HomeMy WebLinkAbout2025-06-16 Study SessionCouncilS�u�.y Meeting agenda
ISTUDY SESSIGN AGENDA
Monday, June 16, 2025
C o u n c i I C h irn be rs, I 17 5 E Ma iiii n Street
Live streavia IFV Prime at wtv.sloui.edu or roadcast onSpectrurn 1180 & 18111.,
Public comment iiiis,, welGOmeoni iiilems.
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onlibe Public Commien t Farr by, 10,am the dby of the meetinig.,
5:30 pi.m.Study Session
L, CALL TO ORDER - Citizens'Budget Corniirnittee
[I., APPROVAL OF CBC MINUITES,
a. Approval of CBC Minutes from May, 7, 2025 Meefibg
rova I of C BC M i ni u tels fro m M ay 14, 2 02,15 M eelti ni g
Ill. ADJOURNMENT
IV,.,, CALL TO ORDER - City Council
V. REPORTS AND PRESENTATIONS
a. APD Ainnilu,dl Report
�b. St�rategic Plani�nJnijgi Rrocess & Next Stelps
W., ADJOURNMENT
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,r,ecot,de�@�shl�a,ndoi,egQn�gpy or,541.488.5307 (TTY phoine number 1.800.735.2900). Notificalidn a,tleast three
business days before, the meeting w, ill enable the City to miake reasonable arrangements to ensure accessibi
to the mjeetingi'n comjpfiancewith the Americans with Dlisab# 'es Act.
*"Agen4as, an* minutels fior C-J�ty ofAshla�nd C ounicil, CommJssiw�a�nd CommJftee meetings, may 4-,e fiouind at, th
City website, ashlandoregomgQ
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TIME, ESTIMATE,,
,C,,'ATE,,G,ORY
Action Needed - MotJon to approve an action�
,SUMMARY
D raft m i n u tels fro m C i tize n s' Bj uid g et, Com m itteel o n M ay 7202 5 fo r a p prova L
POLICIES, PLANS &, GOALSSUPPORTED
FISCAL IMPACTS
SIGGESTED ACTIOAS, 1,110TIMS DIOR ORT1110ftS
I rnotion toq�prove the May''7,,2025, Citizens Budget Committee minutes,as drafted in'the packet.
REFERENCES &, ATTACHMENTS,
1., DRAFT Budget
2., Public Comment Mozina 5.7.25 Meetirlgi
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0 Ash Land,Citlzans Budget Committee
Meeting M�Iinutes
Wadnesday', Mlay 7,3:00 �PMl -5:30, PM
C o lu in c 01 L C �h a im b Srirs, 1175,�re et
11. RotL Galt,
Priesiant. Mayor Tonya Graham, Councilor Eric Hansen (arrived 3:04 pm), Councillor iGin,
DuQuennje (ar,ri�'vied��,a�p�pr,o,xi�mate�ly 3:30 pm), Cjouncitor Dytan Bloom, CouncilLor Bob Kaplan
10 r S h a n le H u n t le r'. C �o u n c il Lio r J eff D a h Lie. C i ti zie ns B u dget C 0, �M M1 itte el (C B C) �m le mi b je r
L i n dla Pet le rs o n A d a mrs , K r iste n R oy, M i c ha e t M u r ra y', A, r i a n a S p i le g I le r'. M eg Wa d le (a r ri ve d 3
pm)
Rol[ Call Vote: Gra, Hansen, Bloom, Kaptan, Hunter, DaMel, Adamis, Roy, Murray,
Spilegler YES. Motion Passes.
IV. PulbtlwcForum
lill pillill lillillIi
I F uy WIL
Paull Mozikna- Provided ambulance service cammients,'which areattached tothe minutes.,
Heid i Hill- CEO of the As hla nd Fa mJ fly YMCA. Providlied commel nts, rega Ir liiIng the C hi ldca re
Affordabiflit ty Grant
Emily'Triueltte- Representing Ashland Youth Baseball. Provided comIments on field riantal
f le e s.
Ke r i Re n n le I L- P re s i dl je nt of A s, h La n d lL,i tt I le Le a gu je. P roe Ld re n t a I fe es a n d
p ro p o s, e d $ 1 1 0 0 0 f I at fe e i n st e a d of a n h o u r ty f je je.
Stacia Stimiaa- Serves on the Ashland Little Leaguel Board, Providied comIments on fileld
renta 1 feles.
V. Bud,ge't Prese,nitations
R n a n c e D i re ct o, r Ma r i a nI e B le r ry p ro,vi I le d a re c a p of 't hI e A, p r i 1 3 01 2 025 , m je eti n g, w h le r
proposed budgets 'were presented bythe Ashland Fiber Network, Electric, PubLic Work
id e �p a rt, m je nt s, aI nI id d i s, c u ss je dw hI i c h p re s e nItat i jo nI s wo u I d b e s le e n i� Divisions, Fireand Police
the current, meeting. She also noted that thIe recording of t'he April 30th meeting, ww.,
aIvaitabl,e ion the City's websifte
0
mill
mm All,
mil mil
mil
mil
Finance Director MaIriane Berry disicussed the proposed budget for the RnIaInice an:
functions of the different divisibn I nfo r �m at, i o, n Te ic hI nI o, to gy d e p aI rt m e n t si. S h le d 1 S C, u s S
of the Finance Department as we[Las, the dutieDepartment. Berry mentioned th
R na nce Diepa rtment �FTE wilLstay the sia mile asthe current bijenni u m, a nd the IT Diepa rtment'
FTE had been reduced to, 4.5 FTE. Berry went over, the accomplishments of bot��
d e pa rit m e nIt's n c 1, u d i ng rev i s, i o, ns of As hI I a n I M u n ic ipa L C jo d e , i nIve st m e n t im �p rove �m le nts , t hI
City's credi't rating', increased IT siecurity aInd monitoring and procesis improvements. Berr
d i sc u ssed red u cti ons i n �IT sitaffi ng, i nic tu I i ngthe R n a n ce D i rectorta ki ng o, nthe I uti es of thr
IT'Director'.
ati�v City Manager Sabrina CottaI disicussed the proposed budget for, the Administr tiv,
Die �p a rtme n't, i nIc lu d i ng th le De pa rit mile nt's d ivis io nIs; Eco, n o m i c D eve to p m e nt, C ity Reco rd e
.. gHuman Resources (HR), Which inictudes ��Ris
Management aInd Courts, andthe City Atturney's Off'ice. She di�scussed the Die �pa rtme nt",
FTES, i nIc lu d i nga nI i nic re ase i nI FTE i nIthe �H R d ivi s i o, n , a n ad d iti o n a I a n a lyst, whI i c h f reed o, n
aInIalyst to speicializein risk management. CottaI d[sicUssed upicoming projects, inictuding
strate ,gic ptaIn, and the digitizaItion of city recordsi, transitioning communications to, video
continuing City part'ners1hipsi, updating City proces,ses, developing an event, catendar, and
implementing payrotl[HR software. Gotta spoke of the aciciomplishmient's made during -the
current bien�niumi, inc�[u�jd�i�n�g�t,au���n�c,�h�i�n�gt,he City's new,webs,ite. Gotta discussied ca�pital,funds
in the proposed biennium for -the iCi�tyt,s hiomeLessshelt,er'.
Parks Director Rocky Houston disicussed the proposed Parks, Department budget. Houston
'went over, the Departmientll,s organizalion chart', and then 'the Departments,
arcicjomplish�ments jover during the current biennium, inicluding, an increa�sje in senior
na n c e a n d a c o, n c e rt 't hat wa s, paxticlipation, gra�nt's received, violunteer, hoursi, a new, ordi'
held due to, the ordinance., Hioustion dlsicluSlSed significant changes, an etimination of a
p rogra m, a n d hiow, the Die p a ftme nt lojo ked to cut, costs, wh i le p rovi d i ng se rvi ces a� n d �kee p i ng
I ed howthe ca�pit,al, project's in the proposed budgetwere shovel paxks open. Houstion disicuss
ready.
Priesientations arle included,with minutes.
III! lipliq 11 illlllq�i- i
ChaJr Hunter opened the f toor for questionsf rom, the Committeel
Ciouncitior Ka�pl,a�n asked ia�bjout the Cityls, philosophy on cost recoveryand for a resiponseti
I a b e f ra m je d w i t h ove ra� 11, d i re ct, i o n. C Ity M a n a ge r iC o tt a a c k n ow Le d ge id t h at re ve n u e s, re n o
keeping up w,ith expensesthat some cost recovery, I , ike inthe Building, Division, is part, o
state law, that the City has h,ad ia� lon I
rvices movingforwa�rid. Depart,ments, are resiponsiblefor foreca�stin of revenue'tiosuppiort sie
reve n u je a n d d ete r m, i ni n q w, h et h e r fe e s a re rie,a s, o, na b Le c oe id t o, i n d u sit ry st a n d a rd s a n
OPOM&M
r; MOO 07.3 F 4.
Generat Fun�id, similar to enterprise funds. Cotta repliedthal-th�e intent was to have the City
b e o n 't h e s, a m, e p Lae I d a s, ot h je r ju r is id i ct i o n s a s fa r az c o sit re c ove ry, b u t s o, �m e t h i n gs
'wi It a [ways be siu bs,idized, beca�use the true iciost, wou lid not, ma ke the services afforda ble ia� nid
I Vs f i n di n g, t, h e ba La� n ic je t o e n s u re s je ry i c e s a re m ov i n g 'fo rwa� rid at 't h e I eve I t h e c o, m, m u n i ty
wa�nt,s.
I
Kaan asked 'whether the Inlentijon was not to, iciover the entire cost but to, just cover a
stentwith otherjurisdictijons. Cjotlta� said, yestha� ia�mount, that seems, reasona bLe ia�nd consi I
given the dening, deficit between General Fund revenue and costs of providing services
evatualions, are needed and cost recovery neeids to be considered and assessied.
Ciouncitior Jeff Dahte disicluSSed how the City has seemed relialively oka�yandkasked if Cotlta�
c o u lid p rov i id je c I a r ity o n w h y i t fe e I s li ke t h e re h a s b je je n a id ra st i ic c h a nge. C ottaal
mi
IP
A& dm
'Ej
AM
Z
M ayo r''To n ya� iG ra h a m a s ke d w h at t h e ic u r re nt s u b s I d y w a s fo rt h e �B u i Ld i ng D i v is i o nI a� n n u a
a� nId w,h et h e r t h e C ity ic o u Id a dj u st,the sc h ed u le of fejes je a rly o nI i n the b ije n nI i u m tjo a d d res
the subsidy. Coiced'
d to, djo the rese,archtjo determine hjow' miuc
cost rejcjove ry t h e C ity c u rrenItly h a s, a n d whe rje th efees need to, betjo getf u 11 co s,t reciove r
S hI e a Ls o n otje d t hat rje ve n u e fo r t h e B u i [ d i n g �D i vi s i o n i s, n otstle a d y, s, ot h e re a Ls o n e e d stjo b
a project, of th ae funids, fjor the years w,ith less, revenue. Howtogetthereis,
C jo m m u n ity �D eve I o p m e n t D i rjera� nI d o n G, o, Lid m a n s a� id t h at, t h e �B u i Lid i nI g D i v i s i o n waz at
75j% cost recovery, so the other 15% was being subsidized bythe General Fund and thatstate
l ion servicies. aw, requiro ies that buitiding' v,-ermitfees are used exclusively fjr BuJA,din,,,.q',.,, Divi'si
Many communities create a� separate BuiAding' Fund, sjo that reserves from boom
devieLopment, can offset stjow, years. Graham asked hjow' mu&h money waz currently being
subs[dized. Gotdman
G, ra ha �m a s ked Whiethe r a n i nIt,e ri �m fees sc h ed u [je co u ld be put i nI pta ce t h at wjo u ld be ref i n e,
eartijer in the bijennium. Godlidman saidthat, itwaz the expectat,ion a�ndtherje would be a
a�nIaAys[s sotherje was parity in Ashtand w,ith neax!by ciommunities, and that, the buitidin
p e jes ha d n jot b je e n i n c re a s e d s i n ic je 2 019.
Councitor �Dylan BLIDion-ii asked whysi'nicie previous budget, mressa�ges brought,this upthe City
wazn't planning for this two, year's a�gjo. Gotta responded that, the iCi�ty was, a�nd
reiciommendation was fees, but, the other �part, is a stralegic pLanning prociess beca�usje a�
community wide discusslon is njedjed tjo djeterminethe communities priorities. But since
that is a prolonged 10-15-yeax plan, there aIre a� Ljot of things that nIjeed to haIppen, and
revienuie fix fees can be changed a�s, needed. This,'will be a continuied discussJon moved
e st i m at I'jo n a� nl -a' hl alve t o m, a� ke ra p i d c h al nge s m i d st re al ml. T h le C ity h a s st rie a m, I i n je d a n d h a
,,;
that put's pressurie onthe Gjenljera�
Fi i vi d.
Ulm.,
bienniat budget CBC meeting, there were reciomimendations 'to consider other revenue
sou rces and thatfees alre the milost regressive of thlose. Adams mentionliedthla
p t, the Fojod alnld
Beveralgie taxwilLsunset and there are,walysto, support, rievenues, like Levies through longtierm
z alrea band!-alid.
[a n n ing', b ut th at t h ese f je e
Gouncitioea
alsmilore ciommunity involvement during
the last, blienniall budget, prociess and that the Oak, KnoLl golf course hlard been al
reiciommended cut. �DuQuenne alsked whethler the City had thought, albout other ways jof
generating revenue other th,anfees, taxes alnld utilities. She salid the population in AshLalnid
h al d n ot i n c re als je d I b ut t h le c ost of s le ry i ic es a� nl d st aff h a s. S h le a s ke d w h a tt hl e C i ty,wals goi n g,
to d o, s o, 1 t d i d nl 't f i n d its je If i n t h i s p I a d w hat reve n u le s a re t h le Ci ty c o ns i d je ri n 9, t h at
do nlot hit the rate palyjor?. Sheasked whly the 5% fjojoidand beveralgie tax, which was, put in
place to, pay for the wastewater-treatmient plant could not be used to pay for the water
treatment ptant.
C n otta re s, p o, n id je d t h at s h e c o u I d n ot s, p e a k t o, 0 a k �K n jo I I , a s, t h a t was a n As h la n id Pa r ks, aa n
R je c re at i o, n C o m m i ss i o n (AIP R C) d e c i s i jo n, a n d t hat t h e re wa s ove rw h e I m, i ngs u p p o rtfo rt h
watier treatment ptant project through a ballot measure, so the City is movingforward wit
the loan. Cotta said she couldn't guaranteeth,atthe CitywouLd not be in thie siamie plac
n ext eeds
ateic plan and have a conversatijon 'with thbienniumi, so nj g
tjowork, ion the str
community about LeveLs of service andthat this,is, happening, with all Jurisdictions. Cott
s a i id t hat t h e re we rie C ity p ro, p e rt i es t h a two, u Ld b gfo rm rid fo, r id i ve sit �m e n t i n c I u d i�' n
Park properties.
DuQuennje said that her mention of Oak KnoLl was, her lisitenin�g to, the iCity and asked witt
the bud get process stiarting, in November, how, Cotta saw the City moving fjorward witt
speaking to the ciog, althe forecast across all department's together a.
part of thie strateg'ic plan. Cotta riesponded that for, thie current buidgiet a livabilitystudywa,
co n d u cted , w,h e re pa rks we riethe n u m, be r jo n e t h i ng th e co m, m u n itya p p rec i ated , a nd i���f t h (
strategic plan was funded, the hopie was to partnier w,ith Southern Oregon University (SiOdU
o I Di st r i icttioget, a w,i d e a r ray of fie e d b a c k. T h e p la nw i I I t a ke m a
many public forumis, and the Parks plan with publ,ic mieetings throughiout, the Gityis ago,oi(
.1til't4jel.
I ITMO I M, 111"M 1"=1 OWES 0=0 OVIPTITOM VOTOMPIMN In. XMIWIPME MIM
to see if thevoter'swould Like a portion ofitto, �payfior,th�ew,a,tie�r!tr,ea�t,m�ie�n�t pLant, project. Cotta
plied re
I ed vireviousty and was a Council decisi'jom ., that it had beien dISCIUSIS
Graham remindedthe GBC that before COVID hit, the City,was getting'ready to startthie
strategic A-JiLft
t h e iC i ty wia s, h i t h a rid w i t h re s, ig n a t i o, ns a n d re t i re m je nts , 16 i ke ot h e r ic o �m m, u n i t i e si. G, ra ha m,
discussedthat thie process jof putting quatified peopl,e �back, in piositijons has taken timeand
now it's timie to move fjorward. Graham askied that, the Committee considjer a formal
reiciommendation tothe Coun�cilto, reicionvene mid -biennium foria budget recap and forecast
to Look for major changes, so therie istime to, have a conversiation w,ith the community ahead
ofthe next, bijennial budget processi.,
CBC member �Meg Wade asiked whether the City had a regul,ar practicie during the budge1
process, to, consiult, with ciommunity organizations during, the budget, proiciess,'whether thi
Parks Depa�rtment consulted with org'anizatijons jover thefees, and whether department
I
h ave a p ra ct i c e jof ic jo n s u It i n g,rga n i zat i jo n s ove r m, i s c e Ra n je o usfie e si. C otta re p I i e d t h a
for miscell,a�nejous feesthe inicrease is based on thie Consumer Price Index (CRI), and thal
1
t h e C Ity d o es n 'tty p i c a I lya s, k. c o m, m u n 1 ty m e m, b je rs, h ow m u ic h t, h ey'd b e w i [LI ng t o, p a y, b ut i
somiething the City can consider, moving''for,ward. Houston responded that the Parks fie,
I a and the department Looks, 't how �muc process, ciorresiponids w,ith the buidgeting process,
somiethin ,g costs, nid it's cost recovery gjoaA, which setsthe fee. The Department alsio lojoke
at, costs in neighboring, esifor comparison,and made propiosaIsto the PaAs, Commission
11
Wa d e a s ke d �H jo u sto ntio c Lae re wa s, n o c o nve mat i jo n w i t h t h e c o m, m u n i t i e s g ro u p s
t h at we re i m, p ia� cte d by t h e fe e s. H jo ustio n re s, p o, n d e d t h ia� t t h je �D je p a rt m e n t id i id n 't rea c h jo
ardvance, but informalijon is sient out in adva�nze of APRC: mee'tings, sogroups axe aware of
ia�ny actions being, proposed.
11 11111`ir 111111!111 11 1 11111111liq i 11111
I■
costs for, service reiduictions ia�njd wonidered whata $6.50 parks fee would iciover. �He also
discussed that it, was not ia� question ofa misuse of fundsi, rather, the! Paxks, Department living
'within its means, andthalit was a GjenjeraA Fund probtem with esca1ating costsanid li�mited
revenues. �He ia�sked whether, the Nalure Center employees hzrd been LaJid off. Houston
responded that the Nature Center employees hard bjeen notified but njot laJid off. Houston
discussed the history ofthe fee ia�nd said the $6.5 fee equales to $1.4 mi[Iijon in revenue. The
go a I wa s, t o, n ot ha ve a s I a rge re d ct i o n s i n re ic rjea t i o n re s o u ric e s ia� n d re st ro, o, m s, a n d t o t ry
to make sure existing programs, arestilt ia�vailable for -the ciommunity.
Hansen asked how the $6.50 fiee ia�njd other rate increases imiparcted community groups.
Houston responded thatthe recommended fiee was oTthAo--G,,ounr,'t[Av-W,-alL--,oftb-e,
other City departmentfees a�ndthe Depaxtmient woutid revisit it's budget to, see if there were
iaanges. H��o,u��s,ton�discuss,edh�ow,th�eDep,a�rtmien�t,w,a�sw,o,�r!k,in,gtow,a�r!d��s,priovidin,gmo,r'e
t ist LIiEIMd-JJbP-,,7Pi I Lwa&tihavP-.IIPL W-21-a-m- *0
the next two yeaxsi, knowing thatthe Depaxtmient WAI have to continuetio change, and meet
'joa I s,w h i le c o n't rjo i n c o, sit s, t, h e n e e ids of t h e c o m, m u�� n ity: t h rjo u g h st, ra t egi c p
Dia h I e ex p re ss je d h i s ia� p p re c i ajo rt h e d i ff i c u Ity i n 'fo re ic aia� tt h je id je p a rt m je nts i n t h e
Generat Fund have, si'nice they do, not have ending funding balances, ia�njd asked that
innovation and structurat foreciazting be kep'tin minid,white mroving forward, and whether
thatsiounded reasonabLe. Cotta� respondedthzl there,was, an eLement jof inniovation, but the
discussion would eventuality be about service level for, the community and th,at staff' had
been innov,ativeanid responsivietio requests for change, often with ClounciCs ia�pproval, but
innovation often cost money.
Bloom asked,whether it, was, a giojodtime to disicIUSS changes, to the buidget to, allow for, the
time needments. Hunter asked that aJew more questions be,a[Ijowed.
CBC member Kirsten Roy discussed howshre apprieciatied the work djone on thre budget, how
'tar, position comi I every industry is in a simii ng, out jof COVID, and that a� mi'd-bijennJumi review
waz imipofta�nt, and input from stakeholders criticaL. She disicussed itwas hard to took at
program, expenses withoul seeing program revenues, how cuts in Paxksseem, to, bjeaimed
towards programis with child paxticipationand notied that therewerel 1 leadership rjoles in
Parks a�ndasked iftherie could be consolidalion.
C jotta� re s p o n d e d t h at, t h e fo c u s 'fo r Pa r ks ha s b je e n m, a� i nt'a� in i n gs a��
playgrounds, and open sparcies, a�s to, not, vijoLatethe City"s wildfire galion oridinanicies
'which is the buLk of whal the Parks Department doesand its expense. Thien ARRC ha�s t
lip
II fee
qW,
lot 0
typical, profit and Loss and that, none of the departments in thre General Fund could sustai
ed how a� us,&r of the budget book ciould drill, down in the reports to ffnj itself. Berry dlSCUSIS
specific revenuie st�reamrs.
classification a�nd compensalion Houston discussed howthe City was, in the middle of a
st u d y, s o c o u lid n lt gjofo rt h a n d e at, i o n st aff i ng u nt, i li twaz c o, �m p Lie t e
b ut th at Pa rks ma nager!s we rie wo rki ng ma nage r's, w,h o a re out thre re actu a Ity wo rki� ng, i n the
City's parRs,.
Ka� p I a n n otie d 't h e Pa r ks �p ro p jo s e d b u d get, waz 3.2 %, I e s s t ha n 't h� e f i s c a L yea r 2 0 24, a� n d 2 0 2 5
b u d get, b ulthal-the b u dget fo r the jO, pe rati ons d ivi s i o n wa s i n c rea�s i ng, by 22%, wh i le 0 pe n
Space, Recreatijon a�ndthje Natur!e Gentier! budgets wer!e djecr!easing. Kaplan a�sked what kind
of things could be djone so the Parks Depa�rtment didn't h,ave to gut the Open Space,
Rjecr!ealion and Naturie Center! if Council werjetjo approvea e. Kaptan discussed how he
Page 10 of 50
WOULd be Looking for, com�mlt�mentsfrjom� Houston la�nd theAPRIC on contai'ning'icosts mloving,
fjorward and mentioned that this buidget was the first t , imile that he hard hear!d the Parks
I a a Die �pa rt,mre n't ca It jout the n u m�bjer jof volu ntee rs, s, �n�a�ciciom�ptishmienta�n�d,as,k,jed��'whet'her�i��f
the Pa egy to i nvest m o re i n vo Lu ntee rs.
H ou siton res po n d ed th at he hia d m olve d staff' a rjo u n d , w,h i ch was why t h le volu ntee r n u m b e r,
hadincrea�sjed. �He spoke a bout the gtaff iti re moval violu nteer grou pa nid haz bee n lo,o,ki� ngtio
a see if volunteers ca�n do, more, but they are not trad�njejd emiployees, nd are Limited inwhat
they ca�n do. The Depaxtm�ent-wo,r!ks to, make them, feiet, supported la�nd ha�ppyan�jd that they
enjoy the work. Housition continued thatthe Department was, Lookingat different, levets iof
s le ry i ic je fo, r di ff'e re nt, p la� r ks, a n d m, la� k i n ga dj u sit m, le nt's w h i I e m, la� k i n gs u re �m a n d at le s la� re m et a n d
azlsessing caparcity to mileet thre expectations of the com�m�unity.
Wade saJid sihe la�grjeed 'with comimrents, miarde! by Rjoythal it seemed cuts seemiled to, bi
im�pacting youth pro,gr!amiming la�nd that the question fr!o,�m co,�rinm�unity m�e�rinbers sej&med t
beabout prioritiesi. She azked if therewaz data on cost pPa rks programrs an
h ow �m u c h su p po rt, je a c h p riogragetti ngf ro mithe Ge ne ra� I Fu n d. �H jo u stio n res po n d� e
that his data wasn"t cionsi stent and that hie had dala� on progra�ms, Re the Poold �Ice Rin�
but, notfor somile of the other recrealijon progra�ms,, Wade asked if the dala could be priovidel'i
'with notes aboutwhereit was, incomiptete. Houston saidthat, whatwas, la�vaitablje had bjee
sha�rjed with ARRC and was la�vaitabl,e. Cotta noted thj&re was a joint, CiounciL la�njd ARR,
!1111ill 1; !111 Ill llq� I I
CBC milember Ariana Spieglerasiked whether the $6.50 fee would offsetsiomre of the Gost
recovery. Hiouston salid that the Depart�rinentwoutjd have workwiththe Parks Commlission
laefees. S�,#,Jeqljer! notedthere was $17,000 inAhe bud,,,q,,e&
fjor the Nature Center and lazked whether 'it should ha�vje blejen eti�rininaled aLong, with the
Nalu re Cie n'te r expensies. Houstion replied that withoutthe Nal'ure Center; the Cit, woutidniot,
Y
havethal, rievenue sourc,e,
Rjoy azked 'for cLarification of whether! the $6.50 fee would clover the cost of 'the Nalur
Center', or if' the cuts andthe fee were being pro,posed. Houstion responded thalif thefe
weretio bring'in $1.4 mJllijon, the Depart,mrent ciould ofifer! the samre Level ofservices, that wa
currently being offered and would Look into haVingan jenvikron�mentat education program,
R Joya s ke d le $6.5 0 f el le w,a s la� p p r1oveje t h el r t h le two Nat u re C je nte r leLiolyel el s w10 u
get their jobs, back. Houston resiponded 'that, the Depaftment wouLd work with Huma
Resiourcestio retainthose positionsi.,
Illiq I I I I
1 1
Page 11 of 50
CBC miember, Micharel, Murray discussed how, the APRC and the Council made potic
dejcisi'ons, and the GBC participates friom an Oregon regulatory statue standpoint, ani
a It h o u g hI h ewo, u Ld I i ket ol a s k, p o I i icy q u e sit i o, ns, h je w a s n 'It s u re t h at, t h e iC �BiC mi e et i n g wa s ai
11,; rzillir
Bloom discussed the City's values and visijon and pointeid out that at the Council retrea
ecionomic developmentwas right under-witdfire mitigation in oridjer of ranking'and inctuidiel
a id is ic us s i jo n ai b o u t c h i Lid ca reg ra nt si. �B Lo o, �m d i s ic us s e d hI ow c h i I d c ai re a ffe cts t h e c o, mi m u nI 1 t
and urgeid 'the GBC to restore the $240,000 Early Learning iGrant in FY,25/27 buidgiet
Discussion ensued. tl
Motion: Requiest,that stiaff inictude'the $2,40,000 Earty Leiarninig Grant in thie FY25/27'
,get and c:ome baick atthe next CBC with a variety of olip'tionsl tlilw,,o to tftree,, anid thien,
�m a �ke f i n a It r1jec oli m m e n id at i jo n s.
M�otiom Bloom Second: DuQuenIne
Discussijon: DuQuienne voiced her support forthe motion. Wade askeid 'for clarificatijon
abiout whether the CBC coutid decide not to add the grant if the optijons by staff''were njot
optimial. Graham expressed hier support, and asked that consideration be givien fora miore
pe rm ai n e nt f u nid i nIg so u ricie I i n t h e f utu re, us i ng t h e f i rst 12, mro nt h s of t h e b i e nI ni u mi i nIf i n d i ng
a Lo ng,,e r-1 e r m s o, 1, u t i o n. C BiC m je �m b e r L i nI d a Pet e rs o, n Aida mi s a s ke dw h et hI e r mi jo n ey f ro m t h e
Motilom. I move'that t�h�e Budget Committlele dirliect staff to return next week w,ith opition,illm
forl a $2,40,,0,00 Earty Learning, Item in the buidgiet anid to give at Leiast a colupte of option''
abiout how, i't migefundled. I
M�otiom Graham Second: DuQuenIne
R o It 1, C a It, Volit�le * H lu nit e �r a Murri Graham,, Ad, �ms,, Hansion, Rjoy', DuQuennie., BLoom, DiahLe,,
eglier, Wade,, Kaplan: YES Motion passed
111i 111 1111 111 lillriiiii'llip i I
0101MAII I 1 I I I 111`7!I��Iqli ;yyI 111111111IIIIii1qIIIII �l i
Discussion ensued abiout the upcoming mejeb e ngouncitiand whIjethier
the motion should befor the revenuethIefee,woutid gienjerale.
Page 12 of 50
Themns Budget Committee add $1 A miltian [n revenue towards the Parks Motilom.
b u d i
get.
047-1ii
Motion: HanIsen Second: Kaptae
M jot ii jo �n -. Amid I d �m olit i o n t o d ii r1ject ata Iffpe It h I jo ult co m e of t h I C o1i u �n c i L a n d
Pia �r ks C o1i M M i ss i o n St lu dy S es g b a c k'to t h i s Boidy o pt ii jo �n s fo �r ic Los ii n g, It h I ga 1pi
of' the$1.14 milLtion i1n, thie Parks DepartmeM..'
X Isgo F I l I aTAT M- Xi=i
11 F=6i
Orlilg[nawl l, Motian RoLL CaLL Volitie: Graham, HluMier,, Hanise�n, Adjams, R,oy,, Murlay, Kaptian
YES DuQuliemnie,, BLooliM, Dahlie, Waidie, Kjaptanil. NOD Molitloin, passieid
I
Hunter, alsked for, a temperature jonl whether thlie buidgiet ciould bje passiedthle next sessian.
Disicussion ensued and an algrjeemient-was madje thata fourth session would be necessary.
Page 13 of 50
Paul Mozina Citbzens' Bud,-;tet Committee May 7,20ZI
11 "Uke a business". Ok, then
The Councilt cla�ims to be running AF&R"s Single Rote EMS Ambulance Program 1
Liet's see the balance sheet and find out why the SingLe Rote program neell to be subsidized by a $3.50
increase in the public,safety fee.
I n 2021 th,le city received a repo rt do cu rn lie ntin g a n avera ge jaM,jo the city of $840,, 0 0 0 per, yea r from
,201 5-2019 to provide ambulance service. As of today, the administration has not reported the Net
Plosition of the a mblulanice service for the yea rs 2,020-21023 and we are told the revenue from the
Single Role EMS program "in 2025 is niot generatingthe same level of ,cost recovery i.e., contr"ibution t,o the
11
genierat fund,, that the dual, rote ambuLance program didin 2020-2023. Hence, the need for the increase in
the public safety fee.
At the March Yl ,study, session., we learned that the estimated 202,5 Net Plositilion after accounting for
personnel costs 11of the Singlie of EMS priogram was in the range of $1 .,2M. That is a significiiant
improvement, over the $18410,III 0110110 average cost per year of the ambulance service in 2015-2019.
What callSied "the turnariound9 A,F&R, ��has seen, a 55%increase: in medical dispatcher> and, a 160% increasile
in sc h e d u Led,, n on-em erge n cy a m b ula nc e tra nspo rts s i n ce 2019. B ��ut n o o ne ic a res to a s k why. (d ata
��b elow i's d ire ctly from E m e rgenicy C o m m u ni cli ol n s of So u th ern Oregon)
EIS O Medl ca I D is paitches by Ag ency 2012-2024
2 7M
7
1: L7Z
Z',d 7 �,7mm �I
catill Year.
A g e ;,i cy
(,A IIj
L`i-l�
1-- rrzF III` -I ic,;n
Cc,�Iesll R'Ljrar�"&;� ..
C ra tier Udku, Nail ona I.-
zvln.Val; ey Fire
GZ,rarlz's P-LISS,
rc-
I I M110",S Vc) I ley III t re D
al:kso,��Coun ty F I re ...
)aItIk"On i U11 r.-Y, P i r D ...
J;acksrxrw;IlIl 7'�-ro
,%Il e fo , d F i; re L& R e s l: u Lz
%Ile d R Lw-'a II P I[ ru P ..
0 r (: g n ONZp a a HMV, -1
plrospeu Rvral u - j',e
Rod Uf ; rL
R'O q i V-3 i IIPY
iZurza� Me:rio Pire�,,
S�-- a� Y �ove I7-4 re — P
VV ia -n R j rdJ F ii rQ P—
Page 14 of 50
r%
raul Mozin�a Citizens' Budget Com m iftee May 7., 2025
Ash] and Pi re and Rescue Scheduled Non-Erneirge ncy Ambu I ainlce Til, rsports 2012-2024
LL
on
um
115
MR
CAW ypar
This activfty generated an inicrease in revenue from the am an service., What was the Net Position of
th 0 a rn b u La n c e service In 201201-20241, unde rsta n d ing that 4 Sr gt,e Ro te FTE's sta rill in'the Secion d h a If o,f
2023 and 4 more FT'Es wiere added in the spring of 2,024? We are told that the estimaitied $1.2M Net
Position of the, Sinil gle Ro le, progra m 1 n FY 2,025 wou ��Ld provide less cost iirec overy th a n the! am b Ulan
service Old in previous years whill it was staffed by dal rote FTEs. Can "we see the numbers ill?
Administrator Cott a said at the March 31 study session that the, cost of 8 S*Ingt,e RIle FTE's was
$'I .5VN r, a nd this figure was used to make the case! for thile'uncreasile in the Pubtilic Sae fee, but the
2025-2102'7 b"Ienniall, budget says the cost Will be $1 MiNear? Which Is it ?0
2M - 123 Actual
2023 - 24 Actual
2024-2SAdQpkd Budget,
21125-26 Pmposed IIBudget
24"2W7 Prap$" Slodpt
mateliaJ �Md, So
S39:5291
S527,19Q
Personnal Semi mi
S549.�41
SI; joomal
U0,390
TO TAL
7$944,=
i =2 mmnm ax?."
how do we know that the lestimated cost recovery of thile Single, Rote iiEMS prograrn in 2025 is Less than
that of the, d ua L ro lie a m b uta nice program m j n 20201-2023 without sli in the number? The Bu �d get
Clio m m itte e should req u est, this data so, that, the ,Clio U �in cR cia n fai'r,ty i udgel the Sing le Ro lie P rogra m blef re
bei ng a s ki ng the( pile o P Lie of Ash [a n d °to s u tisidi ze ft is a n in c rie ase tol th e P u b tic Safety fee -
Page 15-of 50
-------------
. . . . . . ..................................................
rUvn�,. -.�� �111111.��..,n.. �,�v ��lllll�r_,�111111 ��,..,,,,,,� d,� ���m �����e � �, C S S o i.
WEEM/0"
TIME, ESTIMATE,,
,C,,'ATE,,G,ORY
Action Needed - MotJon to approve an action�
,SUMMARY
D raft m i n u tels fro m C i tize n s' Bj uid g et, Com m itteel o n M ay 1411 20 25, for, a, pp rovalL
POLICIES, PLANS &, GOALSSUPPORTED
FISCAL IMPACTS
SIGGESTED ACTIOAS, 1,110TIMS DIOR ORTIM%S
I rnotion toq�prove the May 14,2025 Cilizens Budget Committee minlutes as drafted in the-vacket.
11111111111111 1111 11 � plill I
107 � : : 11111,11 WUM Mill"MMMO HILIT!L111,11,11 M�li
REFERENCES &, ATTACHMENTS
Pure 1 of I
Page 16,of 50
A
AsNand Glltilznz Budget Committee
MeetUng Minmites
We� nesday, May 14, 3-000 PM -5:30 PM
C ol u In c 1 t, C h a m, b e Irs, 11 5 E, M lai Jib Sit Ire et
1. C la� 11, to 0 Ird le r,
Chair Shy nunter called the meetingto ordeir at,1-00pm
11. Riott Catt
Present.- MayorTbnya Graham, Cogull nicilor Eric Hansen,, Cogull niciLior GM,a D,gull QlueInn,,C,oluIn,c,i�to,r Dylan
&Ioom, Councilor Jeff Dahle, Ciounzitor Bob Kaplan. Citizen Budgiet CommiC Im iilemIrs,
Shane Hunter (Chzir), Linida Adams, Kristen, Roy James, Frel,deiricks, MliichaieL Murray, Arianielgler;,
M leg Wade
1111. Approval of May 25,2023, laInd Aprit 310, 2,025, Milnutes
ApprQva —Io—f—t —he—M--ay 25 � 202� M i n� uties,
Milotiom. Unida Petiersondams Second.- GinDuQSul enne
U n a ni lm lo u s,, Y ES. M lot i o re passes.
ApprlovatQflie -4 ir i !L 3 0 j 20,25
CBC membeir Linda Petiersondams-sSul gglesteld afew corriections, tothmliniutes of April 30, 2025.
Shane Huntier, is, not a Clogull niciloraImp d Cogull ncliLior Bob KapLani was, absentfrom thmelelt'Mg. Councilor
&Ioom asked questillons-ablout publieet Alawilwhich were answeried bythile legal department prior
to thnext melelt'Mg, questions and expLaniationz concern,Mg thIFIA loan from Councilor
DuQSul ennel, and c�ta�r,if'ii,ca,tioIn,fr,,om�,Chcif O'Meara regarding catchMg upon fees should have beleln�
relcordeld M the ImiMuls,
Milotiom. Unida Petiersondams Second.- GinDuQSul enne
Ullnammous YES. MiotiioIn pas,sez,,.
Iv. PuW1*1c Forum
Pa u I M iiii n, a : Pr i d e d co Im m e n t o, nu b I i ic S af IF e a n d s, ha red ic o nce r n, s a b o utt he s i n g Le ro Lie
program's revienilue.
vi. Budget I
1. Inc re a sle Pa rks, budgelt, with p loss, i b �le motio ni.
Fliniance Director Mlarianrry noted an inon sllilts tienicy in the agen,da and clarifiled th, upon,
Cogull nicit request, the Parks, Fele would be effectiveJgull y 1, 2025, for, Im iilonths, anid for, a total of $1.5
milHion. Shdiscussedthat the Citizienis Budget Committeewilould provlilt dle thileir recommendation on�
t4e 24-month� parks, fee timelline and CoSul ncliLwioutd providle their recommendation, at' a later meetMg.
Cogull nicit Jeff Dahle asked for clarificationn the typels, of meters, and nSul mbier of Im iileteirs used 'to
caliculatie the Parks, flee. Berry Irespondied clarifiled thnumbeirof metier's was 12,500 and ellectric
melters, woluW be used.
Page 17 of 50
Page 18 of 50
it beicauselthiere was a time peiriod.
Wade expressed hier, support andthat she appreciatied eve rye hingthat was brought forward at thile
fo i In t sle ss, i lo, n Ind t h at Pa r kswa s t ry i In n a gle a n d it i g htle n i ts b ill gelt .
]a NJ lei
lip
INS ]a
Page 19 of 50
Page 20 of 50
M,ayjor,Tonyai Grah�,am asked howthe, red luction, in h�omeLessfunidingwjolutd a��ffectth�eSielve�re'Wielate'r
Shetter. iCity Maniager, Sabriba Cottai responided th�efunjdingwas, for staffing, of the Selvere"Welathe'r
Shetter but the Dusktjo Dawn program would� also be affected.
rvice grants, anid whether groups were aLready I'Tade askelid if th�ere was a processJor the soicial sie
applyingfor-them. Cotta describledthe grant procelss anid though th�e calL had notgonie jolutfoT
applications, the process 4aid been aroundfor a while.
CBC menTher kristen Roy as
h ow m lu c hwo u lid b le sa ve df ro mi t �h je o �pt i jo ni of e I i m i n a t ii n� g �p os i t i o ni s. C ottai sa i d t h e a m o u nit reli u le ste j
fo r c �h i Ld ca �re g ra�� n ts wa s, $24 0 k.
Dahte asked� if the breakdo'm in, speln6ng betwelen, the h�omell,ess shetter anid the, Dusk to Da'm
p rogra m was, avai i [a btel. Cotta res pon�ded that it'wa s, $120 K with ajdjd itio nia L fu nid i ng f ro m gra nts th a-L'
w i 11 n ot b le i n� p La c etle lu �m. Gotta s a i dt �h at a n ot h� le r, c o m p c at i n g, fa cto r, wa st �h at t h e C i ty d i d n
I
have a buiLdingthat colutdfunictionsevere weather, sh�elter.
III lip
lip
qp
I I I d , In reference to changling meth�odologies, G&C member Jame's, Frei e1ricks, said that in CorporaU
I
America, th�,attype of decision, making, came up all the time but reverl back because the numbeilllllll�i
wer,esiu�bjec,ttom�a�n�i��plu�ta�t,ijoni. H�eack�njo,w,Led��ged��,t�h�eid�ifficu��ityoft'heCBjCjd�e'tie,rm�iniin�gwhich�ofth�l.4�
I I
optionis pr,jes,,enitedo�ric,h�i�lid�ic,are was importantand asked whetherthe CBC colutd agreeto drawfrom
re, se, rve s a n� d�� a s k C o u n c i L to m a ke t h e d�� lete, r m i ni at i o ni of w h� et h le r, t h e p o s it i o n s, wel re n� le e cl� le d.
Grah�,am nioted that Colunicit had been discussing chAdcare needs, tor, years an�dthat the program was
gaining, momenlum anid was at a translormationat poiinl in, communJty respon�se. She as,ked wh�ethjelr
I t o e
I h� le re wai s a wayto re s le a ric h� t hi le a m jo lu nt of s,a v ii n� gs; f ro �m �p os i t i jni vai c a n c i le s to s,je ji f 't h le re wai s a way
to funid the gran1s, with a Last option, of pullinig f rom reservels.
Page 21 of 50
......... .... ......
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Page 22 of 50
S d ra w If ro �m c o nit i n ge, n cy, o r a �m i d - cyc Le b u d get �re c o n ic i L i a t i o n to d elte �r m i n e if t: h je re we �re c ast sa v ii n 9
relf re s h It h e h jo m e I e s s, p rog, ra m b lu� dget.
lip
0, Ilk
lei al a
4P
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.
M ff VZM- W
Berry mr-Lwll �-Sl "-k -
U ne al adwa s, i nclu s ive of the ca �rry forwa rds of whateve r, cost savi ngs that th e C ity rea Lizieldng the
W fill ii U.
Ka p La n Iex p ress le d t hi at h� I wal s ni ot i n favo it of 'ta i n g mo n ey If ro, m h o, m le I le s s s le ry i c le p ro g ra m s 'to 'flu nd
s I in ge Isle
Berry reiteratedthat the iCity does not use, the miiinimurn required fund balance and that anyffiing
above that 16.67% (for the Geneirat Fund),was, atready appropriated.
Graham asked for clarification on how the amou�nts would be budgeted. Berry respionded that it
could be alljocateld h�owever it, best made sense, andthat there could be a mid-cyc[e reliconciLiation,
muchl Hke was donewiththe, interest income, and ifthere was additional relvelnues or cost, saviing's,,
dill I.To
pi u
'Ah
NMI &
01
lei lei lop "'lop
Milli 'Ah
11 lip,
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41
0 riofffoTluffoMIMIS &S mms omomm
Page 23 of 50
Discussion ensued. Fredericks said� he didn't like taking anything, coninjelicted to hornieliess, monJes o
CommunJty Deviellopment an�d� suggestedthat if the CBCwas invielsted in the program, it, should mak
slu�reith�a�s,t�h�e,flu�nid�i�ng,,fo�rit. He added thatthe City Counicit sh�ouljd deteIrminie ifthe funds, could bI
better taken, from e[sewhere.
M u r ray a d d e d h at t he C B C d�� i d n, ot h� avelt he b u,d gelt e x p e r, ie nm a ke t he c a I I s t h at, C o, u n c i I does.
H u n te r ex p re sse dh i s s u p p o rt f o r''t h e p rog ram to d hra w from reserves get t h e p rog, ira im o nit ts, 'fe et .
Dahte expressed his support for, the program amid thzt program was criticat to families anAthe locaL
economy but could not support pluRing, f rom the Reserve Fund.
Moffoin: Prmmimrnimir., to &hainge that ti'tte to,Ghilldcare Program, Support.
I
Motiom. Graham Second.- Dahle
Rott,Call, Vote Amement: Graham, Hunter, DaKte, Mams, Fredericks, Ransein, DuQDui eire ne,
Murray, Splegler, Ida ptain, WRoy: YES. BLoom: Recused
Moffoin passed
Discussion enz,Dui ed. Spiegler said that she a with DaMe relgardinig drawMgfrom reserves, but
lu an rsto od t h� rog,fire m 'wa s at, a t ra n sfo rim iiii o n a [ iiii n, a n� dwo u Ldi n gJo it i t a
Ka p La n, s a id h at hie was not in favo r of 'ta inn mo n, ey o u t of reserves b u t t h o ugh there were a im p Le
buff ersthat wouLda[low him to support [the motio,n] M hopes, of CounciLfMdMg a better, funAMg
so u rc e.
A e the adm[n budget forl Ghildcare Program Support Grants, me�nded Motiom. I move ltol mcreas I
�by $235K aind move that amimM from reserves.
Motiom. Bloom Second: Murray
16 GraKami, HuMer Adamis, Fredericks, Han�sen, Murray
Roll Call Vote AmienAed moffom* 1
DuQDui emne, Splegler,f Kaplan, Wadel, I YES. DaKte: NO. Bloom, Recuse. Motmn passeA.
Moom saidreciateld Mayor GraKam's amendment, that the City may see some program
c I o s,, u re s, b ut lot h le r p ro g ra m s w i I L ste p lu nd ex p a n� d, a n, d t h i s g i ve st he f t ex i b i I i tyto do s.
Wade asked, that given the discussion, on the laicr poticywhetKer, it, was withJn�thie abitity
of 't he c o m m itte le to re c o m me ndlu nc i lI t h a t a re s e rve po L i cy i s le sta b L i s,, h� le d.
Motlioin: I move tha't the Commil'ttlee reclommiend the Counzil tol estabtlsh� ites,erve poll'cly this,
year'.
Milotiom. Wade Second: SpilegLer
Wade saidthat Finance Kad elxprelsseddiesiriefor a poticy and the City nele,deld to have a better
un,delrstanAM, Kitote of the reserve and a helatthy telve[for it to, be at'. Spiegierconcurreld.
Ad a ms, a d d le d h at 't he C ity was go, i n g-to b e le nit le r, i niiii nitio a st it teg ic p I a n n i n g p it c e s s, a n dh at t h iiii s,
s o u rc e was a [I a b o, ut fi n, d iiii ng f i na nc i a II po I ic i le s flo r'h le re sle rve f u nd.
Dahl e ex p re sse dibis s,, u p port, a nd that i t wa s t h le star of d i sc u s s io n s a ro u nid st ra teg ic fo re ca as in g by
sta ff I le ad r's h i p a ndC o, u nc i 1.
Page 24 of 50
DuQuenne eXpressed h�er appreciationfor, Mgull Iraq "s eartier questions, anid comments about
ii nz, u ra n, c e.
KapLani expressed support, anid that it wouId idea forthe Golun,61 'to spienid time with staff
d i nig a re s e rve po L i cy.
Riott Gallone Mioti'om Gram, Huntier, DahIie, Adams, Fredericks, H4nse�n�, Murray,
DuQSul emom ne, Spliegtrl Kaplan, Waide, Roy, Bloom: YES. mioti'on pass,ed.
ad said �ie,Cornmittiee had discussed reconivening, in� year to check in, as opposrneieit'Mg
M two yie a r's.
M of 1 lo In i Im ove it �h at wIrelic o m, Im e In d it h� at clo u In c 1 t, ca 11, it h� u d get c o Im m, 1 ate le to Im e et Mi In lo In e yie ia� Ir I S,
time
Miotio,m. Waide Second: Fredericks
Discussion ensued. Fredricks saiat two, years, was,, a Long, time between, meeit'imp gs anAthat th�ie
Committee wou1dhave a better seniseof the success of programs that have ia[Liocatiedfunlids.
D uQ u e n ne le x p re sse ds u p p o rt a s we
Kanz,eni askeidthe City Mania how Im ight aff,eict staff''time. Cotta defierreidrry, who riepLin id�
th�,at it cou1dnit iaUy be a study session,. She saidCommittee memblerteirms woluW haveto
b e eva L u atie d, t he re Im ay nof b e a f u I I co m Im i ittee i n a yie a r, i t wo lu I d ta ke sta fft i meto p u t toget h e r t h e
aida and seat th�ie meeitinig.
Kanz,eni said it wolutd be a gireat opportunity anduAd be astgull dysessioni.
Moom saidthit Sul IUD begood formom aUze in, motion so th�ie meeting, wouId be schei,duIied, and it
w1ould be good to seieiwh�,at happenz, over the courseof a year. He aLsoexpressed Ns appreiciatio,n� to
th�ie citizens memom beirs of the CBC.
Gr,,ahi,amus,,,aid,t�ha,t,s,hiet'ho,uI,ghtaInainInuIa�i ,,k-iIn,was ,,iImploIrt'aint,t,o,detier,mineif therewass omethJn�g
out on, the horizon pat the nxtfiscaA year thatwoutdcreatie astgnificant disruption, which w1ould
g iv t h e Co lu nc i lug a ye a r II a n a nd a ve co m Im u n ity c o, nme rsia t i o n s. S he it h a nd Wa d e flo r b r, i nii g i n� g
forwardand expressed he sup plort.
Riott Call Vote ioIn Mioti'om. Bloom, Graham, Hunr, DaKl,, Adams, Frrilcks, Hans,e�n, Murray,
DuQSul emom ne, Splieglrf Kaplan, Waidel, Roy,: YES. MotiioIn pas,seA
"I Imam I movied to, approve the Iroperty tax levy Jib the amount of $4.28615 per $11,000 of
as,sied value for fiScal year 2025 to 20,261, andfiscal year 2,026 to 2027 rZtiviely and
approved prioperty taxes for, meM of gemral oblig'ati'on prinzipal iaInd Mriest bonAed
d ebb *1� n h e totia I a Im o u nt s, of $2,113 55,211 for f 1 s,cia I yeah 20 25 to 2,026 ia� In d 1$202,774 for f 1 s,cia I ye a Ir
2,026 to,20,27.
Imm
D i sc u s s i jo n e n s, u e d. Ad� a m s s a i d t h at s ett ii n, g t h� eta x I i m it at t h� e m ost t h at t h� e C i ty c o u lid re q u jel sit, fro ��
I I I it th�e state was the onLy &oicie th�e Committee hzid anid that th�e City n�eeds to continue effortst
tio
Page 25, of 50
persuade both Ashland citizens, and state and feideiral leigislators, that equitabLe and progressive tax
refs rm iiiis needed.
G ra h a m ex p re s sed h e r s lu
D uQ u le n ne s, a i d s,, h I wa nitile d to I et re s ide nts k n iiii s wa s,, n ot a tax h i ke.
Riott Call, Vote on Motion: Btiolam, Graham, Hunter, Diable, Adams, Frediericks, Hansen,
DuQDui eimp ire e, Murray, Spliegtierl Kaptan, Wade, Roy: YES. Motion passed,
Page 26 of 50
lip
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Ad a ims, t h a n keld H u n to rJo r ru n n i ng a g ire at meleit i n, a ril n ke d eive iryo, n I fo r vot i ng h i i i r.
M leeiti ing Adill rned
M I et i ng Adjo lu ir n I d at 5 ffil'l �P M.
Page 27 of 50
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WEEM/0"
TIME, ESTIMATE,,
15 minutes
,C,'ATE,,G,ORY
Informational I- this is to iniform the body ion a, particuilar, topic. No, motion or direction needed.,,
,SUMMARY
Since 2008 it�he police departmenit has co,mei before Council to provI an annival� uisel of force report. Thiis
presientation hias grown ini scope and now includes usie of force, crime and cleara nice! rates,''ani update onthel
enhanced law enforcement area (ELEA),as weill as, thel most reIGI data from Statisitical I nispa, rein cy Of
Policing (ST0,P), select city, parks and thel new camping ordinanice'.
POLICIES, PLANS & GOALSSUPPORTED
Immegilral 0 2
11� I Fj'
Ini 2,024 all 43 of the incidents inviolv,ed subjects, whio, werel idenitified as white. 30 of thel us,e offorce incidents
involved siluisip,ectsas were idenitifiedas male, and 13asfemalel.
OfAhe 4,31, usies, of force:
-the TASER was used threel tim,es in 2024
-the TASER was displayed but not used nine times in 2,024
-t1he les,s leth,,61 otguni was deployed onicel bluit not luised in 2024
-OC sipray was uised tw ice in 2,024
-a firelarm was disiplayed six timels in 2024,
-t1he rest of the ini&idelnits involved empty-ihanded techniques such as, take downis, joint locks, control hiolds, and
elmpty-hanide,d strikes.
The departmenit's uisel of force review, board review, Is all inst"anices, of uisie of f6rcel. A[l the incidents of uisel of force
ini 2024 were de,erned to, bel wit1hini policy.
Pure 1 of 6
R
Page 28 of 50
WM01
IsIse o
ln� 2,024, the Ashland Police Department handled 30,278 callsfor slervice III 32,753 in 2023 and
1.11
invesltigate,d 2,571 cases, down slightlyfrom the previous year,. Thiis means that, les,sthian� 2%j of the cases
handled bythiedepartment, resulted in a uise of force.,
#1 Ih L
A, II D 'U,`!; e., o Ff,,,,)� ill, (11ple
h �2`(,111 3 2 1) 1 2 5 11"'! ( 'J 1- b All 1 1,111? C)l 11, �8' "11111 1 ��'l )"I'l )11V!I A�!, "1 1! 1 111 il � ( ( to g", C) ",' g"-! 2 3 jl� � 2 11
Mrl "M X� M, NR 11181 M7F.MM:
Reported crime statistics can be influence,-Y several factors. Several team mem4-ers, *oth e61 an;i externial,,
both sw, orn a n d n on -swio rn , toju chi AP Di re po rts a nd e n s u �i n g 10 0 % a,cc u racy ii'n �re po rti ng is, very �p rob I elm ati c a nd
hard to achieve. Every year, the APD reports, its crime statistics, to thel State of Oregon, and through them to the
Federal Bureau of Investigation. While these reportied crime statistics, may not be exactly a 1 for 1 match,
depending on whidh database is, accessedand which, report is analyzed, they do paint a genjerally accurate
picture of crime in AsIhiland. Additionally,, staffing changes havie caused some processes to be lost,, leading to
those �,rocjessles needing to be recreated.
APD continuestio work toward additional trainingfor its entireteamto ensure the most accurate reporting
possible goingforward.
ln� previous years, ARD has, brought infb, to Council on what hiad been� termed "Part-1 Crimes."'F "Part 1 crimes"
were thilosethiat were reported annually to the FBI for incllusion� in� the Uniform Crime Report. Thiley were
homicide, rape,, robbery,, aggravated assault, burglary, auto, thek, arsonand larceny. Nationally all law
enforcement agencies �ha,ve moved from Uniform Crime Reportingtio a new system called National Incident
Based Reporting System that, has re -categorized reported crimes. However,, for purposes of continuity ARD is sti[l
repIII rting what, were previously called "Part 1 crimes.l"An 2024 Ashiland saw 387,, up sIlighitly from 31,42 of'2023.
Pure 2 of 6
Add
Page 29 of 50
WEEM/011
C S S o
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11201 -7 111 L J) -NI'll �, 11 2" 21"1"10 ill � 111 18 12, 1 2,1 �'l � 12 12 1111 2
Violent crime is deffnedas homicide, rape,, robbery and aggravated assault. Thiere were 40 violenit crimes ini 2024
uipfrom 29 ini 202311., Clea,rance ratesfor violenit crime �remaini very hiigh at, 80%.
111p;1I
11 1130 111 1111
Crimedata, forth,e state is available for, public vieg at o�reg000p,ag,eorort�l��ngi-I
data.,a,spx
11111111� iiiiiiiiiiiii 111111111111111111� 111111111111111111� iiiijillililillilljllillillililI 111111111111111
The Enhance* Law Entorcemenit Area (ELEA) onli inia nice, has 4-,een in eft6ct since Aluiguist ot'2012. Thiel ELEA is
roughly deffnedas downtown for CAP (Concentrated Area Patrol) West and the Ashland Street bluis,iness corridor
'for CAP East. Ini tbese areas we havel se,enia concentrated number of complaints and disorderly behiavior. A,
conviction ofthiree or morequialifying violations in Ashland Municipal Courtor crimes in any, court, withiini a
monith, pehod may result inia personi being expelled fromthiedow, nitowniarea.,'The expluilsion has judicial review,, in
that onlythel Muinicip,61 Colu�irt, Jludge can authiorize
alcohol; I open conitainer of alcobol; 4,-bg license require4-; or uS,e of manjuana ini public., In 2,#24 thiere were 10
ELEA violationi convictions in the municipal coluirt., There were eighl people expelled from the dow, nitown area
(CIAP West').,, The �ELEA ordiniance cotnitinuestio be a valluiable tool to address chronic niegativel belhiavior.
For several� years we have used caquiality, of
I
life issuies, downtown,. 2024, saw, a similar niumber, of CFS as 2023 (202) frolmthel hiigh in 2017" for CAP West.The
metrib tracks calls, for service slui&h as disiorderly behavior,,drinking ini pluiblic, uribatinig in pubilic as well as, others.
Pure 3 of 6
F
Page 30 of 50
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US CAP, West-Dowritic.),wrl"i
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9 �2 i", 1 202 1 2 2 (,,) 23 2,1(,') 2 42
, 2 0 2 ("2 1
The City hias a seciond ELEA,along the Ashland Street Buisiness, corridor. Thiis �ha,s only been in place since
Jlaniluary of 2025. ln� the'future enforcement andexplulsion data will be brought forw, ard. For reference the same
calls, for servicel data, grapbed out, fort1he same period of time for CAP East is, sbown here.,,
C,,A,P S"t WV
2 1
W 12 2 02 3 bO lcl-
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Sta,fistical Transparency of'Plo[icing (STI),
The *region� legislatuire has mandatedthiatall police olffic,ers in fhe state recor* certain demograph,icand
enforcement datafor o,ffic,er-�i��ni�,t�ia,tedfoops., The most, recent data, that is,available is for the period of'
Jluly 1, 2023 through June 30, 2024. This,data, is available through the department's webpage underthe "'STOP
Data,",," buttion.,
For that perJod of time datafor the Ashland Policel Department indicates that officer-initiate,ed enforcement stops
involving individuials oll�ows,:�
Pure 4 of 6
R, ge 31 of 50
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A P D 2 0 2 4 S"`TF'tlC,,',")" R D It a",,
Asian or Facific Isliander, 2.9%
Black 4%j
Latinx 7.6%
fI I" �I� I 1�1 if U Ic
j
Middle Eastern 1 %
i
Native Arnerican <.5%%
White 84%,
.1
This data isIdependent on an officer's observations, not an inquiry,, and seems to, bel consist'jent, with Ashland's
demographics. Agel inforrnati6n is not, availablethrough this, report.
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Also,again, and most importantlywe will always work to make surelall members, ofthel community are being
treated equitably.
Calls, for,Seirviice ArounPa irk
At Council's requiest, staff is continuingtio bringforward information� on� CIFS in parks. A,PDj pulled data frolmfour
of the main parksLithia, TriangleGarfield and Clay Stre,et., Overall, GFS, areldowin ovelrall to, 722 CIFS from 920.,
Pure 51 of 6
Page 32 of 50
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The mlost prevalent lordinance violation COMplaint iiiin each park was prlohibite,d camping, althiough that does not
mean it was t1he irnlost, prevalent GFS,type.,
lnform�ationonll CFS, brokendownype and year,, is, attachied.
Caing Ord imane e Einforcemient
The camping ordinance was, amend,ed in� January of 2,024 to, aillow for enhanced penalties for repeat vilolations. In
2024 there were 157violatilons of'prohibite,d campinig, witlh 21 of those being misdemeanors. YTD, 2025thiere
have be,eniolations enforced,, with threeofthins e being misdemeanors.,
A Meyll ��q I �, I wilueb� �O
----------------------------------- --------------------------------------------------------------------
No action nee,ded
REFERENCES & ATTACHMENTS
1., IFS by park, by year
2. Annual report to Council 06162,025,
Pure 6 of 6
Page 33,of 50
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TIME, ESTIMATE,,
30
,C,,'ATE,,G,ORY
Staff'Direcation - providedirection� to, si,taff on the body's,delsired next, stelp]
,SUMMARY
Council has all�oca,te,;d,fu��nd��s,tiow,a�rds, a, strategic planning process in thel BN 25-27 budget. Staffare lookingfor
Council feedback onthel followi"ng regarding the upciorning Strategic Planning Rroces,s:
• Ashiland Vision Areas
• Community, Fe,edback Groups
• Timeline ofprocess,
• Consultant preference
POLICIES, PLANS & GOALSSUPPORTED
Excellence in jgiovernanceland C,ity servicels.,
Respe,ct f6r, the citizens, we serve,, f6r, each other and for the work we do.
ZYAT,G]�F'1,01 1.1 Z I DFAJ� 1] 0] �k J� [0] 11 FAJ� In I N IL
ln� August, 2024, sta-Of re,commen,4thi,e City, undertake a strategic planning process,, whicb is, a, systernatic process
by which, a community antidipatesand �,,Ians, f6r, itsfuture. Thiis vrocess:
• Defines, go,als and priorities
• Guides t1he allocation of resDurcels
• Addresses challengels
• Promotes coordination
• Enhiances, thel quality, of life of the community'.
A, strategic plan wi[l help the City decide wherel energy (staff time)and �res urces (budget) go,. The benefits, of a
strategic plan include clear, guidance onthie goals of the community, adopted by, the giovernment, bodwhich thil
City Manager and staff can worktiowards. The plan� worksas a com�m�ui�n��ica,t�i��o�n��,a�n��,d stabilizing device by Io ver numerous yearsthel community, ele,cted officia
els and City, organization arelaligned wit1h what, the
priorJties are yela,r over year. The stratgic plan hielps guide o
gdecis,ik�i��d setsthie framewrk to ensure
sustaine,d effort by, the C,ity towards largel policy oals.
FILM !Mrd
Qua!�ity of' Life
o C]imatel Reslience
o Ecionomic Development,
o Homeless, Serv,ices
Pure 1 of 2
Page 47,of 50
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C'ity Service levels to include Parks and Recreation, Police,and Fire
Fliscal�,Sustai�n�ab�i��l�i,ty
o Revenue vers,us, Sewice Levels: Futurel of food and belvem,ge tax,, City, fees,
o Regional� opportunities for collaboration: Police & Fire
o F'utwe of City Facilities: Properties to -divest or invest
• Electedand appointed officials: C'ity Council, Appointed Committee and Commission members
• Gommunity': Multiple public enga,gemen't,op�poirtunhill t'iies,, with the hope of partnering with, Ashland School
District and Southern Oregon University to get, family and student feedback
• Major institutions
o So U,
o AS, D,
o 0 S F
o Asante
o Cbamber & Travel Ashland
• C'icy Staff
Tim,eitine.-
Surnmer 2025: Contiract, withi GOnsultant
Fal!Mirote r 2025: Public, Engagement, (Fall is desirable for kick-off with, t1he hiope of capturing students and
families, whio may be absent over the summer)
Spring/Surnmer 2026: Draftingand Adloption
Post ads ptilon: Dev,lmenrforma,nc,e measures
Annually: Feedback on implementationfrom community and institutional partners
Cons,ufta,nt:
Staff'would like to give p�ref&rence to a local consultant to as,sist with the development of the plan,, indluding
meeltinijgi,f,ac�i��li�,t�ia,t�io,�n��,, synthesizing fbledback,, and drafting plan contents.
FISCAL IMPACTS
The �project has, $80,000 budgelted in BN25-2,17 to, completethel plan., This amount, includesfunding f6rconsultant
servicesas weill as, funds to, accommodate multiple co,�m�muniity,gaigpportunities.,
SUGGESTED AC711IONSig MOTIONS,, ANDIOR ORTIONS
Council feedback request:
What topicareas,we mis,sing?
What cornmunity partners,we we missing?
Any issues with the timelline?
Any qualities ofa consultant you are particularly intel�rested in?
What outcomes are you looking for with thiis process?
Anyt1hing ells,e youi want staff to, know, related to this process?
REFERENCES & ATTACHMENTS,
1., Strategic Planning Initiative Presentation
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11
Page 48,of 50
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WEEM/0"
,SUMMARY
Strategic Planning is a systematic process by which, a community anticipatesanlans fdr, itsfuture. Strategic
Plains:
• Define goals and prJoritiels
• Allocate relsources
• Address Challenges,
• Promote Coordination
• EinhianceQuality oflifbi
Currently, the City of'Ashland �ha,s several studies underway that would provide information for a largel strate,&
planning process, recommended to occuir in BN 2026-2,027. Staff'requiests, that City Council consider, and
anticipate a request forthiedevelopment ofa stratege added tothel wiorkiplan forthel next bienniurn as
well as, a, budget requelst-to fund the priocess.,
POLICIES5 PLANS & GOALSSUPPORTED
Excellence in giovernanceland City servicels.,
Respect f6r, the citizens, we serve,, for each other and for the work wel do.
Ilk, D]F L
DA, -enefits, & a city -
strategic plan hellps City's deci*e wherel energy (staff time)and �res urces �get) go,. The 4
wide strategic plan a,rel thefollowing:
• Clear guiiiiance on the goals of the governing body and community tothel City, ITIanager and sta
• Crnmunicationdevice.,
• Helps with, priorJtizatioiiza ,n� of work in the organ tio,n� give resources.
• Assist in decision rnaking by both staff'and elected officials., I
o
The stra o a framew, ork for staft''to achieve the!
goals and prJoritiels ofthe governJngi body., A strategic plan� will provide the framework in which progress, ion gioals
and strategies can be reported on leading to increased acco,lu��n'tab�i��li�,ty.,,'T'h�i��s servels as, a, transparencyand
communication tool for bothithie City, Council as well asthel puiblic., A strategic �plan will hielp thie co,mmunity and
City Council priorities, staff and financJal resiouircels.,
The strategic plan provides the justification for �bud��igiel't,a�l��io,catio,�n�� and programmati"c requestsi. A strategic plan
servesas a communication tool around the vision� to, residents about thelagreed uipo,n� vision� of the community
and what the City hiopes, to achiieve, as well as communicates to, staff why theydo whiat theydo, and why
relsourcesiarel madeavailable for some thingis, and not others,.
Mostfisc4l resources, areldirected toward rnandaans can
provide guidance ion d iscretionary funding initiatives ariound piolicy goals. Strategic plans can alsio help city,
couincil navigatel contentious issuies, as well as ref6cuis energy, on broad goals over the long term.,
The City is currently developing or already has many existing plans that can inform a strategic plantio include:
Comprehensive plan, CEAP, E,OA, CIP, Housing Production Strategy,, Utility Masiter Plans, and Transportati6n
System plan., Staff'is currently wior�iinjgi of financial projectionsfor the City whiich wiouild be incluided in� this
planning process.
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Page 49,& 50
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WEEM/0"
Thetimelinel f6r, the development of a, strategic plan is,anestimated sixtioten months.'The initial invelstment, of
timeand rnoney will res,lult in a, strategic plan dictating the goals,and strategiesfor a set period oftime (commonly
bietwelen fouir to, ten� years). Thiel plan wi[l need to be updated andadjuisted p&ibdically,, which wi[l require
.1
ade City, have a Strategic Plan.
Strategic Plan Examplels:
olorado Sip • Strategic Plan Strategic Doling Cit, o,f C runigs
Y
• Pueblbistrict 2020-25 Strat -P,J,,a,,n 1e �lo We
• Lake-Gognty'--st, t gic-Plan-2023
--flake ounlyi'l.gQV)
FISCAL IMPACTS
It is recommended that, an RFP for consulting services be uitilizedtio bring experienced consultants, on board to
hel p with the proces,s., It, is, recommended thel Couinci I consider biludgeting $40,000 - $160,000 f6r, the project to
include consultants and resOurcelsfor public outrelach tools and events.
SUGGESTED AC71110NS, MOTIONS,, ANDIOR ORTIONS
Direct staff to bring fortha funding recommendation inthel BN2,026-2027" budigelt proces,s.
REFERENCES & ATTACHMENTS,
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11
Page 50 of 50
0 - SPEAKER REQUEST FORM
orStudy Session
Submit this form to the meeting Secretary prior
to the discussion item.
1)You will be called forward when it is your turn to speak
2) State your name and speak clearly into the microphone
3) Limit your comments to the time allotted
4) Provide any written materials to the meeting Secretary
5) Speakers are solely responsible for the content of their statement
Date:TVA e, I(, . ?,V L�
Name: (Please Print)
Ashland Resident:
YES NO City:
Agenda Topic/Item Number:
P ' nil � �f
Please respect the order of proceedings and strictly follow the
directions of the presiding officer. Behavior or actions which are
loud or disruptive are disrespectful and offenders will be
requested to leave.
Disclaimer: By submitting this request to address the Public
Body, I agree that I will refrain from the use of any obscene,
vulgar, or profane language. I understand that if I do not follow
procedure my speaking time may be terminated, and I may be
requested to sit down or leave the building.
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SPEAKER REQUEST FORM
Study Session
Submit this form to the meeting Secretary prior
to the discussion item.
])You will be called forward when it is your turn to speak
2) State your name and speak clearly into the microphone
3) Limit your comments to the time allotted
4) Provide any written materials to the meeting Secretary
5) speakers are solely responsible for the content of their statement
Date:
Name: (Please Print)
Ashland Resident:
5 YES NO City:
Agenda Topic/ m Number:
Please respect the order of proceedings and strictly follow the
directions of the presiding officer. Behavior or actions which are
loud or disruptive are disrespectful and offenders will be
requested to leave.
Disclaimer: By submitting this request to address the Public
Body, I agree that I will refrain from the use of any obscene,
vulgar, or profane language. I understand that if I do not follow
procedure my speaking time may be terminated, and I may be
requested to sit down or leave the building.
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