HomeMy WebLinkAbout2025-04-17 Public Arts PACKET
Public Arts Advisory CommitteeAgenda
April 17, 2025
Regular Meeting, 4:00pm–5:30pm
Siskiyou Conference Room, 51 Winburn Way
I. (4:00) CALL TO ORDER:
a. Welcome
b. Quorum count
c. announcements
II. (4:05) LAND ACKNOWLEDGMENT
a.“We acknowledge and honor the aboriginal people on whose ancestral homelands we
work – the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant
Native communities who make their home here today. We denounce the egregious acts
of the colonizers and government and recognize the horrific impacts that still exist
today. We honor the first stewards in the Rogue Valley and the lands we live and depend
on: Tribes with ancestral lands in and surrounding the geography of the Ashland
Watershed include the original past, present and future indigenous inhabitants of the
Shasta, Takelma, and Athabaskan people. We also recognize and acknowledge the
Shasta village of K’wakhakha - “Where the Crow Lights” - that is now the Ashland City
Plaza.”
III. (4:10) APPROVAL OF MINUTES
a. February 20, 2025, regular meeting
b. March 3, 2025, special meeting
c. March 20, 2025, regular meeting
IV. (4:15-4:20) PUBLIC FORUM (for items not on the agenda; up to 3 minutes per speaker)
a. Brent Thompson, Siskiyou Blvd Plaque
V. (4 :20-4 :30) LIAISON REPORTS
a. City Council Liaison, Gina DuQuenne
b. APRC Liaison, Michael Gardiner & APR Staff Liaison, Rachel Dials
c. Community Development Liaison, Veronica Allen
VI. (4:30-5:00) DISCUSSION ITEMS and MOTIONS (up to 10 minutes per topic)
a. Art Maintenance Report & FY 25 Budget Discussion
b. Taylor Stewart, Say Their Names
VII. (5:00-5:25) OTHER BUSINESS UPDATES and ACTION ITEMS (up to 5 minutes per item)
a. Playwrights Walk Update
b. Traffic Signal Box Update
c. We Are Here Update
d. Fringe Festival
e. Mural Fest
VIII. (5:25-5:30) ROUND TABLE - Member open discussion of project opportunities (2 mins. each)
IX. (5:30) ADJOURNMENT - Next Meeting: Thursday, May 15, 2025 @ 4:00 pm
Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the
Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair.
Page 1 of 1
Public Arts Advisory CommitteeMeetingMinutes
DRAFT MINUTES
February 20, 2025, Regular Meeting
4:00-5:30 PM, Siskiyou Conference Room
51 Winburn Way
I. (4:00) CALL TO ORDER:
a) Welcome
b) Quorum count – achieved, all members present
c) Announcements – none
II. (4:01) LAND ACKNOWLEDGEMENT - Read by Russell Copley
III. (4:02) APPROVAL OF MINUTES – January 14, 2025, meeting
a) Proposed corrections: Playwrights Walk has 12 plaques underway not completed.
Motion to approve by Susan Jain and seconded by Heather Warden. No
discussion. All AYES.
IV. (4:03) PUBLIC FORUM (for items not on the agenda; up to 3 minutes per speaker)
a) Ken Englund – proposal to improve the North end Welcome to Ashland sign and
possibly a new one for the South end to make it more welcoming as you enter into
Ashland, focus on Ashland’s assets, and to make the sign more prominent; desire to
form a task group for this project to explore the possible options
V. (4:09-4 :33) LIAISON REPORTS
a) Ashland Parks and Recreation Commission Liaison, APRC Liaison Mike Gardener and
APR Staff Liaison Rachel Dials – welcome and updates: butler fountain, Micah
Blacklight, Playwrights Walk, MAP 2
b) City Council Liaison, Gina DuQuenne – SOU crosswalk delayed but SOPRIDE to continue
raising funds; Say Their Names is a separate entity (not adopted public art) & will be
discussed at future date
c) Community Development Liaison, Veronica Allen; revisions to the list of allowed Traffic
Signal Boxes from ODOT would require a revision to the IGA, Veronica to pursue this;
d) Social Equity & Racial Justice Advisory Committee (SERJAC) Liaison, Emily Simon – no
additional updates
VI. (4:34-5:42) DISCUSSION ITEMS AND MOTIONS (up to 10 minutes per topic)
a) Playwrights Walk Plaques –presentation by Susan Jain, 2 plaques recommended to
be funded by PAAC for $11,000
b) Fringe Festival –Veronica to investigate if performance art can be funded by PAAC
c) Traffic Signal Boxes – Peter Finkle shares revised RFP template for approval
(Veronica to check with legal if a new approval is required); Kate Womack and
Russell Copley join subcommittee
d) Annual Maintenance Plan –approximately ~62 artworks and ~30-40 need
maintenance
Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the
Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair.
Page 1 of 2
Public Arts Advisory CommitteeMeetingMinutes
e) FY 25 Budget Update & Discussion – Susan Jain provided a financial management
plan outlining: 1) Ongoing Maintenance & As-needed Repairs, 2) New Projects
Motion by Susan Jain with Second by Cassie Preskenis with all ayes to
explore possibility of allocating funds for the Ashland Fringe Festival with
$2,000 and fund if possible.
An additional motion by Susan Jain and seconded by Cassie Preskenis with
all ayes to select Quote #1 (no legacy is so rich as honesty) for City Hall
location, a to be determined location for the Love All…Do wrong to none
quote, and explore future quote potentials and specific locations for
Railroad Park.
f) We Are Here Subcommittee – Beca Blake shared the draft letter that the
subcommittee would like to send to NASU Pow-Pow and possibly send an extra letter
to Grandma Aggie (1 of 13 remaining grandmothers); Motion by Cassie Preskenis
and seconded by Kate Womack with all ayes to distribute the letter on to NASU.
Another Motion by Cassie Preskenis to extend the meeting by 15 minutes,
seconded by Tish Way with all ayes.
VII. (5:43-5:45) OTHER BUSINESS UPDATES and ACTION ITEMS (up to 5 minutes per item)
a) Marking Ashland Places II – no additional updates
b) Micah Blacklight – no additional updates
c) Public Art Collection Story Map – no additional updates
VIII. (5:45) ROUND TABLE - Member open discussion - none
IX. (5:45) ADJOURNMENT - Next Meeting Dates: Monday, March 3, 2025, 3-6PM & Thursday,
March 20, @ 4:00 pm
Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the
Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair.
Page 2 of 2
Public Arts Advisory CommitteeMeetingMinutes
DRAFT MINUTES
March 03, 2025, Regular Meeting
4:00-5:30 PM, Siskiyou Conference Room
51 Winburn Way
I. (3:00) CALL TO ORDER:
a) Welcome
b) Quorum count & Attendance – achieved, Heather Warden & Gina DuQuenne
absent
c) Announcements – none
II. (3:02) LAND ACKNOWLEDGEMENT - Read by Russell Copley
III. (3:03) PUBLIC FORUM (for items not on the agenda; up to 3 minutes per speaker)
a) Shared electronically by Peter Finkle prior to meeting (in packet)
IV. (3:04-3:35) LIAISON REPORTS
Liaisons:
a) City Council Liaison, Gina DuQuenne - absent
b) APRC Liaisons – attendance not required, absent
c) Community Development Liaison, Veronica Allen & Brandon Goldman – Box Drive will
need to be moved to City files, committees no longer allowed to have access;
Veronica to email link to AMC 2.29
V. (3:35-5:50) STUDY SESSION TOPICS (take breaks as needed)
a) PAAC Strategic Plan – Susan Jain to lead Strategy Update – build on Strategy
overview and timeline from previous meetings.
NOTE: Due to Study Session focus on Strategic/Master Plan update, Sections VI, VII and VIII will be
deferred to March 20th meeting.
VI. APPROVAL OF MINUTES
VII. OTHER BUSINESS UPDATES and ACTION ITEMS (up to 5 minutes per item)
VIII. ROUND TABLE - Member open discussion of project ideas or opportunities (2 minutes each)
IX. (6:00) ADJOURNMENT - Next Meeting Date: Thursday, March 20, @ 4:00 pm
Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the
Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair.
Page 1 of 1
Public Arts Advisory CommitteeMeetingMinutes
DRAFT MINUTES
March 20, 2025, Regular Meeting
4:00-5:30 PM, Siskiyou Conference Room
51 Winburn Way
I. (4:00) CALL TO ORDER:
a) Welcome
b) Quorum count & Attendance – achieved, Beca, Russell, and Christi absent
c) Announcements – none
II. (4:01) LAND ACKNOWLEDGEMENT - Read by Susan MacCracken Jain
III. (4:02) APPROVAL OF MINUTES – delayed to next meeting
IV. (4:02) PUBLIC FORUM (for items not on the agenda; up to 3 minutes per speaker) - none
V. (4:03-5:13) OTHER BUSINESS UPDATES and ACTION ITEMS (up to 5 minutes per item)
a) City Manager’s Update
b) Wataru’s Presentation – Power of Silence
c) Playwright Update – Motion - Heather Warden: Install a Playwright’s Walk Plaque
in Railroad Park as proposed in the Playwright’s Walk presentation. Second by
Tish Way, all ayes. Follow-up motion - Kate Womack, second by Heather Warden:
Amend previous motion to approve: the 2 plaques located at City Hall & Railroad
Park locations and temporarily pause the third location (Love All quote). Susan
MacCracken Jain abstained, all ayes.
d) Traffic Signal Box Update – Motion - Tish Way, second by Susan MacCracken Jain:
Accept all three proposed traffic signal box locations, all ayes. Follow-up motion -
Kate Womack, second by Tish Way: Push the RFP process through for the selected
traffic signal boxes with the modified RFP draft, all ayes.
VI. (5:14-5:50) DISCUSSION ITEMS AND MOTIONS (up to 10 minutes per topic)
a) Art Maintenance Report & FY 25 Budget Discussion – delay to April meeting
b) FRINGE Festival Proposal – Motion - Kate Womack: Extend meeting by 15 minutes,
second by Tish Way, all ayes. Motion - Susan MacCracken Jain, second by Kate
Womack: Recommend that the City Manager fund $1,000 towards FRINGE Festival
event & acquisition of one art piece as public art. All ayes.
c) Mural Fest Proposal – Motion - Heather Warden, second by Kate Womack: Extend
meeting by 5 minutes, all ayes. Motion - Kate Womack, second by Heather
Warden: Recommend that the City Manager fund half of the amount requested
($5,150 requested – fund: $2,575), all ayes. Follow-up motion - Susan MacCracken
Jain, second by Cassie Preskenis: Amend previous motion to include the
acquisition of one public art piece, all ayes.
VII. (5 :50) LIAISON REPORTS - delayed to next meeting
VIII. (5:50) ROUND TABLE - Member open discussion - none
IX. (5:50) ADJOURNMENT - Next Meeting Date: Thursday, April 17, @4:00 pm
Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the
Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair.
Page 1 of 1