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Home My WebLink About2025-02-20 Public Arts PACKET Public Arts Advisory CommitteeAgenda February 20, 2025 Regular Meeting, 4:00pm–5:30pm Siskiyou Conference Room, 51 Winburn Way Agenda I. (4:00) CALL TO ORDER: a. Welcome b. Quorum count c. announcements II. (4:05) LAND ACKNOWLEDGMENT a.“We acknowledge and honor the aboriginal people on whose ancestral homelands we work – the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today. We denounce the egregious acts of the colonizers and government and recognize the horrific impacts that still exist today. We honor the first stewards in the Rogue Valley and the lands we live and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present and future indigenous inhabitants of the Shasta, Takelma, and Athabaskan people. We also recognize and acknowledge the Shasta village of K’wakhakha - “Where the Crow Lights” - that is now the Ashland City Plaza.” III. (4:10) APPROVAL OF MINUTES a. January 14, 2025, regular meeting IV. (4:15-4:20) PUBLIC FORUM (for items not on the agenda; up to 3 minutes per speaker) V. (4:20-4 :35) LIAISON REPORTS a. City Council Liaison, Gina DuQuenne b. APRC Liaison, Michael Gardiner & APR Staff Liaison, Rachel Dials c. Community Development Liaison, Veronica Allen & Brandon Goldman VI. (4:35-5:25) DISCUSSION ITEMS and MOTIONS (up to 10 minutes per topic) a. Playwrights Walk Plaques b. Traffic Signal Boxes - Planning for 2025, RFP’s, etc. c. FY 25 Budget Update & Discussion d. Annual Maintenance Plan e. We Are Here Subcommittee VII. (5:25-5:30) OTHER BUSINESS UPDATES and ACTION ITEMS (up to 5 minutes per item) a. Marking Ashland Places II - update b. Micah Blacklight “Ancestors Future - Crystalizing Our Call” – Update c. Public Art Collection Story Map – Update VIII. ROUND TABLE - Member open discussion of project ideas or opportunities (2 minutes each) IX. (5:30) ADJOURNMENT - Next Meeting Dates: PAAC Retreat: Monday, March 3, 2025, 3-6PM & Regular Meeting Thursday, March 20, 2025 @ 4:00 pm Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 1 of 1 Public Arts Advisory CommitteeMeetingMinutes DRAFT MINUTES January 16, 2025 Regular Meeting 4:00-5:30 PM, Siskiyou Conference Room 51 Winburn Way Committee Members Present: Liaisons & Staff Present: Cassie Preskenis, ChairVeronica Allen, Associate Planner Susan MacCracken Jain, Vice Chair Liaisons & Staff Absent: Beca Blake Jim Bachman, Parks and Rec Commissioner Heather Warden Councilor Gina DuQuenne Russell Copley Special Guests: Tish Way Brandon Goldman, Community Development Director Christi McLain Peter Finkle, WalkAshland Kate Womack, awaiting confirmation by Mayor Emily Simon, SERJAC Liaison I. (4:00) LAND ACKNOWLEDGEMENT “We acknowledge and honor the aboriginal people on whose ancestral homelands we work – the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today. We denounce the egregious acts of the colonizers and government and recognize the horrific impacts that still exist today. We honor the first stewards in the Rogue Valley and the lands we live and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present, and future indigenous inhabitants of the Shasta, Takelma, Athabaskan people. We also recognize and acknowledge the Shasta village of K’wakhakha - “Where the Crow Lights” - that is now the Ashland City Plaza.” Read by Russell Copley II. (4:00) CALL TO ORDER: a) Welcome b) Quorum count – achieved c) Announcements III. (4:02) APPROVAL OF MINUTES – December 19, 2024, meeting a) Motion to approve the minutes with no corrections by Christi McLain; the motion was seconded by Russell Copley. No discussion. All AYES. IV. (4:05) PUBLIC FORUM (for items not on the agenda; up to 3 minutes per speaker) a) none V. (4:06-4 :16) LIAISON REPORTS a) City Council Liaison, Gina DuQuenne - absent Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 1 of 3 Public Arts Advisory CommitteeMeetingMinutes b) Community Development Liaison, Brandon Goldman & Veronica Allen; Update on budget for FY26 (expected to be $50k), City Manager to update in March on new Public Committee guidelines; change in minutes to action/summary, update on Wayfinding Signs project from Jordan Rooklyn c) Ashland Parks and Recreation Commission Liaison, APRC Liaison Jim Bachman; Absent (*Note, Liaison Bachman has never attended a PAAC meeting). d) Social Equity & Racial Justice Advisory Committee (SERJAC) Liaison, Emily Simon – introduction, each SERJAC member liaison to staff a different committee VI. (4:17-5:02) DISCUSSION ITEMS AND MOTIONS (up to 10 minutes per topic) a) Say Their Names Memorial – brainstorm & discussion on process & budget, location (in right of way vs parks property), inclusion of black voices, age specifics & historical importance of location th b) We Are Here – first meeting of subcommittee on January 17 and will provide updates at next meeting c) PAAC Strategic Plan – Susan Jain to lead – discussion on holding off for new members to join vs continuing and updating them later, original intent to have a half day event (scheduled for March 3, 2025, 3-6PM in Siskiyou Room at 51 Winburn Way); Susan will lead discussion & have an estimated budget by 02/20 meeting; ACTION ITEM: Veronica to send current budget to PAAC members VII. (5:02-5:35) OTHER BUSINESS UPDATES and ACTION ITEMS (up to 5 minutes per item) a) Marking Ashland Places II – joint venture with HPAC, PAAC, & APRC, need parks input; Peter Finkle will provide photos and an overview at the February meeting; ACTION ITEM: Veronica to send current “Art in Parks” policy & reach out to Rocky Houston/Jim Bachman about Parks liaison b) ODOT Controller Boxes - Peter Finkle – Update on ODOT boxes – now referred to as “Traffic Signal Boxes,” updated list of boxes provided, hoping to start RFP process in March, suggestion to add 2 more traffic signal boxes from ODOT to the list, motion made by Susan, seconded by Cassie, resounding all AYES; ACTION ITEM: Veronica to reach out to ODOT about getting these boxes added to our allowed list; Cassie and Peter make up this subcommittee – Kate has volunteered to join & Russell interested in possibly joining; sparked a discussion about budget (each box was approx. $1,500 but also now needs to include the labor from Public Works department, remaining budget is approx. $10,500 for FY); budget discussion to be had in February meeting to identify projects c) Public Art Maintenance – Get suggestions to Susan before the February meeting, discuss budget & clarify if improvements can utilize $, does not need city approval; Peter to provide photos/help for assessing required art maintenance needs d) Crosswalks – hoping to get external funders, such as SOPRIDE, staff & Mike Morrison corresponding on a repaving schedule for upcoming projects to be redone e) Playwrights Walk – 12 plaques completed, possible project for end of FY25 Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 2 of 3 Public Arts Advisory CommitteeMeetingMinutes f) Micah Blacklight – no update g) Wayfinding Signs – Heather to be the PAAC representative/liaison h) John Pugh – external fundraising continues to be successful VIII. ROUND TABLE - Member open discussion of project ideas or opportunities (2 minutes each) a) Mostly discussed budget and how to use remaining funds of $10,542.93 before end of FY25 on June 30, 2025. IX. (5:36-5:39) ADJOURNMENT - Next Meeting Date: Thursday, February 20, @ 4:00 pm Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 3 of 3 Memo DATE: February 20, 2025 TO: Public Arts Advisory Committee FROM: Veronica Allen, Associate Planner DEPT: Planning RE: Comment for Public Forum from Peter Finkle The following 3-page document was submitted electronically by Peter Finkle to PAAC Chair, Cassie Preskenis (and CC’d Staff Liaison, Veronica Allen) on January 30, 2025. The document also accompanied a Draft RFP for the next round of Traffic Signal Boxes. The document is included in the packet to spark discussion and/or reflection amongst PAAC members. Planning Department 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 January 30, 2025 Notes for Cassie Preskenis from Peter Finkle Hi Cassie, Here are some thoughts I want to share with you, as you enter what looks like it will be a busy and momentous . , Finally, a request to clarify what sub- Early 2025: POSITIVES for PAAC -range plan for visual arts in Ashland. * Philanthropists provide ongoing support for some visual art are Program. * It looks like the city will begin including maintenance for public art in the city budget. Early 2025: NEGATIVES for PAAC support for visual arts is not matching the words of support from City Council members. clear that will cost more than several thousand dollars per artwork, which is all PAAC can fund. * It looks like maintenance for public art in the city budget will reduce even further the funds PAAC can use to sponsor and pay for new public art. If PAAC is serious about the vision of Ashland becoming a UNESCO world heritage city based on theater and culture plaques, even if we do reach 100 plaques by 2035. One obvious requirement would be to involve all of the theater groups in the community, with the "how" to be determined. Another big boost to achieving the vision would be to greatly increase the visibility and impact of our visual arts in town. to greatly increase the visibility and impact conundrum. s - - - e painted. I think this is enough for now! All the best, Peter Memo DATE: February 20, 2025 TO: Public Arts Advisory Committee FROM: Veronica Allen, Associate Planner DEPT: Planning RE: Subcommittee Requests for Direction and/or Funding Playwright’s Walk Subcommittee: Wants to request that the PAAC recommend 1-2 plaques (depending on budget) be funded by the city via the PAAC budget. Traffic Signal Boxes Subcommittee: Requests direction from the PAAC to start the RFP process for the next 3 boxes. Peter Finkle has made changes to the last RFP that was used for this project and is presenting those changes as a recommendation to the PAAC. The subcommittee would like to add the 3 boxes in South Ashland that have been identified. We Are Here Subcommittee: Has information and updates to share with the PAAC. They would also like to discuss sending a letter of interest to NASU via Tiana (SOU student). The subcommittee has prepared a draft letter of interest to be reviewed by the subcommittee. The committee has several choices regarding the letter, including but not limited to: decide to approve the letter as is, approve the letter with any recommended changes, or deny sending the letter. Budget Discussion: The remaining 1-page document is a summary to be used in the discussion of the PAAC budget and financial management planning, to be led by Susan MacCracken Jain. Planning Department 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 Ken Engelund & Susan MacCracken Jain 20 February PAAC Meeting About the Ashland Playwrights Walk Initiated by Ashland philanthropists Barry and Katherine Thalden in UNESCO designation.) Proudly supported by the Ashland City Council vote on May 7, 2024. Citizen committee organizers Ken Engelund and Susan MacCracken Jain, working in conjunction with key partners including the City, OSF, SOU and Ashland Chamber of Commerce. Designed to celebrate, educate and inspire Ashland residents, university students, artists, visitors, and theater fans alike to the collection that can serve as a rallying point for the community, at the same time as distinguishing Ashland nationally & beyond. 2 Proposal : That the Ashland PAAC sponsors production of two th plaques by the 100 year of OSF Plaques to be completed and installed prior to the end of the 2024-2025 fiscal year (6/30/25) What the city will gain 1 plaque to be located at City Hall In commemoration of the importance of good government 1 plaque to be located at the Say Their Namesmemorial site in the Railroad District As a permanent commemoration of -commitment to an equitable and inclusive community To publicly demonstrate themes that are integral to the civic spirit and values of our community collection) collection To attract tourists and inspire residents What it will cost: $5,500 per plaque ($4,500 design/production + $1,000* installation) *Estimated: May vary depending upon installation site specs Project Timeline MilestoneOwnerDue When Approval of Project & Quotes, for PAACFebruary 21 Regular recommendation to City CouncilMeeting Approval of Project & QuotesCity of AshlandMarch 4 Citywide Contest for Plaque Design PAAC with APWMarch 15 April 15 Inspirations Plaque Design SelectionPAAC with APWApril 17 Regular Meeting Plaque Design & SculptingJack Langford Studio (APW April 18 May 14 designated sculptor) Final Plaque Designs & Specific Location PAACMay 15 Regular Meeting Selections Approved Plaque Casting and FinishingJack Langford StudioMay 16 June 8 Plaque Installation / Addition to StoryMapAPW Contractor / ACDJune 9-18 Plaque unveiling & Public CelebrationAPW and Ashland ChamberJune 19 (Juneteenth) Note: APW Update to Ashland Rotary scheduled for April 3. Proposed Quotes At Say Their Names/Railroad At City Hall A Shakespearean Park A Shakespearean quote: quote (select one): No legacy is so rich as honesty Well that Ends Well) Suit the action to the word, the word to the action (Hamlet) Better three hours too soon than a minute too late. (The Merry Wives of Windsor) Design Contest Overview emphasis on inclusivity, community engagement, local ownership of outcomes -- fun! Open to all Ashland residents All ages, all levels of artistic training Publicize broadly via Ashland.news, City of Ashland web site, etc. to create interest Engage with Ashland Schools for class participation No cash prize Recognition to come via contest publicity and permanent recognition on the StoryMap write-up Built-in inclusivity and fairness: Judging rubric to be simple and clear Sculptor Jack Langford to be available on a scheduled basis as educator / coach to aspiring artists Judging to be performed by: Initial Round: APW Core Team (Project Leaders Engelund & Jain, Sandra Slattery, Jack Langford, Others as interested and available) Final Round: By PAAC The Ashland Playwrights Walk Thanks You! #!,, &/2 %.42)%3: (Phase 3) /6%26)%7ȝ 6)3)/. (-based 3 , 3 , g Therefore 02/*%#4 $%3#2)04)/. 3 \[neighborhood or Designs s For "" !¯¯±®µ «² ±¤°´¨±¤£design ed a AWARD \[ s 02/*%#4 4)-%,).% ELIGIBILITY T SUBMISSIONS -- 3%,%#4)/. 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Qmfbtf!dpoubdu!vt!jg!zpv!bsf!joufsftufe!jo!nffujoh!xjui!vt!up!ejtdvtt!uif! ipopsjoh!pg!uif!Xf!Bsf!Ifsf!qvcmjd!bsu!qjfdf/!Ju!xpvme!cf!nptu!ifmqgvm!up! ifbs!gspn!zpv!xjuijo!uif!ofyu!uxp!xfflt-!jg!qpttjcmf-!boe!tdifevmf!b! ujnf!up!nffu/! Xf!wbmvf!uif!tjhojgjdbodf!pg!uijt!qvcmjd!bsu!qjfdf!boe!xjti!up!fyufoe!pvs! hsbujuvef!gps!zpvs!dpotjefsbujpo/! Xbsn!sfhbset-! DpB!QBBD!! fact that people all over town already create what I call "neighborhood art," which could also be Ashland High School art teacher . H- nity" a second category of "Public Art." before being created and installed. It would be ideal if they did not also have to be approved by City Council, but they might have to be. In this "second category," the artworks would not be "owned" by the City of Ashland. would be responsible for maintenance. One advantage of this is that many people -- perhaps most people -- would not want to give the city an easement for a fence or a wall or part of the land on their property . Another advantage is that the city would not take on the large hundred more artworks that this second category might encourage. second category artworks would be created on a low budget, allowing several hundred artworks within ten to twenty years. Some could be Perhaps a second category of public art along these lines would give PAAC the save most of its small annual budget to fund large sculptures that may cost $100,000 or more. Unless a miracle happens and PAAC starts to get an annual budget of $50,000 or more, it seems unlikely that any large PAAC-sponsored artworks can happen in the near future. Third, hat will or more yesterday. it. suggest edits and then it can be approved, hopefully by . Ashland PAAC Proposed Financial Management Approach