i t IIII IIII... ° iiir ii till r° rf Illl tiiii IIIpIIIIe r .- iir iiii iiir e pandfing gofirigIlll��o IIIk over a year P, ui ui i . iiif xIpeIClll fiir ui° ` I I � liiiri III Ilf uriwmrwy of 2024 Ibase� in 4�iirn 4 ui rs�t coidW have avokie4JIO a6JRioind1 ctfoiin�s with tllh�ur ugIllh� u�ul the ur � u< of O24 COUd have avoidedll4Aditkinai � ioi thirOUghOUt the rest c4 2024 II Dui ui iiif ' I eau l e�dfiiroiiinCAIII liiui°i , ui i i ury c��f y(��)y, ft ur iii 4ii,i<,e�s LI,Ill � u 4�wkle4J six 4WW�tJkn�uii iihindkieun�ts iihin 2(�)Z Current ul Puruin IPA, if expeHed fiiroiiin CAP III. 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A W Np., $ Ms t ',r Wim rxuwp ISMwmc xM �Mm�fr rty mP m'✓+q AuMMm"�I � P A Muy J. A u,1W G+.. M w �u,�^nWre,ry w�'m M gro wfrr�nnvmw mwot 90 Irmh M'.eTM muwi�N rexi irrrvn[ivro. mM•'�prv� XII` C 10.30.0110 UnCiIi rthoirized Il kirinfrog .. idllatlion ORS 164.335 IIReIII ess Il IBIi irning it iisderneario r bi A can't be q ° IIPl ur g, ed t iirfles Page 1' 1 of 287' Cur,r,enit AM(',10 30.010 to c3 W mid�°)dl Cour''t rnfsdei� rieanoir� Medford has officer -based expulsions, it has been cha]lenged in fral court aind upheld in the case Bilodeau v. City of Medfordi The same la�nguage the federal Judgie IlIeaned on to uphold the case has been includedl in, the previous proposed drift,, Page 12 of 287 These cl I tl I es have some form oif 4 4 ex�oulsion ordinance in �*Iace Birockhgs Lake 01swego, Reedspoirt Canby Jnicollni Ciity Roseblurg Corvallis McMininvHHe Salem Cottage Grobve Medford Silveirton, Eugenie Mflwaukie flgaird Gresham Ore�goin It Tluabth FlflNbloro T'ryin�g to minimize crim�eis and calls foir service for negative behavior in a way t'h�at �maintains fairness and equity for all�, wh�il�e allowing the pol�ice officers flexibility to address on�going negative behavior WAINNOM Page 13 of 287 Some peopII e have incorrectly conflated the rented Jail beds with persistent viollator arrests, these are inot the same t'h�ing. There are four recommendadons, which can be taken as, a whiolle or hdMdually- Allowfor expLilsions on officer's order for 3 or more qualifying violations is S L,19a d , with judicicreview within 10 days if the subject asks for iit open intoxication, drinking in Public, marijuana in PUl,)liC, scattering rubl,,)ish, unnecessary noise, dogs -control required (note that these are violations anywhere in the City) Allow for crimes charged in an ELEA to lead to expulsion Misdemeanor 90 days, felony 180 days Elevate unauthorized bUrning to a Municipal court misdemeanor Slight expansion of ELEA West (downtown) area to inclUde the front lawn of the lil,')rary, and adjacent property, and the park area across the street Page 14 of 287 }� � � `� � � QUESTIONS? Page 15 of 287 Study Session Purpose Provide guidlance on what type of changes to Section 10.120 Persistent Violations the City Councitwould Like to consider, if any, to (a) better aiccomiplish the intent of Enhanced Law Enforcement Areas, and (b) ensure protection of the rights of an individu at to be present in our commiuinity. Purpose of Enhanced Law Enforcement Areas Enhanced Law Enforcement Areas (ELEA's) are designated to protect the public from those whose unlawful condluict poses a repetitive threat to public health, safety, and welfare. They do so by providing a mechanism to expel individuals from, a discrete geographic area, who persistently engage in specific unlawful behavior. Summary of Ashland's ELEA There are two ELEA in Ashland — CAP East (downtown commercial area) and CAP West (west -sidle commercial area). To be expelled from, one of these areas, an individual must (a) have been convicted of at least three felonies, misdemeanors, aind/or specific violations, or a, combo thereof, within that specific area, within a, six-month period; (b), be reqluiested by the City to be expelled; aind (c), be dletermined by the Municipal Court to be expelled. Various exceptions for expulsion exist, including travel to and from employment, education classes, medlical treatment, and basic needs such as groceries. Staff Identified Improvement Areas Staff have identified the following improvemient areas for the current ELEA Language within Section 10.120, Persistent Violations. The attached chart details potential code changes to aidldlress specific imiprovement areas, 0 Improvement #1: Ensuring the list of violations, crimes, and)/or misdlemeanors are aippropriate for the purpose of expulsion. 0 Improvement #2: Ensuring it is clear within the code that an individual still retains their constitutional and state rights within the application of the ELEA. • Improvement #3: Removing admiinistrative barriers that are preventing the effective and timely application of the ELEA for the benefit of public health, safety, and 0 Improvement #4: Including a variance process for an expelled person to be granted aiccess to the ELEA for plausible needs that are not already included in the exception list. C I T Y 0 F ASHLAND To: Ashland City Council From: Carmel Zahrain, Assistant City Attorney Re: Status of Burn Statues aind Case Law Update. Date: February 19, 2025 Study Session Question,: In light of escalating fire risks in recent decades, the Council requested information regarding Oregon aind Ashland's, burn statutes and ordinances and the effectiveness of their enforcement. Non -Felony (i.e. Arson) Authorities Around Burning: • ORS 164.335. Reckless Burning. "A person commits the crime of reckless burning if the person recklessly damages property of ainother by fire or explosion." Class A Misdemeanor. • AMC 10.30.010. Outdoor aind Indoor Burning Restricted. See attached. Class I Violation. Reckless Burning Background: Some perceive a gap in the enforcement of reckless burning statutes due to ju&c4l interpretations requiring proof of market value for the damaged property. This interpretation stems from the interaction of ORS 164.305 (defining "property of another") and ORS 164.115 (defining "vallue")'. To successfuHy charge re&less burning, the state must demonstrate the property's market vallue. State v. Nyhuls flIustirates this issue. Nyhuis was convicted of recHess burning for igniting a cracker wrapper, toilet paper, and a paper cup at a detoxification center. The court overturned the convictJoin, clarifying that reckless burning requires damage to property with market va�lue (or readfly ascertainable replacement cost�) belonging to another, without authorization to destroy �t�. State v. Nyhuis, 251 Or. App. 768, 770 (2012) The court emphasizee's failure to prove the items" value or that the detoxification center expected Nyhuis not to consume or damage them:. EssentiaHy, market value is a necessary element of the offense. 1 See Medford Mluin,icipal Code, 5.272(2). CITY OF ASHLAND 20 East Main Stmet Ashland, Oregon 97520 ashkand or U'S Tell 541.488.6002 Fox 541.488.63H TTY 800.735.2900 Page 17 of 287 C I T Y 0 F ASHLAND In the case of State v. Nyhuis, The court reversed the reckless burning conviction on the grounds that the state had not met its burden in establishing that the items defendant burned had value or that the detox center provided these materials to the defendant with the expectation that he would not impair or consume them. Issue: Medford determined that their pre-2023 enforcement mechanism for unauthorized burning was insufficient to address public safety concerns in high -risk situation S2 . The rationale was likely similar to the public policy airound having criminal enforcement around civil expulsion — for when a fine does not deter behavior. These situations often involve smaller fires in highly flammable areas like greenways, or forested aireais, where the potentiail for uncontrolled spread, even from a, relatively minor fire, is significant. While fines may deter some, they often prove inadequate to prevent unauthorized burning in these sensitive locations. This raises the policy question of whether to elevate unauthorized burning to a misdemeanor offense, thus allowing for more substantial penalties, including potential imprisonment. This approach would address concerns about public safety without necessarily requiring the more stringent evidentiary threshold of reckless endangerment. Altprnafivw For situations involving burns that present a demonstrably significant danger, ORS 163.195, Recklessly Endangering Another Person ("a, person commits the crime of recklessly endangering another person if the person recklessly engages in conduct which creates a, substantiail risk of serious physicail injury to another person"), provides an alternative legal avenue. However, prosecuting under this statute demands evidence that shows a substantial risk of serious physical injury, such through the high probability of uncontrolled fire spread. Wei 72FRMTS"A Staff welcomes further questions and is prepaired to assist in developing policy recommendations at the body's direction. 2 In reaching out to other municipal attorneys, only Medford indicated they went this route in 2023. CITY OF ASHLAND 20 East Main Stmet Tell 541.488.6002 Ashland, Oregon 97520 Fax 541.488.63H ashkandor U.1, TTY 800.735.2900 Chi. 10.30 Controls On Open Burning I Ashiland MunicipA Code Page 1 of 1 10.30.010 Outdoor and indoor Burning Restricted A. No person shaill start or maintain ainy outdoor fire except as authorized in this chapter. B. No person in charge shall cause or knowingly aillow any outdoor fire to be started or maintained on any part of such premises, except as authorized in this chapter. C. Except for religious fires, any outdoor fire authorized in this chapter shaill only be used to burn woody debris, such as limbs or branches, and vegetation identified as noxious weeds. No person shaill start or maintain any outdoor fiire authorized in this chapter in a, barrel. D. No person shaill start or maintain ainy camipfire except as provided in this chapter. It is an affirmative defense to a prosecution of ainy charge under thiis Subsection that the camipfire was authorized by the person in charge. (Ord. 2937 § 1, arnended, 04/03/2007; Ord. 2822 § 2, amended, 1998) The Ashland Munilicipat Code is current thirouigh Ordinance 3243, paissed September 17, 2024. Disclaimer: The City Recorder's office has the official version of the Ashland Municipal Code. Users should contact the City Recorder's office for ordinainces passed subseqluent to the ordinance cited above. Cit)(Welbsite: www.a,shllandoregotii.gov H95te�d byQeue-Eal CQdc, The Ashland Municipal Code is current through Ordinance 3243, passed September 17, 2024. Medford Municip a I Code Section 5.272, Reckless Burning Page I of I = 14 0; q Aperson commits the cringe of reckless burning if: The person recklessly damages property of another by fire or explosion having no right to do so nor reasonable grounds to believe that the person has that right; or (2) The person recklessly damages vegetation on public property by fire or explosion having no right to do so nor reasonable grounds to believe that the person has that right. (3) Reckless burning as described in subsection Ll) of this section is a misdemeanor crime subject to penalties under Section 5.9900). Reckless burning as described in subsection ( ) of this section is a misdemeanor crime subject to penalties tinder Section 5....99.0.(4).. ...... ............ ...... [Added Sec. 2, Ord. No. 2023-130, Sep. 21, 2023.] The Medford Municipal Code is current through Ordinance 2024-127, passed December 5, 2024, Disclaimer: Ihe city attorney's office has the officialversion of the Medford Municipal Code. Users should contact the city attorney's office (541-774-2020) for ordinances passed subsequent to the ordinance cited above. Cjjy-Wgtajte: www.ni ed ford ore gon y Hosted bv General Code. The Medford Municipal Code is current through Ordinance 2024-127, passed December 5, 2024. RETREAT MINUTES Council Present: Mayor Graham, Councilors Knauer, Dahle, DuQuenne, Bloom, and Kaplan. Council Absent: Hansen Sabrinai Cotta City Manager Alissa Kolodzinski City Recorder Carmel Zahran Jordan Rooklyn Assistant City Attorney ----------- Deputy City Manager Kelly Burns Emergency Management Coordinator Mariane Berry Finance Director ------- 1]. EMERGENCY MANAGEMENT EXERCISE (Pages 2- 8 of aittached) Exercise about how to react during an emergency wildfire situation leaidl by Kelly Burns. The Mayor, each Council member, Cottai, and Rookllyn were given a scenario of where they are when the fire notification is sent out. Discussion on: • How to respond based on their individual circumstances • How to maintain governance once evacuated • Activation of legail authorities • Disaster Declaration process FUTURE OF ASHLAND - Livability survey results facilitated, by Jordan Rooklyn (pages 91-12) • Rooklyn presented the results of the Livability Survey (link in aittachment) • Results are based on respondents' perception not necessarily data Ere ussion on the direction for the future of Ashland facilitated by Sabrinai Cotta Who are we now? Who do we want to be? Top Priorities Too old "The Manor" More fal in community Not be risk averse -------- — 1/3 of the popuLation below ------ Growth in economy -bring Wildfire preparedness median income/ two tail[ prospects in forjobs, housing economic situation (Above and increase diversity and and below median income demographics in both age and levels, no middle race Lack of childcare More innovative- take more Housing risks Quiet & sedate, no events Anti -fragile, not so easily Economic development - influenced by things outside levers the City can pull/ our control diversity and growth White- no diversity Resilient CEAP goals (Climate) Bedroom community Increase city's response Transparency and capacity— communication March 1, 2025 Page I of 5 Page 21 of 287 Involved, kind, engaged Be pro -active Affordability Educated & cultured Good financial reserves Fiscal resiliency Outdoor enthusiasts More strategic- focus on Quality of quantity- ensuring priorities and put attention good service delivery of and money towards the essential services priorities. Small Fiscal resiliency and effective use of resources Lack Jobs Lack housing Innovative ]IL FINANCIAL OUTLOOK AND DEPARTMENT WORKPLANS Financial Outlook facilitated by Cotta (pages 12-19) • Review of anticipated cost increases • Reducing workforce through natural attrition • Technological upgrades that can provide a service or assist staff • Evaluating each vacant position for operational necessity • Discussion on what can be done to make A,shlandl more affordable to those that live here and to attract new businesses and people to move to Ashland • What City services do we want to fund, at what level of services and how will it be funded? • How to best target services and the costs of those using it, to be in line with those paying for it • How to balance the desire of service level to match costs (parks, fire, police etc.) • The cost benefit of technology to allow folks to help themselves vs in -person services • Review of priorities of 25-27 biennium and what to adjust for next biennium 0 Manage for Excellence - opportunity to work with partners to reduce costs. Definite improvement of communication 'D Livable Community - taixes, how to increase tax base o Rist reduction 0 Economic development o Afforclabillity 0 Invest in the future • Prioritize what to focus on without forgetting to maintain essential City services. 0 Focus on Livable community/affordability, risk reduction, economic development, efficient and effective government 0 Increasing personnel and material costs of 10-17%, and select revenue increases 5.5% (3.2% for general fund) o Approach for the 25-27 biennial budget will focus on essential services, workforce needls and reduction through natural attrition and aligning service dlelivery with revenue. 0 Discussion on how the Council creates the What (policy) and the How (operations) determined by City Manager • Departments Work Plan Overview 0 City Manager Office March 1, 2025 Page 2 of 5 Page 22 of 287 • Prioritize straitegic planning • Delay for now - ad hoc Charter Committee and set up a study session with updates proposed by staff 0 Recorder -discussion on records moving forward vs. how to manage backlog 0 Humain Resources - needl software for al variety of needls 0 Municipal Court- need software upgrade 0 Finance - Needs software upgrade for a variety of needs 0 information Technology - how do we protect against cyber-attaicks aind naturail dlisaisters. What is outsourced vs what is kept in house? AFN report at study session. o Community Development - (most overtaxed departiment generally due to state mandates), Discussion on Council projects aind needed staffing levels to meet those. How does the city shift staiff to match priorities. ■ Adldl to workplan- railroaid and University districts, B street yard etc. Possibility of code review and how thait might address affordability, housing, timeliness etc. S Priority to fund staiff in Community Development. 0 Police - need more spaice 0 Fire & Rescue - how to manaige defensible space program and community by -in, need to shift to community focus, how to pool resources with other aigencies. S Possibility of South Valley fire district 0 Discussion on how eaich department going to implement the priorities, what creative solutions are being considered andl how can the City work with partners to reduce burden on city staff andl be more responsive. And how cain projects be funcled. 0 Parks & Recreation - under the direction of the commission. Looking at cost recovery. 0 Electric Utility - caipital projects, rate review. Consider strategic plan specifically for electricity, waiter andl waistewater each. 0 Public Works -several projects are joint between PW andl Community Development. include faicility plan results and how to move forward Where does deferred maintenance live amongst the priorities - They aire part of the caipitail plan 01 &1491*1 [*ILI WCOIS]z w 'n 1 [03 11mug Cogan, I vq k FU' Focus Area 1 - Economic Development- facilitated by Rooklyn (paiges 19-22)- 0 Proposed changes in TLT funding use o The state dictates how the funds are spent o What in the short term (2 years) cain we do to increase tourism o Council goals for use of TILT funds andl how to measure the outcomes • No off-season, reason for people to be here year-round • Better aind more creative use of indoor space andl partnerships • Utilize the OSF buildings when plays aren't running • The funds are meant to be used to draw folks from 50+ miles away • Outreach to those who are not local and provide strategic marketing * Events calendar, Ashland app ■ The city's role is to provide funding aind partner with businesses who do the work with specific outcomes to ensure success and to ensure clear accountability. March 1, 2025 Page 3 of 5 Page 23 of 287 ■ Council would like to see new approaches, and flexible on the different percents of spending of the TILT funds ■ Tourism is about 25% of economy- how can the City assist with increasing other avenues • Businesses' main difficulties are: 0 Lack of foot traffic o Able to attract and retain workforce o difficult to start a business here ■ Discussion on the use of forums and what the ideal outcomes may be 0 How can the City assist our anchor organizations in times of need while maintaining essential services 0 Discussion on how to create an economic development corporation o Focus Area 2 -Affordability - facilitated by Cotta ■ What is the city's role in getting affordable housing and)/or workforce housing ■ Encouragement of development of the smaller lots in the city given Ashland does not have much land available for development ■ How can Ashland support landowners to develop more housing. • Density bonus incentives to build, accelerated process for aff ordable housing ■ Review housing production strategy - goal is to increase workforce and affordable housing o Common priority themes are affordability, fire, and economy 0 If additional funding available, the preference would be for fire protection 0 Look into vacancy fee, housing excise tax 0 Staff will comeback with a proposal for a study session for housing trust fund usage • Childcare program o Conversation should include Ashland School District and SOU representatives • Issues include - lack of space for certified programs, lack of providers, lack of knowledge how to run a business 0 Support outdoor programs, preschool could be in school districts 0 Continue childcare ad hoc and grant funding for one year then move funding to fire as needed • Utility Discount Program 0 Desired outcomes of the program • Rate structure so lower users pay less or based on consumption for water • Electric is different as renters can use less electricity but those residences are generally less energy efficient. Program should be year-round, dliscount with assessment of energy audit ■ Broaden the program for more people and potential options for qualification (SMAP, OHP qualifier) • Progressive rate structure • What could the funding number be for the next budget - starting at 200,000 per biennium. With a look at the rate structure to see if we can develop a new one • Focus Area 3- Livability March 1, 2025 Page 4 of 5 Page 24 of 287 o Wildfire -High priority. Where else could wildfire dlivision live if not in the fire department. Desire to focus more on the program and how would WARP and CERT integrate. o Study session to assess fees and how to reach the goails for various funding goals such as wildfire prevention, homelessness etc. • Public Safety -discussion on staffing levels. There will be an aissessment on this fee to determine how to move forward. AS a community, what is the service level you want to see. Provide information on what each dollar amount would fund to include in the budget conversation. * Homeless Services- includes dusk to dawn lawn and severe weather shelter 0 Lost biennium the City had grant funding. in the budget is $100,000 per year. The expenses of night lawn and shelter far exceed that amount. It would cost about $175,000 per year to maintain current service level. o A breakdlown of expenses for the night lawn vs shelter and budget for each separately 0 Potential contract for a service provider for the night lawn. What would be included? o What is the level of service Ashland should/could provide shelter and standard policy verses an emergency situation • Next Steps discussion (page 22) 0 Fee discussion 0 Future study session conversations 0 Flexible budgeting o Strategic communication o Short list of points discussed for budget creation 0 How the departments will reach council goailis (future discussion) 0 How con funds in reserve fund be used Tumor-IT&N-SIFETTETITUB March 1, 2025 Page 5 of 5 Page 25 of 287 0 0 - Emergency Maniagement Exerdse 9 10 Future of As,hila�nid (V�sbniing Exercise) 10� 510�3:10 B r A, 10�3:10-R 10 Fhanidd Outlook & CounicH Budglet Priorides I � 0 0,,, � 0 ( I I I"f Department Workplans 1200 ,M Lt, /,, n, c I 12 ")'C"ll , l C"ll Focus Area #1 - Economic Development 1 0,,, 2 0 Focus Area #2 - UvabHity 0,,, 2 "10 B A, C"ll I E, Focus Area #3 - Affordabilfty, Wrap-up 22 ON A HOT JULY AFTERNOON WITH A STRONG EAST -WIND BLOWING THROUGH THE VALLEY (GUISTS U TO 30MI HI)l A IHIUMIAN-CAUSED WILDFIRE UPT q NEAR THE WHAT RABBIT TRAIILHEAD ABOVE ASHILANq . FARE AND LA'S RESOURCES DESPONDED, EVACUATIONS AND EMERGENCY NOTIFICATIONS HAVE BEEN SENT (ZONES 1-4 AND 7_10 ARE GO NOW!). Page 27 of 287' July 30th rCc-D2:40PMr 22 LAW ENFORCEMENT IS GOING DOOR TO DOOR AND USING THIEIR PA SYST MIS FROM THEIR CADS TELLING EVERYONE TO EVACUATE IMMEDIATELY, GO NOW1 YOU JIUIST HEARD THE ANNOUNCEMENT FROM AN OFFICER AND RECEIVED AN EVACUATION UATIIO NOTICE ON YOUR CELL PHONE. 1. Please Open Your envelopeBONUS 2. Read e aloludyour particular �BONUS scenarioto thegroup 1. If you are in Zones 1-4 or or -1l0, you are evacuating. . What are you d�oing right now to a�coomplish this? if you are not in Zones 1- or 1 what are o r 1. Share and organize your (actions. 2.\ Compile and discuss other questions yo\ \ yhave. -IMIRMOVIVI Activate le'ga�l authorities (dIis,aster dec, evacuations, cle6lalred emergenbies, protective actions, curfews.) uuuu �Request, authorize relealse & approval of funding. Ensure continuity of glovernment Coordinate with PICA to keep media and pubic, informed. (Mayor is, the spokesperson. Whal!t if the mayor is not a vaHable? Coordinate as asate, �rolup with other electe,county, Jecleral officials 0 0 0 I Disaster Dec Process Ashland (Ashland EMP) Disaster DAshland EMPI Review of Authorities and Emergency Powers (NIMC) Page 31 of 287 ww.rea older- ftt_tR52_:fl . . ............................. dy.UovL_ adu�lts#control IIII btt o:fl/www.ready,.ov kit p,L qj — ............ ............... p�� OJEM Be 2 Weeks RQgdy II Unanswered questions? 2. What surprised you? 3. How will a wind -driven wildfire event be different from a flooding event? Winter Storm? Earthquake? Page 32 of 287 Strengthen your connections with your loca] government tea m Set goals for yourself andl engage with each other. Even small preparal!tions wiIH add' up Practice your evacuation: have long does it tale you? North or South? create a communications plan that will help you re-integirate Page 33 of 287 JH f j t 'y r f A y y, (D 0 (D ll pia w qf),,),,a1Ry of Iffe, arld �how i�t nclusmty & NaWl'al Con,)irnuniry ll ms dharl�r;,ed oveir, fl r,,r/-r[j,, Engagement Eirivroinment Desgri n lI I d e rcl, e c k; s S L 4, 1'/ rn ir Of 0 01 t �h e s u iry ey, 5, f )ffl 2024 A-s-h-la-ri-d Liva-b-i-lity S-u Y-da-shbourd - Lducabon, Airts & Parks & Health & -v- CLArUre Recreaflon Welliness -1 giraiins, of salti , .......................................................................................... I 0 0 i Litififles Governance Moblity Ecoinoniy Page 34 of 287 Overview.s How YOU see Ashland Where we stand out from the crowd I od n, -J;Al, i �:J I 1 '4 LJ C,' /A I C1 I 1,,c" IIA h/;' 11 V i , "i I I I �, " ) c� "I " "A" r;, r ?, f I I 'I c�,,vm 1,1 A),,,, If ci vk,,,'Jt I rc; -,'J�� I r I tU I'l i )C ,�",'If f') I' T I I' I t A I I "yam ii flk II oweir, �r itif "'ArvA I' I 'I ,,, t L A I' t I'),, Page 35 of 287 igges, Flanges over, ime Lei i,I.ld,l"{r_!lti.t i I,'irt n..a ;u J ' t.11lrl i I It t,'i 17(J e V I I "dl<:re.ti "w ill tr ialCell Irl,a J1: l F,,+ ,, , A l ,zik,i q, E r I rrtv,eI L r 1 61 o I r i r,1 lr t� ia,t �y i)ti ,td I a i P::;iatCil lY�rll t frn da :or vt�r �'r�� ins' uia..0 AIl;r vfr j:r e@ aff r 9 tR In=, r� a slfy to It Hm d'4 � U difr� e;B rIP n l�akrin;a � �Ir,.y I R6/r-0,10 i"1: t IfflA 'I'A 11, 10010C�1 73r., P;✓ura4,ilif}, rif rif f�ai l:�r:i taltty I'1'rv`Ip A= a fnitlt Je':3 ,f Cif nll, iti8'tb .i tal➢r-tu^IY ltiffi fia?ir-Cc(r3f, 2 ClfYR 1IY1e Inl(y % �'s,l+ "r7t,iC::l' _,.mmIUnINNI®Iffl/I1PM11ID1INQ��IU/�/�lRfN11PU Ifll uuo'� wmim ��nv'c�wuo�merrvarmummirrmu�ircmialut!�r�omwiw�`�' �ivamt Key I !pvenfJPIN rc- Inr L a� "/0 f f• L UG/� c�' 'I GIvfif L, I�ull�s A, I-sl Irv,{° V"21 I- dI, U") L"r 'x I y hV%�"q X, J I 1, 1 I -I I/ I u I ""df rfl I/ w I All, x I- Approc.xich for BN25-27 l'/,7/.etweer/"�, ard ex�7,ermes as sii;rlJG,II�I ll':,dY. i 1, 65 ��" P H" o SUDO" PRIORRY CONCENTRATIONS lKqUAV al AW�10 onc-� ANY %wimw KlAw RM RoducOon mo• m CAMAN oyvd b"ffiv AcWn Non Salaty I F.Iftwoolwy swwlcas bawnwm & iUrnhywurxwanrp LWJ 06 NEW rMOW" I ow*wf Rw�lmorbOft RaWmIon 6, AftiocOw, Anaknak" Ion" Noollostivo POW WwAwos SAW c"mma"Pro I awfy c"'Wohooll Cwr, "Nund Fftre met"A ledsnaboy m/m, MOM/ C a Ity Manager BN251-2j Priorities Cost ontroCore cl service provision Identified Funding Streams Page 37 of 287 The services that we are required to provide, by low. The services that we have chosen to provide, based on clur ahues & prillorlitles. L" '� I () 1, 11 � ", I �")j c C' " �' .""' 1,1u, I I I �")Jcr''J' 1, y ", I I, )j CCi y 2r)jCCi 2 r i ( ) 1, i t y pry I, )j C C, ", t 1, y ", I I, )jCCi 1, y ", I I, )j Page 41 of 287 cG lecs vv�w&Vcc �cvcwe mrdt�vccr"wCCm,' Fr se I" I: a I'v 2 r i ( ) 1, i I y ", I C C, ", t 2 r i () 1, i I y ", I c C, ", t Page 42 of 287 *Tech=44, there 2a mo rccj("m'i� r mm cw smior 'xr0ccs, Cmr �owi'cr rco'fwrc�"""a ll""wk Se�Jces \lam F) 2§c§i pry y CCi Electric Utilely *TehmwN, thme is /\.»y Whe relwhy omr owm AcKv usul" ?Wn I we do we me rC&I'mired -'�o �,�vc fcrt""'wvI F ? s e I " ii§ d Sew y (" �2 ( I ?S F, I F ) /\C 'I Cl d C I'l c""l I S e y es (22 r i ( ) 1, i I y ", I �" )j C C' " i Page 43 of 287 Focus Area 1#11 QTTO V !T'l F '] F) r i () 1, i y 'I �')j o 1, C,vv,,-, I Nr� �l I C,I I" I: ti�,A A s (,,,i il''i cl Focus Area #1 n� QTTO V !T'l � ""') HI Focus Area 1#11 Er., f, 11 C i v Worlkfoirco Holu,hg Childcare m0fin Stre,eL Prospectiing Wayfinding Foriums !Sandwithi Wdooryie Boards Flackets E Ili o irt Thoughts, Whilich acdvifles Oil are the approach? City"s rde? ................. .... .... .... . .. ........................................... Datc,i & Resecirch Dentation Mrjrketlr'ig Eveints/Attractior"is ir"ifirastirUCtUre ', .......................... /�po,,,/ Hvi".." v'd H 'I'] G I; � , II(..::n f, r.;r lr,� Page 45 of 287 d • What is the City's role? • Workforce • Affordable • What are the outcomes Counces would like to see? 0 Where does this fall in Council priorities? Continue or expand funding? I a 1, • What is the City's roles? • What are the outcomes Counces would like to see? • Where does this fall in Council priorities? Continue or expand funding? I III r I, ''n • What is the City's roles? • What are the outcomes Counces would like to see? • Where does this fall in Council priorities? Continue or expand funding? • What is the City's role? • What are the outcomes Council would like to see? • Where does this fall in CouncH priorities? Continue or expand funding? "I I I f, ,, a f I Y • What is the City's roles? • What are the outcomes Council would like to see? • Where does this fall in CouncH priorities? Continue or expand funding? • What is the City's roles? • What are the outcomes Council would like to see? • Where does this fall in CouncH priorities? Continue or expand funding? �Discuss,ions heard today will h6lp City Manager shape the proposed budget., 2. As, more information comes in, IFiinance will perform more accurate and detailed projections, for the Budget Committee's review. 3. As, Finanrevenues and expenses, for specific Iprograms, staff wfli do a deep dive into, potential funding sources, incllucling a comparison with other cities., Page 47 of 287 Jordan, Here are some thoughts on the Comm Dev silde you handed out this morning, Attached is my quick markup. �Essentially the Tree Protection Ordinance and Fence Permit Ordinance amendment projects are both discretionary and not state mandated or contractually Obligated - so couild be removed. They were intended as project expected to remove administrative review ( no Longer require fence permits yet maintain the standards, and reduce the number of tree removals requiring public notice) and thus streamline operations internally as, well as for property owners. The Funding for Housing and Equitable Housing Plan were both actions the City comimiiitted to in adopting the Housing Production Strategy and we will have to report to the Housing Accountability Office (State OHCS) about our progress on those actions in FY26. Under the essential services section, II would suggest adding Housing Program Administration. This coveres, CDB1G administration and the monitoring of existing affordable units in the program -rent and income verifications at tenancy changes). Technically the City could give up CDB1G entitlement status, and cut associated staffing (.3+ FTE) and grant funding', but we'd still have over 200 units in the Affordable Housing Program that would be difficult to unravel - ie pay off fee waivers/SDCs were they to be removed from the program. Keeping the program running is Likely necessary just to maintain those affordability covenants, plus the GDBG grant funds offset the admin cost of the CUBG program staffing. Lastly, were the Historic IPreseirvation Advisory Committee disbanded the City would lose its Certified Local Government Status aind that would then make SH I PO the review body for developments in the hiistoric districts. An option, but one that could add more bureaucratic hurdles for toical development to have to apply for and receive SHIPO approval on modifications, of contributing historic resources. Brandon Goldman, AICP Director Of COMMUnity Development F±Vi �. I WA 611 1 .tI I WN 1 "1 Moinday, March 3,2025 Mayor Graham called the meeting to order at 5:30 p.m. Council Present: Mayor Graiham, Councilors Knauer, Dahle, DuQuenne, Bloom, Hansen, and Kaplan. Council Absent: none Staff Present: Sabrinai Cotta Brandon Goldman City Manager ----------- Community Development Director Railph Sartain Fire Chief Sydney Jenkins Fire& Life, Safety Specialist Mark Shay Marianne Berry Deputy Fire Chief - Fire Marshal ----------- -------- Finance Director Alissa Kolodzinski City Recordler Public Input - none 11. ADU Program Update Goldman presented the topic of the Accessory Dwelling units (ADU) Program (see agenda packet for the ADU guide and www.ashlandoregion.gov/aidlu for more information) ADU's have a separate entrance with its own, kitchen, can, be used as full-time rental properties, and are permitted outright within all residential zones with no planning action needed (only ai building permit). 0 Benefits include inc..reasedl variety in housing supply and more opportunities for those that work in Ashland to Iive in Ashland. • This progiram would provide free plains and free consolation with the planning department for stand-alone plans (not for custom plans, such as conversion of part of a house). • Acknowledged Cities of Medford and Eugene as well as local designers aind airchitects Derek Cheryl and Carlos Delgado that provided ready-made plans - additional pllains may become available by the State in the future. • How-to guide outlines steps for success such as considering property zoning and site constraiints, budget and financing information, potential implications for increased property taxes and insurance, building permit and inspection processes, fire -wise vegetation requirements for the site, and system development charges (SDC's). • Existing regulations apply: ADU's are not permitted as travelers' accommodations in single- family zones and require a conditional use permit for use ais such in multi -family zones. • Senate Bill 9119 passed in 2023 offers communities to opt -in for ai five-year tax abatement for property owners that reside in the unit - City of Ashland has not adopted this abatement. Opting -in would require legislative action by the Council and agreement from 51% of other taxing districts such as the City, Ashland School District, and Jackson County. City Council Study Session March 03, 2025 Pagelof3 • Time reduced by this process is hard to quaintify but aiimed to save time on the iterative process (baick-wind-forth) of working with an architect/designer and plainning department. • SDCs are automatically reduced by 50% for units less thain 500 square feet and 25% for units 500 - 800 square feet. SDC's for water and sewer are baised on habitable floor area, whereas transportation and parks SDC's are baised on the number of households (per current SIC methodology) - SDC's are designed to pay for impacts to the relative systems. • Discussion regarding how this may or may not encourage workforce housing and/or affordable housing stock; and what ain incentive program might look like. • Discussion regarding travel accommodations: aillowed on multi -family lots through a conditional use permit • Council asked staff to look into a potential agreement for restricting traiveler's accommodations in exchange for free plains to encourage housing. Fire Update: Single Roles, FEMA Grant and Paid Leave OT Impacts Special acknowledgment of Chief Sartain at his final Council aippearaince due to his upcoming retirement. Chief Sartain wind Berry provided a presentation (see aittached). Discussion of increased transportation times due to increased regional hospital loaidl- sharing. Sartain encouraged review of acceptable risk, ultimately set by Council, through comparison with other agencies. • Single -role is increasingly importaint as the trend is towardls more time in transportation - this role allows the dual -role firefighters to remain available to respond to other events. • Recent chainge in billing agency increased revenue recovery by 25%. • upcoming chainges to the ASP and ASA will have various impacts; efforts to update old rates for Medicare/ Medicaid reimbursements are still pending. • Current estimate is for $1.6 Million in revenue for the year for single -role program. Public Comment Citizen thanked Sartain and Council for singlle-role prograim and impaict on response time. Encouraged the Council to look further into the available data regarding the rise in calls for service. • Oregon Paidl leave requirements and minimum staffing levels were implemented by the State at the same time resulting in the department being over budget for staiffing - there may be a need for a budget supplemental to dlraiw fundls from contingency to cover. • Discussion regarding staffing and budget consideraitions, Oregon Paid Leave program, the City's paid leave program, and potential changes thait will be explored. 0 Councilors expressed gratitude for Chief Sartain's work wind wished him well in retirement. FEMA Pre -Disaster Mitigation (PDM) Grant Update,- Fire Marshal Shay gave the update • Current grant period is set to expire March 31s', 2025 - an extension hats been applied for, which if granted would extend the program until April of 2027. • The department is not currently opening new projects pendling graint extension decision. • The grant has reimbursed $19.35K for defensible space projects and $10K for wood shingle replacement in 2025 City Council Study Session March 03, 2025 Page 2 of 3 • Since Maiy of 2024, 56 aissessments were conducted, 173 properties have been mitigated, and 13 roofs halve been replaced. The 1100 most at -risk properties originally identified were all contacted initially with plains to re -invite these to participaite if extension is graintedl. • Council aisked staff to bring back totail grant funds awarded vs. fundls expendledl so far. if grant is extencled, Council would like to bring item back for discussion on implementation. IV. Revision to AMC 9.04 Weeds and Noxious Vegetation Shay highlighted the reason for the updlaite and provided ain outline of chainges (see attached presentaition) • Clarification that the Oregon Department of Forestry (ODF) Forestry determines the fire season - Chainges in clates within the ordinance are intended to maitch trends of a longer fire seaison. • information regarding Owner responsibility will be sent out in ai variety of waiys to inform citizens of the ordinance wind related expectations for code compliaince. • Plain is to expaind staff capacity by utilizing CERT volunteers to push for earlier compliance. The City has no jurisdiction outside City limits - Jackson County does not have a weed ordlinance. • Fire and Life Specialist Jenkins explained the General Fuel Modification Area described in the ordinance is generally the 30 feet surrounding a house or new development. • Community Wildfire Prevention Plan (CWPP) draft is being developed - these recommendations will inform how the depairtment will coordinaite with the Planning clepartment regarding plant lists, etc. • Conversation about how the City can assist with clead tree removal from the perspective of wildfire risk reduction • Suggestion to move the Ordinance forward with changes so it is available by fire season and have a larger conversaition ailong with the CWPP aibout nuisance plants and dead trees to potentially be put under the City' s Code compliance section. V. Adjournment of Study Session The meeting was adjourned at 7:48 p.m. City Recorder Alissa Kollodzinski Mayor Tonyai Grahaim City Council Study Session March 03, 2025 Page 3 of 3 Page 51 of 287 US IIII ilk"Ire SlbI ean i, ,R''Vll""Vl�lslolul,,Ielidl(,,�I RVTV Prime QIII[...... "DIN L,lIS Instogrom,comIcity ofAshlond0reg,on xcom/CityofAshland Page 52 of 287 0 S,tud�y Se�s,sion Sinig�e Riol�e Programi Update/Pidd Le�av�e O,T Impacts/FEMA G�rainit Upd�aite Upcicite oin Le(,,,,v,(e C')i,eg(',)I"ll �by ,,eiiriiry Upci(,,-iteol U"ie c;uirent Girc',ir'A b,�,,lDepuLyC[ii€W - ��Iiie lNAcius'x'fl 5hicly V if ds os c',iri 1iinfc,)ii pireseirlitc"iUroll 11 Jackson County Rogue Nver Fire , " Dip-plairt"rnlient Af Page 53 of 287 Sing�ei Rode Program Updaitl Z Sing�ei Rode Program Updaitl Page 55 of 287 Situd�y Se�s0,sion Sing�e Riol�e Programi Updaite EMS Rdes Ashland Fire & Rescue Ambulance Re"nue iRevenue Ii FY24 ry2!3** Transport, Tv anFey,, .4,155inple rc,)Ies Me I Rlaeush i1i 5 Z RIND 9 �, 502 106,W) 7 Bad De at U Z 7W (352,WN (220,50j) contribute ff,.) irry �roving' Net Revenue 819,211 2,589,636 2,136,878 (.iroppay rd115, Skigle RWOS Pe i rre I (13l 7 521,8 4.549,54 1 G 0/0 d17d 35515tS i/7 M & 5 Q64 52a, Q395, 29 1 Iiindif 7g,'A FR Expondiftures [4:32,142� �94 4, &12 Net PoMban 1,857a&P $ 1,645,004 IN ote 15 acre rn id -ye. air e shim ate s In i Sim eirgeind�Medcal Sevceswere performed bydL1511roe Paid Leave OT �mpacts S"aO i"XII00 V.1 s 343, rx"I") 0 CY $20 Gflo 00 0 0 C. �1,7' so 00 IP"e' ir'9'od ..... Y' 2 7 0/ LIZ 00 lll�� 1111 111111,,, 1""1111 �BN 23-25 Aninua� Budget $350K Flire Buld'igilet Suipplemental:l Return in AprH/May Determine contingency draw for OT impact and EMS po'sitionis Genera� Fund contingency balance = $1.2 miHion 2022 2023 2024 20,25 $39%721,00, $423.641.36 $651,131.66 $462„569Q8 $40 7C5 71 $32,967 (r) S57,540,35 $83 51, L37 3 13 71 .P,5 84F, $4G4,61 S��l 71D6,15 $14,4 "FO 5,5 S" $2paa,2-J,3 534 , 007,W) 565. [98,O nM,04 $3F,(122 97 VYIZU. R3 ',40,8R7. IC VlUlfl�rl 1pl l���,077��O V Ova � �3 W5,963.M 557,97,��95 3 17,F195.5,2 0,2.2,04 7 55 t'G" 11 S75 2,20 .14 $ �40 $2 2,0%,' 65 S46, IR 8 V34,570.25 32 2,7G4.7G U7,413b. 115 S35,0315. 17 Page 57 of 287 cu I I, rr'I'VL I' �0� 1-1)c'" I, lod splI D "vlairc,h ,111, 2024 subndth,'A ils rlkD,,;lIncp out pml as urOin,i cwm,'"nl gr'll"flL Staff is p'ro'pols,iInigi changes, to As,hilanid Municlip all Clode 9.014 (An Ordinance Relating to Weeds, and Nioluis " tatio'ni),. The proposed chaniges are an effort tio align the oirdiInianice wiIth current practices, provide add�itiIonal firne flor"comilli ance prior tio fire restrictions and correct grammaticall err iors. I'lI III 11I I MEMO I I I III 9.04.005 Definitions B. Fire Chief: the City of Ashland Fire Chief or his/heF their- authorized clesignee. 9.04.005 Definitions G. Sunuiier season: between May 15 1st and September 30 October 1st of any year, or the end of Fine season as declared by the Oregon Department of Forestry, whicliever is later. II IAliI'lI WIN 1I I BEEN! I I I III 9.04.020 Responsibility of Owner — Removal of Weeds The owner of any lot or parcel of land within the limits of the City of Ashland shall cut and/or remove weeds growing thereon, and on ad.jacent and abutting rights -of -way, between May 15th 1st and June I-54h 1st of each year. It sliall be the duty of an owner to continue to cut and reinove the weeds throughout the summer season, or any other time of year when deeined a fire, health, or traffic hazard. (Ord. 3 159 § 1, amended, 09/18/20 1 S; Ord. 3009, amended, 04/20/20 10) 9.04.040 Notice to Abate - Contents In case of failure or neglect of any such agent, owner or occupant to cut weeds and grass and shrubbery as herein provided, the City RecoMer Code Compliance Officei- shall cause to be served on such agent, owner, and/or occupant a notice, describing the property with convenient certainty by its legal description or by the street number of the house, requiring such owner or agent and/or occupant to cut said weeds, grass, and shrubbery within ten. (10) days from the service thereof, or that the City will require the same to be done, and the cost thereof charged as a lien against said property. (Ord. 3 159 § 1, amended, 09/18/2018,; Ord. 1141 § 4. amended, 195 1) Ali I'lI 1111 11 1 SEEM I I I III 9.04.050 Notice to Abate — Service — Removal by City — Lien ....Fire Chief (oi° atithoiUed dell nee) shall cause the same to be done and shall file with the Counci City Recoi°dei- and Finance Depai-tment a verified itemized statement of the expenditure occasioned thereby, and the Recorder shall cause notice to be served upon the owner, agent, or occupant in the mamier hereinbefore described, such statement will be considered— I I MI I I I I! I! IM I I I I 9.04.050 Notice to Abate — Service — Removal by City — Lien —determined by the C4,unf-H City Recorder and a lien declared upon the property involved;,. Appeals shall be flied with the nitinicipal court no niore than 10 days followingthe placement of said lien, in accordance with AMC 2.30. the thne of which meeting shall be specified in th meeting heat,any objectioja "�o-swh 4atementj and by ovdinan-ce deteimiinv the foi!i-e4Ctnvvs-" the -same ond dedare-8nch voi-FMed amfflint a-41en--uj)on the i)ropeF"en,efitted-and-instFuct the Recoi-dei- to entei- the same upen the City docket of Hens in the same Mannel. and with the same effect that sWeet impi-ovement liens an d sewei- liens ai-e entetvd, and said lien shall hav-e s such s4eet impi-Oventent be-CV44ifte" the- riviw. rW!T.Tr0-x4yW1i1*1T1.Tr*Tr1 Tuesday, March 4,2025 6:00 PM Business Meeting Council Present: Mayor Graham, Councilors Knauer, Dahle, DuQuenne, Bloom, Kaplain, aind Hansen. Council Absent: None Staff Present: Sabrina Gotta City Manager Doug McGeary Alissa Kolodzinski Acting City Attorney City Recorder Brandon Goldman Community Development Director Scott Fleury Aaron Anderson Public Works Director Senior Planner 1. CALL TO ORDER Mayor Graham called the meeting to order at 6.0p.m. a. Landl Acknowledgement" Councilor Bloom reaidl the laind acknowledgement. 11. PLEDGE OF ALLEGIANCE Councilor Knauer led the pledge of allegiance. 111. ROLL, CALL IV. MAYOR'S/ CHAIR OF THE COUNCIL ANNOUNCEMENT a. National Women's History IMlonth Proclamation - Graham read the proclamation b. Appfications for thellf I Were 1Mayor'cointest are due by IMlarch, 10,2025 V. APPROVAL OF MINUTES a. Minutes of February 18, 2025 - IBusiiness Meeting Motion made for approval of the minutes as amended. Motion: Bloom Second; Knauer Roll Call Vote: Councilor Knauer, Dahle, Bloom, DuQuenne, Kaplan, and Hansen. YES. Motion passed. VI. CONSENT AGENDA a. Ashland Municipal Code Update - Transportation Advisory Committee Recommendation E-Bike Regulations b. Request of Council to Initiaite Right of Way Vacation - Fern Street c. Approval of Liquor License for Haraina Caf6 Request to remove item a. from the consent agenda by Hansen and DuQuenne. Motion made to approve the consent agenda items b. and c. Motion: Dahle Second: Bloom Roll Call Vote: Councilor Knauer, Dahle, Bloom, DuQuenne, Kaplan, and Hansen. YES. Motion passed. March 4, 2025 Page I of 6 a. Ashland Municipal Code Update - Transportation Advisory Committee Recommendation E-Bike Regulations Discussion: Councilors discussed reasons for pulling this item for further discussion. Public Works Director Scott Fleury introduced the topic brought by the Transportation Advisory Committee (TAC- see attached presentation) • TAC has received complaints about e-bike usage. TAC would like to consider a two - pronged approach to address this issue through education/outreach, and appropriate regulation as a component of their 2025 work plain. • Ordlinance review would begin with a review of Oregon State Law, Ashlandl's existing ordinance, and comparison of other municipalities'ordinances (such as in Eugene). • Staff time required for TAC to develop concrete recommendations for ain ordinance update would include Fleury's time as TAC'S Staff liaison as well ais the Legail and Police departments time to research and draift options for Ashland). • Council clarified that Staff and legal would be responsible for drafting the ordinance. • Council requested additional clatai related to crashes aind/or near -misses involving e- bikes. • Council discussed importance of education/outreaich and the potentiail to request enforcement of existing laws. Decision: Motion made to direct staff to begin the process of developing updated municipal code regulations regarding e-bikes and micro -mobility devices and to return at a study session when appropriate and time allows for further discussion or review. Motion: Bloom Second: Hansen, Roll Call Vote: Councilor Bloom, DuQuenne, Knauer, and Hansen. YES. Kaplan, Dahle NO. Motion passed. VII. SPECIAL PRESENTATIONS a. Travel Ashlanidi Update -Katherine Kato Director of Travel Ash laind shared highlights of the report (see agenda packet for presentation slides and full report.) • Top visitors come from Porland, Eugene, and Sacramento followed by San Francisco aind Seattle with over $9 Million in visitor spending in Ashiaind. Naito highlighted specific projects, programs, and events. • House Bill 2977 - Traivel Ashland is taking a position against this bill to remain a competitive dlestinaition for group tours and conferences. • Spoke in favor of the Madrone Ridge concept ais benefit for Ashland's mountain bike culture. • Visitation data indicates that Ashiaind is resilient aind no longer solely reliant on OSF, the average visitor is younger, and tourism is an economic driver aind worth continued investment. • Discussion on effective marketing of Ashland - social mediai, searchable app aind/or calendlair. March 4, 2025 Page 2 of 5 • Travel Ashland has invested in access to attribution and spending data for the ability to analyze who saw what ad and which of those viewers actually come to Ashland • General trends indicate hotel occupancy rates are slightly down and vacation rentals slightly up. Discussion on ebb and flow of trends, and Travel Ashland's strategy to promote gill lodging. • Travel Ashland has recognized an issue with restaurant listings on its map - overhauling the site and map to provide an accurate list of restaiurants will be completed in the next month. • Content on Travel Ashland is not limited to Chamber members but promotes all organizations. • Discussion regarding strategy for attracting younger families as visitors and future residents. VIII. PUBLIC FORUM - 15 Minutes Citizens expressed concern about the quiaility of care and experiences of the homeless population and in opposition of proposed updates to the Enhanced Low Enforcement Area (ELEA). Mayor Graham called for a five-minute break. Meeting resumed at 7.25PM IX. PUBLIC HEARING a. Appeal (#PA-APPEAL-2025-00020) of Planning Action #PA-T2-2024-00054 a request for outline plan approval for Kestrel Park Phase //I, a performance standards option (PSO) subdivision, Site Design Review, variance to driveway width, and tree removal permit request, within the North Mountain Neighborhood Plan area Public Hearing Open Graham explained the public hearing procedure and asked if any members of the Council wished to abstain, declare a conflict of interest or report any ex-parte contact in this matter. Knauer stated he served on the Planning Commission when this item was brought forward and decided upon but is not prejudiced or biased. Kaplan disclosed an emaiil he received regarding the appeal which he did not respond to. DuQuenne ailso disclosed having received the same email and is not prejudiced or biased. Graham outlined how to provide rebuttal evidence and then read the eight appeal issues for this matter. Graham asked if the City had received any written challenges to members of the heairing body for bias, prejudgment, or conflict of interest and Kolodzinski replied there were none. Goldman providledl information on the appeal process, the Planning Commission's decision regarding the Kestrel Park Phase 3 that is under appeal, and described the steps taken during this planning action. Goldman explained that three letters received by his department and included in the packet from Deveni, Crawford, and Hemain are from previous non March 4, 2025 Page 3 of 5 participants of the appeal and could not be taken into consideration for this hearing ais that informaition is considered new evidence per ORS 197.763. Anderson provided a presentation (in packet) as ain abbreviated outline of what was presented to the Planning Commission on December 10111, 2024. Vida Taylor, Mark Abelle and Daniel DeRoux spoke as the appellaint and requested Council to reconsider the decision citing concerns over density, code violations, aiccess to roaids, lack of open space, narrow alleys, parking issues, and fire danger. Written statements were submitted and read aloud by Abelle and DeRoux and are attached. Sydney Dryer Attorney for the applicant Mark Knox and Kyle Taylor spoke on the application wind points of consideration (full legal statement aivailable in the packet). Dryer spoke that the area includes 22 dwellings raither than the 46 referenced by the appellant, has been zoned as multi-faimily since 1997, and that as required), the building design meets at least two the architectural staindards as found by the Planning Commission. Dryer spoke that there was no code limiting the number of residences that can take access off of an alley and referenced informaition from two traffic engineers hired by the applicant during the earlier phases of the project thait established that every studied intersection of the project will continue operate at service level B or higher after the project is build out. Dennis Holdman - spoke about his concern over the growing density of the neighborhood, related impacts on emergency vehicle access, aind (limited emergency evacuation access to North Mountain Avenue for residents of Mountain, Meadows and Skylark subdivisions. Questions to Staff from the Council: • Counciill asked for clarification on what is considered) conformity to general design requirements. Goldmain spoke that this would include review for conformity to underlying zoning designations and spoke to how proposed elements were approved. • Council asked about the ODOT emergency access to 1-5 from this neighborhood wind if there were plains for a bridge crossing over Bear Creek to connect E and W Nevada. Goldmain spoke that the 1-5 aiccess was installed by ODOT aifter the Almeda fire for emergency evacuation wind that the proposed bridge connecting E and W Nevada would fall within the trainsportaition system plan ais a subsequent capital improvement project - as a condition of this application, eaich property owner in the subdivision would pay a share of that cost. • Council asked for clarification regarding density. Anderson wind Goldman clarified that the minimum wind maximum density requirement for this area is 24 and 40 units respectively. This phase plans for 24 units, but ais smaller homes count as 0.75 of a dwelling, this number is reported ais 22 dwellings in the density calculation. • The applicaition for Area 7 was voluntarily withdrawn to work with neighborhood concerns and would need to be between two and 18 units to comply with density expectaitions. March 4, 2025 Page 4 of 6 Alleys are multi -directional but will aillow for one car to pass at a time Dryer spoke on behalf of the applicant than from the legal standard there is substantial evidence to affirm the Planning Commission's decision, and the appeal should be rejected. Public Hearing Closed Discussion: None Decision: Motion made to affirm the decision of the Planning Commission and reject the appeal for the reasons that there is substantial evidence in the record to support the Planning Commission's decision, that the Planning Commission did not commit any errors of law, and to adopt the Planning Commission's Findings of (Fact as the City Council's own. Motion: Bloom Second: Dahle Councilors spoke to the reasons for their decision. Roll Call Vote. Councilor Dahle, Bloom, Kaplan, Knauer and Hansen, YES. DuQuenne NO. Motion passed. X. ORDINANCES, RESOLUTION'S AND CONTRACTS a. Second Reading - CID 3256 An Ordinance Amendment to AMC 2.30 Uniform Administrative Appeals Process Designating the municipal Court as the The change from the first reading was to change the language related fixed fee in Section, 2.30.020 Section, C to:''Alplpeall fees shalll be set by Resolution of this Ashland City Council'. Decision - Motion: Hansen Second: DuQuenne Roll Call Vote. Councilor Dahle, Bloom, DuQuenne, Knauer, Kaplan, and Hansen. YES. Motion passed. b. Resolution 202 -02 A Resolution of the City of Ashland Rescinding all Former Memoranda of Understanding in Light of the Massage of Ordinance 3248, which Created the Ashland barks and Recreation Department This will dissolve all the prior MCUs and will go into effect 30 days from the approval of Ordinance 3248 to create the Ashland) Parks & Recreation Department. Decision: none Motion made to approve Resolution 2025-02 Roll Call Vote: Councilor Dahle, Bloom, DuQuenne, Knauer, Kaplan, and Hansen. YES. Motion passed. March 4, 2025 Page 5 of 6 X11. UNFINISHED BUSINESS XII. CITY MANAGER REPORT • City's OW course Show Me the Money: Finances of Local Government is coming online in April. • Rogue Valley Bike Swaip will be April 261h from 12-2:30PM. • A benefit concert and informaition gaithering for Ashland's Sister City, Sviatohirs'k, Ukraine will be held on March 301h ait 2:OOPM • Community Center renovation has encountered additional issues aind is over budget with plains to be finished late summer or early fall. • Pioneer Hall renovation is on schedule for completion for spring. • Citizen's Self Service Portal is expanding to include additionail permitting options. XIll. OTHER BUSINESS FROM COUNCIL, MEMBERS/REPORTS FROM COUNCIL LIAISONS • HHSAC hard its Community Resource Fair with approximately 100 visitors. • Oregon Department of Energy is developing ain Energy Strategy andl hosting working groups. • Historic Preservation' Week is May 11-17 1h - Airport Day is coming first Saturday in June. • TAC is reviewing crash/ near -miss data aind e-bike recommendations. • SERJAC is exploring how to support other committees such as PAAC andl HHSAC. • CEPAC is reviewing energy incentives and supporting, the exchange of package terminal air conditioners to heat pumps in those buildings that have them. • Graham has been named to the Public Safety Coordinating Council for Jackson County VIV. &DJOURUIfENT Motion made to adjourn. Motion: Bloom Second: DuQuenne All ayes. The meeting was adjourned at 9:01 PM City Recorder Alissa Kolodzinski Mayor Tonya Graham March 4, 2025 Page 6 of 6 0 Tr a Ills portation Adv1sory, Committee Recommendadon to Council "I he I )rtr,,,,iJon AdOsoi),A Crai nir'nHiee ii e c', o rn "r e ii ii c"I s t h, e C C) Ul III (iiV 11 f,,,? CI L j e S L t ff t i �l /'(?0JgCi Lie c,,(,,)de ii e ci ii (J u ii ii g ii e g L J I Ci L i C) 1111 S 0 Tr a Ills portation Advisory Committee Recommendodon to Council Oregon Mate E-Bilge I -awes -Speed Limit: E-bikes may not exceed 20 MPH when being powered by the electric motor. It may exceed 20 MPH when being powered by human effort. -Minimum Age: Age minimum, for e-bike riders is 16 years old. -Hlellmet Requirement: Helmets not required for e-bike riders. -License and Registration: Riding an e-bike does not require a license, insurance, or registration. -Where Allowed: Class I and 2 e-tikes are allowed on any roadway, lane, or path that tradibonal bicycles are a � ed on, i rcludingshared-use pathis, llow class 3 e-bikes are not allowed in Uke lanes or on shared -use Paths and must travel in spaces that accommodate cars. No class of e-bike is allowwed on sidewalks. 0 AUEEKCEM�� know what you're Wong and where you tan ride" V 111111 7�111 !1110111�1110� "W" p nrW Yff"I'M IV Tra Ills portation Advisory Committee Recommendodon to Council I rnr:)d,(e Lo the 1 AC's icfi,',A�ior) cill �(J C"firect stcfl"Lo lbegr) Lhe clei,/'(,?�O[Alg U�od(',itee �cx')de E i k e o l") d deiv'k','�es. i rnr:)d,(e Lotcfl<e no ("VcJoiri, Page 71 of 287' CITY COUNCIL. Kestrel ■ " i # MA Page 72 of 287' .1'. '1111-i,at the stari,dards j,-.,)rclVided atAMC 1.8.3,5.030,C" avre ri,ot li.i,et with-regal-ds to, den,sity, bltiildiiig design, bluildij.-i,g oi-ieii,ta,tioj.-i,, -ind coil-werns abO'Llt iii,creased traffic. I '1111-i,at the stari,dards j,-.,)rclVided atAMC 1. 8.3 5. 1. 00 '.3 are nolti"i.ietwittl regards to th,e lltln.iblei- olfuriits taking vehicular access f."roln.i, ari, extiel.-I,sioll.-I, clif existiiig ailleys,, I '1111-i,e tl-lii-d appeal iSSUe restates, the con.ceri"i, tfi.,,,I,t tl-w st,,in.djirds provided atAM(..7 1.8.3,5.030,(.", at'e ii,olt i'.netwitll regards to building design, and Ix-i,rkiiig bleiilg , i r), ftc) ii,t of th,e buildirigs. 4'1111-1,at th,e s tall"), d ard pi-ovided at AM(".," 1. 8.3 9.040 are,n.ot i-.ri.et with-regai-ds to, pollice airi,d fire proltectioli"i,, ari,d adequate Page 73 of 287 5 '1111-i,at the stari,dards j,-.')rc1Vicfed at,AM C 1.8.5,21.050,C." t,lvre ri,c)t li.aet with-regal-lds to, den,sity, traffic, ari,d evacualioli-i- (51'11[1-i,at th,e staj"i,dards 1,-.)rovicied MAW' 1. 8.3 5. 1. 00A are i-wt i.-.ti.et withregai-lds to, billildii-ig ori.ei.i.taticin., desigii, pairkin.g, aii,d fire protecticiii- T '1111-i,at the stari,dards j,-.')rc1Vicfed at,AM C 1.8.4,4.0"70 ai-e iwlt.n"iet lot-colvei-age, bitlildij.-ig desigi-i,, -V7 iews, aii,d get-i,erally the developi.-.ti.ent olf holusil.-I'g. K '11F1"-i,e eightli, aj,-.')pea1 issue doles i-wit include a, cclide citaliolii, but imises, colii,cei-i.i.s, with. fire safety airi,d evacuation, CITY COUNCIL Kestrel Parlk Pa�slei 3 AppeaMARCH 4, 2025 Page 74 of 287 mm m Page 75 of 287 A request for, Outlinie Plain approval for a 4-5 (13) -lot Performance Standards, Option (PSO) subdivision. The application inicliret for, Site Designi Review for, units of multi family hiouising, and three sharied wgill single family homies. The application, ails,o iniclriance to driveway width for of single family, anid shared driveways. The applic,ant informed staff on 12/9 that they, were withdrawing area 7 from the present aipplicatioln and instead plan to, reserve it for a future phase. Page 77 of 287' * A ., J crr rr enn il4 rt V "nq FwF:F F. ' d r S&F 51 f N r,ALI r$h PAR. ^ fL! j VVV .,{S�'.J"M '?"I f A'r dS 4 C F 9r"ddE r 1"h+M1M edrre.,.t� � l� rtaarrw,a� 1 d Y' ,5.4 V LOT33 f .� ly�� {s..Y in ✓ ,,,. �r� . 15�,�,° h �"T��. Y m " ru 1 y:,n"a Cu, °tirwwrur �r ,ru�nn rF nlr-.I i l 1 Y� E h y � 4 t�Z {{ N I I � f r r r ry i m 11111 rp 'y�✓�'" "rw"4` Mann ., ii... a� a rs/Wn� rr rrrcr -.0 r w ^l F I,,n`.,; ,,, A! r,r t t y. h , K� w� h�a V' --.. .-" "7+' r �G4ti,d ;71,r r rr �' 4 Jp-'�- � 7 I� '� 14 fM LOT 35 n War h. 5+„ SfiT&LEP LAT MiIT J!r 1 tr Yll Or Po A11. r.�avvim,�.radh wn N"NF l Dt'N POW "#,, 4Md 7 POI -DRAnlr -.,,. F -- a".a drdddy -�. hYYa NAY 1NAS" ` F 6 rr 'j p._.,."..___...".,.,....".,......._._ +� .--4,f PATPC�f�tp. �4 �4 Page 78 of 287 m AA "AA, WOU SI IM T M IN, DRIVEWAY WIDTH NMNP standard: 9' for SFR, 12' shared PW minimum, 12'wudth, Appeial Issues .:..:.......:..: 1. '1111-i,at the stari,dards 1,:)rcivided atAMC 1.8.3,5.030,C" avre ri,ot li.i,et with-regal-lds to, den,sity, bltiildiiig design, buildii-i,g oi-ieii,ta,tiolj.-i,, -ind coll-werns abOlUt iii,creased traffic. I '1111-i,at the stari,dards 1,:)rcivided atAMC 1. 8.3 5. 1. 00 '.3 are noiti"i.ietwitti, regards to th,e lltln.iblei- olfuriits taking vehicular access f."roln.i, ari, extiel.-I,sioll.-I, cif existiiig ailleys,, I '1111-i,e ti-Iii-ld appeal iSSUe restates, the con.ceri"i, tfi.,,,I,t tl-w st,,in.djirds provided atAM(..7 1.8.3,5.030,(.", at'e ii,olt i'.netwitll regards to building design, an.d Ix-i,rkiiig beiiig 4'1111-1,at th,e s tall"), d ard pi-olvided at AM(".," 1. 8.3 9.040 are n.ot i-.ti.et with-regai-lds to, pollice airi,d fire proitectioli"i,, ari,d adequate 5'1111-i,at the stari,dards 1,:)rcivided atAMC 1.8.5,21.050,C." avre ri,ot li.i,et with-regai-lds to, den,sity, tr.affic, ari,d evacualioli-i- 6, 1 � '1111-i,at the stari,dards 1,:)rcivided atAMC 1. 8.3 5. 1. 00-A are i-wt i.-.ti.et withregai-lds to, billildii-ig ori.ei.i.taticin, desigii, pairkin.g, aii,d fire protecticiii- T '1111-i,at the stari,dards 1,:)rcivided atAMC 1.8.4,4.070 ai-e iwit.n"iet lot-colvei-age, bitlildij.-ig desigi-i,, -V7 iews, aii,d get-i,erally the develolpi-.tlen.t olf holusil.-Ig. K '1111-i,e eigh.111 aj,-.,)peaI issue doles i-wit include a, c0de citaliolii, but imises, colii,cei-i.i.s, with. fire safety airi,d evacuation, Appriolval Cri OUTLINE & FINAL PLAN, EXCEPTION TO STREET STANDARDS, NON -HAZARD TREE REMOVAL A the development meets all applicable ordinance requirements of the city B. adequate key city facilities can he (provided IirncWirnrq water, serer, p pert access to and through the development, electricity, rurbain stoirrm cWrarrnage, Ipoflce and fire protection, and adequate trarnspoirtatiorn; and that. the deveioprmer7t will not cause a city facility to operate (beyond capacity. C. the existlinq and natural features of the land; such as wetlarids, fhcsodplairn corridors,, porids, large trees, rock orrtcroppi nc s, etc have been identified in the plan Of the development and signiflicarrt eatuares have been irncrrcled in the common open space, cormimorn areas, and unburlldable areas. D. the development of the land will riot prevent adjacent land from Ibeing developed for the uses shown in the comprehensive plan. E. there are adequate provisions for the maintenance of co mrr oin open space and corrnrmon areas, if required or provided, and that if deveioprmeir7ts are dome in phases that the early phases have the same or higher ratio of amenities as proposed in the entire project. F. the piroposed density meets the base and hcr7us density standards established Under this chapter. Gi. the developimernt complies with the street standards. H. the proposed developrnient rrneets the cornmorn oper7 space standards established Under section 18.4.4,.070 Common open space requirements may the satisfied Ihy public open space lir7 accordance with section 18.4.4.070 if approved by the city of Ashland. An application for Site Desiign Review shall be approved if this proposal meets the criteria Un subsections A, B, C and D belowThe approval authority may,In approvin the application,„ impose conditions, ondiitions of approval, consiistent with the applica, le criteria. A. Uruncdei ing Zone. The piroposall complies with All of the ap 4slic:able provisio�rns of the underlying zone art 18.2i including but not IHimitead to: k�uillding and yard setlbaclks, Iles area airTdlrnensiocns„ density and floor area, last coverage, builyding. height, building or ierntatiorn„ architecture, and othem applicable staincdards. B. Overlay Zones. Tihe proposal cormlpAies with applicable overpay zoine mequlreimernts (part 15.3j. C. Site UDeveloprnent and Design Standards. The piroposall corrnlpNles with the aplpflcabNe Site DeveN ipmernt and Design Standards of part 18.4, except as provided by subsection E, below. D. City Facilities. The (proposal complies with the applicable standards in section 15.4.6 Public. Eariliities, and that adequate capacity of City facilities for water, sewer,. eNectnicNty, urban storrm drainage paved access to and throughout the property, andadequate transportation gain and' Whill be provided to the subject prolpeirty. E. Exception, to the Site Development and Deslgin Srtandamds. Tihe a�tIpiroval authority imay approve exceptloirs to the Site Development and Desigin Standards of {sairt 18.4 if the circumstances in erther subsection 1,, 'Z, or 3, below, are found to exist. 1. There is a J,,,r oristrable dilficulLv rn ring the pecific regWi rrren�t of the Sit Cue Plopom nt and DL o-gn Starid are s due to a unique or una uai aspect of art ens run stnurtui or the pi, opu real use of a site; aril appruv al of the exception prep not iAstaa j afenr properaie anc9 tapper aaI oft.fie exception is ccn intent wth the rated puu'po., of rh,e Site Develiopment anti Cue sign; and the exception ,epuestecf is the ntinirnurrt wh�lch vouU aNe�oare theMficuitry; p.. There i • niu de rnonst.rable diflicuRry un rneeting the specific i equvernents but granti ni 7 the exception Mr result in a design that epually or be tLer afNeves tfu_ Stated purpa^ of the Site CaLueorxrnent anci Design Standards; ou '. There is niu de rrronst.rakslie dilficuPry un rneeting the pecific i puvern nr, for" e ceovrage hoe ing development, kaut granting th exception will result in a deign that eryualiy of better ar i eves th state) purpose of section 1.8.2..3.b90 A. The apIprcavall authority thlrou�lh a Type II or Type II II procedure, as aplpllicalbfe, may alpprove a vairllanice upon fin ling that it meets aH of the following crlitelr�a, 1. The variance is necessary because the subject code provision does not account for special) or unique physical circurmstances of 'the subject site, such as topor ,raphy, natural feature.^s, ad,jlacea-nt development, car sirriilar clrcurristance^^s. legal) Icrt deterr~ ination array be sufficient evidence of a hardship for purposes of approving a variance. . The variance is the rninnrmium necessary to address the special or unique physical circurristances related to the subject site. . The proposal)"s benefits w iH be greater° than airy negative hTipacts earn the development of the adjacent uses and wiIIl fuil,4�'er thie purpose and intent of this ordinance and 'the Comprehensive Plan of the city. 4. The aced for the variance is rent self-imposed by the applicant or pit op owner. ForexaMple„ the variance request does not arise as re^sult of a property pine adjustment or larnd division approval) previously granted to the applicant. 13In �irantfng ai varfance, thie alpplrovall authorftwy may lirrrpelse con�ditilorrs sfrrrlllar to those ravlded four coindllitionial ulses to protect the (best )interests oRhe sullrroundinig propelrtwy aind property olw, niers, thie n,elighiblorhiood, oir the City as a whiale, a. The tree lis proposed for removal in order to perimit the application to be consistent with other applicable Land Ulse Ordinance requirements and standards, including but not Ilirimlited to applicable Site Development and Design Standards in part 18.4 and Physical and Einviironrnentall Constraints In part 18.3. 10. �b. Removal of the tree Wilk not have a significaint negative impact on erosion,, soil stability, flow of surface waters, protection of adjacent trees, or exisfing Mindbreaks. c. Rermovall of the tree will not have a significant negative impact on the tree densities, sizes,, canopies, and species diversity within 200 feet of the subject properly. The City shall grant an exception to this criterion When alternatives to the tree reimova�l have Ibeen considered and no treasonable alternative exists to allow the property to be used as peirmitted in the zone. d. Nothing in this section shaUl require that the residenti41 density to be reduced below the permitted density allowed by the zoine. In making this determination, the City may consider alternative site plans or pIaceiment of sfi-uctuires of alternate landscaping designs that would Ilessen the impact on trees,, so long as the alternatives cointinUe to comply with the other provisions of this ordinance. e. The City shall require the applicant to mitigate for the removal of each tree granted approvall puirsUaint to section 18.5.7.050. Such rnitigation requirements shall be a condition of approval of the peirmit. -11 E A L Ill-,i E A I III III' 5 r� R-.�_ _7. �e.. -M Acres, 9 �. 16 �� 12 ,. per �.. . �. ._ ......... l� _.�.� �� e:a�.�... :. ,. 1�hasc, l �.. 1,1 ,,... Phase 2 �� ���b�i ��I, i 10 l �. . w ma u��m�zi�w gar.... ..... .... .... 1 .... � � ......_ -- � �.� q ujred ininia�mL���� ro '',+� l',)r a rca 7 l ��ll c vvclq� r�rl.., ..................1 4 ..m .. ,. ... __Q Arclhftecturall Desiqn. The street -facing 6levations of iresnd:entiial bui]6ngs shalH be broken with reveals, recesses, trimi elements, and otheir architectural features to avoid the appearance of a blaink wall ...In addition, at Ileast two of the folHowing design features must be provided along the fronit of each residence: a. Dormers; b. Gables; c. Recessed entries; d. Covered porch entries; e. Cupolas; f. Fillars oir posts; g. Bay window (min. 12-iinich projecfion); �h. Eaves (irnin. slix-iinich projectiion); ii. Off -sets in buildJing face or roof (min. 16 inches) o�NONN�IIN �� IIIIIIIIIIIIII VVVVVVVVVIIa % ` �% " I~•^ (fly MAINNNNNNUNIII p I IIJJJJJI �� ����IIryry [WII �M f @p@p II WWN��IE 0 ((IrrIII`E`EIIUIU��YIY��� r�r ,, III N I I •. ''.. NNNNNNWWN��� r/i/////%///��� ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Croisis Access Meets Oirie�ntatioin Requirements Meets Clode L Table In KeMd P-k&.1MMA.. I..d U,� G—ra V"k 2 t# Sgpwk FainHRrAd-flwl Velailted I X i f 1, 4 141 b N 14 1, 1 f:"1 101 Q.51 8 N'W Ph— 1,2 242 21 14 8 pnqw""d Ph... 3 ....... ............................................... ........... 215 .moue I,ah ju�RtskienflA Alladd IPU 6 7,'0 43 0.�7 1 224 Nhflflhnffl11amfing tio-RIM) ix �. A 74 21" 11..51 .......... I "t.1 mtm I dpPh.— 1 -1 57q 49 39 17 "...Phase 3 of the Kestirel Park Subdivision is estimated to generate 26 p.m. peak hour trips, which with(Phases 1 and 2 i s a total) of 48 p.m trips. This is one tirilip less than t h e original) traffic anallysis in 2018 estimated the subdivision would generate. (Based on this, it can The concluded that the proposed (Kestrel Park Subdivision has develloped as p1lanned aind condlusions of the original traffic analysis still staind. "SO Tronsportotion EngineeyIng, LLC Memorondum 9129124. M 5t, AREA 5 mckE A,F,EA:l vt ''- . . . . . . ...... 017 ,�,—'AREA 4 Le .,ewar TAII—EARXI—W � 1-1 "'pte Man N --------------- AREA 6 r 47 n,r j llr,� 7 RM 1 14 72 �'V,04K,, a COMPACT AREAd I O'Ff ------ J,1475 UM"MF a p IS 'AREA 7 61%1 1 C'S z" �N�3, I ,0 2 00 IR� ru5 j �LrM Ac 77 0 At CS 17%7 1� DJ A 450111110�" o 50OX PY din A,c V lWo 7\3 4,jcqu T� 0 A, 48,130 'z Ac "I ;,OhG C A,, AIIII alleys to meet Or exceed City ...... ...... 410, Standard of 16 feet. 8600 0,06 Ac 2 2 7 Ac AVENI S E E SUPF MAP v Dp 7 0 C17 Ar. 6" 780in e Q 01 kc w CS 23143 ".5 212 K—c A 4 A. 62 oelloo "n, rtlr-O*U 6goo 14, 16 Al. "I ,,, I) O's A. L 15 A,� 0 081 k", V, 7 300 fre 406 N -,�LNDINIIA I buu V CSII 16571 7600 97700 U 'I I As, W-here the record includes expert testimony, sorne level of scientific or professional expertise is necessary to rebut that testimony in order to provide supporting evidence for a contrary conclusion. Oregon Cocist ,41hance v. 00,, qfBrookings, 72 Or LUBA 222 ('2015). Hello, My name is Daniel DeRoux, residing at 909 Plum Ridge Drive, Ashland. We, the residents around the Kestrel Park Development, as well as the Mt. Meadows Board,, have submitted our request for an appeal to the proposed Kestrel Park Development based on the proposal not meeting code and for the threat of wildfire ,evacuation gridlock. Specifically: City code 28.3.5.030 states that the proposal should demonstrate conformity to general design regulations of the North Mountain Neighborhood Plan, including density, transportation and building design orientation. We contend that the proposal does not conform to the North Mountain design requirements in that: I- Density is reaching 46 units. 8 units are 360 sq' and 8 are 603 sq.' apartments, with the possibility of adding 10 more ADUs. Julian Square Alley currently serves 10 unfits and the proposal adds J.B. Julian Square Alleys is effectively a one way alley and often requires backing up and turning around to get out. This is in the most challenging, restrictive, and obstructive location. 2- Transportation- North Mountain has no transportation and relies on automobiles to reach downtown or shops. 3- Design -,ill 16 units in Area 6 will be 26' in (height, according to the renderings here on sheet 16. At the top of the hill, this height will completely obstruct the views of the surrounding residences, while larger homes are planned for the lower hillside. When most of the owners purchased their residences, it was with the understanding that phase III would be approximately 24 single story family hornes.We were assured that the the development planned to locate the smaller units at the lower end of the property. Not in this plan. This plan greatly impacts the values of the existing structures because the valley view we invested in will be replaced by apartment buildings,. City Code 18.3.5.1010 states that the primary elevation is oriented toward the street and that excessive repetition of lidentical floor plans and elevations shall be discouraged. We contend that the 4 units of Lot 38 do not comply as they are clearly oriented with fronts on the alley. Code 18.3.5.1 OO.c.3 Alleys., The alley cross section is, a 20-foot wide right-of-waiy which contains a 12-folot wide improved alley and four -foot planted or graveled strips, or shoulders. So, these front onto an alley, not a street. The fronts, as described in the N. Mountain Neighborhood Plan, have covered porches, gables, pillars,, eaves and decks, which these clearly have. Parking is In the back. The units of lots 37, 38 are identical and repetitive, as are the units of 39 and 40 with only some slight changes in siding treatment. City Code 18-3.9.040,A3 refers to fire protection and adequate transportation. We contend that there is, no transportation. Fire protection is a big issue considering that the KDL report expects gridlock within 101-15 minutes after evacuation orders are lissued,. The level of congestion is already life threatening but adding more density is throwing fuel on the tire, so to speak, For the hundreds of residents of the Kestrel neighborhood. Where are only two exits onto North Mountain . North Mountain is also the designated route for the Riverwalk, Village Green, and east Hersey neighborhoods ...with one exit. This route will be shut down and the Ibuses that will be trying to evacuate Mountain Meadows and Skylark will not be able to move. e are not anti -development, but we feel that over the years, the Kestrel Park design has morphed into an unacceptable, unappealing, unsafe design. Not all lots are safe for high density building. These are not the concerns of a few neighbors, our views are echoed by the 2010+ residents of Mt. Meadows who signed the submitted statement. Thank you- Council Business Meeting Agendl Ilteim i Social Equity & Racial Justice Advisory Committee Appointment Frorn Alissa Kolodzinski, City Recorder Contact recorder@ashlandoregon.gov SUMMARY Approval of Mayor Graham's recommendation for the appointment of Cassie Preskenis to Position #1 to the Social Equity & Racial Justice Advisory Committee Appointment with a term ending December 30, 2028. POLICIES, PLANTS & GOALS SUPPORTED BACKGROUND AND ADDITIONAL INFORMATION Per the Ashland Municipal Code 2'.04.090, all regular advisory committees and boards shall be appointed by the Mayor with the consent of the Council. FISCAL IMPACTS SUGGESTED ACTIONS, MOTIONS, AND/OR OPT'IONNS II move to approve the appointment Cassie Preskenis, to Position #1 to the Social Equity & Racial Justice Advisory Committee Appointment REFERENCES & ATTACHMENTS 1. SERJ Application-Preskenis—Redacted Page 1 of I Page 98 of 287 From: nore acivigplus com 2lyL____ To: Ashland City Recoirde -1 Ashland City Recorder" Dorinda Cattle; Doriinda Cottle subject: Online Form, Submittal: Appointment Application for City Committee or Commission Date: Monday, March, 03, 2025 10:24:38 AM Committee or to Serve On vim Cassiie Preskenis Social Equity Radiall Justice Occupation Operations Mianagier at SciienceWoirks MUSOUIM Educational MBA, IBS Ilinnovatiion and Leadership, Certificate in Ethnic and B,ackgrou:nid Racial Studies, and Minors liin Criminal Justice and Sodlall Science firom SOU giraduated in Spring 20,24 �Related Experience I have been active in, the social justice community in Ashland for imainy years. II started my commiun,ity activism by teaching pirescho6l and elementary chifldren about emipathy and the Nstory of discdmination in, America prioir to the pandemic. During the paindemic, I Co-founded an, antiradist Ibusiiiness colHective, which Ipiivoted efforts after the Alimeda Fire to all -hands -on -deck fire relief efforts (parfiCUlarly for our Hispanic neighbors). My fami]y of five moved into a oine-bedirooirn apartment and opened our home to a fair ily of 12 for a year and I worked tirelessly to �help them find funding to Purchase a Ihomie (whiich they 6d) in Talent. I was a key member of the Say Their Names T-shirt Memorial over years, and helped to shelpard Micah Blacklight's sculpture through the Pubfic, Arts Advisory process, which led to my enigiagemenit with city commissions and advisory committees. I am currently the chair of the Public Ai is Advisory Commiiittee and have served oin that comimilittee for four years. I am allso a member of the Ashland Sunrise Project. Interests I am deeply committed to working on my own eqUity lens as a life Iongi learner and I want to live in, a town, that is safe for Ipeoplle of alll identities. Because of my work in social justice actiivismi, I am awaire of imainy experiences of my friends and neighbors of color and of non-Christian religions Ibeiiing discriminated against and harrassed, Ultimately leading to our continued 90% white, dernograpNic. Availability Yes. I can work around the meeting schedUle of the committee. Additional Information I Ihave Hived in As,hlland since I was 10, for 33 years. I know miany rneirnbers of the committee and feel) I WOLAd be a good fiit and �biring a pleasant enthusiastic presence that would hd1p fuirtheir d1ong thdir good work. Field not completed. Upload Your �File Signature Cassaindra Preskeiniis Ernaill not displayiinig correctly? Vibw iit urn your browser. Council Business Meeting IMMIFAM MR SUMMARY On a quarterly basis, the Finance Department presents the current quarter -end financial statements and provides a review of signiificant items. Finance will also provide departmental updates, as well as an outlook for the remainder of the year. POLICIES, PLAN�S & GOALS SUPPORTED Administrative/Governance goal: "To ensure on -going fiscal ability to provide desiired and required services at an acceptable level." BACKGROUND AND ADDITIONAL INFORMATION VVewill bereviiewing the siix-month period ending December 31, 2024, whiich is in the second year of the budget bennium. The December 2024 Financial Statements include the following reports: ° Summary ofFund Balances ° Summary ofCash & Investments ° Statement ofRevenue and Expenditure for each fund and city+miide. Revenues - For the period ending December 31, 2O24, the City received $52.61VI aacompared to$55.2�Mthe prior year, a decrease of 4.9%. The year -over -year change is largely attributable to the timing of grants received the previous year. The City collects Food & Beverage (F&B) and Transient Lodgiing Tax (TILT) in quarterly arrears. F&B and TLT revenues are caught up at year-end through the modified accrual basis of accounting. As such, tax from both TLT and F&B for the first quarter of the fiscal year totaled $1.81VI whiich was approxiimately the same aethe previous year. Charges for utility services were $1Q.3M aecompared to$18.7KAthe previous year, an increase of 3%. Franchise fee revenue was $1.91VI versus $1.81VI the prior year, an increase of 3.9%. As anticipated, interest oninvestments of$2.1M for the second quarter iean8D96increase from last year. Property taxes collected are $12.7KAaecompared to$12.21VIlast year. Expenditures — For the period ending December 31, 2024, fund expenditures are within budget expectations, with the exception cfcapital outlay. Due tothe fimiinQofthe Water Treatment Plant loan approval, the capital expenditures does not track as originally planned. Ending Fund Balances, Cash & Other —AeofDecember 31'2O2�4'Total Fund Balances Cihy-VVdeie$gD.8M. whiichwas $4.3Mor4.Q%hiigherthan the previous year. The General Fund Ending Fund Balance for the period ie$21.6K&.which was $538Kor2.496less than the previous year. Cash & investment balance ie$84.51VI'which is $2.71VI or 3.3% hiigher from the previous year. The General Fund cash & investment balance is $,21.8M, which ie$1.81VI or 6.8% less than the previous year. Timing of revenues and expenditures vary from month to month. Overall, Liiquidftyfmr the City remains strong. The presentation will also include a FiinonceDepartment Update aawell aeother key items ofinterest. FISCAL IMPACTS Page sof2 V nal,11111111111ilim, C o u n c *11 B u s I n e s s M c c t I n g Consistent review of the financial results against the budget is sound fiscal practice. SUGGESTED ACTIONS, MOTIONS, AND/OR OPT'IONNS N/A REFERENCES & ATTACHMENTS 1. Decernber2024 FY2'5 Financial Report Page 2 of Page 102 of 287 Fund General Fund Parks General Fund Tourism Fund Housing Fund Community Block. Grant Fund Reserve Fund Street Fund SDC Street Fund Airport Fund Capital Improvements Fund Parks Capital Improvements Fund SDC Parks Fund Debt Service Fund Water Fund' SDC Water Fund Wastewater Fund SDC Wastewater Fund' Storm Drain Fund' SDC Storm Draun Fund Electric Fund Telecomrrmu dcatiions Fund' Insurance Services Fund Health Benefits Fund Egwpmnent Fund' Parks Equipment Fund Cemetery Trust Fund Total Fund Balances Restricted and Committed Funds. Restricted Committed Unassigned Total Fund Balances City of Ashland Summary of Fund Balances Preliminary as of December 31, 2024 Balance Change From December 311, 2023 FY 2024 21,6068,242 22,146,442 (53B,200) 6311,966 (631,966) 752,9410 925,107 (1172,1167) 219,872 244,003 (24,1130) 11544,900 7,262 1147,639 1,9 6,962 1,823,OOB 1115,954 3,70,5,0,52 3,188,237 516,815 2,342,029 153,798 2,18B,231 396,871 (410:059) 806,930 543,540 , 1,415,003 (871,463) 3,811,969 3,619,8114 1192,1174 446„882 57,809 3B9,072 482,523 540,035 (57,511) 119,578,932 17,729,4113 1,849,518 968,626 50,985 917,641 7,101,247 7,9311,481 (741,235) 2,578,776 5,362 2,573,414 2,1116,8010 2,026,980 89,820 42,9448 + 112,2112 30,736 8,823,796 8,960,44B (1136,652) 3,1135,27-5 3,412,249 (276,974) 1,802,440 1,177,293 625,1147 0 2,225,545 (2,225,545) 7,1155,569 7,2011,844 (46,254) - 473,60B (473,608) 982,600 958,053 24,547 $ 90,779,830 $ 86,507,895 $ 4,271,935 $ 90,779,830 $ 86,507,895 $ 4,271,935 $ 17,160,976 $ 9,777,244 $ 7,383,732 24,949,972 12,014,094 112,935,878 48,66B,8B1 64,716,557 (116,047,676) $ 90,779,830 $ 86,507,895 $ 4,271,935 6. D.a—'. FY25 Fl elm—y Finarc W Rzpwl v& Lwe Culaza L,N-dA QDria' Page 103 of 287 City of Ashland Summary of Cash and Investments Preliminary as of December 31, 2024 Balance Balance Change From Fund l December 31, 2024 December 31, 2023 FY 2023 General Fund $ 21,764,723 23,353,2440 $ (1,588,517) Parks General Fund - 572,9181 (572,9181) Tourism Fund 755,702 952,9168 (197,266) Housing Fund 260,373 244,004 16,370 Community Block Grant Fund 117,563 110,711 6,852 Reserve Fund 1,938,9611 1,823,006 115,955 Street Fund 3,341,943 5 11, 944 2,8291,999 SDC Street Fund 2,332,804 3,122,587 (7891,783) Airport Fund 390,334 (310,130) 700,464 Capital Improvements Fund 738,443 1,086,9164 (3448,520) Parks Capital Improvements Fund 3,811,988 3,628,664 183,324 SDC Parks Fund 444,799, 378,378 66,422 Debt Service Fund 477,828 537,426 (591,597) Water Fund 17,694,864 14,9111,453 2,783,412 SDC "dater Fund 960,6991 931,461 291,237 Wastewater Fund 6,094,349 4,679,486 1,414,864 SDC Wastewater Fund 2,561,607 2,390,338 171,,269 Stormwwrater Fund 1,984,717 1,896,9120 87,798 SDC Stormwvater Fund 42,278 112,055 30,224 Electric Fund 6,205,238 6,338,096 (132,858) Telecommunications Fund 2,727,422 2,837,290 (109,8691) Insurance Services Fund 1,627,774 1,229,662 398,11111 Health Benefits Fund - 2,224,679' (2,224,679) Equipment Fund 7,355,0211 7,456,495 (101,,474) Parks Equipment Fund - - - Cemetery Truest Fund 979,916 953,598 26,319 84,509,348 $ 81,774,272 $ 2,735,076 FIFiTi 9 Iir" M- w'i r I� General Banking Accounts $ 885,574 $ 3,4119,9158 $ (2,534E,383) Local Government Inv. Pool l 61,393,010 56,755,714 4,637,296 City Investments 22,230,764 21,598,601 632,1163 Total Cash and Investments $ 84,509,348 $ 81,774,272 $ 2,735,076 6. Dr,24 FFY25 Prey yffnary Fina!nciiad Report wih LN, Cubes Liinks.xlsx 11IM2325 1a LL U cr) 0O cr ;a E it 0 4- 0 E RS OL ox to (D M CL I — co (N 0 LO 0 e- e- e- e- e- e- e- e- 2p e- e e- e- e e e e e e e e e- e- e- e- Lf) (D (1) (1) m OD - — m C� C� r- CII M r- CD M — CD r- CD !C5 C3 CD CD CD CD CD 0) CD r- OD r- (D �D Lf) C5 CD co Lf) r (D OD (-) CD OD CD Lf) r- Lf) Lf) Lf) C� C� CD OD m r- C\j C\j 7) M OD (1) (D et (D r- Lf) CD M OD C\j Lf) CV r- OD Lf) Lf) CD CD CD CD et CD M M M (D CD (o C-1 OD OD C-1 Lf) "J i�; CD Lf) Lf) CD Lf) m r- m CSY'o OD 'o m Lf) m C'� Lf) OD CD CD CD CD CD CD CD Lf) r- cl� 26D N CT (,:i N CT r," L6 N (6 (6 CC) D () m CC) cl� Lf) Lf) Z;; Lf) cq m r- �!? Lf) CO r- m S S 01� C� �D (o C\j - CV m m CV (D 4 69 (D OD (1) (D CII r- M CD (1) M C\j I M (D M r- M Lf) CD i. 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The proposed changes are an effort to allign the or6nance with current pracfices, provide addifional fime for compliance prior to fire restrictions and correct grammatical errors. POLICIES, PLAN�S & GOALS SUPPORTED The Council priority mf Wildfire risk redaicUon and CEAP(CHmateEnergy Action Plan) execution. BACKGROUND AND ADDITIONAL INFORMATION AMC QJ}4(Weeds and Nox�oueVegetation) was last amended in2D18. The attached proposed revisions tothe ordinance are de�gned to reflect current procedures, accommodate for earlier fire seasons and provide grammatical corrections. Each year AF&R personnel enforce AMC 9.04.020, which provides specific dates for the removal of non-comp|a�ntvveeda. This enforcement effort reduces willdfire fuels by reducing or elliminating weeds that are not compHantwith the referenced AMC. Revision ofthe dates for aummmerseason aedefined in AMC 9.04vvi|U pmov�degreater opportunity for residents tocomply prior tothe implementation of fire restrictions. FISCAL IMPACTS None SUGGESTED ACTIONS, MOTIONS, AND/OR OPT'ION�S Umove toapprove the first readngofmrdnanoe3257 anamendment toAMC g14 weeds and nox�oue vegetation and proceed vvfthasecond reading ofthe ordinance. 1. AMC g.Q4�2025Revisions Page scfz ORDINANCE NO�. 3257 AN ORDINANCE AMENDMENT RELATING TO WEEDS AND NOXIOUS VEGETATION; AMENDING AMC 9.04 Annotated to show deletions and additions to the Ashland Municipal Code sections being modified. Deletions are bold lined through, and additions are bold underlined. WHEREAS, weeds and noxious vegetation constitute a fire hazard to persons and property within the city; and WHEREAS, the weed abatement ordinance was originally adopted in 1951 and revisions to the code are necessary to facilitate the removal of weeds and noxious vegetation; THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Amending AMC 9.04 to cornply with current city practices and revise the dates for summer season as defined in the ordinance. 9.04.002 Purpose The purpose of this chapter is to reduce the risk of damage to property and persons by fire due to weeds, and to reduce hazards to public health, agriculture, recreation, and wildlife by controlling the growth of weeds and noxious vegetation. Ashland Fire and Rescue and the City's Code Compliance Officers intend to prioritize enforcement and abatement under this chapter based upon the degree of fire risk or other hazard caused by the violation and the availability of resources. (Ord. 3159 § 1, amended, 09/18/2018; Ord. 3009, added, 04/20/2010) 9.04.005 Definitions A. Code Compliance Officer: all individuals designated as such pursuant to AMC 1.08.005, including specifically the Fire Chief. B. Fire Chief. the City of Ashland Fire Chief or his/her their authorized designee. C. Fire hazard: a written determination from the Fire Chief that the quality, condition, and/or location of vegetation creates a risk of fire. D. Noxious vegetation: all vegetation listed on the noxious weed list promulgated by the Oregon Department of Agriculture's Plant Division. E. Owner: owner of real property, agent of the owner, and/or occupant of any lot or parcel of land. In the case of property subject to foreclosure as a result of bankruptcy or default of the legal owner, the City may deem the "Owner" to be the person, other than the legal owner, who has a primary lien, security, or mortgage interest in possession or control of the property or who is the deed of trust beneficiary of the property. F. Prohibited flairunable plants: all vegetation listed on the prohibited flammable plant list as approved by resolution of the City Council. ORDINANCE NO. 3257 Page 1 of 5 Page 133 of 287 G. Summer season: between May 4-5 1st and September as October 15th of any year, or the end of fire season as declared by the Oregon Department of Forestry, whichever is later. H. Weed: 1. Vegetation, grass, shrubbery, and round wood that is less than 1/4 inch in diameter and more than four inches (4") high, and 2. Vegetation that is a: a. Health hazard, such as providing harborage for vernuin; b. Fire hazard due to the quantity and/or location; or c. Traffic hazard because it impairs the view of a public thoroughfare or otherwise makes use of the thoroughfare hazardous. (Ord. 3159 § 1, amended, 09/18/2018; Ord. 3116, amended, 2015; Ord. 3009, added, 04/20/2010) 9.04.010 Weeds Declared Nuisance The growth or maintenance of weeds upon lots and parcels of land, and abutting rights -of -way in the City during the summer season, or at any other time of year when deemed a fire, health or traffic hazard, is declared to be a nuisance. (Ord. 3159 § 1, amended, 09/18/2018; Ord. 3009, amended, 04/20/2010) 9.04.011 Prohibited Flainniable Plants Declared Nuisance The planting of species identified on the prohibited flammable plant list within a general fuel modification area in the City is declared to be a nuisance. (Ord. 3 159 § 1, added, 09/18/2018) 9.04.012 Noxious Vegetation Declared Nuisance The growth or maintenance of noxious vegetation upon lots and parcels of land, and abutting rights -of -way in the City at any time is declared to be a nuisance. (Ord. 3159 § 1, amended, 09/18/2018; Ord. 3009, added, 04/20/2010) 9.04.015 Exeniptions to Nuisance A. The term "weed" does not 'include vegetation that constitutes an agricultural crop or decorative residential landscaping, unless that vegetation is a fire, health, or traffic hazard. B. It shall not be a violation of this chapter for property owners to maintain wetland or upland native vegetation in its natural state either on their property or in common areas when required to do so pursuant to the requirements of state law, city ordinance or land use approval. Nothing herein prohibits a property owner from preserving native vegetation in its natural state in excess of the requirements of state law or city ordinance, provided the owner prepares and iniplernents a management plan for maintenance of the natural area and said plan is approved and on file with the coininunity development department. C. It shall not be a violation of this chapter for property owners to maintain prohibited flaininable plants which were established prior to the effective date of the ordinance codified in this chapter on their property or in common areas, unless the plants are subject to removal through implementation of an approved fuel prevention and control plan or general fuel modification area on file with the Community Development Department. (Ord. 3159 § 1, amended, 09/18/2018; Ord. 3009, added, 04/20/2010) ORDINANCE NO. 3257 Page 2 of 5 Page 134 of 287 9.04.020 Responsibility of Owner — Removal of Weeds The owner of any lot or parcel of land within the limits of the City of Ashland shall cut and/or remove weeds growing thereon, and on adjacent and abutting rights -of -way, between May 4-5th It and June 14,h 1st of each year. It shall be the duty of an owner to continue to cut and remove the weeds throughout the summer season, or any other t1ine of year when defined a fire, health, or traffic hazard. (Ord. 3159 § 1, amended, 09/18/2018; Ord. 3009, ainended, 04/20/2010) 9.04.022 Responsibility of Owner — Prohibited Flaininable Plants The owner of any lot or parcel of land within the limits of the City of Ashland shall not permit species identified on the prohibited flammable plant list to be newly planted on their property within a general fuel modification area as defined in AMC 18. 3. 10. 100.13. It shall be the duty of an owner to cut down and remove any new seedlings and volunteer plants of listed prohibited flaininable plants as often as needed to prevent them from posing an increased fire hazard. (Ord. 3159 § 1, added, 09/18/2018) 9.04.024 Responsibility of Owner — Removal of Noxious Vegetation The owner of any lot or parcel of land within the limits of the City of Ashland shall not permit noxious vegetation to grow upon their property and on adjacent and abutting rights -of -way. It shall be the duty of an owner to cut down or to destroy and remove all noxious vegetation as often as needed to prevent it from becoming a fire, health or traffic hazard, from becoming unsightly, or maturing, spreading, and going to seed. (Ord. 3159 § 1, amended, 09/18/2018; Ord. 3009, added, 04/20/2010) 9.04.028 Abatement Process The Uniform Abatement Process set forth in chapter AMC 2.31 shall apply to nuisances identified 1 led in this Chapter and may be used to abate continuing violations. Notwithstanding any other AMC provisions, a code compliance officer may order the minimum abatement necessary to abate a fire, health or traffic hazard (e.g., creation of an adequate fire break to protect adjacent property from fire exposure). Abatement of the nuisance shall not prohibit the City froin seeking any other remedy or sanction provided by law. (Ord. 3159 § 1, amended, 09/18/201 S; Ord. 3009, added, 04/20/2010) 9.04.030 Violation Penalty Any person who violates any provision of this Chapter is subject to Section 1.08.020 of the Ashland Municipal Code. Any violation of this section is a Class I violation. (Ord. 3159 § 1, amended, 09/18/2018; Ord. 3137, ainended, 2017; Ord. 3025, amended, 08/03/2010; Ord. 3009, amended, 04/20/2010) 9.04.040 Notice to Abate - Contents In case of failure or neglect of any such agent, owner or occupant to cut weeds and grass and shrubbery as herein provided, the City Recor Code Compliance Officer shall cause to be served on such agent, owner, and/or occupant a notice, describing the property with convenient certainty by its legal description or by the street number of the house, requiring such owner or agent and/or occupant to cut said weeds, grass, and shrubbery within ten (10) days from the service thereof, or that the City will require the same to be done, and the cost thereof charged as ORDINANCE NO. 3257 Page 3 of 5 Page 135 of 287 a lien against said property. (Ord. 3159 § 1, amended, 09/18/2018; Ord. 1141 § 4, amended, 1951) 9.04.050 Notice to Abate — Service — Removal by City — Lien Such notice shall be served upon such owner, agent, and/or occupant in person if found upon said prenuises or within the City, and in case said owner, agent, and/or occupant cannot be found in person within the City after reasonable diligence and inquiry, such notice shall be posted in a conspicuous place upon said premises, and a copy thereof mailed to the last known post office address of such owner, agent, or occupant, if any such address is known, and return of service shall be filed with the Recorder; and if at the end of ten (10) days from the giving of such notice, such owner, agent, and/or occupant has failed and neglected to cut and remove such vegetation, the Fire Chief (or authorized designee) shall cause the same to be done and shall file with the Council City Recorder and Finance Department a verified itemized statement of the expenditure occasioned thereby, and the Recorder shall cause notice to be served upon the owner, agent, or occupant in the inarmer hereinbefore described, such statement will be considered and determined by the Cou4 veil City Recorder and a lien declared upon the property involved,. Appeals, shall be filed with the municipal court no more than 10 days, following the placement of said lien, in accordance with AMC 2.30. the time of whieh meeting shall +-- be specified Jn the notxwee� X11, 1 the Couneil shall at sueh meeting bear any objeetions to sueh statement, �anee determine the eenreetness of the same, and declaire such correeted a-ma-uHt a- flen upon the improvement and sewer liens, and shall be certified to the county assessor in the same manner, (Ord. 3159 § 1, amended, 09/18/2018; Ord. 1141 § 5, amended, 1951) SECTION 2. Severability. Each section of this ordinance, and any part thereof, is severable, and if any part of this ordinance is held invalid by a court of competent jurisdiction, the remainder of this ordinance shall remain in full force and effect. SECTION 3. Codification. Provisions of this Ordinance shall be incorporated in the City Code and the word "ordinance" may be changed to "code", "article", "section", "chapter" or another word, and the sections of this Ordinance may be renumbered, or re -lettered, provided however that any Whereas clauses and boilerplate provisions (i.e. Sections 3-5) need not be codified and the City Recorder is authorized to correct any cross-references and any typographical errors. The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the day of PASSED and ADOPTED this day of PASSED by the City Council this ORDINANCE NO. 3257 2025, and duly 2025. day of i 2025. Page 4 of 5 Page 136 of 287 ATTEST: Alissa Kolodzinski, City Recorder SIGNED and APPROVED this day of 2025. Tonya. Graham, Mayor Reviewed as to forrn: Douglas M. McGeary, Acting City Attorney ORDINANCE NO. 3257 Page 5 of 5 Page 137 of 287 Council Business Meeting SUMMARY The finalized City Attorney contract ieready for adoption bythe hmUCouncil. POLICIES, PLAN�S & GOALS SUPPORTED Excellence inGovernance and City Services. BACKGROUND AND ADDITIONAL INFORMATION The City Attorney position has been vacant since July 2Q22.With the hepcfthe Assistant City Attorney, the City haacontractedoutthiapoeitimm-HumanReeounzeebegonworkingwitha recruiting firm inAugust 2Q24per Council's direction. On November 12th the recruitment announcement went live. Council made a motion on February 18th to appoint Johan Pietilla pending successful contract negotiations. The contract negotiations have concluded, and the contract ieready for review and adoption bythe City Council. FISCAL IMPACTS The City Attorney position is budgeted, and sufficient funds exist within the legal department. SUGGESTED ACT'ION�S, MOTIONS, AND/OR OPT'ION�S Umove toadopt the City Attorney contract and authorize the Mayor tosign the contract. 1. FINAL City Attorney Employment Contract 2. Council Adoption ofRegular Hiring Procedures 3. O1-Po|icy'Regu|arHiring Procedures for PubUioOfficer+msh|and-O2-11-25 4. January Hiring Procedure 5. EBroohure-Ashland City Attorney - UPDATED FINAL 11.07.2�Q24 8. City Attorney Recruitment Schedule 7. CC from August 2�D'2Q2�4 Page scfz [Urgelffim:1111l EMPLOYMENT AGREEMENT [4 1 Eff-A a to] "R I Z 1: W This employment agreement ("Agreement") is made aind entered into this 18th, day of March, by and between the City of Ashland, an Oregon municipal corporaition ("City") and Johan Pietila ("Employee"). 1. POSITION AND RESPONSIBILITIES 1.1 The City desires to employ the services of Employee as City Attorney of the City of Ashland. The City Council shaill aippoint, supervise and remove the City Attorney, who serves ais the chief legal counsel for the City. 1.2 It is the desire of the City to: (1) secure and retain the services of Employee aind to provide inducement for Employee to remain in such employment, (2) ensure that Employee exercises independent legal judgment in providing legal opinions consistent with their professional judgment, law, and ethics, without direction or improper influence from the Council or City Manager, (3) to make possible full work productivity by assuring the Employee's morale and peace of mind with respect to future employment security, (4) to act as a, deterrent against malfeasance or dishonesty for personal gaiin on the part of the Employee; and (5) to provide a just means for termination. 1.3 Employee shall serve ais City Attorney for the City of Ashland under the terms of this Agreement. Employee shall perform the primary responsibilities that include aill duties aind taisks specified in the Ashland City Charter, the Ashland Municipal Code, applicable, resolutions, and standard duties associated with the position of City Attorney. The City shall not unreasonably interfere with Employee's performaince of such duties. 1.3.1 The City Attorney duties include, but are not limited to: 1. Providing legal counsel to the City Council and authorized City departments. 2. Drafting aind review contracts, ordinances and resolutions. 3. Representing the City in legal matters. 4. Ensuring compliance with applicable, federal, state and local laws. 1.3.2 If Employee believes a request creates an ethical or legal dilemma, they may: 1. Seek written clarification from the full City Council in an open public session, and/or 1 City of Ashland Employment Agreement- Johan Pietila—March 18, 2025 Page 139 of 287 2. Request ain ethics opinion from the Oregon State Bar. 1.4 Employee desires to aiccept employment as the City Attorney of the City of Ashland aind to begin this employment on April 28, 2025. 1.5 Except as may be provided otherwise by the Ashland City Charter, the Ashland Municipal Code, other applicable laws, the City Attorney shall operate independently from other City departments in legal matters. Hlowever, the City Attorney shaill make every effort to work in cooperation with City departments in order to ensure proper and effective legal counsel related to City operations. 1.6 Employee shall not be required to accept the City's assignment of any duties outside the scope of those stipulated in the Ashland City Charter, the Ashland Municipal Code, the City Attorney position description, aind duties customarily performed by persons holding the role of City Attorney in the absence of Employee's express written consent to such aissignment. 1.7 The City expects the Employee to adhere to the highest professionail standards. The City shall support Employee in keeping this commitment by refraiining from ainy order, direction or request that would require Employee to violate the Oregon State Bar's Oregon Rules of Professional Conduct. The City shall recognize that the City Attorney serves the City as ain institution, rather than individual officials, and must make legal determinations independently of politicail considerations. Neither the Mayor, the City Council, nor any individual member thereof shall request Employee to endorse any candidate, make a financial contribution, sign or circulate any petition, or participate in any fundraising activity for individuals seeking or holding elected office, nor to handle any matter of personnel on a basis, other thain fairness, impartiality, aind merit. The City shall ensure that Employee's role is not subject to retaliation, coercion, or improper pressure in legail matters. PA:I A ta Will 811:110 Is 11:113 8A I 2.1 Employee agrees to begin employment ais the City Attorney on April 28, 2025, and to remain in the employ of the City aind not become employed by ainy other employer under the terms of this agreement. A one-year (12 months) probationary period will commence upon hire date in which severance clause, Section 3.3, does not apply. This provision shaill not restrict Employee from using vacaition leave or administrative leave for teaching, consulting or other aictivities provided these aictivities do not conflict with the regular duties of the Employee and are approved in writing by the City Council. 2.1.1 This Agreement shall automatically renew for successive three -yeah terms, unless terminated under Section 3. 2 City of Ashland Employment Agreement- Johan Pietila—March 18, 2025 2.1.2 Changes in City Council membership shall not affect the enforceability of this Agreement. 2.1.3 Employee shaill not be subject to termination or adverse employment action based on any legal opinion, advice, or decision made in good faith consistent with aipplicable law and ethics. 2.2 In the event Employee wishes to voluntarily resign their position during the term of this Agreement, Employee shall be required to give the City not less than thirty (30) calendar days' prior written notice of such intention, unless such notice is waived by the Mayor, with the consent of the City Council. The employee will cooperate with the City in every way with the smooth and normal transfer of their position to any newly appointed individual. 3. TERMINATION The employment of the Employee may only be terminated under the following circumstances: 3.1 Breach of Agreement: The City may terminate the Employee's employment for a, material breach of this Agreement that remains uncured for a, period of thirty (30) days after written notice from the City. 3.1.1 The City agrees to provide Employee a reasonable opportunity (no fewer than 30 days) to cure all substantive criticisms, complaints, and suggestions with respect to Employee's performaince of their duties and services pursuant to this Agreement. 3.2 Violation of Law, Policy, or Malfeasance: The City may terminate the Employee's employment for the violation of any criminal law or core employment policy. The City may also terminate Employee's employment malfeasance outside the scope of their employment. 3.2.1 The term "core employment policy" refers to the fundamental principles and guidelines that regulaite employee conduct as found in the City's management and employee policies, reflecting the organization's core values and culture. These policies encompaiss principles such as respect, honesty, integrity, teamwork, and professionailism. 3.2.2 The term "malfeasance" refers to the intentional or deliberate commission of ain illegal or wrongful act, and includes misappropriation, dishonesty, breach of trust, insubordination, neglect of duty, failure to perform duties in a mainner that is consistent with applicable law, or committing any violation of City policies or standards that the City deems a serious violation; or engaging in other acts or omissions demonstrating a disregard for the interests of the City. 3 City of Ashland Employment Agreement- Johan Pietila—March 18, 2025 Page 141 of 287 3.3 In the event Employee is dismissed by the City during the term of this Agreement and Employee is not being dismissed for any reason set forth in subsection 3.2, the City agrees to offer Employee Severance Pay ("Severance Pay") and 90-day notice in exchange for a, full general release in a, form acceptable to the City. Severance pay will be paid as a lump sum within 30 days after termination and execution (and expiration of ainy revocation period) of the general release, whichever is later, unless otherwise agreed to by the Employee and the City, and will include a payout equail to six (6) months of the Employee's baise salary ait the time of dismissal aind ainy accruals afforded to the Employee. Such severance agreement shall not be unrea,sona,bly withheld. 3.4 At the request of the majority of the City Council, the Employee may choose to resign in lieu of dismissal. Should the Employee choose to resign in lieu of dismissal, the City may negotiaite a, severance package ranging from no payment to the full Severance Pay as outlined in Section 3.3. 3.5 A majority vote of the City Council shaill be required for the City to terminate this employment agreement. 4. COMPENSATION 4.1. Base Salary: Employee shall receive a sailary equivalent to Step 4 ($178,865 annually) of the City Attorney salairy schedule. The City agrees to annually increase the monthly sailary and/or other benefits of the City Attorney in the same percentage as may be accorded to other Management and Confidential Employees of the City. 4.2. Car Allowance: The Employee shall receive a monthly car aillowaince of $350. 4.3. Additional Benefits: In addition to the baise salary, the Employee shall be entitled to: 4.3.1 Administrative Leave: Employee is entitled to 40 hours of Administrative Leave annuailly. 4.3.2 Vacation Accrual: Employee shaill accrue vacation leave as outlined in the Management Resolution. 4.3.3 Professional Development: The City agrees to budget and allocate sufficient funds to pay for all necessary travel and living expenses to represent the City at conferences or meetings of naitionail and staite committees, commissions, or associations of which Employee is a member. The City also agrees to budget and allocate sufficient funds to pay for any for any registration fees and travel expenses of Employee related to required Continued Legal Education (CLE) seminars and trainings. 4 City of Ashland Employment Agreement- Johan Pietila—March 18, 2025 Page 142 of 287 4.3.4 Deferred Compensation: The City shall provide matching funds as outlined in the Management Resolution. 4.3.5 The City agrees to review the base salary and other benefits of the Employee at the Employee's annual performance evaluation and to make adjustments which it deems appropriate. 4.3.6 Upon the successful passing of the Employee's annuail performance evailuaition in July, the Employee will automatically be moved to the next step on the salary schedule. 4.3.7 PERS Contribution: Employee shall participate in the Public Employees' Retirement System (PERS), with the City paying the employee's contributions at a, uniform rate of six percent, or the required employer contribution. 5. PERFORMANCE EVALUATION 5.1 The Mayor and Council shaill review and evaluate the performance of the Employee at least once ainnually in July. In addition, unless mutuailly agreed otherwise, the Mayor aind Council may schedule additional performance evailuations in May and September to provide ongoing, mutual feedback. These sessions may include discussions on how the Council's actions and initiatives are affecting the Employee's performance. The evaluations are intended to promote open communication, support continuous improvement, and ensure ailignment on key goals and objectives. Employee shall receive a written copy of the performance evaluation and be provided an adequate opportunity for the Employee to discuss the details of the evaluation. 5.2 The City agrees to provide Employee a reasonable opportunity to cure all substantive criticisms, complaints, and suggestions with respect to Employee's performance of his duties and services pursuant to this Agreement. Council may assign the Mayor aind one of its members to aissist with these communications. 5.3 The use of executive sessions for ainy evailuations shaill be strictly limited to reviewing aind evaluating the Employee's job performaince and shall not include discussions of salary or general evailuaitions of an agency goal, objective or operation or any directive to personnel concerning agency goads, objectives, operations or programs, nor be used ais a means of coercion to influence legal opinions 5 City of Ashland Employment Agreement- Johan Pietila—March 18, 2025 Page 143 of 287 1*1111 VAI %H 11 iz Pill lh?-Al 0140 6.1 Except as otherwise already provided in their employment with the City, the Employee shall be entitled, at a minimum, to the highest level of benefits that are enjoyed by or offered to Management and Confidential Employees of the City as provided in the City's Management Resolution. 7. OREGON STATE BAR LICENSE 7.1 Employee shall maintain a valid Oregon State Bar License during the term of this agreement. The City shall pay the Employee's annuail Oregon State Bar dues and annual Jackson County Bar dues. 8.1 The City agrees that, to the maximum extent permitted by law, it shall defend, hold harmless, and indemnify the Employee from aind against any costs, expenses, demands, claims, suits, actions, or awards incurred in connection with or arising out of an alleged act or omission occurring in the performance of the Employee's duties in their official capacity, provided the incident arose while the Employee was acting within the scope of their duties. If a conflict of interest arises, Employee may retain independent legal counsel at City expense. ENTIRE AGREEMENT This Agreement constitutes the entire understanding between the parties with respect to the Employee's employment during the specified term and supersedes all prior agreements, representaitions, and understaindings, whether written or oral. IN WITNESS WHIEREOF, the parties hereto have executed this Agreement as of the date first above written. 14 1 Ego]l 9 F-AM 11111 WI-11 0 1 a] :1kV4121(*YJ:1; By: Tanya Graham, Mayor Date Johan Pietila Date 6 City of Ashland Employment Agreement- Johan Pietila—March 18, 202S Page 144 of 287 Council Business Meeting Agenda Item Counc�l Adoption of Regullar Kring Procedures for Public Officers and Publ�c Hearing on the City Attorney Posifion From Sabrina Cotta Contact sabrina.cofta@ashiand.or.us SUMMARY TheCdy CouncNiaasked toadopt the Regular Hiring Procedures for PuN�c[Nffioenatobring the Cih/ehiring process into full compliance wfth ORS 192.660(7), which governs the prerequiisites for holding an executive session to cons�der the employment of a public officer. Additionally, the Council is requested to allow for commuinity input on the City Attorney posftion in accordance with the statutory requirement that the public have an opportunity to comment on the employment of the officer before an executive session is convened�. POLICIES, PLAN�S & GOALS SUPPORTED w CommpUianoewith Oregon PuNNcMeefingeLaw (ORS 1Q2.880(7)) • City Charter Arfic1le XIII, Section 1, which governs the appointment of the City Manager and City Attorney BACKGROUND AND ADDITIONAL INFORMATION The law sets out four specific prerequisites, before an execubve session can be held to consider the employment of a public officer. These are: 1. Advertising the Vacancy 2. Adopting Regular Hiring Procedures inanOpen Meeting 3. Providing the Public an Opportunfty to Comment on the Employment of the Officer 4. For a Chief Executive Officer, Adopting Hiring Standards, Criteria, and Policy Direcfives in a PubNc Meeting The Regular Hiring Procedures for PuN�c[Nffioenadocument ensures compliance with state law andpubUio meeting requ�rements while providing clarity in our recruitment process. It is designed as a flex�ble and logical roadmap for the Councill's Nring decisions, ensuring a structured and transparent approach whenever it is needed. Additionally, the agenda item will prov�e an opportunity for community input on the structure and respons�billifies ofthe City Attomme/eoffice, rather than any specific con6dptee. FISCAL IMPACTS There are nodreotfinancial impacts cfadopting this policy. SUGGESTED ACTION�S, MOTIONS, AND/OR OPTION�S w Adopt the Regular HhingProcedures for Public Officers. 1. /move that the City Council adopt the Regular Hiring Procedures for Public Officers as presented, to ensure compliance with ORS 192.660(7), formalize the recruitment and hiring process for this recruitment ofthe City Attorney position. w Providing the Public an Opportunfty to Comment on the Employment of the Officer. Page sof2 F nal,11111111111ilial, C o u n c *11 B u s I n e s s M c c t I n g • Proceed with an executive session only after completing all prerequisites. REFERENCES & ATTACHMENTS 1. 01-Policy-Regular Hiring Procedures for Public Officer-Ashland-02-11-25 Page 2 of Page 146 of 287 CITY OF ASHLAND CITY COUNCIL POLICY: Regular Hiring Procedures for Public Officers (City Manager and City Attorney) Effective Date: 02-18-2025 City of Ashland City Council Policy for the Recruitment and Hiring of Public Officers Purpose: The purpose of this policy is to establish and demonstrate that the City of Ashland has adopted regular and standardized hiring procedures for the recruitinent of public officers, including the Chief Executive Officer (City Manager) and City Attorney, in compliance with Oregon Revised Statutes (ORS) 192.660(7). This policy ensures transparency, merit -based hiring, and adherence to the principles of diversity, equity, and inclusion (DEI). Additionally, it outlines steps for public participation and forinal adoption of hiring standards, criteria, and directives. Scope: This policy applies to the recruitinent and hiring process for public officers, specifically the City Manager and City Attorney, as provided under Article XIII, Section I of the City's Charter, which states: "The Afavor, ivith the con firiliation 1aJ1, the Council, shall appoint a 00, Alatiager, a Citjr ,4ttorn. cy, and such other officers as the Council deeiiis necessan�,. 1. Initiating the Hiring Process A. Public Hearing on the Office and Adoption of Hiring Standards To comply with ORS 192.660(7)(d)(C), the City Council shall hold a public hearing to allow for community input on the scope and responsibilities of the public officer positions. The governing body inust provide the public with an opportunity to comment on filling the public officer's position, but it is not required that the public comment on named candidates before the executive session is held. (OAR 199-040-002715)) This hearing may include discussions on: • For the City Manager: Administrative responsibilities, leadership needs, and organizational priorities. Page � 1 Page 147 of 287 • For the City Attorney: Whether to use in-house or contracted legal services, specific areas of legal expertise required, and the structure of the legal office. This discussion will not include specific candidates to protect confidentiality and avoid jeopardizing their current employment. The City Council shall also formally adopt hiring standards, criteria, and policy directives in an open meeting with opportunities for public input. The Attorney General's manual indicates that this requirement and the requirement for filling the public officer's position are separate, meaning both steps must occur before considering any candidates in executive session. B. Advertising the Vacancy Following the adoption of hiring standards, the City Council shall publicly advertise the vacancy to solicit applications. The Council may specify a preference for internal candidates before opening the search externally. 2. Regular Hiring Procedures (This, section represents the regular hiring procedures formally adopted by the City Council in an open meeting.) A. Internal Recruitment Priority The City prioritizes promoting from within the organization. The Human Resources (HR) Department shall evaluate internal candidates who express 'interest in public officer positions based on competence, experience, and appropriate character for the role. Internal candidates must: • Demonstrate their ability to meet the responsibilities and challenges of the position. • Be subject to the same hiring standards and evaluation criteria as external candidates. B. External Recruitment Services If, after thorough evaluation and consultation with HR, the Council determines that no internal candidates meet the qualifications, it will reconu-wend engaging external recruitment services. Upon Council approval, the HR Department will work with a professional recruitment agency to: • Conduct a nationwide search. • Identify, screen, and recoininend candidates who align with the adopted hiring standards, criteria, and directives. Page � 2 C. Evaluation of Candidates All candidates, whether internal or external, will be evaluated against the hiring standards, criteria, and policy directives adopted by the City Council. This ensures fairness, transparency, and compliance with public ineeting laws. D. Non -Discrimination and DEI Commitment The City of Ashland is committed to diversity, equity, and inclusion (DEI) in its hiring practices. The recruitment and selection process shall be conducted in a manner that: • Encourages participation from historically underrepresented groups. • Ensures equitable access to employment opportunities. • Prohibits discrimination based on race, color, sex, gender identity, sexual orientation, religion, national origin, disability, age, or any other protected characteristic. E. Avoiding Nepotism and Conflicts of Interest To maintain fairness and public trust, the City of Ashland shall enforce anti -nepotism policies in its hiring process: No candidate shall be given preferential treatment due to familial or personal relationships with current employees, City Council members, or other public officials. Any conflicts of interest shall be disclosed, and affected individuals shall recuse themselves from influencing hiring decisions. 3. Executive Session and Candidate Selection A. Executive Session Limitations The City Council may hold an executive session to consider the employment of a public officer only if • The position has been publicly advertised. • Regular hiring procedures have been adopted by the City Council in an open meeting. (See IA above) • The public has had the opportunity to comment on the employment of the officer. (See 1A above) • For chief executive officers and city attorneys, hiring standards, criteria, and policy directives have been adopted in meetings open to the public with opportunities for public input. (See 2. above) This authority to hold an executive session does not apply to: Page � 3 Consideration of general employment policies. Discussions of an officer's salary in connection with firing. B. Confidential Candidate Review The Attorney General's Manual clarifies that no executive session may be held for the purpose of taking any final action or making any final decision. During executive session, the Council may: • Discuss candidate qualifications confidentially. • Deliberate on strengths, experience, and suitability of applicants. • Not discuss an officer's salary in comiection with hiring. • Not make a final decision or take fornial action in executive session. C. Flexibility in Completing Compliance Prerequisites While the hiring process outlined in this policy follows a logical sequence, the order in which statutory prerequisites are net for compliance with executive session requirements shall not affect the legality or validity of decisions made. As long as all required steps public hearings, adoption of hiring standards, advertisement of vacancies, and public comment opportunities —are completed before final deliberations 111 executive session, the Council will be considered in compliance with ORS, 192.660(7). 4. Final Decision and Contract Negotiation A. Contract Negotiation Once a candidate is selected, the City Council shall designate a representative to negotiate the terms of the eiriployinent contract. The negotiated terms will be reviewed and approved in an open meeting. B. Appointment The Mayor, with confirmation by the City Council, shall make the final decision on the appointment of the public officer in a public meeting, ensuring transparency and coinpliance with ORS 192.660. Page � 4 5. Compliance and Review A. Compliance Responsibility The Legal Department is responsible for ensuring adherence to this policy and statutory requirements. B. Annual Review This policy shall be reviewed annually by the HR Department and the City Council to ensure continued compliance with state laws, the City Charter, and best practices. PASSED by the City Council this ATTEST: Afissa Kolodzinski, City Recorder day of , 2025. SIGNED and APPROVED this day of 2025. Tonya Graham, Mayor Page � 5 Page 151 of 287 Council Business Meeting Date:: January 21, 2'025 I Agenda Reim I Approval of City Attorney Hiring Procedure I SUMMARY Human Resources has been working with a recruiting firm for the City Attorney position. As the process is proceedling, a hiring procedure is needed. POLICIES, PLANTS & GOALS SUPPORTED Values: Excellence in governance andl City services. BACKGROUND AND ADDITIONAL INFORMATION Human Resources began working with a recruiiting firm in August 2'024 per Council's dlirection. On November 12th the recruiitment announcement went live. As the recruiitment process continues, the City, along with the recruiiting firm, will need approval from Council for the hiring procedure. FISCAL IMPACTS N/A SUGGESTED ACTIONS, MOTIONS, AND/OR OPT'IONNS II approve the hiring procedure for the City Attorney recruitment as presented. REFERENCES & ATTACHMENTS 1. City Attorney Recruitment Schedule 2. EBrochure - Ashland City Attorney - UPDATED FINAL 11.07.2'024 3. CC from August 2'0, 202'4 Page 1 of I Page 152 of 287 5A, I I 175 ' A It% rll Incorporated in 1874, the City of Ashland operates under a Council -Manager form of government. The municipal government includes a mayor and a six -member City Council. Other elected officials are the Municipal Judge, and the five -member Parks and Recreation, Commission. The City Council selects and appoints the City Manager and City Attorney. In August 2024, the City Council appointed Sabrina Cotta (former ACM) as City Manager. As City Manager, Ms. Cotta has day-to-day operational oversight of approximately 264 full-time professionals serving residents, businesses, and stakeholders. City Departments include Administration, City Recorder, Community Development, Electric, Finance, Fire, Human Resources, information Technology, Legal, Municipal Court Police, and Public Works. Importantly, an elected board manages the Parks and Recreation Department separately as established in Article XlX of the City Charter. The Director of Parks and Recreation is hired directly by this elected body and also participates as a member of the City's Executive Leadership Team. The City of Ashland is a unionized work environment and has the following five labor Unions: Public Safety Firefighters Association Police Association The City is currently in the process of negotiating with the Fraternal Order of Police for the creation of a Police Sergeant's union. Other Represented Groups IBEW Clerical/Technical Workers IBEW Electrical Workers Public Works Laborers To view Organization Chart please click here,. Page 3 Page 155 of 287 FNA In addition to providing advice and counsel on various municipal issues, the Legal Department handles other matters related to the implementation and application of land use regulations and provides services related to land sales, acquisitions, and leases. Other primary focus areas include addressing housing, homelessness, energy efficiency, and environmental sustainabillity. Other responsibilities of the City Attorney also include: Drafting, reviewing, interpreting, and enforcing contracts forthe City on a wide variety of subjects, including real estate, development, purchasing, intergovernmental, loan, personnel, and other agreements; conducting legal research in order to analyze and advise the City on various legal questions and recommending courses of action,- preparing correspondence, memoranda, and reports concerning legal questions, analyses, interpretationis, and opinions. Researching, drafting, reviewing, and interpreting City ordinances; preparing necessary reports for City staff, Mayor and City Council information and action; enforcing the Ashland Municipal Code. Supervising employees in the Legal Department, including providing instruction, assigning and reviewing work, scheduling projects, evaluating performance, taking and/or effectively recommending necessary personnel actions, and resolving employee complaints. Advising on disciplinary actions and reviewing grievances filed by employees and bargaining units; conducting necessary research to analyze and interpret various labor -related questions and advising the City regarding best courses of action; responding to inquiries and resolving complaints regarding City activities in person, over the telephone, and through written, correspondence; attending various community group, professional and civic organization meetings to communicate City policies. Serving as the City's attorney in various actions in judicial or administrative forums, including federal and state court proceedings; retaining, managing, and assisting outside legal counsel as needed. Attending and providing support at City Council meetings, executive sessions, and study sessions; Planning and Parks Commission meetings; and other advisory meetings as required; providing legal training for City staff, boards, and commissions as needed. Meeting regularly with the City Management Team and working with the City Manager to accomplish City Council policy direction. Serving as a member of the Executive Leadership Team, acting ethically and responsibly, supporting and demonstrating engagement in diversity, inclusion, and equity, maintaining effective working relationships with others, and demonstrating professionalism and respect in all workplace interactions. Asflhlund, A�yorr,L:,y pIage 5 Page 157 of 287 The City Council seeks an exceptional leader and accomplished attorney with a demonstrated municipal law background. Familiarity with the legal issues relevant to services and functions provided by a full -service municipality is required for success in this critically important role. This ideal candidate will contribute meaningfully to representing the City of Ashland in judicial and administrative forums, advise the City Council and/or staff, protect the organization's interests, and be part of the city's executive leadership team as a long- term contributor. This top legal advisor will be able to foster effective Council relations through proactive engagement and guiding the Council with appropriate legal protocols in a highly visible and public forum. Expertise will include offering guidance at City Council meetings and informing the Council of potential legal issues impacting the organization and community. As the new City Attorney, this highly collaborative individual will work closely with the City Manager on various issues that impact operational departments. The ideal candidate will demonstrate a willingness to break new ground and find solutions to multiple challenges within legal constraints in a responsive and timely manner. Additionally, the City Attorney needs to be proactive at "issue spotting," working to advise the City Manager and City Council in a proactive fashion. Additionally, staying informed about changes in laws and new mandates at both state and federal levels is crucial for the City Attorney's proactive strategy and then communicating this out to others in a timely fashion. Importantly, the selected candidate must also be comfortable being hands- on in delivering legal services to a small yet dynamic organization. The City Attorney should also possess a strong customer -centric focus. The City Council is seeking a skilled attorney who will provide unbiased and sound advice in a transparent fashion and be dedicated to workforce diversity, equity, and inclusion, possessing the desire to advance the city's achievements in these areas. Page 158 of 287 The 0ty of Asl tilm id is an Opportu ity, Elrir�ployer Spedal thanles to Bob Palermini, Photographer s h I a rii, d o r e o o v Ashland, Ole:goln I City Attonney lager 8 Page 160 of 287 City of Ashland City Attorney Recruitment ,Suggested Recruitment ,Schedule Updated January 17, 2025 Elements Beginning of Recruitment Process October 2024 Task 1: Project Management / Create Project Timeline 1 week. • Dick -oft Meeting October 1.... , 2024 Task 2: Candidate Profile Approval/Outreach Opens • Video Meetings: Councilors (11:1) and City Manager 2.5 week. October 17, 2424 Candidate rofile drafted, a�and rovad Recruitment Opened November 8, 2024 Task: Recruiting and Outreach ___________________________ _______________________________________________________________________ • Advertisements placed) (Round #1 / Round #2)* • Outreach and recruiting to prospectiive candidates Ongoing November 5, 2024 — Currently • Candidate research and idlentifiication (10 Weeks) • Outreach and recruiting to researched candidates Round #3 is not recoi nirnended unless the existing,sa�ary rairn e us increased Ongoing as "Apply Ilrnmmediately" Task 4: Candidate Evaluaticni/Top Group Identifiedl • Recruiter's screeniing ilnterviies on top candidates Ongoing Open until Filled • Internet/News Articles/Social Media review of top candidates Task 5: Review of Resumes Ongoing January 21, 2425 • Review Resumes with City Council in Executive Session (or February 0 if needed) • Establish Potential Interview Date(s) for City Council Recommended Schedule: Task 6: Selectionlinterviews • City Council Interview(s) (Round 11) Monday (2/3)-Hold in case needed based on all participants' availability • Pre -Meetings) with City Manager • City Manager / Executive Team Panel — Discuss 1-2 days Tuesday (2i4)-All Candildate�s) to • CM +Executive Team Panel Provide Input to CC ( ) - p required meet formally wroth CM/Exec Team, during the day and CC Interview • Tour of City and Facilities for Finialist(s) exec session -evening) + CM and • Option 2-Intro with Executive Team (neon -Panel) Director of HR to present Executive • Option 3-Coffee Chat with Others (i.e. Legal Team) Team Feedback. Frame the offer and refine the timing of formal contract ............................................................................................................................................................................................................................................................................................................................ approval. Task 7: Negotiation, and Final Selection 2 weeks Early -to -Mild -February • Conduct backg roundslreferenice checks on top candi.........date Task 6: Project Close Out Included) End l of February Candidate in, Place - — Early -to -Mild March r Andersen & Associates Page 161 of 287 Council Business Meeting Date:: August 20, 2024 Agendl Ilfemi City Attorney Job Description & Process from Mofly Taylor, Director Contact imollly.tayllor@ashlanid.or.us SUMMARY Human Resources is working on collecting information from several recruiting firms to assist in, the recrulitmienit for the City Attorney. POLICIES, PLAINS & GOALS SUPPO,RT'ED Vdlues: Excellence in governiance and City services. BACKGROUND AND ADDITIONAL INFORMATION The City Attorney poslitiioni has been vacanit siinice July 2022. With the help of the help of the Assistant City Attorney, we have contracted out this position, until a successfull recruitment process is completed. Prior recrUitments for this poslitiioni Ihmave been unisuccessfull. In the past, miost of our executive recrulitiing firms have had a slirnflar process: • The recruliter spends tiime with the Council], Community Stakeholders and staff to develop a profile of the ideal candidate and develop an, unideirstandlinig of the comimulniity and position to find the best match. • The recruliter coniducts a inationall search. • The City Ihmosts sernli-finafists for a selection process to include iiniterviews, a tour of the City and in some cases, a candidate reception,. Human Resources utifized the Directory of Executive Search Firms provided by ICIVIA (International Gity/Coulinty Management Association) and from there searched for firms Ipriimariily located on the West Coast. The criteria being used to niarrow the search for a recruiter was:: • Do they have experience providing service in Oregon? • What are their qlu dl iifi cations? • What services woulld be included? Do they have different packages? • What are their rates? Can they provide a rate sheet? • When would they be able to begun? • What is their typlical recruitment tirneliine? In anticipation of the recruitment, the jlob description for the City Attorney needs to be reviiewed and, if necessary, updated. FISCAL IMPACTS Professional fees for recruitment firms range from $30,000 to $50,000i . Funds for an, executive recrulitmienit have been, budgeted. SUGGESTED ACTIONS, MOTIONS, AND/O,R OPTIONS Review the City Attorney jjob description, and Ihmave Human Resources update as nieeded. REFERENCES & ATTACHMENTS 1 Job Description City Attorney final draft.06.23.22 2. ARTICLE VIEI-A (1) __�CityChart—CM Page I of 2 Page 162 of 287 Council Business Meeting IdnMi'FAM Rim SUMMARY Before Council is a final presentation on the Water Cost of Service and Rate Analysis update prepared by HIDR Engineering. The last Water Cost of Service Study was completed in 2016 and the rate analysis formerly developed in 2023 recommended updating the previous Cost of Service Study. The update accounts for the projected debt required to construct the new Water Treatment Plant using the Environmental Protection Agency (EPA) Water Innovation and Infrastructure Financing Act (WIFIA) funding mechanism. The update also incorporates other capital projects adopted by the City Council along with the necessary overhead for people, materials and service components of the total fund). POLICIES, PLANS & GOALS SUPPORTED VISION STATEMENTS for Success: Ashland is a resilient, sustainable community that maintains the distinctive quality of place for which it is known We will continue to be a unique and caring city that stresses environmental conservation, fosters artistic expression, and is open to new ideas and innovation We will plan and direct our efforts to fulfill this Vision for the long term with a constant view toward being an open, welcoming community for all with a positive economic future VALUE STATEMENTS for Success that Support the Vision: COMMUNITY * Environmental resilience, including addressing climate change and ecosystem conservation FOH �212 �20 N * Quality infrastructure and facilities through timely maintenance and community investment BACKGROUND AND ADDITIONAL INFORMATION PREVIOUS COUNCIL, ACTION The City Council previously received a presentation on the draftCost of Service Study at the December 2"d, 2'O2'4 Study Session. The Council requested two specific things at that meeting with respect to finalizing the draftCost of Service Study: 1. Increasing the commodity charge for higher tiers even more than originally structured in the previous draft alternatives options. 2. Develop a comparison of total utility bill costs of other local communities. Typically the Council approves rate adjustments for the enterprise systems annually with the last rate water rate adjustment approved on ,June 4, 2'01 9. Staff has attached a draft resolution for water rate increases for the biennium as an example of what to expect in the coming months as part of the budget and rate increase approval process. The last Water Cost of Service Study was condluctedl in 2016, leading to updates in the rate structure to better reflect usage patterns and ensure customer classes were charged appropriately for their impact on the water system. In spring 2024, staff partnered with HDR to update the Cost of Service Study and associated rate structure. Page 1 of Page 163 of 287 �� �� l�� � 7�/�,° ° ����� ��������c8� 0����I��e s s �����t�n g Public Works and Finance teams have been collaborating with HDRtodevelop adraft study and rate analysis reflecting the Counoi|'eprioritiea. The study highUighba increased participation in the low-income utility assistance program and proposes two alternative rate structures. These alternatives aim to raise the commodity charge component while minimizing impacts onthe customer and meter charges. Cost of Service Overwi�mvv A cost of service study is developed to ensure that charges for services are equitablly dispersed among the customer classes and that no one customer class subsidizes another. The cost of service is developed fol1lowing industry standards utilizing the M2 Principles of Water "rates, fees and charges". Water Fund Proposed Rate Increases Water rates are developed toaccount for the cost ofproviding water tocustomers and are based onthe cost of; operating and maintaining the water system; providing customer service; constructing and mepUaoing water facilities; uommpUyingwith regulatory standards; and paying debt service. Water rates developed aapart cfthis study provide for sufficient funding to meet the peraonne|, opemetiono|, capital and policy limits for the water utility inthe short term. The water rate analysis proposes 13.5% increases for the next two year biennium period to account for projected expenses within the fund inc1luding the new water treatment plant. As a reminder staff has aUvvayerecommended updating the rate analysis as part of the biennial budget process and make adjustments as necessary considering actual expenditures and revenues during that time period along with project expenses of a new budget. The City is making a large capital investment in the treatment plant that will ensure a sustainable and secure water supply into the long term, which shows forward planning ata time when many communities are not investing in their water infrastructure; in addition, the City is working with TAP partners to ensure the secondary resillient source of water for emergencies and drouight-year water supplies, and investing in infrastructure that will alllow the sale of Ashland's water to TAP partners during the winter when Ashland has an excess of water supplies. Ashland's costs are high now because of the infrastructure investments it is making. Wholesale Water Rate Aspart ofthe Cost ofService Study, staff worked with H�ORtodevellopmwholesale water rate that oouUdapply to the communities of Talent and Phoenix with respect to selfing water during the off-peak season (winter) when Ashland has an abundance of water availability. The TAP Master Plan outfined projects that would provide for the ability ofthe City ofAehUand tosend water toTalent and Phoenix during winter and those improvements are currently uindercontract and funded with anAmerican Rescue PUanAct (ARPA)grant. The initial proposed wholesale rate ie.74cents per thousand gallons. The current off-peak (winter) rate from the Medford Water Commission is .92 cents per thousand gallons. This ie aemaU|savings for Tallent and Phoenix for the purchase of potable water during the wintertime months and provides for a small revenue stream to the City that can be used to support TAP system maintenance and improvements moving forward. Staff recommends in the future when a wholesale purchase agreement is entertained between the communities the revenue generated be restricted and used to support and improve the TAP system as outlined in the TAP Master Plan. Affordability The Council has discussed metrics associated with affor�ability as part of an overall decision making process associated with utility rates. A common standard in budgeting is to account for 6-10% of your income to be associated with monthly utilities. From Census data the 2023 median income for Ashland is $71,782/annually or $5.982ymonth. Staff developed tablles in Exhibit A showing the totallized utility cost and associated median income levell for Ashland, Medford, Phoenix and Talent. The tablles show the cost of each utility on a month basis allong with the percentage of monthly income tied to each utility in the current condition. Genera||y, over296 per utility is considered ~hiQh" and over 2.596ieconsidered burdensome. FISCAL IMPACTS The City contracted with HDREngineering for $,4g,814toperform the Cost ofService and Rate Study. Todate $45'241 has been expended towards the contract amount. The 2025-2027 Biennial Budget proposed rate increases support the overall funds inc1luding personnel, Page 2cfs �� �� l�� � 7�/�,° ° ����� ��������c8� 0����I��e s s �����t�n g operations, capital and debt expenses. The proposed rate increases relate to antic�pated revenues to offset expenditures within the enterprise ublity. Should the Council not want to move forward w�th adopflon of rate increase to support projected expenses, offsetting reductions, in expenditures must be made. In aUignmentvvith pmev�oue Council direction, staff recommends ua�nQ aUtemmafive 2for the rate structure which provides for a reduction in the tier 1 commodity charge and increasing subsequent tiers more progrems�ve|y. The draft rate neemUuflon incorporates this alternative. The wholesale water rate proposed in the cost of service is .74 cents per thousand gaIllons. It is estimated that Talent and Phoenix use approximately acombined 1 mi|UionQa|Uoneofwater per day during the off-peak firneframe and the wholesale rate would prov�de $,2�,000/month of additional revenue. There are afew actions that need tooccur prior tobeing abUetoprovide Talent and Phoenix with non -peak wholesale water and the include: 1. Fnksh TAP system improvements under the ARPAGrant 2. Devellopa wholesale water agreement for the Councils of Ash1land, Talent and Phoenix to consider 3. Fno|ize a wholesale water agreement between the three communities 4. C)eveUopa billing process for any water oonaumedbyTaUentand Phoen�xduring off-peak periods 5. Add ad6tiona| transmission infrastructure into the TAP master plan finonc�aU aU|000Uon pUan SUGGESTED ACT'ION�S, MOTIONS, AND/OR OPT'ION�S Umove to accept the Cost of Service Study utilizing the staff recommendation ofAllternabve2for the rate structure basis. I move to amend the Cost of Service Study (�nsert amendment). REFERENCES & ATTACHMENTS 1. C�ty ofAshland -202�4 Water Rate Study Draft Report 2. Water Rate Resolution 2025`XX 3. C�tymfAshland -2O24Water Rate Study PreeertafionS|idedeuk 4. 03 182�5Water Cost ofServioe.ExNbitA Page scfs [Page 105of287 Draft Report City of i Water Rate Study March 2025 March 7, 2025 Mr. Scott Fleury Public Works Director City of Ashland 51 Winburn Way Ashland, OR 97520 Subject: Water Rate Study Draft Report Dear Mr. Fleury: HIDR Engineering, Inc. (HDR) is pleased to present the draft report for the water rate study (Study) conducted for the City of Ashland (City). The Study objectives were to provide an independent review of the City's water utility and develop a rate transition plan that will result in cost-baised water rates to reflect the operating and capital needs of the City's water utility ais identified in the Study. Additionally, the Study reviewed the proportionality of the waiter rates for the different types of customers (e.g., rate schedules) served by the City. This report outlines the approach, methodology, findings, and conclusions resulting from the rate study process. This report utilized the City's accounting, budgeting, operating, and historical customer billing records. HIDR has relied on this information to develop our analyses that form our findings, conclusions, and recommendations. At the same time, the Study wars developed utilizing generally accepted water rate setting principles as outlined in industry standard rate setting mainuals such as the American Water Works Association (AWWA) M1 Manual Principles of Water Rates, Fees, and Charges. The conclusions and recommendations contained within this report are intended to provide the City with cost -based and proportional water rates. We appreciate the aissistance provided by City staff, management, and Council in the development of the Study. Sincerely yours, HIDR Engineering, Inc. LZ44- Josiah Close Utility Rates Project Manager Page 167 of 287 Table of Contents Executive Summary I I Rate Setting Principles 8 1.1 Organization ofthe Study ...................................................................................... 8 2.2 Study Goals and Objectives .................................................................................... 8 2.3 Overview ofthe Rate Study Process ....................................................................... 9 2/4 Determining the Revenue Requirement ................................................................. 9 2.5, Analyzing Cost of Service ..................................................................................... 22 2.6 Designing Water Rates ......................................................................................... 11 2.7 Economic Theory and Rate Setting ....................................................................... 22 2 Revenue Requirement Analysis 13 2.2 Establishing aTime Frame and Approach ............................................................. 23 2.3 Projection ofRevenues ........................................................................................ 14 2/4 Projection ofOperations and Maintenance Expenses .......................................... 14 2.5, Capital Improvement Projects —_—_—_—_—_—_—_—_—_—_—_—_—_25 2.5.1 Rate Funded Capital ................................................................................. 26 2.5.2 Reserve Funding ....................................................................................... 27 2.5.3 Long Term Debt ........................................................................................ 27 2.6 Projection ofDebt Service .................................................................................... 27 2.7 Summary ofthe Revenue Requirement ............................................................... 27 2.8 Review ofReserve Levels ..................................................................................... 28 2.9 Debt Service Coverage Ratio (DSC) .._—_—_—_—_—_—_—_—_—_—_—_29 2.I0 Water Revenue Requirement Recommendations ................................................ 29 3 Costm�f Service Analysis 20 3.1 Objectives ofaCost ofService Study .................................................................... 20 3.2 Determining the Customer Classes of Service ...................................................... 22 3.3 General Cost of Service Procedures ..................................................................... 22 3.3.1 Func±|oma||zationofCosts ......................................................................... 22 3.3.2 Allocation ofCosts .................................................................................... 22 3.3.3 Development ofDistribution Factors ........................................................22 3/4 Func±|oma||zationand Allocation ofOperating Expenses ...................................... 23 3.5, Major Assumptions of the Cost ofService Study .................................................. 23 3.6 Summary ofthe Cost of Service Results ............................................................... 24 FN�ab&eof Contents 3.7 Consultant's Conclusions and Recommendations ................................................ 24 4 Rate Design, Analysis, 25 4.1 Rate Design Goals and Objectives ........................................................................ 25 4.2.1 Present and Proposed Water Rates .......................................................... 25 4.2 Summary ofthe Water Rate Study ....................................................................... 28 Technical Appendix FN�ab&eof Contents Executive Summary HIDR Engineering, Inc. was retained by the City of Ashland to perform a water rate study. The development of the Study examines the overall adequacy and proportionality of the existing water rates, provides the cost basis for needed rate revenue adjustments, and seeks to sufficiently fund the operating aind capital needs of the City's water utility. This report describes the methodology, findings, and conclusions of the water rate study. IE::'s I -f the Rate Study Process Overview o A comprehensive water rate study uses three interrelated analyses to address the adequacy and proportionality of the City's water rates. These three analyses are a revenue requirement analysis, a cost of service anailysis, and a rate design ainailysis. These three ainailyses are illustrated below in Figure ES - 1. Compares the revenues to the expenses of the utility to determine the overall rate adjustment required Distributes the revenue requirement to the customer classes of service in a proportional manner Considers both the revenue requirement and cost of service results to develop the proposed rates For the City's Study, HIDR conducted each of these ainailyses for the water system. The result of each task of the rate study was used as the basis for establishing cost -based aind proportional water rates for the City's customers. 5 2 Key Rate Study Results The water utility was evaluated on a stand-alone basis, that is, with no funding provided from outside sources or other City enterprise funds. By reviewing the waiter utility on a staind-alone basis, the City can determine the actual costs incurred to provide water service to its customers. 01 Dicecut Ne to mi mia ry � 0tyofAM,i]anab Water Flate Study Page 170 of 287 Based on the technical analysis undertaken as part of the Study, the following findings, conclusions, and recommendations were noted. 1111111111 A revenue requirement ainailysis was developed - on a stand-alone basis - for FY 2025 to FY 2033 1111111111 The starting point for the revenue requirement ainalysis wars the adopted FY 2025 waiter budget aind capital improvement plain 1111111111 A rate transition plan was developed to adequately fund the operating aind capital needs of the waiter utility as well as strengthen key financial metrics 1111111111 A cost of service ainalysis was developed for the water utility to determine the aippropriate level of revenue to collect from each customer class of service (i.e., Residential, Multi -Family, Residential Irrigation, Commercial, Institutional, Commercial Irrigation, Institutional Irrigation) 1111111111 Minor cost of service differences were noted in the water cost of service ainalysis results 1111111111 Proposed water rates were developed for a 5-yeah period (FY 2026 — FY 2030) to provide the City Council with a projection of the water rates necessary to meet future operating and capital needs 1111111111 By FY 2030, the City should update the rate study to review the need for future rate adjustments to reflect system and customer characteristics and assumptions at that time E.::15 3 Water Revenue Requir,eimient Analysis In general terms, the waiter raite study evaluates the overall raite revenue adequacy and proportionality of the existing water rates. As mentioned above, the City's water utility wars evaluated on a stand-alone basis. That is, no funding sources other than those generated by the water utility - such as water sailes, and other water-relaited fees and revenues - were used to fund water utility expenses. The starting point of the revenue requirement analysis was the FY 2025 adopted waiter budget. HIDR developed a projection of revenues aind expenses for future years based on estimaited escalation (inflationary) faictors. The Study was projected for an eight -year period (FY 2026 through FY 2033) to review future rate adjustments needs based on the water utility's operating and capital expenses. For establishing the proposed waiter rates, the focus was on the next five- year period (FY 2026 through FY 2030). The revenue requirement analysis compares the utility's ainnual operating aind capital expenses to the total water rate revenues to determine if a balance or deficiency exists. Subsequently, if a deficiency exists, the analysis will calculaite the necessary raite adjustment required to fund the water utility. The rate trainsition plan developed for the water utility was based on meeting various financial targets, which should be maintained as part of being a, financially healthy utility. Provided below in Table ES — 1 is a summary of the water revenue requirement ainalysis for the City. 01 Execut Ne Su mi ma ry 2 � OityofAshidaiind Water Flate Study Page 171 of 287 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Revenues Rate Revenues $8,644 $8,687 $8,730 $8,774 $8,81.8 $8,862 Other Revenues 419 381 342 291 246 22.4 Total Revenues $9,063 $9,068 $9,072 $9,065 $9,0,64 $9,086 Expenses Total O&M Expenses $6,732 $7,106 $7,456 $7,784 $8,11.7 $8,438 Taxes & Transfers 770 747 752 757 763 768 Rate Funded Capital 825 2,000 2,400 1,62.5 2,300 3,550 Net Debt Service 726 287 774 2,641 3,241 3,562 Reserve Funding 10 1.5 20 12 28 18 Total (Revenue Regluiirement $9,063 $10,154 $11,4+02 $12,,819 $14,4449 $16,336 Sal. / (Def.) of Funds $0 ($1,1.73) ($'2,51.6) ($'4,055) ($'5,81.6) ($'7,830) Balance as % of Rev from Rates 0.0% 1.3.5% 28.8% 46.2% 66.0% 88.4% Proposed Rate Adjustment 0.0% 13.5% 13.5% 13.5% 13.5% 13.5% Add'I Revenue with Rate Adj. $0 $1,173 $2,51.6 $4,055 $5,81.6 $7,830 B,al. / (Def.) After Rate Adj. 0 0 0 0 0 0 Based on the water revenue requirement analysis shown in Table ES —1, HIDR recommends the City increase the overall revenue levels of the water utility 13.5% annuailly in FY 2026 through FY 2030. The deficit in FY 2026, prior to proposed rate adjustments, is $1.2 million, which increases to $7.8 million by FY 2030. The rate revenue adjustments are necessary to fund capitail improvement projects, existing aind future debt service payments, and maintain the City's prudent financial policies. In addition, the proposed rate adjustments will allow the utility to remain financially healthy aind provide the capability for the City to fund future water capitail improvement projects. A more detailed discussion of the revenue requirement is provided in Section 2 of this report. IG,115,,,,,4 Water Cost of Service Analysis The second analytical step of the water rate study is the cost of service analysis. A cost of service analysis determines the proportionail distribution of the revenue requirement to the customer classes of service, or rate schedules. for the City's Study, the customer classes of service reviewed were Residential, Multi -Family, Residential Irrigation, Commercial, Institutional, Commercial Irrigation, aind Institutional Irrigation. These customer claisses of service were based on the City's current customer data and information. In discussion with the City and due to rate schedule similarities, for cost of service analysis purposes, the customer classes of service were ,grouped into the following customer classes. Residential/ Multi-Family/Residential Irrigation/Commercial, Institutional, and Commercial Irrigation/Institutional Irrigation. Executive Sumimiary 3 It of Ash]and water (hate Study Page 172 of 287' The objective of the cost of service analysis is to determine the proportional manner in which to collect the previously developed revenue requirement. A summary of the water cost of service results is provided in Table ES — 2. lPresent (Rate Distributed $ % Class of Service Revenues Costs Difference Difference Res / M F / Res Irr/Corn $7,295 $8,288 ($1,072) 14.7% Institutional 341 388 (51) 14.8% Corn I rr/ I nist I rr 1,050 1,097 (50) 4.8% Total $8,687 $9,773 ($1,173) 13.5% The results of the water cost of service analysis, as provided in Table ES — 2 above, show minor cost differences between serving the customer classes of service. A general guideline is that if a, customer group is within +/- 5% of the overaill system revenue adjustment, then the customer class is paying its proportionail share of costs. This guideline is used over time as customer usage characteristics change, ais well as City costs, which can result in changes in the cost distribution. Given the above framework for reviewing the results, it aippears that the water customer classes of service are reasonably paying their shaire of costs required to provide service. used on the results of the cost of service analysis, it is recommended that the City continue to use specific rate schedules for each customer class (Residential, Multi -Family, Residential Irrigation, Commercial, Institutional, Commercial Irrigation, Institutional Irrigation) to reflect the customer characteristics and costs associated with providing service to each customer class. A more detailed discussion on the development and results of the cost of service analysis is provided in Section 3 of this report. 1S 5 Water Rate Design Analysis The final component of a rate study is the development of water rates which reflect the overall revenue needs, as developed in the revenue requirement analysis, and the results of the cost of service analysis. The City currently has a rate schedule for each of the customer classes, of service (types). The current rate structures include a, fixed customer charge and a fixed meter charge that vairies by meter size. In addition to these fixed charges, each customer class has a variable consumption charge thait differs by customer claiss of service. The variable consumption charges acre on a, tiered basis for all customers with the exception of commercial and institutional irrigation, which have seasonal uniform rates, and institutional, which hats an ainnuail uniform raite. 01 Executive Su mi mia ry 4 � OtyofAshdaind Water Rate Study Page 173 of 287 In discussion with City staff, it was determined that the current rate structures would be maintained but adjusted slightly to more closely reflect the goals and objectives of the City. While the fixed customer charge is being maintained, the fixed meter charge by meter size wars trainsitioned for all customer classes over the five-year rate setting period to reflect the AWWA safe operaiting capacity ratios for each corresponding meter size. For the vairiable consumption charges, the tiered structures for all customers, regardless of customer class, were maintained with regards to the size and number of tiers. The change that wars included was utilizing the peaking factors from the City's customer consumption data to develop tier differentiails that better reflect the City's current customer usage characteristics. After the first year, the fixed customer and variable consumption charges are adjusted equally by the proposed rate adjustment in each year. The fixed meter charge is to be trainsitioned to the AWWA equivalent factors by year 5. Table ES - 3 summarizes the present aind proposed fixed charge raites for the City's water customers. lPresent Proposed Rate FY 2026 FY 2027 FY 2028 FY 2029, IFY 2030 $lAcct.1 Customer Charge Mo. All Cuistomers $13.33 $16.50 $191.25 $22.00 $25.10 $291.00 $lAcct.1 Meter Charge Mo. 3/4" $15.62 $15.915 $18.10 $20.54 $23.31 $26.46 V. 16.29 18.63 23.42 291.15 36.00 44.19 1.5" 74.52 71.50 75.912 80.24 84.34 88.11 2" 118.41 113.73 120.912 127.917 134.73 141.03 3" 237.45 225.87 237.49 248.14 257.35 264.60 4" 376.59 360.81 382.52 403.52 423.26 441.09 6" 741.01 711.65 756.51 800.52 842.70 881.911 8y, 1,174.75 1,1291.78 1,202.87 1,275.15 1,345.12 1,411.11 Table ES - 4 details the consumption charges for each of the customer classes of service. 01 Execut Ne Sums nary 5 � OtyofAshdand Water 11ate study Page 174 of 287 �Present Proposed Rate IFY 2026 IFY 2027 IFY 2028 FY2029 IFY 2030 Residential and 8Nulti-FammU�y Oztobor-May $AT 8-300 $0.0208 $0.0263 $0.0299, $0.0339, $8.8385 $8.8437 301-1,000 0.0348 0.0425 0.0482 0.0547 8.8621 8.8785 1'801-2'580 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 Over2'5OO 0.0609, 0.0744 0.0844 0.09,58 8.1087 8.1234 Jume-September $AT 8-300 $0.0208 $0.0263 $0.0299, $0.0339, $8.8385 $8.8437 301-1,000 0.0348 0.0425 0.0482 0.0547 8.8621 8.8785 1'801-2'580 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 2'501-3'600 0.0609, 0.0744 0.0844 0.09,58 8.1087 8.1234 Over3'6OO 0.0784 0.09,57 0.1887 0.1234 8.1481 8.15910 Residential Irrigation Octobor-May $AT 8-1,000 $0.0348 $0.0425 $0.0482 $0.0547 $8.8621 $8.8785 1'801-2'500 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 Over2'5OO 0.0609, 0.0744 0.0844 0.09,58 8.1087 8.1234 Jume-September $AT 8-1,000 $0.0348 $0.0425 $0.0482 $0.0547 $8.8621 $8.8785 1'801-2'500 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 2'501-3'600 0.0609, 0.0744 0.0844 0.09,58 8.1087 8.1234 Over3'6OO 0.0784 0.09,57 0.1887 0.1234 8.1481 8.15910 Commercial Less than 2"Meter $AT 8-2'580 $0.0348 $0.0425 $0.0482 $0.0547 $8.8621 $8.8785 Over2'5OO 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 2" Meter orLarger 8-25'800 $0.0348 $0.0425 $0.0482 $0.0547 $8.8621 $8.8785 Over15,OOO 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 Institutional $AT All Consumption $0.0334 $0.0416 $0.0472 $0.0536 $8.8688 $8.86910 Commercial and |nmtUtu8UainaUIrrigation October -May $AT Non-PeakComsumpdom $0.0376 $0.0367 $0.0417 $0.0473 $8.8537 $8.8689 Jume-Soptember $AT Peak Consumption $0.0518 $0.0615 $0.0698 $0.0792 $8.88919 $8.1020 Section 4 of this report provides the development of the proposed rates. Executive Surnmary City of Ash]and Water 11ate study Page 175 of 287 E.::15 6 Suiarimiarhe Watei�i Rate Study It is recommended that the City's water rates be increased annually from FY 2026 through FY 2030 as outlined in this report. The proposed rate adjustments are necessary to maintain prudent financial metrics, allow the City to complete planned capital improvement projects, and adequately fund annual O&M expenses for the waiter utility. The proposed water rates are cost - based and reflect the customer impacts on the City's waiter system. Execuflve Summary Oity of Ashidand Water Flate study Page 176 of 287 1 1 Rate Setting Principles The objective of the Study is to develop proportional and cost -based water rates. This is accomplished by reviewing aind analyzing the City's water operating and capitail costs aind developing a projection of the overall revenue requirement. Next, the revenue requirement is proportionally distributed to the City's water utility customer claisses of service. The findings and conclusions from these two analyses acre then used to develop the City's proposed water rates, which are reflective of how the City incurs costs to provide waiter service to the City's customers. The results of the Study provide proportional water rates that reflect the waiter utility's specific costs (i.e., cost -based rates). The City owns and operates the water system in Ashland. The determination of the totail costs associated with providing service to the City's customers has been developed based on the City's accounting, operating, and customer billing records along with other City specific information. 1.1 Oirgainizatian of the Study This report is organized in a, sequentiail manner that first provides an overview of utility rate setting principles, followed by sections that detail the specific technical and anailytical steps used to develop the City's proposed water rates. The following sections comprise the Study report: 111111111 Section 2 —Revenue Requirement Analysis 111111111 Section 3 — Cost of Service Analysis 111111111 Section 4 — Rate Design Analysis A Technical Appendix is attached at the end of this report, which details the technicail analyses that were undertaken in the preparation of the City's Study. 1.2 Study Goals and Objectives The City had several key objectives in developing the Study. These key goals and objectives provide a, framework for the technical analysis and policy decisions that are a part of the Study. The City's key goals and objectives for the Study were ais follows: 1111111111 Develop the water rate study in a, manner consistent with the principles and methodologies established by the American Waiter Works Association (AWWA), M1 Mainuail, Principles of Water Rates, Fees, and Charges 1111111111 In financial planning and establishing the City's proposed waiter rates, review and utilize industry practices, while recognizing and acknowledging the specific aind unique characteristics of the City's system aind customers 1111111111 Utilize generally accepted rate making methodologies to review the City's costs to determine the adequacy aind proportionality of the water rates Meet the City's financiail plainning criteria as it relates to legally required debt service coverage (DSQ raitios, adequate funding of capital infraistructure, aind maiintenance of adequate reserve levels 01 Rate Setting Pflindples B � OtyofAshidaiind Water Ill to Study Page 177 of 287 IIIII Develop a final proposed water rate transition plan which adequately supports the funding requirements, while balancing the impacts to customer bills 13 Overview of the Rate Study Process The City's waiter rates must be set at a level where operating and capital expenses are met with the revenues received from customers. This is ain important point, as failure to achieve this objective may lead to insufficient funds to maintain system integrity. To evaluate the adequacy and proportionail ity of a utility's existing rates, a water rate study is performed. A water rate study consists of three interrelated analyses. Figure 1 — 1 below provides an overview of these analyses. Compares the revenues to the expenses of the utility to determine the overall level of rate adjustment required Distributes the revenue requirement to the customer classes of service in a proportional manner Considers both the revenue requirement and cost of service results to develop the proposed rates The above framework was utilized for reviewing and evaluating the City's water rates. 1A Determining the Revenue Requir"ement Many public utilities typically use the cash basis 1 approach, or methodology, for establishing their revenue requirement and setting rates. This approach conforms to most public utility budgetary requirements and the calculation is easy to understand. A public utility totals its cash expenditures for a period to determine the required revenues. The revenue requirement for a, I Cash baisis ais used in, the context of rate setting is not the same ais the terminology used for accouiniting purposes anici recognition, of revenues and expenses. As used for raite setting, caish baisis simply refers to the specific cost components to be incluideci within the reveniuie requirement analysis. 01 Rate Setting Principles 9 � City ofAsh]and Water llate Study public utility is usuailly comprised of the following cost components or expenses: 111111111 Total Operating Expenses: This includes a utility's operation and maintenance (O&M) expenses, plus applicable taxes or transfer payments. Operation and maiintenance expenses include the materials, electricity, labor, supplies, etc., needed to keep the utility functioning. 111111111 Total Capital Expenses: Capital expenses are calculated by adding annual debt service payments (principal and interest) to capital improvements financed with rate revenues. In lieu of including capital improvements finainced with rate revenues, a utility sometimes includes annuail depreciation expense to stabilize the annual revenue requirement. Under the cash basis aipproach, the sum of the total operating expenses plus the total capital expenses equals the utility's revenue requirement during any selected time period (historical or projected). Note that the two portions of the caipital expense component (debt service and caipital improvements funded from rate revenues) are necessary under the cash basis approach because utilities generally cannot finance the total annual capital facilities with long-term debt. At the same time, it is often difficult to pay for the total ainnual capital expenditures on a "pay-as-you- go" basis given that some major capital projects may have significaint rate impacts on the utility, even when financed with long-term debt. Mainy utilities have found that a combination of "pay- as-you-go" funding aind long-term debt financing will often lead to the minimization of rate increases over time. As noted, public utilities typically use the cash baisis methodology or approach to establish their revenue requirement. An exception may occur if a, public utility provides service to a wholesaile or large contract customer. In this situation, a public utility could use the utility basis approach (see Table 1 — 1) to earn a '"fair"" rate of return on the investment needed to serve the wholesale or large contract customer. Cash Basis Utility Basis (Accrual) + O&M Expenses + Taxes/Transfer Payments Rate Funded Capital Improv. + (> Depreciation Expense) + Debt Service (Principal + Interest) Total Revenue Requirement Rate Setting Pdndples Oty of Ashidand Water ilate study + O&M Expenses + Taxes/Transfer Payments + Depreciation Expense + Return on Investment Total Revenue Requirement M Page 179 of 287 1.5 Analyzing Cost of Service After the total revenue requirement is determined, it is proportionally distributed to the users of the service. The aillocation and distribution process, as analyzed through a cost of service analysis, reflects the cost relationships for producing and delivering water services. A cost of service analysis requires three analytical steps: i. Costs are functionalized, or grouped, into the various cost categories related to providing service (e.g., water supply, treatment, distribution, pumping). This step is largely accomplished by the utility's accounting system. 2 The functionalized costs are then allocated to specific cost component(s). Allocation refers to the arrangement of the functionailized data into the appropriate cost component(s). For example, a, waiter utility's costs are typicailly allocated as commodity (average day), capacity (peak day), customer, or fire-protection-relaited costs. 3 Once the total costs are allocated to the appropriate cost components), they are proportionally distributed to each of the customer claisses of service or rate schedule components (i.e., fixed, variable). The proportionail distribution is based on each customer class's relative contribution to the cost component (i.e., benefits received from, and burdens placed on the system and its resources). For example, customer -related costs are proportionally distributed to each class of service based on the total number of customers in that class of service, relative to all other customer claisses of service. Once the total costs (i.e., revenue requirement) are proportionally distributed, the level or amount of revenues required from each customer class of service to achieve cost -based rates can be determined. The City's cost of service analysis was developed based on generailly accepted waiter cost of service methodologies aind approaches, while at the same time, the analysis tailored to reflect the City's unique customer and system characteristics. 1.6 Designing Water Rates Water rates that meet the utility's cost -based and proportional objectives are designed based on the findings aind conclusions from the revenue requirement and cost of service analyses. Using the cost information from these two analyses provides rates that are strictly cost -based and proportional. The average unit costs (i.e., cost-baised rates) from the cost of service analysis do not consider, or take into account, other non -cost based goals and objectives (e.g., conservation, economic development, ability to pay, revenue stability). In designing rates, mainy utilities consider or incorporate these rate design objectives into the final rate designs. However, utilities need to take into consideration each customer class's proportional share of costs distributed through the cost of service analysis to maintain proportional and cost-baised rates. 13 IE:":,conaimic Theary and Rate Setting One of the major justifications for a rate study is founded in economic theory. Economic theory suggests that the price of a commodity must roughly equal its cost if equity among customers is to be maintained. This statement's implications on utility rate designs are significant. For 01 Rate Setting Pflindples � OtyofAshidaiind Water Flate Study example, a water utility usually incurs capacity -related costs to meet summer outdoor or non - domestic watering needs. It is presumed, then, that the customers who create excessive peak demands on the system - and create the need for upsizing of the waiter system infrastructure - should pay their proportional share of the costs related to the over -sizing of facilities to meet peaik use requirements. When costing and pricing techniques are refined, consumers have a more accurate understanding of what the commodity costs to produce and deliver. This price -equals - cost concept provides the basis for the subsequent analysis and comments. FNRate Setting Pflindples 12 � OtyofAshidaiind Water Ill to study Page 181 of 287 IN2 Reven�ue Requirement Analysis MIMM. ................................................................................................................................................................................................................................................................................................................................................................................................................... This section describes the development of the revenue requirement analysis for the City's water utility. The revenue requirement analysis is the first analytical step in the comprehensive rate study process. This analysis determines the adequacy of the overall water rates at current rate levels. From this analysis, a, determination can be made as to the overaill level of rate adjustment needed to provide adequate and prudent funding for both operating and capital needs. 2.De-teIirlimi1iniing-heW,rUtilityReveIiilueReqiuIll rein,-ieIini- t In developing the water rate study, it was assumed that the City's water utility must financially "stand-alone" and be properly funded. As a, result, the revenue requirement as developed herein assumes the full and proper funding needed to operate and maintain the waiter utility on a financially sound and prudent basis. This includes maintaining adequate reserve levels, prudently funding annual renewal and replacement needs (rate funded capital), and meeting other industry standard financial metrics (e.g., debt service coverage). Provided in the following sections is a, more detailed discussion of the development of the revenue requirement analysis for the City's water utility. 2.2 1E.::1stabHs1,-,flIlia g a llirne Firaimie and AIII III roadl,., The first step in cailculating the revenue requirement for the waiter utility was to establish a time frame for the revenue requirement analysis. For the Study, the revenue requirement was developed for the FY 2025 budget and a projected time period of FY 2026 through FY 2033. For rate setting purposes, the focus wars on the five-year period of FY 2026 — FY 2030. Reviewing a multi -year time period is recommended to identify major expenses — either operating or capital — that may be on the horizon and to be able to see trends that may be happening. By anticipating future financial requirements, the City can begin planning for these chainges sooner, transition rate levels, and minimize short-term rate impacts as well as long-term rate levels. The second step in determining the revenue requirement wars to decide on the basis of accumulating costs. For the City's revenue requirement, a cash basis approach was utilized. This approach is the typical methodology used by municipal utilities to set their revenue requirement. The revenue requirement developed for the City was customized to follow the City's system of accounts (budget documents), which contained the four basic cost components of the cash basis methodology. The primary financial inputs in this process were the City's historical billing records, adopted operating budget, and capital improvement plan. Presented below is a, detailed discussion of the steps and key assumptions contained in the development of the projections of the City's revenues and expenses. FNCost o�f Servke! Analysis 13 � OtyofAshidanab Water Ill to Study Page 182 of 287 23 Projection of Revenues The City's waiter utility receives revenue from two primary sources: water rates aind miscellaineous revenue. Rate revenues are based on the current rate structure aind are collected on a monthly basis from the City's water customers. Miscellaneous revenue includes items such as interest income and other miscellaineous revenues. In addition to rate revenues, the City also receives a variety of miscellaneous revenues. There are projected to be aipproximately $419,000 in miscellaneous revenues in FY 2025. Miscellaneous revenues are expected to decrease over time to $224,000 by FY 2030, primarily the result of using available reserves to fund capital improvement projects and resulting reduction in annuail interest income. On a combined basis - considering the rate revenues ailong with miscellaneous revenues - the City's total projected revenues are expected to be aipproximaitely $9.1 million FY 2025, which increases slightly through FY 2030, prior to proposed rate adjustments. 2A Projection, of Operations and Maintenance IE,Xpenses Operation and maintenance (O&M) expenses acre incurred by the City to operate and maintain the City's water utility. The costs incurred in this airea, are expensed during the current year and are not capitailized or depreciated. In general, operation and maintenance (O&M) expenses are grouped into a number of different functional categories. To begin the process of projecting O&M expenses over the planning horizon, escalation factors were developed. Escalation factors were FNCost o�f Servke! Analysis 14 � OtyofAshidanab Water Ill to study Page 183 of 287 developed for the various types of expenses incurred, such as salaries, benefits, materials and supplies, utilities, equipment, insurance, aind miscellaneous expenses. Escalation factors were projected based on recent inflationary trends and are assumed to be approximately 3.0% - 15.0% per year. Starting with the City's budgeted O&M expenses from the FY 2025 adopted budget, O&M expenses were escailaited baised on the previously mentioned escalation factors. Total O&M expenses for the City's water utility are budgeted at aipproximately $6.7 million in FY 2025. It is important to note that the cost of purchased waiter from Medford Water is a proportion of the City's O&M costs which is not controlled by the City aind has significaint increases as part of the Study. For FY 2025, purchased water costs are approximately $250,000 or 3.7% of the utility's total budgeted O&M expenses. Baised on estimated future increases in purchased water costs, the Study assurnes, that these costs will increase 13.5% in FY 2026 aind 10.0% in FY 2027 — FY 2030 as a result of Medford Waiter's rate increases. No additional or new O&M expenses have been assumed at this time, with the exception of the expansion of the low income aissistance program. In discussion with the City, it was decided that the low income assistaince program would be expaincled to include all low income customers aind remove the senior citizen quailificaition for eligibility. In doing so, the expanded program cost wars estimated by taiking the current program cost divided by the historicail totail program pairticipants to calculate a, cost per participant, which wars then applied to the new assumed number of participants based on the new eligibility requirements. As a result of this analysis, the program cost is expected to increase from $18,726 in FY 2024 to $33,120 in FY 2025. Given the assumed escalation factors and expansion of the customer assistance program, O&M expenses are projected to increase to approximately $8.4 million in FY 2030. 2.5 Capital 11imilpiroveiment Projects The City developed a caipital improvement plain that was utilized as the starting point for the capital funding plain as part of the water rate study. A key driver of the capital plan was the funding of the waiter treatment plant, distribution system improvements, City's share of the TAP improvements, and pump station improvements. Provided below in Table 2 — 1 is a summary of the ainnual capital improvement needs during the rate study review period. FNCost o�f Servke! Analysis is � OtyofAshidaiind Water Flate Study Capital Improvement Projects Less: Outside Funding Sources Unrestricted Reserves SDCs Reserve ARPA Grant -TAP Grant Proceeds Long -Term Debt Proceeds Additional Revenuie Bonds Total FunidlinigSouirces Rate Funclecl Capital FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 $3,694 $47,457 $42,785 $5,443 $3,133 $4,623 $341 $1,011 $1,260 $2,881 $833 $1,073 12 1,000 0 0 0 0 2,515 0 0 0 0 0 0 91,313 0 0 0 0 0 34,133 391,126 9138 0 0 0 0 0 0 0 0 $2,869 $45,457 $40,385 $3,818 $833 $1,073 $825 $2,000 $2,400 $1,625 $2,300 $3,550 The City's water capital improvement plan totals approximately $107.1 million from FY 2025 through FY 2030. The largest being the water treatment plant improvements in FY 2026 through FY 2028. The funding sources for the capital improvement projects are assumed to be from unrestricted reserve funds, existing system development charge (SDC) reserve funds, ARPA grant proceeds, long-term debt issuances, and ainnual rate funding of capital. There are a, number of different methods which may be used to fund the capital needs. Among the methods that may be used to finance these caipital improvement projects are long-term borrowing, grants, capital reserves, and rates. Historically, the City has used all available sources to fund capital improvements in an attempt to minimize the imipact to customer's water rates. Provided below is a summary of the typicail funding sources the City has used, and will use, to fund the plainned improvements over the next five year period. 2,.5.1 Rohe Flunded Capelt A general financial guideline states that, ait a minimum, a utility should fund ain amount equail to or greater than annuail depreciation through rates. Annual depreciation expense reflects the current investment in plant being depreciated or "losing" its useful life. Therefore, this portion of plant investment needs to be replaced to maintain the existing level of infrastructure. In addition, consideration should be given to funding within rates an amount greater than annual depreciation expense for renewals and replacements as costs escalate over time. Whenever possible, the City should be funding waiter capitail projects from rates in an amount greater than annual depreciation expense. For the water utility, the FY 2023 depreciation expense was $708,000. Over the course of the review period, the City is funding renewal and replacement projects at a, level greater than depreciation expense. Based on the proposed rate trainsition plan, rate funded capital ranges from $825,000 in FY 2025 to $3.6 million in FY 2030, which accounts for an average of approximately 12.0% of totail capital being funded annually. FNCost of Servke Analysis 16 � City ofAsh]and Water Rate study Page 185 of 287 2.5.2 Reserve Funding The City has historically supplemented other funding sources with reserve funding for ainnual capital improvements. During the raite setting period, approximately $7.4 million in unrestricted reserve funds and $1.0 million in system development charge (SDC) reserves will be used to fund capital improvement projects in FY 2025 through FY 2030, which is equal to approximately 8.0% of the totail capital improvement plain projects. 2,.5.3 ion g Term Debt The City cain ailso issue additionail long-term debt as a source to fund capitail projects. There cain be a number of aidvantages and disadvantages with the issuance of long-term debt, and it is important to weigh them when deciding whether to issue or not. Long-term debt does have prudent applications whereby it acts ais a finaincial device to spread the costs of a larger project, such as a new source of supply, over multiple years. Doing so then distributes the costs to the customers who are benefiting from the new project - in this caise - and are said to be paying their "fair share" as opposed to cash finaincing where only current customers are paying for the project. Issuing debt should be done prudently and in a way that does not put excessive financial burden on the City's water utility. There should be a, level of indebtedness thait still allows the City flexibility should a financial crisis occur. As part of the City's water rate study, the City is planning on issuing approximaitely $74.2 million of long term debt for planned major capital projects such as the water treatment plant aind dam safety improvement projects, which has been assumed to start in FY 2026 as part of the capital funding plan. 2.6 Projection of Debt Service The final component of the City's water revenue requirement is debt service. At the present time, there are four outstanding debt obligaitions, with total annual debt service payments of approximaitely $890,000 in FY 2025. As mentioned above, the City has assumed additional long- term debt issuances starting in FY 2026 to fund future water capitail projects. These issuances have additional debt service payments starting in FY 2026 of aipproximaitely $333,000 per year based on the assumed terms, increasing to approximately $667,000 in FY 2030. In total, annual debt service ranges from $890,000 in FY 2025 to $4.5 million in FY 2030. It is important to note that HIDR is not acting as a municipal advisor for the City. HDR did not recommend specific long-term debt issuances or terms. Rather, the Study simply aims to identify the existing ainnuail debt service payments and projection of future long-term funding needs while utilizing conservative assumptions for modeling purposes only. 23 Suin'rimarhe Revenue Reqwhrement Given the above projections of revenues aind expenses, a, summary of the revenue requirement for the City's water utility can be developed. In developing the revenue requirement analysis, consideration was given to the financiail planning policies of the City and key performaince, metrics. In particular, emphasis was placed on balaincing customer bill impaicts while still having adequaite funds to support the operationail activities, capital projects, and meet key financiail metrics throughout the Study time period. Presented in Table 2 — 2 is a summary of the revenue FNCost o�f Servke! Analysis 17 � OtyofAshidanab Water Flate Study requirement. It is important to note that the annual deficiencies are cumulative, that is, any adjustment in the initial years will reduce the needed adjustment in following years. FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Revenues Rate Revenues $8,644 $8,687 $8,730 $8,774 $8,81.8 $8,862 Other Revenues 419 381 342 291 246 22.4 Total Revenues $9,063 $9,068 $9,072 $9,065 $9,0,64 $9,086 Expenses Total 0&M Expenses $6,732 $7,106 $7,456 $7,784 $8,11.7 $8,438 Taxes & Trainsfers 770 747 752 757 763 768 Rate Funded Capital 825 2,000 2,400 1,62.5 2,300 3,550 Net Debt Service 726 287 774 2,641 3,241 3,562 Reserve Funding 10 1.5 2.0 12 28 1.8 Total (Revenue Regluiirement $9,063 $10,154 $11,4+02 $12,,819 $14,4449 $16,336 Sal. f (Def.) of Funds $0 ($1,1.73) ($2,51.6) ($4,055) ($5,81.6) ($7,830) Balance as % of Rev from Rates 0.0% 1.3.5% 28.8% 46.2% 66.0% 88.4% Proposed Rate Adjustment 0.0% 13,5% 13.5% 13,5% 13.5% 13.5% Add] Revenue with Rate Adj. $0 $1,173 $2,51.6 $4,055 $5,81.6 $7,830 B,al. % (Def.) After Rate Adj. 0 0 0 0 0 0 The results of the revenue requirement analysis indicate a deficiency of funds over the rate setting period (FY 2026 — FY 2030). The deficiency ranges by year and is driven by the capital funding plan, meeting financial targets, and annual operating expenses. The cumulative deficiency is approximately $1..2 million in FY 2026, which increases to $7.8 million by FY 2030, prior to rate adjustments. The proposed adjustments provide adequate funding for ainnual operating, debt service, and capital needs. To provide adequate funding for the City's waiter utility and to meet financial targets, rate adjustments of 13.5% are proposed annually in FY 2026 through FY 2030. 2.8 Review of Resere Levels Reserves are an importaint component of a utility's financial health. There can be many different purposes for reserves. For modeling purposes, the City's water utility has an unrestricted reserve as well as an SDC reserve. The target ending minimum fund balances vary depending on the type of fund. The target balance for the unrestricted fund was set at 25% of annual O&M expenses with an additional contingency target of 3% of ainnual O&M expenses, which is approximately $1..9 million for FY 2025. For the SDC reserve, there wars no minimum target identified as these reserve levels vary as growth related capital projects are funded aind 'SDC revenues acre collected. Cost of Service Analysis 18 pity of Ash]and water (hate Study Page 187 of 287' Based on the rate transition plain, the City will be funding reserves over the five-year rate setting period to meet target minimums and maintain prudent levels of reserves. The unrestricted and SDC reserves appear to remain strong aind fluctuate as funds are used to fund planned capital improvement projects. 2.9 ID6113t Service Coverage Ratio (IDSC) Long-term debt often contains covenants requiring rates to be set at an adequate level to aissure annual payments of principal and interest. This is typically known as a debt service coverage ratio (DSC). The DSC ratio is a financial measure of the utility's ability to repay the debt. In general, the DSC ratio is set at a level such that revenues less operating expenses will be 1.25 times, for example, greater than the maximum annual debt service on the outstanding debt. That is, rates will be sufficient to pay projected O&M and have ain additional 25% more than the annual debt service payment. Currently, the waiter utility DSC ratio is estimated at 2.62 in FY 2025 and with the additional assumed long-term debt issuance in FY 2026 aind the proposed rate adjustments, the DSC ratio remains strong, calculated at 1.88 in FY 2030. 2.10 Water Revenue Requirement Recormirneindations Based on the revenue requirement ainalysis developed herein, HIDR recommends that the City's water rates be increased over the review period to fund the operating and capital needs of the utility. The anticipated adjustments would allow for the City to fully fund its waiter operations and planned capital improvements as well as put it on financially secure footing going forward. FNCost o�f Servke! Analysis 19 � OtyofAshidanab Water Ill to study 3 Cost of' Service Analysis In the previous section, the revenue requirement analysis focused on the total revenues required to adequately fund the City's water utility. This section will discuss the development of the cost of service analysis. A cost of service analysis is concerned with the proportional distribution of the total revenue requirement between the identified customer classes of service (Residential, Multi-Faimily, Residential Irrigation, Commercial, Institutional, Commercial Irrigation, and Institutional Irrigation). The previously developed revenue requirement was utilized in the development of the cost of service analysis. In recent years, increasing emphasis hats been placed on cost of service studies by government agencies, customers, utility regulatory commissions, and other parties. This interest has been generated in part by continued inflationary trends, increased operating aind caipital expenditures, and concerns of equity in rates among customers. Following the generally aiccepted guidelines and principles of a cost of service anailysis will inherently lead to rates which are proportional, cost-baised, and not viewed ais arbitrary or capricious in nature. 11 Objectives of a Cast of Service Study There are two primary objectives in conducting a cost of service study: 1111111111 Proportionally distribute the revenue requirement between the customer claisses of service 1111111111 Derive average unit costs for subsequent raite designs The objectives of the cost of service analysis are different from determining the revenue requirement. As noted in the previous section (Section 2), a, revenue requirement analysis determines the utility's overaill financiail needs, whereas the cost of service ainalysis determines the proportional manner in which to collect the revenue requirement from each class of service. The second rationale for conducting a cost of service analysis is to develop proposed water rates that properly reflect the costs incurred by the City. For example, a water utility incurs costs related to average day, peak day, fire protection, aind customer cost components. A water utility must build sufficient capacity to meet peak capacity needs. Therefore, those customers creating this peak requirement should pay their proportionail share of the cost to meet this peak demand requirement. Each of these types of costs may be collected in a slightly different mainner as to allow for the development of rates that collect costs in the same manner as they are incurred. FNCost of Servke! Analysi's 20 � OtyofAshdand Water Ill to Study 12 Deteirmfining the Customer Classes of Service The first step in a cost of service study is to determine the customer classes of service. Currently, the City has rate schedules for each customer class of service. In discussion with the City, it was determined that the customer classes of service could be grouped together based on rate schedule and characteristic similarities. Based on the City's current rate schedules, the classes of service used within the water cost of service analysis acre: 111111111 Reside ntiail/M ulti-Fam ily/Resident ial Irrigation/Commercial 111111111 Institutional 111111111 Commercial and Institutional Irrigation In determining classes of service for cost of service purposes, the objective is to group customers together into similar or homogeneous groups based on facility requirements and/or flow characteristics. 33 General Cost of Service Pirceduires In order to determine the cost to serve each customer claiss of service on the City's water system, a cost of service analysis is conducted. A cost of service analysis utilizes a, three -step approach to review costs. These are functional ization, allocation, and distribution. Provided below is a detailed discussion of the waiter cost of service anailysis conducted for the City, and the specific steps taken within the analysis. 3.3.1 Flunctionalizationi of Costs The first analytical step in the cost of service process is called functional izaition. Functional izaition is the arrangement of expense and asset (infrastructure) data by major operating functions. For example, the water utility incurs costs related to source of supply, treatment, pumping, distribution, etc. Within the City's waiter cost of service analysis, the functionalization of the cost data was accomplished through the City's system of accounts. 3.3.2, Allllocaition of Costs The second analytical task performed in a water cost of service analysis is the allocation of costs. Allocation determines why the expenses were incurred or what type of need is being met. The City's aissets and revenue requirement (operating expenses) were reviewed and allocated using the following cost allocations: 111111111 Commodity -Related Costs,: Costs associated with commodity are those incurred under average load (demand) conditions and are generally specified for a period of time such as a year. Chemicals or electricity used in the treatment of waiter acre ain example of a commodity -related cost since these costs tend to vary based on the total production of waiter. 111111111 Capacity-Rellated Costs: Capacity costs are those which vary with peak demand, or the maximum rates of flow to customers. For waiter utilities, caipacity-related costs are generailly related to the sizing of facilities needed to meet a customer's maximum waiter demand at any point in time. For example, portions of distribution storage FNCost o�f Servke! Analysis 21 � OtyofAshidanab Water Ill to Study reservoirs and mains (pipes) must be adequately sized for this particular type of requirement. 111111111 Customer -Related Costs: Customer costs are those which vary with the number of customers on the system and are not impacted by differences in consumption levels. An example is postage for mailing bills as the cost does not differ from customer to customer based on the size or consumption characteristics of that customer. 111111111 Fire Protection -Related Costs: Fire protection costs are costs related to public and private fire protection functions. Fire protection related costs are related to hydrants, the over -sizing of mains and distribution storage reservoirs. 111111111 Revenue -Related Costs: Certain costs associated with the utility may vary with the amount of revenue received. An example is a utility tax based on the amount of rate revenues received by the water utility. 111111111 Direct Assignments,: Certain costs associated with operating the system may be directly traced to a specific customer or class of service, which are then directly assigned to that specific class of service. In this way, other classes of service will not be allocated ainy costs for those significant facilities from which they do not benefit. 3.3.3 Development of Distribution Factors Once the allocation process is complete, and the customer groups have been defined, the allocated costs are distributed to each customer class of service. The City's allocated costs were distributed to the identified customer groups using the following distribution factors. IIIII Commodity Distribution Factor: As noted, commodity-relaited costs vary with the total flow of waiter. The commodity distribution factor wars based on the projected total metered consumption plus system losses for each class of service for the projected test period. The consumption for this Study, and distribution factor, is based on the consumption data from June 2023 — May 2024 as provided by the City. 111111111 Capacity Distribution Factor: The capacity distribution factor was developed based on the estimated contribution to peak day use of each class. Peak day use by customer group was estimated using monthly metered consumption data for each customer class of service. The peaking factor was defined as the relationship between peak month contribution and average month use and was determined for each customer class based on the review of the City's consumption data. 111111111 Customer Distribution, Factor: Customer costs vary with the number of customers on the system. Two basic types of customer distribution factors were identified — actual and weighted. The distribution factor for actual customer was based on the projection of the number of customers developed within the revenue requirement. The weighted customer distribution factor reflects the disproportionate costs associated with serving different types of customers. The weighted customer factor is based on equivalent meters and services and is used to represent the potential capacity requirements or demand that different customer meter sizes place on the system. FNCost o�f Servke! Analysis 22 � OtyofAshidanab Water (hate Study Page 191 of 287 11114 Publlic Fire Protection Distribution Factor: The development of the distribution factor for public fire protection expenses involved an analysis of each class of service and fire flow requirements. 3A Functianalizatian and Allocation, of Operating IE:":,Xpenses For the City's Study, the revenue requirement for FY 2026 wars functionalized, allocated, and distributed. For the allocation of the operating expenses, the line item detail of the O&M was used to describe the functional category and suggests a, manner in which to allocate. As noted earlier, the City utilized a cash basis revenue requirement, which was comprised of O&M expenses, debt service, reserve funding, and rate funded capital. A more detailed review of the allocation of the revenue requirement cain be found in the Technical Appendix in Exhibit 15. Shown below in Table 3 — 1 is a, summary of the allocation of the FY 2026 revenue requirement to the different allocation components. Actuaall Weighted Fire Revenue Total Commodity Capacity Customer Customer Protection Related $9,773 $1,637 $3,084 $1,878 $2,887 $287 $0 15 MajarAssurqlaflainis ofti,-m Cost of Service Study A number of key assumptions were used within the City's water cost of service analysis. Below is a brief discussion of the major assumptions used. 111111111 The test period used for the cost of service analysis was FY 2026. The revenue and expense data was previously developed within the revenue requirement analysis 111111111 A caish basis approach was utilized, which conforms to generally accepted waiter cost of service approaches and methodologies 11114 Infrastructure costs were based on the City's historicail asset records for the water utility 11114 The allocation of plant in service was developed based on generailly accepted cost allocation techniques and the City's unique system and operations 11114 Metered consumption data used within the Study was provided by the City for each class of service from historical usage information 11114 Capacity distribution factors were based on a review of the metered consumption data for each customer claiss of service, and the relationship of peak month consumption to average month consumption FNCost o�f Servke! Analysis 23 � OtyofAshidand Water Vlate Study Page 192 of 287 16 Summary of -the Cost of Service Results In summary, the cost of service analysis began by functionailizing the City's revenue requirement (costs). The functionalized expenses were then allocated to the appropriate cost componeii The individual allocation totals were then distributed to each of the customer classes of service based on the appropriate distribution factors. The distributed expenses for each customer class were then aggregated to determine each customer class's overall revenue responsibility. A summary of the detailed cost responsibility developed for each class of service is shown in Table 3-2. lPresent (Rate Distributed $ % Class of Service Revenues Costs Difference Difference Res / M F / Res Irr/Corn $7,295 $8,288 ($1,072) 14.7% Institutional 341 388 (51) 14.8% Corn I rr/ I nist I rr 1,050 1,097 (50) 4.8% Total $8,687 $9,773 ($1,173) 13.5% When looking at the waiter system and distributing its costs, it is important to keep in mind the different customer class's consumption characteristics and facility requirements. The results of the water cost of service, as provided in Table 3 — 2, show minor calculated cost differences between serving the customer classes of service. A general guideline is that if a customer group is within +/- 5% of the overall system revenue adjustment, then the customer class is paying its proportional share of the costs to provide service. This guideline reflects that overtime, customer usage characteristics chainge, ais does the revenue requirement, which can result in changes in the cost allocation and cost of service results. In general, the results of the cost of service analysis show that the customer class revenues reasonably reflect the cost to provide service. Given these results, it is recommended that the City continue to use specific rate schedules for each customer claiss of service (Residential, Multi - Family, Residential Irrigation, Commercial, Institutional, Commercial Irrigation, and Institutional Irrigation) to reflect the customer charaicteristics and costs associated with providing service to each customer class. 33 CainsuRita inV's Conclusions and Recamimienda-tions As was noted in Table 3 — 2, minor differences in the cost of service exist between the customer classes of service. At this time, no cost of service adjustments are proposed ais the overall distribution of costs reasonably reflect the revenues received from each of the customer classes of service. It is important to note that cost of service results cain chainge over time as customer consumption patterns and facility requirements chainge as a result of rate adjustments, economic factors, or other influences on water consumption. FNCost of Service Analysis 24 � pity ofAshidaiind Water Rate Study Page 193 of 287 4 Rate Design Analysis The final step of the water rate study process is the design of proposed water rates to collect the desired levels of revenues, based on the results of the revenue requirement and cost of service analyses. In reviewing the rate designs, consideration is given to the level of the rates and the structure of the rates. 4.1 Rate Desigin Goalls and Objectives Prudent rate administration dictates that several criteria, must be considered when setting utility rates. Some of these rate design goals are listed below: 1111111111 Rates which are easy to understaind from the customer's perspective 1111111111 Rates which are easy for the utility to administer 1111111111 Consideration of the customer's ability to pay 1111111111 Continuity, overtime, of the rate making philosophy 1111111111 Policy considerations (e.g., economic development) 1111111111 Provide revenue stability from month to month and year to year 1111111111 Promote efficient aillocation of the resource 1111111111 Non-discriminatory (cost -based) Many contemporary rate economists and regulatory agencies feel that the last consideration, cost -based rates, should be of paramount importance and provides the primary guidance to utilities on rate structure and policy. It is important that the City provide its waiter customers with a proper price signal ais to what their consumption is costing. This goal may be approached through rate level and structure. When developing the proposed rate designs, all the above listed criteria were taken into consideration. However, it should be noted that it is difficult, if not impossible, to design a rate that meets each of the goals and objectives listed above. Forexample, it may be difficult to design a rate that takes into consideration the customer's ability to pay, and one which is cost -based. In designing rates, there are always trade-offs between the goals aind objectives. 4.1.1 Presenit a nd (Proposed Water Raites In developing the proposed water rates, the City's existing rate structures for each customer class of service were reviewed. The City's current rate structures include a, fixed customer charge, a fixed meter charge that varies by meter size, aind a variable consumption charge that varies by customer class of service. The variable consumption charges are on a, tiered basis for all customers with the exception of commercial and institutional irrigation, which have seasonal uniform rates, and institutional, which has a, uniform rate. Given the cost of service analysis, aind in discussion with City staff, the City will continue to have separate rate schedules for each customer class of service. The fixed customer charge is currently the same for all customers and would be maintained in the proposed rates. For the fixed meter charge, it is proposed to transition the charge for all customer classes over the five-year rate setting period to reflect the AWWA safe operating FNRate DeMp Aii 25 � OtyofAshidaiind Water Flate Study capacity ratios. The fixed meter charge stairts ait a 3/4" meter aind increases with the size of the meter, where the cost is based on the meter size to reflect the capacity and potential demands each customer may place on the water system. For the variable consumption charges, the tiered structures for all customers, regardless of customer claiss, were maintained with regards to the size and number of tiers. The minor change thait was included wars utilizing the peaking factors from the City's customer consumption daita to develop tier differentials that better reflect the City's current customer usage characteristics. After the first year, the fixed customer and variable consumption charges are adjusted equally by the proposed rate adjustment in each year. The fixed meter charge is to be transitioned to the AWWA equivalent factors in the final year, year five, of the proposed rate trainsition plan. As noted in the prior discussion in Section 3, the cost of service results showed minor differences in costs. In order to address the differences, minor adjustment in the proposed waiter rates by class of service were developed for the customer claiss specific rate structures, however, the general structure wars maintained for each class of service. As noted, the fixed customer aind meter charges are the same for all customers. Provided below in Table 4 - 1 is a summary of the present and proposed fixed water rates which aipplies to each of the customer classes of service. lPresent Proposed Rate FY 2026 FY 2027 FY 2028 FY 2029, IFY 2030 $lAcct.1 Customer Charge Mo. All Cuistomers $13.33 $16.50 $191.25 $22.00 $25.10 $291.00 $lAcct.1 Meter Charge Mo. 3/4" $15.62 $15.915 $18.10 $20.54 $23.31 $26.46 V. 16.29 18.63 23.42 291.15 36.00 44.19 1.5" 74.52 71.50 75.912 80.24 84.34 88.11 2" 118.41 113.73 120.912 127.917 134.73 141.03 3" 237.45 225.87 237.49 248.14 257.35 264.60 4" 376.59 360.81 382.52 403.52 423.26 441.09 6" 741.01 711.65 756.51 800.52 842.70 881.911 8y, 1,174.75 1,1291.78 1,202.87 1,275.15 1,345.12 1,411.11 Table 4 - 2 summarizes the variable consumption charges for each of the customer classes of service. FNRate Desugn Aii 26 � OtyofAshidaiind Water 11ate study Page 195 of 287 �Present Proposed Rate IFY 2026 IFY 2027 IFY 2028 FY2029 IFY 2030 Residential and 8Nulti-FammU�y Oztobor-May $AT 8-300 $0.0208 $0.0263 $0.0299, $0.0339, $8.8385 $8.8437 301-1,000 0.0348 0.0425 0.0482 0.0547 8.8621 8.8785 1'801-2'580 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 Over2'5OO 0.0609, 0.0744 0.0844 0.09,58 8.1087 8.1234 Jume-September $AT 8-300 $0.0208 $0.0263 $0.0299, $0.0339, $8.8385 $8.8437 301-1,000 0.0348 0.0425 0.0482 0.0547 8.8621 8.8785 1'801-2'580 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 2'501-3'600 0.0609, 0.0744 0.0844 0.09,58 8.1087 8.1234 Over3'6OO 0.0784 0.09,57 0.1887 0.1234 8.1481 8.15910 Residential Irrigation Octobor-May $AT 8-1,000 $0.0348 $0.0425 $0.0482 $0.0547 $8.8621 $8.8785 1'801-2'500 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 Over2'5OO 0.0609, 0.0744 0.0844 0.09,58 8.1087 8.1234 Jume-September $At 8-1,000 $0.0348 $0.0425 $0.0482 $0.0547 $8.8621 $8.8785 1'801-2'500 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 2'501-3'600 0.0609, 0.0744 0.0844 0.09,58 8.1087 8.1234 Over3'6OO 0.0784 0.09,57 0.1887 0.1234 8.1481 8.15910 Commercial Less than 2"Meter $AT 8-2'580 $0.0348 $0.0425 $0.0482 $0.0547 $8.8621 $8.8785 Over2'5OO 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 2" Meter orLarger 8-25'800 $0.0348 $0.0425 $0.0482 $0.0547 $8.8621 $8.8785 Over15,OOO 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 Institutional $AT All Consumption $0.0334 $0.0416 $0.0472 $0.0536 $8.8688 $8.86910 Commercial and |nmtUtu8UainaUIrrigation October -May $AT Non-PeakComsumpdom $0.0376 $0.0367 $0.0417 $0.0473 $8.8537 $8.8689 Jume-Soptember $AT Peak Consumption $0.0518 $0.0615 $0.0698 $0.0792 $8.88919 $8.1020 Rate Design Ane�ymis 27 Page 196 of 287 4.2 Suin,rimiaairy of the Wateil Rate Study This completes the ainailysis for the City's waiter utility. Based on the operating and caipital needs as well as meeting key financial metrics, it is recommended that the City's water rates be increased annually by 13.5% in FY 2026 through FY 2030 as developed in this Study. Full and complete technical appendices of the development of the City's water rate study and the proposed rate adjustments can be found in the Technicail Appendix of this report. FNRate DeMp Aii 28 � OtyofAshidaiind Water Flate Study Page 197 of 287 Appendix E •7 au UJ a m E E Ln un rJ rJ Ln tD c is Cr N Ln m d- a o as c dt rV C7 rn3 r, m is un c Vf e r. q 0 m Ln rV ar is Ln a5 C7 Cal d- o rV is rn rl o n m Lr ; Ln m CD tD P; m CD � m a. Ca c Ca CD CD CD m m a o C7 UD Cr m m as 1 a; "' Lr r.; dC7 Ln - Ln 0 r. r. a; V) W V) 4 L4 V) V) V) u r, as un as 1 M m M CDo m CD d CD a7 ;e M C)a e Ln ry 00tDr. 00 r. r. 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R.. ct w I 7r N :T o o o o o o 1�r m w m [j o :4 o ri o re; o o o o o rl 111 "I IrL o o fW o o o o o o m o w o ufr o m zt zt If rl� Lr; o m UL rl o m o o w m o w m :T m o m o o �6 od rl� �6 w :T o m w :T o w m o o o o o o o o o ck: Q lw m o u m o u u u 0� q 0� E w m zt u oa u yip Cf ck: I — co cv Cl) CN Lf) 0 r'4 0) o M rN 0 ro 0 r` ply" CL SO rD q H rD m O tea C ^ 'G" SO SO � N N rl N N N P H N C d iw a rN t— oo cv CN (D 0) iyti LL u u fW ufr u P q O v'r G1 0 fr7 0 c-I rl 4'Y N m ufr N u u '�`� G1 ei".r ei".r ti'Y T7 G1 H iV Ua � a ! rD m r� H m N fW � csi' m' rl aY G1 ee".r N m ufr ei".r u u G1 m N u G J SO H rl 5r 4L� r9 rt H r9 m H 4EY a ti'Y m tQ N C p� m 0 ei m ufr N u u rD W'r H H u P q tea N utr H m m N MY.. rW M r9 m ufr N u u fR *,� ufr m u tea O v'r M � u q 4 rl 'L� r9 tW N 'i4Y m LLfl N 0 0 r9 T.7' m 4Ja 0 Pm 4 m SO d �'a PW M i+"1 +.4Y T7 PW �' m tea G1 q v'r Ca rl �G1 H o N in rl rvw P ee".r H m ItcY N u u 1 IF+ m u H u d tea M v'r rD Z rl a ufr N u u P� r�,y +.L N Q m H u �M 0 rl Y G1 N N H ufr N u u G1 LLtY ufrG P� q G q G1 � HItcY ufr rvl � m H m d Y G1 ee".r N ti'Y H ufr N u u G1 Q m u m R'+ q H tea AR �'a Pm ee".r ee".r ti'Y ufr Pm °ya N m N Iry� tea H P� IR d N fw I rl +n -,d M ti'Y N ti'Y H ufr N u u fW ei".r a � � aY gia 'w ro ei".r ei".r ti'Y ufr gia ctliva H m ti'Y P @ N v'r M rl rW cra m @ fw +n Y G1 H T7 ti'Y H ufr N u u G1 ".7" m N u q M SO fR 114 114 eba mi ti I �y C m u H ufr �dY MY.. rW C d o � UeYY. eYY. H N ei".r �HH aQ'"t. 0 e0i"`. 0 � G �a fw � LL •" L L ~w �C v'r 4 Ca u L sue+ m L °.'1 d�%uy, H v 4' ri ..ccap� V iG9 H v Y C ma C Cl C Ca Cl -O mD C � LL+u �r� O tS mD � 3 M Ix! uyX, V va CY CC "Im mim m m 0 0 0 0 m Mna m o o o o o m w m w N o o o w o m w o o o m a w w ri w w ri o o o rD w o M m m o o o m m Q 'T b6 -Z li -Z pl� o m Q o o rA m o o o Q uric Lr; rq VT If w Mna R. ct m o o o o 'o rc cn H In ern c6 D� m o o o o w rA w w m m w w w m o o o o m o o o om o LrT LrT 1� o o o ck: lw LJ m o ho w u z7 D wu = V ce a o E m 7t u oa o Cf ck: I — co cv LO CN Lf) (D r'4 0) o M rN 0 rf) 0 r- "Im ml� q M q m v fR m w m fR m w fR m tt5 w q fR m w ucY 1I'� fR m w fR m w m w SO H, N w H H N w o ow o [Ti r"i 12� rl� od —t e e t- ck: fi m o ho m w u z7 u u t u u o o E < 7t oa u yip Cf I — co cv (0 CN Lf) 0 r'4 0) o M rN 0 ro 0 ln� cq w w "Im ml� fW fW m CIL 1 o IR m m IR IR rl o m o 3. w u u u o o -u E GS m 7t .2 m u yip Cf I — co cv I- CN Lf) 0 0) M 0 0 r� 0 w�u CL 19 F O® (-- co (N �gg d oD Pm Pm P Pm d d rc rc 'i 'i rw P P P d Pm vv rc vv vv om R d d R .0 �"- P Gti O N ODv rA 0 SLY W (f� rl Gti N8b oD rl w MY. 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Ln City of Ashland Water (Rate Study Wholesale Bate Forge S of 4 off-peak WIh,ollesale IBaite 1,000 1,000 FY 2026 Peak Off -Peak Cf gal Cf gal Notes Water Conservation Regular Employees $68,111 $35,063 $33,049 $0.0003 $0.03 $0.0000 $0.00 Sick Leave Pay Out 418 215 203 0.0000 0.00 0.0000 0.00 Vacation, Pay Out 157 81 76 0.0000 0.00 0.0000 0.00 Scheduled Overtime 2,120 1,091 1,02.9 0.0000 0.00 0.0000 0.00 FICA/MEDICARE Contributions 5,341 2,749 2,592 0.0000 0.00 0.0000 0.00 Employer's Share 5,92.2 3,049 2,873 0.0000 0.00 0.0000 0.00 Employer's UAL Share 9,993 5,144 4,849 0.0000 0.01 0.0000 0.00 Employee Shure Paid l by Cty%Pks 4,248 2,187 2,061 0.0000 0.00 0.0000 0.00 HRAVEBA 2,094 1,078 1,01.6 0.0000 0.00 0.0000 0.00 Deferred Comp 627 323 304 0.0000 0.00 0.0000 0.00 Other Benefits 73 38 35 0.0000 0.00 0.0000 0.00 Group Hlealth Insuirance 31,970 16,458 15,512 0.0001 0.02 0.0000 0.00 Worker's Compensation 108 56 52 0.0000 0.00 0.0000 0.00 Office Supplies 1,035 533 502 0.0000 0.00 0.0000 0.00 Small Tools & Cps Supplies 104 53 50 0.0000 0.00 0.0000 0.00 Uniforms - Clothing 78 40 38 0.0000 0.00 0.0000 0.00 (Meeting Supplies 104 53 50 0.0000 0.00 0.0000 0.00 Books & Periodicals 104 53 50 0.0000 0.00 0.0000 0.00 Fuel 311 160 151 0.0000 0.00 0.0000 0.00 Communications 530 273 257 0.0000 0.4i1 0.0000 0.00 Postage 52 27 2.5 0.0000 0.00 0.0000 0.00 Professional Services 1,590 819 771 0.0000 0.00 0.0000 0.00 Internal Chig, - Administrative 37,937 1.9,529 18,408 0.0001 0.02 0.0000 0.00 Internal Chg Insurance Svc 4,560 2,347 2,2.1.2 0.0000 0.00 0.0000 0.00 Internal Chig - Facility Wise 17,91.0 9,220 8,690 0.0001 0.01 0.0000 0.00 Internal Chg Fleet Mainit 978 504 475 0.0000 0.00 0.0000 0.00 Internal Chg - Equip Replacmnt 5,782 2,976 2,806 0.0000 0.00 0.0000 0.00 Advertising 4,240 2,183 2,057 0.0000 0.00 0.0000 0.00 Air 42.0 216 2.04 0.0000 0.4i1 0.0000 0.00 Personal Vehicle (Mileage 518 266 2.51 0.0000 0.00 0.0000 0.00 Lodging, 1,035 533 502 0.0000 0.00 0.0000 0.00 (Meals 362 186 1.76 0.0000 0.00 0.0000 0.00 Training 1,035 533 502 0.0000 0.00 0.0000 0.00 Duies 3,72.6 1,918 1,808 0.0000 0.00 0.0000 0.00 Conservation Programs -City 98,2.73 50,589 47,684 0.0004 0.05 0.0000 0.00 Total Water Conservation $311,865 $160,543 $151,322 $0.0012 $0.16 $0.0000 $0.00 Water Supply (Meeting Supplies $260 $134 $126 $0.0000 $0.00 $0.0000 $0.00 Infrastructure 15,676 8,070 7➢606 0.0001 0.01 0.0000 0.01 Professional Services 371,000 190,984 180,01.6 0.0014 0.19 0.0000 0.00 Internal Chig Administrative 167➢857 86,410 81,447 0.0006 0.09 0.0000 0.00 Water 285,169 146,800 138,369 0.0011 0.15 0.0000 0.00 Total Water Supply $939,962 $432,398 $407,564 $0.0032 $0.43 $0.0000 $0.01 47 of 57 03/07/2025 Page 245 of 287' City of Ashland Water (Rate Study Page 2 of 4 Wholesale (Rate Off'-Peakk 'VlW'IhoPesalle Rate 1,000 1,000 Fy 2026 Peak Off -Peak cf gal cf gal Notes Water Distribution Regular Employees $884,197 $455,169 $429,028 $0.0034 $0.45 $0.0000 $0.00 Sick Leave Pay Out 4,240 2,183 2,057 0.0000 0.00 0.0000 0.00 Vacation Pay Out 2,385 1,228 1,157 0.0000 0.00 0.0000 0.00 Scheduled Overtime 63,600 32,740 30,860 0.0002 0.03 0.0000 0.00 Duty Pay 19,080 9,822 9,258 0.0001 0.01 0.0000 0.00 FICA/MEDIICARE Contributions 73,419 37➢795 35,624 0.0003 0.04 0.0000 0.00 Employer's Share 94,360 48,575 45,785 0.0004 0.05 0.0000 0.00 Employer's UAL Share 137,241 70,649 66,592 0.0005 0.07 0.0000 0.00 Employee Share Paid by Cty%Pks 57,584 29,643 27,941 0.0002 0.03 0.0000 0.00 HRAVEBA 28,792 14,822 13,970 0.0001 0.01 0.0000 0.00 Deferred Comip 7,681 3,954 3,727 0.0000 0.00 0.0000 0.00 Group Hlealth IInsurance 355,875 183,198 172,677 0.0014 0.18 0.0000 0.00 Worker's Compensation 16,635 8,564 8,072 0.0001 0.01 0.0000 0.00 Office Supplies 3,105 1,598 1,507 0.0000 0.00 0.0000 0.00 Small Tools & Ops Supplies 13,455 6,926 6,529 0.0001 0.01 0.0000 0.00 Uniforms - Clothing 4,658 2,398 2,260 0.0000 0.00 0.0000 0.00 Technical Supplies 36,225 18,648 17,577 0.0001 0.02 0.0000 0.00 Chemicals 5,693 2,930 2,762 0.0000 0.00 0.0000 0.00 County Services 5,300 2,728 2,572 0.0000 0.00 0.0000 0.00 Books & Periodicals 207 107 100 0.0000 0.00 0.0000 0.00 Fuel 31,500 16,216 15,284 0.0001 0.02 0.0000 0.00 Rental Charges 3,135 1,614 1,521 0.0000 0.00 0.0000 0.00 Natural Gas 2,520 1,297 1,223 0.0000 0.00 0.0000 0.00 Electricity 63,000 32,431 30,569 0.0002 0.03 0.0000 0.00 Water 1,575 81.1 764 0.00W 0.00 0.0000 0.00 Wastewater & Other 137 70 66 0.0000 0.00 0.0000 0.00 Disposal & Sanitary Service 1,050 541 509 0.0000 0.00 0.0000 0.00 Infrastructure 219,450 112,969 1.06,481 0.0008 0.1.1 0.0000 0.00 Communications 9,487 4,884 4,603 0.0000 0.00 0.0000 0.00 Computers 3,135 1,614 1,521 0.0000 0.00 0.0000 0.00 Postage 2,070 1,066 1,004 0.0000 0.00 0.0000 0.00 Radios 1,045 538 507 0.0000 0.00 0.0000 0.00 Professional Services 56,180 28,92.0 2.7,260 0.0002 0.03 0.0000 0.00 Bad Debt Expense 51,750 26,640 2.5,110 0.0002 0.03 0.0000 0.00 Senior Discount 34,280 17,647 1.6,633 0.0001 0.02 0.0000 0.00 Licensing 2.5,875 13,32.0 1.2,555 0.0001 0.01 0.0000 0.00 Internal Chg Administrative 952,097 490,1.2.3 461,974 0.0036 0.48 0.0000 0.00 Internal Chg Insurance Svc 82,925 42,689 40,237 0.0003 0.04 0.0000 0.00 Internal Chg-Tech Debt 51,750 26,640 2.5,110 0.0002 0.03 0.0000 0.00 Internal Chg Facility Use 120,191 61,872 58,319 0.0005 0.06 0.0000 0.00 Internal Chg Fleet Maint 1.1.3,046 58,194 54,852 0.0004 0.06 0.0000 0.00 Internal Chg Equip Replacmint 2.2.2,300 114,436 1.07,864 0.0008 0.1.1 0.0000 0.00 Air 3,150 1,62.2 1,528 0.0000 0.00 0.0000 0.00 Personal Vehicle Mileage 362 1.86 176 0.0000 0.00 0.0000 0.00 Lodging 2,588 1,332 1,256 0.0000 0.00 0.0000 0.00 Meals 362 1.86 176 0.0000 0.00 0.0000 0.00 Training, 5,175 2,664 2,511 0.0000 0.00 0.0000 0.00 Dues 2,070 1,066 1,004 0.0000 0.00 0.0000 0.00 Medlical & Laboratory 2.5,875 13,32.0 1.2,555 0.0001 0.01 0.0000 0.00 Equipment 5,225 2,690 2,535 0.0000 0.00 0.0000 0.00 Transmission (1,6.4%) 639,409 329,1.57 310,253 $0.0024 $0.33 $0.0024 $0.08 Distribution (83.6%) 3,2.67,624 1,682,1.1.6 1,585,509 0.0124 1.66 0.0000 0.00 $3,907,033 $2,0171,272 $1895,761 $0.0149 $1.99 $0.0024 $0.08 48 of 57 03/07,/2025 City of Ashlandl Water (Rate Study Wholesale Bate Forge 3 of 4 Off -Peak WIh,ollesale IBaite FY 2026 Peak Off -Peak Cf gal Cf gal Notes Water Treatment Regular Employees 561,343 288,970 272,374 $0.0021 $0.29 $0.0021 $0.29 Sick Leave Pay Out 954 491 463 0.0000 0.00 0.0000 0.00 Vacation, Pay Out 530 273 257 0.0000 0.00 0.0000 0.00 Scheduled Overtime 23,320 12,005 11,315 0.0001 0.01 0.0000 0.00 Duty Pay 18,762 9,658 9,104 0.0001 0.01 0.0000 0.00 FICA/MEDICARE Contributions 45,62.1 23,485 22,136 0.0002 0.02 0.0000 0.00 Employer's Share 59,308 30,531 28,777 0.0002 0.03 0.0000 0.00 Employer's UAL Share 85,289 43,905 41,384 0.0003 0.04 0.0000 0.00 Employee Shure Paid l by Cty%Pks 35,781 18,419 17➢361 0.0001 0.02 0.0000 0.00 HRAVEBA 17➢890 9,210 8,681 0.0001 0.01 0.0000 0.00 Deferred Comp 3,91.9 2,017 1,901 0.0000 0.00 0.0000 0.00 Other Benefits 73 38 35 0.0000 0.00 0.0000 0.00 Group Hlealth Insurance 199,81.3 102,860 96,953 0.0008 0.10 0.0008 0.1.0 Worker's Compensation 7➢681 3,954 3,72.7 0.0000 0.00 0.0000 0.00 Office Supplies 2,070 1,066 1,004 0.0000 0.00 0.0000 0.00 Small Tools & Cps Supplies 1,656 852 804 0.0000 0.00 0.0000 0.00 Uniforms - Clothing 2,795 1,439 1,356 0.0000 0.00 0.0000 0.00 Technical Supplies 51,750 26,640 25,110 0.0002 0.03 0.0000 0.00 Cherniicals 248,063 127,698 120,364 0.0009 0.13 0.0009 0.1.3 Books & Periodicals 155 80 75 0.0000 0.00 0.0000 0.00 Fuel 5,775 2,973 2,802 0.0000 0.00 0.0000 0.00 Building, Maintenance 1,590 819 771 0.0000 0.00 0.0000 0.00 Electricity 44,100 22,702 21,398 0.0002 0.02 0.0002 0.02. Custodial 1,378 709 669 0.0000 0.00 0.0000 0.00 Grounds Care 7,950 4,093 3,857 0.0000 0.00 0.0000 0.00 Infrastructure 209,000 1.07,590 101,41.0 0.0008 0.11 0.0008 0.1.1. Communications 5,300 2,728 2,572 0.0000 0.00 0.0000 0.00 Computers 1,045 538 507 4.0000 0. X) 0.0000 0.00 Postage 62.1 320 301 4.0000 0. X) 0.0000 0.00 Radios 1.05 54 51 4.0000 0. X) 0.0000 0.00 Professional Services 15,900 8,185 7,71.5 0.0001 0.41 0.0000 0.00 Licensing 10„869 5,594 5,2.73 0.0000 0.41 0.0000 0.00 internalChg- Adlrministrative 214,513 110,428 104,086 0.0008 0.11 0.0000 0.00 Internal Chg Insurance Svc 38,596 1.9,869 18,72.8 0.0001 0.02 0.0000 0.00 Internal Chig, - Tech, Debt 29,1.87 1.5,025 14,1.62 0.0001 0.01 0.0000 0.00 Internal Chig - Facility Use 33,689 1.7,342 16,346 0.0001 0.02 0.0000 0.00 Internal Chg - Fleet ivlainit 8,644 4,450 4,1.94 0.0000 0.00 0.0000 0.00 Internal Chg - Equip Replacmnt 20,591 10,600 9,991 0.0001 0.01 0.0000 0.00 Personal Vehicle Mileage 62.1 320 301 0.0000 0.00 0.0000 0.00 Lodging 2,588 1,332 1,2.56 0.0000 0.00 0.0000 0.00 meals 1,035 533 502 0.0000 0.00 0.0000 0.00 Training 3,1.05 1,598 1,507 0.0000 0.00 0.0000 0.00 Duies 1,035 533 502 0.0000 0.00 0.0000 0.00 Medical & Laboratory 20,700 1.0,656 10,044 0.0001 0.01 0.4001 0.01. Equipment 2,090 1,076 1,01.4 0.0000 0.00 0.0000 0.00 Total Water Treatment $2,046,795 $1,053,654 $993,141 $0.0078 $1.04 $0.0049 $0.65 Additional Staffing $0 $0 $0 $0.0000 $0.00 $0.0000 $0.00 49 of 57 03/07/2025 Page 247 of 287' City of Ashland Water Rate Study Wholesale Rate Off -Peak Whollesale Rate Pogo 4 of 1,000 1,000 FY 2026 Peak Off -Peak cf gal cf gal Notes Taxes & Transfers $746,705 $384,391 $362,314 $0.0028 $0.38 $0.0OOO $0.00 As O&M Rate Funded Capital 2,000,000 1,029,565 970,435 0.0076 1.02 0. 0000 0.00 As O&M Net Debt Service 286,609 147,541 139,068 0.0011 0.15 0. 0000 0.00 As O&M Reserve Funding 14,925 ---------------- 7,683 --------------- 7,242 --------------- 0.0001 ------------- 0.01 ---------- 0. 0000 ---------- 0.00 ---------- As O&M $10,153,895 $5,227,047 $4,926,848 $0.0386 $5.16 $0.4073 $0.74 Billed Volume (cf) 127,545,062 Billed Volume (1,000 gal) 954,037 Total Consumption Peak Water Use Off -Peak Peak 46.0% 54.0% 51.0% 49.0% 48.5% 51.5% 50 of 57 03/07/2025 Page 248 of 287 City of Ashland Water Rate Study Residential - Alt 2 Present Rates I FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Customer Charge $lAcct. / Mo. AH Customers $13.33 $16.50 $19.25 $22.00 $25.10 $29.00 Meter Charge $ lAcct. / Mo. 0.75" $15.62 $15.95 $18.10 $2034 $23.31 $26.46 1"" 16.29 18.63 23.42 29.15 36.00 44.19 1.5" 74.52 71.50 75.92 80.24 84.34 88.11 21" 118.41 113.73 120.92 1.27.97 134.73 141.03 31" 237.45 225.87 237.49 2.48.14 257.35 264.60.. 41" 376.59 360....81 382.52 403.52. 423.26 441.09 61" 741.01 711.65 756.51 800.52 842.70 881.91 81" 1,174.75 1,129.78 1,20...2.87 1,275.15 1,345.12 1,411.11 Quantity Charge $ / cf October - May 0 - 300 $0.0280 $0.0263 $0.0299 $0.0339 $0.0385 $0.0437 301- 1,000 0.0348 0.0425 0.0482 0.0547 0.0621 0.0705 1,001- 2,500 0.0472 0,0576 0.0654 0.0742 0.0842 0.0956 Over 2,500 0.0609 0.0744 0.0844 0.0958 0.1087 0.1234 June - September 0 - 300 $0.0280 $0.0263 $0,0299 $0.0339 $0.0385 $0.0437 301 - 1,000 0.0348 0.0425 0.0482 0.0547 0.0621 0.0705 1,001- 2,500 0.0472 0.0576 0.0654 0.0742 0.0842 0.0956 2,501- 3,600 0.0609 0.0744 0.0844 0.0958 0.1087 0.1234 Over 3,600 0.0784 0.0957 0.1087 0.1234 0.1401 0.1590 51 of 57 03/07,/202.5 Page 249 of 287' City of Ashland Water Rate Study Residential Irrigation - Alt 2 Present Rates I FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Customer Charge $ lAcct. /Mo. All Customers $13.33 $1630 $19.25 $22.00 $25.10 $29.00 Meter Charge $ lAcct. /Mo. 0.75" $15.62 $15.95 $18.10 $20,54 $23.31 $26.46 iff 16.29 18.63 23.42 29,15 36.00 44.19 1.5" 7432 7130 75.92 80.24 84.34 88.11 2" 118.41 113.73 120.92 127.97 134.73 141.03 3" 237.45 225.87 237.49 248.14 257.35 264.60 4" 37639 360.81 382.52 40332 423.26 441.09 6" 741.01 711.65 756.51 800,52 842.70 881.91 8ft 1,174.75 1,129.78 1,202.87 1,275.15 1,345.12 1,411.11 Quantity Charge $ / Cf October - May 0-1,000 $0,0348 $0.0425 $0,0482 $0.0547 $0,0621 $0.0705 1,001 - 2,500 0,0472 0.0576 0.0654 0.0742 0,0842 0.0956 Over 2,500 0,0609 0.0744 0.0844 0.0958 0,1087 0.1234 June - September 0-1,000 $0,0348 $0,0425 $0.0482 $0.0547 $0,0621 $0.0705 1,001 - 2,500 0.0472 0,0576 0.0654 0.0742 0,0842 0.0956 2,501 - 3,600 0,0609 0.0744 0.0844 0.0958 0,1087 0.1234 Over 3,600 0,0784 0.0957 0.1087 0.1234 0,1401 0.1590 52 of 57 03/07/2025 Page 250 of 287 City of Ashland Water Rate Study Mlulti-Family -gilt 2 Present Rates I FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Customer Charge $ / Acct. / Mo,. All Customers $13.33 $1630 $19.25 $22.00 $25.10 $29.00 Mleter Charge $ / Acct. / Mo,. 0.75" $15,62 $15.95 $18.10 $2034 $23.31 $26.46 iff 16,29 18.63 23.42 29.15 36.00 44.19 1.5" 74.52 71.50 75.92 80.24 84.34 88.11 2" 118.41 113.73 120.92 127.97 134.73 141.03 3" 237.45 225.87 237.49 248.14 257.35 2 64.6O 4" 376,59 360.81 382.52 40332 423.26 441.09 6" 741.01 711.65 756.51 800.52 84230 881.91 8ft 1,174.75 1,129.78 1,202.87 1,275A5 1,345.12 1,411.11 Quantity Charge $ / Cf October - May 0-300 $0.0280 $0.0263 $0.029,9 $0.0339 $0.0385 $0.0437 301-1,000 0.0348 0.0425 0.0482 0.0547 0.0621 0.0705 1,001 - 2,SOO 0.0472 0.0576 0.0654 0.0742 0.0842 0.0956 Over 2,500 0.0609 0.0744 0.0844 0.0958 0.1087 0.1234 June - September 0-300 $0.0280 $0.0263 $0.0299 $0.0339 $0.0385 $0.0437 301-1,000 0.0348 0.0425 0.0482 O.OS47 0.0621 0.070E 1,001 - 2,SOO 0.0472 0.0576 0.0654 0.0742 0.0842 0.0956 2,501 - 3,600 0.0609 0.0744 0.0844 0.0958 0.1087 0.1234 Over 3,600 0.0784 0.0957 0.1087 0.1234 0.1401 0.1590 53 of 57 03/07/2025 Page 251 of 287 City of Ashland Water Rate Study Commercial - Alt 2 Present Rates I FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Customer Charge $ / Acct. / Mo,. All Customers $13.33 $16.50 $19.25 $22.00 $25.10 $29.00 Meter Charge $ Acct. / Mo,. 0.75" $15.62 $15.95 $18.10 $20.54 $23.31 $26.46 iff 16.29 18.63 23.42 29.15 36.00 44.19 1.S" 7432 7130 75.92 80.24 84.34 88.11 2" 118.41 113.73 120.92 127.97 134.73 141.03 3" 237.45 225.87 237.49 248.14 257.35 264.60 4" 376.59 360.81 382.52 40332 423.26 441.09 6" 741.01 711.65 756.51 80032 842.70 881.91 8ft 1,174.75 1,129.78 1,202.87 1,275.15 1,345.12 1,411.11 Quantity Charge $ / Cf Less than 2" Meter 0-2,500 $0,0348 $0,0425 $0,0482 $0,0547 $0,0621 $0,0705 Over 2,500 0,0472 0,0576 0.0654 0,0742 0,0842 0,0956 2" Meter or Larger 0-15,000 $0,0348 $0,0425 $0,0482 $0,0547 $0,0621 $0,0705 Over 15,000 0,0472 0.0S76 0,0654 0,0742 0,0842 0,0956 54 of 57 03/07/2025 Page 252 of 287 City of Ashland Water Rate Study Commercial Irrigation - Alt 2 Present Rates I FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Customer Charge $ / Acct. /Mo. All Customers $13.33 $1630 $19.25 $22.00 $25.10 $29.00 Mleter Charge $ / Acct. /Mo. 0.75" $15.62 $15.95 $18.10 $20.54 $23.31 $26.46 iff 16.29 18.63 23.42 29,15 36.00 44.19 1.5" 7432 7130 75.92 80.24 84.34 88.11 2" 118.41 113.73 120.92 127.97 134.73 141.03 3" 237.45 225.87 237.49 248.14 257.35 264.60 4" 37639 360.81 382.52 403.52 423.26 441.09 6" 741.01 711.65 756.51 800.52 842.70 881.91 8ft 1,174.75 1,129.78 1,20187 1,27SAS 1,345.12 1,411.11 Quantity Charge $ / Cf October - May Non -Peak Consumption $0,0376 $0.0367 $0.0417 $0.0473 $0,0537 $0.0609 June - September Peak Consumption $0,0510 $0,0615 $0.0698 $0.0792 $0.0899 $0,1020 55 of 57 03/07/2025 Page 253 of 287 City of Ashland Water Rate Study Institutional - Alt 2 Present Rates I FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Customer Charge $ lAcct. /Mo. All Customers $13.33 $1630 $19.25 $22.00 $25.10 $29.00 Meter Charge $ lAcct. /Mo. 0.75" $15.62 $15.95 $18.10 $20,54 $23.31 $26.46 iff 16.29 18.63 23.42 29,15 36.00 44.19 1.5" 7432 7130 75.92 80.24 84.34 88.11 2" 118.41 113.73 120.92 127.97 134.73 141.03 3" 237.45 225.87 237.49 248.14 257.35 264.60 4" 37639 360.81 382.52 40332 423.26 441.09 6" 741.01 711.65 756.51 80032 842.70 881.91 8ft 1,174.75 1,129.78 1,202.87 1,275.15 1,345.12 1,411.11 Quantity Charge $ / Cf All Consumption $0,0334 $0.0416 $0.0472 $0.0536 $0,0608 $0.0690 56 of 57 03/07/2025 Page 254 of 287 City of Ashland ''U4►ater Rate Study Institutional Irrigation - Alt 2 Present Rates I FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Customer Charge $ / Acct. /Mo. All Customers $13.33 $16.50 $19.25 $22.00 $25.10 $29.00 Mleter Charge $ / Acct. /Mo. 0.75" $15,62 $15.95 $18.10 $20.54 $23.31 $26.46 iff 16.29 18.63 23.42 29A5 36,00 44.19 1.5" 74,52 7130 75.92 80.24 84.34 88.11 2" 118.41 113.73 120.92 127.97 134.73 141.03 3" 237.45 225.87 237.49 248.14 257.35 264.60 4" 376,59 360.81 382.52 403.52 423,26 441.09 6" 741.01 711.65 756.51 800.52 842.70 881.91 8ft 1,174.75 1,129.78 1,202.87 1,275A5 1,345.12 1,411.11 Quantity Charge $ / cf October - May Non -Peak Consumption $0.0376 $0,0367 $0.0417 $0.0473 $0.0537 $0,0609 June - September Peak Consumption $0.0510 $0.0615 $0.0698 $0.0792 $0.0899 $0,1020 57 of 57 03/07/2025 Page 255 of 287 RESOLUTION NO. 2025-XX A RESOLUTION REVISING RATES FOR WATER SERVICE PURSUANT TO ASHLAND MUNICIPAL CODE SECTION 14.04.030 AND REPEALING RESOLUTION 2019-10. THE CITY OF ASHLAND HEREBY RESOLVES AS FOLLOWS: SECTION 1. The "Water Rate Schedule" marked as "Exhibit A" for July 1, 2025 thru June 30, 2026 and "Exhibit B" for July 1, 2026 thru June 30, 2027 attached to this Resolution, shall be effective for actual or estimated consumption on or after July 1, 2025. Prorated calculations are pelinitted for any bills prepared for a partial month or billing period that overlaps the effective date of this Resolution. Miscellaneous Charges and Connection Fees established by previous resolutions remain in effect until revised by separate Council Action. SECTION 2. Copies of this resolution shall be maintained in the Office of the City Recorder. SECTION 3. Classification of the fee. The fees specified in Section I and Section 2 of this resolution are classified as not subject to the limits of Section I lb of Article XI of the Oregon Constitution (Ballot Measure 5). SECTION 4. Resolution 2019- 10 is repealed on the effective date of this resolution. This resolution was duly PASSED and ADOPTED this day of 2025, and takes effect upon signing by the Mayor. Alissa Kolodzinski, City Recorder SIGNED and APPROVED this day of 2025. Tonya Graham, Mayor Resolution No. 2025-XX Page 1 of 2 Reviewed as to forin: Douglas M. McGeary, Acting City Attorney Resolution No. 2025-XX Page 2 of 2 Page 257 of 287 City of Ashland, Oregon 4Z I -r Y 017 EXHIIBIT A - WATER RATE SCHEDULE - July 1, 2025-June 30, 2026 -ASHLAND All water service provided by the City of Ashland shall be in accordance with Chapter 14.04 of the Ashland Municipall Code. Billing: The minimum monthly charge shall be the sum of the Customer Charge; Meter Charge; plus Quantity Charge, if applicable; and Miscellaneous Charges, if appllicable. Billing shall occur monthly with charges due and payable upon receipt. Customer Charge: A singlle customer charge is applied to each water accouint regardless of the number of metered water services. Meter Charge: The meter charge applies to all metered water services and does not include any water consumption. Meter Charge, per meter July 2019 July 2025 0.751" and Fire Guard meters $ 15.62 $ 15.95 1 "1 meter $ 16.29 $ 18.63 1.51" meter $ 74.52 $ 71.50 21" meter $ 118.41 $ 11113.73 31" 41" meter meter $ 376.59 $ 360.81 61" 81" meter meter $ $ 7411.011 1,174.75 $ $ 711.65 1,129.78 Quantity Charge: All customers will be charged the following rates per cubic foot of water used. Residential,, per dwelling unit October - May July 2019 July2025 0-300 cf per cycle $ 0.0280 $ 0.0263 301 to 1,000 cf per cycle $ 0.0348 $ 0.0425 1,001 to 2,500 cf per cycle $ 0.0472 $ 0.0576 Over 2,500 cf per cycle $ 0.0609 $ 0.0744 Residentiall, Iper dwelling unit June - September 0-300 cf per cycle $ 0.028,0 $ 0.0263 301 to 1,000 cf per cycle $ 0.0348, $ 0.0425 1,001 to 2,500 cf per cycle $ 0.0472 $ 0.0576 2,501 to 3,600 cf per cycle Over 3,600 cf per cycle $ $ 0.0609 0.078,4 $ $ 0.0744 0.0957 Residential Irrigation October - May July 2019 July2025 0-1000 cf per cycle $ 0.0348 $ 0.0425 1,001 -2500 cf per cycle $ 0.0472 $ 0.0576 over 2,500 cf per cycle $ 0.0609 $ 0.0744 Residential Irrigation June - September 0 to 1,000 cf per cycle $ 0.0348 $ 0.0425 1,001 to 2,500 cf per cycle $ 0.0472 $ 0.0576 2,501 to 3,600 cf per cycle $ 0.0609 $ 0.0744 Over 3,600 cf per cycle $ 0.078,4 $ 0.0957 City of Ashland, Oregon 4Z I -r Y 017 WATER RATE SCHEDULE July 1, 2025-June 30,2026 -ASHLAND Miscellaneous Charges: TlD Irrigation: Fire Protection Service: Commercial, less than 2" meter July 2019 July 2025 0-2,500 cf per cycle $ 0.0348 $ 0.0425 > 2,500 cf per cycle $ 0.0472 $ 0.0576 Commercial, 2"'1 or larger meter 0-115,000 cf per cycle $ 0.0348 $ 0.0425 > 15,000 cf per cycle $ 0.0472 $ 0.0576 institutional (governmental and municipal) I July 2019 1 July 2025 1� Per cubic foot l $ 0.0334 1 $ 0.0416 TID, unmetered service July 2019 July 2025 Per season, per acre or portion of acre $ 2411.118 $ 241.18 TI1D, metered service Meter Replacement Charge*, by meter size 0.751" meter $ 1.34 $ 1.34 1 "1 meter 1.51" meter 21"1 meter 31" meter $ $ -�-4.27 $ 2.01 3.17 9.15 $ $ $ $ 2.01 3.17 4.27 9.15 4"' meter $ 19.88 $ 19.88 61" meter $ 27.57 $ 27'.57 81" meter $ 33.25 $ 33.25 Quantity Charge $ 0.0025 $ 0.0025 'Meter replacement charge is assessed each month, regardless of consumption. Fire Protection Service July 2019 July 2025 Customer Charge, if applicable $ 13.33 13.33 Meter Replacement Charge $ 1.34 1.34 Meter Charge $ 15.62 $ 15.62 Quantity Charge $ 0.038,4 $ 0.0384 Unimetered Fire Protection Service $ 15.62 1 $ 15.62 1 Bulk Water: For water provided on a temporary basis through a bulk meter on a fire hydrant, the following charges applly: Bulk Water July 2019 July 2025 Deposit* $ 2,111.60 21111.60 Basic Fee $ 266.62 $ 266.62 Quantity Charge $ 0.038,4 $ 0.0405 *Deposit is refundable less basic fee, quantity charge, and any damage to the city meter, valve, wrench, andlor hydrant. Outside City Limits: All rates and charges for water service provided outside the city limits will be 1.5 times the rates for water service provided within the city limits. Cauncil June 2025 E,XHIIBIT'A M44"11 City of Ashland, Oregon 4ZI * Y 017 EXHIIBIT B-'VWAT'ER RATE SCHEDULE - July 1, 2026-June 30, 2027 S H LA N D All water service provided by the City of Ashland) shall be in accordance with Chapter 14.04 of the Ashland Municipall Code. Billing: The minimum monthly charge shall) be the sum of the Customer Charge; Meter Charge; plus Quantity Charge, if applicable; and Miscellaneous Charges, if appllicable. Billing shall) occur monthly with charges due and payable upon receipt. Customer Charge: A singlle customer charge is applied to each water accouint regardless of the number of metered water services. Meter Charge: The meter charge applies to all metered water services and does not include any water consumption. Meter Charge, per meter July 2025 July 202+6 0.751" and Fire Guard meters $ 15.95 $ 18.10 1" meter $ 18.63 $ 23.42 1.51" meter $ 71.50 $ 75.93 2" meter $ 113.73 $ 1120.89 31" 41" meter meter $ $ 225.87' 360.811 $ $ 237.39 382.46 6" 8" meter meter $ $ 7111.65 1,129.78 $ $ 756.4.8 1,203.22 Quantity Charge: All customers will be charged the following rates per cubic foot of water used. Residential,, per dwelling unit October - May July 2025 .Duly 2026 0-300 cf per cycle $ 0.0263 $ 0.0299 301 to 1,000 cf per cycle $ 0.0425 $ 0.0482 1,001 to 2,500 cf per cycle $ 0.0576 $ 0.0654 Over 2,500 cf per cycle $ 0.0744 $ 0.0844 Residential,, per dwelling unit June - September 0-300 cf per cycle $ 0.0263 $ 0.0299 301 to 1,000 cf per cycle $ 0.0425 $ 0.0482 1,001 to 2,500 cf per cycle $ 0.0576 $ 0.0654 2,501 to 3,600 cf per cycle Over 3,600 cf per cycle $ $ 0.0744 0.0957 $ $ 0.0844 0.11086 Residential Irrigation October - May July 2025 .Duly 2026 0-1000 cf per cycle $ 0.0425 $ 0.0482 1,001-2500 cf per cycle $ 0.0576 $ 0.0654 over 2,500 cf per cycle $ 0.0744 $ 0.0844 Residential Irrigation June - September 0 to 1,000 cf per cycle $ 0.0425 $ 0.0482 1,001 to 2,500 cf per cycle $ 0.0576 $ 0.0654 2,501 to 3,600 cf per cycle $ 0.0744 $ 0.0844 Over 3,600 cf per cycle $ 0.0957 $ 0.11086 City of Ashland, Oregon 4Z I -r Y 017 WATER RATE SCHEDULE July 1, 2026-June 30,2027 -ASHLAND Miscellaneous Charges: TlD Irrigation: Fire Protection Service: Commercial, less than 2" meter July 2025 July 2026 0-2,500 cf per cycle $ 0.0425 $ 0.0482 > 2,500 cf per cycle $ 0.0576 $ 0.0654 Commercial, 2"'1 or larger meter 0-115,000 cf per cycle $ 0.0425 $ 0.0482 > 15,000 cf per cycle $ 0.0576 $ 0.0654 institutional (governmental and municipal) I July 2025 1 July 2026 1� Per cubic foot l $ 0.04116 1 $ 0.0472 TID, unmetered service July 2025 July 2026 Per season, per acre or portion of acre $ 2411.118 $ 241.18 TI1D, metered service Meter Replacement Charge*, by meter size 0.751" meter $ 1.34 $ 1.34 1 "1 meter 1.51" meter 21"1 meter 31" meter $ $ -�-4.27 $ 2.01 3.17 9.15 $ $ $ $ 2.01 3.17 4.27 9.15 4"' meter $ 19.88 $ 19.88 61" meter $ 27.57 $ 27'.57 81" meter $ 33.25 $ 33.25 Quantity Charge $ 0.0025 $ 0.0025 'Meter replacement charge is assessed each month, regardless of consumption. Fire Protection Service July 2025 July 2026 Customer Charge, if applicable $ 13.33 $ 13.33 Meter Replacement Charge $ 1.34 1.34 Meter Charge $ 15.62 $ 15.62 Quantity Charge $ 0.038,4 $ 0.0384 Unimetered Fire Protection Service $ 15.62 1 $ 15.62 1 Bulk Water: For water provided on a temporary basis through a bulk meter on a fire hydrant, the following charges applly: Bulk Water July 2025 July 2026 Deposit* $ 2,111.60 21111.60 Basic Fee $ 266.62 $ 266.62 Quantity Charge $ 0.0405 $ 0.0405 *Deposit is refundable less basic fee, quantity charge, and any damage to the city meter, valve, wrench, andlor hydrant. Outside City Limits: All rates and charges for water service provided outside the city limits will be 1.5 times the rates for water service provided within the city limits. E,XHIIBIT'B Council June 2025 M44"11 Page 261 of 287 Q / i r N • ok 0- m E I lie I N (U0 > 4-1 U 4-J 4-J (j U-0 U L— o 0 u u o o 4-J > A? 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'' cc �sam IIIIIIIIIII �V!VVVU V LA M W OR Ln It Ln ll�t w N N N P,Fp °0 Vk m N 6 m co N v IL A t13 4-J vi r— u LO N N Cr-I 4-J Q () Co Sr_ c 4-+ 4-J Sr_ OE > r nnm N N r� r� 1i— u— IHM I EXHIBIT A - Total Utility Bill Comparisons Summarized below in table form are the project totalized utility bill for City of Ashland residents compared to the current totalized utility bill of the Cities of Medford, Talent, & Phoenix. Staff used 7SO kilowatt hours for average monthly power consumption and 700 Cubic Feet for monthly water consumption. Other utility fees are based on the current adopted structures for each municipality or service provider. Income data is from 2023 and from Census.gov: 1. City of Ashland Household = $71,782 2. City of Medford Household = $70,497 3. City of Phoenix Household = $60,656 4. City of Talent Household = $S3,843 Table 1: City of Ashilaind (2025 Projected with increases) Projected Update Utilities Monthly Rate of Median, Income 2025(3%) Street Utility Fee $ 9.85 0.19% 2025 (6%) * Storm Dra i n Utility Fee $ 5.77 0.11% 2025 (4.5%) * * Wastewater (average) $ 56.64 1.07% 2025 (13.5%) * * * Water (average 700 C F) $ 58.19 1. 101YO 2023 Electric (average 750 kwhi) $ 76.88 1.45% 2023 Ashilanid AFN $ 65.00 1.23% 2022 Recology (64g) $ 47.33 0.89% N/A Natural Gas $ 56.00 1.06% Public Safety $ 1.50 0.03% Totals $ 377.15 7.08% *Projected in the adopted Storm Drain, System Master Plan (July 1, 2025) changes have yet to occur "Projected in the adopted Collection System Master Plan (July 1, 2025) changes have yet to occur ***Projected in March, 2025 Water Rate Analysis (700CF) Table 2: City of Medford Current City of Medford Current Total Bill Utilities I Monthly Rate %of Median Income 2025 Medford Street Utility Fee $ 7.29 0.12% 2025 Medford) Storm Drain Utility Fee $ 9.09 0.15% 2025 2025 2025 2023 Medford Wastewater Medford Waiter Commission Pacific Power Charter' pectrum $ 31.42 $ 24.38 $ 125.75 $ 87.99 0.53% 0.41% 2.14% 1.5011/0 2025 Rogue Disposal (65g) $ 43.99 0.75% N/A Natural Dais $ 56.00 0.95% Public Safety Fee $ 12.74 0.22% Totals $ 398.65 6.570/6 Table 3: City of Phoenix Current City of Phoenix Current Total Bill 2025 Utilities N Phoenix Street Utility Fee Monthly Rate $ 3.15 %of Median Income 0.06% 2025 RVSS Storm Drain, Utility Fee $ 2.50 0.05% 2025 RVSS Sewer $ 27.00 0.53% 2025 2025 2023 Phoenix Water Pacific Power Charter Spectrum $ 48.12 $ 125.75 $ 87.99 0.95% 2.49% 1.74% 2025 Rogue Disposal (65g) $ 43.99 0.87% N/A Natural Dais Public Safety Fee $ 56.00 $ 3.00 1.11% 0.06% Totals $ 397.50 7.800/o Table 4: City of Talent Current City of Talent Current Total Bill Utilities Monthly Rate %of Median Income 2025 2025 Talent Street Utility Fee RVSS Storm Drain, Utility Fee $ 3.15 $ 2.50 0.07% 0.06% 2025 RVSS Sewer $ 27.00 0.6011/0 2025 2025 2025 2025 Talent Water Pacific Power Charter Spectrum Rogue Disposal (65g) $ 41.85 $ 125.75 $ 87.99 $ 43.99 0.93% 2.80% 1.96% 0.9811/0 N/A Natural Gais $ 56.00 1.25% Public Safety Fee $ 4.00 0.09% Totals $ 392.23 8.65% Page 287 of 287 SPEAKER REQUEST FORM Submit this form to the meeting Secretary cJ prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) Ashland Residen : f E YES ❑ NO City: Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): r ap h Q of U Please respect the or er of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. Z 41 SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) C Ashland Resident: YES NO City: Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): l Please re pect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud orj disruptive are disrespectful and offenders will be requested to leayel l�E✓���' ,f"r LS/� 1�w�� + �U� %� �c /G7 Disclaimer: By submitfing this request to ad ress the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM FM401 Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: c9 /Z Or"2-5 Name: (Please Print) Ashland Resident: ❑ YES M NO City: Agenda Topic/Item Number: Public Forum To (Non -a enda Item): Dusl-'TII Dawn ro,Qrn Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. "D 1, � k, (I-+ �s P -e— 6�-� SPEAKER REQUEST FORM Submit this form to the meeting Secretary W'*Jd prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: / / /') g 7 / .�- Name: (Please Print) P0 A;l 41 i4tv e Ashland Resident: JF YES NO City: �f lGtGl Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. 14 % ,r �1 rf' f�h„Q 1P16�;/ SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) speakers are solely responsible for the content of their statement Date: Name: (Please Print) Ashland Resident: 'YES NO City: Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): a �pa- Please respect the order of proceeding and strictly follow theA s directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Tuesday, March 18, 2025 9:14:14 AM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Sharon Ballard Meeting Date 3/18/25 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an Ashland Council insanity agenda item, indicate which item. Written Testimony There is no way that the city council should implement an 80% (Leave this section raise on water rates!! We have lived here in Ashland in the same blank if you are house for 30 years. All the council does is raise rates on requesting to speak everything while the citizens have to fund homeless, illegals and the insane tax increments every year. WE WILL NOT TAKE electronically.) THIS ANYMORE! You don't concern yourselves with the seniors on a limited income. I believe every one on the council should be replaced. We can hardly afford to live in this town anymore. And your position on protecting illegals is going to be challenged. They need to be deported immediately and the Border Czar, Tom Homan is going to be informed of the laws you are breaking! You are a bunch of fools if you think you can do whatever you want to Ashland's citizens. We are going to take a stand and fight you every step of the way. Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Tuesday, March 18, 2025 9:38:08 AM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Robin Bullard Meeting Date 3918/2025 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an Water rate increase agenda item, indicate which item. Written Testimony Less than one year ago, as Ashlanders considered your decision (Leave this section to invest "up to" $75M in a new water treatment plant, several blank if you are you stated that the proposed 10% per annum, 70% total water requesting to speak increases were, essentially, a financial fiction, since we'd be repaying a low -interest loan that was likely to be forgiven by the electronically.) EPA. Today, the future of the EPA itself is in doubt and the loan opportunity no longer exists. You have before you a proposal to increase our water rates, along with other related fees, by 90% over the next five years. The plan this will fund was developed before COVID. Even then lower cost options, presented by qualified engineers, were dismissed in favor of the most expensive option on the table. The City paid a wrongful termination settlement after it fired the City Engineer for raising doubt about the project need. You have never, despite our flat -lining population estimates, re-evaluated that design. Nearly doubling the cost of water for Ashland ratepayers while the City does little or nothing to conserve costs is unconscionable. It will further burden already overburdened members of our community. Nobody is opposed to reliable, safe, drinking water. Nobody is opposed to modest increases to pay the rising costs of operation. But nobody with a heart, or any sense, would plow forward with a Cadillac plan without consideration of the impact to the very people it is intended to serve. If you vote to approve these rates you are, essentially, voting for a future Ashland that will exclude a good percentage of its current residents, those who already struggle to remain in our community. Vote NO. Send this back to the community and the staff and demand that we seriously evaluate alternatives. Stop wasting money on engineering studies that regularly ignore the obvious fact that these decisions have massive impact on real people. We are watching. This is a moment when you can vote for a pipe dream or honor your oath to serve the citizens wisely. Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Tuesday, March 18, 2025 9:41:51 AM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Diane Meeting Date 3/18/2025 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an Water rates agenda item, indicate which item. Written Testimony I have lived in Ashland for almost 40 years. About to start my (Leave this section "senior" years but already living on a tight budget. I use so little blank if you are water. How are we supposed to afford a 90% base tax hike? requesting to speak Base it on over -usage. Please explain how the middle class can afford to live here? Where are the workers supposed to live? electronically.) Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Tuesday, March 18, 2025 8:56:55 AM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name helen Jucevic Meeting Date march 18 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Public Forum like to speak during Public Forum or for an agenda item. If speaking on an Field not completed. agenda item, indicate which item. Written Testimony Do not raise the water rates for the folks who are trying to (Leave this section conserve water by using it carefully. Have a different rate for blank if you are residents who use more than a reasonable amount. Lawns requesting to speak should not be watered and I often see water running down the drain from lawn sprinklers. electronically.) Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Tuesday, March 18, 2025 9:22:54 AM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Deborah Koland Meeting Date 03/18/2025 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an Field not completed. agenda item, indicate which item. Written Testimony I am writing to request City Council members to vote in (Leave this section opposition of raising Ashland's water rates by 80% over the next blank if you are 5 years. Show us the complete and transparent justification for requesting to speak such an exorbitant increase. Very few things, anywhere, could justify an 80% increase, except perhaps Gold and/or Bitcoin over electronically.) the next 5 years!. Certainly not utilities in our small town. I have lived in Ashland since 1969 and see this as an unwarranted gouge on the majority of Ashland citizens. I urge you, I insist that you, vote "NO" and scale back the economic waste voluntarily. Thank you, Deborah Koland Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Tuesday, March 18, 2025 7:54:23 AM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Meeting Date Email Address Are you a City of Ashland resident? Indicate if you want to provide written testimony, or if you want to speak via Zoom. Indicate if you would like to speak during Public Forum or for an agenda item. If speaking on an agenda item, indicate which item. Written Testimony (Leave this section blank if you are requesting to speak George Kramer 03/18/2025 Yes Written Agenda Item Water Rates Field not completed. electronically.) Upload a file or image Kramer Counicl Testimony Water Rates, 2025.03.18.pdf Email not displaying correctly? View it in your browser. ERONI THE DESK OE GEORGE KRAMER 3-March-2025 Less than one year ago, as Ashlanders considered your decision to invest "up to" $75M in a new water treatment plant, several you stated that the proposed 10% per annum, 70% total water increases were, essentially, a financial fiction, since we'd be repaying a low -interest loan that was likely to be forgiven by the EPA. Today, the future of the EPA itself is in doubt and the loan opportunity no longer exists. You have before you a proposal to increase our water rates, along with other related fees, by 90% over the next five years. The plan this will fund was developed before COVID. Even then lower cost options, presented by qualified engineers, were dismissed in favor of the most expensive option on the table. The City paid a wrongful termination settlement after it fired the City Engineer for raising doubt about the project need. You have never, despite our flat -lining population estimates, re-evaluated that design. Nearly doubling the cost of water for Ashland ratepayers while the City does little or nothing to conserve costs is unsconsciable. It will futher burdern already overburdened members of our community. Nobody is opposed to reliable, safe, drinking water. Nobody is opposed to modest increases to pay the rising costs of operation. But nobody with a heart, or any sense, would plow forward with a Cadillac plan without consideration of the impact to the very people it is intended to serve. If you vote to approve these rates you are, essentially, voting for a future Ashland that will exclude a good percentage of its current residents, those who already struggle to remain in our community. Vote NO. Send this back to the community and the staff and demand that we seriously evaluate alternatives. Stop wasting money on engineering studies that regularly ignore the obvious fact that these decisions have massive impact on real people. We are watching. This is a moment when you can vote for a pipe dream or honor your oath to serve the citizens wisely. George Kramer From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Tuesday, March 18, 2025 9:32:29 AM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Diane Novak Meeting Date 3/18/2025 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Public Forum like to speak during Public Forum or for an agenda item. If speaking on an Water rates agenda item, indicate which item. Written Testimony I just would like y'all to justify raising the water tax rates 90% (Leave this section over the next 5 years. I use so little water and it is still my most blank if you are expensive piece of living in Ashland. Basing it on usage and not requesting to speak just a flat tax would make more sense. electronically.) Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Tuesday, March 18, 2025 8:50:51 AM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Gretchen Vos Meeting Date 03/18/2025 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Public Forum like to speak during Public Forum or for an agenda item. If speaking on an Council Vote to Raise Water Utility Rates agenda item, indicate which item. Written Testimony Please VOTE NO to raise our water rates. We are already (Leave this section struggling to pay our utilities. I am 65 years old.1 grow a lot of blank if you are vegetables and fruits in my small garden, all of my flowers are requesting to speak drought tolerant/xeriscape. electronically.) If you vote to increase the rates I will never vote for any of you again. Please use your brains and come up with a different solution to what ever problem is causing the rate hike. I am aware that the water utility is in the black. Please do not raise our water rates. Please do not raise our water rates. Thank you, Gretchen Vos Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Tuesday, March 18, 2025 9:16:56 AM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Jax Westergaard-Vos Meeting Date March 18, 2025 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an Water Rates agenda item, indicate which item. Written Testimony Please do not increase the water rates in Ashland. My mom (Leave this section cannot afford to pay more for water. We would need to move out blank if you are of Ashland. I love my town, I am in high school. Please find requesting to speak another way to save for utility improvements. electronically.) thanks, Jax Upload a file or image Field not completed. Email not displaying correctly? View it in your browser.