HomeMy WebLinkAbout2025-03-27 Housing & Human Services Committee PACKET
Housing And Human ServicesCommittee Agenda
Siskiyou Roomof the Community Development and Engineering Building
Note: Anyone wishing to speak at any Housing and Human Services Advisory Committeemeeting is encouraged to do so. If
you wish to speak, please rise and, after you have been recognized by the Chair, give your name and complete address for
the record. You will then be allowed to speak. Please note the public testimony may be limited by the Chair.
Zoom Link: https://zoom.us/j/93682035229?pwd=paaoEHcP6ISXY9rDTNMvGa9hA5PxE7.1
March27, 2025
REGULARMEETING
AGENDA
I.CALL TO ORDER: 4:00 p.m.
II.APPROVAL OF THE AGENDA
III.CONSENT AGENDA
A.Approval of February 27, 2025, Minutes
IV.PUBLIC FORUM (4:05-4:15 p.m.)
A.Public Forum.
V.NEW BUSINESS
A.CDBG Applicant Presentations(4:15-4:35p.m.)
B.CDBG Application Review and Funding Recommendation(4:35-5:05p.m.)
C.CDBG Draft Consolidated Plan Review and Recommendation(5:05-5:35)
VI.UNFINISHED BUSINESS
A. Review Feedback from Community Resource Fair(4:35-4:45p.m.)
VII.INFORMATIONAL ITEMS
A.Liaison Reports
B.General Announcements
VIII.AGENDA BUILDING Future Meetings
IX.ADJOURNMENT:6:00 p.m.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
email linda.reid@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Page 1of 1
Housing And Human ServicesCommittee
Draft Minutes
Siskiyou Roomof the Community Development and Engineering Building
Note: Anyone wishing to speak at any Housing and Human Services Advisory Committeemeeting is encouraged to do so. If
you wish to speak, please rise and, after you have been recognized by the Chair, give your name and complete address for
the record. You will then be allowed to speak. Please note the public testimony may be limited by the Chair.
Zoom Link: https://zoom.us/j/95229225996?pwd=INDDq3CXp41KlY6JM6kLetbusYcuB7.1
February 27, 2025
REGULARMEETING
Draft Minutes
Commissioner’sPresent:CouncilLiaison:
Bob Kaplan
Echo Fields
Brittney BassDylan Bloom-Absent
Jim DykstraStaffPresent:
Montana HauserLinda Reid; Housing Program Specialist-Absent
Brandon Goldman – Director of Community
Rich Rohde
Development
Ashley LaubeKendall Escuin; Admin Support
Crystal Munoz
Noah WerthaiserSOULiaison:
Tiana Gilliland–Present through Zoom
Commissioner’sAbsent:
Vincent Tufts
I.CALL TO ORDER: 4:00 p.m.
II.APPROVAL OF THE AGENDA
III.CONSENT AGENDA
A.Approval of January 23, 2025, Minutes
Bass/Munoz.M/S. Voice Vote: ALL AYES. The minutes from January 23, 2025, meeting have
been approved as presented.
IV.PUBLIC FORUM (4:05-4:15 p.m.)
A.Public Forum.
N/A
Page 1 of 4
Housing And Human ServicesCommittee
Draft Minutes
V.NEW BUSINESS
A.City of Ashland ADU Program Overview(4:15-4:35p.m.)Presented by Community
Development Director Brandon Goldman.
https://ashlandoregon.gov/1077/Accessory-Dwelling-Units
Mr. Goldman touched on the following key points and was available for questions
after the presentation.
o Application Process
o ADU plans and floor layouts.
o Qualifications and potential obstacles.
B.Community Resource Event Debrief(4:35-5:05p.m.)Presented by Committee
Chair Echo Fields.
What worked well:
o The locationat the libraryprovided lots of space and was easy to get to.
o The tablepresenters were engaged with attendees.
o Gettingto talk and really listen to community members to understandtheir
concerns with fair housingand their personal obstacles.
o The human services table was a huge success and very popular.
o Thediverse group of communitymembersthat attended.
o The snacks.
Opportunity for change for next year’s event:
o Hold the event on a different day. For example, on a weekend during the
afternoon.
o Story collecting about housing for next year.
o The attendees said thatthey would like our housing fair to take place more
than just once a year. To give more people the opportunity to attend.
o Reminder email for the table participants so they don’t forget.
o Start the eventearlier because the 6-7PM hour the traffic really died down.
o Eisle with a postersized event directorythat lists where the table
presenters/organizationsare and which room they are in.
o Email blast to the table participants to get a 2-sentencedescription of who
they are and what they represent.
o Adjust the time to 4-6PM.
o Ensure thatthe localnews stations have been invited to the event.
o Partner with the Ashland Food Co-Op to spread awareness through their
member system. Could also be a resource for foodofferings.
o Change the name of the event.
Action to take now:
o Create a reportwhich debriefs the eventto present to the City Council.
Page 2 of 4
Housing And Human ServicesCommittee
Draft Minutes
C.Vice Chair position discussion (5:05-5:20)
Tabled this item for next month.
VI.UNFINISHED BUSINESS
Chair Fields has requested that the HHSAC committee members also attend other
City committee meetings.
Committee member Rohde is requestingan “end of the season evaluationreport”,
post snowstorm, (which occurred the beginning of Februarythis year). This report
should include the actions the citytook during the extreme weather emergency,
highlighting successes and challenges. After every winterseasonor extreme
weather situation, there should be anaction report created.
VII.INFORMATIONAL ITEMS
A.Liaison Reports
Councilor Kaplanpresented the Council report.
o The City Council approved the second reading of the ordinance for the
committees.
o City Council agreed to extendthe 2200 Ashland St. Ad Hoc committee to
work on the site plan for additional uses for the property.
o The City Council decided to pause the RFP Housing Trust Fund to reevaluate
where to direct those fundings.
B.General Announcements
Chair Fieldsshared that Marla Estes, with Rural UrbanAction, islooking for
volunteersbetween the dates of April 12- November 2025. Rural Urban Action deals
with housing and homelessness.
Mr. Goldmanshared that thedevelopment at 300 clay street was approved by the
st
planning commission and will be presented to the City Council on April 1. Also, the
City Council waived the fees for Bob Kendricks plansfor the Grand Terracehousing
project, which include 24 affordable units. This application is in the planning
department’sreview queue.
VIII.AGENDA BUILDING – Future Meetings
Volunteers for the Rural Urban Action team.
Nominees and voting forthe Vice Chair position.
IX.ADJOURNMENT:6:00 p.m.
Page 3 of 4
Housing And Human ServicesCommittee
Draft Minutes
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
email linda.reid@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Page 4 of 4
Memo
DATE: March27, 2025
TO: Housing and Human Services Advisory Committee
FROM: Linda Reid, Housing Program Manager
DEPT: Planning
RE: CDBG Applicant Presentations and Grant Application Review and
Discussion.
The City of Ashland Received twoapplications for the available CDBG.
The City received two applications, one from Maslow Project and one from
Opportunities for Housing, Resources and Assistance (OHRA).
Attachments:
Maslow Project Public Services Application
OHRA Public ServicesApplication
Planning Department
20 East Main StreetTel:541.488.5300
Ashland, Oregon 97520Fax:541.552.2059
ashland.or.usTTY: 800.735.2900
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CITYOFASHLAND
2025ProgramYearCommunityDevelopmentBlockGrant
(CDBG) Public Service Application
I.APPLICANTINFORMATION
ApplicantOrganizationName: Opportunities for Housing, Resources and Assistance
Daniel Cano
Board Member Names: Attached
ApplicantMailingAddress: PO Box 1133, Ashland, OR 97520
Applicant Street Address: 2350 Ashland Street, Ashland, OR 97520-1408
IRS Classification:501(c)(3)
Federal Tax ID#:
Mission Statement:OHRA helps low-income people build better lives. By offering hope
and access to social service resources, we encourage those in need on the path to self-
sufficiency.By helping people move from crisis to stability, OHRA builds more capable
individuals, stronger families and a better community.
Total Employees:39Total Volunteers:40
II.CONTACTPERSON
Name: David Stoebel
Title: Grants Specialist
Phone Number: 415-858-3334
Fax Number: 541482-2291
E-mailAddress: daves@ohrahelps.org
III.PROJECTINFORMATIONSUMMARY
Project Name or Title: Shower TrailerOutreach to Unhoused Ashland Residents
Expected Completion Date: June 30, 2026
Requested CDBG Funds: $24,395
Organizational Match: $10,000
Funds from Other Sources: $301,131
Total Project Cost: $335,526
ApplicationContents
1)CompleteApplicationForm
1
2)Projectsummary
The requested fundswill supportthe expansion of
(LST)program to better serve North Ashland. This expansion includes adding a day of
operation and increasing access to unhoused peopleliving in North Ashland.
The OHRA LST has operated for more than 10 years providing hygiene services and a
key site foroutreach to unhoused people, especially those who have not accessed OHRA
navigation at our Resource Center. It also has become a hub for health and other services
provided by OHRA community partners.
Currently OHRA operates one LST at the OHRA Center on Ashland Streetnear Exit 14
two days per week. If funded, this grant will increase the LST operation to three days per
week. If possible,one of those days will be at a site in north Ashland.
The project objectives are:
1.Increase the number of showers and laundry loads we provide by 50%.
2.Provide LST services in NorthAshland at least oneday per weekif an acceptable
site can be found.
3.Alternatively, provide transportationat a designated sitefrom north Ashland at
least one day per week for unhoused people to use the LST at its current location
in south Ashland.
4.Provide an opportunity for community volunteers to serve and make connections
with unhoused people.(Several volunteers currently serve at the LST. We intend
for this new phase to expand volunteer participation).
3)Brieflydescribethe servicestobeprovided, ifany,anddescribe the eligible
targetpopulationreceivingdirectbenefitfromtheseservices (low-income,
homeless, special needs).
In FY2023-24, OHRA contacted more than 800unhoused people who cameto our center
on Ashland Street. While this is a significant number, we know that there are unhoused
people residingon the north side of Ashlandwho have not come to our center.By
offering the LST together withoutreachnavigation we will be providing a path for
unhoused Ashland residents to access supportive servicesincluding Rapid Rehousing and
othersthat improve health, general safety andself-sufficiency.
Specific serviceswill include.
1.Increase the average weekly number of showers we provide from 56 to 84 and the
average number of laundry loads washed and dried from 29 to 43.
2.Provide at least 18 hoursper week of outreach navigation including 9bya bi-
lingual navigatorwhen feasible.
3.Distribute hygiene and other essential suppliesto program guests.
We recognize that finding a partner in north Ashland to host the LST may be a challenge.
We will work with the city and other community partners to seeka suitable north
Ashland location for the LST where local residents are comfortable and there are the
necessary power,water and waste hook-ups.Ifwe find a location,we will open the LST
there once per week,offering outreach and navigation support and will work withour
service delivery partners including the Jackson County Library, OHSU Street Nurses and
La Clinica to offer more services. Ifwe do not find a site in north Ashland, we will keep
2
the LST at itscurrent location and provide transportation from north Ashland using a van
we purchased using SB 1155 funds provided by the City of Ashland.
4)A work program and timeline including a complete list of tasks with estimated
startandcompletionofeachtask
See Form A
5)FinancialInformation(project budget)
See Form B-2
6)EligibilityforFederalFunding
GeneralInformation
7)OHRA Mission and Service History:tohelp low-income people
build better lives. By offering hope and access to social service resources, we encourage
those in need on the path to self-sufficiency.By helping people move from crisis to stability,
OHRA builds more capable individuals, stronger families and a better community.
Since we opened in 2014,OHRA has providedsupport services for homelessness prevention
and transition as part of a comprehensive approach that improves living conditions.
OHRAbegan operating the LST in ourfirst year, staffedentirely by volunteers. In those
early years the LSTbecameour key street outreach activitybringing manyunhoused people
to our resource center where they could receive self-sufficiencypromoting services.
Our primary focushasalways been on assistingunhoused people and those facing eviction
to overcome barriers and build resources with the goal of becoming or staying housed.At
the core ofour work isour team of resource navigators who assist guests to define and
surmount their barriers to stabilitywith the ultimate goal of becoming permanently housed.
In ourinitial years,our community partners provided funds for rent while our navigators
found willing landlords and assisted guests to overcome bureaucratic, logistic and other
barriers to sustainability. Since 2020 we have receivedstate and federal emergency funds
that have expandedthe amount of rental assistance we canprovide.Since 2021we have
used these funds to rapidly rehousemore than 480households (705individualsincluding
144children)and to provide rental assistance to more than 825householdsthreatened with
eviction (1,515individualsincluding 500children).
As a grantee receiving more than$750,000in federalfunds annually,we have undergone an
auditevery year since2021.
8)Promotingself-sufficiencyforextremelylow-,low-moderate-income families,
or individuals with special needs?
As part of this program,OHRAnavigators will outreach to unhoused youth, young adults,
and other unhoused individuals using the LSTand helpthem access resources to move
toward more stable, self-sufficient lives.In doing this,they will be promoting unhoused
-sufficient. Allofthe people we propose toserve
will be ofextremely low income.
9)Project Benefit to extremelylow-,low-and moderate-income individuals or
individuals with special needs:
The project will serve unhoused individuals living in Ashland. By definition, all ofthese
will be extremely low-incomeindividuals.On May 2, 2024,members of the Ashland
Homeless Services Masterplan Subcommittee and students from the OHSU School of
Nursing conducted a Point in Time Count in Ashland. The count identified 181 people
3
meeting the definition of unhoused, ofthese 127were living unsheltered. The surveyors
state that this is probablyan underestimate because rainy weather on the day of the count
made itlikely that some people wereshelteringand not visible.The majority of people
identified in the countwere between the ages of 25 and 64 years old(83.3%) and 71.4%
identified as male.This gender distribution differs from that of the 2023 Jackson County PIT
Count which identified64.4% male, 34.7% female, and <1% non-binary.
Based on our records since July 1, 2024, we anticipate that our outreach team will contact at
least 150extremely low-income people during the year and provide them with information,
referrals and other assistance intended to help them improve their situation and move toward
more stable lives.
10)ProjectFeasibility
As described in item 7, OHRA has been serving unhoused people in Ashland through the
LST and its Resource Center since 2014. In that time, our LST has deliveredmore than
14,000showers and 5,700loads of laundry.Our team of trauma-informed resource
navigators know and understand what unhoused people need. Using state-of-the-art methods
including motivational interviewing they are skilled at helping unhoused people identify and
surmount barriers and move toward self-sufficiency. In the 11 years that OHRA has
operated navigatorshave successfullyrehoused more than 990individuals.When available,
ourBi-lingual OutreachNavigatorwill be deployed tothe OHRA Laundryand Shower
Trailerto ensure bilingual access.This project will expand thiswell established and
successful LST program withits direct linkage to -
sufficiencypromoting servicesprovided by our Resource Navigators.
11)Please attach any other statistical data, letters of support, applicable
experience of the sponsor, evidence of financial support from other funding
sources,orothermaterialyoubelievewillassisttheCityinits review of your
proposal.
See Attached
4
Form D DISCLOSURE OF INTERESTS
To assist the City of Ashland in determining whether there may be a potential conflict of interest related to the
expenditure of Community DevelopmentBlock Grant funds we request the following information be provided
by applicants:
ORGANIZATION NAME: Opportunities for Housing, Resources and Assistance
ORGANIZATION IS: Non-Profit 501C3 (X)
DISCLOSURE QUESTIONS
1.State the names of each "employee" of the City ofAshland having a financial or personal interest in the
above-mentioned "organization" or project proposed.
NOT APPLICABLE
2.
potential "financial interest" in the organization or project.
NOT APPLICABLE
3.Provide the names of each "board member" of the Organization seeking CDBG funding Name Board,
Commission, or Committee (may be attached as a separate Sheet)
Opportunities for Housing, Resources and Assistance
Board of Directors
2024-25
Last Name First Name Role
Gerbracht Cathy President
Zeve Deneice Vice President
Piker EileenTreasurer
de Ryss Diane Secretary and Past President
Gill Libby Member
Gillooly Kate Member
Greenspan Catherine Member
Pease Jordan Member
Rojas Diego Member
Smith Sean Member
Sommers David Member
Strobel Brett Member
7
Attachment
Statistical Data
OHRA Statistics2023-24
Total Resource Center Visits17,548
Unduplicated Number Served
Resource Center2,042
OHRA Shelter207
City of Ashland Emergency Shelter73
Severe Weather Shelter161
Services Rendered0
Resource Center Services0
Jobs Services36
Housing Services520
ID Services104
Mail Services5,120
All Other Services3,423
TOTAL ALL SERVICES9,203
Landry/Shower Trailer Services
Showers1,754
Laundry930
Shelter Services
OHRA Laundry for Shelter Guests213
Jobs Services9
Housing Services 360
Benefits Assistance44
All Other Services975
TOTAL ALL SERVICES1,601
Total Services All OHRA Programs15,310
RESULTS
Families in New Housing147
Male86
Female101
Children93
TOTAL INDIVIUDALS280
Families Housing Protected307
Male149
8
Female199
Children214
TOTAL INDIVIUDALS562
Evidence of Financial Support
The OHRA Budget for 2025-
that year have not been made. We can state however,that the LST has always been a top priority
program and has always been fully funded.
n FY 24-25, OHRA has obtained
$3,658,338 in grant funding from government and private sources (see list below). Most of these
are either funds to be passed through to guests for rental assistance or for Shelter operations.
ACCESS Emergency Housing Assistance
ACCESS Long-term Rental Assistance
ACCESS OPSS
ACCESS SHAP
Carpenter Foundation
Chaney Family Foundation
City of AshlandSB 5511
Cow Creek Umpqua Indian Foundation
Ford Family Foundation
Herbert Templeton Trust
Jackson Care Connect PMPM
Jackson Care Connect SHARE
Jackson Co Department of Mental Health
Joseph Weston Foundation
OCF CommunityGrant
OCF Walker Family Fund
9
Memo
DATE: March27, 2025
TO: Housing and Human Services Advisory Committee
FROM: Linda Reid, Housing Program Manager
DEPT: Planning
RE: 2025-2030 Consolidated Plan Review and Recommendation
The City of Ashland 2025-2030Consolidated Plan is a five-year strategic plan to
provide an outline of action for the community as it works toward meeting the
housing and community development needs of its low-and moderate-income
households. The plan’s development includes a profileof the community and its
economy, an assessment of the housing, community development and public
service needs of its residents, and sets out long-range strategies to meet those
needs.
The City of Ashland is an entitlement jurisdiction, receiving an annual allocation
of Community Development Block Grant (CDBG) funds from the U.S. Department
of Housing and Urban Development (HUD). As a recipient of CDBG funds, the City
is required to prepare a five-year strategic plan that identifies housing and
community needs, prioritizes these needs, identifies resources to address needs,
and establishes annual goals and objectives to meet the identified needs. This
five-year plan is known as the Consolidated Plan. The consolidated plan serves
the following functions:
A planning document for the jurisdiction, which builds on a participatory
process among citizens, organizations, businesses, and other
stakeholders;
A submission for federal funds under HUD's formula grant programs for
jurisdictions;
A strategy to be followed in carrying out HUD programs; and
A grant management tool for assessing performance and tracking results.
The Department of Housing and Urban Development has set guidelines
regarding the use of Community Development Block grant funds. The City’s plan
was compiled in accordance with federal regulations and contains
Planning Department
20 East Main StreetTel:541.488.5300
Ashland, Oregon 97520Fax:541.552.2059
ashland.or.usTTY: 800.735.2900
Memo
tables required by HUD. The stated goals and objectives for the use of CDBG
funds are in accordance with proscribed HUD performance and outcome
reporting guidelines.
The purpose of the Consolidated Plan is to outline a strategy for the City to follow
in using CDBG funding to achieve the goal of the CDBG program, “to develop
viable urban communities by providing decent housing and a suitable living
environment and expanding economic opportunities principally for low-and
moderate-income persons.”
The City of Ashland receives between $165,000 to $200,000 a year in CDBG funds
from the U.S. Department of Housing and Urban Development (HUD) for projects
benefiting low-and moderate-income residents. As a condition of receiving
these federal funds, HUDrequires the City to maintain a five-year “Consolidated
Plan” which assesses and prioritizes the housing and homeless needs in Ashland.
The CDBG Consolidated Plan also contains “spending priorities” which determine
the types of projects for which the funds may be used. The City is required to
update the Consolidated Plan every five years in order to continue receiving
CDBG funds. The City’s first Consolidated Plan covered 1995-1999, and was
adopted in June 1995.
As part of the update process, two public hearings are required. One hearing
must be held during the development of the plan, and one hearing held after a
draft is completed. This meeting constitutes the first of the two required public
hearings, with feedback from this public hearing being incorporated intothe
final draft, which will be presented to the City Council on April 15, 2025 for final
review and possible adoption.
Planning Department
20 East Main StreetTel:541.488.5300
Ashland, Oregon 97520Fax:541.552.2059
ashland.or.usTTY: 800.735.2900
Memo
DATE: March27, 2025
TO: Housing and Human Services Advisory Committee
FROM: Linda Reid, Housing Program Manager
DEPT: Planning
RE: CommunityResource Event Feedback Form Review
HHSAC members requested time on the agenda to discuss the provider
and participant feedback forms from the Community Resource Event; to
be used to inform future events.
Planning Department
20 East Main StreetTel:541.488.5300
Ashland, Oregon 97520Fax:541.552.2059
ashland.or.usTTY: 800.735.2900