HomeMy WebLinkAbout2025-017 - Agrmt AMND #5 - Dowl LLCAMENDMENT NO. 5
to
PERSONAL SERVICES AGREEMENT
between
THE CITY OF ASHLAND,
an Oregon municipal corporation,
("Cit3)")
and
DOWL LLC,
("Contractor")
for
North Mountain Overlay Project
RECITALS
A. The City and Contractor previously entered into a Personal Services Agreement
effective April 6, 2022 (the "Agreement") to Consultant to provide Engineering related to
the North Mountain Overlay; and
B. The City and Contractor wish to amend the Agreement to extend the term of the
Agreement and increase the amount of compensation to be paid to Consultant.
AGREEMENT
NOW THERE, FORE, in consideration of the mutual benefits and obligations set forth
herein, the parties agree as follows;
Amend the Completion Date as follows, with strikeout wording deleted and underscored
wording added;
COMPLETION DATE: O ber 3 1 , 2025 December 31, 2026
2. Amend the arnount of compensation from $979,278.81 to $1,148,824,06, an increase of
$170,545.25.
3. This Amendment No. 5 is effective upon being signed by both parties.
4. Except as specifically modified by this Amendment No. 5, the terms and conditions of the
Agreement remain in full force and effect.
Page 1 of 2: Amendment No. 5 to Personal Services Agreement
IN WITNESS WHEREOF the parties have caused this Amendment No. 5 to be signed in their
respective narnes by their duly authorized representatives as of the dates set forth below:
CITY OF ASHLAND, OREGON
By: IA"
Alv/
Printed Narne:
Title:
Date:
Page 2 of 2: Amendment No. 5 to Personal Services Agreement
BOWL LLC. (CONTRACTOR)
Digitally Signed 12026.04.01
By:
4:58:06-07'00'
Printed Narne,
Title:
Date:
IN WITNESS WHEREOF the parties have caused this Amendment No. 5 to be signed in their
respective names by their duly authorized representatives as of the dates set forth below:
CITY OF ASHLAND, OREGON
By:
Printed Name:
Title:
Date:
DOWL LLC. (CONTRACTOR)
Digitally Signed) 1015.04.01
14:58:06-07'00'
Printed Name: Jaime Jordan
Title: LLC Member
Date: 4.1.2025
Page 2 of 2: Amendment No. 5 to Personal Services Agreement
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March 28, 2025
Karl Johnson, E.I.T.
City of Ashland Engineering Department
20 East Main Street
Ashland, OR 97520
Subject: N. Mountain Ave. Overlay Project: 1-5 to E. Main Street (City #2021-03,
DOWL #2752.80159-01) Amendment #5
Dear Karl:
Amendment, Purpose
The purpose of this amendment is to provide design and prepare plans, special
provisions and estimates for the replacement of the existing 8-inch waterline along N.
Mountain Road from Hersey Avenue to E. Main Street. City completed modeling to
confirm the existing 6-inch pressure reducing valve (PRV) can be reused if in good
condition. Designs will be in accordance with Medford Water Commission (MWC)
design standards and details. Fire Hydrants identified: by the City will be replaced and all
meters will be relocated and new meter boxes installed. The DOWL design team will
meet with City to discuss approach and any review comments.
This amendment will split the project into two phases to bid separately, one in fall of
2025 and phase 2 end of 2026. DOWL will provide designs and prepare plans, special
provisions and estimates for each phase.
Phase 1: 1-5 to Hersey Street (north side of intersection)
Phase 2: Hersey Street to E. Main
This scope outlines additional effort and tasks needed to perform these services and
final design. This Scope of Work will revise tasks from the previous contract and adds
additional tasks as specified' below.
TASK 1 PROJECT MANAGEMENT AND COORDINATION (UNCHANGED)
TASK 7 HYDROLOGIC, HYDRAULIC, AND STORMWATER ANALYSES
(UNCHANGED)
TASK 8 TRAFFIC ENGINEERING AND MANAGEMENT (UNCHANGED)
TASK 111 PREPARE, ADVANCED PLANS, SPECS & COST ESTIMATE
(UNCHANGED WITH THE EXCEPTION OF BELOW)
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Karl Johnson, P.I.T.
City of Ashland Engineering Department
Page 2 of 2
Task 11.1 Prepare Advanced Plans (Additional Effort
DOWL will prepare and submit Phase I and Phase 2 Advanced (90%) contract plans
for review by City Staff. For budgeting purposes, it is anticipated that the Advance and
Final Plans will include duplicating and revising twelve (12) plan, sheets.
DOWL will prepare and submit contract documents as part of Phase 2 package to
include replacement of 8" waterline and all appropriate appurtenances from Hersey
Avenue to E. Main Street. DOWL will incorporate City of Ashland: and Medford Water
Commission standard details into the drawing set, as needed. For budgeting purposes,
it is anticipated that the Advance and Final Plans will include seven (7) additional plan
and profile sheets for design of waterline replacement and two (2) additional detail
sheets, not including the MWC standard drawings.
Defiverable(s)lSchedule:
• DOWL shall provide the City with a PDF of the Advanced PS&E for Ph 1 and Ph2
per the agreed upon schedule.
• DOWL will include the additional waterline work in the Advanced Ph 2 submittal
TASK 12 PREPARE FINAL PLANS, SPECS & COST ESTIMATE (UNCHANGED)
Estimated Fee
DOWL proposes to perform this amended scope of services on: a time -and -materials
basis for a cost not to exceed $170,545.25 including contingency tasks as shown in the
attached spreadsheet of estimated labor costs and expenses. These costs are in
accordance with and based upon DOWL's 2024 Standard Billing Rates, also attached.
We hope that this proposal provides you with the information: you require at. this time,
We look forward to working with you on this project.
Sincerely,
, Digitally Signed2025.04.01, 14:58:29-07'00'
Jaime Jordan, PE
Senior Project Manager
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