HomeMy WebLinkAbout2025-01-28 Planning PACKET
Planning Commission Meeting Agenda
ASHLAND PLANNING COMMISSION
STUDY SESSION MEETING AGENDA
Tuesday, January 28, 2025
Note: Anyone wishing to speak at any Planning Commission meeting is encouraged to do so. If you
wish to speak, please rise and, after you have been recognized by the Chair, give your name and
complete address for the record. You will then be allowed to speak. Please note the public testimony
may be limited by the Chair.
I. CALL TO ORDER
7:00 p.m., Civic Center Council Chambers, 1175 E. Main Street
II.ANNOUNCEMENTS
1.Staff Announcements
2.Advisory Committee Liaison Reports
III.PUBLIC FORUM
Note: To speak to an agenda item in person you must fill out a speaker request form at the meeting
and will then be recognized by the Chair to provide your public testimony. Written testimony can be
submitted in advance or in person at the meeting. If you wish to discuss an agenda item
electronically, please contact PC-public-testimony@ashland.or.us by January 28, 2025 to register to
participate via Zoom. If you are interested in watching the meeting via Zoom, please utilize the
following link: https://zoom.us/j/95653566652
IV.OTHER BUSINESS
A. Introduction of the Commission & Committee Handbook with City Manager Sabrina Cotta
B. Introduction of the Accessory Dwelling Unit Guide and Pre-Approved Plans
C. Presentation by Derek Sherrell, That ADU Guy
V. OPEN DISCUSSION
VI.ADJOURNMENT
Next Meeting Date: February 11, 2025
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please email planning@ashlandoregon.gov. Notification 72 hours prior to the meeting will enable the City to make
1).
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title
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_________________________________
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Memo
DATE: January 28, 2025
TO: Planning Commission
FROM: Brandon Goldman, Community Development Director
RE: Introduction of the Commission & Committee Handbook
City Manager Sabrina Cotta will be present at the upcoming Planning Commission Study Session to
introduce the new Commission & Committee Handbook. This resource has been developed to
provide appointed officials with clear guidelines and expectations while serving the City of Ashland. It
outlines responsibilities, parliamentary procedures, and ethical standards to ensure effective and
compliant participation in City affairs. Sabrina will highlight how this handbook serves as a vital tool
for navigating your role and collaborating effectively with fellow commission and committee
members.
Additionally, the session will include a brief overview of key workplace policies and the City’s social
media policy. These documents, attached for your reference, are applicable to your role as an
appointed public official and aim to clarify responsibilities while interacting on behalf of the City. The
social media policy emphasizes the importance of separating personal views from official duties
and adhering to established content guidelines to maintain professionalism. These resources will
support your ongoing efforts to represent the City responsibly and transparently.
COMMUNITY DEVELOPMENT DEPARTMENT
51 Winburn Way Tel: 541.488.5305
Ashland, Oregon 97520 Fax: 541.552.2050
ashlandoregon.govTTY: 800.735.2900
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Commission & Committee Handbook
This handbook is subject to change as policies are amended or modified. The City does
not give legal advice. This handbook is not intended to be legal advice.Version 1
(1/23/2025)
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Welcome
Thank you for volunteering to serve the City of Ashland. Advisory
Commissions and Committees play a critical role in providing
recommendations and advice to City Council and City Management on
various matters of public interest and administrative functions. The City
hopes you find this handbook helpful in understanding your role on the
Commission or Committee as well as the role of the staff liaison. You will
also find information on conflicts of interest, laws that apply to public
bodies and parliamentary procedures. The time you spend on a
commission or committee is appreciated and the expertise you bring to
the Commission or Committee is valued. We are Better Together.
RESPONSIBILITIES AND ROLES
RESPONSIBILITIES OF COMMISSIONS AND COMMITTEES
All Commissions and Committees should regularly solicit public testimony under
guidelines established by the City Council and Ashland Municipal Code. Public
forums should be held for issues with major public impact. Though this
Handbook refers to Commission and Committees, the outlined policies and
procedures apply to:
Commissions and Committees- advisory bodies outlined in ORS and/or
AMC to provide recommendations to Council or APRC.
Ah Hoc Committees- temporary advisory group focused on a specific
topic with the express goal of providing a recommendation for action to
Council and/ or Ashland Parks and Recreation Commission (APRC).
Management Advisory Committees (MAC)- Committees developed by
the City Manager or City Staff on a specific topic to provide subject matter
expertise. MACs may be temporary or on-going.
Subcommittees- temporary group to a specified committee on a
particular area or topic. Limited to three-members, a subcommittee only
has the authority to gather information for the full committee. It may
determine when to meet and what procedures it will use to gather and
report information but may make no decisions. Subcommittees must
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make notes of their meetings available to staff liaisons to include in
agenda packets for the full committee when the full committee is
considering a report or recommendation coming from the subcommittee.
ROLE OF THE CHAIR
The Chair is the main facilitator (i.e. Presiding Officer) who runs the meetings,
maintains order, and keeps the group on topic. Their duties include:
Open the meeting on time and call the meeting to order
Announce in proper sequence the business on the agenda
Recognize members who are entitled to the floor and ensure all voices are
heard
State and put to a vote all legitimate questions that arise during the
meeting. If a motion is out of order, the Chair should rule it out of order
Protect the members from frivolous or delaying motions by refusing to
recognize them
Enforce the rules regarding debate and keep order
Expedite business in a way compatible with the rights of the members
Decide all questions of order
Respond to inquiries of members
Declare the meeting adjourned
ROLE OF THE BOARDS AND COMMISSION MEMBERS
Members of the committee, commission, or board (including the Chair) engage
in discussion, propose motions, and vote on decisions.
Members should make every effort to attend every meeting and be on
time.
Members will notify staff five (5) in advance of a meeting for known
absences.
Members may attend two (2) meetings a year using video conference
technology.
It is recommended that Commission members keep a separate email for
committee work due to public records request and retention purposes.
Effective members understand the rules of procedure as well as
parliamentary procedure and abide by them.
Members should address all remarks through the Chair.
Members should use their parliamentary knowledge in a constructive
manner, rather than hindering or obstructing the business of the meeting
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Members should be knowledgeable and familiar with the issues before
them so they can participate in the meeting by:
1. Introducing motions;
2. Seconding another member’s motion;
3. Debating the issue according to the rules or asking questions of
information regarding issues; and
4. Voting
a. A member may vote but cannot be forced to do so. A member
should not vote on questions of direct personal or pecuniary
interest not common to other members.
b. A member may change a vote before the chair announces the
result of the vote. After the result is announced, a majority of the
Board or Commission must vote to allow the change.
c. A member may request a rising vote by calling “Division” when a
voice vote or show of hands is in doubt.
All Commission and Committee members are responsible for ensuring they
conduct themselves in a manner that leaves no question as to when they are
representing themselves as a City Commission member and when they are
representing themselves as a private citizen. It is the responsibility of the
Commission or Committee member to be familiar with the City’s social media
policy. All Commission and Committee members are responsible for adhering to
the guidelines outlined in this handbook, the City’s Electronic Media and
Technology Usage Policy (if applicable), Workplace Fairness Act Policy,
Workplace Violence Prevention Policy and the City’s Social Media Policy. Any
violation of these guidelines and policies may result in immediate removal from
the Commission or Committee.
COMMITTEE MEMBER VS COMMUNITY MEMBER
When you are serving on an advisory body, it is important to realize that you
have a committee member hat and a community member hat. Both hats are on
when you are actively engaged in committee work. When you are not at a
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committee meeting, however, it is important to delineate which hat you are
wearing.
When you are speaking at a public meeting, make it clear if you are
speaking as a community member or as a representative of your
committee. Being a “representative of your committee” means that the
committee has given you permission to show-up and speak on behalf of
the group as a whole. If you haven’t received permission, speak only as a
community member.
When your committee has made a decision (i.e. voted on a motion), it is
your responsibility to support that decision, even if you disagree with it.
You can speak against it privately as a community member but, when
representing the committee, you need to positively represent the
decisions of the body as a whole.
RECOMMENDATION PROCESS
Defining Annual Focus Areas
The unique mission of advisory committees is typically defined by the group’s
enacting ordinance and/or by the City Council when they form an ad hoc group.
Typically, this mission is a general scope, and the advisory body determines
what specific topics they want to work on within that scope. There are two
pathways that an advisory body defines its focus:
A. Council Request. City Council may make a specific request of an advisory
body to weigh in on a specific topic.
B. Annual Work Plan. Advisory bodies create an annual work plan that is
reviewed and approved by City Council every December. The work plan
outlines the focus areas for the year and may include specific projects
(such as painting utility boxes) and policy areas (such as reducing the
use of natural gas in homes). The process of drafting, reviewing, and
approving an annual work plan ensures that the advisory body is working
on specific topics that City Council would like to see move forward.
C.Bringing Recommendations to Council
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When an advisory body is ready to make a recommendation to City Council, the
group should make a motion to “recommend \[adoption, implementation, etc.\]
to Council.” This signals that you feel the recommendation is ready for Council to
review and take action. Once this motion is made, it is the responsibility of the
Council Liaison to request that it is put on a future City Council agenda. When
they make that request, the City Manager will figure out what type of meeting is
best for the recommendation (study session or general meeting) and will
schedule it. The advisory body will be asked to attend the meeting to present
their recommendation and why they are recommending it.
Actions that Council Can Take
Once City Council receives a recommendation, they can take any of the
following actions:
1. Adopt the policy or action right then-and-there or give staff the direction
to prepare the item appropriately for adoption.
2. Direct staff to take additional actions (like refining it, making changes,
putting it in ordinance form, etc.) and then bring it back for consideration;
3. Send the recommendation back to the advisory body to do further work or
refinement;
4. Decline to move forward.
Once a recommendation goes to City Council and City Council takes an action
on that recommendation – it is no longer in the hands of the advisory body
(unless it has been referred back to you!).
INFORMATION REQUESTS
You’re going to need information to help with your discussions as an advisory
body. Your staff liaison and council liaison will be able to share a significant
amount of institutional knowledge, but questions may come up that they don’t
know the answer to. Below is the best process for making information requests,
when your staff or council liaison do not have the answer:
If you want information as an individual, you can submit a public records
request. This helps staff (a) get the request to the right person and
manage staff time, and (b) ensures that your request is fulfilled within a
reasonable time frame, typically two weeks.
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If the advisory body wants information that is beyond the
scope/knowledge of your liaisons, the advisory body can make a formal
request via motion. The staff liaison will then track down the info and
share at the next committee meeting. This helps ensure that we are using
staff time to gather information that is pertinent to the advisory body as a
whole.
COMMUNICATION
COMMUNICATIONS TO COUNCIL
The Council relies on various Commissions and Committees to increase the
variety of viewpoints and talents brought to bear on City problems. By
concentrating on specific areas, Commission and Committee members can
expand their level of expertise and can conduct detailed analyses that Council
itself may not have the time to pursue.
It is expected that Commission and Committees will adopt positions of
advocacy within their specific spheres of interest. However, the Council’s role is
to take into consideration the many varied, and sometimes conflicting public
needs, and render its judgment of what will best serve the public good. The
Council must weigh the effect of any given recommendation alongside other
City goals, programs, and competing interests.
GENERAL COMMUNICATION GUIDELINES
No serial meetings. Serial meetings are defined as a majority of members
of a public body having a series of smaller gatherings or communications
that result in a majority of the body collectively taking action even if a
majority is never part of any one communication. (email guidelines
provided by staff liaison)
o All emails to Commission and Committee members from the staff
liaison will be by blind copy to ensure no reply all (equals serial
meeting).
o It is encouraged that all Commission and committee members
retain a separate email for Commission and Committee work as
that work is subject to public records requests.
Treat everyone with respect.
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Agree to Disagree.
Resolve issues and move on, don’t re-live the same issues.
Share information freely.
Keep a balance of “air time” in meetings to avoid domination of ideas.
Deal directly and respectively if a conflict occurs.
Share responsibility for information or decisions that come from a
meeting.
Openly support decision, once it has been made.
Encourage and support team members at all levels.
Query participants frequently: ask for input and feedback on issues.
Be flexible and open for change.
Be aware of others discomfort/anxiety.
Take responsibility for your feelings, biases and attitudes and know how
they can impact your ability to treat others with respect or make the right
decision.
Have a sense of humor; be able to laugh at the funny moments.
STAFF LIAISONS
STAFF LIAISONS TO COMMISSION AND COMMITTEES
Each Commission and Committee has at least one staff person assigned to the
group as a Staff liaison. Staff liaisons assure their Commission or Committee is
aware of laws and administrative processes affecting proposed policy and
operational recommendations. The Staff Liaison is responsible for ensuring the
Commission or Committee is not doing anything to create liability issues for the
City. If the Staff Liaison feels that there may be an issue, they shall report it to the
City Manager.
The staff liaison’s main responsibility is assisting their Commission or Committee
in its roles and responsibilities as outlined by ordinance and completion of the
Council approved annual workplan.
Other responsibilities include the following:
Assist with professional and technical questions.
Properly notice meetings.
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Prepare and distribute Board and Commission letters, reports, agendas
and/or minutes.
Maintain public records created by the Board or Commission, including
minutes or action summaries, reports, recommendations and letters, as
required by State law.
Notify Board or Commission members of upcoming meetings.
Maintain current contact information for the Board or Commission
members.
Provide the communication framework that fosters collaboration while still
acting within the confines of public meeting law.
RELATIONSHIP BETWEEN STAFF AND COMMISSION OR COMMITTEE
If a Commission or Committee desires information or a report that will require
more than two hours of staff liaison time, the chairperson will make a request of
the City Manager or Department Director approval prior to pursuing the project.
The chairperson should inform the staff person with regard to the urgency of the
referral. Following this procedure will prevent staff from being diverted from
priority projects.
STAFF LIAISON TIME COMMITMENT
The assigned staff liaison is the sole point of contact for the assigned
Commission or Committee. Commission or Committee members may not reach
out to other staff members. The staff liaison on average will dedicate no more
than four hours a week to work on regular Commission or Committee directed
needs. Commission and Committees may not initiate grants or dictate City
funds be expended. A Commission or Committee may bring forth a
recommendation for grant pursual or fund expenditure through the staff liaison
to the City Manager for consideration.
The meeting of the Commission or Committee is at the discretion of staff and
can be moved as operationally necessary. Staff liaisons will make it a priority to
schedule Commission or Committee meetings at regular intervals at the same
time and location.
ETHICS AND CONFLICTS OF INTEREST
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GOVERNMENT ETHICS
By being a member of a commission or committee, you are a public official per
Oregon Law. Public office is a public trust. This concept is enforced through state
law in provisions that prohibit public officials from using their positions to enrich
themselves, their families or businesses with which they or their close relatives
are associated. An overview of the provision of the government ethics laws will
be covered in this section.
For more information, please refer to the Government Standards & Practices
Manual or contact the Oregon Government Ethics Commission
(www.oregon.gov/ogec).
ACTUAL AND POTENTIAL CONFLICTS OF INTEREST
Public officials may face situations in which their actions may, or will, result in
pecuniary benefit for themselves, their relatives, or businesses with which they or
their relatives are associated. In such cases, the state ethics law describes the
proper response. The response depends upon whether the conflict is an actual
conflict or a potential conflict. Keep in mind, however, that under no
circumstances may an official use their office for the purpose of benefiting the
official, a relative or an associated business.
ACTUAL CONFLICT OF INTEREST
An actual conflict of interest exists when a public official is faced with acting,
deciding or recommending an action, and the effect of that action certainly
would be to the private pecuniary benefit or detriment of the official, the official’s
relative, or any business with which the person or a relative of the person is
associated.
Example: A Councilmember owns one of two well-digging companies in the City.
The Council is voting upon whether to adopt a proposed ordinance that would
impose licensing fees on well-digging companies. His vote will certainly have the
effect of a financial detriment or benefit upon his company.
Example: A systems operation official approves an employment agreement with
a technical support company that employs her son. The approval would be to
the pecuniary benefit of a business with which her relative is associated.
ORS 244.040(6) also states “No person shall attempt to represent or represent a
client for a fee before the governing body of a public body of which the person is
a member”.
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Example: The member of the Planning Commission is prohibited from appearing
before that same Planning Commission to represent a client for a fee, but a
business partner of the Planning Commission member could represent the
same client for a fee.
POTENTIAL CONFLICT OF INTEREST
A potential conflict of interest exists when a public official is faced with acting,
deciding or recommending an action, and the effect of that action could be to
the private pecuniary benefit or detriment of the official, the official’s relative, or
any business with which the person or a relative of the person is associated.
Example: If the public official as an independent contractor performs services for
a business that comes before the public body upon which the official sits, a
potential conflict exists. The decisions of the public body could result in private
pecuniary benefit to the official.
CONFLICT OF INTEREST EXCEPTIONS
Actions affecting an entire class do not create a conflict of interest. In other
words, no conflict exists if the public official’s action would affect other members
of a large class of people in the same way it would affect the public official.
For example, if the City Council was voting to adopt a City-wide tax cut for retail
businesses, Councilmembers who owned retail businesses would not have a
conflict because of the exception.
However, if the Council was voting to adopt a tax cut for software companies,
and a Councilmember owned one of only three software companies in the City,
the Councilmember would have an actual conflict of interest for which the
“class” exemption would not apply. In this case, three software companies would
not be considered a large enough class to gain the exemption.
Other exceptions include the following:
1. Membership in a particular class required by law as a prerequisite to
holding office does not give rise to a conflict of interest. For example, a
commission which recommends fees for the use of certain chemicals
requires that one of its positions be filled by a representative of a
company which uses such substances. That person is not faced with
conflict when deliberating upon the amount of a fee.
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2. No conflict exists when the pecuniary benefit or detriment arises out of
unpaid membership in or membership on the board of directors of a
nonprofit corporation which is tax-exempt under section 501(c) of the
Internal Revenue Code.
METHODS OF HANDLING ACTUAL OR POTENTIAL CONFLICTS OF INTEREST
In every case in which a public official is met with an actual or potential conflict
of interest, the official must disclose the conflict. Elected or appointed officials
serving on a board or commission must publicly announce the nature of the
conflict. The conflict must be recorded in the official minutes of the public body.
A public official need only announce a conflict of interest once during the course
of the particular meeting, even though discussion or action may be interrupted.
When faced with an actual conflict of interest, a public official must, after
disclosing the conflict, refrain from participating as a public official in any
discussion or debate on the issue out of which the actual conflict arises or from
voting on the issue.
The public official should make certain that the minutes reflect that the public
official did not participate in the discussion or vote.
Rule of Necessity: If the official’s vote is necessary to meet a requirement of
minimum number of votes to take official action, then the official is eligible to
vote, but not to participate as a public official in any discussion or debate on the
issue out of which the actual conflict arises.
CAVEAT: If voting under the “rule of necessity” would violate the code of ethics
(for example, where a vote would constitute “using” the office to obtain financial
gain or avoid financial detriment), then the public official may not vote.
When faced with a potential conflict of interest, a public official must announce
publicly the nature of the potential conflict prior to taking any action thereon in
the capacity of a public official. Following the declaration of the conflict, the
official may discuss and vote on the matter.
CAVEAT: A public official may not take official action after declaring a potential
conflict of interest if such action would violate any provision of the code of ethics.
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MEETING AND RECORDS LAW
OREGON PUBLIC MEETINGS LAW
The Public Meetings Law, ORS 192.610-192.690, was enacted by the Oregon
Legislature in 1973 and establishes state policy the public is entitled to know how
public organizations operate. Almost all deliberations and decisions of public
bodies are open to attendance by interested persons.
The Public Meetings Law apply not only to the state, but also the cities and
counties despite any conflicts with their charters, ordinances or other rules. The
Public Meetings Law applies to meetings of the “governing body of a public
body.” A “public body” is the state or local government council, board,
commission, bureau, committee, subcommittee or advisory group.
PUBLIC MEETING
Public Meetings Law defines a meeting as the convening of any governing body
“for which a quorum is required in order to make a decision or to deliberate
toward a decision on any matter”.
QUORUM REQUIREMENTS
A quorum is reached by the presence of 51% of the number of members of the
governing body. A gathering of less than a quorum is not a meeting under the
meetings law. The law applies to committees, subcommittees and other
advisory groups that are charged by the Council with making
recommendations. The recommendations must be the result of formal votes
taken at meetings at which a quorum was present.
Before calling the meeting to order, it is the duty of the Chair to know whether a
quorum is present. If there is not a quorum, the meeting is called to order, the
absence of a quorum is announced, and the meeting either may be adjourned,
or may continue only for the purpose of discussing study session items.
Members who are present may use the time for discussion, but no action may
be taken. In the absence of a quorum, adjourning and rescheduling the meeting
is generally best practice, but there may be situations where proceeding forward
just on the study session items may be appropriate. Please confer with the staff
liaison for guidance before moving forward without a quorum.
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A VOTE FOR A DECISION MAY NOT BE TAKEN IN THE ABSENCE OF A QUORUM.
A recess may be called to provide time to call absent members in hope of
obtaining a quorum for an important meeting. A motion may be made to fix the
time to which to adjourn, which provides for a continuation of business
scheduled for the meeting. The requirement of a quorum serves to protect
against an unrepresented action taken by a small number of individuals on
behalf of the entire meeting body. Any actions taken without a quorum can be
declared null and void at the next meeting.
NOTICE OF MEETINGS
All Commission and Committee meetings will be noticed 72 hours in advance.
Staff liaisons are responsible for the noticing of meetings.
MEETING MINUTES
Minutes must be kept of all standing and ad-hoc commission and committees.
The staff liaison will either assign responsibility to a commission member or
committee member to take minutes or be responsible for the taking of the
minutes. Minutes shall include members present; motions, proposals, resolutions,
orders, ordinances and measures proposed and their disposition, results of all
votes and the vote of each member by name, the substance of any discussion
on any matter, and a reference to any document discussed at the meeting. The
City Recorder shall dictate the style of minutes the City produces.
OREGON PUBLIC RECORDS LAW
Oregon Public Records Law represents the public’s right to information. Under
these laws, the written record of public business is available to any person,
regardless of the person’s identity, motive, or need, with some important
exceptions. Thus, the basic assumption of Public Records Law is that every
document is subject to a public record request and will be disclosed. Only
records that fall under limited categories will be withheld from public disclosure.
The burden to prove the exception applies falls on the public body or public
official, not on the person asking for the record. Exceptions to Public Records Law
are known as “exemptions.” Despite the lengthy catalogue of exemptions
contained in Public Records Law, it must always be viewed in favor of disclosure,
unless the law expressly prohibits disclosure.
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Public Records Law (ORS 192.311 to 192.478) applies to all “public bodies,”
including governing bodies, officers, departments, commissions, etc. Based on
the above definition, all City Councils are subject to the Public Records Law and
the Law will by extension apply to all departments, committees and agencies of
the City.
RECORDS COVERED BY PUBLIC RECORDS LAW
Public Records Law applies to “...every state officer, agency, department, division,
bureau, board and commission; every county and City governing body, school
district, special district, municipal corporation, and any board, department,
commission, Council or agency thereof, and any other public agency of this
state.” A “public record” is “any writing that contains information relating to the
conduct of the public’s business...prepared, owned, used or retained by a
public body regardless of physical form or characteristics.” In ORS 192.311(5)(a),
“writing” is broadly defined to incorporate all formats, from handwriting to
electronic. Handwritten notes taken during Council meetings and all forms of
electronic communications including e-mails, so long as the record contains
information relating to the conduct of public business are considered public
records.
RECORDS RETENTION REQUIREMENTS
Oregon Public Records Law requires that public records must be retained as set
forth in the Secretary of State’s Record Retention Manual. This manual sets the
retention periods based on the information contained within the public record,
NOT based on the medium of the record. Nearly every record has a retention
period, ranging from one year to permanent. The City Recorder is the City’s
resource person for questions regarding retention of public records.
DISCLOSURE OBLIGATIONS AND PROCEDURES
Public Records Law requires a designated records officer and a public records
disclosure policy. The City Recorder is the City’s public records officer and has an
established policy for records requests. The records request form is available
online on the City’s website at https://ashlandoregon.gov/.
PUBLIC RECORDS EXEMPTIONS
ORS 192.345 and 192.355 outline the exemptions to Public Records Law. Section
192.501 outlines “conditional exemptions”, noting records may be withheld from
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disclosure “unless the public interest requires disclosure.” The City’s decision to
apply a conditional exemption must indicate that the need for confidentiality
outweighs the public interest in disclosure. Conditional exemptions include, but
are not limited to, records pertaining to litigation, trade secrets, criminal
investigations, personnel examinations, private business operations, real estate
appraisals (prior to acquisition or sale), employee relations or personnel
discipline actions.
ORS 192.355 lists additional conditional exemptions for records such as internal
advisory communications, information of a personal nature and confidential
submissions.
The exemptions are stated in absolute terms and do not require a balancing of
interest because the state legislature has already determined that the
confidentiality interests outweigh public disclosure interests as a matter of law.
PARLIAMENTARY PROCEDURE
Parliamentary Procedure is the basic method of conducting business. Business is
brought before an assembly by means of a motion. The Committee shall
replicate the motion format outlined in AMC Chapter 2.04.040(c), and the
general governance structure outlined by Roberts Rules of Order, Newly Revised.
BASIC PRINCIPLES
1. All members must receive a notice of the meeting no less than 72 hours prior to
the meeting through the City’s adopted noticing process
2. There must be quorum present at the meeting
If you can not attend a meeting the Commission or Committee member
will notify the staff liaison five days in advance of the meeting
Staff Liaisons will perform a quorum check three days prior to the meeting
o If there is no quorum the Chair, with the assistance of the Staff
Liaison will determine if the meeting will be cancelled or held for
discussion purposes (no decision shall be made without a quorum)
3. There can be only one main motion or resolution before the assembly at a
time
4. Motions have a definite and logical order of precedence
5. Every member has the right to express his/her opinion fully and freely without
interruption, and must be given the opportunity to do so
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6. A question must be decided by taking a vote, decided by the majority, and
that vote becomes the decision of the assembly; a subject, once decided, may
not be presented again in the same form
7. Action cannot be taken outside the scope of the organization's object or
purpose
QUORUM
Before calling the meeting to order, it is the duty of the Chair to know whether a
quorum is present. See the Oregon Public Meetings Law Section of this handbook
for additional information regarding quorum.
MOTIONS
A motion is the means by which business is brought before an assembly. A
motion is sometimes referred to as "the question". The following steps are
essential in handling a motion.
TO OBTAIN THE FLOOR
1. Address the Chair by proper title
2. Receive recognition from the Chair
3. State the motion by saying "I move that…”
4. Another member seconds the motion
5. Chair repeats the motion and then says
"It has been moved and seconded that (motion)…Is there any discussion?"
6. Members discuss the motion
7. When discussion ceases, Chair requests the roll call
8. Chair announces the result of the vote
A motion is a formal proposal and once made and seconded, the Chair places
the question before the meeting body by restating the motion. Exact wording is
of the utmost importance in recording motions and amendments. Motions
require a second before being opened for discussion or being put to a vote. If
there was no second to the motion, the motion dies.
TYPES OF MOTIONS
Main Motion: A main motion is a motion brought before the body for its
consideration on a particular subject. Only one main motion can be considered
at a time.
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Total Page Number: 22
Amendment: There are three basic processes of an amendment:
(1) Insert a word or add words
(2) Strike out words or a paragraph
(3) Combine both of these.
An amendment needs a second and is debatable. It needs a majority vote to
pass. To amend a pending motion is the most widely used form of a subsidiary
motion. An amendment must be germane or closely related to the subject of the
main motion.
Second Amendment: A secondary amendment must relate to the primary
amendment and cannot introduce a totally different subject. The second
amendment must be made by motion and seconded. After discussion, Chair
takes the vote on the second amendment first; announces the vote; and
proceeds to take the vote on the primary amendment; and then takes the vote
on the main motion as amended if the amendments pass.
Previous Question: Previous question is the motion used to bring the body to an
immediate vote on one or more pending questions. It closes debate and stops
further amendment. It is out of order when another has the floor. It must be
seconded and is not debatable and non-amendable. Previous question requires
a two-thirds vote (super majority). If a motion for the previous question fails to
gain the two-thirds vote, debate continues as if the motion had not been made.
Division of the Assembly: When a member doubts the correctness of a vote
taken by voice, he or she may call for division of the assembly by calling out
“Division”. No second is needed, and the Chair must immediately take the vote
again and ask the member to either raise their hands or to rise.
Reconsider: A motion to reconsider is in order during the meeting after a motion
has been acted upon, either at the same meeting or the next meeting. It must be
made by a member who voted on the prevailing side, i.e. if a motion fails to pass,
reconsideration must be moved by one who voted against the motion. It is
debatable and requires a majority vote.
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Total Page Number: 23
Point of Order: When a member believes the parliamentary rules are being
violated, he or she can make a “point of order” by calling upon the Chair to
request the parliamentarian for the rule which the Chair should enforce.
Division of the Question: If a question contains more than one part, each of
which could stand as a separate question, a motion may be made to divide the
question and vote on each part separately. The motion to divide requires a
second and may be amended but is not debatable.
Lay on the Table: The motion to “lay on the table” enables the Board or
Commission to lay the pending question aside temporarily in such a way that (1)
there is no set time for taking the matter up again; and (2) its consideration can
be resumed at the will of the majority. By adopting the motion to “lay on the
table”, a majority has the power to halt consideration of the question
immediately without debate.
This motion takes precedence over all subsidiary motions. It is out of order when
another has the floor. It must be seconded and is non-debatable and non-
amendable, but it is appropriate for the maker of the motion to explain the
reasons for the motion. It requires a majority vote.
Take from the Table: When a matter is taken from the table, everything is in the
same condition as it was when laid on the table. A motion that has been taken
from the table can be laid on the table again when an unforeseen matter
requires immediate attention. If a matter is laid on the table, it remains there
until taken from the table or until the close of the next regular meeting. If not
taken up by that time, the motion dies.
To consider another motion on the same subject, it is necessary first to take the
question from the table and then move the new proposal as a substitute or to
make whatever other motion is appropriate to the cases.
Adjourn: This means to close the meeting immediately. It requires a second and
it is non-debatable and non-amendable. It requires a majority vote. Members
should not leave their seats until this motion is made. If an hour has been set by
adoption of the Board or Commission, no motion to adjourn is necessary when
the hour arrives. The Chair declares the meeting adjourned. When it appears
Page 19of 23
Total Page Number: 24
there is no further business, the Chair can ask if there is any further business to
be considered, instead of waiting for a motion. If there is no response, the Chair
can say, “Since there is no further business, the meeting is adjourned.”
Fix the Time to Which to Adjourn: The object of this motion is to set the time and
place for another meeting to continue business of the session with no effect on
when the present meeting will adjourn. It is appropriate to use this motion when
there are no existing provisions for another meeting. It must be seconded and is
debatable. It can be amended and a vote on it can be reconsidered.
AMENDING A MOTION
Changing the wording of a motion is amending it. Sometimes, starting over can
eliminate the need to amend a motion. However, if the matter becomes more
complex or significant time has been spent considering alternatives, following
the rules for amending a motion ensure a fair and orderly process for making
and deciding on a comprehensive motion. The main motion and some
secondary motions can be amended. Here are some rules to remember:
The motion to amend requires recognition and a second and must be
stated by the Chair. It is debatable and may be amended. The
amendment must be voted on; then another amendment is in order, each
acted on in order. The fact that the amendment has been acted on does
not mean that the main motion is also acted on. After all amendments
are acted on, the final vote is on the main motion as amended.
If the amendment has failed to carry, it cannot be made again.
An amendment improves the main motion. The purpose is to express
more clearly and definitely the intent of the motion; therefore an
amendment cannot change one form into another.
An amendment is debatable in all cases except where the motion to be
amended is un-debatable.
An amendment is out of order if it nullifies the proposition or if it makes it
dilatory.
An amendment is out of order if it strikes out words NOT consecutive or if it
strikes out and inserts in separate places.
No amendment is in order that increases the modification of the rule to be
amended.
The word "Substitute" is used correctly when referring to a paragraph not
to a word. A completely reworded motion is a substitute.
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Total Page Number: 25
WAYS TO AMEND A MOTION
By adding words at the end
By inserting a word or consecutive words
By striking out a word or consecutive words
By striking out a word or consecutive words and inserting a word or
consecutive words
By substitution (replacing the motion with a similar motion)
Correct way to state amendment:
"I move to amend the motion by (one of the ways listed above)..."
MOTIONS NOT SPECIFICALLY CLASSIFIED
There are some motions that are not specifically classified. The ones most
commonly used are:
To make a nomination: This is a motion not formally moved, but an
assumed motion "That...be elected." A member rises and, without
recognition, says, “I nominate..." No second is required but as an assumed
motion, it is debatable.
To fill a blank: This is closely related to the motion to amend. While there
can be only one primary and one secondary amendment pending at the
same time, there are times when a number of choices would have more
advantages, such as, selecting a date, time, place, amount, number of
persons, or names, or places.
A member may move that a blank be spent for books: or a blank may be
created by a motion to strike out a date, time, place, amount, number,
names, etc. and insert a blank. If the motion to strike out and insert a blank
has carried, then any number of members may suggest, without a
second, a different date, time, amount, etc. Each suggestion can be
debated if necessary. When all suggestions have been made, a vote is
taken on the suggestions until one suggestion receives a majority vote,
then that suggestion is placed in the blank and the remaining
suggestions are not voted upon. The motion with the blank filled is then
considered.
3. Call up the motion to reconsider: If the Chair neglects to announce the
reconsideration of a motion, any member may 'call up' the consideration
by rising and obtaining the floor and saying, "I call up the motion to
Page 21of 23
Total Page Number: 26
reconsider the vote taken on the motion (state the motion)..." No second is
necessary. The Chair then proceeds to state the motion by saying, "The
motion to reconsider the vote on (state the motion)...is called up. Those in
favor of reconsidering the vote on the motion will please say Aye." pause
"Those opposed will please say no." If the Ayes have it, the motion is open
to debate (if it is a debatable motion). After debate, a vote is taken on the
motion that was reconsidered.
Commission or Committee Guiding Documents
City Council Charter, Ashland Municipal Code,
Comprehensive Plan, Land Use Code
Ashland Parks & Recreation Charter, Ashland Municipal Code,
Commission Comprehensive Plan, Land Use Code
Page 22of 23
Total Page Number: 27
Ashland Senior Advisory Committee Charter, Ashland Municipal Code,
(ASAC) Comprehensive Plan, Land Use Code
Recreation Division Advisory Charter, Ashland Municipal Code,
Committee (RDAC) Comprehensive Plan, Land Use Code
Trails Advisory Committee (TAC) Charter, Ashland Municipal Code,
Comprehensive Plan, Land Use Code
Planning Commission Ashland Municipal Code,
Comprehensive Plan, Land Use Code
Climate & Environment Policy Advisory Ashland Municipal Code, Climate &
Committee (CEPAC) Energy Action Plan (CEAP)
Historic Preservation Advisory Ashland Municipal Code,
Committee (HPAC)
Housing & Human Services Advisory Ashland Municipal Code
Committee (HHSAC)
Public Arts Advisory Committee Ashland Municipal Code
(PACC)
Social Equity and Racial Justic Ashland Municipal Code
Advisory Committee (SERJAC)
Transportation Advisory Committee Ashland Municipal Code,
(TAC) Transportation Plan
Page 23of 23
Total Page Number: 28
ADMINISTRATION
City of Ashland Social Media Policy
Purpose:
The City of Ashland (the “City”) recognizes that social media is a valuable
communication tool. The City’s purpose in maintaining social media is to
provide an informal voice of the City - to provide news alerts and
information, and to listen to residents and visitors about issues affecting
the City.
Definitions:
1. “Social Media”: refers to interactive platforms that combine
technology and social interaction for content sharing, often in
collaboratively; any form of online publication or presence that
allows interactive communication, including, but not limited to,
social networks, blogs, Internet websites, Internet forums, and wikis.
Examples of social media include, but are not limited to, Facebook,
Twitter, YouTube, Google+, and Flickr.
2. “Authorized User”: means any employee who has received
authorization from the City Manager or the City Manager’s designee
to post city business matters on a social media platform. To ensure
a clear delineation between policy goals and information pertaining
to City operations, no Board Members are permitted to be
authorized users.
3. “Board Member”: means an elected official, including council
members, commission members, member of a board, commission,
or committee established in the City of Ashland per either code or
resolution.
4. “Personal social media account”: means a social media account
that is used by an employee, elected official or appointed
commission or committee, or Board Member exclusively for
personal purposes and is unrelated to any business purpose of the
city and is not provided for or paid for by the city.
ADMINISTRATION
20 East Main Street Tel: 541.488.6002
Ashland, Oregon 97520 Fax: 541.488.5311
ashland.or.us
Total Page Number: 29
ADMINISTRATION
5. “Confidential Information”: includes, but is not limited to, anything
that is exempted from public disclosure under any applicable state
or federal law, and specifically those exempted public records
outlined in ORS Chapter 192 (Records; Public Reports and Meetings),
which includes information pertaining to litigation or matters where
litigation is reasonably likely to occur.
Content Guidelines, What Not to do:
Only Authorized Users may create and manage official social media
accounts. Authorized Users are managed by the city manager’s office,
which includes day-to-day oversight, managing content development
and scheduling, and social media campaigns and other duties. New
social media sites or engagements created on behalf of the City must be
approved by the office of City Management and are subject to periodic
monitoring to ensure compliance and professionalism. Employees
authorized to post content on Ashland’s social media channels should
read and apply this social media policy in conjunction with any social
media guidebooks, legal updates, and/or trainings.
The City reserves the right to monitor all posts made on City controlled
social media sites and to restrict or remove content that is in violation of
this social media policy or any applicable law.
1. Record retention: Authorized Users may not post original content to
social media unless that content is preserved and retained
according to Oregon Public Records Law (see ORS Chapter 192).
2. City Prohibited Content: The following content is not permitted on
City social media.
a. Confidential information
b. Copyrighted or intellectual property that the City does not
have permission to use.
c. Offensive language, including the use of profanity, obscenities
or vulgarities.
ADMINISTRATION
20 East Main Street Tel: 541.488.6002
Ashland, Oregon 97520 Fax: 541.488.5311
ashland.or.us
Total Page Number: 30
ADMINISTRATION
d. Sexual content or links to sexual content
e. Content that is offensive and that promotes, fosters, or
perpetuates discrimination toward race, gender, ethnicity,
nationality, religion, sexual orientation, disability, or other
protected characteristic.
f. Illegal conduct or the encouragement of illegal activity
g. Information that may tend to compromise the safety or
security of the public or public services,
h. Statements promoting or opposing election petitions,
candidates, political committees or ballot measures in
violation of restrictions on political campaigning by public
employees, which includes any links advocating an election
issue. Dissemination of neutral information is encouraged.
i.Any form of harassment, bullying, or intimidation, or threats of
violence.
j.Misinformation or misleading information
k.Posting irrelevant or repetitive messages or advertisements.
l.Personnel matters regarding the Authorized Useror others.
3.Moderation Policy:The City acknowledges and respects the right to
free speech. At the same time, if the City chooses to allow for a
comment section, there are limited situations where the City has a
legitimate interest in maintaining a reasonable level of decorum on
socialmedia channels. Whereas section 2 above outlines the
guidelines for what an Authorized User can post, this section is more
restricted as it limits what citizens can comment on. If a comment
violates this policy, the comment is subject to disablement and the
commentator might be subject to a temporary block if the behavior
repeats itself.
ADMINISTRATION
20 East Main Street Tel: 541.488.6002
Ashland, Oregon 97520 Fax: 541.488.5311
ashland.or.us
Total Page Number: 31
ADMINISTRATION
The Authorized User must consult with the City’s legal department in
the moderation of comments. The following comments are
prohibited:
a. Threats of imminent violence or call to act illegally
b. Defamation. A statement of opinion is not defamation.
Defamation is generally defined as a false assertion of fact
that damages a person’s reputation.
c. Content that is profane, obscene, or pornographic
d. Personal identifiable information not meant to be public, such
as someone’s home address, phone number, or social
security number.
e. Copyright violations. Content that infringes on copyright,
trademarks or the intellectual property of others (not
including links to).
f. Malware.
g.Solicitation content.
h.Disruptive, repetitive, or off-topic comments
i.Content that perpetuates discrimination on the basis of race,
religion, ethnicity, age, or gender.
Additionally, the City does not intend to create a public forum on
social media and reserves the right to disable comments for certain
posts where it is not seeking engagement or where the nature of
the posts might jeopardize public meeting laws.
Before deleting any comment, the City, through the Authorized User,
will take the following actions: (1) determine whether or not the
comment is protected speech, with consultation of the City
Attorneys office; (2) save a copy of the comment; (3) notify the
poster that their comment violates City policy; (4) provide the
poster with a copy of the City’s policy, a copy of their comment and
a brief explanation for why their comment was deleted.
ADMINISTRATION
20 East Main Street Tel: 541.488.6002
Ashland, Oregon 97520 Fax: 541.488.5311
ashland.or.us
Total Page Number: 32
ADMINISTRATION
The Authorized User should use the following disclaimer for social
media platforms where the comments are enabled: Comments
posted to this page will be monitored. The City reserves the right to
remove inappropriate comments, as defined in the City of Ashland
social media policy. Comments posted to this site by a user other
than the City represent the views of that user only and do not
reflect the policies of the City. The City takes no responsibility and
assumes no liability for comments made by third parties on the
City’s social media sites. The City does not support or endorse
comments made by users other than the City.
Content Guidelines – What to do!
1. Ashland Branding: In order to properly identify the City to its citizenry
for the long-term goal of building community trust and spirit, all
accounts must use official City branding, font requirements, and
(when possible) include relevant City contact information.
2.Accuracy, Transparency, and Professionalism: Ensure all information
shared is accurate, timely, and relevant to the community. Strive to
ensure that content is void for any spelling, grammar, or citation
errors. If an error is mistakenly posted, the Authorized User should
quickly make any correction or clarification as needed.
Personal use of social media:
Only Authorized Users are allowed to use social media on behalf of
the City in management-approved sites. Board Members (as defined),
employees, elected officials and commission and committee members
should not use their personal social media accounts to speak on the
City’s behalf.
For those Board Members who want to comment on City business,
the best approach is to keep two accounts entirely separate – one private
and one public. For the public account, the Board Member should know
ADMINISTRATION
20 East Main Street Tel: 541.488.6002
Ashland, Oregon 97520 Fax: 541.488.5311
ashland.or.us
Total Page Number: 33
ADMINISTRATION
that the public account is subject to the First Amendment and should
either disable comments altogether or be extremely cautious in
moderating content (i.e. restricting comments/blocking people). If a
Board Members has a public page, posters are granted some degree of
First Amendment protections and moderating content on a public page
may open the Board Member to a First Amendment claim.
If an employee, Board Member, elected official, commission or
committee member mentions City goings-on on their personal social
media, that person should be clear their opinions are their own and that
they do not represent the City or City business. See Lindke v. Freed, 601 US
187 (2024).
Here are some ways to keep clear that a private account of a Board
Member does not represent the City:
Include a disclaimer that comments are personal only and do not
reflect the City.
Do not include official City contact information on a personal page
Do not make any City business announcements on a personal page
that would normally be presented in a public meeting.
If comments it is difficult to keep comments at a minimum on a
personal page, consider a public page.
Public Meetings:
Board Members are encouraged to not communicate with another Board
Member on social media regarding substantive board matters within the
jurisdiction of the board. Simultaneous postings, comments, or tweets by
a quorum of Board Members on the same subject within a certain time
frame may constitute a serial communication and violate Oregon’s public
meeting law.
ADMINISTRATION
20 East Main Street Tel: 541.488.6002
Ashland, Oregon 97520 Fax: 541.488.5311
ashland.or.us
Total Page Number: 34
ADMINISTRATIVE POLICY LAST MODIFICATION: May 14,2012
Policy No.2006.10.19
ORIGINATING DEPARTMENT:Administration
SUBJECT: Electronic Media & Technology UsagePolicy
PURPOSE: The purpose of thispolicy is to establish policy
electronic processing and communication systems; to establish an understanding of acceptable uses;
to protect information generated by or stored on any computer or communication system; and to protect
STATEMENT OF POLICY: Technology is a business tool to be used in accordance with generally
accepted business practices, current laws, and consistent with other applicable City Policies. All
technology systems (computers and communication systems) furnished by the City are owned by the
City of Ashland.
Any user who is unclear about what is or is not permissible may contact the Information Technology
Director for clarification. If unsatisfied with an interpretation, the user may seek an opinion from the City
Attorney, City Administrator or Human Resource Director.
As technology advances, the City will increasingly rely upon electronic resources in conducting its
business. Employees have access to multiple forms of electronic media and technology systems
(computers, e-mail, telephones, radios, voice mail, fax machines, on-line services and the internet)to
assist in the performance of their official duties.
The City encourages the responsible use of electronic media because information technology makes
communication more efficient and effective. Information technology also serves as a source of valuable
information about government, vendors, customers, new products or services.With the rapidly
changing nature of electronic media, this policy cannot establish rules to cover every possible situation.
electronic media and services.
SCOPE:This policy applies to all users of Electronic media and/or communication systems including
but not limited to employees, elected officials, appointed officials, contractors, consultants, and other
non-employees that use this equipment. The CityElectronic media system includes all city owned or
city purchased computer terminals (whether network or individual), software and hardware (CPU's,
memory devices and storage devices), copiers, printers, fax machines, hand-held data or computing
devices, cellular phones and devices, office telephones, etc. For purposes of this policy an electronic
record or communication includes any data or information in any form processed or stored within the
City Electronic Information Processing System whether generated directly or indirectly.
Total Page Number: 35
2
ADMINSTRATIVE POLICY Electronic Media & Technology Usage Policy
Further simplified, this policy applies to all electronic media and services which are:
Accessed on or from City premises
Accessed using City electronic media equipment, or via City-paid access methods and/or
Used in a manner which identifies the individual with the City.
This policy DOES NOTapply to data transmissions made by customers of the Ashland Fiber Network
who are acting in their private capacity and who, other than the use of City equipment installed solely
because they are a customer of Ashland Fiber Network, are not otherwise using City owned or City
purchased equipment.
GUIDELINES:
1.
City services and shall be professional and business-like in nature. Limited personal use is
allowed provided that it meets the guidelines set forth herein.Employees must
demonstrate personal responsibility to ensure that limited personal use does not impact their job
performance or the efficiency of City services. Abuse of this privilege will result in appropriate
disciplinary action. Computer and communication systems may not be used for any purpose or
reason that may violate City policy, local, state, or federal laws, public policy, or other
inappropriate purposes, including but not limited to:
a.-Harassment and Discrimination policies, including
but not limited to transmitting, retrieving, viewing or storing communications or images
that are discriminatory or harassing in nature, or which are derogatory to any individual
or group, or which are obscene or pornographic in nature, or which are defamatory or
which use coercion to obtain a response.
b.Conducting non-City related business which results in personal financial gain or
advantage.
c.Unauthorized soliciting or proselytizing others for commercial ventures, religiousor
political causes or other non-City business related matters.
d.Disrupting or threatening to disrupt the efficient operation of City network and/or
connected systems (for example, sabotage or introducing a computer virus);
e.Overloading the efficient operation of City network and/or connected systems (for
example, instant messenger, Internet radio, etc.);
f.
files or activities for the purpose of idle curiosity or obtaining data or information that has
no business-related purpose; and
g.Forging of any City computer or communication systems file, log, messages, or
recording.
ADMINISTRATION/PERSONNEL Tel: 541-552-2110
20 East Main Street Fax: 541-488-5311
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
Total Page Number: 36
3
ADMINSTRATIVE POLICY Electronic Media & Technology Usage Policy
h.The email system shall not be used to plan for or coordinate work slowdowns or strikes,
or to incite employees or otherwise disrupt the work environment.
i.The email system shall not be used for campaigning for union issues or running for
office.
j.
2.Unauthorized installation, removal, or altering of any software/hardware may be a violation of
copyright law, City policy or procedure and as such is prohibited. Such actions could result in
criminal prosecution and/or disciplinary action in accordance with City rules and regulations.
3.No City-owned orauthorized hardware or software may be borrowed, copied, or transferred
without prior approval from the IT Director.
4. No privately owned devices may be connected to the City's system without the authorization of
the person's department head or the City Administrator.
GENERAL USE OF E-MAIL SYSTEM:
1.Whenever a City Official or Employee possesses "confidential" information, the Official or
Employee has an obligation to take all reasonable and necessary steps to protect the
confidentiality of the information, and minimize the likelihood of inadvertent transmission of the
confidential information to unintended recipients. If an Official or Employee has any question
regarding the implementation of this section, contact the City Attorney's office. Once it has
been determined that the transmission is confidential under Oregon public records law, the
subject line should contain the word
The body of the email should read:
The content of this email transmission (and attachments if appropriate) is confidential
under the provisions of Oregon Public Records law (list the specific ORS citation that
addresses confidentiality whenever possible). It is intended to help the recipient(s) in
their work on behalf of the City of Ashland. Recipients should not disclose or forward
this email unless authorized by the sender. If you have questions about the
confidentiality of this message, please contact meat (541) XXX-XXXX. Thank you."
The message will include the appropriate City or Departmental phone number.
2.No employee shall attempt to disguise the origin of any E-Mail, unless authorized by the Chief of
Police for a criminal investigation.
3.-Mail unless authorized
by
City Administrator.
4.State and federal law prohibit the electronic transmission of social security numbers over the
internet unless the connection is secure or the Social Security number is encrypted except
under certain limited exemptions. Social Security numbers should not be transmitted unless the
ADMINISTRATION/PERSONNEL Tel: 541-552-2110
20 East Main Street Fax: 541-488-5311
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
Total Page Number: 37
4
ADMINSTRATIVE POLICY Electronic Media & Technology Usage Policy
5.Any Employee who discovers potential criminal activity involving the use of any E-Mail shall
immediately report the activity to the Employee's supervisor. The supervisor shall immediately
report the activity to their department head, who shall report the activity to the Human
Resources Department or City Attorney.
6. E--mail system are a representation of both the City and
the composer. As such, they will be composed in a professional manner and will not include
personalization such as non-app-art, etc.
All e-mails will include the following message at the end of the e-mail:
"This email transmission isofficial business of the City of Ashland, and it issubject to Oregon
Public Records law for disclosure and retention. If you have received this message in error,
please contact me at (541) XXX-XXXX. Thank you." The message will include the appropriate
City or Departmental phone number.
PERSONAL, PRIVILEGED AND CONFIDENTIAL INFORMATION:
All employees at one time or another may receive, or have reason to access personal, privileged and/or
confidential information. That information may concern other employees, City of Ashland operations,
other organizations and or patrons with whom we do business. This information may include
information such as employee phone number, social security number, salary, benefits, address, etc.
Everyone covered by this policy carries the obligation of ensuring that this information remains
confidential and is not disclosed, even to other City of Ashland employees. This is true regardless of
whether you are actively employed, on leave or employment with the City of Ashland terminates for any
reason. Employees who disclose such sensitive information will be disciplined accordingly.
If your employment with the City of Ashland terminates, for any reason, you must promptly return to the
City of Ashland all confidential documents and other materials in your possession. You are not
permitted to retain copies of any such documents or materials.
All work performedor created within the scope of your employment with the City of Ashland is the
intellectual property of the City. Any information obtained through the course of employment (business
information, trade secrets, etc.) may not be shared even upon termination of employment. Employees
who disclose such sensitive information will be disciplined in accordance with City Rules and
Regulations and/or criminal prosecution.
RESPONSIBILITIES:
1.The IT Department(with input from the City Attorney), shall:
a.Interpret licensing and copyright requirements for hardware and softwareused by the City of
Ashland;
b.Purchase, install, and uninstall all softwareand hardware;
c.Store all original software media.
ADMINISTRATION/PERSONNEL Tel: 541-552-2110
20 East Main Street Fax: 541-488-5311
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
Total Page Number: 38
5
ADMINSTRATIVE POLICY Electronic Media & Technology Usage Policy
2.The IT Directorin collaboration with user departments shall:
a.Establish and maintain policies and procedures for computer and communication system
security, privacy and use;
b.Develop and maintain, in collaboration with departments, an information technology
strategic plan that will guide future investments in technology.
c. Approve all hardware and software for useon City-owned technology systems;
d.Ensure compliance of copyright and licensing requirements;
e.Make information available to users regarding computer and communication system
security, privacy, and use; and
f.Ensure that scheduled backups and purges of all essential data files are completed in
accordance with the Cityof Ashland
3.Department Headsshall:
a.Ensure that all employees under their direct supervision comply with allpolicies and
procedures regarding technology and communication systemuse;
b.When timing is appropriate, initiate account deletionafteran employee leaves:
c.Immediately notify IT when an employee changes job responsibilities so that their
computer software load can be reevaluated and changed if needed.
4.All City Employees or usersof City electronic media and/orcommunication systemsshall
comply with the provisions of this policy,and shall take all reasonable precautions to protect
from illegal copying, downloading, theft, or other abuses of City-owned hardware and software.
New employees shall be made aware of this policy as a part of their orientation and will be
asked to sign an acknowledgement form indicating they have read and understand the
information.
SECURITY:
1.
communication system shall be assigned a user name and password for security purposes.
While this cannot guarantee privacy, confidentiality or data security, it is an important
component of the City's overall system protection. Technology users are responsible for all
computer use under their user name and shall maintain the confidentiality of their password.
Passwords must not be shared. Passwords control access to files, register a permanent record
of the entries made, and are the means by which users are held accountable for their system
entries. If a user suspects his/her password has been compromised, they should call the IT Help
Desk for assistance
ADMINISTRATION/PERSONNEL Tel: 541-552-2110
20 East Main Street Fax: 541-488-5311
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
Total Page Number: 39
6
ADMINSTRATIVE POLICY Electronic Media & Technology Usage Policy
2.Information Technology staff may require a user to temporarily change their password for
installation, diagnostic, repair, replacement, upgrade, or maintenance purposes. Once
completed, the user is to immediately change it back to a unique and secure password.
3.Computers willbe locked via the operating system, either manually, each time users leave their
desks for any period of time, or automatically, using a password protected screen saver.
Computers should be shut down at the end of each workday. This helps to protectthe security
of the system from unauthorized use.
4.Users will ensure that all computer assets (computers, monitors, laptop computers, printers, etc)
that are assigned to or regularly used by them are maintained and used in a manner consistent
with their function and such that the possibility of damage and/or loss is minimized.
5.Computer equipment will not be removed from City premises without the prior authorization of
the IT Director or Department Head except for portable equipments such as laptops or PDAs
assigned to the individual employee.
6.Whenever possible all portable computing equipment (laptop computersother handheld
computers etc.) will be maintained under the direct supervision of the user that they are issued
to. The equipment must never be left unattended in locations such as airports and hotel lobbies.
When equipment must be left unsupervised, it must be made as inconspicuous as possible (i.e.
do not leave the computer sitting on the seat of an unattended vehicle). Wherever practical, the
computer shall be secured with the supplied security device(s).
PRIVACY:
1.No employee has a personal right toprivacy to any information stored or created on the
,butnot limited to email.
2.The City reserves the right, with Department Head approval, to enter, search, monitor, copy, or
retrieve any information, including but not limited to, stored or deleted files, records, voice and
text messages, faxes, internet logs, and audio from any computer or communication system
without notice. Should such action be warranted, Human Resources shall be notified
immediately by the Department Head.
3.Information received or transmitted by any computer or communication system, whether deleted
or not, may be logged, recorded, or otherwise monitored and is subject to disclosurebased on
the provisions of Oregon Public RecordsLaw and/or approval of the City Administrator or City
Attorney.
RECORDS MANAGEMENT:
1.Routine e-mail messages are not intended to be retained as public records in the ordinary
course of City business. Preliminary drafts, notes, or interagency or intra-agency memoranda
that are not retained by the City in the ordinary course of business are exempt from disclosure
as public records, provided that the public interest in withholding those records outweighs the
public interest in disclosure.
ADMINISTRATION/PERSONNEL Tel: 541-552-2110
20 East Main Street Fax: 541-488-5311
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
Total Page Number: 40
7
ADMINSTRATIVE POLICY Electronic Media & Technology Usage Policy
2.-mail messages that are more than
60 days old willbe electronically purged by IT from the e-mail server on a weekly basis, whether
deleted by the user or not. E-mail messages that are required to or intended to be retained for
long-term storage will either be e-le:
doej@laserfiche.ashland.or.us) or placed in the appropriate subject file in hard copy. Such e-mail
records unless exempt from disclosure under other applicable provisions of the Public Records
Act (e.g., personnel files, attorney-client communications, deliberative process etc.). Some
examples of documents that would constitute public records and be required to be retained
include, but are not limited to:
a.Complaints received from the public and responses thereto.
b.Any email which is evidence of any official action taken as part of assigned job duties
i.e. granting an extension of time to perform some required task, notifying someone of
deficiencies in an application or other filing, approving a change order or extra work;
giving notice of a meeting or event;
c. Comments received from a citizen regarding a matter that is scheduled before the
council for a public hearing where the person is unable to attend and has requested
those comments be retained as part of the record, or where council, or other board or
commission member, is required to disclose such ex-parte communication.
Any questions as to whether a document is required to be retained under Oregon Public Records
Law should be directed to the CityRecorder or the City Attorney.
By default, sent e-mail messages are electronically purged weekly from the e-mail server on the
60th day after they are sent.
By default, deleted e-mail messages are electronically purged weekly from the emailserver on the
th
7day after they are deleted. Employees may elect to set theircomputers to electronically delete
deleted emails when they log out of the system each day.
Voicemail messages are electronically deleted on the 30th day after receipt.
SUPPORT:
Information Technology and Computer Services support is available by calling (541) 552-2400.
VIOLATIONS:
1.Violation of any provision in this policy will be reviewed on a case-by-case basis and may result in
revocation of privileges, discipline in accordance with CityPolicies.
2.Failure on the part of any elected official, contractor, consultant, or non-employee to comply with
the provisions of this policy will constitute grounds for revocation of privileges, termination of their
contract.
ADMINISTRATION/PERSONNEL Tel: 541-552-2110
20 East Main Street Fax: 541-488-5311
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
Total Page Number: 41
8
ADMINSTRATIVE POLICY Electronic Media & Technology Usage Policy
ADMINISTRATION/PERSONNEL Tel: 541-552-2110
20 East Main Street Fax: 541-488-5311
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
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ADMINISTRATIVE POLICY LAST MODIFICATION: May 14,2012
PolicyNo.2007.10.09
ORIGINATING DEPARTMENT: Administration
SUBJECT:Workplace Violence PreventionPolicy
PURPOSE: olicy as it relates to hazards of workplace violenceor
aggression,preventionand related retaliation in the workplace.
STATEMENT OF POLICY:
Each individual who works for the City of Ashlandhas the right to work in a professional atmosphere
that promotes equal opportunitieswithin a safe environmentandprohibitsworkplace violenceor
aggression. At the City of Ashland violenceor aggressionin the workplaceis unacceptable and will not
be tolerated.
Most important is the safety and security of our employees. Threats, threatening behavior, or acts of
violence against employees, visitors, guests, or other individuals by anyone on City of Ashlandproperty
will not be tolerated. Violations of this policy will lead to disciplinary action which may include dismissal.
Definitionof Workplace Violence
To ensure a safe workplace and to reduce the risk of violence, all employees of the City of Ashland
should review and understand all provisions of this workplace violence policy. For purposes of this
policy, workplace violenceis defined asviolent acts that result in substantial physical or emotional
harm:
(1)Any physical assault, threatening behavior or verbal abuse occurring in the workplace by
employees.
(2)Threats and threatening behavior are physical, verbal, or written acts that express or are
perceived as expressing, intent to cause physical or psychological harm, or both, against an
individual or individuals, or cause damage to property.
(3)Violence or violent behavior is the actual carrying out of threatening behavior.
Please note that even unwelcome conduct of such a nature that occurs off-duty can violate our policy, if
that conduct has the purpose or effect of creating a hostile or offensive work environment or
e. Also, unwelcome conduct by
employees, etc., violates our policy against harassment, if that conduct creates an offensive work
environment for you or unreasonablyinterferes with your work. Consequently, even this type of conduct
should be reported as described below.
Total Page Number: 50
2
ADMINSTRATIVE POLICY Workplace Violence Prevention Policy
Examples of workplace violencemay include, but are not limited to:
Injuring another person physically
Engaging in behavior that creates a reasonable fear of injury to another person
Engaging in behavior that subjects another individual to extreme emotional distress
while on city premises or engaged in city business
Intentionally damaging property
Psychological trauma such as threats, threatening to injure an individual or to damage property
Committing injurious acts motivated by, or related to, domestic violence or sexual harassment,
obscene phone calls
Retaliating against any employee who, in good faith, reports a violation of this policy
Definition of other types of inappropriate behaviors in the workplace
Other types of inappropriate workplace violencethat are prohibited by this policy are definedto include
indicators that increase risk of violent behavior.
(1) Unwelcome name-calling, obscene language, and other abusive behavior;
(2)Physically touching another employeein an intimidating or threatening manner.
Examples of potentially violentbehavior include, but are not limited to:
Direct or veiled threats of harm;
Intimidating, belligerent, harassing, bullying, or other inappropriate and aggressive behavior;
Numerous conflicts with supervisors and other employees;
Bringing a weapon to the workplace, brandishing a weapon in the workplace, making
inappropriate references to guns, or fascination with weapons;
Statements showing fascination with incidents of workplace violence, statements indicating
approval of the use of violence to resolve a problem, or statements indicating identification with
perpetrators of workplace homicides;
Statements indicating desperation (over family, financial, and other personal problems) to the
point of contemplating suicide;
Drug/alcohol abuse; and
Extreme changes in behavior
ADMINISTRATION /HUMAN RESOURCES Tel: 541-552-2110
20 East Main Street Fax: 541-488-5311
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
Total Page Number: 51
3
ADMINSTRATIVE POLICY Workplace Violence Prevention Policy
Determining Risk Factors for Workplace Violence
Type ICriminal Act:This type of violence involves verbal threats, threatening behavior or
physicalassaults by an assailant who has no legitimate relationship to the workplace.
Type IIRecipient of Service: The person causing the violence is either a recipient or object of
a service provided by via the workplace. He/she is a current or former client or
customer.
TypeIIIEmployment Relationship: The person has an employment-related involvement with
the workplace. This can either be someone who has a direct relationship, a current or
former employee, or someone who has a relationship to a current or former employee.
Dissemination of Policy
This policy will be disseminated to all employees, supervisors, and elected officials, and its existence
will be displayed prominently at the place of employment. All employees are responsible for knowing of
its existence andsubstance, and of their responsibility for compliance. Additionally, all supervisors and
managers are responsible not only for knowing of its existence and substance, but for compliance and
enforcement of the policy. The Human Resource Department will beavailable to answer all questions
about the policy, or its implementation.
Individuals Covered Under the Policy
The prohibitions outlined in this policy cover all individuals in the workplace (all employees, supervisors,
elected officials and contractors working on-site and/or interacting with employees). City of Ashland will
not tolerate, condone or allow harassment or discrimination, whether engaged in by fellow employees,
supervisors, customers, or other non-employees who conduct business with the City. The City
encourages reporting of all incidents of harassment which create an offensive work environment or
.
ADMINISTRATION /HUMAN RESOURCES Tel: 541-552-2110
20 East Main Street Fax: 541-488-5311
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
Total Page Number: 52
4
ADMINSTRATIVE POLICY Workplace Violence Prevention Policy
Employee Responsibilities
Each employee is responsible for assisting in the prevention of workplace aggression and/or violence
through the following acts by refraining from participating in, or encouraging the following actions.
Employees will report acts of workplace violence to their supervisor or Human Resources:
Unwelcome name-calling, obscene language, and other abusive behavior.
Intimidation through direct or veiled verbal threats.
Throwing objects in the workplace regardless of the size or type of object being thrown or
whether a person is the target of the thrown object.
Physically touching another employee in an intimidating, malicious, or sexually harassing
manner which includes such acts as hitting, slapping, poking, kicking, pinching, grabbing,
pushing, etc.
and fist-shaking.
Manager andSupervisor Responsibilities
Each manager and supervisor will be responsible for preventing acts of prohibited workplace violence
and aggression, these responsibilities includes:
(1)Monitoring the work environment on a daily basis for signs that workplace violenceor
aggression may be occurring;
(2)Counseling all employees on the types of prohibited behavior, and the procedures for reporting
andresolving complaints of workplace violence or aggression;
(3)Stopping any observed acts that may be considered violenceoraggressionand taking
appropriate steps to intervene, whether or not the involved employees are within the line of
supervision;
(4)Taking immediate action to limit the work contact between the employees where there has been
a complaintof workplace violence or aggressionpending investigation;
(5)Enforcing non-retaliation prohibitions, including conducting follow-up contacts with employees
who report workplace violenceoraggressionto ensure that no retaliation has occurred and
transmitting documentation of such contacts to the Human Resources Manager;
(6)Promptly reporting anyincidents of potential workplace violence oraggressionto Human
Resources and complying with any directives or guidance issued by the Human Resources
Director, Department Head or the City Administrator with regard to investigatory roles and other
enforcement responsibilities; and
(7)Cooperating with workplace violence or aggression and retaliation investigations.
Each manager or supervisor shall assist any employee who comes to him or her with a complaintof
workplace violence or aggressionby documenting and promptly filing a complaint with the Human
Resources Department.
ADMINISTRATION /HUMAN RESOURCES Tel: 541-552-2110
20 East Main Street Fax: 541-488-5311
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
Total Page Number: 53
5
ADMINSTRATIVE POLICY Workplace Violence Prevention Policy
Reporting a Complaint
Employees who feel they have been subject to workplace violence oraggressionare encouraged to
politely but firmly confront the offending employee and ask the person to stop the behavior. Ifthe
violence or aggressioncontinues, or if the employee believes some employment consequence may
result from the confrontation, or if the employee is not comfortable confronting the offender, the
employee should go to his or her supervisor, Department Head, Human Resources Department, or the
City Administrator. However, employees may file a complaint with staff as stated below. The employee
may also have a representative present. The following steps have beenestablished for filing and
handling complaints of any employeebased on alleged acts of workplace violence or aggression:
(1)Any employee may file a complaint by communicating directly with his/her supervisor,
Department Head, Human ResourceDirector,or the City Administrator. Multiple options for
presenting a complaint are made available with the intent of giving the employee the
opportunity to select a person with whom he or she feels comfortable.
An employee may file a complaint orally by meeting in person with the City Administrator, or by
acknowledged in writing within 15 days of receipt of the complaint.
(2) will proceed with an investigation. Investigations
may be conducted by the City Administrator, the Human Resources Manager or another
person, as designated by the City Administrator. Confidentiality will be maintained as far as the
City determines it is practicable.
If the employee who has been accused of violating the workplace violence policy wishes to
have a representative present at any discussion between the employee and the City
Administrator or person designated by the City Administrator to conductthe investigation, the
(3) On the basis of the facts developed, the City Administrator or person designated by the City
Administrator to conduct the investigation will render a decision in writing as soon as possible
after completion of the investigation. The decision shall state whether or not there is a finding of
eitherdiscrimination, harassment or retaliation, as appropriate based on the nature of the
complaint. The results of the investigation will be shared with the person complaining and the
person(s) accused, as determined appropriate by the City Administrator.
Investigating the Complaint
Confidentiality
Any allegations of workplace violence or aggression brought to the attention of the City will be promptly
investigated. Confidentiality will be maintained throughout the investigatory process to the extent
practical and appropriate under the circumstances.
ADMINISTRATION /HUMAN RESOURCES Tel: 541-552-2110
20 East Main Street Fax: 541-488-5311
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
Total Page Number: 54
6
ADMINSTRATIVE POLICY Workplace Violence Prevention Policy
Investigation Process
In pursuing the investigation, the investigator will try to take the wishes of the complainant under
consideration, but will thoroughly investigate the matter, keeping the complainant informed as to the
general progress of the investigation.
All employees can be assured that such complaints will be taken seriously and will be investigated and
dealt with as discreetly as possible. All employees are required to fully cooperate with workplace
violence or aggression investigations. All employees are further required to provide truthful information
Failure to do so will subject an employee to disciplinary action, up to and including termination.
If the investigation determines that any employee was involved in workplace violence or aggressive
behavior toward another individual in the workplace, (including employees, elected officials, contractors
and managers) they will be subject to disciplinary action up to and including termination.
No retaliation
Retaliation is against the law and will not be permitted at the City of Ashland. This includes retaliation
against employees who file a workplace violence or aggression complaint, or assist in investigating
workplace violence or aggressioncharges, or who report violent behavior directed at persons other
than the employee. This policy also prohibits retaliation against employeeswho complain that they are
victims of employment related violence. Any employee found to have engaged in retaliatory action or
behavior will be subject to disciplinary action, up to and including termination.
ADMINISTRATION /HUMAN RESOURCES Tel: 541-552-2110
20 East Main Street Fax: 541-488-5311
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
Total Page Number: 55
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_________________________________
Total Page Number: 57
Total Page Number: 58
Memo
DATE: January 28, 2025
TO: Planning Commission
FROM: Brandon Goldman, Community Development Director
RE: Introduction of the Accessory Dwelling Unit Guide and Pre-Approved Plans
Introduction
The City of Ashland is pleased to introduce the newly developed Accessory Dwelling Unit (ADU)
Guide and six pre-approved ADU plans. These resources are now available to the community at no
cost, supporting property owners in creating ADUs efficiently and affordably. The guide and plans
aim to reduce barriers to needed housing, a priority identified by the City Council and supported by
the Planning Staff and the Development Process Management Advisory Committee.
Purpose of the Program
This program seeks to address housing challenges by:
Increasing housing supply and diversity through streamlined processes.
Offering cost-saving measures by eliminating the need for extensive design and permitting
processes for ADUs.
Supporting multigenerational living, aging in place, and additional income opportunities for
homeowners.
The ADU Guide provides a comprehensive roadmap for property owners who may not know where to
begin. It highlights critical considerations such as property assessment, zoning compliance, utility
connections, and construction costs. By addressing these factors upfront, the guide simplifies the
development process and helps ensure projects will align with city regulations and building permit
submittal requirements.
Free Pre-Approved ADU Plans
The City offers six pre-approved ADU designs, ranging from compact units like "The Dogwood" (364
sq. ft.) to larger options like "The Sherrell" (880 sq. ft., 2-bed, 2-bath). These plans have been reviewed
for compliance with Oregon Residential Specialty Code, ensuring they meet local building standards.
Property owners can select a plan during a consultation with the Planning Division, streamlining their
project from inception to permitting.
COMMUNITY DEVELOPMENT DEPARTMENT
51 Winburn Way Tel: 541.488.5305
Ashland, Oregon 97520 Fax: 541.552.2050
ashlandoregon.govTTY: 800.735.2900
Total Page Number: 59
Website and Resources
To enhance accessibility, the City’s website is being updated with an ADU-dedicated resource page.
This page will include:
The ADU Guide.
Access to the pre-approved plans.
Links to Valuable resources such as financing options, energy efficiency incentives, and Fair
Housing guidance.
Conclusion
The ADU Guide and pre-approved plans represent Ashland’s commitment to addressing housing
needs through innovative, community-focused solutions. These tools are designed to make ADU
development more accessible, fostering sustainable and inclusive growth while preserving
neighborhood character.
COMMUNITY DEVELOPMENT DEPARTMENT
51 Winburn Way Tel: 541.488.5305
Ashland, Oregon 97520 Fax: 541.552.2050
ashlandoregon.govTTY: 800.735.2900
Total Page Number: 60
CITY OF ASHLAND
ACCESSORY DWELLING UNIT GUIDE
The Barn Cabin,photocredit D. Sherrel Photo credit R.Romagnoli
VARIATIONS ALSO KNOWN AS:
Detached in the backyard Accessory Residential Unit
Attached addition to the primary Second Unit
dwelling Garage Apartment
Above a garage In-Law Quarters
Conversion of existing floorspace, Granny Flats
garage, or basement
TYPICAL HOUSEHOLD
These units are ideal for smaller households, single adults, two adults, or adult and
children with a lower housing budget and less needs for square footage and allow
households to accommodate additional relatives on-site.
FITTING INTO THE NEIGHBORHOOD
ADUs can create additional rental opportunities in our community without
changing the character or quality of life of existing single dwelling neighborhoods.
Ashland ADU Guide
Ashlandoregon.gov/ADU January 1, 2025
Total Page Number: 61
CITY OF ASHLAND
ACCESSORY DWELLING UNIT GUIDE
An Accessory Dwelling Unit (ADU), also known as an Accessory Residential Unit (ARU)
is a secondary, self-contained housing unit within or on the same property as a
primary residence, typically designed for independent living with its own kitchen,
bathroom, and entrance.
Ashland is dedicated to facilitating the development of Accessory Dwelling Units
(ADUs) within the city, recognizing their valuable contribution to the local housing
landscape. The city has implemented policies that streamline the process for
property owners, making it easier to create ADUs.
Ashland supports ADU development by permitting them outright in all residential
zones. This means that property owners in residential areas do not need to go
through a complex Planning Action process. Instead, they can proceed directly with
obtaining building permits for their ADUs. This expedited approach significantly
reduces bureaucratic hurdles and expedites the development process, making ADU
projects achievable for many property owners in the city.
Why is Ashland interested in increasing the number of ADUs in our community?
Increased and Diverse Housing Supply: ADUs help address housing shortages
by providing additional, affordable, and flexible living options without the need
for significant land development.
Economic and Financial Benefits: ADUs allow homeowners to generate rental
income, support local economies, and increase property values, contributing
to overall economic health.
Sustainable and Efficient Land Use: ADUs promote efficient use of existing
residential lots, reduce environmental footprints, and support sustainable
living practices.
Support for Multigenerational and Aging Populations: ADUs provide versatile
living arrangements for multigenerational families, enable seniors to age in
place, and offer housing for caregivers.
Community Stability and Inclusivity: By offering more affordable housing
options, ADUs help retain long-term residents, contribute to a stable and
.
diverse population, and enhance community inclusivity
Ashland ADU Guide
Ashlandoregon.gov/ADU January 1, 2025
Total Page Number: 62
By encouraging the development of ADUs through simplified permitting processes
and emphasizing their residential use, Ashland aims to enhance housing options,
promote affordability, and support the diverse needs of its residents. ADUs cannot be
used as travelers' accommodations within Ashland's single-family zones, ensuring
the focus remains on providing needed housing for our full-time residents. These
efforts align with the city's commitment to sustainable and inclusive housing
development while maintaining the character of its neighborhoods.
Getting Started
Overview of the Process
Designing an Accessory Dwelling Unit (ADU) to fit on your property in Ashland
involves careful planning and consideration of various factors. While the city can
provide free plans that have been reviewed for building code compliance,
customizing your ADU design may be necessary to meet your specific needs,
property constraints, or design preferences. Here are the steps to design an ADU:
1. Assess Your Property: Begin by evaluating your property to identify potential
locations for the ADU. Some considerations include:
a. zoning regulations;
b. siting and setback requirements;
c. existing infrastructure (water, sewer, electric capacity);
d. vehicular and pedestrian access;
e. any physical constraints such as existing trees, riparian areas,
floodplains, wetlands, or steep slopes;
f. Existing structure locations including buildings, decks, and garages;
g. Potential conversion of existing floor areas within the primary home or
garage into an ADU.
2. Determine Your Goals: Clearly define the purpose of your ADU. Are you
building it for rental income, housing a family member, or another purpose?
Understanding your goal will help answer design questions, such as layout,
amenities, and accessibility features, ensuring the ADU meets your specific
needs.
3. Design your ADU: The City of Ashland offers free ADU plans that meet local
building codes, making them a great starting point. If these pre-approved
plans don’t quite fit your needs, you can work with an architect or designer
Ashland ADU Guide
Ashlandoregon.gov/ADU January 1, 2025
Total Page Number: 63
who understands Ashland’s regulations and the State Building Code to create
custom plans tailored to your goals. This customization process allows you to
tailor the ADU to your specific property constraints, and your personal
expectations from layout and amenities to aesthetics.
4. Budget and Financing: Your design solution and local economic factors will
drive the budget for your project. Once you have a budget determined,
consider your financing options (i.e., using savings, obtaining a Home Equity
Line of Credit (HELOC), opting for cash-out refinancing, or securing new
construction or renovation loans). Each financing method has its benefits and
drawbacks; so, determine your budget and choose the option that best aligns
with your financial resources. It's crucial that your budget and available
financing align to ensure the project remains financially feasible and includes
a contingency fund for any unexpected expenses. Consulting with design
professionals and financial advisors or lenders can provide tailored advice for
your situation.
5. Construction: Unless you are personally experienced in construction and
development, have the available time, and are familiar with building code
requirements, consider hiring a licensed and reputable general contractor. A
professional contractor ensures your ADU is built according to approved plans,
adheres to local building codes and regulations, and avoids potential issues,
delays, and additional costs.
6. Utilities and Infrastructure: Coordinate with utility providers (electric, gas,
water, sewer) to connect your ADU to the necessary services. Ensure
compliance with utility connection requirements, including any building code
mandates for the separation of utilities between the primary residence and
the ADU. Proper coordination and compliance will help prevent future
complications and ensure your ADU operates smoothly and legally.
7. Landscaping and Access: Create a landscape plan that provides a detailed
illustration of fuel clearance areas for fire safety, indicates all trees to be
retained, removed or planted, and details gardens, green spaces, accessible
pathways, hardscaping, patios, and other landscaping features. This ensures
that the function and aesthetics of the property’s outdoor spaces are
thoroughly considered and documented.
8. Submit for Permits: Once you have selected your pre-approved ADU plans
and prepared a site plan, or finalized your custom ADU plans, submit them to
the City for approval and obtain the necessary building permits. Your design
professional or general contractor may also handle the permit submission on
your behalf. Once your final ADU plan is submitted to the City Building
Ashland ADU Guide
Ashlandoregon.gov/ADU January 1, 2025
Total Page Number: 64
Department, they will review your application, calculate the building and SDC
fees (explained later in this document), and check that everything meets
building codes and local zoning regulations. Once everything is in order, they'll
issue a building permit, and construction on your ADU can begin.
9. Inspections: As construction progresses, you or your contractor will need to
schedule inspections with the City at different stages of the build to make sure
everything is up to code and meets safety standards. Once the construction is
finished and all inspections are passed, you'll be able to get a Certificate of
Occupancy, which means your ADU is ready to be used as planned.
Assess your Property and Prepare a Site Plan
A site plan is a detailed drawing or diagram that provides a bird's-eye view of a
property, showing the arrangement and layout of structures (existing and proposed),
landscaping, parking areas, utilities, easements, and other important elements. It is a
crucial tool in the design and development of properties, helping to visualize how
In the context of an Accessory
various components fit together within a specific area.
Dwelling Unit (ADU) or any construction project, a site plan is used to identify:
Building Placement:The site plan shows the exact location of the ADU or other
buildings on the property, including setbacks from property lines and
neighboring structures, as well as the location of any easements. While a
property survey is not always necessary, it can be helpful for designing your
site plan and identifying your property lines.
Solar Orientation: When siting a new building, it must be positioned to
minimize shading on neighboring properties in accordance with the Solar
Access Ordinance (AMC 18.4.8), and should consider the benefits of passive
natural lighting and onsite energy opportunities. Key considerations, such as
roof orientation, building height, and the distance from the north property line,
should be addressed early in the design process. These factors are crucial in
ensuring that the new structure does not excessively shade adjacent
properties, maintaining optimal sunlight exposure for all.
Access and Circulation: Site plans illustrate driveways, walkways, and
pathways, showing how people and vehicles can access and move around
the property safely.
Landscaping Plan: A landscape plan is a detailed illustration that shows both
existing and proposed vegetation and hardscaping elements. It ensures that
the final development is functional, attractive, and safe. A well-designed
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landscape plan helps create a beautiful outdoor space while maintaining
safety and functionality.
When planning your landscape, it’s important to be Firewise. To protect your
property and enhance safety, consider the following:
o Remove highly flammable plants within 30 feet of the building and
replace them with fire-resistant varieties.
o Keep vegetation trimmed and clear of dead leaves or debris.
o Regularly prune trees and bushes to prevent fire from spreading
through canopies.
o More information regarding Firewise landscaping can be found on the
City website:
https://ashlandoregon.gov/919/Best-Practices-for-Fire-Resistant-
Landsc
Identify Utilities: Utility Plans typically accompany a site plan to highlight the
placement of both existing and proposed utility connections, such as water,
electricity, gas, and sewer lines, ensuring that these essential services are
accessible and compliant with local regulations. Early in the design process it
is recommended that you verify the condition and serviceability of existing
utilities to determine if any upgrades or relocations will be necessary for your
project.
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Sample Site Plan
65’
Property Address: 123 Example Street
Ashland, OR, 97520
Lot Coverage:
35’
Total Property Area = 6500 sq.
= 1220 sq. .
6’
384
340 sq.
384 sq.
280 sq. .
Total Lot Coverage = 2224 .
34.2%
18’
12’
18.4.8 Solar Setbacks, as s
:
2-
40’
0 10’
” = 10’
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Preparing your Building Design
When designing an Accessory Dwelling Unit (ADU), homeowners can choose
between utilizing pre-approved plans or customizing a design. Pre-approved plans
offer a cost-effective and expedited approval process with templates that meet
local building codes, ensuring compliance through a comprehensive review. While
they may lack the customization options available when working with a designer or
architect, pre-approved plans provide a convenient solution for those seeking a
functional and code-compliant ADU design.
Customizing a design allows for tailored solutions that complement the primary
residence and meet specific needs. This process involves collaborating with an
architect or designer who understands local regulations, ensuring compliance with
zoning laws and building codes. Comprehensive construction documents, including
architectural plans, structural details, electrical and plumbing layouts, and
visualizations of the project, are essential, along with all required submissions for the
issuance of a building permit.
Energy Efficiency Incentives
The City of Ashland offers incentives and rebates for incorporating energy-efficient
elements into ADUs, such as solar power, heating and cooling systems, and induction
cooktops. These programs promote sustainability and help reduce utility costs for
residents. In addition to the city's incentives, local, state, and federal programs may
also offer additional incentives for qualifying conservation efforts. For more
information on available residential incentives, visit the city's website at:
https://ashlandoregon.gov/584/Residential-Incentives
ADUs in Ashland’s Historic Neighborhoods
Ashland is home to four National Register Historic Districts, each showcasing unique
architectural styles and neighborhood character. Applicants considering Accessory
Dwelling Units (ADUs) in these districts are encouraged to design their ADUs to be
compatible with their historic neighborhood. Incorporating simple historic details—
such as roof pitch, window trim, siding type, or other architectural elements—can
help ensure that new buildings reinforce the integrity and charm of these prized
areas.
To assist applicants in achieving a historically sensitive design, the Ashland Historic
Preservation Advisory Committee (HPAC) offers free consultations by appointment
on Thursday afternoons. Early in the design process, applicants are welcome to meet
with HPAC’s knowledgeable members to receive a no-cost evaluation and valuable
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guidance. Their expertise can help streamline the design process while preserving
Ashland’s rich historic character.
By thoughtfully integrating historic design details, property owners can contribute to
the beauty and cohesiveness of Ashland’s National Register Districts while creating a
functional and attractive ADU.
Plan Submittal
Before submitting your plans, thoroughly review all documents to avoid errors or
omissions that could lead to delays. Once ready, submit them to the City of Ashland's
Building Department for review and permit issuance.
Steps to Prepare for Building Permit Submission:
Select Option 1— Select from the pre-approved ADU plans available free of
charge through the Ashland ADU Program. These plans are listed at the end of
this guide. If you intend to modify any of these plans, please coordinate with
the original architect or designer.
Select Option 2—Customize a Design: Tailor the ADU to your specific needs and
preferences by working with an experienced designer or architect familiar with
local zoning and building codes.
Obtain comprehensive construction drawings detailing all aspects of the ADU
Complete a detailed site plan including building locations, property lines, lot
coverage, and utility locations.
Include energy-efficient and accessibility features, if proposed.
Complete a Residential Building Permit Submittal form.
o https://ashlandoregon.gov/DocumentCenter/View/116/Residential-Building-
Permit-Application-Submittal-Package-PDF
Review and double-check all documents for accuracy before submission.
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Preparing Your Budget
Building an ADU can be challenging because it involves several costs. Unexpected
costs can disrupt your budget, but a careful evaluation can help mitigate surprises
and challenges. By considering construction costs (including labor and materials),
permitting fees, System Development Charges, utility connection fees, School
Construction Excise Taxes, and the future impact on your property taxes, you can
better plan and manage your budget effectively.
Most of the money goes into designing and building the ADU, which makes up about
92.5% of the total cost. Market forces, which are beyond the City's control, determine
these costs including materials and labor. Building permit fees make up around 1.5%
of the total project cost, and System Development Fees (SDCs) make up
approximately 6% of the project costs.
If you plan to use your ADU as a rental, researching expected rents for similar units in
your area, along with average vacancy rates, can help you estimate the potential
annual revenue it may generate. This information is valuable in determining how
much income your ADU could bring in to offset loan payments, maintenance costs,
and other expenses, giving you a clearer picture of its financial impact.
Construction Costs
Determining construction costs for your Accessory Dwelling Unit (ADU) is a critical
step in the development process. Collaborating with professionals such as
architects, designers, or contractors can be immensely beneficial in providing
accurate estimates for the overall construction expenses. These estimates typically
encompass various components, including foundation work, utility extensions, and
the construction itself.
Foundation Work (if required): The foundation serves as the base of your ADU
and is a fundamental aspect of construction. Costs associated with
foundation work can vary depending on factors like soil conditions and the
complexity of the design.
Utility Extensions: Extending utilities to your ADU, such as electrical, plumbing,
and HVAC systems, is essential to ensure functionality and comfort. The cost
of utility extensions will depend on the proximity of existing utilities and the
complexity of the connections.
Construction Costs: The bulk of your construction expenses will involve
materials, labor, and other construction-related costs. The size of your ADU, as
well as the level of customization and the materials used, will significantly
impact these costs.
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As a general guideline, construction costs for ADUs in the City of Ashland can
typically range from approximately $150 per square foot for conversion of an existing
portion of your home or garage, to between $250 and $500 per square foot for new
construction. Smaller, more straightforward ADUs and those incorporated into
existing buildings tend to fall toward the lower end of this range, while larger
dwellings with high-end finishes and amenities, or those located in physically
constrained areas may fall toward the higher end.
Collaborating with professionals in the design and construction industry is necessary
to obtain accurate cost estimates tailored to your specific ADU project. Architects,
designers, and contractors can provide valuable insights and help you make
informed decisions about the design, current and projected costs and availability of
materials, and ultimately assist in ensuring that your ADU project aligns with your
budget and goals. Additionally, talking to friends and neighbors who have recently
completed an ADU (ideally within the last few years) can provide practical advice
and real-world cost information. Note: keep in mind that comparisons with older ADU
projects will be less informative as their experience may no longer be relevant due to
changes in construction costs and regulations over time.
City Permitting Fees
When considering the development of an Accessory Dwelling Unit (ADU) in the City of
Ashland, it's essential to factor in additional fees that can impact your budget. The
City fees which impact the budget include Building Permit Fees and System
Development Charges (SDCs).
Building Permit Fees: Building permits are required for the construction or renovation
of ADUs in Ashland. The cost of these permits varies depending on the size and
complexity of your ADU project. To find detailed information about the current fee
schedule for Residential Building Permit Fees in Ashland, please refer to the City of
Ashland's fee schedule:
https://ashlandoregon.gov/DocumentCenter/View/274/Building-Permit-Fee-Schedule-PDF
System Development Charges (SDCs): SDCs are one-time fees assessed by the city
to cover the cost of expanding public infrastructure and services to accommodate
new developments. In Ashland, the structure of SDCs is designed to incentivize the
creation of smaller dwellings. Specifically, for ADUs:
Units under 500 sq. ft. receive a 50% discount of the required SDCs.
Units between 500 sq. ft. and 800 sq. ft. receive a 25% discount of the required
SDCs.
Units over 800 sq. ft. are charged 100% of the SDCs for the dwelling.
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This tiered approach to SDCs promotes the development of smaller ADUs, which
typically have proportionately lower rents and are thus more affordable to renters.
Consequently, the City's incentive for small ADUs supports greater affordability.
To find detailed information about the current Residential SDC fee schedule, please
refer to the City of Ashland Residential SDC Handout:
https://or-ashland.civicplus.com/DocumentCenter/View/2145/FY24-25-Residential-SDC-
Handout-PDF
Before proceeding with your ADU project, it's crucial to check the most up-to-date
fee information on the City of Ashland's official website, or consult with the City of
Ashland Planning Division to ensure that you have a clear understanding of the
specific fees and incentives that apply to your project size and scope.
Utility Fees
Utility connection fees are a crucial aspect of the overall cost considerations when
developing an Accessory Dwelling Unit (ADU) in the City of Ashland. In Ashland, there
are multiple utility providers, each with its associated connection fees:
Electric Service: Your new ADU will require its own electric meter, which will
incur connection fees. These fees vary based on the complexity of the required
electrical work. A licensed electrician can evaluate your existing electrical
service to determine if you have enough capacity or if a service upgrade is
needed for an additional dwelling. More information on Electrical Service
Requirements is available online here:
https://ashlandoregon.gov/DocumentCenter/View/170/Electric-Service-Requirements-PDF
For current information on electric meter connection fees, please contact the
Electric Department at 541-488-5357 during regular business hours.
Gas Service: For natural gas service for heating, cooking, or other uses in your
ADU, Avista serves as the primary gas utility provider in Ashland. Avista may
charge connection fees for establishing new gas service or modifying existing
connections to accommodate your ADU. The specific fees will depend on
factors like the proximity to existing gas lines and the extent of the required
work. The installation of gas service may not be necessary in your ADU as
electrical appliances and heating and cooling systems can be both cost-
effective and environmentally beneficial. Additionally, to maintain indoor air
quality, specific gas appliances may be inappropriate in some circumstances.
Therefore, it is important to verify with the Ashland Conservation Division and
Building Division if the intended appliances are compliant with local law
relating to indoor air quality. This ensures that your ADU meets all safety and
environmental regulations.
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Water and Sewer Connections: ADUs often have the advantage of connecting
to the existing water and sewer lines on a property, eliminating the need for
costly and time-consuming installation of new utility lines. This streamlined
approach not only simplifies the development process but also enhances the
sustainability and cost-efficiency of the project. However, it's essential to be
aware that separating utility services for the ADU may create the potential for
future land division, allowing the ADU to become an independent property on
its own lot. This consideration is significant, as it can impact property
ownership and land use in the long term, offering flexibility for property owners
to adapt to changing needs and regulations.
When planning your ADU project, it is essential to engage with these utility providers
to determine the precise connection fees applicable to your specific project. Keep in
mind that utility connection fees are typically separate from other utility-related
costs, and they should be included in your overall budgeting and planning.
Furthermore, utility providers may have specific requirements and regulations
governing the connection process, including permitting and adherence to safety
standards. Consulting with these utility providers and, if necessary, collaborating with
experienced contractors familiar with utility connections will help ensure a smooth
and compliant installation process for your ADU's utilities.
ADU City Fee Estimates July 2024- June 2025
Square Plan Building Community School System TOTAL
Footage Check Permit Development Excise Tax Development
Fees Fees* & Engineering Charges
Fees (SDCs)
500 $473$1,786$1,885$534 $5,927$10,605
800 $626$2,144$3,019$855 $9,279$15,923
1000 $727$2,379$3,774$1,069 $10,236$18,185
*Includes minimum required mechanical, plumbing, and electrical fixtures. Fees do not include
Utility Provider connection fees.
SDCs are based on habitable square footage and will vary depending on the specific size and amenities of
your ADU, as such the above provides ballpark estimates of units with a single bathroom and based on the
square footages above.
Renting your ADU
In Ashland's Single-Family Zones, it's important to note that Accessory Dwelling Units
(ADUs) cannot be utilized as vacation rentals and cannot be rented for intervals of
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less than 30 days. This regulation is significant because it aims to prioritize the
availability of full-time resident housing within the city. By restricting short-term
rentals and promoting longer-term occupancy, the community seeks to ensure that
ADUs contribute to the long-term housing supply, addressing the need for
affordable, stable, and sustainable housing options for residents. This approach
helps maintain the residential character of established neighborhoods while
supporting the goal of fostering a vibrant and stable community.
When setting rental amounts in Oregon, it’s important to follow state landlord-tenant
laws and stay compliant. Several organizations can help landlords understand local
rental market trends, navigate rent control rules and limits on rent increases, and
stay up to date with any legal changes. They also provide guidance on ensuring a
rental application process that is fair and free of discrimination. These groups offer
valuable support for setting fair, competitive rental rates while maintaining legal
compliance.
The City of Ashland provides the following list of rental owner organizations and
service providers for informational purposes only; this is not an endorsement of any
specific provider. These organizations can assist first-time landlords by providing
model rental or lease agreements that comply with Oregon's landlord-tenant and
fair housing laws. They can help ensure your renter application process, rental terms,
rent collection, security deposits, late fees, and other provisions are clear and legally
sound.
Southern Oregon Rental Owners Association (SOROA): Provides resources,
education, and support for landlords, including legal requirements and best
practices for renting properties. - soroa.net/
Oregon Rental Housing Association (ORHA): A statewide organization that
offers resources and legal guidance to rental property owners, with local
chapters that can assist landlords in Rogue Valley. -
oregonrentalhousing.com/
Fair Housing Council of Oregon (FHCO): Provides education and assistance
on fair housing laws, which can help landlords understand their legal
obligations. - fhco.org/
Local Property Management Companies: Many property management
companies in the Rogue Valley offer consultations and services that include
ensuring compliance with local and state rental laws.
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Fair Housing
If you plan to use your Accessory Dwelling Unit (ADU) as a rental property, it's
essential to familiarize yourself with Fair Housing laws. Fair Housing laws are federal
regulations designed to prevent discrimination in housing based on factors such as
race, color, national origin, religion, sex, sexual orientation, gender, disability, and
familial status. These laws apply to all rental housing, including ADUs, and aim to
ensure that every prospective tenant has an equal opportunity to secure housing
without facing discrimination.
Here are some best practices for renting a unit in compliance with Fair Housing laws:
Advertise Without Discrimination: When advertising your rental unit, avoid
discriminatory language or preferences in your listings. Ensure that your
advertisements are inclusive and do not discourage individuals based on
protected characteristics.
Tenant Application Process: Treat all applicants fairly and equally. Create
clear and consistent criteria for screening tenants. Use the same criteria for
everyone, regardless of their background. Make choices based on objective
factors like credit history, rental history, income, and, when relevant, criminal
background. Avoid making subjective judgments that could be discriminatory.
Reasonable Accommodations: Be open to providing reasonable
accommodations or modifications for individuals with disabilities. Engage in a
dialogue with tenants to address their specific needs and ensure equal
access to your rental property.
Document Everything: Maintain thorough and well-documented records of
your rental application process, communications with tenants, and any
accommodation requests. These records can be crucial in demonstrating
your compliance with Fair Housing laws if questions arise.
Educate Yourself: Stay informed about Fair Housing laws, including federal,
state, and local regulations. Attend training sessions or workshops to better
understand your responsibilities as a landlord.
Respond to Complaints Promptly: If a tenant or applicant raises concerns
related to Fair Housing, take their complaints seriously and address them
promptly. Investigate and resolve any potential issues to prevent further
discrimination.
For more information about Fair Housing visit :
o Fair housing Council of Oregon https://fhco.org
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Summary
If you choose to build an ADU, the City of Ashland is committed to simplifying and
enhancing your experience. This guide supports that intention, but if you have
suggestions for improving the process, our pre-approved plans, or other
development issues, we’d like to hear from you.
Building an ADU can be a rewarding endeavor that not only adds value to your
property but also contributes to the community by providing more housing options
for our residents. The City of Ashland is here to support you every step of the way,
ensuring the process is as smooth and efficient as possible.
A complete set of the selected free pre-approved ADU plans are made available to
Ashland property owners after a 30-minute consultation with the Ashland Planning
Division. During this meeting, a planner will review your particular site and provide
valuable guidance on the permit application process, helping you understand
zoning requirements, building codes, and any other considerations for your ADU
project. This step helps ensures that the plans you choose are compatible with your
property and the city's regulations, saving you time and potential setbacks later on. If
you're interested in selecting a pre-approved ADU plan, simply contact the
Community Development Department to schedule your consultation. This process is
a helpful way to kickstart your project with expert advice and streamline the
approval process, making it easier to move forward with your plans.
We believe that by working together, we can create a more sustainable, inclusive,
and vibrant community. Whether you are utilizing our pre-approved plans or
customizing your own design, our goal is to make your ADU project a positive and
successful experience. Let's build a brighter future for Ashland, one ADU at a time!
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City of Ashland Pre-Approved Free ADU Plans:
http://ashlandoregon.gov/ADU
“The Barn”
564 Square Feet
These plans, designed by Derek Sherrell, were provided by
ThatADUGuy for use in Ashland’s ADU program
“The Sherrel”
880 Square Feet – 2 bed – 2 bath
These plans, designed by Derek Sherrell, were provided by
ThatADUGuy for use in Ashland’s ADU program
“The Joel”
567 Square Feet
Available with either a gable or shed roof. These plans were
provided by the City of Eugene for use in Ashland’s ADU program
“The Dogwood”
364 Square Feet
These plans, designed by Architect Carlos Degado, were provided
by the City of Medford for use in Ashland’s ADU program.
“The Magnolia”
600 Square Feet
These plans, designed by Architect Carlos Degado, were provided
by the City of Medford for use in Ashland’s ADU program.
“The Beech”
660 Square Feet
These plans, designed by Architect Carlos Degado, were provided
by the City of Medford for use in Ashland’s ADU program.
“The Myrtle”
364 Square Feet ADU above a single car garage
These plans, designed by Architect Carlos Degado, were provided
by the City of Medford for use in Ashland’s ADU program.
THESE PLANS ARE PROVIDED AS A COURTESY BY THE CITY OF ASHLAND FOR APPLICATION AND PERMITTING PURPOSES
ONLY. THESE PLANS WERE NOT DESIGNED BY THE CITY OF ASHLAND AND THE CITY BEARS NO RESPONSIBILITY FOR THE
PLANS OR RESULTING STRUCTURE, THE PLANS HAVE BEEN REVIEWED FOR MINIMUM OREGON RESIDENTIAL SPECIALTY CODE
COMPLIANCE. BY USING THE PLANS, THE USER AGREES TO RELEASE THE CITY OF ASHLAND FROM ANY AND ALL CLAIMS,
LIABILITIES, SUITS, AND DEMANDS ON ACCOUNT OF ANY INJURY, DAMAGE, OR LOSS TO PERSONS OR PROPERTY, INCLUDING
INJURY OR DEATH, OR ECONOMIC LOSSES, ARISING OUT OF THE USE OF THESE CONSTRUCTION DOCUMENTS.
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City Contacts
Ashland Community Development Department
51 Winburn Way
Ashland, OR 97520
Phone: 541-488-5305
Building Division: Email: building@ashlandoregon.gov
Planning Division : Email : planning@ashlandoregon.gov
Historic Preservation Advisory Committee review board consultation:
call 541-488-5305 for an appointment
Ashland Climate, Energy & Conservation Division:
https://ashlandoregon.gov/376/Climate-Energy-Conservation
Ashland Public Works & Engineering Department
Phone: 541-488-5587
Email: publicworksinfo@ashlandoregon.gov
Ashland Electric Department
Phone: 541-552-2389 for New Construction and/or Service
Email: electric@ashlandoregon.gov
Ashland Fire Department
Phone: 541-482-2770
Email: fire@ashlandoregon.gov
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Additional Resources
City of Ashland Residential Building Permit Submittal Form online:
https://ashlandoregon.gov/DocumentCenter/View/116/Residential-Building-Permit-
Application-Submittal-Package-PDF
City of Ashland Commonly Asked Questions About Obtaining Permits (PDF):
https://ashlandoregon.gov/DocumentCenter/View/174/Commonly-Asked-
Questions-About-Obtaining-Permits-PDF
International Code Council Benefits of Building Permits:
https://or-ashland.civicplus.com/DocumentCenter/View/220/Benefits-of-Building-
Permits-PDF
State of Oregon Building Code
2023 Oregon Residential Specialty Code:
https://codes.iccsafe.org/content/ORRC2023P1
All codes and standards – Building Code Division:
https://www.oregon.gov/bcd/codes-stand/Pages/adopted-codes.aspx
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ProposedADU:364sqft
____sqft
ADUPorch:
Livingspacemainhouse:____sqft
____sqft
Aduabovegarage:
garage:____sqft
____sqft
mainhousefrontporch:
Lotsize:____sqft
____sqft
Lotcoverage:
%ofcoverage:____%
DeadLoads:Roof17PSF,Floor15PSF
LiveLoads:Snow25PSF,Floor40PSF
SeismicZoneD1
LateralLoads:
Wind120MPHExposureB
Energycompliance:
2017Energycode
Envelopeenhancementmeasure2
ExteriorWalls-Min.R23Insulation
Floors-Min.R38insulation
Roof-Min.R49insulation
Windows-Min.U-0.28
ConservationMeasureD
Highefficiencywaterheater
(gas/propane)minimumUEF0.85/
ElectricHeatPumpTier1
forNorthernClimate
1.m
AtticVentilation:1sqftper300sqftofArea
CrawlspaceVentilation:1sqftper150sqftofArea
50%high&low
CoverPage
Included
SitePlan
MainFloorPlan
Mainfloorplan,window&doorschedule
ExteriorElevations
FoundationPlan
BuildingDetails
Floor&Roofframingplans
Joist&RafterCalc's.
5077TableRockRoad
CentralPointOR97502
541-664-1214
Cover
PROJECTNAME:
ADU364
SITEADDRESS:DRAWN
JWL
BY:
SCALE:
N.T.S.
DATE:
03-17-2021
Total Page Number: 87
PlanNorth
26'0"
6'0"10'6"5'8"3'10"
SolePlateSillplateBolts
Mark#SheathingGradeEdgeNailing
Nailing#5
W4
W4W6
2'-6"
2'-6"All
L-29L-37
Exterior
7/16"APA-Rated
W6
6"O.C.6"O.C.1/2"x10"J-Bolts@6'o.c.
OSBorequivalent
(1)(2)(3)(4)
(1)
W5W4D2
Heat/Air
Storage
W4
W4
2'-6"7/16"APA-Rated
2'-6"
4"O.C.4"O.C.1/2"x10"J-Bolts@16"o.c.
Note#Windowtype
W4OSBorequivalent
(2)(2)(4)
tobe
(1)
Casement/Egress
Notes
1.Unlessotherwisenoted,allexteriorwallsaretobe"W6"with16"o.c.framing.
L-34
2.ShearWallsaretobeblockedatallplywoodpaneledgesandsheathingisto
extendfrombottomplatetotopplate.
3.Plywoodpaneledgestoreceive3xor(2)2xsplicedtogetherw/16d@12"o.c
4.Nailstobe0.131"Dia.x2-1/2".Edgenailingtofollowscheduleandfieldnailingto
bemax12"o.c.
5.Pre-manufacturedwallpanelsaretobeconnectedatcorners&endsusing16d
4'x3'
min.nailsascalledoutatsoleplatenailing.
ShowerPan
6.Sillplates,tobe2xPT.orequivalentw/1/4"x3"x3"BearingplateWashersat
eachbolt.
7.1/2"x6"concretescrewanchorsmaybeusedinplaceofJ-bolts.
Tocomplywith2008ORSCwallbracingorcontinuouslysheathedmethod
2'83/8"4'01/8"
Lumber
Studio
2xstudsandplateDF#2/BTRS-Dry
3x-4xtimbersDF#2/BTRGRN.Tobe19%MCorlessbeforeenclosure
6xorlargertimbersDF#1/BTRGRN.Tobe19%MCorlessbeforeenclosure\\
EWP-Productstobeasperplan.
Bathroom
Kitchen
Exhaust
R314.3.1Nearcookingappliances.
Fan/V.T.O.
Smoke/Carbon
Smokealarmsshallnotbeinstalledinthefollowinglocationsunlessitisin
Monoxidedetector
conflictwithR314.3.
withalarm-silencingswitch
1.Ionizationsmokealarmsshallnotbeinstalledlessthan20feethorizontally
fromapermanentlyinstalledcookingappliance.
2.Ionizationsmokealarmswithalarm-silencingswitchshallnotbeinstalled
W4
W4
lessthan10feethorizontallyfromapermanentlyinstalledcookingappliance.
2'-6"
2'-6"
W1D1W2
3.Photoelectricsmokealarmsshallnotbeinstalledlessthan6feet
horizontallyfromapermanentlyinstalledcookingappliance.
L-38L-39L-31
W4W4
4'3"7'1"9'8"5'0"
2'-6"2'-6"
PlanSouth
(1)HOUSEWRAPTOBECUTAND
WRAPPEDINTOWINDOWOPENINGALL
SIDESEXCEPTHEADER
(4)PEEL&STICKHEADFLASHINGCUT&
3/4"=1'
FOLDINTOHEADER,OVERLAPW/HOUSE
WRAP,TAPEDIAGONALCUTOFWRAP
Window&DoorSchedule
R/OR/OR/OHead
1/2"-5/8"ROUGHSAWNFIN.PLYO/TYVEK
TagWidthHeightTypeComments
1XCEDER(MATCHBATTEN)
5077TableRockRoad
BUILDINGWRAPO/TAPE
widthheightheight
BITUTHANETAPE0/'Z'METAL
CentralPointOR97502
'Z'METAL,MOUNTTOFRAMING
1/4"
541-664-1214
W12'-0"4'-6"2'-0"4'-6"8'-0"FixedTempered
METALCORNERMOULD
3-WAYGYPWRAP
W22'-0"4'-6"2'-0"4'-6"8'-0"Casement
W32'-6"4'-6"2'-6"4'-6"8'-0"FixedTempered
WINDOW Main
W42'-6"3'-8"2'-6"3'-8"6'-8"CasementEgress
Floor
VINYLWINDOWHEADDETAIL
W52'-6"3'-8"2'-6"3'-8"6'-8"CasementEgress
Plan
WINDOWFLANGEO/
W62'-6"4'-6"2'-6"4'-6"8'-0"Casement
FLASHINGATSILLONLY
PROJECTNAME:
D110'-0"8'-0"10'-0"8'-0"8'-0"DoubleSwingKeyedEntry
Dogwood
(2)PEEL&STICKSILLFLASHINGCUT&
D22'-6"6'-8"2'8"6'-9-1/2"6'-9-1/2"ExteriorKeyed Rev.:
11-17-2021
FOLDUPJAMBS+6"
(1)HOUSEWRAPTOBECUTAND SITEADDRESS:DRAWN
JWL
D33'-0"6'-8"2'-11"6'-7"6'-7"Barn WRAPPEDINTOWINDOWOPENINGALL
BY:
SIDESEXCEPTHEADER
SCALE:
3/4"=1'
WINDOWFLASHINGDETAIL
DATE:
03-17-2021
Total Page Number: 88
ProposedADU:660sqft
ADUPorch:____sqft
Livingspacemainhouse:____sqft
____sqft
Aduabovegarage:
garage:____sqft
____sqft
mainhousefrontporch:
Lotsize:____sqft
Lotcoverage:____sqft
____%
%ofcoverage:
Roof17PSF,Floor15PSF
DeadLoads:
LiveLoads:Snow25PSF,Floor40PSF
SeismicZoneD1
LateralLoads:
Wind120MPHExposureC
Energycompliance:2017Energycode
Envelopeenhancementmeasure2
ExteriorWalls-Min.R23Insulation
Floors-Min.R38insulation
Roof-Min.R49insulation
Windows-Min.U-0.28
ConservationMeasureD
Highefficiencywaterheater
(gas/propane)minimumUEF0.85/
ElectricHeatPumpTier1
forNorthernClimate
1.m
AtticVentilation:1sqftper300sqftofArea
CrawlspaceVentilation:1sqftper150sqftofArea
50%high&low
Included
CoverPage
SitePlan
placeholder
MainFloorPlan
ExteriorElevations
InteriorElevations&Door/WindowSchedule
FoundationPlan
Building&ConcreteDetails
FloorFramingPlan
RoofframingPlans
Joist&RafterCalc's.
5077TableRockRoad
CentralPointOR97502
541-664-1214
Cover
PROJECTNAME:
ADU660-ADA
:DRAWN
SITEADDRESS
JWL
BY:
SCALE:
N.T.S.
DATE:
04-09-2021
Total Page Number: 89
30'0"
7'33/4"2'0"4'43/4"2'0"14'31/2"
W4
W4
PlanNorth
2'-6"
2'-6"
W17W17
EdgeSolePlateSillplateBolts
Mark#SheathingGrade
W4
NailingNailing#5
2'-6"
W4
48"
2'-6"
7/16"APA-Rated
REF
W66"O.C.6"O.C.1/2"x10"J-Bolts@6'o.c.
Vanity
OSBorequivalent
(1)(2)(3)(4)
(1)
Elec.Range
7/16"APA-Rated1/2"x10"J-Bolts@16"
4"O.C.4"O.C.
Microw/hood
W4OSBorequivalento.c.
(2)(2)
Bathroom
(1)(4)
V.T.O.
Notes
Mech
1.Unlessotherwisenoted,allexteriorwallsaretobe"W6"with
Kitchen
16"o.c.framing.
Storage
Exhaust
2.ShearWallsaretobeblockedatallplywoodpaneledgesand
Fan/V.T.O.
sheathingistoextendfrombottomplatetotopplate.
3.Plywoodpaneledgestoreceive3xor(2)2xsplicedtogetherw/
ElecPanel
16d@12"o.c
4.Nailstobe0.131"Dia.x2-1/2".Edgenailingtofollowschedule
andfieldnailingtobemax12"o.c.
5.Pre-manufacturedwallpanelsaretobeconnectedatcorners&
endsusing16dmin.nailsascalledoutatsoleplatenailing.
6.Sillplates,tobe2xPT.orequivalentw/1/4"x3"x3"Bearing
plateWashersateachbolt.
27"x30"
27"x30"
7.1/2"x6"concretescrewanchorsmaybeusedinplaceofJ-
Ventless
36"x84"
Washer CLST
bolts.
Dryer
Linen
Tocomplywith2008ORSCwallbracingorcontinuouslysheathed
method
Lumber
6'Open
2xstudsandplateDF#2/BTRS-Dry
3x-4xtimbersDF#2/BTRGRN.Tobe19%MCorlessbefore
enclosure
6xorlargertimbersDF#1/BTRGRN.Tobe19%MCorless
beforeenclosure\\
EWP-Productstobeasperplan.
R314.3.1Nearcookingappliances.
Smokealarmsshallnotbeinstalledinthefollowinglocations
unlessitisinconflictwithR314.3.
Living
1.Ionizationsmokealarmsshallnotbeinstalledlessthan20feet
horizontallyfromapermanentlyinstalledcookingappliance.
Bedroom
2.Ionizationsmokealarmswithalarm-silencingswitchshallnotbe
installedlessthan10feethorizontallyfromapermanentlyinstalled
cookingappliance.
3.Photoelectricsmokealarmsshallnotbeinstalled
lessthan6feethorizontallyfromapermanently
Smoke/Carbon
installedcookingappliance.
Monoxidedetector
withalarm-silencingswitch
Note#Windowtype
5077TableRockRoad
tobe/Egress
CentralPointOR97502
541-664-1214
W4
W4
2'-6"2'-6"
Main
Floor
D14
W15
PlanSouth
W15
Plan
W4W4
W20
2'-6"2'-6"
3'51/2"6'0"6'31/2"2'6"5'91/2"2'6"3'51/2"
PROJECTNAME:
Magnolia
:
Rev.
11-18-2021
30'0"
SITEADDRESS:DRAWN
JWL
BY:
SCALE:
3/4"=1'
3/4"=1'
DATE:
04-09-2021
Total Page Number: 90
ProposedADU:660sqft
72sqft
ADUPorch:
Livingspacemainhouse:____sqft
____sqft
Aduabovegarage:
garage:____sqft
____sqft
mainhousefrontporch:
____sqft
Lotsize:
Lotcoverage:____sqft
____%
%ofcoverage:
Roof17PSF,Floor15PSF
DeadLoads:
LiveLoads:Snow25PSF,Floor40PSF
SeismicZoneD1
LateralLoads:
Wind120MPHExposureC
Energycompliance:2017Energycode
Envelopeenhancementmeasure2
ExteriorWalls-Min.R23Insulation
Floors-Min.R38insulation
Roof-Min.R49insulation
Windows-Min.U-0.28
ConservationMeasureD
Highefficiencywaterheater
(gas/propane)minimumUEF0.85/
ElectricHeatPumpTier1
forNorthernClimate
1.
m
AtticVentilation:1sqftper300sqftofArea
CrawlspaceVentilation:1sqftper150sqftofArea
50%high&low
Included
CoverPage
SitePlan placeholder
MainFloorPlan
ExteriorElevations
InteriorElevations&Door/WindowSchedule
FoundationPlan
Building&ConcreteDetails
FloorFramingPlan
RoofframingPlans
Joist&RafterCalc's.
5077TableRockRoad
CentralPointOR97502
541-664-1214
Cover
PROJECTNAME:
ADU660
SITEADDRESS:DRAWN
JWL
BY:
SCALE:
N.T.S.
DATE:
04-09-2021
Total Page Number: 91
30'0"
7'33/4"2'0"10'103/4"2'0"7'91/2"
W4
W4
2'-6"
2'-6"EdgeSolePlateSillplateBolts
PlanNorth
Mark#SheathingGrade
W10W9
NailingNailing#5
W4
SV
2'-6"
7/16"APA-Rated
36"x84"W66"O.C.6"O.C.1/2"x10"J-Bolts@6'o.c.
OSBorequivalent
W4
(1)(2)(3)(4)
Linen
(1)
48"
2'-6"
REF
Vanity
7/16"APA-Rated1/2"x10"J-Bolts@16"
2'81/2"2'8"
4"O.C.4"O.C.
W4OSBorequivalento.c.
(2)(2)
Elec.Range
(1)(4)
Microw/hood
Notes
Bathroom
V.T.O.
Mech
1.Unlessotherwisenoted,allexteriorwallsaretobe"W6"with
Exhaust
16"o.c.framing.
Fan/V.T.O.
2.ShearWallsaretobeblockedatallplywoodpaneledgesand
Kitchen
Smoke/Carbon
sheathingistoextendfrombottomplatetotopplate.
Monoxidedetector
3.Plywoodpaneledgestoreceive3xor(2)2xsplicedtogetherw/
ElecPanel
withalarm-silencingswitch
16d@12"o.c
4.Nailstobe0.131"Dia.x2-1/2".Edgenailingtofollowschedule
andfieldnailingtobemax12"o.c.
D13
5.Pre-manufacturedwallpanelsaretobeconnectedatcorners&
endsusing16dmin.nailsascalledoutatsoleplatenailing.
6.Sillplates,tobe2xPT.orequivalentw/1/4"x3"x3"Bearing
plateWashersateachbolt.
27"x30"x80"
7.1/2"x6"concretescrewanchorsmaybeusedinplaceofJ-
CLST
W/DStack
bolts.
CLST
Tocomplywith2008ORSCwallbracingorcontinuouslysheathed
method
Lumber
D12D11
2xstudsandplateDF#2/BTRS-Dry
3x-4xtimbersDF#2/BTRGRN.Tobe19%MCorlessbefore
enclosure
6xorlargertimbersDF#1/BTRGRN.Tobe19%MCorless
beforeenclosure\\
EWP-Productstobeasperplan.
R314.3.1Nearcookingappliances.
Smokealarmsshallnotbeinstalledinthefollowinglocations
unlessitisinconflictwithR314.3.
1.Ionizationsmokealarmsshallnotbeinstalledlessthan20feet
horizontallyfromapermanentlyinstalledcookingappliance.
2.Ionizationsmokealarmswithalarm-silencingswitchshallnotbe
Living
installedlessthan10feethorizontallyfromapermanentlyinstalled
Bedroom
cookingappliance.
Storage
Photoelectricsmokealarmsshallnotbeinstalled
3.
lessthan6feethorizontallyfromapermanently
11'91/2"
installedcookingappliance.
5077TableRockRoad
CentralPointOR97502
Note#Windowtype
541-664-1214
tobe/Egress
W4
W4
2'-6"2'-6"
Main
Floor
D7W7
PlanSouth
Plan
W4W4
W14W8
2'-6"2'-6"
3'41/2"6'2"6'71/2"5'0"8'10"
PROJECTNAME:
Beech
Rev.:
11-17-2021
30'0"
SITEADDRESS:DRAWN
JWL
BY:
SCALE:
3/4"=1'
3/4"=1'
DATE:
04-09-2021
Total Page Number: 92
364sqft
ProposedADU:
364sqft
Garage:
72
ADUPorch:sqft
____sqft
Livingspacemainhouse:
Aduabovegarage:____sqft
____sqft
garage:
mainhousefrontporch:____sqft
____sqft
Lotsize:
Lotcoverage:____sqft
____%
%ofcoverage:
Roof17PSF,Floor15PSF
DeadLoads:
Snow25PSF,Floor40PSF
LiveLoads:
SeismicZoneD1
LateralLoads:
Wind120MPHExposureC
2017Energycode
Energycompliance:
Envelopeenhancementmeasure2
ExteriorWalls-Min.R23Insulation
Floors-Min.R38insulation
Roof-Min.R49insulation
Windows-Min.U-0.28
ConservationMeasureD
Highefficiencywaterheater
(gas/propane)minimumUEF0.85/
ElectricHeatPumpTier1
forNorthernClimate
1.m
AtticVentilation:1sqftper300sqftofArea
CrawlspaceVentilation:1sqftper150sqftofArea
50%high&low
Included
CoverPage
SitePlan
placeholder
MainFloorPlan
Mainfloorplan,window&doorschedule
GaragePlan
ExteriorElevations
FoundationPlan
5077TableRockRoad
CentralPointOR97502
BuildingDetails
541-664-1214
Floor&Roofframingplans
Deck&StairPlan
Joist&RafterCalc's.
Cover
PROJECTNAME:
Myrtle
:
Rev.
10-28-2021
SITEADDRESS:DRAWN
JWL
BY:
SCALE:
N.T.S.
DATE:
04-07-2021
Total Page Number: 93
PlanNorth
26'0"
6'0"10'6"9'6"
SolePlateSillplateBolts
Mark#SheathingGradeEdgeNailing
Nailing#5
W4
W4W6
2'-6"
2'-6"All
Exterior
7/16"APA-Rated
W66"O.C.6"O.C.1/2"x10"J-Bolts@6'o.c.
OSBorequivalent
(1)(2)(3)(4)
(1)
W5W4
Heat/Air
W4
W4
2'-6"7/16"APA-Rated
2'-6"
4"O.C.4"O.C.1/2"x10"J-Bolts@16"o.c.
Note#Windowtype
Storage
W4OSBorequivalent
(2)(2)(4)
tobe
(1)
Casement/Egress
Notes
1.Unlessotherwisenoted,allexteriorwallsaretobe"W6"with16"o.c.framing.
2.ShearWallsaretobeblockedatallplywoodpaneledgesandsheathingisto
extendfrombottomplatetotopplate.
3.Plywoodpaneledgestoreceive3xor(2)2xsplicedtogetherw/16d@12"o.c
4.Nailstobe0.131"Dia.x2-1/2".Edgenailingtofollowscheduleandfieldnailingto
bemax12"o.c.
5.Pre-manufacturedwallpanelsaretobeconnectedatcorners&endsusing16d
4'x3'
min.nailsascalledoutatsoleplatenailing.
ShowerPan
6.Sillplates,tobe2xPT.orequivalentw/1/4"x3"x3"BearingplateWashersat
eachbolt.
7.1/2"x6"concretescrewanchorsmaybeusedinplaceofJ-bolts.
Tocomplywith2008ORSCwallbracingorcontinuouslysheathedmethod
2'83/8"4'01/8"
Lumber
Studio
2xstudsandplateDF#2/BTRS-Dry
3x-4xtimbersDF#2/BTRGRN.Tobe19%MCorlessbeforeenclosure
6xorlargertimbersDF#1/BTRGRN.Tobe19%MCorlessbeforeenclosure\\
EWP-Productstobeasperplan.
Bathroom
Kitchen
Exhaust
R314.3.1Nearcookingappliances.
Fan/V.T.O.
Smoke/Carbon
Smokealarmsshallnotbeinstalledinthefollowinglocationsunlessitisin
Monoxidedetector
conflictwithR314.3.
withalarm-silencingswitch
1.Ionizationsmokealarmsshallnotbeinstalledlessthan20feethorizontally
fromapermanentlyinstalledcookingappliance.
2.Ionizationsmokealarmswithalarm-silencingswitchshallnotbeinstalled
W4
W4
lessthan10feethorizontallyfromapermanentlyinstalledcookingappliance.
2'-6"
2'-6"
W1D1W2
3.Photoelectricsmokealarmsshallnotbeinstalledlessthan6feet
horizontallyfromapermanentlyinstalledcookingappliance.
W4W4
2'-6"2'-6"
4'3"7'1"9'8"5'0"
PlanSouth
3/4"=1'
Window&DoorSchedule
(1)HOUSEWRAPTOBECUTAND
WRAPPEDINTOWINDOWOPENINGALL
SIDESEXCEPTHEADER
R/OR/OR/OHead
(4)PEEL&STICKHEADFLASHINGCUT&
FOLDINTOHEADER,OVERLAPW/HOUSE
TagWidthHeightTypeComments
WRAP,TAPEDIAGONALCUTOFWRAP
widthheightheight
5077TableRockRoad
W12'-0"4'-6"2'-0"4'-6"8'-0"FixedTempered
1/2"-5/8"ROUGHSAWNFIN.PLYO/TYVEK
CentralPointOR97502
1XCEDER(MATCHBATTEN)
BUILDINGWRAPO/TAPE
541-664-1214
BITUTHANETAPE0/'Z'METAL
W22'-0"4'-6"2'-0"4'-6"8'-0"Casement
'Z'METAL,MOUNTTOFRAMING
1/4"
W32'-6"4'-6"2'-6"4'-6"8'-0"FixedTempered
METALCORNERMOULD
3-WAYGYPWRAP
W42'-6"3'-8"2'-6"3'-8"6'-8"CasementEgress
WINDOW
Main
W52'-6"3'-8"2'-6"3'-8"6'-8"CasementEgress
VINYLWINDOWHEADDETAIL
Floor
W62'-6"4'-6"2'-6"4'-6"8'-0"Casement
Plan
WINDOWFLANGEO/
FLASHINGATSILLONLY
D110'-0"8'-0"10'-0"8'-0"8'-0"DoubleSwingKeyedEntry
D22'-6"6'-8"2'-8"6'-10-1/2"6'-10-1/2"Swing
PROJECTNAME:
(2)PEEL&STICKSILLFLASHINGCUT&
FOLDUPJAMBS+6"
D33'-0"6'-8"2'-11"6'-7"6'-7"Barn
(1)HOUSEWRAPTOBECUTAND
Myrtle
WRAPPEDINTOWINDOWOPENINGALL
Rev.:
10-28-2021
SIDESEXCEPTHEADER
D42'-8"6'-8"2'-10"6'-10-1/2"6'-10-1/2"SwingKeyed
SITEADDRESS:DRAWN
JWL
BY:
WINDOWFLASHINGDETAIL
D59'-0"7'-0"9'-3"7'-2"7'-2"GarageRemotecontrol
SCALE:
3/4"=1'
DATE:
04-07-2021
Total Page Number: 94