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Home My WebLink About2025-04-01 Council Mtg MINASHLAND CITY COUNCIL BUSINESS MEETING MINUTES Tuesday, April 1, 2025 6:00 PM Business Meeting Council Present: Mayor Graham, Councilors Knauer, Dahle, DuQuenne, Kaplan, and Hansen. Council Absent: Bloom Staff Present: Sabrina Cotta City Manager Doug McGeary Acting City Attorney Alissa Kolodzinski City Recorder Brandon Goldman Community Development Director Aaron Anderson Senior Planner Tighe O'Meara Police Chief Mark Shay Fire Marshall Scott Fleury Public Works Director Rocky Houston Park and Recreation Director Jordan Rooklyn Deputy City Manager I. CALL TO ORDER Mayor Graham called the meeting to order at 6:01 p.m. a. Land Acknowledgement" Councilor DuQuenne read the land acknowledgement. II. PLEDGE OF ALLEGIANCE Councilor Dahle led the pledge of allegiance. III. ROLL CALL IV. MAYOR'S CHAIR OF THE COUNCIL ANNOUNCEMENT a. A Proclamation in honor of Arbor Day 2025- Graham read the proclamation b. A Proclamation in honor of Independent Media Week 2025 - Graham read the proclamation V. APPROVAL OF MINUTES a. Minutes of March 17, 2025, Study Session Meeting b. Minutes of March 18, 2025, Business Meeting Motion made to accept the minutes agenda as is. Motion: DuQuenne Second: Knauer Roll Call Vote: Councilor Knauer, Dahle, DuQuenne, Kaplan, and Hansen. YES. Motion passed. VI. CONSENT AGENDA a. 2025 Slurry Seal Award of Bid -Contract b. Committee Appointment Term Extensions c. Resolution 2025-03 Authorizing Property Line Adjustment and Conveyance of City - Owned Property (Imperatrice Property) April 1, 2025 Page 1 of 6 Motion made to approve the consent agenda. Motion: Hansen Second: Kaplan Roll Call Vote: Councilor Knauer, Dahle, DuQuenne, Kaplan, and Hansen. YES. Motion passed. VII. SPECIAL PRESENTATIONS a. Jackson County Library District Board Member Marta Tarantsey and Library Director Kari May presented information on the Jackson County Library District Board (see attached). • Has served residents for over 100 years, and for 10 years as a special district funded by property tax levy at 60 cents per $1,000 assessed value. • Currently in year four of a five-year strategic plan which outlines four goals: o Energize library services and resources - collection includes a 'library of things'. o Expand access to the library - Ashland is now open 7 days a week and until 7PM, Monday through Thursday with a book locker at the YMCA for after-hours pickup. o Engage community to ensure services are responsive to community wants/needs through partnerships that extend services beyond branches including a mobile technology van provides a hotspot and technology classes at Ashland Senior Center. o Nurture the library's infrastructure with adequately trained staff. Vill. PUBLIC FORUM - Citizen spoke on the importance of Ashland's Parks and in favor of fees. IX. PUBLIC HEARING a) Public Hearing and First Reading of Ordinance 3259: "An Ordinance Annexing Property and Withdrawing an Annexed Area from Jackson County Fire District No. 5 (300 Clay Street - Planning Action #PA-T3-2024-0010) Goldman and Anderson provided a presentation regarding the context and process of this item as a quasi-judicial land use hearing (see attached). o Part of a broader site review for approval of a 4.8-acre annexation to accommodate a mixed residential use development with 21 single-family home lots and 16 units within fourplexes. o The agenda packet includes the full packet presented to the Planning Commission in February as well as Planning Commission and Staff recommendations. o Staff broadly outlined how the annexation request meets the approval criteria and spoke that the development includes the required percentage of affordable housing. o Provided a detailed review of how the application met the approval criteria. The Planning Commission approved the application with a condition of approval that the final plan shall identify a mix of bedrooms for the affordable units comparable to the bedroom mix of the market rate units and include necessary deed restrictions to ensure compliance. The applicant is seeking an exception to this requirement and met with staff after this conditional approval. Staff believe the exception criteria is met because of the nature of the development and that the affordable housing portion will be built out first while exceeding phasing standards. o Recommendation is for City Council to approve the annexation and the exception regarding the bedroom mix as it satisfies the applicable criteria. April 1, 2025 Page 2 of 6 o Discussion about the potential for increased vehicle traffic in the area. Specific streets in the Transportation System Plan were identified as being capable of handling increased traffic. While the development was not large enough to trigger a Transportation Impact Analysis, each application is reviewed for trip -generation which was provided by the applicant. The applicant Amy Gunter with Rogue Planning & Development Services provided a presentation (see attached). o Highlighted minor changes to the site plan including reduction of some building heights to accommodate solar access, and the widening of the main internal new street. o Provided detail of the trip generation assessment and trip dispersal routes. o Clarified how the wetland buffer zone will function after development. o Final plan submittal will include conceptual elevations of contemporary craftsman style plans with alternatives and the Homeowners Association's CCNR's (Covenants, Conditions, and Restrictions), and Architecture Review Board will oversee standards. Public hearing open No comments Public hearing closed Discussion: none Decision: Motion made to approve the first reading of Ordinance No. 3259, an ordinance annexing property and withdrawing an annexed area from Jackson County Fire District No. 5, and direct staff to prepare findings for Planning Action #PA-T3-2024-00010 reflecting the approval of the applicant's requested exception to the bedroom mix standard under AMC 18.5.8.050.G.3, while incorporating the remainder of the Planning Commission's March 11, 2025 recommended conditions of approval and schedule a second reading for April 15th, 2025. Motion: Dahle Second: Kaplan Roll Call Vote: Councilor Dahle, DuQuenne, Knauer, Kaplan, and Hansen. YES. Motion passed. Recess from 7:26 - 7:35PM b. First Reading-ORD 3258 An Ordinance Amending AMC Chapter 10.30 to Prohibit Hazardous Fire Use O'Meara & McGeary provided information on the reason for the ordinance with updated language (see packet for proposed language). • There is no current criminal liability for someone that starts an unlawful fire that spreads if the fire department extinguishes it before any real property damage. • The intent is to provide for criminal sanctions under certain circumstances. Currently, this circumstance would result in a violation. • The proposed ordinance provides for a misdemeanor during fire season if the fire department is called to extinguish an unlawful fire. • Enforcement language includes clarification that nothing shall be construed to prohibit the lawful use of portable cooking devices Discussion: April 1, 2025 Page 3 of 6 Case law does support criminal sanctions in situations without real property loss and other municipalities have made similar changes. This ordinance focuses on the wildfire season, when the City is most vulnerable. Public hearing open No comments Public hearing closed Decision: Motion made to amend Ordinance No. 3258 as presented for first reading by adopting the red -lined changes including the clarification in AMC 10.30.060.A.3 that exempts authorized cooking fires and campfires, and the added definition AMC 10.30.005 confirming that lawful use of portable cooking devices such as propane stoves and grills is permitted in designated picnic or recreation areas unless otherwise restricted by fire danger or burn bans. Motion: Kaplan Second: Hansen Roll Call Vote: Councilor Dahle, DuQuenne, Kaplan, Knauer, and Hansen. YES. Motion passed. X. ORDINANCES, RESOLUTIONS AND CONTRACTS a. Second reading of Ordinance 3257, update to AMC 9.04 Weeds and Noxious Vegetation Fire Marshall Mark Shay presented the updated language (attached) - no changes from first reading. Discussion: none Decision: Motion made to approve the second reading of ordinance 3257, an amendment to AMC 9.04 weeds and noxious vegetation. Motion: DuQuenne Second: Kaplan Roll Call Vote: Councilor Dahle, DuQuenne, Knauer, Kaplan, and Hansen. YES. Motion passed. XI. UNFINISHED BUSINESS XII. NEW BUSINESS a. 2025-2027 Capital Improvement Program Adoption & 2028-2031 Look Ahead Parks Director Rocky Houston provided a presentation (included in the agenda packet). • 2026-2031 Capital Improvement Plan (CIP) for Parks includes the following project types: preventative maintenance, major maintenance, park enhancements, planning, land acquisitions, and vehicles & equipment. Discussion: • Parks is responsible for the fountain restoration which is slated for completion by next summer. • The Kestrel Pedestrian Bridge Project did not move forward due to lack of funding. The Nevada Street Bridge Project was identified in the 2012 Transportation System Plan (TSP) as a Public Works project, but the Transportation Commission and Council decided to not move forward, and the project will be re-evaluated for consideration in the next TSP. • Discussion about the process of identifying and funding new trail development. • Discussion about the difference between the six -year CIP and the two-year biennial budget. April 1, 2025 Page 4 of 6 Fleury outlined the CIP process for Public Works projects including service goals, regulatory requirements, priorities, project efficiency, lifecycle replacement, and population growth while taking into consideration risk and resilience (see attached presentation). • Each project adopted in the 2-year CIP will include a narrative outlining project description, cost & funding, timing & duration and compiled into a Capital Dashboard by the City's Geographic Information System (GIS) team. • Consideration will be given to timing /phasing of road projects to not contribute to congestion in peak summer months, and consolidation of projects for efficiency in coordination with utilities. • Discussion about the central bike path project - potential allocation of system development charges to fund a feasibility study to explore that project. • Discussion about the facilities planning study that is underway - will include recommendations for consolidation and/or divestment of properties. • Discussion about the Clay Street Road improvement project and related budget. • Piping the TO ditch has not been included as a project since 2018 when no direction was given from Council to move forward. Recommendation for piping both front and back sides if taking this project back up in the future. • Funding to execute Council's direction for 2200 Ashland Street improvements have been identified. Council will need to provide direction for any use beyond a severe weather shelter to be included in the Capital Improvement plan. • Discussion of HVAC improvements to Briscoe School property as part of the facilities plan - lease revenue will address paving restoration needed at that site. Citizen spoke about distracted driving concerns and the importance of protected bike lanes and improvements to the central bike path for connectivity. Decision: Motion made to accept the two (2) year Capital Improvement Plan with the six -year overview. Motion: Hansen Second: Knauer Roll Call Vote: Councilor Knauer, Dahle, Kaplan, and Hansen: YES. DuQuenne: No. Motion passed. b. 2025-2027 Transient Lodging Tax (TLT) Revenue Use for Tourism Promotion Rooklyn spoke about bringing this item forward for continued conversation and feedback for incorporation into the budget. • The goal is to increase overnight visitors for a year-round economy and diversify our visitor persona. Strategies include developing a strategic marketing plan with other organizations that have a substantial visitor draw. Target audience includes the drive market (those that live within a two - six hour drive to Ashland) Those that have direct flights to Medford and will be reached through various channels/publications that cater to the tourist persona. Marketing support for businesses to market themselves, recruiting medium-sized events (300-800 person events), and keeping local dollars local whenever possible. April 1, 2025 Page 5 of 6 Discussion: • General agreement with the strategies as presented. • The event grant program will aim to attract events such as conferences with 300-800 visitors. • Ongoing conversations with OSF aim to better coordinate marketing efforts to diversify and amplify outcomes. Other businesses bringing in visitors include Oregon Cabaret and Websters. • Request for direct feedback from businesses along the way to allow for changes as needed. • Infrastructure investment includes things like wayfinding signage and parking. Request for beautification in south Ashland. • OSF is working with EPIC Ashland and StoryTown to create more events XIII. CITY MANAGER REPORT XIV. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS XV. ADJOURNMENT The meeting was adjourned at 9:30 p.m. A �] �-&ft City Recorder Alissa olodzinski Mayor Tonya Graham April 1, 2025 Page 6 of 6 CITY OF 4kSHLAND A Proclamation in honor of Independent Media Week 2025 WHEREAS, an informed citizenry is a cornerstone of democracy, and WHEREAS, an informed citizenry depends on unrestrained press, which provides greater access to information, more points of view and greater diversity of thought and fact, and WHEREAS, the trend toward the consolidation of media ownership has resulted in journalistic practices that hinder public awareness by excluding or marginalizing minority and dissenting viewpoints, and WHEREAS, fewer media voices can result in homogenized messaging and the silencing of many points of view, and WHEREAS, Democratic principles support the case for more independent media in this country, not less. NOW, THEREFORE, I, Tonya Graham, Mayor of the City of Ashland, Oregon, on behalf of the City Council, do hereby proclaim the week of April 13-19 as INDEPENDENT MEDIA WEEK and encourage all citizens to seek out and explore the rich diversity of independent media available within, and to our community. Dated this Ist day of April 2025 Tonya Graham, Mayor Alissa Kolodzinski, City Recorder Oa1� (De"4JuyeAeA X July August September October November December A January February N U March N A April May, June 1 my ■® August N September October ■ N November December ■� o January -■_® N Februa ry r July August � September ■_� October November December N A January February N O March N A April May June July August September ■® A October ■� November December January b N M February CO 3 O U July July August % August -_ September September,-. n� w October Z w October November. 3 November C7 December (D December A Janus ry _ January N February � February _- H March �• 3 r� March N N A A April April May May June June July July August August September 1, September "o O A A October October +� N � November November December December January January February February 79 Z�\ LA M n Q Q• O Q M (A Ashland FY25: Digital Circulation by Cardholder's Branch Category i Digital Circulation: Hoopla *Digital Circulation: Kanopy •Digital Circulation: Overdrive 12,164 12K 11,364 11,679 11,180 10,649 10,392 10,282 10,706 10K 8K 6K 4K 2K OK July August September October November December January February 2024 2025 FY25 FY FY25 Year 2024 2025 Category July August September October November December January February Digital Circulation: Overdrive 8,405 8,298 $166 8,632 8,935 9,257 9,722 11952 Digital Circulation: Kanopy 512 422 437 460 622 618 632 565 Digital Circulation: Hoopla 1,732 1,662 1,679 1,614 1,807 1,804 1,810 1,663 Total 110,649 10,382 10,282 10,706 11,364 11,679 12,164 11,180 Ashland FY25 Total Circulation - Physical and Digital Together Category *Digital Circulation: Hoopla *Digital Circulation: Kanopy *Digital Circulation: overdrive *Physical Circulation 40K 37,947 39,586 36,912 36,152 35.104 36,019 30K 20K 10K CK July August September October November December January February 2024 2025 FY FY25 Year 2024 2025 Category July August September October November December January February Physical Circulation 26,263 25,770 23,700 24,398 24,655 26,268 27,422 22,827 Digital Circulation: Overdrive 8,405 8,298 8,166 8,632 8,935 9,257 9,722 8,952 Digital Circulation: Kanopy 512 422 437 460 622 618 632 565 Digital Circulation: Hoopla 1,732 .1,662 1,679 1,614 1,807 1,804 1,810 1,663 Total 136,912 36,152 33,982 35,104 36,019 37,947 39,586 34,007 Program Highlights: Ashland Library Programs 02J0812025 - 01:00 PM: Build With LEGO Bricks, 5+ YRS 02/13/2025 - 03:30 PM: Magazine Pickup Day,13+ YRS 02/25/2025 - 03:30 PM: Art to -go: Rock Painting, 5+ YRS 02/22/2025 - 03:00 PM: Oregon Shakespeare Festival On The Radio: Changing Ashland and the Festival,l8+ YRS 02123/2025 - 01:00 PM: Board Game Day!, 3+ YRS 02/09/2025 - 01:00 PM: Build With LEGO Bricks, 5+ YRS 02/122025 -12:00 PM: Windows in Time: The Blue Ledge: From Scandals to Superfund,l8+ YRS 02/09/2025 - 01:00 PM: Make Your Own Cactus Rock Garden, 5+ YRS 02/10/2025 - 02:30 PM: Creative Writing Workshop,l8+ YRS 02/02/2025 - 01:00 PM: Tween D&D, 9-13 YRS 02/162025 - 01:00 PM: Tween D&D, 9-13 YRS 02/242025 - 02:30 PM: Creative Writing Workshop,l8+ YRS 02/272025 - 03:00 PM: Tissue Paper Stained Glass Candle Holders,l2+ YRS 02/22/2025 - 01:00 PM: Board Game Day!, 3+ YRS 02/19/2025 - 03:30 PM: Rogue Reads: Kanopy Kreature Feature and Popcorn Bar,12+YRS 02/12/2025 - 02:30 PM: Teen Hangout: Video and Board Games, 13-19 YRS 02/252025 - 04:00 PM: Rogue Reads: Fandom Collaging,l2+YRS 02/192025 -11:00 AM: Babies and Wobblers 0-36MOS 02/102025 -11:00 AM: Preschool Storytime 3-5 YRS 02/242025 -11:00 AM: Preschool Storytime 3-5 YRS 02/262025 -11:00 AM: Babies and Wobblers 0-36MOS 02/122025 -11:00 AM: Babies and Wobblers 0-36MOS 02/032025 -11:00 AM: Preschool Storytime M YRS 0226/2025 - 02:00 PM: Babies and Wobblers 0-36MOS 02/122025 -02:00 PM: Babies and Wobblers0-36MOS 02/192025 - 02:00 PM: Babies and Wobblers 0-36MOS 38 31 31 27 21 20 18 15 9 8 8 6 6 6 5 3 2 50 49 48 32 23 12 9 7 3 C I T Y O F SHLAND CITY Of ASHLANI CITY COUNCIL 300 Clay Street Annexation APRIL 1, 2025 DEPARTMENT DIRECTOR, COMMUNITY DEVELOPMENT I I sea X 4 , - x A. That the annexed area is within the City's Urban Growth Boundary. B. That the annexation proposal is consistent with the Comprehensive Plan designations. C. That the annexed area is contiguous with the city limits. D. That adequate City facilities are available as determined by Public Works. E. That adequate transportation can and will be provided to serve the annexed area. Aaron Anderson 135 m ,Ju '— 150 115 165 1% i J i 200 i 155 142 171 162 i ----------- 166 t71$3 16$ + i ABBOTT AV 175 2361 2376 2X174 186 2335 190 I 2202 222D 2238 2256 226$ A860r 186 1 --------�----------------------- 22� TAV 1 1 I I 369 2110 � 229 > 2203 2215 2227 2a45 2263 2275 23oe 2324 234$ 2372 23ea 367 i 236 2122 2132 233 363 '{ 237 237 U DOLARHIDE WY 361 ` 241 242 239 243 244 241 248 r----- 2204 2222 224b_ �y 247 ----- 2274 2280 r 367 251 i ------ ----------------------- 0e 253 2A9.r ` 256 r _. 361 I I Q 289287 283281 1 *9 267 263 ; 295 I 1 MEADOW DR i AUDRY CR 1 r r 2$2 290 i 301 7290 n. 264 262 I r I _ - r - I At 1 -. 295 1 r 1 1 1 300 Clay Street Annexation/Zone Change for a 4.8-acre property, along with adjacent right- of-way (ROW). Annexations require that at least 25 percent of the base density be provided as affordable housing. Here, eight affordable housing units are proposed at 80 percent of area median income (AMI) to meet this requirement. 29-lot (37 dwelling unit) Outline Plan approval for a Performance Standards Option (PSO) subdivision. Limited Activities & Uses Permit for public utilities within the Water Resource Protection Zone (WRPZ). Tree Removal Permit to remove four non -hazard trees within proposed rights - of -way or building envelopes. (Tree MAC had no issues.) PRELIMINARY SUBDIVISION CALDERA OAKS A PF:NI.OR MANa5rANDAPDSSUBDIVIG0N =� W i ----------------- -------------- BMW NOW T6RRASURV6Y,INC. _ -_ - _ i II .,•�^.�.. rwna3sla..uu.�` �rvcrcas iil�� S� QYIM � LT i amp«. 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L CLw- -aiew- ..ttv .zoo' arty - ` 42M .i0 " +�e�\\'I " / �, I �=mot 11,4 --socP � \ \ � \ S \\ ��si/��h =� •�C-�>� / / / �.o : Q LaLR yyss 'LAA t}■ LaLm 2- LnL11 - taL12 - Mee is r L.,. a,�u` L \� \\ „t, 5561 Sest• N'ti06a e e .7-SOn Sant -SM Serf. p5101 Snrt � stt4 Snit slf) u st K75'i1i 1ttI7� 13 S&E t�\ \ -'nWS � e LLLs L11 a Zy r rJ .nn re \ A.enm- $ / snit J as v 1 i seu N.SY� -W .2ww .zwn .zw0' 4ZW .zwc \ aau ' „/ 110"w' / sRs'ars easr AL n R D RESER�V nTfON \ r carrrcrro wnneune LEVEL SPREADER DISPERSION TRENCH IN WETLAND BUFFER ------------------------- 10' SWR PSMT — — _ — SDCB — b — — — — — — — — SSMH --' PROPOSED DETENTION POND AND WATER QUALITY TREATMENT V TO \TION iRANT oneie enoueo __ __ Application includes examples of various proposed unit types Propose Site Design Review concurrently with Final Plan 300 Clay Street The Planning Commission conditionally approved the application including the following condition of approval: "That the final plan submittal shall identify a mix of bedrooms for the affordable units comparable to the bedroom mix of the market rate units and include necessary deed restrictions to ensure compliance." 300 Clay Street — Request to exception* Exception to AMC 18.5.8.050.G.3 which requires the affordable units to have a comparable mix of bedrooms to the market rate units. ,.Market rate units are a mix of attached and detached 2-, 3- & 4-bedroom units. ❑Affordable are proposed as only 2-bedroom townhomes. ❑The applicant proposed to complete the 8 affordable units prior to C of O for any market rate homes Applicant asserts they are building townhomes as rentals and cannot control future development of SFR Lots. i 6,1616M 6. Exceptions to the requirements of subsections 18.5.8.050.G.2 through 18.5.8.050.G.5, above, may be approved by the City Council upon consideration of one or more of the following: a. That an alternative land dedication as proposed would accomplish additional benefits for the City, consistent with the purposes of this chapter, than would development meeting the on -site dedication requirement of subsection 18.5.8.050.G.2. b. That the alternative phasing proposal not meeting subsection 18.5.8.050.G.4 provided by the applicant provides adequate assurance that the affordable housing units will be provided in a timely fashion. c. That the materials and amenities applied to the affordable units within the development, that are not equivalent to the market rate units per subsection 18.5.8.050.G.5, are necessary due to local, state, or federal affordable housing standards or financing limitations. 4. A development schedule shall be provided that demonstrates that the affordable housing units per subsection 18.5.8.050.G shall be developed, and made available for occupancy, as follows: a. That 50 percent of the affordable units shall have been issued building permits prior to issuance of a certificate of occupancy for the last of the first 50 percent of the market rate units. b. Prior to issuance of a building permit for the final ten percent of the market rate units, the final 50 percent of the affordable units shall have been issued certificates of occupancy. 300 Clay Street - Staff Recommendation Staff recommend that the City Council approve the Annexation, which will allow the conditionally approved Outline Plan Subdivision, Limited Uses & Activities Permit and Tree Removal Permit (x4) Staff also recommends that the City Council approve the exception regarding bedroom mix as these eight units will be constructed first and be completed prior to any market rate dwellings and satisfies the required approval criteria in terms of `alternative phasing'. 300 Clay Street — Planning Commission Recommendation The Planning Commission conditionally approved the application including the all of the proposed conditions of approval and rather than approved the exception included the following condition of approval: "That the final plan submittal shall identify a mix of bedrooms for the affordable units comparable to the bedroom mix of the market rate units and include necessary deed restrictions to ensure compliance." o L1V1 two - ' r r „ .r h.9ej. µ19�• • Approval Criteria ANNEXATION, OUTLINE PLAN, LIMITED ACTIVITIES & USES PERMIT A. The annexed area is within the City's Urban Growth Boundary B. The annexation proposal is consistent with the Comprehensive Plan designations applicable to the annexed area, including any applicable adopted neighborhood, master, or area plan, and is an allowed use within the proposed zoning. C. The annexed area is contiguous with the City limits. D. Adequate City facilities for the provision of water to the annexed area as determined by the Public Works Department; the transport of sewage from the annexed area to an approved waste water treatment facility as determined by the Public Works Department; the provision of electricity to the annexed area as determined by the Electric Department; urban storm drainage as determined by the Public Works Department can and will be provided from the annexed area. Unless the City has declared a moratorium based upon a shortage of water, sewer, or electricity, it is recognized that adequate capacity exists system -wide for these facilities. All required public facility improvements shall be constructed and installed in accordance with subsection 18.4.6.030.A. E. Adequate transportation can and will be provided to serve the annexed area. For the purposes of this section, "adequate transportation" for annexations consists of vehicular, bicycle, pedestrian, and transit transportation meeting the following standards: 31 For vehicular transportation a minimum 22-foot-wide paved access exists, or can and will be constructed, providing access to the annexed area from the nearest fully improved collector or arterial street. All streets bordering on the annexed area shall be improved, at a minimum, to an applicable City half -street standard. The approval authority may, after assessing the impact of the development, require the full improvement of streets bordering on the annexed area. All streets located within annexed areas shall be fully improved to City standards unless exception criteria apply. Where future street dedications are indicated on the Street Dedication Map or required by the City, provisions shall be made for the dedication and improvement of these streets and included with the application for annexation. 2. For bicycle transportation, safe and accessible bicycle facilities according to the safety analysis and standards of the governing jurisdiction of the facility or street (e.g., City of Ashland, Jackson County, Oregon Department of Transportation) exist, or can and will be constructed. Should the annexed area border an arterial street, bike lanes shall be constructed along the arterial street frontage of the annexed area. Likely bicycle destinations within a quarter of a mile from the annexed area shall be determined and the approval authority may require the construction of bicycle lanes or multiuse paths connecting the annexed area to the likely bicycle destinations after assessing the impact of the development proposed concurrently with the annexation. 32 For pedestrian transportation, safe and accessible pedestrian facilities according to the safety analysis and standards of the governing jurisdiction of the facility or street (e.g., City of Ashland, Jackson County, Oregon Department of Transportation) exist, or can and will be constructed. Full sidewalk improvements shall be provided on one side of all streets bordering on the proposed annexed area. Sidewalks shall be provided as required by ordinance on all streets within the annexed area. Where the annexed area is within a quarter of a mile of an existing sidewalk system or a location with demonstrated significant pedestrian activity, the approval authority may require sidewalks, walkways or multiuse paths to be constructed and connect to either or both the existing system and locations with significant pedestrian activity. 4. For transit transportation, should transit service be available to the annexed area, or be likely to be extended to the annexed area in the future based on information from the local public transit provider, the approval authority may require construction of transit facilities, such as bus shelters and bus turnout lanes. 5. Timing of Transportation Improvements. All required transportation improvements shall be constructed and installed in accordance with subsection 18.4.6.030.A. 33 For all residential annexations, a plan shall be provided demonstrating that the development of the annexed area will ultimately occur at a minimum density of 90 percent of the base density for the zone, unless reductions in the total number of units are necessary to accommodate significant natural features, topography, access limitations, or similar physical constraints. The owner or owners of the annexed area shall sign an agreement, to be recorded with the County Clerk after approval of the annexation, ensuring that future development will occur in accord with the minimum density indicated in the development plan. For purposes of computing maximum density, portions of the annexed area containing unbuildable lots, parcels, or portions of the annexed area such as existing streets and associated rights -of -way, railroad facilities and property, wetlands, floodplain corridor lands, slopes greater than 35 percent, or land area dedicated as a public park, shall not be included. G. Except as provided in subsection 18.5.8.050.G.7, below, annexations with a density or potential density of four residential units or greater and involving residential zoned lands, or commercial, employment or industrial lands with a Residential Overlay (R-Overlay) shall meet the following requirements: 1. The total number of affordable units provided to qualifying buyers, or to qualifying renters, shall be equal to or exceed 25 percent of the base density as calculated using the unit equivalency values set forth herein. The base density of the annexed area for the purpose of calculating the total number of affordable units in this section shall exclude any unbuildable lots, parcels, or portions of the annexed area such as existing streets and associated rights -of -way, railroad facilities and property, wetlands, floodplain corridor lands, water resource areas, slopes greater than 35 percent, or land area dedicated as a public park. a. Ownership units restricted to households earning at or below 120 percent of the area median income shall have an equivalency value of 0.75 unit. b. Ownership units restricted to households earning at or below 100 percent of the area median income shall have an equivalency value of 1.0 unit. c. Ownership or rental units restricted to households earning at or below 80 percent of the area median income shall have an equivalency value of 1.25 unit. 2. As an alternative to providing affordable units per section 18.5.8.050.G.1, above, the applicant may provide title to a sufficient amounto buildable land for development complyying with subsection 18.5.8.050.G.1.b, above, through transfer to a non-profit (IRC 501 (NO a or a le housing developer or public corporation created under ORS 456.055 to 456.235. a. The land to. be transferred shall be located within the project meeting the standards set forth in sections 18.5.8.050.G.5 and 18.5.8.050.G.6. b. All needed public facilities shall be extended to the area or areas proposed for transfer. c. Prior to commencement of the project title to the land shall be transferred to the City. an affordable housing developer which must either be a unit of government, a non- profit 5P01(c)((3) orgganization or a public corporation created under ORS 456.055 to 456.�35. d. The land to be transferred shall be deed restricted to comply with Ashland's affordable housing program requirements. e. Transfer of title of buildable land in accordance with this subsection shall exempt the project from the development schedule reqquirements set forth in subsection 18.5.8.050.G.4. 3. The affordable units shall be comparable in bedroom mix with the market rate units in the development. a. The number of bedrooms per dwelling unit in the affordable units within the residential development shall be in equal proportion to the number of bedrooms per dwelling unit in the market rate units within the residential development. This provision is not intended to require the same floor area in affordable units as compared to market rate units. The minimum square footage of each affordable unit shall comply with the minimum required floor area based as set forth in Table 18.5.8.050.G.3, or as established by the U.S. Department of ousman Ur an Development (HUD) for dwelling units developedg under the HOME program. 4. A development schedule shall be provided that demonstrates that the affordable housing units per subsection 18.5.8.050.G shall be developed, and made available for occupancy, as FoTows: a. That 50 percent of the affordable units shall have been issued building permits prior to issuance of a certificate of occupancy for the last of the first 50 percent of the market rate units. b. Prior to issuance of a building permit for the final ten percent of the market rate units, the final 50 percent of the affordable units shall have been issued certificates of occupancy. 5. That affordable housing. units shall be constructed using comparable building materials and include equivalent amenities as the market rate units. a. The exterior appearance of the affordable units in any residential development shall be visually compatible with the market rate units in the development. External building materials and finishes shall be substantially the same in type and quality for affordable units as for market rate units. b. Affordable units may differ from market rate units with regard to floor area, interior finishes and materials, and housing type; provided that the affordable housing units are provided with comparable features to the market rate units, and shall have generally comparable improvements related to energy efficiency, including plumbing, insulation, windows, appliances, and heating and cooling systems. 6. Exceptions to the requirements of subsections 18.5.8.050.G.2 through 18.5.8.OSO.G.5, above, may be a proved y e i ouncil upon con on erg a of one or more of the ollowing: a. That an alternative land dedication as proposed would accomplish additional benefits for the City consistent with the purposes of this chapter, than would development meeting the on -site dedication requirement of subsection 18.5.8.050.G.2. b. That the alternative pphasing proposal not meeting subsection 18.5.8.050.G.4 provided by the applicant provides adequate, as`s_u_ra_-n-c—eTFa-Uhe affordable housing units will be provided in a timely fashion. c. That the materials and amenities applied to the affordable units within the development ,that are not equivalent to the market rate units per subsection 18.5.8.050.G.5, are necessary due to local, state, or federal afro arcT ebT o> g standards or financing limitations. 7. The total number of affordable units described in this subsection shall be determined by rounding upfractional answers to the nearest whole unit. A deed restriction or similar legal instrument shall be used to guarantee compliance with affordable criteria for a period of not less than 60 years for units qualified as affordable rental housing, or 30 years for units qualified as affordable for -purchase housing. H. One or more of the following standards are met: 1. The annexation proposal shall meet the requirements of subsection 18.5.8.050.B. above. 2. A current or probable danger to public health exists within the proposed area for annexation due to lack of full City sanitary sewer or water services in accordance with the criteria in ORS chapter 222 or successor state statute. 3. Existing development in the proposed area for annexation has inadequate water or sanitary sewer service, or the service will become inadequate within one year. 4. The proposed area for annexation has existing City water or sanitary sewer service extended, connected anti in use, and a signed Consent to annexation agreement has been tiled and accepted by the ty. 5. The proposed area for annexation is an island surrounded by lands within the City limits. I. Exceptions and Variances to the Annexation Approval Criteria and Standards. The approval authority may approve exceptions to and variances from the approval' criteria and standards in this section using the criteria in section 18.4.6.020.B.1, Exceptions to the Street Design Standards, or chapter�anances. A. The development meets all applicable ordinance requirements of the city. B. Adequate key city facilities can be provided including water, sewer, paved access to and through the development, electricity, urban sform drainage, police and fire protectionand adequate transportation; and that the development will not cause a city facility to operate beyond capacity. C. The existing and natural features of the land; such as wetlands, floodplain corridors ponds, large trees, rock outcroppings, etc. have been identified in the plan of the development and significant features have been included in the common open space, common areas, and unbuildable areas. D. The development of the land will not prevent adjacent land from being developed for the uses shown in the comprehensive plan. E. There are adequate provisions for the maintenance of common open space and common areas, if required or provided, and that if developments are done in phases that the early phases have the same or higher ratio of amenities as proposed in the entire project. F. The proposed density meets the base and bonus density standards established under this chapter. G. The development complies with the street standards. H. The proposed development meets the common open space standards established under section 18.4.4.070. Common open space requirements may be satisfied by public open space in accordance with section 18.4.4.070 if approved by the city of Ashland. 40 1. All activities shall be located as far away from streams and wetlands as practicable, designed to minimize intrusion into the Water Resource Protection Zone and disturb as little of the surface area of the Water Resource Protection Zone as practicable. 2. The proposed activity shall be designed, located and constructed to minimize excavation, grading, area of impervious surfaces, loss of native vegetation, erosion, and other adverse impacts on water resources. 3. On stream beds or banks within the bank -full stage, in wetlands, and on slopes of 25 percent or greater in a Water Resource Protection Zone, excavation, grading, installation of impervious surfaces, and removal of native vegetation shall be avoided except where no practicable alternative exists, or where necessary to construct public facilities or to ensure slope stability. 4. Water, storm drain, and sewer systems shall be designed, located and constructed to avoid exposure to floodwaters, and to avoid accidental discharges to streams and wetlands. 5. Stream channel repair and enhancement, riparian habitat restoration and enhancement, and wetland restoration and enhancement will be restored through the implementation of a mitigation plan prepared in accordance with the standards and requirements in section 18.3.11.110, Mitigation Requirements. 6. Long-term conservation, management and maintenance of the Water Resource Protection Zone shall be ensured through preparation and recordation of a management plan as described in subsection 18.3.11.110.C, except a management plan is not required for residentially zoned lots occupied only by a single-family dwelling and accessory structures. 41 a) The tree is proposed for removal in order to permit the application to be consistent with other applicable Land Use Ordinance requirements and standards, including but not limited to applicable Site Development and Design Standards in part 18.4 and Physical and Environmental Constraints in part 18.3.10. b) Removal of the tree will not have a significant negative impact on erosion, soil stability, flow of surface waters, protection of adjacent trees, or existing windbreaks. c) Removal of the tree will not have a significant negative impact on the tree densities, sizes, canopies, and species diversity within 200 feet of the subject property. The City shall grant an exception to this criterion when alternatives to the tree removal have been considered and no reasonable alternative exists to allow the property to be used as permitted in the zone. d) Nothing in this section shall require that the residential density to be reduced below the permitted density allowed by the zone. In making this determination, the City may consider alternative site plans or placement of structures of alternate landscaping designs that would lessen the impact on trees, so long as the alternatives continue to comply with the other provisions of this ordinance. e) The City shall require the applicant to mitigate for the removal of each tree granted approval pursuant to section 18.5.7.050. Such mitigation requirements shall be a condition of approval of the permit. 42 CALDERA OAKS ANNEXATION, SITE DESIGN REVIEW, STREET STANDARDS EXCEPTION AND PERFROMANCE STANDARDS SUBDIVISION OUTLINE PLAN REVIEW ..; -~" - •_,ate PRELIMINARY SUBDIVISION CALDERA OAKS A PI:Rf'ORMANCL' Sl'ANDAROB SUBDIVISION IIBIr1ElA.A LLL } s�.y ti.. awlale__ \ II 1 i Property adjacent to the city limits on three sides. Comprehensive Plan Designation of the property is Suburban Residential. Annexation request is consistent with the Comprehensive Plan Designation Q .' Z. EtKr�TV��.C� TERRASURVEY. INC vrcarslmu uro scRrcrorzs a� rac11n1 s/lllrr �aunn aamnr snap -- I l7Ci TN=L; LOT le LOT 17 LOT 16 T IT PLAM VIEW FNOLr ATOWWr TRACTA LOT 15 =674 LOT 14 • Due to the limited number of Peak Hourwicle trips, aTranspoR`ation° . Analysis is not refired per Oregon Department of Transportation standards, City of Ashland standards nor Jackson County Standards. • 24 AM Peak Hour trips and 31 PM Peak Hour trips with multiple dispersal points (Engle St. North to Abbot, then East to Tolman or West to Clay, Clay north to East Main and Clay south to Ashland Street). • Clay Street is a Neighborhood Collector has a typical average daily trips for between 1,500 and 5,000 average daily trips. • According to the Transportation Impact Analysis for a recent project in the vicinity (East Main Street Park) there were 1,500 vehicle trips on Clay Street at Abbott Avenue. I Aw I- f 7! m iL -7 V a V a J i i i •1■1/■11■■■■■■■///■/////////11/1/111/11111■1■ • • t/[ • 1 t■ i a � auafoa. :tlI0Y0M :xrwoa. arrP n+. a • PHASE 02 SITE - PLAN 1 SGGLlEE 1• - an Gn.P 1O. 1111,1ta a'I; •' P•1�1 300 CLAY STREET CONCEPT DESIGN ZONING INFORMATION Maatil. n.iJ.+i�50ErM.. Y�WPl.ni OHIYVa••! W araIM 1C ae+ff+fP.++n- alaRap. ra.fOfS=A:'1.� LEGEND -SITE PLAN +:war cxsfe uHwwc AUTOMO&LE PARKING aRi�P ev.wn,. n•r twa.+�ar` ••a r..a+wa..n uaP SITE AREA OPEN SPACE Neighborhood Street - Figure 18.4.6.040.G.4 b via -- Shared Street • Figure 18.4 6040 G.8 Alley -Figure 18.4.6.040.G.6 r G. SITE PLAN & ZONING SUMMARY A0.1 SITE - PLAN SCALE: 1'= W-OP (N %38) SCALE. 1'=W.T (11 x 17/ awcr tva mo• ua fur 300 CLAY STREET CONCEPT DESIGN xnlma ZONING INFORMATION wnow: slataeuerrw.waawn owtutaa: awena o.mern oosauzza: s1c11a-1w aena:. .arr�ttorrat LEGEND - SITE PLAN ..,anuT catcatre unos�,RE AUTOMOBILE PARKING 11 HE 1" 1•St9MCe8 TOfN-10 /Kef ER RIU10• W St4CE3 SITE AREA aaaa.-aoaso. OPEN SPACE �» a .ua Neighborhood Street - Figure 18 4.6.040.G.4.b Shared Street - Figure 18. 4. 8.040. G.8 Alley - Figure 16.4.6.040.G.6 folio SITE PLAN & ZONING SUMMARY A0.1 Ordinance 3257 Revision to AMC 9.04 Weeds and Noxious Vegetation Revisions 9.04.005 Definitions B. Fire Chief: the City of Ashland Fire Chief or hisiber their authorized designee. �I Ordinance 3257 Revision to AMC 9.04 Weeds and Noxious Vegetation Revisions 9.04.005 Definitions G. Summer season: between May 45 Ist and September- N October 15th of any year, or the end of fire season as declared by the Oregon Department of Forestry, whichever is later. n Ordinance 3257 Revision to AMC 9.04 Weeds and Noxious Vegetation Revisions 9.04.020 Responsibility of Owner — Removal of Weeds The owner of any lot or parcel of land within the limits of the City of Ashland shall cut and/or remove weeds growing thereon, and on adjacent and abutting rights -of -way, between May 4-5th I st and June +5th 1st of each year. it shall be the duty of an owner to continue to cut and remove the weeds throughout the summer season, or any other time of year when deemed a fire, health, or traffic hazard. (Ord. 3159 § 1, amended, 09/18/2018; Ord. 3009, amended, 04/20/2010) Ordinance 3257 Revision to AMC 9.04 Weeds and Noxious Vegetation Revisions 9.04.040 Notice to Abate - Contents In case of failure or neglect of any such agent, owner or occupant to cut weeds and grass and shrubbery as herein provided, the City-Reeer-der Code Compliance Officer shall cause to be served on such agent, owner, and/or occupant a notice, describing the property with convenient certainty by its legal description or by the street number of the house, requiring such owner or agent and/or occupant to cut said weeds, grass, and shrubbery within ten (10) days from the service thereof, or that the City will require the same to be done, and the cost thereof charged as a lien against said property. (Ord. 3159 § 1, amended, 09/ 18/2018; Ord. 1141 § 4, amended, 1951) F - A 71--- Ordinance 3257 Revision to AMC 9.04 Weeds and Noxious Vegetation Revisions 9.04.050 Notice to Abate — Service — Removal by City — Lien ....Fire Chief (or authorized designee) shall cause the same to be done and shall file with the Couneil City Recorder and Finance Department a verified itemized statement of the expenditure occasioned thereby, and the Recorder shall cause notice to be served upon the owner, agent, or occupant in the manner hereinbefore described, such statement will be considered... n Ordinance 3257 Revision to AMC 9.04 Weeds and Noxious Vegetation Revisions 9.04.050 Notice to Abate — Service — Removal by City — Lien ...determined by the Coune-il City Recorder and a lien declared upon the property involved;: Anneals shall be filed with the municipal court no more than 10 days following the placement of said lien, in accordance with AMC 2.30. the time of which meeting shall be speeified On the s Thank you Capital Improvement Plan: Adoption Ashland City Council Meeting I April 2, 2025 FAR 2026-2031 CIP Acknowledgment • Rachel Dials, Deputy Director • Kevin Caldwell, Parks Superintendent • Bill Miller, Parks Supervisor • Wes Casale, Parks Supervisor • Jason Minica, Parks Supervisor • Brian Weaver, Golf Manager • Brandon Terry, Senior Administrative Analyst 2026-2031 ASHLAND PARKS & RECREATION CAPITAL PLAN / PSN<, r v1 Capital Improvement Plan Capital Budget Capital Program Biennial budget for captial projects Four year plan beyond capital budget iq ppp .gin., G Project Types Process 1. System Inventory & Project Scoring 1. September to November 2024 2. Presentation of Draft CIP 1. 11/13/2024 3. Public Comment Period • 1. 30 days online (11/15-12/15 2024) 4. Public Testimony 1. December 7, 2024 APRC Meeting 5. Final CIP Drafting 1. After public comment period ends • 6. Review and Adoption by APRC 1. January 8, 2025 APRC Meeting 7. Review and Adoption by City Council 1. April 2, 2025 City Council Meeting Identified Total by •. Preventative Maintenance -. Need $ 1,465,040 Major Maintenance $ 21,050,310 Park Enhancements $ 13,186,000 Planning $ 407,000 Acquisitions $ 14,339,920 Vehicles / Equipment $ 303,000 -''Total Deferred/Capital Ne•. $ 50,751,270 Fin CIP - Budget Ashland Parks & Recreation Department - Capital Improvement Program j Category FY 26 to fV Mth�,a•fifY 3l Darks CeDl[+tl �para�,ntl. arr KhRfrrlcd ha •rvt Annual Totals b c �•. Parks. with citizen input reco .------------------------------------------- Preventative Maintenance fa<.•1 ury Major Maintenance '+v+ntatnr+ M+intC Hance Park Enhancements rx knhancrmwus Planning Vehicles / Eauinment Key Projects Preventative Maintenance • Pavement Preservation Projects • Hazard Trees • Building & Facilities $_ 275,000 $ 5 1,800,000 S $ 1,900,000 $ $ 75,000 $ $ 250,000 S 5 118,000 Is Annual CIPI $ 4 Annual Allocation Major Maintenance • Hunter Park - Tennis Courts Rehabilitation • Lithia Park - Butler-Perozzi Fountain Restoration • Irrigation Controllers • ADA Improvements • Siskiyou Mountain Trail re-route 5 FY 27 275,000 525,000 750,000 10,000 250,000 1,810,000 hil- off, n Key Projects Park Enhancements • East Main - Phase I Planning • Parks, Recreation, Open space & Seniors Plan p, S IY !. II 7 XII. New Business 2025-2027 Capital Improvement Plan Adoption & 2028-2031 Lookahead ■ Capital Planning "The Roadmap" -Master Plans & Facility Plans ■ Identify System Needs - 20 Year Window ■ Define Level of Service Goals ■ Prioritize - Regulatory, Life Cycle, Deficiency, Capacity ■ Reduce Risk and Increase Resiliency ■ Update every 7-10 years • Include Council Goals and Priorities ■ Assess Regulatory Changes ■ Assess Changes in Growth and Development ■ Financial Analysis ■ Evaluate and Make Appropriate Changes Every Budget Cycle ■ Layer Project Priorities ■ Assess Utility Components with Street Improvements 2025-2027 Capital Improvement Plan Adoption & 2028-2031 Lookahead ■ Capital Program 2-year, 6-year ■ Budgeting - 2025/27 Budget Biennium ■ 2-year appropriation; forecast spending ■ Distinct Council Project Approvals ■ Master Plans ■ CIP Adoption ■ Budget Adoption ■ Rate Analysis & Project Funding ■ Feasibility Studies ■ Preliminary Engineering ■ Final Engineering ■ Construction & Construction Administration 2025-2027 Capital Improvement Plan Adoption ■ Project Description ■ Project Cost & Funding ■ Project Timing & Duration ■ 2 - Year Narrative Book 0 2/6 year spreadsheets Street Fund - Roadway omje Name: Cley street- FeRh avenue to Sisklyou Fioulmerd Pml k. 302— Total ?royect C= Two Y— Cest £Total ft j t59,1901191 Duradon: Mulch kk veers Mfi fYi1 Eayenses' Des+p+ $1.711.311 $1,731111 �nstrp�;pn 0.avenuc: Fees $1P.761 $—.141 SD Grant $1,339,s69 $1,535,469 Cnne. Upl.p'Other: Funded by a Roue Valley Metropolrtee.Oreanrzahon Grard —h Jackson Counh prwidine a percentage of the total match as W rt of the jorisdilb—1 hansfer agreement. AMkp.he EonQ Term Eap 1: Protect, pant funded wdh-u --.n Drowdineaportion of the cored match and the Gh, rovidine fhe remaining. AddiH.- grant funding I— need to be shed once theinmal project developments ht of ray acgo — and design ph. have been ompkted After completion dK unPravem<nt wall become prt of the sreet Fund and costs will include werlry'z es rewired for. Dave ,preservation yo{nm. Descrption: Existing C y $t from firth Ave. to $Wry. tHvd. is nominally 19-f—ride roatl wRh ro bikeorpedfacilRks The street serves lor, medium and hi{h-0ensAy M1ousing,a city p+h enda p—h, elemmtary school,— conrrcts the neghborhood h, Ashland St. and Sis Blvd. Thepurposeofthe project u to add bike and Pedeshi.n ha ld- with curb. {utter, uder.lk, end under d d—i . to fatilitat<Ne adtlition of the bgze antl pedestrian facdtkx. Per Me Ashland TSD, the bhe facility rig be a bike boulevard, a shared One wkh •speed reduction to SB MPH. The earshot shtt will also be m.provad to match the new fasilibes. 2025-2027 Capital Improvement Plan Adoption Capital Dashboard •• I • ? t' 65 Capilal Proj,_,_7 7 ....r..=., • l Tohl Cost RGett Tyco sfv i ; $91.09M, �n 1 2025-2027 Capital Improvement Plan Adoption Critical Projects Water ■ Water Treatment Plant Project ■ Dam Safety Project ■ East and West Forks Transmission Line Wastewater ■ Wastewater Headworks Transportation ■ North Mountain Rehabilitation ■ Oak Street Rehabilitation ■ Clay Street Improvements Planning Efforts • Safe Streets For All Action Plan • Transportation System Plan Update • Central Ashland Bike Path Feasibility Study .- -fwc.. Yip v.+• R. eo.e.., /W fe.w P TrwyrYOaw/uD S•ar.f n a•. Sr riw.DR`� SNrweVMbW UD f /ee:e Srwfa fq,.wniwa. SW Nw-KI Urwr•.MweW rr�.. YYr fwroMe+pw....w 2025-2027 Capital Improvement Plan Adoption Next Steps ■ Move through budget adoption process ■ Begin project implementation ■ Continue with projects underway F_ h 2025-2027 Capital Improvement Plan Adoption I move to accept the two (2) year Capital Improvement Plan with the six -year overview. .r- A 1ALI