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2025-05-20 Council Meeting
Councid Business Meeting Agenda ASHLAND CITY COUNCIL BUSINESS MEETING AGENDA Tuesday, May 20, 2025 Council Chambers, 1175 E Main Street Live stream via RVTV Prime at irvtv.sou.edu or broadcast on Spectrum 180 & 181., Public testimony will be accepted for both general public forum items and agenda items. If you would like to submit written testimony or if you wish to speak electronically during the meeting, complete the online IPublic Tesfim nyFor no later than 10 a.m. the day of the meeting. i o L EXECUTIVE, SESSION 5:30 PM a. To conduct deliberations with persons designated by the governing body to carry on labor negotiations pursuant to ORS 192.66O (2)(d). Il. CALL TO ORDER 6:00 PM a. Land Acknowledgement" Ill. PLEDGE OF ALLEGIANCE IV., ROLL, CALL V. MAYOR'S / CHAIR OF THE COUNCIL, ANNOUNCEMENT a. Bike Safety Month Proclamation b. Building Safety Month Proclamation VI. APPROVAL, OF MINUTES a. Minutes of the May 5, 2025 — Study Session Meeting b. Minutes of the May 6, 2025 - Business Meeting Vil. CONSENT AGENDA a. Contract for East and West Forks Project — Bridge Replacement b. Resolution Adopting Corrections to the 2'023-2025 Biennial Budget C. Resolution Adopting a Supplemental Budget and Budget Adjustments for BN 202�3-2'5 dl. Historic Preservation Advisory Committee Appointment e. Resolution Adopting Miscellaneous Fees for Fiscal Year 202'6 Vill. SPECIAL PRESENTATIONS a. Proposed Changes to Enhanced Law Enforcement Area Process b. Comp and Class Study Results IX., PUBLIC FORUM 15 minutes — Public input or comment on City business not included on the agenda X. PUBLIC HEARING a. Public Hearing and First Reading of ORD 3261; Ain Ordiinaince Amendiiing the Offiiciiall':y Adopted: Physical) and EnViToniment6l Constraints Map Removing the Locally Adopted AsNand Modified Flioodpliain from Hamilton Creek (RIanining Action:: #PA-T3-2025-000012) XL ORDINANCES, RESOLUTIONS AND CONTRACTS X11. UNFINISHED BUSINESS Page 1 of Page 1 of 454 MCouncil Busincss Muting Agcnda a. Water Cost of Service and Rate Study Final Draft Update Resolution Adlopting a Parks Fee for BN 25-27 X111. NEW BUSINESS XIV. CITY MANAGER REPORT XV., OTHER BUSINESS FROM COUNCIL ME,MBERS/RE,PORTS FROM COUNCIL, LIAISONS XVI. ADJOURNMENT if you need special assistance to participate in this meeting, please contact Alissa Kolodzinski at recordetQashlandoregon. go or541.488.5307 (TTYphone number 1.800.735.2900). Notification atleast three business days before the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting in compliance with the Americans with Disabilities Act. * Items on the Agenda not considered due to time constraints are automatically continued to the next reguilarly scheduled Council meeting [AMC 2.04.030.(D)(3)] ** LAND ACKNOWLEDGEMENT We acknowledge and honor the aboriginal people on whose ancestral homelands we work —the 1kirakutsurn Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today. We honor the first stewards in the Rogue Valley and the lands we love and depend on: Tribes with ancestral lands in and suirrouindling the geography of the Ashland) Watershed include the original past, present and future indigenous inhabitants of the Shasta, Takelma, and Athabaskan people. We also recognize and acknowledge the Shasta village of Kwakhakha - "Where the Crow Lights"' - that is now the Ashland City Plaza. ***Agendas and minutes for City of Ashland Council, Commission and Committee meetings may be found at the City website, ashlandoregon.gov. Page 2 of2 F, irallf11111111iii, Page 2 of 454 A Proclamation in Honor of Bike Month, 2025 WHEREAS, National Bike Month, was established in, May 1956 and is sponsored by the League of American Bicyclists. Today, millions of Americans engage in bicycling as affordable, environmentally -sound transportations, physical exercise, and wholesome family recreation; and WHEREAS, the bicycle is an, excellent way for people of all ages and abilities to make short in -town, trips while enjoying our community's scenic beauty; and WHEREAS, creating a community where bicycling is a practical, safe, and efficient way to make short in -town trips from, anywhere to everywhere will improve citizens' health, well- being, and quality of life; improve traffic safety; reduce congestion; diminish, the city's contribution to climate change; free up parking; and reduce wear and tear on our streets; and WHEREAS, throughout the month of May, the residents of Ashland and our visitors will experience the joys of bicycling through educational programs, a multi -clay film festival, commuting events, mouintain, bike races, free music events, jump clinics, repair and bicycle maintenance training, in, -town, bike riding events, or by simply getting out and going for a WHEREAS, the City of Ashland remains committed to ensuring that bicycling is safe for people of all ages and abilities; and NOW, THEREFORE, 1, Tanya Graham,, Mayor of the City of Ashland, Oregon, on behalf of the City Council, do hereby proclaim the month of May 2025 as Bike month and ask our residents to support bicycling, participate in, the planned events, and share the road safely with, all bicyclists. Tanya Graham,, Mayor a Alissa Kolodzinski, City Recorder Page 3 of 454 A Proclamation in Honor of Building Safety Month 2025 WHEREAS, the City of Ashiland recogniizes that our health, strength,, and resilience depend on the safety and essential role our homes, buildings, and infrastructure play in, everyday life and when disasters strike, and; WHEREAS, the resilience of our buiilt environment is achieved throuigh the devotion of vigilant guardians - building safety and fire prevention, officials, architects, engineers, builders, tradespeople, design professionals, laborers, plumbers, and others in the construction industry - who work year-round to ensure the safe construction, of buildings, and; WHEREAS, modern buiildinig codes include safeguards to protect the public from hazards such as hiurricanes, snowstorms, tornadoes, wildland fires, floods and earthquakes, and; WHEREAS, Building Safety Month, is sponsored by the International Code Council to remind the public about the critical role of our commuinities' largely unknown protectors of public safety - our local code officials - who assure us of safe, sustainable, and affordable buildings that are essential to our prosperity, and; WHEREAS, each year, in observance of Building Safety Monithi, people all over the world are asked to acknowledge the essential service provided to all of us by local and state building departments, fire prevention, bureaus, and federal agencies as they work to protect lives and property. NOW, THEREFORE, 1, Tanya Graham,, Mayor of the City of Ashiland, Oregon, on behalf of the City Council, do hereby proclaim the month of May 2025 as Building Safety Month. Accordingly, I encourage our citizens to consider what each of us can do to improve building safety in our homes and businesses. maim Tonya Graham, Mayor a Alissa Kolodzinski, City Recorder F-,Tiw. TEN T-bXqIVEir*ITIkTrIq"" OY I T, 1�'b-byl Ill 11 W " I' Monday, May 5,2025 Mayor Graham called the meeting to order at 5:30 p.m. Council Present: Mayor Graham, Councilors Kahle, Bloom, Kaplan, DuQuenne, Hansen and Kaplan. Council Absent: none Staff Present: Jordan Rooklyn ----------- Deputy City Manager Marianne Berry Finance Director Bryn Morrison Deputy Finance Director ----------- -------- Brandon Goldman Community Development Director Linclai Reid Housing Program Manager Johain Pietilai City Attorney Alissa Kolodzinski City Recorder 1. Public input Citizens spoke on concerns about the proposed Parks fees and budget, livability in Ashland, the proposed cost increase for sportngi teams to utilize fields, concerns about night lawn rules and enforcement, andi suggiestedl alternatives to budget cuts through cost savings. 11. Budget Background #3 Berry and Morrison provided a presentation (see attached). • Review of budlget background, process, and timeline for the 2025-27 Budget. The Citizen Budget Committee (CBC) began its deliberations on April 30 to develop, a balanced budget to send to council for adoption in June. • Clarification that no City department has overspent on the current budget and that there is not a deficit. Reductions in departmental budgets for the next biennium are because projected revenue hats not kept pace with increaising projected costs. • Review of how to view revenues and expenses in the r • Discussion on long-term financial forecasting wind how to gaither projections earlier in the budget season to best prepare citizens for future budgets. Rooklyn provided a presentation related to property taxes in Oregon (see attached). Measure 5 capped the amount of tax levied through property taxes in 19,90 at $5 per $1,000 for education dlistiricts and $10 per $1,000 for generail government. IN 1997, Meaisure 50 permanently set the tax rate and no longer taxed on actual market value but on a newly creaited'aissessed value'thait can only grow at 3% per City Council Study Session May 5,2025 Purge lof2 Page 5 of 454 year. Ashlandl's tax rate is held at $4.2865 per $1,000. Measure 50 allows for a temporary'local option levy' far 5 years but is subject to Measure 5 limits. • The growing gap between assessed andl real market property values has kept property taxes low and predictable for property owners but limited cost recovery for local government. Property taxes paiid for most government services prior to 1990. • New or greatly improved properties are assessed using a county -wide Changed Property Ratio. Various inequity scenarios were presented to show how similar circumstances for neighboring homes are impacted differently by these laws. • Discussion of future cost recovery included how to increase development and consideraitions to broaden the tax baise such as ainnexation and)/or change in the urbain grown boundary. Ill. Non- Profit Affordable Housing Tax Exemption Goldmain and Reid introduced the topic and providledl background). The City was approached to see if there was interest in providing property tax exemption for afforclable housing operaited by a non-profit organization. This exemption would help keep rent low and help meet the City's Housing Production Straitegy goals of incentivizing affordable housing in Ashland. Neighboring municipalities halve passed and/or are considering similar exemptions to encourage affordable housing. • Request for more informaition about the potential financial impaict to the City. • Council has a general interest in moving forward with an ordinance of this type. • Direction for staff to contact the Ashland School District to gaiuge the level of interest. • Direction for staff to estimate the projected increase of the affordable housing market in the next three to five years. Staff offered to return with a comparison between non-profit and private development within the affordable housing market. • Direction for staff to bring back specific criteria in which a development would qualify. IV. Adjournment of Study Session The meeting was adjourned at 7:26 p.m. City Recorder Alissa Kolodzinski Mayor Tonyai Grahaim City Council Study Session May 5,2025 Page 2 of 2 Frequentlyk Budget F,r e�s T� Ielinie Budgeting General Fund Revenues, Open, Gov Port lI Overviewi Page 7 of 454 November: Leadership Retreat City Manager Direction ' - vipa Reew Dertmnta� eNeeds January -February, Projections Beg'111 Determine, Carryforwards and B,uildout Projections March: Preflmhary BUdget Council Retreat March 1`,L� Upload Departr-nents'budgets into Open Gov i,'�eview Preliminary Budget 14 ell, --7 Review City needs Recondle nruals Cotund Retreat BaLvice Rudgm Revivev Proposed Counril.Adopts CMDuection Assumpfions Update Open Gor Budget Budge • April -May: Budget Committee IMeetinigis review, deliberate and potentially rnoke any ho, nges to Proposed Budget • May: Budget Committee Approves IBuidget Sends Approved BUdget to City Council • Juna COUnicH Adopts Bu�dg�et Moy rnoke changes to Approved BUdget If less than IM/, pUblic heoring not needed Sets tox levy & posses other budge t- re lc ted resolutions f �ml lx, "'um Review City ne,-ds Reconcile icwals Cotmcd Reuent Bal=,ce Budget Review Proposed Counril Adopts CM 1Xrectioll Assumpums Update Opm Go%, Budget Budget Largest revenues, in IBN 23-25 �Pro perty Taxes, Trainsient Lodging Tax Frainchise Fees Ambuiance Revenue �Electric User Tax Centrdl Service Fee Other Ires, Building & Nanning Fees Licenses (Blushess, dquor, Tobacco) Other Taxes (Cigarette, Marijuana, Liquor) interest zincome Grants Pairk Fees (facilities, recreation, etc) Finis & Other Fees Fees for Services (PD, Court, Cemetery, Over 11 Illlill f revenues to forecast Departments project revenues, Enterprises • Fire • Police • Parks & Recreation Aggregating the data Public Works Community Deelopme Finance & Aclministrationl� Wheriow to IrevIIew in Open, Go�v. zP' �Every six years, the County Assessor would assess, Real Market VaIlue countywide, and property owners would be charged property taxes on the assigned Real Market VaIlIue. During this period, property taxes, paJd for the majority of city s,ervices,. zP' Page 10 of 454 mg, ;jI!jwFIIiII`:II 0 $5 per $1,0,00 for education distric�ts 0 $1I0, per $1I,000 for in it 4. rnment 2. if taxes exceed the Rmits, taxes are reduced under flaclompression." 141" It, 11,1151/il I 65% of Oregon c�ities I revenue in FY1�7. ....... ...................................................................... Year Buft 1989 Read Market Value $00,000 Measure 5 Limits, $1l,000 ed $2,,000 giov't Tax �Rate $1,035, ed $2,052 giov't Taxes Paid $1l,000 ed $2,,000 giov't $35 ed $52 gov't 1. Se,,ta�permanei rateli�imitfo�reacIhtaxiingdistiri�ct. Based on tax Ilevies that existed in 1997. �Forr set at the 1997 limiit. Allows a temporary 'Iocall option levy." 2. Sepa�ratedpropertrrI rlket'llue. �Newly created "assessed value" The "assesseci va14ue" can only grow, 3% Iper year. �Excepition: new properties or imajor improvements 8 Changed Property Ra�tio As" Page 11 of 454 $1,200 1$1 '000 0 $8001 $60101 $�400 . ...... 01. $01 1995-96 1999-00 2003-04, 2007-,08 20111-12 201-16 20,19-20, 2'023-24 1111111111 Hornies, that have the exact same imart vdlue may ave very dfferent property taxes, dependng on when they were Ilast assessed when IMeasure 50 went untol effect. "Toblc sourcc ul (..)I' I (.:. It 1(,.) 7, 5 & 50 A Pr I I � I(,.) I Page 12 of 454 Since assessed vdlues were locked in 1 ' - , sbwer growing neighborhoods, have r6latively higher tax burden than f ai ate r growlng neighborhoods. Faster Slower r Mry'row Property tixes; owed in f.t�......... . rr3 S4,uoo .... ^" 4 I rccr n� niC.i�i,r„ I�r�iat.,�a�� �fl a"tiC'rirr].. IIIIIIIII IIIII i' ., t Since the change property ratio, is counityi l , slower growlng neighborhoods are more likely to see new, houseIs coming on at lower tax IlIeIvels than older homes with the same market vadue. d AiM �'rrtle"Wd ��w�emm d���'e 'cT .NN�fwt iiiiihborhood With Neighborhood I al wth HIDI �e New I. eye Home B New aa�;�r7e 19916,97 A $150,0010 51501,0,00 Iva - _ Ratio , �.. �... .,v ...... -..... ....._ CPR foir new pree� .............m ..............................._ 201 �.. ` 3' ,,Tq ... �413'„000 �1 "Tolb11c sourcc [ c.11gl_ic a n a C,i4_ �, ,' ul .�' ir: , 11r �a,�,Wa' rl r"k f'riar,,,,,r-.l Page 13 of 454 Changed Property Ratio Used to ccllculcte the aI ssed vcllue of new or, greatly limproved properties Total Assessed Value Changed Property Ratio 1010 Total Real Market Value x Residential 517.3 Comm ercialtlindustriall 69.6 63.0 Changed Property Ratio Used to, ccllculcte the assessed vcllue of new or greafly limproved properties Manufactured Home Park Rebuild Values 10 U mmoxf A �00'ON) 00IJ 0 In M�11 )OW, N11 �'Q 7 ?1519 '070 'U'l 2 2 �W I PV Y P'mv mv'v N/ a 77 777 7 1 NO, Residential Rebuild A, L.6FkrY0T F-V"� S"'km' 1, v'.1 ue H'Ilw Values $ 1110 (11111 1 0) I OV AK) Y Pm Page 14 of 454 1111111111111111111111111111111 11111111111111111111111 iiiiiiiiiiiiiiij 11111liq II;;� 111111111111111 ll�jp 111111111111 '0 Since the change property ratio, is county w,ide, slower growlng neighborhoods aiir imore likely to see new, houseIs coming on at lower tax IlleIvels than old1er homes with the same market vadue. 1I:I,16,hIiM CI Netv -T PreTcI --] iiihborhood- W Netahbarhood I JQ,% annual vrowth -t. OnOu ..", growth i `� ...... ... .. — HIDMe A iftn't'i Ham B ...i ... . .... e1w, e I 19916,97 a RMV a AV $150,0010 , "" . ..... 5150,0oo —F —i7olo . ..... .. Is RMv $57apoo $297,000 AV' $227,0010 $2 2 7, WO Rath 7 0,3918 0.764 CPR firsnew 0,46 O.46 property . . . ............ — - — ----- - . .... . 2011 * RMV $162 /,0001 l,,k627,000 $112,01010 $312,000 * AV $2,34,00() $ Z8,8,, Opp _L !�34, $1,413 WO I 0 1� "T.bll. sourcc ul Olu,i,. -vn 5 & 5(I A Ninic)l 1111111111111111 lilliq 111111111111111111111 11111111111111111111111 iiiiiiiiiiiiiiij 111111liq lr;;� 1111111111111111 lllj�pl Since the change property ratio, is calcUlated on property type, Ilarge industrial Iproperty has significanfly higher property taxeIs, than commercial 1property. Commerrkll t1s, hid Userial - ------ — - ---------- ---------- - - - Com mercial Industrial' .............. ........... . Mal ket V'al��u L., $1,0'a'O'Ooo 1, 010 0, DOO . .. .......... . Changed . Prcperty Ratio SO 1 ... . ....... Assessable'vallje $500,0100 010101 Property, taxes owedot $10 per $1,ODG of AV . ......... ivvil"Mots Imird - -[Vcrc (Are, vitme, io AsWmine),, "Tobllc sourcc ul U n1 5 & 50 A Prim(,.)l 'I Page 15 of 454 mummu "mmu city tax revenues over t�ime. mi �°gym nmu uMa�m mn"'m imu ioimmo duo iuu�wmuuwmmwuuumw^wumo uu muw o iwWmonlnmm� "'�"'mm1h1pmu"mm�u �mwo uum u�o u uuu iiimmou�� �uwi � u� umiw�wuvt�'m µ�irylrlypnr A U1/JJJ� Which hasI Change �how we fund city I������������ services. uJ/l � iulr ciwr(r �im�o d0iuiu�uw�4d4 � /.. G lff Services WIWNNV0119UNWWIOJiNW i'//i/////////i � , i / ill ililiil�� '�.�� 1111 I � � Ie'r )I rsIly I Page 16 of 454 I I I I Illiq 111 11111 11111111 angle tl tatewl e property tax system Create a new, taxing district Increase devebipment Create a ll opition Ilevy Create a fee Page 17 of 454 IO iT.-'�iIEolno a, 1►� ASHLAND CITY COUNCIL BUSINESS MEETING MINUTES Tuesday, May 6,2025 4:30 P.M. Executive Session Mayor Graham and Councilors DuQuenne, Bloom (arrived 5:10), Dahle, Kaplan, and Hansen were present. Jon Rue from CDR Labor Low, City Manager Sabrina Cotta, City Attorney Johan Pietila, and City Recorder Alissa Kolodzinski, were present. a. To conduct deliberations with persons designated by the governing body to carry on labor negotiations pursuant to ORS 192.660 (2)(d). 6:00 PM Business Meeting Council Present: Mayor Graham, Councilors Dahle, DuQuenne, Bloom, Kaplan, and Hansen. Council Absent: None Staff Present: Sabrina Cotta City Manager Johan Pietila City Attorney Alissa Kolodzinski ------------- Brandon Goldman City Recorder ------ Community Development Director Derek Severson Planning Manager Tighe O'Meara --- Jordan Rookllyn, Chief of Police -- - ---------- - -------- , Deputy City Manager 11. CALL ,TOORDER Mayor Graham called the meeting to order at 6:10 pm. o. Land Acknowledgement" Councilor Kaplan read the land acknowledgement. I I I � :j q 4 IOICJ *o] ;r_�l 4 1111111 Councilor Hansen ledl the pledge of allegiance. IV. ROLL CALL V. MAYOR'S/ CHAIR OF THE COUNCIL ANNOUNCEMENT a. Asian American and Pacific Islander Heritage Month Proclamation b. National Historic Preservation Month Proclamation Both Proclamations were read into the record. Graham spoke about the wfldfiire ire pa r ed se-ries and the He�en and A%?vaird that Ashland received ------------------------------------------------------------ --------- ---------------------------------------------- from the League of Oregon Cities in recognition of its learning courses held in partnership with Southern Oregon University's Osher Lifelong Learning Institute ""I'll""I'll'll""Io......n..... ... ........ ....'s wet."w..s.....i..�e. V11. APPROVAL OF MINUTES a. Minutes of April 14, 2025 - Study Session Meeting b. Minutes of April 15, 2025 - Business Meeting May 6,2025 Purge lof6 Page 19 of 454 Hansen requested an addition to the 4.15.2025 Business Meeting Minutes in the section beginning at the bottom of page four and the top of page five regarding the parks fee. 'The budget gap is not due to Pork's mismanagement, but due to overall expenses outpacing revenue in the general fund.' i:�IIIJIIIII� iiiij III j j� j, Z 0 IT TV177 _11T lvlotionHansen Second- s• ..• Call Votei: Councilor Dahle, Bloom, DuiQueinnei, Kaplan, and Hansen. YES. Motion passed. Vil. CONSENT AGENDA - a. Approval of Liquor License for Tlaiii b. Approval of Liquor License for Cooks Speakeasy c. Resolution 2025-08 Setting the wildfire Risk Reduction Fee (previously AFR) and Repealing Resolution 20191-20 d. Resolution 2025-04 Setting the Public Safety Support Fee Repealing Resolution 2018-09 e. Request from Ad -Hoc Committee on, Early Learning andl Affordable Childcare to publish an article f. Affordable Childcare Ad Hoc Committee Appointment Request to remove items c, d & e Motion made to approve the consent agienda items a, b and f. Discussion on Item c: Bloom requested to include language regarding the CPl (consumer Price index) in the resolution. After discussion and amendment, the following motion was adopted: Motion made to approve the increase of the Wildfire Risk Fee, previously known as the AFR Fee from $3.00 to $7.00 and as stated in section two of the resolution and repeal Resolution 2019-20, and to substitute paragraph in section three to read: "to account for inflation, an annual adjustment will be applied on July 1st: of each fiscal year. The adjustment shall be based on the percentage change in the Consumer (Price Index for all urban consumers CPlU West region for the most recent 12-month period available, not to exceed 5% annually. The finance department shall provide public notice of the proposed adjustment, at least 30 days before it takes effect July 1, 2025 along with a brief explanation of the CPI calculation. An annual increase above 5% requires separate approval by the City Council via duly noticed public meeting. Motion: Bloom Second: DuQuenne Roll Call Vote. Councilor Bloom, Dahle, DuiQuenne, Kaplan, and Hansen. YES. Motion passed. Discussion on item d: Citizen spoke of their concern regarding the financial reasons presented for the proposed increase in the public safety fee and suggested that ambulance transports be reserved for emergencies rather than for transporting from one hospital to another. May 6,2025 Page 2 of 6 Page 20 of 454 Motion made to approve Resolution 2025-04 to increase the public safety fee of $5.00, and repeal Resolution 2018-09 and substitute a paragraph for section three to read. " To account for inflation, an annual adjustment will be applied on July 1s' of each fiscal year. The adjustment shall be based on the percentage change in the consumer price index for all urban consumers CPIU West region for the most recent 12-month period available not to exceed 5%d annually. The finance department shall provide public notice of the proposed adjustment at least 30 days before it takes effect July 1, 2025 along with a brief explanation of the CPI calculation. An annual increase above 5% requures separate approval by the City Council via duly noticed public meeting. - Discussion on item e: Bloom spoke that publishing this article may increaise regionail collaboration on this issue. Motion made to approve the Ad Hoc Committee on Early Learning and Affordable Childcare to publish the article. "Business and Childcare: A Crucial Symbiosis Motion: Bloom Second: Hansen Roll Call Vote. Councilor Bloom, Dahle, DuiQuenne, Kaplan, and Hansen. YES. Motion passed. VIII. 'SPECIAL PRESENTATIONS a. if I Were Mayor Contest Winners Graham spoke about this Statewide contest by the Oregon Mayors Association where students were challenged to answer the question, "What Wound I do ais Mayor?". Graham received many submissions and wive special thanks to the teachers, parents, and schools that encouraged l their students to participate. 1 Il'p.: wa i nirriers VIVE..n.:r a'aini iaauarwnu_ .d born ea1c.h~r. r aft w0i an a vE� rall v%1nneii, see(,J:.E)dr Graham invited winners to sit in the Mayor's chair, say a few words, rack the gavel, and have their picture taken. Five minute recess taken. b. RVTD Presentation Kelly Madding, Operations Manager, and Pane West, Planning and Strategic Programs Manager, from RVTD (Rogue Valley Transportation District) along with Denise Krause RVTD Board Member provided a presentation (see attached.) • Established in 1975, RVTD is celebrating Its 501h Anniversary this year • Currently operates 15 routes in 8 communities with over 950K trips provided in FY 2023-24 • Route 10: Medfordl, Phoenix, Talent and Ashland M-F 5:00aim to 8:30PM every 20 minutes andl Saturdays lam to 5pm every 30 minutes. • Route 1X: Seasonal express route between Medford and Ashland M-F 8:99am to 8:00pm hourly. • Route 17: Ashland) Crosstown M-F 7:30am to 7:30pm every 30 min. (beginning June 23) • West reviewed Ashland) bus stops by popularity and explained bus paiss programs. • RVTD's Bicycle Program staffs its all -volunteer community bike shop in the Ashland) Grove in partnership with Ashland) Parks and Recreation, Ashland Parks Foundation, and the Ashland Climate Collaborative which collects bike donations, fixes them up, wind gives most away through several non -profits throughout service district areal. May 6, a5 Page 3of6 Page 21 of 454 Bike to Work Daiy - Ashk:�ind 13'iill e E,re(,,ikfqsIsj'ji a i ay &_'T30 13,30(:p'n at R(:Jliroad Pqirl�(, ..... ....... 0 Y'Nd "I'l""I'll""I'll'll""I'll",'ll""I"ll,I'll"l""I'l'll"I • Trains portaition Options is a cooperative program with Southern Oregon University that utilizes ain SOU intern to promote and educate people regarding transportation options. • Extended hours to 10:00pm are on RVTV's short range projects to accomplish by 2030. Sunday service is also on the long-term planning list but is less of a priority due to cost. • Historic, current, and projected costs of service were reviewed: costs are outpaicing revenues. RVTV will ask voters to aipprove a previously funded special levy that sunsets in 2026. • RVTD's hybrid diesel buses use 100% renewable diesel fuel and plans include an all -electric fleet of paratrainsit vehicles in late 2026 through Carbon Reduction Prograim funds. IX. PUBLIC FORUM - Citizens asked) how decisions are made and implemented when chainging Night Lawn rules and spoke about the related storage area,, plans for 2200 Ashland St., status on finding non-profit partners to serve Ashiaind's unhousedl, ancl about low-income housing. X. PUBLIC HEARING a. First Readling of Ordinances 3249, 3250, 3251, wind 3263 to implement the Climate Friendly Area Overlay Goldmain wind Severson were joined by Elizabeth Decker from Jet Planning to review wind dliscuss the history and steps taken to develop Climate Friendly Area's (CFA') in compliance with State Statute. Proposed code changes include: * Formal CFA overlay designation • Removal of maximum densities in C-1, C-1-D and E-1 zones • Revisions to height aind residential use standards in Downtown C-1-D zone • Expandledl design standards for pedestrian oriented development. • Solar access mainagement provisions to support compact urban form. • Four separate ordinances are proposed to implement the zoning changes and complete the CFA adoption process to be completed by the end of this fiscal year. • Same key CFA overlay permitted uses include allowing attached single-family dwellings; allowing multifamily dwellings as mixed -use; allowing for retaiil, restaiurants, offices, schools, pairks, childcaire, and government offices; and limiting use for storage. • New minimum densities are: 115 du/ac (dwelling units per acre) in R-2,20du/aic in E-1, and 25 clu/cic in C-1 with an exception for larger mixed -use buildings over 2.0 FAR (Floor Area Ratio). • No maximum density and the existing minimum of 0.5 FAR applies Discussion: • FAR restrictions acre intended to address non-resident development. • increase of max height to 50ft with 60 ft. allowed for affordable housing developments. • Discussion on solar setbacks in the CFAs. The priority of CFA's are to aichieve the additional densities - the criterion for solar setbacks aims to preserve solar access for neighbors around the perimeter of the district. • Recommended companion code updates, not required for CFAs, but in response to public engagement, include removing maximum densities in C-1 and E-1 zones citywide and expanding downtown C-1-D development standards to promote similar development. May 6,2025 Page 4 of 6 Page 22 of 454 • Discussion on conditional use related to Downtown C-1-D zone. Affordable housing is permitted outright and historical preservation criteria can be maintained by not designating as a CFA. • Clarification that pairking does not qualify as Plaza Use per current or proposed City Code. Hearing opened, no speakers, Heairing closed • Discussion on incorporating ai requirement for 25% of dwelling units to be affordable to meet the threshold for the additional height bonus from 50 to 60 feet. After discussion and amendment, the following motion was adopted: Decision: Motion made move approve first reading of the following ordinances, Ordinance #3249, an ordinance amending the Ashland Land Use Ordinance to repeal Chapter, 18.3.14 Transit Triangle Overlay and replacing it with a new Chapter 18.3.14 Climate Friendly Overlay; with Exhibit A footnote six on page nine to read:multifamily and mixed-uise dwellings meeting the standards for 25% affordable housing in section 18.2,.5.050 are eligible for bonus height. Applicants may alternatively pursue height bonuses per ORS 197a.445', - Ordinance #3250, an ordinance amending the adopted Zoning Map to add the Climate Friendly (CF) Overlay. - Ordinance #3251, an ordinance amending the adopted Site Design Zones Mapto align the extent of the Detailed Site Design Review Overlay Zone to include the full extent of the Climate Friendly Area Overlay Zones. - Ordinance #3263 an ordinance a endingi chapters 18.2.1,18.2.2,18.2.3.130,18.2.6,18.3.12,18.3.13 & 18.4.2.040.c of the Ashland Land Use Ordinance to align with the new Climate Friendly Area reguillations and ensure implementation of applicable development standards each and to move each ordinance to Second Reading on June 3, 2025, and to direct staff to prepare written findings for adoption in conjunction with the second reading. Motion: Bloom Second:: Kaplan Roll Call Vote: Councilor Dahle, Bloom, DuiQuenne, Kaplan, and Hansen. YES. Motion passed. rm�*] a *I ul rin m I i Ic n--7-"T:q 161gcNii ig-� To] a. Second Reading ORD 3258 An Ordinance Amending AMC Chapter 10.30 to Prohibit Hazairdous Fire Use O'Meara brought forward this item for second reaidling. No discussion. Motion made to approve the second reading of adoption of Ordinance No. 3258 as amended. Motion: Hansen Second: DuQuenne X11. UNFINISHED BUSINESS Graham made a change in order of business due to lack of time wind priority. a. 2025-2027 Transient Lodging Taix (TLT) Revenue Use for Tourism Promotion Rookllyn spoke brief lly about this item and provided a presentation (see attached). • Small event grant program and beautification efforts for South Ashland willl be included. May 6,2025 Page 5 of 6 Page 23 of 454 • Parking infrastructure dollars for 2027 were earmarked for dliscuission to considler alternative parking models as infrastructure projects for 2027. • The 0.25 FTE outlined is for City staff - cost recovery associated with program administration. • Destination Marketing is a line item that coulldl be used to allocate support for llocail venues. X111. NEW BUSINESS a. Travel Ashland Proposal for Destination Marketing Activities Katherine Cato, Travel Ashland Director, presented this topic and proposed budget (see attached). • Mission of Travel Ashland is to grow and diversify Ashland's visitation year-round. • Strategic activities include destination marketingi, research, and data ainalytics to measure impacts, and procuring groups, tours, and conferences. • A new Travel Ashland 101 is a new business marketing Iprograim. • investment is necessary in tourism as ai key mechanism to support year-round employment. Clairifiedl was stated on how the line items could change based on Council recommendation. Council discussed the dollar amounts for various line items and the new business marketing program. Cato clarified how data such as visitor spending is used to measure economic impact. Council dliscussed adopting on alternative $450K budget that would include $350K for destination, marketing, $50K. for business marketing program, $15K. for Chamber programs, anid),$35K for datai analytics. Staff recommended a one-year contract with, an, option to renew it to allow for more conversation on programming for the second half of the biennium. After discussion and amendment, the following motion was adopted - Motion made to direct staff to contract with Travel Ashland with a one-year contact of $450,000 for the provision of destination marketing services as proposed by Travel Ashland. Motion: Bloom Second: Kaplan Roll Call Vote: Councilor Dahle, Bloom, DuiQuenne, Kaplan, and Hansen. YES. Motion passed. items on the Agenda not considered due to time constraints are aiutomaitically continued to the next regularly scheduled Council meeting [AMC 2.04.030.(D)(3)]. Unfinished Business a. Proposed Changes to Enhaincedl Law Enforcement Area Process XIV. CITY MANAGER IREPORT XV. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS XVI. ADJOURNMENT The meeting was adjourned at 9:40 p.m. City Recorder Alissa Kolodzinski Mayor Tonyai Graham May 6,2025 Page 6 of 6 Page 24 of 454 1 i Page 25 of 454 ■ Ll 1. T FeTrr» r.......... 8 communifties Within the fogest urbanized area in the state of Oregon. RVTD's fixed route and paratirainsit service and Is Naomi" M-lk 91 F. I ITS &T-MM TIM Ur rcf r M t Ta]eint and Ashland M-F S:00AM t 8:30PM every 20-iminuteis and 30-minutes Route IX- Express Route between MI J� 61 Al I I - l MI, - A, J1 Is oft, M .41. *11, is 46, Route IT Ashland Crosstown M-F 7:30AM to 7:30PM every 3,0-iminutes (beginning June 231rd) Page 26 of 454 N4 1 1 Top Stops 1. Bi-Mart 2. Pllaza 3. Shopn Kart 4. SOU S. 66/Wa I ke r 6. ILithiia/Oak 7. Siskiyou/Sherman o 18 ivi RescMe W91111111111111H III IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 1IRMISHIMM 0 '1010 1"T"", 800 21", INk 6 average daily boardings o') a l"A I A Mk N(I", V, ry". Page 27 of 454 Group Bus Pass Programs Bus Pass Programs. • Southern Gregon University (Students and �Emptoyees) •Columbia Care Rogue Ridge Apartments • Neuman IF otel Group • Ashland Food Co-op •V4n ir h,.q P ir i imq ASHLAND dim ST, VINCEN"J.' Low Income Bus Pass Programs: tie PAW, • OHRA. •St Vincent De Paul Ashland "10 Fare IDistrihutor and Reseller • Ashland Senior Center M Pedal Power community bike, shop at the Grove Pedal Power Youth Bike (Program: B ike, Swap Bike safety Lessons in each Ashitand elementarysch,00ls Pop-up "bike sociiats" AshLanid's first bike bus to get Ikiids safely to sc hoo L Bike to Work IDaiy-As h [a nd Bike Breakfast Friday, M" ay 16 - 7:30-9:30am: Railroad Park 2023-2024 09nerat Fund ftvaniulms, Employee Transit Tax (STI F') State payroll assessment 1.36% Property taxes 17.02% Federal Grants 47.29% State Grants 2.86% interest income 1.95% -'--.-Trainsfers in 1 1.48% Charges, for \Other revenues services, (Fares) 1.00% 3.62% Page 29 of 454 Riced ROLde & ADA S'eirvii ices 120 15 12032 Revenue and l:�Xpeiinses $50,000,000 $30,000,000 $20,000,000 $10,000,000 P �WaMevenuies �1411 mit, Tota�� E�iqpeinses Cost of a b�us per me Cost of a b�us enine eb ruiliff 0 (Fuel, Labor, and Maintenance) 2019: $28,500 CNG Bus: $0.77 per mile 0 2025:: $46,027 Diesel Hybrid: $1.23 per mile l�mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmoI 0 Cost of a new CNG 35 ft bCost Per Service Hiour 0 2015:: $451,292 2017: $70 Per Service Hour 2024- $738,443 2025:: $125 Per Service Hour ill',, Mill �, M16 111, 11,1111111 iiii, ii Mill 1171, ii, Ill, M111iii, Tim, ill, ii, Mi V Elelffialm®r"', Page 30 of 454 State Transportation 1% olf payrol I N M Z■M Fl�- ; M Special Levy: $0.,1,3/$1,1000 : LLLL�L", m $400,000 For Every Permanent Rate $68 Special Levy $52 TbtA $120 Page 31 of 454 CLIMATE FRIENDLY AREA PROPOSED lMAP & CODE UPDATES WCITY OF ASHNU LAD CITY CONCIL M� AY 6, 20,25 I W, ]IMM" • Puirpose: Designate CLimate FriendLy Areas (CFAs) that support vibrant, watkable mixed -wise neighborhoods • Update zoning maps and code to implement. • Part of broader CLImate FriendLy & EquitabLe Communities (CFEC) program �JI CONSULTING Project deveLopment & Ipulblie eingagement: . March 202,1 M March 2025 Work s,essuoins: Gly Council 3/1 //2!1 Adoption heaHngs: Gly Coun(:H, hrsl reading i/6/2r) SUC,O'fld rCqA d ing 6/3/2!1 J T E Page 32 of 454 IMPLEMENTATION COMPONENTS RAAP iUiPDATES • Amend ZoIng Nhp� • NAWain eWhig We zones • Add new Uwe lKendly (CU) Overlay k)r bolh CFAs • Renlove Pusiden I ia I (R) Owrly in Railmad %yomy • lWQxWN of Ndeswian Me overlay • RU1110VO CXi.1;1it'IgTMl1Si1 Triangle (17) Overlay • Amend Sile W& Zones hAaW Owrhy far uH eden I of hol h CFAs COD,E UPDATES • Add new Uirnalc Uricndly (CU) Overlay chaWer • ke I'll oveTra n �,, i f Friarlp'le (TT) c,hapur • Pulaled updales, H'iroughoui ADDITIONAL ODIE UPDATES • Lift, maxii-nunt densily in I. f, C- 1, (.: l-D • Incmaw allowed lacers and allow rnulffamily residenlial downlow,n Ordhance 325M Exhbk A PROPOSEE ZIGINING MAP rig 4% S- ti WARD, Zoning Afty) 011011111, ..... . . . .. . ... . V awl10-1 ..... .. ... Page 33 of 454 Ordinance 325L UAibit A PROPOSED, SITE DESIGN ZONES M,AP pm 11 112"1" all"I'll"WIMIU& U A LAN s I I Sile Des�gn Zones Page 34 of 454 TRANSIT TRIANGLE CFA "'Also remove TT Overlay from surrounding R-2, R-3 areas; reveiI (o base zoning CIF OVERLAY KEY FEATURES • A I I ()w a I I a c I i ed �,, i ngl u - fGA 11111 y d we I � I rigs, Ell GA i 111 GA i 11 a C C'"S S' fl a I I Cl a rd s • Allm rnuhifantHy dweflings''us mixed -use it xcepi aflr)rdable • Allm relaH, r"Iaurards, Mficu • mairilain drive -ups, auto uric nied uses %v/uxisfing lindialions, • Mainlain employrne'ni usus, address rail-skc irnIMACIS as needed • All ()w schools, park s, ch i ki ca re, govern rn en I offices, • Limit slure uses Page 35 of 454 CF OVERLAY KEY FEATURES DE,NSITY & DWENSIONS lea d u /a c I ir R 2 20 d u/a c I ri E- 1, 25 du/ac In C g Exccq)lion dor larger Inixod-use buildirip, over 2.0 FAR Nra rnixii-nurn cicndly • M i Ii i rn rt In 0 - 5 UA R • No apply ,,(Aar �elbGAck� lo buildings wilhirr 100 k or residen I ia I zoric, • 1041 slup-backs for abl.fflirig I`CSAOI'IliGAl • I I I C' t"O Lt,';C, 1-11 a X [It., I ly h f 10 50 f1, 60 ft, Bor ifCorchibic, housing • Max block lerigil'i of 150 ( , I fl,"Ifflu RMURR" Apply Detaii. Site Design Review standards Additional CFEC waLkabLe design standards to enhance and clarify, in deveLopment Remove maximurn density in C-1 and E-1 zones citywidle - Will apply 10 rn ixecku"'u cl(.'Vc'h)[)rI)(.rrl pern) ill ed in C- 1, [rorfl i0ri,,, of H- 1. wi I [,I HL'Si d Orl I iGA i OV(.1riay (01 i Ird ri a Ic 10 d u /a c, I r) d U/aC, C-UrrCrI I R)Ltxi 1-11 rt Ins) Expand downtown (C-1-1)) deveLopment standards for similar CFA- scaLe devetopment cl u/ac nij ri i murn deris, i ly, corn rnercia 1-ready grort rid floor consl rucl ion . Hernove niaxi niurn durisi ly (uli rn irra 10 60 d U/�AC CUrI111 I I'MA Xil-11U11)) Page 36 of 464 The IPLanninig Commission recommended that the City CouncR adopt the ordinance amendments as proposed, incLuidling the foRowing actions to impLement Climate Friendly Areas within the City of AshLandl- • A Ertend I he Land Use Ordin a nce fo eslabhsh a f'l(.,W Cih-MA Ie Fric ndly (CF) Over I ay GAfld r0[)Qa1 Iflu Overlay (AMC r1UW GAfld t"U I) OqA I ed) • Adopi addkional code an'tendi-no'nis for clarky wilhin APAC.'rille IS, klC]Udilll?, L.11)(LAICS Io chaplurs 18.21, 1822, 18.2.3 GArrd 18.26, 10 align wkh CFA rug u I a I iuns, e ns ure i rn p] u rn u'n fl a I io'n () f a pp] ic A)] u clevelo prn UTI I S I 01(hirdS GA rl d O)CIMArld d0VU[(.)j)rY10n1 slandards, in 1he C-1, F-1 and C-l-D areas i'ncluding downlown • An'tend I he Silt. Design Zones Mal) M GAligrl III(., DCIGAiled Sile Design koview bOUT'Khr�V Wilh H'ic, Climale Frjundiy ArCa boUndaric's (AMC 1812) • An'tend he Zoning Map loal)1fly HIC CHIYUAle Fric'n(fly Overiay andarnend H'ie RCSAO11iGAl OV(.1riay Page 37 of 454 11. TLT Funds & Grants Update/ I le Oty uiirvproses ci]()',,,r I A II odOii q,"', 1) cu'l teirrpoircill, y C)r Short LENT)) lodg�iing vviUhJi,,ii As[lk"1111c"i cJty firn�ts, of tclx reiv,ellUe cYD(,,,,,�s iiintc,) Uhie CA Geii iei,r,,',fl 1,C) SILQO(N't seirvkces, ciiiI iirc)ug30'1111�, Its ii mirlito ()II IC1 g1'CWJ11 lig LOUliS1111, � I ds ltern us ciiiI (,,)1,/,ei,viem rai ii�� (""I) 1,lcmi II L IL.fuiricio we ii e usec"I LO 1, UOU11110 IT) uii ii BN25-27, (,A ii lic"I �b) I1,icmi stciff pii (,,)1pme us�ii iig � L 11 fuirlicio to Si"poort toi,jrosii rii iiiirii U-le fUlti,ire. 1 CTIM , 1,41Y I OEM,, 11. �Holw TLT Funds were U�sed ( $ 3 3 5, 4 8 ("1 Il s t b L J t e ("i c', IND 118 U III ll Cj i,,j e b L J s II ri e o, ol p�,III,II`, and lf�Jhtjilr j nt d"lo, Nk3,ii irr. Rqr""Arr�41 �(dfowvf�flk � "T 'I ! �o "I'dkiyou, "I(M OyMinc J ot Hiko" [I'll I t ,,wr�, Ic"i I(; I I lr,J, [ I id Intltmrq-,Iil�� 11. �Holw TLT �Funds were U�sed (BN23-25) $99,050 dstilbutec"I ("Icii,c),ss 22 Of Uhie 6 eveints hostedso k,,,ir (,,,jI�)pii�x,4,,500�IocaIIIIsseiii,°ved I OEM,, 11. �Holw TLT �Funds were U�sed ( BrIc,""! Ill I C i "I j e, ii ii t Fxry riq r I( ; CA I II n,"?rig I I io I I g",l )J o,,"3 t, VV o I 1<1 rl`e nrn, o 1'1' 1 11, p4vv(fl'0,,d tlrclrrcllrr"r Page 39 of 454 11. Proposal for using TLT �Funds in the future (BN25-27,) 0 ���)ata & lZesearch VIIslbllw b""Itcl E(,,n1)r'ic)r'),)k,,,� IIii np(,,,,xA Aii icfl,�,eses I�)estllllicrfion mmIketing tl � I C"i ii(J "n (, ",111, <-, uu119 Ec,,iririeci iig I ii, v lI �Ar e b sIIrIe C)L,IJ(,,Je Sc)(",Jcfl rneclk"I C �11) c') 11 d i r) (""11, a m11) r) progn,'-iii ris Event Event proopecAing Alc,,c,essflbflfty pii ogii L 111 p'Il e c"', LI'l V, m Ly Flurkiillr, nfrastiniictw,e 11. Proposal for using TLT �Funds In the future (BN25-27,) j ......................................... Recommended Est. DotLairAmouint Activity % Distribution (—$l M i ni revenue) Data & Research 5% $50,,000 Destination Marketing ............................................................................................................................................................................................................................................................ 45% $450,,000 Event s/Attractionis 35% $350,,000 Infrastructure 15% $150,,000 .... . .......... . �� ulluul��r IIIIIIIIIIIIIIIII A,, uuuuuuuuuuuuuuuu uIII ,III HIIIMoIu Mission. To grove and diversify Ashland's vlisiltatilon year-round by delivering an unmatched travel) experience that inspires and engages the vnsiltor, encourages repeat visitation, converts vlisiltors into potential l residents and services groups, taulrs and conferences.. tlrategy and Activity Research,, daitai ainid ainiaflyrtiics Ipauid Media - clispllay, search, You ullae, rnedira Earned Media - 31"va party paerspecdve Il yp qqj Asset Development and tmainiagemnent P IIgy'vlde,, Utilizing EffectiveTaalls - crptirnized wvebsite and sacirall channels Ashland Visitor Guide and Map Guide, - trusted viisitcr resource Prcrcuruirrrq groulps, tau r,s and caniterenices visitor Information services and accessibility Traivel Ashilaind 1011 - (new) Business Maarlketui g Program Ashland's amenities eniti and quality of life are d riven by visitors. Our amieniltiles and Ibusinesses arena"t sustained by residents alone. Visitation drives year- round emplloyment. Investment in toulrlismi its keeping youIr investment in city resources. If we want a h,eallthy general fund, lillnvestlMmmtent is necessary in, tourism as a Ivey miechaniirsm, that Supports city services, year-ratulnd employment, businesses,, property taxes and food & beverage tax. Page 41 of 454 Activity Why it matters G001/otit come Io en sure we have gal comprehiensine onailysis Sustain, grow ainid diversify visitation, by informed we use the icitest dato aind statistics to define vvoirk and ainalysis firon) ouir dato of visitor trends aind Research,, dairto and anicilytics ourstrotegy, KPI targets and vcflidcte,,%,e are behavior; I o provide partners and bUSinesses,,%,Ah i ainj in'�Ipcct on tourism, SUJPPOIrfln�j agile ream data to enjobile finforimed decisioins, paii s and OUr econorny Destination, Marketing - ')ad i 0dispIlay, In alignment vvith poirtiners such as OSR Neuman Retafinj ouir share of the marketplace and i a seardi, YOU i ube, trcditioinjcfl)' eanned i Hotel Group aind caul stakeholders, this work competitive destination, for drive aind fly mairkets vvlhile drives visitation, keeps Ashilainid positioned as a (trgi owing Ashiland's visitation and strengthening avel wrners) guided by resecii advsory key dlestinatioyii,,,�,,,Ihile,,,�,,,e n'�eaSUire engagement r I cornir-rinjiftee and Ibrcmd picidoni-rinj through our output and statistics employment, qluiality of life anndl Ashilanidl's economy. By inspiring aandl engaging the visitor, we Visitors are informed by optimized tools that Assets ainid tools - utilize and develop - Aii encourage repeat vositotion and convert visitors effectwely i then) and trusted resources so they VirEA01r GUide, soc0cfl to potential residents and busness owners, so plan arid choose to vsit AshIland, Key personas channels, ci�ecftioinj oil irnage, Odeo and editing they wfll spend their doillors here (fan)ilfes, OUtdooir, cuiincii and vvellness (2024� $70,2MIl in visiLor spending) traveiers) aire iinvfted and vveilcomed, Group and indUrSlli IbUSHi brings dollars to PrOCUre and pii giIOUp IbUrsress Mh partners Lo Hilospi tail i ty, giroups, tours and conferences Arshland in times olo%(ver OCCUIDOIFICY and foster a steady visitor vollurne year-round vvhfle supports partners and collaboration actively i and servicing indUSUY oir-ud gFOUIPS Visitor Information Services and Accessibility l, e provide needed To be welcominigi to alw au Deliver n nimaitched visitor experience H-IIFOUgo h frint inforii cornirnumcation, wayfinding and iine VOlUnUeers cmd welcome more accessible reSOUlices Lo vieilos travelers Travel Ashiland! 101 expainsion, - Business OL11i SUIPPOIFIS the iii oind we MI Marketing Program (new)- pflot pmgrarn to coniLinUe to growAshilaind's economy ainid 4 businesses will benefft hi this ')rogrcuy) 10 `Wlher SUIppoO bUryore, sactin wit1h Ositor 'noOkefing plan faster healthy visitor related businesses and expaind their virsftoir readh MI -in eciclh fiscal year, and tools, dck-,i and conSiLlii facing csrseiLs ffiefir effectweii G= 92= Payroll (1.75 FTE = 40% of budget) Kathariine I FTE; Bonnlle.5 FTE for Vsftor Information Servlicesl- .25 FTE event amid jorograim SUPPort Overhead dues, insuraince, office expenses, accounting (sl-mred 30% of total with-i Cl-mmber) UMII��NMA MOO $i490,000i $490,0001 Page 42 of 454 � Pete WmUwtron-�-momenmmRiverEqoeditlonn(Pmst Chair) � GnzhomSheldon -Ashland Cireek|nn � Anne Robinmn-ThoCmwnJewe| � Chor|oieLone-NoumonllGroup � Julie GunweU-HemrsoyRemuzuront,LounQeondGmnden � Scott NAo|bourn-Schneider musoumpfAirt(Current Cholr) � MmrtiHuff -lSprings IRemort � JordonRopWym-CitypfAoh|ondStmff � JovierDubon-OregonShokeopmzreFestivo| � Andrew Gast Mt. Ashland Ski Area � Eric VVoislngerand Ali Rou0er -VVeis�nQer FomDyVoinery � JoyBowen - Co|umbio Hoto| � Ryan Hawk -RogueVoUeyMount6nNkeAowo6mdon Page 43 of 454 Business 7�/�,° ° ��k�siK���ss Meeting Contract for East and West FmrkaProjeot—BhdgeRepdaoemmentU PublIic Works Scott Fleury, Director, Jason Strait, Senior Engineering Project Manager TIME, ESTIMATE, CATEGORY CmntnactApprova|-aetheoontraotbmomd,uonMmnproperprooedurewith amotion toapprove. SUMMARY AeembaNiishedinAshland Municipall Code (AMC) (2.50), the City Council acts as the local contract review board ensuring proper procurement procedures are ublized by staff in procuring services for the Ciity of Ashland. Before the Council is a request to approve a publiic improvement contract Wth Dietrich Construction LLC to instalIl two bridges, one across the East Fork of AshlIand Creek and one across the West Fork above Reeder Reservoir Bids were receiived on April 24th from three contractors of which two were deemed responsiive. CWetrich Construction LLC provided the lowest responsive bid of$358'78O. If the contract ieapproved staff w�||work with the contractor toimmediately order the pre -fabricated bridge sections in order to install the bridges during low water flow and after fire season (September -October 2�025) POLICIES, PLAN�S & GOALS SUPPORTED City Council Priorities, Visions and Values: w PuNiicSafety, includiinQemergency preparedness for c�imabechange risk w Quality infrastructure and faciNties through firnely maintenance and communiity investment Department Goals: w Maintain exiisting infrastructureto meet regulatory requiirements and minimize life cyclIe costs. w Deivertimely life cycle capital improvement projects. • Maintain and improve infrastructure that enhances the economic vitaHty of the community. BACKGROUND AND ADDITIONAL INFORMATION PREVIOUS COUNCIL, ACTION The Council approved the preliminary engineering contract wiith RH2 for this work in their September 18.2018 meeting and the final engineering POwith RH2cdtheir December 3,2D1gmeeting. Theengiineehng work performed by RH2 formed the basis for the Invitation to Bid resulting in the proposed contract before the CouncH now. BACKGROUND AND ADDITIONAL INFORMATION The contract before the Council now is the first phase of the larger East and West Forks Transmlission Line project. The larger project is intended to restore the East and West Forks impoundments to a fully functioning Page sofs Council l�� � 7�/�,° ° ���������8� ����������� Meeting condifion by dredging the reservoirs and replacing the impoundment dam penetrations and overflow gates. The project also includes replIacing large portions of the transmission line around Reeder reservoir which have reached the end oftheir useful life. The tmenem�aeionline which bypasses Reeder reservoir provides key flexibHity to the City, allowing Reeder reservoir to be drained for maintenance dredgMg or a return tonormal stream flow during Mgh Novv periods. It aUao aU|ovvethe City to use the smaller impoundment reservoirs as a City water source ehoui|dReeder Reservoir experience aUgoeblooms. Currently, access tothe East Fork impoundment is hampered as there is no bridge crossing over the West Fork and access is gained by dri0ng through AshlIand Creek. The East Fork bridge was damaged by heavy equ�pment during aprev�ouedredging project and ienow unsafe for vehicular traffic. This first portion ofthe larger East and West Forks Transm�ssion Line project will restore access to a large porbon of the project work area enablingthe tmensm�eeionmmaMmepUaoementportion ofthe project toproceed. Invitation tmBid and Bid Process Aerequired byAMC and State Codes based onthe estimated construction cost for the project aformal The invitation tobid for the East and West ForkaPnoject—BhdgeReplIaoemertwmepostedmmOregonBuye, Oregon's procurement network onFebruary 27m,2Q�25. Noficewas given inthe DaiUyJournal of Commerce on February 28.2025and placed onthe Cfty\avvebe0e. Bids were received onApril 24°'.2O25.with three oontraotomaeubm�tting bide. Two of the three bids were deemed respons�ve and conta�ned the required bonds, documentation and aoknovvUedgmente. Bidding informabonieshown mnthe attached bid summary form (Attachment #1). The East and West Forks Project — Bridge Replacement installs two bridges, one over the West Fork (nevv) and one over the East Fork cfAehUandCreek replacing anunueablIe bridge thereby restoring vehiuuUaraccess tothe East Fork Impoundment and the Reeder Reservoir bypass water transm�ssion pipeHne. The East and West Forks Project — Bridge Replacement iethe req&edfirst phase inthe larger East and West Forks Transmission line project wMch repairs and dredges the East and West Forks impoundments, replaces a 2000-foot porbon of the existing steel transmiss�on p�peline bypassMg Reeder Reservoir and inata|Uaa new energy dissipation chamber downstream ofHoe|er Dam. FISCAL IMPACTS The project has been idenfifiedinthe approved Capital Improvement Plan and will bepaid for through water system revenues and system develIopment charges, reference attached Capital Improvement PlIan narrafive sheet. The current proposed budget alIlocates $,2.46 miHions towards the total construction project, wMch aUeo inclIudes the replacement of approximately 2000' of existing waterline that has reached the end of its useful Iffe. SUGGESTED ACTIONS, MOTIONS, AND/OR OPT'ION�S ALTERNATIVE OPT'ION�S Alternative options are Hm�ed as there is no other means of vehicular access to the East Fork Impoundment and the transmission line other than the road on which the proposed bridges are located�. Not proceeding with the project wiIII lead to continued degradation and eventual lack of avaHabilIity of the impoundments and Reeder Reeew&bypass oapobNNy. - ;UGGESTE,D NEXT STEPS Next steps include issuing anotice toproceed after awarding the contract and uoor6noUngthe schedule ofwork activities w�thD�ethch ConatnuoUonLLC. ACTIONS, OPTIONS & POTEN�TIAL MOTIONS Page zcfs F, Council Business Meeting II move to award a public improvement contract to Dietrich Construction LLC, in the amount of $356,780 for the East and West Forks Project — Bridge Replacerne REFERENCES & ATTACHMENTS 1. Attachment 1 - Bid Summary Form Project 2018-1 Oa 2. Attachment 2 - East and West Forks Project - Bridge Replacement drawings 3. Attachment 3 - Dietrich Construction LLC Bid 4. Attachment 4 - E—W Forks Rehabilitation CIP Narrative Sheet Page 3 of3 F, ,rallfill,1111iii, Page 46 of 454 ni LLI (D (N .cz b.0 C: LU 0) m�N 0 C� 0 C� all a,) u z r4 o > co 0 0 u z 00 u Ln Ln = 0) 0 co 0 cc 1-4 L) 0 N z < ID LD 0 -C 'o Lt) m Lf) m Q . 0 iz 'A t^ E Q) u 0. 0 m a) kD oc a) 00 E tm CL G� dam`,0 0 CD 0 2 0 01) u Lr) (1) r4 co , w LL 'A O cc 00 0 o :3 wc 4E� ncoco r-I 0 q) m rA OL d) C to). (N .0 , w o r t .1—W -a� Ln 0 E 0 m E 0 < .2 m c ca = 0 vL 72 Z m m co 0 co 0 0 a 9 C) uj .2 cf > -ia tlo -0 D C 0 '. 0 E 0 x = o - - 6 T = 'a) — d) Q) . 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TELEPHONE NO. -7 '-3 2,< I FAX NO. �/A, r EMAIL ADDRESS I I 'd e 0, e To the Honorable Mayor and City Council City Hall City of Ashland 20 East Main Street Ashland, Oregon 97520 In response to the City ol"Ashland's, Invitation to Bid, this Bid is submitted as all offer by the undersigned to enter into a contract Nvith the City of Aslilmid for furnishing all Permits, labor, tools, machinery, niaterials, transportation, equipment and services of all kinds required for, necessary for, or reasonably incidental to, the completion of all the work in connection with the East an(] West Forks Project -- Bridge Replacement, Prqject 2018-10a (hereinafter "Project") for (lie City of Ashland, Oregon, as described ill tile contract documents, including tile general conditions, all applicable special provisions, plans, specifications or any supplemental documents. This offer is subject to the following declarations as to the acts, intentions and Understandings of the undersigned and the agreement of the City of Ashland to the lernis and prices herein subinitted. 1. The undersigned has familiarized itself with the nature and extent of the Contract Documents, the prQject work, tile site, the locality, the general nature of work to be performed by the City or others at the site that relates to the project work required by tile Contract Documents, local conditions, and federal, state, and local Laws and Regulations that in airy manner tilay affect cost, progress, performance, or furnishing of the project work, 2. The undersigned has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) examinations, investigation, exploration, tests, mid studies which pertain to the conditions (substirrace or physical) at or contiguous to the site (including without limitation utility interference) or otherwise and which may affect the cost, progress, performance, or funiishing of the project work as Contractor deems necessary for the performance and furnishing of the prqject work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents; an(:[ no additional or suppleinentaty examinations, investigations, explorations, tests, reports, or similar information or data are or will be required by Contractor for such purposes. 3, The undersigned has notified the City of any conflicts, errors, ambiguities ordiscrepaticies discovered in the Contract Documents. 4, A mandatory pre -bid meeting will be held. The inceting, will start at tile Coninumity Development Building in Ashland (5 1 Winburn Way) at 9:00 AM oil March 18r"a 2025. The pre -bid meeting will travel IN to both bridge locations. Please note that due to the bridges being oil( ofservice the pre -bid meeting will involve extensive walking, It is understood that time City shall investigate and determine the qualifications of the apparent IoNv responsive bidder prior to awarding the contract. The City shall reject any bid by a nonqualified or disqualified bidder, The City of Ashland reserves the right to reject for any good cause any or all bids, waive lbrilialities, or to accept any bid which appears to serve the best interests of time City. vic city reserves time right to reject any bid not in conipliance with all prescribed public bidding procedures and MqUirenients, and may reject all bids for good cause upon a finding that it is in the Public interest to do so. Evaluation of bids will be based oil mininlum requirements established by the specifications and compliance widi conditions of (lie Notice to Contractors and Invitation to Bic], and compliance with City public contracting rules, Additional evaluation criteria are as follows: Demonstrated previous experience with a similar scope of work. Please see paragraph 6 below. 6. As Pre -qualification the bidder sliall submit a list of at least three (3) previous projects of a similar scope to that described in this Invitation to Bid as part of their bid package. Determination of qualification based on the submitted information on previous projects is solely at (lie discretion of the City, 7, "rhe dead I i lie to file a written protest or req tiest, pu rsuant tot the I nistruct ions to Bidders to change contract terms, conditions or specifications is not less (hall tell (HO) calendar days prior to bid opening. Bid closing may be extended by the City to consider a protest or request. All of time contract documents, including all plans,, specifications, and drawings have been examined and an examination of the site of the proposed work, together with such investigations as are necessary to determine time conditions to be encountered have been made by time: undersigned and the terins, and conditions, of the contract and solicitation documents are hereby accepted, and that it' this Offer is accepted, time Undersigned will contract with the City of Ashland, Oregon, in a form substantially similar to that attached Agreement and agree to be bound to the trans an(] conditions of said contract and solicitation docurnents. 9. [tistitiderstoodtliattliecotitractdi�a\viiigsmaybe sLil)pleiiiciitedbyadditional di-aNviiigsalidsl)ecificatiolis in explanation and elaboration thercol'and, if they are not in conflict with those referred to in paragraph I above, they shall have the sarne force and effect as though they were attached, and they shall be accepted as part of the contract when issued. 10. The undersigned agrees that upon written acceptance of this bid s/lie will, within tell working days of receipt of such notice, execute a forinal contract agreement with the City, The undersigned further agrees that s/he will provide (lie following in older to execute the contract: • Bonds as described in Exhibit E • Insurance as described in Exhibit C • Certificates ofCoverage for Workman Compensation and unemployment insurance, • All other bonds, pernflts, licenses, information, etc. as required in the contract documents. A checklist Of SUbrilittalS needed prior to contract signing is provided for guidance within this IT13. 11. It is understood that all time work will be performed under a 11.11111) Simi or unit price basis and that tot- the 1111111) sure or unit price all services, materials, labor, equipment, and all work necessary to complete the project in accordance: with tile plans and specifications shall be furnished for time said lurnp sum or killit price narned. It is understood that the quantities stated in connection with the price selledule for the contract are approximate only andpayment shall be made at the unit prices named for tlie actual quantities incorporated in the completed work. if there shall be all increase in tile amount of work covered by the lump sum price, it shall be coniputed oil a basis of "extra Nvork" for which all increase in payment willl have been earned and if there is as decrease in the lunip sum payment, it shall be made only as a result Of negotiation between the undersigned and the Owner. Furthermore, it is understood that any estimate with respect to time, materials, equipment, or service which may appeal, on the plans or in the specifications is for the sole purpose of assisting the undersigned in checking the undersigned's own independent calculations and that at no time shall the undersigned attempt to hold the Owner, the Engineer, or any other person, firm or corporation responsible for any errors or omissions that may appear in any estimate. 11 The undersigned submits the Unit prices as, those at which fie will perform the work involved. The extensions of the colunin headed ""Line Total $'" are made for the Sole purpose of facilitating bid coin parisons, and ifthere arc any discrepancies between the unit prices and the total amount shown, the unit prices shall govern. 13. The undersigned agrees to furnish labor, tools, machinery, materials, transportations, equipment and set -vices of all kinds required for, necessary for, or reasonably incidental to, construction of this Project with all appurtenant work as required by the plans and specifications of this Offer for the unit or lump sum prices in the "BID SCHEDIJIP'. 14. Ili stating prices, it is understood that the prices include all materials and work required to complete the Project in accordance with the Contract Documents, tile plans and the specifications. If any material, item, or service required by the plans all(] specifications has not been mentioned specifically in the "BID SCIJEDLJL,E," the sanic, shall be furnished and placed with the understanding that the Full cost to the ("'ity has been merged with tile several prices stated in the "BID SCIIEDULE." 15, The City reserves the right to cancel this solicitation Or to reject any and all bids in whole or in part when the cancellation or rqjection is in the best interests of the City as determined by the City in accordance with ORS 27913.100 16. ]'lie foregoing prices shall include all labor, materials, equipment, overhead, profit, insurance, and all other incidental expenses to cover the finished %vork of tile several kinds called for. 17. The undersigned shall furnish bonds required by the specifications and comply with the laws of the federal Government, state or Oregon and the Cities of Ashland and Phoenix which are pertinent to consirtiction contracts of this nature even though such laws may not have been quoted or referred to in tile specifications. 18. Accompanying this Offer is a certified check,, cashier's check or a bid bond, for the sum of I D 1 � payable to tile City of Ashland,, Oregon, this being art amount for ten percent 03! (10%) of the total bid based upon the estimate of quantities at the above price according to the conditions of tile advertisement. If this Offer is accepted by the City and the undersigned fails to execute a satisfactory contract and bonds as stated in the Advertisement within ten (10) working days from tile date of notification, then the City may, at its option, determine that the undersigned has abandoned tile contract and there upon this Offer shall be considered cull and void, and the bid security accompanying this Offer shall be forfeited to and become the propetly of tile City of Ashland. If the bid is not accepted, the bid security accompanying this Offer shall be returned to the undersigned. 19. The undersigned agrees to comply with the provisions of ORS 279C.800 to 279C.870, the Oregon Prevailing Wage law. The undersigned, as bidder, acknowledges that provisions of ORS, 279C.80O to 279C,870 relating to workers oil public works to be paid not less than prevailing rate of wage shall be included in the contract, or in the alternative, if (lie prcjcct is to be flinded with federal funds and is subject to the Davis -Bacon Act (40 U.S.C. §276a), bidder agrees to comply with the Davis -Bacon Act 15 requirements, 'file Undersigned Contractor agrees to be bound by and will comply with tile provisions of ORS 279C.838, 279C,840 or 40 U.S.C. 3141 to 3148, [OAR l37-049-0200(l)(a)(J)]. 20. The undersigned ccrtirics that the undersigned Contractor is not ineligible to receive a contract for a public, work pursuant to ORS 279CM0 as well as the disqualification provisions of ORS 2791C.440 and OAR 137-049-0370. Bidder further agrees, if awarded a contract, that every subcontractor will be eligible to receive a contract for a public work pursuant to ORS 279C,860. 21. 'rhe undersigned ccrtines ti,lat the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. The bidder understands and acknowledges that it may be disqualified from bidding on this public improvement prqjcct as set forth in OAR 137-049-0370, including but not limited to City discovery a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implelvicriting the Statute. 22. The undersigned agrees to initiate and complete this Project under tile Following conditions, as stated below: The %vork shall commence within 30 days after the City issues a written Notice to Proceed (NTP) physically or electronically. • Physical site work shall not begin until the end of tile 2025 fire season • Tile work shall be completed in all respects no later than December 3111, 2025, according to the "final completion" terms as outlined in Exhibit A, Section 22(b). • Liquidated damages shall be $500 per (Jay for each and every day that exceeds December 3 J.", 2025 or tile final adjusted contract time.This amount is a genuine pre -estimation of tile damages expected because of delay in the completion of this Pro.ject. 21 The undersigned bidder is registered with the Oregon COIIMRICti011 Contractors Board (CCB), the registration is current and valid, all(] the bidder's registration number is stated below. [OAR 137-049- 0230(l)] Bidder understands that failure to have a current CCB license shall result in rejection of this bid. 24, 'file undersigned bidder is licensed by the State Landscape Contractors Board, ff opplieahle, the license is current and valid, and the bidder's registration number is stated below. [OAR 137-049-0200(l)(a)(K)] Bidder understands that failure to have a current LCB, license shall result in rejection of this hid, 25, 'file undersigned is aware that no person may engage in any business within Ashland without first obtaining a City Business License and paying tile fee prescribed pursuant to City of Ashland ordinance. The Contractor and their subcontractors shall obtain a City of Ashiand Business License prior to beginning any work within respective city litilits. 26. In determining the lowest responsible bidder, City shall, for (lie purpose of awarding tile contract, add a percent increase on the bid of a non-resident bidder equal to the percent, if any, of tile preference given to that bidder in the state in which the bidder resides. "Resident bidder" of Oregon means a bidder that has paid unemploynient taxes or income taxes in this state during the 12 calendar niontlis immediately preceding submission of tile bid, has a business address in this state and has stated in the bid that tile bidder is a "resident bidder" of the State of Oregon. The undersigned represents him/her self in this bid to be either a Resident or a Nonresident bidder by completing (lie appropriate blank below, 0 The Bidder is ',*4 or is not a Resident Bidder as defined in ORS 279A. 1 M 27, The undersigned hereby represents that no Councilor, Commissioner, officer, agency or employee of tile City of Ashland is personally interested directly or indirectly in this Contract or the compensation to be 16 Page 61 of 454 paid hereunder and that no representation, statement or statements, oral or in writing, of time City, its Councilors, Commissioners, officers, agents oremployces had induccd him/hertoenter into this Contract,, and the papers made a part of its terms; 28. Time undersigned has not directly or indirectly induced or solicited any person to submit a false: or sharn bid or refrain from bidding, The undersigned certifies that this bid has been arrived at independently and submitted without connection with any person, firm or corporation making a bid for the saime material and is, in all respects, fair and without collusion or fraud, 29. The undersigned confirms that this firm has a Qualified Drug Testing Program for employces ill place and will demonstrate this prior to award of contract. [OAR 137-049-0200(i)(c)(B)] 30. The undersigned confirms that if this contract involves asbestos abatement or removal, the bidder or their subcontractor is license(] under ORS 468A.710 for asbestos removal. 31, The City of Ashland may waive iiiinor informalities, reject any bid not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any or all bids upon a finding, that it is in the public interest to do so. 32. 'rite undersigned confirms, that this offer is not contingent upon City's acceptance of any terms and conditions other than those contained in this Solicitation and the Contract Docunients, 33. The undersigned, by the act of submitting a bid, affirms that the undersigned has investigated and is satisfied as to time site subsurface condition to be encounlercd, as to the character, quality and quantities of Nvork to be perfornied and materials to be riurnished, and as to the requirements of the Contract. 34. The bidder understands that the City reserves the right to make clianges to (lie Notice to Contractors Invitation to Bid and the resulting contract by written addenda no later than 3 business days prior to the closing time and date. Addenda wi I I be posted to the OregonBuys webs ite for down load, The bidder niust clieck the OregonBuys website frequently until closing. The bidder acknowledges that (lie Addendt,ffll(S) listed below have been reviewed online or a copy obtained and considered as part of the submittal of this Offer and Bid Schedule. ADDENDUM NUMBER THROUGH -2, HAVE BEEN REVIEWED _J 35. The bidder understands that time City will be awarding the contract to the Responsible Bidder with time lowest Responsive Bid per OAR 137-049-0200(1)(b)(C). Wbether a bidder is responsible will be deterniined by ORS 279C,375 and the City"s compIction of the attached Bidder Responsibility Determination Form (Exhibit 1), 3 6. instructions for First -Tier Subcontractors Disclosure. Bidders are: required to disclose information about certain first -tier subcontractors (those subcontractors contracting directly with the bidder) when the contract price exceeds $100,000 (see CDRS 279C370). Specifically, when the contract aniount of a first -tier subcontractor is greater than or equal to: (i) 5% of the project bid, but at least $15,000, or (ii) $350,000 regardless orthe percentage. Please see inStrLiCtiOlIS found on the First Tier Subcontractor Disclosure Form. ,rHE CITY WILL REJECT A BID IF THE BIDDER FAILS TO SUBMIT A PROPERLY COMPLETED DISCLOSURE, FORM WITHIN TWO HOURS OF BID CLOSING,,. Im Page 62 of 454 THIS DOCUMENT SHALL NOT BE FAXED. IT IS THE RESPONSIBILITY OF BIDDERS TO SUBMITTHIS DISCLOSURE FORM AND ANY ADDITIONAL SHEETS BY THE DEADLINE. The disclosureshould be submitted on the First -Tien- Subconti-actot, Disclosure Form attacbed to this Invitation to Bid. 37.13iddet, Information and Signature . . ... ..... . Firm Nanic of Bidder Signature cif' Bidder Printed Nme of Bidder Aq tr;m f3 OfficialTitle OP-- 0 c 8 1, 2�,3,3 eP -S State of Incorporation CCB, Number Dated this (lay of - -,-'L L-tI - Name of Bidder btei-a(e—jp-, Address TelephoneNo. !q1-9q - ,S-7 19 Page 63 of 454 BI D SCHEDULE rrii,.Ni —N DESCRIPTION U NO UNITPRICE AMOUNT 71 !QjY. —1�l tFIGURES) TEMI'ORARY FEATURES AND ApputcrENANCES (Part 0020,0) 10 Mobilization I J-s 20 Temporgjy Work Zoncjj�afflc Controh 1 I's til �Ac 30 Erosion and Sedinicsit Cwit i us s6vc) SPITE OR (Part 00300) 40 . . ........ . .... Construction Survey Work I LS . . ................... e0 50 Rcinoval of Structures and I .... i's — 6-b-s-t—rucclom BRIDGES (Par l 005001 6,0 East Fork Vehicular 13ridgc .1 I'S -s ) 5z) 70, Wcst Fork Vchj!j �IarBridr?e I I's BID TOTA I, C7412>- YO I e-;cflAW 140-0m(O .... ... . .... . . . Name ofAiiiisoi-ized�4?tp)�i�.vetiFord iie 761al ffrittenin Dollars A-sv Authorized Dale mi Page 64 of 454 FIRST -TIER SUBCONTRAcToR DISCLOSURE FORM Project Nalne - ----- r Project Number 2-0 lea Bid Opening Date Ct (".?-q, NaiiieofBi(:[(IiiigCojiti-actoi, CHECK THN BOX IFYOU WILL NOT BE USINGAN)"FIRST -HER SUBCONIRACT016 OR IF YOU ARE NOT SUBJECTTO THE DIA,7LOSURE REQUIREMENIS (SEE INSTRUCTIONS) Finii Name Dollar Aniount Category f"irm Name Dollar Art oust Category of Work ------- . . ....... ... 1"'irm Name Dollar AITIOU11t . . ....... . ...... .... Category of Work Firm Name Dollar Amount . ......... Cate gar of Work ......... . . Firm Name Dollar Amount Cate gqg_qfWork . . . . .......... Firm Name Dollar Ainount . . . . ........... Cate ory f Work . . ........ - - ------ . . . . ........ . Fit -in Name .-Dollar Amount Category of W21:k (Attach additional sheets as necessary) NE Page 65 of 454 1 DM an I I Hi fl li i:.. Bid Bond We, Dietrich Construction,iLl-C, I a corporation or partnership duly organized under the laws of the State of Oregon __, and authorized to transact business in the State of Oregon, as "PRINCIPAL," and, We, Lexon Insurance Company_---....... ........ ...... a corporation or partnership (July organized under the laws of the State of ... Tex,a.s---, and authorized to transact business in the State of Oregon, as "SUR]l hereby jointly and severally bind ourselves, our respective heirs, executors, administrators, successors and assigns firmly by these presents to pay unto the City of Ashland, Oregon, (OBLIGEE) the stun of ($ 10% of Total Amomit Bid... len-Rparc-paa,gf �DAal Dollars. -T Bid The condition of the obligation ofthis bond, is that the PRINCIPAL herein has in response to City's Notice to Conti actors and Invitation to Bid, submitted its Offer for the East and West Forks Pil-oject — Bridge Replacement, Project 2018-11 which Offer is incorporated herein and made a part hereof by this reference, and Principal is required to furnish bid security in an amount equal to ten (10%) percent of the total amount of the bid purSiLiallit to ORS 279C.365 asid the City's public contracting rules, and contract docurnents. NOW THEREFORE, if the Offer, submitted by PRINCIPAL, is accepted, and if the Contract pursuant to the Offer is awarded to the PRINCIPAL, and if (lie PRINCIPAL executes such contract and furnishes such good and sufficient Performance and Payment Bonds as required by the Bidding and Contract documents within (lie time specified and fixed by the Documents, then this obligation shall be void; othetivise it shall remain in full force and effect, Ifthe PRINCIPAL shall fail to execute the proposed Contract and to furnish the Perfbi-niance and Payment Bonds, the SURETY hereby agrees to pay the OBLIGEE the surety bond surn as liquidated damages miliffilin ten (110) (lays of such fai [tire, IN WITNESS WHEREOF, Nvc have caused this instrUIVICut to be executed and scaled by our duly authorized legal representatives this . 22nd day of April 2025. Lexon Inswrance eomparry Dietrich Construc6on,11-L.C. Sure Principal 156 RE U sv"t sit 201 0 P.0 Box 1959 Grants Pass, OR 97528 Address Address S 1E A L Ar By: By: + kyndsay G. Mur11 Attorney -in-Iaq (A certified copy of the Agent's Power of Attorucy must be attached hereto.] IMPORTANT— Surety comparries executing BONDS must appear on the Treasury Depailment's most current list (Circular 570 as amended) and be authorized to transact business in the State of Oregon. 55 1991TIMA RM KNOW ALI. BY THESE PRESENTS, that Endurance Assurance Corporation„ a Delaware corporation,, Endurance American Insurance Company, a Delaware corporation„ Laxon Insurance Company, a, Texas corporation, and/or Bond' Safe,guardl Insurance Company, a South Dakota corporation, each, a. 'Company" and collectively, 'Som,po International," do hereby constitute and appoint: Janitor M. McCormick, Jeanette Simmons, Lyndsoy C. Murff, Molly Martin as true and lawful Attorney(s)•In-Fact to make, execute, seal, aind deliver for, and on its behalf as surety or co -surety; bond's and undartakin,gs given for any and all purposes, also toexecute and deliver on its behalf as aforesaid renewals, extensions, agreements., waivers, consents or slipulatlons retailing to such fronds or undertakings provided however, that no single bond or undertaking so made, executed and delivered shall obligate the Company for any portion of the panel sum thereof in excess of the sum of ONE HUNDRED MILLION Dollars ($100,000,000.00). Such bonds and undertakings for said purposes,when duly executed by said attorneys) -in -fact, shall be binding upon the Company as fully and to the same extent as ff signed by the Prosident of the Company under its corporate seal attested by Its Corporate Secretary. This appointment is made under and by authority of corlain resolutions adopted by the sole shareholder of each Company by unanimous writtenconsent effective the Wh day of Juno„ 2019, a copy, of which appears below under the heading entltled "Corlificate Ibis Power of Attorney is signed and sealed by facslmife under and by authority of the following resolution adopted by the sole shareholder of each Company by unanimous written consent effective the t5"°' day of June, 2019 and sold resolution has not since been revoked, amended or repealed: RESOLVED, that the signature of an individual named above and the seal of the Company may be affixed to any such power of attorney or any certificate relating thereto by facsimile, and any such power of attorney or certificate bearing such, facsimile signature or seat shall be valid and binding upon the Company In the fulurewtlh respect to any bond or undertaking to which it is attached. IN WITNESS WHEREOF, cacti Company has caused this 'instrument to be signed by the following officers,, and Its corporate seal to be affixed this 15k" day of June, 2019. EndananceAssurance Corporatlo By: Richard Appel A ,49nior Counsel 0 ��''-S i SEAL 1011a 2002 DRAWARE,..'a Enduranoo Arnorloan In ura cpa Richard AppaI;,Si -&,,§emir Counsel can ., f r wowi SEAL `(A ra exon Insurance Company Ric ad AppelajLanyo h? a ;. s 4�0 M Bond Safeguard A 'ISOUTH ' w DAKOTA COMPANY rrrsura,�nacr On this 15'" day of Juno, 2019, before me, personalty came the above signatories known to me, who being duly sworn, did depose and say that hel�t OXIAMWOcar of each of the Companies; and that hie executed said' instrument on behalf of each Company by authority of his offic under th, by s of each Company,"7. av,�r- rcrr - By. i Amy aylor, Not N My Comml'sstrr Expiires 5d9r"23,=M CERTIFICATE, I„ the underslgr,ed Officerof each Company, 00 HEREBY CERTIFY that: 1. That the original power of attorney of which the foregoing Is acopy was duly executed on behalf of each Company and has not since been revoked amended or modified; that the undersigned has compared the foregoing copy thereof with the original power of attorney„ and that thesame Is a true and correct copy of the original power of attorney and of the whole thereof; 2. The following are resolutions which were adopted by the sole shareholder of each Company by uinanlmous written consent effective June 15, 2019 aind said resolutions have not since been revoked, amended or modified: "RESOLVED, that each of the Individuals named below Is authorized to make„ execute, seal and deliver for and on behalf of the Company any and all bonds„ undertakings or obligations in surely or msuiret,y with others: RICHARD M APPEL„ BRIAN J. BEGGS, CHRISTOPHER fDONE'LAN, SHARON L. SIMS, CHRISTOPHER L.'SPARRO, MARIANNEL. WILBERT ;; and be it further RESOLVED„ than eachof the individuals named above Is authorised to appoint attorneys -fin -fact for the purpose of making, executing, sealing and delivering bonds„ undertakings or obligations In surety or co -surety forand on behalf of the Company." 3. The undersigned further certifies that the above resolutions are true and correct copies of the resolutions as so recorded and of the whole thereof. IN WITNESS WHEREOF„ I have hereunto set my hand and affixed the corporate seal this 22or'd day of aedr 2fD as' By; Dan a S. L rla, rotary O I'CE, Ul. S.TREASURY'CDEPARTMWrA,QEfjCE OEfQEgjgft AA§Ej2 CONTROL (OFACI No coverage Is provided by this Notice nor can II be construed to replace any provisions of any su°elybondor other sob rety oxoverage provided, This Notice provides information concernilg possible impact on your surely coverage due todirectives Issued by OFAC. Please read this Notice carefully. The Office of Foreign Assets Control (OFAC) administers and enforces sanctions policy, based on Presidential declarations of "national emergency"'.. OFAC has Identified and tiled numerous foreign agents„ front organizations, terrorists, terrorist organizations,. and narcotics traffickers as 'Specialty (Designated Natlomilsand Blocked Persons". Thblslist can be laded on the United States Treasuryi websfte dl r d V; ptb,,, iB w p m taiir„t yrtLd� ifw In accordance with OFAC regulations,, if It Is determined that you or any other person or entity claiming the benefits of any coverage has vldated U.S, sanctions tow or Is a Specially [Designated National and Rocked Person, as Identified by OFAC,any coverage will be considered a blockedor frozen, contract and all provisions of any coverage provided araimmeddoley+ subjeot to OFAC. When a surety bond or other form of surety coverage Is considered to be such blocked or frozen ccnlract, no payments nor premium refunds maybe made without authorizatton from OFAC. Other limitations on the premiums and payments may also apply, Any reproductions are timid. Surety Claims Submission: t exo ngWr, w mp(ti 4 gj,'z;t ppppwi p :'. m Telaphona; 815-553.9500 Mailing Address. So'mpoInternational; 12890 Lebanon Road; Mound Jullat, TN' 37122 2870 Page 67 of 454 STATEMENT OF QUALIFICATIONS FOR THE DESIGN) AS'HLAND EAST AND WEST FORK BRIDGES. City of Ashllan�d STATEMENT OF QUALIFICATIONS ('SOQ) SUBMITTED BY PACIFIC BRIDGE & CONSTRUCTION, INC. IFOR USE CAN THE CITY OF ASHLAND EAST AND, WEST FORKS BRIDGE PROJECT. Introduction AW W WV,pacl�fi�,einc,�gni Webs,ite MHM�Arlju steveri@.pqqb� idgej.incxom E-mail c) Service options to be provided in thiis SOQ will be to design, faibricate, and ieliver the complete bridge system package as designated in the City of Ashlanl East and West Forks Bridge Project Bridge Requirements. I Pacific Bridge & Construction, Inc. (PBC) has the resources available to perform the work of Furnishing the complete bridge system indicated in the City of Ashland East and West Forks Bridge Project Bridge Requirements. Our resources are as follows: • Precast concrete yard complete with custom steel forms adjustable to variety of lengths, and widths from the, bridge decks to the abutment systems, Ipire-stressing capabilities, concrete testing equipment, lifting equipment, storage space, and all necessary hand tools. • Consulting Engineering firm (that specialize, in bridge design) on board to provide Structure design calculations and drawings. • Trucking broker we work close with to provide delivery. • Staff member that is American Concrete Institute (ACI) certified to do fresh concrete testing and concrete strength testing. • Staff member that holds Precast/Prestressed Concrete, Institute (PCI) Quality Control Personnel Certifications Level 1 aind Level 2. • Employee's that specialize in bridge manufacturing with over 2010 bridges of experience in OR., WA., ID., and CA. - 1 0 Page 70 of 454 PBC is proposing to (provide services for the Supply of the complete bridge system using our modular precast concrete bridge system. a) Company's Experience: PBC has been in business for 2.3 years. In the 23 years of business experience, we have manufactured and installed over 2000 bridges in the Pacific II1lW. We have performed on both Design, Bid, !Build projects and Design -Build projects. These projects have ranged from pedestrian bridge to County DOT two lame Ibridges. b) PBC's capability to perform the services stated are as follows: + Six full time employee's (including owners) that are specialized in (bridge, construction from manufacturing to installation. Employee's are skilled with the experience of 23 years and over 200 bridges. Specialized equipment include: --Custorrn adjustable steel forms used to produce our modular (precast concrete bridge systems. Thesie forms are adjustable and have internal vibration systems to (produce a consistent high quality product. --All necessary hand operated power equipment used in the manufacturing of bridges. --Specific Skill of key staff are. Qua Iity control—PCI Quality Control Personnel Certification Level 1 and Level 2, ACI certified in fresh concrete testing and concrete strength testing, Class "A" Commercial Driver's License, Concrete finishing, Plan reading, and the ability to coordinate and manage the project from start to finislh with the experience of a combiined. 23 years in the bridge construction field and an additional combined over 23 years experience in the construction field. �► Licenses/Certifications our company and staff hold: - CCIB, license 41S2814 --WA. license #fPACI FBC923N H --(2) Staff with Class"A"" Commercial Drivers Licenses. Page 71 of 454 --Precast/Prestressed Concrete Institute Quallity Control Personnel • II I 1510 1— 111 1 11 Steve Copher PCI Level 2 No. 49461-2634-702746 --American Concrete Institute Fresh, coIncrete testing technician Grade 1 and Concrete Strength Testing Technician. Steve Copher ACI ID #010990551 --United States Patent in Bridge Construction. Patent #6,742,211 --A+ rating with the Better Business Bureau. Client References Ayres & Associates, PLLC Jim Ayres, P.E. Limaj2(a rg -aiL 360-943-5499i admbLc�cbfLf&pq2 Waterways Consulting Engineers Jake Hofelid, 503-528-4816 Page 72 of 454 Past P * Coal Creek Bridge: Chehalis, WA. Provide Bridge Product • Tulalip Lower Board Bridge: Snohomish, WA. Provide Bridge Product • Tulalip Upper Board Bridge: Snohomish, WA. Provide Bridge Product • Tulalip Watt Bridge: Snohomish, WA. Provide Bridge Product Aidarns Site Bridge: Cottage Grove, OR. Provide and Install Bridge Product o Big Dog Site Bridge: Cottage Grove, OR. Provide, and Install Bridge Product • Kelly Bartow Site Bridge: Cottage Grove, OR. Provide and Install Bridge • Woodcock/Grimm Rd. Bridge: Mololla, OR. Provide Bridge Product • David Trammell Bridge: Damiascas, OR. Provide Bridge Product • Siumimit Creek Bridge: John Day, OR. Provide Bridge Product Page 73 of 454 Page 74 of 454 Page 75 of 454 Page 76 of454 Page 77 of 454 for HZEI=- Dietrich Construction LLC PO Box 1959 Grants Pass, OR 975i28 Pomeroy Dam Removal and Improvements 2024 — WaterWatchi and SWCA/River Design Group. Kerby, Oregon. Complete removal of the 275'foot wide Pomeroy Dam from the Illinois River, near Kerby, Oregon. The Dam served as an irrigation diversion for the Q-X Ranch. The Project included two pump stations and 2800 ft of pipeline, work to replace the diversion dam and provide the irrigation waiter to, Q-X Ranch, Also included were two road crossing box culverts with reconstructed stream bed to enhance fish passage two tributary streams below the dam site. The two road crossings were complieted under limited road closure of seven days per crossing. This project was similar in scope as it had two precast box culvert structures at different stream crossing locations. Jim McCarthy -Walterwatch.org 541-708-00t 48 ii Scott Wright —SWCA/River Design Group 541-602-2343 s ca,con'i Takelma, Crossing and Takelma Dam Removal — WaterWatch, Siskiyou Field Institute and River Design Group. Selma, Oregon. The project Comprised of two main areas of work. First, removal of an existing Concrete Box Culvert with an open bottom multipllaite culvert which included a temporary bypass bridge installation on, the Illinois River Road. The temp bridge was built on Hilfiker Retaining wall abutments and a steel span bridge deck, Second, was the removal of a concrete diversion, dam. The purpose of the project was to provide fish passage into the upper reaches of Takelma creek which was Ibdlocked by the existing structures, This project relates with, the install of temporary bridge structure with similar components aind installation as a pacific bridge, as well as work in a stream environment. Jim McCarthy -Waterwatch.org 541-708-0048 h, mrLT _wii!,&! LAli,.ag Scott Wright —River Design Group 541-6102-2343 ,yEmgftu.,t.Ccj�.rve 'net Private Bridge — Sunny Valley Sand And Gravel, Wolf Creek, Oregon. The Project was a private land owners access bridge. The abutments were Pacific Bridge and Construction, Inc. abutments with a 90' bridge span over Grave Creek. This bridge was identical in design other than abutments were approximately 15' tall and a longer span. Andreas Blech — Sunny Valley Sand and Gravel 541-226-8784 andire b6ech,us Completion 4/22 Coquille Valley Wildlife Area —Public Access Improvements — The project was creation and' enhancement of existing tidally influenced channels and access improvement in the Coquille Wildlife Management Area. An access road was reconstructed and two, 31' Pacific bridges were installed for access over the channels, including foundation stabilizaition in a wetland area with tid'ail influence. Ray Murp45i5 MOARiVAU'le. AFA&W41lZil-ld RM0 a on a -2 a Av. wo Completion 10/17' Oregon Hatchery Research Center (OHRC) Sluice Gate Installation —Oregon Dept. of Fish, and Wildlife.The project work was partial demolition of a diversion structure and the Installation of an automated slide gate. It involved stream diversion, concrete demolition, structuirail concrete and installation of metalwork and equipment, Contract Amount $147,000 tregon Dept. of Fish and' Wild�li 'I Prime Contract OD,FW 835i Completion 10/20 Page 79 of 454 Water Supply Fund - Supply Project Name: East and West Forks Transmission Line Rehabilitation, Proj #: 2018-10 Total Project Cost: $2,460,000 Duration: 2 years FY26 FY27 Expenses: Design Construction $1,300,000 $1,160,000 Revenues: Anticipated Long Term Expenses: Long term expenses for the East and West Forks Transmission Line Rehabilitation project include life cycle replacement costs and staff required to manage system when, needed for raw water transmission to the treatment plant. Description: The connection, to the East and West Fork diversions on Ashland Creek currently exit as 24- inich ductile iron, pipes with sections of 24-inch, steel pipe. These transmission lines are important infrastructure components related to the City's water supply and the project will replace approximately 1800 feet of steel pipe with ductile iron. This includes two crossings of Reeder Reservoir They enable water to be diverted above Reeder Reservoir to the water treatment plant, allowing the City to dewater the main reservoir for sediment removal, dam repairs, intake structure repairs and potentially manage an algal bloom. Public Works is forecasting significant maintenance related repairs and improvements to Hosler Dam over the next two budget cycles, thus requiring the transmission lines provide a reliable bypass option for raw water moving forward. This project includes evaluation of the steel pipeline condition with recommendations to replace or slip -line the transmission lines. The project also includes engineering and construction of a bridge crossing over the East & West Forks which is 7S%* SDC eligible. M Business 7�/�,° ° ��k�siK���ss Meeting Resolution Adopting Corrections tothe 2O23-2O25Biemn�a| Budget TIME, ESTIMATE, N/A (on consent) CATEGORY ReeoUufion'amotion ianeeded toadopt the resolution. SUMMARY During the Biennium there are times that budget adjustments are necessary. The proposed budget amendment does not increase appropriations. Per the Department of Revenue, additional guidance was provided to reflect the "transfer of funds" within BN 23- 25 to account for the neWy created SDC funds that occurred earlier in the Uennium. POLICIES, PLAN�S & GOALS SUPPORTED Administrative/Governance Goal "To ensure ongoing fiscal ability to prov�de des�red and required services at an acceptaUe level." BACKGROUND AND ADDITIONAL INFORMATION Oregon budget law (ORS 294.471) provides for a mid�cycle amendment to the budget through the supplemental budget process and allows adopfion by Council Resolution with no puMc hearing required if changes to appropriations are less than ten percent of the budgeted fund. Initi0y, the guiclance from the Dept of Revenue (DOR) suggested we 6d not need a budget transfer resolution. However, inaauibeequentmeeting wfth staff, their guidance was to execute a resoUufion to show the transfers for transparency and to ensure proper accounting of funds. P�ease see attached ernafl support from the DOR. This c&oses the loop on the transfers from the Enterprise Funds to the SDC Funds made during BN 23-25. FISCAL IMPACTS No addifional fiscal impact to the BN 23-�5 budget other than what has already occurred. Newly created SDC Funds occurred in fiscal year 2024. SUGGESTED ACTIONS, MOTIONS, AND/OR OPT'ION�S On Consent. ShouUdamobonbeneeded: ~| move approval ofResolution #2O25-11adopfingcorrections bothe 2023-2Q2�5 Bienna|Budget.~ REFERENCES & ATTACHMENTS 1. RESD2O25-11Adopting Corrections to2O23-2�5 BNBudget 2. OOREmail backup Page sof2 Pale 2 of2 W, l01G1/1/G/%O�i Page 82 of 454 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASHLAND, OREGON ADOPTING CORRECTIONS TO THE 2023-25 BIENNIAL BUDGET RECITALS; A. The City of Ashland (C4) 2023-25 Biennium Budget Nvas adopted on June.6, 2023, for the period of July 1, 2023, throughDune 30, 2025. B. The City is authorized by ORS 294.463 to transfer appropriations from one fund to another, C. Corrections are necessary to align the budget to accounting standards. THE CITY OF ASHLAND HEREBY RIFISOLVES AS FOLLOWS: SECTION 1, 1. The follming corrections shall be made to align the budget to accounting standards - Street Fund Transfer Out Carry Forward Fund Balance Capital Improvements Fund Transfer Out Carry Forward Fund Balance Water Fund Transfer Out ,Carry Forward Fund Balance Wastewater Fuind Transfer Out Carry Forward Fund Balance Increase ApproprIatlion Increase Resource $2,978,031 $2,978,031 $2,978,031 $2,978,031 $3210,668 $320,668 $320,568 $320,568 $861,082 $861,082 $861,082 $861,082 $2,235,338 $2,235,338 $2',235,338 $2,235,338 Resolution No. 2025-11 Page I of 2 Page 83 of 454 SDC Street Fund Operating Transfers In Carry Forward Fund Balance SDC Parks Fund Operating Transfers In Carry Forward Fund Balance SDC Water Fund Operating Transfers In Carry Forward Fund Balance 8DC Wastewater Fund Operating Transfers In Carry Forward Fund Balance Increase Resource $2,978,031 $2,978,031 Decrease Resource $2,978,1031 $2,1978,031 $320,568 $320568 $320,5168 $320,568 $861,082 $861,,082 $2,235,338 $2,235,338 $8,61,082 $861,082 $2,,235,338 $2,,235,338 Four ;System Development Charge (SDC)i funds were created for the bieruiiurn starting July 1, 2023. The carry forward amounts of the new funds (SD,C funds) were budgeted by subtracting from the carry forward amount of the funds where the SDC revenue Nvas originally collected. (originating ftind). To correctly account for the transfer of the earl), forward amounts, the amount of the carry forward must be added back to the originating fund and a transfer out must be appropriated. The carry forward amount of the SDC funds must be reduced by the sarne amount and a transfer in must be budgeted. This is an accounting correction and will not have a net effect on the fund balance of all funds involved. SECTION 2. This resolution is effective upon adoption. Alissa Kolodzinski, City Recorder SIGNED and APPROVED this 20th day of May 2025, Tonya Graham, Mayor Reviewed as to form: VU-19,U] M I UU to WUAW�V'"M 0 Page 2 of'2 T�m� From: = DO To: �m�� «c: �&�Uo��mo� Subject: RE: 0os|mQFunds City ofAshland Date: Thmrsdux*priU1o'zaz5o:z1:1x*M Attachments:�u��M��oo ���� � MMggQ13 Ding ���� ���� � ���� ���� � ��F� [EXTERNALGood morning Dana and Miranda, �vvaompleasure nneetmgvvbhyom.|mgemenaLimt�dundtransfers appnop�otimnscan betnamefened duhngthe �ooakyeurhmrnone fund hoanother fund byaremoiudomorordinance. �the fund does not have onoppnophmdomcategory for "transfer boother fundm'"one rmmyhecreated ompart ofthe resoiudonorordinance [OAR 15O-294.45D(3)(4)].This isthe only circurnstumceinvvhichabudget appropriation category rnaybecreated byresolution ormr�imumoeduring the fisouiyear. Therefore for your cunentbu�get your nasobudmnshould ref�ctthe "transfer toother hmm�e", indicating that nmomiesvvemermovedfnormStreet Fund hoSD[�Fund. \�hiiethis reaoiu�omvvi&motaber the pprop�otimnvubbintheStreet Fu n d a n d S DC Fu nd, a ppnovingthe nesokudonthat dmournentsthe tronsferenhoncestnamspa renoyandemsurespro per accounting forthe funds. |mour rneetm�t|rmendmnedthe posoib8byofamin-person LooakBudget Luvvtraining inDoug�s (�ounty, bu�mis spoke. recom mend that you sign upvvb�ann ouncements training sessions ortoany other Oregon LocukBudget Lovv. Let me know if you have any questions. " Jea��ta���S~��P�A *�A��`��U� r/ � FhnancTaxedom8Exempd�nAoatyst 971-600-4097 * Please ta/�this brie,f suDypy to tell uahow we're doing. Thankyou! CONFIDENTIALITY NOTICE: This email may contain information that iopriviiconfidential or Page 85 of 454 otherwise exempt from disclosure under applicable taw. If your are not the addressee or it appears from the context or otherwise that you have received) this email in error, please advise me immediately by reply email, keep the contents confidential, and immediately delete the message and any attachments from your system. data Classification: Level CL2 _ Limited. From: JITAN Jean * DOR,:.jeani.jitan@dlor.olregoin.goly> Sent: Friday, April 4, 2025 11:11 AM To: Dana Mason <dlana.nnason@ash landl.or.us> Cc: Miranda Iwamoto,:.miranda.iwamoto@ashiand.or.us> Subject: RE: Closing Fundls City of A.shiland Hi Dana, If I understand from the email thread, for the budget preparation for 2024-25, you created the new fuinds and adjusted the beginning fund balance for each new fund. In your budget message for the 2024-25 budget process, you should have mentioned the major changes to the budget. That is the reason a resolution was not needled as it was part of your budget process. As your dlisctict uses a biennium budget, you can include in your budget message the reason of the changes to the funds over the past years. Also, you can indicate in each fund as a notation that these were new fund created) for 2024-25 budget. hope that makes sense. If your would) like to discuss over the phone, I am available on Monday from 110to12. �., �.���� Jean J�uitain �, O, M1A 11,1W�t n� 11 =,D1 IYS1�4ldJt,li (sh'e/hear/hers) Finance, Taxation & Exemption Anatyst 971-600-409 X. Please take this brief surre y to tell us harm we're doing. Thank you! CONFIDENTIALITY NOTICE: This email may contain information that is privileged), confidential or otherwise exempt from disclosure under applicable law. If your are not the addressee or it appears from the context or otherwise that you have received) this email in error, please advise me immediately by reply email, keep the contents confidential, and immediately delete the message and any attachments from your system. Data Classification: Level CL2 _ Limited. From: Dana Mason :r r:ur ;;ebr�. �x;f_^_i I �rre.l_..or �is> Sent: Thursday, April 3, 2025 1:11 PM To: JITAN Jlean, * D,OR < Cc: Miranda Iwamoto ....................................................................... ... .... .... .. �,t ........................................................................................ Subject: RE: Closing Funds - City of Ashland Hi Jean, I hope this finds you doing welt. We have some questions about how to property document transfers out for the opening of funds (see email string below). As a recap, the City originatLy opened four new system development charges (SDC) funds by budgeting the beginning batances of those funds and reducing the beginning balance of the originating funds. For example, the Water Fund beginning balance was reduced by the amouint of the new SDC Water Fund beginning balance. In this example, the City should) have budgeted a transfer out of the Water Fund and a transfer into the new SDC Water Fund. After discussing with you, I created a resolution to create the new funds and the transfers, but after reviewing the resolution, you said it was not necessary, that the money had been appropriated during the budget process and the City needed to be more transparent in the future with its budget details. We're coming to the end of the biennium and are unsure of how to show the transfers out of the original budgets, since the transfers out were never truly budgeted. Can we simply make the corrections, or do we need a budget supplemental to add the amouint of the transfer out back to the beginning balance and then appropriate the transfer out? I hope this all makes sense. If you'd prefer a quick talk on Teams or over the phone, juist Let me know what time works best for you. Thank you! Dana Mason, Finance Manager Shelherlhers m/ m/ o i//111l� / vi City of Ashland Finance Department 2245 Ashland St., Ashland, OR 97520 541.552.2017 1 TTY 800.735.2900 � 541.488.5311 fox This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records Low for disclosure and retention. if you have received this message in error, please contact me at (541) 552- 201Z Thank you, Page 87 of 454 Business 7�/�,° ° ��k�siK���ss Meeting Resolution Adopting aSupplemental Budget and Budget Adjustments for BN 2023-25 MoraneBerry, FMonceDirector TIME, ESTIMATE, 5mMutes CATEGORY ReeoUufion'amotion ianeeded toadopt the resolution. SUMMARY During the Biennium there are times that budget adjustments are necessary. The proposed budget amendments do not increase appropriations by 10% thereby not requiring a public hearing. The adjustments recognize revenue and appropriate the funds, and they transfer budget to the correct Hne items. POLICIES, PLAN�S & GOALS SUPPORTED Administrative/Governance Goal "To ensure ongoing fiscal ability to prov�de des�red and required services at an acceptaUe level." BACKGROUND AND ADDITIONAL INFORMATION Oregon budget law (ORS 294.471) provides for a mid�cycle amendment to the budget through the supplemental budget process and allows adopfion by Council Resolution with no pubHc hearing required if changes to appropriations are less than ten percent of the budgeted fund. No pubHc hearing is required for this supplemental budget. ReeoUufion2Q2�5-1Dcovers the ho|ovvnQbudget adjustments: 1. General Fund: Recogn�e $,76,485 in expenciftures related to F�re and Rescue Department conflagration assistance and the related reimbursement revenue. Recognize $�8,085 in Parks Department expend�ituires and the related grant revenue. 2. Tourism Fund: Move $2�,000 from Materials and Service expenditures to Personnel Services. This was inifially introduced in Resolution 2025-06 but was missing information to comp�ete the accounting entry. 3. General Fund: a)Move $71'2Q7 from Admin�stnafiveDepartment *mpendUuireetoTransfers Out for debt service requirements for the buiUdingod22O0AehUandStreet; b)move $,244.446 from Administrative Department expenditures to Transfers Out for purchase of the bu0cling at 2200 Ashland Street; c) move $720,000 from Public Works Department expenditures to Transfers Out for construction of P�oneer Hall and Community Center (this was aUso in ResoUufion 2025-06 but needed addifional informaflon to complete the accounting entry)' FISCAL IMPACTS These are budgetadjustments for BN 23-25. SUGGESTED ACT'ION�S, MOTIONS, AND/OR OPT'ION�S Page sof2 Council Business Meeting II move to adopt Resolution 2025-10 authorizing a 2023-202'5 Biennial Supplemental Budget and Appropriation Adjustments andl repealing 2'025-06. REFERENCES & ATTACHMENTS 1. RESO 2'025-10 Supplemental Budget Adjustments 2023-2'5, Repealing 2025-06 2. 25.02.2'7 Budget Supplemental Request - APRC 3. City Billing Request-osfm grant $2,781.11 (F)000857.300 4. City Budget Supplemental Request for all conflags-IR 2'024 (revised 4.29.25) 5. Fire Supplemental Backuip 042925 6. Dixon Fire Conflag (revised) 7. Fire Conflag 8. Battle Mouintain conflag 9. Fire Adjustment 021825 10. Budget Transfer Request Homeless Shelter - NEW 11. Homeless Shelter Amortization 12. FY24 Debt Proceeds for 410 13. Budget Supplemental Request Shore up CIP - NIEW 14. Budget Transfer Request Shore up CIP - NEW 15. FY24 Budget Report for CIP Buiildlings Page 2 of2 W, ,rallfill,1111iii, Page 89 of 454 RESOLUTION NO. 2025-10 A RESOLUTION APPROVING A SUPPLEMENTAL BUDGET AND BUDGET APPROPRIATION ADJUSTMENTS FOR THE 2023-2025 BIENNIAL BUDGET PERIOD ,BEGINNING JULY 1, 2023, AND REPEALING RESOLUTION 2025-06. RECITALS: A. The City of Ashland 2023-25 Biennium Budget was adopted on .Tune 6,2023, for the period of July 1, 2023, trough June 30, 2025. 13, The City of Ashland (City) is authorized by ORS 294.471 to approve a supplemental budget for one or more of the following reasons: I. An occurrence or condition which had not been ascertained at the time of the preparation of a budget for the current year which requires a change in financial planning. 2. A pressing necessity which was not foreseen at the time of the preparation of the budget for the current year which requires prompt action. 3. Funds Nvereniade available by another unit of federal, state or local government and the availability of such ffinds, could not have been ascertained at the time of the preparafion of the budget for the current year. C. Resolution 2025-06 was missing information and must be repealed, 'THE CITY OF ASHLAND HEREBY RESOLVES AS FOLLOWS: 0 KM Iffl, 0 a I. In accordance with ORS 294.741, the following, supplemental budget will provide for appropriations that were not anticipated when the 2023-2025 Biennial Budget was adopted: General Fund Fire and Rescue Department Parks Department Intergovernmental Increase AApjgj1af1qns $76,485 38,085 $1114,570 Increase Resource ..... ............. . ......... . .... $1.14,57.0. $114,570 General Fund: Recognize $7'6,485 in expenditures related to Fire and Rescue Department conflagration assistance and the related reinibursement revenue. Recognize $38,085 in Parks Department expenditures and the related grant revenue. 2. The following proposed budget adjustments are authorized by ORS 294.463(l) to transfer budget within the same fund: Resolution No. 2025-10 Page 1 of 3 Tourism Fund Personnel Serkes Materials and Servloes Increase Appropriations $25,000, $25,0100 Decrease Appropriations $25,0C* �$25,01010 Tourism Fund: Move $25,0010 from Materials and Service expenditures to Personnel Services. 3. The following proposed budget adjustments are authorized by ORS 294.463(3) to transfer appropriations from one fund to another: General Fund Transfers Administration Department Transfers Administration Department Transfers Public Works Department Increase AwroDriations $71,297 244,446 720,000 ------------ $1,035,743 Decrease Appropriation �$71,297 244,446 720,000 $1,036,743 General Fund: Move $71,297 frorn Administrative Department expenditures to Transfers Out for debt service requirements for the building at 2200 Ashland Street; move $244,4416 from Administrative Department expenditures to Transfers OUt for purchase of the building at 22010 Ashland Street; move $720,000 from Public Works Department expenditures toTransfers, Out for construction of Pioneer Hall and Coininunity Center. Increase Appropriations Increase Resource Debt Service Fund Debt Services $71,297 Transfer In 71:,297 $71,297 $71,297 Debt Service Fund: Recognize lhe'frans6er In from the General Rind and appropriate the debt service requirements, for the building at 22,00 Ashland Street. Resolution No. 2025- 110 Page 2 of 3 Page 91 of 454 Capital Improvements Fund Public Works - Construction Capital Outlay Transfer In Public Works - Construction Capital Outlay Transfer In Increase Appropriations $244,446 720,000 $9164,446 Increase Resource $244,446 720,000 $964,446 Capital Improvement Fund: Recognize the Transfer In from the General Fund and appropriate $244,446 for the purchase of the building at 2200 Ashland Street and $720,000 for construction oil Pioneer Hall an(I Community Center. SECTION 2. This resolution repeals Resolution No 2025-06. SECTION 3. This resolution is effective upon adoption, Alissa Kolodzinski, City Recordcr SIGNED and APPROVED this 20th day of May 2025. Tonya Gnaliam, Mayor Reviewed as to form- Resolutim No, 2025- 10 Page 3 of'3 Page 92 of 454 C IT Y 0 F Date: 012/27/2025 Depairtime'nit: Pairks Ashand IParlks Foundation Grants: $26,0104.00, - UthiJa Park Lower Duck Pend Improvements $2,0010.010 - 2024 Volunteer Appirel6iatbin Dinner $2, 1010. 010 - B ike wa p, B iicycl e Safety Education I nistru cfioin $7,981.010 - Lithiia Park Rickleball IFeineiing 101m, 04741M 01101.00.00.00.00.430120, Parks Graints $ 2'6,0104.00 01 110. 010. 010. 010. 010.430112'0 Parks mints $ 2010.00 ,0 01 110. 010. 010. 010. 010.430112'0 Parks mints ,190.90 $ 2 01 110. 010. 010. 010. 010.430112'0 Parks Graints $ 7,918 1.00 Total Revenuie $ 38,0185.00 Additional Appropriations (Expense) 1011 10.015.12.8.25.704001 Pairks Improvements $ 26,004.00, 1011 10.015.12.8'.26.601200 SmaIA Tools & Opts' Suppilies, 2,0001.00, Oil 10.015.12.513.28.604100 Professioniall SerVices. 2,1001.00, 1011 10.015.12.8.25.6041 00 Professioniall e'rvlice's 7,981.00, TotE, al lxplenise --------------------- $ 38,085.001 Re'qpuested By: Braindon F. Te'rry ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Appiroved By: 77, H., b - 7 , 2025 71,76 71,771 De�partmient IHead Page 93 of 454 Cl 9 0 H CD C� 9 7r 0 IN LU m u r4i CITY OF S ,7,X HLAND BILLING REQUEST 114 Complete and send form to A/R Person or Hrni to the Bliled� accts-receivable@as,hl'andl,or.LJS Today" s Date 1 /2/2024 Narie /Wiland Parks Foutidafion c/o Address 110 Box 247 Phone: ( City Ashland State OR Zip 97520 Detailed Description of Materials, Supphes, or Services Rendered: Activity Date Description Project & RevenUe Account Number F Amount 01:10.430,1201 2,6,004M Grant for lower duck pond renovation 0,�ovj, I "Yl ou, Total $216,,004.00 Authorizing empioyee signature: Department: Parks Please complete submit form with aii pertinent data attached for account blHing, Special instruction -, Please check one that applies to this, blHing Page 95 of 454 s an PARINI S FOUNDATION Board Members Mike Gardiner, President * Donna Rhee, Vice President * Michael Murray, Treasurer Jeff Mangin, Secretaty * Mark Knox * Jim Lewis * Nan Kane * Sean Sullivan 340 S. Pioneer St. Ashland, OR 97520 WOU01111 1 a 0 . I # -3 J1 ?i a a a a #6 .- iw. " 1, , i -Ttfcf the Ashland Parks Foundation (APF), to enhance Ashland's quality of life by financially supporting its parks recreational programsi. By accepting this grant your, organization certifies that the grantee will furnish to APF any information concerning a change in the proposal. When making any public announcement about thisi grant, we woppreciate it if you would recognize the support from the Ashland Parks Foundation. Sincerely, FAV g APFGRANTFORM This form should be used by APRC to request Grants for APRC Activities & Projects Date Submitted:nte" ("Er'Da'lej 2/202 , J/ 4H ame Requested" by. inter our , "YN - '( Ta rai K I ewe I (I ....... ..... ..... . ..... Amount Requested: $�,-Dali'ar"Arno'u'nij 26,004 Identify Fund;C un' F -- "...... ... .. .. ance Current Balance of Selected Fund*: $ (", unj Bal Project Description - Grant for lower duck pond dedication r� PayabIle to to APRC --------- APRC Expense Code &' Name ,, 1.28625.704001 APRC , ue Code Name (0110.430120,,� Requester Signature: -T ftk�(A_ Admin Only below this line: Additional Accounting Note (to be filled in by APRC Admin Only): APRC Director Si Note: Fields in red are for the use by the Page 97 of 454 ASHLAND PARKS FOUNDATION 340 'S PIONEER ST ASHLAND, OR 97520-2729 'PAY TO THE 96-5051123z DATE umpQUA BANK (Bi66) 486.7782 VOR L-er 20 IS IDS ILI 111: 20 3151, 2 qlIm K,,j.m CLAIM IMPh�I- to City of Ashland Accounts Receivable 20 E. Main St- AshaInd, OR 97520 (541) 488-6004 Fax (541) 552-2089 1793 ASHLAN�D PARKS FOUNDATION 340 S PIONEER ST ASHLAN�D, OR 97520 Invoice Date: 01/1212024 RZEM Invoice Date Invoice No. 01/12/202'4 6330 Customer Number 1793 Invoice Total IDue $,26,004.00 Amount Paid $0.00 Due Upon Receipt Customer Number: 1793 Description Quantity Price UOM Original Bill Adjusted Paid Amount Due GRANT FOR LOWER DUCK POND RENOVATION 1 $26,004.00, EACH $26,010400 $01.00, $01.010 $26,004.010 Please put the Invoice Number on your check Invoice Total: $261004.00 Make Checks Payable to: City of Ashland ORIGINAL COPY City of Ashland ATTN: Accouints Payable 2'O E. Maiin Ashland, OR 97520 Phone: 541/552-2'010 Email: payable jshland.or.us &_ Fiscal Year 2025 Page: 1 of: 1 THS PO, NUMBER MUST fiWEAR ON ALL INVOICES, AND SHIPPING DOCUMENT& Ourchas i der # e 21025027'5 V S C/O Lithia Park Shop E SISKIIYOU PUMP SERVICE INC H l 310 Granite Street N 545 N FIR ST P Ashland, OR 97520 D MEDFORD, OR 97501 Email: wes.casa1e(cD_ash1and1:.or.us 0 T Phone: 541/488-5340 nR ?] ' Fax: 541/488-5314 By: Authorized Signature Date: Cl 9 H H \ CD CL CD CD C� ir, HCD Cl \ CD \ C� r4 LU m u r4i 14 1-4 14 1 C1 TY OF -I'A'SH LAND BILUNG REQUEST MA Complete aind send form to A/R accts-ire ceivable@ashlainidl.lor.uis Person oir Firm to be Billed: Today's, IDate 12/26/2024 Warne ASHLAND PARKS FOUNDATION c/o Addiress 340 S. PIONEER ST. Phone:: ( ClIty ASHLAND State ORE ON Zip 97520 Detailed DescripUon of Materials, Supplies, or Servllces, (Rendered: Activity Date Description Pir*ct & Revenue Account Numbeir Arnouint 11/26/24 ANNUAL APRC VOLUNTEER APPRECIATION DINNER OOO837.999 01 10A30120 2,000.0O Total $2,000.00 Authorizing employee siginatuire: Check a11 that appily 'BRANIDON TERRY Depairtment: APRC Please complete submit form, with all peirtinent data attached for accounit bii[ling. Spe&41 Instruction - Please check one that applies, to thus Ibillllinig Add 6scllalirneir - �DO NOT MAIL Return Invoice to: �DO NOT MAIL - TRACKI ING IPURIPOSES ONLY Other: Page 102 of 454 Ash,land PARKS FOUNDATION Board Members Mike Gardiner, President; Mark Knox, Vice President; Jeff Mangin, Treasurer; Stephen Jensen, Secretary; Jim Lewis; Nan Kane Nov. 26, 2024 Ashland Parks & Recreation Commission 3410 S. Pioneer St. Ashland, OR 97520 It is a pleasure to present a grant in the amount of $2,000 to APRC - Ashland Parks & Recreation Commission to Ibe used to support the following program activity: The Annual APRC Volunteer Appreciation Dinner. This grant was made to further the mission of the Ashland Parks Foundafion (APF), to einhanice Ashland's quality of life �by financially supporting its (parks recreational programs. By accepting this grant your organization certifies that the girantee will furnish to APF any information concerning a changein the proposaL When making any public announcement about this grant, we round appreciate it if you would recognize the support from the Ashland Parks Foundation. Sincerely, Mike Gardiner, President Ashland Parks Foundation A 501 (c)3 Non -Profit Organization * IRS # 93-1158929 PO Box 247, Ashland, OR 97520 * ashlandpairksfoundation,org Page 103 of 454 ASHLAND PARKS FOUNDATION 1074 340 5 PIONEER ST gmmllm a 4 /;z AS NE), On 976204729 L RATE _t PAY TO THE MUMPWASANK 066686-77V e-r-- 1: L 2 3 20 5 0 5 Lolo 80 ?1 20 3 G 1, 2 9vm HANO.'I 11�4 $ 6C6 4, p a DQUARS Page 104 of 454 A LAIN lull, I H I L L 5 2525 Ashland Street, Ashland, OR 97520 US 541.482.8310 1 Consolidated Invoice Printed oim Jainuary 17, 2025 Due lBy: January 24, 2025 Name Arrival Date Departure Date Ashllandl Parks & Recreation January 16, 2025 January 17, 2025 111195 E Mlain St Reservation Number Bookina Number Ashllandl, OR 917520 712880 8664 Front Desk Charges Totall foir:: 0111612025 000 Totall for:: 0812012024 .-400.00 Total fbr:Ashiand Parks & Recreation For Dates from 8/20/24 to 8120124 -400.00 Total Front Desk Charges 400.00 Sales and Catering Charges 5:00 PM 7:30 PM Hilltop Regular Coffee stardust 1.00 33.00 33.00 5:00 PM 7:30 PM Hilltop Decaf Coffee stardust 1.00 33.00 33.00 5:00 PM 7:30 PM Cheese Platter (M) stardust 1.00 200.00 200.00 5:00 PM 7:30 PM Pasta Buffet stardust 73.00 32.00 2,336.00 5:00 PM 7:30 PM Seasonal Cheesecake Tartltstardust 3.00 28.00 84.00 5:00 PM 7:30 PM Cookies stardust 3.00 25.00 75.00 Totall for:: 1116125 ##-#### Total fbr:Foodl & Beverage Charges For Dates from 11/116/25 to 1116125 2,7611.00 5:00 PM 7:30 PM Wireless Hand Held Mic stardust 1.00 55.00 55.00 Totall for:: 1116125 5500 Total fbr:lnventory Charges For Dates from 11/116/25 to 1116125 55.00 5:00 PM 7:30 PM Stardlust stardust 3.00 0.00 400.00 Totali for:: 1116125 400.00 Total fbr:Funiction Room Charges For Dates from 11/116/25 to 1116125 400.00 5:00 PM 7:30 PM Soft Bar Set Up stardust 1.00 100.00 1100.00 Totall for:: 1116125 10000 Total fbr:Special Charges For Dates from 11/116/25 to 1116125 1100.00 11:59, PM 12:00 AM Catering - Service Charge 1.00 0.00 552.20 11:59, PM 12:00 AM Catering Ashland Food Tax 1.00 0.00 1138.05 Totall for:: 1116125 69025 Total fbr:General Charges For Dates from 11/116/25 to 1116125 690.25 Total Sales andl Catering Charges 4,006.25 Grand Total: 3,606.25 Page 105 of 454 City of Ashland PAGE: 11 OF 1 CHECK NUMBER: 00063414 INVOICE DATE INVOICE NUMBER DESCRIPTION INVOICE AMOUNT 011/17/2025 712880 RES# 7112880, BOOKING# 8664, PARK & REG CATERING 1 $3,606.25 BHGAH AHIHI, LLC City Of Ashland ACCOUNTS PAYABLE 20 E. Main , WFA& mLiq Ashland, OR 97520 (541)552-2010 "Three Thousand) Six Hundred Six. Dollars and 2',5 Cents* BHIGAHI AHH, LLC ,may DBAASHLANID HILLS HOTEL To the 2',525 ASHILAND STREET Order Of ASHLAND, OR 97520-0000 63414 1 01/31/2025 1 $3,606.25 Vendor Check Check Mummer Date Mummer 8926 0113112'02'5 63414 FILE COPY NOWNEGOT ABLE Cl 9 0 CD C� Lu r4 LU m u r4i CITY OF -ASHLAND BALLING REQUEST ELI Complete and send form to AR Person or Firm to be Billed: accts-receivable@ashland.or.us Today's Date 02/11/2025 Name ASHLAND PARKS FOUNDATION c/o Addlress 340 S, P [ON EER ST. Phone: ( City ASHLAND State OREGON Zip 97520 Detailed Description of Materials, Supplies, or Services Rendered: Activity Date Description Project & Revenue Account Nlumber Amount 2/11/25 GRANT- BIKE SWAP, BICYCLE SAFETY EDUCATION INSTRUCTION 000018.999 0110.430120 2,100.00 Total $2,100.00 Authorizing employee signature: BRANDON TERRY Department: APRC Please complete submit form with all pertinent data attached for account billlinig. Special Instruction - Please check one that applies to this billing Check all that apply Add disclaimer - DO NOT MAIL Return Invoice to: DO NOT MAIL - TRACKING PURPOSES ONLY Other: * Ash nd 7�4- PAR110 FOUNDA,nm Board Members Mike Gardiner, President * Mark Knox, Vice President * Jeff M,angin, Treasurer Stephen Jensen, Secretary * Jim Lewis * Nan Kane * Pat Acklin February 3, 2025 Ashland Parks, & Recreation Department 340 S. Pioneer St. Ashland, OR,97520 It is a pleasure to present a grant in the amount of $2,100 to APRC - Ashland Parks & Recreation Department to be used to support the following program activity: Bicycle Safety Education Instruction. This grant was made to further the mission of the Ashland IParlks Foundation (APF), to enhance Ashland's quality of life Iby finaincially supporting its parks recreational programs. By accepting this grant your organization certifies that the grantee will furnish to APF any information concerning a change in the proposal. When imalking any public announcement about this grant, we would appreciate it if you woluld recognize the suppoirt from the Ashland Parks Foundation, Sincerely, YW4� �Avt,&t, Mike Gardiner, President Ashland Parks Foundation A 501 (c)3 Non -Profit Organization * IRS # 93-1158929 PO Box 247, Ashland, OR 97520 * ashlandparksfolundation.org AshiMand APF GRANT FORM This form should lire used by APRC to request Grants for APRC Activides & Projects Date Submitted:!, Enter Date t 12/5/2,024) Requested �by: ( iEnter Your Name 1( Rachel Dials Amount Requested: Poltar Amount $2100 Identify Fund: ( Fund (General Rec Divislion '� l �Clurrent Balance of Selected Fund*-, $ i Fund Balance �$351000 "� ) Project Description: ..... ... . ...... OR does not budget for the Ashland Community Bike Swap anymore due to Ibudgiet constraints. This iis a reimbursement for iBicycle Safety Education instructor teachInS 4"'/5111 graders and Heiman and BelIvue Elementary Schools, This was paid for out of the Rec Division budget and the funds should be taken out of the Recreation Fund in the APIF (;' Payable to to APRC APRC Expense Code & Name !1, 12-5328,6041,00 APRC Revenue Code & Name C1I1.t?.440335 Requester Signature: p ��. AL? Adirnin My below this 11ine- APRC Director Signature: Accounting Note: Flelds in red are to be filled in by APRC Administrative staff Page 110 of 454 ASHILAND PARKSFOUNDATION 340 S PIONEER ST 1075 ASHLAND, OR 9'7520-2729 O-W51M RATE 500lq PAY TO THE 2RD c UMPQUA BANK (86,G) 486-77'82 0 "R Im L a 2 3 20 SOS V. a L. 2911, Page 111 of 454 Today's Date. 12/5/24 Requested Cheek Issue Date: ASAP Request for Check :1 To be used for the following; Rebates, Refunds, or ReiiribUrsernents (not employees) 0 Advanced p:yments for Books/Schools/Registration/hotels (attach documentation) * State/County Assessments o Grants and Debt Services * Membership Dues Payee: Camille Siders Address: 5297 Hwy 66 City, State, Zip: Ashland, OR 97520 Number I Account Number- I Amount 125328.60410,0 1$2.100,.0,0 'l"otall$2,100.00 II Requested By: return Clicckro: crid check with attachment Approved By: � At te Payee ............. ... I...-Reguest (s) must be in Accounts Payable Inbox by 5:00pin Friday to be issued the fbllowin=gF=riday. GAFormsWinance FumMequest lu Check foi POF Parks.xls Updated on: 121112009 Page 112 of 454 Invoice for Bike Safety Classes 2024 Camille Siders 5297 Hwy 66 Ashland, OR 97520 Sept. 18 to Oct. 4 Heiman 5 1h Grade (2 classes) $700 Oct. 3 to oct, 22 Heiman 4 1h Grade (2 classes) $700 Nov. 4 to Nov. 19 Bellview 5' Grade (2 classes) $700 Total $2100 Page 113 of 454 City of Ashland PAGE: 11 OF 1 CHECK NUMBER: 00062668 INVOICE DATE INVOICE NUMBER DESCRIPTION INVOICE AMOUNT 12/05/2024 PMTDEC 5 24 Instructor for Bicycle Safety Ed, 6 GLASS, FALL 24 $2,100.00 7330 SIDERS, LESLIE CAMILLE City Of Ashland ACCOUNTS PAYABLE 20 E. Main , WFA& mLiq Ashland, OR 97520 (541)552-2010 *Two Thousand) One Hundred Dollars and 00 Cents* ,may EIDERS, LESLIE CAMILLE To the 5297' HY 66 Order Of ASHLAND, OR 97520-0000 ar► 12'f 13f2024 1 $2,100.00 Vendor Check Check Mummer Date Mummer 7330 1211312'02'4 62668 FILE COPY NOWNEGOT ABLE Page 114 of 454 CD CD 9 1-H co ID Ln CD 9Z (.9 00 C Lu QO 0 LU I m u Ni a / e . e CITY OF -ASHLAND BALLING REQUEST ELI Complete and send form to AR Person or Firm to be Billed.....:. accts-receivable@ashland.or.us Today's Date 02/11/2025 Name ASHLAND PARKS FOUNDATION c/o Addlress 340 S, P [ON EER ST. Phone: ( City ASHLAND State OREGON Zip 97520 Detailed Description of Materials, SuppIies, or Services Rendered: Activity Date Description Project & Revenue Account Nlumber Amount 2/11/25 GRANT- LITHIA PARK PICKLEBALL FENCING 000563.999 0110.430120 7,981.00 Total $7,981.00 Authorizing employee signature: BRANDON TERRY Department: APRC Please complete submit form with all pertinent data attached for account billlinig. Special Instruction - Please check one that applies to this billing Check all that apply Add disclaimer - DO NOT MAIL Return Invoice to: DO NOT MAIL - TRACKING PURPOSES ONLY Other: Page 116 of 454 Ashl%enlu PARKS FOUND,A"r"IDIN Board Members Mike Gardiner, President * Mark Knox, Vice President * Jeff Mangin, Treasurer Stephen Jensen, Secretary * Jim Lewis * Nan Kane * Pat Acklin February 3, 2025 Ashland iParks & Recreation Department 3410 S. Pioneer St. Ashland, OR 917520 It is a pleasure to present a 'grant in the amount of $7,981 to APIRC - Ashland IPairks & Recreation Department to be used to support the folllowing program activity- Pickleball Fence Repair. This grant was made to further the mission of the Ashland Parks Foundation (AIPF), to enhance Ashland's quality of (life by financially supporting its parks recreational programs, �By accepting this grant your organization certifies that the grantee wifl furnish to ARF any linformation concerning a change in the proposal. 'U'1 hen making any public announcement about this grant, we would appreciate it lif you would recognize the supp ort from the Ashland Parks Foundation. Sincerely, "4e, e-el �Mike Gardiner, President Ashland IParlks Foundation A 501(c)3 Non-Pirofit Organization * IIRS # 93-1158929 RO (Box 247, Ashland, OR 975210 * aslhllandlparksfo!und,atioln.oirg Page 117 of 454 APF GRAN�T F'ORM This form should be used by APRC to request Grants for APRC Activities & Projects Ent Date f 1/15/20251) Date Submitted. er Requested by -.,,,,,--Enter Your',Name,",Brandon F. Terry,)`,,, . ... . .. ... . ..... Amount Requiested � $ ("Doflar Amo nt, (,,$7,981-05,�11/) Identify Fund ^ Ackleball Balance �Click or, tap brae to enter, text, Fund Bal 7 Current Balance of Selected Fuind*: $ Project Description - installation of Ibottorrn rail on perimeter and interior fencing at Lithia Park Pickleball Courts lT Payable to to, APRC APR IExpernse Code & N,arne (,,128625.704001 ............ il APRC Revenue CocNe-&,N'a,me Requester Signature: Admin Only below this line: Additional Accounting Note (to be filled in by APRC Admin Only): APRC Director Signature: i Note: Fields in red are for the use by the Page 118 of 454 ASHILAND PARKS FOUNDATION 1076 340 S PIONEER ST ASHILAND, OR 97520-2729, WON PAY TO THE UMPQUA BANX (86G) 486-7782 -12 0 5 0 S 0 ? 2 0 3 S 2 li wl Page 119 of 454 Ashlland Parks Commission ,~ �TO-- , r ;IT" �bTA11EAKDZPPC0DV Ashiil-sited, O'_� �_. l " ' tr°r`i�r,1-,era �..w_..........- Bidd Miller W1 a btu , t, . IHOrr sr>e;errou "II n', and nwrm;aw 'J('a' PROPOSAL, rr f% QUALITY FENCE COMPANY 11.4W Fiiwtar,.ptt (541 t664)281. 6 0 box 1 800-45 1-988 3 1 _,11.6 1 yo Lithia Park -Pl kl ll Inst nlstioru of bottorn rsil on porOietor and interior of exisbngi p ickllobslh couirt.. t vnii r �, ei�,a rxmw �frr"/III i,�£4 IWI4�E. r.� h+kG r�r+ a�mni 7,981,00 .R -� , ..., Balance due upon compIefion �_.... w¢e r .n r a e v n� � w�,i t r r, , ` �m rt�ar .awn ram. w Authorized r,d r. ai Y ra t. x t v t :.a" Signature m r x, r, ✓r n.r w,�� nn ,� :� ,.,. �,u , e�, �rr�< r�rr�tf� �s^rdiabove la..df to ruGu ae re Nu tn�rize �,ctxru�wf;a�rt arP #ork s to vep , �fierj r. P ayrrw,, i w[I b dory and rvarr d y s rlsd;cevtr�lkc or Pr'0PQ @I lAII pnar rda9N.�b NrzAri ns and u.on(J"Itt)or -W 3rlfa P3dor° V � rnixardc; �ma :gar},clataNr3r 1 N`JORa^ Orar3l4 F WK;0 Co noll regx1mjII for any rd.aarrap tra an'(Itumu In' cm bellow w 010 rtrtn.rind or Signature !rw';•:Ji 'Wc o-� kY�'yi�lyi.i of mill �1tr,;r r�,n,�r,,.a�• 11 �. ftu" SNt B i,16WflhtIy "ence,fCo r n�spo N rh.aMy y`auC «:i pnra4r.ea 1 Brad M tmatarmn tk Page 120 of 454 Budget Request -- AFIRC Final Audit Report 2025-02-28 Created: 2025-02-28 By: Brandon Terry (biaindoii.ten-y@ashy aiid.oi,.lus) Status: Sligned Transaction IID: CBJCHBCAABAAUs9-jkg-39Js2r2J1B8LBN2rUAP4ZJEE Ila Document creat�edl by Brandon Terry (bra ndon.terry@ashland.or.us) 2025-02-28 - 01:49:50 AM GMT E"Ij Document emailed to Rocky Houston (rocky. houston@ash land.or. us) for signature 2025-02-28 - 01:50:03 AM GMT Ila Email viewed by Rocky Houston (rocky. houston @ash land.or. us) 2025-02-28 - 01:56:17 AM GMT Document e-signed by Rocky Houston (rocky. housto n @ash la nd.or. us) Signature Date: 2025-012-28 - 0:56:46 AM GMT - Tilme Source: server Agreement completed. 2025-02-28 - 01:56:46 AM GMT N Adobe Acrobat Sign • BILLING REQUEST Complete and send form to A/R accts-receivable@ashland.or.us Person or Firm to be Billed: Name OSFM c/o Address Phone: ( Today's Date 12/5/2024 City State Zip DetaiIed Description of Materials, Su lies or Services Rendered: Activity Date Description Project & Revenue Account Nlumber Amount 12/2/24 110.430273 2,781.11 OSFM-GRANT Total 1$2,781.11 Authorizing employee signature: "'Uv"IvKvb" ) Department: Fire & Rescue Please complete submit f6fm w1th alll pertinent data attached for account billlinig. Special Instruction - Please check one that applies to this billing Check all that apply Add dlisclaimier - DO NOT MAIL Return Invoice to: DO NOT MAIL - TRACKING PURPOSES ONILY Other: Page 122 of 454 7 �1111111111 01 Date: 4/29/2025 Department: Fire Explanation of requiest: Unbudaeted conflaaration reimbursement fundls BaWe Mountain ComrAex conflaa Dixon Conflaaration FBFI?$T"IU Microwave Conflaa Zen—t Number Une Item Name, Amount, 0110.430123 Fire Grants Battle Mountain $,40,049 Dixon Conflag $,10,876.23 Dixon IR $ 2,781. 11 Microwave $, 22,779.13 Total Amount of Transfer $76,485.47 Additional Appropriations (Expense) 071200.602140 Total Amount of Transfer $76,485.18 MATLOCK. EMILY-11RENE-1 3 MATLCYG� DA L Y Rr.rr II� I Ur, DN MATILCIZA Ddff. � REM- VN)VIIM NI Requested_Hy 79171148 Digitally signed by Marshall Rasor Approved By_ Marshall RasorDate2025.04.08 0737 14 -07'00' Department Head Page 123 of 454 I�r LO IT Ld C4 ra, as tct Lci 'o w < V) 0 40) Vk Vk Vk Vk to) co Lo C) CW) CO C4 LO T- (D P- CD (14 m 0 > C) Lo (0 eq w 04 3. 0 (14 CD C) LO � LO V- � 6 o6 co C) Lo C4 CC eq pC 0 x U) r�sto to to to 4a Cl* C4 C) 01) C6 L6 L6 L6 C6 LO co (o [-- 0arC� --I (C OR, C) LO C4 co C) V- V- 0 ca r- Ca cw (D LO LO I-- 0 0 > cL x 0 0 u" a) m cu E C,,?- CF E C,,?- F- 0 LU 0- 0 LU LUCF I-- I 0 nt < 0 "A VH V-1 LO N 0 C14 co CN 11 LO 16 C4 (D . . . . . . . . . . . A --------------- ------- ------------- 4W .. ... ... ... ----------- l j ., g U ---------------------- ....... ... Jl liml H hillillil 11 HHH1 ---- I L -------- I ----- I I I ----------- [I I L11 I ....................... ... Hill ca a ;C • BILLING REQUEST Complete and send form to A/R accts-receivable@ashland.or.us Person or Firm to be Billed: Name Oregon State Fire Marshalls c/o Address Phone: ( Today's Date 12/31/2024 City Salem State OR Zip 97317 Detailed Description of Materials, Su lies or Services Rendered: Activity Date Description Project & Revenue Account Nlumber Amount 12/31/24 State Conflagration Reimburseinent for the Dixon Fire (S. 11.24-8.14.24) 0110.430273 10,876.23 Total $10,876.23 Authorizing eimployeie signatuire: *,� Department: Fire & Rescue Please complete submit form with alll pertinent data attached for account billlinig. Special Instruction - Please check one that appllies to this billing uneCK all that Add dlisclaimier - DO NOT MAIL Return Invoice to: 11 HEFT Do Not Mail Invoice - Email Barbara the emected date of transfer and amount I Other: UTorins".-Finance Foniis\Blllll'lg Request for Citypdf Updated on: 12/1/12009 Page 129 of 454 City of Ashland Accounts Receivable 20 E. Main St. Ashland, OR 97520 (541) 488-6004 Fax (541) 552-2089 71 OREGON STATE FIRE MARSHAL 3991 FAIRVIEW INDUSTRIAL DRIVE SE SALEM, OR 97302 Invoice Date: 11/1812024 RZEM Invoice Date Invoice No. 11/18/202�4 7068 Customer Number 71 Invoice Total IDue $,2,781.11 Amount Paid $0.00 Due Upon Receipt Customer Number: 71 Description Quantity Price UOM Original Bill Adjusted Paid Amount Due FIRE CONFLAGRATION REIMBURSEMENT 1 $2,781.11 EACH $2,78111 $01.00, $01.010 $2,781.11 OSFM-GRANT Please put the Invoice Number on your check Invoice Total: $,2578 1. 11 Make Checks Payable to: City of Ashland I ORIGINAL COPY Page 130 of 454 • BILLING REQUEST Complete and send form to A/R accts-receivable@ashland.or.us Person or Firm to be Billed: Name Oregon State Fire Marshalls c/o Address Phone: ( Today's Date 12/31/2024 City Salem State OR Zip 97317 Detailed Description of Materials, Supplies, or Services Rendered: Activity Date Description Project & Revenue Account Nlumber Amount 12/31/24 State Conflagration Reimburseinent for the Battle Mountain Complex. Fire (7.6.24-8.1.24) 0110.430273 47,889.71 Total $47,889.71 Authorizing eimployeie signatuire: *,� Department: Fire & Rescue Please complete submit form with alll pertinent data attached for account billlinig. Special Instruction - Please check one that appllies to this billing uneCK all that Add dlisclaimier - DO NOT MAIL Return Invoice to: 11 HEFT Do Not Mail Invoice - Email Barbara the emected date of transfer and amount I Other: UTonns".-Finance Foniis\Blllll'lg Request for Citypdf Updated on: 12/1/12009 Page 131 of 454 Natalie Thomason From: Emily Matlock Sent: Wednesday, February 12, 2025 7:26 AM To: Natalie Thomason; Jesse Smith Subject: RE: Few things Good moriihig Nata.lie, Nlarialiat OSFI\,l coiifirmed: 1) $40,048.71 deposited 01/02/25 (this said Courtrock, is this for Battle Mountain?) a. Yes 2) $22,,779.13 deposited 01/22/25. (this said Microwave, but my spreadsheet was a lot Less, is this in fact microwave?) a. Yes Do yoti need up&ited sheets oranything? Or did I even pro%71 de their LOL Thaiik yoti, E'v,t� L �-I IvIo t I., Senior Fire Department Ana][Nst Ashland Fh:t 8, Rtscut 45,-5 Siskiycai Boi.�c,,,-aid Ashland, OR 97520 U emi y�naatlg I cl�16-e)ashlarid.or,us Offlcc541-4S2-277() 541-5,-52-2216 1-800-735-2900 Fa:,� -541-488-5318 T1,)1's ovall /s Clf�' alld % r"'cor(4Zvr'/, IF "�I'felo'uflr awl r"'�fvlfion. . /-yo'v Aar e t&,,'s 1,n.-vsr7 0 �ve 7� 4 1 ;5- -2 V _zb1,,,r7sc ;i �L' w 4 16. From: Natalie Thomason <nataliethiomason@ashlanidorus> Sent: Wednesday, February S, 202S 2:!24 PM To: Jesse Smith <jesse.smith@ashlandor.us>; Emily Matlock <emilymatlock@ashlanid.or.us> Subject: RE: Few thiings Perfect! Thanks Jesse! From: Jesse Smith �.Js> ,4r j. .1 Sent: Wednesday, February S, 202S 2:!14 PM 1 Page 132 of 454 To: Emily Matlock Natalie Thomason a.js> Subject: RE: Few thiings Just an FYI Natalie all the payments received are in your spreadsheet. So there aren't any other ones you aren't aware of at this time. Thanks to you both! From: Emily Matlock Sent: Wednesday, February S, 202S 2:!12 PM To: Natalie Thomason <natake t�ifr.)iiiiasor��2�as�i�and�or',�,j!� ; Jesse Smith us> Subject: RE: Few thiings Th.qiik vote. Call YOU coiifirrii if ,ve received any of the below-P I v,alit to seiid the aniotuits to Nlarlah. I raii the report but it says aii aniotuit for 75k theii dcaesii't break it dov,ii (or rliaybe I am dollig it, VTrolig) Battle Xfomitaiii:$ 47,889.71 Dixoii Fire coifflag: $10,876.23 Dixoii Fire IR: $2,781.11 C,Nve did get this one I remerliber) N11crov7ave: $17,104.13 Thaiik yoti, L G-1 1v 1,q, t I., Senior Fire Department AnalNst Ashland Fh:t 8, Rtscut 45,-5 Siskiycai Boi.>lc,,,-aid Ashland, OR 97520 f,,j11J , ni o dp czh and.orms A� Ill'illf"lil"'ll""I'll""I'll",'ll""I'll""I'll",,I Office. 541-482-2770 -541-5,-52-2216 1-800-735-2900 Fa:,� -541-488-5318 Tbls ovaIlls Aave t&,,'s 1,n.-vsr7 0 �ve 7� ; 4 1 ;5- -2 4 6. From: Natalie Thomason <iiiataV (.�,4t@i-o-iiiiasoriij, as_Na_nd_,ofq.J_s,> -11 ------------ -- ---- ----- Sent: Wednesday, February S, 202S 2:06 PM To: Emily Matlock <emu,nia I 1 Jesse Smith - u...awull RE: Few thiings No worries and no rush,! We still have time before closing! Page 133 of 454 Thanks for your help on, thiis! Natalie Thomason ik City of Ashiand Finance Department 20 East Main Street, Ashillanidl, Oregoin 97520 5141-12-21121 � TTY 800.735.2900 Oinillinie ashland... social) imedia (Facebo�ok @CityOfAshlandOregon I Twtier @CityofAsNand) This emoi1transmission is officio/business of the City of Ashland, and it is subjeect to Oregon PUb/ic R,ecords Low for disc/osure and retention. If you have received this message in error, please OAM From: Emily Matlock a-sh-�-a--,-fr.)-r-,-a,,iisl> -- ---- -- ---- -- - ---- Sent: Wednesday, February S, 202S 2:!04 PM To: Natalie Thomason <natake thf.)II11ason ash�and.orjjs>; Jesse Smith us> ----------------------------------- ---------------------------- ..................... ---------------- Subject: RE: Few tidings Sounds like the courtrock v,as part of the battle motintain bait I don't have rut atchingamounts. Let me reach otit to Xbriali at OSFM first if Trott don't milid? Thaiik yoti, E'v),th-1 1v 1,q, t I., Senior Fire Department AnalNst Ashland Fh:t 8, Rtscut 45,-5 Siskiycai Boi.> c,,,-and Ashland, OR 97520 sera M0,1 M4 K Page 134 of 454 I emi I cly�naatlg �j(,-Dashlarid.or,us Officc541-482-2770 Di�(--ct: -541-5,-52-2216 = 1-800-735-2900 Fa:,� -541-488-5318 Tbls ovall /s alld �r, On'Knpla."'he r,,cor(4Zvr'/, Ir awl r,,�fvlfion. . /-ynv have t&,,'s 1'n.-vS(7Ve In -zt)/,'(7se ;10,L6 lweat .541 -332-22 / 6. From: Natalie Thomason <iiiatalu(;��tioiiiiasorl,�f�i��asi�and,of q.Js> ........ ............................ ..................................... Sent: Wednesday, February S, 202S 2:01 PM To: Emily Jesse Smith > Subject: RE: Few thiings Hi again Emily, I just talked to Miranda and she suggested waiting till I hear back from you about any adjustments to these. I'll go ahead and wait until I hear back from your before making any changes. Again please let me know if you need any other information or if I can help in anyway! 11 Zons Natalie Thomason it of Ashiland Finance Department 20 East Main Street, Ashland, Oregon 97520 5141-12-21121 � TTY 800.735.2900 ...Lorus �rlaill� ........ Jhk r ... gi Oinillinie ashland- 'or,us; s,o�ciiall imedia (Facebo�ok @CityOfAshlandOregon I Twitter @CityofAsNand) -------------------------- This emoi1transmission is officio/business of the City of Ashland, ondit is subject to Oregon PUb/ic Records Low for disclosure and retention. If you have received this message in error, please contact me at 541-552-2121, Page 135 of 454 From: Natalie Thomason Sent: Wednesday, February S, 202S 8:!42 AM To: Emily Jesse Smith Subject: RE: Few thiings Sounds good! Let me know if I can help! Natalie Thomason ik City of Ashiand Finance Department 20 East (Main Street, Ashillanid, Oregoin 97520 5141-12-21121 � TTY 800.735.2900 Oinillinie ashland... ; socla imedia (Facebook @CityOfAshlandOregon I Twitter @CityofAsNand) Thy s emoi1trans mission is officio/business of the City of Ashland, ondit is subject to Oregon PUb/ic Records Low for disc/osure and retention. If you have received this message in error, please OAM From: Emily Matlock <emiily.matIlock(l� asha� id,fr.)r,aiis> Sent: Wednesday, February S, 202S 8:!41 AM To: Natalie Thomason <-n. a t a IJ t �ifr.)lfiiasor�f2�as�i�and,oru!>; Jesse Smith <Jess#e.smithf2�.a. s h. [a n d o r u s.> Subject: RE: Few thiings Interesting, we didli't go on a courtrock fire.. but if it's related to the battle mountain complex that Would make sense. I vall also do sori-ie cliff "P1119 Thaiik yoti, 1v 1,q, t Senior Fire Department AnalNst Ashland Fh:t 8, Rtscut 45,-5 Siskiycai Boi.� c,,,-and Ashland, OR 97520 0 Page 136 of 454 I emi I cly�naatlg �j(,-Dashlarid.or,us Officc541-482-2770 Dii�(--ct: -541-5,-52-2216 = 1-800-735-2900 Fa:,� -541-488-5318 Tbls ovall /s alld �r, On'Knpla."'he r,,cor(4Zvr'/, Ir awl r,,�fvlfion. . /-ynv Aar e t&,,'s 1'n.-vS(7Ve In -zt)/,'(7se ;10,L6 lweat .541 -332-22 / 6. From: Natalie Thomason <iiiatalu(;��tioiiiiasorl,�f�i��asi�and,of q.Js> ........ ............................ ..................................... Sent: Wednesday, February S, 202S 8:!27 AM To: Emily Jesse Smith > Subject: RE: Few thiings OW0701 Sorry, that's totally may fault! I should have added in, what fires they were for. • The first was for $40,048.71 and when, I looked it up it stated it was for the Courtrock Fire. I am thinking that this one maybe related to invoice #7182 for the Battle Mountain Complex Fire. • The other states it is for the Microwave fire and the amount is $22,779.13. The invoice number for this is #7218. Let me know what adjustments you think need to be made, I am happy to help as well! Natalie Thomason it of Ashland Finance Department 20 East Main Street, Ashillanid, Oregoin 97520 5141-12-21121 � TTY 800.735.2900 z,, ;Irus ............................................................................................................................. ........ Jhk .. lo ... rgi Oinillinie ashland- 'or,us; sociall media (Facebook @City0fAshlandOregon I Twitter @CityofAsNand) -------------------------- Page 137 of 454 This emoi1transmfission is officio/business of the it of Ashland, ondit is subject to Oregon PUb)ic Records Low for disc/osure and retention. If you have received this message in error, please contoct me at 541-552-2121, From: Emily Matlock<emHyL11,T �� sMand'fr',Is> ............ .. jtf ................................. Sent: Tuesday, February 4, 202S 7:06 PM To: Jesse Smith <!,srA.es Natalie Thomason <natali",:,tioa iiy1a!�fr.)rG@� jad f',us> Subject: RE: Few things I can edit, the billing requests I just need to figure out 'Ailch fires they're for. Thank You for your help Thaiik yoti, I., Senior Fire Department AnalNst Ashland Fh:t 8, Rtscut 45,-5 Siskiycai Boi.�c,,-ai�d Ashland, OR 97520 emi I cly�paatlg �j(,-Dashlarid.or,us Officc741-482-2770 -541-5,-52-2216 1-800-735-2900 Fa:,.-541-488-5318 Tbls ovaIlls fl/'-4s"r'Van"'„ . /-yo'v Aar e t&"rs In _zb1,,,r7sc ;ioT L�Y lweat 341-352-2216. From: Jesse Smith q.Js> Sent: Tuesday, February 4, 202S 4:49 PM To: Natalie Thomason <natake tVifr.)iiiiasoraa2a> Cc: Emily Matlock Subject: RE: Few things Ok great! Ccing Emily just so she doesn't worry about these ones. Thank you! From: Natalie Thomason <iiiatall(.tlioiinasora :iiasiand,o�, tjs> Sent: Tuesday, February 4, 202S 4:48 PM To: Jesse Smith Subject: RE: Few things Page 138 of 454 Hi again Jesse, I was able to find what they were for configuration, reimbursements, but the amounts don't match what we entered so I am going to follow up with Miranda to see what adjustments we need to make! Natalie Thomason ik 337mu= Finance Department 20 East �Main Streieit, Ashiland, Oireac�in 97520 5141-12-21121 � TTY 800.735.2900 nato l e,thory) asor. Oinillinie .a..........s......h..l....a..........n.................'orus; s,o�ciall imedia (Facebo�ok @City0fAshlandOregon I Twitter@CityofAsNand) ... Thy s emo11transmission is officio/business of the City of Ashland, ondit is subject to Oregon PUb/ic Records Low for disclosure and retention. If you have received this message in error, please contact me at 541-552-2121, From: Natalie Thomason Sent: Tuesday, February 4, 202S 33S PM To: Jesse Smith Subject: RE: Few thiings Hi, Let me see what I can, find! 7,rA=Tr-ATjT*ra"j, =-ko, # %-TfMT*l M- 8 Page 139 of 454 City of Ashiland Finance Department 20 East Main Street, Ashland, Oregon 97520 541-552-2121 1 TTY 800.735.2900 n.q1q.11e...t.h.o..m s.o @ .... .... .. .... . .... . .. .... .... ....... a n _D_$h I Online ashland..or..us; social media (Facebook @CityOfAshlandOregon I Twitter ................................. .......... ......... @CityofAshland) This erail transmission is official business of the City of Ashland, and it is subject to Oregon Public Records Law for disclosure and retention. if you have received this message in erroIr, please contact me at 541-552-212L From: Jesse Smith <!.-,.�sres > Sent: Tuesday, February 4, 202S 11:38 AM To: Natalie Thomason <natalk� thf.)n1ason : )ashand.or ',us> Subject: FW: Few things Can you let me know if you have info on these? Emily doesn't seem to have any. They are in the receivable sheet. Thankyou, Jesse From: Emily Matlock<emHyL11,T �� shVand'frx'�',Is> ............ .. jtf ................................. Sent: Tuesday, February 4, 202S 113S AM To: Jesse Smith < i!r.,.s rA,e,., s�nroiit@a"11 S > Subject: RE: Few things I am tryiiig to figure out ,TvIiat #2arid #3are for.... I doIii't haveaiiy fires that match thoIse aiiiou iits.. did they come Nvifliaiiy paperwork? Tliaiik yoti, Hzr,,-, K�, Senior Fire Department AnalNst Ashland Fh:t 8, Rtscut 45,-5 Siskiycai Boi.� c,�-ind 9 Page 140 of 454 Ashland, OR 97520 f,,j11J , ni o dp �zh and.orms A� Illl'Ili'll""I"ll""I'll""I'll",'ll""I'll""I'll",,I Officc,-541-482-2770 -541-5,-52-2216 1-800-735-2900 F,i:,� -541-488-5318 Tbls evlall /s alld �r' on'Knpla."'bc r"'o.qr(44 Zvr'/r "�"fclo'uflr awl r"'�fvlfion. . /-yo'v Aar c t&"'s lw.-"fsr7cle In -p/"ws;10'L6 lweat .54 1 -.352-22 / 6. From: Jesse Smith g.Js> ,4r j. .1 Sent: Monday, February 3, 2025 10:54 AM To: Emily Maflock <emli�y I ,nia I ZJ�' ------- ------ Subject: Few things Have a few things to address. I'Ll. just list them below — 1) You have a batch out there that stil.l needs posted as soon as possible please. Batch 40554 for $3,322.01 2) A grant came in and Natalie will need a billing request at your earliest convenience. It's from 0SFIVI for $40,048.71 deposited 01/02/25 3) Same as #2 but another one from OSFM for $22,779.13 deposited 01/22/25. Please let me know if you have any questions. Thank you! Jesse Smith, Account�ainit City of Ashland Finance Department 20 East Main St, Ashlandl, Oregon, 97520 5411.552�2005 TTY 800.735.2900 ----------- ------------- ---- ---- ---- ---------------- ------ --------- Online ashland cm- m; social media (Facebook @CityOfAshiand0regon I Twitter @CityofAshland) KC Page 141 of 454 This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records Low for disclosure and retention. If you have received this message in error, please contact me at <547.552.2005>. 11 Page 142 of 454 w I T Y 0 F ASHLAND IMP M& (F Miff a 'Me � Date: 03/07/202'5 Department: Finance Explanation of Request Dusk till Dawn Money taken from City Manager's budget to transfer to debt service fund. 117., Mm=ffre W Requested By: Miranda Iwamoto Approved By: Page 143 of 454 Real Estate Purchase of Homeless Shelter Note Payable IP'aidl from City Capital Improvements Fund Recap: Tax Lot 391E14BB/300 - 2200 Ashland St, Ashland OR 97520 PRINCIPAL INTEREST TERM PAYMENT 600,000 3.75% 20 3,564.83 Due Date Payment PRINCIPAL INTEREST FEE, PAYMENT BALANCE 600,000.00 11/01123 1 1,,682.33 1,,875.00 7.50 3,564.83 5918,3117.67 12/01123 2 1,687.591 1,,869.74 7.50 3,564.83 5916,630.08 01/01/24 3 1,692.86 1,,864.47 7.50 3,564.83 594,937.22 02/01124 4 1,698.15 1,,859.18 7.50 3,564.83 5913,239.07 03/01124 5 1,703.46 1,,853.87 7.50 3,564.83 591,535.61 04/01124 6 1,,708.78 1,848.55 7.50 3,564.83 589,826.83 05/01124 7 1,,714.12 1,,843.21 7.50 3,564.83 588,11112.71 06/01124 8 1,,719.48 1,837.85 7.50 3,564.83 586,393.23 FY24 13,606.77 14,851.87 60.00 28,518.64 07/01124 9 1,724.85 1,,832.48 7.50 3,564.83 584,668.38 08/01124 10 1,,730.24 1,827.091 7.50 3,564.83 582,938.14 09/01124 11 1,735.65 1,,8211.68 7.50 3,564.83 581,202.49 10/01124 12 1,,7411.07 1,816.261 7.50, 3,5614.83 579,461.42 11/01124 13 1,,746.51 1,,810.82 7.50 3,564.83 5777 114. 911 12/01124 14 1,,7511.97 1,805.36 7.50 3,564.83 575,962.94 011/01125 15 1,757.45 1,,799.88 7.50 3,564.83 574,205.49 02/01125 16 1,,762.94 1,794.391 7.50 3,564.83 572,442.55 03/011125 17 1,768.45 1,788.88 7.50 3,564.83 570,674.110 04/01125 18 1,,773.97 1,783.36 7.50 3,564.83 568,900.13 05/01125 19 1,,779.52 1,,777.81 7.50 3,564.83 567,120.61 06/01125 20 1,,785.08 1,772.25 7.50 3,564.83 565,335.533 FY25 21,057.70 21,630.26 90.00 42,777.96 07/01125 21 1,790.66 1,,766.67 7.50 3,564.83 5633,544.87 08/01125 22 1,796.25 1,,7611.08 7.50 3,564.83 561,748.62 09/01125 23 1,,8011.87 1,755.46 7.50 3,564.83 559,946.75 10/01125 24 1,,807.50 1,,749.83 7.50 3,564.83 558,139.25 111 /0 1125 25 1,,813.14 1,744.191 7.50 3,564.83 556,326.11 12/01125 26 1,,818.81 1,,738.52 7.50 3,564.83 554,507.30 01/01/26 27 1,824.491 1,,732.84 7.50 3,564.83 552,682.81 02/01126 28 1,,830.20 1,,727.13 7.50 3,564.83 550,852.61 Page 144 of 454 03/01126 29 1,,835.92 1,,7211.41 7.50 3,564.83 549,0116.69 04/01126 30 1,841.65 1,,715.68 7.50 3,564.83 547,175.04 05/01126 31 1,,847.41 1,,709.92 7.50 3,564.83 545,327.63 06/01/26 32 1,,853.18 1,704.15 7.50 3,564.83 543,474.45 FY26 21,861.08 20,826.89 90.00 42,777.97 07/01126 33 1,,858.97 1,698.36 7.50 3,564.83 541,6 15.48 08/01126 34 1,,864.78 1,692.55 7.50 3,564.83 539,750.70 09/01126 35 1,,870.61 1,,686.72 7.50 3,564.83 537,880.09 10/01126 36 1,876.45 1,,680.88 7.50 3,564.83 536,003.64 11 /0 1126 37 1,,882.32 1,,675.01 7.50 3,564.83 534,121.32 12/01126 38 1,,888.20 1,,669.13 7.50 3,564.83 532,233.12 01/01/27 39 1,,894.10 1,,663.23 7.50 3,564.83 530,339.02 02/01127 40 1,,900.02 1,,657.31 7.50 3,564.83 528,439.00 03/01127 41 1,905.96 1,,6511.37 7.50 3,564.83 526,533.04 04/01127 42 1 "911. 91 1,,645.42 7.50 3,564.83 524,621.13 05/01127 43 1,917.89 1,,639.44 7.50 3,564.83 522,703.24 06/01127 44 1,,923.88 1,633.45 7.50 3,564.83 520,779.36 FY27 22,695.09 19,992.86 90.00 42,777.95 07/01127 45 1,929.89 1,,627.44 7.50 3,564.83 518,849.47 08/01127 46 1,,935.93 1,,6211.40 7.50 3,564.83 516,9 1 3.54 09/01127 47 1,,9411.98 1,615.35 7.50 3,564.83 514,971.56 10/01127 48 1,,948.04 1,609.29 7.50 3,564.83 513,023.52 11 /0 1127 49 1,,954.13 1,,603.20 7.50 3,564.83 511,069.39 12/01127 50 1,,960.24 1,597.09 7.50 3,564.83 509,109.15 01/01/28 51 1,966.36 1,,590.97 7.50 3,564.83 507,142.79 02/01128 52 1,,972.51 1,,584.82 7.50 3,564.83 505,170.28 03/01128 53 1,,978.67 1,578.66 7.50 3,564.83 503,191.61 04/01128 54 1,984.86 1,,572.47 7.50 3,564.83 501,206.75 05/01128 55 1,991.06 1,,566.27 7.50 3,564.83 49�9,2115.69 06/01128 56 1,,997.28 1,560.05 7.50 3,564.83 49�7,2118.41 FY28 23,560.95 19,127.01 90.00 42,777.96 07/01/28 57 2,,003.52 1,,553.81 7.50 3,564.83 49�5,2114.89 08/01128 58 2,,009.78 1,547.55 7.50 3,564.83 49�3,205.1 1 09/01128 59 2,016.06 1,,5411.27 7.50 3,564.83 49�1,189.05 10/01128 60 2,022.36 1,,534.97 7.50 3,564.83 489,166.69 11 /0 1128 61 2,,028.68 1,528.65 7.50 3,564.83 487,138.01 12/01128 62 2,,035.02 1,,522.31 7.50 3,564.83 485,102.9�9 011/01129 63 2,,0411.38 1,515.95 7.50 3,564.83 483,061.61 02/01129 64 2,047.76 1,,509.57 7.50 3,564.83 481,0113.85 03/01129 65 2,054.16 1,,503.17 7.50 3,564.83 478,959.69 04/01129 66 2,,060.58 1,496.75 7.50 3,564.83 476,899.11 05/01129 67 2,,067.02 1,,490.31 7.50 3,564.83 474,832.09 06/01129 68 2,,073.48 1,483.85 7.50 3,564.83 472,758.61 FY29 24,459.80 18,228.13 90.00 42,777.93 07/01129 69 2,079.96 1,,477.37 7.50 3,564.83 470,678.65 08/01129 70 2,086.46 1,,470.87 7.50 3,564.83 468,592.19 09/01/29 71 2,,092.98 1,464.35 7.50 3,564.83 466,499.21 10/01129 72 2,,099.52 1,,457.81 7.50 3,564.83 464,399.69 11 /0 1129 73 2, 106.08 1,451.25 7.50 3,564.83 462,293.61 Page 145 of 454 12/01129 74 2, 112.66 1,,444.67 7.50 3,564.83 460, 180. 9�5 011/01130 75 2,119.26 1,,438.07 7.50 3,564.83 458,061.69 02/01130 76 2,125.89 1,,4311.44 7.50 3,564.83 455,935.80 03/01/30 77 2,132.53 1,,424.80 7.50 3,564.83 45�3,803.27 04/01130 78 2,139.19 1,,418.14 7.50 3,564.83 451,664.08 05/01130 79 2,145.88 1,,411.45 7.50 3,564.83 449,5 18.20 06/01130 80 2,152.59 1,,404.74 7.50 3,564.83 447,365.61 FY30 25,393.00 17,294.96 90.00 42,777.96 07/01130 81 2,159.31 1,,398.02 7.50 3,564.83 445,206.30 08/01130 82 2, 166.06 1,,3911.27 7.50 3,564.83 443,040.24 09/01130 83 2,172.83 1,,384.50 7.50 3,564.83 440,867.41 10/01130 84 2,179.62 1,,377.71 7.50 3,564.83 438,687.79 11 /0 1130 85 2,186.43 1,,370.90 7.50 3,564.83 436,501.36 12/01130 86 2,193.26 1,,364.07 7.50 3,564.83 434,308.10 011/01131 87 2,,200.12 1,,357.21 7.50 3,564.83 432,107.9�8 02/01131 88 2,206.99 1,,350.34 7.50 3,564.83 429,900.9�9 03/01131 89 2,213.89 1,,343.44 7.50 3,564.83 427,687.10 04/01131 9�0 2,,220.81 1,,336.52 7.50 3,564.83 425,466.29 05/01131 91 2,227.75 1,,329.58 7.50 3,564.83 423,238.54 06/01131 9�2 2,,234.71 1,,322.62 7.50 3,564.83 421,003.83 FY31 26,361.78 16,326.18 90.00 42,777.96 07/01131 933 2,,24 1. 69 1,,315.64 7.50 3,564.83 418,762.14 08/01131 94 2,,248.70 1,,308.63 7.50 3,564.83 416,5113.44 09/01131 9�5 2,,255.73 1,,3011.60 7.50 3,564.83 414,257.71 10/01131 9�6 2,,262.77 1,294.56 7.50 3,564.83 411,994.94 11 /0 1131 9�7 2,269.85 1,,287.48 7.50 3,564.83 409,725.09 12/01131 9�8 2,,276.94 1,280.39 7.50 3,564.83 407,448.15 011/01132 9�9 2,284.05 1,,273.28 7.50 3,564.83 405,164.10 02/01132 100 2,,29 1. 19 1,,266.14 7.50 3,564.83 402,872.91 03/01132 101 2,298.35 1,,258.98 7.50 3,564.83 400,574.56 04/01132 102 2,,305.53 1,,2511.80 7.50 3,564.83 39�8,269.03 05/01132 103 2,,312.74 1,244.59 7.50 3,564.83 39�5,956.29 06/01/32 104 2,,319.97 1,237.36 7.50 3,564.83 39�3,636.32 FY32 27,367.51 15,320.44 90.00 42,777.95 07/01132 105 2,,327.22 1,,230.11 7.50 3,564.83 39�1,309.1 0 08/01132 106 2,334.49 1,,222.84 7.50 3,564.83 388,974.61 09/01132 107 2,,34 1. 78 1,215.55 7.50 3,564.83 386,632.83 10/01132 108 2,,349.10 1,,208.23 7.50 3,564.83 384,283.73 11 /0 1132 109 2,,356.44 1,200.89 7.50 3,564.83 381,927.29 12/01132 110 2,,363.81 1,193.52 7.50 3,564.83 379,563.48 011 /01 133 ill 2,,3711.19 1,186.14 7.50 3,564.83 377,192.29 02/01133 112 2,,378.60 1,178.73 7.50 3,564.83 374,8113.69 03/01133 113 2,,386.04 1, 17 1. 29 7.50 3,564.83 372,427.65 04/01133 114 2,393.49 1,163.84 7.50 3,564.83 370,034.16 05/01133 115 2,,400.97 1,156.36 7.50 3,564.83 367,633.19 06/01133 116 2,,408.48 1,148.85 7.50 3,564.83 365,224.71 FY33 28,4111.61 14,276.34 90.00 42,777.95 07/01133 117 2,,416.00 1, 14 1. 33 7.50 3,564.83 362,808.71 08/01133 118 2,423.55 1,133.78 7.50 3,564.83 360,385.16 Page 146 of 454 09/01133 119 2,,43 1. 13 1,126.20 7.50 3,564.83 357,954.03 10/01133 120 2,,438.72 1,118.61 7.50 3,564.83 355,5 15.31 11 /0 1133 121 2,,446.34 1 , 110. 99 7.50 3,564.83 353,068.9�7 12/01/33 122 2,453.99 1,103.34 7.50 3,564.83 35�0,6114.9�8 01/01/34 123 2,,46 1. 66 1,,095.67 7.50 3,564.83 348,153.32 02/01134 124 2,469.35 1,,087.98 7.50 3,564.83 345,683.9�7 03/01134 125 2,,477.07 1,080.26 7.50 3,564.83 343,206.9�0 04/01134 126 2,,484.81 1,,072.52 7.50 3,564.83 340,722.09 05/01134 127 2,,492.57 1,064.76 7.50 3,564.83 338,229.52 06/01134 128 2,500.36 1,,056.97 7.50 3,564.83 335,729.16 FY34 29,495.55 13,192.40 90.00 42,777.95 07/01134 129 2,,508.18 1,049.15 7.50 3,564.83 333,220.9�8 08/01134 130 2,,516.01 1,,0411.32 7.50 3,564.83 330,704.9�7 09/01134 131 2,,523.88 1,033.45 7.50 3,564.83 328,181.09 10/01134 132 2,531.76 1,,025.57 7.50 3,564.83 325,649.33 11 /0 1134 133 2,,539.68 1,017.65 7.50 3,564.83 323,109.65 12/01134 134 2,,547.61 1,,009.72 7.50 3,564.83 320,562.04 01/01/35 135 2,,555.57 1,001.76 7.50 3,564.83 318,006.47 02/01135 136 2,563.56 993.77 7.50 3,564.83 315,442.91 03/01135 137 2,,57 1. 57 985.76 7.50 3,564.83 312,871.34 04/01135 138 2,,579.61 977.72 7.50 3,564.83 310,291.73 05/01135 139 2,,587.67 969.66 7.50 3,564.83 307,704.06 06/01135 140 2,595.75 9611.58 7.50 3,564.83 305,108.31 FY35 30,620.85 12,067.11 90.00 42,777.96 07/01135 141 2,,603.87 953.46 7.50 3,564.83 302,504.44 08/01135 142 2,,612.00 945.33 7.50 3,564.83 29�9,892.44 09/01135 143 2,,620.17 937.16 7.50 3,564.83 29�7,272.27 10/01135 144 2,628.35 928.98 7.50 3,564.83 294,643.9�2 11 /0 1135 145 2,,636.57 920.76 7.50 3,564.83 29�2,007.35 12/01135 146 2,,644.81 912.52 7.50 3,564.83 289,362.54 01/01/36 147 2,,653.07 904.26 7.50 3,564.83 286,709.47 02/01136 148 2,661.36 895.97 7.50 3,564.83 284,048.11 03/01/36 149 2,,669.68 887.65 7.50 3,564.83 281,378.43 04/01136 150 2,,678.02 879.31 7.50 3,564.83 278,700.41 05/01136 151 2,686.39 870.94 7.50 3,564.83 276,0114.02 06/01136 152 2,694.79 862.54 7.50 3,564.83 273,3119.23 FY36 31,789.08 10,898.88 90.00 42,777.96 07/01136 153 2,,703.21 854.12 7.50 3,564.83 270,6116.02 08/01136 154 2,,711.65 845.68 7.50 3,564.83 267,904.37 09/01136 155 2,,720.13 837.20 7.50 3,564.83 265,184.24 10/01136 156 2,,728.63 828.70 7.50 3,564.83 262,455.61 11 /0 1136 157 2,737.16 820.17 7.50 3,564.83 259,7118.45 12/01136 158 2,,745.71 811.62 7.50 3,564.83 256,972.74 01/01/37 159 2,754.29 803.04 7.50 3,564.83 254,2118.45 02/01137 160 2,,762.90 794.43 7.50 3,564.83 251,455.55 03/01137 161 2,,7711.53 785.80 7.50 3,564.83 248,684.02 04/01137 162 2,780.19 777.14 7.50 3,564.83 245,903.83 05/01/37 163 2,,788.88 768.45 7.50 3,564.83 243,114.95 06/01137 164 2,,797.60 759.73 7.50 3,564.83 240,3 17.35 FY37 33,001.88 9,686.09 90.00 42,777.97 Page 147 of 454 07/01137 165 2,,806.34 750.99 7.50 3,564.83 237,5111.01 08/01137 166 2,,815.11 742.22 7.50 3,564.83 234,695.9�0 09/01/37 16�7 2,,823.91 733.42 7.50 3,564.83 231,871.919 10/01137 168 2,,832.73 724.60 7.50 3,564.83 229,039.26 11/01137 169 2,,84 1. 58 715.75 7.50 3,564.83 226,197.68 12/01137 170 2,850.46 706.87 7.50 3,564.83 223,347.22 01/01/38 171 2,,859.37 697.96 7.50 3,564.83 220,487.85 02/01138 172 2,,868.31 689.02 7.50 3,564.83 217,6119.54 03/01138 173 2,,877.27 680.06 7.50 3,564.83 214,742.27 04/01138 174 2,886.26 6711.07 7.50 3,564.83 211,856.01 05/01138 175 2,,895.28 662.05 7.50 3,564.83 208,960.73 06/01138 176 2,,904.33 653.00 7.50 3,564.83 206,056.40 FY38 34,260.95 8,427.02 90.00 42,777.97 07/01138 177 2,,913.40 643.93 7.50 3,564.83 203,143.00 08/01138 178 2,,922.51 634.82 7.50 3,564.83 200,220.49 09/01138 179 2,,93 1. 64 625.69, 7.50 3,564.83 1917,288.85 10/01138 180 2,,940.80 616.53 7.50 3,564.83 194,348.05 11 /0 1138 181 2,949.991 607.34 7.50 3,564.83 1911,398.06 12/01138 182 2,,959.21 598.12 7.50 3,564.83 188,438.85 01/01/39 183 2,968.46 588.87 7.50 3,564.83 185,470.39 02/01139 184 2,,977.74 579.59, 7.50 3,564.83 182,492.65 03/01139 185 2,,987.04 570.29, 7.50 3,564.83 179,505.61 04/01139 186 2,,996.37 560.96 7.50 3,564.83 176,509.24 05/01139 187 3,,005.74 55 1. 59, 7.50 3,564.83 173,503.50 06/01139 188 3,,015.13 542.20 7.50 3,564.83 170,488.37 FY39 35,568.03 7,119.92 90.00 42,777.95 07/01139 189 3,024.55 532.78 7.50 3,564.83 167,463.82 08/01139 1910 3,,034.01 523.32 7.50 3,564.83 164,429.81 09/01139 1911 3,043.491 513.84 7.50 3,564.83 161,386.32 10/01139 1912 3,,053.00 504.33 7.50 3,564.83 158,333.32 11 /01139 1913 3,,062.54 494.79, 7.50 3,564.83 155,270.78 12/01/39 194 3,,072.11 485.22 7.50 3,564.83 152,198.67 011/01/40 1915 3,,08 1. 71 475.62 7.50 3,564.83 149,116.916 02/01/40 1916 3,,09 1. 34 465.99, 7.50 3,564.83 146,025.62 03/01/40 1917 3, 10 1. 00 456.33 7.50 3,564.83 142,924.62 04/01/40 1918 3,110.691 446.64 7.50 3,564.83 139,8113.913 05/01/40 1919 3,120.41 436.92 7.50 3,564.83 136,693.52 06/01/40 200 3,130.16 427.17 7.50 3,564.83 133,563.36 FY40 36,925.01 5,762.96 90.00 42,777.97 07/01/40 201 3,139.94 417.39, 7.50 3,564.83 130,423.42 08/01/40 202 3,149.76 407.57 7.50 3,564.83 127,273.66 09/01/40 203 3,159.60 397.73 7.50 3,564.83 124,114.06 10/01/40 2014 3,169.47 387.86 7.50 3,564.83 120,944.59 11 /0 1 /40 205 3,179.38 377.95 7.50 3,564.83 117,765.21 12/01/40 206 3,189.31 368.02 7.50 3,564.83 114,575.910 011/01/41 207 3,199.28 358.05 7.50 3,564.83 11 1,376.62 02/01/41 208 3,,209.28 348.05 7.50 3,564.83 108,167.34 03/01/41 209 3,,219.31 338.02 7.50 3,564.83 1014,948.03 04/01/41 210 3,,229.37 327.96 7.50 3,564.83 101,7118.66 05/01/41 211 3,239.46 317.87 7.50 3,564.83 9�8,479.20 06/01/41 212 3,,249.58 307.75 7.50 3,564.83 9�5,229.62 FY41 38,333.74 4,354.22 90.00 42,777.96 07/01/41 213 3,,259.74 297.59 7.50 3,564.83 9�1,969.88 08/01/41 214 3,,269.92 287.41 7.50 3,564.83 88,699.9�6 09/01/41 215 3,,280.14 277.19 7.50 3,564.83 85,4 19.82 10/01/41 216 3,290.39 266.94 7.50 3,564.83 82,129.43 11 /0 1 Al 217 3,,300.68 256.65 7.50 3,564.83 78,828.75 12/01/41 218 3,310.99 246.34 7.50 3,564.83 75,5 17.76 011 /01 /42 219 3,,3211.34 235.99 7.50 3,564.83 72,196.42 02/01/42 220 3,,3311.72 225.61 7.50 3,564.83 68,864.70 03/01/42 221 3,,342.13 215.20 7.50 3,564.83 65,522.57 04/01/42 222 3,,352.57 204.76 7.50 3,564.83 62,170.00 05/01/42 223 3,363.05 194.28 7.50 3,564.83 58,806.9�5 06/01/42 224 3,373.56 183.77 7.50 3,564.83 55,433.39 FY42 39,796.23 2,891.74 90.00 42,777.97 07/01/42 225 3,,384.10 173.23 7.50 3,564.83 52,049.29 08/01/42 226 3,,394.68 162.65 7.50 3,564.83 48,654.61 09/01/42 227 3,,405.28 152.05 7.50 3,564.83 45,249.33 10/01/42 228 3,,415.93 141.40 7.50 3,564.83 41,833.40 11 /0 1 /42 229 3,,426.60 130.73 7.50 3,564.83 38,406.80 12/01/42 230 3,,437.31 120.02 7.50 3,564.83 34,969.49 011/01/43 231 3,448.05 109.28 7.50 3,564.83 31,521.44 02/01/43 232 3,,458.83 98.50 7.50 3,564.83 28,062.61 03/01/43 233 3,,469.63 87.70 7.50 3,564.83 24,592.9�8 04/01/43 234 3,,480.48 76.85 7.50 3,564.83 21,112.50 05/01/43 235 3,,49 1. 35 65.98 7.50 3,564.83 17,621.15 06/01/43 236 3,502.26 55.07 7.50 3,564.83 14,118.89 FY43 41,3114.50 1,373.46 90.00 42,777.96 07/01/43 237 3,,513.21 44.12 7.50 3,564.83 10,605.68 08/01/43 238 3,524.19 33.14 7.50 3,564.83 7,081.49 09/01/43 239 3,,535.20 22.13 7.50 3,564.83 3,546.29 10/01/43 240 3,546.29 11.04 7.50 3,564.83 0.00 FY44 14,1118.89 1110.44 30.00 14,259.33 2024 13,,606.77 14,,8511.87 60.00 28,518.64 2025 21,,057.70 21,630.26 90.00 42,777.96 2026 21,,86 1. 08 20,826.89 90.00 42,777.97 2027 22,695.09 19,992.86 90.00 42,777.95 2028 23,560.95 19,127.01 90.00 42,777.96 2029 24,,459.80 18,,228.13 90.00 42,777.93 2030 25,,393.00 17,294.96 90.00 42,777.96 2031 26,,3611.78 16,,326.18 90.00 42,777.96 2032 27,,367.51 15,,320.44 90.00 42,777.95 2033 28,,411.61 14,,276.34 90.00 42,777.95 2034 29,495.55 13,192.40 90.00 42,777.95 2035 30,620.85 12,,067.11 90.00 42,777.96 2036 31,,789.08 10,,898.88 90.00 42,777.96 2037 33,,0011.88 9,686.09 90.00 42,777.97 2038 34,260.95 8,,427.02 90.00 42,777.97 Page 149 of 454 2039 35,,568.03 7,119.92 90.00 42,777.95 2040 36,,925.01 5,762.96 90.00 42,777.97 2041 38,,333.74 4,,354.22 90.00 42,777.96 2042 39�,,796.23 2,,89 1. 74 90.00 42,777.97 2043 41,,314.50 1,373.46 90.00 42,777.96 2044 14,118.89 110.44 30.00 14,259.33 855,559.16 Crosscheck Page 150 of 454 114 114 114 114 114 114 �Ip �10 �10 �10 �10 �10 �10 �10 610 610 610 610 I:D I:D m m I:D I:D rn rn I:D I:D I:D CKD I:D I:D I:D I:D I:D It I:D I:D I:D I:D I:D tD I:D I:D I:D I:D I:D I:D r.a rj I:D I:D I:D CKD I:D I:D I:D I:D I:D I:D rn rn I:D I:D I:D I:D I:D I:D It It m m I:D . I:D It I:D I:D I.D I.D rn rn I:D I:D I:D j r j rl -1 I:D I:D CKD r- r- I:D I:D CKD It I:D I:D r j I:D I:D CKD CKD -1 -1 o o I.D I.D -1 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 00 0 0 I:D I:D I:D I:D I:D I:D rj rj I:D I:D I:D rj 0) u T E A iCtl Lj 1) IH T �j VY m > -0 c A T c u _0 ILL 11, 4-J 0 D L- c A ILL U) D _0 u C3 4-J V _0 > E ILL L- c c c 0,; on crS cry �j 0) > 'T H L- > E L- 0 gel 4- L- U L- cry c 0) 0 c 0 m �j L- U) 0 c It E ILL 0) �j 1, -0 T R I -0 • (1) U c c 0 T 0 m 0 m T ILL D on 0- 4- 1. 0) U E cry L- ILL E L- 0 �j L- 0 0 f _0 a 4-J H 4-J ia- ILL 0 c c 4J Cd ILL H u H 0 u 0 -1 0 r"- 0 -j 0 -1 0-1 -1 -1 0 f-- 0 f-- 0 0 00 f-- f-- 0 0 rn 0 �t 0 r,,- 0 l'lmm 0 0 mi 0 0 0 0 mn 00 Villll.. 0 u 0 j 0 IS 00 LO 0 L0 0) cry ,D E U 41 0) �lp CKD a- m m LUU) c LU =3 > LIL LU 4-J C _j 0) �< E F- 0) 0 F- > 0 E 4-J u F- 0 F- —1 0 0 r i ,DE U 41 w I T Y 0 F ASHLAND Date: 03/07/202'5 Department: Finance Explanation of Request We need to shore uo the Capital Improvements fund for the purchase of 22'00 Ashland at. =071117—MMOIRM Approved By: Miranda Iwamoto Page 154 of 454 w I T Y 0 F ASHLAND IMP M& (F Miff a 'Me � Date: 03/07/202'5 Department: Finance Explanation of Request We need to shore up the GIP Fund for the purchase of 2200 Ashland St. We need to take the remaining money from the DAS Grant and transfer it to Fund 410. 117., Mm=ffre N =0715--Mmol Approved By: Miranda Iwamoto Page 155 of 454 I�r LO 0 (D LO 0) 61P 61P 61P on CKD CKD 11 11 CKD 11 UD 11 d CD CD CD CD CD CD CD rj rj rj rj c U) LU U) 4-J -0 Z: u c LU D L- D LIL a- x 4-J LU 0 0) U E F-- 0) > 0 0 F- NZ 0- H L- E 0 H , u 0 D d 0 n- u In lml o 0 llll r,,_ F- F- 0 0 0 0 0 lu rn co ol aw 0 0 �w D, M, rj d ,DE U Council Businiess Mcieting �Date: May 20, 2�025 Agendlia-lienn Historic Preservation Advisory Committee Appointment City Manager's Office Alissa Kolodzinski, City Recorder TIME, ESTIMATE, CATEGORY Contract Approval - as the contract board, confirm proper procedure with a motion to approve. SUMMARY Approval of Mayor Graham's recommendation for the appointment of Doborah DeLaunay to Position #3 with a term ending December 31 2027, to the Historic Preservation Advisory Committee Appointment. POLICIES, PLANS & GOALS SUPPORTED Per the Ashland Municipal Code 2'.04.090, all regular advisory committees and boards shall be appointed by the Mayor with the consent of the Council. BACKGROUND AND ADDITIONAL INFORMATION FISCAL IMPACTS SUGGESTED ACTIONNS, MOTIONS, AND/OR OPTIONS I move to approve the appointment Doborah DeLaunay to Position #3 with a term ending December 31 2027, to the Historic Preservation Advisory Committee Appointment REFERENCES & ATTACHMENTS 1. Historic Preservation App - DeLaunay_Redacted Page 1 of I Page 158 of 454 From: nore advigplus com 2lyL____ To: Ashland City Recoirde -1 Ashland City Recorder; Dorinda Cattle; Doriinda Cottle Subjed: Online Form, Submittal: Appointment Application for City Committee or Commission Date: Sunday, December 15, 2024 9:30:14 AM [EXTERNAL SENDER] Name deborah, DeLaUinay Committee or Historic preservation Commission You: Wish, to Serve On 0 01M Occupation Retired interior desiigiin / architecture Educational BA MicNigain State Uiniiversiity honors Background European Interior design, and Architecture surnmer progiraim studied every aspect of art design and architecture and the exterior giirounds English gardens etc. �Related Experience Comrnerciall interior desiign,eir for award winning archiitecturall firmi and top developers in, the Detroit area. (Renovated a 1909 Craftsman, and a Nistodc church as adaptive reuse to retai] in Rochester MicNigain. I niterests Retired and Would like to share knowledge and aestheticafly hd1p the coimmunJty. Availability Yes , prefer meetings during the day. Additional Information 22 years Field not completed. Upload Your �File Signature Deborah DeLaunay Ennaill not displayiinig correctly? Viiew it in your browser. Page 159 of 454 Business 7�/�,° ° ��k�siK���ss Meeting Resolution Adopting Miscellaneous Fees for Fiscal Year 2028 U MoraneBerry, FMonceDirector TIME, ESTIMATE, 10 minutes CATEGORY ReeoUufion'amotion ianeeded toadopt the resolution. SUMMARY This reso�ufion is to consider scheduled updates as well as new fees contained in the City's Miscellaneous Fees and Charges document. The majority of the Fees remain unchanged, w�h some new fees and aH others increasing by an inflationary adjustment. A motion is needed. POLICIES, PLAN�S & GOALS SUPPORTED Administrative/Governance Goal "To ensure ongoing fiscal ability to prov�de des�red and required services at an acceptab�e level." BACKGROUND AND ADDITIONAL INFORMATION The Cdy charges for a variety of services proOded to the pubHc. The MisceHaneous Fees and Charges are updated and rev�ewed on an annual bas�s with the intent of provi6ng an efficient way for Council to review and approve fees and charges aaawhole. More compHcatedand epec�fiurates, fees and charges such smUtility rates and Systems Development Charges are not incUudecl in the MisceHaneous Fees and Charges and are handled in separate Council actions. The adoption of the current fees and charges does not Hmit the CouncH's ability tocreate oradjust fees during the next year. In addition to prov6ng CouncH the effic�ncy in the re0ew and approval of fees and charges, the proposed attached fee booMet provides the public with one document that inc�udes all miscellaneous fees and charges of the different Departments of the City. These fees wouild be effective Ju�y 1, 2025. The inflabonary adjustment for the bulk of the fees is based on the Consumer Pdce Index AJl Urban Consumers (CPl-U), West Re&n.with the exception cfPublic Works who uses ENR(En&eemgNews-Record Construction Industry Index) and CPl-Ul All for the Airport, as general industry practice. Thehdowing areattached: 1. Reeo|uUon2D25-Og 2�. Draft Ksoe|aneoueFee Booklet with Prior Year Comparisons 3. KaoeU|aneoueFee Booklet (clean version) 4. Memos from Departments whose fees changed beyond inflationary increases FISCAL IMPACTS Regular rev�w and updating of fees and charges provides Departments with the abiRy to maintaM the intend�d ratio ofcost recovery for the services each Department provides totheir customers and the pubUio.This aUeo enauireethcdtherevenueeprojeotedinthetAennia|budgetameachievedtoap9nophateUyoffaeLtheapprovedand appropriated expendituireeofeach Department. Page sof2 Council Busincss Muting SUGGESTED ACT'IONIS, MOTIONS, AND/OR OPT'IONIS II move approval of the Resolution No. 2�02'5-09 titled, "A Resolution Adopting Miscellaneous Fees & Charges Schedule and Repealing Prior Fee Resolution 2024-14." REFERENCES & ATTACHMENTS 1. 2025-09 Misc Fees Repealing 2024-14 2. FY26 Misc Fees & Changes Workbook with Prior Year 3. FY26 Misc Fees & Changes Workbook 4. Comm Dev—M iscFees — Memo0512'2025 5. Finance MiiscFees Memo 6. Parks—FeeslVlemo5.14.25forCouncH Page 2 of2 F, irallf11111111iii, Page 161 of 454 RESOLUTION NO. 2025-09 A RESOLUTION ADOPTING A MISCELLANEOUS FEES AND CHARGES SCHEDULE AND REPEALING RESOLUTIONS 2024-14 AND 1994-24. RECITALS: A. "llic City of Ashland sets its fees and charges by resolution; and B, Parking fees and charges were set forth in Resolution No. 2016-14; and C. Deposits required on any initiative or referendum petition for final filing were set forth in Resolution No, 2009-05; and D. Miscellaneous fees and charges for the City are set forth in Resolution No.2024-14; and E. It is, necessary to adjust the City's fees and charges annually to cover the full costs of providing the services involved, S'ECTION 1, There are hereby established, and there shall be collected, fees and charges as set forth in "Exhibit A," which is attached hereto and incorporated herein by this reference, SECTION 2. This resolution repeals Resolution Nos. 2024-14 and 1994-05 and supersedes any other resolution to the extent such resolution enacts fees and charges of the type set forth herein. SECTION3. This resolution supersedes Resolution No. 2009-105 and incorporates the previously resolved language of SECTION 3, that "[deposit will be held by the City of Ashland until after the election and, in the ease the referred or proposed measure is defeated at such election, the entire cost of holding the election on such measure shall be paid from such deposit,, and if any balance remains after paynient of such election expense, such balance shall be returned to the proposer of any such measure. In the event any such initiative or referendum is enacted at the election held thereon, the entire aniount of such deposit shall be returned to the proposer of such measure, and the expenses of the election shall be paid by the City of Ashland." SECTION 4, This resolution is effective July 1, 2025 Alissa Kolodzinski, City Recorder Resolution No. 2025-09 Page I of 2 Page 162 of 454 SIGNED and APPROVED this 20t}a day of May 2025. Tonya Grabam, Mayor Resolution No. 2025�-019 Page 2 of 2 Page 163 of 454 y.. y .e v®< p, £ /� HL.AAND " =°my>`�y ,^°% �%\/ �d %% ..2y2� ��/ . ^ , � .���. . . .. . . . ... Page 164 of454 Citywide Miscellaneous Fees and Charges ............................................................................................ 1 CopyFees ................................................................................................................................................... 1 CreditCard Processing Fee .......................................................................................................................... 1 Rates and Charges Set bySeparate Resolutions ........................................................................................... 1 ResearchFee .............................................................................................................................................. 2 FinanceMiscellaneous Fees and Charges ............................................................................................. 3 BusinessLicense Fee .................................................................................................................................. 3 Marijuana Dispensary Permit Fees ............................................................................................................... 3 Utility Billing Miscellaneous Fees and Charges ............................................................................................. 4 Parking Fees ---------------------------------.----4 Parking Fines and Fees (City-m/ide)............................................................................................................... 5 City Recorder Miscellaneous Fees and Charges ..................................................................................... 6 Planning & Community Development Misc. Fees & Charges .................................................................... 7 AdministrativeAction Fees ........................................................................................................................... 7 Type| Reviews ............................................................................................................................................. 8 MiddleHousing Reviews .............................................................................................................................. 8 TypeUReviews ............................................................................................................................................ S TypeIII Reviews ........................................................................................................................................... S LegislativeAmendments ............................................................................................................................ 1U Other PLommim0/CormrnmmbyDevelopment Fees .......................................................................................... 1U Building Miscellaneous Fees and Chair@es........................................................................................... 11 Permit Fees for Commercial and Residential .............................................................................................. 11 BuildingPermit Fees ................................................................................................11 Plan Review Fee for Commercial and Residential -------------------------.---.12 MiooeKmmeousFees for Commercial .......................................................................................................... 13 Inspection Fees for Commercial and Residential ........................................................................................ 13 DemolitionFees ........................................................................................................................................ 13 Residential Plumbing Permit Fees .............................................................................................................. 14 Commercial PburmbingPermit Fees ............................................................................................................. 15 Commercial Mechanical Permit Fees ......................................................................................................... 17 Residential Mechanical Permit Fees ........................................................................................................... 17 ElectricalPermit Fees ................................................................................................................................ 18 Residential Restricted Energy Electrical Permit Fees ................................................................................... 1S Building Permit Reinstatement Fee ............................................................................................................. 2U Grading/Excavation Fees ........................................................................................................................... 2U OtherBuilding Fees ................................................................................................................................... 21 Page 165 of 454 FireMiiscellaneous Fees and Charges............................................................................................... 22 FireMarshal Review Fees........................................................................................................................... 23 Electric Miscellaneous Fees and Charges.......................................................................................... 26 ElectricMeter Charges.............................................................................................................................. 26 Electric Line Extension Charges................................................................................................................. 27 ITMiscellaneous Fees and Charges................................................................................................... 28 Police Miscellaneous Fees and Charges............................................................................................ 30 Public Works Miscellaneous Fees and Charges................................................................................... 31 PublicWorks - Fee Inflators........................................................................................................................ 31 Public Works / Engineering Inspections & Permits....................................................................................... 32 Sanitary Sewer Connection Fees................................................................................................................ 33 WaterConnection Fees............................................................................................................................. 33 SextonFees...............................................................................................................................................34 AshlandAirport Fees................................................................................................................................. 3 Pairrks and Recreation Miscellaneous Fees and Charges........................................................................ 37 Picnic and Facility Rentals and Special Events............................................................................................ 37 FieldUsage and Calle Seating.................................................................................................................... 39 Daniel. Meyer Pool. Fees..............................................................................................................................40 Ashland Rotary Centennial Ice Rink............................................................................................................ 42 OakKnoll Golf Course............................................................................................................................... 43 MMI =- Black and White Copies Letter/Legal - Single Sided $0.20 M25 M05 25.0% (Letter/Legal-Double Sided $0.40 $OA5 I M05 12.5% Tabloid - Single Sided $0.40 $OA5 M05 12.5% Tabloid - Double Sided $0.80 M85 M05 6.3% Color Copies Letter/Legal $1.50 $1,55 M05 3.3% Tabloid $3.00 $310 1 $010 3.3% credit Card Processing (Fee (excludhig utility bilbing) System Development Charges (SDCs) Parks and Recreation SDCs Resolution Transportation SDCs Resolution Sewer SDCs Resolution Storm SDCs Resolution Water SDCs Reso luiti o ni Utility Rates aind Fees Ashland Forest Resiliency Surcharge Resolution Public Safety Support Fee Resolution AFN Utility Fees Resolution Electric Rates Resolution Wastewater (Sewer) Rates Resolution Storm Drain Fees Resolution Transportation Fees Resolution Water Rates Resolution �N o in e 10% N/A i NEW 1 City of Ashlaind Miscellaneous Fees and Charges - Effective July 1, 2025 Page 167 of 454 Resea,rch Fee A. Thie City will sfratl charge a research fee based on the hour-lywageof-the-staff persorrdoingthe-res-eaz rc-h; thie average of hourly wages from the various salary schedules. For the fiscal year 2025, the hiouirly research fee will Ibe $,58.00, billed in 15-minutes increments. afv4 the -fee shall be+iffed in fifteen mirrute-inc-rements. The horurty-wage-used to fee is calculated using the hourly wage tfm-research fee shallnotincluc excluding the cost of benefits. Thee City wilt establish a fee in its annual fee resolution that is reasonably calculated to reimiburse the City for the actuak cost of miaking public records available, including locating the requested records, reviewing the records to delete exempt miaterial, redacting protected information, supervising a personi's inspection of originiat documients to protect the integrity of the records, suii , n i a,, iLil I compitingor tailoring a record, to meet the person's request. The City may charge for search time even if it fails to locate any records responsive to the requiestor even or if the records located are subsequently determined to be exempt from disclosure. Copies of documents provided by a routine file search of 15-320 minutes or less will be charged at a copy rate established in the aninual fee resolution. B. The City may charge a fee to reimburse the costs associated with the time spent by the City Attorney in reviewing public records, redacting exempt and non-exemipt materials, anid determiiningthie application of ORS 192.505. include a fee estabUshed to reimburse arid... e"rpof time -spent -by -an attortreoor ,, n deter-mirdng-the-apptication of tile provi SiO -.IS Of ORS 192,505-, C. The minimum fee is $25. Any research estimate above $25 will be provided in writing to the requester in advance. The requester must confirm in writingthat he4s+te they wanitthie City to proceed with making records available before the work is donee. D,. Prepayment shall be is required if the amount of the request is greater than $25. If the actual charges are less than the prepayment, an overpayrnent shall be refunded. K City of AshIland Miscellaneous Fees and Charges - Effective July 1, 2025 Business License Fee Initial Business License Application Fee First two employeesi $120.00 $123.15 1 $3.15 1 2.6% Each additional emiployee $5.00 $5.15 1 $0.15 1 3.0% A prorated fee of $10 per month, or portion of month, remiaining in the fiscal year from the date of the application with a minimum fee of $25 is applicable to all business except for rental properties with fewer than two dwellings, pursuant to AMC 6.04.020 A. Temporary Business License Application Fee $25.00 $25.65 $0.65 2.6% Renewal Application Fee First two employeesi $75.00 $76.95 $1.95 2.6% Each additional emiployee $10.00 $10,30 $0.30 3.0% Late Application Fee $0.65 Late Renewal Fee (30 days past due) 10%, ($25 minimium) 10% ($25 minimurn) J $0.00 0.0% Reprint Business License $10.00 $10,30 $0.30 3.0% $25.00 $25.65 2.6% 'Definition of Employee (Pursuaint to AMC 6.04.020.F): Any individuaLwho performs service for another individua I or organ izaiti on having the right to control the employee as to the services to be performed and as to the miainner of performiaince. Empioyeeailso m,eains a Licensed real estate salesperson or associate real estate broker who engages in professional rea I estaiteactivities only as an agent of a real estate broker or o,rgainization. Marijuana Dispensary Permit Fees Initial Application - July 1 throuigh June 30 $80.00 $82.10 1 $2.10 1 2.6% Applicant shalt pay a prorated fee of $10for each month, or portion of a month, remaining in the fiscal year, from the date of the application with a minimum fee of $40.00 and an $80.00 maximum. Permit Renewal Fee - Due July 1 $60.00 $61.60 $1.60 2.7% Late Application Fee (after start of business) $25.00 $25.65 $0.65 2.6% Late Renewal Fee (30 days past due) 10% ($25 miinimumi) 10% ($25 minimurn) $0.00 0.0%, 3 City of AshIland Miscellaneous Fees and Charges - Effective July 1, 2025 . . 0 Utility Billing Miscellaneous Fees aired Chairges Administrative Fees Notification of pending termination $10.00 $10.30 1 $0.30 1 3.0% Returned check charge $35.00 $35.95 1 $0.95 1 2.7% Reconnection Charge During buisiness hours $30.00 $30.80 $0.80 2.7% After hours or on holidays $125.00 $128.25 1 $3.25 1 2.6% Service Connection During buisiness hours $10.00 $10.30 1 $0.30 1 3.0% After hours or on holidays $125.00 $128.25 $3.25 2.6% T;IW^NrIWIIkI Charging Fees for Electric Vehicles - Per kW H $0.20 Paid Parking Fees (where applicable) City structure or lot: 6:00 am - 6:00 pm (or segment) $2.00 6:00 pm - 2:00 am (per hour) $2.00 6:00 am - 2:00 am (maximum) $10.00 Parking Permit (where applicable) 6:00 aim - 6:00 pm Monday - Saturday (unless otherwise posted) $30.00 Other Downtown Parking Area Fees Short -terms (<30 miinuites) from a marked buisiness vehicle with flashers No charge Daily parking permit (orange) First day or fraction of day $10.00 Additional days (limited to five) - per day $2.00 No charge, on Sunday or federal holidays. *Applicable permiits/licenises must be current • Limiit of two permits per business address at a timie • Each permiit is good for one parking space • Not applicable to handicapped or short-term spaces equal to or less than 15 minutes, green areas. $0.25 $0.05 25% $2.75 $0.75 38% $2.75 1 $0.75 1 38% $14.00 1 $4.00 1 40% $40.00 $10.00 33% No charge $0.00 0.0% $14.00 1 $4.00 40% $2.75 $0.75 38% loading zonies, fire or other restricted 0 City of Ashbind Miscellaneous Fees and Charges - Effective July 1, 2025 Page 170 of 454 Parking Fines and Fees (City-wide) Basic Fine Overtime, improper parking, nioni-paymient Additional Fines More thian three or four parkingtickets in a year More than five parking tickets in a year Handicap space violation Disabling boot, boot removal (available as negotiated by the City with tow company for 24-hour availability) $2100 $25,00 $5U0 $190.00 or state law $85,00 $30.00 1 $8.00 1 36.4% $35.00 1 $10.00 1 40.0% $70.00 $20.00 40.0% $190.0,0 or state law 1 $0.00 1 0.0% $117.00 $32.00 37.6% 9 City of Ashlaind Miscellaneous Fees and Charges - Effective July 1, 2025 Page 171 of 454 AudioNIdeo & Large Formatted Documents USB Flash Drive (Each department will determine cost basis of document) $10.00 $1U0 M30 3.0% Liquor Licenses Te, Hquoi Hue, i po, a, y ise (Irraddition to -fire -fee listed on page-24) $2&OG $000 1: -$26° 00 DELETE Tern porary/Spec ia I Event Liquor License (ln addition to Fire license fee ($15,00)) $20.00 $2U0 MOO 0.0% Nen liquol license W0.00 -$100.00 DELETE New Outlet/New Liquor License $100.00 $100,00 I MOO 0.0% Chiange of owniership license $75.00 $75,00 1 MOO 0.0% Annuial renewal $35.00 $35,00 MOO 0.0% Lien Searches -routine $35.00 $3500 MOO 0.0% Elections (Resolution 2009-05) Required deposit for Citizen Initiative $500.00 $80000 $300,00 60.0% StreetAlley Vacations (Resolution 1994 24) Deposit of+Img fee $506 6G $000 $500-.GO DELETE Annexation processing fee for County $300.00 $300,00 K00 0.0% Research Fee See page 2 ri s $5&00 MOO 0.0% no City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 Page 172 of 454 Planning & Gommunity Development �Misic., Fees & Chargies 4dni7f ist7ative Ar-tm-r �Fee!s Pre -Application Conference Final Plait Review Partitions Subdivisions Sign Permits New Sign Portable Sign Replacement Sign Temporary Event Food Truck/Cart Permit - Per Event Food Truick/Cart Permit Address Request Fee - Per Address # Street Name Approval Fee - Per Street Street Tree Removal Permit H- ome Occupation Permits Zoning Permit (fence, accessory structure, etc.) Land Use Approval Extension Request Lot Line Adjustments Any Other, Administratiive Action $200.00 $171.25 + $13.25/lot $435.00 + $36.25/lot $17150 + $3.00/sq ft $36.25 $36.25 + $3, 00/sq ft $33.25 $435.00 $49.00 $125.00 $100.00 $36.25 $36.25 $435.00 $435.00 $435.00 $175.70+$13.60/tot $446.30+$37.20/Pot $175.95+$3.10/tot $37.20 $37.20+$3.10/lot $34.15 $446.30 $50,30 $128.25 $102.60 $37.20 $37.20 $446.30 $446.30 $446.30 $5.20 $4.45/$0.35 $11,30/$0.95 $4.45/$0.10 $0.95 $0.95/$0.10 $0.90 $11.30 $1.30 $3.25 $2.60 $0.95 $0.95 $11.30 $11.30 $11.30 2.6% 2.6% 2.6% 2.6% 2.6% 2.7% 2.6% 2.7% 2.6% 2.6% 2.6% 2.6% 2.6% 2.6% 2.6% 7 City of Ashlaind Miscellaneous Fees and Charges - Effective July 1, 2025 Page 173 of 454 UT913M23= Tree Removal Permit (no other actions) Solar Setback Variance Amendments to Conditions Physical & Environmental Constraints Permit Conditional Use Permit (Type I only) Variance (Type I only) Residential Site Review Final Plain Performance Standards Land Partitions Commercial Site Review 1 isee ne)a page) Any Other Type I Review Independent Review of Wireless Communication Facilties 2 isee next page) Adirniniistrative Senate BRI 1537 Adjustment Middle Housing Land Divisions Middle Housing Land Division Appeal' $100.00 $1,315.50 $1,315.50 $1,315.50 $1,315.50 $1,315.50 $1,315,50 + $87.25 $1,315,50 + $87.25 $1,315,50 + $87.25 $1,315.50 + 0.5% (.005) of projectvalue $1,315.50 $5,000.00 M00 $1,315.50 $300,00 $102.60 $1,349.60 $1,349.60 $1,349.60 $1,349.60 $1,349.60 $1,349,60+$89.55 $1,349,60+$89.55 $1,349,60+$89.55 $1,349,60+0,5% (,005) of project value $1,349.60 $5,000.00 $1,,349,60 $2.60 $34.10 $34.10 $34.10 $34.10 $34.10 $34.10/$2.30 $34.10/$2.30 $34.10/$2.30 2.6% 2.6% 2.6% 2.6% 2.6% 2.6% 2.6% 2.6% 2.6% $34.10 2.6% $34.10 2.6% $0.00 1 0.0% $1,349.60 NEW $34.1®€ 2.6% $7.80 2.6% 'A middle housing iainddivisio,n appeal must be filed within 14 days of mailing of the notice of the decision and be aicco,mpainied by a $300.00depo,sit toward the cost of an appeal hearing before a, referee. This deposit shall be refunded if the appellant materially improves their position from the Staff Advisor's decision. The appeal referee shall assess thie cost of the appeal in excess of the initial deposit for costs, up to a maximum, of $500.00, agaiinst an appellant who does not materially improve their position from, the decision of the Staiff Advisor. A-0 City of Ashlaind Miscellaneous Fees and Charges - Effective July 1, 2025 Page 174 of 454 Conditional Use Permit (Type 11 only) Variance (Type 11 only) Outline Plan/Preliminary Plat for Subdivisions Final Plain with Outline/Performance Standards Subdivision Commercial Site Revilewl $2,756.25 $2,756.25 $2,756,25 + $176.00/lot $3,516,00 + $176.00/lot $2,756.25 +.5'% (.005) of project valuie $2,827.65 $2,827.65 $2,82T25+ $180.60/lot $3,607,10+1 80.60/lot $2,827,65+.59, (.005) of project value $71.40 2.6% $71.40 2.6% $71.40+$4.60 2.6% $91.10+$4.60 $71.40 2.6% 2.6% Any Other Type 11 Review 1 $2,756.25 1 $2,827.65 1 $71.40 1 2.6% Independent Review of Wireless Communication 2 Facilities $5,000.00 $5,000.00 $0.00 0.0% 'Projectvalue includes the estimated valuation of all structures (per State of Oregon Building Code), as well as all related project site improvements, such as grading, pawing, landscaping, bioswales, etc. 'The initial deposit required with an a ppiicaiti on for anew wireless communication facility that is not collocated is $5,000 and shall be used by the City for the costs of expert review of the a pplicaiti on. If at anytime during the plain ningaippflcation process the account balance is Less than $1,0010, the Applicant shall upon notification by the City replenish the account, so, the balance is at Least $5,0010. The maximum total consultant fees to be charged to the Applicant shall be $15,000, aind any unused portion of fee will be refunded. Zone/Comprehensive Plain Map Change $3,515.75 $3,606.80 $91.05 2.6% Comprehensive Plain Change $3,515.75 $3,606.80 $91.05 2.6% Annexation $5,288,75 $5,425,75 $137,00 2,69 Urban Growth Boundary Amendment $5,288.75 $5,425.75 $137.00 2.6% Any other Type 111 Review $1,932.25 $3,606.80 1 $1,674.55 i 86.79 9 City of Ashiland Miscellaneous Fees and Charges - Effective July 1, 2025 Page 175 of 454 L,egist,aitive Amendments Comprehensive Plain Map/Large Zoning Map Amendment $6,172,00 Land Use Ordinance Amendment $6,172,00 Comprehensive Plain Amendment $6,172,00 City Sponsored Legislation (Council Directive) $0,010 Other Planning/Community Development Fees Solar Access Permits Community Development Fee $62.50 + $14.25/tot $6,331.85 $159.85 $6,331.85 $159.85 $6,331.85 $159.85 $0.00 $0,010 $153.90 $333.45 $64.15+14.65/1ot This fee is charged concurrenitty with Building Permit Fees 1.2% of new 1.2% of new at the time of building permit application for all building construction per construction per permilits requiiringa plan review. Fee shall not exceed building code building code $30,00,0 per building permilit for the Ashland School definition of definition of District. valuation valuation Copy Fees/Prepaired Documents 2.6% 2.6% 2.6% 0.0% $3.90 2.6% $8.45 2.6% $1,65+M40 2.6% Site Design & Use Standards $5,00 $5.00 t $0,010 0.0% Street Tree Guide $5.0,0 $5.00 $0010 0.0% Transportation Elernent $5.0,0 $5.00 $0,010 0.0% Downtown Plans (2001, 1998) $5,00 $5.00 $0010 0.0% Street Standards Guide $5,00 1 $5.00 $0,010 1 0.0% Comprehensive Plan/Land Use Code $40,00 $40.00 $0,010 0.0% Mlarijuana/Hemip/Psilocybin Land Use Compatibility Statement (LUCS) $234.75 $240.85 $6.10 2.6% Zoning Verification Letter (ZVL) $51.75 $53.10 $1.35 2.6% 1200-C Permit Veiin $0.00 $5310 $53.09 1 NEW Research Fee Electronic documents that can be located by a routine file search of 15 minutes or less will be provided at no charge. Record requests that exceed 15 minutes of staff time to complete will be charged a miinimumi $25 research fee (see section 1, page7). Prepayment and written approval to proceed is required before aniy research work is done by staff. 10 City of Ashliand Miscellaneous Fees and Charges - Effective Juliy 1, 2025 Page 176 of 454 Permit �Fee,s for Commercial and Residential In accordance with OAR 918-050-01001: "Residential construction permit fees shall be calculated using the following methodologies. (c) Effective January 1' 2009, a structural permi,fee for niewconrtmction and additions shalt be calculated using the |CC Building Valuation Data Tablecuren,&priK1mfeachyear,mvbipKiedby,heoquarefmmta8eof the dwelling unit *, determine the valuation. The valuation shaKthen beapplied moxhiemmunicipaOn/ofee schedule modetermine the permit fee. The plan review fee shall bebased ona pn-de,ermminiedpercentage cfthe permit fee set byxhiemunicipality. (A) The squianefootage cAadwelling, addition, o,garage shall be determined from outside exterior wall to outside exterior wall for each level. (B)The square footage ofacarport, covered porch, mrdeck shalt becalculated separately axfifty percent m0the value ofa private garage from the iCCBuilding VaKuiaxion Data Table current aoof April 1. (C) Permiit fees for an alteration or repair shall be calculated based on the fair miarket value as determined bythe Building Official, and then applying the valuation tothe mmunicipa0,y'ofee schedule Commercial construction permit fees shall be calculated using the following methodologies. (c) Ast,vc,urai permi,fee shalt be calculated by applying the valuation to thie municipality's fee scheduile with a set minimum fee. VaKuiaxionshall bexhiegreater mfeixhier. (A) The valuation based on thie UCC Building Valuation Table current as of April 1 of each year, using thie occupancy and construction type aod*termminied by the Building Official, multiplied by thie square footage of thie structure, or (B) The value as stated by thie applicant and approved by thie building official. (C) When the construction or occupancy does not fit the ICC Building Valuation Data Table, the valuation shall bedetermined bythe Building Officiaiwi,hinpuitfrmmxhieappKican,.'^ �0.0D �� $90.0Dfor the first $50D.D0plus $1O.0Dfor each additional $1OD0.0Dorfraction thereof, to di tudi $20000D $110.00fmr the first $2,000.00 pKuis$8.0Dfor each additional $1,D0D.D0o,fraction thereof, *, d including $2500000 $204.00fmr the first $25,000.00 pKuis$8.0Dfor each additional $1,D0D.D0o,fraction thereof, to �ndin�iudin�$S0/V0D�D0 $404.00fmr the first $50,000.00 pKuis$5.0Dfor each additional $1,D0D.D0o,fraction thereof, *, d including $10000000 $744.00fmr the first $1OD,D0D.D0plus $4.00for each additional $1^00D.D0o, f ramdmn thereof ��35 �r $92.35 for the first $500.00 plus $10.3Dfor each additional $1'000.00orfractimn thereof, to di |udi $2O0DD0 $1Zl85for the first $2,D0D.D0 pius$8.25 for each additional $1'000.00orf racdmn thereof, to �ndincluding $2S0D00D ._.-_-____�___-�________ $3D1.65for the first $25'0D0.0D pius$8.25 for each additional $1'000.00orf racdmn thereof, to ���di���|�di���$50�0D0�0D $506.8Dfor the first $50'0D0.0D pius$5.15 for each additional $1'000.00orf racdmn thereof, to �ndincluding $10DD0DD0 ._.-_-_____.�___-�_______. $7833Dfor the first $1D0'0D0.00plus $4.1Sfor each addidmniai$1,0D0.0Dor fraction thereof $18 $12.80/ $19.30 11 City of4ahUandMiscellaneous Fees and Charges — Effective July l,2025 Page 177 of 454 1Ki ?11111pi i �I -Ir -To III a_ tAV Im. Plain Review Fee Fire and Life Safety Plan Review (When Additional Plan Review required by changes, additions, or revisions ........................................................................................................ Special Inspection Agreement (QAA) Review Fee Foundation Only Residential Deferred Submittal Fee Commercial Deferred Submittal (Payable at building plan review and is addition to plan review of deferred work) .............................................................................................................. Phased Permit Fee SheU Building aind Tenant I mprovemient Spaces Foundation Only A plan review fee equal to 659, of the structural permiit fee shall be due at application 40%, of permit fee ....................................................................... $90.00 per hour (1/2-hour minimum) Plus valuation inicrease based on tables $90.00 per hour $275,00 + 10%, of the total building permit fee for each phase of work. Not to exceed $1,500.00 for each phase, 65%, of the structural permit fee calculated using the total valuation of the deferred portion +--$-1-10-9,9-0 per- deferred item 65%,------------- 65%, of the structural permit fee calculated using the total valuation of the deferred portion +--$-1-10-9,9-0 per- deferred ite-im ------------- $275.00 per phase + 10of the total building permit fee for each phase of work. Not to exceed $-l-,-5-0-0-.-O-O--for --each phase, ------------------ Permit fee for the construction of the shell building is based on 80%, the valuation determined by building valuation data. The tenant improvernient permit fee is based on 20% of the valuation. ----------------------------------------------------------------------------------------- $275,00 +10% of the total building permit fee for each phase ofwork. Not toexceed $1,500.00 for each phase, A plan review fee equal to 65% of the structural permit fee shall be due at application 40% of permit fee ............ I ............................................................ $92.35 per hiouir (1/2-hour minimum) Plus valuation increase based on tables $92.35 ..per hour ............................... $28215 + 10% of the total building permiit fee for each phase of work. Not to exceed $1,538.85 for each phase. .......................................................................... 65% of the structural permit fee calculated using the total valuation of the deferred portion +--$-1-0-0-,-00 perd-ef-erre-di-terni ------------ 65% of the structural permit fee calculated using the total valuation of the deferred portion +--$-1-0-0-,-00 perd-ef-erre-di-terni ------------ $28215 + 10% of the total building permiit fee for each phase of work. Not to exceed $-l-,-5-3-8-.-8-5--for --each phase.. Permit fee for the construction of the shell building is based on 80% the valuation determiined by building valuation data. The teniant improvement permit fee is based on 20% of the valuation. ---------------------------------------------------------------------------------------- $28215 + 10% of the total building permiit fee for each phase of work. Not to exceed $1,538.85 for each phase. $2.35 1 2.6% $2.35 1 2.6% $7.15 1 2.6% E E $7.15 1 2.6% $7.15 1 2.6% 12 City of Ashiiand Miscellaneous Fees and Charges - Effective Juiiy 1, 2025 Page 178 of 454 Viscella-feor Connercial Commercial Fire Sprinkler/ Total value of work performed Total value of work performed Fire Suppression/Fire Alarm (structural permit fee) (structural permit fee) Note: See appendix for methodology for calculation of valuation for all permit fees utilizing valuation/value of work Inspection Fees foir Commercial, aind Residential, Re -inspection Fee - Per Hour, 1/2 Hour Min. $90.00 Inspections Outside Normal Business Hours - Per Hour, Per Inspector, 1 Hour Min. $130.00 Temporary Certificate of Occupancy and $50.00 per discipline/permit. Reapplication Fee(s) Renewal required every 30 days Site Observation -inspection - Per Hour, 1 Hour Min. (e.g. pre permit consultation) $90.00 Without additionalwork done - per hour, $150 mini $90.00 Special inspection report - per hour $65.00 Re -issued Certificate of Occupancy No Charge Pile. M I, a �1= Demolition Review Fee (non-exempt structures) Demolition Permit Fee - Per Building, 1 Hour Min. (Permit fee for verifying utilities have been safety removed and capped off) Demolition Capping off Sewer, Waiter, Rain Drain - Per Hour, 1 Hour Min. $92.35 $2.35 2.6% $133.40 1 $3.40 1 2.6% $51.30 per discipline/permit. Renewal required every 30 days $1.30 1 2.6% $92.35 $2.35 : 2.6% $92.35 $2.35 2.6% $66.70 $1.70 2.6% No Charge $0.00 1 0.0% $360,00 $369.35 $9.35 2.6% $90.w $92.35 $2.35 2.6% $90.w $92.35 $2.35 2.6% 13 City of Ashland Miscellaneous Fees and Charges - Effective July 1, 2025 Page 179 of 454 Residential, Plumbing Permit Fees New Residential 1 bathroom/kitchen (incluides: first 100 feet of water/sewer lines, hose -bibs ice maker; underfloor low -point drains; and rain -drain packages) 2 bathrooms/1 kitchien 3 bathrooms/1 kitchien Each additional bathroom (over 3) Each additional kitchen (over 1) Remodel / Alterations Remodel / Alterations (minimurni fee) Each fixture, appurtenance, and first 10,0 ft. of piping Minimum fee (when purchased as a bathroom uinit(s) - includes the first 100 ft. of water service, sanitary & storr"n) Piping or private storm d ra i niage systernis exceed i ng thie first rst 100 ft, Backf low assembly Re -pipe water supply Alternate water hieating systerns (coils, heat pumps, etc) Solar Swimmiing pool piping Residential Fire Sprinkler (includes plan review) 0-2,000 square feet 2,001-3,600 square feet 3,601-7,200 square feet 7,201+ square feet Manuifactu red Dwelling or Pre-Faib Connections to building sewer and water supply- per space RV aind Manufactured Dwelling Parks installation fee State fee Factory manufactured awning/carport Each additional 10 spaces $400,00 $500,00 $575,00 $50,00 $50,00 $75,00 $20,00 $75,00 $22.00 $25,00 $90,00 $60,00 $60,00 $50,00 $200,00 $250,00 $350,00 $450,00 Fee based on valuation of installation cost and systern equipment. Refer to struicturaL perm it fees. $410.40 $10.40 $512.95 $12.95 $589.90 $14.90 $51.30 $1.30 $51.30 $1.30 $76.95 $1.95 $20.55 $0.55 $76.95 $22.60 $25.65 $92.35 $61.60 $61.60 $51.30 $1.95 $0.60 $0.65 $2.35 $1.60 $1.60 $1.30 $205.20 1 $5.20 $256.50 $6.50 $359.10 $9.10 $461.70 $11.70 $51,30 1 $1.30 2.6% 2.6% 2.6% 2.6% 2.6% 2.6% 2.8% 2.6% 2.7% 2.6% 2.6% 2.7% 2.7% 2.6% 2.6% 2.6% 2.6% 2.6% 2.6% $15190 $3.90 2.6% $30,80 $0.80 2.7% Fee based on valuation of installation cost and system equipmient. Refer to structural permiit fees. $10160 $2.60 2.6% 14 City of Ashlaind Miscellaneous Fees and Charges - Effective July 1, 2025 Commercial IPlumbing Permit Fees Commercial, I ndustrial, and Dwellings Other than One- or Two-family Minimum fee $75.00 Each fixture $40.00 Swimmiing pool piping $60.00 Piping - per foot $0.75 Plumibinig plan review 30%, Sanitary Services First 100 feet $8,75 Each additional 108 Feet or fraction thereof $8,75 Storm Services First 100 feet $8,75 Each additional 108 Feet or fraction thereof $8,75 Water Services First 100 feet $8,75 Each additional 108 Feet or fraction thereof $8,75 Commercial Fire Sprinkler (including plan review) Fee based on valuation of installation cost and system equipment $1.9.0to $.5.0.0.�....O,.O 1 $90.00 per hour .. .. . ... .. .. .. .. ... .. .. ................................................................... --------------------------------------------------------------------------------------------- $90.00 for the first $500.00 plus $10.00 for each additional $1,000.00 or fraction thereof, to $501.00 to $2,0,00�.0,0 and including $2,00,0.00 ............................................................................................ $110.00 for the first $2,000.00 plus $8.00 for each additional $1,000.00 or fraction thereof, to $2,001.00 to $25,000.00 and including $25,0,00.00 ............................................................................................ $294.00 for the first $25,000.00 plus $8.00 for each additional $1,000.00 or fraction thereof, to $25,001.00 to $50�,0,00�.6�8 and including $50�,6,00.00 ............................................................................................ $494.00 for the first $50,000.00 plus $5.00 for each additional $1,000.00 or fraction thereof, to $50,001.00 to $10,0,00�0.00 and including $10,0,000.00 $744.00 for the first $100,000.00 plus $4.00 for each additional $1,0,00.00 or $100,001.00 and up f racti on thereof Fire sprinkler/fire suppression/fire alarm plan review Minimum permit fee $76,95 $1.95 2.6% $41,05 $1.05 2.6% $61,60 $1.60 2.7% M80 $0.05 6.7% 30%, $0.00 0.0% M80 $0.05 6.7% $om 1 $0.05 1 6.7% M80 1 $0.05 1 6.7% $om 1 $0.05 1 6.7% M80 1 $0.05 1 6.7% $om 1 $0.05 1 6.7% $_92-3-5--per hour I ----------- $_2_35 � 2_6% $92.35 for the first $500.00 plus $10.30 for each additional $1,000.00 or fraction thereof, to 1 $135/ and including $2,0,00.00 $0.30 1 2.6% ............ I ............................................................................... $112.85 for the first $2,000.00 .......................... plus $8.25 for each additional $1,000.00 or fraction thereof, to $185/ and including $25,000.00 $0.25 2.6% ............ I ...............................................................................I $301.65 for the first $25,000.00 ........................... 1 plus $8.25 for each additional $1,000.00 or fraction thereof, to $7,65/ and including $50,000.00 M25 2.6% ............ I ................................................................................ $506.80 for the first $50,000.00 .......................... plus $5.15 for each additional $1,000.00 or fraction thereof, to 1 $12.80/ and including $100,000.00 $015 2.6% $763.30 for the first $100,000.00 plus $4.15 for each additional $1,000.00 or $19.30/ fraction thereof $015 2.6% 6 5%"of structural peanut f ............... 65% of structural permit fee $0�00 0-0% 8.86 m $9135 $2.35 2.6% 15 City of Ashlaind Miscellaneous Fees and Charges - Effective July 1, 2025 Page 181 of 454 Miscellaneous Minimurn fee Specialty fixtures Re -inspection (nio, of hrs, x fee per hour) Special requested inspections (no, of hers. x fee, per hour) Medical Gas Piping Minimum fee Valuation $50,0 to $2,000 Valuation $2,001 to $25,000 Valuation $25,0,01 to $50,00,0 Valuation $50,0,01 to $100,000 Valuation greater than $100,000 $90.00 $40.00 $90/hr. (1/2 hr. minimum) =1 $5U0 $58,S0 + $5 per $100,0 of valuation $125.00 + $18 per $100O of valuation $540.00 + $14 per $1008 of valuation $890.00 + $9 per $1000 of valuation $1,340.00 + $8 per $1000 of valuation Rainwater Harvesting System Fee based on valuation of work to be performed. Minimum fee I Valuation $1 to $500 Valuation $2,001 to $25,000 Valuation $25,0,01 to $50,00,0 Valuation $50,0,01 to $100,000 Valuation greater than $100,001 and up $75,00 $75 for the first $500 plus $9 for each additional $100 or fraction tlh-e--r-e-o-f,--t-o--and --i-nic-[-u-d-i-n-g--$-2-,-0-0-0. $210 for the first $2,000 plus $10 per $1,0,00�, or fraction thereof, to and including $-25-,-0-0-0 ------------------------------------------------------------------ $440 for the first $25,000 plus $10 per $1,0,00�, or fraction thereof, to and including $50,000 ....................................................................................... $690 for the first $50,000 plus $9 per $1,00,0, or fraction thereof, to and including $100,000 ....................................................................................... $1,140 for the first $100,000 plus $9 per $1,000 or fraction thereof $9135 $2.35 2.6% $41,05 $1.05 2.6% $92.35/hr. (1/2 hr. minimurn) $2.36 2.6% $9135 $2.35 2.6% $76,95 .......................................................................... $76.95 for the first $500 plus $9.25 for each additional $100 or fraction thereof, to and inchud-ing-$2,90-0 ------------------------------------------ $215.45 for the first $2,000 plus $10.30 per $1,00,0, or fraction thereof, to and i-n-c-[-ui-d-i-n-ig--$2-5,-0-0-0 -------------------------------------- $451.40 for the first $25,000 plus $10.30 per $1,00,0, or fraction thereof, to and incluidinig $50,000 ............ I .......................................................................... $707.90 for the first $50,000 plus $9.25 per $1,0,00�, or fraction thereof, to and incluidinig $100,000 ............ I .......................................................................... $1,169 for the first $100,000 plus $9.25 per $1,000 or fraction thereof $1.30 1 2.6% ................... $1,30/ $0.15 2.6% ................... $125/ $0.50 2.6% $14,OO/ $0.40 2.6% $2105/ $0.25 2.6% $34,75/ $0.25 2.6% $1.95 1 2.6% $1,95/ $0.25 2.6% $5A5/ $0.30 2.6% $11AO/ $0.30 2.6% $1T90/ $0.25 2.6% $29,55/ $0.25 1 2.6% 16 City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 Page 182 of 454 Commierciail Mechanical Permit Fees Valuation $1 to $500 $90.00/minimum � $92.35/miinimulm $2.35 2.6% $90.00 for the first $2,000.00 $92.35 for the first $2,000.00 plus $10.00 for each additional plus $10.30 for each additional $135/ Valuation $501 to $100,000 $1,000.00 or fraction thereof. $1,000.00 or fraction thereof. $0.30 2.6% ............................................................................................................................ ............................................................................................... 1 $1,070.00 plus $10.00 for each ---------------------------------------------------------------------------------------------- $1,070.00 plus $10.00 for each ------------------------------ I ------------------- additionat $1,000.00 or fraction additional $1,0,00�.0,0 or fraction I $27,75/ I Valuation $100,000+ thereof. thereof. $0.30 1 2.6% $100.00 each item plus 65%, of $100.00 each item plus 65% of miechanical permit fee of mechanical permiit fee of Deferred submittals+ fees ............................................................................................................................ deferred submittal valuation. ............................................................................................... deferred submittal valuation. ---------------------------------------------------------------------------------------------- $2.60 ------------------------------ 2.6% ------------------- Plan review fee 25%, of permit fee 1 25% of permit fee $0.00 1 0.0% Miscellaneous Fees Re -inspection $90.00 $9135 $2.35 1 2.6% Specialty requested inspection (per hour) $65.00 $66,70 $1.70 2.6% Regulated equipment (un-classed) $50.00 $51,30 $1.30 2.6% Residential, Mechanical, Permit Fees Mechanical Permit Minimurni Fee Furnaice/Burner including ducts & vents Up to 100k BTU/hir. Over 100k BTU/hr. Heaiters/StovesNents Unit heater Woo d / p e Itet/ga s stove/flue Repair/alter/add to heating appliance or refrigeration unit or cooling system/absorption system Evaporated cooler Vent fan with one duct/appliance vent Hood with exhaust a nid duct Floor f uirniace including vent Gas Piping One to four outlets (any number of outlets) Air-haind li ng Un Its, i nclud ling Ducts Up to 10,000 CFM Over 10,000 CFM $75.00 $76,95 $1.95 2.6% $20.00 $20,55 $0.55 2.8% $20.00 $20,55 $0.55 2.8% $20.00 $20,55 1 $0.55 1 2.8% $20.00 $20,55 $0.55 2.8% $20.00 $20,55 $0.55 2.8% $20.00 $20,55 $0.55 2.8% $20.00 $20,55 $0.55 2.8% $20.00 $20,55 $0.55 2.8% $20.00 $20,55 $0.55 2.8% $20.00 $20,55 1 $0.55 1 2.8% $20.00 $20,55 1 $0.55 1 2.8% $20.00 $20,55 $0.55 2.8% 17 City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 Page 183 of 454 Compressor/Absorption System/Heat Pump Up to 3 hp/100K BTU Up to 15 hp/50,OK BTU Up to 30 hp/1,000 BTU Up to 50 hp/1,750 BTU Over 50 h p/ 1,750 BTU Incinerator Domestic incinerator Electrical Permit Fees Residential per unit, service included 1,000 sq. ft. or less Each additional 50O sq. ft. or portion thereof Limited energy Each manufactured home or modular dwelling service orfeeder M� ulti-family residential Residential and Commercial -Services or Feeders/Installation, Alteration, Relocation 200 arnips or less 201 to 40,0 amps 401 to 60,0 amps 601 to 1,00,0 amps Over 1,000 amps or volts Reconnect only Temporary Services or Feeders 200 arnips or less 201 to 40,0 amps 401 to 60,0 amps 601-1000 amps Over 1,000 amps or volts Branch Circuiits: Nlew, Alteration, Extension Per Panel Branch circuits with purchase of a service or feeder Branch circuits without purchase of a service or feeder: First branich circuit Each additional branich circuit $20.00 $2055 � $0.55 � 2.8% $20.00 $2055 1 $0.55 1 2.8% $20.00 $20,55 $0.55 2.8% $35.00 $35,95 $0.95 2.7% $45.00 $46,20 $1.20 2.7% $20.00 $2055 1 $0.55 1 2.8% $135,00 $138,50 $3.50 � 2.6% $25,00 $25,65 $0.65 1 2.6% $3100 $3185 $0.85 1 2.7% $50m $51,30 $1.30 1: 2.6% $3500 tl $35,95 $0.95 1 2.7% $95,00 $97,50 $2.50 2.6% $11500 $11&00 1 $3.00 1 2.6% $190,00 $194,95 $4.95 2.6% $25000 $256,50 1 $6.50 1 2.6% $55000 $564,25 $14.25 2.6% $75,00 $76,95 1 $1.95 1 2.6% $7500 $76,95 1 $1.95 1 2.6% $10000 $10160 1 $2.60 1 2.6% $15000 $15190 $3.90 2.6% $25000 $256,50 1 $6.50 1 2.6% $45000 $461,70 $11.70 2.6% $6,00 w $6,20 $0.20 3.3% $6500 $66,70 1 $1.70 1 2.6% $7,50 $7,70 1 $0.20 1 2.7% 18 City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 Page 184 of 454 Miscellaneous Fees: service or feeder not included Each purnip or irrigation circuiit $65,00 Each sign or outline lighting $65,00 Signal circuit(s) or tow voltage system, alteration or extension (eachi systems) $65,00 Subdivision tightinig per pole in addition to service $40,00 Swimmiing pool (panel, 3 circuits and bonding) $90,00 Specialty requested inspection (per hour) $90,00 Each additional inspection over the allowable in aniy of the above, for those not covered under residential inspection caps (per inspection) - per hour, 1/2 hour mini. $90,00 Special inspection - per hour, 1/2 hour min. $90,00 Reinispection - per hour, 1/2 hour mini. $90,00 Field review -change of use - per hour, 1/2 hour mini. $90,00 Residential, Restricted Energy IElectricail Permit IFee,s Fee for All Systems', Including: Audio and stereo systernis Burglar alarm system Doorbell Garage -door opener Heating, ventilation, & air-conditioning systemis Landscape lighting & sprinkler controls Landscape irrigation controls Outdoor landscape lighting Vacu u m Systernis Each Additional Inspection 'For new construction, this permit fee covers all systems Listed or can be sold separately. Renewable Energy Systems Renewaible Energy Systems 5 KVA or less 5.01 KVA to 15 KVA 15,01 KVA to 25 KVA 25,01 KVA and above $100.00 $100.00 $156.00 $156, 00 plus $6.25/KVA for eachi additional $25,00 $25,00 $66,70 $1.70 $66,70 $1.70 $66,70 $1.70 $41,05 $1.05 $9135 $2.35 $9135 $2.35 $9135 $9135 $9135 $9135 $25,65 $25,65 $10160 $10160 $160,05 $160.O5 plus $6.45/KVA for each additional $2.35 $2.35 $2.35 $2.35 $0.65 $0.65 2.6% 2.6% 2.6% 2.6% 2.6% 2.6% 2.6% 2.6% 2.6% 2.6% 1 2.6% 2.6% $2.60 2.6% $2.60 2.6% $4.05 2.6% $4,05/ 19 City of Ashland Miscellaneous Fees and Charges - Effective July 1, 2025 Page 185 of 454 Engineered Systems (Separate Electrical application required) Plan Review 65% of Building permit 65% of Building Permit GG Re -Inspection Fee - per hour, 1/2 hour rnininiurn $90.00 $92.3 $2.35 M% Wind generation systems in excess of 25 KVA: 25.01 KVA to 50 KVA $204.00 $209.30 1 $5,30 M% 50.10 KVA to 100 KVA $469.00 $481.15 1 $12,15 M% For wind generations systems that exceed 100 KVA the permit fee shall be calculated in accordance with OAR 918-309-0040 Solar generation systems in excess of 25 KVA, per KVA $6.25 $6.45 $0,20 3.2% The permit charge will riot increase beyond the Calculation for 100 KVA. Permits issued under this SUb-section inClUde three inspections. Additional inspections will be billed at an hourly rate. A building permit expires after as period of 180 days front the date of issue with no inspection activity. To reactivate an expired permit, as fee of $50.00 per construction discipline is required (Building, Plumbing, Mechanical, Electrical). If the suns of the original permit fee Subject to reinstatement is less than $50.00, as reinstatement fee equal to half of the value of the original permit fee sliall be accessed for permit reinstatement. flyff-= 10,001-100,000 cubic yards ------------------------------------------------------------------------------------------------------ Additional plan review required for changes, additions, or revisions to approved plans - per hour, 1/2 hour rnininium Permit Fees 50 cubic yards or less ........................................................... 51-100 Cubic yards 101-1,000 cubic yards No fee ---------------------------------------------------------------------....... --------..... $100.00 $100 for first 101 yards plus $35 for each additional 100 Cubic yards or fraction thereof $92.35 $2,35 M% ........................................................................................... No Fee No Fee ---------- 0.0% $128.25 M% $205.20 $5,20 M% $410.40 1 $10,40 M% ........................................................................................... $512.95 fear the first 10,001 -------------------------- --------- cubic yards plus $51.30 for each additional 10,000 cubic $12,95/ yards or fraction thereof $1.30 M% No fee ........................................................................................ $102.60 $102.60 for first 101 yards plus $35.95 for each additional 100 cubic yards or fraction thereof RE I i I I I i I I � R I ! I I I ••ONGEMMEMMEM Investigation Fees Rnvesfigation Fee A- Low effort to determine compliance. Per hour. $90.00 $9135 1 $2.35 1 2.6% Rnvesfigation Fee B - Medium effort to gain compliance. Stop work order posted. Applicant obtains required permits within 10 business days. Per hour, $150miniimiumi. $90.00 $9135 1 $2.35 1 2.6% Rnvesfigation Fee C - High effort to gain compliance. Applicant failed to meet deadline or has had more than one documented violation in 12 months for starting work without permiits. Per hour, $250 miniimiumi. $90.00 $9135 $2.35 2.6% Staite of:Oregon Suircharge - ORS,455.210(4) State of Oregon permit surcharge is 12% of structural, plumbing, mechanical and electrical components of the overall building permit. Building Permit Refund Policy Thee City of Ashland Community Development Department offers partial refunds for building permits that have been issued, have had no inspections performed and have not yet expiired (six months from, issue date). Refunds for permits that have expired are limited to any Systems Development Charges (S,D,C's) that were part of the permit fees. How to Request ai Refund Submit the following documents to the Community Development Departmient at 51 Winburn Way: Letter of refund request signed by applicant/owner with miailinig address for refund check Thee refund will be processed within 30 days of the date of the requiest letter. The foltowingfees are not refundable Building Plan Check Fee Fire Protection Review Fee 50% of Community Development Fee (maximum equal to Building Plan Check Fee) 50% of Engineering Development Fee (maximum equal to Building Plan Check Fee) Thee remainder of the permiit fees are refundable. A $50.00 administrative fee will be subtracted from the eligible refund amouint for costs associated with the refund process. 21 City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 Page 187 of 454 Report Fees Non -patient pre -hospital care reports 10 pages or less $20,00 Each additional page $0,25 Fire incident reports 10 pages or less $12.0,0 Over 10 pages $15.0,0 Patient report 10 pages or less $40,00 Each additional page $0,25 Mlailing cost Actuial Cost Fire Investigation and Fire Marshal Reports Narrative report 10 pages or less $20,00 Each additional page $0,25 Photos - each $1,010 Photo tog $20,00 Investigation drawings/chart - each $20,00 Research Fee See page 2 Cost Recovery Fees (MVC, Haz-Mat, Rescue), Level 1 MVC - Assessment and stabilization First hour Each additional hour Level 2 MVC - Level 1 plus fluid clean-up First hour Each additional hour MIVC with Extrication {requires use of extrication equipment) First hour Each additional hour Hazardous Material Incidents Level 1- Incident command, isolate and deny enitry, evacuations if needed Haz-Mlat 8 activation with AF&R engine standby - per hour Haz-Mlat 8 activation with AF&R ambulance standby- per hour Victim Rescues Engine response - per engine, per hour Technical rescue team - per person, per hour $525,00 $260,00 $550,00 $305,010 $1,600.0,0 $800,010 $850,00 $485,00 $360,00 $500.00 $165.00 Actual Cost City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 $20.55 $0.30 $12.35 $15.40 $41.05 $0.30 $20.55 $0.30 $1.05 $20.55 $20.55 $538.60 $266.75 $564.25 $312.90 $1,641.45 $820.75 $872.05 $497.60 $369.35 $51195 $169,30 $8,55 2.8% $8,85 20.0% $8,35 2.9% M40 2.7% $1,05 2.6% $8,85 20.0% MOO 0.0% $8,55 $8,85 $8,85 $8,55 $8,55 $1160 $6,75 $14,25 $7,90 $41,45 $20,75 2.6% 2.6% 2.6% 2.6% 2.6% 2.6% $2105 I 2.6% $1160 2.6% $9,35 2.6% $1195 16% $4,30 16% 22 Page 188 of 454 Emergency Medical Services AF&R ambulance membership- basic annual AF&R ambulance membership -plus annual Eirriergency miedical service fee - ak.il call per IpaaNtlierit (Acided back to book) Advairiced tfe SIU[)POil't trairisport- per patient (per CUirrerit rate scheckille) (Addecil bzickto boo<) Basuc Ufe SLIPIPOil't til'al-IS[30ii -per p,atient (per CUrii rate schedule) (Added Ibaaackto booo Aiinbutanice i rate - per inile (per CUrreirit rzite schedule) (Added Ibaaackto booo Ambulance waiting time, per 1/2 hour Ambulance stand by- per hour, 2 hour minimum On scene coordinator- per hour Extra attendant - each Emergency Medical Services/Standby Fees Structure enigine standby for events - per hour Brush e,nigine standby for events - per hour Fire anid Life Safety Division standby - per hour Fire Marshal Review Fees Plain Checks Any building permit I 143 "IMMMM, Survey Plait Review Fees Partition plats Condominium plats Subdivision plats Other All hydrant flow requests. To be charged to the developer or installer False alarm charge First Aid/CPR Classes - Per Person Cost Basic Life Support (BLS) for Healthcare Providers CPR Class Heart Saver CPR & First Aid Class Heart Saver CPR Class $66.00 $122.00 $1,55100 $1,351,00 $2130 $44&0() $55.00 $120.00 $60.00 $55.00 $485.00 $305.00 $110.00 24% of the Building Division Structural Permit Fee and Plan Check Fee 24% of the Building Division Structural Permit Fee and Plan Check Fee $107.00 $230.00 $230.00 $150,00 $250.00 $67,75 w $1,75 $12520 $120 $1,551.00 $0.00 $1,35100 $000 $2330 $000 $44&00 $000 $56,45 $1,45 $12315 $315 $6160 $1,60 $5645 $1,45 $497,60 $1160 $31190 $7,9,0 $11185 $185 24% of the Building Division Structural Permit Fee and Plan Check Fee 24% of the Building Division Structural Permit Fee and Plan Check Fee City of Ashiiand Miscellaneous Fees and Charges - Effective Juiiy 1, 2025 $109.80 $2.81 $236.1i1 $6.01 00 $6.01 $153.90 $3.90 $256.50 $6.50 16% 16% 16% 2.6% 2.6% 2.6% 2.6% 2.6% $71.85 1 $1.85 2.6% $71.85 $1.85 2.6% $46.20 $1.20 1 2.7% 23 Page 189 of 454 Family and Friends CPR Class $7.0,0 $7.20 Inspection Fees Initial Inspection (Re -inspection Included), Travelers Accommodation $40.00 $4 1. O,5 Occupancy Type "B" 0- 1, 000 sf. $40.00 $4 1. i15 1,001-3000 sf. $75.00 $76.95 Occu pa nicy Type "A, E, M, S" 0-3, 00 0 sq ft $75.00 $76.95 Occupancy Type "F, H, I" 0-3, 000 sq ft $125,010 $128.25 3,001-10,000 sq ft $200.00 $205.20 10,001-20,000 sq ft $250.00 $256.50 Over 20,000 sq ft $300.00 $307.80 Occu pa nicy Type "A, B, E, M, S" 3,001-10,000 sq ft $125,010 $128.25 10,001-20,000 sq ft $175,010 $179.55 Over 20,000 sq ft $225,010 $230,85 Occu pa nicy Type R, SR" 3 to 10 Units $75,010 $76.95 11 to 40 Units $125,010 $128.25 41 to 70 Units $175,010 $179.55 Over 70 Units $250.00 $256.50 Non-compliance after 2nd inspection: inspection fee + Base Fee +$100.00 Base Fee +$102.60 Non-compliance after 3rd inspection: inspection fee + Base Fee +$200.00 Base Fee +$205.20 Non-compliance after 4th inspection 1 subsequent inspections: inspection fee + Base Fee +$400.00 Base Fee +$410.40 Operational Permits Fireworks public display $1510,100 $153.90 Exhibits anid trade shows $1510,100 $153.90 Fumigation and thermial insecticide fogging $300.00 $307.80 Vehicles or equipment in assembly buildings $50.00 $51.30 Pyrotechnic and special effects $75.00 $76.95 Open flame $75,010 $76.95 Haunted houses $50,00 l $51.30 Marijuana processing $500 ' 010 $512.95 Fire performances (per event) $75,00 l $76.95 Temporary memibranie structures, tents and canopies 200-400 sq ft $50.00 $51.30 Above 400 sq ft $125,010 $128.25 Hydrostatic test $75,010 $76.95 Underground flush test $75,010 $76.95 Hood systems trip test $75,010 $76.95 Fire acceptance test $150.00 $153.90 Egress light test $150.00 $153.90 Above ground 1p tank install $75,00 $76.95 Above ground 1p tank removal $150,00 $153.90 Commercial 1p usage less than 500 gallons $75,010 $76.95 Underground fuel tank install $300.00 $307.80 $1.05 2.6% $1.05 2.6%, $1.95 2.6%, $1.95 2.6%, $3.25 2.6%, $5.20 2.6%, $6.50 2.6%, $7.80 2.6%, $3.25 2.6%, $4.55 2.6%, $5.85 2.6%, $1.95 2.6%, $3.25 1 2.6%, $4.55 2.6%, $6.50 2.6%, $2.60 2.6%, $5.20 1 2.6%, $10.40 2.6%, $3.90 2.6%, $3.90 2.6%, $7.80 2.6%, $1.30 1 2.6%, $1.95 2.6%, $1.95 2.6%, $1.30 2.6%, $12.95 2.6%, $1.95 2.6%, $1.30 2.6%, $3.25 2.6%, $1.95 1 2.6%, $1.95 2.6%, $1.95 2.6%, $3.90 2.6%, $3.90 2.6%, $1.95 2.6%, $3.90 2.6%, $1.95 2.6%, $7.80 2.6%, 24 City of Ashiiand Miscellaneous Fees and Charges - Effective July 1, 2025 . . 0 Underground fuel tank rernova 1 $500,00 $512.95 1 $12.95 2.6%, Construction aind Use Permits Compressed gas $150,00 $153.90 $3.90 2.6%, Flarnmable and combustible liquid storage $150.00 $153.90 $3.90 2.6%, Hazardous miaterials storage $300,010 $307.80 1 $7.80 2.6%, Hazardous miaterials production $300,010 $307.80 $7.80 2.6%, lnduistrial ovens $150 010 m $153.90 j $3.90 2.6%, High piled combustible storage $150 010 $153.90 $3.90 1 2.6%, $50.00 - $500.00 $51.30 - $512.95 Permiits not specifically mentioned but requiired byfire depending on staff depending on staff $1.30 - code hours and complexity hours and complexity 1 $12.95 1 2.6%, Temporary liquor license (in addition to City Recorder fee listed on page 10) $15, 00 $15.40 $0.40 2.79, Pre application comments $25,00 $25.65 $0.65 2.6%, After hours and weekenid inspections $150,010 $153.90 $3.90 2.6%, Are Systems Cover U p/ Acce ptaince Test Inspections 1 0-3,000 sq ft $75.00 $76.95 $1.95 2.6%, 3,001 to 10,000 sq ft $12500 m $128.25 $3.25 2.6%, 10,001 to 20,00,0 sq ft $17500 $179.55 $4.55 1 2.6%, 20,000 to 40,00,0 sq ft $35000 m $359.10 $9.10 2.6%, 40,000 to 80,00,0 sq ft $700 00 $718.15 1 $18.15 •1 2.6%, Above 80,000 sq ft $1,000.00 $1,025,90 $25.90 2.6%, Weed Abatement 1 Staff t i mi e See page 2 See page 2 $0.00 0.0%, Mailing cost Actuial Cost Actual Cost $0.00 0.0%, Weed abaternent by contractor Actuial Cost Actual Cost $0.00 1 0.0%, Other T-shirt $25,010 m $25.65 1 $0.65 2.6%, Sweatshirts $35,010 1 $35.95 $0.95 1 2.79, Mlisc, apparel items Prices vary Prices vary l $0.00 0.0% 25 City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 Page 191 of 454 piiiii�1111111��111111� liq 11 I ;11� � � 1111il III I Banners - Each $125.00 $128 25 $3.25 2.6% Temporary Service Drop Single phase underground temp 300 amips or less $247.00 $25140 $6.40 2.6% Single phase overhead temip 300 amps or less $295.00 $30165 $7.65 2.6% Three phase actual Cost Actuial Cost $0,00 0.0% Street Light install of light shroud $80.00 $8210 i $2.10 tl 2.6% Electric IMete,r Charges Meter Tests for Accuracy Once in twelve months No Charge No Charge f $0,00 f 0.0% Two or more times in twelve months $176.00 $18060 $4.60 2.6% Mleter repairs/replacemient (damaged by customer) Actual Cost Actual Cost $0,00 0.0% Non -Radio Frequency Meter Charges Conversion from radio frequency (RF) to non -RF meter No Charge No Charge $0,00 0.0% Monthity Fee to manually read Non RF meter No Charge No Charge $0,00 i 0.0% Service Calls Once in twelve months No Charge No Charge $0,00 0.0% Two or more times in twelve months $203.00 $208 30 $5.30 2.6% Other (hours or holidays $303.00 $31U5 $7.85 2.6% Service Connection for Applicant De -energize service $254.00 $26060 $6.60 2.6% Scheduled Work After Hours Actual Cost Actual Cost $0,00 0.0% Unauthorized Connection $215.00 $22060 1 $5.60 2.6% 26 City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 Page 192 of 454 Electric ILine Extension Charges New Single -Family Resildent�iail Service Overhead service in existinig developed areas from distribution line to anid including meter. Overhead service upgrade or increased service for 300 amps or less Replacement of service from overhead to underground, 300 amps or less. Customer provides all trenchinig, conduit, backfilting anid compaction as directed by the City. Underground residential service of 300 amps or less. Customer provides conduit, trenchinig, back fill, compaction as directed by the City. Underground Distribution Installation Charges Per lot less house service and engineering fees. Subdivisions of 0 to 20 engineering fee per lot Subdivisions of 21+ engineering fee per lot Three phase subdivision as required by City per lot Any Overhead/Underground Service Over 300 Amps Commercial, Institutional and Industrial Service Blower Door Leaik Test (Gas heat customers only) Duct Leaik Test (Gas heat customers only)* **Electric heat customers = no fee Actuial Cost Actuial Cost $580,00 $595,05 $15.05 2.6% $580,00 $595,05 $15.05 2.6% $1,217,00 $1,248.55 1 $31.55 1 2.6% $697,00 $715,05 1 $18.05 1 2.6% $1,18&00 $1,216.75 $30.75 2.6% $171,00 $175.45 1 $4.45 1 2.6% $259,00 $265.75 1 $6.75 1 2.6% $259,00 $265.75 $6.75 2.6% Actual Cost $0.00 0.0% Actual Cost $0.00 1 0.0% $75,00 $76.95 1 $1.95 1 2.6% $125,00 $128.25 1 $3.25 1 2.6% 27 City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 Page 193 of 454 Installation Fees Basic installation - Pre -wired CATV outlets only. (Additional charges for parts and supplies apply) Add Trap ("filter") New customer cable modern activation Cable modern (refurbished 90 -day replacement warranty) Additional materials Over -and -beyond reguilar installation including multi outlets, outlet plates, additional wiring, replacement of customer damaged outlets. Wi max standard installation Disconnect Fees Disconnect Remove trap ("filter") Truck Roll Field Tech n ician Houirly Rate Non-standard work such as advancing troubleshooting, non- standard outlets, fishing wire inside walls, etc. Consulti ng and Technical Support Hourly Rate For support issues not related to AFN infrastructure, performance, and reliability. Miniimium charge one hour. Non -City Employee Staff Screening Charge for each vendor employee submitted for authorization to access AFN and City Service Center facilities. Fiber Service Installation $150,00 Individual Business Overhead served connections Case (IBC) & quote Underground served connections IBC, & quote Ethernet Transit@ 100 Mbps IBC, & quote Transit@ 1000 M+ bps IBC, & quote Static IP Address - Per Month, Each $5,00 Maximum of 5 Static Internet Protocol (IP) addresses* Minimum level of service for static IP and Quiality of Service (QoS) is "CHOICE" or higher service tier. QoS Fee - Per Month $3.50 VOIP (1phone) enhancement available with AFN Choice or higher service level through AF1 City of AsNand Miscellaneous Fees and Charges - Effective Judy 1, 2025 $2000 $0,00 0.0% $ 10 0�0 $0,00 0.0% 5 100 0� $01,00 0.0% S;5000 1 $0,00 1 0.0% 51000 $0,00 0.0% $200,00 1 $0,00 1 0.0% t t $50,00 $0,00 $10,00 $0.00 $35,00 $0,010 $55,00 $0,010 $85,00 $0,00 $150,O0 $0,010 Individual Business Case (IBC) & quote IBC & quote IBC & quote IBC & quote $5,00 $150 q certified modems. Im Im M $0,010 0.0% $0,010 0.0% $0,010 0.0% $0,010 1 0.0% $0,010 0.0% $0,010 0.0% 28 Page 194 of 454 Business Augmented Upload Package (additional 5 Mbps) - Per Month $15,00 $15,00 1 $0,00 Available exclusively for AFN Direct Smiall Office/Home Office (SOHO) or Smiall Business. Must have cu rre nit City of Ashland business license. *Additional fee added to base AFN Direct retail rates on specific packages. SOHO business augmented upload package - per month. Maximium SOHO upload speed with augmented upload service at uip to 9 Mbps. $80,00 $80,00 1 $0,00 Small Business augmented upload package - per month. Maximium Smialt Business upload speed withi augmented upload service at up to 10 Mbps. $100,00 $100,00 $0,100 Non -return of Customer Premise Equipment (CPE) Devices CPE's miust be returned on disconnect date of AFN services. Cable TV (CATV) Seasonal Reconnects & Disconnects Disconnects & reconnects - per visit Service cha nige - per visit install HBO filter - per visit CAN House Amp Fee - Each Utility Bitting Lobby Signage Fee - Per Month Non-Retuirn of: Rented Modem at Closing of: Account - Each Cable Modem Purchase - Each * Resolution 2010-28 (Section 2, page 38) grants Information Technology management ability to setpromotional rates. Fiber services Fiber Essentials - Wholesale Fiber Essentials - Retail Fiber Adva niced - Wholesale FiberAdvaniced Retail Fiber Ultimate - Wholesale Fiber Ultimate - Retail Fiber Multi -gig - Wholesale Fiber Multi -gig - Retail Fiber Ultimate IProirriotlioniial - Whollesale Fiber Ultimate IProrriotiioniial - IRetail Router setup - Wholesale Router setup - Retail Router monthlyfee - Wholesale Router monthly fee -Retail Mesh unit monthly fee -Wholesale Mesh unit monthly fee - Retail $10,010 $10,010 $10,010 $35,00 $100,100 $5,00 $50,00 $50,00 $300,00 1 $0,00 $10,00 1 $0,100 10�0 $ 0 $0,100 $10,00 $0,100 $35,00 $0,100 $100,00 $0,100 $5,00 $0,00 $50,00 $0,100 $50,00 $0,100 $40,00 $50,00 $4&00 $60,00 $75,00 $90,00 $90,00 $120,00 $6000 $7000 $25,00 $50,00 $4,75 $6,49 $1,49 $149 $0,100 $0,100 $0,100 $0,100 $0,100 $0,100 $0,100 $0,100 $60.00 $70.00 $0,100 $0,100 $0,10, $0,100 $0.00 $0,100 MW 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 29 City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 Page 195 of 454 Police Reports 10 pages or less $12.00 1 $12.35 $0,35 1 2,92% Over 10 pages $15.00 $15.40 $0,40 1 2,67% Research Fee See page 2 1 Visa Letters $19.00 $19.50 $0,50 1 2,63% Fingerprint Cards First card $35.00 $35.95 $0,95 2,71% Each additional card $10.00 $10,30 $0,30 3,00% Photographs (CD) $19.00 $19.50 $0,50 2,63% Auidio Recording;si $19.00 $19.50 $0,50 2,63% Mobil Audio Video Recordings (MAV) $19.00 $19.50 $0,50 2,63% Body Camera Videol $19.0 0 $19.50 $0,50 2,63% Impound/Tow Fee - Cash Only $105.0 0 $107.75 $2.75 1 2,62% Vehicles for Hire - Per Ordinance 3160 Permiit fee for transportation network company 00 0 $5,0.0 $5,129.50 $129.50 2,59% Permiit fee for taxi or limousine comipany $500.00 $512.95 $12.95 2,59% Permiit for vehicle for hire drivers New $60.00 $61.60 $1.60 1 2,67% Renewal $60.00 $61.60 j $1.60 2,67% 'Any audio or video recording requiring extensive redaction, more than 30, m,inutes, shall be charged at a rate outlined under Research Fee. Refer to section 1, pg. 7. Kill City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 Page 196 of 454 W.08 -$18.00 DELETE $36.00 -$36-.00 BEEFFE $72.00 -$72.00 DELETE $2-.NS BEEFFE DELETE BEEFFE Engineering Development Fee 0.75%, of Valuation This fee is charged concurrently with Building Permit Fees at the time of building permit applications. The fee applies to all new residential dwelling units and commercial developments. Remodels, additions and accessory buildings are not assessed this fee. Public Works - Fee Inflators March CPI - Used for Plat & Plan Checks, PW & Engi neering Inspections, Permits and Cemetery Fees March 2025 CPI value = 313.250 (New) March 2024 CPI value = 312.332 (Old) (319.615-311332)/312.332 = 2.4% March ENIR - Used for Sewer and Water Connection Fees March 2025 EN R value = 13782.50 (New) March 2024 ENR value = 13532,01 (Old) (13782.50-13532,01/13532,01=1,9% Jainuary CPI - Used forAirport Fees January 2025 CM value = 317.671 (New) January 2024 CM value = 308,417 (Old) (317.671-308A17)/308A17 = 3.0% 31 City of AsNand Miscellaneous Fees and Charges - Effective Jdy 1, 2025 Page 197 of 454 Public Works / Engineering Inspections & Permits 5% Engineer Fee 5% Engineer Fee (5% Subdivision Construction Inspection/Public Works (5'% of the public of the public Improvement Inspection improvement cost) improvement cost) $0010 1 0.0% $244.00 plus per foot cost based on Street or Alley Excavation Permit age of pavement I $258 80 $8,00 1 3.4% Encroachment Permit $244,00 1 $258, 0 $6,00 1 2.5% Miscellaneous Construction Permit (Construction of curb, sidewalk, driveway apron, etc.) $8100 $8100 $2,00 2.5% Dust Suppression Permit $81,00 1 $8100 $2,00 1 2.5% Driveway Painting Permit (Includes a can of paint), $18 00 $1900 $1,010 5.6% Right -of Way Closure Street $244,00 $258, 0 $6,00 1 2.5% Sidewalk: >72 hours $81,00 $8100 $2,00 2.5% Sidewalk: <72 hours $18 00 $1900 tl $1,00 5.6% Parking Space: >72 hours $81,00 $8100 $2,00 2.5% Parking Space: <72 hours $18 00 $1900 $1,00 5.6% Block Party $1&00 1 $19,00 $1,00 1 5.6% Sidewalk Dining -Annual Renewal Per Sq. Ft, Mlin 50 Sq. Ft. $500 MOO $1,010 20.01% Functional Item - Annual Renewal $8100 $8100 $2,00 2.5% Special Event Permit Base fee $130,00 $13U0 $0.00 31% 60% of City staff Events that require City staff overtime overtime Actual cost Varies Rush, fee (iess than, 90 days'advance notice) $25900 $G.-GG $0-IGO DELETE Street Painting Permit $18 00 $1900 $1,00 5.6% Loaned Functional Itern, Pennant Application Fee $165,00 1 $169,00 $4,00 1 2.4% Publication Box per Publication - Annual Renewal $3400 $3500 $1,00 2.9% Bike Rack Purchase $16100 $16500 $4,00 2.5% Special Vehicle Permit -Initial Fee Initial Fee $337 O6 $34600 $9,00 2.7% Annual Renewal $13000 $13400 $4,00 3.1% 0 City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 . . 0. 150% of permiit I Penalty for No Permit cost I 150% of permiit cost $0010 1 0.0% Street or Alley Vacation $817.00 $83700 1 $20,00 1 2.4% An, ad mii ni strative fee of 25%, wilt be assessed on all permit refunds. Refunds wilt not be issued if requested later than one year following the application date. Sanitary Sewer Connection Fees Sanitary Sewer Mainline Video Inspection - Min Charge (Cost based on timie and materials) $398.00 $406,00 $8,010 � 2.0% Water Connection Fees Installation of Water Services The installation of all new water services and taps regardless of size wilt be charged on a time anid miaterials basis. Actual Cost Actual Cost $0010 0.0% Utility Locates First utility locate at an address No Charge No Charge $0010 0.0% Additional locates at same address $86,00 1 $8&00 $2,00 1 2.3% Water Meter Re -Read Once in 12 months No Charge I No Charge $0010 1 0.0% Each additional re -read in 12 monthis $40,00 $4100 $1,00 2.5% Water Meter Field Test $6100 $6100 $2,00 3.3% Water Meter Bench Test 3/4" or 1" Water Meter $136.00 $139,00 $3,00 2.2% 11/2" or 2" Water MMete r $255.00 $26000 $5,00 2.0% Larger Meters Actual Cost 1 Actual Cost $0,010 1 0.0% Water Pressure Check Water pressure check once in 12 months No Charge I No Charge $0010 0.0% Each additional pressure chieck in 12 months $4&00 1 $49,00 $1,00 1 2.1% Water Chlorination Test - Subdivision Retest Upon Failure (Cost based on time and materials) $80600 $82100 $16,00 2.0% Water Pressure Test - Subdivision Retest Upon Failure (Cost based on time and materials) $48700 $49700 $10,00 2.1% W City of AsNand Miscellaneous Fees and Charges - Effective Judy 1, 2025 Page 199 of 454 Cemetery Fees, Sailes of Liners, I air Cers Sales of grave spaces or burial plots, liners anid markers: fees split, 40,% to the cemetery fumed and 60% to the cemetery trust fund. Grave Space (Lawn and monument sections $631,00 � $64TOO $16.80 � 2.5% Baby Land $199,00 $204,00 $5.80 2.5% Niches (bronze) $534 06 $54TOO n $13 00 2.4% Urn garden $199,00 $2114 86 [ $5,00 2.5% Crypt $1,334 06 $1,367 86 ., $33 00 2.5% Concrete Cemetery Box, Including Setting $534,00 1 $54TOO $13.80 1 2.4% Concrete Liners Cost plus 10% Cost plus 1.0% $0 010 0.0% Final Inscriptions - Minimum Charge $186 06 $191 86 '' $5 00 2.7% NicheVases $179 06 $184 86 $5 00 2.8% Wholesale cost X Wholesale cost X 2.5 2.5 not to exceed not to exceed Grave Markers $735,00 $753,00 $18,010 2.4% Grave Marker Setting, Concrete Base $199 06 $2114 86 $5 00 2.5% Monticello Burial Vault (Sealed Concrete) $1,469 06 $1,50 86 '', $36 00 2.5% Sexton Fees Opening and Closing Graves Ground $534,00 I $54TOO $13 00 2.4% Double -deep $599,00 $614 00 $15,00 2. % infant $199 06 $2114 86 tl $5 00 2.5% Opening and Closing Crypts $534 06 $54TOO $13 00 2.4% Opening Closed Crypts $534,00 1 $54TOO $13,00 1 2.4% Opening and Closing Niches $136 06 $140 86 $4 00 2.9% Opening Closed Niche $136 06 $140 86 $4 00 2.9% Inter Cremapns in Grave Spaces $199 Lib $2114 86 $5 00 2.5% Scattering of'Crremains $136,00 1 $14000 $4,00 1 2.9% Disinterment (Paid inadvance) $1,334 00 $1,367 8i1 $33 00 2.5% 34 City of AsNaincl Miscellaneous Fees and Charges - Effective July 1, 202 Saturday, Sunday or Holliday Buirial $53100 Grave Setup Rental - Per Occurrence $135,00 Tent Rental- Per Day $65,00 Perpetual Care Lots, Sold Before 1927 $136,00 $54600 $13,00 2.4% $13900 $4,00 3.0% $6T00 $2,00 3.1% $14000 $4,00 2.9% Vases $55,00 $2,00 3.8% Galvanized $5100 i Cemietery fees will be subject to a 1.5% finance chiarge per month if not paid within 60 days of use. All above services wilt be sold pre - need in installments, initerestfree, with a minimum payment of one -twelfth of the total sale. Lease Type,A - City Owned - Rentals T-hiangars Without doors $240,00 $248.00 $8,00 3.3% 'With vintage doors $301,00 $311.00 $10,00 3.3% 'With contemporary doors $37900 $391.00 $12,00 3.2% Helicopter hiangar $301,00 it $311.00 $10,00 3.3% Box hangars With reversionary stack door -per sq. ft./month $0,307 $0.32 $0.009 3.0% "Shell rental" (privately built, City owned) -per sq. ft./month $0,364 $0.37 $0.011 3.0% "Amenities" for any City Owned Haingair Office space (inside dimension) -per sq. ft./rnonth $0,303 $0.31 $0.009 3.0% Bathroom (building footprint -outside wall dimension) -per sq. ft./month $0,032 $0.03 $0.001 1 3.0% Heat (any upgraded head source including gas and electric - per sq. ft./month $0,011 $0.01 $0.000 3.0% Mionthily tie -downs Small $5100 $54.00 $2,00 3.8% La rge 2 $6400 $66.00 $2,00 3.1% Overnight tie -downs Small $T00 $7.50 $0,50 7.1% La rge 2 $11,00 $11.50 $0,50 l 4.5% Tie Down Rental Policy All parties utilizing tied down parking are required to provide written consent to the Airport deeming the owner of any stored or parked aircraft as the last FAA registered owner of that aircraft. After an unpermitted failure to pay required rent or the aircraft becomes inoperable either mechanically or by regulation, and any such condition exceeds a ninety (90) day period for storage or parking, the Ashland Airport has the authority to treat the aircraft as a nuisance under AMC Chapter 2.31 Uniform Violation Abatement Process. Any appeal to the Ashland Airport taking such action is subject to AMC 2.30 Uniform Administrative Appeals Process. Lease Type B - Ground Lease - City Owned Haingairs Ground lease - no minimurn footage - per sq. ft., per year $0.247 M254 $0.007 1 3.0% 35 City of Ashlaind Miscellaneous Fees aind Charges - Effective July 1, 2025 Page 201 of 454 Lease Type C - Grouind Lease - Privately Owned Hangars Privately owned ground lease minimum footage 60'x4O' - per sq. ft., per year $0,580 Hlang;ar Reservation Fees $100.00', and 75.00 is applied to first T-hangar - basic fee months' rent $2,000�00 - Non- refundable space Ground lease space reservation fee* $103.00', and 75,00 is applied to first months' rent $2,060.00 - Noni- refundable space reservation fee* $3,00 $60,00 Reservation fees are valid for a period of 1 year at which time can be renewed for an addlitional 12 months if progress is shown towards development of a hangar onsite. Specialized Avilation Service Operations (SASO) Fee (,Annual) The square footage of the hangar multiplied by 1.6, miultiplied by the current B Ground Lease fee rate. A Hanger keeper wilt have the squiare footage of the hangar multiplied by 1.0, multiplied by the current B Ground Lease fee rate. Mobile Service Providers (MSP) Airport User Fee (Annuial) Basic Fee First two employees $350,00 $361.00 $11,00 3.1% Each additional employee $25,00 $26.00 $1,00 4.0% Temporary MSP (90 days max, non-renewable) $10000 $103.00 $3,00 3.0% Freight Operation (Follows Medford International Airport adjustments annually) $0.73/ l 15.5 Tariff Rate $4.72/1,000 tbs. $5.45/1,000 tbs. 1,000 tbs % 'An additional electrical surcharge o,f$5.00 per month will be added to thisamount. `Large aircraft defined as a single engine turbo -prop or multi -engine aircraft with a gross certified aircraft weight of 6000 tbs. or greater 00 City of Ashlaind Miscellaneous Fees and Charges - Effective July 1, 2025 Page 2112 of 454 Picnic and Facility Rentals aind Special, Events Group Picnic Rentals Cotton MemorialArea -4 hour rental $125,00 $125,00 MOO j 0. 0% Madronie Area - 4 hour rental $75,00 1 $75,00 MOO 0. 0% Root Memorial - 4 hour rental $75,00 $75,00 MOO OY. OY% Hillside Picniic Area - 4 hour rental $75,00 $75,00 MOO 0. 0% Sycamore Grove - 4 hour rental $75,00 $75,00 MOO 0. 0% North Mountain Park Pavilion - 4 hour rental $75,00 $75,00 tl MOO i 0. 0% Lawn below Upper D,uick Pond $75,00 it $75,00 MOO 1 0. 0% Butter Band Shell- 8 hour rental Under 20,0 people $250,00 j $25000 MOO 0. 0% Over 200 people $500,00 $500,00 MOO 0. 0% Garden Way Pavilion - 4 hour rental $75.00 $75,00 MOO 0.0% Private Use/Rental Tennis/Pickleball Courts - 1 hour rental $20,00 $20,00 MOO O. O% Ashland Japanese Garden Private Event Rental-3 hours rental Off season, Monday -Thursday $750,00 1 $750,00 MOO 0. 0% Off season, Friday -Sunday $1,000,00 1 $1,000m MOO 0. 0% Busy season, Monday -Thursday $1,250.0,0 $1,250,00 MOO 0. 0% Busy season, Friday -Sunday $1,500.0,0 $1,500,00 MOO 0. 0% Busy season = April - July and October Off season = November - March, August and September Deposits -Refundable Credit Card Only 1 Picnic areas $75,00 1 $75,00 MOO 0. 0% Butter Band Shell $150,00 $150,00 MOO 0. 0% Buildings security $150,00 $150,00 MOO 0. 0% Japanese Garden $150,00 $150,00 tl MOO tl 0. 0% Special Event Fees 1 Special event application fee $100,010 $130,00 $30,00 30.O% Street closure fee $150,00 $150,00 MOO 0. 0% Park booth fee (per booth) $30,00 $30,00 MOO 0. 0% EXCIIIUS ive Use Feed irri pact Fee/Per site locaflon /per 8 hOU is $0,00 $15000 tl $15000 tl NEW Alcohol Fee (non-refundable) 1 Not for profit $500,00 1 $500,00 MOO O. O% All other $1,0100,010 j $1,000m MOO 0. 0% General Building Reservations The Grove - fuill facility Weekdays - per hour $41.50 $100,00 $58,50 14 1. O% 37 City of AsNand Miscellaneous Fees and Charges - Effective Judy 1, 2025 Page 203 of 454 VVeekends-pe,hov, $5000 $175�00 $125�00 The Grove Otte/PexteomnORGym VVeekdays-pe,hov, $23.00 $40.00 $1T00 VVeekends-pe,hov, $35.00 $80.00 $25.00 Hunter Park Senior Center 'S�ingheRoom VVeekdays-pe,hov, $23.00 $40.00 $17.00 VVeekends-pe,hov, $35.00 $80.00 $25.00 Hourly rate if reserved at least 6 days per ye-ai $20.00 $G.-GG $20�00 Ashland Senior Center -fuiKfacility (excluding kitchen &office) Weekends only ' per hour $50.00 $120.00 V0.0D iourly rate if reserved at least 6 days per yeai NEW Nome�CmmmunhyProgramming Partner Fee $20.00 $20.00 MOO Pioneer Hall VVeekdays-pe,hov, $23.00 $80.00 $3700 VVeekends-pe,hov, $35.00 $120.00 $85.00 PimneerHall CieaninQFee (non-refunJabie) $8.80 $75.00 $75.00 CormmunityCenter(added back) VVeek6oym-perhour $23.80 $80.00 $57.00 Weekends-perhour$35.80 $160.00 $125.00 CormmunityCenterC|aoningFee (nmn-refundob|a) $8.80 $100.00 $100.00 Misceib,nemvoequipment fee $100.010 $100.0D MOO Electricity use fee - per 4 hours $25,00 $2500 MOO WAINUXIM 73.9% DELETE 247.8% 357.1% �NEVV U.D% 0.D% Wo City of4ahUandMiscellaneous Fees and Charges - Effective July l,2025 Page 204 of 454 Field Usage, aind Calle Seating Field Usage Tournaments - per day per tearn $36,50 $50.00 $13.50 37.0% Ball field lights - per hour $34,00 $34.00 $0.0o 0.0% Per IhOILK/per f ueH ch,arge $000 $2,50 $2,50 NEW 1 day pe. week/season $iO&OO -$100.00 DELETE 2 days pei weekisea so, i $i5ffie()DELETE 3-4 days per week/seasan $20000 MOO 1 -$20&00 DELETE 5-7 days pei weekiseaso, i $25ffi00DELETE Calle Seating 8-month Season Artisans 2 weekend days per week- per sq. ft. $6,99 $6.99 $0.0o 0.0% Restaurant Seating 7 days per week - per sq. ft. $9,50 $10.36 $0.86 9.1% 5 days per week - per sq. ft. $5,94 $6,48 $0.54 9.1% 9.5-month Season Artisans 2 weekend days per week- per sq. ft. $6,99 $6.99 $0.00 0.0% Restaurant Seating 7 days per week - per sq. ft. $11,29 $12.30 $1.01 8.9% 5 days per week - per sq. ft. $7,05 $7.69 $0.64 9.1% City of Ashlaind Miscellaneous Fees and Charges - Effective July 1, 2025 Page 205 of 454 Daniel Meyer Poot l Fees Daniel Meyer Pool Admission Youth $100 1 $3.00 $0,00 0.0% Adult $4,00 $4.50 $0,50 12.5% Lap swim Youth $100 $3.00 $0,010 0.0% Adult $4,811 $4.50 $0,50 12.5% Water Aerobics/Water Polo Youth $4,00 $5.00 $1,010 25.0% Adult $400 $5.00 $1,00 tl 25.0% Swim lessons (8 class session) Per 8 class lesson 1 to 4 ratio $48,00 $48.00 $0,010 0.0% Per 8 class lesson 1 to 6 ratio $55 00 $55.00 $0,010 0.0% Cost is dependent on the age of the child and the lengths of the lesson. Senior only sessions $100 $3.00 $0.00 0.0% Private lessons $28 00 $30.00 $2,00 i 7.1% Open swim/lap swim punch card Youth/Senior 10 punch $25,00 $27.00 $2,00 8.0% Youth/Senior 20 punch $5U0 $54.00 $4,00 8.0% Adult 10 punch $35,00 $40.50 $5.50 15.7% Ad u It 20 punch VUO $81.00 $11,00 15.7% Water aerobics punch card (20 punch only VUO z $90.00 1 $20,00 1 28.6% Hsi City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 Recreation Programs & Community Gardens Youth Recreation Programs 60/40 up to 80/20 splitw/ instructor and APRC Aduilt Recreation Programs 60/40 up to 80/20 splitw/ instructor and APRC Senior Recreation Programs & Services Senior Activity Classes TouchiPass lost card replacement PhotoctTi,n and printed -pages Community Garden Fees 1OX10 1Ox12 1Ox2O 20x2O 4x12 - depending on location Refundable deposit 3x6 gaiden box at Sonia 6entrn - no deposit Nature Center School Programs K-2/half day 3-5/ f ui It day 60/40 up to 80/20 split w/ instructor and APRC, (activity fees range from $2- 10/class) =1 asim $45.00 $54.00 $80.00 $100.00 $22.00 to $29.00 $50,00 W.60 $150.00 $225.00 60/40 up to 80/20 split w/ instructor and APRC, (activity fees range from $2- 10/class) Om EM= $45.00 $54.00 $80.00 $100.00 $22.00 to $29.00 $50,00 $150,00 $225,00 1 11 1,111 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% DELETE 41 City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 Page 207 of 454 Ashland Roltary Centennial IIce Rink General Admission Youth $4,00 $4.00 MOO 0.0% Adult $5,00 $5.00 MOO 0.0% Skate Rental $100 $3.00 MOO 0.0% H- ockey Admission Youth $5,00 $5.00 MOO 0.0% Adult $9,00 $9.00 MOO 0.0% Skating Private Lesson - 30 Mi nuites $2&00 $28.00 MOO 0.0% 1 lielmets $i&00 $0-.GG $1&00 DELETE Group Rental Rate - Per Person (8-30 ppl) $&00 $8.00 MOO 0.0% Ashland Rotary Centennial Ice Rink Discounts Special event Youth $100 $2.00 MOO 0.0% Adult $4,00 $4.00 MOO 0.0% Cheap skate -rental $1,00 $1.00 MOO 0.0% Student night admission (includes skate rental) $6,00 $6.00 MOO 0.0% Recreation skate gift card $6,00 $6.00 MOO 0.0% School Groups -and Punch Cards Name Change. ice Rinl(Mulb-Pass Youth punch card -all programs (5-13) $35,00 $35.00 MOO 0.0% Adult punch card -all programs (14+) $45,00 $45.00 MOO 0.0% School groups - (pergrouip of 30) $100,00 $100.00 $0,00 0.0% Ashland Rotary-Centermiat Ice-Rinklk-Daniet-MByer-Foot Disc-ounts 50% ulf of total �ee fo, f ii ee a, id , educed la..L.' i As! iiai id studei itsipai.c.1 ica. ds DELETE M City of Ashbind Miscellaneous Fees and Charges - Effective July 1, 2025 J'F kM [ter al[Kar Annual Passesi Single Ann ual. payment (7 dziys) $1'099,00 $1,199.00 $100,010 9.1% &ingle ArmUal (WF oinly) No HoUdays $1WO $859,00 $859.00 NEW Monthity payment $11$ 66 -$11ffi00 DELETE [AL111fl ROILM(.]l Card (10/9 hole 'OLInds, expk'es 1 year from [RIII'Chase) $1WO $179,00 $179.00 NEW Nairre C hangeSenk)r/Vet (55+) -single Senior/Vet Annual payment (7 dziys) $999,00 $1,099.00 $100,010 10.0% Serflor/Vet ([A -IF onIly) INo IHollidays $1WO $799,00 $799.00 NEW MMthty-payment $10000 $"-0 -$10000 DELETE Couple/domestic partner Couple/Domestic Partner Annual payment $1,299,00 $1,399.00 $100,010 7.7% C ouple/Donnesflc Parcrtiner (M-F only) No HoUdays $1WO $999,00 $999.00 NEW p4ontl4y Payment $12500 DELETE Family + 1 = couple plus one tvvu (18 17and uinder) in household Ann ual. payment $1,499,00 $1,574.00 $75,00 5.0% Pamily + 1 (17 ZMCIl Under) Biro hOL[sehold ([A -IF onIly) INo IHolloriuiys $1WO $1,,174,00 $1,174.00 NEW p4onth+y Payment $14000 $14000 DELETE Juinior-sinigle (17 and under) $199,00 $199.00 $0,010 0.0% Snowbird (for 6 monthis) - single SC)LIstudentpasses $750,00 $750.00 $0,010 0.0% ailsingie WhItul term $215;00 -$21500 ELETE D Fall to I-rn $215�00 $215�00 DELETE SPI: I Ig tel III I $30H)O -$30000 DELETE SU11111 Iller terlill $3804)() $38000 DELETE 'All membership types require minimum 12-month commitment except for SOU student memberships Daily Adult Fees (Ages 18 +) 9 holes walk $18.00 $2U0 $2.0,0 11.1% 9 holes w/cart $28.00 $28.00 DELETE 18 holes walk $26.00 $3100 $6,00 23.1% 18 holes vv�cart $39,00 $39.00 DELETE Senior & Veteran 9 holes walk $16.00 $18,00 $2.0,0 12.5% Senior & Veteran 9 holes vv�cart $24.00 $24.00 DELETE Senior &Veteran 18 holes walk $22.00 $28,00 $6,00 27.3% Senio, & Vete, an 18 holes vvic-aft $35.00 -$35.00 DELETE Cart Fees - Per Person, Year Round 9 holes (per seat) $10,00 $10.00 $0I,010 0.0% 18 holes (1per seat) $1100 $15.00 $2.0,0 15.4% Daily Juinior Fees (Ages 8 to 17) 9 holes - year round $7,00 $8.00 $1,010 14.3% 18 holes -year round $1100 $15.00 $3.0,0 25.0% Tvvilight-cm MOO $000 -MOO DELETE 43 City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 . . 0 Driving Rain;ge - One Token (35 balls) $3.00 $4.00 $1,00 33.3% Mail, Twilight 9 licies ride $22.00 $G.00 $22.00DELETE Twi{igh °°hoies..walk $+. 0 $ OO -$2MO DELETE . 00 DELETE Oak Knoll Golf Course Wedding Fees Novemiber-February - full day $750,00 $750.00 $0,03 0.0% Novemiber-February- half day $4008 00 $400.00 $0,03 0.0% My arch -October - fu sill day $11,5008 00 $1,500.00 $0,,010 0.0% My arch -October - half day $8008 00 $800.00 $0,03 0.0% CredotCard F"oocersl gFee 3 NEW The Mrector has as DLA[11i0rityto rro&fy rates for rmmaarlketorcrif aril mriaii<et camrricioturans no less than 20% Ibelow sr ancllard rates NEW rV, City of AsNaind Miscellaneous Fees and Charges - Effective July 1, 202 Page 210 of 454 y.. y .e v®< p, £ /� HL.AAND " =°my>`�y ,^°% �%\/ �d %% ..2y2� ��/ . ^ , � .���. . . .. . . . ... Page 211 of454 Citywide Miscellaneous Fees and Charges ............................................................................................ 1 CopyFees ................................................................................................................................................... 1 CreditCard Processing Fee .......................................................................................................................... 1 Rates and Charges Set bySeparate Resolutions ........................................................................................... 1 ResearchFee .............................................................................................................................................. 2 FinanceMiscellaneous Fees and Charges ............................................................................................. 3 BusinessLicense Fee .................................................................................................................................. 3 Marijuana Dispensary Permit Fees ............................................................................................................... 3 Utility Billing Miscellaneous Fees and Charges ............................................................................................. 4 ParkingFees ................................................................................................................................................ 4 Parking Fines and Fees (City-m/ide)............................................................................................................... 5 City Recorder Miscellaneous Fees and Charges ..................................................................................... 6 Planning and Community Development M�isc.Fees and Charges ............................................................. 7 AdministrativeAction Fees ........................................................................................................................... 7 Type| Reviews ............................................................................................................................................. 8 MiddleHousing Reviews .............................................................................................................................. 8 TypeUReviews ............................................................................................................................................ S TypeIII Reviews ........................................................................................................................................... S LegislativeAmendments .............................................................................................................................. S Other PLommim0/CormrnmmbyDevelopment Fees .......................................................................................... 1U Building Miscellaneous Fees and Chair@es........................................................................................... 11 Permit Fees for Commercial and Residential .............................................................................................. 11 BuildingPermit Fees ................................................................................................11 Plan Review Fee for Commercial and Residential -------------------------.---.12 MiooeKmmeousFees for Commercial .......................................................................................................... 12 Inspection Fees for Commercial and Residential ........................................................................................ 13 DemolitionFees ........................................................................................................................................ 13 Residential Plumbing Permit Fees .............................................................................................................. 13 Commercial PburmbingPermit Fees ............................................................................................................. 14 Commercial Mechanical Permit Fees ......................................................................................................... 1G Residential Mechanical Permit Fees ........................................................................................................... 1G ElectricalPermit Fees ................................................................................................................................ 17 Residential Restricted Energy Electrical Permit Fees ................................................................................... 18 Building Permit Reinstatement Fee ............................................................................................................. 1S Grading/Excavation Fees ........................................................................................................................... 1S OtherBuilding Fees ................................................................................................................................... 2U Page 212 of 454 FireMiiscellaneous Fees and Charges............................................................................................... 21 FireMarshal Review Fees........................................................................................................................... 22 Electric Miscellaneous Fees and Charges.......................................................................................... 25 ElectricMeter Charges.............................................................................................................................. 25 Electric Line Extension Charges.................................................................................................................. 26 ITMiscellaneous Fees and Charges................................................................................................... 27 Police Miscellaneous Fees and Charges............................................................................................ 29 Public Works Miscellaneous Fees and Charges................................................................................... 30 PublicWorks - Fee Inflators........................................................................................................................ 39 Public Works / Engineering Inspections & Permits....................................................................................... 31 Sanitary Sewer Connection Fees................................................................................................................ 32 WaterConnection Fees............................................................................................................................. 32 Cemetery Fees, Sales of Liners, Markers.................................................................... ................................ 33 SextonFees...............................................................................................................................................33 AshlandAirport Fees................................................................................................................................. 34 Pairrks and Recreation Miscellaneous Fees and Charges....................................................................... 36 Picnic and Facility Rentals and Special Events............................................................................................ 36 FieldUsage and Calle Seating.................................................................................................................... 37 Daniel. Meyer Pool. Fees.............................................................................................................................. 38 Recreation Programs & Community Gardens.............................................................................................. 39 Ashland Rotary Centennial Ice Rink............................................................................................................ 49 OakKnoll Golf Course............................................................................................................................... 41 Page 213 of 454 MMI =- Black and White Copies Letter/Legal - Single Sided M25 Letter/Legal - Double Sided ................................................................................................................................................................................................................................................................................................................... $OA5 ---------------------------------------------------------- Tabloid - Single Sided $OA5 Tabloid - Double Sided M85 Color Copies ---------------------------------------------------------- Letter/Legal $1,55 Tabloid $310 Credit Card Processing Fee (excluding utility billing) 3.0% System Development Charges (SDCs) Parks and Recreation SDCs Resolution Transportation SDCs Resolution Sewer SDCs Resolution Storm SDCs Resolution Water SDCs Resolution Utility Rates aind Fees Ashland Forest Resiliency Surcharge Resolution Public Safety Support Fee Resolution AFN Utility Fees Resolution Electric Rates Resolution Wastewater (Sewer) Rates Resolution Storm Drain Fees Resolution Transportation Fees Resolution Water Rates Resolution City of Ashlaind Miscellaneous Fees and Charges - Effective July 1, 2025 Page 214 of 454 Research Fee A. The City will charge a research fee based on the average of hourly wages from the various sa [a ryscheduiles. For thief fiscalyear 2025, the hourly research fee will be$S8.00, bitted in 15-minutes increments. The fee is calculated using the hourly wage, excluding the cost of benefits. The City wilt establish a fee in its annual fee resolution that is reasonably calculated to reimiburse the City for the cost of making public records available, inictuding locating the requested records, reviewing the records to delete exempt material, redacting protected information, supervising a person's inspection of original documents to protect the integrity of the records, compiling, or tailoring a record, to mieet the person's request. The City miay charge for search time even if it fails to locate any records responsive to the requester or if the records located are subsequently determined to be exempt from disclosure. Copies of documents provided by a routine file search of 15-20 minutes or less will be charged at a copy rate established in the aninual fee resolution. B. The City may charge a fee to reimiburse the costs associated with the time spent by the City Attorney in reviewing public records, redacting exempt and nioni-exempt materials, and determining thie application of ORS 192.505, C. The minimum fee is $25. Any research estimate above $25 will be provided in writing to the requester in advance. The requester must confirm in writingthat they wanitthie City to proceed with miaking records available before the work is done. D,. Prepayment is required if the amounit of the requiest is greater than $25. if the actual charges are less than the Prepayment, an overpayment shall be refunded. City of Ashiiand Miscellaneous Fees and Charges - Effective Juiiy 1, 2025 K Page 215 of 454 F'ina�nicei Miscellaneous �Feilesi and Charges Administrative Bitting Charge Business License Fee Initial Business License Application Fee ................................................................................................................ First two ernployeesi ................................................................................................................ Each additional employee Up to 10%, per billing $12315 ----------------------- $515 A prorated fee of $10 per month, or portion of month, remiaining in the fiscal year from the date of the application with a minimum fee of $25 is applicable to all business except for rental properties with fewer than two dwellings, pursuant to AMC 6.04.020 A. Temporary Business License, Application Fee Renewal Application Fee First two ernployeesi .............................................................................. Each additional employee $25,65 $76,95 $10,30 Late Application Fee $25,65 Late Renewal Fee (30 days past due) 1 10% ($25 mininnum) Reprint Business License $10,30 'Definition of Employee (Pursuant to AMC 6.04.020.F): Any individuaLwho performs service for another individual or organ izaiti on having the right to control the employee as to the services to be performed and as to the manner of performance. Empioyeeailso means a Licensed real estate salesperson or associate real estate broker who engages in professional real estaiteactivities only as an agent of a real estate broker or o,rgainization. Marijuana Dispensary Permit Fees Initial Application - July 1 through June 30 $8210 Applicant shall pay a prorated fee of $10 for each rnonth, or portion of a month, remaining in the fiscal year, from the date of the application with a minimum fee of $40.00 anid a $80.0,0 maximium. Permit Renewal Fee - Due July 1 1 $61m ........................................................................................................................................................................................................................................................................................ -------- --------- Late Application Fee (after start of business) $25,65 ........................................ I ............................ Late Renewal Fee (30 days past due) 10% ($25 mininnum) City of AshIland Miscellaneous Fees and Charges - Effective July 1, 2025 3 Page 216 of 454 Utility Billing Miscellaneous Fees aired Chairges Administrative Fees Notification of pending termination $1U0 .................................................................. Returned check charge .......................................................................................................................................................................................................................................................................... ................................ $3595 Reconnection Charge During buisiness hours ............................. ......................................................................................................... .............................................................. $3080 After hours or on holidays $12&25 .................................................................. Service Connection During buisiness hours .......................................................................................................................................................................................................................................................................... $1U0 ............................... ------------------------------------------------------------------ After hours or on holidays $12&25 Parking Fees Charging Fees for ElectricVehicles - Per kWH $6,25 Paid Parking Fees (where applicable) ..................................................................... City structure or lot: 6:00 a - 6:00 pm (or segment) .............................................................................................................................................................................................................................................................................. $175 ............................... ------ -------------------------- 6:00 pm - 2:00 am (per hour) $175 ........................................ ............................ 6:00 arn - 2:00 am (maximum) $14,00 Parking Permit (where applicable) ........................................ ............................ 6:00 aim - 6:00 pm Monday - Saturday (unless otherwise posted) $40,00 ........................................ ............................ Other Downtown Parking Area Fees Short-termi (<30 miinuites) from a marked buisiness vehicle with flashers .............................................................................................................................................................................................................................................................................. No charge .................................. -------------------------------------------------------------------- Daily parking permit (orange) ........................................ ............................ First day or fraction of day $14,00 Additional days (limited to five) - per day $175 No charge, on Sunday or federal holidays. *Applicable permiits/licenises must be current • Limiit of two permits per business address at a timie • Each permiit is good for one parking space • Not applicable to handicapped or short-term spaces equal to or less than 15 minutes, green loading zonies, fire or other restricted areas. City of Ashbind Miscellaneous Fees and Charges - Effective July 1, 2025 E41 Page 217 of 454 Parking Fines and Fees (City-wide) Basic Fine .. ....................................................................................... Overtime, improper parking, nioni-paymient $30,00 Additional Fines City of Ashlaind Miscellaneous Fees and Charges - Effective July 1, 2025 61 Page 218 of 454 City of Ashlaind Miscellaneous Fees and Charges - Effective July 1, 202 6 Page 219 of 454 Planning a�nd Community Development �Misic. �Feies, and Charges 4dni7f ist7ative &atm-r �Fee!s Pre -Application Conference $205,20 Final Plait Review Partitions $i75.76+ili.60�/lot ............................................................................................................................................................................................................................................................................ ------------------------------------- ---------------------------------------------------------- Subdivisions I $446.30+$37.20�/lot Sign Perrinits City of Ashlaind Miscellaneous Fees and Charges - Effective July 1, 2025 7 Page 220 of 454 UT913M23= Tree Removal Permit (no other actions) $10160 .................................................................................... Solar Setback Variance ................................................................................................................................................................................................................................................................ $1,349�60 ---------------------------------- Amendments to Conditions $1,349,60 ...................................................................................................................... Physical & Environmental Constraints Permit ....................................................................................................................................... ......................................................................................................... .............. $1,349,60 Conditional Use Permit (Type I only) $1,349,60 ...................................................................................................................... Variance (Type I only) .......................................... $1,349,60 Residential Site Review ................................................................................................................................................................................................................................................................ $1,349,60+$8955 ---------------------------------------------------------------------------- Final Plain Performance Standards $1,349,60+$89,55 ...................................................................................................................... Land Partitions ....................................................................................................................................... ......................................................................................................... .............. $1,349,60+$89,55 Commercial Site Review 1 Oee ne)a page) $1,349,60+0,5% (.005) of project value ...................................................................................................................... Any Other Type I Review .................................................................................... $1,349,60 Independent Review of Wireless Communication Faicittlies 2 (see ne)a page) ................................................................................................................................................................................................................................................................ $5,00000 ---------------------------------- Administrative Senate Bill 15�37 Adjustment $1,349,60 Middle Housing Reviews Middle Housing Land Divisions $1,349.60 Middle Housing Land Division Appeaill $307.80 'A middle housing land division appeal must be filed within 14 days of mailing of the notice of the decision aind be acco,mpainied by $300.00 deposit toward the cost of an appeal hearing before a, referee. This deposit shall be refunded if the appellant materially improves their position from the Staff Advisor's decision. The appeal referee shall assess the cost of the appeal in excess of the initiail deposit for costs, up to a maximum, of $500.00, against an appellant who does not materially improve their position f rom, the decision of the Staff Advisor. City of Ashlaind Miscellaneous Fees and Charges - Effective July 1, 2025 8 Page 221 of 454 Conditional Use Permit (Type 11 only) Variaince (Type 11 only) Outline Plan/Preliminary Plat for Subdivisions Final Plain with Ouittine/Performance Standards Subdivision Commercial Site Revilewl Any Other Type 11 Review $2,827,65 $2,827,65 $2,827.25+$180.60/tot $3,607.10+180.60/lot $2,827,65+,5% of project value $2,827,65 2 Independent Review of Wireless Communication Facilities $5,000,00 'Project value inc Ludes the estimated valuation of all structures (per State of Oregon Building Code), ais well as all related project site improvements, such as grading, pawing, landscaping, bioswales, etc. 2The initial deposit required with an a pplicatio,nf or anew wireless comimunicaiti on facility that is not collocated is $5,01001aind shall be used by the City for the costs of expert review of the application. If at ainy time during the planning application process the account bailance is less than $1,000, the Applicant shall upon notification bythe City replenish the account, so the balance is at least $5,0010. The maximum, total consultant fees to, be charged to, the Applicant shall be $15,000, and any unused portion of fee will be refunded. UTSI��� Any other Type 111 Review L,egist,aitive Amendments $3,606,80 $-6-,-3-31-,-8-5 $6,331,85 $-62-3-31-,-8-5 MOO City of Ashlaind Miscellaneous Fees and Charges - Effective July 1, 2025 9 Page 222 of 454 Other IPlanning/Community Development Fees Appeals Appeal for iniiti a I public hearing (Building Appeals BoardlDemolition Review Appea I for final decision of City $15190 $33145 Solar Access Permits $64.15+14.65/tot Commuinity Development Fee ....... ............................................................................................................................... ......................................................................................................... ................................... .................................................................... ............................ Thais fee is charged concurrently with Building Permit Fees at the time of building permiit 1.2% of new construction per application for all building permits requiring a plan review. Fee shall not exceed $30,000 per buildingcode definition of building permit for the Ashland School District. valuation --------------------------------------------------------------------------------------------------- Copy Fees/Prepaired Documents ....................................................................................................................................... ......................................................................................................... ................................... ................................................................................................. Site Design & Use Standards z $5,00 --------------------------------------------------------------------------------------------------- Street Tree Guide $5,00 Transportation Eternent ..................................................................................................................................................................................................................................................................................... $5,00 ------------------------------------------------------------------------------------------------- Downtown Plans (2001, 1998) $5,00 Street Standards Guide $5,00 ........ ......................................................................................................... ..................................................................................................................................... Comprehensive Plan/Land Use Code $40,00 -------------------------------------------------------------------------------------------------- Mlarijuana/Hemip/Psilocybin Land Use Compatibility Staternent (LUCS) $240,85 Zoning Verification Letter (ZVL) ..................................................................................................................................................................................................................................................................................... $5310 ------------------------------------------------------------------------------------------------- 1200-C Permit Verification $5310 Research Fee Electronic documents that can be located by a routine file search of 15 minutes or less will be provided at no charge. Record requests that exceed 15 minutes of staff time to complete will be charged a minimum $25 research fee (see section 1, page7). Prepayment and written approval to proceed is required before any research work is done by staff. City of Ashlaind Miscellaneous Fees and Charges - Effective July 1, 2025 10 Page 223 of 454 Permit Fees for Commercial and Residential In accordance with OAR 918-050-01001: "Residential construction permit fees shall be calculated using the following methodologies. (c) Effective January 1' 2009, a structural permi,fee for niewconrtmction and additions shalt be calculated using the |CC Building Valuation Data Tablecuren,&priK1mfeachyear,mvbipKiedby,heoquarefmmta8eof the dwelling unit *, determine the valuation. The valuation shaKthen beapplied moxhiemmunicipaOn/ofee schedule modetermine the permit fee. The plan review fee shall bebased ona pn-de,ermminiedpercentage cfthe permit fee set byxhiemunicipality. (A) The squianefootage cAadwelling, addition, o,garage shall be determined from outside exterior wall to outside exterior wall for each level. (B)The square footage ofacarport, covered porch, mrdeck shalt becalculated separately axfifty percent m0the value ofa private garage from the iCCBuilding VaKuiaxion Data Table current aoof April 1. (C) Permit fees for an alteration or repair shall be calculated based on the fair miarket value as determined bythe Building Official, and then applying the valuation tothe mmunicipa0,y'ofee schedule Commercial construction permit fees shall be calculated using the following methodologies. (c) Astmcturai permi,&ee shalt be calculated by applying the valuation to thie municipality's fee scheduile with a set minimum fee. Valuiation shall be thie greater of eithier. (A) The valuation based on thie UCC Building Valuation Table current as of April 1 of each year, using thie occupancy and construction type aod*termminied by the Building Official, multiplied by thie square footage of thie structure, or (B) The value as stated by thie applicant and approved byxhiebuilding official. (C) When the construction or occupancy does not fit the ICC Building Valuation Data Table, the valuation shall bedetermined bythe Building Officiaiwi,hinpmmfrmmxhieappKican,.~ Building Permit Fees Tot�a[V�ue of:WnrkPerformed $1.00to $5001.0,0 $2,001.00,m$25,000.00 $50,001.00mo$100,000.00 $100,001.00 and up $92.35 per hour $92.35for xhiefirst $50000plus $10.3Ofor each additional $1,D0D.D0o,fraction thereof, *,and including $200000 $112.85for the first $2,0O0.00plus $B.25for each additional $1,D0D.D0o,fraction thereof, toand i| 0 'n�'u�i-'m&-�2S--'c0--0--.--0D ---------------------------- $301.65for the first $25^O00.O0plus $8.2Sfor each additional $1,D0D.D0o,fraction thereof, toand including $50,000.00 $506.8Ofor the first ����O0plus $5.1Sfor each additional $1,D0D.D0o,fraction thereof, *,and including $10000000 $703.3Ofor the first $1O0,0O0.00plus $4.15for each additional $1,D0D.D0o,fraction thereof City of4ahUandMiscellaneous Fees and Charges - Effective July l,2025 11 Page 224 of 454 1Ki ?11111pi i �I -Ir -To III a_ tAV Im. Plain Review Fee Fire and Life Safety Plan Review A plan review fee equal to 65% of the structural Permit fee shalt be due at application 40�% of permit fee $92.35 per hour (1/2-hour minimum) Plus valuation Additional Plan Review required by chainges, additions, or revisions increase based on tables Special Inspection Agreement (QAA) Review Fee Foundation Residential Deferred Submittal Fee Commercial Deferred Submittal (Payable at building plan review and is addition to plan review of deferred work), Phased Permit Fee Shell Building aind Tenant Improvement Spaces Foundation Only Viscella-for Connercial Commercial Fire Sprinkler/ Fire Suppression/Fire Alarm Commercial Fire Sprinkler/ Fire Suppression/Fire Alarm Review $92.35 per hour $282.15 + 10% of the total building permit fee for each phase of work, Not --t-o--exceed --$-l-,-53-8.-8-5--for --each phase, 65% of the structural permit fee calculated using the total valuation of the deferred portion + $100.00 per deferred item 65% of the structural permit fee calculated using the total valuation of the deferred portion + $100.00 per deferred item $282.15 + 10% of the total building permit fee for each phase of work. Not to exceed $1,538.85 for each phase. Permit fee for the construction of the shell building is based on 80% thie valuation determined by building valuation data. The tenant improvement permit fee is based on 20% of the valuation. $282.15 + 10% of the total building permit fee for each phase of work. Not to exceed $1,538.85 for each phase. Total value of work performed (structural permit fee) 65%, of structural permit fee Note: See appendix for methodology for calculation of valuation for all permit fees utilizing valuation/value of work City of Ashlaind Miscellaneous Fees and Charges - Effective July 1, 2025 12 Page 225 of 454 Inspection Fees toCommercial, aind Residential Re -inspection Fee - Per Hour, 1/2 Hour Min. Inspections Outside Normal Business Hours - Per Hour, Per In Temporary Certificate of Occupancy and Reapplication Fee(s) $9135 --------------------------------------------------------------------------------------------------------------- 1 Hour Min. $13140 $51.30 per discipline/permit. Renewal required every 30 days No Charge $9135 $9135 -------------------- $66,70 Demolition Review Fee (non-exempt structures) $369,35 ................................................................................................................................... ......................................................................................................... ................. ............................................................................................................... Demolition Permit Fee - Per Building, 1 Hour Min. (Permit fee for verifying utilities have been safety removed and capped off) $9135 ................................................................................................................................... ......................................................................................................... ................. ............................................................................................................... Demolition Capping off Sewer, Waiter, Rain Drain - Per Hour, 1 Hour Min. $9135 Residential, Plumbing Permit Fees NewResident ---------------------------------------------------------------------------------------------------------------------- 1 bathroom/kitchen (includes: first 100 feet of water/sewer lines', hose -bibs ice maker, under floor lowpointdrains, anid rain -drain packages) ................................................................................................................................................................................................................................................................ ---------------------------------------------------------------------------------------------------------------------- $410,40 2 bathrooms/1 kitchen $51195 ....................................................................................................................... 3 bathroomis/1 kitchien $589�90 ....................................................................................................................................... ......................................................................................................... .............. .......................................................................................... Each additional bathroom (over 3) ....................................................................................................................... ............................ $51�30 Each additional kitchen, (over 1) $51�30 Remodel / Alterations ..................................................................................................................................................................................................................................................... ---------------------------------------------------------------------------------------------------------------------- Remodel / Alterations (minimum fee) ....................................................................................................................... $76�95 Each fixture, appurtenance, and first 10,0 ft. of piping ....................................................................................................................................... ........................................................................................................................ .......................................................................................... $20�55 ............................ Minimum fee (when purchased as a bathroom uinit(s) - includes the first 100 ft. of water service, sanitary storm) ....................................................................................................................................... ........................................................................................................................ $76,95 Piping or private storm drainage systems exceedingthie first 100 ft. ....................................................................................................................... $2160 Backf low assembly $25,65 Re -pipe water supply ............................................................................................................................................................................................................................................................... ----------------------- $9135 ---------------------------------- Alternate water heating systems (coils, heat pumps, etc) .......................................................................................... $61,60 I ............................ Solar ................... ................................................................................................................... ......................................................................................................... .............. I'll".....................................................................................�...........................I $61�60 Swimming pool piping City of Ashiiand Miscellaneous Fees and Charges - Effective July 1, 2025 $51,30 `13 Page 226 of 454 Residential Plumbing Permit Fees, Continued Residential Fire Sprinkler (includes plan review), ....................................................................................................................................... ......................................................................................................... .............. ......................................................................................... ............... 0-2,000 square feet ................................................................................................................................................................................................................................................................ ---------------------------------------------------------------------------------------------------------------------- $205,20 2,001-3,600 square feet ................................................................................................................................................................................................................................................................ ---------------------------------------------------------------------------------------------------------------------- $256,50 3,601-7,200 square feet .......................................................................................... $35910 ............................ 7,201+ square feet ....................................................................................................................................... ......................................................................................................... .............. $461�70 .............. ............................ Manuifactu red Dwelling or Pre-Faib ................................................................................................................................................................................................................................................................ ---------------------------------------------------------------------------------------------------------------------- Connections to building sewer and water supply - per space $51.30 RV aind Manufactured Dwelling Parks ..................................................................................................................................................................................................................................................... ---------------------------------------------------------------------------------------------------------------------- instaltation fee $153.90 .......................................................................................... State fee ............................ $30,80 ....................................................................................................................................... ......................................................................................................... .............. .............. ............................ Fee based on valuation of installation cost and system equipmient. Refer to Factory manufactured awning/carport ....................................................................................................................... structural permit fees. Each additional 10 spaces $102.60 Commercial Plumbing Permit Fees Commercial, Industrial, and Dwellings Other than One- or Two-family Minimum fee $76.95 ............................................................................................................................................................................................................................................................... Each fixture ------------------------------------- $41.05 Swimming pool piping ....................................................................................................................................... ......................................................................................................... .............. $61.60 ............................... Piping - per foot .......................................................................................... $0.80 ............................... Plumbing plan review 30% Sanitary Services ..................................................................................................................................................................................................................................................... ------------------------------------------------------------------------------------------------------------------------- First 100 feet $0.80 Each additional 10�8 Feet or fraction thereof ....................................................................................................................................... ......................................................................................................... .............. $0.80 ............................... Storm Services .......................................................................................... First 100 feet ............................... $0.80 Each additional 10�O Feet or fraction thereof ............................................................................................................................................................................................................................................................... ----------------------- $0.80 ------------------------------------- Water Services 100 $0.80 .First...feet ................................................................................................................................... ......................................................................................................... .............. Each additional 10�8 Feet or fraction thereof ............................... $0.80 14 City of AsNand Miscellaneous Fees and Charges - Effective Judy 1, 2025 Page 227 of 454 Commercial, Plumbing Permit Fees, Continued Commercial, Fire Sprinkler (including plan review) ....................................................................................................................................... ......................................................................................................... ......................................................................................................... ............................ Fee based on valuation of installation cost and system equipment ............................................................................................................................................................................... $1.00 to $500�.0,0 $92.35 per hour $92.35 for the first $500.00 plus $10.30 for each additional $501.00 to $2,000.00 $1,000.00 or fraction thereof, to and including $2,000.00 $112.85 for the first $2,000.00 plus $8.25 for each additional $2,001.00 to $25,000.00 $1,000.00 or fraction thereof, to and including $25,000.00 $301.65 for the first $25,000.00 plus $8.25 for each additional $25,001.00 to $50�,0,00�.00 $1,000.00 or fraction thereof, to and including $50�,000.00 $506.80 for the first $50,000.00 plus $5.15 for each additional $50,001.00 to $10,0,000.00 $1,000.00 or fraction thereof, to and including $10,0,000.00 $763.30 for the first $100,000.00 plus $4.15 for each $100,001.00 and up additional $1,000�.0,0 or fraction thereof Fire sprinkler/fire suppression/fire alarm plan review .......................................................................................................................................................................................................................................................................................................................................................................................... 65% of structural permit fee Minimurn permit fee $92.35 ........................................ .......................................................................................................................................... Miscellaneous ....................................................................................................................................... ................................................................ Minimvim fee $92.35 ........................................................................................................................................................................................................ Specialty fixtures ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- $41.05 Re -inspection (no. of hrs. x fee per hiouir) ............................................................................................................................................................................................ $92.35/hir. (1/2 hr. minimurn) --------------------------- ---------------------------------------------------------------------------------------------- Special requested inspections (no, of hrs, x fee per hour) $92.35 ........................................ .......................................................................................................................................... Medical Gas Piping ....................................................................................................................................... ................................................................ Minimvim fee $51.30 ........................................................................................................................................................................................................................................................................................................................................................................................... Valuation $50,0 to $2,000 1 $51.30 + $5.15 per $1000 of valuation Valuation $2,001 to $25,000 ............................................................................................................................................................................................ + $18.50 per $1000 of valuation ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Valuation $25,001 to $50,000 1 $554,00 + $14.40 per $1000 of valuation ................................................................................................................................................................................... Valuation $50�,0,01 to $100,000 ....................................................................................................................................... ................................................................ 1 $91105 + $9.25 per $10,00 of valuation ........................................ .......................................................................................................................................... Valuation greater than $100,000 ........................................................................................................................................................................................................ 1 $1,374,75 + $8.25 per $10,00 of valuation ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Rainwater HarvestingSystem Fee based on valuation of work to be performed. ........................................................................................................................................................................................................ ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- -- ill inimvim fee $76.95 ........................................ I .......................................................................................................................................... $76.95 for the first $500 plus $9.25 for each additional $100 Valuation $1 to $500 or fraction thereof, to and including $2,000 ................................................................................................................................................................................... $215.45 for the first $2,000 plus $10.30 per $1,0,00�, or Valuation $2,001 to $25,000 fraction thereof, to and including $25,00,0 ................................................................................................................................................................................... $451.40 for the first $25,000 plus $10.30 per $1,00,0, or Valuation $25,001 to $50,000 fraction thereof, to and including $50,00,0 ................................................................................................................................................................................... $707.90 for the first $50,000 plus $9.25 per $1,0,00�, or Valuation $50,001 to $100,000 fraction thereof, to and including $100,0,00 ................................................................................................................................................................................... $1,169 for the first $100,000 plus $9.25 per $1,000 or fraction Valuation greater than $100,000 thereof City of AsNand Miscellaneous Fees and Charges - Effective Judy 1, 2025 15 Page 228 of 454 Commercial Mechanical Permit Fees Commercial Mechanical Permit Fees $92.35/mininnurn $92.35 for thie first $2,0,00.0,0 plus $10.30 for each additional $1,000.00 or fraction thereof. $1,070.0,0 plus $10.00 for each additional $1,0,00.0,0 or fraction thereof. $100.0,0 each items plus 65% of miechaniical permit fee of deferred submittal valuiation. .. Plan review fee 1 ....................................................................................................................................... ......................................................................... ..................................................................................................................................................................... 25% of permiit fee ........................................................................................................................................ ............................ Miscellaneous Fees Re -inspection ..................................................................................................................................................................... $92.35 Specialty requiested inspection (per hour) ................................................................................................................................................................................................................. $66.70 --------------------------------------- Regulated equipment (un-classed) $51.30 Residential, Mechanical, Permit Fees Mechanical Permit Minimum Fee ........................................................................................................................................ $76,95 ............................ F.u..r.n..ai.c.e./..B.u.r.n.e..r..!I.n.c.l.ui.d.i.n.g�..d.u.ct.s..& v.e..n.t.s ............................................................................................. .. .. . .. .. .. ... . .. ... . ... .. . . .. ... . ... .. . .. ... ..... ..... .. ... Up to 100k BTU/hr. $20,55 Over 100k BTU/hr. ....................................................................................................................................... ......................................................................... $20�55 H- eaiters/StovesNents ..................................................................................................................................................................... Unit heater $2055 Woo d / p e Itet/ga s stove /f I u e ................................................................................................................................................................................................................. $2055 --------------------------------------- Repair/atter/add to heating appliance or refrigeration unit or cooling systern/absorption system ................................................................................................................................................................................................................. --------------------------------------------------------------------------------------------------------------------------------------------------------------------- $20,55 Evaporated cooler ..................................................................................................................................................................... $20�55 Vent fan with one duct/appliance vent ........ ......................................................................... ........................................................................................................................................ $20�55 ............................ Hood with exhaust a nid duct $20�55 ..................................................................................................................................................................... Floor f uirniace including vent $2055 GasGas Piping ................................................................................................................................................................................................................. One to four outlets (any number of outlets) ..................................................................................................................................................................... $20,55 Air-haind li ng Un Its, i nclud ling Ducts ....................................................................................................................................... ......................................................................... Up to 10,000 CFM ..................................................................................................................................................................... $20�55 Over 10,000 CFM $2055 16 City of Ashlaind Miscellaneous Fees and Charges - Effective July 1, 2025 Page 229 of 454 Residential per uinit, service included ...... ......................................................................................................... ........................... .................................................................................................. ...... 1,000 sq. ft. or less $138.50 Each additional 50�O sq, ft. or portion thereof $25.65 Limited energy .................................................................................................................................................................................................................................................................... $32.85 ................................................................ Each manufactured home or modular dwelling service orfeeder $51.30 Multi-family residential ....................................................................................................................................... ......................................................................................................... ........................... ............................................................................. $35.95 ............................ Residential and Commercial —Services or Feeders/Installation, Alteration, Relocation 200 amps or less $97.50 201 to 40,0 amps .................................................................................................................................................................................................................................................................... $118.00 ................................................................ 401 to 60,0 amps $194.95 601 to 1,00,0 amps f ........................ .............................................................................................................. ......................................................................................................... ........................... ............................................................................. $256.50 ............................ Over 1,000 amps or volts $564.25 Reconnect only $76.95 Temporary Services or Feeders .................................................................................................................................................................................................................................................................... 200 amps or less $76.95 201 to 40,0 amps ....................................................................................................................................... ......................................................................................................... ........................... ............................................................................. $102.60 ............................ 401 to 60,0 amps $153.90 601 to 1000 amps $256.50 Over 1,000 amps or volts .................................................................................................................................................................................................................................................................... $461.70 ................................................................ Branch Circuiits: Nlew, Alteration, Extension Per Panel Branch circuits with purchase of a service or feeder ....................................................................................................................................... ......................................................................................................... ........................... .......................................................................................................... $6.20 Branch circuits without purchase of a service or feeder: First branch circuit $66.70 ....................................................................................................................................... ......................................................................................................... ........................... ............................................................................. Each additional branch circuit ........................... $7.70 City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 17 Page 230 of 454 Electrical Permit Fees, Continued Miscellaneous Fees: service or feeder not included .................................................................................................................................. ......................................................................................................... ........................... ...................................................................................................... Each pump or irrigation circuiit ...................................................................................................... $66�70 Each sign or ouittine lighting $66,70 Signal circuit(s) or tow voltage systern, alteration or extension each system) ........................................................................................................................................................................................................................................................................ $6670 ------------------------------------------------------------ Subdivision lighting per pole in addition to service $41,05 Swimming pool (panel, 3 circuits and bonding) .................................................................................................................................. ......................................................................................................... ........................... $9135 Specialty requiested inspection (per hour) $9135 Each additional inspection over the allowable in any of the above, for those not covered under residential inspection caps (per inspection) -per hour, 1/2 hour min. ...................................................................................................... $9135 Special inspection -per hour, 1/2 hour min. $9135 Reinispection - per hour, 1/2 hiouir mini. ........................................................................................................................................................................................................................................................................ $9135 ------------------------------------------------------------ Field review -change of use -per hour, 1/2 hour mini. $9135 Residential, Restricted Energy IElectricail Permit Fees Each Additional Inspection t $25.65 'For new construction, this permit fee covers all systems Listed or can be sold separately. Renewaible Energy Systems 5 KVA or less $10�2.60 --------------------------------------------------------------------------------------------- -------------------------------------- 5. 01 KVA to 15 KVA $10�2.60 ............................................................................................................................. ........................................................................................................ ..................................................................................................................................... 15,01 KVA to 25 KVA $160.05 ------------------------------------------------------------------------------------------------------------------------------------- 25,01 KVA and above $160�.O�5 plus $6.45/KVA for each additional City of Ashiiand Miscellaneous Fees and Charges - Effective July 1, 2025 18 Page 231 of 454 Renewable Energy Systems, Continued Engineered Systems (Separate Electrical application required) Plan Review Red nspection Fee - I ........................................................ Wind generation sysi 25,01 KVA to 50 KVA hour, 1/2 hour miniimium in excess of 25 KVA: 65% of Building Permiit $92.35 �11 5010 KVA to 100 KVA $481.15 ....................................................................................................................................................................................................................................................................................................................................................................................... For wind generations systems that exceed 100 KVA the permit fee shall be calculated in accordance with OAR 918-309-0040 Solar genieration systems in excess of 25 KVA, per KVA I ................................................................................................................................................................................................................................................................................................................................................... The permit charge wilt not increase beyond the calculation for 100 KVA. Permits issued uinder this sub -section include three inspections. Additional inspections will be billed at an hourly rate. Building Permit Reinstatement Fee (Lr_ A F A building permit expires after a period of 180 days from the date of issue with no inspection activity. To reactivate an expired permit, a fee of $50.00 per construction discipline is requiired (Building, Plumbing, Mechanical, Electrical). If the sum of the original permit fee subject to reinstatement is less than $50.0,0, a reinstatement fee equal to half of the valuie of the original permit fee shall be accessed for permit reinstatement. Grad ing/Excavaition Fees Grading Fees ....................................................................................................................................... .................................................................................................. Plan Review Fee -per hour .......................................................................................................................................................................................................................................... $9135 -------------------------------------------------------------------------------------------------------------------------------------------- 50 cu b ic yards or less No Fee 51-100 cubic yards $128,25 101-1,000 cubic yards ...... .................................................................................................. $20520 1,001-10,000 cubic yards .......................................................................................................................................................................................................................................... $410�40 -------------------------------------------------------------------------------------------------------------------------------------------- $512.95 for the first 10,001 cubic yards plus $51.30 for each additional 10,000 cubic yards or 10,001-100,000 cubic yards fraction thereof .......................................................................................................... Additional plan review requiired for changes, additions, or revisions to approved plans - per hour, 1/2 hour miniimium $9135 Permit Fees ....................................................................................................................................... .................................................................................................. 50 cu b ic ya rd s or less No fee 51-100 cubic yards . ............................................................................................................................................ $10160 $ 1 0 2. 60 for fi r s t 1 0 1 yards p I u i s $3 5. 9 5 for each 101-1,000 cubic yards additional 100 cubic yards or fraction thereof City of Ashlaind Miscellaneous Fees and Charges - Effective July 1, 2025 19 Page 232 of 454 Investigation Fees State of: Oregon Surcharge - ORS, 455.210(4) State of Oregon permit surcharge is 12% of structural, plumbing, mechanical and electrical components of the overall building permit. Building Permit Refund Policy The City of Ashland Community Development Department offers partial refunds for building permits that have been issued, have had no inspections performed and have not yet expiired (six months from issue date). Refunds for permiits that have expired are limited to any Systems Development Charges (S,D,C's) that were part of the permit fees. How to Request ai Refund Submit a letter of refund request signed by applicant/owner with a mailing address forthie refund check to the Community Development Department at 51 Winbuirni Way. The refund will be processed within 30 days of the date of the request letter. The foltowingfees are not refundable Buitdinig Plan Check Fee Fire Protection Review Fee 50% of Community Development Fee (maximum equal to Building Plan Check Fee) 50% of Engineering Development Fee (maximum equal to Building Plan Check Fee) The remainder of the permiit fees are refundable. A $50.00 administrative fee will be subtracted from the eligible refund amouint for costs associated with the refund process. City of AsNand Miscellaneous Fees and Charges - Effective Judy 1, 2025 20 Page 233 of 454 C Report Fees .......................................................................................... Non -patient pre -hospital care reports ................................................................................................................................... ......................................................................................................... .......................................... ............................................................. ............................ 10 pages or less $20�55 . .......................................................................................... Each additional page M30 F.i..r.e..i.n.c.i.d.e.n..t..r.e..p.orts 10 pages or less $1135 . .......................................................................................... Over 10 pages ................................................................................................................................... ......................................................................................................... .......................................... $15�40 ............................................................. ............................ Patient report . .......................................................................................... 10 pages or less $41,05 ...---------------------------- Each additional page .......................................................................................................................................................................................................................................................................... ............ $ 0 3 0 Mlailing cost I Actual Cost . .......................................................................................... Fire Investigation and Fire Marshal Reports ........... ....................................................................................................................... ......................................................................................................... .......................................... Narrative report . .......................................................................................... 10 pages or less $20,55 ...---------------------------- Each additional page .......................................................................................................................................................................................................................................................................... ............ $ 0 3 0 Photos - each $1�05 Photo tog ................................................................................................................................... ......................................................................................................... .......................................... . .......................................................................................... $2055 Investigation drawings/chart -each $20,55 . .......................................................................................... Research Fee Page 2 .......................................................................................... Cost Recovery Fees (MVC, Haz-Mat, Rescue), ........................................................................................................................................................................................................................................................................................ Level 1 MVC - Assessment and stabilization First hour . .......................................................................................... $53&60 ................................................................................................................................... ......................................................................................................... .......................................... Each additional hour $266�75 Level 2 MVC — Level 1 plus fluid clean-up . .......................................................................................... ........................... .......................................................................................... First hour $564,25 ........................................................................................................................................................................................................................................................................................ Each additional hour $31190 MIVC with Extrication (requires use of extrication equipmient) ................................................................................................................................... ......................................................................................................... .......................................... First hour $1,641,45 Each additional hour . .......................................................................................... $82075 ............................. ............................................................. Hlazardous Material Incide nts........................................................................................................................................................................................................................................................................................ Level 1— Incident command, isolate and deny entry, evacuations if needed $87105 .......................... Haz-Mlat 8 activation with AF&R engine standby - per hour ........... ....................................................................................................................... ......................................................................................................... .......................................... l $49760 Haz-Mlat 8 activation with AF&R ambulance standby - per hour $369,35 Victim Rescues ................................................................................................................................... ......................................................................................................... .......................................... Engine response - per engine, per hour ........................................................................................................................................................................................................................................................................................ ............................................................. ............................ t $51195 ------------------------------------------------------------------------------------------ Technical rescue team - per person, per hour $169,30 21 City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 Page 234 of 454 Fire Miscellaneous Fees and Charges, Continued Emergency Medical Services AF&R ambulance membership- basic annual AF&R ambulance membership -plus annual Emergency medical service fee — a,id call per patienit Adlvanced life suipport transport — per patienit (per current rate scheduite ............................................................................................................................ ...................................................................................... Basic life suipport transport — per patienit (per current rate schedule) Ambulance mileage rate — per mile (per current rate schiedule) Ambulance waiting time, per 1/2 hour Ambulance stand by- per hour, 2 hour minimum On scene coordinator- per hour Extra attendant - each .......................................................................................................................................................................................................................................... ----------------------------------------------------------------------------------------------------------------------------------------- $56.45 Emergency Medical Services/Standby Fees Structure enigine standby for events - per hour .................................................................................................................................................................................................................................... .... $497.60 ----------------------------------------------------- Brush engine standby for events - per hour . ......................................................................................................................................... $312.90 Fire and Life Safety Division standby - per hour $112.85 Fire Marshal Review Fees Plain Checks ......................................................................................................................................... 24%, of the Building Division Structural Permit Any building permit Fee and Plan Check Fee ......................................................................................................................................... 24%, of the Building Division Structural Permit Condominium ......................................................................................................................................... Fee and Plan Check Fee SurveyPlait Review Pees .................................................................................................. ............................................................................................................... ......................... Partition plats t .......................................................................................................................................................................................................................................... ---------------- $109.80 ------------------------------------------------------------------------------------------------------------------------- Condominium plats $236,00 Subdivision plats .......................................................................................................................................................................................................................................... $236.00 ----------------------------------------------------- Other ......................................................................................................................................... All hydrant flow requests. To be charged to the developer or installer ....................................................................................................................................... .................................................................................................. $153.90 False alarm charge .......................................................................................................................................................................................................................................... ---------------- $256.50 ------------------------------------------------------------------------------------------------------------------------- First Aid/CPR Classes - Per Person Cost Basic Life Support (BLS) for Healthcare Providers CPR Class .................................................................................................................................................................................................................................. .... $71.85 ----------------------------------------------------- Heart Saver CPR & First Aid Class $71.85 . ......................................................................................................................................... Heart Saver CPR Class $46.20 ....................................................................................................................................... .................................................................................................. Family and Friends CPR Class $7.20 22 City of Ashiiand Miscellaneous Fees and Charges - Effective Juiiy 1, 2025 Page 235 of 454 Fire Marshal Review Fees, Continued Inspection Fees Initial Inspection (Re -inspection Included), ..................................................................................................................................................................................................................................................................... ---------------------------------------------------------------------------------------------------------- Travelers Accommodation $41.05 Occupancy Type "B" ................................................................................................................................... ......................................................................................................... ....................... ---------------------------------------------------------------------------------------------------------- $0.00 . .......................................................................................................... 0- 1, 00 0 sf. $41.05 ..................................................................................................................................................................................................................................................................... 1,001-3000 sf. ---------------------------------------------------------------------------------------------------------- $76.95 Occu pa nicy Type "A, E, M, S" ..................................................................................................................................................................................................................................................................... ---------------------------------------------------------------------------------------------------------- 0-3, 00 0 sq ft $76.95 ---------------------------------------------------------------------------------------------------------- Occupancy Type "F, H, I" ................................................................................................................................... ......................................................................................................... ....................... . .......................................................................................................... 0-3, 00 0 sq ft $128.25 --------------------------------------------------------------------- ----------------------------------- - 3,001-10,000 sq ft $205.20 10,001-20,000 sq ft ..................................................................................................................................................................................................................................................................... $256.50 ---------------------------------------------------------------------------------------------------------- Over 20,000 sq ft $307.80 --------------------------------------------------- ......Occupanicy Type "A, B, E, M, S" ................................................................................................................. ..........................................................................................................- . . 3,001-10,000 sq ft $128.25 -- ---------------------------------------------------------------------------------------------------------- 10,001-20,000 ft sq $179.55 Over 20,000 sq ft ..................................................................................................................................................................................................................................................................... $230.85 ---------------------------------------------------------------------------------------------------------- Occu pa nicy Type " R, SR" ---------------------------------------------------------------------------------------------------------- 3 to 10 Units $76.95 ................................................................................................................................... ......................................................................................................... ....................... 11 to 40 Units . .......................................................................................................... $128.25 41 to 70 Units -------------------------------------------------------------------------------------------------------- - $179.55 Over 70 Units $256.50 ..................................................................................................................................................................................................................................................................... Non-comphance after 2nd inspection: inspection fee + ---------------------------------------------------------------------------------------------------------- Base Fee +$102.60 ------ ------------------------------------------------------------------------------------------------- - Non-comphance after 3rd inspection: inspection fee + ........ ................................................................................................................................. f Base Fee +$205.20 . .......................................................................................................... Non-comphance after 4th inspection 1 subsequent inspections: inspection fee + Base Fee +$410.40 ---------------------------------------------------------------------------------------------------------- Operational Permits Fireworks public display ..................................................................................................................................................................................................................................................................... $153.90 ---------------------------------------------------------------------------------------------------------- Exhibits anid trade shows $153.90 Furnigation and thermal insecticide fogging ................................................................................................................................... ......................................................................................................... ....................... --------------------------------------------------------------------- ----------------------------------- - $307.80 . .......................................................................................................... Vehicles or equipment in assembly buildings $51.30 ---------------------------------------------------------------------------------------------------------- pyrotechnic and special effects $76.95 Open flame ..................................................................................................................................................................................................................................................................... $76.95 ---------------------------------------------------------------------------------------------------------- Haunted houses $51.30 Marijuana processinig ................................................................................................................................... ......................................................................................................... ....................... ---------------------------------------------------------------------------------------------------------- $512.95 . .......................................................................................................... Fire performances (per event) $76.95 ---------------------------------------------------------------------------------------------------------- Temporary memibranie structures, tents and canopies 200-400 sq ft ..................................................................................................................................................................................................................................................................... $51.30 ---------------------------------------------------------------------------------------------------------- Above 400 sq ft $128.25 Hydrostatic test ........ ......................................................................................................... ....................... $76.95 .......................................................................................................... Underground flush test . $76.95 ---------------------------------------------------------------------------------------------------------- Hood system i trip test $76.95 Fire acceptance test ..................................................................................................................................................................................................................................................................... $153.90 ---------------------------------------------------------------------------------------------------------- Egress light test $153.90 Above ground 1p tank install $76.95 City of Ashiiand Miscellaneous Fees and Charges - Effective July 1, 2025 23 Page 236 of 454 Fire Marshal Review Fees, Continued Operational Permits, Continued Above grouind 1p tank removal ......................................................................................................................................................................................................................................................................... $153.90 ---------------------------------------------------------------------------------------------------------- Commercial Ip uisage less than 500 gallons $76.95 ---------------------------------------------------------------------------------------------------------- Underground fuel tank install ........ ......................................................................................................... $307.80 ....................... . .......................................................................................................... Underground fuel tank removal ......................................................................................................................................................................................................................................................................... $512.95 ---------------------------------------------------------------------------------------------------------- Construction aind Use Permits Compressed gas ......................................................................................................................................................................................................................................................................... $153.90 ---------------------------------------------------------------------------------------------------------- Flarnmable and combustible liquid storage $153.90 ---------------------------------------------------------------------------------------------------------- Hazardous miaterials storage ........ ......................................................................................................... $307.80 ....................... . .......................................................................................................... Hazardous materials production $307.80 ---------------------------------------------------------------------------------------------------------- induistrial ovens $153.90 High piled combustible storage ......................................................................................................................................................................................................................................................................... $153.90 ---------------------------------------------------------------------------------------------------------- $51.30 - $512.95 depending on Permiits not specifically mentioned but required byfire code ......................................................................................................................................................................................................................................................................... staff hours and complexity ---------------------------------------------------------------------------------------------------------- Temporary liquor license (in addition to City Recorder fee listed on page 10 $15.40 ---------------------------------------------------------------------------------------------------------- Pre application comments ........................ .............................................................................................................. ......................................................................................................... ....................... $25.65 ......................................................................................................... After hours and weekenid inispections ......................................................................................................................................................................................................................................................................... 7 Z $153.90 ---------------------------------------------------------------------------------------------------------- A re Systems Cover U p/ Acce ptaince Test Inspections 0-3,000 sq ft ......................................................................................................................................................................................................................................................................... $76.95 ---------------------------------------------------------------------------------------------------------- 3,001 to 10,000 sq ft $128.25 -------------------------------------------------------------------------------------------------------- - 10,001 to 20,00,0 sq ft ....................................................................................................................................... ......................................................................................................... $179.55 ....................... ................................................................................ ......................... 20,001 to 40,00,0 sq ft ......................................................................................................................................................................................................................................................................... 7 Z $359.10 ---------------------------------------------------------------------------------------------------------- 40,001 to 80,00,0 sq ft $718.15 Above 80,000 sq ft ......................................................................................................................................................................................................................................................................... $1,025.90 ---------------------------------------------------------------------------------------------------------- Weed Abatement Staff time ....................................................................................................................................... ......................................................................................................... ---------------------------------------------------------------------------------------------------------- See page 2 ....................... ................................................................................ ......................... Mailing cost 7 Actuial Cost Weed abatement by contractor ---------------------------------------------------------------------------------------------------------- Actuial Cost Other .................................................................................................................................................................................................................................... .................................. T-shirt ---------------------------------------------------------------------------------------------------------- $25.65 Sweatshirts ---------------------------------------------------------------------------------------------------------- $35.95 ....................................................................................................................................... ......................................................................................................... Misc. apparel itemis ....................... 7 ................................................................................ ......................... Prices vary 24 City of Ashlaind Miscellaneous Fees and Charges - Effective July 1, 2025 Page 237 of 454 Electrirges, B.. Temporary Service Drop Single phase underground temp 300 amps or less ....................... $25140 ........................... Single phase overhead temp 300 amps or less $30165 Three phase ....................................................................................................................................... ......................................................................................................... ....................................... actual Cost .............................................................................................. Street Light ......................................................................................................................................................................................................................................................................................... install of light shroud $8210 Electric IMete,r Charges Meter Tests for Accuracy ...................... ................................................................................................................ ......................................................................................................... ....................................... ............................................................................................. Once in twelve months No Charge Two or more times in twelve months $180,60 Meter repairs/replacemient (damaged by customer) .............................................................................................................................................................................................................................................................................. actual Cost ................................. Non -Radio Frequency Meter Charges Conversion from radio frequenicy (RF) to non -RF meter ....................................................................................................................................... ......................................................................................................... ............................ No Charge ......... ................................................................. ........................... Monthly Fee to manually read Non RF meter I No Charge Service Calls Once in twelve months No Charge .............................................................................................................................................................................................................................................................................. Two or more times in twelve months .............................................................................................. $20&30 Other Ihours or holidays ....................................................................................................................................... ......................................................................................................... ....................................... ................................................................. $31U5 ........................... Service Connection for Applicant De -energize service ....................................................................................................................................... ......................................................................................................... ....................................... .............................................................................................. $260�60 Scheduled Work After Hours ......................................................................................................................................................................................................................................................................................... actual Cost Unauthorized Connection $220,60 25 City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 Page 238 of 454 Electric ILine Extension Charges New Single -Family Resildent�iail Service Overhead service in existinig developed areas from distribution line to and including meter. ....................................................................................................................................................................................................................................................... Overhead service upgrade or increased service for 300 amps or less Replacement of service from overhead to underground, 300 amps or less. Customer provides all trenching, conduit, backfilling and compaction as directed by the City. Underground residential service of 300 amps or less. Customer provides conduit, trenching, back fill, compaction as directed by the City. Underground Distribution Installation Charges $595,05 $595,05 $1,24&55 $715,05 ....................................................................................................................................... ......................................................................................................... Per lot less house service and engineering fees. ......................................................................................................................................................................................................................................................................................... ....................................... .............................................................................................. $1,216,75 Subdivisions of 0 to 20 engineering fee per lot $175,45 Subdivisions of 21+ engineering fee per lot ....................................... ......................................................................................................... $265�75 ....................................... ................................................................. ........................... Three phase subdivision as required by City per lot $265,75 Any Overhead/Underground Service Over 300 Amps ....................................................................................................................................... ......................................................................................................... Actu a I Cost ....................................... ............................................................................................. Commercial, Institutional and Industrial Service ......................................................................................................................................................................................................................................................................................... Actu a I Cost .............................................................................................. Blower Door Leak Test (Gas heat customers only) $76,95 Duct Leaik Test (Gas heat customers only) ....................................................................................................................................... ......................................................................................................... $12&25 ....................................... ................................................................. ........................... *Electric heat customers = no fee 26 City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 Page 239 of 454 Installation Fees Basic installation - Pre -wired CATV outlets only. ----------------------------------------------------------------------------------- (Additional charges for parts and supplies apply) ----------------------------------------------------------------------------------- $20,00 Add Trap ("filter") ........ ......................................................................................................... ................................................................................................................................. $10�,010 New customer cable modern activation $10�,010 ................................................................................................................................................................................................................................................................................................ Cable modern (refurbished 90 -day replacement warranty) ----------------------------------------------------------------------------------- $50,00 Additional materials $10�,010 .............................................................................................................................................................................................................................................................................. Over-and-beyond reguilar installation including multi outlets, outlet plates, additional wiring, ----------------------------------------------- ------------------------------------ replacement of customier damaged outlets. ................................................................................................................................................................................................................................................................................ ............. ----------------------------------------------- ------------------------------------ Wi max standard installation ----------------------------------------------------------------------------------- $200,00 Disconnect Fees ............... ....................................................................................................................... ......................................................................................................... .............................................. Disconnect .................................................................................. $50,00 ................. ................... Remiove trap ("filter") ----------------------------------------------- ------------------------------------ $10�,010 Truck Roll ................................................................................................................................................................................................................................................................................................ ----------------------------------------------------------------------------------- $35,00 Field Tech n ician Houirly Rate ----------------------------------------------- ------------------------------------- Non-standard work such as advancing troubleshooting, non-standard outlets, fishing wire inside watts, etc. ----------------------------------------------- $55,00 ------------------------------------- Consulti ng and Technical Support Hourly Rate ....................................................................................................................................... ......................................................................................................... .............................................. .................................................................................. For support issues not related to AFN infrastructure, performance, and reliability. Miniimium charge one hour. ....................................................................................................................................... ......................................................................................................... .............................................. .................................................................................. $85,00 Non -City Employee Staff Screening ................................................................................................................................................................................................................................................................................................ ----------------------------------------------------------------------------------- Charge for each vendor employee submitted for authorization to access AFN and City Service Center facilities. ................................................................................................................................................................................................................................................................................................ ----------------------------------------------------------------------------------- $150,00 Fiber Service Installation Individual Business Case Overhead served connections (IBC) & quote Underground served connections ....................................................................................................................................... ......................................................................................................... ................................................................................................................................. IBC & quote Ethernet Transit@ 100 Mbps ----------------------------------------------- f IBC & quote ------------------------------------ Transit@ 1000 M1bps .................................................................................................................................................................................................................................................................................................................................................................................... IBC & quote City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 27 Page 240 of 454 UlFMiscellaneous �Fee,s and Charges, Continued Buisiness Augmented Upload Package (additional 5 Mbps) - Per Month /valableexcluoively forAFN[0rectSmiaKOMce/Mome0fice(SOHC})mrSmaK8usiness.MurthavecurremmCity of&shibon6 business license. *Additional fee added mbase Af0Direct retail rates un �� -�------_�-------------------------_-----��e�n��Packagem--------_---------------------------------------- SOHO business augmented upload package - per month. Maximum S(3HO upload speed with augmented upload service at up to 9 Mbps. ---------------------------------------------------------------------------------------------------------------------------- $80.00 Small Business augmented upload package - per month. Maximum SmialtB&o d speed with augmented upload service at up to 10Mb 10DD0 CPE's must be returned on disconnect date of AFN services. Cable TV (CATV) Seasonal Reconnects & Disconnects Disconnects & reconnects - per visit $10.00 �nstalt HBO filter - per visit $10.00 CAN Houise Amp Fee - Each Utility Bitting Lobby Signage Fee - Per Month Cable Modem Rental - Per Month $5.00 Non-Retuirn of: Rented Modem at Closing of: Account - Each Cable Modem Purchase - Each $50.00 Resolution 2010-28 (Section 2, page 38) grants Information Technology management ability to set promotional rates. Fiber services Fiber Essentials - Wholesale Fiber Essentials - Retail $50.00 Fiber Ultimate - Wholesale Fiber Ultimate - Retail Fiber M�ulti-gig - Retail Fiber Ultimate Promotional -Wholesale $6 0. 0 0 Fiber Ultimate Promotional - Retail Router setup - Wholesale Router setup - Retail Router monthly fee - Wholesale City of4ahUandMiscellaneous Fees and Charges - Effective Jm�/l,2025 28 Page 241 of 454 Police Reports 10 pages or less .................................................. Over 10 pees Research Fee Visa Letters Fingerprint Cards First card ............................................................... Each additional card See pale 2 $19.50 $107.75 -$-5-,-1-29-.-50. $512.95 New $61.60 . ............................................................................................... Renewal $61.60 ................................................................................................................................... ......................................................................................................... .......................... . 'Any audio or video recording requiring extensive redaction, more than 30 m,inutes, shall be charged at a rate outlined under Research Fee. Refer to section 1, pg. 7. City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 29 Page 242 of 454 Engineering Development Fee ! 0.751% of Valuation This fee is charged concurrently with Building Permit Fees at the time of building permit applications. The fee applies to all new residential dwelling units and commercial developments. Remodels, additions and accessory buildings are not assessed this fee. Public Works - Fee Inflators March CPI - Used for Plat & Plan Checks, PW & Engi neering Inspections, Permits and Cemetery Fees March 2025 CPI value = 313.250 (New) March 2024 CPI value = 312.332 (Old) (319.615-311332)/312.332 = 2.4% March ENIR - Used for Sewer and Water Connection Fees March 2025 EN R va luie = 13782.50 (New) March 2024 ENR valuie = 13532,01 (Old) (13782.50-13532,01/13532,01=1,9% Jainuary CPI - Used forAirport Fees January 2025 CM value = 317.671 (New) January 2024 CM value = 308,417 (Old) (317.671-308A17)/308A17 = 3.0% City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 all Page 243 of 454 Public Works / Engineering Inspections & Permits 5'% Engineer Fee (5'% of the public Subdivision Construction (nspect�ion/Public Works Improvement Inspection ....................................................................................................................................... ............................................................................................................... : improvement cost) i ................................................................................................................................ Street or Alley Excavation Permit $25U0 Encroachment Permit $258,811 Miscellaneous Construction Permit (Construction of curb, sidewalk, driveway apron, etc.) $8100 Dust Suppression Permit ........................................................................................................................................................................................................................................................................................................................................................................................ $8100 Driveway Painting Permit (Includes a can of paint), $19,00 Right -of Way Closure ....................................................................................................................................... ............................................................................................................... ................................................................................................................................ Street $258,811 Sidewalk: >72 hours $8100 Sidewalk: <72 hFurs $..199.0 ............ .. . .. .. .... .. .. . .. .. ... Parking Space: >72 hours ............................... $8100 Parking Space: <72 hours ....................................................................................................................................... ......................................................................................................... ................................................................................................... $19�00 ........................... Block Party $19,00 Sidewalk Dining -Annual Renewal Per Sq. Ft, Mlin 50 Sq. Ft�. $6,00 Functional Item - Annual Renewal ..................................................................................................................................................................................................................................................... ............................................ $8100 Special Event Permit Base fee $130�00 ....................................................................................................................................... ............................................................................................................... Events that require City staff overtime ................................................................................................................................ actual Cost Street Painting Permit $19,00 Loaned Functional Item, Pennant Application Fee ..................................................................................................................................................................................................................................................... ............................................ $169,00 Publication Box per Publication - Annual Renewal $35,00 Bike Rack Purchase ....................................................................................................................................... ............................................................................................................... ................................................................................................................................ $165,00 Special Vehicle Permit -Initial Fee initial Fee $346,00 Annuial Renewal..... ................................................................................................................................................................................................................................................ ............................................ $134m Penalty for Nlo Permit 150�% of permiit cost Street or Alley Vacation $837,811 An, adm in istrative fee of 25% wi It be assessed on, all permit refunds. Refunds nids will not be issued if requested later thian one year following the application date. City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 31 Page 244 of 454 Sanitary Sewer Connection Fees Sanitary Sewer Mainline Video Inspection - Min Charge (Cost based on time and materials) $406.00 Water Connection Fees Installation of Water Services ...................................................................................................................................................................................................................................................................................... The installation of all newwater services and taps regardless of size wilt be charged on a time ------------------------------------------------------------------------------------------------ anid miaterials basis. .......................................................... ... I Actuial Cost ------------------------------------------------------------------------------------------------ Utility Locates First utility locate at an address ............................................................................................................................................................................................................................................................................... 0 Char � arge, ------------------------------------------------------------------------------------------------ Additional locates at same address ................................................................................................ $8&00 Water Meter Re -Read ....................................................................................................................................... ......................................................................................................... .................................... Once in 12 monthis No Charge, ......................................................... ..................................................... Each additional re -read in 12 monthis ------------------------------------------------------------------------------------------------ $41�00 Water Meter Field Test .............................................................................................................................................................................................................................................................................. ..... ------------------------------------------------------ $6100 Water Meter Bench Test 3/4" or 1" Water Meter ................................................................................................ $139,00 .............. ........................................................................................................................ ......................................................................................................... .................................... 11/2" or 2" Water I Meter $26000 ...................................................................................................................................................................................................................................................................................... Larger Meters ------------------------------------------------------------------------------------------------ Actual Cost ................................................................................................ Water Pressure Check ...................................................................................................................................................................................................................................................................................... Water pressure check once in 12 months No Charge, ................................................................................................ Each additional pressure chieck in 12 months ....................................................................................................................................... ......................................................................................................... .................................... $49,00 Water Chlorination Test - Suibdiviision Retest Upon Failure (Cost based on time and materials) ....................................................................................................................................... ......................................................................................................... .................................... $82100 Water Pressure Test - Subdivision Retest Upon Failure (Cost based on time and materials) $497,00 32 City of AsNand Miscellaneous Fees and Charges - Effective Judy 1, 2025 Page 245 of 454 Cemetery Fees, Sailes of Liners, IMair kers Sales of grave spaces or burial plots, liners a nid markers: fees split, 40,% to the cemetery fumed and 60% to the cemetery trust fund. Grave Space ........ ......................................................................................................... Lawn and monument sections $64TOO ................................................................................................................................................................................................................................................... --------------------------------------------------------------------------------------------------------------------------- Baby Land $204,00 Niches (bronze).......$54TOO .......... ................................................................................................................ ......................................................................................................... Urn garden $204,00 ........................................................................................................................... Crypt $1,36TOO .................................................................................................................................. ......................................................................................................... Concrete Cemetery Box, Including Setting $547,811 ................................................................................................................................................................................................................................................... --------------------------------------------------------------------------------------------------------------------------- Concrete Liners Cost plus 10% Final Inscriptions - Minimum Charge $19mo .................................................................................................................................. ......................................................................................................... Niche Vases $184,00 RIM am, a=- Opening and Closing Graves Ground $547.00 ........ ......................................................................................................... .............................. .................................................................................................. Double -deep .................................................................................................. $614.00 infant $204.00 Opening and Closing Crypts ........................................................................................................................................................................................................................................................................... $547.00 -------------------------------------------------------- Opening Closed Crypts .................................................................................................. $547.00 Opening and Closing Niches ................................................................................................................................... ......................................................................................................... .............................. $140.00 Opening Closed Niche .................................................................................................. $140.00 linter Crernains in Grave Spaces .......................................... $204.00 Scattering of: Crernains ............................................................................................................................................................................................................................................................................ $140.00 -------------------------------------------------------- Disinterment (Paid in advance) $1,367.00 Saturday, Sunday or Holliday Buirial $546.00 City of Ashiiand Miscellaneous Fees aind Charges - Effective July 1, 2025 w Page 246 of 454 Grave Setup Rental.- Per Occurrence $139.00 ................................................................................................................................... ......................................................................................................... .............................. Tent Rental - Per Day $67.00 Perpetual Care Lots, Sold Before 1927 $140.00 Vases .............. -------------------------------------------------------------------------------------------------- Galvanized $55.00 Cemietery fees will be subject to a 1.5% finance chiarge per month if not paid within 60 days of use. All above services wilt be sold pre - need in installments, initerestfree, with a minimum payment of one -twelfth of the total sale. U"I"IMITerivrVy'lar- =- Box hangars With reversionary stack door -per sq. ft./month "Shell rental" (privately built, City owned) -per sq. ft./month "Arnenities" for any City Owned Haingair Office space (inside dimension) -per sq. ft./rnonth Bathroom (building footprint -outside wall dimension) -per sq. I ...... ..................................................................................... Heat (any upgraded head source including gas and electric -per sq. ft./mionith Monthily tie -downs Small Overnight tie -downs ....................................................... Small Large 2 Tie Down Rental $0,32 ----------------------- $0,37 $7.50 ------------------------ $11.50 All parties utilizing tied down parking are required to provide written consent to the Airport deeming the owner of any stored or parked aircraft as the last FAA registered owner of that aircraft. After an unpermitted failure to pay required rent or the aircraft becomes inoperable either mechanically or by regulation, and any such condition exceeds a niinety (90) day period for storage or parkinig, the Ashland Airport has the authority to treat the aircraft as a nuisance under AMC Chapter 2.31 Uniform Violation Abatement Process. Any appeal to the Ashland Airport taking such action is subject to AMC 2.30 Uniform Administrative Appeals Process. I Lease Type B - Ground Lease - City Owned Haingairs ................................................................................................................................................................................................................................................................................ --------------------------------------------------------------------------------------------------- Ground lease - no minimurn footage - per sq. ft., per year $0.254 City of Ashlaind Miscellaneous Fees and Charges - Effective July 1, 2025 04 Page 247 of 454 $103.00; and 75.00 is applied to first months' rent ......................................................................................... $2,060.00 - Non-refunidable space reservation fee* Reservation fees are valid for a period of 1 year atwhich time can be renewed for an additional 12 months if progress is shown towards development of a hiangar onsite. Specialized Avilation Service Operations (SASO) Fee (Annual) The square footage of the hangar miultiplied by 1.6, multiplied by the current B Ground Lease fee rate. A Hanger keeper will heave the squiare footage of the hangar multiplied by 1.0, multiplied by the current B Ground Lease fee rate. Mobile Service Providers (MSP) Airport User Fee (Annuial) .................................................................................................................................. .............................. Basic Fee ..........First two employees $361,00 .......................................................................................................................... Each additional employee $26,00 ................................................................................................................................................................................................................................................................................................................................................................................... Temporary MSP (90 days max, non-renewable) $103,00 Freight Operation (Follows Medford International. Airport adjustments annually) Tariff Rate $5.45/1,000 tbs. 'An additional electrical surcharge o,f$5.00 per month will be added to thisamount. `Large aircraft defined as a single engine turbo -prop or multi -engine aircraft with a gross certified aircraft weight of 6000 tbs. or greater W City of AsNand Miscellaneous Fees and Charges - Effective Judy 1, 2025 Parlks and Recreation Miscellaneous �Feilesi and Charges Picnic: aind Facility Rentals and Special Events Group Picnic Rentals Cotton Memorial Area - 4-hour rental $125�00 Madrone Area - 4-hiouir rental $75�00 .............. .................................................................................................................... ......................................................................................................... ................................................................ Root Memorial-4-hour rental ............................ $75�00 ........................................ Hillside Picnic Area - 4-hour rental ............................ $75,00 Sycamore Grove - 4-hour rental .............................................................................................................................................................................................................................................................................................................. -------------------------------------------------------------------- $75,00 North Mountain Park Pavilion - 4-hour rental $75�00 Lawn below Upper Duck Pond .............. .................................................................................................................... ......................................................................................................... ............................ .................................. $75�00 ............... ............................ Butter Band Shell - 8-hour rental ........................................ Under 200 people ................................................................................................................................... ......................................................................................................... ................................................................ ............................ $250�00 ............................ Over 200 people .............................................................................................................................................................................................................................................................................................................. -------------------------------------------------------------------- $500,00 Garden Way Pavilion - 4-hour rental $75�00 Private Use/Rental Tennis/Pickleball Courts - 1 hour rental ................................................................................................................................... ......................................................................................................... ............................ .................................. $20�00 ............... ............................ Ashland Japanese Garden ........................................ ............................ Private Event Rental- 3 hours rental ....................... ........................................................................................................... ......................................................................................................... ................................................................ Off season, Monday -Thursday .............................................................................................................................................................................................................................................................................................................. -------------------------------------------------------------------- $750,00 Off season, Friday Sunday $1'000,00 Busy season, Monday Thursday ................................................................................................................................... ......................................................................................................... ............................ .................................. $1,250�00 ............... ............................ Busy season, Friday -Sunday ........................................ $1,500,00 I ............................ Busyseason = April -July and October ................................................................................................................................... ......................................................................................................... ................................................................ Off season = November - March, August and September .............................................................................................................................................................................................................................................................................................................. -------------------------------------------------------------------- Deposits-Refuindable Credit Card Only Picnic areas $75�00 .......................................................................................................................................................................................................................................................................... ............................... ------ Butter Band Shell -------------------------- $150�00 ........................................ Buildings security ................................................................................................................................... ......................................................................................................... ................................................................ ............................ $150�00 ............................ Japanese Garden .............................................................................................................................................................................................................................................................................................................. -------------------------------------------------------------------- $150,00 Special Event Fees Special event application fee .......................................................................................................................................................................................................................................................................... .................................. -------------------------------------------------------------------- $130�00 Street closure fee $150�00 ........................................ Park booth fee (per booth) .......................... ........................................................................................................ ......................................................................................................... ................................................................ ............................ $30�00 ............................ Exclusive Use Fee -Impact Fee/Per site location /per 8 hours .............................................................................................................................................................................................................................................................................................................. ----------------------------- $150,00 --------------------------------------- Alcohol Fee (non-refundable) Not for profit .......................................................................................................................................................................................................................................................................... .................................. -------------------------------------------------------------------- $50000 All other $1'000,00 City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 M09 Page 249 of 454 Picnic and Facility IRentals and Special (Events, Continued --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Piioneer Hall .... .... ..... ..... ...... ..... ..... ..... ..... ..... ..... Weekdays -per hour ...... ..... ..... $60,00 ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... Weekends -per hour --------------------------------------------------------------------------------------- ......... ......... ......... ......... ......... .................. $120,00 ------------------------- ........ ......... .......................... Pioneer Hall Cleaning Fee (non refundable)$75.00 y -.. niter Weekda s er hour .... ..... ..... ...... ..... ..... ..... ..... ..... ..... 88,00 ...... ..... ..... Weekends per hour ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... $160,00 ......... ......... ......... ......... ......... .................. Community Center Cleaning Fee anon refundable)$100,00 --------------------------------------------------------------------------------------- ------------------------- ........ ......... ........................... Miscellaneous equiipment fee ..'. .... $1008,00 Electricity use fee- per hiouirs $25.00'.. Field Usage aind Calle Seating Field Usage ........ ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .......................................... Tournaments per day perteam . ..... ..... $5f1.00 ..... .... Ball field lights _ per hour g $... 34.00 ... Per hour/per field charge e ... g.... .... � ... 25 +Calle Seating 8-month Season ........ ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .......................................... Artisans 2 weekend days per week - per sq. ft. $6.99 Seating .... .. .... .... .... .... .... .... ..... .... .... .... .... 7 days per week - per sq. ft. $10.36 5 days per week - per sq. ft. ........ ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .......................................... $6.48 9.5-month Season Artisans 2 weekend ,.a per week per sq f.. � days p t. ... $6 99 Restaurant Seating .... ..... ..... ..... ..... 7 days per per s ft. y p q, ........ ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .......................................... $12.30 5 days per week - per sq. ft. $7.69 37 City of Ashlaincl Miscellaneous Fees and Charges - Effective July 1, 2025 Page 250 of 454 Daniel Meyer Poot l Fees Daniel Meyer Pool ...................................................................................... Admission ................................................................................................................................................................................................................................................. Youth ............ $3.00 Adult ....................... $4.50 ........ .......................................... Lap swim ............... . ...................................................................................... Youth $3.00 Adult ....................... ...................................................................................... $4.50 ........................................................................................................................................................................................................................................................................................ Water Aerobics/Water Polo Youth ....................... $5.00 ................................................................................................................................... ......................................................................................................... .......................................... Adult ............... ............... $5.00 Swim, lessons (8 class session) . ...................................................................................... ....................... ...................................................................................... Per 8 class lesson 1 to 4 ratio $48.00 ........................................................................................................................................................................................................................................................................................ Per 8 class lesson 1 to 6 ratio $55.00 Cost is dependent on the age of the child and the length of the lesson. ................................................................................................................................... ......................................................................................................... .......................................... Senior only sessions $3.00 . ...................................................................................... Private lessons ................................................................................................................................... ......................................................................................................... .......................................... $30.00 Open swim/lap swim punch card ........................................................................................................................................................................................................................................................................................ -------------------------------------------------------------------------------------- Youth/Senior 10 punch $27.00 ....................... Youth/Senior 20 punch ................................................................................................................................... ......................................................................................................... .......................................... $54.00 Adult 10 punch t $40.50 . ...................................................................................... Adult It 20 punch h .................................................................................................................. ................................ $81.00 Water aerobics punch card (20 punch only) $90.00 City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 W-0 Page 251 of 454 Recreation Programs & Community Gardens 60/40 up to 80/20 split w/ inistruictor and APRC Aduilt Recreation Programs ....................................................................................................................................... ......................................................................................................... 60�/40 up to 80/20 split w/ inistruictor and APRC ................................................................................................................................... Senior Recreation Programs & Services ....................................................................................................................................... ......................................................................................................... -4 60/40 up to 80/20 split w/ instructor a nid Senior Activity Gasses I ....................................................................................................................................... ........................................................................................................... ....................................................................................................... APRC (activity fees range from $2-10/class) ............................ TouchiPass lost card replacement ................................................................................................................................................................................................................................................... ----------------------------------------------------------------------------------------------------------------------------------- $100 Community Garden Fees ........................... 1OX10 $45,00 ..... ......................................................................................................... 1Ox12 $54,00 .. ................................................................................................................................... 18x2O $80,00 ....................................................................................................................................... ......................................................................................................... 20x2O $100�,010 ................................................................................................................................................................................................................................................... 4 ----------------------------------------------------------------------------------------------------------------------------------- 4x12 - depending on location $22.0,0 to $29.00 Refundable deposit ....................................................................................................................................... ......................................................................................................... $ 5 0 00 Nature Center School Programs ................................................................................................................................... K-2/hialf day ....................................................................................................................................... ......................................................................................................... $15U0 3-5/ f u It day t $225,00 City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 wo, Page 252 of 454 Ashland Roltary Centennial IIce Rink General Admission .. ................................................................................... ........ ............ Youth $400 .................................................................................................................................................................................................................................................................. ........................ Adult $5,00 Skate Rental $100 H- ockey Admission ................................................................................................................................................................................................................................................................. ............................................................................................................ Youth $5,00 Adult $9�00 Skating Private Lesson - 30 Minoltas $2&00 Group Rental Rate - Per Person (8-30 ppl) $&00 Ashland Rotary Centennial Ice Rink Discouints Ice Rink Multi -Pass Youth punch card -all programs (5-13) $35,00 Adult puinchi card-alt programs (14+) $45�00 ................................................................................................................................. ......................................................................................................... .................... ............................................................................................................ School groups - (per group of 30) $100,00 City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 40 Page 253 of 454 J'F kM [ter ej[Kar Annual Passesi ............................................................................................................................................................................................................................................................... Single Ann ual. payment (7 days) ................................................................................................................................... .............................................................................................................................. ................................................................................................................ $1'199�00 Single Annual (M-F only) No Holidays $859,00 Mlulti Round Card (10/9 hole rouinds, expires 1 year from purchase) ........... ....................................................................................................................... ......................................................................................................... .................... ................................................................................................................ $179�00 Name Change: Senior/Vet (55+) —single .................................................................................................................................................................................................................................................................. ................................................................................................................ Senior/Vet Annual payment (7 days) $1'099,00 Senior/Vet (M�-F only) No Holidays ........ ......................................................................................................... .................... ................................................................................................................ $799�00 Couple/domestic partner Couple/Domestic Partner Annual payment ................................................................................................................................... ......................................................................................................... .................... ................................................................................................................ $1,399�00 Couple/Domestic Partner (M-F only) No Holidays .................................................................................................................................................................................................................................................................. ................................................................................................................ $999�00 Family + 1- couple plus one (17and under) in household Annual payment ............. $1,574�00 ....... Family + 1 (17 and under) in household (M1-F only No Holidays $1,174,00 Juinior-single (17 and under) $199,00 ................................................................................... Snowbird (for 6 months) — single .................................................................................................................................................................................................................................................................. ................................................................................................................ ............................ $75U0 Daily Adult Fees (Ages 18 +) 9 holes walk $20,00 .................................................................................................................................................................................................................................................................. 18 holes walk ............................ $32,00 Senior & Veteran 9 holes walk $18,010 ................................................................................................................................... ......................................................................................................... .................... ................................................................................................................ Senior &Veteran 18 holes walk .................................................................................................................................................................................................................................................................. ................................................................................................................ $28,00 Cart Fees - Per Person, Year -Round 9 holes (per seat) .................................................................................................................................................................................................................................................................. $iUo ........................ 18 holes (per seat) $15,00 Daily Juinior Fees (Ages 8 to 17) ................................................................................................................................... ......................................................................................................... .................... ................................................................................................................ 9 holes _year-round .................................................................................................................................................................................................................................................................. $8,00 18 holes - year-rouind $1500 Driving Range - One Token (35 balls) .................................................................................................................................................................................................................................................................. $4,00 ............................ Oak Knoll Golf Course Wedding Fees November -February -full day ........................................................................................................................... ......................................................................................................... .................... ................................................................................................................ $75U0 Novemiber-February- half day .................................................................................................................................................................................................................................................................. ................................................................................................................ $400�00 Mlarch-October -full day $1,50000 March-October - half day... ............................................................................................................................................................................................................................................................... $800�00 ............................ Credit Card Processing Fee 3% The Director has authority to modify rates for marketing and market conditions no less than 20% below standard rates City of AsNand Miscellaneous Fees and Charges - Effective July 1, 2025 41 Page 254 of 454 CITY OF —H ASHLAND DATE: May 12,2025 TO: Mlarianie Berry, Finance Director FROM: Brandon Goldman, Comimun,ity Development Director RE: Explanation of New Planning Division Fees SB 1537 Adjustments and 1200-C Permit Verification In response to recent changes in Oregon State Law and increased regulaitory obligations, the Planning Division is proposing the adldlition of two new fees to the City's planning aipplication fee schedlule. These fees are intendledl to recover the cost of staff time required to perform new review responsibilities not previously codified under our existing land use permit structure. 1. 1200-C Permit Verification: $51.75 + CPI increase Purpose: The 1200-C Permit is a construction stormwater permit issued by the Oregon Department of Environmental Quality (DEQ) that is required for construction activities that disturb one acre or more of land (or are part of a common plan of development disturbing that amount). As part of DEQ's permitting process, applicants must demonstrate compliance with local zoning aind land use regulations. This is typically done through ai Land Use Compatibility Statement (LUCS) or similar verification provided by the City. The 1200-C Permit Verification" fee covers the cost of Planning Division staff reviewing the proposed development to confirm that it is consistent with local land use approvals, zoning requirements, and stormwater management standlairdls. This review functions much like a Zoning Permit or LUCS in terms of scope and staff effort, and ensures that projects seeking DEQ approval aire aligned with the City's land use framework. 2. Administrative Senate Bill 1537'Adjuistment: $1315.50 + CPI increase Purpose: This fee is being established to support staff review of adjustment requests related to Senate Bill 1537 (2024), which requires cities to allow certaiin adjustments to siting and design standards, such as height, setbacks, and lot coveraige, when the applicant can clemonstrate that the standard would otherwise preclude the housing development permitted under the bill. COMMUNITY DEVELOPMENT DEPARTMENT SnWinburn Way Tel S4L488.5305 Ashland, Oregon 9/520 Fax S4LSS2.2050 r-1, blandore.aonsgov TTY 800J3S.2900 Page 255 of 454 CITY OF ASHLAND These adjustment requests necessitate a formal review by Planning Division staff to ensure consistency with the applicable State criteria and local zoning code. While not requiring a public hearings, the review is expected to follow a process substantially similar to a exceptions process defined as a Type l Planning Action, ands may be subject to review by a hearings officer upon appeal. A Senate Bill 1537 Adjustment application involves: • Evaluation of proposed adjustments against adjustment criteria • internal circulation and staff findings • Written decision ands notice of decision Accordingly, this new fee has been proposed to cover the staff time required for this administrative - level land use review. Summary These new fees are responsive to increased administrative duties resulting from State -level legislative changes and stormwater permitting requirements. They are necessary to offset the cost of staff time ands resources devoted to these reviews and ensure that applicants bear the direct costs associated with processing their requests. Please let me know if you have any questions or require further detail regarding these proposed additions to the fee schedule. Thank you, Brandon Brandon Goldman, AICP Director of Community Development Pronouns: he, him, his Community Development 51 Winburn Way, Ashland, Oregon 97520 541-552-2076 I TTY 800.735.2900 Braindon.goldlmcinCc-Daishland.or.us COMMUNITY DEVELOPMENT DEPARTMENT SdWinburn Way Tel S4L488.5305 Ashland, Oregon 9/520 Fax S4LSS2.2050 r-1, blandore.aonsgov TTY 800J3S.2900 Page 256 of 454 CITY OF —H ASHLAND DATE: May 12,2025 TO: City Council FROM: Mlarianie Berry, Finance Director RE: Changes to Parking Fees - Finance & Technology Parkin q Fees Parking Fees have not been updated since 2016. It was recommended by the company we are under contract with, for our Parking Program, LAZ Parking, to increase the City's parking fees to current times. While LAZ proposed higher rates, we applied inflationary increases since 2016 to arrive at the recommended rates, rounding where it made sense to. Ashilland Fiber Network (AFN) Fees In a continuation, of expanding AFN's service reach, and providing consistent, stable high, - speed Internet to Ashland residents, Staff recommends adding promotional fees that will be offered as the marketing effort takes shape later this year. it will allow AFN to introduce and promote a waterfall of services, from, basic, advanced, to ultimate Internet access. FINANCE DEPARTMENT 2245 Ashland Street Tel S4L488.5300 Ashland, Oregon 9/520 Fax S4LSS2.2059 r-1, blandore.aonsgov TTY 800J3S.2900 Page 257 of 454 ASHLAND Q ORE w�a w,A!,,3lhl�r-irudIP(-jrl<!,,3&Rec.orb i(l340 $3 t � cal rk,s St R(�Icii'eafloii'i ��De��paiir,tii�"n�"iini"�t A r h lk-,d in Ji,^h11, wcwn 971120 1 41 (-1,88 340 �Vlay 13, 2025 All APIRC fees for programs and services are itemized in, the City's Miscellaneous Fees and Charges document. This item, is on the City Council agenda for action at the May 20,2025 business meeting. The City combines the fees and charges in one document so that citizens can easily determine the cost of services. On a yearly basis, the City Council reviews and takes action, on the Miscellaneous Fees and Charges book. -61egular business meeting for approval. grorgrov-70 Fffmauogo- EM • Special Event Application Fee • Site Area Fee forevenits/special use • indoor Facility Fees • Swim, lessons and daily admissions to the Daniel Meyer Pool • Daily Golf Fees • Credit Card Processing Fee • Director authority to modify rates for marketing and market conditionis. In most cases, staff have looked at market rates and suggested a gradual increase in fees. Ideally, in two - three years, there will be more data to evaluate the actual costs of the many services that APRID provides to further inform, development of a cost recovery policy. 0 Business Meeting 03MLYA Proposed Changes to Enhanced Law Enforcement Area Process Police Tighe O'Meara, Police Chief TIME, ESTIMATE, CATEGORY Staff Direction - provide direction to staff on the body's desired next steps. SUMMARY Staff is coming back before Council to seek direction on possible changes to the expulsion process within an Enhanced Law Enforcement Area. Does Council wish for staff to return with an updated Ordinance based on Council direction or keep the current ordinance? POLICIES, PLANS & GOALS SUPPORTED N/A BACKGROUND AND ADDITIONAL INFORMATION Currently, under Ashland Municipal Code (AMC) 1::0.3,0.0120, a chronic offender may be expelled from an Enhanced Law Enforcement Area (EL A) after being convicted of at least three qualifying violations, or after bei ing coinvi cted of two cirimes and one qualifying violation, or three crimes.. While this f ra mework has been a useful too[ si ince its adoption:: in:: 20, `12, it is slow to respond to actual chronic negative behavior. In Ipiractice, it allows, harmful behavior to go unaddressed while the offender continues, to negatively implact the community. It can take several months for a criminal case to move through the court system, and violation -level offenses often take weeks or even m oinths, to reach conviction. Until that time, ino expulsion can be sought through the municipal court by the City Attorney's Office. Other communities have adopted expulsion ordinances that allow officers to tissue an exclusion after a single qualifying vio lation—witho ut wa iti ing for a conviction. While that model may work for other j u risd i ctions, it is not the right a ppiroach for Ash [a nd. At the same time, Ashla ind'scu rirent ordinance does snot adequately address, ongoing negative behavior that diminishes quality of life and creates an:: u insafe environment f or all. Staff Ipiroposes a m end i ing the AMC to allow a law enforcement off iceir to petition the municipal court judge d i irectly f or an explu Is ion:: order when the off iceir is aware of at leant th ree q ua lifyi ing violatioins committed within an ELEAS, or at least one qualifying crime. The officer would present evidence of the substantiated offenses and affirm that the individual had been advised of the potential consequences of continued negative behavioir. Q ua lifying violati ons, would include: • AMC 10.40.0;3iO - Consumption of alcoholic liquors in plubilic places, • AMC 9.1�6.0101- Dogs, control required • AMC 10.40.0;3iO - Open:: containers (of alcohol) prohibited Page 1 of Page 259 of 454 Council Busincss Muting • ORS 475B.381 - Use of imarijuaina in:: Ipulblic place Ipirolhibited • AMC 9.08.110 - Scattering rubbish • AMC 9.08.170 - U::n::inecess,a iry noise Under the Ipirolposed procedure, when an officer issues, a citation or makes an arrest for a qualifying offense within ain ELEA, the officer would also Ipirovide the individual with written notice expI.ainiiing the potential consequences of continued violations. When the threshold for petitioning the court is imet, the officer would submit a request to the municipal court jud�ge, summarizing the prior violations, or crimes and confirming that the individual had received the advisory. If the court issues ain expulsion: order, the individual would be notified and instructed to leave and not ireturin to the ELEA. The person would have 10 days to appeal the expulsion: oird�er, which would remain in effect unless and until reversed by the court. The proposed expulsion periods, are- * 60 days for violation -level offenses, * 90 days for misdemeanor -level crimes * 180 days for feloiny-level crimes 0 This approach achieves the efficiency that the current system lacks, by allowing the City to respond quickly to public safety concerns and chronic behavioir—without short-circuiting due process. By placing the decision in the hands of the court, a neutral and independent a utho rity, the proposed p�irocess, ensures that expulsion is imposed only when the legal thireshold is met and that each case is evaluated fairly (based on its, individual circumstances. It Ipires,erves the fundamental rights, of the individual while addressing harmful conduct in a timely and responsible manner. FISCAL IMPACTS There should not be a financial impact for this change, as the ability to expel a chronic offender already exists. This is a procedural change. There is a perception with some that expulsion order violators are exclusively lodged in jail beds paid for via the City's contract with the County to rent jail beds. This is inaccurate information. Expulsion order violators, like any person arrested for a municipal court misdemeanor, generally do not trigger a rented jail bed. SUGGESTED ACTIONS, MOTIONS, AND/OR OPTIONNS Staff requests Council give direction on whether proposed changes should be brought back before Council at a later date, REFERENCES & ATTACHMENTS 1. ELEA 2.19.25 2. Final ELEA 02192025 3. 2024-11-19 Council Meeting 4. ELEA PP Page 2 of2 F, irallf11111111iii, Page 260 of 454 February 192�025 Age�,,,,,,da Enhanced Law Enforcement Area Changes Tighe O'Meara, Police Chief SUMMARY Staff is bringing forward information to further the discussion around amending the Enhanced Law Enforcement Area (ELEA) ordinance. Council recently authorized the application of the current ELEA framework to the Ashland Street business corridor. Staff is bringing information in support of modifyMg the current or6nance to allow for more flexible response for APD officers to address chron�c negative beha0or. Legal staff will also bring forward information on other cities' efforts to offer similar solubons, as well as providing options to allow for more tools to address incidents of reckless/unauthorized burning. POLICIES, PLAN�S & GOALS SUPPORTED NA BACKGROUND AND ADDITIONAL INFORMATION The ELEAframework has been part of Ashland Mun�c�pal Code since 2012. While this has been an effective tool inaddressing chronic negafivebehavior, ithas also proven tohave some pitfalls that donot allow for offioenabo efficiently address chron�c negafive behavior. FISCAL IMPACTS The police department has acontract vvfththe Jackson County Sheriffs [Nfficetorent uptothree jail beds ada cost of$11Qper n�ghtper bed. H�owever, aperson arrested under fteordinance ienot automafimeUyplaced ajoN bed pursuant tothat contract. An arrest that does not fall under that contract does not incur any additional cost for the City. SUGGESTED ACTION�S, MOTIONS, AND/OR OPTION�S Staff iaseeking Council direction onhow toproceed.ifcdall, onchanges &othe ELEAand other related REFERENCES & ATTACHMENTS None Page scfz [Page 201of454 I I W 0 z as CL CD CD to m N m I I 10 C� 0 C� 0 LO 0 Lrd 0 I 0 0 �? Ls clq 10 a) E E >1 cu E 0 0 0 'a 4- cu 'E :D Z, Cf) c 0) 0 ;q5 U 0, QD 0 L) 114 C) 0 N 0 0 W 0 T > (D 0 cn 4-a 00 cn CY 0 M 0 5 :3 A-4 a) M > Cu m cu 0 ........... 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[;)ate: November 19, 2024 Agenda (herd First Reading OIRD 32511 Repealing and replacing AMC Chapter 10.120 — (Persistent Violations From Tighe O'Meara, (Police Chief Contact tighe.omeara@ashland.or.us SUMMARY This proposed ordinance amends the current "Persistent Violator" ordinance. (Right now, in the current ordinance, law enforcement must wait to expel someone from an (Enhanced Law Enforcement area (ELEA) until that person is convicted of multiple violations and convictions prior to asking the Judge for expulsion. This ordinance changes so that a law enforcement officer can expel someone from an ELEA if the officer has probable cause to believe that the offense occurred in that zone.. If the person returns after being expelled, and an exception or variance does not apply, then that person is subject to a mandatory arrest via the proposed trespass AMC. POLICIES, PLANS & GOALS SUPPORTED Having the ELEA in place downtown has been an invaluable tool for the Ashland Police Department. 'Since its inception in 2012, the ELEA has allowed A,PD to mitigate chronic negative behavior downtown. This negative behavior peaked in 20117 and has been steadily declining since. Since 2017 there have been 1,063 qualifying violations in the downtown area, leading to the expulsion of 46 individuals. While the current (ELEA ordinance has been an invaluable tool, it is not without its obstacles. The current ordinance requires that individuals exhibit repeated negative behavior in the downtown area, and be convicted on those charges, before the expulsion process can be initiated and make its way through the municipal court. The new ordinance allows officers to recognize chronic negative behavior individuals as the violations are occurring and expel them from the area, with the threat of additional charges if they return. This process allows members of the Ashland Police Department to be much more responsive and problem -salving oriented to chronic negative behavior from individuals. BACKGROUND AND ADDITIONAIL INFORMATION Section 10.120.020 allows officers to expel individuals from designated Enhanced Law Enforcement Areas (ELEAs) for offenses committed within those areas. The two primary EILEAs are shown on the proposed maps (Exhibits A and B). Additionally, an officer can expel someone from city -owned or managed property if the officer has probable cause to believe that a crime or violation listed in 10.120.020 occurred on city -owned or managed property. A court can also expel someone from an ELEA in a court order. As listed in Section 110.120.020, expulsion durations vary. Those variations correlate to the severity of the behavior. For example, someone can be expelled from an ELEA for 30 days for the listed non -criminal violations. In these cases, if someone fails to appear to court for their underlying offense, the offender is subject to an additional 30-day expulsion. For misdemeanors, an offender is subject to a 90-day expulsion and 180 days for felonies. Re-entry into an ELEA without valid exception (10.120.040) constitutes criminal trespass (a B misdemeanor, AMC 10.56.020.D), resulting in a minimum 3-month, maximum 1-year expulsion. Section 10.120.040 details exceptions allowing re-entry for essential activities (groceries, medical care, employment), travel, or granted variances. Iln other words, even if someone was expelled, that person is nonetheless permitted to be in an ELEA for one of those listed exceptions or by a court variance. The ordinance incorporates several due process protections (10.120.030, 10.120.050). Expulsion orders will be issued in writing, outlining the individual's rights, consequences, and appeal process, including variance requests. If this ordinance passes, these procedures will be provided in a user-friendly format to ensure citizens have accurate information on the expulsion and their appeal rights. Pace 1 of l Page 282 of ,352 niciouncill . FISCAL IMPACTS None Business AlleetnIg SUGGESTED ACTIONS MOTIONS AND/OR OFnQNS If this ordinance passes, it will also create an ELEA in the south end of town, which has been a request by citizens and council. Not passing this ordinance will keep its existing structure. Motion `°i move to approve the first reading of Ordinance Number 3251, repealing and replacing AMC Chapter 10.120 — Persistent Violations with AMC Chapter 10.920 Civil Expulsions." REFERENCES & ATTACHMENTS 1. CR© 3251 Repealing Replacing AMC 10.120 with AMC 10.120 Civil Expulsions 2. EAST CAP 3. West CAP Pace 2 of 2 l Page 280 of,352 cr co v 0, m IL a U co UO) 0) a) Uc c: C: 0 0 Cc C 0 0 0 C— C) U) E o) E o (o cn (D 0 _0 LO co 0) m IL CD co N v 0, m IL CL LLI U) c 0 o 0 © � c- o o .� C a . o .U) a .T _ CL X LO — O o � © O o co_0o o . 0 �' U)�' � U) � o U) U) o .--. o c c ° o :7 � U) � c a o co Z, co a © •� c) (3) w o ,. - N M V- � Q., cO CV r Q 0) 00 I--. 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J MENUMMEMMUM CD J I� r'a ',q �d I411411411411411411WI41141141141141141141141141141141141141� j+;� �'°� mm��mm��mm��mm��mm��mm�� �Imm�� �m��m�mlI�mry�Imm��mm�p�p�prypmm���Imm�� � m,q I41141141141141141 141141 WNtlI�M141141141141141141141141� p:°,'p �"•J { 11k�° 3so dllA 0 m v m IL *-j U) U7 w d U W C:L C ) a` U) 0 U) a i C6 U C: a) 0 © -0.- E Ci L- CO O r CO -0 W f) .> > Q) U � N fU Ci > -C- i N to TO C- CU N _0 0 > w C ,� m v m IL I F! m v a Business 7�/�,° ° ��k�siK���ss Meeting Comp and Class Study Results Human Resources Molly Tayllor, Director TIME, ESTIMATE, 20-3O minutes CATEGORY Informational ' this ietoinform the body onapoMbcu|or topic. Nomotion ordiireutionneeded. SUMMARY A compensafion and classification study has been uommp1lebedbyMcGrath Human Resources Group. The presentation is the resullts of that study. POLICIES, PLANS & GOALS SUPPORTED Excellence ingovernance and city services. BACKGROUND AND ADDITIONAL INFORMATION The last comp, & c1lass study was conducted from 2O08-201 0. Counciii approved funding for a comp & class study in the BN'23-'25 budget. One of �R's goals is to be an employer of choice. One of the components of achieving this goal is ensuring that positions are not only competitive with the market but aUaoensuring posifionethroughout the organization are internaU|yequitab|e. UnMay 2O2�4'the City contracted wiithMcGrath Human Resources Group toconduct acomprehensive study of employee classffication and compensation. The project consisted of reviiewing and analyzing the current compensation, benefiba.structure, and job descriptions across all union and non -represented groups. Once the anaUyeiewas completed, they made recommendations regarding new salary eoheduUestructure, c|aeeifioabon structure to better aUiQnjob titUee with remponeibi|itiea, and job description updates. They also provided informabon onhow the Ciity'amajor benefibacompare with other organizabone. Aevvework with our various unions, this study provides a roadmaPtoeffexctiiveyand baidynegofiabe.Unadddion, it proviides a standard�ized methodology for c1lassifyiing positions, not only when new positions are added but when current employees are performing outside the scope of theiir job descriptions and willi provide an objective basis for making promotional decisions. Human Resources confinueatolook mdways torecruit, devellop.and retain ahighly skilled and diverse workforce. This study provides the tools and resources to achieve our goal of beiing an employer of choice. FISCAL IMPACTS TBO,based onunion negobaflone. SUGGESTED ACTIONS. MOTIONS, AND/OR OPTIONS Noaction need�ed. REFERENCES & ATTACHMENTS 1. O52025Fna|Executive Report Ashland Page sof2 Page 294of454 Pale 2 of2 W, l01G1/1/G/%O�i Page 295 of 454 McGrath /I Classification a�n�d Compensation Sturdy Final Executive Report for City of Ashland, OR I T itF SHL,AND March 2025 McGrath McGrath Consulting Group, Inc. P.O. Box 865 Jamestown, TNI 38556 Office (815) 728-9111 www.mcgrathconsuitting.com @Copyright 2025 McGrath Humian Resources Group. All rights reserved. No part of this document m,ay be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopy, recording or otherwise without the expressed written permission of McGrath Consulting Group, Inc. McGrath Human Resources Group —City of Ashland, OR Page 297 of 454 "Tab of Contents Introduction.......................................................................................................................... 5 Methodology......................................................................................................................... 5 DataCollection................................................................................... .............................. 5 LaborMarket.................................................................................... .............................. 6 MarketData Solicited......................................................................... .............................. 7 Market Analysis —All Positions.............................................................................................. 8 Minimum Salary Comparison ............................................................... .............................. 8 Average Midpoint Salary Analysis ........................................................ .................... Average Market Maximum ................................................................. .............................. 9 Average Market Salary Analysis........................................................... .................... .... 10 MarketData Summary ........................................................................ ............................ 11 Summary...................................................................................... .................... .... 11 Current Compensation System............................................................................................ 11 CompensationPhilosophy................................................................................................... 13 Employee Demographics .................................................................... ............................ 13 Public Sector Turnover/ Recruitment Challenges......... ............................ ............................ 15 The Great Resignation and Private Sector Influence... ............................ ............................ 16 Inflationary Impact on Employees........................................................ ............................ 16 SalarySchedule Options ...................................................................................................... 17 StepModel....................................................................................... ............................ 17 RangeModel.................................................................................... ............................ 17 Recommended Salary Schedule........................................................................................... 17 ElectricSchedule................................................................................ ............................ 18 PositionPlacement............................................................................ ............................ 18 EmployeePlacement.......................................................................... ............................ 19 Classification Structure....................................................................... ............................ 20 Fire Department Incentive pay............................................................ ............................ 21 Police Department Stipends/ incentive pay ........................................ ............................ 21 General Operational) Guidelines........................................................................................... 21 Maintenance of Salary Schedule ......................................................... ............................ 21 StepMovement............................................................................. ............................ 21 Benefits............................................................................................................................... 22 HealthInsurance ................................................................................ ............................ 22 Plain Design Overview ..................................................................... ............................ 22 Premiums..................................................................................... ............................ 22 ExpectedEmployee Cost ................................................................. ............................ 23 Maximum Employee Cost................................................................ ............................ 23 Health Insurance Summary.............................................................. ............................ 23 Time -Off Benefits................................................................................................................ 23 Holidays............................................................................................ ............................ 24 Vacation........................................................................................... ............................ 24 SickLeave ......................................................................................... ............................ 25 PaidTime-Off................................................................................. ............................ 25 FourDay Work Week...................................................................... ............................ 26 Figure 1: Minimum Analysis Summary.................................................................................. 8 Figure 2: Mlidpoinit Analysis Summary................................................................................... 9 McGrath Human Resources Group—Cityof Ashland, OR 3 r 0;, , Figure 3: Maximum Analysis Summary................................................................................ 1 Figure 4: City - Incumbent Analysis Summary...................................................................... 14 Figure 5: Employee Demographics by Fears of Service......................................................... 14 Figure 6: Employee Demographics by Age Group................................................................. 14 Figure'7: Position, Placement Diagram.................................................................................. 18 Table 1: Comparable Organizations ........................................................................................6 Table 2: Health Plan Summary............................................................................................ 22 Table 3: Current Vacation Modell......................................................................................... 24 Table 4: Vacation Average Comparison................................................................................ 24 Table 5: Current Sick Leave Modell...................................................................................... 25 Table 6: Sick Leave Average Comparison............................................................................. 25 McGrath Human Resources Group-CityofAshland, OR 1 r, =0 � P Mr t Sri McGrath Human Resources Group, Inc., an organization that specializes in public sector consulting, was commissioned by the City of Ashland, Oregon to conduct a Classification Compensation and Benefits Study for both uinion and non -union positions. The purpose of the Classification and Compensation Study is to assist the City in reviewing and analyzing the current comipensation structure, obtain recomimendlations for imiprovements to the existing structure, and obtain recommendations to ensure internal equity and external comipetitiveness. The City has not conducted a comprehensive comipensation stuidly since 2008. With the multiple unions, it was time to ensure that positions are not only competitive to the market but also ensure positions throughout the organization are internally equitable. In addition, the City asked for a review of the benefits to took at a Total Compensation strategy. The Consultants would like to extend their appreciation to the City Manager, Human Resources Director, Department Directors, and emiployees for their time, cooperation, and sharing of information and perceptions with McGrath Human Resources Group. Mlethiodology Data Collection The project involved several steps: collection of data, interviews, and dlata analysis. The first step of this Study involved gathering data that pertains to current comipensation practices within the City. The Consultants received information relating to current salaries, specific policies, collected market data, and current job descriptions. Interviews were conducted with the City Manager, Human Resources Director, Department Directors, and other management personnel within each Department. The purpose of these meetings was to first, gain an understanding of the City's current compensation practices and philosophy; second, to solicit ideas and input from these stakeholders for future comipensation methodologies and practices; and finally, to determine if there were any positions within the City that were difficult to recruit, retain, or were otherwise uniqluie in the position's responsibilities. Emiployees from each Job Classification were then asked to comiplete a, Position Questionnaire (PQ) which provided extensive information about the position. The Consultants utilized the Position Questionnaires completed) by the employees, which had been reviewed by supervisory employees, to gain a better understanding of the job responsibilities, skills, and various comipetencies of the position. McGrath Human Resources Group —City of Ash [and, OR 5 Page 300 of 454 City Ad mini straiti on provided each dlepartment a, list of job titles and the pay grades -wit out salary ranges. Based upon the comments provided, the Consultant made some changes to placement of positions within the pay grades. Upon completion of the draft compensation schedule, the Consultant met with the City Manager and Human Resources to finalize the compensation structure. Labor Market In ordler to gain information from the external market, through interviews with the Department Directors and City Administration, a list of comiparable organizations was established. That list was reviewedl, edited, and approved by the Administration. The list was also derived from what a negotiator would use for comparable organizations in Oregon. Thus, the List started with five (5) organizations with populations that are higher, and five (5) lower than the City of Ashland. Additional comps were added baised on input from Department Directors that felt these organizations hadl positions that were 'similar' or they knew employees had left to go to the organization or is within a recruiting area. Each of the comiparable organizations were contacted reqluiesting current salary schedules and incumbent data. The following comparable organizations were contacted: Table 1: Comparable Organizations Approved Comps City McMinniville City of Central Point City of Corvallis City of Eugene City of Forest Grove City of Grants Pass City of Hermiston City of Klamath Falls City of Lake Oswego, City of Lebanon City of Medford, City City of Mitwaukie City of Roseburg City of Sherwood City of Witsonvitte Jackson County Josephine County Electric - Additional Comps Cainby Utility Board I McGrath Human Resources Group —City of Ash [and, OR 6 Page 301 of 454 City of Cainby City of Monmouth Forest Grove Light & Power McMinnville Water and Light Fire - Additionat Comps City of Newberg* City of Redmond City of Wilsonville Jackson Co,uinty Fire District Redmond Fire & Rescue Tualatin Valley Fire & Rescue District Park - Additionat Comps Bend Parks & Recreation PW - Additionat Comps Medford Waiter Commission *Did Not Participate The collection of this compensation data was utilized to analyze the average Market Minimum, Midlpoint, and Maximum, Rates per defined benchmark positions. A comparison of the average salary of the positions to the salary of incumbents within the City was also performiedl. When necessary, evaluation of the comparable organization's job dlescription, when available online, was utilized to resolve conflicts. In some cases, titles were altered to better align with the induistry or responsibility. Not all positions are reflected in the following data analysis. In some situations, data was not available in the external market, datai was insufficient, or there were no internal matches at the time of the Study. The data will be presented for the City as a, whole. Market Data, Solicited The market suirvey gathered the following 2024 information: Minimum, Midpoint, and Maximium salary for the positions ais well as the average salaries of the incumbents. Upon examination, salaries were eliminated if statistically too high or too low so as not to skew the average (typically within one to two standlard deviations),. A new average was then calculated with the remaining salaries. There was a great deal of time spent analyzing the data to ensure that each position wars examined based on the data available and how the responsibilities of each position align within the City. The market data, will be presented to show how the entire organization compares to the external market rate, followed by indlividual comparisons for Non -represented, IBEW Clerical, IBEW Electric, Laborers, Parks, and Public Safety units. McGrath Human Resources Group -City of Ashland, OR 7 Page 302 of 454 Mlarket Anailysis - All Positions In order to analyze the ranges, a, comp ratio is used, which is a, ratio of the City's salary in relation to the external market data. A 50% comp ratio would mean that the salairy is in line with the external market white utilizing +/-5% range around each data point. Thus, if a position hats a comp ratio of 45% or greater, the emiployee is considered to be comipetitively comipensated. However, given cuirrent labor market conditions, these comp ratios may still be facing challenges with recruitment or retention and have been iidlentifiedl separately. Minimum Salary Comparison The analysis of the m,inimuim salary range gives an initial indication of whether starting salaries are within an acceptable market range. When building a salary schedule, consideration of this information will ensure the City's minimums are within an acceptable range to the average market minimuim; however, this analysis is only the beginning in the development of a comipensation schedule. Approximately 58% of the benchmarked job titles are below the average market for m,inimiums. Overall, 42% of the positions acre within the acceptable average market m,inimium. Figure 1 below provides a summary of findings. *May not total 100% dlue to round inig Average Midpoint Salary Analysis The Consultants wanted to know if the midpoint of the existing salary schedule was aligned with the average market; therefore, a midpoint analysis between the City's midpoint and the McGrath Human Resources Group -City of Ash [and, OR 8 Page 303 of 454 market average was condluicted. In many comipensation structures, the Midpoint represents the average market rate. An employee should be at or above the average market rate typically within three (3) to five (5) years of service. This indicates the employee is fuilly capable of performing all of the duties of the position and should paid at the average market rate. Again, a comp ratio less than 45% would indicate the salary ranges are not aligned to the market. Approximately 75% of the midpoint of benchmarked positions are lower than the average market. Overall, 25% of the positions are within the acceptable average market at the midpoint. The following is a summary of findlings. *May not total 100% dlue to roundinig Average Market Maximum The Consultaints wanted to know how the maximum rates ailigned with the average market; therefore, a maximum, rate analysis between the City's maiximuims andl the market's maximum average was condluicted. Again, a comip ratio less than 45% would indicate the salary ranges are not aliignedl to the market. Approximately 69% of the maximum rates of benchmiarked positions are lowerthan the average market. Overall, 31 % of the positions are within the acceptable average market at the maximum, although maximum rates by the nature of compensation philosophy may vary significantly. The following is a summary of findings. McGrath Human Resources Group -City of Ash [and, OR 9 Page 304 of 454 *May not total 100% dlue to round inig Average Market Salary Analysis The next step is to comipaire the City's current incumbent salaries to the average market rate to assess how competitive incumbent wages are within the market. For this purpose, an average of current emiployee wages is utilized for posffions with more than one (1) incumbent. Twenty-three percent (23,%) of the positions are at or above the average market rate, and 79% of positions are in a, lower comp ratio that may not be at market comipetitiveness. One needs to consider tenure of employees, which is discuissed in the Emiployee Demographics section. The Figure below provides a, summary of findings. *May not total 100% dlue to round inig McGrath Human Resources Group -City of Ash [and, OR FE Page 305 of 454 Market Data, summary The City has not kept pace with the external market. There needs to be adjustments not only to positions within the salary range; but also with the salary ranges. Overall, regairdlless of uinion or non -represented, the vast maijority of positions have fallen below the average market. Thus, adljuistment to the salary ranges needs to occur. Current Compensation System There are 15 salary schedluiles. These incluidle six (6) uinion schedluiles: • IBEWC[erical • Schedluile hats 16 pay gradles, although 1 pay grade is no longer used • There are 4 steps within each grade that range from 5 -6% • The pay grades are in numerical order, and those that have the minimum, in chronological order, have 23-25% between the pay grades • Although in chronological order by Clerical number; the minimumis are not so it is diff icuilt to determine the percentage between the pay gradles. • IBEW Etectricat: * 9 pay grades with only a m,inimium salary ■ There is 1 % - 10% between these 9 pay gradles * 6 pay grades with 5 steps. The dlistance between steps ranges from 4 - 29% * Although these pay grades are numbered sequentially, the minimumis are not in sequential order so difficult to dletermine the percentage between the pay gradles. • 1AFF-Fire • There are 14 pay gradles • The FF/EMT-0 grade has 5 steps that acre 4- 5% aipart; however, the remainer of the pay grades only have 3 steps that are 2 - 3% apart. • There is 5% between the pay grades. As such this is going to cause comipression between the ranks, especially when overtime is incuirred. • Laborers • There are 7 pay grades • There is 5-6% between the 5 steps • There is 24% between pay grades • Non -Represented o There are 5 different salary schedules ■ Exempt Management • 10, steps with 3,- 5% between the steps • 29-42% between the 4 pay grades McGrath Human Resources Group -City City of Ashland, OR 11 Page 306 of 454 ■ Exempt Supervisor • 7 pay grades with approximately 22% between the grades • Each grade has 5 steps that are 5% apart ■ Non Exempt -Sergeants • 1 pay grade with 5 steps; 5% apart ■ Non Exempt • 3 pay grades that are 22% apart • 5 steps that are 5% apart ■ Non -Represented Non Supervisor • 5 pay grades that are 22% apart • all have 5 steps that are 5% apart ■ Non -Represented Confidential • 5 pay grades that are 22% apart • Each pay graidle has 5 steps that are 5% apart ■ Elected • Has 2 positions with one salary • Pairs o There are 3 salary schedules within this group ■ Parks Executive management • 1 pay grade with 10, steps that are 2-5% apart ■ Parks Exempt Supervisor • 2 pay grades that have 5 steps that are 5% apart • The 2 pay grades are 22% apart ■ Parks Non Exemipt Suipervisors • 17 pay grades grouped by Clerical and Maintenance • all have 5 steps that are 3 -115% apart • For those in sequence, there is 22,-25% between the pay grades • Police * 5 pay grades ■ 2 pay grades have 6 steps that are - 6% apart ■ 3 pay grades have 5 steps that are 5-6% apart * There is 27% between the police officer and senior police officer * Whereas there is 23-36% between the remaining 3 pay grades. The Consultant combined all of the salary schedules in segluientiial order by the minimum. There is considerable overlap between pay grades; compression between the various pay grades, and the inconsistence between the pay grades is illustrated. The spreadsheet has been provided to the City Administration under separate cover. Significant issies in this study are the number of schedules, the inconsistency in which they are developed, the dliiffiiculty to determine the hierarchy of positions and as such, minimize McGrath Human Resources Group -City of Ashland, OR 12 Page 307 of 454 comipression. In addition, the City does not have methodology for placing positions within the salary schedule. Compensation, Philosophy A comipensation philosophy is an organization's financial commitment to how it values its employees. The goal of this philosophy is to attract, retain, and motivate qualified people. A consistent philosophy provides a strong foundation in determining the type of total comipensation package to offer emiployees. There are foundational aspects of compensation to assist with the development of a comipensation philosophy to ensure the goals of compensation align with the goats of the orgainizaition. First, there are basic questions to consider: 1. What is considered a fa,ir wage? 2. Are wages too high for the financial health of the organization? 3. Does the compensation system reflect the vailue of positions within the organization? 4. Is your comipensation strong enough to retain employees? 5. Do you currently have a defiinedl compensation philosophy? 6. If so, is your comipensation philosophy keeping in line with Labor market change, industry change, and organizational change? The City is in business to provide services to the citizens, businesses, and visitors of the comimuinity. It does that through hiring qualified employees who tend their skills and talents to vairiouis positions within the organization. Without those individuals, the City wouild cease to provide infrastructure, safety, court services, andl other essential services andl process the necessary functions to keep those systems in place. Employees expect a compensation system, that pays a competitive wage for the skills, education, and responsibilities of the position, and the City is in close proximityto larger commuinities and organizations that Lead the market's wages. In order for the City to be competitive with recruitment and retention, it is recommended the City establish its compensation philosophy that is based on an average market comipensation so the City can, be comipetitive in the current labor market. The following sections support that recommendation. Employee Demographics In reviewing the City's emiployee demographics for positions covered in the Study, the tenure of the organization ranges from new hire - 36 years. The overall tenure average of the employees is 8.76 years. The national average in the puiblic sector is currently 6.4 years McGrath Human Resources Group -City of Ash [and, OR 13 (LocalGovernment-Bureau of Labor Statistics, September2024), showing the City is greater than the national average. In order to have a full picture of the City, one needls to explore these dlemograiphics further. These findings are in the following Figures. The above Figures show those in age groups 50 andl above have the longest tenure of the organization and represent 34% of employees covered undler this Study. The City should expect turnover simply due to retirements over the next decadle and beyond. When these employees leave the City, the average tenure of the organization is going to decline further, as their tenure is boosting the current average tenure. This data, should be monitored at least annually. McGrath Human Resources Group -City of Ash [and, OR 14 Page 309 of 454 The demographics profile also illuistraites that 33% of the workforce is under the age of 40, and this is likely the cross-section of employees who are seen as more mobile in todlay's workforce, focus heavily on work/life balance, andl consider non -compensatory benefits for the puirposes of retention. This group also changes jobs qluiickly because it results in earning higher wages as opposed to remaining with one organization for a Longer period of time, which is notable as average tenure in these age grouips is about 5.5 years. What is interesting is that 59% of the City's employees are within the 40-59 age group. This group typically is more stable and less likelyto switch employers. Although, with the current economy, this grouip is highly desirable to other employers due to their experience and knowledge. Thus, the City needs to not only be cognizant of: recruitmient, but also how will it retain employees, as well as transition all that instituitionail knowledge as this group nears retirement. Public Sector Turnover/Recruitmient Challenges According to human resources professionals across the iUnitedl States, it is becoming progressively harder to hire qluiatified personnel. Looking at a tight Labor market, recruitment and retention of qualified personnel with the necessary skills for puiblic service has topped the list of workforce chaittenges for the last several years, and nearly all human resources professionals reported moderate to significant increases in vacancies within their orgainizaitions. There has Ibeen a rise in job openings in the government and the private sector; however, this is snot a recent phenoirnenon; openings have been, going up steadily since 2009. The likely reason Ibehiind this trend is that while the demand for peirsoninel with specific skill sets has gone up in the government and: the private sector, both hiaven't Ibeen able to find adequate peirsoninel to fill these roles. In government, some of these roles may Ibe specific to the work it typically does such, as provision of: social services and: ensuring law and: justice. But in others such as technology, the government (has been, increasingly competing with the private sector for tech, -related talent. This is evident from trends in, occupational employment. This is not necessarily a new issue, but some employers do state it has become increasingly problematic to operations. Puiblic employers have been experiencing ongoing challenges of this natuire for almost a, dlecaide. Governments historically have had a compelling proposition to offer workers secure lifetime employment and) generous health benefits followed by a robust pension for retirement, which is no longer the case. Puiblic employers acre battling for their talent because: • The "Silver Tsunamii" identifies between 30%-40% of local government workers eligible to retire, and there is a workforce gap. McGrath Human Resources Group -City of Ash [and, OR n6l Page 310 of 454 • Long-term employment hats less appeal for the younger workforce. • There is a real or perceived decline in public support for government workers. • Puiblic emiployers do not feet they can compete with salaries andl benefits as benefits erode andl the private sector is more competitive. • There is a growing skills gap. Many government jobs now require specialized education or training. Fewer positions are 'learn on the job.' • Puiblic employers are not able to offer the same level of flexible work arrangements to all employees. • Limitations in technologies prevent efficiency and automation. • There are limited financial resources. 9 Nlot all work cuiltures are satisfying anal supportive. The Great Resignation and Private Sector Influence Comipounding the public sector recruitment challenges, the country has experienced continuied private industry prosperity, record inflation, record retirements, andl record turnover from, an otherwise qualified workforce, causing all indluistries, both puiblic and private, to be competing for already limited human resources. This has led employers to increase wages for all positions to help recruit and retain their talent. The effect has been substantial, and nearly every employer is experiencing recruiitment and retention challenges. Many businesses report the lack of available workers and have curtailed their abilityto meet current work demands, while raising wages. Inflationary Impact on Employees The Latest trend that has impacted human capital is Inflation. Inflation maybe showing signs of it slightly cooling in 2024 over 2023, but unrelenting high costs are not lessening. Persistent inflation has pushed many in todlay's workforce to Live paycheck to paycheck, cut back on expenses, dlip into their savings and stop contributing to their retirement accounts, etc. It is also becoming an issuie for mental health, because there is no sense of control over the issue. Becaiuse there is no sense of control over high costs, the "dollar" for employees does not stretch ais far. Employers have a rote in addressing this issue. Offering competitive wages that keep uip with the rising cost of Living is crucial not only for retaiining employees but also for ensuring their well-being, so employees do not feet they have to leave simiply because they cannot afford to stay. McGrath Human Resources Group -City of Ash [and, OR 16 Page 311 of 454 Salary Schedule Options The salary structure is one of the basic buildling blocks of a base compensation program. Thetype of structure sends a clear message aboutan organization's approachtojob dlesign, work processes, and organization struicture. The type of salary struicture an organization chooses must fit its culture, buisiness needs, andl operating cycle. The options discussed incluidled the following: Step Modlet A compensation system, that is common in the public sector is the step system. Within this system, individuals receive a set increase based upon years in position to advance to the market rate. Individual performance should be a, factor of compensation, as movement to the next step should be based upon acceptable dlocuimented performance. Step models are also generally predictable so employees can see their advancement through the range, are easy to buidlget for, and can be admiinistered with administrative ease. Range Model When considering a comipensation system, some organizations gravitate toward a range model, with a standard mechanism to progress through the system. This gives the City flexibility in hiring based on qualifications and allows the employee to progress toward the market rate for the respective position within a reasonable period of time. The City can also incorporate performance increases in the future with this model. Recommended Sailary Schedule The recommended comipensation system is an 8-step schedluile (the schedule has been provided) cinder separate cover),. The percentage between steps is 3% for all steps which results in a 23,% salary range. This schedule is built off the average market, which is Step 5 of the recommended salary schedule. The percentage between pay grades varies to m,inimiize compression between superior and subordinate positions. To reset all of the various pay granges, all groups - represented/non-represented), have been placed onto one pay schedule. This provided an opportunity to ensure competitiveness to the external market, ensured the pay ranges in relationtothe City's hierarchyand minimizing comipression, ais well as a review of all positions in relation to internal equity. The recomimendled system, has the pay gradles coded bythe various unions, in the eventthat the City desires to break up the schedluile by the various labor groups. McGrath Human Resources Group -City of Ash [and, OR 17 Page 312 of 454 Electric Schedule The current salary schedule for IBEW-Electrical, for many of the positions, hats only one (1) salary. The Consultant has placed) these positions on the salary schedluile; thuis, providling eight (8) steps. It is not uncommon in the electric industryto have very limited steps in their schedluiles. Although the Consultant strongly encourages having all of the represented and non -represented grouips on one salary schedule, there may be a case to pull the technical positions into an independent salary schedule. There is no internal comparability among many of these positions; rather, these positions compete with the private sector market. Position Placement Placement of positions in the salary schedluile is based upon several criteria: • Point factor system • Market analysis • Compression analysis • Internal eqluiity Figure 7: Position Placement Diagram The point factor system is a system that evaluates a position based on 13 competencies. Information in these categories is obtained through the comipletion of a PQ completed by employees and reviewed by the supervisor. This system, evaluates a position on the following criteria: Education Licenses/Certifications Procedures/Guidelines Job Complexity Consequence of Errors Confidential Information Contact with Others Equipment, Machinery, Toots McGrath Human Resources Group -City of Ash [and, OR 109 Page 313 of 454 Use /Type of Technology Financial Leadership/Supervision Work Environment Physical Requirements This point factor system will remain confidential. Often when supervisors and employees know the point factor system, an objective evaluation of the position becomes suispect, as the PQ addresses the criteria rather than the true responsibilities of the position. It is essential for the City to understand that the combination of the minimum salairy, market salairy, point factor, compression ainailysis, andl internal equity all make uip the recommended compensation plan- not juist one (1) factor. After considering all these elements, the placement of some positions on the Salairy Schedluile have changed, with some positions now being placed in lower or higher pay gradles than on the previous Schedule. This is not an indlication that any given position is more or less important. Similarly, this is not a "reclassification" process, where a, position is being evaluated on changes in responsibility, authority, or decision making that may place the position in a higher or lower pay grade, etc. This process is a, complete reset of the Compensation System. This is sometimes difficult for employees, because they took only atwhere their position is placed on the Schedluile and compare themselves to positions that have been placed higher. When this occuirs, employees begin to compare their perception of the value of positions within the organization, and do not know, or disregard, the factors the Consultants considered when placing all the positions onto the schedule. All union, nonunion positions and the multiple sailary schedluiles have been placed onto one (1) salairy schedule. The positions acre coded so that if the City needs to separate the schedluiles based on uinion groups, it can be done. However, resetting all of the salary schedluiles onto one (1) hais allowed for duplication of pay grades/positions to be eliminated; ensure alignment and minimize compression between suibordlinate and superior positions; as well as ensure internal equity among similar positions that were on different salairy struictures. Employee Placement To implement the recommended salary schedluile, employees currently below minimium of the new pay range Step 1 will be placed on Step 1. Employees above Step 1 will be placed on the step closest to their current salary without a, decrease. McGrath Human Resources Group -City of Ash [and, OR IN Page 314 of 454 For example, if the employee is earning $15.00 and the closest step is $15.02, it results in a $01.02 increase. This may not be a, significant increase and should only be viewed ais a wage adjustment to move onto the new salary schedule, i.e., consideration is not given to how the employee is valued by the City, but rather it is a re -set of the salary schedule. In most organizations, this type of placement proves problematic ais employees feet that if they have more tenure in the position, they should be higher within the salary range. Although there is merit to this argument, placement on the schedule byyeairs in the position proves to be very costly- something most public sector entities cannot aff ord. Ctaissification Structure During the Study, there was an opportunity to better align job titles with responsibilities, moving away from the current general classification title and workingtitte structure currently in place. Some job titles were revised to either have consistency throughout the organization, or to become more current with the external miarket/respective industry. These changes have been reviewed with department directors and are reflected on the recommended salary schedule. It should be noted that not all titles will follow the new classification structure if the title needs to be specific for statutory/funding/regulatory reasons, or simply due to alignment with Local government industry practices. The following classification hierarchy is recommended, and the City should begin to move to this classification structure. Director - Senior level position within the organization that has direct and routine contact with elected officials and City management. Directors report to the City Manager. Manager -The next level of management within a department. This is a direct report to a director, based on the organizational structure and levels of management required. A manager is an individual who supervises individuals who are classified ais a supervisor or suipervise employees and is in charge of a program within the department. This includes not only supervisor responsibilities, but also budget and strategic planning of the program,. Supervisor - This is a direct report to a manager, director or administrator, baised on the orgainizaitionail structure and Levels of management required. This position has at least two (2) direct reports McGrath Human Resources Group -City of Ash [and, OR KW Page 315 of 454 and has supervisory responsibilities that include hiring, performance management, and a defined Level of discipline. Fire Department Incentive pay The Fire Department provides incentive payfor employees who have an EMT -I or Paramedic certification. Within the pay grades assiignedl to these positions, there are two (2) extra, tiers for individuals that have these certifications and perform the responsibilities associated with the certification. The Consultant provided a flat dollar amiount that wars added to the EMT-1 and Paramedic level. Employees were placed on the salary schedule based upon their rank and EMS, certification. Police Department — Stipends/incentive pay The Police Officers have some specialty pay options for sworn staff. The Officer specialty pay does not have a limit; however, the Sergeants have a, limit of 15% of specialty pays. The Consultant has no recomimendlations for changing the incentive pay, but recomimendls a limit on the number of specialty pays as bargained with the Sergeants. Generail Operational Guidelines Maintenance of Salary Schedule It is important for the City to have a, standardlized procedluire to adjust the Salary Schedluile for consistency and for budgetary forecasting. It is the Consultant's recommendation that on a, set date each year, the Salary Schedule be adjusted by the Consumer Price Index — Urban (CPI-U) percentage or by a, local econom,ic indicator, if preferred. For examiple, since budgeting is done at approximately the same time each year, the City should establish a specific month in which to capture the average of the previous twelve (12) months of the selected economic indicator for a recommended adjustment. The City will still maintain control if condlitions and finances fluctuate in a specific year. In the event the salary structure is uncoupled based on bargaining units, it wouild be in the best interest of the City that increases to the salary schedluile are negotiated consistently amongailtof the salary schedules. Thus, theworkto ensure internail equityand compression will be lost. Step Movement Emiployees advance to the next step on the emiployee's anniversary dlate. There is no recommended change to the City's current process. McGrath Human Resources Group -City City of Ashland, OR 21 Page 316 of 454 1 0. r =I- = In addition to comipensation, the City asked that a, comiparison of major benefits be comipleted. The following is a summiary of how the City is fairing in the miarket and future opportunities. Health Insurance Plan Design Overview The City currently offers two (2), plan designs suimmairized as follows: Table 2: Health Plain Summary PLAN DESCRIPTION DEDUCTIBLE AMOUNTS (S/F) CIS Cap -Pay H Base Plain $11,500/$4,500 CIS Co -Pay F Buy-Ulp Plain $50101/$1,500 Most organizations have been forced to adldl higher deductibles and coinsurance limits onto health plains to push costs back onto the end uisers/consumers, which is now a standard across the nation. Offering multiple plain options gives employees the opportuinityto select the coverage that best matches their personal situation, which is a positive attribute to the benefits package. Emiployers often also include contributions to a Health Reimbursement Account (HRA VEBA) or Health Savings Accouint(HSA). The City currently contributes 3% of the employee's salary towards an HRA VEBA for single or family coverage. Comparable organizations reported average HRA VEBA annual contributions of $1,980 for single coverage and $2,7010 for family coverage. Those offering contributions as a, percentage of emiployee salaries reported a range of 1 % to 6%, with an average of 3.38%. Premiums It is extremely difficult to comipare health insurance, ais the number of plans and the plan designs are significantly different among organizations. What can be comipared is the amount the employee contributes toward the cost of that insurance. As the City is aware, the cost of health insurance is a, large budget item for any organization. Health insurance is also often the single largest benefit looked at by potential new hires with the City, so a review of employee contributions to this benefit is imperative for offering a comprehensive benefit package. McGrath Human Resources Group -City of Ash [and, OR 22 Page 317 of 454 The Consultants conduicted a comparison between the City's 2024 health plans and the comiparable organization's health plans for a more accurate assessment of insuirance within its specific peer group. The market information indicates the Ashland Base Plain is in the moderate to high range of the comiparable market in terms of premium, only. However, that is not a comprehensive picture becauise employees have aictuiat claims costs as well. Expected Employee Cost Because premiiums and deductibles vary across the region, considering the combiinedl cost of the monthly premium and dleductible providles a more accurate reflection of the expected employee expense. Looking at deductible amount with premiium cost, the City is in the m,idldlle to higher range depending on the plan. A final took at the City in relation to oust -of -pocket maximiums, follows. Maximum Employee Cost An analysis of the market dlata employees that experience a, major medical event that exceeds the dleductible costs will have an overall moderate risk on the City's plans than other comipara,bles when considering the maximum out of pocket expenses. Health Insurance Summar Overall, the City hats multiple plan options, which is favorable to the emiployees. Although some of the newer workforce does not always appreciate the value of health insurance benefits, most existing employees and more mature applicants do. Lowering the employee premium or increasing the annual HRA VEBA contribution would providle a, more attractive plan design to poise the City competitively. This will present a, total wage and benefit package that aligns with the market average. Time -Off Benefits Timie-off and work Life balance continuie to be top areas candidates and employees took at when considering employment and retention. Therefore, the City's paid time -off benefits were also reviewed. McGrath Human Resources Group -City of Ashland, OR 23 Page 318 of 454 Holidays Currently the City offers a total of 11 observed holidays. The comparables That provided holiday information reported total observed holidays between 9-13 dlays, with most reporting 11 days, The floating/personal holildlays reported by comiparables ranged) from, 1- 4 days with the majority providing one (1) day. Floating holidlays are beneficial when the City does not observe a, federal holildlay or for an indlividual religiouls holiday or tradlitiional. practices that do not align with the City's holiday schedule. The consultants recommend the City add floating holidays to the time -off benefit package. Vacation The City's vacation modlels are sulmmarilzed as follows; Table 3: Current Vacation Model Levels of Minimum Maximum Years to Reach Flan Accrual Accrual Accrual Maximum Management 5 120 hours 240 hours 19 years Confidential Laborers 5 120 hours 240 hours 19 years IBEw Clerical and 5 120 hours 240 hours 19 years Electrical Fire 6 168 hours 360 hours 24 years Police 6 120 hours 288 hours 1 24 years Data was collected from comparables in the respective employee groups. The City's m,inimium accrual is lower than the average among the comparables in the Management - Confidential employee groulp. The City is leading the market in terms of maximum accrual. in all groups, The City's maximum accrulal Limit of two (2) times the annulal accrual (range of 480-7217 hours) is leading the average maximum, balance of all the comparable groulps except Fire personnel. The table below provides the average accrulals as reported by the comiparables by employee type. The City is recomimendled to review accrual amounts and make adjustments where they are falling behind l the comparables. Table 4: Vacation Average Comparison AverageMinimum Average MaximumAverage Years to Average, Maximum Employee Type Accrual Accrual Reach Maximum Accrual Balance Exe rc-m pit - 1133 hours 2.2.0, hours 18 years 424 hours Management. Non Represented 92 hours 2016.hours 19 years 416 hours Laborers Personnel 11118 hours 2.2.6 hours 20 years 444 hours cleriical. Personnel 97 hours 2.15 hours 22 years 375 hours Police Personnel 1106 hours 2.101 hours 19 years 407 hours Fire Shift Personnel 1162 hours 360, hours 22 years 745 hours Fire Personnel. 1102 hours 2.33 hours 22 years 468 hours (40hr/week) McGrath Human Resources Group-Cityof Ash land, OR 2 Page 319 of 454 Sick Leave The City's sick leave models are summarized as follows: Table 5: Current Sick Leave Model Plan Annual Accrual Maximum Batance Noni-Public Safety Employees 96 hours 960 hours Police Personnel 144 hours 1,2010, hours Fire Personnel 192 hours 1,248, hours Sick leave data, was collected from, comparabLes in the respective emiployee groups shown in the Table below. The City's annual sick Leave accrual is matching or Leadingthe market in all employee grouips. The Consultants have observed a trend toward offering unlimited sick leave, as reflected in the comparable data rainges provided. The City currently provides employees with an option to cashout excess sick leave, add to cumulative sick leave or convert to vacation. Comparables reported similar incentives including conversions into VEBA accounts. Ulpon retirement, the City's employees will have 301% to 50% of their sick leave balance credited to their HRA VEBA aiccouint and/or the balance credited to their retirement account, depending on the employee grouip. Comipara,ble organizations reported a, range of payout options, such as a percentage of the sick Leave balance or conversion of unuised houirs to a VEBA account or deferred comipensation plan. The Consultants recommend the City consider expanding the sick leave maximium balance to remain competitive in the region. Table 6: Sick Leave Averaige Comparison Plan Average Annual Accrual Ma3dimuirn Balance (avg/range) Non -Public Safety Employees 96 hours 960 hours/7201 hours to unlimited Police Personnel 104 hours 1,280 hiouirs/1,000 houirs to unlimited Fire Personnel 173 hours 2,920hiouirs/1,800houirstouinLimited Paid Time -Off (PTO) is a single bank of time -off, which is then uised for sick, vacation, and even bereavement time, instead of having different banks of time for different purposes. Some organizations include holidays into this program, while others do not. PTO is a, benefit that is not yet common among employers in this region; however, is one that the public sector is embracing and the City may want to consider in the future. McGrath Human Resources Group -City City of Ashland, OR 25 Page 320 of 454 Four Day Work Week The four (4) day workweek has gained some momentum, over the past few years. Itisaitrend that many would not have considlered prior to COVID; however the trend in flexible work schedluiles hats garnered more interest. A majority of emiployers in Europe have tried the 32- hour work week, but continue to pay for 40 hours. In Canada, an overwhelming majority - 91 % - of senior managers surveyed by Robert Half favored some type of four (4)-day work week. With that saidl, most favored 4 - 10 hour days. Many organizations that have tried the four -day workweek found increased morale and better focuis. However, the challenges are the assumption that there is Less work, or one has to work more intensely when on site. Further, there are the challenges of how benefits will be dleterminedl. 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SUMMARY Request Counc�|approval ofanor6nanoemmodifyingthe offic�aUy adopted maps for the local Ashland Modified FlloodpUaintobeconeiebentw�ththemriginalatudeeoonduobedandCityCoanci|approvalla'cormautng an error. TheamendmentvvouUdmemovetheUooa|Aah|andModifiedFUoodpUaina|ongHamNtonCmeekbetweenKAietUetoe Road & Interstate-5 at East Main Street. This amendment would not change the Federal Emergency Management Agency (FEMA) flood zones and the related flood administration regulations. POLICIES, PLANS & GOALS SUPPORTED The Ashland Land Use Ordi�nance w Physical & Environmental Constraints Chapter 18.3.10 The Ashland Comprehensive P|mm w SecfionIV: Environmental Resources 4.17Goal -Toprotect life and property from flooding and flood hazards and manage the areas subject toflooding to protect the pub|�c'e interest. Pollicies 1) The City shall continue to participate in the National Flood Insurance Program, complly�ng with all appNcab|eetandorde. 2) AppIly special physical and environmental restrictions to aIll areas of Ash1land which are identified as flood -prone, streams in the federal etudy, and mthereign�fioant drainage ways. 3) All existing natural drainage ways as identified on the physical and environmental constraMts map shall beleft inanatural state mrmodified only after C�tyapproval. BACKGROUND AND ADDITIONAL INFORMATION [h�February 11m ,2O25 Staff brought a request bothe Planning Commission tomake amotion toinifiabea p1lanning action as allowed by AMC 18.5.8.040 to amend to the officially adopted maps of the Ashland Modified FUoodpUain. The reason for this amendment is that it came to Staff's attention that the stretch of HamNton Creek. wNe shown on the official maps since 2010, was adopted in error. The Planning Commiss�on passed a motion 6recting staff to return with this application. The amendment impacts 12 properties witNn the city limits and two properties that are within the Urban Growth Bouindary (UGB) but outside of the C�ty. Opportunities for Housing Resources, & Ass�stance (O�RA) operates at 2350 Ashland St. inthe former Super Page sof2 [Page 327of454 Council l�� � 7�/�,° ° ���������8� ����������� Meeting Motel. The property has both the FEMA A flood zone as welIl as the Ashland Modified Floodplain. OHRA has pUanstoexpand and construct additional facilities in areas shown tobecovered inthe adopted Ashland Modified FUoodpUain.Unpreparation for those additions, OHRA have been in contact with Staff who advised that a map amendment was required. In preparing for an application of a map amendment OHRA's land use consultant did extensive research into the history of the Hamilton Creek portion of the Ashland Modified Floodplain and discovered that the adopted map was amended in error. Rather than have OHRA applIy for a map amendment for aeinQUeproperty, Staff asked the Planning Commission to initiate the amendment to address the full extent of the erroneously mapped area. Hamilton Creek The P&E Map has been updated three times in recent history, 2D08, 2O 10, and then again in 2017. The stretch of HamilIton Creek is not shown on the 2008 map, but starting in 2010 Hamilton Creek is shown to have the "Ashland Modified Floodplain" as well as the 2O1 7 map. Based on the research from DHRA'eland use coneulItamd and hydroUogica| engineer' as weU| as meta -data recorded to the G|S file, Staff beUievethat the Hamilton Creek section ofthe AehUandModified Flood plain was added tothe official map fo|Uowingthe approval ofthe 20Q8map at the request of the Planning Department. Subsequent updates addressing the official maps in �01 0 (with the adoption of the Water Resource Protection Zones) and again in �01 7 (updating the FEMA maps) did inclIude HamilIton Creek, but this was not discussed in the findings or staff reports. Therefore, it appears to be a graphical error to have Hamilton Creek included as subject to the Ashland Modified Floodplain regulations. Research into the history of the adopted maps by OHRA's consultants included an Engineering Hydraulics Report prepared by RogueTech Civil Engineering. The report detaiUethe methods for determining peak flows and then used a hydraulic model that was developed using the U.S. Army Corps of Engineers (USACE) HEC-RAS version 6.6. This report shows that even with the culIvert under Ashland Street completely blocked the modeled Base Flood Elevation (BIFE) for HamilIton Creek is welIl below the high bank, as such the extent of the "Ashland Modified Floodplain" far exceeds the area that is at risk of inundation during a base flood event, even under the most dire conditions (culvert bUooked). FISCAL IMPACTS The removal cfthe |ooaU|yadopted flood plain onthis stretch ofHamilton Creek iea regulatory action and will not have any fiscal impact to the City. SUGGESTED ACTIONS, MOTIONS, AND/OR OPT'ION�S Recommendation The PlIanning Commission forwarded a unanimous recommendation tothe City Council toapprove the removal of the locallIy adopted flood plain along this stretch of Hamilton Creek. Staff recommend that the Council approve the first reading of Ord�inance #3261 and schedule second reading. Potential Motion U move to approve first reading ofOrdinance #3201 ~Amending themfficicd|y adopted Physical and Environmental Constraints Map removing the looa|Uy adopted Ashland ModifiedFlIoodpUain from Hamilton Creek" and move to second reading mnJune 17"'2O25. REFERENCES & ATTACHMENTS 1. Hami|tonCneekORD3281 2. Hami|tonCneekORD3281_exhibUA 3. Hami|tonCneek-0508202�5—StaffRepmrt Page zcf2 F, 191 IN 11 lealere NeremyTil AN ORDINANCE AMENDING THE OFFICIALLY ADOPTED PHYSICAL AND ENVIRONMENTAL CONSTRAINTS MAP REMOVING THE LOCALLY ADOPTED ASHLAND MODIFIED FLOODPLAIN FROM HAMILTON CREEK (Planning Action #PA-T3-2025-000012) WHEREAS, Article 2. Section I of the Ashland City Charter provides: Powers of the City The City shall have all powers which the constitutions, statutes, and common law of the United States and of this State expressly or inipliedly grant or allow municipalities, as fully as though this Charter specifically enumerated each of those powers, as well as all powers not inconsistent with the foregoing; and, in addition thereto, shall possess all powers hereinafter specifically granted. All the authority thereof shall have perpetual succession. WHEREAS, the above referenced grant of power has been interpreted as affording all legislative powers home rule constitutional provisions reserved to Oregon cities. City of Beaverton v. International Association of Firefighters, Local 1660, Beaverton Shop 20 Or. App. 293; 531 P 2d 730, 734 (1975); and WHEREAS, the Ashland Land Use Ordinance includes Chapter 18. 3. 10 Physical and Environmental Constraints Overlay, which regulates hillside and floodplain development and requires that the City Council to adopt official maps, and approve substantial amendments to them; and WHEREAS, Ashland has a locally adopted floodplain on Ashland, Bear, Clay, and Hamilton Creeks. These are shown on the official 'Physical and Enviromnental Constraints map for Floodplain Corridor Lands' which was last updated in 2017 by Ordinance 3139; and WHEREAS, Staff discovered that the Hamilton Creek portion of the Ashland floodplain was added to the digital maps in error between 2008 and 2010 and asked the Planning Conuiiission to initiate a planning action to correct the error; and WHEREAS, the City of Ashland Planning Commission considered the reinoval of Hamilton Creek from the locally adopted Ashland Floodplain from the Officially adopted 'Physical and Environmental Constraints map for Floodplain Corridor Lands' at a duly advertised public hearing on April 8, 2025, and following deliberations, reconunended approval of the amendment; and WHEREAS, on May Pt, 2025, planning action PA-TI-2025-00258 approved a minor amendment to the 'Physical and Environmental Constraints map for Floodplain Corridor Lands' with regard to the course of Kitchen Creek through the property at 755 North Mountain Avenue. The proposed amendment would update the mapping of Kitchen Creek to mare accurately reflect the actual course of Kitchen Creek on the ground; and WHEREAS, the City Council of the City of Ashland conducted a duly advertised public hearing on the above -referenced amendments on May 20, 2025; and ORDINANCE NO. 3261 Page 1 of 2 Page 329 of 454 WHEREAS, the City Council of the City of Ashland, following the close of the public hearing and record, deliberated and conducted first and second readings approving adoption of the Ordinance in accordance with Article 10 of the Ashland City Charter; and WHEREAS, the City Council of the City of Ashland has determined that in order to protect and benefit the health, safety and welfare of existing and future residents of the City, it is necessary to amend the Physical and Environmental map in manner proposed, that an adequate factual basis exists for the amendments, the ainendments are consistent with the comprehensive plan and that such amendments are fully supported by the record of this proceeding. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. The above recitals are true and correct and are fully incorporated herein by this reference. SECTION 2. The official 'Physical and Environmental Constraints map for Floodplain Corridor Lands' Map is hereby amended to replace the 2017 'Physical and Environmental Constraints inap for Floodplain Corridor Lands', attached hereto as Exhibit A, as an official City map and made a part hereof by this reference. SECTION 4. Severabifity. Each section of this ordinance, and any part thereof, is severable, and if any part of this ordinance is held invalid by a court of competent jurisdiction, the remainder of this ordinance shall remain in full force and effect. The foregoing ordinance was first ready by title only in accordance with Article X, Section 2(C) of the City Charter on the day of 2025, and duly PASSED and ADOPTED this day of 2025. PASSED by the City Council this day of _ ATTEST: Alissa Kolodzinski, City Recorder 2025. SIGNED and APPROVED this day of i 2025. Tonya Graham, Mayor Reviewed as to form: Johan Pietila, City Attorney ORDINANCE NO. 3261 Page 2 of 2 Page 330 of 454 STA-UV,F,POV,T Before the Planning Commission —April 8, 2025 PLANNING ACTION: PA-T3-2025-00012 APPLICANT: City of Ashland LOCATION: The regulated portion of Hamilton Creek ZONE DESIGNATION: Various COMP. PLAN DESIGNATION: Various ORDINANCE REFERENCES: 18.3.10 Physical and Environmental Constraints 18.5.9 Comp Plan, Zoning & LUO Amendments 18.6.1 Definitions APPLICATION DATE: DLCD NOTICE: PUBLIC MEETING NOTICE MEETING DATE: 120-DAY DEADLINE: February 12, 2025 February 28, 2025 March 13, 2025 April 8, 2025 *39 days in advance* *26 days in advance* (*Type III applications not subject to 120-day limits) PROPOSAL: A request to modify the officially adopted maps for the locally adopted Ashland Modified Floodplain to be consistent with the original studies conducted and City Council Approvals. The amendment would remove the Local Ashland Modified Floodplain along Hamilton Creek from Mistletoe Road downstream to Interstate-5. This amendment would have no change on the Federal Emergency Management Agency (FEMA) flood zones and the related flood administration regulations. L Introduction 1) The current application On February I Ith Staff brought a request to the Planning Commission to make a motion to initiate a planning action as allowed by AMC 18.5.8.040 to amend to the officially adopted maps of the Ashland Modified Floodplain. The reason for this amendment is that it came to Staff's attention that the stretch of Hamilton Creek, while shown on the official maps since 2010, was adopted in error. The Planning Commission passed a motion, and staff took action to return with this application. The amendment impacts 12 properties within the city limits and two properties that are within the UGB but outside of the City. 2) Back groun Opportunities for Housing Resources, & Assistance (OHRA) operates at 2350 Ashland St. in the former Super 8 Motel. The property has both the FEMA A flood zone as well as the Ashland Modified Floodplain. OHRA has plans to expand and construct additional facilities in areas Planning Action: PA-T3-2024-00�012 Ashland Plarming Department— Staff Report (aha) Page 1 of 8, Page 332 of 454 shown to be covered in the adopted Ashland Modified Floodplain. In preparation for those additions, OHRA have been in contact with Staff who advised that a map amendment was required. In preparing for an application of a map amendment OHRA:s land use consultant did extensive research into the history of the Hamilton Creek portion of the Ashland Modified Floodplain and discovered that it was adopted in error. Rather than have OHRA apply for a map amendment, Staff asked the Planning Commission to initiate the amendment. 11. National Flood Insurance Program (NFIP) The National Flood Insurance Program (NFIP) is a program that helps protect property owners from flood damage. It was established in 1968 by the National Flood Insurance Act. The NFIP is managed by the Federal Emergency Management Agency (FEMA). The NFIP has two main policy goals: (1) to provide access to primary flood insurance, thereby allowing for the transfer of some of the financial risk from property owners to the federal government, and (2) to mitigate and reduce the nation's comprehensive flood risk through the development and implementation of floodplain management standards. 1) NFIP Primer Ashland is a participating member of the National Flood Insurance Program (NFIP). The NFIP, was the result of market failure in the private insurance industry because the only people who would buy flood insurance were those who were most likely to suffer flood losses. In 1968 the federal government created the NFIP, but at first flood insurance was not mandatory and few communities joined. In 1973 the Flood disaster protection act was passed which made flood insurance mandatory as a condition of any federally backed loan. In addition to access to Fannie Mae & Freddi Mac loans, a community must participate in the NFIP for their residents to have the ability to purchase flood insurance. This provided a strong incentive to join the program and by 1975 over 15,000 communities were participating. As communities Joined in the program, but before FEMA had produced maps, the community's obligation was to ensure that 'development' was 'reasonably safe from flooding' CFR 60.3[a][3]. This is why the issuance of building permits in many communities coincided with participation in the NFIP, because any development now needed to be permitted to be in compliance with the NFIP to ensure that the proposed development was 'reasonably safe from flooding.' As Flood Boundary Maps (1975) were made available, followed in 1981 with the introduction of Flood Insurance Rate Maps (FIRMS) and their accompanying Flood Insurance Studies (FIS), flood regulations were then limited to special flood hazard areas (SFHAs) designated by different flood zones. 2) FEMA Flood zones The NFIP approaches the goal of reducing comprehensive flood risk primarily by requiring participating communities to collaborate with FEMA to develop and adopt flood maps called Flood Insurance Rate Maps (FIRMS) which are also accompanied with a Flood Insurance Study (FIS). Flood hazard areas identified on the Flood Insurance Rate Map are identified as a Special Flood Hazard Area (SF A). SFHA are defined as the area that will be inundated by the flood event having a I -percent chance of being equaled or exceeded in any given year. The 1-percent Planning Action: PA-T3-2024-00�012 Ashland Planning Department— Staff Report (aha) Page 2 of 8, Page 333 of 454 annual chance flood is also referred to as the base flood or 100-year flood. FIRMS provide the basis for identifying properties whose owners are required to purchase flood insurance and establishing floodplain management standards that communities must adopt and enforce as part of their participation in the NFIR Locally there are two main flood zones or SFHA:s; These are "A" and "AE." • Zone A —Approximate areas with a 1% annual chance of flooding. Because detailed analyses are not performed for such areas; no base flood elevations are provided • Zone AE -The base floodplain (1% annual chance of flooding) where base flood elevations are provided based on Hydraulic and Hydrologic (H&H) modeling. Hamilton Creek has a FEMA zone A designation, so it only identifies approximate areas of flood hazard and is not supported by hydrological modeling of any type. 3) Ashland Modified Floodplain Shown at right is the stretch of Hamilton Creek from A the railroad to City limits with both the FEMA A zone in blue, and the locally adopted flood zone shown in hatched overlay. The NFIP is focused on minimum federal standards, but rewards communities for standards that exceed the federal minimum in the name resiliency. To that end, ...... the City of Ashland has adopted a number of standards I .............. .............. that exceed the federal minimum including adopting S flood plan maps that far exceed FEMA:s as well as freeboard* requirements. The purpose of adopting mare i stringent flood zones than the FEMA maps was to prevent flood losses based on local historical knowledge of flooding in the city of Ashland. To that end, in 1989 Ashland adopted the 'Ashland Modified Floodplain' which, at the time of adoption, was limited to Ashland, Bear and Clay Creeks. WA The Ashland Modified Floodplain was based on local studies involving analysis of histonic flooding and determined flood elevations associated with the floodplain. Originally studied and adopted were VY Ashland, Clay and Bear Creeks. Hamilton Creek was "Al not studied in detail and a draft map was inadvertently included by a GIS, tecimician during the conversion to W...... . . . . In the context of FEMA and floodplain management, "freeboard" refers to an additional height above the Base Flood Elevation (BFE) used as a factor of safety to determine the level at which a building's lowest floor niust be elevated or floodproofed Planning Action: PA-T3-2024-00,012 Ashland Planning Department— Staff Report (aha) Page 3 of 8, Page 334 of 454 digital mapping. The Hamilton Creek portion of the Ashland Modified Flood Zone first appeared on the officially adopted maps in 2010. Since Ashland adopted the modified floodplain there have continued to be floods that have brought damage to the city, most recently the 1997 flood. However, regulation of the expanded floodplain beyond the FEMA flood zone has significantly limited recent flood losses. 4) FIS and FIRM Revision Histo In December of 1980 the first Flood Insurance Study for the area was published. Since that time there have been five significant revisions to the FIS/FIRMs in 1990, 1993, 2002, 2011 and 2017. The Federal Emergency Management Agency (FEMA) may revise and republish part or all of this FIS report at any dine. In addition, FEMA may revise part of this FIS report by the Letter of Map Revision process, which does not involve republication or redistribution of the FIS report. A Letter of Map Revision (LOMR) is FEMA's modification to an effective Flood Insurance Rate Map (FIRM). Letter of Map Revisions are generally based on the implementation of physical measures that affect the hydrologic or hydraulic characteristics of a flooding source and thus result in the modification of the existing regulatory floodway, the effective Base Flood Elevations (BFEs), or the Special Flood Hazard Area (SFHA). An approved LOMR officially revises the Flood Insurance Rate Map (FIRM). As it relates to the present application in October of 2013 a LOMR was applied for and approved in March of 2014 (Case No.: 13-10-157(1P). Shown below is the comparison of the 2011 FIRM and the map associated with the LOMR where the base flood is shown to be contained in a large culvert and then restricted tightly to the deeply incised channel. The fifth revision to the FIS included the LOMR change in the 2017 FIRM panel and continues to show the regulated A zone as shown in the 2013 LO4R application. M'' M1 NE ZOA, V% ANNUAL CHANCE FugOCKMARIGE CONTAXNED ON SrAucrufte 0 A' N E A IVA, E JEFFERSON AVFNUfC I AIN'i'ORPORATTA) AREA SARATOGA 9E 1tt 4 ON A milli I WAV 20111 2013 (L01M R - 13 -10 -170,P1 Planning Action: PA-T3-2024-00,012 Ashland Plarming Department— Staff Report (aha) Page 4 of 8, Page 335 of 454 111. Proposed Amendment 1) Official Maps The Land Use ordinance provides the following 18.3.10.070 Official Maps A. The City Council shall adlopt officiial maps denotiing the above- idlentiified areas. Substantial amendlments of these maps shall be a Type III procedure in section 18.5.1.070. B. Minor amendments of the maps to correct mapping errors whien the amiendmenits are intendled to more accurately reflect the mappiing criteria contained iin this chapter or in the findliings of the Council in adopting an official map may be processed as a Type I procedure in section 18.5.1.050. Because the removal of the entire stretch of Hamilton Creek is a substantial amendment Staff initiated a Type -III planning action. Presuming that the Planning Commission recommends approval, staff will bring the application to the City Council for the adoption of an ordinance to formally modify the official maps. 2) Introduction of Hamilton Creek The P&E Map has been updated three times in recent history, 2008, 2010, and then again in 2017. The stretch of Hamilton Creek is not shown on the 2008 map, but then starting in 2010 Hamilton Creek is shown to have the "Ashland Modified Floodplain" as well as the 2017 map. Based on the research from their land use consultant, as well as nieta data recorded to the GIS file, Staff believe that the Hamilton Creek section of the Ashland Modified Flood plain was added sometime following the approval of the 2008 map at the request of the Planning Department. Subsequent updates addressing the official maps in 2010 (with the adoption of the Water Resource Protection Zones) and again in 2017 (updating the FEMA maps) did include Hamilton Creek, but this was not discussed in the findings. Therefore, it appears to be a graphical error to have Hamilton Creek covered by the Ashland Floodplain and was introduced beginning in late 2008 or early 2009. 3) Hydrological Engineering Report In addition to research into the history of the adopted maps OHRA has also undertaken an Engineering Hydraulics Report prepared by RogueTecli Civil Engineering. The full report is 68 pages and by its reference is incorporated herein as if set out in full. The report details the methods for determining peak flows and then used a Hydraulic model that was developed using the U.S,. Army Corps of Engineers (US,ACE) HEC-RAS, version 6.6. The report provides the following: "RogueTech performed an engineering hydraulic analysis to provide a Base Flood Elevation (BFE) Determination for the property located at 2350 Ashland Street along Hamilton Creek in Ashland, Oregon. A small area on the southern end of the subject Planning Action: PA-T3-2024-00�012 Ashland Plarming Department— Staff Report (aha) Page 5 of 8, Page 336 of 454 property" is within a FEMA Special Flood Hazard Area (SFHA) Zone A, which is an approximated flood zone without published BFEs and not based on a detailed hydraulic study. In addition, the western edge and most of the southern portion of the subject property is within the City of Ashland's Modified Floodplain Overlay. The City of Ashland's Modified Floodplain Overlay is also approximated and not based on a detailed hydraulic study. RogueTecli's hydraulic analysis was performed to determine the flood zone area resulting from determined BFEs for comparison with both FEMA:s SFIJA Zone A, and the City's Modified Floodplain Overlay. Results of the hydraulic analysis show that the flood zone resulting from the determined BFE's is smaller than FEMA:s SFFLA Zone A, and the City's Modified Floodplain Overlay." Shown helow is the inocleled BFE ivith the Ashland Street culvert hlock-ed during a base flood event, and itichides the -4,shland 116diflied Floodplain. Pp ("J"I"FrOTY WDUNDARY NIVEDI")EUD WE FLOW 20,NE CUIL"VE)"41' AS� ILAJND�� MK)EXFIV) FLOOOP'LAP4 MODELED UWE Planning Action: PA-T3-2024-00,012 Ashland Planning Department— Staff Report (aha) Page 6 of 8, Page 337 of 454 This report shows that even with the culvert under Ashland Street completely blocked the modeled Base Flood Elevation (BFE) is well below the high bank, as such the extent of the "Ashland Modified Floodplain" far exceeds the area that is at risk of inundation during a base flood event even under the most dire conditions (culvert blocked). The report concluded that: "The results of this Base Flood Elevation determination conclude that when the culvert is operating as it was at the time of this report, the modeled flood zone area is comparable, but smaller than the FEMA SFHA Zone A; it is much smaller than the City of Ashland's Modified Floodplain Overlay." And that, "The topographic analysis required for the model shows that the City's Modified Floodplain Overlay as mapped, would result in inconsistent and irregular water surfaces that are much higher than could actually occur, and are physically itlipossible to occur " [emphasis added] 4) Conclusion When considering both the legislative history as well as the engineering report provide staff' believe that the correct course of action is to amend the officially adopted maps removing the `Ashland Modified Floodplain from this portion of Hamilton Creek. IV. Procedural — Approval Criteria 1) Plan Amendments and Zone Changes AMC 18.5.9.020 provides the Applicability and Review Procedure for Plan Amendments and Zone Changes. Because the proposal is legislative in nature approval criteria are not required. Applications for Plan Amenidmients and Zone Changes are as follows: A. Type 11. The Type 11 procedure is used for applications involving zoning map amendments consistent with the Comprehensive Plan map, and miiinor map amendments or corrections. Amendments under this section may be approved if iin compliance with the Comprehensive Plan and the application demonstrates one or more of the following: 1. The change implements a public need supported by the Comprehensive Plani. 2. A substantial change in circumstances has occurred since the existiing zoniiing or Plan dlesiignation was proposed, niecessitatinig the need to adjust to the changed circumstances. 3. Circumstances relating to the general public welfare exist that reqluire such an actions. 4. Proposed increases iin residential zoning density resultiing from a change from one zoning dliistrict to another zoning district will provide 25 percent of the proposed base density as affordable housing consistent with the approval standards set forth iin section 18.5.8.050.G. 5. Increases in residential zoning density of four units or greater on commercial, employment, or industrial zoned lands (i.e., Residlentiial Planning Action: PA-T3-2024-00,012 Ashland Planning Department— Staff Report (aha) Page 7 of 8, Page 338 of 454 Overlay) will not negatively impact the City's commercial andl industrial land supply as required in the Comprehensive Plan, and will provide 25 percent of the proposed base density as affordable housing consistent with the approval standards set forth iin section 18.5.8.050.G. 6. The total number of affordable units descriibedl in subsection 18.5.9.020.A.4 or 18.5.9.020.A.5, above, shall be dleterminedl by rounding down fractiional answers to the nearest whole unit. 7. A deed restrictions, or similar legal iinstrument, shall be used to guarantee complliiance with affordable criteria for a period of not less than 60 years for units qualified as affordlable rental housing, or 30 years for units qualified as affordable for-purchiase hiousiing. Subsections 1 8.5.9.020.A.4 andl 18.5.9.020.A.5 do not apply to Council-iniiitiated actions. B. Type Ill. It may be necessary from time to time to make legislative amendments iin order to conform with the Comprehensive Plan or to meet other changes in circurnistances or conditions. The Type Ill procedure applies to the creation, revision, or large-scale implementation of publliic policy requiring City Council approval and enactment of an ordinanice; thins iincludes adoption of regulations, zone changes for large areas, zone changes requiriing comprehensive plan amendment, comprehensive plan map or text amendment, annexations (see chapter 18.5.8 for annexation information), and urban growth boundary amendments. The follllowinig planniiing actions shall be subject to the Type Ill procedure. 1. Zone changes or amendments to the Zoning Map or other officiial maps, except where minor amendments or corrections may be processed through the Type 11 procedure pursuant to subsection 18.5.9.020.A, above. 2. Comprehensive Plan changes, including text and map changes or changes to other official maps. 4. Urban Growth Boundary amendments. V. Conclusion and Recommendations Staff recoininend that the Plamung Commission recommend to the city council that they approve the removal of the locally adopted flood plain along Hamilton Creek as it was adopted in error. Planning Action: PA-T3-2024-00,012 Ashland Plarming Department— Staff Report (aha) Page 8 of 8, Page 339 of 454 0 Business Meeting 03MLYA Agendlia-Ittem Water Cost of Service and Rate Study Final Draft Update Public Works Scott Fleury, Director TIME, ESTIMATE, Thirty (30) Minutes CATEGORY Staff Direction - provide direction to staff on the body's desired next steps. SUMMARY II am here tonight for council to make a motion to adopt or amend the water cost of service study. This has been previously discussed during a March study session of the Council. The Council requiestedl staff perform analysis on various permutations of the rate study alternafives presented in the draft report using alternafive number two as the baseline for the additional analysis. POLICIES, PLANTS & GOALS SUPPORTED VISION STATEMENTS for Success: • Ashland is a resilient, sustainable community that maintains the distinctive quality of place for which it is known • We will continue to be a unique and caring city that stresses environmental conservation, fosters artistic expression, and is open to new ideas and innovation • We will plan and direct our efforts to fulfill this Vision for the long term with a constant view toward being an open, welcoming community for all with a positive economic future VALUE STATEMENTS for Success that Support the Vision: COMMUNITY * Environmental resilience, including addressing climate change and ecosystem conservation ORGANIZATION * Quality infrastructure and facilffies through Timely maintenance and community investment BACKGROUND AND ADDITIONAL INFORMATION At the March meeting, the Council requested staff and HDR analyze various scenarios associated with the tiered rate structure and come back at the April 15th, 2025 Business meeting to present findings. Due to other business on the Council Agenda for the 15th , staff and HDR were unable to present the findings and May 20th was the closest date available for the consultant to present. The Council requested the additional analysis outlined) below. 1. Add shoulder months to revenue (May and October) 1. Review volume for April and determine if applicable 2. Add shoulder months and modify tier 1 commodlity to increase to no more than 500 CF Page 1 of Page 340 of 454 Council Business Meeting 3. Modify the proposed rate structure to start with smaller increases, utilize more ending fund balance and then ramp uip increases to year 5 4. Increase tier differenfial for upper tiers 5. Discuss other potential scenarios for analysis as subject -matter experts Staff and HDR stated the addibonal analysis could be performed, but the revenue requirement would still be the same overall. Staff also clarified that the additional analysis would be relative to alternative #2 presented at the March meeting. The additional analysis shows dlifferent ways to capture the revenue needed for the water fund for the biennium period based on anticipated expenses. Meaniing the short-term rate increases still equates to 13.5% "overall", it is juist that some of the revenue is captured with the expansion of the tiered charges into May and October and/or in combination with the higher tiers with increased differenfial based on the Council's preferred alternative. Figure 1 and figure 2 below show the average bill comparisons and cuimuilative rate increases for the various alternatives relative to the base case, which was alternative #2 from the previous presentation. Figure 2: Cumulative Rate Impact of Alternate Scenarios Page 2 of W, irallf11111111iii, Page 341 of 454 Council Busincss Mcchn Cumulative 5-Year Rate Adjustment 91). 196 1000% 88,41 :l4 88,401 111111111 90 9111, 9OMi Mo% NIJ."IN, 410,01% Base Case — Expanded peak months 2.0.0X., Alt 1 -- increase tier cilifferent4l, Ilower iniitiail tiers Alt 2 — Start with lower rate increases Alt 3 — Ilincrease Tiler 1 to 50,0 CF Bmw (a,.e AReinWve 11 Altemative 2 AhwmWvp 3 Aftenofivo 3A Alt 13A — Alt 3 + increased tier differentia I (Alt 1), Staff recommends proceeding forward) with alternative one (1) as the preferred alternative for development of recommended rate increases for the 2'023-2025 biennium. Alternafive one (1) expands the fifth tier into the May and October months while increasing the upper tier commodity differentials. This alternative keeps tier one and two lower over the six year projection period which impacts the majority of residential rate payers, see figure 3 below. CLlstomier Distribution by Use Bucket (Cubic Feet) 2,000 1,897 1, sou 50,0% ljm 0 80,0% L 4100 10 . ICn IN, rc 800 F 40,016 (169 (504 ('00 'A 096 Us 400 M 20,0% 183 10DIN, ouu 5 3 7 4 3 5 0 HIIII Xd, w M, CD Page 3 oft Page 342 of 454 Council Busincss Muting FISCAL IMPACTS The CNy contracted with HDR Engineering for $,49,814toperform the Cost ofService and Rate Study. Todate $48,934 has been expended towards the contract amount. A contract amendment M the amount of $11,043 was processed inorder todoaddifiona|ana|yaiiarequested byCouncil and cover travel expenses for the presentation. The 2D25-2O27Biennial Budget proposed rate increases support the overall funds incudingpersonnel, operations, capital and debt expenses. The proposed rate increases relate to anticiipated revenues to offset expendituires within the enterprise ublity. Staff has scheduled to bring the water rate resolutions forward for consideration atthe June 3^u,2D25BueiineeeMeeting. SUGGESTED ACTIONS, MOTIONS, AND/OR OPT'ION�S l move to accept the Water Cost of Service Study utilizing base case for the preferred rate structuire. l move to amend the Water Cost of Serviice Study (insert amendment). 1. Attach #1City ofAshland '2O24Water Rate Study Draft Report 2. Attach #2 City of Ashland Water Rate Study City Council Presentation Page 4uf4 F, Draft Report City of i III Water Rate Study March 2025 Page 344 of 454 March 7, 2025 Mr. Scott Fleury Public Works Director City of Ashland 51 Winburn Way Ashland, OR 97520 Subject: Water Rate Study Draft Report Dear Mr. Fleury: HIDR Engineering, Inc. (HDR) is pleased to present the draft report for the water rate study (Study) conducted for the City of Ashland (City). The Study objectives were to provide an independent review of the City's water utility and develop a rate transition plan that will result in cost-baised water rates to reflect the operating and capital needs of the City's water utility ais identified in the Study. Additionally, the Study reviewed the proportionality of the waiter rates for the different types of customers (e.g., rate schedules) served by the City. This report outlines the approach, methodology, findings, and conclusions resulting from the rate study process. This report utilized the City's accounting, budgeting, operating, and historical customer billing records. HIDR has relied on this information to develop our analyses that form our findings, conclusions, and recommendations. At the same time, the Study wars developed utilizing generally accepted water rate setting principles as outlined in industry standard rate setting mainuals such as the American Water Works Association (AWWA) M1 Manual Principles of Water Rates, Fees, and Charges. The conclusions and recommendations contained within this report are intended to provide the City with cost -based and proportional water rates. We appreciate the aissistance provided by City staff, management, and Council in the development of the Study. Sincerely yours, HIDR Engineering, Inc. ,^A J,U� LZ44- Josiah Close Utility Rates Project Manager Page 345 of 454 Table of Contents Executive Summary I 1 Rate Setting Principles 8 1.1 Organization ofthe Study ...................................................................................... 8 2.2 Study Goals and Objectives .................................................................................... 8 2.3 Overview ofthe Rate Study Process ....................................................................... 9 2/4 Determining the Revenue Requirement ................................................................. 9 2.5, Analyzing Cost of Service ..................................................................................... 22 2.6 Designing Water Rates ......................................................................................... 22 2.7 Economic Theory and Rate Setting ....................................................................... 2l 2 Revenue Requirement Analysis 13 2.2 Establishing aTime Frame and Approach ............................................................. 23 2.3 Projection ofRevenues ........................................................................................ 14 2/4 Projection ofOperations and Maintenance Expenses .......................................... 14 2.5, Capital Improvement Projects —_—_—_—_—_—_—_—_—_—_—_—_—_25 2.5.1 Rate Funded Capital ................................................................................. 26 2.5.2 Reserve Funding ....................................................................................... 27 2.5.3 Long Term Debt ........................................................................................ 27 2.6 Projection ofDebt Service .................................................................................... 27 2.7 Summary ofthe Revenue Requirement ............................................................... 27 2.8 Review ofReserve Levels ..................................................................................... 28 2.9 Debt Service Coverage Ratio (DSC) .._—_—_—_—_—_—_—_—_—_—_—_29 3 Costo�f Service Analysis 20 3.1 Objectives ofaCost of Service Study .................................................................... 2Q 3.2 Determining the Customer Classes of Service ...................................................... 22 3.3 General Cost of Service Procedures ..................................................................... 2l 3.3.1 Func±|oma||zationofCosts ......................................................................... 22 3.3.2 Allocation ofCosts .................................................................................... 22 3.3.3 Development ofDistribution Factors ........................................................ 22 3/4 Func±|oma||zation and Allocation of Operating Expenses ...................................... 23 3.5, Major Assumptions Ofthe Cost of Service Study .................................................. 23 3.6 Summary ofthe Cost of Service Results ............................................................... 24 FN�ab&eof Contents Page 346 of 454 3.7 Consultant's Conclusions and Recommendations ................................................ 24 4 Rate Design, Analysis, 25 4.1 Rate Design Goals and Objectives ........................................................................ 25 4.1.1 Present and Proposed Water Rates .......................................................... 25 4.2 Summary of the Water Rate Study ....................................................................... 28 Technical Appendix FN�. Table of Contents Oty of Ashidand Water Flate Study Page 347 of 454 Executive Summary I'll HIDR Engineering, Inc was retained by the City of Ashland to perform a water rate study. The development of the Study examines the overall adequacy and proportionality of the existing water rates, provides the cost basis for needed rate revenue adjustments, and seeks to sufficiently fund the operating aind capital needs of the City's water utility. This report describes the methodology, findings, and conclusions of the water rate study. IE.:�.5 J Overview of the Rate Study Pirocecss A comprehensive water rate study uses three interrelated analyses to address the adequacy and proportionality of the City's water rates. These three analyses are a revenue requirement analysis, a cost of service analysis, and a rate design analysis. These three analyses are illustrated below in Figure ES - 1. Compares the revenues to the expenses of the utility to determine the overall rate adjustment required Distributes the revenue requirement to the customer classes of service in a proportional manner Considers both the revenue requirement and cost of service results to develop the proposed rates For the City's Study, HIDR conducted each of these analyses for the water system. The result of each task of the rate study was used as the basis for establishing cost -based and proportional water rates for the City's customers. E.:�.5 2 Key Rate Study Results The water utility was evaluated on a stand-alone basis, that is, with no funding provided from outside sources or other City enterprise funds. By reviewing the waiter utility on a stand-alone basis, the City can determine the actual costs incurred to provide water service to its customers. FNDicecut Ne to mi mia ry � 0tyofAM,i]aiiid Water Flate Study Page 348 of 454 Based on the technical analysis undertaken as part of the Study, the following findings, conclusions, and recommendations were noted. 11111111111 A revenue requirement ainailysis was developed - on a stand-alone basis - for FY 2025 to FY 2033 11111111111 The starting point for the revenue requirement ainalysis wars the adopted FY 2025 waiter budget aind capital improvement plain 11111111111 A rate transition plan was developed to adequately fund the operating aind capital needs of the waiter utility as well as strengthen key financial metrics 11111111111 A cost of service ainalysis was developed for the water utility to determine the aippropriate level of revenue to collect from each customer class of service (i.e., Residential, Multi -Family, Residential Irrigation, Commercial, Institutional, Commercial Irrigation, Institutional Irrigation) 11111111111 Minor cost of service differences were noted in the water cost of service ainalysis results 11111111111 Proposed water rates were developed for a 5-yeah period (FY 2026 — FY 2030) to provide the City Council with a projection of the water rates necessary to meet future operating and capital needs 11111111111 By FY 2030, the City should update the rate study to review the need for future rate adjustments to reflect system and customer characteristics and assumptions at that time E.:�.S 3 Water Revenue Requir,eimient Analysis In general terms, the waiter raite study evaluates the overall raite revenue adequacy and proportionality of the existing water rates. As mentioned above, the City's water utility wars evaluated on a stand-alone basis. That is, no funding sources other than those generated by the water utility - such as water sailes and other water-relaited fees and revenues - were used to fund water utility expenses. The starting point of the revenue requirement analysis was the FY 2025 adopted waiter budget. HIDR developed a projection of revenues aind expenses for future years based on estimated escalation (inflationary) factors. The Study was projected for an eight -year period (FY 2026 through FY 2033) to review future rate adjustments needs based on the water utility's operating and capital expenses. For establishing the proposed waiter rates, the focus was on the next five- year period (FY 2026 through FY 2030). The revenue requirement analysis compares the utility's ainnual operating aind capital expenses to the total water rate revenues to determine if a balance or deficiency exists. Subsequently, if a deficiency exists, the analysis will calculaite the necessary raite adjustment required to fund the water utility. The rate trainsition plan developed for the water utility was based on meeting various financial targets, which should be maintained as part of being a, financially healthy utility. Provided below in Table ES — 1 is a summary of the water revenue requirement ainalysis for the City. FNExecut Ne Su mi ma ry 2 � OityofAshidaiind Water Flate Study Page 349 of 454 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Revenues Rate Revenues $8,644 $8,687 $8,730 $8,774 $8,81.8 $8,862 Other Revenues 419 381 342 291 246 22.4 Total Revenues $9,063 $9,068 $9,072 $9,065 $9,0,64 $9,086 Expenses Total O&M Expenses $6,732 $7,106 $7,456 $7,784 $8,11.7 $8,438 Taxes & Transfers 770 747 752 757 763 768 Rate Funded Capital 825 2,000 2,400 1,62.5 2,300 3,550 Net Debt Service 726 287 774 2,641 3,241 3,562 Reserve Funding 10 1.5 20 12 28 18 Total Revenue Regluiirement $9,063 $10,154 $11,4+02 $12,,819 $14,4449 $16,336 Sal. / (Def.) of Funds $0 ($1,1.73) ($2,51.6) ($'4,055) ($'5,81.6) ($'7,830) Balance as % of Rev from Rates 0.0% 1.3.5% 28.8% 46.2% 66.0% 88.4% Proposed Rate Adjustment 0.0% 13.5% 13.5% 13.5% 13.5% 13.5% Add`I Revenue with Rate Adj. $0 $1,173 $2,51.6 $4,055 $5,81.6 $7,830 B,al. / (Def.) After Rate Adj. 0 0 0 0 0 0 Based on the water revenue requirement analysis shown in Table ES —1, HIDR recommends the City increase the overall revenue levels of the water utility 13.5% annuailly in FY 2026 through FY 2030. The deficit in FY 2026, prior to proposed rate adjustments, is $1.2 million, which increasers to $7.8 million by FY 2030. The rate revenue adjustments are necessary to fund capitail improvement projects, existing aind future debt service payments, and maintain the City's prudent financial policies. In addition, the proposed rate adjustments will allow the utility to remain financially healthy aind provide the capability for the City to fund future water capitail improvement projects. A more detailed discussion of the revenue requirement is provided in Section 2 of this report. IG,.S 4 Water Cost of Service Analysis The second analytical step of the water rate study is the cost of service analysis. A cost of service analysis determines the proportionail distribution of the revenue requirement to the customer classes of service, or rate schedules. for the City's Study, the customer classes of service reviewed were Residential, Multi -Family, Residential Irrigation, Commercial, Institutional, Commercial Irrigation, aind Institutional Irrigation. These customer claisses of service were based on the City's current customer data and information. In discussion with the City and due to rate schedule similarities, for cost of service analysis purposes, the customer classes of service were ,grouped into the following customer classes: Reside ntial/MuIti-Family/Residential Irrigation/Commercial, Institutional, and Commercial Irrigation/Institutional Irrigation. Executive Sumimiary 3 City of Ash]and water Rate Study Page 350 of 454 The objective of the cost of service analysis is to determine the proportional manner in which to collect the previously developed revenue requirement. A summary of the water cost of service results is provided in Table ES — 2. lPresent (Rate Distributed $ % Class of Service Revenues Costs Difference Difference Res / M F / Res Irr/Corn $7,295 $8,288 ($1,072) 14.7% Institutional 341 388 (51) 14.8% Corn I rr/ I nist I rr 1,050 1,097 (50) 4.8% Total $8,687 $9,773 ($1,173) 13.5% The results of the water cost of service analysis, as provided in Table ES — 2 above, show minor cost differences between serving the customer classes of service. A general guideline is that if a customer group is within +/- 5% of the overaill system revenue adjustment, then the customer class is paying its proportionail share of costs. This guideline is used over time as customer usage characteristics change, ais well as City costs, which can result in changes in the cost distribution. Given the above framework for reviewing the results, it aippears that the water customer classes of service are reasonably paying their shaire of costs required to provide service. used on the results of the cost of service analysis, it is recommended that the City continue to use specific rate schedules for each customer class (Residential, Multi -Family, Residential Irrigation, Commercial, Institutional, Commercial Irrigation, Institutional Irrigation) to reflect the customer characteristics and costs associated with providing service to each customer class. A more detailed discussion on the development and results of the cost of service analysis is provided in Section 3 of this report. IE.:�.S 5 Water Rate Design Analysis The final component of a rate study is the development of water rates which reflect the overall revenue needs, as developed in the revenue requirement analysis, and the results of the cost of service analysis. The City currently has a rate schedule for each of the customer classes, of service (types). The current rate structures include a, fixed customer charge and a fixed meter charge that vairies by meter size. In addition to these fixed charges, each customer class has a variable consumption charge thait differs by customer claiss of service. The variable consumption charges acre on a, tiered basis for all customers with the exception of commercial and institutional irrigation, which have seasonal uniform rates, and institutional, which hats an ainnuail uniform raite. FNExecutive Su mi mia ry 4 � City ofAshdaind Water Rate Study Page 351 of 454 In discussion with City staff, it was determined that the current rate structures would be maintained but adjusted slightly to more closely reflect the goals and objectives of the City. While the fixed customer charge is being maintained, the fixed meter charge by meter size wars trainsitioned for all customer classes over the five -yeah rate setting period to reflect the AWWA safe operaiting capacity ratios for each corresponding meter size. For the vairiable consumption charges, the tiered structures for all customers, regardless of customer class, were maintained with regards to the size and number of tiers. The change that wars included was utilizing the peaking factors from the City's customer consumption data to develop tier differentiails that better reflect the City's current customer usage chairacteristics. After the first year, the fixed customer and variable consumption charges are adjusted equally by the proposed rate adjustment in each year. The fixed meter charge is to be trainsitioned to the AWWA equivalent factors by year 5. Table ES - 3 summarizes the present aind proposed fixed charge raites for the City's water customers. lPresent Proposed Rate FY 2026 FY 2027 FY 2028 FY 2029, IFY 2030 $lAcct.1 Customer Charge Mo. All Cuistomers $13.33 $16.50 $191.25 $22.00 $25.10 $291.00 $lAcct.1 Meter Charge Mo. 3/4" $15.62 $15.915 $18.10 $20.54 $23.31 $26.46 V. 16.29 18.63 23.42 291.15 36.00 44.19 1.5" 74.52 71.50 75.912 80.24 84.34 88.11 2" 118.41 113.73 120.912 127.917 134.73 141.03 3" 237.45 225.87 237.49 248.14 257.35 264.60 4" 376.59 360.81 382.52 403.52 423.26 441.09 6" 741.01 711.65 756.51 800.52 842.70 881.911 8" 1,174.75 1,1291.78 1,202.87 1,275.15 1,345.12 1,411.11 Table ES - 4 details the consumption chairges for each of the customer classes of service. FNExecut Ne Sums nary 5 � OtyofAshdand Water 11ate study Page 352 of 454 lPresent lPmposed Rate IFY 2026 IFY 2027 IFY 2028 FY2029 IFY 2030 Residential and 8Nulti-FammU�y Oztobor-May $AT 8-300 $0.0208 $0.0263 $0.0299, $0.0339, $8.8385 $8.8437 301-1,000 0.0348 0.0425 0.0482 0.0547 8.8621 8.8785 1'801-2'580 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 Over2'5OO 0.0609, 0.0744 0.0844 0.09,58 8.1087 8.1234 Jume-September $AT 8-300 $0.0208 $0.0263 $0.0299, $0.0339, $8.8385 $8.8437 301-1,000 0.0348 0.0425 0.0482 0.0547 8.8621 8.8785 1'801-2'580 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 2'501-3'600 0.0609, 0.0744 0.0844 0.09,58 8.1087 8.1234 Over3'600 0.0784 0.09,57 0.1887 0.1234 8.1481 8.15910 Residential Irrigation Octobor-May $AT 8-1,000 $0.0348 $0.0425 $0.0482 $0.0547 $8.8621 $8.8785 1'801-2'500 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 Over2'5OO 0.0609, 0.0744 0.0844 0.09,58 8.1087 8.1234 Jume-September $AT 8-1,000 $0.0348 $0.0425 $0.0482 $0.0547 $8.8621 $8.8785 1'801-2'500 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 2'501-3'600 0.0609, 0.0744 0.0844 0.09,58 8.1087 8.1234 Over3'600 0.0784 0.09,57 0.1887 0.1234 8.1481 8.15910 Commercial Less than 2"Meter $AT 8-2,580 $0.0348 $0.0425 $0.0482 $0.0547 $8.8621 $8.8785 Over2,5OO 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 2" Meter orLarger 8-15'800 $0.0348 $0.0425 $0.0482 $0.0547 $8.8621 $8.8785 Over15,OOO 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 Institutional $AT All Consumption $0.0334 $0.0416 $0.0472 $0.0536 $8.8688 $8.86910 Commercial and |nmtUtu8UainaUIrrigation October -May $AT Non-PeakComsumpdom $0.0376 $0.0367 $0.0417 $0.0473 $8.8537 $8.8689 Jume-Soptember $AT Peak Consumption $0.0518 $0.0615 $0.0698 $0.0792 $8.88919 $8.1020 Section 4 of this report provides the development of the proposed rates. Executive Surnmary City of Ash]and Water FIate study Page 353 of 454 E.:�.S 6 Suirr-rimarhe Watei�i Rate Study It is recommended that the City's water rates be increased annually from FY 2026 through FY 2030 as outlined in this report. The proposed rate adjustments are necessary to maintain prudent financial metrics, allow the City to complete planned capital improvement projects, and adequately fund annual O&M expenses for the waiter utility. The proposed water rates are cost - based and reflect the customer impacts on the City's waiter system. Execuflve Summary Oity of Ashidand Water Flate study Page 354 of 454 1 1 Rate Setting Principles The objective of the Study is to develop proportional and cost -based water rates. This is accomplished by reviewing aind analyzing the City's water operating and capitail costs aind developing a projection of the overall revenue requirement. Next, the revenue requirement is proportionally distributed to the City's water utility customer claisses of service. The findings and conclusions from these two analyses acre then used to develop the City's proposed water rates, which are reflective of how the City incurs costs to provide waiter service to the City's customers. The results of the Study provide proportional water rates that reflect the waiter utility's specific costs (i.e., cost -based rates). The City owns and operates the water system in Ashland. The determination of the totail costs associated with providing service to the City's customers has been developed based on the City's accounting, operating, and customer billing records along with other City specific information. Ll Oirgainizatian of the Study This report is organized in a, sequentiail manner that first provides an overview of utility rate setting principles, followed by sections that detail the specific technical and anailytical steps used to develop the City's proposed water rates. The following sections comprise the Study report: 1111111111 Section 2 —Revenue Requirement Analysis 1111111111 Section 3 — Cost of Service Analysis 1111111111 Section 4 — Rate Design Analysis A Technical Appendix is attached at the end of this report, which details the technicail analyses that were undertaken in the preparation of the City's Study. 1.2 Study Goals and Objectives The City had several key objectives in developing the Study. These key goals and objectives provide a, framework for the technical analysis and policy decisions that are a part of the Study. The City's key goals and objectives for the Study were ais follows: 1111111111 Develop the water rate study in a, manner consistent with the principles and methodologies established by the American Waiter Works Association (AWWA), MI Mainuail, Principles of Water Rates, Fees, and Charges 1111111111 In financial planning and establishing the City's proposed waiter rates, review and utilize industry practices, while recognizing and acknowledging the specific aind unique characteristics of the City's system aind customers 1111111111 Utilize generally accepted rate making methodologies to review the City's costs to determine the adequacy aind proportionality of the water rates 1111111111 Meet the City's financiail plainning criteria as it relates to legally required debt service coverage (DSQ raitios, adequate funding of capital infrastructure, aind maiintenance of adequate reserve levels FNRate Setting Pflindples � OtyofAshad aiind Water Flate Study Page 355 of 454 uuuuu Develop a final proposed water rate transition plan which adequately supports the funding requirements, while balancing the impacts to customer bills 13 Overview of the Rate Study Pul ocess The City's waiter rates must be set at a level where operating and capital expenses are met with the revenues received from customers. This is ain important point, as failure to achieve this objective may lead to insufficient funds to maintain system integrity. To evaluate the adequacy and proportionail ity of a utility's existing rates, a water rate study is performed. A water rate study consists of three interrelated analyses. Figure 1 — 1 below provides an overview of these analyses. Compares the revenues to the expenses of the utility to determine the overall level of rate adjustment required Distributes the revenue requirement to the customer classes of service in a proportional manner Considers both the revenue requirement and cost of service results to develop the proposed rates The above framework was utilized for reviewing and evaluating the City's water rates. 1A Determining the Revenue Requir"ement Many public utilities typically use the cash basis ' approach, or methodology, for establishing their revenue requirement and setting rates. This approach conforms to most public utility budgetary requirements and the calculation is easy to understand. A public utility totals its cash expenditures for a period to determine the required revenues. The revenue requirement for a, I Cash baisis ais used in, the context of rate setting is not the same ais the terminology uised for accouiniting purposes anici recognition, of revenues and expenses. As used for raite setting, caish baisis simply refers to the specific cost components to be incluideci within the reveniuie requirement analysis. FNRate Setting Principles � CltyofAsh]and Water 11ate Study Page 356 of 454 public utility is usuailly comprised of the following cost components or expenses: Total Operating Expenses,: This includes a utility's operation and maintenance (O&M) expenses, plus applicable taxes or transfer payments. Operation and maiintenance expenses include the materials, electricity, labor, supplies, etc., needed to keep the utility functioning. 1111111111 Total Capital Expenses: Capital expenses are calculated by adding annual debt service payments (principal and interest) to capital improvements financed with rate revenues. In lieu of including capital improvements finainced with rate revenues, a utility sometimes includes annuail depreciation expense to stabilize the annual revenue requirement. Under the cash basis aipproach, the sum of the total operating expenses plus the total capital expenses equals the utility's revenue requirement during any selected time period (historical or projected). Note that the two portions of the caipital expense component (debt service and caipital improvements funded from rate revenues) acre necessary under the cash baisis approach because utilities generally cannot finance the total annual capital facilities with long-term debt. At the same time, it is often difficult to pay for the total ainnual capital expenditures on a "pay-as-you- go" basis given that some major capital projects may have significaint rate impacts on the utility, even when financed with long-term debt. Mainy utilities have found that a combination of "pay- as-you-go" funding aind long-term debt financing will often lead to the minimization of rate increases over time. As noted, public utilities typically use the cash baisis methodology or approach to establish their revenue requirement. An exception may occur if a, public utility provides service to a wholesaile or large contract customer. In this situation, a public utility could use the utility basis approach (see Table 1 — 1) to earn a '"fair"" rate of return on the investment needed to serve the wholesale or large contract customer. Cash Basis Utility Basis (Accrual) • O&M Expenses + O&M Expenses • Taxes/Transfer Payments + Taxes/Transfer Payments Rate Funded Capital Improv. • + Depreciation Expense (> Depreciation Expense) • Debt Service (Principal + Interest) + Return on Investment Total Revenue Requirement = Total Revenue Requirement FNRate Setting Pflndples 10 � OtyofAshdand Water Flate study Page 357 of 454 1.5 Analyzing Cost of Service After the total revenue requirement is determined, it is proportionally distributed to the users of the service. The aillocation and distribution process, as analyzed through a cost of service analysis, reflects the cost relationships for producing and delivering water services. A cost of service analysis requires three analytical steps: i. Costs are functionalized, or grouped, into the various cost categories related to providing service (e.g., water supply, treatment, distribution, pumping). This step is largely accomplished by the utility's accounting system. 2 The functionalized costs are then allocated to specific cost component(s). Allocation refers to the arrangement of the functionailized data into the appropriate cost component(s). For example, a, waiter utility's costs are typicailly allocated as commodity (average day), capacity (peak day), customer, or fire-protection-relaited costs. 3 Once the total costs are allocated to the appropriate cost components, they acre proportionally distributed to each of the customer classes of service or rate schedule components (i.e., fixed, variable). The proportionail distribution is based on each customer class's relative contribution to the cost component (i.e., benefits received from, and burdens placed on the system and its resources). For example, customer -related costs are proportionally distributed to each class of service based on the total number of customers in that class of service, relative to all other customer classes of service. Once the total costs (i.e., revenue requirement) are proportionally distributed, the level or amount of revenues required from each customer class of service to achieve cost -based rates can be determined. The City's cost of service analysis was developed based on generailly accepted waiter cost of service methodologies aind approaches, while at the same time, the analysis tailored to reflect the City's unique customer and system characteristics. 1.6 Designing Water Rates Water rates that meet the utility's cost -based and proportional objectives are designed based on the findings aind conclusions from the revenue requirement and cost of service analyses. Using the cost information from these two analyses provides rates that are strictly cost -based and proportional. The average unit costs (i.e., cost-baised rates) from the cost of service analysis do not consider, or take into account, other non -cost based goals and objectives (e.g., conservation, economic development, ability to pay, revenue stability). In designing rates, mainy utilities consider or incorporate these rate design objectives into the final rate designs. However, utilities need to take into consideration each customer class's proportional share of costs distributed through the cost of service analysis to maintain proportional aind cost-baised rates. 13 IE:":,conaimic Theary and Rate Setting One of the major justifications for a rate study is founded in economic theory. Economic theory suggests that the price of a commodity must roughly equal its cost if equity among customers is to be maintained. This statement's implications on utility rate designs are significant. For FNRate Setting Pflindples � OtyofAshidaiind Water Flate Study Page 358 of 454 example, a water utility usually incurs capacity -related costs to meet summer outdoor or non - domestic watering needs. It is presumed, then, that the customers who create excessive peak demands on the system - and create the need for upsizing of the waiter system infrastructure - should pay their proportional share of the costs related to the over -sizing of facilities to meet peaik use requirements. When costing and pricing techniques are refined, consumers have a more accurate understanding of what the commodity costs to produce and deliver. This price -equals - cost concept provides the basis for the subsequent analysis and comments. FNRate Setting Pflindples 12 � OtyofAshidaiind Water Flate study Page 359 of 454 IN2 Reven�ue Requirement Analysis This section describes the development of the revenue requirement analysis for the City's water utility. The revenue requirement analysis is the first analytical step in the comprehensive rate study process. This analysis determines the adequacy of the overall water rates at current rate levels. From this analysis, a, determination can be made as to the overaill level of rate adjustment needed to provide adequate and prudent funding for both operating and capital needs. 2.1 �lDe-te�ir�imi�iniing-t�lheW,a�ter�Uti�llityReve�iilueReqiuir�ein,-ie�ini-t In developing the water rate study, it was assumed that the City's water utility must financially "stand-alone" and be properly funded. As a, result, the revenue requirement as developed herein assumes the full and proper funding needed to operate and maintain the waiter utility on a financially sound and prudent basis. This includes maintaining adequate reserve levels, prudently funding annual renewal and replacement needs (rate funded capital), and meeting other industry standard financial metrics (e.g., debt service coverage). Provided in the following sections is a, more detailed discussion of the development of the revenue requirement analysis for the City's water utility. 2.2 1E.::1stabHs1,-,flIlia g a llirne Firaimie and AIII III roadl,., The first step in cailculating the revenue requirement for the waiter utility was to establish a time frame for the revenue requirement analysis. For the Study, the revenue requirement was developed for the FY 2025 budget and a projected time period of FY 2026 through FY 2033. For rate setting purposes, the focus wars on the five-year period of FY 2026 — FY 2030. Reviewing a multi -year time period is recommended to identify major expenses — either operating or capital — that may be on the horizon and to be able to see trends that may be happening. By anticipating future financial requirements, the City can begin planning for these chainges sooner, transition rate levels, and minimize short-term rate impacts as well as long-term rate levels. The second step in determining the revenue requirement wars to decide on the basis of accumulating costs. For the City's revenue requirement, a cash basis approach was utilized. This approach is the typical methodology used by municipal utilities to set their revenue requirement. The revenue requirement developed for the City was customized to follow the City's system of accounts (budget documents), which contained the four basic cost components of the cash basis methodology. The primary financial inputs in this process were the City's historical billing records, adopted operating budget, and capital improvement plan. Presented below is a, detailed discussion of the steps and key assumptions contained in the development of the projections of the City's revenues and expenses. FNCost o�f Servke! Analysis 13 � OtyofAshidaiind Water Flate Study Page 360 of 454 23 Projection of Revenues The City's waiter utility receives revenue from two primary sources: water rates aind miscellaineous revenue. Rate revenues are based on the current rate structure aind are collected on a monthly basis from the City's water customers. Miscellaneous revenue includes items such as interest income and other miscellaineous revenues. The first step in developing the revenue requirement wars to develop a, projection of rate revenues, at present rate levels. This process involved developing projected consumption/bil ling units for each customer group baised on historical billing records. The billing units were then multiplied by the applicable current rates. This method of independently calculating revenues results in the projected revenues used within the analysis tying to the projected billing units used in the development of the cost of service and rate design analyses. The consumption was based on historical consumption records of FY 2025 Rate Revenues ($0,00s) the City's customers. �Inaiatu t ona Irrigation $685 I n a titutional $ 3; commercial Irrigation $360 Commercial $1,095 There are currently seven customer claisses: Residential, Multi Family, Residential Irrigation, Commercial, Institutional, Commercial Irrigation, from Residential customers (58.6%). In total - at present rates - the City is projected to receive approximately $8.6 million in rate revenues in FY 2025. Over the rate setting period, customer growth is expected to average 0.5% annually, resulting in total rate revenues of aipproximately $8.9 million by FY 2030. In addition to rate revenues, the City also receives a variety of miscellaneous revenues. There are projected to be aipproximately $419,000 in miscellaneous revenues in FY 2025. Miscellaneous revenues are expected to decrease over time to $224,000 by FY 2030, primarily the result of using available reserves to fund capital improvement projects and resulting reduction in annuail interest income. On a combined basis - considering the rate revenues ailong with miscellaneous revenues - the City's total projected revenues are expected to be aipproximaitely $9.1 million FY 2025, which increa,ses slightly through FY 2030, prior to proposed rate adjustments. 2A Projection, of Operations aII lii ntenan IIE Xpenses Operation and maintenance (O&M) expenses are incurred by the City to operate and maintain the City's water utility. The costs incurred in this area, are expensed during the current year and are not capitailized or depreciated. In general, operation and maintenance (O&M) expenses are grouped into a number of different functional categories. To begin the process of projecting O&M expenses over the planning horizon, escalation factors were developed. Escalation factors were FNCost o�f Servke! Analysi's 14 � OtyofAshidaInd Water Ill to study Page 361 of 454 developed for the various types of expenses incurred, such as salaries, benefits, materials and supplies, utilities, equipment, insurance, aind miscellaneous expenses. Escalation factors were projected based on recent inflationary trends and are assumed to be approximately 3.0% - 15,.0% per year. Starting with the City's budgeted O&M expenses from the FY 2025 adopted budget, O&M expenses were escailaited baised on the previously mentioned escalation factors. Total O&M expenses for the City's water utility are budgeted at aipproximately $6.7 million in FY 2025. It is important to note that the cost of purchased waiter from Medford Water is a proportion of the City's O&M costs which is not controlled by the City aind has significaint increases as part of the Study. For FY 2025, purchased water costs are approximately $250,000 or 3.7% of the utility's total budgeted O&M expenses. Baised on estimated future increases in purchased water costs, the Study assurnes, that these costs will increase 13.5% in FY 2026 aind 10.0% in FY 2027 — FY 2030 as a result of Medford Waiter's rate increases. No additional or new O&M expenses have been assumed at this time, with the exception of the expansion of the low income aissistance program. In discussion with the City, it was decided that the low income assistaince program would be expaincled to include all low income customers aind remove the senior citizen quailificaition for eligibility. In doing so, the expanded program cost wars estimated by taiking the current program cost divided by the historicail totail program pairticipants to calculate a, cost per participant, which wars then applied to the new assumed number of participants based on the new eligibility requirements. As a result of this analysis, the program cost is expected to increase from $18,726 in FY 2024 to $33,120 in FY 2025. Given the assumed escalation factors and expansion of the customer assistance program, O&M expenses are projected to increase to approximately $8.4 million in FY 2030. 2.5 Capital IICImilpiroveiment Projects The City developed a caipital improvement plain that was utilized as the starting point for the capital funding plain as part of the water rate study. A key driver of the capital plan was the funding of the waiter treatment plant, distribution system improvements, City's share of the TAP improvements, and pump station improvements. Provided below in Table 2 — 1 is a summary of the ainnual capital improvement needs during the rate study review period. FNCost o�f Servke! Analysis is � OtyofAshidaiind Water Flate Study Page 362 of 454 Capital Improvement Projects Less: Outside Funding Sources Unrestricted Reserves SDCs Reserve ARPA Grant -TAP Grant Proceeds Long -Term Debt Proceeds Additional Revenuie Bonds Total Funidlinig Sources Rate Funclecl Capital FY 2025 IFY 2026 IFY 2027 IFY 2028 IFY 2029 FY 2030 $3,694 $47,457 $42,785 $5,443 $3,133 $4,623 $341 $1,011 $1,260 $2,881 $833 $1,073 12 1,000 0 0 0 0 2,515 0 0 0 0 0 0 91,313 0 0 0 0 0 34,133 391,126 9138 0 0 0 0 0 0 0 0 $2,869 $45,457 $40,385 $3,818 $833 $1,073 $825 $2,000 $2,400 $1,625 $2,300 $3,550 The City's water capital improvement plan totals approximately $107.1 million from FY 2025 through FY 2030. The largest being the water treatment plant improvements in FY 2026 through FY 2028. The funding sources for the capital improvement projects are assumed to be from unrestricted reserve funds, existing system development charge (SDC) reserve funds, ARPA grant proceeds, long-term debt issuances, and ainnual rate funding of capital. There are a, number of different methods which may be used to fund the capital needs. Among the methods that may be used to finance these caipital improvement projects are long-term borrowing, grants, capital reserves, and rates. Historically, the City has used all available sources to fund capital improvements in an attempt to minimize the impact to customer's water rates. Provided below is a summary of the typicail funding sources the City has used, and will use, to fund the plainned improvements over the next five year period. 2,.5.1 Rohe IFunded Capital A general financial guideline states that, ait a minimum, a utility should fund ain amount equail to or greater than annuail depreciation through rates. Annual depreciation expense reflects the current investment in plant being depreciated or "losing" its useful life. Therefore, this portion of plant investment needs to be replaced to maintain the existing level of infrastructure. In addition, consideration should be given to funding within rates an amount greater than annual depreciation expense for renewals and replacements as costs escalate over time. Whenever possible, the City should be funding waiter capitail projects from rates in an amount greater than annual depreciation expense. For the water utility, the FY 2023 depreciation expense was $708,000. Over the course of the review period, the City is funding renewal and replacement projects at a, level greater than depreciation expense. Based on the proposed rate trainsition plan, rate funded capital ranges from $825,000 in FY 2025 to $3.6 million in FY 2030, which accounts for an average of approximately 12.0% of totail caipital being funded annually. FNCost of Servke Analysis 16 � City ofAsh]and Water Rate study Page 363 of 454 2.5.2 Reserve Funding The City has historically supplemented other funding sources with reserve funding for ainnual capital improvements. During the raite setting period, approximately $7.4 million in unrestricted reserve funds and $1.0 million in system development charge (SDC) reserves will be used to fund capital improvement projects in FY 2025 through FY 2030, which is equal to approximately 8.0% of the totail capital improvement plain projects. 2,.5.3 ion g Term Debt The City cain ailso issue additional long-term debt as a source to fund capitail projects. There cain be a number of aidvantages and disadvantages with the issuance of long-term debt, and it is important to weigh them when deciding whether to issue or not. Long-term debt does have prudent applications whereby it acts ais a finaincial device to spread the costs of a larger project, such as a new source of supply, over multiple years. Doing so then distributes the costs to the customers who are benefiting from the new project - in this caise - and are said to be paying their "fair share" as opposed to cash finaincing where only current customers are paying for the project. Issuing debt should be done prudently and in a way that does not put excessive financial burden on the City's water utility. There should be a, level of indebtedness that still allows the City flexibility should a financial crisis occur. As part of the City's water rate study, the City is planning on issuing approximaitely $74.2 million of long term debt for planned major capital projects such as the water treatment plant aind dam safety improvement projects, which has been assumed to start in FY 2026 as part of the capital funding plan. 2.6 Projection of Debt Service The final component of the City's water revenue requirement is debt service. At the present time, there are four outstanding debt obligaitions, with total annual debt service payments of approximaitely $890,000 in FY 2025. As mentioned above, the City has assumed additional long- term debt issuances starting in FY 2026 to fund future water capitail projects. These issuances have additional debt service payments starting in FY 2026 of aipproximaitely $333,000 per year based on the assumed terms, increasing to approximately $667,000 in FY 2030. In total, annual debt service ranges from $890,000 in FY 2025 to $4.5 million in FY 2030. It is important to note that HIDR is not acting as a municipal advisor for the City. HDR did not recommend specific long-term debt issuances or terms. Rather, the Study simply aims to identify the existing ainnuail debt service payments and projection of future long-term funding needs while utilizing conservative assumptions for modeling purposes only. 23 Suin'rimarhe Revenue Reqwhrement Given the above projections of revenues aind expenses, a, summary of the revenue requirement for the City's water utility can be developed. In developing the revenue requirement analysis, consideration was given to the financiail planning policies of the City and key performaince metrics. In particular, emphasis was placed on balaincing customer bill impaicts while still having adequaite funds to support the operationail activities, capital projects, and meet key financial metrics throughout the Study time period. Presented in Table 2 — 2 is a summary of the revenue FNCost o�f Servke! Analysis 17 � OtyofAshidanab Water Flate Study Page 364 of 454 requirement. It is important to note that the annual deficiencies are cumulative, that is, any adjustment in the initial years will reduce the needed adjustment in following years. FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Revenues Rate Revenues $8,644 $8,687 $8,730 $8,774 $8,81.8 $8,862 Other Revenues 419 381 342 291 246 22.4 Total Revenues $9,063 $9,068 $9,072 $9,065 $9,0,64 $9,086 Expenses Total O&M Expenses $6,732 $7,106 $7,456 $7,784 $8,11.7 $8,438 Taxes & Transfers 770 747 752 757 763 768 Rate Funded Capital 825 2,000 2,400 1,62.5 2,300 3,550 Net Debt Service 726 287 774 2,641 3,241 3,562 Reserve Funding 10 1.5 2.0 12 28 1.8 Total Revenue Requirement $9,063 $10,154 $11,4+02 $12,,819 $14,4449 $16,336 dial. f (Def.) of Funds $0 ($1,1.73) ($2,51.6) ($4,055) ($5,81.6) ($7,830) Balance as % of Rev from Rates 0.0% 1.3.5% 28.8% 46.2% 66.0% 88.4% Proposed Rate Adjustment 0.0 13,5% 13,5% 13.5% 13.5% 13.5% Add`I Revenue with Rate Adj. $0 $1,173 $2,51.6 $4,055 $5,81.6 $7,830 B,al. % (Def.) After Rate Adj. 0 0 0 0 0 0 The results of the revenue requirement analysis indicate a deficiency of funds over the rate setting period (FY 2026 — FY 2030). The deficiency ranges by year and is driven by the capital funding plan, meeting financial targets, and annual operating expenses. The cumulative deficiency is approximately $1..2 million in FY 2026, which increases to $7.8 million by FY 2030, prior to rate adjustments. The proposed adjustments provide adequate funding for ainnual operating, debt service, and capital needs. To provide adequate funding for the City's waiter utility and to meet financial targets, rate adjustments of 13.5% are proposed annually in FY 2026 through FY 2030. 2.8 Review of Resere Levels Reserves are an importaint component of a utility's financial health. There can be many different purposes for reserves. For modeling purposes, the City's water utility has an unrestricted reserve as well as an SDC reserve. The target ending minimum fund balances vary depending on the type of fund. The target balance for the unrestricted fund was set at 25% of annual O&M expenses with an additional contingency target of 3% of ainnual O&M expenses, which is approximately $1..9 million for FY 2025. For the SDC reserve, there wars no minimum target identified as these reserve levels vary as growth related capital projects are funded aind 'SDC revenues acre collected. Cost of Service Analysis 18 0it of Ash]ai nod water Rate Study Page 365 of 454 Based on the rate transition plain, the City will be funding reserves over the five-year rate setting period to meet target minimums and maintain prudent levels of reserves. The unrestricted and SDC reserves appear to remain strong aind fluctuate as funds are used to fund planned capital improvement projects. 2.9 ID6113t Service Coverage Ratio (IDSC) Long-term debt often contains covenants requiring rates to be set at an adequate level to aissure annual payments of principal and interest. This is typically known as a debt service coverage ratio (DSC). The DSC ratio is a financial measure of the utility's ability to repay the debt. In general, the DSC ratio is set at a level such that revenues less operating expenses will be 1.25 times, for example, greater than the maximum annual debt service on the outstanding debt. That is, rates will be sufficient to pay projected O&M and have ain additional 25% more than the annual debt service payment. Currently, the waiter utility DSC ratio is estimated at 2.62 in FY 2025 and with the additional assumed long-term debt issuance in FY 2026 aind the proposed rate adjustments, the DSC ratio remains strong, calculated at 1.88 in FY 2030. 2.10 Water Revenue Requirement RecormirneindatIII ons Based on the revenue requirement ainalysis developed herein, HIDR recommends that the City's water rates be increased over the review period to fund the operating and capital needs of the utility. The anticipated adjustments would allow for the City to fully fund its waiter operations and planned capital improvements ais well ais put it on financially secure footing going forward. FNCost o�f Servke! Analysis 19 � OtyofAshidanab Water Ill to study Page 366 of 454 3 Cost of' Service Analysis In the previous section, the revenue requirement analysis focused on the total revenues required to adequately fund the City's water utility. This section will discuss the development of the cost of service analysis. A cost of service analysis is concerned with the proportional distribution of the total revenue requirement between the identified customer classes of service (Residential, Multi-Faimily, Residential Irrigation, Commercial, Institutional, Commercial Irrigation, and Institutional Irrigation). The previously developed revenue requirement was utilized in the development of the cost of service analysis. In recent years, increasing emphasis hats been placed on cost of service studies by government agencies, customers, utility regulatory commissions, and other parties. This interest has been generated in part by continued inflationary trends, increased operating aind caipital expenditures, and concerns of equity in rates among customers. Following the generally aiccepted guidelines and principles of a cost of service anailysis will inherently lead to rates which are proportional, cost-baised, and not viewed as arbitrary or capricious in nature. 3.1 Objectives of a Cast of Service Study There are two primary objectives in conducting a cost of service study: 11111111111 Proportionally distribute the revenue requirement between the customer claisses of service 11111111111 Derive average unit costs for subsequent rate designs The objectives of the cost of service analysis are different from determining the revenue requirement. As noted in the previous section (Section 2), a, revenue requirement analysis determines the utility's overaill financiail needs, whereas the cost of service ainalysis determines the proportional manner in which to collect the revenue requirement from each class of service. The second rationale for conducting a cost of service analysis is to develop proposed water rates that properly reflect the costs incurred by the City. For example, a water utility incurs costs related to average day, peak day, fire protection, aind customer cost components. A water utility must build sufficient capacity to meet peak capacity needs. Therefore, those customers creating this peak requirement should pay their proportionail share of the cost to meet this peak demand requirement. Each of these types of costs may be collected in a slightly different mainner as to allow for the development of rates that collect costs in the same manner as they are incurred. FNCost of Servke! Analysi's 20 � OtyofAshdand Water Flate Study Page 367 of 454 3.2 Deteirmfining the Customer Classes of Service The first step in a cost of service study is to determine the customer classes of service. Currently, the City has rate schedules for each customer class of service. In discussion with the City, it was determined that the customer classes of service could be grouped together based on rate schedule aind characteristic similarities. Based on the City's current rate schedules, the classes of service used within the water cost of service analysis are: 1111111111 Residential/Multi-Family/Residential Irrigation/Commercial 1111111111 Institutional 1111111111 Commercial and Institutional Irrigation In determining classes of service for cost of service purposes, the objective is to group customers together into similar or homogeneous groups based on facility requirements and/or flow characteristics. 33 General Cost of Service Pill ceduires In order to determine the cost to serve each customer claiss of service on the City's water system, a cost of service analysis is conducted. A cost of service analysis utilizes a, three -step approach to review costs. These acre functional ization, allocation, and distribution. Provided below is a detailed discussion of the waiter cost of service anailysis conducted for the City, and the specific steps taken within the analysis. 3.3.1 Flunctionalizationi of Costs The first analytical step in the cost of service process is called functional izaition. Functional izaition is the arrangement of expense aind asset (infrastructure) data by major operating functions. For example, the water utility incurs costs related to source of supply, treatment, pumping, distribution, etc. Within the City's waiter cost of service analysis, the functionalization of the cost data was accomplished through the City's system of accounts. 3.3.2, Allocation of Costs The second analytical task performed in a water cost of service ainalysis is the allocation of costs. Allocation determines why the expenses were incurred or what type of need is being met. The City's assets aind revenue requirement (operating expenses) were reviewed and allocated using the following cost allocations: 111111111 Commodity -Related Costs,: Costs associated with commodity are those incurred under average load (demand) conditions and acre generally specified for a period of time such as a year. Chemicals or electricity used in the treatment of waiter acre ain example of a commodity -related cost since these costs tend to vairy based on the total production of waiter. 111111111 Capacity-Rellated Costs: Capacity costs are those which vary with peak demand, or the maximum rates of flow to customers. For waiter utilities, capacity -related costs are generailly related to the sizing of facilities needed to meet a customer's maximum waiter demand at any point in time. For example, portions of distribution storage FNCost o�f Servke! Analysis 21 � OtyofAshidanab Water Ill to Study reservoirs and mains (pipes) must be adequately sized for this particular type of requirement. 111111111 Customer -Related Costs: Customer costs are those which vary with the number of customers on the system and are not impacted by differences in consumption levels. An example is postage for mailing bills as the cost does not differ from customer to customer based on the size or consumption characteristics of that customer. 111111111 Fire Protection -Related Costs: Fire protection costs are costs related to public and private fire protection functions. Fire protection related costs are related to hydrants, the over -sizing of mains and distribution storage reservoirs. 111111111 Revenue -Related Costs: Certain costs associated with the utility may vary with the amount of revenue received. An example is a utility tax based on the amount of rate revenues received by the water utility. 111111111 Direct Assignments,: Certain costs associated with operating the system may be directly traced to a specific customer or class of service, which are then directly assigned to that specific class of service. In this way, other classes of service will not be allocated ainy costs for those significant facilities from which they do not benefit. 3.3.3 Development of Distribution Factors Once the allocation process is complete, aind the customer groups have been defined, the allocated costs are distributed to each customer class of service. The City's aillocated costs were distributed to the identified customer groups using the following distribution factors. IIIII Commodity Distribution Factor: As noted, commodity-relaited costs vary with the total flow of waiter. The commodity distribution factor wars based on the projected total metered consumption plus system losses for each class of service for the projected test period. The consumption for this Study, and distribution factor, is based on the consumption data from June 2023 — May 2024 as provided by the City. Capacity Distribution Factor: The capacity distribution factor was developed based on the estimated contribution to peak day use of each class. Peak day use by customer group was estimated using monthly metered consumption data for each customer class of service. The peaking factor was defined as the relationship between peaik month contribution and average month use and was determined for each customer class based on the review of the City's consumption data. 111111111 Customer Distribution, Factor: Customer costs vary with the number of customers on the system. Two basic types of customer distribution factors were identified — actual and weighted. The distribution factor for actual customer was based on the projection of the number of customers developed within the revenue requirement. The weighted customer distribution factor reflects the disproportionate costs associated with serving different types of customers. The weighted customer factor is based on equivalent meters and services and is used to represent the potential capacity requirements or demand that different customer meter sizes place on the system. FNCost o�f Servke! Analysis 22 � OtyofAshidanab Water (hate Study Page 369 of 454 11114 Publlic Fire Protection Distribution Factor: The development of the distribution factor for public fire protection expenses involved an analysis of each class of service and fire flow requirements. 3A FunctianaIII izatian and Allocation, of Operating IE:":,Xpenses For the City's Study, the revenue requirement for FY 2026 wars functionalized, allocated, and distributed. For the allocation of the operating expenses, the line item detail of the O&M was used to describe the functional category and suggests a, manner in which to allocate. As noted earlier, the City utilized a cash basis revenue requirement, which was comprised of O&M expenses, debt service, reserve funding, and rate funded capital. A more detailed review of the allocation of the revenue requirement cain be found in the Technical Appendix in Exhibit 15. Shown below in Table 3 — 1 is a, summary of the allocation of the FY 2026 revenue requirement to the different allocation components. Actual Weighted Fire Revenue Total Commodity Capacity Customer Customer Protection Related $9,773 $1,637 $3,084 $1,878 $2,887 $287 $0 3.5 MajarAssurqlaflainis ofti,-m Cost of Service Study A number of key assumptions were used within the City's water cost of service analysis. Below is a brief discussion of the major assumptions used. 111111111 The test period used for the cost of service analysis was FY 2026. The revenue and expense data was previously developed within the revenue requirement analysis A caish basis approach was utilized, which conforms to generally accepted waiter cost of service approaches and methodologies 11114 Infrastructure costs were based on the City's historicail asset records for the water utility 11114 The allocation of plant in service was developed based on generailly accepted cost allocation techniques and the City's unique system and operations 11114 Metered consumption data used within the Study was provided by the City for each class of service from historical usage information 11114 Capacity distribution factors were based on a review of the metered consumption data for each customer claiss of service, and the relationship of peak month consumption to average month consumption FNCost o�f Servke! Analysis 23 � OtyofAshidand Water Vlate Study Page 370 of 454 3.6 Summary of -the Cost of Service Results In summary, the cost of service analysis began by functionailizing: the City's revenue requirement (costs). The functionalized expenses were then aillocaited to the appropriate cost componeii The individual allocaition totails were then distributed to each of the customer classes of service based on the aippropriaite distribution factors. The distributed expenses for each customer class were then aggregated to determine each customer claiss's overall revenue responsibility. A summary of the detailed cost responsibility developed for each class of service is shown in Table 3-2. lPresent (Rate Distributed $ % Class of Service Revenues Costs Difference Difference Res / M F / Res Irr/Corn $7,295 $8,288 ($1,072) 14.7% Institutional 341 388 (51) 14.8% Corn I rr/ I nist I rr 1,050 1,097 (50) 4.8% Total $8,687 $9,773 ($1,173) 13.5% When looking at the waiter system and distributing its costs, it is important to keep in mind the different customer class's consumption characteristics aind facility requirements. The results of the water cost of service, as provided in Table 3 — 2, show minor cailculated cost differences between serving the customer classes of service. A general guideline is thait if a customer group is within +/- 5% of the overall system revenue adjustment, then the customer class is paying its proportional share of the costs to provide service. This guideline reflects that overtime, customer usage characteristics chainge, ais does the revenue requirement, which can result in changes in the cost allocation aind cost of service results. In general, the results of the cost of service analysis show thait the customer class revenues reasonably reflect the cost to provide service. Given these results, it is recommended that the City continue to use specific rate schedules for each customer claiss of service (Residential, Mi Family, Residential Irrigation, Commercial, Institutional, Commercial Irrigation, and Institutional Irrigation) to reflect the customer charaicteristics and costs associated with providing service to each customer class. 33 CainsIsm Rita inV's Conclusions and Recamimienda-tions As was noted in Table 3 — 2, minor differences in the cost of service exist between the customer classes of service. At this time, no cost of service adjustments acre proposed ais the overall distribution of costs reasonably reflect the revenues received from each of the customer classes of service. It is important to note that cost of service results cain chainge over time as customer consumption patterns and facility requirements chainge as a result of raite adjustments, economic factors, or other influences on water consumption. FNCost of Service Analysis 24 � City ofAshidaiind Water Rate Study Page 371 of 454 4 Rate Design Analysis The final step of the water rate study process is the design of proposed water rates to collect the desired levels of revenues, based on the results of the revenue requirement and cost of service analyses. In reviewing the rate designs, consideration is given to the level of the rates and the structure of the rates. 4.1 Rate Desigin Goalls wnid Objectives Prudent rate administration dictates that several criteria, must be considered when setting utility rates. Some of these rate design goals are listed below: 1111111111 Rates which are easy to understaind from the customer's perspective 1111111111 Rates which are easy for the utility to administer 1111111111 Consideration of the customer's ability to pay 1111111111 Continuity, overtime, of the rate making philosophy 1111111111 Policy considerations (e.g., economic development) 1111111111 Provide revenue stability from month to month and year to year 1111111111 Promote efficient aillocation of the resource 1111111111 Non-discriminatory (cost -based) Many contemporary rate economists and regulatory agencies feel that the last consideration, cost -based rates, should be of paramount importance and provides the primary guidance to utilities on rate structure and policy. It is importaintthait the City provide its waiter customers with a proper price signal ais to what their consumption is costing. This goal may be approached through rate level and structure. When developing the proposed rate designs, all the above listed criteria were taken into consideration. However, it should be noted that it is difficult, if not impossible, to design a rate that meets each of the goals and objectives listed above. Forexample, it may be difficult to design a rate that takes into consideration the customer's ability to pay, and one which is cost -based. In designing rates, there are always trade-offs between the goals aind objectives. 4.1.1 Pre enit a n d (Propose d Wa ter R cites In developing the proposed water rates, the City's existing rate structures for each customer class of service were reviewed. The City's current rate structures include a, fixed customer charge, a fixed meter charge that varies by meter size, aind a variable consumption charge that varies by customer class of service. The variable consumption charges are on a, tiered basis for all customers with the exception of commercial and institutional irrigation, which have seasonal uniform rates, and institutional, which has a, uniform rate. Given the cost of service analysis, aind in discussion with City staff, the City will continue to have separate rate schedules for each customer class of service. The fixed customer charge is currently the same for all customers and would be maintained in the proposed rates. For the fixed meter charge, it is proposed to transition the charge for all customer classes over the five-year rate setting period to reflect the AWWA safe operating FN11i Desiign Aii 25 � CiltyofAshill aiind Water 1ilate Study Page 372 of 454 capacity ratios. The fixed meter charge stairts ait a 3/4" meter and increases with the size of the meter, where the cost is based on the meter size to reflect the capacity and potential demands each customer may place on the water system. For the variable consumption charges, the tiered structures for all customers, regardless of customer claiss, were maintained with regards to the size and number of tiers. The minor change thait was included wars utilizing the peaking factors from the City's customer consumption daita to develop tier differentials that better reflect the City's current customer usage characteristics. After the first year, the fixed customer and variable consumption charges are adjusted equally by the proposed rate adjustment in each year. The fixed meter charge is to be transitioned to the AWWA equivalent factors in the final year, year five, of the proposed rate trainsition plan. As noted in the prior discussion in Section 3, the cost of service results showed minor differences in costs. In order to address the differences, minor adjustment in the proposed waiter rates by class of service were developed for the customer claiss specific rate structures, however, the general structure wars maintained for each class of service. As noted, the fixed customer and meter charges are the same for all customers. Provided below in Table 4 - 1 is a summary of the present and proposed fixed water rates which applies to each of the customer classes of service. lPresent Proposed Rate FY 2026 FY 2027 FY 2028 FY 2029, IFY 2030 $lAcct.1 Customer Charge Mo. All Cuistomers $13.33 $16.50 $191.25 $22.00 $25.10 $291.00 $lAcct.1 Meter Charge Mo. 3/4" $15.62 $15.915 $18.10 $20.54 $23.31 $26.46 V. 16.29 18.63 23.42 291.15 36.00 44.19 1.5" 74.52 71.50 75.912 80.24 84.34 88.11 2" 118.41 113.73 120.912 127.917 134.73 141.03 3" 237.45 225.87 237.49 248.14 257.35 264.60 4" 376.59 360.81 382.52 403.52 423.26 441.09 6" 741.01 711.65 756.51 800.52 842.70 881.911 8" 1,174.75 1,1291.78 1,202.87 1,275.15 1,345.12 1,411.11 Table 4 - 2 summarizes the variable consumption charges for each of the customer classes of service. FNRate De!sugn Aii 26 � OtyofAshidaiind Water 11ate study Page 373 of 454 lPresent lPmposed Rate IFY 2026 IFY 2027 IFY 2028 FY2029 IFY 2030 Residential and 8Nulti-FammU�y Oztobor-May $AT 8-300 $0.0208 $0.0263 $0.0299, $0.0339, $8.8385 $8.8437 301-1,000 0.0348 0.0425 0.0482 0.0547 8.8621 8.8785 1'801-2'580 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 Over2'5OO 0.0609, 0.0744 0.0844 0.09,58 8.1087 8.1234 Jume-September $AT 8-300 $0.0208 $0.0263 $0.0299, $0.0339, $8.8385 $8.8437 301-1,000 0.0348 0.0425 0.0482 0.0547 8.8621 8.8785 1'801-2'580 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 2'501-3'600 0.0609, 0.0744 0.0844 0.09,58 8.1087 8.1234 Over3'600 0.0784 0.09,57 0.1887 0.1234 8.1481 8.15910 Residential Irrigation Octobor-May $AT 8-1,000 $0.0348 $0.0425 $0.0482 $0.0547 $8.8621 $8.8785 1'801-2'500 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 Over2'5OO 0.0609, 0.0744 0.0844 0.09,58 8.1087 8.1234 Jume-September $AT 8-1,000 $0.0348 $0.0425 $0.0482 $0.0547 $8.8621 $8.8785 1'801-2'500 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 2'501-3'600 0.0609, 0.0744 0.0844 0.09,58 8.1087 8.1234 Over3'600 0.0784 0.09,57 0.1887 0.1234 8.1481 8.15910 Commercial Less than 2"Meter $AT 8-2,580 $0.0348 $0.0425 $0.0482 $0.0547 $8.8621 $8.8785 Over2'5OO 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 2" Meter orLarger 8-15'800 $0.0348 $0.0425 $0.0482 $0.0547 $8.8621 $8.8785 Over15,OOO 0.0472 0.0576 0.0654 0.0742 8.8842 8.8956 Institutional $AT All Consumption $0.0334 $0.0416 $0.0472 $0.0536 $8.8688 $8.86910 Commercial and |nmtUtu8UainaUIrrigation October -May $AT Non-PeakComsumpdom $0.0376 $0.0367 $0.0417 $0.0473 $8.8537 $8.8689 Jume-Soptember $AT Peak Consumption $0.0518 $0.0615 $0.0698 $0.0792 $8.88919 $8.1020 Rate Design Ane�ymis 27 Page 374 of 454 4.2 Suirr-rimary of the Wateil Rate Study This completes the ainailysis for the City's waiter utility. Based on the operating and caipital needs as well as meeting key financial metrics, it is recommended that the City's water rates be increased annually by 13.5% in FY 2026 through FY 2030 as developed in this Study. Full and complete technical appendices of the development of the City's water rate study and the proposed rate adjustments can be found in the Technicail Appendix of this report. FNRate DeMp Aii 28 � OtyofAshidaiind Water Flate Study Page 375 of 454 IN Technical Appendix Page 376 of 454 :g i Ln 00 N Lr) rN 00 'n rN 00 V) L4 r, as Ln rN 00 00 Lr) zr cs rq rd Lr) aLn rN 00 V) L4 tD 00 G m 00 V) L4 tD Lr) 00 00 o rn cl! 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Y A C C m ipJ -W C SA C S � Q S u w C F m E 0 v v 6L ` v ZS C Q m ` © Q v 0 l mi m 0 dLy S$ °7 7L E t0i sue+ sue+ m g 0v it © O iC iL C 6 O too QI QI !+ Ai a E Q 0 Ai" T l a Ai E 0 0 iC iC 6 m❑❑ N Ga v C v v 3 e'r' vn E v m Ai S9 v- 6L 7 n AS 6 4 C t'r, m 6 E 6 63 0 0 nn 0 Ai ❑ uuJ iC 0 F�+ two �F 3 L9 F�+ <C ❑ F F�+ F F F�+ �i z: Z Z F�+ yw yw yw ymDe F uO 0 co (a r'4 0) o rN n 0 m 0 r- n 0 0 r-I IN 10— c m E m I E m u u fW Q Q 0 0 0 0 0 0 0 0 � 0 0 0 0 0 Q Q i 0 0 0 aaaa Q 0 0 Q Q Q 0 0 Q Q 0 0 0 Q Q 0 0 0 m 0 0 0 0 0 VT VT If If cr� & 6 MY. Vl o 43 0 o _o c < _o E o u 43 o z) u M o -u o 2 = - E E o o U gop gop C C C c w -7 C co M. M. F- F- um 0 0 0 0 0 rA w 0 0 0 0 0 0 0 0 0 0 0 M 0 0 0 0 m cq m M 0 Q 0 0 w C VT o o m o ri o 114 VT w T w 0 . u - 2 Q. bo -E C, -F. m t! ou J, cc F7 m u Usy C� bo c 0 < M17< I�r LO 0 I - co ce) Lf) (D r'4 0) o M rN 0 rf) 0 r- Ln 0 . 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Ln 0 It m m ar E m .p M LID L.L r14 r0 00 CD eN Ln CM 06 r-4 m 00 M CD C'4 CD r-I Ln C14 r- C00 Ln eN r- 00 cy� 00 Ln m CD Ln Ln m (n r- —j 1-0 1�1 M 2 cm k.0 m Ln kR k.0 00 k.0 rm k.0 a Ln CD CD d r- r- a ke N C14 Ln C'4 �r 00 Ln r- CY! k.0 Ln NkR 00 a Ln Ln k.0 d 06 w 6 CD r-I 00 k.0 Ln r- CM -jj Ln 0) �r Ln CD k.0 k.0 00 r- 00 mr r- Ln Y� C� ,:J� 0) C� CD CD cl 00 kb 00 Ln Ln CD r- r- 0) 0 0 0 0 N 00 r- oo & oo 00 0) r4' E 2: IA m 12 06 m ca c m .2 cc R m tmr 0 e � N r4 I�r LO 0 N N Ln r'4 rN 0 ro 0 r- Ln 0 �-o It City of Ashland) Water (Rate Study Wholesale Bate Pogo S of 4 off-peak Wholesale Rate 1,000 1,000 FY 2026 Peak Off -Peak Cf gal Cf gal Notes Water Conservation Regular Employees $68,111 $35,063 $33,049 $0.0003 $0.03 $0.0000 $0.00 Sick Leave Pay Out 418 215 203 0.0000 0.00 0.0000 0.00 Vacation, Pay Out 157 81 76 0.0000 0.00 0.0000 0.00 Scheduled Overtime 2,120 1,091 1,02.9 0.0000 0.00 0.0000 0.00 FICA/MEDICARE Contributions 5,341 2,749 2,592 0.0000 0.00 0.0000 0.00 Employer's Share 5,92.2 3,049 2,873 0.0000 0.00 0.0000 0.00 Employer's UAL Share 9,993 5,144 4,849 0.0000 0.01 0.0000 0.00 Employee Share Paid l by Cty%Pks 4,248 2,187 2,061 0.0000 0.00 0.0000 0.00 HRAVEBA 2,094 1,078 1,01.6 0.0000 0.00 0.0000 0.00 Deferred Comp 627 323 304 0.0000 0.00 0.0000 0.00 Other Benefits 73 38 35 0.0000 0.00 0.0000 0.00 Group Hlealth Insurance 31,970 16,458 15,512 0.0001 0.02 0.0000 0.00 Worker's Compensation 108 56 52 0.0000 0.00 MOM 0.00 Office Supplies 1,035 533 502 0.0000 0.00 0.0000 0.00 Small )fools & Cps Supplies 104 53 50 0.0000 0.00 0.0000 0.00 Uniforms - Clothing 78 40 38 0.0000 0.00 0.0000 0.00 (Meeting Supplies 104 53 50 0.0000 0.00 0.0000 0.00 Books & Periodicals 104 53 50 0.0000 0.00 0.0000 0.00 Fuel 311 160 151 0.0000 0.00 0.0000 0.00 Communications 530 273 257 0.0000 WX) 0.0000 0.00 Postage 52 27 2.5 0.0000 0.00 0.0000 0.00 Professional Services 1,590 819 771 0.0000 0.00 0.0000 0.00 Internal Chig, - Administrative 37,937 1.9,529 18,408 0.0001 0.02 0.0000 0.00 Internal Chg Insurance Svc 4,560 2,347 2,2.1.2 0.0000 0.00 0.0000 0.00 Internal Chig - Facility Wise 17,91.0 9,220 8,690 0.0001 0.01 0.0000 0.00 Internal Chg Fleet Mainit 978 504 475 0.0000 0.00 0.0000 0.00 Internal Chg - Equip Replacmnt 5,782 2,976 2,806 0.0000 0.00 0.0000 0.00 Advertising 4,240 2,183 2,057 0.0000 0.00 0.0000 0.00 Air 42.0 216 2.04 0.0000 0.00 0.0000 0.00 Personal Vehicle Mileage 518 266 2.51 0.0000 Mo 0.0000 0.00 Lodging, 1,035 533 502 0.0000 0.00 0.0000 0.00 meals 362 186 1.76 0.0000 0.00 0.0000 0.00 )training 1,035 533 502 0.0000 0.00 0.0000 0.00 Duies 3,72.6 1,918 1,808 0.0000 0.00 0.0000 0.00 Conservation Programs - City 98,2.73 50,589 47,684 0.0004 0.05 0.0000 0.00 Total WaterConservatlon $311,865 $160,543 $151,322 $0.0012 $0.16 $O.0000 $0.00 Water Supply (Meeting Supplies $260 $134 $126 $0.0000 $0.00 $0.0000 $0.00 Infrastructure 15,676 8,070 7➢606 0.0001 0.01 0.0000 0.01 Professional Services 371,000 190,984 180,01.6 0.0014 0.19 0.0000 0.00 Internal Chig Administrative 167➢857 86,410 81,447 0.0006 0.09 0.0000 0.00 Water 285,169 146,800 138,369 0.0011 0.15 0.0000 0.00 Total WaterSupplys $939,962 $432,398 $407,564 $0.0032 $0.43 $O.0000 $0.01 47 of 57 03/07,/202.5 Page 423 of 454 City of Ashland Water (Rate Study Wholesale (Rate Page 2 of 4 Off'-Peakk W'Ihol4salle Rate 1,000 1,000 Fy 2026 Peak Off -Peak of gal cf gal Notes Water Distribution Regular Employees $884,197 $455,169 $429,028 $0.0034 $0.45 $0.0000 $0.00 Sick Leave Pay Out 4,240 2,183 2,057 0.0000 0.00 0.0000 0.00 Vacation Pay Out 2,385 1,228 1,157 0.0000 0.00 0.0000 0.00 Scheduled Overtime 63,600 32,740 30,860 0.0002 0.03 0.0000 0.00 Duty Pay 19,080 9,822 9,258 0.0001 0.01 0.0000 0.00 FICA/MEDIICARE Contributions 73,419 37➢795 35,624 0.0003 0.04 0.0000 0.00 Employer's Share 94,360 48,575 45,785 0.0004 0.05 0.0000 0.00 Employer's UAL Share 137,241 70,649 66,592 0.0005 0.07 0.0000 0.00 Employee Share Paid by Cty%Pks 57,584 29,643 27,941 0.0002 0.03 0.0000 0.00 HRAVEBA 28,792 14,822 13,970 0.0001 0.01 0.0000 0.00 Deferred Comip 7,681 3,954 3,727 0.0000 0.00 0.0000 0.00 Group Hlealth Insurance 355,875 183,198 172,677 0.0014 0.18 0.0000 0.00 Worker's Compensation 16,635 8,564 8,072 0.0001 0.01 0.0000 0.00 Office Supplies 3,105 1,598 1,507 0.0000 0.00 0.0000 0.00 Small Tools & Ops Supplies 13,455 6,926 6,529 0.0001 0.01 0.0000 0.00 Uniforms - Clothing 4,658 2,398 2,260 0.0000 0.00 0.0000 0.00 Technical Supplies 36,225 18,648 17,577 0.0001 0.02 0.0000 0.00 Chemicals 5,693 2,930 2,762 0.0000 0.00 0.0000 0.00 County Services 5,300 2,728 2,572 0.0000 0.00 0.0000 0.00 Books & Periodicals 207 107 100 0.0000 0.00 0.0000 0.00 Fuel 31,500 16,216 15,284 0.0001 0.02 0.0000 0.00 Rental Charges 3,135 1,614 1,521 0.0000 0.00 0.0000 0.00 Natural Gas 2,520 1,297 1,223 0.0000 0.00 0.0000 0.00 Electricity 63,000 32,431 30,569 0.0002 0.03 0.0000 0.00 Water 1,575 81.1 764 0.00W 0.00 0.0000 0.00 Wastewater & Other 137 70 66 0.0000 0.00 0.0000 0.00 Disposal & Sanitary Service 1,050 541 509 0.0000 0.00 0.0000 0.00 Infrastructure 219,450 112,969 1.06,481 0.0008 0.1.1 0.0000 0.00 Communications 9,487 4,884 4,603 0.0000 0.00 0.0000 0.00 Computers 3,135 1,614 1,521 0.0000 0.00 0.0000 0.00 Postage 2,070 1,066 1,004 0.0000 0.00 0.0000 0.00 Radios 1,045 538 507 0.0000 0.00 0.0000 0.00 Professional Services 56,180 28,92.0 2.7,260 0.0002 0.03 0.0000 0.00 Bad Debt Expense 51,750 26,640 2.5,110 0.0002 0.03 0.0000 0.00 Senior Discount 34,280 17,647 1.6,633 0.0001 0.02 0.0000 0.00 Licensing 2.5,875 13,32.0 1.2,555 0.0001 0.01 0.0000 0.00 Internal Chg Administrative 952,097 490,1.2.3 461,974 0.0036 0.48 0.0000 0.00 Internal Chg Insurance Svc 82,925 42,689 40,237 0.0003 0.04 0.0000 0.00 Internal Chg-Tech Debt 51,750 26,640 2.5,110 0.0002 0.03 0.0000 0.00 Internal Chg Facility Use 120,191 61,872 58,319 0.0045 0.06 0.0000 0.00 Internal Chg Fleet IMaint 1.1.3,046 58,194 54,852 0.0004 0.06 0.0000 0.00 Internal Chg Equip Replacmint 2.2.2,300 114,436 1.07,864 0.0008 0.1.1 0.0000 0.00 Air 3,150 1,62.2 1,528 0.0000 0.00 0.0000 0.00 Personal Vehicle Mileage 362 1.86 176 0.0000 0.00 0.0000 0.00 Lodging 2,588 1,332 1,256 0.0000 0.00 0.0000 0.00 Meals 362 1.86 176 0.0000 0.00 0.0000 0.00 Training, 5,175 2,664 2,511 0.0000 0.00 0.0000 0.00 Dues 2,070 1,066 1,004 0.0000 0.00 0.0000 0.00 Medlical & Laboratory 25,875 13,320 12,555 0.000'1 0.01 0.0000 0.00 Equipment 5,225 2,690 2,535 0.0000 0.00 0.0000 0.00 Transmission (1,6.4%) 639,409 329,1.57 310,253 $0.0024 $0.33 $0.0024 $0.08 Distribution (83.6%) 3,2.67,624 1,682,1.1.6 1,585,509 0.0124 1.66 0.0000 0.00 $3,907,033 $2,0171,272 $1,895,761 $0.0149 $1.99 $0.0024 $0.08 48 of 57 03/07,/2O2.5 Page 424 of 454 City of Ashland) Water (Rate Study Wholesale Bate Pogo 3 of 4 Off-P'eak Wholesale Rate FY 2026 Peak Off -Peak Cf gal Cf gal Notes Water Treatment Regular Employees 561,343 288,970 272,374 $0.0021 $0.29 $0.0021 $0.29 Sick Leave Pay Out 954 491 463 0.0000 0.00 0.0000 0.00 Vacation, Pay Out 530 273 257 0.0000 0.00 0.0000 0.00 Scheduled Overtime 23,320 12,005 11,315 0.0001 0.01 0.0000 0.00 Duty Pay 18,762 9,658 9,104 0.0001 0.01 0.0000 0.00 FICA/MEDICARE Contributions 45,62.1 23,485 22,136 0.0002 0.02 0.0000 0.00 Employer's Share 59,308 30,531 28,777 0.0002 0.03 0.0000 0.00 Employer's UAL Share 85,289 43,905 41,384 0.0003 0.04 0.0000 0.00 Employee Share Paid l by Cty%Pks 35,781 18,419 17➢361 0.0001 0.02 0.0000 0.00 HRAVEBA 17➢890 9,210 8,681 0.0001 0.01 0.0000 0.00 Deferred Camp 3,91.9 2,017 1,901 0.0000 0.00 0.0000 0.00 Other Benefits 73 38 35 0.0000 0.00 0.0000 0.00 Group Hlealth Insurance 199,81.3 102,860 96,953 0.0008 0.10 0.0008 0.1.0 Worker's Compensation 7➢681 3,954 3,72.7 0.0000 0.00 0.0000 0.00 Office Supplies 2,070 1,066 1,004 0.0000 0.00 0.0000 0.00 Small Tools & Cps Supplies 1,656 852 804 0.0000 0.00 0.0000 0.00 Uniforms - Clothing 2,795 1,439 1,356 0.0000 0.00 0.0000 0.00 Technical Supplies 51,750 26,640 25,110 0.0002 0.03 0.0000 0.00 Chennicals 248,063 127,698 120,364 0.0009 0.13 0.0009 0.1.3 Books & Periodicals 155 80 75 0.0000 0.00 0.0000 0.00 Fuel 5,775 2,973 2,802 0.0000 0.00 0.0000 0.00 Building, Maintenance 1,590 819 771 0.0000 0.00 0.0000 0.00 Electricity 44,100 22,702 21,398 0.0002 0.02 0.0002 0.02. Custodial 1,378 709 669 0.0000 0.00 0.0000 0.00 Grounds Care 7,950 4,093 3,857 0.0000 0.00 0.0000 0.00 Infrastructure 209,000 1.07,590 101,41.0 0.0008 0.11 0.0008 0.1.1. Communications 5,300 2,728 2,572 0.0000 0.00 0.0000 0.00 Computers 1,045 538 507 0.0000 0.00 0.0000 0.00 Postage 62.1 320 301 0.0000 0.00 0.0000 0.00 Radios 1.05 54 51 0.0000 Mo 0.0000 0.00 Professional Services 15,900 8,185 7,71.5 0.0001 0.01 0.0000 0.00 Licensing 10,868 5,594 5,2.73 0.0000 0.01 0.0000 0.00 Internal Chg- Administrative 214,513 110,428 104,086 0.0008 0.11 0.0000 0.00 Internal Chg Insurance Svc 38,596 1.9,869 18,72.8 0.0001 0.02 0.0000 0.00 internalChig - Tech, Debt 29,1.87 1.5,025 14,1.62 0.0001 0.01 0.0000 0.00 Internal Chig - Facility Use 33,689 1.7,342 16,346 0.0001 0.02 0.0000 0.00 Internal Chg - Fleet ivlainit 8,644 4,450 4,1.94 0.0000 0.00 0.0000 0.00 Internal Chg - Equip Replacmnt 20,591 10,600 9,991 0.0001 0.01 0.0000 0.00 Personal Vehicle )Mileage 62.1 320 301 0.0000 0.00 0.0000 0.00 Lodging 2,588 1,332 1,2.56 0.0000 0.00 0.0000 0.00 meals 1,035 533 502 0.0000 0.00 0.0000 0.00 Training 3,1.05 1,598 1,507 0.0000 0.00 0.0000 0.00 Duies 1,035 533 502 0.0000 0.00 0.0000 0.00 Medical & Laboratory 20,700 1.0,656 10,044 0.0001 0.01 0.0001 0.01. Equipment 2,090 1,076 1,01.4 0.0000 0.00 0.0000 0.00 Total WaterTreatment $2,046,795 $1,053,654 $993,141 $0.0078 $1.04 $O.0049 $0.65 Additional Staffing $0 $0 $0 $0.0000 $0.00 $0.0000 $0.00 49 of 57 03/07,/202.5 Page 425 of 454 City of Ashland Water Rate Study Wholesale Rate Pogo 4 of Off-P'eak Whollesa4e Rate .1,000 1,000 FY 2026 Peak Off -Peak Cf gal cf gal Notes Taxes & Transfers $746,705 $384,391 $362,314 $0.0028 $0.38 $0.0OOO $0.00 As O&M Rate Funded Capital 2,000,000 1,029,565 970,435 0.0076 1.02 0.0000 0.00 As O&M Net Debt Service 286,609 147,541 139,068 0.0011 0.15 0.0000 0.00 As O&M Reserve Funding 14,925 7,683 7,242 0.0001 0.01 0.0000 0.00 As O&M ---------------- $10,153,895 --------------- $5,227,047 --------------- $4,926,848 ------------- $0.0386 ---------- $5.16 ---------- $0.4073 ---------- $0.74 Billed Volume (cf) 127,545,062 Billed Volume (1,000 gal) 954,037 Total Consumption Peak Water Use Off -Peak Peak 46.0% 54.0% 51.0% 49.0% 48.5% 51.5% 50 of 57 03/07/2025 Page 426 of 454 City of Ashland Water Rate Study Residential - Alt 2 Present Rates I FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Customer Charge $lAcct. / Mo. All Customers $13.33 $16.50 $19.25 $22.00 $2S.10 $29.00 Meter Charge $ lAcct. / Mo. 0.75" $1S.62 $1S.9S $18.10 $2034 $23.31 $26.46 1"" 16.29 18.63 23.42 29.15 36.00 44.19 1.5" 74.52 71.50 75.92 80.24 84.34 88.11 21" 118.41 113.73 120.92 1.27.97 134.73 141.03 31" 237.4S 22S.87 237.49 2.48.14 257.3S 264.60.... 41" 376.59 360.....81 382.52 403.52. 423.26 441.09 61" 741.01 711.6S 7S6.S1 800.52 842.70 881.91 81" 1,174.75 1,129.78 1,20...2.87 1,275.1S 1,34S.12 1,411.11 Quantity Charge $ / cf October - May 0 - 300 $0.0280 $0.0263 $0.0299 $0.0339 $0.0385 $0.0437 301- 1,000 0.0348 0.042S 0,0482 0.0547 0.0621 0.070S 1,001- 2,500 0.0472 O4 0576 0,0654 0.0742 0.0842 0.0956 Over 2,SOO 0.0609 0.0744 0,0844 0.0958 0.1087 0.1234 June - September 0 - 300 $4 .0280 $0.0263 $0,0299 $0.0339 $0.0385 $0.0437 301- 1,000 0.0348 0.0425 0,0482 0.0547 0.0621 0.070S 1,001- 2,500 0.0472 O.OS76 0,0654 0.0742 0.0842 0.0956 2,SO1- 3,600 0.0609 0.0744 0,0844 0.0958 0.1087 0.1234 Over 3,600 4.0784 0.0957 0,1087 0.1234 0.1401 OAS9'0 51 of 57 03/07,/202.5 Page 427 of 454 City of Ashland Water Rate Study Residential Irrigation - Alt 2 Present Rates I FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Customer Charge $ lAcct. /Mo. All Customers $13.33 $1630 $19.2S $22.00 $2S.10 $29.00 Meter Charge $ lAcct. /Mo. 0.7S" $1S.62 $1S.9S $18.10 $20,S4 $23.31 $26.46 iff 16.29 18.63 23.42 29.1E 36.00 44.19 1.511 7432 7130 7S.92 80.24 84.34 88.11 2ft 118.41 113.73 120.92 127.97 134.73 141.03 3ft 237AS 22S.87 237.49 248.14 2S7.3S 264.6O 4ft 37639 360.81 38232 40332 423.26 441.09 6ft 741.01 711.6S 756.51 800,S2 842.70 881.91 8ft 1,174.75 1,129.78 1,202.87 1,275.15 1,345.12 1,411.11 Quantity Charge $ / Cf October - May 0-1,000 $0,0348 $0.042S $0,0482 $O.9S47 $0,06�21 $0.070S 1,001 - 2,SOO 0,0472 0.0576 0.0654 0.0742 0,0842 0.0956 Over 2,500 0,0609 0.0744 0.0844 0.09S8 0,1087 0.1234 June - September 0-1,000 $0,0348 $0,042S $0.0482 $O.OS47 $0,0621 $0.0705 1,001 - 2,SOO 0.0472 0,0576 0.0654 0.0742 0,0842 0.0956 2,501 - 3,600 0,0609 0.0744 0.0844 0.09S8 0,1087 0.1234 Over 3,600 0,0784 0.0957 0.1087 0.1234 0,1401 0.1590 52 of 57 03/07/2025 Page 428 of 484 City of Ashland Water Rate Study Mlulti-Family -gilt 2 Present Rates I FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Customer Charge $ / Aca. / Mo,. All Customers $13.33 $1630 $19.2S $22.00 $2S.10 $29.00 Mleter Charge $ / Aca. / Mo,. 0.7S" $1S,62 $1S.9S $18.10 $2034 $23.31 $26.46 iff 16,29 18.63 23.42 29.1S 36.00 44.19 1.511 74,S2 7130 7S.92 80.24 84.34 88.11 2" 118.41 113.73 120.92 127.97 134.73 141.03 3" 237AS 22S.87 237.49 248.14 257.3S 2 64.6O 4" 376,S9 360.81 382.S2 40332 423.26 441.09 6" 741.01 711.6S 756.S1 80032 84230 881.91 8ft 1,174,7S 1,129.78 1,202.87 1,27SAS 1,34S.12 1,411.11 Quantity Charge $ / Cf October - May 0-300 $0.0280 $0.0263 $0.029,9 $0.0339 $0.038S $0.0437 301-1,000 0.0348 0.042S 0.0482 O.OS47 0.0621 0.070S 1,001 - 2,SOO 0.0472 O.OS76 0.06S4 0.0742 0.0842 0.0956 Over 2,500 0.0609 0.0744 0.0844 0.0958 0.1087 0.1234 June - September 0-300 $0.0280 $0.0263 $0.0299 $0.0339 $0.038S $0.0437 301-1,000 0.0348 0.042S 0.0482 O.OS47 0.0621 0.070E 1,001 - 2,SOO 0.0472 0.0576 0.0654 0.0742 0.0842 0.0956 2,501 - 3,600 0.0609 0.0744 0.0844 0.0958 0.1087 0.1234 Over 3,600 0.0784 0.0957 0.1087 0.1234 0.1401 0.1590 53 of 57 03/07/2025 Page 429 of 454 City of Ashland Water Rate Study Commercial - Alt 2 Present Rates I IFY 2026 IFY 2027 IFY 2028 IFY 2029 FY 2030 Customer Charge $ / Acct. / Mo,. All Customers $13.33 $16.SO $19.2S $22.00 $2S.10 $29.00 Meter Charge $ Acct. / Mo,. 0.7S" $1S.62 $1S.9S $18.10 $20.S4 $23.31 $26.46 iff 16.29 18.63 23.42 29.1E 36.00 44.19 1.511 7432 7130 7S.92 80.24 84.34 88.11 2ft 118.41 113.73 120.92 127.97 134.73 141.03 3ft 237.4S 22S.87 237.49 248.14 2S7.3S 264.60 4ft 376.S9 360.81 382.S2 40332 423.26 441.09 6ft 741.01 711.6E 7S6.S1 80032 842.70 881.91 8ft 1,174.7S 1,129.78 1,202.87 1,27S.1S 1,34S.12 1,411.11 Quantity Charge $ / Cf Less than 2" Meter 0-2,SOO $0,0348 $0,0425 $0,0482 $0,0S47 $0,06�21 $0,0705 Over 2,500 0,0472 0,0576 0.0654 0,0742 0,0842 0,09S6 2" Meter or Larger 0-15,000 $0,0348 $0,042S $0,0482 $0,0547 $0,06�21 $0,0705 Over 1S,000 0,0472 O.OS76 0,06S4 0,0742 0,0842 0,09S6 54 of 57 03/07/2025 Page 430 of 454 City of Ashland Water Rate Study Commercial Irrigation - Alt 2 Present Rates I FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Customer Charge $ / Acct. /Mo. All Customers $13.33 $1630 $19.2S $22.00 $2S.10 $29.00 Mleter Charge $ / Acct. /Mo. 0.7S" $1S.62 $15.95 $18.10 $20.54 $23.31 $26.46 iff 16.29 18.63 23.42 29,1S 36.00 44.19 1.511 7432 7130 7S.92 80.24 84.34 88.11 2ft 119.41 113.73 120.92 127.97 134.73 141.03 3ft 237.45 225.87 237.49 248.14 2S7.35 264.60 4ft 37639 360.81 382.52 403.52 423.26 441.09 6ft 741.01 711.65 756.51 800.52 842.70 881.91 8ft 1,174.75 1,129.78 1,20187 1,27SAS 1,345.12 1,411.11 Quantity Charge $ / cf October - May Non -Peak Consumption $0,0376 $0.0367 $0.0417 $0.0473 $0,0537 $0.0609 June - September �Peak Consumption $0,0510 $0,0615 $0.0698 $0.0792 $0.0899 $0,1020 55 of 57 03/07/2025 Page 431 of 454 City of Ashland Water Rate Study Institutional - Alt 2 Present Rates I FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Customer Charge $ lAcct. /Mo. All Customers $13.33 $1630 $19.2S $22.00 $2S.10 $29.00 Meter Charge $ lAcct. /Mo. 0.7S" $1S.62 $1S.9S $18.10 $20,S4 $23.31 $26.46 iff 16.29 18.63 23.42 29.1E 36.00 44.19 1.511 7432 7130 7S.92 80.24 84.34 88.11 2ft 118.41 113.73 120.92 127.97 134.73 141.03 3ft 237.4S 22S.87 237.49 248.14 2S7.3S 264.6O 4ft 37639 360.81 38232 40332 423.26 441.09 6ft 741.01 711.6S 756.51 80032 842.70 881.91 8ft 1,174.75 1,129.78 1,202.87 1,275.15 1,345.12 1,411.11 Quantity Charge $ / Cf All Consumption $0,0334 $0.0416 $0.0472 $0.0536 $0,0608 $0.0690 56 of 57 03/07/2025 Page 432 of 454 City of Ashland Water Rate Study Institutional Irrigation - Alt 2 Present Rates I FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Customer Charge $ / Acct. /Mo. All Customers $13.33 $16.SO $19.2S $22.00 $2S.10 $29.00 Mleter Charge $ / Acct. /Mo. 0.7S" $1S,62 $1S.9S $18.10 $20.S4 $23.31 $26.46 iff 16.29 18.63 23.42 29AS 36,00 44.19 1.511 74,S2 7130 7S.92 80.24 84.34 88.11 2ft 118.41 113.73 120.92 127.97 134.73 141.03 3ft 237,4S 225.87 237.49 248.14 257.35 264.60 4ft 376,S9 360.81 382.52 403.52 423,26 441.09 6ft 741.01 711.65 7S6.51 800.52 842.70 881.91 8ft 1,174.75 1,129.78 1,202.87 1,27SAS 1,345.12 1,411.11 Quantity Charge $ / cf October - May Non -Peak Consumption $0.0376 $0,0367 $0.0,417 $0.0473 $O.9S37 $0,0609 June - September �Peak Consumption $O.9S10 $0.061S $0.0698 $0.0792 $0.0899 $0,1020 57 of 57 03/07/2025 Page 433 of 454 � l l • r M o -4 Ch co rlcea Ln m N Ln I + 000,OT 000'OT - 000'6 000'6 - 000'8 000,8 - 000'l OOO'L - 000'9 1 000,9 - 000's Lmn m 000's - 000'v 0 000't, - OWE M OOS'E - OOO'E OWE - oos'z, 00 ME= oos'?,, - 000'z moommmi 000'z - oos"r a EMEMMEMEMM oos'l - 000'T U) MEMEMEM 000'T - 008 MEMEMEMEMEMEME 008-009 11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 - 009 OOV 00t, - ON 00,7-0 illillillilm 0 I Li- Li- Li- LL u Li- u u u 0 u 0 0 cc coo LL 0 Ln Li- LL o L'I LL u o r! u U 0 r-4 rf) U o + o I I+ 00 -00 c o o >0 rn 0 0 E rn c 0 c 1 0 ::� Lr 1 o ::� Lr� 11:1 0 rO r-I rl4 > 0 M -I r-4 m 0 m 4 Z m Ln ai ai aj aj a) a) a) aj <5 0 4a 17- u CL 0 < . 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Nr% LL I w Ln m m as Ln m m m r- ;s 0) 1 0 0) r%i o o 6 o o V)- V), 0 rl Ln w 0 r- Ln w T-A N l0 N tz N kD N kD r-i Lf) 00 N Ln w r14 0 I�t 0 0 0 r-I 0 0 r-I r1i d d d C5 d d d d d qf? 4t zzr r- lo NV-1 lD rf) 0 C? 0 T-i 0 0 0 0 0 0 0 0 0 m m rl N m m r- Ln o 8 �.o m m LO m Ln 0 q q q q ri CL 0 0 C C y, V)- 0 0 0 0 0 Ln Ln Ln Ln o 0 Ln rq M Ln N M Ln M M 0 0 0 0 0 C 0 C r-I d c; 6 d d d d 6 C5 0 4 N m 0 w N m I;t 00 r- - art w 0 o 0 0 m Ln pi 0 LF! loo 1 CN Ln 4w OJ o C-4 fy� U rq V) -' , , rrj Ln 8 0 w > Ln -I 00 0 rH LI) > 1 0 LA 0 o Ln 0 m Cr 2 0 LO 0) m IL I Council Busincss Muting Date: May 20, 2�025 Agehcla Item Resolution Adopting a Parks Fee for BN 25-27 City Manager's Office Sabrina Cotta, Rocky Houston, Director Ashland Parks & Recreation , Carmel Zahran, Assistant City Attorney, Mariane Berry, Finance Director TIME, ESTIMATE, 10 minutes CATEGORY Resolution - a motion is needed to adlopt the resolution. SUMMARY A fee to fund Parks operations that is being presented to Council for consideration. A motion is needed to adopt the resotution. POLICIES, PLANS & GOALS SUPPORTED Administraitive/Governance Goal "To ensure ongoingfiscat ability to provide desired and required services at an acceptable level." Vision and Valuies Community * Quality of life that undlerpins the City's econom,ic vibrancy Organization Excettence in governance and city services Suistainability through creativity, affordability, and rightsized service delivery o Quality infrastruictuire and facilities through timely maintenance and community investment BACKGROUND AND ADDITIONAL INFORMATION A Parks fee of $5.00 on all electric meters is being presented to City Council. for consideration. As reference, please refer to the study session on March 31, 2025, the regular business meeting on April 1 Sth and the APRC-Councit joint meeting on May 7th for additional background information. In the joint meeting between APRC and City Council, there was general agreement by the majority to support a, $5.010 Parks fee effective July 1, 2025. The parks fee charged on all electric meters is iintendedl to specifically fund parks operations in the General. Fuind. FISCAL IMPACTS Page 1 of Page 451 of 454 Council Busincss Muting Increases the BN 2025-27 budget by $1,500,000. SUGGESTED ACTIONI S, MOTIONS, AND/OR OPT'IONIS I move to approve the Parks Fee of $5.0�O per electric meter to take effect on July 1, 2025 with an automatic renewal on July 1, 2027 unless amended by City Council. REFERENCES & ATTACHMENTS 1. 2025-13 Setting a Parks Rec Fee Page 2 of2 W, ,rallfill,1111iii, Page 452 of 454 RESOLUTION NO. 2025-13 A RESOLUTION SETTING A CITY OF ASHLAND PARKS AND RECREATION FEE. RECITALS: A. The Parks and Recreation was created in 1,908 with an elected park commission and recreation commission. B. Lithia Park was opened in 1916 as the keystone property for the city of Ashland. C, 17he Parks and Recreation Department is a core community asset that Supports the livability and economic growth of the city. D. The community utilizes the parks and recreation department's programs, services, and parklands, to recreate, socialize, learn, and develop a sense of community. E. Funds generated through this assessment will exclusively fund parks and recreation in the General Fund and will wisure progranis and services are available to the benefit of the citizens, of Ashland, F. In order to maintain and preserve these services, the City wishes to impose the following fees. THE CITY OF ASHLAND HEREBY RE SOLVES AS FOLLOWS: SECTION 1. A Parks Fee of $5.010 shall be charged each month to each City of Ashland utility customer with an active electric meter to fund the Parks and Recreation Department in the General Fund. SECTION 2. To account for inflation an annual adjustment will be applied on July I' of each fiscal year. The a4justment shall be based on the percentage change in the Consumer Price Index for All Urban Consumers (CPI-U), West Region, for the most recent 12-nionth period available, not to exceed 5% annually. The Finance Department shall provide public notice of the proposed adjustment at least 30 days belbre it takes eftect, along with a brief explanation of the CPl calculation, An annual increase above 5% requires separate approval by the City Council via a duly noticed public meeting. SECTION 3. Clarification of Fee Nature and Eiiforcement. (a) The Parks Fee is hereby designated as a utility service charge and not a tax, special assessment, or systems development charge. (b)'The obligation to pay this fee arises solely frorn the use of and connection to City electric utility services and is the responsibility Of the utility custoiner of record. This fee Resohitim No. 2025-13 Page I ot'2 Page 453 of 454 shall not be imposed upon property or property owners as a direct consequence of ownerships. (c) Nonpayment of this fee shall not rCSLIII in a lien On real property and shall not be enforced through foreclosure, unless the customer of record on the utility bill is also the owner of the property. (d) Nothing in this Resolution shall be construed to authorize the imposition of ally charge subject to (lie limitations of Article Xf, Sections I I or 11 b of the Oregon Constitution. SECTION 4. This resolution is effective July 1, 2025. This resolution was duly PASSED and ADOPTED this day of 2025 and takes effect July 1, 2025 upon signing by (lie Mayor, Alis,sa Kolodzinski, City Recorder SIGNED and APPROVED this day of , 2025. Tonya Graham, Mayor Reviewed as to form: Resolution No. 2025-13 Page 2 of 2 Page 454 of 454 From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Tuesday, May 13, 2025 5:49:30 PM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Michael Duffy Meeting Date any Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an Field not completed. agenda item, indicate which item. Written Testimony https://www.oakpark.com/2025/05/13/oak-park-considering-u-of- (Leave this section i-s-help-on-energy-efficiency/? blank if you are mc_cid=0571e7642e&mc_eid=4003ea5fde Consider using requesting to speak expert assistance to enhance decision making.Thank you electronically.) Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. SPEAKER REQUEST FORM PWL�A Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) speakers are solely responsible for the content of their statement Date: Name: (Please Print) 4ed-L ha, �� a Ashl nd Resident: YES ❑ NO City: Agenda Topic/Item Number: Cox 1-4� 4x- — Public Forum Topic on-agendaItem): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior Joceiir�i, to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Dat Name: (Please Printl) C�E� Z4 Ashland Resident: 0 YES NO City: �\Oj Agenda Topic/Item Number: -1� � `al `�' -6 (0) Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Zo, ZoZrj Name: (Please Print) F41c_ AJAO-r-l"S Ashland Resident: ® YES NO City: Agenda Topic/Item Number: V (I j_ a. Z�mN E Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) Ashland Resident: YES ❑ NO City: Agenda Topic/Item Number: Public Fo um Topic (Non -agenda Item): _teev.4kKt tf Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. WAL SPEAKER REQUEST FORM ,� Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Zo , z aZ� Name: (Please Print) P e-Y1, cz v— C-t oc Ashland Resident: YES NO City: Benda Topic/Item Number: _�_rk, P"" Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. "D; A het 5re-a-k- L SPEAKER REQUEST FORM ,_ Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: G a Z� Name: (Plleae Print) 46/eo V\ Ashland Resident: (( AA vl�� YES 0- NO City: L 1/t, Ag da Topic/Item Number: � �,\ A&A- , o /\ '7 � 5�A_ Public F um Topi (Non -a' nda It m): U� a,(M 6 �, S (A �, cos v Please respect the ord f proceedings and strictly follovj the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: N me: (Plea e Print) VeWl efSt Ashland Resident: YES ❑ NO City: A enda Topic/Item Number: Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. MUNICIPAL CODE 2.30.020 CZ (a Administrative Appeals Process Any person aggrieved by the decision of a Department Head or Director may appeal such action to a Hearing Officer through the following procedures if the Ashland Municipal Code chapter granting the City Department Head or Director authority to make the decision expressly authorizes use of this appeals process. Land use decisions subject to AMC Chapter 18 shall not be subject to the appeals process in this chapter. Appeals processes are as follows: A. A person appealing the Department Head's or Director's action shall, within ten (10) days of such action and mailing of written notice, file a written notice of appeal with the Municipal Court. The written notice of appeal shall include the name and address of the appellant, a statement of the authority or jurisdiction for the appeal, a statement of the appellant's standing or right to be heard, the nature of the decision being appealed, a short and plain narrative statement including the reason(s) the original decision is alleged to be incorrect, with reference to the particular sections of the Ashland Municipal Code involved, and the result the appellant desires on appeal. B. The Municipal Court shall fix the time for the appeal to be heard by the Hearing Officer, place the hearing of the appeal upon the calendar of the Hearing Officer, and notify the appellant in writing of the time fixed no less than ten (10) days prior to that time, unless the appellant agrees to a shorter time. C. The appellant shall pay a nonrefundable appeals fee to facilitate the appeal. Appeal Fees shall be set by resolution of the Ashland City Council. D. The parties shall be entitled to appear personally and by counsel and to present such facts, evidence and arguments as may tend to support the respective positions on appeal. E. The Hearing Officer shall afford the parties an opportunity to be heard at an appeal hearing after reasonable notice. The Hearing Officer shall take such action upon the appeal as he or she sees fit. The Hearing Officer's decision shall be the final decision of the City, and it shall be issued in writing. The Hearing Officer shall at a minimum: 1. At the commencement of the hearing, the Hearing Officer shall explain the relevant issues involved in the hearing, applicable procedures and the burden of proof. 2. At the commencement of the hearing the Hearing Officer shall place on the record the substance of any written or oral ex parte communications concerning any relevant and material fact in issue at the hearing which was made to the officer outside the official proceedings during the pendency of the proceeding. The parties shall be notified of the substance of the communication and the right to rebut the communication. Notwithstanding the above, the parties are prohibited from er^,^;^^ ;^ ^- ---- communications with the Hearing Officer. Cookies 3. Testimony shall be taken upon oath or affirmation of the This website uses cookies to function properly, to let you customize it, and to help us understand how it is 4. The Hearing Officer shall insure that the record develope used. full and fair inquiry into the relevant and material facts for co properly before the Hearing Officer. More choices 0. IN THE MUNICIPAL COURT OF THE CITY OF ASHLAND COUNTY OF JACKSON, STATE OF OREGON Plaintiff: State of Oregon, City of Ashland NAME (First Last Middle) ) ADDRESS ) CITY, STATE ZIP ) Comes now of appeal of the expulsion from: NOTICE OF APPEAL the Defendant herein, and hereby provides notice ❑ Lithia Park, including the Calle Guanajuato extension area ❑ Skate Park ❑ Other(s) It is alleged that the defendant violated (check all that apply): ❑ Park Rules AMC 10.68.030 ❑ Open Container of Alcohol AMC 10.40.040 ❑ Liquor Prohibited 10.68.090 ❑ Using Marijuana in Public ORS 47513.381 ❑ MIP Marijuana ORS 475B.316 ❑ Camping Prohibited 10.46.020 ❑ Dog License Required AMC 9.16.015 ❑ Dog Control Required AMC 9.16.010 ❑ Skateboarding Equipment Violation AMC 11.54.030 Reason for appeal: Date Defendant Signature I An�vo (� ; �SFcucJ i 0f & 014d Ifft "cc 0( l% P)('5;on 9'1On Je ow (crd&' - Appeals Process & Instructions The person receiving a notice of expulsion may appeal within ten (10) business days in accordance with AMC 2.30 to have the written notice rescinded or the period shortened. The appeal notice shall specify the relief sought and the reason for said relief. The written appeal shall be filed with the Ashland Municipal Court 1175 East Main Street Ashland, OR 97520. � n� 1D c1ac;(r WW Pc The appellant shall pay a nonrefundable $ appeals fee to facilitate the appeal. Appeal fees are set by resolution of the Ashland City Council. Appellant will be notified in writing of the hearing date and time no less than ten (10) days prior to the scheduled hearing. The Hearings Officer shall uphold the expulsion if upon de novo review, the preponderance of the evidence convinces that Hearings Officer that, more likely than not, the person in fact committed the crime or violation, and that the expulsion is otherwise in accordance with law. If an appeal of the expulsion is timely filed under AMC 2.30, the effectiveness of the expulsion shall be stayed, pending the outcome of the appeal. If the expulsion is affirmed, the expulsion shall be effective immediately upon issuance of the written decision and then shall commence and run for the specified number of days thereafter. Expulsion Periods Any peace officer, or park official, or city compliance officer may expel any person who violates any applicable provision of law in a city park from any or all city parks for a period of 30 days for any violation or for a period not to exceed the maximum hail period for any particular criminal offenses. If the person to be expelled from any park has been expelled from a city park on two or more occasions within two (2) years before the date of the present expulsion for criminal offenses, the expulsion shall be for a period not to exceed 180 days. 2 36, �1 -I UTAll ,A--C H" Q ' EVENT DETAILS 41 WHEN: Wednesday, May 21, 2-4 PM W H ERE: The Merrick (200 N. Riverside Ave.) CONTACT US P: 541-774-2040 E: outreachcourt@cityofinedford.org W: medfordoregon.gov o a SCAN CODE .t FOR INFO 13 MEDFORC MUNICIPAL COURT MEDFORD Time Checked in-, OUTREACH COURT OUTREACH COURT CHECK IN FORM 411 W 8th Street, Medford, Oregon 97501 (541)774-2040 OutreachCourt@cityofinedford.org DATE: Checking in with: PARTICIPANT INFORMATION NAME: DOB: MAILING ADDRESS: PHONE: Is this number text capable? YES NO MESSAGE PHONE NUMBER: Is this number text capable? YES NO ALTERNATE CONTACT: EMAIL: PROOF PROVIDED THIS MONTH: REQUIRED ITEMS FOR NEXT MONTH: NEXT COURT DATE: TIME: ❑ Hawthorne Park South Parking Lot Next Outreach Court Location: ❑ The Merrick ❑ United Way 200 N. Riverside Ave. 60 Hawthorne St. APPEAR OR PROVIDE ABOVE REQUIRED ITEMS BY NEXT COURT DATE. YOU CAN ALSO EMAIL, MAIL, OR DROP OFF DOCUMENTS IN -PERSON. IF YOUR ITEMS_ HAVE NOT BEEN RECEIVED BYTHE ABOVE COURT DATE YOUR OUTREACH AGREEMENT WILL BE REVOKED. PROGRAM SPECIALIST CONTACT: ALLISON BEAN 541-774-2040 MAILING ADDRESS: 411 W 8T" ST MEDFORD, OREGON 97501 EMAIL: OUTREACHCOURT@CITYOFMEDFORD.ORG 11/21/24, 12:54 PM CADPortal Detailed History for police Event J242570095 as of 2024/11/21 12:52:05 Priority: 4 Type: ASSTPP -Assist to Public Location: DUSK TO DAWN OVERNIGHT SLEEPING AREA, AS at at 1175 E MAIN ST, AS LocCross:btwn S MOUNTAIN AVE and LINCOLN ST Map: 97520 Created: 09/13/2024 05:10:38CAD13EC1329 Entered: 09/13/2024 05:12:20CAD13EC1329 Dispatch:09/13/2024 05:12:45 CAD 14EC1309 Enroute: 09/13/2024 05:12:59 M7 A61015 Closed: 09/13/2024 05:23:13 M7 61015 PrimeUnit: 529 Dispo: NR Type: ASSTPP - Assist to Public Agency: APD Group: APD Beat: APD Block: A50008 O Detail Location: DUSK TO DAWN OVERNIGHT SLEEPING AREA, AS Type: ASSTPP Name: ALLEN,TERRY Phone: Source: WPH2 Group: APD Area: 05:10:38 Create A50008 TypeDesc: Assist to Public LocDesc: at 1175 E MAIN ST, AS Priority: 4 EC1329/CAD13 Response: API PAT Agency: APD LocCross: btwn S MOUNTAIN AVE and LINCOLN ST Map: 97520 LocType: C RegCont: YES ContType: AT LOCATION GeoLong:-122.697736 GeoLat: 42.194624 05:12:20 Entry Comment: RP IS UPSET BECAUSE THE SPRINKLERS ARE TURNED ON AT THE SLEEPING AREA. E911 Phone: E911 ADD: 1670 DEAD 05:12:20 ALI INDIAN MEMORIAL #WSEC, AS E911Subs: US CELLULAR E911Srce: WPH2 AliLong:-122.697909 ,NiLat: 42.194699 Uncertainty: 19 Confidence: 90 GeoLong:-122.697909 GeoLat: 42.194699 ClosestAdd: 1175 E MAIN ST 05:12:20 ALIGeo AddDesc: 54 ft NW Closestlnt: E MAIN ST / LINCOLN ST InterDesc: 254 ft NW PArea: A50008 FArea: 88G1 Earea: AFG1 05:12:20 Premise Premise Types:PPR, FPR, EPR, KNX 05:12:22 NoMore 05:12:27 [Select] EC13091CAD14 05:12:27 -Sggest Unit: 529 Comment: Standard 05:12:45 Dispatch 529 Operator: A61015 OperNames: CRUZ,MARLIN 05:12:45 -Primary 529 05:12:59 *EnrouteA61015/AM7 529 05:17:30 *CLOS 529 Location: PHONE 05:18:30 MiscA EC1329/CAD13Comment: ADDITIONAL CALLER CALLING FROM APD PHONE REPORTING THE SAME. https:/Icadportal.ecso911.com/CADPortal/CAD Interface?IHQ+%23J242570095 1 /2 SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: 0 Name: (Please Print) Ed F;,fk)ea Ashland Resident: 0 YES F] NO City: Agenda Topic/Item Number: X1 1 9 fall- r Fee, Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. r Written Testimony of Ed Finklea Ashland Resident Before Ashland City Council May 20, 2025 My name is Ed Finklea, I am an Ashland resident and I am here tonight to support the $5 per month park fee for two years. The fee is a stop gap measure needed now to properly maintain all existing facilities operated by Ashland Parks and Recreation for the next two fiscal years. What brings me here in such vocal support for the funding is the prospect of the closing of the Ashland Rotary Centennial Ice Rink. The Parks Director showed what would realistically have to be closed to in order to deliver a balanced budget without a fee. I am both an ice skater and a member of the Rotary Club of Ashland, so the prospect of No Rotary Ice Rink got me motivated to give Park funding some thought and speak tonight. The story of the name Centennial Ice Rink is a success story about private/public partnerships in Ashland that over the years have made this community so unique. In Ashland 2006 our Club donated $25,000 and committed 5 more years of $5000 to go toward needed capital improvements for the Ice Rink. A private gift of over $100,000 and other private donations got the Rink started in 1996. The 2006 Rotary money was spent mostly to upgrading the chilling system. The Rink was already ten years old by then. The Rotary Club's $25,000 investment was raised in 2005, the Centennial Year of Rotary International. In 2008 the Parks Commission bestowed the right to name the facility to our Club. The word "Centennial" being in the name celebrates the founding of Rotary in 1905. The letter is attached. In the mid 2010's our Club made another donation to fund the purchase of the trailer where the ice skates are rented and reside. Our Club feels a sense of pride in its investments in the Ice Rink over the years. The Ice Rink had 20,907admissions this last season, including lessons, hockey and school groups. Direct revenue was $120,000. It is a recreational and cultural attraction for Ashland, attracting visitors from around the region when Shakespeare and the outdoor cafes are closed. Part of the selling point of the Ice Rink has always been to create an attraction for something to do in Lithia Park in the winter. It's working the way people in the past hoped. Kids are skating and playing hockey. School groups come. Families go out together to skate. It's something physical for kids to do when we all realize kids get too little physical activity. Ashland can't say it wants more children while shutting down recreational facilities heavily used by children. It would be sad to me if Ashland couldn't find the money to maintain all the recreational assets we have, especially those developed through private public partnerships, like the Daniel Meyer pool and the Rotary Ice Rink and for that matter Lithia Park itself. Tonight, I support the $5 fee on electric utility bills only because there is no other responsible way to raise the revenue right now. The longer term fix probably lies with getting voters to approve a permanent extension of the restaurant tax and specifying that those tax revenues that are allocated to Ashland Parks and Recreation can be spent on operation and maintenance, not just capital investments. Our community has in essence inherited park lands and recreational facilities that generations before us invested in over and over through successful public/private partnerships. Our challenge as a community in 2025 and beyond is to maintain those public lands and recreational facilities, starting with Lithia Park and building out from there. In my view, the collective commitment should be to keep existing facilities and properly maintain our park lands. I believe you will find strong community support for that outcome. To me, the $5 fee for two years is a necessary first step. October 28, 2008 Michael Donovan, President Ashland Rotary Club Dear Michael, On behalf of the Ashland Parks and Recreation Commission, I want to sincerely thank you for the Rotary's very generous offer last evening. As the Parks Commission became aware of all the issues surrounding the ice rink and its deterioration over the past few years, it was our hope that a community angel would step forward with a lead gift to ensure the rink's continuation for future generations to enjoy. The magnitude of your group's generosity is overwhelming. The $25,000 immediate gift along with the commitment to raise an additional $5,000 per year for five years is the shot in the arm the rink needs. Rotary's future commitment will serve as an example and kick start a new phase of development for the rink while serving as an example for other individuals and organizations to follow for many years to come. I am asking staff to work with you and other appropriate individuals to ensure that Rotary receives the recognition it so richly deserves for its generosity to the citizens of Ashland. Once again, on behalf of the commission, thank you very much for your gift. Sincerely, Mike Gardiner, Chair Ashland Parks and Recreation Commission