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Home My WebLink About2025-06-17 Council MeetingC ncil s ne o u Bu *1 sis,Meeting Agcnda ASHLAND CITY COUNCIL BUSINESS MEETING AGENDA Tuesday, Jun�e17, 2025 C o u n c i I C h a �m be rs, 117 5 E,, Ma i n Street Live stiream via RVTV Prime ait it tv.sloui.edui or roadcast ors Spectrum 1180 & 18111., Public comment will be accepted for both general publieforum items and agenda items,. If yolu would likel to, submit,written comments, or if you wisih to speak electiro,nJcally duringthle! rneet'i ng, com �p I eltethe on I i n el �P u b I i q Testi m p Ry,',,f o rm ri� o liate �r tha, n 110 a. �m., it hie day of' the meeti" n g I., EXECUTIVE,, SESSION 5:00 �pm a. To review and evalluate the employment -related performance,of''the chief executive officerofany public body, a publicofficer, employee or staff member wihio dioes not request anopen hearing pursuant -to ORS 192.660 (2)(i). �b. To consult with coluns,i concerning the legal rightanduties of a, public body with, regard to current lftigatiloinl it litigation likelyto befiled pursuant -to ORS 192.660 (2)(h). [I., CALL TO ORDER 6:00 pm a. Land Acknowledgement" Ill. PLEDGE OF ALLEGIANCE IV,., ROLL CALL V. MAYOR'S / CHAIR OF THE, COUNCIL ANNOUNCEMENT a. Bje,e CitilMo 01A w.,l;J;J;TqTlA we] A k7i I 12, Rb 141- 171=11-mo 111 L'n I LVA I =401 LZ 14 =1 LZ lil CAIN =1 ilL I 07.,l a. APD, Contract for Reclords Management System �b. Surplus thre,e vehicles forthe Public Works Fleet Division G. Surplus 20231, Van Ambulance d. Committee Member Appointments e. and of Contructilion Contract, - Water Treatiment Plant Off'site Improvements Vill. SPECIAL PRESENTATIONS IX., PUBLIC FORUM 15 rninutes, — Public input or comment on� City business not included on the agenda X. PUBLIC HEARING a. PAI-Aippeal-2025-00021 - An apipeal on'the reciord of thel Planning Commission"s approval of PA-T2-i 2024-00053, a Physical and Einvirionmelntal� (P&E) Constraints Review, �Permit to allow the cionstr'luction� ofa new, single-family dwelling ode Lands/Severe Constraints Lands at 231 Granite Stre,et,, includingan� Excelption tothel Development Standards for Hillside Lands, aTree Relmoval Permit to relmovel 74 trelesiTand a Variance to, theflagdrivel standards. Pure 1 of 2 A Page 1 of 6831, C ncil s ne o u Bu *1 ss,Mcct.ing Agcnda XL, ORDINANCES, RESOLUTIONS AND CONTRACT'S a. Second Reading of Ordinance 3265 adoptingthie 2025 Economic Oppoftunity Analysis �b. Second Reading of Ordinance 3264 Creating Section 13.40 ofthe Ashland Municipal Code EstaUishing Recreational Immunity, Protections G. A, Resolution of the City of Ashland Clarifying Certain Conditions, of Employment f6r, ManaigeMBINI Confidentialand Non -Represented Employeesand Repealing Resiolution 2022-26., X[I., UNFINISHED BUSINESS X111. NEW BUISINESS, XIS"'., CITY MANAGER REPORT XV,.,, OTHER BUSINESS PROM COUNCIL INIEMBERS/REEO RTS, FROM COUNCIL LIAISONS, XV1., ADJOURNMENT Ifyou need specialassistance to participate in thJs mie,eting, please contact Afissa, Kolofdzinski at ,r,ecot,derff,ashl�a,ndoi,e-qon�g,,ov or,541.488.5307 (TTY phoine number 1.800.735.2900). Notifica,tidn at least ffiree bus,iness days before, the meeting w, ill enable, the City to miake reasonable arranfgements to enfs,ure accessibi to the mjeetingi'n comjpfiancewith the Americans with Diisab# 'es Act. Items on� the Agenda not considered duel to time co,nstiraints,xe aluto,matically continuied to thie next' regularly scheduled Council� meeting [AMC 2.04.030.1f(D)(3)] ** LAA D ACA-A OITL ED G, Ell E, A T We acknowledge and hiono�r, thelaboriginal pe,ople on w�hfose ancestral� homelands we wo�rk—the 1kirakuts,lum Band of the Shasta Nationas well astheldivelmel and vibirant Native communities who make their �hiome herel to,day. We honor thefirst stewxds, in the �Roguel Valley and the lands we loveand depend on: Tribes, withancestral lands in and surrounding the geography of the Ashland Watelmhed includel the o,�riginal� past, present and future indigeinfous inhab]tants of the Shasta, Takelma,, and Ath,,6baskan people. We also relcogni",ze and acknowledge the Shasta village of K" wakhak,hia - "'Whel�re the Grow Lights" -thiat is now the Ashland City �Plaza. *"Agen4as, an,* minutes tor C,ity ot Ashland C ouncil, Commiss,ionand Committee meetings, may 4-e touind at, th, n gov. City website, ashlandorefgo I Pure 2 of 2 Page 2 of 6831, WHEREAS',F poltinators sluch as ffiousands of species of bees are essential partnersin producing much of' our food su pplym and I 6 WHEREAS',, pollinators prov , ide, significant environmental benefits that are necessary 6 for maintaining h�ealthy, diverse ecosystems , in towns and cities*and I WHEREAS',F poltination plays a vital rolefor the trees and plants of our community, enhanc"ing our quality of Iffe, and creating rjecreational and economic development opportunities; and i WHEREAS',F the City of Ashland manages parks,, public landscapi , ng, and other pubilic lands that mayiinclude greenways and wildlife habitats; and WHEREAS',F the City of Ashland provides rjecommendationsto developers and 6 1 idents regarding landscapi , ng to promote W ise con�se,r,va�ti"o�n,s,tewa�rd�sh'ip,, including the protection of poltinators and maintenance of their habitats; an NOW, THEREFORE, IJonya GraharnFMayor of' the City of Ashland,, do hereby proclaim t h� e wee lu j6 - 2,2,, 2, 0 2 5, as, Na tion a I Po I I iin ato r Wee as, Ashland is an affiliate of' Bee City USA 19 urge all citizens to learn more about how to make Ashland a more welcoming h�ome to our Dated the, 17th, dcyaf Junne, 2025 Allissa Kblodzinski City Recardel ir Page 3 of 6831, ASHLAND CITY COUNCIL STUDY SESSION MINUTES Monday!,,, June 2,, 2025 Mayor Graham called the meleiting -to order at5ill P.m. Council Present: Mayor Graham, Councillors II I IDuQuenne, HaICI sen,and Kaplan. Council Absent: nonel Staff Present: Sabrina Cotta - - - - - - - - - - - City Manager ----- JI-o-h-i-ap ----- Pi_e,t_!�_I_b� ------------------------------------------------------------------------------------------ �____Cltyi Attorney-____ Dor"Injda Cottle Communications Officeir Chad Sjobotka ---- --------- AM Operations Manager IN w In dh 0 101 pq 0 IN w w w 11VIDIIIIEL11 116 AFN Pilot Rrogram Update and Nelxt Steps ell� Sobotka priesnteld a PON (Passive -Optical Nett work ilbt project updateh (selel atached P priesehatation). The project mmeld� to reach 5,00 hiames wilh fiber and connehict oveir 200 'in thel first yelar. Signifficant cost savings wereh jachleivedin construction and customeirs I e ipment purchases and details on custiomer adoption rates, seirviceh plans, and qui 'sons with otheir providers werje presented. Expansion plans Include dbploying DOCSIS cOmparl City Council Study Session June 2, 2025 Page I Of 2 Page 4, of 6831, (Data Ovehr,Cable Serv*ce Interface Specification) 3.'l technology far gl, I giabt speeds rn a larger portlan of Ashland see a a 0 @1 a ,IlllmLmpr LIFF LMP31M�WM WMIM M IMML�WrAl IM III IIM 0 M111 After extensive discussion -the councill provided the folljowing I f I direction -to staff: 2. Deve I o p a �m o reh ref 1' nI ed b u Is 1 �n es s p 1 a nI t �h a t I �n c I ui d ehs a s p ec t s of eco n o mi c devehlopment and the njexus with the loical business communIlty. ,3. Hold off on appropriating addtianal� funds fram the end'Eng, fund balance until the The council agreed IrIsIt the topicin a future study session ance the bussiness plan IIIs devehloped. IIL Council Vacanicy Appointment Optionz, Is's 0 Is, a Is 0, a After discusslan,, preferences were expressed for the Exhaustive Ballot Method citing s , implicilly and transparehnIcy, d1scamfort with ranking all 8 candidates for a single position, and appreciatian for the ablillyto lehad with a to,p choice. The coundil agreed -to useh -the Exhaustive Ballot Method for -the upicaming counIcil appointment. It was advilsed to, prepare Internal rankings -to facilltateh decilsion-ma, king , in case of multiple voting rounds. The meeting was adjourned jat461 p.m. City Recorder Allssa KjolodlZinski Mayar Tanya Graham City Council Study Session June 2, 2025 Page, 2 Olf 2 Page 5 of 6831, ............ I U, rii i t y . ... . for bl-,,e e t i o r .. ... . ...... s t e d', S 0 L, W e �r t �r k." WOR fr 06. 4, 0 t J/1 t o r-,//,,�,i s r . ... . s t y e a�,, r . ... . d f c) r r� t tr,,,//,,,,i a�,, t p e c) i e e a�,, s y a�,,�/,:,":, c e s s c,,J,� I , ,4, 0 u d e st c,,114�1, I Ilill.-A), is t a�, t t e c c) r-y"", r . ... . . ... . i t y C c t i v e I y 0 L//(g ur e e d e d, k e e f f e c t i v e c s i o r-,//,,�,i s)", 0 v i d", e f e e d e,',)., , - I 1,�,,,))1,11,11 1, � , ,/,,,,,,.,,,,�,,, e s o ��f if f' S ed o ted A) ,p)j0) -i r . ... . r,"i t y, our c o Page 6 of 6831, 1, 'a Cm�mu�nck,a�t,,i'o��n� in the Past We s,tr,, jggledto n eet out gods. , """ ",", . . .. .... f(I'l,") L 1(,'J,'1-11 4`, 1 L o r �f y ", "I . ... ..... . s r, o e S v c fror . . ..... . . .. � r !�%JJO D ��-'0111111111�1 [)I CATE [1) VOICE Cor,"r,"a u r . ... . p r e s e c e. c 1 0 S "Y ji yec,ffs, 110L)t car,,,,�sist&r,,,ft cor . ... . r U(r,, L 1" 1H Nk��,'o" liI �i. .(DlrlR) Sdw ) a, m1.Cy c4A F ier2fS �1E TEb E D fte tt201 (r . .... d r e ri a�, i �� -e c t i v e f o r, a�, p p r c) x i r . . .. t e I y 1111))'"'.-.er �OU� (. 4])E ftcoAr C i, t y, i ef f e . .... . .. .... . .... d i v r Y . ... . . ... . d o t t e cl'(�, i 0 u,,,1,,, t i o r e C, i t y re,:,,:,,/�,,/,,, c"I"!111, ",// ,� "ill, [-,,,ia(,c lost its spj,,,'),)/,,'//,,"f,4),�rk,,, S'111`1')))'Xi '0111111111�1 N D -- ''T 11.11/z .......... al Cam�muniatijons Presentl', We (, re king /Drogress. A�ccmratc, u of �10 0 Page 7of 6831, C"t, fc c,"!", 1"", T� �,-, c fc . .. . . . .. cI fc . .. . . . .. t f c"ll y r-, e U j fc e, c/,�,,, c c, oc, 'l[l)"I rj t t � ..... . . . . e II c C-1- ]e c c,"", C I'l aI d eU y .R v d,,.A,'i..'.. ..11e c ,,�tlll7"1 "U a lI"/0,0 1 I C(-FL RedUce, thre numb,er,Of' COMMUIII icationil cha�nnels and/or reduce �how vve Use certaiIn chrcjnn� Better Pcln with Cit'y C,O'Un,6ag&ndas. Shore, vVhen decisions are ddbyed. C o n t i In Lle t o Io s se � vv h i c � t o i c s h a -t. � e mo �is t e, In g Iog n t o n 0 ILI 1" v, a r ib ILI S p a t fo 10 I'll's , Page 8 of 6831, E Measuring our Success Igo �� IJJ �,,, rl'' ��/�! 1�� JI� �rll�d J1/�% r f ��iir�l�� '�� /r/ iu.» r�� v to two, Page 9 of 683 Measuing ur csrosuces .. ...... .... ...... . . .... . . . . . ... ..... . Page 10 of 683 Measuring our success Page 11 of 683 Br'inig vallue to the communita jlllllq 11 usion Increase dlg[tal equity and incl Implement green" technologles to redluce carbon footprin't, Deploy fiber, to every, home and business in Ashland 10 G,i goIbfit Pass , ive, Optical Network (X,GS,- PON) Page 12 of 6831, Pilot Pr oj* a c t Goals • Dellve,r the, fastest Internet speeds 19, Pass 5,00 homes wil,h fiber pe,ryear 19, Connect 200 customers, (new & existing) ProI of cloncept for network desigri r oj e c, t Ti m e n e January 2024 - Colunall cantract, approval 'th Calix February 2024 - Signed contract wl March 20,24 - Request for Rid issued to 14 contractors July 20,24 - One contractor responded August 20,24- Construction biegnt, September 2024, - ��First PGN custamer cannected Page 13 of 6831, T 0 0 g Issues Council presentation was plus�hedl biack three manths Staffing shartage -fourth field tech b1drought, on Octobar,20,24 Proj"ect Budget P r! o e c tt e d Approved $1 million Page 14, of 6831, pilot rot Budget wmw=,Actua�� v"'i't, r c X) Ur (I'll(,',, t"(1 Spent $626,872 B u d a r �i s, o, 600f'000 $ 300 f0,00 $ li,n o in, n o t, Remaiining $373,128 Page 15 of 6831, ■ Is All fibeir hias be,lensplicled Is Converting iclablie moldem custiomiers, to fibiler Is Cost pier hame, picisseid: $193 Is Cost per hame, icoinnelicteid: $4,27 to $4.66 Is Cost pier fiaot for fiber iovierllashI: $6.201 Is 14% austiornierinicire lasie, 50% imiarket share Is Averiagle Rieveinue Pler Usier (ARPU'): $4.8.60 Granite Street, Area'. Is M la'i �n s pi I [c ib g is c o m p I I t Ie Is First icustomein hias else icoinnelate ld Is % of the it cases, havie beien spilicied 11,11 Pill 11 i ii I,IIIIII I IIIII ai, 1(d �,-o lull c" ra 1-i"tm P, I a II, i Bit 5 51, J Rreclk,( lcviv,"� I((7'c,,,iLde Page 16 of 6831, Mid -Project Review *knadequate staff levell, contacti�ng customars -a Outside plant material Take -rate with miniimal dvertilslnj Cost Comparison .................... ................... .................. Discount M'R'C� WIN Must sigr�l �,-p for cv,-.Itopcv�o to �re,ceive dsi:,,o�,-a it Discount MRC� tritIA 1 � I� emet, Premer,ill D i si:,, o r it price,,,�cflid [,�e f i rs, t yer. Quantum,Fiber ------------------------ Discount MRC '940 Lifet;ri"�,e p n d r � g, d II si:,, o r it vlcik,dvvitl'), b ci r ik acco,�,-a it Lifethn",e pndr ig, bIIfil City Utihvy, biH, 100% IIIo,ca�� AFN provides low-cost alternative, with greater options Page l7of 6831, The Next Biennium A Sy m m et ��r i c a 1 g i� g a b i t s, e ry i� c e tO Over ,, 60% of Ashliand -a Acquire mare than 5111,000 customer's Adjust rate structure tO ansure affardabillit"Y' Con 1, time to provIde sarvice that IS66 v" Stlable & high-speed competlitive cost Offer utillil"y asisilst'a nice for low-mcome riesibentis The Next Biennium 11. AFN Expansion Project, T(Otal Rroj"ectli Budgeit • DOCSIS 3.1 upgrade • Fourth Field Technician * Fiber Expansiol Rdbranding & target marketing 10 - Unfunded �in BN 25-27 = $ Page 18 of 6831, The Next Biennium ii-AFN Expansion Project, Source of Funds, for Biennium • IDebt has been retired • IPON IFilot Project Carryover • Capital Outlay Staffing Levels Shel rwoodll OR Sandy, OR ,Alnacorte% WA, Ashl"and,, OR Shel rwoodll OR Sandy, OR Anlacorte% WA Ashlanct, 0R� 2310� 20,000 13,000 18,000 21,0010 $112,0010010 $3?3,000 already in capital $1,500,000 already in cop, I to/ 50 X 78%, 42%, 315%, Install Technicians 2 0 0 Field Technicians 11 4 4 Page 19 of 6831, f AJOUNW-2 ... MEMM b f b ffb uY ii uY ii uY l I I I r",,. r",. CO CO CO 1.71) 01) 01) 0.'.D n®73 n®73 � � � I � � �' b �' b �' b uY i �1� 4' j n 7 _w _ w 4.. _w _w -°w a ®,u u4 "u a ®,u u,.. �l ii' lu . it a ,. ,®, � � � � w w � _w u"®,u u u u,®u ii,_, �l iC'�u 4 .li 4-, y y 4 p�NJ I � ti. � :: � ::"�V I � 4.. � m:'w� 4'::" V � � � � V 4'::" V 4'::" V m � 4'::" V 4'::" V y � y � � 4'..� �..� 0...E u. w� u. w� u. w� � � � n:'.'w•� li';'"� n:.w•� a -way p=way p-way p-way p-way ,I...u; - 8'�C ; = a C Craj . CO y u,:.�". .� JI mm„ u• Oit",'D Modu'de K I po rq� F i b le r, Mu'du'de Moonshot We have a proven trac, k I C, AFN is the only 100% �l�o I b, oadband network, buppart Gene''al Fund through franchise fees m All Page 21 of 6831, 'w[C-1111AMICIE ;11:rlqtm wilTdim � L BUSINESS MEETING MINUTES Tuesday, June, 3. 20215, 6 16 �1600 RM Business, Meetiling Coumll Presehat: Mayor Graham, Dahlb, Bloom, Kjaplb�n,,, DuQue�meh, a�nd Hamem Coumll kbselnt: IIne I Jordw I IDeputy C iil IMmIIger Joha IPiettla ClIty Attorney Allssa Kolbdzlhnskill Cily Recorder Mariame e Ir Ir` IFimnce Director Bryn Morrism Deputy Fin,cmce Director Bra�ndm Goldma imunity Development, Director Scott leur IPublic Work's Director Marshall Raso r Dire Chief I 4h, CALL TO ORDER Mayor Graham callied the meetlHng -to order at 61V pm. a,. Lja�nd Ac0owledgement" Bloom rejad the lb�nd ackmWedgehmem. 11.0, PLEDGE OF ALLEGIANCE Kaplan led -the pledgeh of allegianice. 111.0, ROLL CALL �iv.0, MAYORI'S/CHAIR OF THE COUNCIL ANNOUNCEMEN"J 4% IIM Ilk dh vo APPROVAL OFAINUTES, a. Mdhnutes of the May 1% 2025, .- Studyi Session Mee'ung b. Mlhnutes of the May 20f 2025 - Buslhness Meeting Bloom moved to approve thei May! 19,jr 20,25, Study Session Meeting minutes and thei May! 20,iF 2025 1 �Bus*ness Melieting minutelis., Hanselin seliconded thei motiom Roll Call Vote':ii Hanseq, DuQuenne, Kaplan, Bloom, and Dahle voted yes., The motion passelid'& Dahle requestied to pull Item D a�nd III requested to pull� Item C fjor clarificatiom w a. Approvidl of Ltiquor Liceme for Little Tokyip, Live at the Armory, wid Taicos Libertad b. R'jesolutim No. 2025-14 - A R'jesolutim Rlatlkng -to Solid Waste Ma�nagjeme�nt Service Rate a�nd Rehpeallkng Resolution 2024-11. June 3, 2102"""4 Page I Of I Page 23 of 6831, c., Contingency �Draw for Firel Department d. Water Fate IR,,esolu-t'lon�-Ir,ov,a1�l2025-2027' Biennium Water 1Ratess eh. Approvdl of Goods,& Services Contract .- Water Quality Temperature Trading Program Partnership (2025- 31 4 IRhiase-3A Stewardship &, Monitoring f. A Relsolutlon Allocating BN23-25 Transient Lodging Tax Funds to the hOregion Shakespeare FestIval ll g. Approvidl of Personal Services Contract - Ashiand Chamber of Co �m merce (DBA Travel Ashland) Destination Marketing Activities Bloom moved to approve consent agenda ifterns A,, B, Er F. and G., Dahle seconded ffie motiom Roll Call Vote':ii Hansen, DuQuenne, Kaplan, Bloom, and Dahle voted yes., The motion passed., VIL SPECIAL PRESENTATIONS, APO II II 04 dh oil 11 1 imi Awl I ........... ... ..... ..... Three community members, spokein slupplort of Van Dykes s relcommendations toenhancIriparian and salmon, habitat protection. Citizen Eric Navickas apologized to thel council for a prior response to, the polibe chielf and shiareid how personal� exper'lleacies Influenced his views on social Justice. Hie expressed concern ovier city exclusion 1jaw's and spoke tjowards the im poveris hied and marginallizield. WO, PUBLIC HEARING A IN SIMMONS! June 3, 202AI Page 2 of I Page 24, of 6831, Ruiblic Helarikng OpehnI C1112'en Paul Mozii�na elxpIressehd canceIns ab,auit the uibli,c safety flehe vncreaseh aInd quiehstloned the ICI nancial perforug anIcehof the sIiI Ingleh-IrI I I Ince program, Ruiblic Helarill ng Closed III IPTAGMS"s Dahleii moved to apipiroveii Resolution 20,25-117 adopting the biennilum 20,25-20,27 bludget and i Bloom seconded the motion., Roll Call Vote: DuQuenneii - �No* Dahle, Bloorn,,, Hanselin, apIpropriationsl'., and wown passelid,& Hansen moved to approve Resolution 2025-18, ceirtifying Citlyof Ashland services. Roll Call Vote:, Hanseq, DuQuenne, Kapilan, Bloomand Dahlevoted "yells. The motion passed,. Bloom moved to approve Resolution 20215-191, declaring the city's election, to receiveii stateii revlelinues S & Han eq, DuQuenne, dd R Kaplan,,, Bloom,, and Dahle votem DuQuenne seconetheii motion,. oll Call Vote., yes.,'The motion passed,. Kaplan moved to approve Resolution 21026-210 to �leli,vy taxes for fiscalyear,2026., Bloom seconcled the 16 motion. Roll Cal!'Vot&. Haniselin, D,uQuennej,,, Kaptlaq, Bloom,, and Dahile votedyes. The motion passed,. 11 the third quarter financial report, seeking councill I Kaplan moved to direct staff to relpor next spring j w, lvices for the direction on whether a suppliemeintal, apiptopr mion iiis varranted,for homelessness seir second yearl of the biennium. Bloom seconded the motion. RoliCall Vote:,ii Hanseq, DuQuenne,, Kaplan, Bloomand Dahile voted "yes., Theii motion pas,sed,. III iiir 1 1111 1 111 lI� p;;Iiii iiii 10 4 10, ro ATO Mll I&TOTIO glow grilcom I We4joamooTom-A .. ........... ...... . . . . . . imI'll ............ iii IF F I L4 *0 P. rej gio[O iTm m I im II NOR 1 111! � 11 11 � Iii � I F iiiii !� I I Ruiblic Helari�ng opehnI �No comments Ruiblic Helari�ng cijoseld� Hansen moved to approve Ordinance 3264 as presented. �DuQu�enne seconded the motion. Roll Call 16 VoWl. Haniseq, �DuQu�enne,, Kapilan,, Bloom, and Dahile votedyes,. Theii motion passed,li. June 3, 202.0"1 Page 3 ()If I Page 25 of 6831, Awl 04 4ow 4ow ' P 40W 0 Aw Emu= 0 is- a lip I way L. AOWKW� Ruiblic Helari�ng opehn� �No comments Ruiblic Helaribg Closed Djecisim-,, Kc p la n moved to a p prove t he fil rist readin g of 0 rd i na nce 3 26 5 ado pti ng t he 202 5 �Eco no mic Opportunitielis Analys,is as, a technical support docurnent to the Comprelihenslive Plan Economy Element and scheduled second readingfor June 120,25., Dahle seconded the motion. Roll Call Voteii:, Hansen,,, DuQuenne, Kapilan, Bloom, and Dahlevoted yes,. Theii motion passed,li. WE JMOIO� M ''s Olk; AIL&I 'OIL :1, 4-11 "Ll 1,12, 104 l 11 01 Ili i ITER 11,111 1 ��r i lj11111 11 1 111 11 1 11 ��11,1111 IF 11111 All M, OR All All W'19.1*11011,01 III 0 all wwwww a I I iTi I A a 0 Ni 1111 i 1i I fllif:xi I fflar—I 6 0 11 iiTi 11 iiii A i oil I June 3,2102""""' Page 4 of I Page 26 of 6831, IL z� A aT. I. i11l114kA[q11 iTlIIIIi 1 Tr rl;lllljj W1561161- TTI im "I Ali BEER= C., Contin� 10, 0 10, 01 d. Water �Rate Rjesolut: , ion -Approval of 2025-2027' Biennium Wa-ter Roles Flehury presented the proposed water �rate changes far the 21025-21027 blennium, which almed tjo keep llll lower cammodity charge tiers as low, as possible whIllb raising upper tiers, especially in the summer season, tjo captureh �more revenue. Key changes includeld raising the -first tier fram 300 cubic feet to, 5,00 June 3, 2102''1 Page 5 of I Page 27of 6831, cublic feet, with a 1.8% i�ncreasje fjor fisical yehar 21026. The custamehr chorge was i�ncrehased to ref1ject risinIg I! adminilstrative costs slknceh 2019. 0 0 j 0 a Ella di a 6 N lik IN X114, NEW BUSINESS I! a. Voti�ng jo�nd AppoinItmenIt jof Council Member The counicil canducted a vote to, fi[[I the voicanIt counIcil seat using the, Exhaustive Bjallbt Method. [n the first rou�nd of votinIg, Derek Sherrehil recehived threhe votes from Coilunciijors Hiansen, Dahileand Bijoarn, I I! securinIg the a��p�poin�t�me�nt.,C,jo�uin�jci'lio�r Kjapiaini voted for Meg Wade, and Cou�ncilor DuQue�nnje voted for George Kramer. Ka p la n moved to a p poin t Dere k S he r1rie I I to It he As h land C ity Cou nici L D u�Que n ne seco nided t he motion., Roll Call Vote:� Hansein,II, DuQuenne., Kaplan,, Bloomll, und Ddle voted yeS. Theii motion passedi. ilb all, jib SM 61 1& 0 W, 11111?111 111 lip III III III I !�:i Nei City Recorder Milssia KjoloidZinski Mayor Tanya Graham 0 .0 June 3, 2 2 Page 6, ()If Page 28 of 6831, 1111 11111111111111 111111 MEL Whereas the f I rst off �lic I a I f liar- of th el Ul n ited States was a dq, ted o n J u ne 14 1777 f �j p by on ailct of Con gres-s- and I Whereas, on Aug. 3,, 19,49,, Congress designated National Flaig Day,, which was to be celebrated on June 14 th of each year and r Whereas, the annual event is an opportunity to learn miore about the histary of the Amenclan flaig and to honar and show respect for, our veterans who have served our, country with courage under this flaig; ciin(i Whereas, the American flaig hais always stood for the aspirational gocil that our nation will be a place where people of all backgrounds, creeds,,, and philosophies support and defend the Constitution ctsthe bedrock of our Democracy, and all people are guaranteed due �process in ci system dedicated to the rule of law -I and Whereas, our nation is, clurrently engaged In ci vigarolus society -wide debaite Vi�er Viosemlwlues reitwi-m Vile w*out)..Vi�e I Nowitherefore,, 1, Tonya Graham, Mayor of the City of Ashland,, Gregop, do hereby proclalm, June'14,, 2025,, as Flag Day in the City of Ashland and urge all residents 'to contemplate what they can do to ensure that our flag symbolizes our devotion 'to freedom, equal rights for all, and the rule of law here and abroad - and thento act peacefully on those contemplations. Dated thils 3rcl doy of Ju,ne 20,25 I I I Ah, Page 29 of 6831, As,h�la�nd�, lmiftL 'A Aff, Aft -ANN&- 11 !m + HV%.,..auWu_I6,Wr',zo of loe�e .......... Bear k C,r Bea�ra�pslhoj a, Impseta dwatersfed a, Native fish still present Salmon,, steelhea�d in Ashland • Fal[Chinookup since 1970s • Coho persisting • Siteethead broadly distributed Page 30 of 6831, I h lijild tew �r sh�i, �zo ad d s,ta�uindaIIn't,fishinAsland Live i n st III e a III s u p to 3, ye a rs Coldwater species 5,5F-64F Stressarspiral • W'a rmwate r', • C 1. im at e ��p �r oj e ct io ��n s • Exatic fish VAM A%t t *10 Rip �ria,n rl Native trees,, native shrubs alang st re a m s Multiple blenefits/climate resilience • Shade • ices erosian • Riparian pro,licess—snags, LWD • Wildlife M [t i st o ry c a n o Pl' Protecteby Use taw Page 31 of 6831, Mel, I I p Lower Kitchen Creek �Rogue Valley Audubon, Southern Gregon Land Conseryas ncy, �R ir, Ordinance review Metwith Community Development mirm wl�a Ah" TIT Fo s,t e �r a m ul It ist o ry c a �n o y of' alive trees anA native shrubs, ent of city ipa�l ian ol d Requires, enf'orcel a� n c e 'M 2. St e n gt e n t h e o �r d in a n c e • Ad d La n gui age f ro m co u nty—I o permit's unt"11, code viol,al,ion �resolve • S I �m p I e m It i ga ds,cape pLal s belamers, 3,,, As a� city,, learn to live wil 4,j, Lead t, le valley, in stewardship �Pass aLoI g III r C re e �k, sa� I m o I and steeLhead to futul e gene, a� Page 33 of 6831, CITY OF ASH LAN D CON OM IC �O�PP�ORT:U N IT'Y A,N A,LYSI�S' CITY COUNCIL • June 3,, 2025 ��^� ��ummimrvpmror�minnuuuuuummu�l�myy�f ��oVVpIVVV�"� �rr II VIIIIIIIuVuu �u@W'omufm iui�uuummu!Ioi� National, Regional, and LocalTrends mmmmrvifnr4yiWu�� N N i Community Economic Development Priorities ,,,,,rrrrrrrrrrrrrrrrrrrrrr rr , nim�iWu�'''I tl' uuuuuuuuuuuuuuuuuuuuuuuuuuuuulufluluuuuuuuuuuuuuuuuuuuuuuuuuuuuu�iuu �w mH. mmm puimuWro�°"Ilp�,� I w�,�, m�rrrtimum mpor`'�0�i iurt�iy, �lrir�lrcruuoma�mri�i��H'IV��rii i �hp��WW willllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll IIIIIIIIIII , 4u��ll "111llpil VI �ulVlVtl Em,plo �ViiuiuH ��kroul9�auuiuiou>� imumroronn�mm!'°''''m� ym e .n 't Land S,u ffic ie ncy iiNiDn��omullumVmuuu�t�wmmVuuu�f m�uN °1p� mmmm� ; III i � u�Wu�Wu�Wuu!� ululululululululululu Illllllllll�uuuuuiiliiiiuuuuuuuuuuuuuuuuuuuuuiiiliil pu K ollpl'� inmuw �rimro � _..��,w,Nmuuppmro. . S t ra t e, g, ic C o n s, id e,.ra t.i. Page TT h at i s an mco n o rn lij C 1 6 fty AnalysilS, (E0A,N? Opport,uni ) it A,State-mqui red analysis under OAR. 6,60-0091- 01 01 15, t �hi at e v a I ui a te s f'u t u re I a n dl a va, i I a, b i I i tly fo r employment, ulses,., "m Is Compares prPiected demand for emplloymen� �landl (ind�ustrjibl,, colmmercibll,, etcl.) With the existing land suppily., I Typically adopited as a Itechnical appendix tol the comprehensive plan,, to prolvid�e the foundation for up,dlatled� ecolnomic poli6ies. 4 .1 u iin e 2025 C ity of Ash n IE10A Page 35 of 6831, and local� economic and market, trends oil 'S 'S 2 Identification of required site type ites n v e n t, o ry o f i n d u st r i a, I a n d o t employment landS 42, Assessment of community economic, s J u III e 2025 C III of Ash n IE10A Page 36 of 6831, 1N11. 0 C A LlUl, 11 R, E IID S Growth Rate, P# Te n u m 2. 0 2 3) Ashland's popuiation grew at a 4 5 9,`O`l o f li o u s e h o Id s a -re GA GR. of 0.5 Wfro III 20 10 to 20 24 h. oI.in e o w n e.r s 61 Po, c o u n. t Y) J ac n Co u n t y, g rew, at, a GA G R. o f 44 0" �'�6 ai.r e r e n t e r s 33 county) 10 .61 %, a n M e d,f" o r d g r e w a t 1. 2 % i In .1 0� f u.n.1 , ts, are vacant or t h e s,a �II e p e III.. i o d. partia Ily va.Iea.nt (6�'16 county)( (includes sho,rt-,term rentals, and second 411, DemogiraphUcs, homes) . . . .. . .... Co m p a r ed t, o t h e reg i o III III, A sh 1 a n popuiation is Housing ln�ventory Old�er �� Asilla.nd ha.d,, 111,500 housing M o r,e ed u c at u,nits in 20 23 W ICI it e Ilr 11. i e s 519 0" '�6 ai.r e s in. g le - f a. iii it Y h o n��Illllll�l��,alll<<I H o use h o I d Siz e, 78% of III I hI I iin�AshianhIave oIln e or, t w, I e (2 0 23). .1 u III e 2025 C i ity, of Ash I n IEI A 10 ��I��➢7UlVUJVUIV! 0 C A �9UPlUlI.,,11 R, E �IN I�IIUlIJ111IUdrV� S Lanid Use 000!414111 Jobs -Ito -Housing Ba,la,nce�6111111 A b, o u t .17 0/�'�6 o f A s h la-11, d "'s la-11, d is, Deciined� frum 078 (20 13) to 01.74 (20 23) zoned, for em.ploIyniellt-uses Lower, than the r,egiional aveIrage I 1.85 Eniployment-zoIned la,,n.d,, for the Rogue Vailey an1.08 for, ina,kes up, 816 Oregon)- Wkeiy defIII ned by a III igheIr shaIre C o iii m e r cia, I 1, n d, .1,s a,,.n of retirees, a. d., d it ion a,, 14 9�,01 Reglona! Labor Flows Li, d u s t r ia,, is 1�,6 11. . 37% of Ashiand'swor�king residentswo,r�k The relii,rq, 111. Ill g 4�16 is, iiia,de up, in Ash iand; of heir commute to Medford of sp,ecia.1 districts like the and other areas Croman All Di.s,trict a,,n.d,, the 31% of" jobs in Ashland� are f ill ��by loc41 Health. Ca.re Se.rvtces Dist.rtct. r,esidents; t h IIremainder come in from G1 11 mate elsew h&re in the regioDull Ha,za.rds rated a,s hi.gh,-p.roba.bility, 11 n If I o w I n dl u st: r 1 es, (2 0 21,12) hi,911-Vulnera.bility in AsIlla.nd, p,e.r AccommodationI & Food Services (+638) t li e 2 0 24 li a, z a. r d iii it ig a,, t io� n p Ia. n Educational Services (11+5961) inc lud e Retaii� T�rade (+354) 'W ild,, fire D m u gh, t, A ir q u a,, lit Y .1 u ��n e 2025 C ity, of Ash Ia nid E10A E, x t r em e heat, Ea,rthqua,kes 8 Page 37of 6831, Exhibitl. U S. Unemployment IRata n IILboir Farce PairticIli pationiF 2000,11-120,21,141 O� Vr'i n,,,,i,,, p i o ly r'rt� rilr R t e Labw Force P Olilcipali 1 . (V X. 67�3% 4 , F5 141.01 12.0% '10.0% 81,0% 010% �' 31 N— ErlT1 <C11 I*,41D CS C NC*) "V, . .. mr . . .......... N C r"Q N . . .... .... . ....... ... Sbu,rces,i- LT.S. Bureau, of Labor Statilstirs, 2024;, CAS', 2'02'4. .1 u III e 2025 w Ulnem PI I oy, ment 21,021A, returningto pre -pandemic lows, Labor force participation rebounded to o u g h sit, i I I b e I o w e a, I ev e I s. 64,0% 1in'f I at i o n 5% 62S Consumer Price Index (CPI) inflation is at 2'.4 % ,,ir 1. 6 % Ii n 2 0 19. Inflation has, been geneirally, steadyfor 9 m o n t h s. Interest, Rates FederaL fund borrowing rate iiis at 4.3% Interest: iirateis have been fairly steady s,incDec 20,24, C i ity, of Ash I a nid ElOA Population Growth From 20 10 to 2023, Oregloin�'s, pop Wation g rew by 0 itch Jackson County .9% per year (12% tiotal), growing ��by 07%, (10%tlotI) in Jlosephill ineh County 5 %, (7 % t o ta I ),. Both counties rainked min d-Irange amloing Oregon counties, Remote, Wark Is Riegio na I trend s, tow ard morie workiers, rep orting working frona honi,e arie m.ore pronouncied ill .A s h.la n id, Is L11 201 23 1� 17,91,161 0 f Oregon's workiers, rep ort working I fr om h o m. ie 1. c om p ar e d t o 12, 91,,'0" in J a, ck s, o n C, o un t Nr an d 21-1% In Ashland,., .1 u III e 2025 c i, tv, lo I & 1Z. lop, 2 tl' ( UPS. 3� UP I 2010 117, "10 0 6, 7 Orer qJoir') Jac L-cln Ccx.tnty Ast"ibnd, Medford Sou,rceai- ACS 20231, C,..,4.I, 20255'. I 10 Page 38 of 6831, Exhibit 3. "Top, 10 Industries, (at 31-11diglt NAICS) by EmIII oyment,,, Location Quotianti, and Growth,, Jackson County SpcxI � ng 62.4 So i(1--J(:fl I I 'k Y� AsshAr-'I'n'tc,"", 21 Ito%, sulferdlHir 238 S�c k-1 I I IN,N71-in "M 62�. Anil Ser0ces, a �" 7 2 2 F<)oi I )ORV Hc,,i.ill [ �i C.C111 C I 68Y1r,,) lllJ,�`i i�.,,v,d DO Services, Pic J�� t vYk, I AD11% Supr-)ori 623 Nlur-sllfl�; Cirld 622 Riasidoffllcd C"(31"O 4,155, % Lo l,on Ouctlent (2022) Sou,rces: Oregon Emp,?o�yment Departm ent 2'010 & 2022; U. S. Bureau of Labor statllstzcs, 2022.1, C-Al 2024. .1 u III e 2025 J ac s,o n Co u n t y, a,d d ed to 21,021,21, (CAGR privateJobs,from 20,10 o %), 'T h e s e se ct o ��r s s h o w, b o t h st ro n g 1 o c a o y"m e n t a, Sporting Goods Ma�nuf act ur''Ing City, of Ash I a nid E10A Eixhlibit 4. Tot II Employment by III nIIdu,s,t�ry,,,,As,III laindII, 1 20 110 & 21022 SIlhlollre of CAGR ind usiry Ashland Jobs Ashland Jobs Jobs (..,zo 10., (2021) (21022) 2021) S& 1CF-IS cco m m lodat �'lo n a nd� Food ,N/' 57 1,3-3 1,620 1& 1 SIT 11.75 Retd'R Trades 1,163 1,379 155; 1% Eduicationc;,] nee likes 11 1,362 151T& 2354� He&lth Care, cndSac1,,a[ Assistance 1 A 187 1, 129 12, C% Arts, and� Recre-ic;fiolrlj 6,91 674 7cT,& 11311.75 PO C'n uf cc tuiri ng 41 C) 589 &FD 317S Profe-ssbn,cL, ' cientific, 257 480 51T& 4.1.75 Other Services (ex&luding 2,33 377 Administ'raflon &. SS,uppoirt, 'Nic�,ste- N11c;r7i,ageme-ni. 15 2. 320 4716, 6175 I n�(f or m cficn 179, 244 37D Pubflic AcJministirati,an - 188 29,; 55175 Comtructilan 104 '179 29; IN h�, o V e- s 1c;II Tr c,de 125 143 29,; 11.75 Fluncnce n HInsiurance, 207 140, 2,7a Re II Estat-a and� RentcIl andf Laas'ur7i,g 198, 1181 1 'T& 2.1.75 Tra,nsportafibn In W crehou, sing 28 64 PFD 7% Nlic;nogemenf of,Ciom�pcnje-s an-d Enf&rpriSels &51 51 1 'T& 2.R.75 Agricultuire, Forestry, Fis�,,iiir7g cnd Hunfing 11 40, 0% 11% N,Min�ing, Q1jc,rrynng,anjd-,a 11an-d Gas Extrccfioni, 7 011TI& 181.75 Hj t. 1. . ties - - 0% 017b 6,448 9,104 2.9% Sbu,rces.- LT.S. Censu-s Bureau LYnam Z'1105 (LEWD), 22 622T 623 & 624); Food & Beverage Establis�hrnent, NA Tolta I �E loymen't (2 M,) 9V 104 tota, I j o bs, , wi t h st re n gth Leisure & Hospitality '01 Retdil� 0 Educatio�n Health Care Private Sector Growth Trends 20113- 2023) P ri vate e ��m p I o yme nt g rowtlh of 5 16 o bs over thJstime (CAGI of 0.6%) Fas,test growt1h in Co�nstructio�n (+9.9%) (Private employment excludes pubfici sectorjobs) Forecas,t (2025-20415) Private employment s projectedto grow fro ��m 8 ji 644 to 10 ji 04. 51 '01 +654 in Leisure & Hospitality 0 +422 in Health Care +165 in FIR., .1 u III e 2025 C ity, of Ash I a nid E10A Page 39 of 6831, Re'taIII 9 Citywide: lease Ir.tes dropped from $2 9.7'3/sf'(2 01 III 8) to $21,0.91,9 202 Va ca n cy a s of" 2 0214. i s 2. 0 % 9 Downtown- Lease rates at $17.00/sf'(20214) &,vacancy down to'l.6% from 11.3% (2,02-1) Offlice M ost rece n t d e I i ve ry wa s 8 ji 0,00 s,f i n 2 02, 1 Lease rates dleclined from $22.68 in 2021 to $, 18. 96 Vacancy rates at 21''.5% as, of 2024. .1 u III e 2025 Ex Ih i b iiit 5. Down'towin Bata iii III ILe a n d Va ca ncy IRat 1, As IhIII a n d 5201 -2024 Leasie Rate (Sil"ScIff) $4C).010 $36,,J5 1 Ii 12. IL $525.30 $20. 52 ITOO A' .0%, 12,20 v. 0.0 CIN C17� '-4. ui�, (N 11,17141 CV ,-Iq -01 Incl I�Nl CIIIJ CI *t .11N C14 'IN, ONNI , FS cn 8 6 'o (N 111111VI C%4 i'll"INI, 7%g, lr%4 KIN (N, ICN, Sbu,rces.- Caslarp 2024; CAI, 20.231111 City, of Ash I a nid E10A Exhibit 6 1 I�n d ui strial IIILease a n d Vacancy,,, As, h I a IIn d,,, 20 0,71-12024. $ 16., CCj $14.CCJ $ 12., CO $ 10., Co $ 9 $8.,00 $6.,00 $4.,00 $2.,00 $0.,00 C� C� C� 04 04 04 04 04 CN4 04 04 04 ('14 04 04 04 04 ( "4 CN4 04 04 04 04 04 04 04 Sbu,rces.- Caslarp 2024; CAI, 20.231111 35.07eo Ind ds stIrlIll Tre, a V'a,cancy reached2024; likely affelcted by new supply (delivery of 28TOOO s,,f" in 2023), busi�nesls dis�ruptio�n,, a�ndl/Qr regio�nal� competition ease ates,fell to $10.47/sf' dlown� from $13.59 ('20213) 13 115.107TIO, HospiiitaUiity Sed�olr, 110.107TIO, 9 Lost some inventory post-covid (-1213 01 rourns) 9 Occupancy rates ��h�ave since recove�red to 10. pre -pandemic levels (621'.01% in 2024) 14 .1 u III e 2025 i City, of Ash I a nid E10A Page 40 of 6831, Exhibi'l IMedian IHorne Sale Price,, Asbliand,, IMeldifordi, Jackson Couinty aind1i Oregon, Jain 21,1012 - Miardh,2025 "S 18, AYWOK 42 K Sources: Redfin, 202,55"1 CAI, 20.231111 IS J u iin le 2025 City, of Ash I a nid E10A Page 41 of 6831, ift AN L Y 2. D E M1 A N D Us] ng a d etal I ed CAII is6[ate,s and ie,xtri le im p oy im le in t, fo, lir le ic a st, the, siupplIy of'buildaUe demand in totial ,and by emplioyme,nt (commericial ............................................................................................................................................................................................................................................... ..................................................................................................................... .................................. cateigory is miodieIIIe,d for � in d u st, r i aIIII IIIIa in d fro m t III lee le iim p IIIIoy i�m lee in t, a iin d. 2024 BLL I 3. RECON CIL E 4. SITE TYPES s u III p IIIIy� of le ism p oy im le n t, Site types that may bile, I,&nd is reconciI[e,d with e,ecle,dl by Ash a iin d s ta rig et �n demand in aggregate industrie,s is characte,rized. and ��by category. 1112 it I A Mm"I'l IRWIN I I a, 1,10 1 IM 10 110, RO .1 u ��n le 2025 C ity, of Ash I a nid E10A Accordinig to Ashland's Buildlabile LanAs Inventory (2024), Ashland has, 181 acires o f in et b u i I d a ��b I e empiloyment land, compa,red to 7 6 a c r es of" for"eca,sted dema,nd su ir p 1 u s o if m o re it h a n 10 0 acres withini the citly and m a Page 42 of 6831, nnlnlmnlnlmnlnlnnr.M ... OY �M E, T I ... . ... . ... A N D S U M M A RY F IN� D IN G S A, c c o in",,i im o `1� n g Fu "t u iir, e G i�,, o w "t 1h ct 0 i�" 0 p p 0 i�" 1�,,, 11 11, 11� . . .... ii'i ti'i e s CAI forecast suggest growth of 1,400 "obs 'y 2,014 5 ( 0.7 % c a g Ilr), t h at w III I I Ir e q u II Ilr e commer"cially or inclmills tlIbis) ly zonied lands. Ashiland has yap it accommodate s,t"r,o,nger,-t�h�an-,f"oIrecas,t employment growth over Ilext 20 years. DespIII tle the overalil surpllgulls ,,, there may shiortage of smalll,, centrally located commer"cial sites--p art icularily, in or near Downtown. SoIlr met through under"utilized Employmen't-,zoned (E-1), lancls,,, but b I OSF-orien�tled retaill) may continue to prefer u s,i n e ss,es t i ed t o f oc , o t t r aff �il (e.g. Number of Vaicanit 'Tax ILts Less than 5 to I M,oire than, Comp PlIan, Category, 5 a c a c 1-5, arc 5-20 arc 20 ac Tot 11 C o m rn erd al 13 5 5 '1 0 24 Downt-own (Carnimp er-cid) 5 3 0 0 0 8 �E m pIIII a -,M� an -t 37 '13 35 3 1 819 C r o m a n M IIII IIII E m 1p I )ym e n t y IIIIn d. & AVITU) 1 2 5 4 1 '13 Industrial 0 0 6, 0 0 6 T ota 11 56, 23 51 8 2, 140 J u ��n e 2025 City, of Ash I a nid E10A .. 21010310110'"M IN �"iKee iat ry onsl dir, 101) S Groman Milil and the Railroad District, offer, the largest contiguous I clevellopmenit opportunities —this land is largely conitIr"olled �by two landowners, Pu b I l Ined Lanid Of f ers, Ad d it III Iln4l Develo p IIm ent Pot enit ial — I WhIIII Irisot included initheformal builldabile lands inventory, city - a n d SO U - Ilro p e r''t in't v a 11 u a b I rt u n it i es, f o r strategic development,, partnershIII "ps,,, and commail nIll' y-seryIll nig p roI jects. 0 I p p o rt, ail n it n c e v i si b i I i t y a n d a cc e ss b et w ee n E-I a Irea s a n d ID I o w n t o w n t h ro u g ��hi ��p ed e st Ir i a n c o, n n ect i In s,,, w ay f i n d i n g sii'g a n Ilr a Iln, d a I i g n rn e n t. Opportunity to target development on value-,alligned iniclustries, such as outdoor recreation equipmient manufactuirii'ng,,, craft 'food an^verage production City, of Ash I a nid E10A a Page 43 of 6831, [IA, ��rW. r ��ra �iidi� ,a. �1� IT D J U S T �M "I ..... . . .. .. . . . ..... .......... . LI ��( I, �` t ............... ("""" it' Referenice OAR chapter 660-0,09-,00'15. Clarify,that our anialysis Is based on the 2,024, Builldable LanAs Ili III published by the city. es��a D i Illt y d e d u c t e d a s, p a r''t o f t i e 2 0 2 4 B L I ( i! In In c e w III't h D I L C ID g u III d a n c e), i n c I u d III IIni g Pubilicly ownied llanid was generailly not considered avaIII lablefor commerciall or, III In d u st III" i a I u se Land with s�lopes of 35-percent or g reater" and land within the 100-year, flood pilain was not considered bSul ilclable; Po IIr" t" III o, n s of" o t" h e Ir w III se �b ui i I d a ��b I e �p a r c e I s, �il n t e ��r" s e c tii'n g w �il't h s u c h c o ��ni st r, a �i III t" s h a v e h a d I I acreage deducted from thie gross,totall,,' result''rnig in a net, builclable acreage figure 21 Page 44 of 6831, G A G Ell, M I I I I I I I I III, N . . .......... A, C 111111111111111111"Ir''I'll v I Is 1111111111111111111111111111 Businesses, Stakeholders, and T'lechinical Experts, u d e rl')'�i It IF o ir u r1r,1111, Southern Oregan University May, 2025, C 0 IN/I I 111T Y Iliuumso�w»avS�l ;� � uullNl�i��u uV 10 1 is g I o in a r v le y Of" Residents and Businiesses, 472 survely resplonsels across, Jacksan County 174, live in AshlanW�L d 125 wor in Ashland K 79 own/manage a busi'ness I., i In A s h I and City, of Ash I a nid E10A a lie tourislm anc, ors ekist and reslients wish Ito d Iversify As, iand s tourism econamy. Leverage assets lidke recreatian a, n proactively for cl allJAW ngJAW s 1 e df i s M o e a, n d rising cost of iv 111 g lie sillesses B ar e challenged y i nf I a t i o n f i n d 111 g q a, if ied em�ployees,, labor costs, Ind of iv I l�ocal�l�y, for workers. I lie Barriers, to accessing As, land s �m any amenitle's exist es, ecIally, fol 'yo u I ger a d economically, d i sa d v a n a g e d If am I I I es, a n d i n d Fv i d u a I s c o st a .1 u III le 2025 C ity, of Ash I a nid E10A 01 Page 45 of 6831, Nt�116101 INYII �M (I.IJ 111T Y' �E C 0 0 �M C D �E V �E I ... I. ... I. ... IT 1wVall GOP V op p o Development Irdles. Whi le lt�here s Sul I It Ity o ors Ash� a,�nd s Id el for grow-Uh ,h p ceiv e r e d d f iculty, developing ay act as, a a Ii e Downtow n., T1 elre i s, s p �p o rt for ful n v e sit Im e n It" in dow-1 lt�own a, a s ��m 0 St" of It e n d e s,c �r, i ��b e d as a city As]hl a,�nd can alt ell .1 u III le 2025 City of Ash I a nid E10A 2S Page 46 of 6831, e Is ifie n 'Strengthen Economic 'R ce through TH EM jE 1� 0 D:b Div e r Is ific a tio n TH EM jE 2 0 C., O.rn in. IM it Y. E ui NNNN TH EM 3, U o ck' ol�llllll' t �h�e uVll P o t e �r"i t I a o f I . .. . .. . ..... o ck' a T a e �r"Ili t a r"ii I M ul ti(' TH EM E 4. N/1' 'A I (,'L �76 1, 4 I111111P, a i,1111w, C111" fil, I. B'�L't s,'i, n, s s, 1,10 TH EM E 51., Build RegionalPa,rt"nerships to Scale Impact -te Ashland's Lifestyle Advantag TH EM jE 6 A c tiv a • Present, to City Council on June 3 �Eq uity a,nd Inclusion Self Assessment • Recommend,ations for the updated Econorm is Element • All materials imust, be complete, v i a QILC D grant, by June 30 .1 u iin e 2025 Presentation to Gity,Couincil (6/1 Recommendatons. Presentation to Equity a nid, Inc lu slioll Planning Self-Assessinent, C o min, is s l'O n, (55`1'227) Questions and, Nlbtr�% C ity I AE OA w w Page 47of 6831, III /r/ir ii r %/ia an' Ak� dwmb T11 A E ffr'l E I Ashland's cono�y Is avI'Iy relJiantll on tourism and service seictors.,, leaving it, 1, vu-Inerable to seasonal fluictu,ations, wildfires", ilcos,t off ving chafleriges, and broader econom.ic disru-ptions,. There is intere-,st expanding Ashland's, tourism elconomy to attrall more V1 Te i.slitors ii-tt, dif rent times ofthe year. There, is also( interes,t to explarid other sectors,,N This co(uld lriclu-de light manufacturing, te"ch, food production v e l.lnes, I nd specialty 'industries partilcularly those afigned with AsIlarid's life'style values, and small-town Ile, h. a ra c t e r. May, 2025, C ity, of Ash I a nid E10A 30 Page 48 of 6831, Residents recognize the rieed to welcome new residerits, busines,ses, and 1 'd e an d s o c ',,a 1. s t ,a g n. a t ,,as to avoid econ.omiL 1 lon. Em b ra c I ing thoughtfit-I g.rowth.—especlally that -wh'ch supports, families, younger r'esiderits, and divers,e voices,—i,s secri as es,sential to keeping Ashland vibrarit and relevant for future gener,ations May, 2025, ImmN 1 1:1 11 it I "oil C i ity, of Ash I a nid E10A D S VIIII6\WU 0\P10\W1` I "T [..) "T 0 S T h ell r ell i s u n t, a, e r t, u n i ty t' o, better connelict local e� ucat�' i o, na I 111 st itution s.--i,) ia.rt icu. larIy SOU and Ashland Hig h S cho o 1--t o, e c o no, m ic development goals. Strate " 11 1 g i.e, s, c o u Id i c I -Li. d e, e ffo ft s t o b u'ld c a r� r pi ip e lin e s, s, develop netwo.rking pr,ogr,iams,.,, and supipo.rt entrepreneu-rship, espelcially in v parlrie.rship with regiorial o�rgariizatioris,. W May, 2025, C ity, of Ash I a nid E10A 32 Page 49 of 6831, Ill lulu uu.. T HE M E 4. A "IIII('111, M �E k1hill IS 111do, �P A C11 �E I'll I ,, :�� (111"[PR*I, W 1111111111111111 F (01"hIll) �R, 111111111111111111 IS lls,J �E IS S ("I' ",W) �11111111111111'H Ashland's built elinviromment, and development patterns could act, as barriers to, expansion. it is impoftant to have flexibi le,ready-to -d eve lop, co,mmercialand industrial s p ,a c e, a s w e 1.1. a s re a s, on ,a b le pi ermit t in g c o s, t s a n d c, o, n s, i,s t e ri t re g u la t io n s, t o, support econ.o,mic, gro,wth.. S it e s s u. c h a s, t h. e C r o M. a n Mill an d t h e railr o, ,a d pro pi e rt le, s are o fs t.r a. t el g le prio,ri.ty. May, 2025, C i ity, of Ash I a nid ElOA THEME 5. �� BUILD �REGIONAL PARTNERSHIPS IT TO ISCALE *vow IM PACT Ash las eco,nomic fut,ure iI l fled 'to tr it ern Grellg&n regiori, and stakeholders highligh.ted the need for deepe"r collabo,ration with. rie igh.bi oring Citle S11, SIOREDL the SBD,C,,,",, land workforce p artriers. Stro,nger aligriment is, needed on land use planning, wo,rkforce develo,pm.ent, business supplort,, and infr,castruicture in stm ent—P, art icularly to allecess, larger labor plools, grow entreplreneurshjp, and ilcompete for s,tate and federal fit. n d ing . 0 May, 2025, C ity, of Ash I a nid ElOA al Page 50 of 6831, •� THEME 6. �� i ACTIVATE ASH LND'A, �S LIFESTYLE ADVANTAGE , Ashland's greatest strelngthS—its natural bi-eau-ty, safety, walkabifity, cultural amenities, and robust fiber ilifrastructure--iare etear economiL%,, assets, that 4' 4' position 'the, city "to attract remote workers l.'i..f""es,tyl.e-d,rl,v"e,.n entrepreneurs,, and talent seeking lilgh. quality of 11fe. By strategically leveraging these assets, Ashland L-,,an. better align its economic developmerit efforts, to attract the, typies of businesses, ViSitors', residents, and workers that reflelet its lorig-term. visiori and values. i May, 2025, City, of Ash I a nid E10A 35 Page 51 of 6831, Council tonight ULM IIIIIIIIII III lill III! III IIIIIIII Jill 11 SM. �1 11 1 1� 137T.-mon's Recomme, dat ons,,,, The Plan�nirng Comm�is&ianl at their 5/27 public hearing, recam��m�end Council adopt the 2025 ��EOA, and i�mplam�eantirig Ordnance. Staff canclurs with this recam��m�endation. Suc�c�estedlCouncil Mc�tic�n: I move to approve F1'rst Reodibg, of'Ordi'nionce 32,65,, odopbbg the 2025 Economl*c Opportunilb'es Anolysi's o's o' tochni'col Support document to the co mpre,h ens e Plon Economy Element , o,nd sc,hedu1'e Second Reodibg fo,r,June,,77,, 20,25., Page 54 of 6831, Council� tonight, 1w W� lift Aft MIT's "I'm Page 55 of 6831, Climate Friendly Area: Amendments at First Reading MMMM Exhibit, A,, Secibbn 18.a 14.050 Dimensional Standards, Toble 18.3. 14.0,50 imate Frioandly- Gverbu Dimensibnol Standords., Moximum, Heilghr Wth Bonus [fo,otnote #61 ]'is amended to read 0 0 AAWt� andmIxeduse dw mee, wm7g Me standdm�5,1��r 25%'a housm, 1 .12, 050 am ehg��3 for bon, us, ,g In, sectlon , 81 5. he4gh,t Applicants may altemaepursue he ht bonuses per ORS 797Ao445 Climate Friendly Area: Amendments at First Reading Page 56 of 6831, Suggested Council Motions to adopt the ordinances and Written Findings and Conclusions of Law., / move to opprove Second Re(oding of the(following ordiq,noncels: I Pill I I PRIN 1119113 R, Page 57of 6831, p7j �M doll 147, FO w C ncil s ne ect-I'M o u Bu *1 s,s,M ing �D Me: J u ni e 1 71202 5 TIME, ESTIMATE,, Gons,ent Agenda or 10 minutes ,C,,'ATE,GlORY Action Needed - Motion to approve an actioni ,SUMMARY Staffis, coming before Councilto seek authilorizationto enter inito, a, GOInact with Axon for the bu iiii l Irr utual� Records Management System (RCS.). POLICTIES, PLANS & GOAD ,SUPPORTED The Ashland Police Departmenit (APID) hias, for a, t least 30 years, participated in rnutually aGc,,es,se,;d Records M�aniagement Systems (RM�S),. It is crucial� that thel City continue its partniers,hiip with this shared �records management system. There is nio viable ini-Ihiouse option that would come close to giv,ingthie same cross-agenicy aG,Ices,stio information. The varJous &AjS--,ha-ve.J,-,een usee-li *y mostit notall, law entorcementagencies, in Jackson Counity (savelhe Oregon State Pol ice). Each iterationi of RMS overti me has a llow, ed each agency and officertio write �reports, eniter information, andaccess information entered by other officersand agencies. Thiis shared iniforrnation, shlared RMS approachi, fostersthie great partnershipsand rnutu,61 supplort that Jlacksoni Colu�inty law enforcement agencies enjoy., The current R[TiS (called TriTe&h) is rnaintainied by, the CIity o"'Tkedf&bLARDL-c�,�,�,, $17,750aninually to accessand use this, system. The current RMS is not sustainableandthel City, of Medford is, 1.11 ste pp i nig awa y 'fro m i t i n thel com �i�i n g ye a, rs. If a noth e r ag ency we re 'to 'try 'to ta ke ove r th e cu rren t syste m , i It i s estimated the cost, to keep it runining wiould be over $700,000, and it would require adedicated [Tsupport person. 11 Medford is moving toward a, more iniclusive RMS, provided by' A.Xion �Enterpr I iises,, Inc. Thie new, Axon RM�S will no) 4,-Ie op,erational until mid-2027., In the initerveninig time, Axoni will be building the new system and working to, rnigratelall existingdatatio the new, system. lle for its, All law enforcement agencies in Jacksoni County are joining inthiis eltbrt, and each agency is, responsi.4, portion oftheldata, rnigrationianidthe system build oluit., Upon launchi, allagenicies, shiould enj oya more capabilereliableand sustainable RIVIS for years to come. AP D's Is hia of th i s, co st i Is $14 905 141.6 0, pa ya �b I el ov e r fi ve yea rswi It h th e fi rst pay me nit ni ot d u el u niti I J lu�i I y of 20 27 as noted inthie aftached contract, with, payments duel as follows: 6 Pure 1 of 2 A ,Page 64, of 6831, C ncil s ne eet-'m o u Bu *1 s,s,M ing July 2031 $84,11111.92 TherelMai re sOmefactiors that, will mitigate this, financial obligation. CurrentlyARD paysfor several annual service that will, upion implementation in 2,027, beassurned by, the new Axon RIVIS. The programs are: i Giveoshielld (public -facing crJme analysis platform) 1 3598 SPIDIRTech (customerfeedback platform) $4,31,00 Guardian'Tracking (in-house complaint, us,e of force, praise,, discipline,, ear1y warning systern) $2,12311 Each of thelabove platforms; would bel supplanted by the new, Axon RIVIS, resulting in a, savings of $127,801.49 per yea r (whein the cu rre nt �R IVI S fee of $1, 1 717 79.94 i s i n 61 u d ed). Additionally, the city's, contract with Axion that, covers cionducted einergy weapions and body, cameras will expire tw, o, years,. Staff Me' nticipatelst1hat the new contract, to cover these devices will include licenses to access, the RIVIS, whi&hare, under the proplos,ed contract, lined out at $20,816.52, per each ofthie five years, for 41 licenses. That will rnitigate thel net cost if this, contract by, approximately $47,000 per, each year., The cost, for this new RIVIS lies in the build out., The ongoinj i maintenance and access costs a,rel se,en in the 41 licens,es, which,,, as, noted above,, come to $20,816 per yelar, and are anticipated to be covered �by thel new ciontract, that shiould be in �placel by thetime the first payment is,due. FISCAL IMPACTS As noted above,, the overall cost of this contract is, $490,141.60, payabilie overfive years withthel first, payment not due until July of 2027., It, is anticipated that -that cost wi[l be mitigated by'approximatiely $138,,855, ovierthel cours,e of the contract, (as thel dity wi[l not, be payingfor GiijeoShield, SPEDIRT'jech and Givardian Tracking or paying thel j current, access feefor the current RIVIS),, and that theactual payments will bel for, $20,816 liess, perannum as, thel licensing will be absorb,,Min d in the new ciontract-for cionducted eineirgy weq^,,ions and body, cameras.,, SIGGESTED ACT11101ASig 11110TIMSJ WIDIOR ORT1110ftS I rnovel Council approve a ciontract, with, Axon� Enterprises, Incorporated for the City's piortion� ofa shared records, management system. RIEFEREFICES & ATTACNME,i%,TS, Ashland - RIVIS Contract, & SOW - �Revised 2. MPID CC to Me,dford City Coundil Pure 2 of 2 A ,Page 65 of 6831, 8 0 ,n LL C), 'A 'o lig. z OD Ln IT OD In -n� 0 a_ zi L)l t8 CD, 0 L>, E 0 x uu 0 CD a_ -S -0 CL M, 0 :3 E ulu LU > E 510 CA c) LL < x M LU LU ce- CL LU LU —i ioolal E CIA CIA CIA CIA CIA CD CF) CF) CF) CF) CF) OD CD, r- 2 2 cl cl cl cl cl :5 -:5 -:5 -:5 -:5 0 3 -3 -5 -5 -5 H At, S. a - A�-j (D (D (D (D (D CD (D (D (D (D 0 cd C� C5 0� Gi fJD col) CWI) co 8 �Q 2 N vi x C3 C3 co=+ co=+ 6 CD co=+ to -Fa 8 ccoll F CNA (D rr,�- OD cq e-- co=� (D co=� CF) C-10 mcr OD m (D m (D CO 4mo CL cj � N -:3- cj 0 �D CF) c3i CIO F% V, cj) CL W, C5 CCY' M E CL Ulu cn 0 0 ulu ul u cn 0 ulu cn 0 cn UU ulu cn cn ulu cn LU LL- cn 0 cn '00 n LU LU Fro rTr >— n rro 0JI rTr U'u CI) rro C) Cf) uu Ek� Cf) LLI Uj 0 Ek� W, z 00 z z 00 00 o Ulu Izz- m Iwo MQ 0 41) to to M c 0 M� LM R 0- CL ICZ F2 �0- X c 0772 r1ro LU 0 cn 0 F— F— LU cn '00 LU 0 :D cf), 77 00 WIN CY) 00 (D 4- 0 co (D a) 0) co co U") qdp co C M (D ODW,uLbLb Co u u III + + + 'e + Ne + ++ 69 ++ ++ ICDI oCD CJ u ° 33 u rr- - ' � ° -0 : ° - 7 ' 7 _ €+ III + OD m OD OD OD L1LV L 17 17 _ L1LV L cn LLJ LIL LIL LIL LIL LIL r1roI LJLV LTV LTV or :� .�cn r1ro r1ro � CD CD cj OD ID cj ID 2 m m m m L L L W >s CU 0) C%14 CM co cz .0 >S co W, Q I Cy cn ca cl) 0 > o Co 0 0 0 mpl 0 cn Ica 0 0 cm > ca C3 W, Co 0 cn cn cp a cn ch 2 ram am0 CL 04 C:3 C%4 Ir zo- STATEMENT OF WORK I M P �Lli E M �E N 'T A T 10 N 0 F AXON RECORDS AND STANDARDS FOR JACKSON COUNT 11 Y CONSORTIUM (,,SOw"ll') Submitted By: Axon EnterpriseInc. (Axan) 17800 Narth 85,th Street Scottsdale,., AZ 852,55 Pa,ge'72 of 6831, M i�E F I N I T i2 '"ry per"R "w�v "w 0 U 3. i III F II �J EC III S'� E..�MW-�MW,�MW, �v ��v ��v�W-�MW,�MW, �v ��v ��v�W-�MW,�MW, �M ��v ��v�W-�MW,�MW, �M ��v ��v ��v �M W-�MW, �M ��v ��v ��v �M W-�MW,�rW-�v ��v ��v �M W-�MW,�MW, �v ��v ��v�W-�MW,�MW, �v ��v ��v�W-�MW, �M W, �M ��v ��v ��v �M W-�M W, �M �� 3 2. PROFESSIGN,AL M i '. 2.3 AXON CON FIGI TI M.M.M. .M.M. .M.M.M .M.M.M M.M.M M.M.. M.M.M. .M.M. .M.M.M M.M.M 2.6, 3.1 M E D F �1 I NTE FACES 7 3.2 JACKSO II COUNTY'SHER[FrS OFFICE I T� F�.�� .�M.�M.�M��M.�M.�M��M.�M.��.��M.�M.�M.��.�M.�M.��.�M.�M.�M��.�M.�M.�M�� 9 3.3 AsIHIL AID P D I N TER FACES 111 3.4 CENTRAL POINT PD, II"IT��.F��.�M,�M,��.�M,�M,�M��.�M,�M,�M��M.�M,�M��M.�M,��.��M.�M,�M,��.�M,�M,��.�M.�M.�M��M.�M.�M��1 1 3.5 PHOENI 3. , TA LIENT I N TERF C'ES l 2 3.7 JACKSONVILILIEPD INTERFACES .owstow.M.M.stowst.,M.M.M*6*6*.M.M.M*6*6*6M.M.M*6*6*6M.M.,&.,vtvtvM.,M.,M.,vtvtvt.,M.,M.,vtvtvt.,M.,M.,M*vtvt.,M.,M.M*6*6 "l3 3.8 EAGLE P"INT 14, 3.9 Roy,,UGC,,ERIVEII Ifloilo,mKin��<II � l l II1 11 :101 1�,11 1j, 6 0 1 01M I iy MEDFORD PD &JACKSON1..,M.M.M*6*6*6M.M.M*6*6*6M.M.6.,vtvtv6.,6,,6,,vtvtvt.,6,,6,,vtvtvt.,M.,&.,M*vtvt.,M.,M.,M*6* 5.2 MI C ROS 0 ITSELF H OSTEIC II T EG RATI 01, N Ru I,IIITI M I " IR,VF)..M.M... 1 5.3 ,6, I I EI ,S CERTUFICATIO,f 6.1 PROJECT MANAGI E1 I Ell NT444*44*66*66 i i 1 25 .1 M A N A,GE M EDIT RES 0 U1I CE 2 8.3 CHANGE .5 M I L ESTO N E C10 MPLET10 N R EP 0 RT', CI ... .. ... ... ... ... .. 32 a,g 10 SUPPORT... 11 TERMS D, CONDITIONS ATTACHMENT lLE"STONEPLE"T'lE P T I ATTACHMENT ATTACHMENT �B - PROJECT YAAAIA IIHNICAL ACCOUNT OIL TAM ONSITE I E JPO!NS I Bill LIIITIIIIE: . M. M. . M. M. . M. M. M . M. M. M M. M. M M.M.. M.M.M. . M. M. . M.. M . M. M. M 3 a,g m This clocurnient serves as an overview of the Axon Records project. Axon I Records and Axon Standards are CIOUd-native so,ftware solutloinS prov[de-cl as a SaaS, SUibs,cription. The so,ftware detaHed ithis SIOW inciludes, bul is, nc),t limite-cl to? the Isted functionalit y: n , Versli o8.23 Pa,ge'75 of 683 M 29, DEFINITIONS IP EAR, T I ES Age ,n j cy A genOie s, iidentff'ied WtNn this 50W End-Us,er � ic, agency groups Usl the sys,tei M Prcffesslo,nal S,ei -Aces I I The services that Axon provides,,wit' in the scope of th's S( �h W I S Y,S, TE MS Axon Sys,tMei ftware solullons and agency -specific interfaces developed by Axon Q I'S -eau o,flnvestl Ucm sy'stern, The ed e ra il u �F B gation's criminal Justice Mf-ma o[' M DC U m I M 'hin a vehicle or other obHe, oibi'le data com,,.pter adevice associated,wit u n it N I RS Ro,nal ,N aUIncident -Based R&.po,rUng System DataSre to Tdatabase Axon pro,vides all1c),Mng t ge n ta he I he, a -y to query da U P ro,d ct The so,ftw"ai -e solluUo,n bein lemented as part of th[s SOW g, IMP Pro,d� iiction Environment �n -c),n -e, the prodtJc I Is ent whei, accessed The operatJoi al envk' Trainin nvironm �nt e -e, cenwre lAxon- The pi, -ProducUo,n envk' -mimt he al specific development ,n conI n g figUlratlon,,, fui ctional acceptance testkngl user acceptance test, 0 and Dr tray ita ke, p I ac e S -Ace, Fr tall An online-.po,rtall 1p[-ovided by Axon where issues iden I tifed are, entered and triaged P R OJ EC T & M I ��L IIE S TO[ El S, P roj ect k I In Scope c),f this'SOWasdef ned by the wori to, be completeddescribed herell �h Project C ange Order (PCO) form o� t1k ed 1 n Att a, c' h rn e n t B to, be ex e, c u te d It) etwe e[� C h a inige, o i� d U ,and the,agency if a material change in sco,pe is requ"Ired for this, SOW Milestone Event that co,ns,tilutes, completion of wojl-' as ilisted in Attachment A Completio,n Repoi, M I The report c),utlI ned 'i�n Attachiment A to Ibe, exec� ��ted at key rntles,toi esilestone I n between a Igency and Axon to, approve complIeUcm c),f project phas,es Discovery Phas,e -ements gathering and coi f! -maUcm o,ccurs durMg t' is, phas,e,. e C1 LJI i I n Co Irements fe'-,.e,,d the sprMt phas,e, and sprints are designed nfirmed rec�lu'l arOUnd what can aind cannot be accompli'shed given, time and res,OL1,14-ce, traI Mt,bth I the consson oAxon anCl a,g,ency's sides I U Phase Des'gn R Ild c hase enco,rn,,,.pa, t P� ssing iterative developrnient thro,ug� sprMts, Pt h I integraUcms and,workfilo,ws are devello,ped and deployed dut-Ing this phase. Th e age ncy f )rim �s a re a I so co nfigu red d u t- i n,,g th i�,s hale L P n Versloi 8.23 m S,pi-Int A period dut Ing the configuil-al ition phase, of t' roject (t plcally 2-3 weeks) h I y t where spedficipieces of fuinc lonaility are-lbuift, configuire,d and delivered. S I Jew" I t �Rev Int where A on sho,wcases what was bUllilt, I I I X S'gn'f'es, the end of the spil con fuinc lonail ,n I tems are then deemed ready ffirfigLl,,,i,d,, ai d dellvered These I a cceipta n ce test! rig a ind Ullse r a cce pta n ce tes,V rig® G o - L Ive, End -users are activated? and the agency s actiVely using the product C tover U dala convet" I SUccessful i�mplementatlon of Interfaces -slon a,nd N I RRS state ,and federal ceirtifcaVon P Third -Party roducts and Software hardwat -e, and services that are not owned lby Axon but are beil n -m ices p i� I ec i a I I n I I -ovid ed by Axon fbir th[s pro' t s Isted ii the Th'r,d-,Pa'-'ty ProdUlIcts and Services section A C C El P TA NC E B i locker issue impacting 50% or i �ore useirs, Fui ct� oi al Acceptance Testing I n n Tes,Vng t le, funcV -ed for the agency f! on a I it of the system as con, FAT) I nte itioi Acceptance gra n br te,stii -at SchedUled events, f ng of each, integit ion point and associated Test i ti fuinconaility In coI allboraVon wi t h the, ns agency and the agecyvendotj User Acceptai c e, Te �st I n g (U AT) n Tes,Vng t le, fu n ctl on a I it of the system as coin, , -ed for the agency froi an f! g r m L 4 I -spec e end-usei s, pej Ilv ��Offlj mil m 9 X4l MY4iI 2 q �h -vices I I I-ofesslonal sei Axon is only responsible for performing t' e pi I d e s c ir illb e d w.it 1 n tl is 'S CD W. A n y add itionail professional services t at are n �h ot deflned explIcitly by t 1 s, S, 0 W' s, h a I I b e done so through a P r oj e ct Change Order. Ti e folilowIng are considered & iitside the, scope of ti s, p r oj e c, t: Adil Oty,, minikstraflon? managernient,, or SLJ,p,,�.port of any intet Ma co I -al or agency ��T net,wor' or infiraisti- cture, unty, statefedei� ?I e, CI langes rniade by the agency or t e, agency's, vendors after t' Irements Interface R e-cl U D 0 C U m e n t a t i� o n has been accepted T �h ird-party prodUICIS and services costs related to the vendors o r agency's sIde of the i� ntegraflo, ,n C h lon I s c o mip I e, t e anges rniade by the agency after confl&UraVl I loin ,3 Vers8.23 Page'77of 683 m 2.1 GENERAL Thit Axon ioadc Axon e agency ro pvides a mla�-S,tlha ej- crge, table tha, prov[des tl ie, ap,,�.pro,late struCtLire to the agency. -e inciludes read-onily access, to T e, access to t le, Diaitai'Stoi, I -e, m ,prescribed vlew�s, of data which at ade, aivailal'ble, from the entry of' data usIng the Axon Records, U , r n t e, r f a c e. Axon provi th ' e, agency with a data diUonary and/or othet a!,ppiiropirlate, dOCUmentation Is as part of the �h �itng analyUcs repo[, I Axon provi�des t' e, folilowil 0 1 Rod tJ c t 1 v t y ecords, ystem: r sCikmes, P i, and Cases i Is as part of the In g I Axon provi�des t e, f o I It o wI a n a I y t iic �s r e p o i, Standards syset em: Use of' Force, Early Intervent 'ion (EIS I f Axon prov'des 1- e, P o r t s f o r pecific PLJJ t n le responsIbilily of t' e, age- cy t o maitakn tHsiern, after Gio-Live PAMIKINX93 L3 W4993 ILI I a I[CILIJ 15AMITA a Foll 01 P As part of' conS,O'-tiLJm depiloyment, agenCes will be abile to set Iner agen0es to Lip data sh,at-'i1ng relationships wilth pail U seairit and viJhn each other's t® T h it a w"i I il b e searchable naflveily from wilh Axon Records U1. �h �h T e, data avallalbile to conf! ig, tJ r e f o r multkalgency searc� wi I il I n C I Lid e: ■Master Name I nd ex ecoi-ds ■Master Vehicle Index Records ■ InOdent informatIoin Warraint inform,aflon -ation is, necessary, however,,, ino intle2t To uti'lze, certain systernis, access to the Axon Recorta'Store is reCIL1,11'red. This, access -ty p a iIay necessIe acVI i n b oy the CLIStOmer, theIr t h i rd I il f� mish credenflails/access to t vendor,il, or Axon. Ax o in w"i u ie Axon Records, Daitai'Store. t is understood that any w o 1- k 0 1 c ititliflit to access t le data are aind the responsIbilily of t sti or- or their vein, do ii Axon Ver ,4 slnoi 8.23 Page'78 of 6831, M bears no illabillity in thiks regard. The Axon RecortaStore iks provided on an as -is, basiks, and any requests for custom Views? I-eview wlthi�n the queries, or connections MIll lbe subject to slaindard change ordeip r o c e �s s. B II t I a Il 11st of additional forrnis that Medford PD m a y e, l o w s a p-) a r e I tJ s, t t C), a dd t o the Axon system T es,e formar s, e us,ed by -cl e o n f fl r c e �s a n d Investigators to sup_)plement their. I c 1 d e in t R eip o r t s, / C a se the RMS: Axon 'works, In partnership w�th the agency to determine 1 I ag ad an eo-end i - e, ad I in e s, s It-) Y c o in d u c t I in f tJ I l testinnnd-t n ct o in 1 an,ager and the a systern, revIew T le Axon p r M M o g r a U ,project rnianager work closelly together to c) aln aind exe& ��te 1 I 10 S. U Axon cond' ��CtS User acceptance testing vi�a tJ �s e, c a �s e, s a p p j- oved b y Axon and the a g e n cy. A I I IU e s, dikscovered during and after tralm ing are entered �I nto tI , ry I c e, portal for trIaLge, a nd f o I I ow - p. 11111111OF ML Axon wor' s wilh the agency to Itffy the agency trainers, receiving I n n n h d s a n d o 1- �D I sp-) a t c, h p 1- o d Lill C t S. �s t r u c t I� o oi tie Axon Rec,ords? Standat n ed t o p-) I C s I ining 2,Lli- Axon provides a tra� de teat OUtlk es the coveil Intended a ud I e n c e ,, facillity needs,, and dtJraVon of t le t r a r n `1 n [90IRLIX&M �aitei -y I in i in i i a I s, a nd tral, Axon provides the agency Mth aill t 'h e, n e c es �s a i, dlgltal assets, to facilitate, any of tale trailnlg formats listed below. I n i �-y I environme Tralni�ng sessions are, conducted I in a n nt c o n ta ng necessail configUiraflons, forms, aind wo1-kf'l1ows,® Any additional tralnibeyond t h e 10 U I selected method S, SUbject to adjUStments I n p I ing. Contact y& ��r sales I I reipres,entaVve for rn, o r e I� n f o r rn, a t I o n and Update t' e, tral� cy to delivei, It �s, the respoinstWity of the agen h ming I -oced u -es ,n 10es, a, I materials to incilude, agei cy pol nd p ,n 5 Versloi 8.23 Pa,ge'79 of 6831, M Axon trais, the agency's recornime,nded users (no more than 15, user"D per sesslon depending on the sif' the agency) in fulil s, t e, rn, I n i tra i n �i�ners oil functionalily. This, is, ty,,�.plcally the agency's tria� ig' �ng academy/FTO staff T 'h e, agency s, tr�ner ais aji"r e, e s, p o n s, i� b i e for t[,-alniall I I Ining r-tateilals, f o r �s cc, e se fu I a I I,gency end u� �s e i - s. A x o n provides all tra� t U I tralnl�ng a n d assists t h e agency's tralliners in c ji- e, at I n, 2 t h tJrse and t ra 1 n ihed SC D UI L E &- �k The trainin -Ulpon schedUlle that ma� es effiOent ig' plan contai�ns, an agreed ,n U U I se of time ai d res,& ��rces to avold � ��nd��e s t a f f i n g Irnipacts, on the U U Acceptance Testing h a s agency. Trai�mnlg sessions, occ-Ur after the U s e I ted been �success,f��lly completed and docuime,n Ive Tralni�ng sessions pro,vlded by Axon are conducted on consecutli 'weekdays (Tuesday - Friday) dUring no,rimall business, hOL1,11"S (9 a n - 6p U rn Mth an h& r break in ljbetw�een sess, I o ins). Tralnissions r� Ir�ast t e agree-d-Ulpon s, c h ed iJ I e, in t ie I , tralni�ng pilan, regairdiless of delivery method,,the , are t -eed U p o n preVo� sly by res,ponsitHity of the a g ency,,, unless agi the project team and tra�nin ig, team managei ment PMel WC to] M 4 1 LVA 0 �h h and Axon works in partnersJ i p M t t h e, a g e �n c y t o b, u i ic J? coordinate,il, e U xecute a G o - L We pilan t o e, n S Lji r e �s' cceSS,f`LJ,l System acceptance. Axon co I ohe rdinates tGo-Live e ve n t ,n 6 Versl oi 8.23 Page 80 of 6831, M I ly after Aerface setLJIP stairt I I medlate The agency tasks, rellated to, int -face sullbject-matte, project ic_off'. is, critical f'o r t le, ageincy I nte i, I experts E) and Axon project interface resources to work closely I -faces. together to �scope,,, set-up, and test aill i nteil The agency rrliUst provide ainy relevant technical documen taition per interface to Axon. The agency facilmates any necessairy rnieetings wi�th aill thit-d-pail-ty system I vendors wheire, integraition is, required. Axon prov des any relevant, Axon APiimentation to the agency. e, Axon conducts, integraition acceptance testing demonstrating th' functionalily of e a c h i in te g t- a t 1 o n to the agency. 0 ie The agency rniiUst notff'y Axon of' any chainges to the agency's side of t' integraition that are beyond Axon's control and imiay lm,�act the a, i in t e g t- ition. 0 Axon 'w 3.1.1 Re c o ir d s Centra] Squa�re Call For Se ry is e ill n al !import Call F o 1- Service (CFS) 1 jnfoirmaV oi frorn the Centi &cj IJ a system. knigested CFS data wJill Ibe used to ai��toi aflcallly c re a t e, a s, h e il I I in c 1 d e n t Report (TASK) 'n Axoi Records, assIgned to the respoindi;ng/prrrniary o,fflcer from the CAD CFS, Event. This kntegl�"ation may (d e, p e, n d 1 n o n -Y CA D Ve, n d o j- technolo I ig' i e �s) PLJIll in related NIC��C inCIL111' ited w"Ithin the, CFS Event �Daita retUrns, if atta c hed/i� n cor p ora, i in t o the CFS, Side Panel wltNn the Axon Reco rd s, I n c Id e, n t -tay be I izaUon and workflows n Report. Additionall C LJI M I a I a dd ed t o ingestCFS, Diata aid 'will b e s pe c! fied � n intett ce tation a f t e r Agency [scov Requirement Docuimen D e r y s e �s s o n �s. S p e c i f 1 c d a t a p o i� n t s, c i e, n c e, a nd 1 rn p o r t tri�ggejrs, a I a n I o n g 'with method of t ii- Is fe r w i� il I be deterimined dui the e-C] U 1 r e imi e in t �s PI ase, of' the pi, 3MH leveraReico�rds I CfnqWAxon ommSys, NCIC ry: ig' e ComimSys (vendor relationship) to enabile 'State, Cj��S,, N �LETS,, -c e the setv l aillows f o r NCIC, cojnnectivi�ty, As aj exiarnpile, i e �s to be, cond��cted (Connectl&�Q for Wants and i Cj LJI I U W -y cecka 1- r a n t s, to State/Nl&�C, Automated Propei� ths to SP e, r o late/iNCIC? Orders of Protection D Mi V i c�l u i il vies of s, n a n nd Vehi�cle, infrm oatim on, a ill o n g wilh ai y ot e, r h quiiI a nd c h e c ks This sollution reCIL1,111res, aidd itionall s, oft w a il- acvain -7 VV tited wilhinhe tAxon Ecosystemi,il, allo g ilt A I� ific 7 Versloi 8.23 Page 81 of 6831, M hardware? software, and OS provided 1by the, ai,gency Inforrniation Technollogy tearni. State and Regl�onal approval I U h e and docurnientaition is allso -e-cjIred as part of t I Ivery o I 1 1 f'Axo n N! 1C C. 3.1.3 Re c o �r d s I Ce n t ir a] S q u ir e Jail M,anagement lmpo�rt: Axon a ml e P I I a n d M I I i M P o r t lb o o ing data to I n C I Lid e 'F u il I N charges? from Ce ntra I Square, e-lirridnaUng the need for I duplicate entry i�n mulVple systeMi ��s. 'D u t- I in g, Wmgestion dait b, r a -t e, ! I I e n, a t c h e d o r ingested ais new i in t C), the master nan index for easy search and later tJ s e o, n o, t er �ncident r &F-) o, r t s,. The iingestion M a y a I s o, inch iide (d e, p e, n di the ,n MIS Vei dor systerni) attachments as,soc[ated 'with each M -tJ g s h o t) o r record. These Tray mclude a booking photo (nt dlit images of It) 1 o rn, e, t r I c s Spec"Ific, data points, cadence a n s fe r wHI be, aind i�miport tri�ggejrlsl a I o n g w it h Method of til I -oje t n determined durk g tie Requirernients, Phase of the p I ct. �n I 3.1. 4 Re co�rds Centra] Squ�a�ire Bookings: Axoi wH11 export booking data to Central Square, to idF I I N! a rn, I r I n a nd charges, elrrdnaflng the need fo, &Jp'Icate entry 1 m I M M n tple systei �s. The data export i ay a il �s o i i C I Li d e u (d e,,.p e in, d i�l In L7 o n the JMS, Vendoil" system) aittachiments Ir associated wilh e a c h ecord. These iM �ay mclude a booking M I photo �ugshot), or dig,ital 1 mages of biometrics. Spec'fic data points cadence a in d export triggersalong Mtn e, M i n method of trainsfer, Mill b e, dete,j ined durk g t h t- oj Requirements Phase of t e pi e, c t. Axon will 3.1 .5 Reco�rds Omnigo Property, and Evidence: -tni�go Pro,,.peirty and Pt-operty and Evi�dence data to On I i export M Evidence management platform. elk inaflng the need f o 1- d u p I i c a t e, entry into two sys,tems,. The data exported may I I -er ,n u -t detaHs (typebrand manUfactui, ii c I d e: r o e j- ty 1 t e, n F F U -rel etc) seri�al c�ity, val��e,, color, rniake, m ode1l, b ai i e c ov e ry? a s s o c i a t ed p e, r s, o in s locations of' c o I I e ct i� o n/ i, p I ia hotos! and rellated o ff e, n s, e �s /c, h a [0 e �s Specific da, tpoInts, cadence a n d e, x p o 1- t trigget-S, along 'with Met' o-d of t r a n s,f e r.w ill I teTine tHi jI - e, rn, e, n t s, Phase of t , e, p r of e c it. 3. 1 .6 Re c o �r d s L ni]�ne Pzwn: Axon w'l1l export stolen m m property data l w"' lch ay mclude,, property it d eta I IISs (type, brand,,, ni a in u f a c t ui r e, r ii a # c�l t y, v a u e c o 10 j[- make model b, a r t- e, il etc) associated persons, locations of loss, and re'lated of f e in s c h a rg, e,s,,, to a staired databaise. I I I -t triggers, along nts,1 S,pecffic data p o I caidence and expoil I -t i e d d I ,w it h M e t h od of trainsfer Mll be detern n urin I I t h e h oj I Requirements Phase of t e pi e, c t. ,n 8 Versloi 8.23 Page 82 of 6831, M 1 ,, Axon will export case 1 .7 Rel c o ir d s K a r, �p e Pr,osecult or''. dOCLIments and &gllall evidei c,e to, Karpell Specific data p I I onts, cadence and e x p o, rt tOgget-SI, along Mth M e t h o-d o f n e transwHTirefer, I be, deter d during t' e, Requirernients, Phase of the, project. 3.2 JACKSON COUNTIN SHERIFF'S OFFICE'i INTERFACES Axon 'will 3.2.1 Rel c o ir d s Cel n t ir a] S q ui a ir ie C a! F o r Sel ry ii c e import Call For Service (CFS) informat'on frorn the Central &cj IJ a system. hngested CFS data wJill Ibe used to aiiitoi aflcailly c re a t, a s, h e il I I in c 1 d e n t Report (TASK) 'n Axc),i Records, assIgned to, the respoindl;ng/prirniary o,fflcer from the CAD CFS, Event. This kntegl�'atlon may (d e, p e, n d 1 n g o n -Y CA D Ve, n d o, j- technolo I g' ies) PLJll in related Nl&�C inCIL111' ited w"Ithin the, CFS Event �Daita retUrns, if atta c hed/i� n cor p ora, i in t o, the CFS, Side ipanel wItn the Axon Reco rd s, I n c Id e, n t -tay be I I z, at i� o, n and 'workflows n Report. Additionall C LI �S t 0 M I a I a dd ed t o ingestCFS, Data aid 'will b e s pe c! fied � n intet-fl ce tation a f t e r Agency [scov Requirement Docurnen D e r y s e �s s o n �s. S p e c i f 1 c d a t a p o, i� n t s, c ad e, n c e, a nd 1 m p o r t tri�ggejrs, l l a n S fe r allong 'with method of t ii- w l� il I be, determined d u j[ e c the iR e-C] U 1 r e im e in t �s ip a �s e, o f the p iojt. , Axon MH levera 3.2.2 Relco�rds I CommSys, NCIC fnqWryl. e ComimSys (vendor relationship) to, enabile 'State, Cj��SN �LETS,, c e , ia NCIC, coi nectivi�ty, As an exrn apihe le, tsei i -vl illows for i e �s to be, cond��cted (Connectl&�Q fo,r Wants and i Cj LI I i U W -y checks a 1- r a n t s, to State/Nl&�C, Automated Propeil tto les of P e, r s, o Slate/iNCIC? Orders of Pro,tection D Mi V i c�l u i il n nquij ies a nd V e h l� c I e, 1 in fo r m a t I o in a ill o, n I ni a y o, t i er I r a -es, aidd itionall s,oftw,a j- nd c h e c ks This sollut'Join reCjLJI[' ac n -7 VV tivated wilhin the Axon Ecosystemi,J1, allo g ilt A � ific hardware? software, and OS pro,vided Iby the a g e, n c y Inforn-taition Teclip no1c),gy team State and Regl�ail approval I U h e and docurnientaition is allso -ecjlred ais Part of t I ivery o I I I f'Axo n N! 1C C. 3. 2. 3 Rel c o ir d s I Cel n t ir a] S q ui a ir le jaill M,gin age�ment lmpo�rt: Axon M I import lbo,oking data to I n C I Lid e 'F u il I Narnle, PI'l, and il Square, ellirridnaUng the need fo,r charges? from C e n t 1- a, I duplicate entry imulV� n lsysteiT�s. 'D u t- I in g lngestion daita -t e, ,w 111 b e rn a t c h e d o r i in gested ais new i t o, the master nan index for easy search and later tJ s e o, n o, t ideins t r eip o, r t s,. The iingestion M a y a I s o, inctu lid e (d e, p e, n d it h e MIS Vei dor systerl attachments as,so,c[ated 'with each 9 Versloi 8.23 Page 83 of 6831, M -t��gshot), or record. These �ay lncilude a booking photo (n di�gltail images of lblometri�cs Specific daitoant s,, cadence a a n s fe r Mll be, ind imiport triiggejrlsl along 'with method of til I -oje �i n deterimined durk g t e, Requirernients, Phase of the p 1 ct. �n I 3. 2. 4 Re c o �r d s Cei n t �ng r a] Squ�a��re Bookis: Axoi wHl export booking data to Central Square, to iF I I N! a rn, e, P I I I n a nd charges, elrrdnaUng the need for dUlp'Icate entry 1 m I n tple systei �s. The data export i ay a il �s o i i C I Lji d e u (d e,,.p e in, d i�l In L7 o, n the JMS, Vendoil" system) aittachiments associated wilh e a c h record. These iTay lncilude a booking photo �ugshot), or dl,gitail 1 mages of biometrics. Spec'fic data points cadence a in d export triggersalong wilh e, I i n method of trainsfer, Mill b e, detei ined durk g t h t- oj Requirements Phase of t e pi e, c t. 3.2.5 Recoy CopLo,gic DORS Online Reportlin,g:, Axon Mlll buHd an interface w"itLexiksNexls' CoipLogic else, known as Desk C-)fflcer ReporUng S,ystern (DORS) sohJflon where Axon I I z, e, in - a U M I I import CiV thored reports from C o p L o g iinto an 1 I Axon �nCdent R e, p o rt in Axon Records. These �r e, p o rts M a y g n e d to a �specific workflowlinbox monitored b, y an f'nal r e v i� e,w a c c eip t a n Th c e e identified pers,on/team foil I I t aed offensat-rsodata se/ches Pen ? r &F-) o r t types, as,soc, -e veNcles, property,,, and rellated attachiment's, a i, dOCLImented and alAgned during t Hale bUild a in d configUiraflon of both the Copllogi�c DORS, a nd Ax o n ecoi l I ncLdent Reports. Axon will 3.2.6 Reco�rds omnigo Property, and Evidence: -tni�go Pro,,�.peirty and Pt-operty and Evi�dence daita to On I export Evidence management platform. elk inaflng the need f o 1- d u p I i c a t e, entry i�nto two sys,tems,. The daita exported may I -er 1 in c I u� d e: r o e t Y itern, delialiks (typebrand, mlanUlfactui, F F U -rel etc) seri�al c�ity,rniaike, m ode1l, b a i l a tis f' I I e c ov e ry? s s o c i a t ed p e, r s, i o n s ocaonoc o e ct i� o n/ i, photos! and rellated o ff e, n s, s c, h a t- ific daita poInts, cadence a n d e, x p o 1- t trigget-S, along 'with met o-d o f t r a n s,f e r.w il I teI n d tHi j- e, rn, e, n t s, Phase of t , e, p r of e c it. 3.2.7 Reico�rds LeaAs Onll�ine Pzwn: Axon w'l1l export stolen p m m roperty data l w"' lch ay lnclude,, property it d eta I IISs (type, brand,,, ni a in u f a c t u� r e, r Is e, r 1 a # city, v a u e c o o j[- make model b, a r t- e, il etc) associated persons, locations of loss, and re'lated of f e in �s es c h a rg, e,s,,, to a staired databaise. I I I -t triggers, along ntsi?l S,pecffic data p o I caidence and expoil I -t i ed d I ,w it h M e t h od of trainsfer Mll be detern n urin I I t h e h oj I Requirements Phase of t e pi e, c t. Ve rsl ,10 oin 8.23 Page 84, of 6831, M 12.8 Re c o ir d s K a r, P e I Pr,osecif or': Axon will export casee dOCLIments and &gllall evidei c,e to Karpell Specific data p I I onts, cadence and e x p o rt tOgget-SI, along 'with M e t h od o f n e transfer, wHI I be, deter d during t' e, Requirernients, Phase of the, project. Axon 'will co�rds Centra] Squa�re Call For Se ry ii c e 3 3.1 Re import Call For Service ('CFS) informat'on frorni the Central Scl IJ system. hngested CFS data wJill Ibe used to aiiitoi aflcallly c re a t, a s, h e it I I in c 1 d e n t Report JASKn Axoi Records, assIgned to the respoindl;ng/prrrniary o,fflcer from the CAD CFS, Event. This kntegl�"ation may (d e, p e, n d 1 n o n -Y CA D Ve, n d o j- technolo I g' i e �s) PLJIll in related Nl&�C inCIL111' ited w"Ithin the, CFS Event �Daita retUrns, if atta c hed/i� n cor p ora, i in t o the CFS, Side Panel wltNn the Axon Reco rd s, I n c Id e, n t -tay be I izaUon and w�orkflo,ws n Report. Additionall C LJI �S t 0 M I a I a dd ed t o ingestCFS, Data aid 'will b e s pe c! fied � n intett ce tation a f t e r Agency [scov Requirement Docuimen D ery s e �s s o n �s. S p e c i f 1 c d a t a p o i� n t s, c ad e, n c e, a nd 1 rn p o r t tri�ggejrs, I in, a n fe r a I o n g 'with method of t ii- w i� il I be deterimined dui 'e c the e-C] U 1 r e impe in t �s PI ase, of' the pio jt. , 3 3. 2 Re c o ir d s L e a ds Oni]�nie Pawn: Axon wHII export stolen m m property data w"' ich iay lnclude,, property itei d etaii s ('type, brand,,, ni a in u f a c t ui r e, r ii a # c�l t y, v a u e c o Io r make model b a r ii- e, il etc) associated persons, locations of loss, and re'lated of f e in �s es c h a rg, e,s,,, to a staired databaise. I I I triggers, along ntsI Specffic data p o I caidence and expoil I -t i ed d I ,w 1 t h M e t h od of transfer Mll be detern urin I t h e h oj Requirements Phase of t e pi e, c t. Axon 'will 3.4.1 Re c o ir d s Ce n t ir a] S q ui a ir e C a! I F o r Se ry ii c e import Call F o 1- Service ('CFS) informat'on frorni the Central Scl IJ system. hngested CFS data wJill Ibe used to aiiitoi aflcallly create, a s, h e it I I in c 1 d e n t Report JASKn Axoi Records, assIgned to the respoindl;ng/prrrniary o,fflcer from the CAD CFS, Event. This kntegl�"ation may (d e, p e, n d 1 n o n 0 CA D V, d technolo -Y en o j- I g' i e �s) PLJIll in related Nl&�C inCIL111' ited w"Ithin the, CFS Event �Daita retUr, if tt nsaa ir r c hed/� n cop oa, i in t o the CFS, Side Panel wltNn the Axon Reco rd s, I n c Id e, n t -tay be I izaUon and w�orkflo,ws n Report. Additionall C LJI �S t 0 M I a I a dd ed t o ingestCFS, Data aid 'will b e s pe c! fied � n intett ce tation a f t e r Agency [scov Requirement Docuimen D ery s e �s s o n �s. S p e c i f 1 c d a t a p o i� n t s, . c ad e, n c e, a nd 1 rn p o r t tri�ggejrs, Versloi 8.23 Page 85 of 6831, M a n Is fe r along 'with method of tir Mill be, deterimined duit'in the e-ClUireiments P ase, of' the p i, 3 I c o ir d s L e a ds O�ni]�nie Pawn: Axon wHII export stolen m m property data w"' ich iay lnclude,, property itei i d etaii s ('type, brand,,, ni a in u f a c t ui r e, r Is e, r I a # c�l t y, v a u e c o Io r make model b a r ii- e, il etc) associated persons, locations of loss, and related of f e in �s es c h a rg, e,s,,, to a staired databaise. I I I triggers, along ntsI Specffic data p o I caidence and expoil I -t i e d d I ,w 1 t h imi e t h od of transfer wHI be detern urin I t h e h oj Requirements Phase of t e pi e, c t. Axon 'will 3.5.1 Re c o ir d s Ce n t ir a] S q ui a ir e C a! I F o r Se ry ii c e I limport Call Fo 1- Service ('CFS) knfoirmat�oin frorn, the Centj Scl IJ system. knigested CFS data wJill Ibe used to ai��toi aflcallly c re a t e, a s, h e il I I in c 1 d e n t Report JASK)'n Axoi Records, assIgned to the respoins di;ng/parniary c),ffice,r from the CAD CFS, Event. This kntegl�"ation may (d e, p e, n d 1 n o n CA V, -Y D en d o j- technolo I g' i e �s) PLJIll in related Ni l&�C nCIL111' ited w"Ithin the, CFS Event �Daita retUrns, if atta c hed/i� n cor p ora, i in t o the CFS, Side Painel wltNn the Axon Reco Re -taly be port. Additionall CLJIStOM,iz,aUo,n and workflows n a I a dd ed t o i�ngest CFS, Data ai d 'will b e s pe c! fied � n intett ce tation a f t e r Agency [scov Requirement Docuimen D ery s e �s s o n �s. S p e c i f 1 c d a t a p o i� n t s, c ad e, n c e, a nd 1 rn p o r t tri�ggejrs, I in, a n Is fe r a I o n g 'with method of t ii- w i� il I be deterimined dui the e-C] U 1 r e imi e in t �s PI ase, of' the pi, 3.5. 2 Re c o ir d s L e a ds O�ni]�nie Pawn: Axon wHII export stolen m m property data w"' ich iay lnclude,, property it i d etaii s ('type, brand,,, ruin in u f a c t ui r e, r earnsll c1ty, vallue,,, c o, il o ir make model b a r ii- e, il etc) associated persons, locations of loss, and re'lated of f e in �s es c h a rg, e,s,,, to a stairtabaise. I triggers, along ntsI Specffic data p o I caidence and expoil I -t i ed d I ,w 1 t h imi e t h od of transfer Mll be detern urin I t h e h oj Requirements Phase of t e pi e, c t. 3.6 TALENT PD INTERFACES Axon 'w 3.6.1 Re c o ir d s Ce n t ir a] S q ui a ir e C a! I F o r Se ry ii c e it import Call F o 1- Service ('CFS) informat'on frorni the Central Scl IJ system. knigested CFS data wJill Ibe used to ai��toi aflcallly create, a s, h e il I I in c 1 d e n t Report JASK)'n Axoi Records, assIgned to the respoindi�ng/pri�rniary c),ffice,r from the CAD CFS, Event. This kntegl�"ation may (depending on 0 Versl12 oi 8.23 Page 86 of 6831, M CAD VI -Y endor technolo gies) PLJIll in related NC�C inCIL111' E ited w"t' ii t e, CFS vent �Daita retUrns, if atta c hed/i� n cor p ora, into the CFS, Side Panel wltNn the Axon Reco rd s, I n c Id e, n t -tay be I I z, at i� o n a n d wo rkf I ows n Report. Additionall C LJI �S t 0 M I a dd ed t o ingest CFS, Data and 'will b e s p e c 1 f 1 e d I n n t i irement aaftr eAgency [scovery RequDocumenttion D p o i� n t s, c ad e, n c e, a nd import tri�ggejrs, a n a Is fe r I o n g 'with method of t w iil I be, deterimined duit'in m n the e-ClUirei iei ts PI ase, of' the p i, 3. 6. 2 Re c o ir d s L i]�nie Pawn: Axon wHII export stolen m m property data w"' ich iay lnclude,, property it i d etaii s ('type, brand,,, ni a in u f a c t ui r e, r ii a # c�l t y, v a u e c o Io r make model b a r ii- e, il etc) associated persons, locations of loss, and re'lated of f e in �s es c h a rg, e,s,,, to a stairtabaise. I I I triggers, along ntsI S,pecffic data p o I caidence and expoil I -t i ed d I ,w 1 t h imi e t h od of transfer Mll be detern urin I t h e h oj Requirements Phase of t e pi e, c t. Axon 'will 3.7.1 Re c o ir d s Ce n t ir a] S q ui a ir e C a! I F o r Se ry ii c e a I I SerI ii port Call For vice ('CFS) informaVI oin frorn, the Centil S,c IJ a r system. hngested CFS daal wJi il I De used to a U I n I (TASK) I n A x o i��toi aflcallly c re a t e, a s, h e il I I i c 1 d e nt Re p o il Records, assIgned to the respoins di;ng/parniary c),ffice,r from the CAD CFS, Event. This kntegl�"ation may (d e, p e, n d 1 n o n technolo CAD I -Y Vendo�g' ies) PLJIll in related NC�C inCIL111' ited w"Ithin the, CFS Event �Daita retUr, tt nsif aa c hed/i� n cor r p oa into the CFS, S,Ide Painel wltNn the Axon Reco rd s, I n c Id e, n t -tay be I izaUon and workflows n Report. Additionall C LJI M I aa idded to i�ngest CFS, Data ai d will be specified �I n inteilt ce tation after Agency [scov Requirement Docuiimen D ery I I sess�ons. Specific d a t a poInts, cadence, and import tri�ggejrs, I in, a n Is fe r a I o n g with method of t ii- w i� il I be deterimined dui the e-ClUireiments PI ase, of' the pi, 3.7.2 Reco�rds Leads Oini]nie Pawn: Axon wHII export stolen m m property data w"' ich iay lnclude,, property it i d etaii s ('type, brand,,, ni a in u f a c t ui r e, r Is e, r I a # c�l t y, v a u e c o Io r make,,model? b a r ii- e, il, etc), associated persons, locations of loss, and re'lated of f e in �s es c h a rg, e,s,,, to a stairtabaise. I I I triggers, along ints? S,pecffic data p o I caidence and expoil I -t i e d d I ,w 1 t h imi e t h od of transfer Mll be detern urin I I t h e h oj Requirements Phase of t e pi e, c t. 13 Versloi 8.23 Page 87of 6831, M 3.8.1 Recoirds Central Squaire Call For Service: Axon 'will import Call For Service ('CFS) informat'on frorn, the Central Scl tJ a r e C A �D system. hngested CFS data w1ill Ibe used to ai��toi aflcallly create, a sheill I in c 1 d e n t Report JASK)'n Axoi Records, assIgned to the respoindi�ng/pri�rniary c),ffice,r from the CAD CFS, Event. This kntegl�"atlon may (d e, p e, n d 1 n g o n -Y CA D Ve, n d o j- technolo I g' i e �s) PLJIll in related Nl&�C inCIL111' ited w"Ithin the, CFS Event �Daita retUrns, if atta c hed/i� n cor p ora, i in t o the CFS, Side Panel wltNn the Axon Reco rd s, I n c Id e, n t -tay be I izaUon and workflows n Report. Additionall C LJI M I a I a dd ed t o ingestCFS, Data aid 'will b e s pe c! fied � n intett ce i irement aa f tr e Agency i� �s cove ry RequDocumenttion D s e �s s o n �s. S p e c i f 1 c d a t a p o i� n t s, c ad e, n c e, a nd 1 rn p o r t tri�ggejrs, I in, a n S fe r i[ L9' al I o n g 'with method of t ii- w i� il I be determined d u i li o j'e c t. the e-C] U 1 r e impe in t �s PI ase, of' the pi, 3. 8. 2 Re c o ir d s L e a ds Oni]�nie Pawn: Axon wHII export stolen m m property data w"' ich iay lnclude,, property it d etaii s ('type, brand,,, ni a in u f a c t ui r e, r ii a # c�l t y, v a u e c o 10 r make model b a r ii- e, it etc) associated persons, locations of loss, and related of f e in �s es c h a rg, e,s,,, to a staired databaise. I I I triggers, along ntsI Specffic data p o I caidence and expoil I -lilined dur"In the ,w 1 t h M e t h od of tirainsfer,,, Mll be detern h oj Requirements Phase of t e pi e, c t. �V& C'] ki L AL �:1 L MM:jj]MjkjId:j,h Axon 'will 3.9.1 Re c o ir d s Ce n t ir a] S q ui a ir e C a! I F o r Se ry ii c e a I import Call For Service ('CFS) informaVoin frorn, the Centj Scl IJ system. knigested CFS data wJill Ibe used to ai��toi aflcallly c re a t e, a s, h e il I I in c 1 d e n t Report JASK)'n Axoi Records, assIgned to the respoindi�ng/pri�rniary c),ffice,r from the CAD CFS, Event. This kntegl�"ation may (d e, p e, n d 1 n o n CA D V, technolo -Y en d o j- I g' i e �s) PLJIll in relati ed Nl&�C nCIL111' ited w"Ithin the, CFS Event �Daita retUr, if tt nsaa ir r c hed/� n cop oa, i in t o the CFS, Side Panel wltNn the Axon Reco rd s, I n c Id e, n t -tay be I izaUon and workflows n Report. Additionall C LJI M I a I a dd ed t o ingestCFS, Data aid 'will b e s pe c! fied � n intett ce tation a f t e r Agency D i� �s c o v Requirement Docuimen ery s e �s s o n �s. S p e c i f 1 c d a t a poInts, cadence, and import tri�ggejrs, I in, a n fe r a I o n g 'with method of t ii- w i� il I be deterimined dui o j'e c t. the e-C] U 1 r e impi e n t �s P s , f' thi a �eoe p, 3.9.2 Reco�rds Leads 0 in I 1� n, e Pawn: Axon wHII export stolen m m property data w"' ich iay lnclude,, property it d etaii s ('type, brand,,, niainufactuire,r seriall # c1ty, vallue, c o it o r 14 Versloi 8.23 Page 88 of 6831, M ions of make model barrell etc), as,socli,ated persons, llocat loss, and related off enses/char,ges,,, to a s,' ared database. , along Specffic data poknts,' cadence and exporI I triggers 'w -ii i e d d I 1 t h e t h od of tI ransfer wHI be detern n urin g t h e h r oj Requirements Phase of t' e pi e, c t. ,n 15 Versioi 8.23 Page 89 of 683 M e �i n Axon implm eents, r a stucttJred methodollogy for convertii g data from t'h a I I,gency s, legacy systern, to the product. The agency i�s responsibile for provldi�ng U I it. The Axon with extracted data in a format that can be, � sed by Ax o r In Poi preI n g ferred method for dellverkn,g ilj� slegacy data to Axon 1 �s by I the M! ir o s, o f t i n t h e a Data i�graV oi Assisla int. T h e, next best method is, f ot M gency to send the da -ect Is avaiIable a d 11, ta in bacpaic file format to A x o in. I f nelther method que I -te, (SHHkiRt) can be ry t h, r 0 L1,11 g h the Microsoft S e, If f Hosted Integraflon Lji n t n tjI Axon ier'ltdata todentify corniplletmikssI e s,and other U measllres o,f ;t ittity across records and provides the, agency 'with detailled findings T e, agency may or may inot elect to process t le, data fUll-ther s �i� o n to address completeness o r im�ay have Axon move forward Mth the, convej p r o c es �s. I �h -y for ency s, �staiff are necess,at I The data in operationall expertise of t' e, a g I questions, that arikse. Thus, 't is, critical that a member of the ag e n cy's tea rn, be, aivalilable, to support the data converslon p o r t i� o in of the, project. This process, is, consIdered com,,�.plete once the last set of' data has, been ct conI -t ed lable w"it' in the r podUlathy fr nd e agenca �s c o n i n vei-ted and aivai� vaIdtithnvrtdata,. Axs, t I ovomaintenance, o f t h e coi,n verted data,. ClfEDl�Y�l:j1ifi[�l�tilM:ZilffiL�*�_\�� 1;1:&I:K I& JIMMMJL�:W OL O]lk I IL 0 T 1[ 11[ 81INSI:& C1 :Ik OW MII' I DMIL'LI 5 The agency sh& Id be prepared to- ,n 16 Versl oi 8.23 Page 9 of 683 M I I d -taitter expert (S,'M,'E) and ,�provi�de availlabillily a subject-n for consuiltaVIoin throug' o u t the, project Faicil'tate iTeetings w"Ith i third-pairty system vendors, 'where -equi�red by Axon. ,d a -t a c o n v e, r s, i� o in ii �s necessaity, as, i Extract and provi�de t' e data to Axo, iin an agreed -,Upon forn It ov is , o, n I in Address data quakii ty 11b y t h e a g e, n c y p r i; o r t o p il I ig, to A xo ,n Wmirrilze the aMOLjint o f bLIS'liness I1c),g'c and Nle processing prJoi to conversion where poss1ble p de a data ditlonary to define i e I e, rn, e, n t s of the legaicy i-OvIi ,d at a de an entity relaVoinship d[agraimi of the legacy database, ff' Pil-Ov a va 11 a b, Il e. Colilaborate Mith Ax o in to rniap the daita fron71 t' e, legacy d a t a U sruc tt� res and forrniats into the, product. 1 lVcal to I �n ,Data convei-s"on a n d data co, version revlews are cil I -equirements success . Thr&Ughoul the daita converslon? -oject teai � and Axon I ew process tI e, a g p I a n n i ing and rev _ency pil IT n p r o j 11 ect resource work closelly together to daita conversloi ensure success. Cenitr,all Squar,e Recoirds, Data Convers�!�o�n:, Axon MIll I P I Il InOdents, Cases, ?I convert iaSuppilei ents and yslcall Property & E v dence, froiT Ce�ntriali Square to Axon Records. 4.2.2 Gurdiiian Triackin ig Stiandards, Data Conive�rs�!�oin: Axon MIll con I a 1 vert iUserce legacy , of' Fo, Cokliksion PLjirsuil, Coim�p�n t aind internall Affairs Invest! gat i o n re,,�.ports, from Guard]in ig i�nto Axoi I I -tpots master index records, a ais Prt f th oe The conversion process l n I r U -ted -t e, n t s o r LJ1 �s e, o f f o c e, r e,,�.p o r t s, t h a t are being convei incidents,il, �s� 1p,�plen I I into the Axon systerm DUiring the data conversloin process, Axon L)ui]ds, ruiles, to govern the tabittIn d s, a nd mappi�ng of data frornr , youIlegacy daase no he Axo, Recoi I changes, y& iir legacy Axon Standards databases If Urlegacy vendoi U d a t ab St I` U C t U r e d LJ1 r 1 n g the daita converslon p r oje c t F the accuracy of the daita converslon COUld e c o n ,n 17 Versloi 8.23 Page 91 of 683 M lon to the, ag& I I I To dellver a complete soilut, ncy, Axon errs thil-d-party 1 o v i d e 1- s. products, and services 1- pi Axon is responstle for the rnianagement of' tNrd parties identifi bled Tun i c eo,w for the ptJrthirt. l poses of' ks pojecAl com,m ations lb e, t w"e e n s im�anaged by Axon including 1 1 those third parties, the agency,, and Axon 1 I any supporting requirements,,, i� ntegraflon acceptance tes,flng, functionall acceptance testing s I n, M I ,, or the proces J, g, of PCO or I C' docurnientaition. Tl-e, inc, U he foloMtr-t[' ing ' idpary p'odLJ1CtS and services ail tuded wilhin the, scope of this , ces fi-o Ti I �n 1, Inciluded Mth this, project are, products and serv,i I C o m rn, S, y s for- tie, purposes of connecting to and co,nduct,ing 0 V I d e ti-a nsa cUon s with state, aind/or re I I onail nforimation Pi T h I S i e, agency agrees to provide a Q1 -compliant s, e ry e, r and operaUng environrnent for hosting of t e, CornimSys s,oftware �k -e, I a in d ma� e, i, Mote coin nect Wily available to Axon as, required t o I n I o in W"l I n s t a I I coi f1gure,,, and test the software, a nd fts integraV t-e: rements, a i, MUM t i Axon producs. The rnI i , ni e c h in c a I r e q u I I 1 . 5, C3 HI z, 32 or 64 . . I . I . 1 t d tJ a il core process,or? 4GB RAMF 1 20G,B hard Drive, Video Adapter and M o n r to 1- wilh a 1 280M 024 resolut i� o n a n d 256 c o il o rc, F T C L A N I Network connectiv'ty to airy client and software �s eip a r a t e h a r d w"a r e I components on same or Establlshed connectivity to a CJIS Interface Microsoft Operating S,ystern, (32 or 64-bit), M iros,oft Mndows Server 2012 �R2 'with Microsoft 'S C,) L S,e ry e r 2 014 a n i d Ngher AL of I RUNTIME ("SHIRT") Iluded MthIkn this, project is software tlat allow"s integrations, w"ithin the agency's locail environment to comn-IiLjini�cate Mth -e, n A o n's c I o tJ d hosted e,nVironn t t. T n e, agei cy agrees to provide a CJIS server and operating en I rn, e. v! ron ment ing for hostt h e Self Hosted Integraflon R IJ n t T e, m iI rn, rn techn�cail r e-cl irements ai - is 11 0 F 11 1 o r 'S e r 2 0 12 2 0 12 �R 2 2016?1 201 9F W � nd o w 8. 1 rve, 1 2022 ,n 18 Versloi 8.23 Page 92 of 6831, m I �h m -fit Operat'ng System wit .NET Fra, ew"ork 4.7.2 oil a lb o v e I y a n d 80 C3 d i� �s k 2 C3 HI z' 4 c o i e, CIDIU1 8 GB Menioi, h I A vi�rtual macine i�nstallled on a CJIS, server will also n dedicated suffice. It does not need to lbe a standaloi e, v e r. ,5 a, 3 GIS I Axon lncorpora �tes a MU1,11ti-tenant,il, Axon_hosted ArcGIS, Enterpi-Ise, Isilng A"E1S Onillne ,n I& e x i ti I o n �s a n ii �staince for certain GIS fUnct' 1� w'th OLH SOILItion. This in e, w infil-astil-Ucture, meets our custorners stringent r e q u ir e m e n t s f o r h i� g h availabilhty GIS, d a t a in mikssion-critical u s, e s. G S T ER I N 0 L CD G, Y ,' A s Feature Layer: ge rna�p t[--�iat caIni be created frc.)rn a [% ic,'r Fea't�.ji re y -n a a t t a ly, o f i e n t - S e c t G I S 0 ni II e c.) i" A �r ic '® �� S E ni t e �r p i" i s e p o r t a �� i t e '-n s , o 1" -f 1" o ' NJ ......................................... ! ... ... ............ t y s �� (J e f e a t u, r e s, T h e a',,, dip e i �::,a b e e it h e �r a is �p a t i a as g e o g r a ID [--�i 'f e a t u, �r e s) c G I S F101 ArcGIS Onillne I A r c,G I S CD n I'ne,'s AW'S, CloudFront VIECTOR TILE MIAPS (Us,es Axon -,hosted as arcl Itecture is f'as,t and reliabile — ---------------------- b, a c k LJ1 P) S, A TE L �L I T I I ron A c G I S I'ne's AW'S, CloudFt r CDnE ArcG1S Onillne IMAGERY -e is f'as,t and rebile arc, Itectui, lia A ":ion Ajrc,GISS Ax o n rouflng servi�ce h a s, h 1 g h e r ROUTING S, �E RV I C E n e, r p r i� �s e, E t aval lablility and offers ai �n S LA A D D R E S, S 'S' rouflng servi�ce has, lower Ax o n i I S U G G IEI" S T 10, N ilatency, hi�gher avai1abill'ity, a nd E n t e, rp-) r i� �s e, off e il �s a n S LA rouflng servi�ce has, lower Ax o n i I GEOLOCATIOIN A x o n A t- c G I ilatency, hi�gher avai1abill'ity, a nd S E RV I C E S E n t e, r r �s e, offers an SLA . ... . ... . ... . ... . ... . ... . ... . ... . ... . ... . ....................... -t e, r s, 'w i t h o u t A r o r c u� s t o n F Online account? &Uston A xon s, McGIS OnlAne p i-ovides layer ils tAxonand n,,, a cc o u in t Ax o n Iis iAxon s ArcGIS Online account? and ow"ns and C U ST 0, MI E R rnianages layer URL FEATURE LAYERS h Customer osts (and controls) ilayer co,ntent in their ow"n C tJ s to rn, e, r A t- c G I r CDI I ccount and A c,G I S in n e, a online aCCOUnt provides layer URL and an ...................................................................................................................... Access fey to Axon ,n 19 Versloi 8.23 Page 93 of 6831, M Geocodin,g: Also cailled addit-els.1-S, geoco-clingl th�s �s the process of taking a text- ' based -ing -eu diption of a location, such as an address, or the name of a place, and I I M t geographic coordinates,, freClUiently latitUide/lIong'ItUide padr,,, to identify a locaflon on the Earth"s, stJrface. Re ve r se G e o c o di n,g,,,, A process that converts geograp-)Nc coordinates to a des,cri�ption o 3 e o c c-d i in f' a location, usually t le mime of a pilace or an address,al'ble, location. g -esei the street road network Ies, on a compuler n r e taflon of address point< t o get h e 1- Mtlip postal and admiHnistrative boundat',11 Is on Roufl�ng: R& tiing services allowyou to perform several types, of spatial a n a ilys transportation in e, t W o r k s tJ c h a s finding the Ibest route, acr'oss a city, f i in, d I n g t h e -ound a llocaVI Illily identifying a service, area I closest emergency vehicle o 1- f a c a n se rvi &I a �s e, t o f' c), r d e 1- s, with a fleet of ve' icles. s-orn, ilayers, and Basemap:' Sers ves aa reference map on w�hlch yotJ overilay claita fi� I v I I i� �n I s u a I z e, geographic inforrnaVIo An individual basemap can be made of mLiltiple, U or vv ellb Layers. re? f e a t � rastet I -ovides, geocoding information. Cstor-,ers, can Geocoder:' A w"eb sej-v� ice whch w tl define theIr own and expose them as AP''Is. Ver sl,n 8® 20 oi 23 Page 94, of 683 M AXC-)N GIS COMPONENTS AND ARCHITECTURE The ArcGline service does not offer an SLA for many of t' elr U I n corniponents. Beca� se, ArcGIS OnlAne does, not offer an SLA,,, Axoi cannot enSance if an agency o,,�.pts to use ArcGIS, Online Ure consistent l:-)et-forml 1 for any of' its G I� S sry I e c e s. T h e e x c eir,-) t I�, n t o t h I s is the fir- S On'Ine Map Tiles and Satel'Ite -eillabile rniodern 1C o, n t e, n t n it I m a g, e, ry whI ch are slatic assets hosted oi -ag D e I I ve ry et,wors (CDN) by ESR�L By levei In t �h, e I r 1C �D N - osted assets? ,N I m a ce are dramatically I rn, p roved. H o, we v e r, I map rendei tii m e a n d p e rf o i� n 1 In t e, nlIkely event t ait ArcGIS, C-) n I I in e m ae t I Il e s b e c o, rn, e, tJ n a v a I Il a b I e Axon has, the ability to switch to a backup copy running on Axon's r e U 1� Axon cu I intly servers. �D��e to the rniaissive �size of satel'Hte I� m a g e ry, does not o f f e r a b a c k u p copy o f tale sate lilit. e, imagery at thiks t Irn, e It) u t may consider t�h ' is f'OjI- fUtUre 1- e-cl tJ e s, t s,. W en accesslng Map THes and Sateillits Imagery,,, no cus,tomer data a s addresses or GIDS, coordinates) are sent t�arty services. Gd�s REQUEST FLOW ArcGIS, Clinline account we Foi- Axon to host your feature, layers I n o u i, requi�re two key itei A complete set of ilayer confl,&UraVon files for each layer as enumerated bellow, w"ith aill files, for aI ilayers, bundled Into a slngle zlp file, The nUmbered list describlng the stacking o,rder INhich the layers shOUld be appn lied when selectedsers lby end U, file, requ�irayer Ul-aflo ements for LConfig , AgenOes, requSirixon to host their featUlre layers must send ilayer f"lles, to, the e. F o r Axon representative I�n a slngle zlp file w"it' I opflonal I�nternal folder struCtLfl, each ilayer, agenc'es shOLJ1Id inctude files as, f o Il Il o w s, Gd�s REQUIRED LAYERS S I vector data,hapefile (.s,h,,�.p extenslon) to re,,�.present spatl knclding points,,, lines, and 1 polygons In a map I Index He (.shx extenslon) to re,,present shape, Index posJUo,n d n 13, AS E File (Abf extension) to store, aittritUte data ai d object IDs, 5.3.5 Gd�S & TIONAL LAYl RS Projection Rle (.prj extenJon ) tify the metadata associated wl t i the, s' apefilles, coordinate a, ,nd projection �sys,te m Ver sl,n 21 oi 8.23 Page 95 of 683 m X � L metaclata Fil.xmil extenslo,n) to, reIl:-)resent the metadata associated with the, s,I iapefile Spatial kndex Rle, (',.s,,,,[:)n extension) to a,ptlmispeed UIP sIl:-)aflail queries, us,ed 'with .s,,,,[:)x flles Spatial kndex Rl:.0 to t1Vze, and speed UIP spat[all queries, used 'with sllbn files 1 �i�ng appille-cl to create the o to describe the, enc Code Page F'lle (.cpg e,xte,ns,i n o d sh a p e fi I e ,5.3.6 Gd�S LAYE EXAMPLES High,wayExfts.cpg 5 b,,vlbrs rextE(J I HighwayEAlsAbf 117 110 III h Z �Dl x I e kc Highway Exits.prj' 56 7 b v t DiD c� t,,i is e n t HighwayExits.sbn 1,12 1< 3 Dic) ni e r i t HighwayExfts.sbx 2,04 bytes Ui°,giic �u, rn e rit H i g hway E xJ t s,, s hip II13 S', II "?, I 'S", -,c e r t H i g hway E xit s. s h, �p. xmi I 1112 K �B 1114 1, HI i g hwaiy Ex it s. s hjx, 2 luil�`, D Ili)OIC1,imei, t Ve III n 8®2 22 oi Page 916 of 6831, m k �h h �h Axon wo,rs in partners,hip wit' t e, agency to, complete t e, WHBRS -opilate, personneil l�on process I certif I cat wilh the state Axon trains ap-)pjl 'w �R ithin the agency to p e, rf o r rn, c o, t- t- e, c t i�l,v e, action to, Incident e, p o r is and enSUre representative daita I s, c a p t u r e d in ailigunient wilh 0 The NIBRS certification process Includes: 1 In g a In i t c a revi�ew" Tralni�ng agency perso,ninel on the pro,cessi 0 d c 1 1 sta I I ges of all generated lnOdent repo,irts to, e, n S Lji r e required NIBRS reipo,rtl Ing co,rnipillance daita is, captured Tralni�ng agency perso,ninel to perform p-)ejl-iod,c check'n a in d SLjbrnJsslo,n preparaUcm audil of the i�nddents, whi�ch co,ntal, ,n Nl',B,'RS, rep-)o,rting data ,B Tralni�ng agency perso,ninel to condc' t a rn, o n t I y N RS, export reipdei�ned by o,rt c),f the ncideints to the sett he ate �n tm a n in e ii term the state Wo �h n r_ :i with t e ag& cy to update codes, statules, enVty relatl onsH 1ps,,, and any unmatced data the state rejects as pai o �N -c),ug, certiJlcaUo,, f' t h e IBRS test sut)V i s �s lo n process thi, h n Cyf t41j [i]TI�:1V Axon wo,rks in partnersJ i p w.it t e, agency to, bullicl coc),rdinate,, and e I co I xecute a cutover elan l ure to ens�successf� il rn, p il e m e n taflm f -al certlflcaUcm. 1- S 10 and N �B, �R S sa , e a in d e d e intet-faces, data convej I n,,, I , t tfi Some c),f these, culover events, h ap-) p e n i in p-) a r a il il e I 'w 1 t h the syset ern ency to, i M p I e m e n o, c e s s,, aind Axc),n co,ojrdi�nates w"i t 11 t 11 de -e-cj� Irements for each cutover. teriTine the t i M in g Ver sl,n 8® 23 oi 23 Page 97of 683 m -abiles, are At the agency �s discreflo,n? they may elect to, go-kive before, all project delliveil I corniplete. Upcm co,rniplletion of all project dekiverabiles, excilusIve, ofthe delliverables identified bellow, the Final Acceptance MCR it I b e, S Lji b Fitt ed t o the agency fo,r revrew" a nd si gnature. Upon acceptance �h of t' e, Final � R t h e agency widl be, invoiced for f tJ I I U I H cable payment as cj� oted. This do,es not relieve, Axon from cornipleting t h e a p p e d IlWI n biles, ai d Axc),n widl continue supporUng the agency wltl t h e, comleflon of these delIverables ais the availlabillily of fumctionality allows. ,n 1 Integrafloi s 2. D a t a C o nve, r s, r o, n s 3. NI,B,'RS, Certification 4. Mlltkjii s&IcUcm �F n c t o in a I i t y Ver sl ,n 24 oi 8.23 Page 98 of 6831, m I 811 Axon Team h e Executive SponsoIr:' An Axon exeCLItive overseeing t Irnipilementation process and cornimunicating p)rogress to Axon L e a d e r h I . P The ded'cated Point of contact and p),eil-son r'oigram Manager: responsibile f'ojl- s f tJ Il d ep) I o y Fn e in t., Business Analyst One of the main execulors of the ag e, n c y's ,n I I -Ing th e e a d P 's, d e p Il oy m e n t p Il a n. HI o ld s resp)onstillly for ens,ui, p r of e c t a c c o tJ n is fo 1- a Il I specific data ellements? and that I n t e, r in a H tailned thrOL1,11 �M systeri are set up) a n d m a ,i n ig' h0LJ1t depfloyi ent Solution Xrthiitect: t h e technical I e, i o in t 'h e, p r oj e cl. Holds responsibi1ity for the developrnient and execuVoin of technical -t s. I I wes, alf t e, a n n I t a t 1 1 1 fect! ng other Customer Success Manager,,,, Holds responsibi1ity foil- post-, n Irnipilementation and ongo� I ig' suppoilt. Trainin,g S�pec'ia]Asti.,' Provi�des training to the, agency on the a IcaUoins being depiloyed p) p A, EFFERM Executive Sponsoar:This, rolle Is a career pollce department leadersNp role Mth deep Unders,tanding of the agency. B k ,s, sess ponsoir responsible for the, he success of tprojecl U In I P it Ires experience rnianaglng r'oiject Maniage�r: Th's, role requ en -y experience Iveil terprise CIOUid-based software pil"oject del,1 lence ,n aid g stron U f& ndaUonal technicall ex p e r fnte&rafloins, Mi a in ,a g ei r: T h I s 1- o I, requires strong foundaflonal I 11caflon I�ntegrafloi exp),eirience I�n technology, sohJUons and a p) p n. This role allso reqWres f''I u e n yinn a I Il agency p) r oj e c t r e, Il e v a n t da i n gullrces? a pp) 11 c a t I o n te,grations,,, and e x I s Vii n g c tJ s t o rn, - developed applcatlons and repoil I-ong foundationall res til T Adm�ln]�strato�r" This, rolle r e cl U Is e o n a n x I e n ce in systei �s a d m n s t r a tI d netwoi-k rnianagement, f I u e, n cy I i alill agency n etwo r k i in g -ocess o bs, reconC IaUon, t I� m I n g of recurt p i, etc. This role n -abHitiesi?, I �h I I. reqWres fluency In t e, o v e, r I a p) vU I e I aind dis,aster sl Page 99 of 683 M Recor'ds Supe�rviso�r: Thic t-ole pi-ov[des strong fOUndationall experience in records, rnanagernient,, agency poki compk activity, and staindard o,perating p-) r o, c e d u r e s,. T h I� �s role als,o I /Ityr pro,vides filuency �n aill pro,cess,es a,sso,Oated 'with c��os,e acti special processes, and ClUieries to manage buIk actions,,, as we Il I 1 -t di�ng o,f data elernients that �suppoil ,as a deta'lled Underslain special complAance obiligaitions. -ong f'OUndaitionall e, x p e r 1 I u e s, st Patr,oll Lead:, This role e-cl I r I -ds o n 1 n I I I a n feld poIlicies related' to data collectio,n I ecoil I t t I aid cate U ,n gori�zation of' the n' merOUis forms, o,f citizen itti® n T lis ro,le allso, reqWres f''I u e n cy 1� the, polIcies, ass,ocated wilh -tents, arnendrnients, checkpodints, 1- e, c o 1- d �s c 1- e a t I� o, n ? S Lill 1pp-) e, n -ecords I -VinaV I n g case m a n a g e -OUV 0 'ment, and deteil I o n o f I & U ��tcoi M es. Reporfln,g Aniallyst/Lead: This, ro,ile requIltes strong foundationall e n ce d a 1 ly1 1 n oc, weekily,, a nd rn, ,n I ,p) o, Il 1 c I e, s a i d co,rnipillance across, local,,, �staite, and federal e nV fles. -e,po rfl ng T lis ro,le allso, reqWres fluency Hn alill agency I les Scrip rocesses, 1 n c I ud I i 9 C1 (J e i, t s and CLIStOm appilications ,n ,k ,cessl ng to, SUppo,rt reporti, UtIlIzed f o r aill bUl' -o � p in 9 e-cl I r e m e in t S. OJW A ill u� r I n g t h e �k I c 'k - o if f a nd p-)roject recluirernients are docurnented d dikscovery p-)has,es o,f the, project ,n oj e, ct I- e-cl tJ I r e rn e in Once the a gency and Axo, agree o,n alil ts? Axo,n's pil -t a n a g e r to develop a project rn a na I -ks wilt ger woih he agency's project n pilan for Ax o n I rn, p I e m e in t a t I o n. If any c� �h anges I�n the pro,ject cause a materrall I n crea se or decrease, In f termned by Axon, an adjustrnient Ithe fees will be agreed iipon bet,ween the agency a in d Axc),n,. All PICIO fo,rims nlUlst be, appro,ved a nd s 1 . �h -i� t-e t E)")11 n e d by the, agency aut orily (..A t t a I .................................r�......................... ....... .......... .... .... ....... The agency ackno,wiledges a propo,sed change reClUest rni�ght have an the, project that Mll b e 0 LJ t 11 in ed lim�pact c),jn both schedulii,ng and cos,t f'ojl I in t e, P 1C 10 f o, r M Ver sl,n 26 oi 8.23 Page 100 of 68 M 61 0) D IL 0 11 ng Axon uflilizes a hybrid ia,,�.pproach to p roj ect m1anagement, Utilli I m I I aspects of both Ag'lle and Waterfalil ethodollogl�es,. We Ulse, Waterfall for Ilestones We ut'11ze, AgHe -t a j M the ovei-aI project, Mth t t respeco n o d ut n I o in a in rk g t� e confi,&UraV d b u I Id p hases, of the l:_)roject. 8A,,1 Consortium Pir,oiject Meithoidology, �h e n c e To ac� leve the intended effic I �i s, a nd flUnctional alIgniment of a MLI,,,Iti- agency Records M! a n a g, e, rn, e, n t System implementaflonthis .project shalil I ogy t h a t treats the co sorflui of U U U o be exe& ��ted ��ndej- a nffed method n I n Jes as tit. Y. parViCipating agenC a �single, operatli 1 1 enili I- e, rn, a I n a W ile certai�n deliverables and activilles w"ilil h gency-specific dLje to operafloinal or tnill distinctions,,, the project w1ilil lbe managed t h r & ui h a shared framework? en c o rn,s 1 in i a consolidated ,F,_)roject 1 n e, ct I toollkl�t, a Unffied governance s,trLture,,, and a cei tralAzed pro sc, ed Il e. This shair1- o a c h is crilical to makntalnicon sikstent 11 1 Oenc i es a I plementafloi pracUces, p r e s, e r v , in, g e, f f nd alIgning the n d go -live efforts across, a I I memilbeir agencies c o n f I g LJ1 r a t I� o, n ?, t e, s t I� n g I a in, I I The selected project rniethodology acknowledges a continuluirn of' I -specific execuflon and the Ilevel of shared vers,us, agency co I I a boi-aition, SM-D I n w! I I b e determ�ned jolntly y A x o n and the coi t uri bas,ed on valluie, d tgam,z r I v e, 1- s, a nd o ait 1 o n a I co n set ra It. In e, project activities or delIveral'bles are, the fraimewoj-' bellow, whei i U I I Jes are expected to enga, marked as "Cons,ortlm," partiCpating agenCi e, jointly and M a k e d e, c I� �s I o n s c o I I e c t 1 ve I yf w I t h rridinkmall deviation aillowed. ecific" p I "Agency deliverables rniairked as Lkewlse, P 1` 0 j'e c t acflvitles o 'iladds-. items, wl be essed I�ndependentlly per a ge in c I es To deilve the maximurn benefit from the consortlurn rnlodel? must agree, to operate under a c o m rn, o n Implementation approach f'o r e, the rniaijority of the project Ifecycle, balancing agency aUtonomy w" lei ,n U essential Mtn shared execution where advai taige& s The below tableis i'dentifies the Activities, Artifacts, and Delivery that are com,m,on to the consortium, in addition to those that are ageincy- sp e c c.4, Ver sl,n 27 oi 8.23 Page 10 1 of 68 'I E AL w 0 Ln11 mo AL AL ILA V) 0 io— o " E w> DWI 0w L) a) -C — E fib. fib.:ZA u u U 'I AL AL AL AL AL AL AL AL �I 0 w " 0 j ID E :3 tlo V)0 4-1 0 >- +0 V) (u 'totxo JC34 LL to -le CD E V)100 E ' m w �.— cu �. 0 cu 0 ICI0 Q) +0 $m cu 0- to to C C ", �— �— .. ,< LL r. 0 4.0 — > - LA to * LA CL r UA 11 ICU AL AL AL ICU ICU CL ICU Q w, Lf UA42 > 4 AL AL to ,.Loi w "- 0 u 0 E u 4mj to ICU to to to -Zi . .., r 0 x LLJCL - V) 4 ICUc a) CLO 0 E ICU C ". w C 4*1 I c c r 0 ICU nall a) ICU :3 ILL m LL w a x N `L 4 I UA ICI ` 'CL to to of UA > AL AL tlo w IOL c ICI CU V VI CLO �I0 If cu - cu m �i uj i� � vir Jul > *00 ICU 4004, AL AL AL ICI, ICU 0 0 c ICU C CL �� ce -0 r. ■� ICU w ICU 3: 0 W m C ICU 0 CU x 'jI� ` =$ 0 E L- ICU > C III x AL 10111� I M 8.5 MILESTONE, COMPLETION REPORT (MCR) Axon will s,Ubimlt an MCR to the, I a Igency foi approval Upon com,,p-)Ielion of a rn, i I e I-S, t ol n e Millestone Completion Report In c I u d e d a c [--�i i t-',le nl UP& d ivit , calove, i-eceng an ,n e, agen n ays to appi-the , MCRI cy has7 le dat mHestone, c,orniplleVon If the agency reasonabily beilleves, Axon id not -t a n ce wilh this SoM the complete the, mHestone, in substant,,al conforn e a s o n s f'o r ej e, c n a ri�fl ng of t h e s, p e, c i� fi c I I ge, n cy must notify Ax o in ii n w t i� 0 'within seven (7) c a Il e in d a t- days, from delI very of the MICR. Axon wHI aiddress the 1 �S S U e, s, and re -present t h e MCR for signature If'Axon does ,n not recelve the sigi ed MCR or w"ritten notification of reasons f o r M Axon Mll rejection 'within seven (7) c a Il e in d a t- days, of' delivery o f the C R deern, the, a gency to lave, ac,cepted t I e, m i� Il e s, t o in e. Ve rsloi 8 ,n 32 8® Page 106 of 68 1 M I n it for m e e tJ E n s u e, the reasonable avallabil I g s,, ll of nowledgeable staff and personnel to p)rovi�de Vmely a Ind' I -i aflon to Axoi aCCUrate clocu,mentaUon and I in f c), ii m n. n I m -t a y _'wo r k d ays o r- i I de nflfy o 11 daysn o ajor events that n oje c t. I p a ct the pi, I rn, E n Feu 1- e, age,ncy d e �s kto p mobile systelml's? aind cl ev i c es can access t �h [-oduct. e pi -ts if needed f'o r assessrnient by M a ke, aiva i I a b I e, relevant I n I n via Axon (I n C i Ui d i� n m a i g these systems avaHable to Axoi 9 i I -erniote a ccess, if' p o s s i. I I ,n P r c, v 1 d e Axoi w'th remote, access to the, a ge, n cy s Ax o n �Ev i� d e n ce acc& ��nt when required. -eClUireiments at I Pro,vide Axon w'th aill CJIS backgrou,nd check I n. n T e, agei cy agrees to pay for lcense,S Ulmpleflo f Go-, L i� v e. 8® sloi 8.23 1_3 Pagel 107of 68 m Axon provi�des on-s'te Go -Live support the week the, agency b I egins using the softwaire. U Axon provi�des ongolng �spport for acVve interfaces and NIB' S tiro uijdub Ieshooting. j Axon provi�des updates, and enhanc'ernients to the p-)ro-dtJct, w' ich j -e the h t e agency automatically receives S,ornie, features reCILIM, tt-eview our monthly -ellea se agency o noff'y support,,, so pilease I I notes. Axon provi�des 1 Onsite, Technical Account Manager(s) t o p-) r o v 1 d e onsite, technical sup -)port to the, agency fog ye-ar(s). 'See A e rig t C fo r Toi rrniatlon. h Axon provi�des t e, agency's, end tJ �s e, r s, w 1 t h access to the, I I -vice sup-)po �n I 1 1, e, I. p. a x o c o rn, support p o r t a I for - s e F o I I o w ifl n a I a c c e,,p-) t a n c e t h e agency UtIlIzes Axon support via, -t and the support portal f o I r any furt' ej n I j -o o-d i f 1 c a t 1 o n s to t e p ii d U C t. h tact For urgent tecn i� c a il support assikstance? the agency M a y c on I n a techncail SUIpport representative at 800-978-2737 Phoi e, support i s, av a I il a b I e 24/7. l ,n 34 Versoi 8.23 Pagel 108 of 68 m This SC-)W is, gove,rne-d by the M t e 1- se,rvis, and ptJrchaislng agreement e,xe,cute,,d by the partles, Ven 35 ,rsloi 8.23 Pagel 109 of 68 m By signing fo,r the ��tems Is Milestone Completion Report,,, agree that Axon S, the, Professional S,ervices Orgainization as reac,,hed t h e following mllestcme(s) foi i �h �m p eed ��pon in t e 'SOW' lb e t,w e, e n A x o n and e d f o rd D project agir 1:1 Project k'ck-off I n 1:1 Requirements compfleflo, El Functions l rev�w" and comipleflcm of configuit-aition 1:1 User acceptance testing ,n El lntegraV�oj s co,rnip�letlon El Data coinvers�icms, co,rrtpIIeVloln El mplefl,n t-a I n I ng Cooi of agency i El Go -Live El Rnal acceiptance 20 Date, services were completed on: --------- day of ---------------- Ern, a 11 �: ---------------------------------------------- Agency alme: --------------------------------------------- , in lo36 Vers8.23 Pagel 110 of 68 M M" hange to Axon pro-dtJct or s,ervice:�� Descripflon of c' justiJiicatiio,n for change: I Effects, on schedule: Increase k Effect o,n project pit-i-Cing (attach ClUo,te for red� cUo,n o,j 0 Costs): A>('A,"IIinn �Jl IIJ 1� E �R R 'S E I INJ C A G V 1�4 C11111` S! S'gnatUlre' gnature: Nai e, Name: T ItileTitle: , Date, Date: Agency Name: loi ,n 3/ Vers8.23 M Axon Technical Account xinvoisAon ce ger ('TAM) Payment, as U t fo,r Axo,n TAM serv' & ��tilined ii e, quote when the TAM comimences work o,nsdite at the agency. Full[-Tii�me TAM Scope af Serv'iices: llloThe fuilltime TAM works onsite, fo,ii-jir (4) days per week fro,rn, 0,90,C), - 1700. 11110The TAM is, ernipllo,yed by Axon and adheres to aill Axon po1iicies a n d procedres. -eplace the TAM, Axon i s a n e I h e, event there 11110il t ed to i m I n -t i in n e ag& I coor&naites wit' t cy t o, outHine t and intei, 9 cove rage. A gency is, res,ponsdible f o r ensuring the TAM has a dedicated offlice space to work TICe, office s,pace needs to be se& re? a il il o, w I In g f'o r s t o ii- a e, o f e I e c t r o, n i c d e v i s. Agency needs to, set-up a,,�ppiropriiate access contro] ProcedUres for t'�I le TAM. The onsite, TAM requires budildiing a n d a r k ii n g ,access to, enSUre effective utiliizaitlon. The TAM completes CJIS backgrOUnd cilearaince pro,cess, to, faciilitate, access controls. The a gency's Axon SU111p,,.po,rt team works, 'with the agency to U M ,d ef n e, its, �so, r t n e e d �s a d enSUIres, the fii-11,111-tiime TAI has t Hils to a il 1 gn 'with t o,se needs. There rn,ay be LIP t, a -time TAM ca n n I th ree �(3) rn,h , o n t w"a it 1 g' periiod lbefore the, fuill w o r k onsite, d e F-) e, n d ii n g Upon the agency's needs a, d a va 11 a b ii il 1 ty. -tited to, I n The fUll-Vime TAM professional services can i nClLj,,,debuilt iis not I the following: 0 -e releases. N G 0 1 N G: S Y'S T E M Manaige softwai� UPDATES A N D ev i ews i-ellea se no,te wth C ON F I Gi U R A T I ONS approprLate useers /admiiniistratoi-s to pro,vide insight on new features aind f'Unctiio,nail'ity (pat-tiCUllarly capabIlities thalt 1 relate to, know"n organzatiio,n pain o, ii n t s).1 C o o r d n all t e, agency testing o,f new feagull res and e �s. f U n c t ii o in a I i t 1 38 Versdioi 8.23 Page 1112 of 68 1 m n 39 Versi oi 8.23 m Lipson between the agency and Axon ve deliverables to, I e 1.,p �s drive .pre-,Gio-L, H I m cOletin tire® i 1p� -es,entaflve for the a gency when a particip,aflng in iintetinal CLIStOmer t i, g e, I rn, e, e t i n �z �s / n- I a n n 1 mz sessl o ns Serves as an agency subject matter expert on D, I products, for the fo,illw lo T U r& blesho,ot and aissIst w"It reported IssiJes. Bi r Id g e, knowledge gaps for agency personnel on in e, w ,n fuincflois Wo,rk wilh the agency to u n derstand product adopflcm and 'workflow change eeds. H e I.p a gency peiisonnell to beco, �e subject imp attei, I r r e sir- Ive experts, in t e )ectII a I reas (reco,rds, i nvesti,gait! o n s,, pait roJi. c r I rn, e, a n a l� y s I s pro,perty & evi�dence,,, etc.) Won , r i k wilh agecy cm any post -Go -Live needs for, a forrn, bUilder t,aStore oil ,D Ver sl 8. ,n 40 oi 23 Page 114, of 68 SUiMMARY AND BACKGROUND system� Council is requested to consilder apliproving theii contract for a new records managemlent, 'o rte n: y e a rs (R.M5) witfi Axon Enterprise, Inc.,: in the amount, of $2,,098,884,71, If PREVIOUS COUNCIL ACTIONS: 0 n�, Auguist 16,, 2018h, Council� Mill 2018-104,: was apprillovied, adopiting an Ordiniance aluthorizinig exeMption fralm competitive blidding and awardthe almolunt of $465,808,31 to Tri"Tech Software Systems Company for Law, Enforcement Records Manalghement System: software. ANALYS111,1051" All�i� Jackson Cbmt I law enforcement agencies, and splecifically the Medfordi: PoHice Department, are y III rip fa he implementation of'a niew, dngs ign ITIca n�t chz I I enges with ou r cu rre nt R,M Si, wIh 1 c h necessitates, t system. The ex'Isdng RMS, hoisted on sitethe City iof Vedfolrd I'T Department, proves to, be to tim incy and abill, 4 e-consuming ardi cumbersorre for offi:ce.rs to navigate, limPacting theIr effide perform eentihal: cluties promptly, It is a substantial drailln on both Poillice Rer-Ords anid IT staff timle, as they are frequently occupied with resolvingli: persistent isslues. oil 0 ilia M R Will 111111 M I orcernent -bas ed: RM S that W I I i ncl u de !a I I n lh n le I aw enf Thisls being propla,sed as a corisortium cloud throu ahon coil lgenicielis gholut, Jackson Col;u nty, The City of'Medfords share of the *mplementati St is based e� r of" cu rre nt 01 ty, of M eldfoird u seirso whith thile fi rist i�', nsta 111: me nt paym e nt d ue i� n J u ly of 2027 whein the new sysItem: goes, We. The impl:ementatioin cost will be effectively offset, by c1l'Shcontinuing, sevieral currently bu�dgeted� p rl a gra m, s which will- become obsoletewith :the Implemenitation of: Axon Records, which lniclu&s all-encompasslingli, built-Irl mio,duites that plerfOrm the,, same, functionis. E11'rinInatingi these redundart Page 4 Page 115 of 68311, li I. firm 1, A"), u, )j'), 111L Al§ JI 1�:4 8 K4Jf,* I programs will not, only help mitigate theinitial Implementation cost ofthe new; sysitem but will alsi,o lead to a long-term cost savings for the depiartmient., loll' III I;pil III III film Councill Goa] and Ouwctive: Health and SIafety Striateigy: Provilde adequate resources to increased calls for service to maintain full-servic": Dell'liverlalb]e: None FINANCIAL, AND/OR RESOURCE CONSIDERATIONS The totall value olf the cantract is $12,098,884,711 for tien: years, However, the f[rst �payment 1.5 not due UntJ1 the software Is"fullyconfigured in:10 of 20127, soli there are no budgetary requirements for the Y upcorning,2025-217 biennium. Future budgetary r,equirernentswfll be budgeted in Fund 100, General Futt'll -- , UT II z P a RIN , III J The build -out of the newjacksion County-wilide Axon Records wIll takel an esti rn Lite id'twe n ty-:fol u r (24) A Months to complete. A, projected g'o live date for the nievv systlem: with f�ull data Migration is projected tooccur [n July of 2027. The approlval of the proposeld clontract is:: needed for Axon to:: begin the build -II out Process. OPTIO N S Approve the ordinance as presentled, Modify thie orift,ance as presented, Deny the orridjna�nce as presented and provj�de d�reict.lon to staffl, STAFF RECORMENDATION Staff"recornmends, approval ofthel ordinance, I SUGGESTED MOTION molve to approve the orldinance as presented, EXHIBITS 0 1 iridinancie Rein the Oky Recorder's Office Contact in on fi i Page 5 Page 116 of 6831, C ncil s ne ect-I'M o u Bu *1 s,s,M ing �D Me: J u n le 1 71202 5 TIME, ESTIMATE,, Gonsent ,C,,'ATE,G10RY Action Needed - Motion to approve an action� ,SUMMARY The Public Works Departrneint" s Fleet Division acquires, and disploses of vehicIesand equipment -for all departments inthel dity. Fleet Maintenance has three vehicles each, with an individual residual value thiat requires council apprioval fordispos,al., If approved, these vehicles would be siold on� a igio,vel�r,nmeni't,alu��ct�l��o�n�� webisite,, tothel highest bidder., Thefunds from these sales, would then go into, the equi"prnent replacement fund of the department that purchased and operated the vehidles, to offset, the cost ofthe new veNcles., 4.0 10 Dispos,al of'Surplus,and Abandoned Property The Gity of Ashland Finance Department may transfer,, trade,, auction or s,ell surplus orabandon,ed property to other, City departments, Political subdivisions, state agencies,, or nonprofit organ izations., Howelver, the disposal� of surplus property, having residu,61 value ofmore than $10,000 shati be subject, toaluthorizati6n by the Local Contract Review, Board. (Ord. 3018, amended,, 06/01/2010l) 2.54.040 Surplus Proverty Offered for Public Sale Mlil� WwEMWOLI� IM01. Poarro M,.,, =r0wTr01MI*=ff01&=,0 r I Ell 0, ='I, FISCAL IMPACTS Revenue generated 'from the sale of thes,le vehicles will be returned to, the equi"prnentfund, with the proceeds credited to the department that originally purchasedthel vehiicle. Thiese funds help offset the cost ofacquiring the new replacement vehiicles,., SUGGESTED AC,1T110NS,, MOTIONS,, ANDMR OPTIONS I move to approve theldisposal ofthi,ese three vehiclesthiroughan� online govern�ment auction webisite., REFERENCES & ATTACHMENTS 1. Bucket Tru�ck 6122025 2. Line Truck 6122025 I Vac Truck, 6,12,2025 Pure 1 of 2 A Page, 117of 6831, C ncil o u Bu *1 s,s,M ing s ne ect.'m Page 2 of 2 11J1J// ill/lllllll�llllflill Page, 3 ,C IT Y O F H� LAN DATA: 5-27-25 uxmffm�� 1:1 MUM 00 !1' I'l 11111111011 1, Em;Iii 11111111q� I I Purchased by: Descripti�an� Quantity Identifitatioiii n Current VaIue Dept and Year Number 11 Electric 2011 20 Il 1 Bucket Truck 1 1 H T" M M AA R 8'BJ 3,87 6 9 .41 ol 0 GO 7' 2. Disposal Metho,d Pubhc Agency oir School] Distritt, Pubfic SaIe Name: Type: Online Auiction — Government Auction Site_ E:iii Direct Sale - Price/Offer $ lair ade14n E:iii Direct'Tara nsfer Details: Noini-profilt Corpoiratil'oln Destructil'oln Name: Method: Eiji Direct Sale - Price/Offer $ Other E:iii Direct''Transfer Method: Comments: This, buicket truick has been replaced by a new bageandthe high number of service hours, the existing truck has reached the end of its reliable service life. Approvd! to dispose of thissu�rpluis vehicle is being requ�ested. This vehicle will be sold onaglovernment auctilon website. Revenue fund� to �be credited with proceedt from the disposal� of surpilus �property 0 73 0.48 013 101 Page 119 of 68 1 '- F lectric tment sal Overview Vehicle #827 EDeparBucketTruk u cSrplus, Dis,po Ovevview*. Vehicle #600 is a, Altec bucket truck opert-tted by the Electric Department. in addition to the day-to-day operations ofthe Electric Department, -this vehicle is used for emergency response to electric infrastructure problenis caused byweat'ller orother unforeseen iss,ues. This vehicle lias, a critical safety, role as it lifts, Electric Department, personnel up to the poNlVer lilies "to make necessary repairs. This vellicte has been removed from operational service. 5 Opeilabonal Histovy: Estinua,ted Service Life: 12, years Act-jL.l Service Life: 14, years, Replacement Status-. A deliv, ered and is no-vNT replacemov ent vehicle was, appred in the, 2023_2nniaand 025 biel budget that vehicle has, been in ser6ce'his icle has been removed from service,., JUstiflcation for Replacement'. Maintenance Costs,: Aiuuial repair expen, esare now expected -to exceed the aiuuial ffindingallocated for replacement. Reliability and safety are, critically import,ant in this, vehicle as it is used around I'ligh voltage power lilies with personnel relying on the vehicle to keep them safe, Recommendation for Replacement: costs surpassing -t of a new vehicle., Fleet Maintenance Division: Recoinniends replazement,due to maintenance the cos Electric Department: Supports replacement because the vehicleoiler ationc-a.1 readiness, safety and reliability are critical. Asset Management.- Endorses replacement based on totem l cost of o-vvnerstlip and performance metrics,, inchiding do-vvntime and repair trends. 5 Opeilabonal Impoi-tance: This, vehicle is one of only two of its in operated by the city., It is, essential. for-, Maitaininggym, safe, operrating environt.nent for to working on city electrical. infras,trixture, -ucti re dat ge due -to weather, vehicle inipacts', Emergency response to electric infrasti 'I na, etc. This, vehicle is used nearly daily to niaintainand upgrade the city"s electrical infra,sti-Licture. Du I ni this, truck has, been replaced and removed from e to its, critical roleand the need toensure i himal service disniption', servic., Page 120 of 68 1 Screenshot of the AssetManag ement soffivare used -to track costsand help wit, h,repl,,a,cem,en,t,reco,itioii,s. . . . ..................... . . . ........... fn-Ley a raWr F C NNA 1111" 1141C, I 1 1, 1� i 1� 9 K'V, 411 Vol 19 ors 7 14 P0 a wi N wail bra u am 01 w Ir ;I ql A,"HIFIRWrid IIIj Ck go"fer".1 1— !0�1! J III "m ly Y ad sue M) 1W' 11) P&Iat j,W,n[% 4jfA F%ry Iva 1 0 a hqr/l 'LOA Did A H01 iq WWfj Pi a,!') M`1600/4 VIAwmill I Iw§.ow r AvVY(iii-M, wr's"I 'thin, As IIII "q Dquriiiffl�ITIA,46A C�sii°cmfw 1110 kk W)RIC1111ilpig hhb�� jo, fp4l, fii kpu L NPIP1 M I #1"'T P&J ow"I quurlAmm I: Lics?'111,11111111 Poem rrrbiir, F!: L F I 1wi"i'm wFA 11 mrwrilipwim IAft M,11' Hi6u 11wic ""ME Amicpq Vit, 1111'.&A :in I, i rpr,0u ,c, L' I � Ell! 15RAWN Ruin �� 14 Rohs WC 1431 FBI PS , me bi IMA 0 Mh K& hilis 0 I= MAN Vol hm io wull WAS OR N Page 12 1 of 68 1 Aireqt.iest for SURPLUS PROPERTY DISPOSAL DATE:5-27-25 uxmffm�� 1. Des, n of,Sur llus, Rl�qpe�r y_—, Purchased by: Description Dept and Year Electnic, Dept., 2008 Libe'Truck #600 2,0018i 1� kl&� MIMI", ms�jj Quantfty lldlentff'lcafloin Number I5,��7�5,'7'�79 Current, VaIue 01 PuUfic Agency ar Schololl District Pubfic SaIe Name: Type: Online Auction — Government Auction Site Trade-,[n Ei� Direct Sale �- Price/lOffer $ Ei� Direct Transfer Details: Noini-profit, CoirpoiratJan Destructiian Name: Method: 0iffier Eis Direct Sale - Price/lOffer Eiiirect Transfer Method: Comments: This, line truck has been replaced by a new line truck. Due to its age and the high number of service hours, the existing truck has reachedthe end of its reliable service life. We are requesting approvaltiodisplose of this, truick by selling it on a governmentauiction website. Revenue fund to �be credited with proceeds from the dispos. of surpilus property: 0 73 0.48 013 101 Page 122 of 68 1 F F Veh ide #600 — Electric Department Une'Tr uck Repla,ceme,nt Ovei-view Ovevview*. Vehicle #600 is a, Altec line ftaick operated by the Electric Depail,,,,tnent. In addition -to, the,day-to-day operations, ofthe Electric 0 '1 Departnient,''tilis vehicle is used for emergency response t electric infrastructure problems cai sed by weather or the unforeseen issues. 5 Opeilabonal Histovy: Estinua,ted Service Life: 12, years Act-jLia,.l Service Life: 14, years, Replacement Status-. 0 A replaceinent vehicle was, approved in the, 2021-2023 biennial it get. (Extended build tiiiies due t supply chain issues,dela,yed the delivery of -the replacement vehicle) The replacement vehicle has now been delivered and is, in T been removed from service. service. This 'truck has no-vN JUstffication for Replacement'. Maintenance Costs,: Aiuuial repair expensesare now expected -to exceed the aiuuial ffindinn allocated for replacement. Recommendation for Replacem.ent: Fleet Maintenance Division: Reconlillends replazement,due to maintenance costs surpassing the cosh ofanew vehicle., Electric Depart lent Supports replacement because -the vehicloperationc-a.1 readiness, safety and reliability are critical. Asset Management.- Endorses replacement based on tot, l cost of o-vvnerstlip an,d performance metrics,, inchiding do-vvnti.me and repair trends. 5 Opeilabonal Impoi-tance: This, vehicle is one of only -two of its in operated by the city., It is, essential for-, -ticti re dat ge due -to weather, vehicle inipacts', Emergency response to electric infrasti 'I na, etc. This, vehicle is used nearly daily to niaintainand upgrade the city"s electrical infrastructure. I ni Due to its, critical roleand the need toensure i himal service disruption', this, truck wcas repla„ edand removed ftom service., Page 123 of 68 1 Screenshot of the Asset Management soffivare used -to track costsand help with replacement recoliunendations. I'aft'd a f m, (A ks llllu liq I masivi am "s 0a"ImI,;IKKI Fitts ............. J), fra W �l": 11 mj �)Y)j k * F:A 1, P" v0blm "C'Worly, 4 q,,Aj I lie, Bann. ... . . ........... . ............. . um"A open m, 01j q"uji minn"m 1l U I,&�j um C n irt III - 11P i"")) J ;mu v I 1)"o'c'11 1110161 1111B U51A 1 Fcmi I UzIll Pela I ErjUln mid Irim,11cirram 11111mi RV 9h!MAT1 r" IQ 1411111,1119 ME 1114Y0,11110 I P") IlMj F. [C"WO) IM I III Iful 11). 11.111 f; Q, L', lu 11, -Im T 1� IN F M mcl W,m R!v Ill"'FA Y'10011 d iP1 PPIW� T R 3 V 5)" Pirr F EMA as n i wfick Wa0m, ff),;m W, u iiii W111111% Old a.% mt, b Irl", 'p, k"',Im II VON I 11 IMI immu'll,"kam" gams W, n rv, W,Y"A m"C'"'mic IF.aiul gr"11 ON 11111I)MO'l M'Im Md Mrywm ""mJ mum �r roiciui m, min q 1II" 11 1101,A4 Uibvm F 1 41 vi% 54 1 W14Jj Iff"11116M IN I Page 124, of 68 1 ,C IT Y O F H� LAN DATE:5-27-25 uxmffm�� 1:1 MUM 00 111,11 11111111011 1, Purchased by: Dept and Year mi Descfiptiins uantity lldlanti�ficafloin Number Current Value "Wastewater Collections, 2008 Vacuum Truck #612" 11 1H��T"WNAZ,,'T''18J��16,,86"7'52 $30IyOI00 2. Disposal Metho,d Pub1ic Agency oir School] Mstdct Pubfic SaIe Name: Type: Online Auction — Government Auction Site_ E:iii Direct Sale - Price/Offer $ lair ade14n E:iii Direct''Transfer Details: Nora'-profilt Corpoor- atil'oln Destructil'oln Name: Method: Eiji Direct Sale - Price/Offer $ Other E:iii Direct''Tara nsfer Method: Comments: This, vehicle has, been replaced bya �new vacuum truck. Due to its, ag�e and the high number of service hours, the existing truck has reached the end of its reliable service life. We are now, requesting approval to surplus this truick, and sell it on a government auction website., Revenue fund� to �be credited with proceedt fram the dispos. of surpilus property: 0 73 0.48 013 101 Page 125 of 68 1 Vehicle #612 — Vactor Vac/Jet TrUl e.. nt OveiWNW Ovevview*. Vehicle #612, is a, Vactor Vac,/Jet Trilck operated by the Public'Works Wastel�vater Col.lections, Division. Ire. addition -to day -to-, ,day operations,, this specialized vehicle plays a, critical role in eniergency response efforts related Itthe city's, wastel�vater infra,sti-ticture and other div, isions and departments uncle rgroil.nd utility systenis. This vehicle has, now been removed from servic,e,., 5 Opeilabonal Histovy: Estinua,ted Service Life: 12, years Act-jLia,.l Service Life: 17 years, Replacement Status-. A replaceinent vehicle was, approved in the, 2023_2025 biennial it get. That replacement vehicle has, now been deliveredand is service. This vellicte has, been removed from service. JUstiflcation for Replacement'. Maintenance Costs,: Aiuuial repair expensesare now expected -to exceed the aiuuial ffindingallocated for replacement. Operational DoN*art iiiie: The vehicle has, experienced prolonged and freqjilent do-vvmini e. Recommendation for Replacem.ent: costs surpassing -t of a new vehicle., Fleet Maintenance Division: Recoinniends replazement,due to maintenance the cos 'Wastewater Collections Division: Suppofts replacement becailse the vellicle"s operationca.1 readiness no longer meets acceptable standards., Asset Management.- Endorses replacement based on -total cost of o-vvnership and performance metrics,, inchiding do-vvnti.me and repair trends. 5 Opeilabonal Impoi-tance: This, vehicle is one of only two of its in operated by the city., It is, essential for-, ai.lures Emergency response to wastewatel, system fe I Excavation and utility access during emergencies involving undergroillid infrastnicture D ni this, ti-tick Nwas replazedand removed ftom service., ue to its, critical roleand the need toensure i hirnal service disniption', Page 126 of 68 1 Screenshot of the Asset Management soffivare used -to track costsand help with replacement reconunendations. 19 Er 10 [F ph A Im P414 a 01, (asgw!., I kA OVAI 11,110M M FlY MMOUSUM nd PM1 I Rho 4 �,, il w Y, Mel, ml r,'mh' 'Av P m ",11j,N V Qq5m Apo Lk yj ` jv p Pmwu R 0 lo IF, Km r I IN 10 INntllhfl Ill tH a (a, 11 1 w j t y lia sale sc "J" . . . .............. . . .......... . ....... . .............. . . ........... . . .......... rlI041 (� Oms I Ild 4, ,II fa lk�* I 01111RO0,05, IFTA 16MM 1 11 E �4 I fl, V, pool KdOmAic"k, iim T, 61III&J, F" w Lll Inn"11 km,w VJ, r 101011 M lm o r minirny 1ki"'10 gmlvmrlIR K y4snam pug A iCzW LAW LlIlluff" lrgw ,m lwk VIYAPU V It 7 ll! "Irml 1110 11 Llcvrrmmr W &m li,iilv Ami I mm Dumm,, all MOM 110b khl'ovpo S 12 11 m on"'PrIll 119,1,fq�mr, 11KIM; a, AN N I i2mWv*l1R Wmu = Samom I mma I 11111e.!% 1"l, im"] I _r] I I I I l ims's 5m,"),xv" ill .Ibi,irc-ro rise'vi, No me Dw bm c mm, IlIM 011110's, I.M Inl oll I ftrm,, ria's] flus NVA, Al ""'111mon", My cd FSJ kmp/ Page 127of 68 1 C ncil s ne ect-I'M o u Bu *1 s,s,M ing J u leis 1 712025 TIME, ESTIMATE,, 10 minutes ,C,,'ATE,,G,ORY Action Needed - Motion to approve an action� Requestingapproval to slurplus one (1) 2024 Van Arnbilulancethat was purchas,ed under the direction ofthe ,former Fire Chief. Upon deliveryand during the sletup phiase for operational use,, it was discovered that-thie ambulance is not, compatibile with the department 1), s, existing patient transplort,equipment. Specifically, our departrn,ent utilizes, the Stryker Power Pro gurney system,, whi6h exceeds, theavailable space within the patient compartment of this, ambiulance mod[el. This incompatibility presents a, significant slafety rJsRfor the atteinding provider during patie transport. I POLICTES1 PLANS & GOALSSUPPORTED Per AMIC Code 2.54.0�l�0't�hdi�sp,osa,I of'surplus property having a residu,61 value of more than $10,000 shall be! subject to authiorization� by the Loc4l Contract, Review Board. Fj N �i FIN 11181 Z *ln--R,,ovem4-,er 21st, the former Fire Chief slubmitte* a, �pa,cket (4ocuments encloseli)tio the Council requesting aluthorization� to, purchase a 2,024 Van Ambulance. Upondeliveryand inspection of the unit, itwas,discovered that the existing gurney system used by, the Fire Department is incompatible withthel new ambulance. Specifically, thie gurney cannot, be hioused adequately withinthie ambulance's interior configuration. 110, 111 Ila lip III w w dww dww Awl Owl IF 'at it MI I W, W* I -OMKO- if FOR 11 11117 FISCAL IMPACTS Page 1 of 2 Page, 128 of 6831, C ncil s ne ect.'M o u Bu *1 s,s,M ing The Fire Department will itecognize a loss onthe vehicle. SUGGESTED ACTIONS% MOTIONS,, ANDIOR OPTIONS I movel to authiorJze the Firel Department to sell one 2023 Van Ambulance anddirect thatthiel funds recelived from the sale go back into the Firel Department's, veh,icle replacement fund, specifically allocated to, the replacement of' ambulance shop numbeir 96311. REFERENCES & ATTACHMENTS 1. CC —Fire Ambulance Puirdhase—Brauin Northwest 2. 3605-2 Ford Transit Derno Distribution Sp,ecifications—1 0-30-2023 1 3605-2 TRANSIT—DEMOYIEWS 4. Ashland FR—Delmo Prop_11-1-2311 5.1 Form #6 - Sole Source - Goods Services, - Greaterthian� $100000 Pure 2 of 2 Page, 129 of 6831, C ncil s ne eet.'M o u Bu *1 s,s,M ing a SETWU EV '!" November 21,2023 In t1le adopted budget we -vvere authorized -to purchase two ambulances. As you are, aware, the single role 1-.Lis gone into sel-6ce and the ainbi,ilance,, -vve t.Lid hop,ed Nvoiild beable -to work while we were, -vvaiting for fiill processing had suffered ftom mechanical issues including brea,Uig down -vvhile responding to a call., Council had authorized an Eniergency Procurement for that ambulance, and Nive, are happy -to report we Nvill be picking t1lis ainbulance up on Deceinber 1 Ste., I For this purclia,se Bre-tuhwesto n Nortt paid a, fee allo-vv the authorizationand use of the Ford Trztns,it Van as an Ambi,111ance in the State of and alldue Oregon. This, is the only conipany to offer the For Transit Ambulance in the State. For this theyare a single sourcepurchase,, diligence has been used todetermine if additional vendors could be located. As, Councill isaware from the business proposa,l,' we are switching the single -role EMS prov, iders, intoa, similler and more econonlical vehic le for the amount o f driv, ing they are, d o ing NVI"li le maintc-tining a fleet o f three heavier anibu lance chas s i s for our dual ro le- 000. Because of supply cthiin issues and FF/EMT/EMT,-P"s. As pail, of the build out -vve had located the Anibulance Chassis for $125-1281 215. Tliis ainbillance Nvill be used by our teams of single roles, as we build out our fleet and our inflation -those saine vehicles are now S 15 81, program., Any overa ,9 e in t1le account for t1le two ainbulances Nvill be offset in a, decrease in t1le cost oftlie Heavy Bialsli whicli was also appropriated in this, budget process., -le ambi�,ilance and no-vNT need to have approval from the Council t spend the money already appropriated in the 2023- We hzive secured d 0 2025 BN Budget. POLO CIERS, PLANS & GOALS SUPPORTED Iniplenientation of single role ambulance seiry ice., PY1,01. Council COMM11HICatJOIRS Citizen Budget Conlinittee presentation Council Adoption of reconuilended budget L,ine-Itet.n transfer for fleet purchases, FISCAL IMPACTS Budgeted S 158 112 15 for single-ro le ambi� ill anc e pi� irchase., INZIM, NEW SUGGESTED NE.XFT STEPS I move -to sign the contre-tct for the procurement of the budgeted ambulance froin Bre-tun NW Inc, Cliel-.Lilis WA.. REFERENCES & ATTACHMENTS Form 6 Brectun Denionstrafor Proposal Pure 1 of I 11 Page, 1,30 of 68311, 1110VURIN I 9 � DEMO AMBULANC 36051-2 1 1 CHASSIS 1.01 OEM CHASSIS or Ttansit 3,50 W2,C Medium Roof Cargo Van, uneetingall the specifications, of Section 1.01 — 3 year/36,000-nule Basic Warranty — Ambulance Prep Package (47B) — Provided, by Bra-un Northwest — Single Reu Wheel 1.01.01 SPECIFIC' RATINGS * Drive —AW, D * G.V.'W.R. — 911500 lb., * Wheelbase — 14811 * Rear I rential — 3.73 patio, linlite!d shp rear axle 1.01.02 POWER TRAIN Engine — Gasoline — 3.5L EcoBoost V'6 gas, — 50 State Enlissions (425) Engine bilock heater, Trap sinission — T'e!n speed automatic overdrive! transmission with SelectShift — Auxiliary traps, mis,s,ion oil cooler 1.01.03 STEERING Power Assisted steering 'Tele!soping, tilt s,teering wheel Adva-ticeT'rac w/Roill Stability Control (RS,C) Side'Wind Stabilization 1.01.04 SHOCK ABSOR.BERSSISTABILIZER BARS I OEM front stabilizer, bar, Heavy-duty shoick absorbers rear 1.01.05 BRAKE, S, * Aliti-lock 4-wheel disc HD brakes * Parking brake BraunNIV �,CS) 1 of 29 For Transit Demo 10-30-23 Distribution Specifi cations 3,605-2 Pagel 131 of 68 1 1.01.06 'TIRIES AND WHEELS, I -tires Five! OEM 235/65R.1t6C, all -season Five! OEM 16"' x 6.5 steel wheels Spare tire,and steel wheel shipped loose! (Section 8.01 related) 'Tire Pressure Monitoring System 1.01.07X ELECTRIC"AL Altema-tor — 0 EM Dual 2, 5 0 ainp, total 5 0 0 a.nip (63 Q Batteries — OEM Dual AGM (63,E) Hill Start Assist OEM niodified vehicle wiring system (53K) Auxiliary fuse! panel 1.01.08X INSTRUMENT PANEL AND CONTROLS Ga.u,ges, — Speedometer — Ta-chonleter, — Fuel Level Coolant Teinperature Cruise Control (60C,".) Ford Passi) Coinnect 4G Wi-Fi Model-11 Audio — S,Yiic,4 with AM/FM stereo, 12"' display, Blue Toloth, Dual. USB Port (58B) [91119.1 � *N I X Mrs-1-1111 Burnper, - Front Burnper, — Rear, black Grille — Front, Honeycomb Mesh withCarbon Black Surround 'Tow Holoks,' rear Front License Plate Bracket Extended Length Running Boards Horn. — OEM electric, dual. noite (85D) Windows — Priva,cy,Gtass (92E) — Fixed Rear Cargo Door Glass and Fixed P,assenger-side,Gtass (17B) Windshield wipers — Automatic,, min sensin,g Doors — Dua-I rear hinged with deep tinted fixed glass; 253,111 opening rear, hinged doors — Curbside sliding door with fixed deep tinted glass Step,well pads, black Mi"IT017's power adj ustinent, in.anttal f6ldin,g, short arm (545) — Rear, view dq/night inirror Ligliting — Halogen headla-nips — 'Wiper, Activa' ted Healdlain.ps (91B) — Foig Lamps (55D) — Daytinle running headlamps (942) — ]hoof Marker la.nips Fuel tank — OEM _31 GaI Extended Fuel Tank (655) BraunNIV (CS) 10-30_23 2 of 29 Distribution Specifi cations For. d Transit Demo 3,605-2 Pagel 132 of 68 Auxiliary fuel port High Resolulion Digital Back Up Camera, (61E) Reverse Sensor System (43R')I • Tr Level — XL • Upfit Package (67C) — Large Center Console (67E) • Cab, Seats — OEM — Vinyl, '22-way nianualdriver and passenger, — Comb ination lap and shoulder harness Flooring — Vinyl, front only S�ff Plate Kit for rear, cargodoors and s,ide! cargo door (85A) "hint eControl — OEM — Rear, lea -ter/A,C prep package — Deh-Luiud i fying air cond ition ing system — Rear''Whidow Defroster, included in privacy glass, (92E) Airbags, — Driver and right - front passenger front — Passenger side! cut-off switc�h — Safety c�anopy system with roll -fold sidecurtain airbags Other — Locking glove bOx — Cloth headliner,, front Only — Vinyl sun visors, with illuminated vanity inirrors (85c".) — Dome light, with,dual map lights — A -Pillar assist handle,, driver, and Passenger — Power door, locks & windows — Reinote! keyless entry with 2, key fobs — AntiTheft (59D) • One 12V'PowerPoint outlet • 4,OOW power, outlet (90D) 1.01.11 C0LORS Exterior — Oxford W, hite (YZ) hiterior — Palazzo Gray BraunNIV (CS) 3 of 29 For. Transit Demo 10-30-23 Distribution Specifi cations 3,605-2 Pagel 133 of 68 1.02 CHASSIS MODIFICATIONS The following niodifica-tions, will be made to the chassis, by Braun Northw est 1.02.43 FLOOR REINFORCEMENT FF P111 A 15' square x,0.37511 a1unlinurn plate! above a 1511 sqttare, 10-ga steel plate with 1.5 f6m, ad flange down shall be,attthe d to the! bottomof the van floor for reinforcement of the a,i.rwa,,y seat aftactment. 'Two pieces, of 6,","W x 0.375"' aturninum flat bar shall be attached to, the bottom of -the van floor for, reinforcenient of the curbside! aftendant seat alta-clunent., BraunNIV �,CS) 4 of 29 For Transit Demo 10-30_23 Distribution Specifications 3,605-2 Pagel 134, of 68 2 PA T I ENT COMPARTMENT CONSTRUCTION 2.01 MATERIAIL FORMED SHEETING SIZE ALLOY Interior Cabinets 0.0910 Aluminum S-ta-inless Steel 16 ga.., 20 gam 2.02 DIMENS10,NS Overall Vel u1cle Dimensions (Sp,ecifications are listed as n ujir�iinjtiins Length, 19' 8 f1f, 235 5 10 Width, (excludhngilurrors) 6 f 9 3 f1f, 81 3 10 Heig,�,t (Approxiinale) 8 f 6 13 1102. 13 ................ Note- O,vera,ll heigW incliiides reax liglit laousin tion 6 310 102 related),,., Interior Dimensions (specificalions are listed as n ujir�iinjtiins Length, Fonvard Wall -to Rear Wall 126 100 Hei,ghlt Floor to Ceiling 69 75 2.08 M10,DULE EXTERIOR COMPARTNEENT'S All coin.partnients shall be constructed fiom fornied 0.125"' aluminuin, securely welded to the subflolor, and stnict-Lira-1 fr,amin ,g. A baffled drain hole shall be provided in a1lexterior conipartment bottoinis that extend bielow the flooir line!. All exterior adjustable shelves shall be unted on heavy-duty a1ul-11inUE11 track, whh is securely welded to coin.partnient interior's., Each shelf shall support at lea-st 300 lb of eiqu,ipinent. C,O,MP'AR'TMEN,T'#Rl Location — Streetsidel lower, (aft -facing) Shelving — None None, open to -the rear (backboards held in plac�e by sty eetside rear OEM door). Lighting — None Additional Insti-tictiolls — L Coinipartin.ent shall provide! storage for, two custome�r-siipplie�d-and-itiistalled items:, one backboard and one scoolp stretcher. C,O,MP'AR'TMEN,T'#R2 Dimensions —5.511W x 10.2511H x 19.25"D (61'W x 8.5" H opening) Location — Streetsidel aft lower(aft-facing' Shelving — None Dooi-(s) — None Additional Insti-tictiolls — L 'This, conipartment is intended, -to,allow -the use of thedead space aft of the wheel well for storahe! of citstoni,,e,r-sit.ppl,'ie'd-a,nd-,,I*nst'til'le,d,e,,q-Li ,il)inent., 2., Coinipartin.ent opening, shall have 211 lip., BraunNIV �,CS) 5 of 29 For. Transit Demo 10-30_23 Distribution Specifi cations 3,605-2 Pagel 135 of 68 1 CIO MPARTMEN,T'#R3 Dimensions — 18.75"W x 56`1H x 13.5"D Location — R,ea.rl streetside (a.ft-facing) Shelving — Three adjustablel each witha 2.51'D wire access hole Dooi-(s) — None Lighting — None Additional Insti-tictiolls — L One 120VAC GFC1 duplex receptacle! shall be installed on -the stree-tside wall, lower (Sec ti on 6 4 2 1 X re lated) . I One 4,8"L vertical gralb bar, with rubber inserts shall be installed on the! aft side! of the Coinipartinent, tolward the! streetside (Section 5.05X related). Grab bar shall not interfere! with c�lois,ing of rear cu,rbiside passagedoor. 3., A flange in the vehicle"s vertical/longi-tuldina.1 plane! will be added -to -the aft face of this coinipar,ftnent, curbside of the grab blar,''to c�los,e the! gap between the! compartnient and the rear door., 0 C10,MP'AR1TMEN,T'#C`,1 — Stait- C"'hall, Dimensions — 11 11W x 2211H x42"D Location — Forward of head of colt attendant seat 0 Additional Insti-tictiolls — L 'This, compartnient shall havea one fixed painted aluminum roll-oul tra-y with two 4,21" slides,, with 300 lmblined capacity with -the left slide be ing of a locking type. A 1 "1 restraint strap with quick release buckle! shall be! installed on the! tray for a. custonier- supplied-and-11111stalled Stryker stairchair, (Sectioin,4.27 related). C10,MP'AR1TMENjT'#C72 — Oxygen Stioi,agl,e Di m en s io us — 11 11W x 10. 5 IIH x, 60 I'D Location — to Compartnient #C2, 0 Additional Insti-tictiolls — L Acustoinicylinder bracket with UHMW slides and one retaining pin shall be ins,talled by BNW in this, coinipartment f6r a. citstoni,,e,r-sit.ppl,'ie'd-a,nd-,,t'nsttille'd M-Size! oxygen cylinder (Sectioin 4. 1 OX related). C10,MPAR1TMENI",T'#C`3 — Pediatric Boai-d Storage, Dimensions —7.5"W x 17H x 6011D Lo c a -tio n — F orw,ard of C omp,artmen't s #C 1 and C2, Do o i- — None! Additional Insti-tictiolls — L 'This, compartment recess, shall provide horizointattransver'se storage for one cusffinier- supplied-and-11111stalled pediatric bolard., BraunNIV �,CS) 6 of 29 For Transit Demo 10-30_23 Distribution Specifications 3,605-2 Pagel 136 of 68 2.10 PATIENT COMPARTMENT INTERIOR CABINETS Shall be fonned of 0.09,01" a-lunlillum and shall be securely niounted to the stntetural framing. All interior, shelves shall be mounted on 1 11 wide aluminum track. CABIN"ET #1 Dimensions —43.25 11W x 11.5"'H x 9"'D Location — Streetside,' above Action Area,, Shelving, — One adjustable Dooi-(s) — Sliding clear, 0.2511 polycarbonate! with felt -lined anodized al-Lumnum track, interlo,eking aluminuM tr1111,1 and full extn1ded a1unlinurn door, pulls with integral door latch. L a ightling — Under- c ab inet LED strip light (Section 6.14, related) 0 Additional Insti-tic-tions — None! Dimensions — 3,0.51"W x 1' 1.5,","H x 9"D Location — Streetside,' upper center Shelving — One adjustable Dooi-(s) — Sliding clear, 0.2511 polycarbonate! with felt -lined anodized al-Lumnum track, interlo,eking aluminuM tr1111,1 and full extn1ded a1unlinurn door, pulls with integral door latch. Lighting — None Additional Insti-tic-tions — None! CABIN"ET #3 Dimensions — 3,0.51"W x 1' 1.5,","H x 9"D Location — Streetside,' upper rear Shelving — One adjustable Dooi-(s) — Sliding clear, 0.2511 polycarbonate! with felt -lined anodized al-Lumnum track, interlo,eking aluminuM tr1111,1 and full extn1ded a1unlinurn door, pulls with integral door latch. L a ightling — None 0 Additional Insti-tic-tions — None! 14KI ell M PV WIFE I Dimensions — 3,0.51"W x :20.5"'H x 5"D at top ('81'Dat bottom) Location — Streetside,' aft, upper Shelving — One fixed she!lf Dooi-(s) — Sliding clear, 0.2511 poly carbor te! with felt -lined anodized al-Lulu'num track, interlo,eking aluminuM tr1111,1 and full extn1ded a1unlinurn door, pulls with integral door latch. Lighting — None Additional Insti-tic-tiolls — L A 120VAC GFCI duplex receptacle shall be! installed in -this cabinet i(Se!c�tion 6.21X related). BraunNIV (CS) 7 of 29 For. Transit Demo 10-30-23 Distribution Specifications 3,605-2 Pagel 137of 68 m" III M By Dimensions — 3,0.51"W x :20.5"'H x 5"D at top (81'Dat bottom) Location — Streetsidel nliddle per Shelving — One fixed she!lf Dooi-(s) — Sliding clear, 0.2511 polycarbor te! with felt -lined anodized al-Luiunum track, interlocking aluminum trI111,1 and full extnIded aluminum door, Pulls with integral door latch., Lighting — None Additional Insti-tictions — None! ACTION AREA (#6) 1"D Location — Streetside 0 Additional Insti-tictiolls — L 'The! following items shall be installed on the back wall:, oxygen outlet (Section 5.1 IX related . ..... ) b. Electric oxy,gen pane!l, withdigital pressure display and solenoid,/bypa.ss valve (Section 5.1 1X related) c. Attendant control panel (Section 6.13B, related"I d4 One! 12,OVAC GFCI duplex receptacle ('Section 6.2 1 X related) e. One! 12VDC receptacle (Section 6.25 related.). f. A Sa.nilex EVO-RC inverter remote control panel (Section 6.31 related). I A Wilsonart "Noirthern Melange!" 919,5ML,A spec�kled gray acrylic full depth solid surface countertop with a 0.511 retaining lip and a,, 211H backsplash shall be installed. 3., 'The! suc�tion collector and regulator shall be! installed in a,, 10.2511W x 20.511H x 4"D raft of theactioin area, (Section 5.13A related,). CABINET #7 — Electrical Dimensions — 2711W x 1211H x 12"D Location — Streetsidel below Action Area Shelving — None Dooi-(s) — Removable painted aluminum pa,,ne!l with punched ventilation and two black q, tiarter-turn latches. Additional Insti-tictiolls — L This ca-binet shall holuse theelectrica-I module (Sectioin 6 re!late!d). Door shall have! -two precision punched panels, -to aid "in ventilation. CABINET #8 Dimensions — 2711W x 1211H x 12"D Location — Streetsidel forward lower Shelving — None Dooi-(s) — Removable painted aluminum pa,,ne!l with punched ventilation and two black q, tiarter-turn latches. Lightling, — None Additional Insti-tictiolls — I - -tc�h shall L A Sain.lex L.'2,00-watt inverter with a,, 12VDC'muffin fan with teniperature swi be! installed in thiscabinet (Sections 631 related"). I A twol-positioin load center shall be installed with circuit bireakers (Section 6.21X related). BraunNIV (CS) 8 of 29 For Transit Demo 10-30_23 Distribution Specifications 3,605-2 Pagel 138 of 68 v Dimensions— 1L511Wx10.5"Hx2I.25,`,'D Location — Curbside, upper aft Shelving — None Dooi-(s) — None Lighting — None Additional Insti-tic-tiolls — L One 120VAC GFCI duplex receptacle shall be! installed on the! back wall (Section 64 2 1 X related). I Acord access hole sha-11 be provided through the! bottom olf the cabinet. CABINET #10 Di m en s lo us — 24, 11W x 7 IIH x 7.18 7 5 "D Location — Curbiside, upper middle Shelving — None Sliding clear, 0.2511 polycarbona-te! with fel-t-line!d anodized al-Lumnum track, interlocking alumilmm tr,1111,1 and full. extrudeid alu-minum dolor, pulls with integral. door latch. Lighting — None Additional Insti-tic-tiolls — L A 12VDC fluid warmer with,41" surround shall be hardwired in this, ca i(Se!ction 635 rela-ted"). CABINET #11 — Glove Stol-age Di m en s lo us — 2 9.7 5 11W x 7 IIH x 7 1' 8 7 5"D Location — Curbiside, upper center Shelving — None Dooi-(s) — Boftom-hinged paintedahniunum with a. black quarter -turn. fatch with three cut- outs Lighting — None Additional Insti-tic-tiolls — L 'This, cabinet shall provide storage for three glove, boxes in horizontal orientation (Section 532 rela-ted"). BraunNIV (CS) 9 of 29 For. Transit Demo 10-30-23 Distribution Specifications 3,605-2 Pagel 139 of 68 CURESIDE AT'TENDANI"ITAREA (#12) Location — Curbside! Additional Insti-tictiolls — L 'The! following shall be installed. on the back wall.. a.. Ali oxygen outlet (Section 5.1 1X related) b., Digital thennostal (Section 5.17X related) c. Attendant control panel (Section 6.13B related) d., 120VAC GFCI duplex recepta-cle (Section 6.21X related) e!. 12VDC receptacle ('Section 6.25 related) f. One combination USB-A/C port (Section 6.25 related") g., A momentalry rocker, switch -to activate the doinie! timer shall be installed ju. t aft of the! side pa.s,s,a.g,e doorway (Section 6.16 related"). I A Wilsonart "Noirthern Melange!" 919,5ML,A speckled gray acrylic full depth solid surface countertop withoul lip or backsplash shall be installed. 3., An EVS 1,760 vac-fbinn. attendant seat with 3-polint black sealbiel nd SB186-8,C swivel base shall be! installed in -this area (Section 5'. 1 OX related'). 41., A full -height painted. a-luminurn access panel shiall be! installed on the front of the drawer stack. CABINE T # 13, — HVA CIII Location — Froint, upper center, Additional Insti-tictiolls — L 'This, cabinet shall hou.se the combol, AC/Reater unit and the suction p-Lun.p (Section 5.17X and 5.12 related I A fixed head paid shall be installed on the curbside upper comer (Section 5.03X related), with anatonuc clock undemeath (Section 5.,24 related,'). 3., Conditioned air, shall be distributed through a. ceifing-mounted. horizontal plenurn with seven individually-adjustabile louvered. vents (Section 5,17X related). 41., Ali exhau.st vent shall be installed towards the streetside,with an. adjustable louver (Section 5.20 related"). 5., Ali air return all be provided on -the curbiside! face! of the HVA Ccabinet (Section 5.19 related). 6., A 60"L yellow powder -coated horizontal grab blar shall be! installed on the curbiside! of the plellul-11 (Section 5.05'X related). CABINET #14 — FORWARD COUNTERT'OP Dimensions — 6011W x 14.511D Location — Froint, behind head -of -cot attendant seat Shelving — None Dooi-(s) — None Additional Insti-tictioIls — L A Wilsonart "Norti hern Melange!" 919,5ML,A speckled gray acrylic full depth solid surface countertop with a 0.511 retaining lip shall be! installed. I One EVS 2169 vac-f6rined, dolve gray, seamless attendant seat, with flip -up boittom, folding back, and black backpack belting system shall be pedestal mounted against the forward waIL facing aft, at the head of the! cot position. The seat shall include a two - point bilack at It to be! useid ionj I unction with the! backpack belting (Sections 3 .,08X and 5. 1 OX re lated) . 3., One 181" vertical grab bar shall be installed near -the curbiside! door, oin the aft wall of the cabinet ("Section 5.06 related). BraunNIV �,CS) 10 of 29 Forid Transit Demo 10-30_23 Distribution Specifi cations 3,605-2 Pagel 140 of 68 W CABINET #15 — Dimg Cabinet Dimensions — 6.5"'W x 4"'H x 9"D Location — Streetsidel under, Cabinet # 11 , facing aft Shelving — None Dooi-(s) — Bottom -hinged p,ainte!d aluminum with a Simplex lock Lighting — None Additional Insti-tictiolls — L 'This, cabinet is, intended for storage! ofdrugs (Section 536X relaled),. CABINET #16 — Pull-out writing surface Location — Curbside! half -stack, forward of attendant seat Additional Insti-tictiolls — L One 14,.25 11W x 2, 4 5 "H x 15 I'D aft-fac ing inverted pan -style pull out tra-y with concealed slides and clear polycarbonate sliding lid shall be! installed. The tray shalloperate! on 14`111 slides, and 300-lb,capacity slides, and have a ga.s, shock hold open/closed device! to ensure the tray does not accidentally openorclose duringoperation of the vehicle. The tray sha-11. have 2.5"'H side! flanges, and 0.62,5" front and back. flanges, with a chrome handle on the aft flange., A 0.511 x 0.511' strip of act-ylic countertop nia-terial. shall be placed inboard of the front flange to, serveas a,, wrist rest., A pre! -wire shall be capped and coiled ('Section 6., 1 SA related). CABINET #17 — Ctistom Di-,awe,,Fs Location — Curbside! half -stack, forward of attendant seat Additional Insti-tictions L 'Three 13"W x 511H x 14"D a1unlinurn drawers with paddle slam latches shall be installed', facing aft. Eachdrawer, shall operate! on 1211 s,lides rated at 3,00 lbs. per set and have! agas, shock hold open/closed devic�e toensure drawersdo not accidentally open or close! during peat® of the! vehicle. Drawers shall be of formed 0. 125" aluminum, painted to match the interior. Drawers shall each have machine-stalliped divider, supports, along the! front and back sides with two removable AIBS dividers provided perdrawer'. I A foll-height painted a1unlinurn closeout shall be installed on the forward -facing side of the drawer stack, for service! access. 2.13X CAWTO, PATIENT C`OMPARTMENT PASSAGE A pa-intedal-Lumnum partition witha 1611W x 12,"H pass-thru shall be provided.The side facing theca-b shall be carpeted with gTay,aLitoi-tiotiv,e,c,arpetilig. BraunNIV �,CS) 11 of 29 For. Transit Demo 10-30-23 Distribution Specifications 3,605-2 Pagel 141 of 68 2.15 ELECTROLYSIS PREVENTION All external materials and fasteners shall be selected -to preventelectrolysis and corrosion due! -to dissinii1ar nia-terials, andexposure to the elements., Exterior fasteners, used fordirect comiection t1o, painted a-lunlinum surfaces shall becoated with a c orros ion inhibitor. BraunNIV �,CS) 12 of 29 For°d Transit Demo 10-30,-23 Distribution Specifications 3,605-2 Pagel 142 of 68 3 COATINGS AND FINISHES 3,.03X PAINTTYPE Shall be Sherwin Williams acrylic urethane on interior, patient compartment surfaces,, and OEM paint onexterior body. 3.04.01 CHASSIS COLOR Base color'. Chassis shall be OEM Oxford White! (YZ) 3.05 LETTERING/DECALS *IRT-7110"Z Item #S1 Logo, North Star oval to Color, Blue Size. 41'H Lettering Material: Vinyl Location: Side of velei cle,,aft Item #S2 Dec,al: "EMERGEN,CY VEHICLES" Color, Blue Size. 2.711 Material: Vinyl Location: Side of vehicle! below item S I 59nln"i 1 Item #C11 111 Logo, North Star oval to Color, Blue Size. 41'H Lettering Material: Vinyl Location: Side of velei cle!,,aft Item #C,2;� Dec,al: "EMERIGEN,CY VEHICLES" Color, Blue Size . 2.711 Material: Vinyl Location: Side of vehicle! below item C I 3.06 CO3MPARTMENTFINISH All interior cabinetry shall be sanded, etched,, washed, primed, coated with textured polyurea. themloplastic e!lastoiner, and painted white with light gray splatter paint ('G2- 33631GLV-51748)4 I and, painted, white with fight etched, washed, , prinied All shelves and, trays shall be sanded, graysBlatt er Paint (G2-33631 Alt 2, /,GLV-5'1748).1 BraunNIV (CS) 10-30-23 13 of 29 Distribution Specifi cations For. d Transit Demo 3,605-2 Page 143 of 683 3.07 INTERIOR CAIBINETRY FINISH All interior ca,bine-try shall be sanded', etched,, washed, primed, coated with textured polyurea. thernioplastic elastomer, and painted white with light gray ,splatter paint ('G2- 33631 Alt 2 / GLV-51748)4 All shelves and trays shall be sanded, etched', washed, primed, and painted white with light graysBlatt er Paint (G2-33631 Alt 2, /GLV-51748). 3.08 PATIENT COMPARTMENT UPHOLSTERY Patient compartinent upholstery material shall be Dove Gray Spradling Perforni 60 sea.niless vinyl. 3.09 PATIENT COMPARTMENT FLOORING MATERIAL Shall be! Genome (#TFM2,702) Altro T'ransflor' Meta Silip-Retardant Sheet flooring providin,g durablility,' ea.se! of maintenance and stain resistance!. It shall contain a,, high concentration of nlicroscopic a1unlinum oxide particles, and collored quartz crystals suspended throu,,g,,hout -the thickness with silic�on carbide grains, in -the entire wear surface fbir slip -retard ant performance. It shall have an overall thickness, of 041 F" nominal. Flooring shall be! nianufactureld for Wear Resistance to rneet ASTMC 50 1 , indentation resistance in accordlance with ASTM F 13,03 and ASTM F 970, Grade 1 standards, shall meet ASTM D 2047 Slip Retardant, ASTM F 970 Static Load, ASTM E64,8, CMV'S,S, FMV'S,S 3,02,''CAN, ULC S102.2 Fire Data,, Tests, over,,0.5011 solidcoire,' industrial grade plywoold capped with 0., 125""alumilmm. The flooring s,hall have an overall thickness, of 0.08,011 nomina.l. 3.10 COMPARTMENT'LINING Compa-ft nient flooirs shall be lined with easy sweep mats which are! renlova-ble! for ease of cleaning. 7 Interioir cabinet shall be lineld with easy sweep mats which are removable f6r ease of cleaning. 3.12 SURE ACES AND F1 NISIHES All Braun NW-insta-fled surfaces, and finishes shall be! imperviou.s to soap, disinf�ctants, and water,, to permit washing and sanitizing. BraunNIV �,CS) 14 of 29 For. Transit Demo 10-30_23 Distribution Specifi cations 3,605-2 Pagel 144 of 68 4.10 EXTERIOR CYLINDER STORAGE Storage for a,, customer' -sup In"s -�size! oxygen cy in e , plied -and-' W,17'ed M "' I d r shall be provided in C'onipartment #C2 with a,, custorn cylinder bracket with 1.25" diameter steel retention pin (Section 2.10 re!late!d). Three! 6-7/8"" x 7-3/8" pieces, of 1 na backer and shall be shipped loose to serve as shinis, for, shorter cylinders (Section 8.01 re!late!d). 4.27 STAIR CHAIR STORAGE Storage for, a. custom-stippl-and-iti,,stallStryker stair chair sha-11 be provided in Compa-ft nient #C'1 with a,, paintecl aluminum slide-oul'tray with -two 4,2ff slides with 3oo-lb 1 ` 1 coMine0capacity, and a restraint strap. One s,lide shall be! locking to, hold the tray in the stowedand. extended positions. BraunNIV (CS) 15 of 29 For Transit Demo 10-30_23 Distribution Specifi cations 3,605-2 Page 145 of 68 I Do IF ILI 101120 k2y I All interior hangers, supports, fasteners, latches, and hinges shall be of a near' -flush -type design. The patient compartment shall be free of sharp projections. Exposeld edges and comers shall be birolken witha radiu.s or protected with 1 11 high -density fbiani covered with heavy-duty vinyl collor-mat ched upholstery., 5.01X UPPER WALL COVERING Shall blie pa,inted alu,mlnuml sprayed with textured polyurea, thermoplastic elastomer, and painted white with light gray splatter (G2-33631 Alt 2 / GLV-517,48) (Section 3.07 related"). 5.02 HEADLINER The headliner shall be constructed olf 0.09011 alunlinurn whic�h is sanded,1 etched', wa.shedl primed, and colatled with textured polyurea thennoplastic ela-stomer, and painted white with liglit gray splatter paint (GZ-33,631 Alt 2 / GLV-51748) to match the! interior. 5.03X PATIENT COMPARTMENT HEAD PADSICUSHIONS Head paid slocated, olver, all. rear access openings,, u-niderCabinet #1, abolve theActioinArea ('#6), on the partition wall, and on 'the forward and lower, edges of the upper, curbside cabinets, shall. be 0.511 or, 1 11 fbarn covered with heavy-duty seam.less vinyl matching upholstery. 5.04 LOWER WALL C70VIE, RING The lower portion of -the streetside wall shall be! paintedaluminunil, sprayed with textured polyurea. and painteld white with gray splatter. 5. 0 5 X GRAB, RAIL One! 60"L x 1.25011 diameter stainless -steel grab rail with three support brackets shall be securely mounted -to on -the curbside of the horizontal HVAC plenunl (Section 5.17X related'). Grab rail all be powder-colatled yellow., 5.06 ACCESS DOOR GRAB RAIL'S� One! 48"'L vertical igrab, bar with slip -resistant inserts shall. be! installed on -the aft side of Compa-ft nient #R3 (Section 2. 10 related)., One! I 8"'L vertical grab, bar shall be installed near thecurb sidedoor,located on -the aft wa-11 of C ompartment #C 1 4 Grab rail shall be powder-colatled yellow., 5.07 IV ANGERS Two retractable dual IV hangers, with stabilizers shall be! surface -mounted olver the c�ot, one towards streetside forwardand one tolward -the curbiside! f6rward., BraunNIV (CS) 16 of 29 Foy. id Transit Demo 10-30_23 Distribution Specifi cations 3,605-2 Pagel 146 of 68 5.08C COT MOUNT A Stryker 9,0-700-001 floor plate shall be installed by BNW, to position theaft end of thecot 1111 forward of -the reardoors (Section 8,02 related"). A 20-anip, breaker and 10ga. 12 VDC power and ground prewire shall be installed, running from the electrical canet to the fra-lile! rail, tenninaling hi a 36"'capta-il forward of the! rear, axle. No rear, rail clanip shall be installed. 5.1,OX ATTENDANT SEATS, One! EVS 1,760 vac-fonnedl of gray, seamlessattlendant seat with flip -up boittoini, a black 3-point beft and a,, SB 1 86-SC bia-se shall be installed on the! curbside. The seat shall be molved as, far, aft as, possibleand still be! a-ble! -to turn 90degrees. One EVS 2 169 vac- fornieddovegray, sean1lessattlendant at with flip -up, blttom, folding back, and black 'backpack be!ltin,g system shall be! pedestal mounted against -the forward wall, facing aft, at -the head of the cot poisition. The seat shall include a,, twol-point black sealbielt to be used in conjunction with the! backpack belting., The EVS CBPED 1760/1860 peldestal seat ba,,,se shall, berotated, flat against the! partition,and be secured to the floor u.s,hi,g a-11 is holes in the seat base., Reinforcernent shall be added beneath -the van floorat each attendant seat aftactu-iient point ('Section 1.02,.43 related). A fabricated,, paintedahniunum booster bracket shall be installed beneath the curbisideattendant seatto ra-ise the! seat as, much as possible while ina,intaining 43 FF vertical clea-rance between the attendant seat ba-se! cushionand the upper c�abline!ts., 'The seat ba-se! mounting bolts, shall pass through the seat ba-se, booster brackel, van flolor', and below-flolor reinforceinent plates., 5.1 1X OXYGEN SYSTEM The entire oxygen system to be ass,ernbled with certified oxygen hose ('1000 PSI burst strength) with brass fittings, pressuretested, and,certifield,. 'The! electrIC Oxygen systern shall be cointroilled throu,gh an electric solenoid with manual. bypass, have an LED cointent display, and audible low-pressure a1arin.., The display shall be installed on the streetside actionarea will A moinientarycointat switch labeled "ELECT. 0211 shall be! installed ineach attendant panel to control -the on/ol�ff function of the electric oxygen system via,, an InPower niodule! (Section 6.13B related). Pressing the top of the switch shall turn on theelectrical oxy,gen systel-11 display and open the solenoid valve. Press ing the bottom of the switch shall turn off the electrical oxygen displayand to the solenoid va-lVe. Three Ohio -type! outlets shall be installed: * One in Action Area #6 * One on the!,Curbside Attendant Area #12, wall * One in ceiling over cot One oxygen tahk wrench shall be! provided and shipped tool,'Section 8.0 1 related). 5.12 SUC771ON PtJMP The unit sha-11 havean electric pullip as the, source, of suction,, installed in cabinet #8 and be, venteld to the outside! of the vehicle under the! vehicle body. The pump shall be controlled byan on/off switch labeled "SUCTION"' on the attendant pane!l in Action Area #6. 5.13A SUC771ON C`.'OLLEC`TOR' A RiRS4,X-1001B suction regulator and wall -mount bracket with a 1200cc Rico disposable canister shall be! installed on -the wa-11 of Action Area. #6. BraunNIV �,CS) 17 of 29 For. Transit Demo 10-30_23 Distribution Specifications 3,605-2 Pagel 147of 68 5.14 SEATBELTS Black DOT -compliant seatbelts, shall be installed at each seating position.forward- facing curbside seat shall have! a. black three-pointemergency locking retractor, seatbelt and the s,tre!etside head of cot attendant seat shall have! a black 2-point emergency locking retractor lap, beft and black bac kp ack- style upper automatic locking sealbelts. 5.16X INSULATION The patient compartment sides,, ends, roof, and doors all be insulated to enhance the interior, environment andto prevent he!a.tl coldland externall noise from e!nte!rin,g the! Patient compartment. The insulation shall be! a non -settling fbam plank material of,0.511, 0.751", or FF 1.5 , thickness depending upon location and available space!. Plank insulation shall be polyisocyanurate., Re!fle!c�tix double reflective insulation shall be applied to the! insideof all exterior surfaces, where hose or, cable access prevents use! of plank insulation. 5.17X PATIENT COMPARTMENT CLIMATE CONTROL SYSTEM The patient compartment HVAC' systern all incorporate a cornbination heating/air conditioning unit with,43, B I ,13,00 TU/hr. heating and _'32,000 BT'U/hr. cooling capacity. The unit all have a 580 CFM faln and controls, independent of the cab system. A 12VD,C booster, puin.p shall be installed to optimize the heating capacity in the! patient compartment. A return. air path with open area. equal 'to at least twice! the blower outlet area. shall be incorporated into t.he,eva,,pora-tor,closeou,-t. The patient compartment climate control systern shall be controllable by a digital thermostat located on the curbside wall. A formed aluminum horizontal plenurn, painted to match the interior with seven adjustable louvers,, shall be installed on the ceiling. A Beam #0 15715' wall port all be installed in the horizontal plenum, forward to, provide direct heatto a. patient. A hose shall be shipped loose ('Section 8.0 1 related). 5.18B, EXTERNAL AIR INTAKE To supplernent heated or cooled air with fresh air, an external air, intake shall be provided I., on the side of the vehicle. The intal e! shall consist of an opening protected bya chrome Perko vent cover., An upward it ted vent hose shall be! connected -to the inside! of the Perko vent to prevent -the collection of moisture. A bug screen shall be! installed inside! the Perko vent. 5.19 AIR RIE, TURN A return air path withan open area equal 'to at least -twice! the! blower outlet area,, shall be incorporated into theevapora-tor closeout. 5.20 EXHAUST VENT A rnotor-powere.d. exhaust vent with a. chrome Perko cover shall be! installed on the streetside wall f6rw,, ard. Monientary contact switches labeled "VENT,"," shall be installed in the streetside and curbside attendant panels, to control the! on/off function of the exhau.st it., Pressing -the top of either switch shall turn on the exhaust vent. Pressing the bottOrn ofeither switch shall turn off the exhaust vent ('Section 6.13B, related). 5.24 CLOCK An atoinic-controlled. clock shall be installed on the aft side of the partition, towards curbside. The clock shall be LCD display and show hours (12/24, selectable), ininules, seconds,datle,l day, and temperat Lire. Clock shall be! powered by two AAalkal.ine! battertes. BraunNIV �,CS) 18 of 29 For. Transit Demo 10-30_23 Distribution Specifications 3,605-2 Pagel 148 of 68 5.26X SHARPSfWAS'TE C,".'ONTAINER One 7 qt. waste! container and one Sage #85131 5'qt. sharpscontainer with a mailbox lid', both with stainless-stleel brackets shall be installed at customer inspection (Se,etion 8.04 related'). 5.31 INTERIOR FIRE SUPPRESSION One! ABC 5 lb, fire extinguisher with an Amerex #86 1 H SAE-J3,043, conipliant bracket shall be installedat custorner inspection (Section 8.04 related)., GLOVE STORAGE Storage for, three glove bo, xe s shall b e! provided in C abinet # 11 MEDIC,ATIONS SAFE Cabinet # 15 shall provide! lo,eking drug storage!, with a Sii-nplex lock. MEDIC,ATIONS SAFE A carbon monoXide de-tector shall be installed at cus,tomer inspeetion (Section 5.4,0 related'). BraunNIV (CS) 10-30-23 19 of 29 Distribution Specifi cations ForTransit Demo 3,605-2 Pagel 149 of 68 6X ELECTRICAL All added body and chassis electrical eq, uipment sha-11 be served by circuits separate and distinct from the vehicle chassis circuits,. All vehicle wiring shall be copper and conform toall SAE J1 128 requirements. The wiring shall becolored, nurnbered,or function coded every 3' for ianent identification and correspond with the! vehicle scheinatics. Soldertelss, insulated connectors shall be! u.sed., Slotted Panduit-s,tyle wiring duct shall be used in power, component niodule to ensureair circulation throughout power component wiring. The wirin,g sha-11 be! routed in conduitor to and wiring shall be secured to the underbody,or frame with insulated meta,lca-ble straps. All power distribution cabling shall be covered witha protective! split loom. Where! wiring passes over -the exh. austa heal s,hie!ld shall be installed. The power component niodule shall be equipped with positive locking plugs. All wiring devices,,, switches, oulletsl etc.,, except circuit breakers, shall be! rated to carrrotected. The vehicle electrical system shall be -tested and certified, -to AMD 005'requirements. 6.01 ELECTRIC,'.AL LOAD DEVICES Body electrical wiring shall utilize overload protective devices of the autornotive-type circuit breaker. In additionl one single pole, 20-amp circuit breaker shall be. provided for future use., 'The! circuit breakers,, relays, and other electrical its, shall be located in includedas part of -the enclosed electrical component modulle located in Cabinet #18. 6.02 VOLTMETFR/AMNIETER A single display vo ttineter/ai-imie ter shall be! installed on the side! of the console, driver's side,, which shilUltaileou.sly displays voltage and alternator current when the ignition is, on sect® 6.,09,X related' I Y, Display fla-shes to, indicate low voltage. A buzzer, shall indicate low voltage. 6.04C IGNITION CONTROL Chassis electricalcircuits, shall be controlled by -the ignition switch as, provided by -the OEM chassis inanufalctu,rer. The auxiliary chassis -related functions shall be powered by one InPower #S,SC'20100 solid state ntactor, triggered by thechassis ignition. 6.05A PATIENT COMPARTMENT POWER Patient compartment shall be controlled by a. driver's console-niounted switch labeled I'M " ODULE DISC."' whichactvat es an, IPower #SSC42-275 solid state contactor (Section 6.09, related). An ignition interlock ;shall disconnect module power 15 ininutes, after the vehicle's, ignition is turned off. The interlock shall also allow module power -to be reactivated independently for 15-20 minutes by cycling the ignition switch. 6.06 WIRING ACC_`ESS All cabinets and compartments, shall have removable panels as needed -to access, wiring harnesses and hoses. 6.07 BACK-UP ALARM An SAE J9,94-conipliant self-adjustilig back-up alarm shall be installed. 6.08 SERVICE LOOP A 6""" service loop of wire or, harness shall be provided at all electrical components, terminals,and connection points. BraunNIV �,CS) 20 of 29 For Transit Demo 10-30_23 Distribution Specifi cations 3,605-2 Pagel 150 of 68 6.0,9_X, CUSTOM DRIVER'S (:`0NS,0LE/N1AP BOX A custom driver's, console made of black-powder-coa-ted fornied aftunin-Lun shall be ins-talled between the! seats. It shall have acustoni switch panel with -the following layout, anda in.ap holder, with one mill- finishaftuninum divider. .............................................................................................. Module E.Mer,g. Left Right Rear Dome! Spare, (Hi/Lo/ Dis,c�, Master, Scene Scene! Scene Off) 84 91. F i _o. .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 Spare! Spare Spare! US,B A/C I Ni 0 W E T) I I TAL V'01LT/,,A1�J,,J',/`1 IIHIETER Siren ('S,e,c-tion 6.3,0.09 related) F-1-111-111-111-111-1,111, ..... ( .. (...... . I .....rrrrr ..... pmU . ........... pmmmmg,, 0 0 Additional Heins: A, prewire sliall, be ins-talled f6r future ciistomer-siipplied-,,and-inistall,�ed radio equipment (Sec-tion 6., 1 SA related"). BraunNIV �,CS) 10-30,-23 21 of 29 Distribution Specifi cations For Transit Demo 3,605-2 Pagel 151 of 68 6.10 SWITCHES, Switches installed in the drive!rls console and attendant pane!ls shall be rocker -type and pemianently unarked by function. 6.13B, ATTENDANT CONTROL PANELS A six-itich a' ttendant control pane!l shall be located on the streetside Action Area,, #6 wall with the following switch la-yout: L 2 34 44 54 64 Dome Vent Elect., 02 Attendant Suction USB, A/C .1, o/Off) I Light -- A six -switch attendant control panel shall be located on the curbside wall in the Curbside Attendant Area (# 12) with the! f6flowing switch layout - Dome! Vent Elect. 02 Attendant Blank Spare (Hi/Lo/Off) Light OEM Adigital therniostat shall be located adjacent to the! attend .at control panel (Section 5.17X related'). The wa 11 are a be low C ab inets # I 10 1 1 ,,and 11 shall be lighted utilizing under-ca-binet LED strip li,ghting. The streetside and curbside under -cabinet ligbting, shall be controlled by -two monientary-contact on/off switches, labeled ","ATTENDANT LIGHT,",", one! in each attendant panel, which controlall attendant lights (Section 6.13B related). Pr,essing the -top of either, switch shall turn. on the! lights, pressing -the bottom of either switch shall turn. off the lights. 6.16 PATIENT COMPARTMENT INTERIOR LIGHTING Shall be designe,d to keep vehicle height -to a,, minimum without interfering with the sti-Lictura.1 integrity of -the roof. Patient interior compartment ligbting shall consist of s,ix dual intensity'Whelen #8000EHCR LED recessed lights - one bank of three! lights shall be positioned toward streetsideand -three lights, -toward curbside. Dome light switches shall be! momentary contact HI-LO-OFF switches labeled "DOM E Pressing the top of either, switch shall increase intensity., Pressing the bottorn of either switch shall decrease! intensity. A single switch labeled "DOME" shall be! provided on the driver"s, console -to control both banks of donle lights (Section 6.09X related Tie curb side bank of lights, shall be automatically activated when the rear or side doors are opened or bya monienta Irocker switch labeled "DOME TIMER"' mo�unted on -the wa-11 ry near, the! curbside pa.ssagedoor, which shall activate a,, battery hot timer'. Press,ing the switch onceshall initiate 15-minute timed operation of the! lights,. Pressing -the switch again shall cancel thetimed operation., BraunNIV �,CS) 22 of 29 For Transit Demo 10-30_23 Distribution Specifi cations 3,605-2 Pagel 152 of 68 6.18A COMMUNICATIONS EQUIPMENT The customer, shall be responsible for, powering up and -tunin,g of any radio equipment. item #1 item #2 DescriptioW Prewire!, including 10 ga. power and 10 ga- ground, for future customer-si,ipplied-an,d-iti,,stalled equipment. 0 Location.- From electrical pane!l to, driver"s, console (Section 6.09X related). 0 Additional Instructions, Prewiring to be capped and labeled at both locations,. Wiring shall be ins-talled at the! power component module behind the Panduit cover'. DescriptioW Prewire!, including 12, ga. power and 12 ga- ground, for future customer-si,ipplied-an,d-iti,,stalled equipment. 0 Locatio.A.- From electrical pane!l to, closeout on f6rward side of Cabinet # 164 Additional Instructions, Prewiring to be capped and labeled at both la-tions,. Wiring shall be ins-talled at the! power component module behind the Panduit cover'. 6.19 ANTENNA MOUNTS AND CAL Two NMO un.1versa-I antenna mount with KRFUD cable and Larsen HyPer mas-ter universal conne,c,tor, and n1ini-UHF adap-ter shall be installed on the vehicle!. Antenna,, base 1. a-c�c�ess shall be throughadome light opening,, and the cables shall tennina-tel one inCabine-t #8and one in -the driver"s console (Section 6.09X rela-ted"). 6.21X 120VAC/SHORIELINE CIRCUIT BOX Utility power shall be fti'mished from 120VAC shorepower via a Kussnia.-LiI 20-amp Super Auto -Eject allip plug with a. white cover on a stainless -steel plate! with a green indicator liglitand contioured basket located on the! driver's side of vehicle!. Circuit breakers shall be! installed in Cabinet #8 for, olvercutTent proitlectioin and circuit isola-tion.Thecord end fbir the shoreline! shall be shipped lolose (Section 8,01 relited ). Allexposed. recep-ta-cles shall be ground faultcircui't internipting (',GFCI) anid shall havea power, on indica-ting lig,hL Five interior 120VAC'GFCI duplex recep'tacle shall be mounted: — One in Cabinet #4 — one in Action Area. #6 — One in Cabinet #9 — One in Curbiside! Attendant Area # 12 — One in Coinipartment #R3 6.23 BATTERY CHARGER, A 60-anip battery charger all be provided as part of the Sanilex 12,00 inverter sys,tern (Sec-tion 631 related'). BraunNIV (CS) 23 of 29 For. Transit Demo 10-30-23 Distribution Specifi cations 3,605-2 Pagel 153 of 68 6.25 12VDC POWER SUPPLY Two 12VD,Cl 15-a-unp, lighter -style power point receptactes, shall be provided; — One! in Action Area. #6 — One in Curbside! Attendant Area ('12) A Kussmaul combination USB-A/LUSB-C switch -insert -style charging ports, shall be installed: — one in Action Area. #6 — One in the driver'sconsole (Sectioin 6,,09X related) — one in Curbiside! Attendant Area (# 12) forward of the 120VAC receptacle., All 12, VDC power, polint receptacles, USB charge! ports, 12 VDC'charging circuits, electric air compressors, powered cots, anid c�ooll cabinets, if present, shall be polwered from a. 12, VDC,auxiliary bus. An I L,VD2,0- I O,O-S,PC'5'4,0 low voiltage disconnect switch sha-11 deliver power to, the auxidary bus, only when the! supply voltage to, the vehicle batteries is at or, above 13.0 VDC4 BraunNIV �,CS) 24 of 29 For. Transit Demo 10-30-23 Distribution Specifications 3,605-2 Pagel 154 of 68 6.3,0X EMERGENC"'Y WARNING SYST'EMS All ernergency lighting shall be controlled by the! "EMERG. MASTER" switich on the driver's console (Section 6.09 related). When -the switch is, on, module power, is on,,and the vehicle! is, not in park, all eniergency lighting shall be! activa-ted, and the! hands -free ftinction of -the siren shall be enabled. The white lights shall bedisabled when the! vehicle is shifted into park-. 6.30.01X FRONT LIGHTE,AR, Shall be a white Whelen #M6PTM5F liglitbar, housin,g, with eight Whelen M6 flashers with chronle! flan, els, I . I urbside to stree It , altern tside as, f6flows: e s Lens Light Flash� LocMiton M Model c Type Lighit Additional Color C,'olo,r Pattern Clear ........................................................................................ �M16RC ................................................... .............. .............................. D LED j ............... k ........................... Ras er .......................................................... I .......... A/�F` 15,0 .............................................................................................. Curbsiide, Clear M6C ,lea r �LED �ED Flasher A/IF 1,50 Clear ...................................................................................... �M16RC ................................................................... ........ .... .............. �L LED ......................................................... I lasher ................................................................... AtF 15,0 I .............................................................................................. L _�,Ifeair M6C Clear Clem I L �LED Flasher A/�F 1,501 C'ener Clear IM6RC ................... LED Flasher AtF 11501 Clear . ......................................... ...................................... WC Clear LED Hasher A/IF` 150 Streetside Clear IM6RC ............................................ LLD Flasher A/�F 1,501 .......... Clear ................................................ WC Clear LED Hasher ....... A/IF` 15,0 The flashers s,hall be! controlled by the "EMERG., MASTER" swi-tc�h the driver's console ('Section 6.,09,X rela-ted.). The forw, ard-fazing white! lights shall bedisabled when the! vehicle I., is, shifted into park. 6.30.02X WEAR FLASHERS Shall be installed in a white Whelen 700 Series Bar #7PT'SR; light, pattern curbside to streetside as f6flows: Curbside Whelen 700 Series, #70CO2FRR, Clear lens, red flasher with chrome housing Whalen 700 Series #7SC'OENZR LED Scenelight (Section 6.30.04 related) Whalen 700 Series #70CO2FAR Clear lens, arnber, her with chrome housing Center OEM Brake Light Whalen 700 Series #70CO2FAR Clear lens, arnber, her with chrome housing Whelen #7SCOEN, Z Sceli .R LED glit (Section 6.30.04, re!late!d) S-tree:tside Whelen 700 Series, #70CO2FRR, Clear lens, red flasher with chrome housing The flashers s,hall be! controlled by the "EMERG., MASTER" swi-tc�h the driver's console ('Section 6.,09,X rela,ted.). The u per red flashers shall be! disabled when the! vehicle is shifted P into park-. BraunNIV (CS) 25 of 29 For. Transit Demo 10-30_23 Distribution Specifi cations 3,605-2 Page 155 of 68 1 6.30.03X FLASHERS Four, Whelen #M9V2RC Clear Lens Red Split Flasher/Scene! Super -LED lights with chrome flanges shall be niountedl,two each on the curbside and stre!etside of -the vehicle in upper corners. 'The! fbrw, ard lights shall be installed on a W, hele!n #M9H'TM5FC'be!zel and the rear, liglits shall be! installed ona Whelen M9HT'M5'RC' position the li,glit,correctly. Lights shall be! controlled by -the "EMERG. MASTER"' switch on the driver's console ('Section 6.09 related'). The upper fla-shers, shall be disabled when the vehicle is, shifted into park. Two Whe!len ION T-SeriesTL,IA Clear Lens Amber flashers with #TIONFC chrome flanges, shall be installed vertically on -the rear of the vehicle, one on each side of the! rear passage doors., The flashers shall be controlled by "EMERG., MASTER""" switch on the driver's console (Section 6.09X related). 6.30.04X SCENELIGHTS, Tie! lights aye part of the M9V'.',-),Rc lights as noted in 6.,3,0.03X., Two Whelen 700 Series, #7SCOENZR s,cenelight s withchroine flanges shall be! installed above therear passage doors., Tie ,curbside passage door shall activa. te the,curbside scenelights-1 the rear sceneligbts shall be adiva-ted by the rear, passage doors or, when the vehicle is, placed in reverse. The sceneligbts shall also be controlled by the respective switches on -the driver's, console ('Section 6.,09,X retated"). 6.30.06X INTERSEC"TION LIGHTS, Four ''Whelen IOSe!ries #TLIR Clear Lens, Red flashers with #TIONFCchrome! flanges shall be installed,, one on ea-ch cab fender and one above each vehi,cle wheel well. Lights shall be controlled by the "EMERG., MASTER" switch on the driver's, console i(Se!tion 6.,09,X related"). 6.30.08X GRILLE LIGHT'S Two Whele!n ION-T Series, LED flashers with #TIONFC chrome housings and two, Whelen TIONIBKTI brackets shall be installed on -the OEM grillel brackets to a,i.m the! flashers directly forward. Curbside Stre!etside #TLIR Clear Lens Red #TLIC Clear Lens ,Clear Lights shall be controlled by -the "EMERG. M�A, STER"I" switch on -the driver's console ('Section 6.,09,X retated"). A pre -wire shall be provided froni the! electrical panel to, the grille area. for future use of 'White Lights as wig wags. A pre -wire shall be prolvideld from the! electrical panel to the! grille,area fbir future use ofa grille light as stea.dy red. 6.30.09 SI RE, N A'Whe!len 295SLSA1, 200-watt siren shall be installed, in the driver's c�ons,ole! i(Se!c�tion 6.,09,X related.). Standard features shall include Radio Rebroad,ca-st, Public� Address,, Manual,, Wait,, Ye!lp, Air horn, and Piercer tones. The s,iren"s hands -free function shall operate through the OEM hoirn ring circuit when the sirens rotary selector is in the HF position and the "EMERG. MASTER" switch is, oin. 6.30.10 SI RE, N SPEAKERS Two Whelan #SAE315P 100-w,att speakers, with niounting brackets shall be! installed in the OEM buniper, culout. BraunNIV �,CS) 26 of 29 For. Transit Demo 10-30_23 Distribution Specifi cations 3,605-2 Pagel 15,6 of 68 6.31 INVERTER A S,amlex 1200-watt pure! s,ine! wa-ve inverter with a. 60-amp, battery charger shall be installed inCabiliet #S, with a. 12VDC muffin faln and temperattire switch (Section 6.21X related). An EVO-RC inverter remotecontrol panel shall be! installed in Action Area,, #6. The inverter shall beconfig-Lired 'to tu,m on and off with i i gn tion. 6.35X FLUID WAR ER, An Ultra. Heal, hic. IVW- -7 1 SAX 12VDC 7 "' x 18"' 12VDCIVwarn1er shall be hardwired inCabinet 10 and connectled to, the 12,VDC au x bus,. The warmer shall be thermostatically controlled at 95 to 105 degrees F. Space f6r 10 one -liter bags of fluids shall be provided with a 411 surround to -contain the fluid bags. BraunNIV �,CS) 27 of 29 For°d Transit Demo 10-30-23 Distribution Specifi cations 3,605-2 Pagel 157of 68 7.01A. OWNERS MANUAL Shall be provided with th vehicle and shall include the following items:, 1., Braun Northw, est Contacthifornia-tion 1., Warranties 2., Service' and Operations l anual 3., Electrical Drawings, 4., Farts list 5., Specifications and Drawings ., ' `rtific a bons m NFPA Statement Exceptions b4 'Weight Analysis Document m AMD 0,05 Low Voltage Electrical System Test 4 AMD 0 10 Water, a Test m AMD 0 1.5 Ambul n Haan Medical Gas System Test .. AMD 021 Aspirator Systern Test g4 AMD 025 Occupant Head. Clearance s, Test E AMD 027 L Voltage Electrical Systems, Test i4 Optical warning system certification of,compliance! j4 Siren manufkturer's, certification of compliance 7., Product Manuals ., Second OEM chassis,key 7.03 LABELS The following.1ab1 to ll be_provided: i Label litin ]till Braun Ot t Paint Label Inside! of -tile electrical cabinet door F ASS, Certification Label.Adjacentsticker's, typically Tire and Loading Inf6riumtion Labl�el on the B pillar, (bir inside of theelectrical cabinet(f6r under 1,Ok GVW, R only) door r if ter not room on the B, pillar) Overall Hg t a d G Visible t the driver hil ated Medical G 'Test C ertifica-tion Near the niedical gascylinder Shoe power Inlet Rating Near the shorepower inlet Li Voltage Receptacle Rating At alp receptacle BraenNIV ) 28 of 29 For. Transit Demo Pagel 8 of 68 8.01 LOOSE EQUIPMENT The following equipment shall be shipped loos,e with the vehicle.- L 'Touch Up Paint, one battleea-ch: A. 'White #G2-3,3631 Aft 2 ('interior) B4 Light Gray (#GLV-51748). 2., One 20-amp plug cord end f6r shoreline 3., Oxygen -tank wrench 4., 12.5 ft hypothermic hose 5., 'Three 6-7/8" x 7-3/8"' pieces 2.nun. backer, board to serve as shinis, for, short M-size oxygen cyl ind e!rs 8.04 EQUIPMENT INSTALLED ATCUSTOMER INS PEC"TION L One 7 qt., waste cont ainer 2., One 2, qt sharps container 3., 'Two stainless -steel brackets sharps/waste brackets 4,., One carbon monoxide detector 5., One 51b ABC fire extinguisher with SAE J304,3 compliant bracket BraunNIV �,CS) 29 of 29 For Transit Demo 10-30-23 Distribution Specifi cations 3,605-2 Pagel 15,9 of 68 ... ... ... ... ... .. .... 0 I'll Ile I W Ila a) I I I f C I CD j 7 Yz'4 C R nt -)v. 0 2 6 . ....... rrv,e (,-)�-x I W'A 9 8 5 3 2 / 3 6 0-74 �S 19 5 / 18 0. 2 4 56 3 0 3 / fcl x 23 6 15 0 KI o r, t [-i I` r E) 1�' November 11 1 2,0231 ,Ashland Fire & Resctie Attn,.- Ralph Sartain 455 Sis-ki I you B,Ivdl,. Asbiand, OR 9752(,) 5,41-552-2229 I R. One- (1) 2024 North Star Tv Pe I I Ambulance Dennoustrator #360,5-2 6 Braun NolillbweSt i's, pleaed ,s,to offer flie follow ,g" Proposal: One ( , 11nc ) 2024, North Star, 1'ypie 11, Ambulae Demonstrator #3160n2.3 5-2 oa 20Ford Trans]"t A'WD Medium Roof Cargo Vanga,s elhassis - er enclosed specifications dated 10/30/ 3, drawid and ngs ated P 2 09/19/234 TotalF.O.B. Chehalihs, WA . �. . . . . �. ... 4, * ... * *YID 1k, 6 0 # 011, 0 0 0 W P 0 4, 0 N 0 6, * A, 11 * io, 40 0 'IF, 0 P * * # 0, A 4, S IS 4N A 6. 4 * i h* * * P, P w w w weMAN w ma j59=! Sales to not included FoO.B.: Chehadis, WAsIfingtolin Delivery: *A,prl*][Ma,y, 20,24, based'upon, current manufacturi"ng plan. Please note this date can change based, upon changes to, production, and chasssis at -rival.. Ninety pej-(,,,,ej,,A(90%) paymilent du.e upon rieccipt of vehicle.Ba-la-tice due in thirty (.30) days,, *Nole,�. Veh ide offe, re d () n ft iwt c,o ni e, firs t s e ddb as, ts an, d,i,'Y 4b e' edto,othetoagendes 1,11g, 0� r i ,. F111116.11119 above wid A, pplion,page is ba�sed'i,�pon.vigite,dprop�osttl'tind option page being returnedprilor to unit ei�ite,,)01'ftg,p,rolclio,it,. Shozild tridt be 1*11 Production wher; al,idsolileqp�tiolisn,likli,t Y not be ahle to be qffi�twd',any loingcyr.,, 20,23,. Anyproposals' 119date Pvifl have a , IS ptice increaste, amoeilateld with, it,wipplated vil"a cluralge order, is, -d R�el It iiijication Nuniber.) F6, ilito,+e, to Secure 0, (Note ThLv bid ' , eonthzgent oil use Govo t-ninet,dFoi FIN ivdl merease Ilieprice, kv, Hie wn,,ount qfihe GPC ehaswi,,-s,, d, LVcaztnl. is, an Oi-egon dealer,(#8475873) with insurance, h1fiarinatt0n, availdble upion,,requev. Rraulz Nort'hivest, hteis a IVashingtor decder (0.991-A) with, irisurawn.?, in rniation. al,vidable ttpon reqttest. 10 10 Res p etfidlY Submitted by-9 Bran Northwest, Inc. IT i�n� G ...............ro Salies W) A106" w Adowl6k, We agree to accept the,, above propossal., AsIlland Fire, & Rescue . .. ........... Sl"gnat tire Date . . . ............ Printed Name Title U"01. ODWA ITI I I 191111,141, �� " mlfmlr Pagel 168 of 68 11111, 11111111" 1111 111 "� b Greater than $1,00,000 TOO Sabritia C.otta Interim City Manager Y% From., A I (71ph Sartairi,, Fire C71fief Date: Nov,21,1 2023 Re. Sole Source Determination and Written Findings for Goods,, and Srvices In accordance with AMC 2.50.090(F), the Department Head shall determine "in writi"Ag, that there is only one provider of a product or service of the quality and type required available. Esitimated total value of contract: $158'P215 A Project name:Sii,,i,gle-Ro,le..,4,ti,ibi.ili7n,ce Ptircha,,ye Description of goods and seiwice&: 2024'Nortl,,i,5te,7,rTil�ell.,4ii"ib,i,ilai,,i,,c,eDeii,,i,ot,i,.s,.h-latoi-4-i6O5-2 on, a, 2023 F, ord.Tre,7n,,sJ't..,4 WD �'Ifecfitiuti Roof',Cargo Va_ri Background-. We cho,,sv t1lis S,tl,,,,le,of.,4ii"ib,i,ilai,,i,,c,efoi- ni,,IoI i-ea,s° s,i"t,ic,li.idingproclitc,t,ave,7,i'la,,bi'li',ti,�cost,, the erigi 11 ne ana , tratzwtn 11 ssiori specij-1catiorl's, cottlf'orrofstaff Tipt e IT.,4,nibuh7n,ce. We also Iook-eel at service recor� fshtii1 r van st,1,71e, aulbuh7waY (71116ijbivrid that F, orivasa_ niore rehable procluct. .,4s Braun, NWis, theotyprovider of'the.For cl itl the State of'Oregonthvil,� are a so/e,,wurce prowj&r arid a con"ipetitive bid'proces,s,stiot neces�,,,Yaril,,% Form #6 - Solource — GooamidServices — Gre,ater 100 000, Page 1 of'3, 51217/2025 Page 169 of 6831, I 1 1 M, tf 31x.M#w V III III o � � � 11 11 1 ippP Market Research Over finding: U,,e have called prowi&rs arid Bratiti, i's, the,o,ty one ivho i,Y 111110111V e7bleto, cart.yaridbtiilel theFord Vari Ch'assJ'S''. L Lridthat AI laccol-dance witli OR"S 279B., 0 75thexan" tease e iplaY 0� iqgs shoudel beaddressed See the Lindit!gs and,prfRare the deterud"nation a,s it sj2ed icav/Lrelates to the ,ct at least one OL' L or service',Y, roctired. Afore than ot be addres,,Yed are,a,y J��Q'Ods bei),12, w-findn can TI7Ie.zy,,I'aiLigy,,,, ig LO-1 /-0-U-1 .1 Pursuant to ORS s or 2'79B.075 (2)(a): Provide findings supporting your determination that the 40, 'ble good, efricient utilization of existinggoo ds requires, the acquisition of compati services from only one source. The Ford Chassi's anibulance can be sem",ced at our senlce,center and any ma"orh repair can, go to the local Ford dealersh" Me other style van anibulances cannot be serviced at our IR shop and need to be sent out: of'the areafor majiorh repatrs. Braun NW is the only ainbulance sen,wepro-viderh who, has paidfbr the test needed to license the Ambuld,twe inj the State of Oregon. M, M, 40, Pursuant to ORS 2'79B.075 (2)(b).,- Provide findings supporting your determination that the goods or, services required for the exchange of software or data, with other public or, private agencies, are availab,le from only one source. 40, Pursuant to ORS 2'79B.075 (2)(c): Provide flndi*ngs supporting your determination that the 40 40 40 40 0 A goods or servi , ces, are for, use 1 , n a Pi , lot or an experi , mental project. NIA Pursuant to ORS 2'79B.075 (2,)(d)*,- Any other findings, that support the conclusion that the 40 goods or servi , ces, are availab,le from only one source. NIA F- SoleSource — GooamidServices — Greater than $100 000, Page 2 of'3,, 51217/2025 Page 170 of 6831, Pursuant -to OAR 137-047-02751(2),1 a ContractIn Agency shall give public notice of the Contract Review Authority rminat In that the Goods and Services or class of Goods, and Services are available from only one source in a manner similar to the public notice of Competitive Sealed Bids under ORS 279B.0515(4) and OAR 137-047-03,00. The public notice shall. describe the,Goods or, Services, to be acquired by a Sole Source Procurement. The Contracting Agency shallgive such public notice at least sevendays before Award of the Contract. After the Sole Source Procurement has base approve d by -the City Council, the following public notice wil.l. be posted on the City's website to allow for -the seven (7) day pro -test period. Date Public Notice first appeared on www.ashland.or.us ZE'nto, , YUBLIC NOTICE Approval of a Sole Source Procu,rement First date of pmblicationk. A request for approval of a Sole Source procurement was presented to andapproved by the City Council,, acting as the Local Contract Review Board,, on [Eiderm chttel. I: t has been deteriniled based on written fuidings that the followhig, Goods and Services are -available from only one source. 7,chni'4 cvs,t� h.pi'l"Mmi's (.,) vvtwA(_?,r.1, Ld S 117 f V1, 0,11titY, c-arth"'At"Ict letc Thecontract terins conditions and specifications may be reviewed upi on request by riiitivibiei,] contacting [Et,"riter 0 ti,,, t. arita"t. itt, iat�i (,?,, An affected person may ja , protest -the detennination that the goods and servicesare available from only one source 'in accordance with OAR 137-047-07 10. A written pro -test shall be delivered -to the followin 1 g, address C'ty of Ashland, [Ehtc,.Pi, ckpartinient 1111(711te, t. rit-inte leite The seven (7)da protest period will expire at 5,00pni on r 11" Y i-siel,vt"i c-11C 1cpi'viclar. cla"I,c-1 te ofl,")"I (b] c-atiar?] Ld Tlus public notice is being published on the City I's hiternet World WideWeb site at least I., sevendays prior to the award of a public contract resultmig from -this, request for approval of a Sole Source procurement. F- SoleSource — GooamidServices — Greater than $100 000, Page 3, of'3, 51217/2025 Page 171 of 6831, C ncil s ne eet.'M o u Bu *1 s,s,M ing J u leis 1 712025 TIME, ESTIMATE,, ,C,,'ATE,,G,ORY Action Needed - Motion to approve an action� ,SUMMARY Approval� of Mayor,Giraham's recommendationfor the folliowing appointments; • Holusingand Human Services, Advisiory Committe,e - John Maher to, position #3 with a term ending 12/31/26 • Public Airts, Advisiory Committe,e - Sue Selars, to position� #1 with a tel�r�m ending 12/31/28 • Siocial Equit , & Racial Justicel Advisory Committeel - Sean Smithtio position #5, witha term einding y 12/31/28 POLICIES1 PLANS & GOALS,SUPPORTED all regular advisory committe,es Per aall be appointe,d bythe the Ashland Municipal Codel 2.04.090, Mayor with thel consent of the Coluncil. I-ZMAIWI; MUMMA. Mu" 00MIJOIJEOINIZI 0 110 iu LUAMI FISCAL IMPACTS REFERENCES & ATTACHMENTS, 1., Applications Pure 1 of I A Page, 172 of 6831, From: n gr�elll �lcjV�Wllus�.com� To: Ashland City Recorder. Ashland City Recorder. Dorindia Cattle. Dorinda Cottle City Cw�iTilttee or Commission Subject Online FonTa'Slubmiittaill: Appoinitiment Application for Date: Saturday, December 21, 2,024 12.40:13 PM [EXTERNAL SENDER] am I Niame Jiohn Committee or, Housinig in Humain Services Committee Commission'You Wish toServe On ------------ Ema[l Occupatiol Community Dev6bl meint Ba,inkel r ,n I have a, Ba(B,A) from the University of Coninecticut Educatiol al ,n I n Econiomli Development where I gra,duated with oinors. My I Background -e Enter, �se ini Ruira] senior thesis wa,sii on the R6�b of'Cooperativ 0 Ecoinomic Devel Related Experience I have,20+ years, of expen"ence iiin fin,anicial services,, iincluldinig 12 yea,rs-asa Vice ire sident at Wells Fargo Bank iin Sin Francisco, CA., Mosl receintly I served a,si a Senior R6b,tioinship Mb,n,ager for Community, Lending and linvesitment where I orilginateld over $200 milTion iin aff'ordable housinig developiment wid pireservation loains �in conjUnctiloni wi�th LIHTC, NNTCs,anid HUD gra,ntsi, Page 173 of 68 osey w workinig cl I ithi non-, mM organilizations wid government p c anid NV I a,im al agen iies, lin WA,, ORT JDl MTT UTT soaniactive member of the lJrba-n La,inld nsititlutef,, tbena,fionis, o idest a,inid I a, rg e st g o �b a, I n e two rk of e a, I e sta,te a d lanid Use experts. ,r n I nterests, I am interested Ili n reducing hom6bsisiness, and t�he housinig cosit bUrden it in t,he Rogue Valley, whilb impiroving t�he qua,lIli ty of Iff'e for existinig home owinersaniIrIII ni:s A,via III dill dill ty I amavaitb to attend meetIli nigs., I h,av-e alsilo applied to serve oirl the Citty of'Ashilaind Planinii'nig Clomimills sioinanid the Historic, Preservatiloni Advisory Committeel but I feel that I I have t�he �mlost to offer t,hills Committee, given my education and work expeirienice. Addl.dill on4l Infdr,mation My Wife and I have Hve,d Ilihlaind since,2013. ThiriOUgh my work, I am fami]J,ar withi several GDFI's, and noin- profit origanizat'ions ini the si,ta,te workinig to deveIid preserve affordable hous'Ili nlg aindaddresis, t.h Ins Of VUlinerable popWb,tIli oins lin tehi state. I have beeni,a meimber wid giroup r Ili n T h e M a iIli n d P Irloi ect fo ir 10(+ ye a, rs, Ire I h ave ta exteIns irshiip training wid works,hops ini Ino-vill leint conflict res,olUtion in coachill nig meni Ili n crisis. Field niot completed. U ploiad You Fi �e �= Page 174, of 68 From: in gr�elll �lcjV�Wllus�.com� To: Ashland City Recorder. Ashland City Recorder. Dorindia Cattle. Dorinda Cottle City CoiTiiTilttee or Commission Subject Online ForiTi'submittailk: Appoinitiment Application for Date: Thursday, �May,08, 2025 7:33. 18 AM [EXTERNAL SENDER] am I Niame Committee or, Commission'You Wish toServe On Addiress, Rhane Ema[l Occupation Educational �B a c kg ro, u n d Tea c]h e r a s s iii si,ta, n t Related Experience I in t t o a irt s c h o� it f ii ve yea irs, w h e ire I s t u id iii eld t h e va, I U� e a n d impoirtant of art a,nd hislory, in OUr cu�rirent culture. As, w6H, I've worked with rnaniy artists in lgaHbries thiroug�hout my life aind -ay that a,rts cain have experiencle the irnpiact a,nd a positive w have of a, COMMil Unity'... I ntIre sts, I am initeire ste,d iin pres,erviing trts, and Ashilaind anid helpingat thirive a,nd ourcommunity, so thiatall cain expeirienice t�he abunidance thiaL thie different varieties art in provilde tO COMMil Unity A,via it I dill I dill ty I ca,n bie piretty, flexiblel depending of notificatitit Addltion4l Information I've lived iiin Ashilaind for 10(yeairs,,. I have co chid kiils t,hroiulglhout the comirnuinity, I do bts of VOIlUniteer work, I alsio work wlt,hini the 1 schioIs,,. I am a s1rokeadvoicate for piire seirving a,nd girowing positive aspiects, iiin ou�ir IcOIMIII Unity thiataire acc ssible by a]]L Upload Your, File Field niot completed. Signature Sue sears 11 q111111111111 I III Pagel 175 of 68 From: n gr�elll �lcjV�Wllus�.com� To: Ashland City Recorder. Ashland City Recorder. Dorindia Cattle. Dorinda Cottle City Cw�iTilttee or Commission Subject Online FonTu'Slubmiittaill: Appoinitiment Application for Date: Monday, April,07, 2,025 11.5113 AM [EXTERNAL SENDER] M am Niame Sein Smithi Committee or, SERJAC Commission'You Wish toServe On ------------ Ema[l Occupation Ma�rketeir E. d u ca t li o n aI teirs, Piractical Fhilos,oby aind ApplJe,d Ethics from the (08., �B a c kg ro, u n d University of'Noffh Rbrilda �in 20 Ba,c�heloir iin Rhilbs,hy from the Uniiveins itY of Nioirth Flloirida iin 1994 Related Experience As, a lifelbng piron esiteranid chiampion of'Givil Rights, I care ldeepl�y about values, likee,quity and jUs,tice and fainnes,s,,. A.i i inw wiit,h a, MUltiCUftUral family in imixed-race child, iiit s importaint that I e have a s,afe coMMUnity nisuire thos,e valUes, are Uph6�d and thiey aniiiin wfiii6h to thirive. I alsio support all pehople iin their fiht for equality, ino matter t,heir geins deir, sikin color, or phJilos,ophy. Except t�hos,e bilosol ibs, that uirt othe�rsl Ka,irl Pol eir denitifiell. I Rp p the Paradox, of Tol e�ranicel anid I wifl� not support ainyone slplea�kin eve�r give g�rOU,nd t OUt agaiinst toleira,inceanid equality'..'We imust hate. I nterests, I wanit to conitinue to fight for th itiiights of a,I p this ire cilous community safe from iintoleiranice and hate. I wain to leavea better wor'lid we aI inow ii's pos,sible for my chil�d and a�H chi il&en. I waint to use my iintehest iin et,hibs to i"impirove the wlo�r�d. I can attenid mee'tings Wit, enoughi wa,irning ti'Me. I do not have Avialila, ility jines,s, and s,et my own houirsi. aniy �p, efdrenicel as I �ru in imy own bUS,11' ,r e -el want to leave. T Lived� in Au Nb,nid since 2007,anid don't ev r Addltiona]� fdrmatian ,In c �m o �re I cani give back to thJisimarve OUIS, pla, oanid pehople, the c betteir. AsJ l�al d sl ould s,etani exam, le for alfl� ities and our n p Page 176 of 68 mIll, all, =I',', ImIrl Mm W�r Wo's mol Field not completed. U pload You Fi �e gm= Ernail inot displaying corirecfl1y? Viiew, iit in your brow'ser. C ncil s ne ect-I'm o u Bu *1 s,s,M ing J u leis 1 712025 TIME, ESTIMATE,, C'ATEGORY Contract Approval -,as the contract board,, confirm proper procedure with,a motionto approve. ,SUMMARY Asestablished in Ashland Mlunicip,61 Code (AMC) (2.5,O)'Othe City, Council acts, as the local contract review board .1 ens,luringi proper �procurement proce,dures are utilized by staff in� priocuring servibes for the City ofAshland. Before the Counc[l is a request-tio approve a public improvelment, contract with Knife, River Materials, perform off'site work associated with Ashland's new watertreatiment �plant., This, contract will cover work scope which,are not, withinthe proplosed physical boundbry of the new, water, treatment plant,and includes pi#bg (ra,,, water,, Potable water, sewer, stiorm drain), electric4l conduit, fiber optic conduit, and a, new, culvert, over Asblan Creek. POLICIE'Sm, PLANS & GOALS SUPPORTED City Council P�iorities,, Visions and Values: Public Safety,, inicl�u,*�i��ng,e�m�,e�rg,enicy, prepar&*ness for climate changel risk Quality in,frastructure and facilities, through, timely ma,i��n��tel�n��,a�n��ce,a�n��,d Gommunity' investment W il*lfa-el rM, r llucticH* ;;iv� PIP • l7laintain existing infrastructure to meet regulatiory requirements, and minimize lifie cycle costs. • Delivertimely life cycle capital improviement, projects., • Maintain and improve inf'rastr"lucture that, enhanc,es the economic vitality of thle community. PREVIOUS COUNCIL ACTION The City Council �h,as taken numerous,actions related totheldevelopment ofthel water treatment plant project s i n ce i t was, fo rma I I y a do pted i n th e 2 0 12 Water, �M a ste r P I a, n., �P ri rna �ry a cfi6n s d i rectl y re I ated to proj ect development include approval of I engineeri�ng,delsi�gn,/aacts, approval of required,funding resolution:1- and approval of budget appropriationstio support the project. BACKGROUND AND ADDITIONAL INFORMATION The contract before the Council is, the first phase of constructing Asbiland 1), s, new 7million gi,allon a day water, treatment, plant. The work, under this, first, �phase involves construction of all offs,ite facilities. These offs,itel fiacilities include piping, elbctric4l conduit andgear, fiber optic conduit, sanitary sewer and construction of a, new culviert to, replace the existing onefor Ash land Creek (100 year flood desigin) In MIFRM, I Pure 1 of 2 Page, 178 of 6831, � �r w Mill IWO ill 110 w 'Ell "i Invitation to Bid and Bid Procesis As requi�red by, AMICand State Codes based onthie estimated construction cost, forthle project a formal 1.11 compefitive slocilationi was required for, the U�dding process. A,ni inivftationi to Ud for the Ashland Wateir''Trelatme nit Plant — Offsfte Faci[ities, was, posted on OregionBuilys, Oregon 1), s, procuiremenit network on May 8th,, 2025., Notice was given ini the Ddily Journal of Commerce oni Mal l9thlj2025 and placed oni the City's welbsite. A rnandatory pre-bld rneeting was, hield ion �May 1511 2025 with onily one contractor attieni,6ng. The sole bild was rec&i�ved on Junie,12,th, 2025, from KnJfie River Materials LL,C.,. Th bld wasideemed responisJ�veand conita�i�nedthie required bonids, documentation and FISCAL IMPACTS The �project has, been identified �i��n 2012 and 2020 Water Master, Plansand approved by, the Clily Counicil i�ni the D Clapital Improvement Plan and ass ciated Uenniial� budgets. Thiel project, i�ntiotal i�s backed �by a, loani with, the Einivi�rionmelntal Protection Agency (EPA) thrioughthel�r Water, Infrastructure Financing and Inniovafloni Act (WIFIA). The WIFIAdebt, i�ncurred for the project, will be pdi�d �ba,ck by water system revenuies, and systelm developmenit, chilarges. Thiel Couinicil recently approved water rate increasiesidevelloped ini the cost of slerv�i�ce study thiat accounit ,for forecasted operationaland capital expenises, over the next five year period. SUGGESTED AC7111ONS,, MOTIONS3, ' A ' NDIOR OPTIONS 1 rnove to award a c 1�mprovemenit contract-tio Kiniffe River, Materl�als LLCl. ini the amoluint of$311,,9611500forthie itei I it �P IiI — Off'sile Fzci[ifiels REFERENCES & ATTACHMENTS, 1. Attaer Treatiment Planit 'llffsfte Facilties 2. #2 Vsite Vww, WO Page 2 of 2 11 Page, 179 of 6831, Ln E 4-J 0 LU cu W rn 00-0 ,r_ c LU cu -a -0 aj -a 4- 0 0 0 u z N 10, tiL U- m 4-J E LM Ln 0 C > 4ZT r-I 0 Ln 4-j m 0 4-j Ln o ry� r%4 CL cu C E rq N .................................................................................................................................................... ................................................................................................................... ............................................................................................................................. .............................................. 0 co u C: m 0 ell. r-I tw "D 0 V "a LA W 0 E CO 0 E Z co C 0 "D bO 06 0 " iz 0 m co 0 46 CD Lo- w 0 Z cm 0 4- +0 - 4—Q) 0 E m E 0 44 0 EwCL -2 -0 V) Q) z C: 4- 0' m CL CL 0 L"rm Inc, DBA Knife 131,vef Mate6als BID FORM FOR CONSTRUCTION CONTRACT The terms used 'in this, Bid with initial capital letters have, the meanings stated in the Instructions to Bidders, the Gileineral Conditions, and the ,Supplementi,ary Conditions. 1.1101 This Bid ts submitted to-, City of Mhiand Public Works 20 East Main Street, (Malling) 51 Wig �n�burn Way (del::::i r° ) Ashl&nid, OR 97520 1.,02 "The undersigned Bic1cfer proposes and agrees, ifthis Bid is accepted, to enter into, an Agreernent °with Owner in the form ire cluIded in the Bidding Docurnients to perform all Work as specified or indicated 'in the Bidding Documents for the prices and within the times irildilcated liin this Bid and in accordance w[th thie other ters and liconditions of the Bidding Documents. 1.03 the undersigned Bidder agrees to furnish all labor, tools, machinery, matierials, transportations, equipment an,d services ,of' all kinds requilred for, necessary for, or reasion ably incidental w, constructiton of this Project with all appurtenant work, as requireld by the plans and splecifications, for thy' unit or lump sum prices, statedin the "BID FORM 1.1 .0 2.1101 The followin I I I ,,g docu ment�s a re su bm litted with and made a conditio n this s Bid: A. Required Bid security,- B. List of Proposed Subcontractors; C. First -Tier Subcontractor Disclosure Form; D'', List of Proposed Suppliers; E'. Evide ncle olf ,a uthority to clo business in the statile of the Proi ect; o r a write e n cove n a nt to eta in such authoirity within thetimile for acceptance of Bids; F. Contractor's, licensile number as ev�ide,nce, of Bidders State Contractor's License or nant Eby Bidider to obtain said license within the time for acceptance of Sids- G. Required Bidder Qualification Statement with supporting data. ART1CLE 3—BASIS OF RID —LUMP SUM 13113 AND UNIT PRICES 3.1101 Uni,it Phice Bids A. Bidder will perform thefbilowing'Work ,at theindicated unit prices: EXI)CO C-,410,, Bid or for Construction Contract. CopynightO 20 IS N a t ion al 5 od ety of'Profess io nal Eng! ne eris, Amen ca n Co u n lic o I En g i tie e rinpaini s,,, and American society of Civil Engineers, All rights reserved, 00 ,4113 - Page 1 of I Paige 181 of 68 1 Item Descript,101"I U li-I'l, It Estimated . . . .......................... . . ......... .. 8 1 d Wi t B i'd A in o u n't No., . ............ Quantity Price U'ri"I't P'ricie Bid Items . . . ................................................. I Mobi'�lj'za;tion/Demillizat" ion IS LS 0 2 Site Work, Gradingand Road 'I LS 01D 1, q7o't 0 0 O$ -7010 0''0.,'06 Construction 113, . .. . . ............... . . .. ............ Eroslon and'Sled'iment Control 1"� ......... . .. . ................. . .. ... ... ... ........... ... ... . LS s 5 5A 016, 0,01 $55,00OIiIDD 4 .......... .......... . . . ........... L a n�d s c: a piin . ................ $ Il 1155 100D '5 Bridge, CLJ,Nett and'Streambed 1 LS . . . . ......... . I tn pmveme In t�s, a t C ree k C ross i'll g ....... ...... . . ............. ... . . ..................... . ..... 0, 00 00 b5t,00 ID 0 D 6 1 4-inch Stor'ni in Pipe,, Manholes I i 15', and Appurtenal''In''.,ces 7 8-Imb PVC, 16-11inch Dl', and 24-Inch 1 LS - — -- - ---------- — - ------- $ DI Pipe, Fltfin,gs, Valves and qi I'TQ/ IO� A p p u rte Cie s ............. 8 8-itichSewler Pipe, Mainholes, and 1 LS, $ 01 0(' )()0 Appurtenances, 9 Direct BUded EJectrical Duct"bank, 1 . ............. . .......... . — ------ LS $ $1 Fittings and Apipuftenanc,,es '10 Fiber Optic, CiondLlit, Fittings and' . . . . . . . . " . . ................................................................................ I . . . . ..................... . . . ... . .. ;"; . ............ . . . . . . ........ LS . . . ............ . "I 204 0010 .01 0 APPLirtenances 11 Rock, Exca,vation CY' $ 10 ... .................. $ G 1'1�5*001 ita''I of All Unit Price Bid Items . . . . .. . . .................. — $,3/76JIt'r, 00-00 1 Allowances - ICIianged perAddendurn, 3 . . . . . ......... . ...... . ..... . ................ $200VIGO'D ...... -- — ------- - . .. . .............. $200,000 Al - - - - - ------- .............................. ContngenyAllowance LS, — ....... ...... ........ --- . . ................................... . .... Total of All'Unit Price Bid ltwiis + Allowances .... . . . . . ................. . . ......... . ..... __j Replace 33.A as fbllowsi.- a. estolne'll — Completion Of CLJIve and I'ti-Water Work+ September 30, 2,021 j I Add attached Section 01 21 001. Al Iowa nces, in, its entirety. Dielete 1.5.1 RenL1mbeIr'1.5.B as, 1 *54A. Reneer' 1.5.A, through, 1.5 1 as, 1'.,5.B, through 1.5.J. Adden,durn Nia, 2, 6/01212025 Page, 2 of 11 Pagel 182 of 68 1 !ATM Ina, DBA Knife, River Materials> Description ............... FUnit, Estimat.ed Bid Unit Price MdAni,ount No,, Quanit''ity I lization/D,eriTiob�'i�l,izati�on 1 LS $ 2 Site Grading and Road 1 LS Construc 3 .... . . . ..................... Erosion aiM� SO ent Control . ........ 1, L,S 4, Landscaping I LS 5 Bridge,,, CLJIvert: and Strea d I LS Improvern, ents at Creek Cross 6 24-Inch Storm Drain Plpe,, LS, Marifloles arid Appurte,aances, 7' 8-Inch PVC,, 1.6-Inch Dl,, and 24- 1 b inch DI Pipe, Fittilngs,, Valves and Apip u rte n a n ua s 8 8-Inch Sewer, Pipe, Manholes 11. LS, and Appurtenances 9 Direct BUried Electrical LS Ductbai,*, FlIting's and rearte s, 10, ......... . . .................................................................................... Fiber Optic Condu It, Fittlings a nd 1 LS . . . ............. Appurtenances ........... . ........ . . . ..... Total of All'Unit Price, Bid" tems . . ...... . . . . . ....... ... . ............ . --L . . ............. . . . . . .. .... . .............. 1. each Bid Unit PrIcie Includes an amount consildered by Bidder; to be adequate, w Cove e Contractor s overhead and profit for each separatj ty identff'ied Rem, aM 2,. the estirnalt,ed quant , ifles are na gua�, ranteed', and are solely for the purpose of I comUnit Pr'lice 'Work w'l'l be based on actual" parlson of B"ids, and! firial payme, 't for all Ill qu a nt'itiesl,, d ei, t earm 1 ned a�s provi ded I n the, Contract Docu rr,;e,nt's,,, a nd is i 3.02 'Ibtal Bid Price (Lump Sutriand Unk Prices[ Total BId:Pjr'!Ice, (Tbtial of all Lump Sum aind' Unit Price Bids) EJCDCO C-41% 81d Farm� for Construction Contract. C"opyri,,ght',020,1,8,Natiorial,Slociet', of Prof assional Eiiigineers, American Council' o,f Engineering Companles,,, ly and American(Saidety of it Eng ineers, All rights, reserved, 00 4113 - Page, 2 of 7 Pagel 183 of 68 1 LTM Inc, DBA Knifle River, Matiefials ARTICLE 4—TIME OF COMPLETION 4.01 Bidder agI reiies that the Work will besubstantially complete and will be clompleted and iiready fo,r final payln&nt -in accordatice wiith Paragraph 1,51.06 of the IGeneral CionAitlions on or, before the ,,dates or within the number ofidays indicated' in the Agreement. 4 1 .02 ffidder acclepts thie provisions of theAgreement as to liquidated dam�ages. ,iARTICLE 5—IBIDDER'S ACKNOWLEDGMENTS: ACCEPTAN�CE PERIOD, INSTRUCTIONS, AND RECEIPT OF ADDENDA A. This Bid will remain s�ubject to acceptance for 60 days aftems the Bid opening, or for such longer a period of time that Bidder may agree to in writing upon r,equilest of Owner. liz��illillillillilli 111111111111111111111111111111 111111111111 11111111111111 A. Bidder acicepts all of the terms and conditions of the, Instructions to Bidders, including withiout limitation thiloise dealing with the disposition of Bid'slecurity. 5,03 Receipt ,of Addenda � 9117��11117 � III my qp L11-11i 6-01 Bidder"I Representotion,s A,. In submitting this Bid, Biddlier iirepresents the fIII lowing : I., Bidder has exami need and carefully studied the Bidding Docunee nits, including Addenda.. 2., Bidder has Visited the Site., conducted a thiolrollugh visual exammin ation of the site and adjacent areas, and becionie familiar with the ge,neral, local, and Site cunditions that may affiect cost, progress, and performance of the Work., 3. Bidder is familiar with all Laws and Reguliafllons Iha imay affect cost, progress, and performance ,of the, Work. 4. Bidder has carefully StUdied the, or explorations anild tests of subsurface condiltionS, at, or a�djacent to, the "'Site and the, drawings of.physical conditlions relating to existing surface or, subsuirface strUCtUres at "the Site that have been idientified in the Stjppleinientary Condilfions, with respiec't tin the Teichnical Data in SUch repioIrts and drawings. 5. Blidder has carefully studiled the repons and rawin itelatifng to 111-lazardopus Environmental Conditions,, ffanly, at or aiidly alicent to the Site that halive been identified in EJCD0 C-41% Bid For for Constructfon Contract. Copyrigf-ItO 2018 Nat,ional Society of Professional Engineers.,American Council of, Engineering Companies, and American Society of Civill Engineers, All rights reserved. 00 4111 - Page 3 of "7 Page 184, of 68 1 LTM Ina, DBA Knife River Materials the Supplementary Conditions', with respect to Technical Data in such reports and d ra wi n g s., G. Bidder has considered the information known tilo Bidder itself; information commonly known to contractors doing business, in, the locality of the Slit ; information and observations obtained from visits to the 511:11e; the Bidding Documents; and the Technical Datai identifield in the Supplementary Conditions ,or by definition, with respect to the eff,eict of such information, observations, and Technical Data on (a) the cost, progress, and performaiice of the Work; (b) the mea�ns, finethods, techniques, sequences, and procedurilof constrLICtion to be employed by Bidder, itf selected as Contractor, and (c) Bidder's (Contractor's) sa�fety precautions and prograrnS., 7. Biased on th iiInformation and observations referred to in the prieceding paragraph, Bidder agrees that no further examinations, investigations, exIpilorations, tests, studies, it data are n�ecess�ary for the performance of the Work at the Contract Pricie, within the Contract Tirnes I I 1, and in aciciordance with the other ternis and conlid"flons of the Contract. 8. Bidder is aware of they neral niature of work to be performed by Owner ,and others at 0 the Site that relates to , the Work as indilcated In the Bidding Documents, 9. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Doc Bidding Duments,, and of discrepan ices between Site conditions, and the Contract Doc�uments,, and the, written resolution thereof by Engineer is acceptable to Contractor. 10. The Bidding Doicurnients are generally sufficient, to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 1 .. The, submission of this Bid constitutes an Incontrovertible, representation by Bidder that, ithout exception the Bid and all prices in the Bid are priernised upon performing and furnishing the Work required by the Bidding Documents.. 12. No Councilor, Cornmissioner, officer, agency or, ilemployllee of the C ity of Ashland is, personally interested directly or indirectly in this Contract or the coin Plens atilion to be paid ��her'eunder, and that no, representation., statement oir statements, oral or in writing, the City, its, Councilor's, Commissionleirs, officiers, agents oir employees, had ind, uceld him/her to enter into this Contract, and the paIlper's made a part if Asterms, 13. Blidider represents him/her self in this bidto be either a Resident or a Ninon-res I dent bidder by comple tin g the appropriate blank, below°. X The Bidder is or is not a Resident Bider as defined in ORS 279A.120. 6.0�2 Sidder's Ce,rtificotioins . "The Bidder clertifiii the fiollowing-. 1,. Bid 'This ii I Is genuine and nil ma iiIn the interest of or on behalf o' any undisclosed miry dividual or entity and is, not submitted in of rfnity with any collusive agriecrinient, or rules of any group., association, organization, or corporation. 2. Bidder ha�s not directly or indirectly induced or solicited any other Bidder to submit a fals or sha�m Bid, i 3. iiBiddler has not solicited or ln&ced any, inclivIdual or entity to refrain from bidding. EX00 C-410, Bid Form f'or Constiruction Contract. CopyrightIO 2018 National Soliciety of Professional Engineers, American! Council of Engineering Companles.0 and American Society of i Engineers. All rights res�erved. QD 4113 - P a�ge 4 of 7 Pagel 185 of 68 LTM Inc, DB,A Knife River Materials 4. Bidder has not engaged in carrupt, fraudulenti, collus, lip ct - 4 11 ive " or colercive pra ices in conipeting for, the Contract. For, the purposes of this Paragraph 6,02,A1, 11 a. Corrupt practilic,ellim,eaIInsthileiiof'ferinilg.,g,iv'ing, Frei ce 11 living, loIr soliciting, ofa nyth ing of va luIE!l 1 likely to infIluen lce the action of ,a pubilic official in the bidding Ilia roiciess., bill. Fraudulent practice im:eans an Intientional misrepresentation of facts made (a) to, i 0 1 ue nce the biddi ng process to the cletrill) e n t lio fowne r, (b) to esta b] ish bid p rices at artificial non-completitive levelso or (c) to deprive Owner of this beriefits, of free and open competition. c. Collusive practice means ,a scheme or, arrangement between two, or, more Bidders, with or without the knowledge of Owner, a purpose of which is, to establIsh bid prices at artificial, non-11competifive levels., dill, colercive pract-iliciel means harming or threatening to harm, ,directly or indirectly, personls or thleir property to influence, their participation in the bidding process or affect the execution of the Contract. 5. flidder agrelesi to comply with the provisions of'ORS, 2719C.81100 to 279C.,8170, the Oregon iiPrevailia g Wage law. Bidder, acknowledgelis thalt provisii'ons of OR,S 2719C,,1800 to 279C.870 relating to workers on public works to be paid not less than prievailing rite of wage shall be included lire the contract, or in the alternative, if the project is to be funded witfil fedieral funds and is subjelict-tothe Davis-iBacon Act (40 U.S.C. §276,a), bidder l agrees to comply with the Davis-lcon Act Ilr it nt iiKidderl agrees to be bound bly and will cunil y with the provisions, of ORS 279C.838, 279C.840 or 40 U.S.C. 314 11 to 3148. [OAR, 137-049-0200(l)(11a)(1)]. �I61. Bidder, is not Unelligible, to recell vile a contract for a public °work pursualint to ORS, 279C,860 as wilell as the disqualificatiori, provisiblis ,of ,ORS 279C.4140 and OAR 137-049-0370. Bidder further agrees, if awarded a contract, that every subcontractior will Ilbe lieligible to receive a contract for a p�iublic wilork pursuant to ORS, 279C.8610ii,- 7. Bidder has not discriminated against minorlty,, women or emerging Small bUSinie-ssee enterprisies in obtaining any required subcontracts. Bidder understands and acknowledges that it may bile disqualified from bidding on this public improvement, project as set forth lire OAR 137-01149-0370, including but not limit°ed to Own, er discovery a misrepresention ator sham regarding a subcontrahe ct or that tBidder has violated any I requirement of ORS 279A.110 ,or the administrative rullies, impleMenting the Statute. 8. B'I'dider is registiered with the oregion Construction Contractors Boaurcl (CCB), the registration liis current anvalid, and the bidder's registratilloin IInumberis stated bi,elow. [OAR, 1,37-049-0230(l)] SlIdder understands that fallure to have a current CC131 license + i shall result in reJection of this bid. 9. Bidder ills aware that no personl may engage in any blusiness within the, City of Ashland I without first obtaining a City Business Licenise aInd paying the fee prescr[bed Pursuant to City ,of Ashland ordinance. Bididlier anild their subcontractors shall obtain a Citly of Ashland BusiiieSs Licetise priur to beginning any work, within the City of Ashland. 10. Bidder confirms that this firm has a Qualified Drug Tiesting Prograiin for employeles Fil place and will dennonstriate this prior to, award of contrairAll, 111 37-049- 02,10 0 (1) (c) (B) 1 0 �IEJCDCO C-4100 Bid Form, for Construction Contract Co py r igh tO 2018 N alt, io n al Society of Prof es sio na I E nlgi n le Hers, Amein cal n Coun ci I of E ngi n e e ring Compa nI 101, Sr aired American Society of Civil Engire eeirs.All rights resierved. 010 4 1,113 - Page 5 of 7 Page 186 of 68 LTM Inc, DBA Kniffe River MMerials 11. IlBidder confirms that if this, contract involves asbestos, abatement or removal, Bidder is Ticensed! un.cl,er ORS 468A.7 110 for asbestos removal. 12. Bidder Is licensed the State Landscape Contractors Board, if applicable, they ficensile is, currt and valid, rind bider"s registration number is stated below. [OAR 1,37-049- 0200(1,)(a)(K)] Bidder understands that failure to hasve a current, LC' B license shall reSUR m rejeliction of this bid, . ... . ....... E'JCDC,9 C 4100 Blid Form for Con5tructillon Contract. Copyflght18 National Society of Professll Engineers., Arnierkan Countil' of Engineering Companies, a n d Annerl ca n S oiciety olf'Civ H Engi n e e rs. Al I r Ights Y ese rve d. 00 41, 13 - Page 6 of 7 Pagel 187of 68 1 BIDDER hereby submits this Bid as set forth above: Bidder: LTM Inc. dba K,06, River Naterlals 0 (individual"s st"gnatarse NameTyler Obu�. A _M (typed or printedl Title: Construction General Manager (typed or prin ted) Da te 5/2912025, Oyped or printed) If Bidder is a corporation,, a, partne rship, o r c(I in t ven, tore,., a ffach evIdence of au th ority to sign. Attest: tin, dIC U'O/'S 5ignature'.) Name: JO Frasleur ftyped orprinteid) Tube: Mice, President, (typed'or prin ted) Dateo- 5/2912025 ...... ..... -1-1-1-1 ............................. -- . . . ................... ........ ...... ................. -,( . . . ..... . . .uaaawm . . . . typed orprinted) 131' d'd e r" S, Ad d re ss fo r gii ving niotice&- 3959 Harnrick Rd entral Point, OR 975012 Bidder"$,, Contact Person�,-. n, e,. Gabrielle Contento, (typed or printed� "'idder's, Contractor Liteme No.,: (ifapplicable) 566,03 EJCDC'9 C-410,0 Did Form for Construction Contract. Copyri,&O 2,018 National Society, of Professional Englneers,,American Council of Engineering COMpaniesp andAmerican Society o!"CIVII Engineers. All right's, rese,wed., 00 41, 13, - Page,7 of 7 Pagel 188 of 68 1 CERTIFICATE FFM r -,eby certify that Fani, the duly electedand qualified Secretary of L p z hei Incorp(Wate d, an Oregon corP oration; and I futother certity th'at, pursuant to a reso'11,1111on adopted, by , I I Widittlen Cloilisent of the Board of Directors d ated, M ay 21 1, 202 5, tlie per nartied below, have been duly elected, have qua1ifIed, and are olffitcers of ttie Conipally holding, the ottices set fortli opposite thelr 1,*esl,)ect*jve nanits, Greg E., BaStilauti. Brandon R Botid Stratos J. Flanders Joe I B. Fra,siCUr Brian R. Gr®a Sean D. Haggerty 'filmothy, D. Huntley Karl A. LI'lepitz Darek L Nit"LlWsinia Nathan W. R-*Ing Dustjn� J. Sienger Assistant Secretar Y I President — Oregot-ii West. Vice President and AssisWtit Secretary El if've 0 cet Cluairof the "Boardamid Ch.ief Aect 1, ffi "Vice Preisldet,,it of Stipport Slervices — West Region Assi'stant Secretary Chillef Legal, Officer altiild, S'ecretaIr West Region Are ll e r I Vice'Preside rat , and Chief Financia], Offlucer Treast irer, y, a I ffifther certify that ��the following is. a, true aril correct copy of ec Stion 5.13 ofthe'B'', I ws of L Mi'll .1 vor 1C, h the otrt pwersof he offices, to execue docunients-atid, tht,a I or sets, for t 5.13, Execuflon of 1tistruments. All deeds, botlds,l ti,,i o rtigagels 11 notes, collitracts and otlier instrutnetits shall be execs on behalf of t1v Corgi b 'I poration y the Chalirman of the Board the Chief I Exect,it've Officer, the Preisidentl ally Vice "Pi-esiden-tor Assilstant Vice Presidlent, the Getieral Coutisel, any other officer who perform,s a p1Olicy-nmk'jjig Ruinction (sucInas adni in Is t rati on, op,,,*ra t i o ri e, � , �s., accountlitig, or fina,n,ee) or such olither officer, or agent of the Cor " poraft(on as shall be dtily Boa - i - j ch authorizied "by, the Board of 'Directors. Aliy officer or agent executing any su docuni,enfs oi�i belmlf of the Corporation may do ,so (except as othemuse required 41 'by ap,pfiicable law), eilther, under or, without the sea'[ of tht Corpotoation tand either i th an attestati ndlividually or wi 1,0111', accordihig to the require"1111trits ofthe form of the 11IStrUment. If art attestatioll, *fs 16CIclair ed the docunietit shall be attested, by the Secretary or an Assistant S,ccretary or by tile "Freasul ol. anAss'sta,nt Trea,sumror any, other, officer, or agetit authorized, by the Board of'Directors. Whet'i authorized by the Board, of Direct ot's.s.11, the sigtiature ofarty offlicer or agent of flie Corporation j'May be a facm m 1* le. IN W111"I"N',"ISS WHEREOF,,'[ have heretinto settily hand on June 11, 20,25. 1 1 ,Karl AJ.iegitz, Secretary,, Page 189 of 68 1 N OR CCO At$ 6 601 - CA ,C" 65, 6, Mi 5 January 21, 2025 41, To Whom It May Concern,, PIIoard Resolution adopted ��by the Board of Directors for LTIV, InGorplorated dba Knife River M�aterials, as Reglon President, I am authorized to diiesignate certain individuals as agents of LTIVI who shall be authorized to e,xecute q 9 reernents construction ,contractsdiocuments,, and other i"nstrurnents with $ li g�oivernmental agenicies liand private, parties. 1. 1 hereby authorize and empower the folliow�ing indi'viduals t�o be designated an Agent I of L,T'M to execute and deliver agreements, construction contracts, documentst competkive 61ds, �lien releases and other [n,struments with governmental agencies and private part'ies', in the ��niiame and on behalf of LTIVI. • Darek Nilleuwsma, Assistant Secretary • Peter Mill Carhart, Operat ' ilions ` Manager • Chris Peach, General Manager T'lm Huntley, Clonstructfiton OperationsManager 9 Tyler Douglas, Construction General Manager 11 1 ect, until modified. This authorization lietter is effective and "in full force and eff Sincerely,,II lip Stratols Flanders Region President Coast Opimbans P.O. Box 172,10 0oos Ray, OR 974,20 (" 5 41) 2 6119-1915 Me&ord Operations R.O., ��Box 1'145 Medbrid, OR 97501 (541) 7710-21360 Ricaleburg Operations ��P.01. Box 14217 Roseburg, ,OR 97470 (541) 679-6744 .................... . Page 190 of 6831, LTM Inc, D13A K:nj'fe River Materials This page intentionally left Rank, LTM Inc, DBA Knife River Materials F1 RS I %_0111k IER SUBCONTRACTOR DISCLOSURE FORM INSTRUCIJONS Instructions for Sit bm it( i Subrnit the Flirst-'Fier Subcontracto,!r Disclosure form in any ofthile followhig iiia,nners: Not utur lban two Nvorking hours after the time set for opening Bids, (For example, before, 4.1100 PNI after a 2-900 PINI Bild Opeming.) Submit accurding to one of the following methods - ,is Print tile form fromteas Bioklet, rill 'it in, anid: Deliver tio 1he 1161lowing address where, it call be time and date stamped: City of Ashland Conummity Deve lop oien't and, Engineeririg SCIrvices Building 51 Witiburn'Way Ashland, OR 97520, or ii I r .,irst- Aliq Subcontractor 1),isclosure Instructions for F' r 4, If the bid for fins Projied exceeds S 100,000 blidder's are requirul tio, disclose hiforniatin about first-fler subcontractors fliat will fttmish labor, or 1abor and n,iaterllals (Sco ,ORS, 279C.370), if the contract amount of a Fim-t-tier subcotitractor is greater than or equal to: 1) 5% of the tatant bid or S 15,000, NN11itchever is greater; or, 2) $350,000, regardlesS of the percentagle o'the total project Bid. 61 "I'he name of flie submitractor The category of work that the sublumitractor will be performing 1A hc dollar miwunl f'the subcoli,tract I f thi e B i dider w i 1 11 not be tisin lier subcontractors as defined above,the Bidder is still requireld to 1, g miy first 4 1 subtulithe floriu, Nkith the appropriate box ullivicked or enler "NONF.Ir On fille first line. THE : AGENCY MUST REJECT BIDS If the Biddet- fails tilo submit the disclosum form with this iliformatlioii by file stated deadlifle-i HDRProject No, 10193663 ail y of Ashland May 5, 20,25 Ashland Croc k''IT ® Offske Falicififies Final, Deign FIRSTTIER P011MAND INSTRUCTIONNS 1100 41 13 A - I Page 192 of 68 1 LTM Inc,, DBA Knife River,Matedals FIRST -TIER SUBCONTRACTOR H DR FO'roj cel No, 10 1, 93 66 3 C i I ty of Ashland NJ, ay- 5,, 2 0 2 5 Ashlailid ("reek \AITP - OfTsite Facilities Final Design J" I R S T O'll E R FORM A N D IN STRIJCTION S 00,4, 1 13 A - 2 Page 193 of 68 1 LT'M, Inc, DBA Knife River Materials (Attach additional sheets as neeessary) HM P-rojea No. 10 193663 City of Ashland May 5, 202,5 A sh I and Cre ek. %VTP - Offs I te Fac i I L"ti-no Finat Design FIR S"T TIE I R FORINA AN1)IlNLS'I.'RLJCTlONS 00 4 I. 1 IA - 31 UM Inc, DBA, Knife River Malefials This, page Intentionally left btank, LTM Inai, dba Knife River Materials Bidde,r Surety Namt e: LTK, Incorporated Azi KnJife ki,ver Materials Name,-:Uberty MuIual Y Address (pro'"incii place of businhess): Addresst ail placebu i(?f siness pirincip ,PO Box 1145 ?Vlefford, OR 9175 0 1 Ownter Name,*. C"Ity,ofAshlatid Ad d re s s, (p,rinicipal place ,of- bussiness): 20 " East Malln Street Asliflaild. OR. 97520 175 Berkeley Street Bost,on, MA 02116 B, lid Project (name, wi,dlacation):, Wamer, "I"re,(itment Plant - .Offtilte Facilities Bond I Pie, n a I S u m &,, Tcn Pe rcc n t o f A nw u n't Bi d ( 10%) Dal te o f B o n d a: J u tic 9, 202 5 Surety and Bidder', intendit b,e liegaliound hereby, subject to the tiernis set forth in this Bid Bond,, do each caarse this Bid and to be dully, e,xecuted by an authorized office,r, agei orrepresentative. Bidder Surety f 4' '0 1 M, 111"cor, io I r Materials LAberty, NILHIM] histurance Company I P rated db4,i.K,IiifC I:Uve (Fullfortniol na(pe,61` t) (Fullfbirmial noels of`,Surety�fcorporatej seal) By: , I - IMNM"� Byd, (s, wture) itsignotbre), Attach, Power Wmtorney), Name: Tyler Douglas Narne- liale y Pfltjg, (Printed or typed) (PrOted or typed), Title: Construction General Manager 17— Tittle: Attorne-y-'sn-l"act Attest* Attest: (signature) (Signottire) NI amz: Joe] rasieur Name: Make S. Bohl'i (Prfnted or type,0) (Pfinted or, typed), Title,: Vice President Title: Wi Notes: te.- A ddresses are to be usedfor giving anyrequked no itka, (2, NO, vide, e,xecu (ion by any addition al parlJes, such as Joint venturers, ifnecessary. - - - - - - - --------------- . ................ . ............. EICDCO'C-43%, OW and (Penal SUM Form). Copyrfight 0,2018; National Society of Prof essional Engineers, American Council of Eiiiglneering Co,mparfles, anid American Socletyof Civil Engineers. Allrights, reserved. 00 43 13 - Page 1 of 2 Pagel 1916 of 68 LTM Inc, IBA Knife River Materials 1, Bidder and SUrety 'ointly and severally, bind themselves, their heirs, executors, administrators, I ? J successors., and assigns to pay to Owner upon default of Bidder `fib IIpenall sum set forth on the face of this Biond. Paymient of the IIpenal sum is the extend of Bildclers and Surety's liability. Recovery of such penal sum under the terms, of this Bond will bile, Owner-'s sole and:exclusiveremedy upon defauit of Bidder. 2. Default of Blididier occurs upon the falkire ,of iiBidderl to deliver within the time, required by the Bidding Documents (or auny extension thereof agreed to i�in writing by Owner) the exiecuted Agreement required by the Bidding Documents anild any performance and paymeint bonds required ired by the �IBiidding Doicurnents. 31. This obliigatiioin will be mill and wild 1f: i by he Blin,Owner l accepts, Bidder's Bild and Riddeir dielivers Within the time required 'tiddig Doicuments (or any extension thereof agireled to in writing by Owner) the executed Agreement requildreld by the Bidding Documents and any performancle and payiment bonds reqUiired by thile Bidding Doi curn ents, or 3.2. All Bids are rejected by Owner, ,or 33. Owner fails, to issue a Notce of Award to Bidder within thile time specifted lion thile Bidding Documents (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Su rie. ty whe n requ 1 red by Pla rag ra ph 5 hereof) , 4. Pa�ymilent under this, Bond will be due and payable upon default of Bidider avid wilthin 30 calendar days after receipt by Bliddlier and Surety of written notice of default from Owner, which notices will bile given with reasonable promptness, identifying this Blond and the Project and inctuding a statement of the aillrinoun, t id u e. 5. Surety noof waives tice 'any and alldefenseslnses based on or arising out of ,any time extension to issue Notice of Award agreed to in writiag by Owner and Bidder, provildied that'tyre 'llitotal tilime for issuing Noiticiie of Award �inclug ding extensions does not in the a�ggregaate exceed 120 days from the Bid due date without SlUrety"S wiritten, consent. �61. No suit or action will menced under this Biond prior to 30 calendar days after the uno,tice of default iteliquiried In Paragiraph 4 above its receiived by Bidd&r and 'Surety, and in no case later tha�n one yeast the Bid due datf!. 7. Any s ult or action under this Bilind wil I be com menced only [n a court if co rn pet'lle rut Ju risdii ctio n located 0J in this state in which theProject is Illocateld. 8, Notices required hereunder musit be in writing and sent to Bidder and Surety at thileir respe-lictive adildresses shown on the face of this fi�Bond. Such notices may be sent by personal delivery,, commercial courier,, or by United States Postal Service, registered or ce milled maili, return receipt requested, postage pre -paid, and liwill be deemed to be effective Upon receipt by the, party concerned. 9. Surety shall cause to be a�ttaliched to this Bond a, current and effiective Power of Attorney evidencing the authority of thise officer, a�gent, or representative who, eXecuteid this Bond on behalf` Of Surety tio execute, seal, and dieliver such Biond and bind the Surety thereby. 1,01. This Bond i1si nte nde d to con fo rim to a 11 a pplica II fie statutorily re q uiremilents. Ary, a ppI ilica b 1'e rieq ull Ilrement, 41 of any applicable statute that has, been ornitted from this Blond will be deenled to be included herein as if set forth at length. If a�ny prov[sion of this Bond conflicts with any applicable statutle, then the provision of saifid statute governs and the rieiirina inde r of th�is Bond that is not in conflict theirye with cofilm ti?WeS infeu ll force and effect, 11. The terin "Bid" as used herein includes a Bid, offer, or proposal as appl�icabl�e., IIEJCDC6 C-430,131d Bond (Penal Sum Form)�. Cloplyrig h t" 21018 Nat loinall Sill file ty of Pirlof e SS ton al itE ng in elers, American Cc unit of E ngin eeri ng Com pa an le is, and American Society of ,Civil Engineers,,. All rights reserved, GO 43 13 - Pa�ge 2 of 2 Paige 1197of 68 LT I rw. d b a Knife Rivle r M aterja Is XT I! knt S u ret., Arkn owledgme , I State of m 1 11niesill ('011OUnty Of Hennep I in to me On this 9ti, day ,of juiLg .... .. ......... � 20 before me persotially claine known, who being by me duly sworn, did depose and say that she 'is the AAtomey- i n -',Fact ,of ml Liberty Muttial hisuranice Compan described in and which execoteld the above 1ristrurnent; that she now the seat of said corpiorafion;l that the seal affiXed to said instrumeiiis is such clorporate Seal, that it was ,so affimed 'by order of the Board of Directors of said corporadon, atild thiat she s11gtwd her nanle to it by like order. mr Notaily Pubfic qp Pagel 198 of 68 0-4A -LA-e find LTM Inic,' dba Knifel IIRiver Materials ILiberty OWER, OF ATTORNEY pMutual. Liblerty Mutual Insurance Company ��SURET'Y 'T hile 110 hilo c asua Ity I nsu ra n c* Co m pi,any West American Insurance Cotinpa�ny Cerfifloate No, 8243854 - 1910003 II AL,L PERSONS BY THESE PRESENTS: That The Ofik) Casualty Ins,Alrafice Conniplafly is a coirporation duly orqanred under the I of the State of Niellilliv Hampshire,, that Liberty Mutual I niSUrance brim any is a coqw9 on du 1y organized un der the laws of th e State of Massalichius efts, and Viesit Amedon, In: surance Company is a w"liation duty org anized u:nide!r th e [an of this State of I ndlian a 0 erdn Wledvely ca4led thie "Com panies"), pu risuant'lo and bily autho* herein set forth, does h efeby name, (xinstitu te ilaii d appoint, BI ake S, , llohlig- Brian D. CwNnlerl Charles, Dra er, Kelly Nicoh,�� Eng.bauser- 14cather R. Gmdtel,, Erik "r. Gunkel; Nfichcllc I lattcr; Jcssica 1-lecksr; Kath�ryii E, Kadc; Nicole Lanficri Craig 01nistead-1 Flaky Pflug,, I.aurie Ptlug; Nlichill Ward', Satz Whitfield all of the CI y Of . B1,100n,1jilk &!q!i State of I lu Wimidtjogyl if thiefe be ni thafli cme named, itsi he and IaMul attorniey4n-fact to rriake, ii le, s eat, ackriowl ale and ,deliver, kx, and on its beh lf as surety andas IN at -and de ad, an ly anild aff unidedaking sl, bw ds,e r"nizarims an d other suiety olJ10flis I In pur$Uarios of these, Presents and shl be -as biri uplon'the Companies as if ttiey have ken dul,ned by the pre-sident and attested by the! secretary ofthe Compa,nies, in their ,own proper M! sons. IN WITiNESS WIC ERFOFI, this Power o[Allorney has be, subscribed by an authodized oll or offidial of the Companies and U,ie coWatie sill of thile Companies ham beleo affi,x,ed Oilereto ith is 1, 7th --.,day -of April 2025 �Stals of PENN SYLVAN A ss ,CAwnty of MONTGOMERY' Liberty Mutual Insufa nice Company W 8 The Ohio Cawaltyl Insurance Company 0441111 0 West Amerioni Insurance ,C(mip any lip W2 10 0 By Nath an J. Zak erle,, Assistant Secretary Cr r= On this 17th day of Alaril 4 2025 before use persionar appeareLd Nat ,an J. Zangierle, who a6,nolwJ*ed himself to be the Assistant Secretary of Li rt IIMutr.ulal Insuraoce, Company, —The Ohio Cia—suatompary, and Vest,Ameill-1Insurance Company. and that, he, -as suchbeing atilhofized so to do, execute the f ° n IInshrrienil for, the puWes therein contained by s&q on beh If of th el cwporation, s by h ims elf as a du ly authomed olker. IN NTNESS WH E RIIE OF, I have h areun to subso ibed my n air' e an d a ffixed my notaflia I seal ,at Plymouth Ike Ung, Plen ems ylvania,li. on the da y and year firs 1, abovel wren, 1 6% OP 14tf IICXPVC'$' kill 28, N29 a I ::: I I'll lac4t,10L) CwMv5ko mntv 1126M4 13T xq� Tiaresa Pastellail, IINolary IlPublic *8 etN th-Ol Penwilit-ol M506,60n Or Mwes This Powlef of Attomiely is made and executed pursulant'lo and by aulthoft of the (oflowfiag By-laws and Authorizations of The Ohio Casualty Insurance Companyll, inslufancelCompam,, oad West American InsuirancelComcan ywhich feWultions axle now ire Ul face amin 4lieffectreading asifollowl tibeq Mutual ARTICLE IV -1 0 FFICERS: Settion 1 '�2. Power o l"Aftom ey, All officer or other offidlat of the Corporl iaitithori7ed for, that purpm e [ni wfifiN by the Chakirw or 0w Flitesident, land stibJect to such Ilurrmitalti a as III e iiGhairmi:n or the Presidrut may presaible, shall •apont such at in as may be ne-Ces'sary to act In behalf ofthe Corporation to makii executeill, seA, ackinowledge and deRver as surety any and ,all undedakiril bon,&, recognizzinim and otheir surety otiligaltions. Such attomsys4n-fact, sub�ect to the limftations set forth in the respective pmefs ofiattopiey, shall have full power to II 'bind 'Uhe Corporaid on by this slnatufe anid execution of any sulth instrurriii arid to attach thereto the seal of the C4rwatiw. VAlien so eximted, such iristfuments shag be asbirilding as if reed bly the President end attlestied to by the Selry. Any pmr or authoritrepresentaM or attouney4ni-fal under the proAsions of this art dis maiy be revoked at any bms by th a IlBoa rd , th a Chakrna n, the IIPresi n t or bily the offi-m or officers gran tOg such pNer or authcqi ty'. ART IC L E X111 - Ex ec utio n ol"Contracl s : Seooni 5. Sur * Bonds and Undertakings. Any offiber of the Company authorized fix at IIpirpose In widling by the chairman or, the presloderit, and ubject to SUchi limijitafions as the &airmian or the pfesident may Ilpresmbel, shall apoiinit SUChi afti)(neYS-10l asi IIiiii be naiify toy act in behalf oftho Corny to makle, execute, seal, ackwMedgie and deliver as surety arty and all undelskings, boni Ilrac%nizances and othu sui,rety olions, Such a t1om eys-In -fact sut to the krylirl set forth iri lh� respeOve powefs of $honriey, shall halve hill powertobind Ole Cmpany by theff sliniature and execu0on ,of any such instirumelink s And to attach, ffieretio the seal ,of the Complany., When so executed suichi instrumenis she be as biniding as If si ned by the president and a Hasted by the gauetary. Cartific�ate of IIC signallan - The President of the Cwpany. acbN pursuant to the Bylaws of the CotTipany, aluthol Nathan J. Zangerfe, Asslstwt Seaelary to ap�ont such a4lomeys-in-famet as may bi wessary to ut mi behalf lof the Complany to make, exftlutel, seal, acknoWedge anddelive r as surety any and ail[ undettakings, bonds, Ilreclognizances, and other surety obiligiatioems, Authori zatle ni - By upand mou s consent of th le Com pain Board of Directors, th e Company col Is the I facsimile or mlech aN wily reprodc"'d s�nialure ,of an y istl s, ecielary of' the Cwpany, wh iiefever, ap peam 9 o pon a certifiedcopily of any plol r of a Rom ey I. ued by th e Company In locionection,Wth surety bcm ds, shiall :be vafid and bindifilig upon the Coni any Willi the same for and effect asi tho,gh Ili m-am all affixed. 1,, Renee C. Llewellyn, time liuinder�riedll, ,sew stant Secfetar yll, The Ohio Casualty linisorence Company, Libi Mutual Inswrance glnpany, and Welteri= insurai Cwpanydo hereby cerl that ffilie �qin al powlef of aMof rilley of'whiw�h th a for egoling is a N 11, true ,and owed wry of the Powuse l oil Attgn.ley exomted by said Companies, is in, full force, and e fifect and has not been revoked. IN TESTIMONYWHEREOF, I have Ilhereunto set my hand and affixed the seals of sad Cornpatijes this 91h day of JuIne 21,025 I INS 1I 912 4 -c itu 77 1. M S-1 2S 73 t. M 10 OCIC'WAIC kfutd Co 02124 �v 1 4rj 00 1919 0 2 1991 By. Renee _ C., Liewei Assistant Swelary L,TM Inc. DBA Knife River Materials ARTICLE I—GEINERAL INFORMATION 1.01, Provilde contact information for the Busin�ess. Legal Name IIf Business: LTM Inc, dba Knife River Materials Corporate Offlice Namie. -ITyler Douglas Phone numbler: 54 1 -770-2960 "ritle: --lConstruction General Manager Email addriess*. Tyler., Dougia s@knjfe river,' Coll) Busin�d r Ilcffilice: 311959 Hamnick Rd lCentral Point OR 97502 Local Office - same as corporate office NIame. Phoniie nUmber: Tiflie: EmaR address, Business address of local office: 1.02 Provide information on'the Busliness's orga�niza�tional struicture".. Form of Buslness'- :El So1e Proprietorship El Partnership gCorp oration El Limited:Uability Company ( Joint Venture licom:prised ofthe folllowing compa�njesa. 2. 3, j 04 Providle a separate Qualification Statement for each int Venturer. Date Busme ilness was forlid: 5/16/1988 State in which Business was forme& Oi regon Is thus Business authorized I Iloperate, in the Projiect loc t.ion II&Z'Yes EJ No L] Pending ........................... . . ............. . . ..... -1; Identify all bUSitiesSes that Ila n BUsiness in whole or lin part (25% or gr,eatilr)., or tt are wholly or partly 11(2S% or greater) i nun IlBusliniess: .......... ............... I ........ .... ..................... .. .................................... ........ ...................................... ......................................................... Name of busIness: Affil"I'ation: Address: I rNameof'business: Afffliation: ddress',- ............ --- - - ---- ------------------------------------- ------- ------- EJCDC C-�451 I ,, Qualif lications,Statemelint., CopyrighO 2018 National Societ�ofes,sal Englneers.,Amerlican Council of Engineering Companies, and American Soiiciety of Civil Engineers, All rights reserved. 00 13 - Paige 1 of '7 LTM Inc,,, DBA Knife River Materials Name of buisiness,. AffillaIli lom Adldress., -1-;04 Provide information regarding :he BUST ness's officers, partne�rs, and limits of al�uthority,. Nanw, Authorized to sign contracts: El Yes 0 No Ur it of Autho�rity. Name: Title: Authorized to sign contracts-. [] Yes III No Name: U m lit of'A Ut h o �'it y $ Title., I -1-11-1 ................ Authorized to sign co�ntracts,., 11 Yes 1.1 No Limit oif'Allut h ol rill ty . .... . - -------------- ------ $1 tl rn le. -11.111-.111 Title.- ARTICLE 2—LICENS,ING 2.01 Provide, information regarding 111censure lfor BusineS.S.:, Name of Licens&: - — --------------------------- Construction Contractors Board Licensing AgencV4 - - - - ------------------ — ............. License No,: �xp 'Iration Date: 4,/21/2026 Name of License;, ----------------- Licensing Agency.- City of Ashland Business Licilen�se 0 License Nil ........................................... iii Ex piration Daite: 111J� ........ 6/30/2026 --------- ................. 3.01 Provide iern i,aflon regarding Businesses Diverse Business Certification, if any. Provide evidence of current ce�rflficaflon. .............. Ce rti f i ca t [o n ..... CertTifying Agency, --------- - - - tification CerDaitile E] Ditsadvantaged Business Enterprise --------------------------- F3 Minority Business Enterprise ©I Woman -Owned Busi'ness Enterprise D Small B LJ i n i IlEnteirrise 0: Disabled Business Enterprise (71 viete�ra;n-,Gwnied easiness Enterprise 0 Service -Disc bled Vetieran-Owned Business 0 HUBZoneBusiness (Historically Underutilized) E111COC C-4511, Qualifications Statement. CopyrightO 2,01,8 National Society of Piroflessjona'j, Engineers, American Counicil of Engineering Cornpaiile,st, and American Society of Civil Engineers. ,III rights reserveld4, 00 45 13 - Plage 2 of7 Pagel 2,01 of 68 1 LTI' IIInc, IIDB,A Knife River Mateiials El Other 12 Nine ARTICLE 4—SAFETY 4.01, IIProvide information regarding Busines,s�s safety organization aind safety performance. N a rn iie o f Bui s i ��n e s s's Sa fe ty Off is er: Kirk Mellahn Safety Cert'ifications Certification Name I ss u in g Agin cy Expiration OSHAI 0 Internal N/A SHA3,0 Onfine, 4-.02 Provide Worker's Compensat'lon Insurance Experience Modification Ratio ii(EMR), Total Recordable Frequency Ratie (TRFR) for incidents, and Total Number of Recorid ed Manhours(M) for the, list 3 years, and the EMR, T'RFR, and MH history flior the last 3 years ofany proposelid SUbcontractor(s) that will We 0 provi - Work val'Lled at 10% ,or more of the Contract Price. Provide dOCUmentatill n of the ��EMR histiory for Business and SuJbcontractor(s)., . . . . . .......... . . .. . ........... ............ Yea r KC01IMPE311y, EMR TRFR, MH R ��E �M R, TRFR ]ER F R.:�[ E]IM R T R F R M liH. k 4 Provide information re the Business's financial IstabillitV. Provide the most recent audited garding t 11 1 1 f I inancial stastement, and if SUch audited financial statement l�is not current, also providle the most current financial staternent. 0 Financiall InStitUtion: Business address: Date of Business,"s rnirecent financial 5�tatement,.m 0 Attacheld Zat! of Business's milost ��receint auditeld finiianci��al'!5t,iiatelment,iw, 12 Attached FinancJal indicators from thile milost recent finiandal: statement ............................................................................................................................................................................................................................................. — - -- — ---------- CionitractorlCurrent Ratio (Current Assets + Curren't Liabilities,) C o n t ra cto is ,wick iRa t Io ((C,ia s IIh a ��n d Ca : III h Eq u iva le n ts + A cc u nt s R, elice 1 v a Ie + Short Term Investments) + Current I-Jabitities) —1 E,JCDC C-451, Qualifications Statement. CopyrightIO 2018 National.Sudety of Professional Engineers,, American Councill of Engineering Companies.. and Amiler:i'can Soldety ,of Civil Engineers. All rights reserved. 11130 45 13, - Page 3 liof 7 Page 2,02 of 68 1 LTM IIIne, DBA Knife River Materials ARTICLE 6—SURETY INFORMATION 6.01 IlProvide, information regardinIg the, surety company that will lissue required bonds on b� half of thile Business, including but not limited to performance avid ymen�. S u re ty N a m ie.� W1 His Towers Watson ,[,Surety is a corporation organIzed and existing under the laws ofthe state of., IMinnesota. Is, surety authorized to providesurety bonds in thee Project I i nm Yes, 11 No Ire" listed in "Complanies HoIII d'inn Certificates of Authority as Acceptable Sureties on FedieraIII Bonds an�as Acceptable, Reinsuring Companies" publishiedl in Department Circu!ar 570 (as amenided) IIby the Bur�au of he Ftscal Service, U.S., Department of the Treasury? E] Yes E/No Mail'ng Address (principal plaice of businiess): ............... ................. Physical Address (principal plIace of business): 17600 IIIa, Avenue St Suite minneapolis, MN 55416 � n). -302-71159 Phone 1(rna1763 Phoine �c4ims): ARTICLE 7—INSURANCE 0 1 src"niduding but n�olt limlited to its 7.011 Provide information regarding Businiiess s intAanice lompanly(s) , 1 Commercial General Liability carrier. Provide informationJor each provider. Name ofinsuraniceprovider,, and' type of pollic,y (CLE, alluto, etc.). Insurance Provider Type of Policy (Cover°age Provided) Liberty Mutual InSUrance Company Worrs C om Ilpe n s atioln Marsh USA, Inc Genera$ Liability, Automotive & Workers Compensation ....................... ... A,lir,e providers licensed or autliorizied to issue piolicles 'in the Project location? 9 Yes 11 No Does Ilprovider, have an A.M. Biest Dating of A-VII or Ilbefller? II© Yes Mailing Address (Principal place of busliness)-, ------------------------- - ---- ------------------------------------------------- . .......................... Physicadl Address 333 South 7ffi St, Sultile 1116GO (principal place, of business): Minneapolis,, M,N 55402-2400 --- — -- - - ------------------- ....... EjCDC C�-451, Qualifications Statement C opy righ t* 20,18, Nat I ons I Society olf Pr fe s s Iona I Engineers,, American Co tj n id I of E rigi rye e r ing C'olmpa rile 5'r avid American Society of Ovil Engineiers.,All rights rieservield., 00 45 13 - age 4 of 7 Page 2,03 of 68 1 LTM Inc, DBA Knife River Materials --- -------- -- - Phlonle (�main Phlonie (claimls): ,ARTICLE 8—CONSTRUCTION EXPERIENCE --1. Averiage number of current full-time employem, 350 EstimaIte of lirevenue for the current year,. I 10 Million Estimate of revenue for the prievious yi,ear.* 115 MiRion 8.ide information regariding the, BusliHiss's previous contracting experience. Years of expeirience with projects like the proposed project-, As a general contractor: 37 S a join�t venturer: Has IIBuslness, or al Predecessor in interest, or an affiliatile identified In Paragraph 1.01, - ----------- ------------- Been disqualified as a bidder by any local, state, or federal agency within the liast 5 years,? ---- Q.-Ye... 0. No, 11 1 1 1 - .1 1 1 1 1 1 1 1- "1 1 "1 1 "1 1"I "I "1 1- "1 "1 "1 1 1 1 1 1 1 "1 1 1I I "I "I "I "I I II-.. ry mm ..mmmmm..m ..mm ..m .n ..m.n . mmmmm m,.... ... .... .... Been Ilbarred from c,iontracting by any local, stag, or feder°al aIgenc,y within the last 5 years?, 0 Yes 9 No Been released fronn, a bid in the past 5, years,? 0 Yes, 15 No Defa�ulted oil a proj;t or falleld "to complete any contract awarded to it? 0 Yips W No Refused to construct or refUsed to provide materials definled, in the contract documents or in a ch&nge order? 11 Yes T-f No Been a partly to any CUrrently, pending litigation or arbitration? M Yes 9 IINio .......... Provide full &ktails in a separate attaichment ifthe response to any ofthese quiestioins is Yes. 8.03 Li'ist all projects curriently under contract in Schedule A and provide indicated information. 118�.04 List a minimum of three and a maximum of slix, projects completed in thIe Iasi:" years, in Scheftle B provide indiciated linforimation to demonstrate the Business's experience,with pro,jects simillar in type and cost of construction. 8. IIIn 5chedufie C, provide information on key individuals whom Busiiiess intends to liassin do the Project. Provide resumes for those liindiividual'inlcluded' in Schledule ��C. Key indi'v[duals Enclude the Project Manager, Project &uperintenidlent, Quality Manager, anild SIIMianager. Riesm"nes may, beIlprovildedfor Business's kelly leaders aswell. T ARTICLE 9—REQUIRED ATTACHMENTS A,. Iiiii its a Join t Venire, , sea a riate Quafif ications State mlent 's fo r ealc h Jo i nt Ventu re r,,, as reqUired in ParagraPh 1.02., B. Diverse Busidness Certifications ifreliquired bily Paragraph 3.01. C. Certification of Bus[riess's, safety performaince if rired by Paragraph 4,02, EJCDC C'-451, Qualifications Statement CopyrilghO 2 0 18 N a t 1 ona 15 od ety of Prof e ssll oina I E ng! neers, me ril ca lln C'o Ul n cl I of Engi neeiri ng Co on p a We s, and American Society of Civil Engineers. All rights rieservield. 00 45 113 - Pallge 5 of 7 Pagel 2,04, of 68 1 LTM Inc, DBA Krefs River Materials D. Financial statements as required by Paragraph 5.01. E. Attachn'ients providing additional information as required by Pairagraph 8.02. F. SicheduleA (Current PrioJects) as required by Paragraph 8.03. Gi. Sich�edule B (Pirevious Experience with Similar Projects) as required by Paragraph 8.,o4. H. Schedule C (Key IndividUaIS) and resumiles for th�e key individuals listed, as required by Paragraph 8,.05. L Additionat itlems as pertin�ent. EJCDC C-4511, Qualfficationis Statement., I cop yri,glit O 2018 National Society, of Profess Iona I Engineers,,American Counicil of Engi inile lie ring Companies,, I anid Amedican Soclety of Civil Engineers. All rights reserveld. 00 45 13 - Pagle 6 of 7 Pagel 2,05 of 68 1 iftmgmug -33 U Business': LTM Inc, DBA Knife River, Materials (typed or primedname of orgyanizotibIll ), m (indi'vidual"s signafuro) !r, Ddrum j Name,. (typied oir,pfinited) ConstructillonGeneral Manager .. . . . .............. (typed or pfin ted), 6/12/2025 Date: . .......... . ..... ....................... . . .... . ... . . ... . .. . .. . .. . .............. . .. . ....................... ... ..... . . . ..... .. (darte sJgneid� (If B usinessis a corporation, a, partn,el,rshlp� cr ojoint venture,,, oittach evikience ofatithorhytosig,n) Attest,:, (Individual"s, si' tratu e) ,g r Name" I J11111911111el 1Fra,,s!!,eur (typed oir prfflt�d) (typ,ed or i ted) Address fir, g ivi ng n lot ices: 3959 H11amrick, Rid Central Rdintl,, OR97502, Designated Representative., N i T Gabri I elle Contento , 7 ,3959, Hiamrick, Rid Central Point, OR 97502 . ....... .... ........ Phone., 541 -770-2960 Em,ail,; Gabrie,lle.1,Clonjt,,e,,,nto@Kn��i,f',eRiivel,r.com EJCDC C-1451,,, Qualifications Statement CopyrightO 20,18 National Soclety of Prof,e,ssi'onal',E,'n,ig,ineer,s', Annerican Council of' Eniginvering Companles,, a�nd Amerkan Society of" Cilivill Engineers. All digs reserved. 00 45 13, - Page, 7of 7 Paigel 2,06 of 68 1 POS Z CIO tj 0 (D &) fD fD 2. zm (b fl) (D fTo rD ri W n in 0 A rit), F 111 0 Pt M n rD 0 fD 0 ci 9) 110 Ln K :::I P D C)i D Ila Loll. 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(o zi 9. ro Im ;nl =$ r1> -p ro 3 ,S (D D 3 CD CL I ol 0 0 41 ni 0 C) ol eD V) rb C 0 't " ii -5 M 0 tA n f) ilro 0 t-+ -1;1 M all K w cn -I f-tl "I z FD -11 :I. CO M -% IlLn -3 n ID on 0 m 0 Z) w OQ 0 3 0 r-+ 6- m all. fp 0 m rl� 0 co 110 EV m X IT zi o --1 —4 0 3 ILA -CD J"I -% C$) M 0 co (D 6 D a 0 tj 0 AD W (D Z =r (D 3 C @ 07 0 ;3 (A CL C), = 0 0 -4 Ln @7 110 c 6 3 LAI VIP GO rD (MI M < ISO (D 0 43 ch 0 11(n LA OL m mi (D Iw III 0 ---------- "D m M Im A w U) A II m CD 0) 23 (D Wi (n (D V OQ r.+ • r+ 0 A t ro 0 0 M Z3 i: (D M 0 121.1 (D CD * (D E' M 0 a T r-#6 0 : " (D (D 0, irbi it A Ito (a ILA U) 4n CL (Al IrD L6 0 r+ ... ... ......... .. 0 0 0 CLO M nj di C) 110 z w 0 z cu 10 8P 12 (a ............ CD FD tj III 0 5:3 o o RL CID)_ (D rig 0- 03, 111 (D tA OL OL, =r Ul) (D 0 OL 0) i�3 M OL 0 U liwi CL Ol " w 0 ll� tj • (D -4 -Ij w go 0 111 lip 'D m iftj (D' < M "I (D a 01 -3 "I C) rb CD m ,o 0 (A N o Cn (0 f D C: --37 ---- --- ---- ---- IS 0 OL r 0 9 II Z37 III n rD M 1% m 0 m (D = m (D o (a R 0 W i+1 0 1 ICL -3 o OJ 0) .0 0 C2L (p) 3 0 W 0) 0 CL Cl- X 0 0 0 D) 0) 110 eD 0 4 6 110 1<11 < Pagel 2,08 of 68 1 0 m ;7 m 1D f m rD (70 (D 0 0 rD rD ilro 57 (D 0 Ewa eD 0 G) yynlImmrryyymmmmm Ewa co (D 3 110 IIM (D 0 1100 3 ::1 FD 0 le)l Ry' "� 0 im oil 0 < -u w 0 IU CD CD M CO (D 0 1w 3 Cl- Ia. Z Qj =s V31 Iw 10. w tn fD (D 0mmVW Mz r+1 AJI ro n rD 0 0 :3 ej 110 (D ;T M 0 90 II 2. m 0 L31 1w D 0 � tj Im 2 z b) 1 IL 11 0 rD ro 0) m I G� m z i aj :3 m t, ;3 rD 0 C) (IQ M r6 M M M (D :3 (7� -,1 . %�+ C: ZP -3 (D zi P# 0 Rid 0 C)i 44+ 0 1-+ (n n w M 1w :3. (;p --% bi CDI LAI n, M W a 0 1 0 n Ml 0 . =$ 0) 110 n � r+, a r+ TQ �3 rt) Iq rD I =� IrD -j 0 31 Z) < IIIIIIIIIIIIiih 110 " 0 M m x mmrcmrcmrcmrcm.......... ...... Q 0 m olId r-91 00 01 :3 0 . ...... M m 0 z 3 w -4 OL 'IC 0 mi C) rx CL Z) Qj 1 :--31 co ci " 11 3 CD ��3 m CL a co :3 (a 0Y^ L) cul 4-+ 0 (D < ru > '01 ol Q0 .......... m CA (D a S. M < 10 0 (1) (D (D (D in al r 0 rD rb "0 vi rZ 0. (D LA 10 a 0 w 0 w 0 (D < (D ca im eD 01 w (n D, C)i it 0 -1 0 rA 0 (D 0 wIII 3 ro cu (DI 110 .3 (D 7$ 0 fD 0 f To IIC) -'T LA LP a) CL (D (Di zv N) 0 iim C) (D C) C> X M (D CL 0 px� zi o 0 0) 110 OL X m rn 3 0 n BSI Qjjy. 0 ML w t++ 0 0 I�C D rb Page 2,09 of 68 1 LTMInc, DBA Kn[fie RIver Materials Schedule C—Key Individuals Project Manager N a rn e o find iv it u al Gabrielle Contento Years of experience as project: manager .......... ........ 4 Years of experience %vith tiils organizaiVion . ................. . ......... 6 Nurn ber 110 sirni'lar projects as project rnanager, 14 Nun-iber of similar projects in otheir position 7 Currient Project Assignments Name of as5igns-nent ------- ------------- Plercen't of firne used foir, this Estimated proJect completion to .......... project Foothill corridur 180% .08/20,26 I Reference Contact Information (UstIng names inildicaties approval to, contact namiled iiinclividuals ais a reference) Name Ricky Zeedyk Nawle --- Mike Hawk[ns Titl P=,/Posl t10 n esident Engineer Title/Position Project Manager Organization GDOT 541-774-6356 Organization Telephonle II 1541-683-6,090 Telephone, Email .Ricky.,Zeedyk,@odot.oregon,, mail Hawlkins@dowl.iciom Pr j ect Foo�thill Corridor II Project ..... ............................. ...... Foothill Rd Delta Waters ...... ...... .... . ... Candidate's role on project, LReside n't Engineer Candidate's role on project Project Man,age r Pr ' Sup e rinten d en t Namiie of Individual Years of expel rience as, piroject 5,11uperintendent Years of experileince, with thit, s organIzation ........................................... Ngum bler of sirnilar II r JeCt Ilproject suplerintendent Numbler of sirnflair projects iin ,other IIpositions Seiian McClaftrt �y 15 28 12 �Z' d I Current Project AssIgnments Narne of a55ignment Percent of dime used for this Estimated pr,oljllectilcolmpill etion date projile'lict Foothill Rd Clorriclor 80% 08/202116 ....................................... ...... . All KRM Medford Projects 20% N/A .............. Reference Contact IlInformatiion fli5finig names, indicates approva! to contact named individuals as a reference) Narniv Title/Position Todd Snyder, N�a Karl Johnson Pr,ol'elict Coordinator Title/positlion Associate Eng�'ineer Organization Telephone ODOT ------------------------------------------- - - ------------------------ 541-890-7026 Orgianization Telephione Gity of Ashland . ....................... . ........... 541-488-5587 E m a I Project Todd,,.W.Sii yider�@odo�t.gon.gov Multiple Fmail Plroi e c t :Ka rl.,Jo,hn son QAs,h la nd. olIlr. u!s Multiple ,,Candidate's role Ill Project Project Coordi'natior Candidate' on project s role, Assoliciate Engineer UtDCO C-4,51, Qualifitations Staternent—Sichedule C—Key Individuals. Capyrightv 2018 National Society of Prolessional Engineers, American Courl i Engineering Companies, and American Society of Civil IIEng1finelers, All, rights resierved. Page I of 2 Pagel II Tip IIInc, DBE Knife River Materials S aif ety Ma na Name of Individual Kirk Melahn Years of experience as project manager ............... ..................... 38 Years. oaf experienr with, this liorganizatio,n, 6 IlNumber ,of similar Ilrts as project manager 100+ Nurniber ofs[nnilar pIlr j t liIn other positions 100+ Curiirient ProjectAssign ments ------------- Name of assignment Percent of times ilused for this Estimated project complietion at project ............ All III.RM MelidIforrjli l `10110 ----------- N/A ----------- .................... Reference ContaIct Information (listg names hidicates, aippriloval to contact narned'IndividDiu; ls ais a reference) Ell N �ia mi e John Carter Maims ArthUr Hill Title/PosItion Safe.Manager Title/Posi'tion Organization Safety ManaIger Layton Construction i t ganizaJon National RaIlRoad Safety Telliephone 911071-1980-4376 Tetlephione 702-721-6532 Email . . . . . N/A .. . .............................................................................................. EmaH ............................................................................................................... ABH��lli�@��LaytonCoris"[(uc�ltion.com project CoA Hersey St Project Purject Murphy an d Id at ' ro I!le o iin p r ift safety Manager Candidate urole on piroject S�alfety Manager . ........... ...................... Quality Control Manager Narinie of inclividval Wilfredo, Rios, Years of experience as project sluperintendent 3 Years of experience with this organIzatilion ,on 1 ��45 FNLi�tber of simillar projects as project superintender-It 10 Numbler of similar projects in othier positions .............................. ................ ........ . ..... ...... ...... Current Project, Assignments Narne of as�si ginment J Percent of used for tKis Estimated I,)roject completion eats project All KRM Medford Projects 100% N/A . ....... . ............. ........ . . ........................................ . ........................ . . I ........... Rile, f-e re nice Contact I n to rm a t i on, Pi st.1 �ln g n a rn e s nd I ca t e s, a p prov,a I to contact na niiie d i n4 10 d u a I's a s a refle re nc e) Name Title/Plositlion it Owings QC Ciumpliance Specialist Narne Titlie/Position, Gene 'Thomey ion Assuriance Specialist Organization DOWL Organization OD Telephone 541 -774-5,590 Telephone 503 -4 28-,3 21 Email 'TOwings@DOWL.clom i ur rl r re,l 1. Th c mey@c d ot. o re g iio n, g ilov Project Candidatie"s role on prioJect Foothill Rd Corridoir -------------- QC Specialist . . ..... . ....... Project Canildi'date's rolle on project . Foothill Rd Corridor Assurance Specialist .............. EX00 C-451, Quallifications Statement —Schedule C—Huey Ins lividuals. CopyrightIg 2018 IlNaitional Society of Professional Engineers, American Council of Engineering Cornpanie5, and Arm e rica n So c I le ity c f Ci�ivi I Engii n ee rs. Al I rights rieserveld. Pagle 2 of 2 City of Ashtand, "Water "Treatment Ptant �j Off site Facilities Du le tilo o ngoi ng d eve to pmen t of aidid et'i cl u rn [a ngu agle g n d scope the bid lid Life d ae fo,r the C ity of Ashland, Water Treatrine-M II Plant - OffsIte Facitities is changed from May,291"' todune 12 Ihi . T h lie, (ocatliyin of bid opening, the tirrie of' lidIay of IIbid opening anild the m, ethiolds of eLivery all remain the sa ine. IlBlii,dilders should confinue to, check the OregonBuys website iia�s Addendum 2 con'tairfing additional project detalls, clarifications ancl scope aidditions is expected 4'1 the coming weeks. Page 113 11111: 11111� 'I'll, ML City of Ashland Wate��r Treatment Plan�t — Offsite Facilities The follolwing Adidendurin $hall be incorporated into the Contract Documents, for the abov referenced project. GENERAL No changes, for this adden:dum., nil M No changes f6r this, addenclum. w IN 1111111111`1111M IrMAIIIIIIIII'll I I Addendurn No. 2 610212025 Rage 1: of 11 Page ............................. Itilem No,,. - . . . .. II Unit Price . . .......................... I . ...... DescIripflon .......................... . ........ Bill Items .. -1 ........ ......... ----- Milobilization/Demobi�l�izat'jon Unit --------------- I Estimated Quantity 7LS ----- --------------------- Rid Unit Price $ - -------- --------- Bild Li rat $ 2 Site Work, Grading and Road 1 LS $ Clunstruction 3 Erosion and Sediment Con�rol . .. . ...... ............................. I LS $ $ 4 Landscaping . . . .............................. . ....... . ". 1 LS - ----------- - $ 1 $ 5 Bridge, Culvert aI Strearnbled I LS $ Improvements at Creek Crossing . .......................... 6 24-inch Storm Drain Pipe, Manholes 1 IILIS $ $ Wild Appurtenances .......... . ..... ...... 7' 8-inchl PVC, 16-�hch D1, and 24-Inich 1 LS $ $ D1 Pipe, Fittings,, Valves I APPLIrtenances, 8 8-inch Sewer Pipe, MI holes and 1 $ Appuntie nances ......... --- ----- . .. . . . . . ............................................. ................. . ........... 9 Direct Buried Electrical Ductbank, I LS $ Fi�t,tings, anid Appurtienances I . ................................ ........ --------------- 10 Fiber-Opfic, Condult, Fittings and 1 LS $ $ Appurtenances I I ��Rmk Excavation 300 CY ............... . ..... ...... $ $ Total of All UnI'[t Price Bid Items $ Allowancies ----- --------- ----- - . . . . . . . . ....................... Al ............ 1 -- - ------------------- ---------- ..... . ...... Contingency Aflo'Wallcle I LS 00,000 $1 0011POOO —1 ...... Total of All liUnit Price BW Items + Allowances . ...... ...................... $ Replace 3.&A as follows. - a,,. Milestone 1 — Cotinpletilion ,of Culvert anild In -Water Work: September 30, 2021 ,,A,dd attached Seliction 01 21 00 1: Allowances, ��in its enfirety. Section 1101 22 10: Measurement and Payment Delete 1.5.1 RenUmber 1.5,.B as 1.5.A. Renumber 1.,5.A through 1.5.1 as 1.51,,,B thrOLIgh 1.5.J. Addendurn W. 2 6102J2025 Page 2 ,of 11 Paige 214, of 68 1 AddienJurr No. 2 61021',2025 Page 3 of 11 Page 2, 15 of 6 8 1 f., Remedy of damage to property iand facilitiles caused by rock removal operations. g. Other, work, services, and materials required and necessary for rock removal not expressly included under other pay items. I Not Includied in this bld4pay Rem: a,. Work expressly Inicluded Linder otfier bid/pay iterns. 4. Payment, Unlit price per c�ubic yard for this "Item will be full complensation! for all rock rernoval complete ,as shown or indi�callted in "thei Contract DOCUrrients, or directed by Engineer for 'the rock removal pay ��limits, inildicateld and not spedifically Inctuded under other AAA ilems or contracts, L Item Al — Confi'ngenty Allowance: 1. Meai&Ljre�ment. As Indicaited ]In the Agreement and Section 01 21 00 - Allowances, the Contract inClUdes In this Rem a stPula,ted arnount avai'lable as reserve for sole use by �Owner, for costs authilorized by W/Pay Owner during construction, foir Work, not *included under other bi items. 2. Payment, Payment for "Work authorized in accordance wfth Siection� 01 21 GO - Allowances, anild Performed ��under this item w1*11 be, full PII Work alithorized Linder this allowance, complete ,as shiown, indicatedor directed ,er in acclordance, witi. the, a allowv-�jwce authojuatiots. Rileplaice 3,.3.,A as follows: A.. Thiere a�rie no actuatedvalve�s. See Drawings, for ��manual valves. Addendum Nilo, 2 6102/2025 Pa�ge 4 oftl Page 2, 16 of 6 8 i M Ms�-77-777,7 7-7777,-77- ��-717-11 iL:l ------- ---- - .6 'What, are the coating req u ire me nt,s forthe ce hand r,a i I shown on Sheets C 110114 and G1 05? Architectural Class I coa t0g ,per AA DAF 45P, AA-M12C22A41 ,clear, anodized, throlfIghout, exclept as n o te d. AA -M 121 C212A 4 2 dark bronze a i7od1 IIculvert crossing only. 2. Does Contractor, need to supply an office trailer, mairitain a website and use P'6 for their CPM sdhedule? Conitroactor's office trailer as specified in, Specification Siot7 01 30 00 Item 1. 5 is no tre i,qu trod b ti t can ,b e ftlrnishe d if'destreld by, Con tra ctor. 'T/7e Proj"ect Webss specified in Specification Section 0 130 00 ftea? 1. 4Bw 118 will /7ot be re, qUired ,a s long as Con tra cto rp to vi F des ,an altemative electronic,platfoan stich as Procore, otoffier as approved by Engineer that can, be, riser" for ales tronic transallssiion, exchange anid aroffiving ,of projectdoctlivents. CPM schileduile does not have to be i6 format btit /77ay be developed using other commilercially available scheduling software stick asMS'Project or similar as long as the software ineeits the reliquirements of ,Section 1101 312 16. Use of spreadsheets, such ,as MS Excel ol- Google Sheets,ist acceptable,,. 3. Is there a Profile j o:r a min i'mum bui-y depth for the 16" waterline between ,ETA. 11 09+00 ulwc Mininiitini bwy It/7 sliiall be 4"-0". Similar to Section F, S I002C107 bttt for the 16-PIIWG only. 4. With in water w,ork (June 15 — Septetnber 30) clonflict"Ing w'lth fire seasilon, please sari en a�cclesis, to Horn Creek Road can be cut off to complete, the work, in the creek (remove existing GUI vert and install new structure). Contractor shall mainitain access, to Hom Creek Roar ,at, all times, durihg coristrticition. Contractor shalf develop a p/ar'7 forprovidir)g tempolima ry access to Horn Crele k Road daring cions tra ctio n a n d provide to 0 wner ad Engin ele r f6r review and approval., A Contingency Allowlence has base added to the Addendum No. 2 116/02J20,25 IIPage 5 of I I Page ptoject that will'be used to pay for a// work associated with pt-ovid0g temporary access to Hom Creek, Road dtiring construction. 5. Are there any plermits that the Contractor will be respionsible fir obtaining for this pri 'ect? Contractor ,to obh7in, apt licab,te City of Ashland piermits., Pennits ma,Y include but not be, limited to the, followilig: Building., Conimiercial E/eicitricall Building: Commercial GadinglExcavation Building' w, Sitaictural Permit Public Works.- Misic. Concrete Permit Public Works: Right -of- Way Permit Public Works.: Stree tlAllecevarniit Public Works.- Dust, Suppressanit'Perm it Public Works., Encroachn-iierltPerrinlit 6. Is a geotechnical: report avail�ablile for review? Yes. A geo te ch nica / ivport is a va iliable a n d "will b e added tio th e Orego n B uys website where it can be downloaded. p11111111 ��p ecifica tion is Section 35 10 00 an d refer to Itemis 1.3. C an d 1. 4 iiA. 1. 8. Pl1ease, confirm that the 24" ��R'V'T pipe is the on�ly water kne to bie con�nected to the 6 4 existi : ng, all others Mill be, capped ?F Correct, Tie-in of the, 24 " R1W will be completed as piatit ,of the projiecit, No other connections are tdequired. Rerrolval ofthe bypi,asis and bypass valve as noted iKeyed No te I on Sh,ee it 01,021 C 10 1 will not b e require, d. Keyed No to I sh a]II bl I vls e re iied as followsi. TEMPORARY FINISHED WATER T�O NEW WTP RW PIPELINE BYPASS AND BYPASS VALVE REQUIREDTO PROVIDE WATER "TO NEW WTP FOR STAR TOP AiND COMMISSIONING. AddendUm No. 2 6010212025 Page G of 11 Page Storm drain pipes shall be RCP and ductile iron pliple will not be allowed. 10. Will thile 600A sec,tionalizer ,and al�l condUctors be provided and installed by Ashland Power ?. Correct. Ash/and Ele is will fumish and install the 600A sectionalizing cabin'et Conductors will be Installed by Asftir7d Becitrid as patt ,of the futerine VffP proj�ect. TERM J J a. Primary by City ofAshland? Contractorto install(COOCIIII(Jits, pullbc)xesandpiad for sectionalizer cabli7et per Ashlat"711d Electric requirements. . Secondary (e.:g, chases, conduit, sletfing ��up, transformers) by Contractor? No 711.1aly. z5econdary frotyi transformer to be Secondary on this project, "OtIly pt P insitallod /'11'7 ftiture as part of WTP proj*ect, by Contra, ctor., c. Fiber? Conduits tobe installed tip to, pullbox as shown on Me drawings. Fiber to be 117s,talled at a later time by,Ashland Fiber (the City). City may allowi the future, P site location and perking lot nexit ,to thie, Granite S tre, et Reservoir" a s a rea for Con tra lictor sta,ging. Con tra ctor to coordina te with City to confirm. Addendum N101. 2 116/02-J2-025 Rage 7 of I I Page 2, 19 of 6 8 Potential laydown areas. If ut'jilized, Coatr#actor to, manage, necessalry to adhere to, Oregon DEQ erosion control c,'at, Standards aridnot block vehiCUlar, or pedestriian access, to iroadway IMI'm� 06, -ate of Oregon Standard es, seei �pecif ali6n, Section 35 10 00 at7d' St, Sped ' at' C 0 r7 00290.30(o)(8 '1 14 ,, The specifi�cafion s a nd t1fie descriptioni of' the pay jte,,rn,,, S mention geotexti le fabric bUt 110ne is shown on the typical sectiori or elsewMre in the plans., Is geotextHe f�bric, required on the road? GeotexWe hq&tc is' t7ot requked for t1w road however it is' metritiot7,ed el�ewhefv!1#7 the p/atiis at7d part of s,tate refelAetwed d tai ., RMPOWAMIMM WOD2025 Page 8 Of I I Page 2,20 of 68 1 1 5. Please clar.ify e contractor is not required toprovilde any material testing,, quality control,l ,or inspelictions for, the project? Contractor shall provide services of a ,third party to complete a// material testinigi; qt)afity cassurance1qijality control and specialinspecti6ns reqt1l"red for the ,project This work sha./I beconside red in'cidenta/ to the variotis bid item to which itpertains. 16. Are t1ilere any temporary work, zioni e fencing requrements to keep, the public OLIt Of te work zone?. Yes. Fiencing will be required to it'solate, Granite, Streeit from the work zone., M This will ,be considered' ItticidenitattO thile ptl0jeCit 1 T Are there any requirements, to miaintain access to trail helailids on the west side of the creek while the culvert is being replaiced or during Utility installations, ?. Any signnage 4 or notifications required for closures.? City of Ashland will colordinate acceiss to trail heads Miring completion of the project. 18. In egar�d to the handrail, how are the cables, to be installed, drilled thrOUgh or attached to the face? What does hand tight for th�ile cable ��mean, typically a tUrn bUckle is used to PLA tensilion on the cable? W CLgb/e infill is attached to end posts usung te 17SIon fiffings that are ,to be, hand tensf'oned. Line posts are drilled through. If 111111111l A, new bid item for rock excavaition has been addelid. See revised bid form In in is addendurn. 20. Please confirm thiere is, no Asphalt Paving inCILided in t��his project, aside 'from any trefich resUrfacing of' existing asphalt? Correct Asphalt, will on/y be requireid,for trench repic i , rcand no other asphalt paving,is Ochided it) the project Addendum No,. 2 11610212025 Pam 9 Of 'I I Page 2,21 of 68 1 21,.Does th�e contrador need to provide, any project signage or, photographic doCUrinentations as dieta�iled in Section 01 30 00 ?F Y&s. Proje c,t S19t7s sh all ib e pro videl d a s spelicifie d in Sp e cifica tioti Sle ction 0 1 30 00 Item 1.4. Phoitograpinc dociurnentaition shal/ bile provided as specified in Sp le cifica tion Se ction 0 13,0 00, Item 1. 6 22. Plan shieelt 001 G205 note 15 references detiall E ('001 C1 00) for details, regarding ,a Rip Rap channel, however that detall is not ,on that isheet or ielsilewhere in the project I! I plans. Can YOU pilease provide that deta.']? See Detail E bellow. MATCH EXISTING n kAb r-- SFE,'SHEETA 1 CP 04 -001 C 2 TH. IC WE RIMAP C LASS ILLYE- ��R -T W1 00 TS K�r N WLd%W I %W116ekiiij � W%# , I vVil, WO N L%W%.P I31'V1F;"(SfElife "N,AGE- PLANS) NON-VIOV9N OPOTEXT11 E C LAS9 E4 ANO 111010' TYP�r t (77 [ ASS 2M.''TYPE 2 A IN aN' E L 23. For the ellectrical and fibier conduit,l WOL11d directilional drilfilng be an acceptable method Of installation in some or all areas? Installation of electrical anid fibeir conduit shall be per the reqUirenients in clu de d #7 Spey Secti6in 311,23 33� Se e Iteim 3.2. ,D fot� i-el fe rence. 24. Flot-the hanildra'11, is 2)31 pipe for thel railing ur 1.5" required'T he minimum nominal' i,diami,etei.is 1., 5"1 the maximum nominal djametet- is 21". Size, spack7g, ei,tc. W111thl'17 thesig limits is determirled according to the loading and gel lomettPic requilit I rements of the building code ,as illustrated if] the calculations to be submitted pelr� the specificiations.. Addendum No, 2 &02120,25 Page 10 of 11 Page 222 of 68 1 1125.For the handrail, the posts are called out to be sch., 80 of 'the same size as above. The GID Mll be, slightly larger than the top rail and mid rail. Does that matter.?, Otitside diaireiter woit/ld ren7iiii' constant between Sch. 4'0 and Soh. 8110 ofthe same nominal pipe, size. If different notrvrial llp'e sizes are ,used for handrail P and its, connection details and design shotild ble considereid 1/7 ,the shop drawings and calctilations stibmilita/s per the specifications. 261,. For th�e h anild ria il, ca ii you co nfirm th at the ralling d rawmg s on C,il 04 a,nild C 1 O�5 are III I drawn to scalle of 1' �10'? When scaleld roughty 68' tiotal for both sides. But the drawings show a poist spacing of 3" aM when add! ed Lip with thile posit sipacing it's more like 90 feet total. Th e con tra ct plan s are wn to scale b tit ire n ot 117,,ten de d to twe fiecit th, e fina / configtiration of the hialndrail. Pie initnimuim length of handrail is determined A by the locations along the walls, where the exposed wall height is a iiiiii9XIMUM P of 41t. The eft Ilp ost spacing sho wn on Sheet 01,010 C 105 i's a m axim, ti in and post placemenit shoitild con,sider expliosed waill height, clearance to wad nts, and angles M this wa // afiginmilent. These con sidera itionsi shlotild be reffected/ri the shop drawings per the specifications. 27. For the base plate thickness, WOU lid 1 /4" be ccit ble? "I IF Specifications reqime a tininimum of 318"x61"A" plate for mounting to con,crete, bitit rntist be IM des, d ned to resisit,btfilding code design ,toads and accor70date 19 the designied anchorage system. Addeodurn No, 2 6102120,25 Page I I of 11 Page 2,23 of 68 SECTION 01,21 Oil ALLOWANCES X 1A SUMMARY A. Section Includes - a,. Confing.'ency a1lowatices. B. Related Require'DICIMS 1. fjiciti�delLit<,tt-iiotiiecessar'll,ylitii'It edtotli�efolloi,vi'lig-M a. Sec t 10 11 ��O 12 6 0 0 - Col n u ic c, t, M L) d, i fic a t 1 cmi Proce d'i i, re s. b 1 110, 1 29 7'3 - Scheidu lie of Va lues. l. Sco'llon 11c. Sle. c t i on 0 1 3 2 16 - C o ii st na c Oo n Pro gre s s S c h le d u le. 1 .2 REFERENCES Opr, Alll. Term Riol IF 1 0 11i . Telmill loo 1`at I 11111dc-d(I I N (A v I (h ii iit �iia I ca, 1") it a I ,q) ill id, e below ,a .shot o t de fiti ed t e r(rs a ii(a jv i, ot ll() le tit e r1s, , b u t wh en use ed in t h is, s ec I lo n h a Nr e t h le f I low ji i g uti, e a n i n gs: ll� 9 1 a 1 r , or 1) It i na L a re Own er's or (1,0110fization, I I A wh et he r shi gu 1a %witt en, a n d sign e d a pp rova, I ( ol r us a i a sp lie 16 f ic a Ih) wa nc e it e n 1, 111 a S-P, e Cific a ut horized It) city Constrt vity. Allommee authoriza a 1110 unt, fo r a sp eci f ictiontaskorimlictl 11 1 lis inctade allassocicated 4attacIsm eats at the tii'lie of'O"meil's sipature aiid as diet iveried to bl* i s a st ip u ]a t e d a m ou ]I t III lie lu d. ed. ill t 11, e ��C im t i� ne c t 111fic e lt,�ejtc) a [IONV-4-t licle .1 controlled la)�Owiier, forOwjier 5 s sole use to coveruiva tit 1C 1pa ted' closts a n, d costs for Work authorized by Own erlhat is, not at Ofially Other bid/prly itien), ill the Contmilet. A-11M1,R pro ii ::I M Th is Aa i1c1 e a pl) ties to all. a flowa tice types a n d a Ila u tip ilorized a. 11a"ra n ce Work, file ffonii ed III a c co rid a n, cle witl i t h e, Go n t i-a c t Dio c u ni c n t s . 1.3. A I I a Uo wla n ce s In t h le C o it nic t a re OwIl ff -11C. 0 11tro Ile d a iid for ON%,ej I Ile r1h -actor has ssole use. C,011U a rt 1110 I!v o f Nvi ( 110 u. 1, ex pille, SS �, Nwj t t e 11 a it t 110 riza t io 11 4L 11, 0 lig) I I ofr e It i, I*( Ile n i ei i t o a iiy (1a Ito Av ai ice oi� p from Okvii er., ,,C. Authorization of" Allowa rice s+- 1. On ly ONNII e I., Ca 11 -a uthorize us o fa n a Hoillillvarice. No o th erl ew ity , 'In c luld frig E1,11gatee r, Reslidieii(Pt 'ectR,cpr Site 1 -110prie'se'lItt'Itivile. (OSR, ifaiiy), 2,,. A1l�oiva,licl,eAtitliorl::2'atijiNJec,hiiiisiii: a. TO he bi hill(I"ing a n d im foriceab le, a llmmt lice fauthoriza t ions, In u st be in writ nig, sigived by n e o f 11, 1 j, lie Owl i �le I-" s e m 1) lo y le es li i d lim I e d ini m e (I ilca t e l,y a b o v e. 4, b Aflovva 11 cc a uthoriza t ion fomi is -a tta ched to this Seet R) 111. c. Allowl nce fa udiorizii t imis issued ill a cc ord,1111 lice %vit-h th e! 1) I'lociedare s set forth ihi I 1i is Sect iou,, a re 1) in ding a, iid eiifmvioable u tider t lie Co sitract, kill less P170111 Pt by coji test ed iii NITit M g by C ill ji t ra c t o r in a. ce o rd a n c e i,N, it h t Ill I s S cc, t 10, 11 a pp rol"vila I e is igi I a tu re, a rid a Li ti io riza I io n ��s d Ora I a u th oriz a tio us, a glut ,lioriza tim su it 110 1 it a 11 , I not o j i t li -e p rol 1) e r fo rilu 1, will ii ol t b e bin d in a o r lei i fo iv, ea b le. lt� ,3 Allo ��qj, 11 C e� a u t lioriz atio lis d u IY, s igii le db�r 0 wii e I-"' s a t I. t I i o r ized p mo 11 m a, Y 1) le lid, e I i1v lere (I I of Coti tractor "bN7 En gin eler RPR, O,SR, or oth ef relmsetitativile ii n (I sh,a 11 be b hi (fiin g ca m, d e, n Fo ric lie a bi Ile wr h e ii silo, deli ie. rie d (u 11 le is S 1) 1-0 p ei-�v c o ii tie s t e d 111A Pril No.). 10193663 City ol'i-k-sidl-Luid LAw S, 2025 Ashlwid CrilA WTP - 011 Facilities De,54,211 A LLOWA N1 C FS Pagel 2,24, of 68 1 4 Do not pert'01111 Work, pre, su m ed for corn pensia Gon u n dern n a Ho y%-(l 11 Ce NVIt 11011 t first o b t a ji I ing ONN, 111 C 1"'t s -(I I Io N"�Pan c e a tj I It o riza ( io 11, 5. or p re s u iii ed by C o i I tra c tor 1, o b e tj n de r -,,i n a flo Nva nc e a lid ple ribr,me d Nvit h ou t: (a ) writ t eii -a tj th orlizatio 111 du ly sip e(I b), Own er, or (b) Ch in ge Order, or (cl) )AFor k Cha n,ge Direlc tive, is n ol t b c lie filgib le fo I" p a y I ii e n t. D. Contnac�t `11111CS: 1. Allowance authiloriziations do not li,(,ive any efkvton, anddo not cliaiige,tlie:Coiitr.ict"l'ill ies, Th le. (7, on I rl�a lic tch a n ged on ly� vi'n a du ly Litho riI zed C[la ng Ord im 2. Shot'i I'd the Work incluidell(I in -411n -(A Ilok%,a nce a uthorizal ion advie]•Sel),t a ffec,,,t Contractor's a 'b " H n 11) 1 y w i ( I i, 11, 1 e C on1,1 -,ri, e t Ti I ii e s, p r o i i i p t 1.� r si i I b n i i t C h -a I I ge Prlo p o sa I (i n c I t I d i I i (Y I Ity,to c0i 41 d appropITIfe SUpporting docum.enta(ion), in accord.,ancle "Pith, the C011hInict Doicumi-eilts, Mild lid i'c a t j i i g t h e a. s s o c is to d, ,s p le c 141 C � p ro p o s e lid e ffe c ( o I I eau c I I o f t I i e C () I, I t I Mkt T "I 11, 1, C S. E. Pa 3., un, e n ( fo r Wlo rk, Un iid e r n n A I I owa n c e Au t 1i o riza t jo n * I w ork duly autholized b3ii, Own,01- U11dC1-,l a110V%rcuice is eligl'ble forp�,iyment upoll perforniancleof tbiieissociated Wor�k,i��iiiccor(l,�-ii,icileNv,itlitlie� Conti -act Doctime,nts and the '01milill,11rmice authori at" &SSOCIated, ll Iz 1011, 2. Pa yment sha 11 includ e a copy of I lie associateda flo�il un ce audloriza ell(I 1,)3, Omi er,. 3. Wliciiieqtillestedbar Otiei-orEiigl'jieer, amend the Sicheduleof Valuill to indicate Work a Ertl r i zic d u (i (I e r c o I i, t i ti, ge il, r a I J-,a ii ces or c a sl i n I lo %V�'(I 11 C e S F. Cotiipeiisatioii:foi-Botidsttiliistii�lncile: 1'. Con t ractor is nu t efigibile for com 1N, nsta I im mi�dern n allm,N,a rce, or fora an Increase it), III e Contract 1 3 ric #1311, nent boud, or C lio n i ens,�i �o j, I fo r s tic h c o ��s t s I thecontizic p is inclad-led ellse-where In the Conti -act Price, underother (non'-,'(1 111101AW1 (NO b1d/lp.R)r its lu's. G. Change Orldilers.- I A Cliatigie-Oi(I-istio,ti,eqtiii-for authorizatin ofimiAoN�ran ce that Isalrea(1Vjnclul iti the C o n t na c t. 2, Pri or 1, o fit 1) a ymell 1, a 11'a 1,1110w a 11 ce 5 �1? it 11 fu 11 d S re III (-I 111111 g (11 o t Y, C t a 11 t I I (,,) Fized) s 1, 1, a I I b le rl t i c le d t o t he to ta I a m oun t a u t h o rized b y Olmi e rl fo r t I li, a t a I lo I I C e it lie I I), V *1 a 11 C 11a il cFe Ord C r. 1.4 ,CO N T I NCm E NC V A, L L 0 W A, N CESS A. Parr IS 1`0 11 S Oil C 0 11 111 j I) I h e G1L! 11 Mil I C 0 11 d, it 10 11 S E L III ta 31 b e t ge n C3 a o wa n c c ��(s) n m s c t f( rth 1`1 S m od ifiled by the Su pp le m en i)? Con d It 10,11 S.1 a I'llid in th is Section. 131 110 %Nqi er i, ii a yl a u thorize u s,e o f a I I o I- p a A o f a c on I in ge ney ( 'I 11ol iv a nicle in c lu (Jai in, t I I, e C ol'i i t I a c t fo r or n () t () i I i milill, isle c 0 Ve 1v (I t in lid e r on e oi I- i i) o re o (h e I- b id /pa y item s a Ire, a d ly in t h le C o n tra c t C Procedure for Using Cont''j,ngency All o,N�,lles: I. 116orto Workbileingauthorized undei-a conthigellicy stibmi*1 III a tee d % CO III 1,11111ce with 1he Contract p le t le C I I (a 11 gic Pro posa I for ( 11 C, a ms, S 0 c ita Vo rk, C C 0 R Docim') en ts. 2. Compensation prioposed via the Chatige Prolposa I for, the contem plug teld ii 110"Ance Work sha 11 bile C01,11 Pletc MId SU fficlent for thileenfilre sicopeof theconliem Pki ted a HoNiraniee Work, 11 n le S S ex p re SS ]3:. ill d illou t ' ed () 111, e 1 s e in t I I. e C I I a n ge Pro 1) o I o rii n a s so lie is t e d ly OW11 le I. - o I, Engineer-i'ssued 1),oposa I Request. ig *11) le u n1d e, r a c on ti ill, ge I, I c y a IJokja i i ce� i n el u d e 9 I t a ted into thel Work ]a boi a Ma tern tau � TO equ*pm en I fu rn lsl'i ed to Omiler or in cioipor, ya a 'I + iStI'LICtion equipMelil and 111,achliler)" sel-Vices Incidentals, and related, costs, 111 I 11 t1le C 01:1 t I -,I C1 DOCI it ell f S IIII pt'o V is io 11 S 1'() r C () I it 1-a C ( III o (I i fill 11, to il S. c lo, rid a ji lie e X�r b Ovciiica d a TId pro it for Ilr e a ssocia. ted Work, for Cliontna ctor a 1i d Subco n trici ctiot,"s 4 c Other costs and expense mututi 11 ag�i-eea�blc(oO�%"IICI'tl,ll!ll( Y I I C () 111, t ra C I ol r,. HD R Pflojeo No, 10193663 C I ty of AS 14mild Nh, 5, 20125 Ashkod Cre&), W-Fill - Olfls'Ile FacillfiLN Flnz'A Dc-slp A 1 1 SAVA N7CFS () 1 2 1 (1Xj - 2 Pagel 2,25 of 68 1 i cc, o r(hi lice Ct Lq w We tc) the parties a nd costs exc lu ded in 4 E,-,N,c lucled a, re coq, s n ot in utuall� with Ailicle 1.3 of this Section. 5, Should Change, Propo&-fl ijidicate,and O�vtwraccqt thati ctucingeln the Contract Thnes i's necessaly, G%vnej-(t)rf4 '1119111C'el'. 011 Omlier's behalf)Nvill issue an appro, iiate Change Order " " 4 P ZI) for skFature, by the parties, Upon mutua I agiventent 111o, the clulngred Contract Thnes. 11 1 6. Upon receipt of C On tingericy a Howance aut hollza t lon . whien Co n tna c tor does of rej ect or disagIve'Witti the aufliorimion, Continuctorshall sip,allowance aut'horization fonn and return sligned forin to Omierand Enine er,with III tw,o days of receipt. T. Conutience 1iert-61111 ing the allow-Cmice WorIkk promptlY upoin recekpt of al1mv,ance a ti I h c) nZa t ion. Application f"or Nqnwnt I or t1w associcated Work inay bernade III a cicordance �vith Article, L 3 o f I his Se c t io n a n d tine C o �ii i ra c I 's p ro v i s io n S go N!, e 1 g Pro gre S's P a y I'll L'lYt S. PART 3 ,-, EXECUT,IoN 3.1 ATTACHNIENTS A. The 1.1c)l1cmingy, bound <a fter t h, is Specifiu,,l tions Section' S, "Eli do f Sect ion" de sign atip , a re peat of this Specifications Sec'noll. I. Fornis. a. Aflomt,,,mce Authorization Fonn, (ole page.). 01 HDR PT(ject No, 101,93663 CLAY of ASHW�d Nfio�5, 2025 t�ohLvid Ci-,.vk W"I'll - Offsiw Fwilities Final D%-sigli, ALLOXVANCES 01 21 00 3 Pagel 2,26 of 68 1 il, i 1711 mck, 1 P11()JCC14 Au t h o riza. d on Nu mb e From 1 04 Datea En gme e r Proi e a N o.: Re. Coilinact For: C, oil t 1nc c (01, is a u t 11 oriz le d t o p e rfbim t I i c fol Jo will g it em, (s) o f 'N%ilo rk- a n dl t o be le figib Ile t o ( a p, p ly Co r 1) a y 111 c I I u n d er t h e cl el s igna t ed C oi it ra ct, a I lo %kra nce(s) h i cl i ca t ed'b ellow for t h e al i nount I n d ic a ted b c 111(,)�v ro r c a c h 4 lie 1111, 1'. fA I lo wa it ic c "T it le, I / [I " it le o f C ha 1i ge], Th Is in st tit i'm el tit i s n o I a, C 1, 1 a n ge Ord lie r a i i d. (toes riot ni o d ify t h e C o n t il I& c t Pricill n o r do e s 'I t In od i fy t11.e Contract Tiffles. Origin a I A I lo wa �i i1c ...... A filowa n cle ENP ei lid I t u lu"s p rk) j, to 11) I's A tj (11w r Izaltion, I I 8va n, cc Nv I 11, b c d cc rea stA by t I i Is Au tho r 1 /at 1011. Neiv A I h) wa nc c B a h ii, cc . 0 -1•lP F 1 4 F 4 4 A F 4 F 4 A 4 d q . . . . REC OM N'll END ED B Y OWNE.R APPROVAL. 14 DR D i g in eer O�xmer By Da te BY Da te CONTRACTOR ACCEPTANCE collinvictor BY Da t e Attachments C I . .... I CODS1111mits 01 El F] F-1 F i le OPies' C] Own e r F1 Colavacf()?- ........... ...... HDR Project No. 1019,36613 ('Ity of'Asfl,;-uid N-Jay 5, 2025 A-sbikuid C' nA %N71-11 11011�itc Rwilifics FlacJ Dllll�sl(vrl 01 2 1 ii(Y) - 4 Pagel 2,27of 68 1 �City of'Ash land Walter Treatment Plant — Offsite Facilities I Thee following Addendium shall ��be hcorplorated it ito the Contract Docurnents for the above referenced project. ir liIIIIIIIIIIIII 11111 1 I 01 rZATITI 1� .1, WOO M 13111d Form Item No., A1 "Confingency Allowance't shall :be increased to $200,11000 from $1 M. K&WIMMIUS MOAM102KYAM11� 1. Rega rdijIII g tempo ra ry acces,s to Horn Creek Rolaid, is t�l�he tempo ra ry access to, in ClUde access foir the PlUblic or isit for forestry/firelemergenc I & y/6ty agencies only2 Foi�eisti�ylfirelemilet-geiricylcity agenicy 110171Y oil ��p 1111 1 !l I III Pill iiiiiiiii III iiiii iiiii A mi'niaium width -ft shallbe provided ,or the mini'mun7 widith and tittrivng radius for a Typie 3 fire enginie, whichever is, greater, 3. If'a temporary bridgle is 'to be installed,, are more trees going to be ,allowed to be removed ?. Planning and permitting actions will be required to, fell any ,trees not already within the cufore nrely approved planning action. Me City of Ashland will lead th e effort, to obtain III erm i,ts ,or p1ccinni'l g a ctions reliquited to fell a lidditiona / trees. 4. Is the temporary, access ��required only durinig fire sseasionr?, Addend"Uni No., 3 NON2025 Page I of 2 Page 2,28 of 68 1 ,Access will be required tbroughout, the duration of cons truiction, 5. Regard�ing the tilemporary work zonle fencing to isolate Granite Street fr,olm thile w,or,k zone; wi�ll'this 11CLIt off access tio the ptiblic from Horn Creek Road?? 6. The reqijiremients for' information contained within the Qua[ifications Staternent Articles I thrOUIII h ,8 and ScheiduleA thrOLIgh C seem excessive for this size piroiject. Will all this information be ;Feqlured? Complete except asnoited below Otimbeiring ifroa? Qualifications Statement 004513) 1, 03 - No, t Required 1.04 - Not Required 4.02 Not Requireld 5. 0 1 No tRequired AddendUm No. 3 6110612025 Pcage 2 of 2 Page 2,29 of 68 C ncil s ne ect-I'm o u Bu *1 s,s,M ing J u n e 1 712025 PA-Appea[-2,025-0002-1 - An�qppeal on the record of the Planning Commission's approval of'PA-'T2'-20l24-000l53,, a, Physical and Environmental (P&E) Constraints Review Permit to allow the construction of a new single-family dwelling on� Hillside Lands/Selvere Constraints Lands at, 2311 Granitel Strelet, incluiding an Exception to the Development Standardsfor Hillside Lands, a Tre,e Removal Permit to relmovel 74 tre,es,,'and a Variance to theflag &ivel standards., RJ1111 Brand6n Goldman,, Director of Community, DevelopmeintDerek Severson,, Planning Manager TIME, ESTIMATE "CATEGORY Action Needed - Motion to approve an action� ,SUMMARY Requelst to consideranappeal and make a dedision followinga public hearing regarding an appe,61 ofthe Planning Commission"s, Apr�il 22,, 2025,, approval� of Planning Action #PA-T2-I2024-000531,, f6r,the property at 23111 Granite Stmet. �U'6 � IN Ld I ARM WV" � Z m"MASLOMA � Radej 9 iue 3 gill F 0.11151M 031% Mo. ItMoTo RMWMRWMO�� 1, NO. NM 011111111 wim, I • AITIC I, .2'.Iiielneral Regulations for Baze Zones • AMC 18.2.5 Standards for ResidentialZones • AMC 18.311.10 Development Standards for H il Iside La nds, • AMC 18.4.3 Parking, Access, and Circulation • IC' -TZ.4.5 Tree Pres,ervqti* Is 9. 11 priwite'ctko) It • AMC 18.4.8 Solar Access • AMC 18.5.1 General Review Procedures • AM C 18.53 Add iti ona 1 re I i mi i n a, ry �F I a,g ILi �rti tio n PI at C rite ri a • AM C 18.5.5 Va ri a n ces • AMC 18.5.7'Tree Removal rmits • AMC 18.6.1 Definitions IN IN 11 dp ............. .......... Pure 1 of 5 Page, 2,30 of 6831, � �r a M mIlI i l WR MI What is "An Apjpeal� on the Rjeco,M"? Priorto 2008, �City Council appeals were handled through, a del novo hearing proceissandthe City, Council was, ablel to, consider new information during an appealthat was not, previolusly included in the reciord upon which thel Planning Commission based their decision. Since 2008, CIity Council appeals have been handled through an� appeal on the relcord. An"Appelal on thel Record"appeal of a, land uselde,cision where the CIity Council must' considerthel slarnefacts and information (i.e. "I record") that-thel Planning Commission saw. The C,ity Council may, not consider, new facts or information. The Appeal on the Record" process charges, thel Council with dediding: 1. Whether there is substanb4l evidence in the record to support the decisibn of the Planning C,omrnission, and 2., Whether the Planning Commission committed an error. 11 1, 0 01 ja *1 10 0 *M 1" 101 A OM lip lip Awl UMII Ila 11 I W* 1 11 AN . . . . . . . . . . . . . . . . . . . . Original Request The original application� was a requelst for a Physical & Environmelntal� (P&E) Constraints Review, Permit 'to allow the construction of a new single-family relsidence on� hillside lands with severe constraints at231 Granite Street, and include,d requests for an Exception� to the Development Standards flor, Hillside Lands,, a Variance to the flag drive standards in AIVIC 18.5.3.060.,F, and a, Treel Removal �Permit to remove'74,trees including nine slignificant trees. Physical & Environmental� (P&E) Constraints Review, Permits are required when developmentis proposed which would disturb lands within the Hillside Overlay zonel with sl1opes greater than 25, percent. Additional standards applytio lands, with severe constraints, where slopes, greater than 35 peirGeint are proposed to bel disturbed. Proposals, requini"ng a, P&E PelrmIit must demonstrate compliance with spe6fic approval criteria, and adhere to, the development standards, for hillside lands,, or obtain the necessary exceptions or variances, to applicable sta nd a The applicant proposal includels onel exception to thelsel standards, to allow adownhill wa[l height in exlaaelss of 20 ,feet in height without a requisite six-floot step back inthedelsign., The applicationalso includes, a requestfor a Variance to theflag,drivel standards in AMC,,1j8.,5,.3.060,.F,, whichapply to driveways, createdthrough flag lot .1 partitions, and toanydriveways in excess of'50 feet [n length.,, The standard requirels thatT "Flag,drive grades shall not, exceed a maximum gradel of 15, percent. Variances may bie granted for flag drives flor, gradels in excess of' 15 Pure 2 of 5 Page, 2,31 of 6831, � �r "EME/Mi'll Council BusInIeSSITNjeje."ing percent but nio greater thani 18 percent; provided,that the cumulative length of such, variJanices acrosis multiple sections of the flagdrivedoes, notexce,ed 2,00 feet. Such variances si�hall be required to, meet all of the criteria fb approval in chapter 18.5.5,, Variances. FIF I WIN 110, 0Mht�...1 Planning C,ommiss�ion Decisi�on The Planning Commissioni approvedthe application subjelcittio a nluimb,er ofconditions, of approval. The Planning HPA-T2-2024-00053 Pla,ming Cornmis,sioni full decisioni is provided inthe attachied document entitled Commis,sJoin Fihd,ipgs Appeal Requiest Subsequent to the mailing ofthe Notice of Deoni and the Planning Commission's adopted findings,, a,ni appeal was timely -filed by parties Len Eisenberg and Kent & Famela McLaug�hlin. Thiel appeal request inicluded the required f6and a six -page letter prepared by the appel la, nits attorney, Zack P. Mittge of Hutchinson� Cox, lisiting 25 points, of appeal. These 25ass,ignments of errorfor the appeal� are detailed fully in the attachied exhibit, followed by, staff respons,es to -each. Thisappeal ion the record is limitee-ii to these 25 groun4sfor appeal ini the appeal request. As provid[&* MT111"' 18.5.1.060.1.5,.b.,, ini their Mn "the Council sha[I not re-examinie issues offact,mid shall limit its review 'to determining Whet1herthere is su�bs,,ta,n'ti,a�l��,ev,id��,eniceI to, support -the finidings of the Planininig Commiss,ioni, orto determining iferriors ini law were cmmitted bythe Commsson.eview shall ini any event be limited to ths "M elerld d ititlet ft1h ini the notice of appeal., TF Except whieni limited reopening ofthi,e reciord isallowed as, provided ini AMC 18.5.1.060.1.4.b.,, the Council a lls offactand shall limit its reviewtio determining Whether there is substanitial evidenice to, supplort thefindings ofthe Planining Commission,, or to deter,mining if erriors in law were ciommitte,d by the Cornmis,sioni., The CIity Coundil review is limitedtiot1he issues, dlearly and distinctly set forth in the notice ofiappeal. No issue may, be raisied ion appeal to the Counicil� whi&h was not raised before the Planning Commissioni with, sufficienit specificity, to-eniabilethe Planning Commission and the parties to, respond., FISCAL IMPACTS T�hereare no di"Min ct-fisic4l impactstiot1he City, rMilo latedtio the appeal of the planining action., Page 3 of 5 A Page, 2,32 of 6831, C ncil s ne ect-'m o u Bu *1 s,s,M ing I rizkrm=� I I I I I'l I r , =Iq .................... .................... Adopting the Pianning Commission's findings providesa ciear and consistent basis for upholding the origindi approval whHe maintaining the integrity of the Iand usel process. Unless the Counci! chooselstio approve the appea! and overturn the Pianning Commission"s dedision,, or to modify or supplement thel Planning Comm ission 's findings,, no, additiona! findings are required. However,, ifthe Council decides, to deny thel applicationtherebiy amending the Pianning Co,�m�mis,s�l��oni"'s,,de,ci�si�on,, new findings must be drafted to reflect the CouncJ!"s deteirmination, including the spedific reasons and critenib sui�pport'i�n��g,t�hiel,del�n��ial.,, "I move toi affi)7n the decision offfie Planning Commission to approvePA-T2-2024-0010,53 and reject the appeal vfith afinding that the,re is substantial evidencein the recordtoi supportthe Planning, Commjission's decision, thattffie Planning, Commission did" not commit any errors oflawand to adopt the, Planning CommissJoin's Findings of'Fact as the City Council's own. Fri 379 K"MIS, MAI Please note, that as a quasi-judicial land use applicationI thJs, project is, subject to the '1201-Day Rule, under, Oregoin land use law. Mile, the applicant has granted an extension the timelinel a finaldecision offfie City, must be made and w, fittenfindings adopted by Jv�k 15T 2025, and as such remang Ling the decision back toi the Planni Commiission is, not an gptign. REFERENCES & ATTACHMENTS, Subimitta�l��—PA-A�P�P�EAL,,-2025-00021� 2. 2. Appiicant Appeal Written Arguements PA-A�P�P�EAL,,-2025-00021'. I I Staff M�emo—PA-P�PE,A,L,,-2025-00021�—O61'72025 4. 41. PA-T'2-2024-00053 — Planning Commission Findings, 5.1 5. PA-T'2-2024-00053 — �PC — Public Hearing Staff Report 6. 6. PA-T'2-2024-00053 — Appiicant Submittal T T PA-T'2-2024-00053 Pubiiic Comments Pard 8. 8. PA-T'2-2024-00053 Pubiiic Comments �Pa,rt2 9., 9. PA-T'2-2024-00053 Genera! Written Rebuttals to comments 10'. 10., �PA-T2-2,024-00O5�§Ap�pl�i��cant Written Rebiluttal — 04,0 12 02 5 11. 1 1L �PA-T2-2,024-00053,—�Pl�an�n��inig Commission Hearing Notice Page 4 of 5 Page, 2, 3 of 6831, C ncil o u Bu *1 s,s,M ing s ne ect.'m 12. 1 � �' ., PA-� P P E A L -2 5-- �-1 _Clity Council Appeal Hearing Notice Page 51 of 5 Ad du ill/lllllll�llllflill ..... ..... a Notice of Land' Use, Appeal h1and Municipaill Code �'18.5.1.060.1)1 2 WIf f M- e a Attach, addit,iona] pages of names and addresses if other persons are Joining th a,plp G. Plaming Commission Decision Being Ap,pjealed� Date of Declston: Pla,nning,Actio,n #: T"itle of planning action: IWO D. How P'erso,n(s), FiRng Appeal Qua,fifies as a, Party _(For each ,erson listed above in, Box A, check th, riate box bel', The person narned in am the applicant. Box A. 1. above pia r c pate i n e pu Ic e4a ri ng e o re, e p� a n n i n g com m i s s i oin qualifies as a pa,rty orally or in writinig. beca,use: was entitled to receive notice of the action but did inot, receive otice due to error. - - - - - - ----------------------------------- The person �named in --------------- --- Box,A.2. above .1 M I qualifies as a party because. --- --- --- --- -- --- --- --- --- -- ............. ........ Atta,ch additional pages if others have jotned in, the appeal and describe how each q�ualifies as a waltv. S TMUTIMI 1. The first, specific ground for which the decision should be reversed or modified is (attach additional pages if necessary):, This is anerror because the applicabIe criteria or, procedure in� theAshland Municipa] Code § or other law in §1 requires that 2. The second specific ground for, which the decision should be reversed or modified is (attach, additional pages if necessary This "is an error because the applica,blecriteria, or procedure in the Ashland Municipal Code § or other law in § requireas that, ('attach adidi'tiona] pages if necess,ary):, � ri. 1 1 rt is 5 � d t G, M: c omin - de-4 v\ p lain, n, 1 n Fo rm, s & 14 a n d, o ut S Alp e 'a" 1 Fo rm t o C ou n c IL 1 Page 235 of 68 1 I The third specific ground for which the decision should be he ors r imodified is (attach additional pages inecessary).* L4 El!z ctA This isanerror beca,use the applicable criteria or promdurje in the Ashland Municipal Code or other, [aw in requires that c adidit �onal oges, if necess h I Itt I am I ------------------------------------- - - - ,Ap,peal Fee With this notice of a,ppeal [(we) submit the sum of' $3,25.00,which Is the appealf'ee required by e ,As lu n I cl pja I C o d Sig nature(s), of person(s) filing appeal (atta,cha,dditional pages if necessary')," /0 rk C -AJC All I "I z all V 11g, 0 ,G : \c.�,orru,,n-,dev\pl,,,ann,]L.r,), VF rms & Handouts \A1Ppea I 'Fortzi, to CoLi,nc 1.20,17.docx ( t�r 11011 Page 236 of 68 1 Hutchinson (Mix Z-vich, P.1%liffl, ctAlloviieyl ,9 Ashland City Manager 20 E Mal',n St. Ashland, OR 9175201 Dawn.A., FiRturtado * Senior Parater g Notice of'Appeal of PA-,T2-20,24-001053/1,),eBoed23 I Granifte Street Our Cii,ents: 1,eonard Ei'senberg and Kent and Pamela McLaughlin I q q # # IFTME j UOWA49 MIRC41011 [mraillm 1 11 11141111 111 11 11111141 1 15MIU1111111i 1i I I � I he appeal cr4ter" I out, at, 18.5.1.060.1 in For, ease t of refi=nce,, we, 1'nclude a refbrence to, , 1"i ia se 'bold lics, herem, followed, by a briefresponse demonstrating CO Hance with the Ashland Land Use i0rditz:vIce. IAg=lofhWH',DeC1S,,i611,. 71e, Cky Council nm ea,llupaTypeHdec&l'onp,u,nualnttosev&n y 18.5.1*060.1 A, Type, H deci n #tKyj aho bej appealed to, Me coumcil''asfilloims 1. "oM4,vAPveaLAppev1sma` only befile by patiks to the plaiming actim Y Sliall iy be, d4biedas, thejo&wi`14�, t q & P s who pard ted in the publk hearing, either omb�, or tit wtW4, Failure part, 'te, in the publk hean*#g� efther ovally or W"d 1hei CounciL 'it wri pmchtAs the righht of iqWml I n, iv,;en, b, erIg and Kent, and Pamela McI ,aughl n participated in, the public hear- ng both orall y and, in, wrIfing and are the part'ies to the, proceeding who, can appeal the, same to the; Cl'tyL Councl L MIS criterl'on I's satisfited., Ameal , EWmgl)��fttral a., Notice, 0, Any peami %*h s&mft to, qppeA av pi*ovkW ill, subsertion 18.15.1.060.L1, above, nW appeal a, Type H decis byhfill a notiee ofiWeal andpayaw the, iWpealfee acicolmotlg to theprocedum of this sub t. MAY 0 2, 2" 0 2 5 11111 eti el aw.co n'i COT FZ"03A4T=VWe Street, State, 4,001 Mail: PO Box, 10886 Phone: (541) 686-91.60 Eugene, Oregon9474011, Eugene, Gregon 9746401343-8693 "i Page 237of 68 1 May 11(25 Page 2 of;6 Thi's Notice of'Appeal. 'is fifled 'by and on behalf of Len 1'i.isenblerg, and Kent and' Pam ela, McLaughiin,ll all persons with, standing to appeal as set forth, above and below. `fhe Notice is accompanied by the playmentappea I I fee of $325.00 inaccordance with, the procedures of this subsectlion, ThIs criterion 'is sah.sfied,, b.w r rVit The noti-ce of appeal shaft befled wifth the City Mainager wit hill tell days Af;� 11jpile date the notice of decision is, ittailed. The notice of'decision in th,i.s case w. s mailed oin April 23,2025., This appeal isbeing fi, I le within, ten, day's ofthat date. This efiterion �i I s satisfied, ........... I IS �6, # "I 1 11 1 I 11 1 milli ff of M 111111 a. The Planni mmission, improperly construes the applicable law and makes a, deeisiOn ing Co that is not supported. byadequate findings, or, substantial evidencein. approving a Physical Constraints Review Nrrrilt without addressing or demonstrating compliance with, the requi I rem, ents of 183,10.050,A. b. The Planning uornm,ission improperly constru the applicablelaw and makes a decision thatis not supplorted by adequate findings,,,ar substantial evidence in approving a Physical Constraints Review Permit without addressing or demonstrating complIance with the 0, requirements of 18.1. 10.050.B. ic. The Planning uomm,lssion, improperly construes the applicable law and.makes a de ision, that is not supported by adequate findings or substantial evidence in approvi.ng a P hysical ConstraInts, Review Pertnit without addressing or demonstrating compliance with the ,requirements of 18,3. 109.0 50. C. MINIMA MAY 0 2 2025 Pagel 238 of 68 Mqy.2,1202, I Page 3 1 of 61 im roperly construes, -the applicable law and makes a deei,&Ion d,. The, Planning Commission t p that is not Idindings or, substantial evidence by approvirng development of unbu-11dable slopes greater than 35% In. vlIn ojit' 1. 8., 3.10.090A. I and, 2. e.,, The Plann.,ing Commusion. nn,properly,construes the applicable law and makes a decision that is not su ported 'by adequateflindings or, substantialevidence, iri con.cludtng that the p parcel has inadeq:uate, buildable ar a less than, or, eq ' ual -to 35% under 1,83., 1 0.090.A., La when, much, of the, property iscomprised of 25%11 to 30% slopes. The Planning Com,,m,i,s,s'Ion improperly construes, the applileable law and, makes a decisilon that is noit supported by adequate findings or substantial evidence, 'by approving thii proposed development wthin a, partitton. without -the geotechn.Ical study, required, by g. The; Planning Commilssilon improperly construes, the applicable lawand makes, a, decision that I s, not s up ported 'by adeq,uate ti ndi,ngs, or substantial ev ideneeby a I I owi ng, terraci ng f6r, purposes, other than devel opIng a bul Id,11 ng pad and veh 1 cu lar access I nc,l udl ng'I andscapi ng,, a pool' and spa, and an outdoor kitchen, and lojuqge contrary h,. The Planning Comm,issioln, 11,mproperly construes the, applicable law and makes a decis,ijon thatis, not supported by adequate findingsor substantial, evidence 'by al lowIng the appilleant to develop a pad, f6r a swixnming pool, and spa contrary to 183.10.09O.A.8i.e., t. The Pjlan.niing" Commilssilon impropefly construes the applicable law, and makes a decision, that is not supported, by adequate findings or, substantlal evIdence, by approving a building envelope wh , 11ch is not located and sized to preserve the maximum, number of trees, on, sile as required by 1 8.3 �., 10. 090. D. The Planning Commission improperly construes applicableand makes a decision -that ad uatefindtn's, o1r, substantial evidenceby approving an exception tol Is not supported, by g the, wall height requirements at 1.81.3.110.019O.E.1c w,11thout addressin or, demolnstrabng compliance with the require ents of 1. 81.3. 110.090A. MAY 0 2025 2 Page 239 of 68 1 May 2,2025 Page, �4 of'6 k. The; Planning Cominissilon improperly construes the; applicable law and makes a decision t I hat is not supportedby adequate findinigs, or substantial evidence by allowling the dniveway grade for, the new driveway to exceed 20% contrary to 18,43.08O.D.8., L "s a decision The Planni',ng, COMMIS'sion improperly construes, the applicable law andmake that is,, not, supported by adequate findings or sCubstantial evidence by approving a variance to, allowan averagieflag, drive; grade over, 20% when, 18,i%i' I s the maximum grade allowed for flag drive variances by 18.05.03.06O.F. m. The Planning Commission improperly construes t e applicable law and makes a deeiisi'on that is,, not supported by adequate findings or substantial evidenc," e by approvi,ng a -variance that allow the appli, cant, to, exceed the 1, 5% maximum grade for a flag drive where the; cumulative length of such variances exceeds 200 fe, et, contrary to 1 8i., 5.3. 060.F0 n,., The Planning Commission improperly construes the applicable law and makes a d ciision, that, is not supported by adequate findings, or substantial evidence by allowmg an overlength, flag, drive without the turnaround required by 18,53.06O.J., s the 0applicablelaw and makes a decision,Planning Coin,m_lssion improperly co,ns't,r,u e that is, not supported by adequate findings or, substantial, evidence 'in approvjng a variance to, 18.5. 3. 060.F without addressing or demonstrating, complian,ce with the requi rernients of I ma a decisilon p., ThePlanning Commiss,jon'rnproperly construes the applicable Im and kes that is not supported by adequate findings or-, substantial evidenee in determining that the; lot confi, ,,,xi s c' reurristances, guration, site topography and e sting natural 1�baturjes are unIque 11 warrantin g a vari, ance, under 185. 5, 0 5 0. A., L' q., The Planning Commisston Improperly construesapplicable law and makes a decis,lion that, is not supiported by adequate findings or substantial evidence in holding that t I he proposed variancie i s the rni nirn, urn necessary variance under 18,55.05 0., A.., 2. 11 W ? , construes,, the a ph, cabe; r. The Planning Commillssion improperly p I I law andinakies a decision that is not supported by adequate findiings or substantial evi, I dence by, relping, on determinations made b W y a formner Ashland planning director 'in place of the requireal findings under the variance provi sions, in section 18.5.50,050. II ,Mj AY io �2, 2,025, F "'d M � .17 Page 2,40 of 68 1 May 2,1, 2425 Page 5 off, f'6 s. The Planning, Coinmission Improperly construes 18.5.51.050.A.3 and rnakes, adecision, that is not supported by adequate findings, or, substantial evidence in holding that the pro, PoSal"S benefits are greater than the negative impacts and will further the pu,rpose, and intent of the Ashland I.,and Use Ordinance and the Corn, rehensive'Plan ofthe City -when in, fact the p Opposite is rue. The'Planning Co, raission, improperly construes the applica,ble law and make a decision, that, is not s,upported, 'by adequate, findings or sub,stantial evidencee by holding, that the i -*d har sh' proposed variance unde r 1, 8.5.5.050.A.4, was not the result of a self -impose I eII16,1 . .1 , nd makes, a, decision, that u. The Planning uommission irnproperly construes a'.Pphecable law a I I p is not suported by adequate findings or, substa,ntial evidence by approving a tree removal permit without addressing or de ons,trating, compliance with,, each of the criterla, set fibrith. in, 18.513,040i., i jl Inproperly construes a lip], cab,le law and, makes a decision that v. The Planning Commission i p i is not supported by adequate findings or substantial evidence by fdifi,ng to, a, alyze the impact, of tre removal within 200 fbet of'the I property as required by 18.53,04O.B.1c. w. The, Planning Commission improperly construes applicable lawand rnakes a decision that is not supported by adequate findinrg$ or substant'lall evidenceby failing to consider requi ; red tree protedion'tineasures, as set, forth, under 18.4.5.03O.C. 1, and I 8.4.5.03O.C.6. Planning Cornmission errs by adopting conclusory findings that do, not addr s the relevant criteria or explain how, th fd ts found demonstratccomplian,ce with those criterla'. and, which improperly incorporates by ref�rence materials which do not support the decision of I approval and, are internally 'inconsistent,. Y. The Planning Coimmission improperly construes, the appli,cabile law andtizes a decis,ion, that is not s,upported by adequate -findings, or substantial evidence by imposing a condi ; tion requiring, future development to conform to, the requirements, of the Ashland, Fire a I Depart"ment Where the, pplicant has not, demonStratedSuch a condition to be feas "bile. This criterion, is satisfiled., 61 d Tite appeal requbwnwntsof this seetion nw& befitillo nild or the appeal wi/I be, by the Git y, asajuri nal d*d,a,nd ;,i not, he heurdoreonsidemL M AY 0 2 2D2 5 MWOOM'A ........ Page 2,41 of 68 1 AstheappeaIr w,rements, Uthis section are fully, mill, , quest, that et, we heithy, respectfUlly, re the Coun, ei". I hear and con, s i'der th i,s appea I and reverse the P I ann, ii ng Ciom miSsion ",s approval of the vaIiance and physical constraints Wvlelw'. '14"UTCHINSON COX P, Mittge ZPM/df Enclosuim: Check ce'.., Ctient's Liam, Sherlock i MIT" 10,W]IT'. Page 2,42 of 68 1 JACK DAVIS CHRISTIAN E. HEARN EUGENE V. ANDERSON RAGHELE, R. SELVIG ANDREWM. NARUS Transmitted ... ............................................... .......... by A PROFESSIONAL CORPORATH)NI Es to lis h ed 1953, 515 EAST MAIN STREET AVIRAND, OREIG(',)N 97520 1-.3111 �A'541488, PHONE' 54482KI .4455 www'.davishearn.rom TOM Ashland City, Council liannng@ashland.or.us) _ c/o Michael Sullivan, City of Ashland Community Development in , . , c y 1� Ashland, OR 975-20 51 W" burn Wa 61 FROMM Chris, 1":,lewarn (chea-rnl@davis'lie,,,,a,rn.com) SAM B. DAVIS (1923-2017) SIDNEY E_ AIIN1111111SWORTHI (1927-2003) DONALD . IFIININOCK - IRetired! DANIEL L HARRIS - Retired, DAV11D V., GILSTRAP , - IRetiraed, ,SU�SANI V., SALADOFF - Retired JEFFREY K. WCOLLUMI - Retired GARRISON F. TURNER -mired "IPLICANTS'WRITTENARGUM'ENT'FO,R"IPEAL, & 4, Planning, Action: PA-APPE"AL-20251-00,021, Applicants-. Bryan & Stephanie DeBoer Subject Property: 2,,31 Granite Street (39-1E-o8DA15 Tax, Lot 18o,,o Dear CounciL. 16 INTRO,DUCTION 4, 61 61 This,, wTiften argument is res, excff ull submit- behalf of Ap I p tea, on pl cants, Bryan, and Stephanie DeBoer, ("Ap icants") in support of the Planning Commission's Fil inaings, pl Conclusions &I Orders approving their appilication to construct a singJe-family residence 61 & -for their daughter"s family on their, pre-existing,115 legally create"d. lot at, 234 Granite Street, The appeal,brouglit'by adjacent property,owners (Council, Appeal PA-T2-2,024-00053). Len Eise nberg and Kern t & Pamela, McL,aughfin ("Appellants"), challenge's the Planning Commission's deci,sionl which followed an extensive public hearing process, during which the Comm Ss* ion car eftilly reviewed, considered, and ultimatedy rejelcted. Ap i pellants a.muments. DAvus I.1FA.RN ANDEMSK)N & SELVI('Y",� PC 515 EAST MAINSTREI Asill.AND 'OREGON 197,r 31 ,)201 1,111 1 shearn.clolm www,.ld,av'sh,e-��ir�,ilc�o,,ni .541.,4812-.3 h U.' Page 2,43 of 68 1 Page 2 Ashland City Cu. 231 GranifteStreet PA-"PEAIL-2025-00021 June: 6, 2025, 16 Councill'sStandard of Review on Appeal of Planning Co piton. De,,c*s,* Under, City's, AMC 18-5.1,.o,6o(I),(5)(b)5 the Council" s remviemw 'is,, limited to deciaing: 6 6 (a) Whether the PlannIng Commission committed, legal error;, and IV , I I (b) Whether there is substantial C Hence "n the record, to support the 4, Commission's findings. *, j,", # The Council i's fuither limited to the specitic grounds clearly and distinctly 4, WV 1: e stated in the Appellants" Notice" 01 Appeal, and, cannot, coin Wr *issues that were not raise' dbefore the Planning, Commission with sufficient specificity. 2t Incorpora hl*on by Reference of Applicants," Argunients, to tj he Planning, Commilssion. This, memo, is not intended. to abandon any arguments made by Applicants to the Planning Commission in the record now before the Counclilon appleal. Applicants'written arguIntotntsi, proposed findings, and ext,.ensi"w%. cividence 'I'VIousily PIM 6 submitted to the Planniing Coni'missionin Planning Action IIIA-T2-2024-00053, are 6 expresslyincorporated, by reference asif fully set foith here, wxrbatim. S n 4, 4, 41, ^, J, ice., Council, is,, limited to the specitic grounds,, clearly and, distinctly stated, in the Appellants'Notice of Ap c -xal, and cannot consider 'issues that were not previously raised pilb,^ *V� & :1 -xsse s only 'before the Planning Uommisslion with sufficient, specinci this m,(.,rc m,,o add those issues and demonstrates that: & 4, (a) The Planning, Commission correctly applied, th,e law,,I and 61 4, 61 4, (b) The Planning, Commission si, record contains more than sufficient evidence to support'' ollowed an the Commission s approval decision,,,which, f elongated public hearings process. This,, memorandum, summarizes the key issues to aid the Council, in "determining hether therstantnce o, -Xdetsupphe, ort tfindingsof the Planning we 'I's subial, C vI & 61 * k- 16 Commi ssionlor, dtxterniining, it errors in law we re committed by the Commission.," AMC 18.5.1.o,,6,o-L4 IL SUMMARYOF FACTS Applicants' Property at, 2,,31 GraniteStreet (Tax, Lot, 1,800) 'i's a.2.18-acre legal lot of record, createdin 1996, with the Planniing Coni'mission's appiroval, (Planning Action #PA-951-02,4)., DAvis IIFA.RN ANDEMS10N 515 AI EAST MNSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 chea.M�),I shearn.C101M WWW.1davishearn.com Page 244, of 68 Page,i Ashland City Cu. 231Granifte,Street PA-"PEAL-2025-00021 June: 6, 2025, 61 6 2. Theproperty was approved. for residential, use and. has always been In the City 61 Bullidable Lands, Inventory. iiii, j,", 3. APPican lts'Prop erty is Specitically 'Identified, as in Council's Parks-1, Trails and *I III III Open Space Map, adopted. unanimously by Council in I lIebruary, 20,24 (Identified. on Council's Map as Property 1# 11 - Ditch. Trall, Seg—mexiit, and, i ncorporate d. as part of City's Com mhensive Plan.' Ap, P 11cants, volluntarily offered, the Cityof Asibland, p a, perpetual public piedestrian easemenopeas a n t across their prrty conditioof approval ,, thereby g�uaranteeing permanent publi xgmentof I , c, access,, across the sc the popular "Ditch'Tra"I" h' h, crosses Ap III s tra*'l easement 1 W, ic plicants" Property. 'Thi 1 s t* a isi,fies a one of the specitic goalsin Oty's Compaxhensive Plan,, and was, the 111 4, 111 primary concern rais(xd, by the majority,of community members, who attended. the Planning, Commiss ion 'is,, public, hean"119'. 61 4 Applicants piroplose, to construct a home -for, their, daughter's family on Ap 1. - pl cants' Property. 51- The Planning, Commission granted a Physical &I Environmental Constraints,, 4, E) Re'View Permit, a variance to, the flag drive standards,,, and, a Ta ree Removl Permit. 6 III . No exce pitions to the I 1side Development, Standards are required under, the revised design, presented to the Planning Commission. [IMIADI IL 4, Appell ant s rai* se over o arguni,ents,31 many of which are duplicative or, premised, on nip ic,haractenzations of the record. Thepnma.ry Issues relate to: (1,j comptiance with, 4, st4, 4, the Physical & Environmentaal Conraints ("ME") criteria 1(AMC 183-10-050)5-� (2) the n 1, to th -dre standards,,- and, (4) treeide Lands, Standards -. (3) the va. * ance e flag IV removal. Below is a point -by -point response., 16 PlhysitcW & Etnviroume�-ntal Constraints C,- a AAW 118,o3,i1-050(A)`-(Q-` Ap pI ion Red. to ensu e coin e ell cla. m the Commssfal r piia.nc w ith Amc 6 111 111 18 which require, minimng, Impacts, mitigating hazards, and A)-(C), I 6 111 4, F Com reducing environmental harm. In faet, the Planning mission made deta"ed, I Council, Ordinance No., 3232 DAvis H'FA.RN ANDEMSK)N & SELVI('Y",� PC 515 EAST MAINSTREI AIAND 'OREGON 197,r 31 1 .541-4812,31111 1 chea.m�).l shearn.clolm WWW.1davishearn.com Page 2,45 of 68 Page-4- Ashland City Cu. 231Granifte,Street PA-"PEAIL-2025-00021 June: 6, 2025, 4, findi*bgs on each of these criter ia! Ap:pli'ca.nts'geote,,chn'l'caI engineer, arborisit, civid engineer,, and planning cors sitiltant, all provided, expert, analysis confirming: (a) The proposed site disturbance is,, -far, less than the maximum, allowe d_j Ust 18.7%, disturbance where, up t048%, is allowed,. (b) The homel"s sited, on the lower eornerof the lot to minimize,"Frading, and, p '(11Of ot th re se rve hi'llsi de ve, getat -ion, with little o r no disturban ce to M e l " et i i ,lls and drainage systems meet, all City s,, standards and cntena 4, and. are designed to stabilize, slopes and. prevent, erosion., (d) A full eros trol plan dfire, safety ion con ) wil , pilan, and tree protection r 11 "ded for the Plann *1 ng I I -,xw and measu es were prov] I Comm *ssion's, re'vic approval., S le", 6 6 1 ubstantial e%vidence in the Planning uommission's record supports each,of the Commission's finding. Appellantsoffered no qualified expert, evidence to rebut the s o Commi ob s, to the construction of a home on sision, , cnclusions — ,only genes ll I*ZC('l', jec, 'tion a, long -existing undevelopled resi'dentlal'dot ,'I"licludc,%d in City s buildable lands inventory, 6 and, adjacent, to Appellants" own propertie S. 2t DevelopmentStandards, for III ifflsit& L,ands, AMC, 18a 3 o 110 -00 9 0 0 Appellants argue, the site i's 1111buildable due to slopes over 35%. But AMMC 18.3,.1o,.o,q,o.A.1.a expressly states that existing legal lots like thisone are 'buildable -for one single-family home regardlessof slope percentage. The 3 Planning, Commission made this exact finding: rhe Planning commission -it all, applicable Mlls'de development properly concluded that, the application me i i standards, or could meet them With feasible conditions of approval. No exce. pitions to do."hill wall height, or, stepi-backs are, needed under the re'visied, plans. The home was redesigned to comply With City S 20400theight limit, 6 41,11 & (excluding roof elements,,),, and, the 6400t stepi-back was provided., The Planning, Commission record, contains,, substantial unrebutted evidence showing 116 comp iance. 2 Planning Commission Finding's", Pages 25,89. Planning Commission Finding,,�L,,,;,,, Conclusions and ,Ordess., Ngc 4. DAvis IIFA.RN ANDEMS10N & LSELVI('Y",� PC 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 chea.M�),I shearn.C101M www.1dayishearn.com Page 2,46 of 68 Page-5- Ashland City Council, 231Granifte,Street PA-"PEAIL-2025-00021 June: 6, 2025, * 26 V ariance to Flag Drive Standards — AMC 118,.5-,,3-,o6,o,X. Appellants argue, that a, variance cannotbe granted for, the driveway grade because it exceeds, 20%. 1 to ever the Planning Commissi"1011found, that the 0 0 .# 0 61 drivelway serves an existing legal, lot created w ith thi's driveway in mind, and, that 4, no other access is mxa.sible., n 30 AMC 18.5.5,05o Allows the Planning,'Commission to Gra I a Variance* 61 AMC 18-5.5.050 (Ap anance proval, Criten* afor V allows the Planning, 4, Commission tog —rant a, variance where:, ( stancese1XI x -,,p lot and h a) Special physicai circuin st — here, the ste c flag, istonc access, & 6 & (b) The variance is the minimum necessary — here, the only access, to 114, je-%L Applicants' Property 'is the existing alriveway. un January 21, 1994� the historicowners of Appellant Elisenberg's, Property (james &Shefla Straus) granted an access easementon the existing (11riveway to, the historic owners of Ap n pil"cants" property (Adela"de Brown, & Sa dra, Rap , p [Note: The 1994 'ire is an, exis ing Easement 4,gxreement reCitcxs that,' "the t*' road, which, runsoff of Granite Street to Tax Loft 1,8,00 which was,, % c historically ust %.d as access to [Tax, Lot, 1,800] �,, and. "th,,xre, used to be a dwelling unit on'Tax Lot 18o,,o which, was accessedby scald em' sting road,. 61 (C) Public benefit, out w-eighs any Impacts, - incluffing the Public Trail Easement voluntarily offered, by A, piplicants as a condition of approval of their application. Again, this st wgm—ent, of the Ditch Trail crossing Applicant'sTax Lot 1800 '"is specifically identified in'the Council's Parks, Trai"Is, and Oplen Space Plan adopted, in February, 2024 - which became part of City's, Cow prenensive Plan Ditch Tr ll S me nt . Obtaining a, permanent plublic trail easement across this c6tical seg-ment of the popular, Ditch, Trail was the, key *ntof publi 4, , pol , c, concern at, the Planning 4 Planning Commission Findings. ComIusions & 0rders,,,,,-;,, P11 6-7, al ge S .1 Easement A�T, ement recorded, as 94-04302, submitted into, Planning Commission Record,. DAvis I-IFA.RN ANDEMS10N & LSELVI('Y",� PC 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 1,111 1 shearn.C101M www,.ld,av'sh,e-��ir�,ilc�o,,ni .541.,4812-.3 h U.' Page 2,47of 68 Page-6- Ashland City Cu. 231Granifte,Street PA-"PEAIL-2025-00021 June: 6, 2025, Commission's public hearing. (d) The hardship is not s elf-i mpo sled. —Tax, Lot 18o,o and the historic driveway 0 -1* proviaing access,, to it', were legally created, decades,, ago, and the, 1994 Easement, 4-reement, providing legal, dn'veway access between Lot 18o,o and. Granite Street,. recites that the drive way was nistorically the driveway 6 access,, to Tax, Lot, 1,800 for, years pirior, to 1994- 61 0 . Ear hof these variance critena was splecifically addressed. in the record upon is the Planning Commissione 'based. its approval decision. ,40 TkeeRcumoval — AMC, 18o5o7o040 Appellants argue, that the tree removal permit lacked adequate -findings,, and. failed. to assess,, impacts within 200 feet., I lowever ng Commission made 5 the Planni detailed, findings on the tree removal, criteria.1 In response to neighbor concerns, the Ap 4, , plicantsi: 4, 61 (a) Revisied their plan to preserve Trees#68 and#71, near flie property line., Cl :r e,,d. that no tre'e's are beling remove d, for the pool, or platio. (c) Demonstrateld that the only remainin' shared. tree be i ng re, move d (a mad.rone) fines, , squarely within the access easement and, can legally be removed, under, the easement, term,s.8 (d) Submitted ar'borisit reports shmAnng that the proposed tree, removals are minimal and vndl not aff6ct. canopdiversityI I y or, spades i, *n the, n-ty. Further, over 8,o% of the property'Willremain undisturbed. natural open 61 & 11 splace,fax, exceeding, the, minii'nu m requirea. The Planning, Commission accepted the expert analysis provided. by Ap p;rigs, ell and. the Tree Commission did. not object to ApPlicants're'Vised tree removal pilan. Appellants never, provided. any competing expert e%vidence. a 8 Planning Commission Findingti., Co',nclusions., and Orders, P11 ges 7 .1 8 See, e.g.,, DeMartino v., Alderin, 1339 Or App.,346 (2025) (Easement holder may r move trees or other obstrudions within an access easement which are necessary inorder to use the easement for its intended purposes). DAvis I-IFA.RN ANDEMS10N & SELVI('Y",� PC 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 shearn.C101M WWW.1dayishearn.com Page 2,48 of 68 Page-7- Ashland City Council, 231Granite,Street PA-M"PEAL-2025-00021 June: 6, 2025, IV. LEGAL, STANDARWOF RE, VIEZW Mider, AM,C the Council must, affirm the Planning Commission unless: There i's no substantial evidence in the, record. to support the Planning Commission's findings; or, 61 2. The Council finds,, the Plamunmmn io legal error,. Appellants bear, the burden of demonstrating that thePlamj�iijg Commission committed reve rs ible error'. The Council may not, re weigh the evidence or consider, any new eviluence. Appellants fail, to meet,, this burden. V. CONCLUSION 61 The Plamung Comm nisi* "s, approval is based on substantial eviden cein the 250- page record, sound, legal reasoning, and, carewfal, analysis of the documentation and, arguments submitted by those parties who participate d. in the Commi'ss ion's plublic hea I", l 61 6 6 1 4, 6 1 * .n'ng process. Irrhe Planning uommission s decision compnes wifli all applicable ty s criteria in Ci Land Use Ordinance (AMCTitle 18). The appeall should be, denied, and 4, A"' 1. 4 1 -111 * .I ", Council should affirm, its Planning uommission s Finaings, C onclusions & Orders, Respectfiilly submitted, DAvis I I.EARN ANDEI ON & jS,.ELAr!G,,, PC CI — Christian E, I learn I� 0,SB .#g,1182911 hher M ( �,?�davis...... .................................... ............. 0 to�� e ......... ..... y ........... s ..... ...... .............. A p, , plicants 61 61 Attachment,: A, piplicaruts " U,-%al, Argument submitted to Planni ng Commission., DAvis HFA.RN ANDEMS"ON & SELVIG',� PC 515 EAST MAINSTREI AIAND,''OREGON 197�r ,,)201 .541-4812,3111 1 ich.ea�mLi?ld-�,tvis�hea,rn.,c��o, www.1davishearn.com Page 249 of 68 1 1� J z I*] ji I J W11 Z, I Z, I 12 Eel JACK DAVIS CHRISTIAN E. HEARN EUGENE V. ANDERSON RAGHELE, R. SELVIG ANDREWM. NARUS Transmitted by Email A PROFESSIONAL CORPORATH)NI Es tab lis h ed 1953, 515 EAST MAIN STREE T ASIRAND, OREIG(',)N 97520 1--3111 �A'541488, PHONE' 54482KI .4455 www'.davikhearn.rom APIUL 1) 2025, SAM B. DAVIS (1923-2017) SIDNEY E_ AJINIIIIIISWORTHI (1927-2003) DONALD . IFIININOCK - IRetired! DANIEL L HARRIS - Retired, DAV11D V., GILSTRAP , - IRetiraed, ,SU�SANI V., SALADOFF - Retired JEFFREY K. WCOLLUMI - Retired GARRISON F. TURNER -mired 0 V M TOM Ashland Planning k�Ommlssioln (planai n s_,,hland..or.us) c/o Michael. Sullivan, City of Ashland Community Development 51, Winburn, Way Ashland, OR 975-20 FROMM mil 1":,learn (�hearn@dayishearnxoin) IN ARGUMENT/R_EBUT1rA.L RE io AIPIPLICANT FINA-L WRI & 4, Planning, Action: PA -T2-2024-00053 Applicants-. Bryan & Stephanie DeBoer S (y: -it (39-1E-o8DA15 Tax, Lot 18o,,o) ubject Propxrt21 Granite Strec 61 & Dear Ashland Planning Commission, 61 Our, firm represents applicants Bryan &Step1hanie DeBoer, ("Ap icants") 'in their pl I -fin pending planning action f0T'2,31 GraniteStre'et. Please., include th si, ial, written, 6 61 "This me morandum, summanzes, the key argument in the record for IIIA-T2-2,024-00,053. 4, 6 6 61 4, 61 6 4, 61 issues,, to aid, the Commission in its, decision. Please note, that this memo is,, not intended those arguments to abandon anyarguments made byAp I can ts, (x4si(xwhere, in the, recurd,,1 pil " are retal"'ne d and, incorporated here by reference. Introduction 6 Applicants seek approval to construct a singirle-f amily residence for, their, da u31, GCr* ghter's, family at 2ranite Street ax Lot 1800),, a pre -exit s ing unde lop 1. Uside lot that was created with City approval and recognize d. as buildable nearly 30 years,, ago. Due to tineunant- ique access,, d. opography,of Tax Lot, 18(1',)o,,Ap,1Pli*caants` proposal require s a Physical &I Environmental Constraints,, Permit for, developmenturn 1":,11"llside Lands,31 'including, a Type 11 Variance to allow use of the historic nonconforming driveway access, ftom, Granite Street,, and. a,'Tree Removal Permit, for, removalof a lim i ted. number trees necessary to safely develop the site. DAvis H'FA.RN ANDEMSK)N 515 AI EAST MNSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 1,111 1 chea.m�).l shearn.clolm www,.ld,av'sh,e-��ir�,ilc�o,,ni .541.,4812-.3 h U.' Page 2,50 of 68 Page-2- Ashland ssPlanning Commi, o; PA4,220,24-00053, i n April.1,2025 & Pla61 nning, staff have thoroughly evaluated the application and, recommended jAn aa are san pproval "th conditions,,, contirming that, all applicable criteri s- ed, or can, be s t* Wi 1 1 aisfied th,feas'blecond"tions of approval. Some neighbors rr rised. concerns about driveway, safety, hillside dist u,rbance, home size, and,treeremoval. I lowewxr, these concerns are either, f uAly addresse' dby the proposal, reasonably handled. via conditions of approval, appropriate ly defe'rred, to final plan review',or, simply not, valid. grounds for denial under the applicable approval criteria in the City's, Land, Use, Ordinance (AMC's f Title 18). As detailed. below31 the, application meets each required. approval, cn'terllolftl and state law mandates a favorable5 clear -and -objective re viewof this needed, housing proposal. The Planning uommission should. approve the application,, allomAng thi's long -planned, homesite to be developed, -in a safe and environmentally responsible manner. (Fil or, the Commission I s easeof refere nce, citat "Ions, to the record and legal, authonties are provi ded, 111 bracketc d, footnotes.), 1 11 6 -xd the proposed. home as too la.%e'. Io-MeSize,C,ontjext,*, Opponents have characterizc o In or he hme's, habitaale floor areai , s appiro)[1m." 2sare le et , (pilus a garage ItelY 3 4, ft6 qu act, and, basement, as defined by building, code) —a, size, that is proportional, to the large loft, and. well within code limits. Moreofvcry , as aiscussed, below',, over 8o,%, of the property idi -xxce ed 4, ng the min *1 mum requirea. wiI remain urn sturbed mature space, far c 1 1 & 4, 6 Subjective opinions, that the home' "toobig" are not approval, cn*ten* a and cannot be *1 Is the basis for, deiiia.i,. a, Vairiance*for Driveway Access of if-1andsfifi ed b Unique Circumstances Applicants request a, Type 11 Variance ftom the strict, limitations on flag -drive slope and, length in order to usie the only possible access,, to this lean hillside parcel. Under AMC 18.5.5.050,31 a,variance maybe grantedif the, Commission finds, that, 'four, criteri a are met. I lere, each criterion 'i's satisified: 0 (05''ookAoit): 1) Unique Physical Circumstances The historic nonconforming driveway access is a productof the property's unique h'story and topography, not a, situation of the Ap ing. r, aX Lot, III its pl cants'ma, k r - 18o o, current configuation,, was ap, p rove dby the Planning u0mmlss'011 M 1995, in connection & ill 4, , 6 - JAnth Planning, Action #PA-95-0,245 as,, I'denfifed,on the 1996 partition pilat, recorded, as,, See.- Staff Report -for - the Commission's March I 1 2025, publichearing; Elli,ail, frorn, C�'Orn"111111,1111Y Develop'lli.ent Director Brandon, ('3oldmati (3/14/20,25)- aid Direct-lor Gold-ni.an, 11 s Memo (3/1812025) with a,ftachments. 11, PC DAvis I IEARN ANDEMSKM & SELVI('J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 cheam s, 'earn.,COM WWW.iday'shesirn com .541-4812,31111 "D.1 h U.' IC L Page 251 of 68 Page-3- Ashland Planning Commii o; PA4,220,24-00053, ssn April,.1,2025 61 Partition Plat P-43-1,996 .2, 61 * . 0 In connection with approving, the relevant "Land, PartitionStirvey Partition Plat" c I I n ra,x Lot 18o,o is learly Wentified as "Parcel 3 andthus a legal, residist tial, lot 1995, approphate for the development, of a, siDgle-family home, JAnth access v'l'a theon'c 19t gran dfathere d."), morn con-10171ming, pr'I'Vate case meat extending uphill from Granite S C tre ,%t.3 In a 1992 letter5 then -Planning, virector John McLaughlin acimowledged, that the grade of the access,, easement for Tax Lot 18o,o exceeded then -current, city standards,31 'b MW ut concluded that, beer . use the flag, dPrOVIded the landlocked. Tax Lot 1800 with 61 hi's toric access to Ganite rStreet,, the, existing nonconforming drive way's use for a future residence on'Tax Lot, 18,00 '19wouldbe allowable. 114, The 1992,, letters, from City's Planning 61 & IT 0 & 11 61 1 ny recogni iaii circ a Director effe dive ze the, spec, -,umst an ce s as soci at, e d with Tax, Lot, 18o 0 s dnveway access — which was,, and, is the Defy feasible access for the landlocked. Lot. Blased. on Planning Director's 1993 letters,, the, historic, ow ners of 'Tax Lot 18o,,o secured, an, access easement, on the existing nonconforming ariveway in 1994, then pursued In 19 9,5''. The offiki al Partition Plat, was,, recorded 'in 1,991, 63, Planning, Action #PA-95-0,24 and. includes the, signature of the Planning Clommissilon's chair:5 The existing access,, -from GraniteStreetl and, the City's acknovule dg—ment of the nonconforming natUre ot the drive way ease ment sierving Tax, Lot 1800, were esita . blished & more than 30 years ago by the historic over and the City. The circumstances & 4, I* atin the dnveway vanance were no the Ap ficants who reasonably ne,cess I t cre, ated. by p I a reli ed on the buildable ste tus of Tax Lot 1800 when th,, y e, purchased. the Lot in December0f 2023. Th 4, si, *'s a textb CI 1 le- phys'cal, i I o,ok example of the type of "spe *'al, or un qu I circumstan ce" forese, en by thy, 'ode,as jPu stification for a van`ance. 2 6 4, Tax, Lot, 1800 'is identified as "Pare I "'in Partition Plat PA,3�199,6, signed by 4, ew 3' % the Planning Commissilon's chair, on o,8/'10/1,995 (PA# 9,5_024). 1), R #94-04302., See: Applicant,; Easement Agreement r corded 02/02/1.994, JCO 4 See: Memo and attachments provided by Community Development Director Brandon M Goldman s e o, dated 03/18/2025. See: Sheet 1. of and, Partition Surrey Partition Plat PA43-1996 (Survey No. 14932), d�4 wfl s igned by ""'Ash land, Planning t_;omrn.1Ss lon on08/10/1995. 11, PC DAvis I 1EARN ANDEMSK)N & LSELVI('J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 cheam s, 'earn.cOm WWW.iday'shesirn com .541-4812,31111 .1 h U.' 1C L Page 252 of 68 Page-4- Ashland Planning Commii o; PA4,220,24-00053, ssn April,.1,2025 0 jo, ` 0 (2) Minimum DevIllation Necessary & No Negative Impacts ( 2),9 18*5*50 0 The van' an requested, is narrowly tailored. to what is,, necessary to deve lop a home on'Tax Lot 18w. The residence is sit(x.,d at, the closest -feasible location to the end, of the existing -flag drive, minimizing any new iriveway length or grading. Steep portions of the existing driveway (which currently reachesig—rades0f —23%) will be improved, and pavedto enhance safetyanddurabi its. 1,-lir,cisi,afetywi"Ilbeadd.r,esisedwith,r(,,%.s*ldent'laI xqu :%d anewhydrant andpiump, per F*re, Department standards sprInklers, and, if rc ire I anticipated when the lot was created. In staffs, assessment,,, the van' ance sought is the minimum, necessary deviation -from, the 18%, slople / 200,400t, length, standard to allow use of thi's pre-exi sting nonconforming access, and. all variance crite ria are met, because, the code's, general, limits Simply do not account, for, the property's unique situation. 4, 4, Importantly,,, allowing thi"s driveway variance Widl not harm, adjacent properties or 61 61 the public sin c( %, ffi, driveway is private and, VAll, serve only this one home. In fact,, improving & 4, improving the driveway will enhance emergency access to thi's are, a (as disicussied, farther -xt -tion). Any minor 'Impacts of allowing x belowin the, F',ireSafc y sec, the steeper, drive are out the benefits gh �ed b ro"d"ng safe access to, a, new residence on a legal lot. Weiy ,, of plvi 1 (3) Public Benefits Exceed Any Negative Impacts, (1861,50,50050A.3),01 6 61 61 Granting the requeste d. driveway variance will, provide sign it"icant and, unique 61 public benefits with minimal dow, nsides. The pri'marybenefit is 61 allowing, a new family home to be built Within the City on an e%xi'sting infill lot - furthering Ashland's infill. 1. 4" 61 housing goals,, and adding, to, the City's tax base, and, addressing the "'needed housing, supply., The third vari'ance approval triter awn I*S:, ne proposal"s- bvnefitswill bv,qreater flian, any negative impacts on, the development of Hie adj*aventus-es- andwillf, urther the purpose and'intent f aus o,rrdinance and th, e C ire a ve P fhl (emphasis supplie,&) 61 Public Trail Easement. Ap I n pl cants, have volunta Ry offered. a, condition of approval de dicating a, permanent Public 'Trail Easement, across their Tax, Lot, i,,Roo 'in the lo,cationof the popular, TID "Ditch Trail,". This re presents a substantial public, -Xiy minor impacts of the recreational benefit that more than, compensates for, the relative, 6 4, # # *-I driveway variance. The Ci s Comprehensive Plan expre ssly 1' dentifies, the traii across ty, Tax Lot 1800, as a de sired link in Ashland's trails net,.work (listed as Project,# tl,, "Talent 11, PC DAvis III ANDEMSKM & SELVH'J,� 515 EAST MAINSTREI AIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.,COM WWW.1dayishearn.com Page 253 of 68 1 Page-5- Ashland Planning Commii o; PA4,220,24-00053, ssn April-1,2025 I 6, 61 rrigation Ditch Trail,Segment," in th,e20,24 Parks-, Trails,, and Open Space Plan). Th i1s, ea 6 sement Will, guarantee tine n��'ecommuis, perpetual use of this critical, trail, scagment cross"' 1' Lot 1800. Ap I b i I ing, ax pl cants have su in'tted, a draft PublicTra"I Easement 4, 1 7' r' docume nt'in'totherecord. as avoluntary condition of approva rax Lot 18o,o appears in the Open Space & Trails Plan as,, "Project #1,131 Talent, Irrigation Ditch Trail, Segment,, 'I & CitYls OpenSpace Trails Plan, was,, adopte d, by Council during 2024, ann. i , s a, part,of City's 4, 61 Comprehensive Plan., By off6,ring to forinahze this trail connection as a voluntary 4, cond, fion of approval,, Ap are ire Ctly rfic. Com rehensive Plan plicants dffithering a spe Ci p m ri 1 is easily met- "The proposal "s goal,., In sium, the "public oc efit c "ter"'on for, a variance & 'benefits will,be greater, than any negati"Ve impacts on devc1lopment, of adjacent use s and iAndl further the purpose and intent of the ordinance and Comprehensive Plan of the City&1�8 Thepublic. benefits,, of this,, proposal are siubstantiaii and clear,, while any potential 61 negative effects are minimal,. 0 O, Not, a Sfelf-Imposed Hardship (AM C 18,.5,.5,.o5,o.A*4)* The need for the varl'ance "Is,, not self-imposed by the applicant or property 6 4, 61 owncxr.7 1(AA1C 1,8.51.5105O.A.4.) This requirement *is,, urnequivocally met. The physical & 4, constraints (steep terrain and the long- cxxist ing, nonconforming access easement) were es2, Irty to byothers, long before the Ap licants acquired, the, propc in 021 p Applicants had no role in creating the lob's, , access, situation. Den *ng the variance would, Yi there fore deny any reasonable use, of this,, residential, lot — a result w holly contrary to the intent of the code and fairliciss (and, potentially trigge ring regulatory takings issues Again, City's former Planning virector e iveiy recognizea in 1993 that insisti ng on ftill compliance with the drive way slope standards here would, serve "no 6 See: Letter ftom APRC attached to, Community Development Director Goldman's Memo the the Planning Commissdated 03/18/2025[5 7 See: Recitals in Public "Frail Easement of -Ter d, by Applicants, sub,m.itted into, the record on 03/25/2025. Ashland P11 kI I alrLs,, `17, ralits'', and0pen ce SpaPlan (2024), adopted, as part of the Ashland Compr 'hensive Plan., See Ashland Parks & Recreation Dept. Letter to Planning Division (Mar. 1, 2. 2024) (noting Tax Lot 1. 800, as Proj ect 9, 11 fir] 14 alent Irrigation Ditch Trail, Sq",nent," targeted for trail acquisition). 11, PC DAvis III ANDEMSKM &,LSELVH'J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam 61 +shearn.,COM WWW.1davishearn.com Page 2,54 of 68 1 Page-6- Ashland Planning Commii o; PA4,220,24-00053, ssn April.1,2025 4, practical purpose" n e lack of any Iternative S. 9 give th a � acces 61 & . # In short,, allowing use of the steeper, existing driveway harms,, no one, whereas & 61 61 denymg,the'variance would IdepriVe the owner of anyuse of Tax Lot, 1800. Such, a denial oil 4, 61 6 would not only conflict With the broader public intere'stin utilizing residential, land.,, but, 4, 4, 4, it would also raise serious fairness and legal concerns,, (as discussed, under, Nceded 1`:,1ous1*ng law,,, below),. 01, Conclusion,tvarriance), "al, xvidence 'n the Com n's record, demonstrates that this,, variance Substanti C I MiSsio 4, & necessa-rY to permit, development, of a home on a pre-exi-sting legal, lot, and, that approving itis, consistent wit h the plurplose Of the code (e ns,1117111g, safe access,, and, reasonable use of residential land,'). City staff, after careffil review, concluded that, all variance criteria. (AMC 18-5.5.050.1",") are met, and, that the unique physical characteristics of the site warrant approval. We, urg(11, the Commission to, reach the same conclusion as Planning staff and, approve the driveway variance,, so that this,, infill lot can fi* nventory of -nally be put to nisi , ntuse endexd as a homes te, after' 30 Yeas s in City s I 'buildable lands. inside Developme nit Standards, - Design is Safe, Minimizes impacts, and Exceeds Requireme nits Appar't from the driveway variancC1,1 the proposed development 'I's designed, to meet, or excee d. Ashland.'s I fillside Development Standards (AM,C 18.3-10-0190), — which, were adopted, after, Tax Lot 18o,o was created.10 ]The application careffil,ly minimizes, disturbance on thi's steep, wooded site,, comb lern glAnth, both the purpose and the specinc requirements of the, City's Physical & Environmental Constraints chapter. Initially Applicants requested a cou le of exceptions to the I fillsil"de DesigoStandards pursuant, P to AMMIC 18.3-10-090.1 1, (for a slightly taller, downhill boildingwall and. a, less-than-6-foot *. 61 U 1i ings were proviaed owing ose exception criteria, would be, pplier'-story offset') I nd sh th met. I fowever, Ap ince in -i plicants, have, s od fied the home'si, desi" go to enminate these exceptions. The plans were revised. (during the plost-hearing, information pleriod) to 4, increase the uppler'-floor stepi-backs to a ffil'i 6 feet on the downhill elevations, and to ensure the, downhill, wall height meets the20400t limit. 'These design changes reduced 1,993 Letterti. from Plannin Director McLaughlin (acknowledging that adriveway variance would be necessary and appropriate for thi,,s; p,arce I's dev elopme nt). 10 city of'A'�L�,hla,lnd,O,,rdinance'No,. 2808. ad— %111''blis' ngtheHllside ''o,,ptedl,2/02/1,997,,,e,st'a,, hi i Developmer.A'Statidards. 11, PC DAvis I 1EARN ANDEMSKM &,LSELVI('J,� 515 AI EAST MNSTREI AIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.,COM WWW.1dayishearn.com Page 255 of 68 1 Page-7- Ashland Planning Commii o; PA4,220,24-00053, ssn April-1,2025 the home's, -floor, area by about 44 square le et, and. brought the project into compliance with those two standards. As- a, resullt, no Major exce pitions to the I lidIsi'de Standards,, are needed, at this time (the only rely et now being sought, is the driveway variance discussed above). Even if an exceptilon had, begin r qu re ,l tie record shows the criteria co,uld, be inet - but importantly, the project as revisied, faIly complies with, City's I I I'llsid.e Design Standards forbuilding all height, and step -backs. di Overall, the project Will be safe and environmentally sound - as contirmed by the jAn igible due geotec r exports and b e l�actsi, 'llbe negi hnicai, y staff. Axny Vi* sualor, aesth tic IMP to the home's, location and extensive natural, scre e ning. The home will be tucked against oil # 61 the slope and. not visible from Granite Streetor, other, plublic, vantage points,,. Ap I I its pfican addre sis a le w key hills I'de devel nern issues in turn.& I me, Applicants have, thoroughly evaluated Slope,Stabifity& 1, azard Mi-tigau*o; 61 111 ad potential geol c hazards (landslide, erosion etc.), and incorporated, all require 01911 4, 61 6 measures to mitigate thenij, per AM`C,18.3,.1o,.o9o.A. The home and driveway will, 'be engineered, with approph' ate retaini ng systems ms and drai nag e to stanbilii the slope. A geotechnical erngineering re, port, and siI te-specitic grad ng plans (in the record.) include detafled. recommendations, to ensure, the development widlbe safe on the steep terrain. City staff concluded. that the proposal adequately "&considered the potential, hazards,," and that conditionsof ap, proval (e.i erosion co jAn nplan trol s,, constructin man oagement measures) *1 redce, n'sks to & I u11 6 61 acceptable leve Is. No evidence in the record re f lutes the expert anaiysis provided. by Ap atTax Lot 18o,o can :%lopled, as,, phicants, wh"ch demonstrates,, th be deve jAn 1., 6 4, 6 . ii. "lls"de stab" proposed 'th,,out,j'eopara.lzingneighbor,i,ngpr,oper-nesor,hi i ility. Furthermore, Applicants Will posit a, bond and, obtain a Physical & Environmental, Constraint's, Veriffication Permit, before construction, giving, the City additional oVer'sight, to confirm, all, hazard -mitigation measures are, in place ('a, standard, 11141 41, cond, 1 41, fion of approval). In sum,, AI e piies with 1 pificants" proposed dev lopiment, com III ,, constr-L on on steelp, the City's, 1"I Rls"deStandards p tended, to prevent unsak icti lands. 61 u, jate" PIres,c*rvafio,-n-P Ashland"'s I fills"d Limiting Disturbanec / 'Wat ral St I e Development Standards re quire that a substantial, ploytion of a hillside lot, remain in its natural state (undisturbed.). Applicants' site plan, far exceedsthis requirement. Ap ately 8.7% of the lot are, a will be d 61 sit ur . bed b proxim 1 .1 y development,, meaning over, 81,%of t, e propeqy remains in its natura untouched condition - we'll beyond the 52%ininimulm, natural area required (i.e,. a, maximum Of'48%, disturbance allowed under AMC 18.3.1o.o9o.B.3). Similarly,, lot coverage., by impervious surfaces is substantially less,, than the20% coverage allowedin thi's zoning., In other words, the proposed developiment, easily meets 11, PC DAvis I IEARN ANDEMSKM & SELVI('J,� 515 AI EAST MNSTREI AiAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.,COM WWW.1dayishearn.com Page 256 of 68 1 Page-8- Ashland Planning Commii o; PA4,220,24-00053, ssn April.1,2025 4, 11 & 6 4, the code's, ob * ective of minimizing gra.aing, and prese M,ng the majority of the site in natural hillside vege.,tation. The, disturbance that doesocc-ur' (driveway, buil,ding footprintl small yard areas) is concentrated, inone portion of the lot, to a *d si, read 0 0 al, r vol p 1119' Impacts. All re"t "ned areas remain densely vegetated.. Thus, the project is yin harmony with the natural, terrain and will, maIntain. the, hillside's overall character,. I fillside Buildm*g Design (111 eight & Ste,,p-,Ba&s): The home design incorporates,, stepped massing, and vertical articulation to break up bulk, and iti's th i ing" well, under the City's normal, height hinit -for this zone., Infact, ebu'ld` overall height willbe roughly 15, feel above natural grade at its,, tallest point which, 4, is, less, than half the 3 foot 14' 0 4, ,5,- height imit,]2,er,mitite'donh,'ills'i'deland.s. Thedesign also meets all building, envelope requirements, As, noted,, Ap V1 plicants, re', "sied the c design ffillside to comply fullylAnth the spe c. I fiDesig i ji,Sta,andards for downhill wall height and uppexr-story step -backs, The -final plans demonstrate, that the M. the, a*tional, vertical n d-e 'i cal, wall or on the doNmhi 11 sis,, under'20 le'et, high a , A ddi height above that (the roof gable and eaves' does,, not count, as "'wall" for the ste p-back rule. By adding 6-foot offsets to the upper floor', the continuous buil,ding plane on each, elevation now conforms to the 36-foot maximum length standard (no exce pition needed.). Staff concluded, that, due to the site's steep slope and, the desire, to cluster de'vc1loplinent allowing a modest exception 111 these areas wouldbe Justified to better, protect the hillside. But now that the plans,, have, 'been adjusted,, no exception is required. It worth noting that the project's approach (a two-story design snug against, the slope) actually I I protects Mlls'de ing single-storyor, fL I resources better than a si rawl irther stepped des"gii. By concentrating, the house on a, small portion of the lot near, the dn'veway entrance,,, gradingoutside the driveway and footpirint is,, minimized, also presemi ng the vast majority,of the trees 0f 751 significant tre es on site will remain, Applicants have, adhered. to the primary,objectiveof the I fillside Ordinance. reduce hillside disturbance it allowing, reasonable development consistent, with. Tax Lot 1800, 's residential zoning'. The result w ill be, a we'11-designed home that respects its environment. Rcultaining Walls,* Some neighbors raised a concern abo, it the height, of a proposed ret " * r wt 1 4, aining all along, the north sil"de of the dnveway cut. The plans do not actually show a22-foot-tall unbroken all, as,, the neighbors asserted. The notations "+14TOW'31 +,15 TOW+22, TOW" on ApplIcants'Landsicape Plan, refer, to elevations relative to a dattim,,, not, exposed. wall hei'ght. In fact, thosie correspond to actual wall heightsof approximately 1 foot') 211 leek, an d,,5,, -feet above ad 6 cent grade, respectively, for segm,e ntsof the wall., All, retaining,j, walls will,be engineered, and will comply With AMMC 183.1o.,o19o,.B,-4.`b at the bHall dling permit, 11, PC DAvis III ANDEMSKM & SELVH'J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.,COM www.1dayishearn.com Page 2,57of 68 1 Pageq- Ashland Planning Commii o; PA4,220,24-00053, ssn April.1,2025 stage (which ''fir terracing or other measures for, cutsover 7 f "0., If ill ill necessary,,, the final design will incorporate to aced wall, segments or of structural solutions so that, no single vertical cut, exceeds code limits w ithout mitigation. In any, event, Ap I r 1, mply cut, a2,2400t pl, cants,asking''to s vertical ban with no terracing, or, Stabilization. If minor adjustments,, (such, as an *1 0 # additional terrace or, shifting the., wall, location slightly inward) are needed. during final engineering,, Ap I e pl"cants, can and, will accommodat them — there, i's ample 'te to modif� slopesor wall design as needed., The Commission can room on si impose a, condition that 'firnalgT-cid'ing and',retainin,g wall'planss-hall''meet the teTTacing,requtrements ofAMC8.3.To.oqo.B.-bto thes-atisfaction oJ'theSta4rl" and, Ap I cants"I gladly comply. This,, si,pecitic tec I eta "I ca plwilhn cai d i ii be resolved, between the project engineers and staff during -final plan review,: it, does not affect the fandamental appirovability of the project. Moreover,, the retaining wall will be entirely on the Ail1"aWont dwbe properly constructed, so as not to unde rmine soils on the down neighbor's, side. 'To the extent the tthe rliIs # i eime of "half the wal'i wall may end, up, closer, o pop(xxty ne than the gu"d 4, height,,," that, guideline applies to raw, � cut, slopes,, Without structural support — here e code allows more flexi 1 a, structural wall is Proposed,, which, by 'intent of th b"lity. If a small exception or, variance, is Ultimately deemed, necessary for, the all placement,, the same hardship, (steep topography and. narrow lot configuration) Justifies, A5 and it can be handled. as,, acondi-non of appirovaL In summary, the retaining, wall, issue is a normal part of detailed hillside engmeen*ng, and will be addre ssed in the final plan., It 'I's not grounds,, -for denial of the project. I "th. or 'i, St dard,s')-p The proposed home compbes wi Couclussion (I lills de', :an (xace,eds, the I . .. . . . . . lillside Development Standards intended to protect the environment and 4, 11 public safety on steep lands. Where % mmor reli ef was,, initially sought from ce rtain aesign standards, Applicants proactive ly modified the design to, meet those standards outright- N e in The proje ct,"s design represe n th inlinu M necessary disturbance to eve Iop a singr1le'-fam, 'illy homeon this,, lot, and in many respects it, goes above and, beyond, the code's, requirements (for example,, preserving, far more natural area and, trees,, than require d),. City staff found the hillside development cn'ten'a, satisfied (w ith conditions),,, and no vi C idence, to the contrary has,, been pr iced. ovi jo, Tree Removal.Permit-, Consistent with Standards, and Necessary to Allow Reasonable Use & . 4, & 11 4, The application inciudes a request to remove a totalof 67trees, -from, the site,3, 63 of which are small diameter, (< 6, inches DBI I) saplings or, scrub trees that serve as,, 4, 4, ladder fuels. Only four sign ificant tre e s (6, inches DBI For greater) are planned -for 61 4, 61 removal,,,, which is,, the minimum, necessary to accommodate the drive way and, the 11, PC DAvis III ANDEMSKM & SELVH'J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.,COM WWW.1dayishearn.com Page 258 of 68 1 Page-io- Ashland Planning Commii o; PA4,220,24-00053, ssn April.1,2025 & & 61 homesite 'in a, safcx manner. The Ashland Tree Commission reviewc�,,,d the proposal and, as reflected in the Staff Report,, did not oppose the removals s,,ub"c jlct to recommended, conditions, all of which Applicants,, accept),. Staff li-kewise concluded. that,, with, 4, 4, & conditions, the Tree Removal criteriaaremet, and. thepermit, shouldbeg-ranted. Under, AMC or 18.5-7.040A a Tree Removal Permit fhillside, lands must satisfy 6 & two key approval criteria (in addition to fire safety considerations). 41% Removal iis, N'ecessarytor Allowed U's e: The proposed removals are, necessary to enable reasonable development,of this,, resi"dential, lot. The trees,, slated, for removal directly conflict With the planned driveway location orbuiRding .footprint, or are within the mandatory wildfire defensible space around, the new home., In particular,, a le w trees,, near the, dnveway must be, clearsd. to w, Wen and improve the dn"ve to meet, safety standards,, and a cluster of trees in the immediate constructi on area must, be removed for the house, foundation and fire clearance. It, 'is,, not -feasible to construct,. the home and driveway on, rax Lot 18o,,o without removing these specific, trees - they I i'e essentially Within the only developable are a of the Lot., The code asks whether the tree re moval 'I's the 99 # 0 " t allow the use of the, property 61 11 minimum necessary o and here clearly is, Applicants have, already modified their plans during the revi*ew process, to pre se rve ce rtain trees that we re initially proposed for removal,., For example, tw o trees,, that, straddle the, property line with the neighbors (a 16-in ch oak and. a dual -stem madrone-10,"/12 1�), we re origibally marked, for, removal but,, to address the ne"ghbor's, concerns,,,,, Ap I rive *d, C-Litti'lig, I pl"cants adjusted the d way design to avoi those tree s. Those shared trees will be, retained 'if at all possible, w ith the driveway shifted slightly and, construction under the supemsion,of the project arbon'st, to protect, their, roots. Theonly tree located. near the, property line that i e still must be remove'd s a large. madrone (appro x*'mat lY 34-36?? DBI situated entirely within the recorded drive way easement area. That, tree iiesi"n the direct path of the Ap 0 M cant I plis recorded, legal access easement, and must be taken out to achieve the nece ssary driveway improvements (ana, impiodantly,, the terms of Apipficaant 's easement allow removal of any,obstructi"ons within the easement are a to allow -for, access). No trees are, being, removed solely to create yard amenities, - -for 'instance the proposed patio and. pool are sited on the portion of the l,otlAnth the least slope and outside any signiticant tree canopy I ., so no additional, tree -1d f -fc removal is,, re quire or, those xatures. In summary, the trees proposed for 61 # removal, have been limited to those absolutely needed for, the driveway, building AMC 18.5.7.04O.B.1c (trCIC removal, criterion requiring that removal be the mini I mum necessary to, allow the.. ffil development). 11, PC DAvis III ANDEMSK)N & LSELVH'J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.cOm WWW.1dayishearn.com Page 259 of 68 1 Page-i,t- Ashland Planning ssCommii o; PA4,220,24-00053, n April.1,2025 pad, or requ"red wildfire sale ty Clearances. Ap 61 1 plicant s re quested Tree Removal 61 Permit must, be granted. to the extent necessary to allow a home to be built on thi's prex-existing residential, lot (denying 'it would. preclude development — (1.:ff('%.ct1*v('%.ly a regulatory ta kin 9' Of the property). No .mp actiss . , Slignificant Negat, i*ve,, Enviro-nment, al I The trees removed Will have, no significant adverse, 'Impact on the environment (erosion, soil stability, 4, & runoff, or impacts to remaining trees e s). An erosion control, plan and, other, construction -phase safeguards, Widlbe in place to prevent any soil runoff or Iotanng, of �11, coveir, W111 nstabi it.resulting -from, the cle T'he majority the site's tre(. i ing co in ilit n ion control. In terins remain intact, pr,ov*d nt" ued slope stab y a d. eros' of the forest, ecology,,, the removals, have, been evaluated by a certified, arborist and a, fore ster-both professionals concluded, that removing this, all subset, of trees, (mostly suppresse d undersfor y growth) Wl"ll not appreciably diminish canopy cover' or, species,, diversity in the area,. E",ven With the, removal, of up to five *11 be, no notable, reduction in o '1c ity significant tre e s, there wi verall tr,c,,, canopy dens & 4, within2,00 'feet Ofthe, site — the hillside will remain heavily treed.. Numerous, mature madrone, pine,31 fir 5 and oak trees on the property and adjacent propertie's JAn *1 'be retained. Any trees removediAn'll. be mitigated, as,, required by plantingof new trees on site., 'With, the recommended, mitigation3i the project, proposes no nc loss of tree valuesover the long term — the scenic and environmental functions of the trees will be repiI lenshe,,d b I y new growth. Add'I t onally, many of the smallest treesibeing removed, are act ulallyfire-prone ladder fax.1s; enminating these 4, combustibles,, improves wildn"re safety for the property and its neighbors (an a illary environme the 11 1 nc ntal benefit")., In short,, m'ted tree removals proposed, wil, I not cause undue environmental harm,. F* e Safet I ionis* ir y and Forest, Health ConsWerat"' 1. *1 1. Although not, an explici J, t approval criterion in the Tree Removal, chapter,, it. bears noting that the removal of many of the smaller tre es is beneficial, -for Wildfire, safety. The property is in a designated Wildfire I lazard area where creating defensible space around 61 structures "'s cn*tical. Ap I I pl cants'fire, fuel reduction pian (,included in the appl"cation) 6 oil was reviewe d.by Ashland Fr & Rescue. It entails clearing brush and closely space d. small tree' around the home. Many of the "67 trees" counted. for, removal are, actually 1 6 61 4, 4, - e slender, understort' sapiings or scrub that Pose fire risks. Ehminating this excess fu, I i & w I 't or the new home and the ne'ghbo ood, Re health, y larger, trees , I improve safe y f I rh whi wil, I remain t10 provide shade and, soil stability., In sum, Ap I moval, Plan, pEcants"Tree Re aligns with re,commended wi ldfire mitigation practices. All trees to be removed are concentrated on a limited area of one private lot; adjacent piroperties, and. the broader neighborhood will still enjoy substantial, tree cover,. To f urther,offset the removal of -four, 11, PC DAvis III ANDEMSKM & SELVH'J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.,COM WWW.1dayishearn.com Page 2,60 of 68 1 Page-12- Ashland Planning ssCommi,i o; PA4,220,24-00053, n April.1,2025 *1 s I t trees, s, Ap wi 171 1 ign nean pl cants "11, cont 'bute to off-s te tree planting as need,ed (per city requireme nts) to ensure no overall, loss of urban -forest canopy. 'With these measures the project advances both, safety and C %nvi",ronmental, stewards,nip- Conclusi*on (Free, Removal): Applicant'sTree Removal Plan sati"Isfile's the criteria of AMC 18-5-7-040� supporting the requested, for a Tree Removal Permit. The few signifficaant trees to be removed, are, the, minimum necessary to, aecomModate, code-comphant development of 4, 6, ^ thi's lit, ml not cause signinc. ntal harm. The tree 5 and their removal, NA *1 ant environme 4, 6 61 4, removed, Will be mitigated as required. The Ashland Tree Commission reviewed the plan and did, not oppose the proposed, tree removals given the mitigation and safety rationale. Staff hyalwi,se concluded, that with conditions,, the tree removal criteria are met and tj he permit should be approved. Ap pfican I ts, respectfully request that the Commission nnr with its staff and approve the need,ed tree removals to allow the project to proceed., This, will allow the ne w hoine to'bebuilt while ensuring the long-term health and siafet-y of the remaining urban forest on and around, the site. A p l0 pitcants' Rebutt, al tj o Opponent Comments (Sulbmitte,d March 12 2 5, 20 25) :,s ran Applicants Will, now briefly res, ond to spCeilic i,ssuc sed, by various neighbors 4, 6, ` , bors,'concerns were during the optxn-record, period, (March 12-251). Many of the neig—h already addressed 'in the Rebuttal Memorandum submit ed, by Ap I t � pl cant's consulting planner,,, Amy Gunter of Rogue Planning & Deve lopment Servicesi,on March 251, 2025, raised. and, which 'is i ncoiw orated, here by reference. Below we summarize each key y issuc p '31 p 'de a concise r, I the, e, d.eilii ed. discussl'ons n the, roll vebuttal, ofte n ruler r,r,"ng'ba,ck to morta sections,, above: Tkcw Owners'nits and Removal Near the Plrop,erty Line, Sulmmay0pment:Nighb,rI"neluding,thE,iebrgs and McLaughlins) assert,. that certain trees near, the driveway area, - specifically a 6 16-inch Oregon White Oak and a two -stem, madrone (-io" and 12" DBI 1, ideantific %d as -1, pperty tree #68 and #71 on the plans) - straddle the property line wtwe en the subject ro (Tax Lot 18o,o) and, the MeLaug, Mins" property (Tax Lot 7,00. They argue the se trees,, are co -owned by Ap I it and the neighbor and thus,, "cannot be wit h thout the pfican neighbors consient." Opponents also point, out a, recently identified -34F? diameter madrone at the northeast, corner, of the flag lot, (within the access easement) that 4, 4, & straddles,, the boundary, sugg!e sting A, piplicants failed to amount for this,, shared. tree in the initial submittals. 0 4, pl- Appl cant, s' Responst"h'. Ap kn xd survey icants ac owledge the update inf a ormation can tirming that these three trees lie on or ve ry near the sh,, red property 0 11 n e. I toever,none of these shared trees creates, an insurmountable problem for the 11, PC DAvis III ANDEMSKM & SELVI('J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.,COM www.1dayishearn.com Page 2,61 of 68 1 Page-13- Ashland Planning Commii o; PA4,220,24-00053, ssn April,.1,2025 pr ecL In fact, Applicant's development plans have now been a(ijusted, to address the 0j neighbor"s concerns and to preserve the two proplimn trees (#68, theolak, and,#71 the small madrone). As, noted abovel the driveway aesign was slightly shifted. and. construction melthods'Will. be employed (under the project arborist's, guidance),to, protect,. those t wo, trees,, so they can rema 'in 'in pilace. The only large tree on theborder, — the —34"'madrone at the northeast, flag lot owner — falls within the driveway easement area, and is slated for, re moval,but that tree is,, entireiy within the recorded. access I * 4, , pl *1 cants'kxg�dfl fights under, the terms , A, as,, part. of A easement and, its,, removal is permittle 'p 1. of the Easement, Agreement (i.e. the Ap I plI *cants have the legal, r,*ght, to remove it. as necessary to allow use their access,, for its,, 'Intended purpose). In any event,, any tree that & I * wii... , th *11on ly, nly be, removed, in comp , nance legal, technically lieson a, property fine wi requirements — meaning 'if neighbor, consent 'is required, Apphcants will, obtain it, or, if consent "is not granted, the plans will, be adjusted to retain the tree., Appilicants have jAn every intentionof being, goola, neighbors and will work *th the McLaughfins regaraing 4, - any co-owne d trees. Notably, by re vising the pilan during the post7hearing period,,, the only shared tree now pilanned. for, remowdfl is the large madrone lying directly vn'thin the easement,, and that removal is necessary for access, and. allowedby the tern Applicant's recorded, easement., This, 'isa manageable issue and, not, grounds,, for denial. In fafct,, Ms. Gunter"s March, 2,5_ memo confirms that the minimum, number, off signincant, 4, 'being removed, to accom oda de trees,, are 'in ate welopment, and that, all such removals are necessary for, hdfivwaythe residece fooft Int,orlhej1dfire safeybuffe— none 6 ell* arebeing taken out gratuitously. Elven with these removals, there will be no signiticant reduct 4, on all, tree canop in question i mover . yorl dive rsity in the vicinity. 'The shared trees es do not derl e, pir *ect- Ap � 1 11 1 1 1 th 0j . , pil *cants W` I e, * ther, secure the ne " ghhors " con sent or, simply design around, the shared, trees, 'if need, be (as,, they have already done for two of them). The Tree Re, moval Permit criteri a are met, as detailed. above — the re movai is the, wi minimum, necessary for the project and, '11 not, have significant adverse impact,,on the area. (For, addi tion al details on tre, e, pirvet ecti on measur es, pl,ease ruler to the March2,5 Gunter' Rebuttal and the arborist's reports in the record,.) Finally to reiterate:, the lame madrone located. within the dfiveway easement maybe removed. under, the terms,, of that, easement 1. the piropi I xway so its straddl ng erty Hne does,, not pirevent the dri'vc improvements,, -from moving forward. 2t fir' 'vtlwaye and, Ltlkngth (Variance Validity),, 61 Sulmxnaryof Opponents" Arg u1ment: Some neighbors (e.g. Ms. SarahSameh and, Dr.Jay Reeck) argue that, the flag - lot driveway si, grade and. length violate cit-y 61 , 4, 1 1 , ey suggest that, because, standards and that the required.variance should be d,en'ed. Th the driveway doesn't meet, the standard. 18% slope/200400ft length,,, the project, is un"Wa. by a variance. acce pitable or that this "se, lf-imposied condition should not be rellic e. 11, PC DAvis III ANDEMSK)N & SELVH'J,� 515 EAST MAINSTREI AlAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.cOm WWW.1dayishearn.com Page 2,62 of 68 1 Page -14- Ashland Planning Commii o; PA4,220,24-00053, ssn April,.1,2025 'This issue was the central focusof the application an A ppticantj s' Responsc`h d has,been -fully addressed, in the application narrative, staff reports, and in Ap I pl cants" prior submittals,, in the Cominission record. (including Ms. Gunter's planning analysis). 6 summary,,, the need for the drive way slope/length variance is arlVen'by the, lot's unique circumstances and historic approvals — itis, the only possible access,, to a legal, hillside lot that was created decades,, ago, With the City's approval, and, knowledge that, the driveway would, exceed. the usual standardAgain, the City explicitly contem lated this,, p s xvi ring ituation when the parcel was created in the 1,99os. Ass, pre Lousily mentioned,,, du 6 1#1%61 4, 4, 6 199231 Planning virector, John Mc.Laughlin acknowledge d. in writing that the access gradeof the prex-existing, nonconforming driveway would exceed, code limits, but, concluded that a van'ance for the driveway would, be necessary and, allowable to develop the lot. In fact, City staff corre spondence from 1992-1993 (now in the record,) confirins thatTax Lot 1800 would, be recognized as a legal, lot once an access easement was p 'ded and note d. that, "&the future dev lopment, of tierway would, r rOvi e equire a, variance." City later approved. Planning Action #PA95-0243I and, signed, the official, Plat showing Tax Lot 18,00 as "Parcel 3" On o,9/1o,/199,5,. The need for, a steep, lengthy —it, is an th driveway is not a self-created, hardship inherent condition of e I's location and. history. City staff today have li , icewise concluded, that the variance criteria are met -for all, the reasons discussed. earlier, in thi's memo., As- explamea in the Van'ance section above, denying the variance would, essentially preclude any home from ever being'built, on this lot,,, which was never, the City's, intent, and. creates re gulatory taking$ issue S. In short I is jus Ith si, var, ance fified by qt &yiairctimstances,andriorpity actions. Theopponeant s, have not introduced, any new facts to ref ulte the comprehensive variance justification already in the record — they largely repeat general, ob * ections to j any steep driveway — and the historic, arive way in question has,, existed for, decades as a nonconforming use. The, e'Vidence remains that, the variance meets, all, cn'teriaarnd, Nvill ensure saki, reasonable access. pl Ap I cants incorporate by reference the fall analysis, provided, in Section (1), of this memo and. in the staff report. There is no basis,, to & 4, 4, withhold, the driveway variance in this case. Emergency WWck A ccesss and, Fim Safety 3 6 Sulrnmaryof Opponents" Arg ulment: Building, Oil the driveway lengh issue', Opponents contend. that emergency vehicle access willbe unsia.leor, non -compliant, due to the long, steep driveway. They question whether fire, trucks can adequately reach, the new house and whether, lack of a standard, turnaround near the house will pose a, safety risk. Ap �,ncy access,, p1leants'Responsle* Applicants agree that, fire safe y and emerge jAn are critical,, and have taken multiple ste Ceps to ensure the project will comply *th all, Fire, Coderequirements. 1`,,'jirst and. foremost, the new house Will be equipped with, a NFIIIA-compliant -fire sprinkler suppression system throughout. Adding sprinklers, 11, PC DAvis I IEARN ANDEMSK)N & SELVI('J,� 515 AI EAST MNSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.cOm WWW.1davishearn.com Page 2,63 of 68 1 Page-15- Ashland Planning Commi o; PA4,220,24-00053, ssi n April.1,2025 6 6 fft, 6 4, dramatically improves tire safety for the occupants and neighbors, and. it is,, a key factor that allows, flclllx.l#b,1"1'ltyi#,n'en'*rc,,, apparatus,, access,, distance. Under AMC 1,8.53.o6oJ(and, 16 *1 , -1 Marshall may allow a turnaround, to be farther, from a the Oregon Fire Code),the Fire , en the bu'ld" is case,becausethe home (11,00 250, JeTt. aw ay),wh i ing is sprinkler(,1.,,d. In'th" d ger than normal, Ap I with Ashland, Fire & Re scue nveway is ion pl"cants worked closely to craft an acceptable anti ern ative, to the typi cal, on- si te turn, around,. Ashlan d's, Fire, Marshal has,, indi cated (in, e mail correspondence in the record) that proviaing a widened, turnout along the driveway.— designed, to Jackson County standards — would be ail acceptable solution instead of a, full hammerhead, or, cul-de-sac turnaround near the house (whicii, is, not feasible on this steep site). In other, words, rather, than having, a turnaround at, the top,31 a strategically placed. plull-out on the dri'veway will, i"I'llowa, tire C1119,111CIII to stop,, and. reve rse direction as needed,. 'This approach hasibeen deemed. acceptable by the Fire Marshal and. is,, Within his,, discre-tion under, the code., 'While a -formal sign -off letter, from the Fire, Marshal was not, yet 'in the March 18 CII'Vidence, Applicants anticipate prolviding final written confirmation before the Commission, 's condition of approval that final decision. In any eveni�t;' the, Commission can imposea, -fire department, approval of the access plan, (turnouts,, etc.), beobtained — and A, piplicants, are amenable to, such a condIt # oil E Ap I I comply with any I pl*cants wil and, all fire code spri'31 & " by the F're, Offi, *aI to provisions, (turnouts,,, nklers,fail etc.." ) requirea, I ci ensure eme rV!� ncy access,, is,, sia.le'. It is also worth noting that the sheared lower portion of 111 * the driveway already serves, multiple CxXis th ng homes and is,, generally of adequate wi dth -for -fire applaratus, in most 'Places. Applicants Will be 'improving, the, driveway surface and, t !"I irc Wth requirement, ensur, ng that the new upper, driveway si(xgm,ent, meets he'� Code's wi 6 & 4, 4, inim,um CI 'or firefighting equipment., Defens'ble (in 12 -feet clear) and weight capa city f space and, vegetation management, widlbe implemented. around, the new home in accordance with the Wildfir,e Lands ordinance. In suanl although the total, driveway. & . 0 id n V cl length exceeds, the norm, the., combination ot a f uAly sprinklered residence, a, m -d turnout,,, and, Fire Marshal oversight will, meet. the intent of the fire code — which, is to prolvide re asionable and. sale access for emergency responders. Theopponents" -fears,, about wildfire are understandable given the site's wooded nature,,, but the appropriate way to address those fea etly what Ap I. "th rS iS CaR pl cants, are doing- compiying mn enhanced, fire safety measures,,., Importantly., no ev-idence odsts in the Planning, Commission, rd sup 4, s reco porting the assertion that emr ,egency access will be insuffident once these measure s are In place., This issue has been addressed.by Ms. Gunter"s memo n i m *11be finalized as a condition of and. in discussions with the Fire Department, a d t n 1 4, approval rather, than serving as anybasis for denial., RcAai*ni*ng Wall lkight and I 11101usiIm iaets, Suimmaryof Oppo- ents" Arg ulment: Op eh n ponents, (Ms. Sam and Dr. Re eck) 6 & V We 6 Rl not, meet, the City's argue that the north -side retaining all along, the drivewayc,,ut,wi. ire) 1":,11"Ils I'de Development Standards — cal- ming it might, be as tall. as2.1- fc liet andtoocloseto 11, PC DAvis III ANDEMSK)N & SELVI('J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.cOm www.1dayishearn.com Page 2,64, of 68 1 Page -16- Ashland Planning Commii o; PA4,220,24-00053, ssn April,.1,2025 4, the property line. xway retain ng Ap It clk* The -final, engineered d. f e drive pt cants'Respom, esign, o, th I 6 & 4, 6 walls,'Will. compl, 'th applicable standardsor approved exceptions. Ap I I eve Y Wi pl: cants,bel the opponents have mis 'in terpreted. the preliminary plan, schematic,. As e xplained earlier e, plan's callouts and "+22" -for the, wall do not represent exposed h wall heightin feet, — they are elevation references., The actual, heig— , ts of the wall, segments, relative to adjacent grade (driveway or landscaped planters), are on theorder of i foot') 211 leek, a.nd,,5,, feet, respective ly. In any case, even 'if a taller, combined, retaining structure is,, needed. for the, steep cut,, the I 1111side Standards provide methods to addre ss,, 4, & 'letbe terraced,or structurally it., AMC 18.3Ao.oqo.B.4b requires, that, cut slopes over'74C stabilized. I Iere, a structural re'taining-, wall is proposed. to retain the cut. If the wall needs,, to tiered, to meet the 7-foot, terracing, rule, it can be designed with two shorter tiers(for example, two —1,14o,ot walls with a planting terrace bet ween). Ifalte'rnatively, thgtech icaengineer determines, a, single taller wall is more appropriate -for stability,, a minor exception can be sought —but that scenario 'i's unli"keiy given Applicants can terrace, 'if ne'e'ded. Im ortantly, Ap I or permission p plicants are not asking f to simply cut, a 2,2400t vertical bank thnomfigation. Ap Aly intend to meet, Wi I I plicants fL jr rt . ly the code's, re qui rements through proper eng mee ring'. 1"he Commission can, comfo A 4, condition approval on the requirement that " meet,. i final grading and. retaining wall plans shall & the terracng requirements, of AMC 18 .1o,.o,q,o.B b as noted above., .gip i .3 .4 pl"cants 61, ly "th, that., Notably, th"s,, retaining wall det "I was not, a focus, of the March, 1, Wil conon Wi I al 1 hearing (likely.becaus,eit is, understo,od, to be solvable at the st,aff/engineenng level). It does not affe. ct thebasic approva. ., t),11ityofthepr, 'e�ct,—It,'I'saty"lcalitemt,oberesolv(,,,,d 03 p dunng 1, 1 inal, plan review. All retaining, walls NVIRI be designed by a licensed en "neer to., gi ensure stability and, code compl iance. If that means,, adding a terrace or shifting the all -f urther 'inward onto.Ap p ficants" property, that can be done — t 'here is ample room, to make such adjustments. As, for the till's proximity to the property line (adjacent to Mr., Ei'senberg"s lot at 22,3 Gplicants ranite)31 Api: * ensure no adverse imptt act, o he wi 11 neighbors piroplerty. A, 11 construction w`11 occur, on A. I I i pl, cants," s"de of the line, with proper, structural support to avoid, soil encroachment,. It is,, true the wall maybe closer, to the property line than the guideline of "half the wtill's height," but again, that, guideline meant, -for earthen slopes,-,,, a structural wall provides more fle'Xibility- If a, formal variance or, exception is technically required. for, the wall s set c or, height, Applicants wil, I request it, and can demonstrate the same hardship (steep slope and, narrow lot 4, 4, 6 & 0* 4, justifies, it. In summary, the retaining wall concern, is addressable in tinal engineering and. is not a reason to deny the application. 11, PC DAvis I 1EARN ANDEMSK)N & SELVI('J,� 515 AI EAST MNSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.cOm WWW.1dayishearn.com Page 2,65 of 68 1 Page -17- Ashland Planning Commii o; PA4,220,24-00053, ssn April.1,2025 50 Coasttiton Access, Via the Shared Easement 61 Sulmmaryof Opponents" Axg u1ment: Some neighbors have, expressed concern about construction impacts,, to the sheared driveway easement (the lower, access -from Granite Street,)., They worry, that heavy constructi on vehicles, on'the narrow,,,, steep, driveway could cause da.mage, block access -for existing residents, or, otherwise create oil r ' p lemsi, — esipeciany since, multiple fam, ,e, this. easement. They I ob iiies us quest -on how eq I I t to use the uipment w i'll reach the site and whether, the Appficants have the n'gJi easement for large, construction vehicles. 0 The easement serving Tax, Lot 1800 is a legal access,, A,,pp,liteanti,s,'Re,spo,nS,("h,. and. utility easement benefitting, I 17ax Lot 18ao — it was granted, specifically to allow, not only res idential, traffic, but, also whatever, access is ne cessary to build and. maintain a residence (which was,, the very purpose of siecunng, the easement in the 199os). Using the 0 4, ,res si /e gress " s clea ly with 0 , ts of the easement easement for construction ing 1, r in the righ holder l(Applicants). That said,, Ap I 'itt pl cants are comm ed to minimizing construction disturbances,, for the neighbors,,. Applicants will coordinate a construction management plan that, addresses the scheduling of large deliveries contractor par king, and roadway ma ri ce, xample excavation intena . Fore Ap plicants, can en. sure that, con cre, te trucks, or equipment access the Site duringoff-peak hours for, the neighbors,,,, and, Will provide "inpor I advance notice to adjacent residents of any te ary disruptions. If any darnag�e, occurs to the shared, driveway surface or, its edges due to constir ulction activities5 p the Applicants Will, promptly repair, and restore the driveway. A, " plicants" goal, psi, to leave easement in equal, or better, condition than it, was,, before construction. Its important to 4, 4, note that, temporary construction inconvenience is riot a land. us0 e approval criterion 4, under the code. The Planning Commission typically does not base a decision on construction -period Impacts, as the City has,, separate, procedures (and. the building 6,. 6 6 61 61 permit can include conditions), to manage those issues. The key point for, the comm*s that the Ap shesi, their right mn s purposes i plicants' recorded. easement establi hr r -1sis d to acce ss teipoperty — and. that inherently includes accc urring construct ion. Applicants willbe good neighbors,, in exercising that right, empl, *ng best practices,, to oyi reduce construction impacts. I n suml thi's concerril to the extent, it, has been raised,, does 61 not relate to any applicable approval criterion and thus should. not affectthe Commission's decision on the land use, application. 61. 0p,enSpace and'Tram Easement Commitments 3, Sulmmaryof Opponents" Arg, ument: Many public comments alluded, to the V.. *1 4" 4, proper-ty's, role 'in the city's oplen space aria. trans network. Given the parcel's, size and location,, neighbors want to ensure that the e%xisting TID Ditch trail is p reserv,1111111 Some suggested, that allowing, deve lopment migante opardize this community trail, connection or the general open -space valueof the land,. 11, PC DAvis III ANDEMSKM & LSELVH'J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.,COM WWW.1dayishearn.com Page 2,66 of 68 Page -18- Ashland Planning Commii o; PA4,220,24-00053, ssn April.1,2025 A p Ap � i its have gone pticants'Responsc'a pl"can above and, beyond, to addre ss open space and, trail concerns. As; noted, at the hearing,, Ap I pl * cants have re peatly stated their willingness to dedicate a perpetual public pedestrian, easement, along, the oned, bove TID Ditch' 'grail siegment,that crosses their propc y. In fact, as ment'i a Applicant Bryan DeBoer, met with Ashland Parks & Recreation Commission (.,1VRC ineinbers 'in e arl 202, a y 4, and offered to grant such a tra"'l I easement,. Although APRC 0 never, followed- up, with pr 'ded, Ap pil" can, ts 01vi plicants, With any easement documents, Ap I did not withdraw the, offe r. Ap 1 pl*1. 1icants now forinal zed, their offer, by submittng a draft, APupbplc'Tra'E0mntnhe rord,,, whIch ,rpluntary Coed ojrn 14 of rovans n this ianduse, n. This means that the porti on of the trail, crossing, 1, ax Lot 1800 Will be permanently secured, for, public, recreational use, for, generations to it jr I come,, enhancing the City's, trail sys em. .1"his, voluntary easement directly advance s a spe cific go, ora C v x aii incorp ted 'Into the i s Comprehi ense Plan (connected open space s ty amd. trails) and, provides a publip benefit that more than compensate s for, the single k, 14, st. In terms,, of g!e neral open space, *'t "s also variance i,pp icants reque I I implort,ant to hig t Will remain undeveloped natural, hillside. The 1, Wight tha over, 8,,o% of the lot, development, footprint, (home , driveway,, small yarktio areas) is confined, to about 18-19% of the parcel, leaving more than four' -fifths of the land 'in its natural state., This,, -far exceeds,, the code's requirements,, (which, would, allow up to 48%of the site tobe disturbed). Thus, neighbor concerns about, "'losing" open space are largely unfounded — aj n -f the piropi "11, rema 4, n untouched and. will, continue the vast m, 0 *ty 0, erty's natural, land. wi I to provide wildliffe habitat and scenic value. 111 lome Design, Sim, and Aesth, et, ic Concerns 7' Summary of Opponents" Arg ulment: Opponents raise general objections, to 'I the size and scale of the proposed, home,, and to certain aesign features,, (e.g., that it doesn't "'blend in, �1) or, that it. includes a swimining pool , which the 1,1illside Guidelines discourage but do not prohibit)., one suggest the home "s too large for, the S neighborhood orotherwisie aesithet'ically'inapipr,opnate. Appt cat 4, 61 ns' Rsli esponc"'. A. plcnts have worked diligently to ensure the home i a design compnes w, ith all, clear-and,-obj ective standards,, 'in the code. Where feedback was receive pl*cants, have made design concessions to address,, concerns. �or, example 4, 0 as noted, above, the plains were modified after the March 11 hearing to eliminate the need. 61 -for any exception on the east and south, elevations, by providing, ftil,1 6-footoffsets , 'in, the Uppler, story,, thereby meeting the horizontal plane standard (this cnange silghtly reduced, the home's, floor, area as well). At this point, the, project meets all apiplicablebuilding oil 4, 0 design standards, and, the only relief being sought is the driveway variance. The 61 comment, about, the dow nhill, wall height exceeding 20 feet hasibeen addressed, revised plans,, show that, the vertical wall, portion is,, unde rhonhe 20, le%etl witly troof 4, 0 structure above that height (which does,, not count, toward the20400,twall limit). In 11, PC DAvis I 1EARN ANDEMSKM & SELVH'J,� 515 AI EAST MNSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.,COM WWW.1dayishearn.com Page 2,67of 68 1 Page -ii,q- Ashland Planning ssCommii o; PA4,220,24-00053, n April-1,2025 shom, the design now conforms to the letter of the hillside development standards., To the e xtent opponent s argue th e proj ect do esn 'it meet, th e "splirit " 'of those standards,31 of the 1":,11 1 30 1 1, & lls'de Ordinance Applicants baeve the oppos'te "s true- The pirimaryob ject ve ffied, is,to re'duce, implacts,to hillsides while allowing re asonable developmenten . As, des, the project one ntrates development, in a small area, mi*ni*mi* zes grading, and retains, the vast, majority of existing trees, (70+ Out0f ~75 significant trees will remain)., In doing so, the design actually achieves the goals,, of the ordinance — it result s in a home that is of ii. site appirop1,hateande nvirnmentaly sens1"tAppifiIcants u l r' 231 GranI*te to be another example of a well -designed Ashland home that respects its natural, setting. Finally, it mustbe stre, ssed, that general oppos iti on to developmentor, subjective aesthetic prele rences are not approval crite ria. on which the Commisis ion can base a denial. Thisis a pri'vately owned, buildable lot, created, with the Planning Commission's JAn approval in 199 7z . rh owners are entitled. to develop it in accordance 'th t e City's 5 Land, Use, Ordinance. As, confirmed. by staff's findings,,,, the application meets or exceeds I need,ed, all, applicable standards (or, seeks propler, rebef wh ere , I "n the case of the dn"veway). Personal preferences,, of neighbors — forinstance, a desire to keep, this lot urn developled, as,, quasi "open space,,"orislike of the home's modern appearance or, the, inclusion of a, pool — cannot oveirn"de the -fact that the proposal i's code -compliant. The 1":,11"llside Development Standards about blending, structures, into the natural settIng, have been appiliedby staff in a reasonable,, objective manner consistenJAnt 'th state law'. The Planning, Comm iss ion 'is,, role is,, to apply the, law and standards as adopted,,, not, to impose, sub 11. 4, tiques. IProval. The ,ject'I desive gn, crIn this case, those t sanr dads support ap Opponents post -hearing subi-nittals did not, reve al any newiinstance of non-compiiance -1d. concerns that were alre ady cons,, "dered, and with the code; they mainly re-emphasizc I addre ssed, by staff and the Ap 4, 1 1 1 , plicants dur"nig the "n'tial hearing'. 0 Oregon"s Needed Housing Law Clear and Objective Standards, Must 0 40 Govern the Dectsion Finally, itis, important to recognize that this application is for "'needed, housing 4, under Oregon law., ORS, 197.303, broadly defines, needed, housing toinclude "all housing on, re siaenti-ally zoned, land," that meets the ��nngneeds — eat liitpincluding aetached. single-family hohemes,,liketone proposed,here. The opiponents' suggestion that a single large home i's not "n,,d" 'is mispilaced,,,: the statute expressly includes s,in, gle-fam, 'illy homes 111 the definition of needed housing. Because this application, i's for, neede,,d housing, the, City may only apply "Clear and,objective, standards, conditions, and. procedures in its decision,, per, ORS 197-307(4) (tine State's Neede,d I lousing mandate). Oregon law prohibits, local governments from, applying discretionary approval c1riteria, in a way that would, dii courag�e, needed housing through un, re asi,on, able cost, or delay. In practical terms, this me, ans that if the evid,ence% shows the 4, 6 JrW application, meets,, the literal requirements,, ot an approval criten*on or can meet,. them 11, PC DAvis I 1EARN ANDEMSK)N & SELVH'J,� 515 EAST MAINSTREI AiAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.cOm WWW.1dayishearn.com Page 2,68 of 68 1 Page-20- Ashland ssPlanning Commi, o; PA4,220,24-00053, i n April.1,2025 with reasonable con difions),31 the City cannot deny or downsize the housing project, based �s or, nil I ons no in clear, terms. on subjective policie extra-st ` ge�,nt nterpre'tati t, stated, 4, Oregon courts antine Land Use Ap Board of have, consistently peals,, (LUBA enforced, these needed housing provisions. In, Rqgue Valley Associa tion ofRealtors v. Ot I a I We standards), the Court of y ofAshlan,d nvolving Ashland's orig"n 11997h"Il,s Appeals,, struck dow n the City's attempt to apply subjective architectural des ign conditions,, to a housing developmentl holding that appearance or aesthetic, standards,, in 'bc I using deve lopments. ust x clear, and objective if they are to be appbed to needed, ho In other, words,31 if a, standard, has no purpose other than aesitheltics,31 it falls under ORS 197.307(4)'s mandate -for clarity and objectivAy. 'That pirece'dent, 'I's directly relevant, here because much of the opposition to this project, centers, on subjective aesthetic, 61 61 - preferences (siuch as the home's sizeor, appearance, or tlwxinclusion of a, swimming pool 11 1 n which the code "diseourag!e s" but po'1ntedly does not proh1 W"O. U der the Nee'de I lousing law,,, the City cannot deny — or require a re' designof — a, housing, project due to 61 aesthetic concerns unle ss those concerns are codified in clear and objective standards,,. & 6 Ashland's I lillside standards A ing With the natural sietting are indeed out, blend" important, but they have been appliedin this case in the clear -and -objective manner intended:, sipecitically staff identified how the pr kxct memeats, all, the quantifiable limits oj (coverr ge, height, open splaa:x., etc.) and reasonably exercised professional judgm nt on the d1scre tionary aspects in favor, of approval, consistent, w ith the needed housing mandate. 'This approach isin line With, the state law., Because no entirely clear -and -objective approval, path, was available for, 11 61 61 dewo.tiopingirl, a home on this plart'i"cular, I Iills i'de, lot (the process Inherently requi re discretionary Physical &I Environmental Constraints,, Permit and variance), the City must jAn apply the required, criteria as objectively as possible 'in orde r to comply 'thORS, ter ere ni 4, * choose a d " sctionary ack, h 197-307(4). U I'ke some applicants,, who voluntan ly I re the Applicants, had, no alternative "clear and, objective" track to select, — so they did not waive their rights under the Needed 1,1ou sing, statute. Therefore, the only available path, 4, 114, 6 xye towa 6 (the discretionary review) must be app ied with an c rd fulfilling the needed 4, . # 4, 4, housing mandate, not frustrating it., in practical terms, thi's means the Commission 61 61 should. not impose any subjective or extra -statutory Shurdles on this,, application. If the evidence demonstrate's that the proposal meets the literal re quire mentsof the code cn*tena (,or can do so With condit ions),, the, City should, approve it. The law, does not allow Ashland to deny needed using ern the basis,01 rigid or, subjective application of standards that, the property cannot practically meet., 12, Rogue Valley Assn qf'Realtorvv. Cityqf"A A land, 1, 580'r App I (1999). 11, PC DAvis I 1EARN ANDEMSKM & SELVH'J,� 515 AI EAST MNSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.,COM WWW.1dayishearn.com Page 2,69 of 68 1 Page-21- Ashland ssPlanning Commi, o; PA4,220,24-00053, i n April.1,2025 Recent LUBA cases,, underscore that local governments cannot use discretionary variance or, conditional, use criteria. to thwart. needed. housing, w, hen no & clear- an, d,-,ob ecti ve alterni ative s availab le. For example, ern n Zirker v,.City ofBend',, LUBA, overturned. a, den'lal, of a, housing prqject''whe re the city had appli ed a variance "hardship" test too sty n"ctly, noting that, a property's unique characteristics mustbe c Were � A that, a variance should, be grant d, 'f needed, for devc1lopiment, of ons 'd an e I the housing and, no verse impacts would, result.13 Similarly,, in Nbrdhmd'v. Clackamas C6zin�y, LUBA emphasized that a, "physical characteristic of the propeity" In that case,, topography) can justiffy variance relief for, housing', and 'if a condition 'is,, common to many pIropI(.Irt*1 that is a d *1 fferent, situattion, — but where the hardship, les ��c. not un que),6'74 at unique,, the variance should, be allowed to enable the housing use 'The poi "'si, th 4, 4, needed, housing, may not be denied on the basisof slavish application of standards that 6 4, 11 the property cannot, meet,' when those standards canbe fle'Xibly appilled or va.nea, osical constr withut undermining their, Purpose. I lere,,, the phy ai ntsi, are unique and were known to the City when the lot was,, approved. and, created- a PK "n g the variance criteria Y in law. Put with reasonable fleXib flity to allow this,, houseis in keeping with, the sp t, of the s`mply I the law t al does nolow Ashland to deny th application unless 't, fa"Is to meet, an applicable clear, and objective standard — and as discussed,, 'it, does not, so fail,. A denial oronerous, conditions,, based. on open-ended, cri"ten"a, would ri'sk violating' ORS 197-307. Fortunately, in this case, wsnot -face that issue because the proposal, as conditioned isties a I 'by staff sat* 11 appil"cable standards. jo, Conclusion Applicants apprec "late the neighbors ,"engagement, in this,, process,, ane . understand. the Ap I a ibstant" 'th factual, ir concerns. pil"cants have, strived to ddress each st ive point wi correctionsor, mitigation measures. Many issues — such as tree removal, fire safety, and. driveway aes,ign — we re thoroughly examined i n A, I cants'prior subin itals and by their te'am of professionals (pilan��ner, e ngineer5 surveyor,, and arborisit). The record, 61 61 i before the Commission s repi'lete with substantial cividence, �u�.�.�st�.�ng approval of the subjtect o the rasinanitons roenyacaStaff (most, of which Applicants had already pit , do not object to). In conclusion,, A, pilicants p respectfully request approval of the Physical Environmental Constraints Permit (with the driveway silope/length variance),, the Tree Removal Permit, and. associated conditions,,, so that, this Iong-planned family home can, finally be built., The application meets all applica . ble approval crite riaor, seeks proper, re'll"ef where needed,, and it, advancesthe City's housing and trails objectives in the proce ss. We urge the Planning, 13 ri Zirke r v. Ci�y ofBend, 519 Or, LUBA1, (2009). 4, 1 10 rdh r A IV, indv., Clackamav C,6unty, 64 0 LUB 100 (2011 DAvis IIEARN ANDEMSKM & SELVI('Y",� PC 515 AI EAST MNSTREET I Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "61 +shearn.,COM WWW.1dayishearn.com Page 270 of 68 1 Page-22- Ashland Planning Commi, o; PA4,220,24-00053, ssi n April-1,2025 Commission to affirm staff s recomMendation and approve, the project. Thank you for your careful consideration . 6 asp , submitted, DAvis I I.EARN ANDE160N &SELVIG5 PC 61 Christian, ELI, I . .. . . . . . learn 1� O,SB .#g,1182911 chearn..( �,,?� 4avishearnxom, .................. ......................................................... . ................................................................................................................................................................ Of .to rne. ys for, Ap 61 i , plcantsi, 11, PC DAvis III ANDEMSKM & SELVI('J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812-.3,111 1 ich.ea.m D I +shearn.,COM www,.ld,avl',Ls'h,e,,,'L'�ir�,il.c'�o,,ni Pagel 271 of 68 1 LATE. Ja n e I7,r 2 025 T 0 City Council O Derek Severson, Planning Manager,. f EO 231 Granite Street J� TIME w ; This, appeal will be processed on ereco,rd jaccording to,W!I'the appedlideatifiled �by the appellan-ts, and staff respanses to, each, are de-tailied below'. In considering these grounds far appeal, Counicilars should be aware'that: the "Scopie of Appeal� Deliberations"' in ------------ lot 1.01VA 41ILZAGIIIIIIAR I . COMMUNITYDEVELOPMENT DEPARTMENT III ""iir r "" T III. �."' 3 s-ilan , � rega °'1i 2 Fax:: 5, III. !� .. � 0 e Ground! PIannintgo Commission improperty construels the appfilcable law and makes a delcilsion thatis not sqpported by adequate, findings or, substantilal evidence, in qppravilng a Physical Constraints Review Permit wilthout addriessilng or, demonstrating compliance'With the 1 6 1 relqu I �i fi relments of 18.3,30.050.A. ica]� & Envvron�mehntal (P&E) Constr6ints Review Permit, that "'Through the applicationof the development standards of this cha ter I , I ,r th e po ten, tia limpa C ts to the p roperty and n earby areas ha ve been, con Is "dered and adverseimpocts, have been minimi'2ed.010 In res�ponsje to the criteria in AMC 18.3.10.0510.A, the jap�p!icatijan mateHibIs explain,, begibning on Through the applicatidnof the requirements ofthe Hillside Ordinance,. the oversight ofa geotechnical expert,. a civil engineier and a structural engineie, IF implementationof the erosion controlplan,, and tree protection1preservatio, wildfire fue/s management,, potential adverse impacts have been minimi`z'ed The home is situatedin a manner that minimizes ffillside disturbance by lkni"Iting, T e wra-*, #1f',t,4rIP1 w through the creation of'o small area in, comparison toi the size of the property that IF is for development ofthe h,om,e,. the yard area and pojol and the drivewa,y. Potentialimpacts to the property and the nearby area have been considered and through the considerate design and layout ad verse impa C Its hove been minimized. WIN MR w1h COMMUNITY DEVELOPMENT DEPARTMENT 5 — 5305 -141.488. - I'VIVOID u rn way T e, A 1 .2050 st-il and, Oregon 97520 Fox. 4 A 2 I ashb.ndor(g, TTY- 800335.2900 �Page 2 of 45 ............................................................................................................. Page 273 of 6831, . . . . . . . . . ........ The proposed development m,intmiz'es fire hazard through the implem,entationof 'nimizes slope fdilure through the ' plementat" n of' a, fte management Plan,, mi I'M 10i te drainage and reta construction appropno ining, wa and feasible stoirm water management through, proper drainage and conveyance through the piroperlty and utifity easements to the City Storm -water system. The proposed development preserves and protects the ruralresidential characteristics ofthe property and the surrounding properties. The proposed development has steppedi structurolretaining wal/s to lessen the impact of'o structure on the lot through the Juseof terracing. and I erosloin control plant ,literi-Will 111111 iiiiiiiiiij IIIIJIIIlqJ ��jl �1111 III I iiiiiii III !1�1111 Ir lilliggiVEJ I Ii I IA E� ME 11 1 nJ it �h el�- i ;EW! OMM4 1111 Jill III ��111 1111 Pill I !!1I 111�J Ilig 101 0 all, 104wwwa a a OW OW oil 0 a W W M dam APO dh ANP 1 11, 1 1 Is, lei in, I Ii Milli llll The Planning Commission finds that the hIjame �has bell 1ocated to mIlknimize hJ I I I s 1 11 el d I st u r ba nJ cleh �by 1 i mi t I �n g c u -ts a �n d f i I I -fo �r c o, n s t �r u cti o �n. T �h, el a p p 11 c Ju t I o, n �n otes that through the appilication of the requirements of the the COMMUNITY DEVELOPMENT DEPARTMENT 5 ' ' 5305 -1- 1"OVOID u rni way T e-41.488. Ast-il and, Oregon 97520 Fox. 4 U ashb.ndor(g. TTY- 800335.2900 �Page 3 of 45 ............................................................................................................. Page 274, of 6831, + oversight of a gelotechlnical� expert, ja� clvll� enigineher and a structural anginijejer, anid thel implehmentation, jof ehros , ion cantrol, tree pro,tec�t�l��on�/p�riesehrvia�tio�nand wildfire fulehis maniagelment plans, potentlidl adversel impacts have behen minimilled w w w W . I I I I mill 10- i. fro] RIM all as Ole 0^4 Iw dab w W, . . . . . . . . . . . . . . "all oil 11 ini a natural state., ThGIs subStanitially grelater than thle mfnimum peircentage required COMMUNITY DEVELOPMENT DEPARTMENT T 5-141.4 88. 5- 3 0 5 e, Ast-il and, Oregon 97520 Fox. 4 U ashb.ndor(g. TTY- 800335.2900 �Page 4 of 45 ............................................................................................................. 1 41111111111111, 111/, Page 275 of 6831, a a 0 0 Islas as a a is's 1=1 a w w IN IS ......... .... ..................... ................ III Pill a W- Grolund R. Thiel Planning Commission impirloperity construes the appliliedble, law and makes, a delcilsion thatis not s,qpported by adelquate, findings or, sUbstantildl evidence, in qpproving a Physical Constraints, Review Permit wilthout aiddriessing or, demonstrating compliance,with the requirelments of 18.3,.10.050.B., 0 AMC 18.&IM50(Bis, the second of three approvalcrIterla far a Phiysical& Environmienta (P&E 1) Cons trairis Review Permtt,, "'That the applicanit has consIdered the potentiaill hazards that the developimenit may cireate aind impleimenteimeassuress to miltigate the potential izaird�s cau,sed� by the devellopment..", 0 Ini responseh to the cnterla Fn AMIC18.3.10.05O.B,, theap�pfication mateHials explaini beginning on N & page 5of the cant Is wrItten findinits The p ject des*n, teame , including the geotechn,ical x ert,. the landscap,, Iro), architect', the civil engineet; and contractor have constructed Won Ashland hills id-e properti es n, um erous tim es. -A 11 poiten tia / hava rds,. inctudi n g erois ion from th hillside, wildfire hazards,, and reduced impacts, to the developeid residential are were all considered and anticipatedin the developmentof the property. w IN 11 Mill COMMUNITY DEVELOPMENT DEPARTMENT -141.488. - 1VIMID u rn vvay T e, A1 20 st-il and, Oregon 97520 Fax- �514 1U .50 2 ��Ilr� ashb.ndor(g.n a»« TTY- 800.735.2900 Page 5, of 45 ............................................................................................................. Page 276 of 6831, ALA ry The foundation will be structurally engineered and the geotechnical expert will provide periodic ibspectionsof the site to verify the deve/opment requirements are being complied with. Erosion controlsilt fencing is proposed along the east side of the development area and track -out prevention, pad wfll be provided at the entrance ofthe driveway 'with the shared driveway to lim,it impacts Ito, the shared driveway system accessing the property. Allerosion, cointroil measureswill remain, in place throjut9hojut the duration oifthe sit, work portions of cons truc tioin. The tree protection fencing will remain in plac, throu hout the durati,on of cons truction., or unt'll the exterfor of the structure I' 9 completed and noi additional site disturbance is occurring. The trees proposed for rem,ojval are requested to be removed to allow for th,' development of the dfivewo)6. the residence and Mthin the associate development areia., The trees proposed for removal are also to implement a wildfir, fuel reduction plan which, increases safety to the adjacent properties,. I The proposal incorporates a cut f6jundation,, Wi`th structuralretenti,on, ofall areas of cut and fill., The structureis less than 35--feetabove naturalgrade. The general contractor i's skilled at developing steep hillsi'de lots. The driveway and home construction is propoised to follow the direction, and guidance of the geo tech nical expert., The structurally engineered single-family residence and the associated site development has taken all reasonable steps to reduce adverse impact to the environment, & o�n2.,,3,on�Pagie,5th�eCoo�n�note�d��thia�t-. "The Planning Commission finds that the application inctudes erosion and sediment control plans as well as a geoteichnical report and that by following the h ential hazards will have been mitigated The recoirnmendationsin botif that the pot COMMUNITY DEVELOPMENT DEPARTMENT 5 ' ' 5305 -141.488. - I'VIMID u rn way T e, . As 7j J 11313 .2050 t-il and, Oregon 9520 Fox. j I 4 A 2 ashb.ndor(g. .............................................................................................................. TY- 8003"33,1- .290age 6, of 45 Page 277of 6831, ALA Plry anning Commission finds that the landscaping plan and erosion control plan will mintm,ize any adverse impacts,, that irreversible act'I"Ons have been considered more sermoust tonsand that the s'ngle-fdrnily homereto'ns substantially 11 y than reversible act" I I mire of the site in, its, natural state that required by ordinance.00 COMMUNITY DEVELOPMENT DEPARTMENT -141.488. - I'VIMID u rn way T e, Ast-il and, Oregon 97520 Fax- 411"1" .2050 ashb.ndor(g, .............................................................................................................. &MC 'I j,j0.,Q5Q.0 is, the third of threhe approv,al criteria fw a Rhyslcal 1 (P&E Constraints e i IPermll, "That the applicant has taken o/Ireasonable, stPPs, to, reduce the adverse impact on the, environment. Irreversible actions shall be consildire d more seriously than reversilble, actions. The Stuffor or Plonning, Commilssilon shall consider the -existing development of the surrounding, area,, ond the maximum development permitted by this ordinonce."' �njgi ion in response to the cHiterla"In AMC 18.110.050.C, the jap�pfilcatvan materbis explaiiHn beginni 7 of the applicant's wr'"t-tehn findingsih page I ih The site i's heavily treed reduction of fbel loads in the wildfire land overlay and the protection of heialth)6. preservable treesreducing adverseimpacts. AN AN AN wMMh M dMN On, M The building pad area is the minimum, area of the site to allowfor the construction of'o single story with,, basement hojme,, driveway access and smalloutdoor space. There i's noto large yard area or lawn area proposed oin, the hNside slopes. Fla lots 9 require a, 20--fdot x 20--footyard areafree of vehicle parking area and buildings. Wl# lw�� Mil a The Poolarea is within the area of'excavationfor the constructioinof the house and the most viable contractor staging areo during the constructidnof the residence. COMMUNITY DEVELOPMENT DEPARTMENT -141.488. - I'VIMID u rn way T e, 11313 .2050 Ast-il and,, Oregon 97520 Fox. 4 A 2 TTY- 800335.2900 �Page,8, of 45 ............................................................... .......................... ................. I AIIIIIIIIIIIIII, Page 279 of 6831, The pool walls are engineered limiting Potential hazard's to the property and nearb, areas., The pajoland outdoor area are proposed within the area of'disturbon,ce f6i the residence and provides the minimum outdoor area required for flog lots. I The proposed site disturbance i's substantially less than alloweid., There isonly 18"738 square feietof disturbance proposed on the 94,960.8square foot area lot which main tains 80, percent (75,969 squarefeet) in natural state which, i's s ubs ton, tidily greater than the minim,um, percentage required. The removalofthe minimum am,ount of hillside soil to allow for the cons truc tion, oif' the home,, dfivewoy, terroceand poolarea is the minimum amount of'dls'turbance and substantially less than, the allowedareas oif'disturbance on the property. The staff' advisor or the commission can find that considering the exis'tin,, deveto ment of' the surrounding area and the moximIum development permitteii by this ordinance, the applicant has taken, allreasonable steps to reduce advers, impacts to adjacent properties and more than 80 percentof the site wHI remainA t I t(JI'r*LS JW te". W WIN WAR WIN 4W off jjj A, V AM Wor R *IT4 IGO-JAROPIA-M A Ma 4, 0110 ZIWI ro OIN 0 WCOM I SCRIPT lr� I The findings, go on to, note that, "'The, Commis'sioin, finds that the proposed site disturbance i's substantially less than allowed For this propierty,, the required COMMUNITY DEVELOPMENT DEPARTMENT 5 ' ' 5305 -141.488. - I'VIMID u rn way T e, . As 7i J 11313 .2050 t-il and, Oregon 9520 Fox. i I 4 A 2 ashb.ndor(g. .............................................................................................................. TY- 8003"33,1- .290age 9, of 45 Page 2,80 of 6831, ALA A-.SH Nil:) pry ercentage of the site emain undisturbed is 52 percent [27%averctge slope + 25% 52% requi Ito be retained in a natural state], ensuring that development is 0 -1 bal'anced with environmental preservation by timiting excessive grading and modific-'a t n of the s 1 te. For the proposa/'ere I18738square feet dItbce proposed on the 94,,960 square foot tot,, which equates to 80 Percent,(75,969 square feet), of the lot being retainedin a naturalstate. This is substantially greater than the minimum Percentage required.10 6 Jfi & I H I ble, law aind makes, a Ground D* The Planning Commission improperly construes the aippflea decision thaIt 'I's not supported by adequaIte findings or substataewwlence by approving 11h development of uribuildable slopes greater thain 3,5%, in violation of 1118.3.10.09O.A.1 and 2., . ....................................................................................... .. 0., Existing piarcels without adequate buildable area less than or equal to,35 pIercent sholl be considered buildable forone single-family dwelling andon accessoryresidential .......................................................... 3,,-0,4 1�1'8.2.3.111 unitor a duplex inaccordance with the standards in, sections 1 and ................ b., Existing IpIarce/s without adequate buildable area less than or equal to 35 percent cannot bie subdivided or pIartitioned. " In ve 11 0 e. A, lin e, wly crea tedlots ei th er b y su bdiivis,ion 18 0 provii I ................. or III P/6" partit,ion shall contain a bui, ing envelope, with, a slqp,e of" 35,perc,ent or less."' Building Envelove., The building envelope has on, average 27plerclent slo e and i's located in the gentlest slopes on, the property, and c/osest locatiOn, toj the flog PIortion, of the lot to further minimize/ordisturbance. COMMUNITY DEVELOPMENT DEPARTMENT 5 ' ' 5305 -141.488. - I'VIVOID u rn way T e, Ast-il and, Oregon 97520 Fax- 411"1" .2050 ashb.ndor(g, TTY- 800.7"3,1- 1 .............................................................................................................. g. .1., 3.2900, �Page 10 of 45 VrJX 01, Oww"NOW MAW I W1 v 44"N'll 4 Owl AI W W. OW me, rw JIM, Qpm 16 Pow` ;a ;01 IFf, v Nf, IN IN it Imp i" fni Im, JA 51, 440 A % 0111 J" Al 1, 1,04, F, q 4FVOx my if J&P 'w I ION R04 RIM kq r ilk yl�i J lwa VI id� at e t, V O"I"t ] I,, ", , a ., HO", T, of We proj-"m,,-, X, low� J� All, eI4le cl, r pp 41 4ION, F ... . . .... . VOH Occl .j r", PF �j %f* 0 lip Him r 00 1; INI ' : "i VIP, 4�111 7 s momm , Mww 104xv V >35% ov,flm I OYO r >30%, J 2 7r, W11 ie � r fill, 601, 25% <25% IS At, the initial' Public hehar"ng I Planning staff aillso presented the slidle bellow based on City Geographic information Systam (GIS) topographic clat'a to illustrate t'hat, the area of dist,urbancel, outlined in red, was the Ileast-sloped portlion of the sul ject, property ain", the N, area nearest to the proposed driveway access. Areas shown in d1ark purple havie, slopes in excess of 35 percent'. COMMUNITY DEVELOPMENT DEPARTMENT 1 1-41.488.5305 I I 'I Winburn Way T e, Ast-il and,, Oregan 97520 Fax- 4 15/ 5/ 2.2 0 50 ashb.ndor(g. TTY- 800.7, .............................................................................................................. 3.2900, �Page 11 of 45 ME Ilk l"vol% Jh f 51 II i "N d I 9k ("M 1 r r"D c:' C) v I' ("I e I d rr, 11 D, 2 V "X, I I r� 1, Ir " I'" F"' eto f'L '1- ?isce Lj� CJ v �(o p e dopes or-G tf-r e C], c-'J, "� . . ... .. d niv e i r-) it 1'r,"Uo, r II CP 1. �� $�..�M b,�:;wU %� �Y "� "S - [2 I sevi corlstrairllts, Will 26-131D 11(111!i� 11 ra"I 1111" 35, (sil re All AN AM AN Ab db, wmb db Grou nid E,,.,, The Pilannilng Commilssion i miprwry perly construes the a ppilicable law and makes; a declisillon thatils not supported by adequate findings or slubstaintiall evidencein concluding that the parcell haisinadequate, buildable areai less than oLr equaill to 35h% unider 18.3. 10.09O.A. La when much of the Ill property is, comprised of 25% to 30% slopes,.. Iu@I oil WIN Thie relicitals on� Page 1 of thie Plja�nimng Commission's fmjdt�ngs, notel", COMMUNITY DEVELOPMENT DEPARTMENT '141.488. - I WMID u rn way T et Ast-il and, Oregon 97520 Fox. 4 U gshb.ndor( TTY- 800335.2900 age 12 of 45 ............................................................................................................. 1 1��l�lll�, Page 2,83 of 6831, The applicants submitt'al lincluded t'heh map, below,, which wais also lincluded In t'heh st'aff I! + presentation on March 11, 201:215, i'll',ustrating the slt,e,s Slopes in the areas of disturbance:' V A101 - - --------- - - V m10 aw, ON Ir 411 7F T; F" '�)'j Ilk, Vgyvl� ........ .. 0 —10 A % N� 'M M 0 li! Kl*, 194 '*Af ' 117*1'r IS A V fir. mw ptom 'N' *"'4AW It 0 W S 0 �i ic")l P 0 r"'J' S iK GO W J', . .. ... ..... Al o0w, r'he cm, of w e r e "IMP AW '4, t W".jW 11 4R, r I r c, e oca,,, r O'l If r �uN N » uNN� W1 -1 -'i" '' I I# lomm P , WWI DAW i mr, 0 "'Y P'ffl. 3, �5% OP, )OOT'' j IW yea > 0 % 00, 27'%, . ...... . .. 25% 2 5 At, the initial public hehar"ng I Planniling staff aillso presented the slidle bellow based on City Geographic information Systam (GIS) topographic dat'a to illustrate t'hat' the area of dist,urbance', outlined in red, was a portlion of the subject, properity aind the I! N, area nearest to the proposed driveway access. Areas shown in d1ark purple havie, slopes in excess of 35 percent'. COMMUNITY DEVELOPMENT DEPARTMENT 'At 488 5305 I'VIVOID u rn way T e-� A I . I "/555 .2050 st-il and, Oregan 9`71 20 Fax:: i14 1U � 2 i ashb.ndor(g, TTY- 800.735.2900 �Page 13 of 45 ............................................................................................................. g. .I., CIF Ground! RiThe, Plannilng Commission impirloperlyconstrues the applicdble, lawand makes a decision thatis not, supported by adequate findings, ar substantial elvidence by approving the proposeld development within a parti tion without the, gielotechinical study required by 18.1.10.09O.A.4. .. . ....... 1,� 0 090,,A-4 Provides ffiat, COMMUNITY DEVELOPMENT DEPARTMENT 5 ' ' 5305 '141.488. - I'VIMID u rn 'Vva,y T e, AstMai l and, Oregan 97520 Fax- 411.2050 j ashb.ndorl(g, 73 TT 800.5.2900 age 14 of 45 ............................................................................................................. Page 2,85 of 6831, a a some 00 Abjj Ole a a 0, 01 low, Alk Aw A^w O^w 0 10, Aw 04 4^k 0^4 'AW4 III IN 111 11 Il The current applicatijon does not Involve a subdivision jor partilljon, It Is limIltied to the development of an existinglot of recard and as such a geotechinlical study Is nat required under AMC 18.341040910.A.4. ip wa No, Am wa Ow db m MAIN 7, COMMUNITY DEVELOPMENT DEPARTMENT 5 '' 5305 '141.488. - I'VVinlD u rn 'Vva,y T e, Ast-il and, Oregan 97520 Fox. 4 U ashb.ndorl(g. TTY- 800335.2900 �Page 15 of 45 ............................................................................................................. 1 41111111111111, 11111/, Page 2,86 of 6831, Ground G.: The Plainniing Commilssilon improperty construes the applicablel law and makes a delcilsion that Is, not supported adequate findings or subs,tantia] evidence by allowilng terra bycing for purposels other thian developingia building paid and vehilculair, acceissiIncluding laindscaping, a pool aind �spa,, and an outdoor Witchen and lolunge contrary to 18.1.10.091O.B.Sm.. AMC 18.3.10.090.B.8.a provides that', """No tlearracing shalibe allowed except for the purpose?,s, of developing a, 16vel building pad and for providing vehiicular ac,cess to thepadto & Thie app�l��l�c�a�nits'su�b�m'lttia��l� matehrials note an Page 8- The building pad area is the minimum, area of the site to allowfor the constructionof a, single story mfth, basement hojme,, driveway access and smalloutdoor s ace. There is noto large yord area or town, areic proposedon, the hillside slopes,. Flog/ots require a 20" x 20" yard areafree of vehicle Parkingareia and buildings. WIN doe da I WIN 4P The pool wall's are engineered limiti"ng, potential hazards to the property and neiarby areas., The pool and outdoorarea are proposed within the areia of disturbance for the residence and provides the minimum outdolor areia requiredfor flog lots. COMMUNITY DEVELOPMENT DEPARTMENT '141.488. - I'Winb u rn way T e, 11313 .2050 Ast-il and, Oregon 97520 Fox. j 4 A 2 ashb.ndor(g. 3'ji- .............................................................................................................. TTY- 8003"3.290age 16 of 45 Page 2,87of 6831, The proposed site disturb,ance i's substantially less than, alloweid., There is only,78,738 SF of disturbance proposed on the 94,,960.8 SF area lot which maintains 80 percent t 0 (75,969 SF) in natural state which i's substantially greater than the mini I murn percentage required-., The removolof the minim,urn amount of hillside soilto allow for the cons truc tion, of the hojme,, driveway, terrace and poolarea i's the minim,urn am,ojunt of disturbance and substantially less than theallowedareasof disturb,ance on the pro erty. Pagie,5joft�heh�CIF �l��a��nn��i��ngCom��MISs'lo�ni'sf�i��ndin�igi,,sn�jotiesth�a��t: "The applicationfurther notes the pool is a la pool,, and the majority ofthe area where the pool is placedhosexisting grade slopes of less than, 25 percent and is within on, area of excavation for the construction of the house that wi`// provide a contractor I' h tid �t staging area, du,,r'ng me construc ' nof he residence. Pagie,5joft�heh�CIF �l��a��nn��i��ngCom��MISs'lo�ni'sf�i��ndin�igisfurt�he��rn�iotiet�hiat- "For the proposot there is 18,738 squarefeet of disturbance proposed on the 94,960 square foot loit,, which equates toi 80 percent (75 969 square feet) of the lot being retained in a natural state., This is substant* 11 to y greater than the minimum percentage required.'-O' Grolund K The Planning Commission irnproperiy construels thel appliedble, �law and makes, a delcilsion that Is, not supported by adequate findings or substantial evidence by dflowilng the applicant to develop a padfor a swimming poo! and spa contrary to 18j.Z.10.091O.A.Six 1C.]. & The app�l��l�c�a�nits'su�b�m'lttia��l� matehrials note on Page 8- COMMUNITY DEVELOPMENT DEPARTMENT -141.488. - I'VIMID u rn way T e, 11313 .2050 Ast-il and, Oregon 97520 Fox. j 4 A 2 ashb.ndor(g. TTY- 8003"3,1- .............................................................................................................. 3.2900, �Page 17 of 45 1 AIIIIIIIIIIIIII, Page 2,88 of 6831, OW WIN 11P WIN WIN AM I AM dh 41P qj lip 11 AMR, AN WIN AN 0, old The pool wall's are engineered limiting potential hazards to the property and neiarby areas., The pool and outdoorarea are proposed within the areia of disturb,ance for the residence and provides the minimum outdoor areia requiredfor flog lots. The proposed site disturb,ance i's substantially less than, alloweid., There is only,78,738 SF of disturbance proposed on the 94,,960.8 SF area lot which maintains 80 percent t 0 (75,969 in natural state which substantially greater than the mini I mum percentage required-., The removolof the minimum amount of hillside soi/to allow for the cons truc tion, of the hojme,, driveway, terrace and poolarea i's the minimum am,ojunt of disturbance and substantlal�y less than theallowedareasof disturb,ance on the pro erty. N N Pag,e,5,II n�IiI ComI�MIS's'lo�ni"sfIiII Indinrgisnr hi III .OlThe application further, notes the pool Is a /ap pool,. and the majority of the area where the pool is placed has existing grade slopes of less than, 25 percent and is within on, area of excavation for the construction of' the house that w1// provide a contractor staging area during the constructiOnof the residence."' P I a n ni ng C o Im IIIsIIII In's f 1 nd il In g s f u Iret he r n ot e hi C! t III .04,For the proposat there is 18,,738 squarefeet of disturbance proposed on the 94'r960 square foot lot,, which equates to, 80 percent (75 969 square feet), of the lot being COMMUNITY DEVELOPMENT DEPARTMENT -141.488. - I'VIVOID u rn way T e, 11313 .2050 Ast-il and, Oregon 97520 Fox. 4 A 2 ashb.ndor(g. .............................................................................................................. TY- 8003"33,1- .290age 18 of 45 Page 2,89 of 6831, WJ", roui nd 11 T he P 11a In In 41 nigi Corn rn i s s ion i m properl y, co n st ruie s; t he a ppI lica b Ile I a,w a nd ma �kes a deci sio n thalt 'I's not supported by adequate findinigis, or sUbstantial evidlence, by, approving a buildinigi envelope which is not located and sized to preserve the maxilmum number, of trees on site as required by 183.3.10.0904D.&b. AMC 18.3.10.091O.D.3b providels that "Building enveippes ls,hafl be,focated'and sized to, prelserve the maximium, number of trees, on site while recognizing and following the general fbe] Modific,ation stand'ard's ifithe devellopment i's, lbcateld in Wildfire Lands.'"' The appIlcat'llon materid1s noteh thal An inventory of the site trees was conducted there are hundreds, of trees on the I property. There are 75trees six inchesin diameterat breast heightorl larger in, the area of construction disturbance., The predominate species are Douglas Fir,, White Oakand Madrione. Eig'ht iW of the trees are dead. The trees 'were eva lua ted for hea lth� is trac turp, spec i es, va rie ty and s 12e. wRdfire s afe and hazards removal,, and removal due to the proposed access,, retaining wallstand] U'4 ` g The ee etres., The tree analysis trassessment retains mostof the site sto le stabi lizin IN identified the health of the treesand projvi'd',ed'sugges,ttoin,s as to which trees should h The property will remain heavily treed following the removalof the small dicim,eter fuels,,ii, the dead trees and the trees in poorconditi'on. I I Tree protection zoines are Jacluded on the tree Protection, plan including preservation plans for tree cons,ervo,ti"on,durin,,q,,,constr,,uction. III will will WO COMMUNITY DEVELOPMENT DEPARTMENT 5 ' ' 5305 -141.488. - I'VIVOID u rn way T e, Ast-il and, Oregon 97520 Fax- 411"1" .2050 a..............s.bn...d.............o.............r......(............g. .1.TTY- 800.733.� f ..............45 Of the 75 treesin the vicinayof the area of disturbancef6jur (4) significant trees are proposed for rernoval,,eight (8) dead treesand a total of 67 trees removed that are greia ter than s ix inches in, diarn eter a t breas t heigh t b ut less tho n 12 inches i n diameter at breast height deciduous trees and less than 18 inches in diameter at breiast height conifer treies. Theother significant trees are incorporated into the proj,,,ect,design,. The trees that are proposed for rernoval's because they are within the building envelopelfootprinL Many of the trees proposed for removal are within the proposed driveway or Mthin the identified area of disturbance,. Of the 75 treesin the vicinayof the area of disturbance,,, there are 67 trees greater tf + than, 6 indidmeterat breast height Proposed for removal. Of the 67 trees proposed for remova/. only f6jur (4) signWcant trees are proposedfor remova/. Theother tree proposedfor removal, includeeight (8) Douglas Fir trees in, polor condition that are smaller than 18 inchesin diameter at breast height,,fourteen, (14) Douglas Fir trees in pollor condition that are smaller than 18 inches in diameter at breiast he*h,L 19 Thereiso five stem, Madroneeach stem, i's greater than 18 inches in diameter at breiast height; two multi -stem oak trees with one stem each greater than,72 inchesin diameter at breast height that are in, good health proposedfor remova/. 19 As notedabovo, the trees proposedfor removalare largely within, the driveway area or with'In the area of,disturbance for the home construction. The trees proposed for removal wilinot have a significant impacton, the erosion,, soil' s to b I // ty or flo w of waters. t , -stem There are four (4 significant trees proposed for removal. These include a five Madrone,, a five stem Oregonwhite Oak,,a three stem Oregonwhite Oakand a 121nch indiameter at breast height Oregon white oak,. The proposed mitigatibn trees are deciduou's and there are no replacement conifers, proposed. COMMUNITY DEVELOPMENT DEPARTMENT '141.488. - I'VIMID u rn way T e, J As'l�-il and, Oregon 97520 Fox. 4 A 2 - 2900 �Page 20 of 45 ashb.ndor(g, TTY- 800.7,31D. ............................................................................................................. Page 2,91 of 6831, N N IS Page5of the P!anning COMMIS, sion's f li ndings ad,dress note that-',', .OlThe Cornmission,finids that as the proposed buildingenvelope is situated immediately adjacent to, the end of the flag pole along the east property line, it is evident that the M M proposed building loi cation, minmizes the length of the drivelway to, the greatest extent feasibIe w, hile stiliproviding necessary vehicular andemerge ncy vehicle access to the property." M Wa M, M Wa OR ilk N N Page 8of the P!III nnlilt ng COMMIS, sion's IIIIndings f urther note that: "The Tree Management Advisory Committee (TMAC) reviewed the initial application, which identified the removal of 67 trees at their regular monthly meeting. While expressing that the number of trees proposed for removal was substantial,. the TMAC � d that all trees proposes removal were either with - the building envelope recognize in All' or very close to, required excavation. & lih Grolund J. The Planning Commission impirloperty construes applicable law and rinakes a decision thatis not, supported by aidequatefindings or slubstantial evidence, by approving an exception to the waill height requirements at 18,,.3.110.0901.2i.c wilthout addressing or, derinonstriating compliance w ith the requirements I of M .31.10.0903.R* . uild, AMC 18.3.10.0901-2.c provides that "'A b, 'ng step -bock shall be, requirled on all downhill building walls greater than 20, feet in height, as, measurell above natural gradell Stqp-bucks sholl ble, o mJInIMIUM' of'Slxfell Decks projbicting, out fry thel, building wall and hillside sholl not b,e considerg d'a building sck. No verticol walls on the downhill elevations of new buildings, sholl exceed a moximurn helit of 20 feet above naturol grade. See Figure, ..... ..... 0 .. ......... COMMUNITY DEVELOPMENT DEPARTMENT 141.488. - I'ViVOID u rn way T e, . As 7i J 11313 .2050 t-il and,, Oregion 9520 Fox. i I 4 A 2 ashb.ndor(g. TTY- 8003"3,1- 3.2900, �Pa g e 21 of 45 1 AIIIIIIIIIIIIII, Page 2,92 of 6831, 20, fool 35 Max. feet height AMIC18.3.10.09O.H pmvides �0 IIIIItk 01'' Orient rooffine with the hillside', 6e 0 V %Ala 6 foot 0 minimum setbacl '® El" XCe,t0tion to, the, Dever pment Standards, for Hillside Lands. An exception under this, section r IS., 5. Variances. An opplication for Is not subject to the vah'ance, requirements of'chapte, on exception is slub,ject to the, Type (procedure in section moy be, granted w 1'thesphalo mstandoh" dsorH'Sde, Land S if the proplos'al meets OR of the following, crilterial: At 1s; no S1107111 10 1,1111 IM21111111 Fill 11 llllp�ppllllp� I I 1111111ml # 1 11 111 llllll�p��Il mamllp ,3,. Theexcception, is the minimum necessary to alleviate thedl, 0 .............................. ll�, 4., Theexceptionis consistent with the stated Purpose andlatent of chapter I Ph ys" al Ic and Environmental Constraints Overlaand sect ton, �116,3,10,,-0,9,g Development I . ............................................................................................ . The appIllication miaterialls Provided assert, that, the application as submittedl compiles With the, sta ndard a nd was �not, s u 1�ect, to Exception, noting on Page 16 of the applicants" f ind i nigis: "Complies. The maxIMIUM, Wall height i"s 18"-,9"on eiast r downhilo elevation - refer to Sheet A2.1 for height dimension of wall to existing natural grade., Spoirelevationsand other referenced dimensions above 20", in height refer to top of rojof heights to fihlsheid gra de,. COMMUNITY DEVELOPMENT DEPARTMENT -141.488. - I'VIVOID u rn way T e, Ast-il and, Oregan 97520 Fox. 4 U ashb.ndorl(g. 22 ............................................................................................................. TT 800335.2900 age of 45 1 41111111111111, Page 2,93 of 6831, N U K 11 N It L t VA I I U N SCALL $116",A f4f The Planning Commission ultiMately determined that an Exception was required,and Section 2A an, pages 5-61 of the �P la �n, n I �nig Co �m m Iss lon's findings notes that. dmb d1b, IF ip I dmb 'AN W 4p WIN I d1b, AR WIN AN WIN WIN Ali A WIN WIN ip IP 0 Page 2,94, of 68 1 ALA of ry construction by locating the residence on the lesser s/opes of the property., The Planning CommissiOnfinds that the applicant has demonstrated that the Exception, allows,for a reasonableuse that complements the naturaland visual character of the citygin, achallenging site,. The Planning Commission concludes that in this instance,, the Exception, is merited sabi"ect to a, conditioln thatwith final grading the totalheight of the wall,,fascla and ,foot above sholinot exceed 25 feeLlro Ground K,,.,, The Planning Commission 'improperly construes the, applilcable law andl makes a dlecilsion that 11s, not supportedl by adequate findings or substantial evidence by allow"ing the d1riveway gradle for the new driveway to exceed 20% contrary to'118.4.3.08O.D.8. AMC 18.4.3.080.D.8' provides that, "'Grodes for new dfiveways in all zones sholl not exceed 20 percent foranyportion of the d'riveway�, If'required, by the, Cilty� the developer or owner shall Provide,, certifico'b"On of driveway grade by a, IricensedJand" surveyor. J JJ db WO A WO 1. The variance is necessary because the subject code provisiondoes not account for spectal or unique physi I cal circumstances of the subject site, sach as topograph)6, natural features,, adjacent development, or similar circumstances. A legal lot determination may be sufficientevidence ofa hardshipfor purposes of approvinga vartance., COMMUNITY DEVELOPMENT DEPARTMENT '141.488. - I'VIMID u rn way T e, 11313 .2050 Ast-il and, Oregon 97520 Fox. i 4 A 2 ashb.ndor(g. .............................................................................................................. TY- 8003"33,1- .290age 24 of 45 Page 2,95 of 6831, 9.1 IT It, FY w L M WIN & WIN w w w WIN IN WIN J The shape of the lot and the topography of the lot and the surrounding, natural featu'resore unique physical constraints thatcreate thedifficultyin meeting the ONl Oil 0 21., The variance i's the mimmum, neicessary to + address the special or unique physic" circumstances related to the subject site. w The proposedresidence has legalaccess to the existing non -conforming driveway., Allown,gaccesson,d the variance to drive,way grade i's the minimum necessary to address the unique physicalcircumstances related to the'silu'piect property. m Access i's not available from anotherdriveway in the vicinity. Theadj"acent properties to the northwest are accessed vica private drivewa)l that extends to Strawberry Lane. COMMUNITY DEVELOPMENT DEPARTMENT -141.488. - I'VIVOID u rn way T et 11313 .2050 Ast-il and, Oregon 97520 Fox. 4 A 2 ashb.ndor(g. TTY- 800335.2900 �Page 25 of 45 ............................................................................................................. 1 41111111111111, 111/, Page 2,96 of 6831, These lots were Part of a pro erty line adjustment between three lots,, the maxim,um number aflowed to be serveid via a privatedriveway (PA90-008). Beicauseof the legalaccess to the driveway accessing the propertyfrom Granite ,Street,, it i's not necessary or possible to create an alternative variance Situation. proposal's benefits w / be greater thanany negative ImPiacts on the d'evelopmentof the adjfacent uses and willfurther the purpose and intent of thi's ordinance and the Comprehensive Plan, of the City, W MmIff 4. T�hien�jejedfo,r-thievia��r�l�jance"Is�notsiel-f-�imposed�by-thiea��pplicantio�rpropiertyiow,�ne�r.�For j -t arise as resuit of a property 1 ne ad"ustment o examp1e, the vja�rmncje request doies no I i do Ab jj ........... MOINUDS111 WIN COMMUNITY DEVELOPMENT DEPARTMENT 5 ' ' 5305 -1- I'VIVOID u rn way T e, 41.488. 11313 .2050 Ast-il and, Oregon 97520 Fox. 4 A 2 TTY- 800335.2900 �Pa g e 26 of 45 ............................................................... .......................... ................. 1 41111111111111, Page 2,97of 6831, + I IS S,ect�l�,on2.,5,o,n�pag,es6,-7'oft�hie��P�l�,a��nn�i��nig''C,,O�MM��l��Ss�+l��o,n'sfin��i��ngs1: The Planning Commission ,further notes that the application requires o Variance to the flag &I've standards in, AMC 18.5.3.060Y which speaks to the maximum grode and length of flog driveways. AMC, 18.5.3.060Y specifficall'y provides that,, "Flog drive grades shall not exceed a, rnuxirnum, grade of 75 percent. Vanionces lm,ay be gronted fog flog, &I'ves for grodes inexcess of 75 percent but no greater thon 1'8 percent; provided, -that the-curnulative, length of'such variances across multPle sections ofthe flog, drive does niot exceed 200 feet. Such vononces sholl bel, required to, m,eet oll of thel, criteria, for approvalin chapter 18.5.5 Vanionce,si.0 # + IN The Planning, Com,mlsslon notes that the dfiveway is via on, existing shared acces easement to utilize on existing long,, steep,, partially plaveid private driveway., Th 0 proposed driveway i I mprovem,ent to serve the subject pro erty i's approximately 19'.. feetin total Ilengthand hason, average slopeof a, roximately 24 percent. All WIN All a A db WIN Ij All WIN 11 j WIN 111P oil lip V ej All All wo COMMUNITY DEVELOPMENT DEPARTMENT 5 ' ' 5305 -1- I'ViVOID u rn way T 41.488. e, Ast-il and,, Oregon 97520 Fax- 411"1" .2050 ashb.ndor(g, TTY- 8003"3,1- � .............................................................................................................. , .1., 3.2900, �Page 27 of 45 AM WIN WIN AN, Aft Ab A A, Alk WIN AM WIN VMWNULgj� Ab Ab ip OIN dition o # 1 41 0 klo�n f Approval '9f requires: '"A,pplicant shollprovide a surveyor's map that confirms the driveway grade does not exceed 24 percent and that the length of the portion of the 0 driveway inexcessof 35 percent slopes dies not exceed ,700,feet,, per AIMC i8.a,1D,.0,90.A,,.2!Y 0 Coindlltlo,n of Approval1 irehqullresm "Requirements of the A,shlandFire Department shallbe met,, including that all ad'dressing sholibe approved,, that fire appara tu's access be provided" COMMUNITY DEVELOPMENT DEPARTMENT 5-1.4 88. 5- 3 0 5 T e, 41 I'Winbu rn way I Ast-il and, Oregon 97520 Fox. 4 U ashb.ndor(g, TTY- 800335.2900 �Page 28 of 45 ............................................................................................................. 1 41111111111111111111, Page 2,99 of 6831, Conditilon of Approval#ll requires: "Prior to bringing combustible material/s on site,, a ficants shall provide ddicumenta,tion, of fire hydrant location within, 600 feet of the southwes t corner of the house andof the access (eiosement)." Conditilon of Approval #12, requilres,, Prevention and Control Planaddressing the General P Fue I M, adifica tion A rea reiq uiremen ts in A MC 18.3.10.10O.A.2 sho 11 b e provided prior to bringing combustible materials onto the property. New landscaping proposed shalicomply with these standards and shall not include plants, listed on the Prohibited Flarnmable Plant List per Resolution 2018-028." 0, 4 ih Ground L.. The Planning Commission 41 miproperly construes the aipplicable, law and miaikes ai dled H sion thait 11s, not supported by adequate findings or substantial ovidence by approving a,variance, to a I I ow ai n aivera gie f Illag d ri ve g rad e, o%, wh en 1 S%A'smiaxim u m g ra dle a I Illowed for f Illag d rive, variances, by 18,1305.33.0606F. V W Ej W Ok Ah Bot�ht�hehappl�l�c�an�ts'su��bm��l��tta��lan�jd��P��l��a��nn��l��ngCo�mm��l��ss�l�jo�n"sf�l��nd'in�igis�i��nre�s�po,n�sietot'hehre�qui�reho Varimceh have bjeehn� addressed u��nder 'Grou�nd K'above. dab, dh A, o mIC �., WFATMION ALA ry AMC 1 8.6,1.030D def Ines aid riveway as The area, that p,rovi'des vehicular access, too sl'te from a, street or the areo that provided vehicular circulatt'on on a Site.0 AMC 18.6.1.030.,D fuel er defines a 'J,Drilve, Flag"Ias "A driveway that serves o single lot or porceland is greater than, 50 ,feet in length,, or provides vehiculor access to, a fldg lot(S). See also, .. ................................ 101 18.5.3.,0,60, Additiono/Pretiminory Flag Lot Partition Plot Criteria!' A"DrivewayShared is section defined as A, driveway used to -access two or more lots, or p�arcals!' In thIs Instance, becauseh W I the drive was greater than 50 feet rn lencith, it was considehred 'in Ilgbt of the standards for a flag drlveire AMC 18.53.060Y. db # Bot�ht�hehappl�l�c�an�ts'su��bm��l��tta��lan�jd��P��l��a��nn��l��ngCo�mm��l��ss�l�jo�n"sf�l��nd'in�igis�i��nre�s�po,n�sietot'hehre�qui�reho Variance have bjeehn addressed under 'Ground K'above. Groundl N,,.,, The Planning Commission improperly construes, the appliedble �law aind makes, a 6 4k dlecilsion that lis, not pported by aidlequate, findings or substantial evidence by aillowingi an ove r Ile nigit �h f! al d rive with ou t t he t u rna rou nd reqlu ii redl by 18.5.3.06 O.j. AMC 18.5.1060.j provildles that, J'When required byOregon Ft're, Code,�, flog dri'ves greeter than 150, feet t'n length sholl provilde, o tumaround (see Figure, 18.4.6.,0401.G.5 ' ). The, StOff'AdvI'so,r,, in coordinotion with the Fire, Code, Officilolt may extend the dt'stance of' the turnaround 5 in requirement up, too maxim'um, of 21, 0, feet length as, allowed'by Oregon Fire Code, access exemp,60ns:ro A,M! I CI , " I C'15.,2,8,.030,.Cpro,vill d��e,sthiciIIt, AFireCodb,Offi "al"as us,edJn the, Oregon Fire Code, means the Fire Chl'Glf ordesignee." Page7" of the wrItten findings submitted by the applicants noties that: wo wo WIN wo wo WIN M, w RW COMMUNITY DEVELOPMENT DEPARTMENT 5 ' ' 5305 -141.488. - I'VIMID u rn way T e, . As 7j J 11313 .2050 t-il and,, Oregon 9520 Fox. j I 4 A 2 ashb.ndor(g. TTY- 8003'3-1- .............................................................................................................. 5.2900, �Pa g e 30 of 45 1 AIIIIIIIIII Ilk Page 31,01 of 6831, ALA 0 Pary ge 21 of the written findiilegs sou bIrnitted b -ts notes that: ythe applican hThe proposal'allows for the constructionofa residence ona legallot of record. The benefits allow for use of the property and the variance to the driveway is necessitated by the slope of the property and the grade of the existing driveway which this driveway connects too,. There are no negative lmlpactsfrorn, the proposeddriveway gradeupon, the adjacent properties because the adj'acent properties have drivewayaccess from the shared drive'way. The proposal,' has been reviewed by Mark Shay,, Fire Marshal,, Ashland Fire and Rescueand he is aware of the pre-existing,, le allot of record bein 9 9 accessed from anexisting driveway system thatdoes not complywith the standards. The proposed residence will have a fire suppression system which mitigates the negatives,from the steep drivewayj" WIN The appIlcant s submIltal materIals IncIudeh an eh-�rnail dated� Jlanujary 171, 2025 fro�rn Depuly Chlef and FiTe Mjarshjal� Mark, Shay to project archIlectCarIbs De1igiado, indicating, "It was good to meet you toiday. As a recop of our discusslon,, for an alternate to the fire department turnaround N/ consider a turnout designed to Jackson County Development standards,. M Additionally, please provide documentatiOn oifthe distance to the private hydrant already on t( e, • To address the �Fireh Mjarsha!'s request, applicant's shehet L1.0 dbte January 171, 2,024 prepared� �by Scharehn Deslign Studloillustrates a proposed turn -out area adjacent to the d�rlveway. • To address the Fire MarshaI's request, applicant's sheet AS1.1 dated October 3, 2024, prepared by,Carios Dehigaido,, ArchIlectidentifies exIstiagi private fireh hydrant F.H. #2192 With 40 p.&L at 237' GranIleh Street, With a dIStance along the roadway caiied oul at 5,85 feet. Page 7 ofthe Planning Commission"s,findings indicates that. "The Commission further notes that the proposal has been, reviewed by the Fire W Marshal,, and as proposed the residence will have afire suppression system to mitigate ,fire risk,, and that the driveway grade and the fiholdriveway design w,111 be reviewed by the Fire Marsholforcompliance Mfth, all applicable f e codes., To ensure compliance COMMUNITY DEVELOPMENT DEPARTMENT 5 ' ' 5305 '141.488. - I'VIMID u rn way T e, . As 7i J 11313 .2050 t-il and, Oregon 9520 Fox. i I 4 A 2 ashb.ndor(g. .............................................................................................................. TY- 8003"33,1- .290age 31 of 45 Page 31,02 of 6831, IS Conditlon of Approva! #10 requiresii, "Requirements of the Ashland Fire Department shall be met,, including that a// ad'idiressing, shollbie approved,, that fire appiara tu's access be provided" / 1111 f 'on thato final approval of the access plan (turnoutsetc.) be obtained that a fires sqppressi system beinstafted in the homethat a newfire hydrantand piump be installed" if neicessary, and that a fuel break is required." 101 Conditlion of Approval,i requires,li, "Prior, to bringing,cornbustible muterldits on siteiii, appilicants shall projvide iddicurnentation, of fire hydrant location within, 600 feet of the southwes t corner of the hojuse and of the access (eiasernent).tol Condlition of Approval #12 requires, "'A Fire Prevention and Control Planaddressing the General IN IN Fuel Mbdification Area requirementsin AMC18.3.10.10O.A.2 shallbe provided prior tobringing combustible materials onto the propierty. New landscaping proposed shallcomply with these standards and shall not include pilants, 111steid on the Prohibited Flarnmuble Plant List pier Resolution 2018-028." Ground Oil, Thiel Plannilng Commission improperly construes thiel applicabile law and makes a decision that is not, supported by adequatel flindings or substantial evidence in qpprowing a kh the requirelments, of variance to 18.5.1,060S,without addressilng or del�rnonstrattngi compfliance wi 18.53.5.0503. # di IS AMC 18.5.5.0510 provIdIes that, WIN 'AN Ali Ali I JS lw w w WIN A WIN IN W ft Om a ip INA COMMUNITY DEVELOPMENT DEPARTMENT 5 ' ' 5305 -1- I'VViin[D u rn vvay T e, 41.488. Ast-il and, Oregon 97520 Fax- 411"E' .2050 ashb.ndor(g, TTY- 800.7'3-ID.�2900 Page 32 of 45 .............................................................................................................. Page 31,03 of 6831, ALA A-'SH Nil:) ry 2., The variance is the minimum, necessary to address the special or unique physical' circumstances related to the subject sitq 11 M " dh MR M fly WIN I A- D 14"ZOM DOUR fKATIS OW jj l I IS Both the appl�l�can�ts'bttI aad Ppon�sjetoth'eh requrreha Variwceh havel bjeehn� adjd�rehssed u��ndehr 'Grou�nd K'above. Grou nId P:, The P! a In In 41 nIgi Corn rn i s s ton i m prope, r1ly con stru es It he a ppi *11ca b Ile I aw a nd m a kes a dec I i H Si o n that ils not supported by aidequalte findings, or substantial evidence in determining that the Ilot configuiraltion,, site, topography and existing naltural featu�res are uniquie, circumstances wairrainting ai variance under 18.5.53.05O.A.14. IS AMC 18.5.5.05O.A.1 prolvilides ffiat,II ""The variance i's necessary because the subj'ect code T provision doles not account for special or unique physical circurnstances of the subjbict sle,, such, astopography , , natural features,, adj"acent,developmentIII, or similar circumstances. A legal lot determination may be, sufficient evidence, of a hardship for purposes oif approving a wo"Bro "840- BPetot'hehre�qui�reho vwriwtceh iowvel WeIet 'Gr*tv&(O-., V - ,dk I AN All dk dh COMMUNITY DEVELOPMENT DEPARTMENT 5 ' ' 5305 -1- I'VIVOID u rn way T e, 41.488. 11313 .2050 As'll-il and, Oregon 97520 Fox. 4 A 2 I ashb.ndor(g, TTY- 800335.2900 �Page 33 of 45 ............................................................................................................. Page 31,04, of 6831, Ground Q.. The, Planning Commission improperty construes the applicable law aind makes a 6 ih 'if 111 6 'if dlecilsion that is not supported by adequate findings or su bstaintiaill evidence in holdi ngi t, hait the proposed variaince, is the, mitnilmum neces,sarly varilance under, 183.5.54,05O.A.2. AMC 18.55.0510.A.2 N 1� t + P pmvidjes thIc ,F'T.h,,e varianceis the minimum necessary tooddress the I or u, hysi I cal circumstances related to the subjeict site.-h* specto nique p Page 21 of'the app�l'ican,tswrl'tten,,ft*n,,di'ngs notes that� The proposedresidence has legalaccess to the existing -conforminq driveway., non Allowingaccessand the variance to driveway gradel's the minimurn necessary to address the unique physicalcircurn,stances related to the subj,ec,t property. P Access i's not available from anotherdrivewayAn the vicinity. Theadj"acent properties to the northwest are accessed vica private driveway that extends to Strawberry Lane. These lots were art of a pro erty line adjustment between three lots,' the muxim,um P number aflowed to be served via a privatedriveway (PA90-008). Beicauseof the legalaccess to the driveway accessing the propertyfrom Granite ,Street,, It i's not necessary or possi'ble to create an alternative variance Situation. 2111 gi I III �� I I pI 11111111 1111111111i'll Page 6 of the Plannin!* �i HIN, 10 NJ Nbi 6 "'The Commission further find's that allowing occess vio the exis'ting easement to this othIVi'se londlocked parcel'is the minimum necessory to address the unique physical' Circurnstonces related to accessing the subject property. The Commission finds that allowing the driveway M11 provide occess to serve a single-f6mily residence on, a legal residentiofty-zoned lot of'record.,00 Ground RThe Planning Commilssion improperly construes, the applicable 11aw, and miakes a dlecilsion that is not supported by, aidequute findings or substantial evidence by rellying on dlete r mill nati o n s miaidle by, ai form er As h la nd p! a n nil ng dil rectorin p! a ce of t he req u1i red fil ndi n g s u nde r the variaince, pro,visions in section 18161536,541105036, AMC 18.5.5.050 provIdes that: A. Tie approval authority, through o Type I or T e )')'procedure,, as applicable,, may approve YP a varionce uponfindinq that it meets a1l'of the fol'l'o,,win,g,,crit,er,1'0., 1. The variance is necessary because the subj"ect code provision, does not account for special or unique physical circumstances of the sect site] such as topogrophy, natural' feutures,,, adjacent development,, or similar circumstances. A legal lot COMMUNITY DEVELOPMENT DEPARTMENT 141.488. - I'VIVOID u rn way T e, . As 7j J 11313 .2050 t-il and, Oregon 9520 Fox. j I 4 A 2 ashb.ndor(g. TTY- 80031- .............................................................................................................. 3.290age 34, of 45 1 41111111111111, 1111111, Page 31,05 of 6831, ALA A—'SH Nil:) ry determination may be sufficlentevidence of a hardship for pl,urposes of approving a variance. 2., The variance is the minimum necessary to address the special or unique physical circumstances related to the subject site., The proposat's benefitswillbe greater than any negative impacts on the development of the adjacent uses and wild fur the purpose and intent of this ordinance land the Comprehensive Plan of the City. 4., The need for the variance 'I'S not self-i posed b y th le app I/Ca n, t or property owner. For ex ate, the variance requestdoes not arise as result ofa property line adjustm,ent or land divisionpreviously granted to the applicanL, B. In granting o vartance the approval authority may impose conditions simlitor to those provided for condit/Onaluses to, protect the best interestsof the surrounding property and propert owners, the neighborhood, or the City as awhole. y IS Two Iletters from former Rllainnvng� Director john MCLIOUghlin are inclluded In the record. One Is dated� March 22,1992 aind the other Aug�ust 12,, 1992. Both letters are discussed i"n detall In the Planning Commlisslion findingis, as noted� be1low. IS Page 6 jof the P]bnning COMMIS sion's f indings ehx Plai �n, t h a t. * "Based I on this historical inform,ation", the Commission, finds that the drivew, ay grade was recognizedas an issue Mth the lots, creation, that th,,,e lot creation, predates th,e current hillside standards, and that the needfor a Variance has not been self-imposed pop lip a A as a 7dAb "AN W WIN Amb oil I All COMMUNITY DEVELOPMENT DEPARTMENT -141.488. - I'VIVOID u rn way T e, J 1 .2050 Ast-il and, Oregon 97520 Fox. 4 A 2 ashb.ndor(g, , .............................................................................................................. TTY- 800.73.290age 35 of 45 Page 31,06 of 6831, All All a All wa All oil mi WIN WIN All lw w ROU IN 0 IN I w 'm sm ge 0 IN w SIG"III Awl Aft a 0 AN %;UIMMUNITY EVE' EN' DEPARTMENT 3 1-41.488.5 05 I I 11'Winburn'Way T e, A �st-il and, Oregan 97520 Fax- 1IL3.. ObOE E ashb.ndor(g. TTY- 800.7, .............................................................................................................. 3.2900, �Page 36 of 45 1 41111111111111, Page 31107of 6831, ii ,0, a dh M 0 ■ lw All WO WIN Ell El Ell AN d1b, gp ip AN AN WIN 'AN AN M, M All It I AIR,, F J 0, WIN wo WIN dmb All WIN dmb M AN a All 'AN dmb All AN d1b, WIN db ej w db a IS Section 2.7 on Page,8 of the Planning Com��mfsslon's findings note, "The Planning Commission discussed the applicants voluntary proposal to provide a, public pedestrian access easement across the property along the TID Till While such a dedication is not a requirement for the development of'o single-family home, the IF Commission recognized the public benefit of form, a liking trail access in this locati'lon. COMMUNITY DEVELOPMENT DEPARTMENT 5 ' ' 5305 -1- I'VIVOID u rn way T e, 41.488. Ast-il and, Oregon 97520 Fox. 4 U ashb.ndor(g. TTY- 800335.2900 �Page 37 of 45 ............................................................................................................. 1 41111111111111, 111/, Page 31,08 of 6831, As a result. the proposal has been included as Condition, of'Approval #reflecting the applicant's willingness to dedicate the easem,ent and the Commission's support for securing long-term, public access along the trail corddor.t The consideration of forr, Director McLaughl"in"s, letters as a basis for determ-ining that the 'Variance requestis not the resultofa self-imposed hardship is detailedunder Ground for Appeal"I above. IS Page 7 ofthe Planning Comm,ission'sfindings note that� "The requiredpartition plat was recorded as P-43-1,9,96 on Aprill2f,7996. Basedon this 1z historicol'infotmatilon, the Commission finds that th driveway grade was recogn' ed as an issue With the lot's creation,, that the lot creation predates the current hillside standards, andthat the need for aVariance has not been self-imposed by the current Grolund U: The Planning Commissionimproperity construels appiricable law and makes, a delcision that 'I's �not supported �by adequate If indings or slu bstaintial evidence �by approving a tree removal it witholut addressing i ng co iance, with each of, the criteria selt forth in perm or demonstrat* Mp! 183.5.17.01400i AMC 1 .57.04Q + .............. ........................ provides that A. Em erg en c y Tree Re, mo va I Per IL A n Em erg en c y Tree Re, mo va I Per 1 It Is hall b e gran ted if the ,approval authorityfinds that theapplication, meets,all of the following criteriqor can be made to conform through, tie irnposition of conditions. 1, If the condition of a tree presents, on, immediate danger of collapse, as defined part �-, and represents a clear and present hazard' to persons or property,, on em,ergency tree removal per m]t may beissued and the payment of a fee may be waived,. The Staff Advisor m,ayrequire the applicant to hirean arbarist to review the evidence to, ascertainwhether the tree presented an immediater of,collapse. B. Tree Removo/Per m,!'L COMMUNITY DEVELOPMENT DEPARTMENT 5-141.4 88. 5- 3 0 5 T e, I'VIVinburnway I J 11313 .2050 Ast-il and, Oregon 97520 Fox. 4 A 2 ashb.ndor(g. n a»« TY- 8003"3,1- 3.290age 38 of 45 1 41111111111111, Page 31,09 of 6831, ALA A-'SH Nil:) ry 1. Hazard Tree. A, Hazard Tree Removal Permit shallbe grantedif the approval authority finds that theapplication meetsoll'of the fol/owing criteriq, orcan be made to conform through the imposittonof conditions. a. The applicant must demonstrate that the condition or locationof the tree presents a clear Public safety hazard O.e, likely to, fall andinjure personsor property),or a foreseeable danger of propertydomage toonexisting structure orfaci/it ' y" and such, hazard' or docannot nger reasonably be alleviated by treatment,, relocation, or pruning. See definitioln, of hazard treein part,111"BIX1,10 b. The City may require the applicant to mitigate for the removalof each hazardtree pursuant to section 18.5.7050�, Sach mitigation requirements shalibea condition of ,approval of the permit. 2'., Tree That is Not a Hazard, A Tree Remova/Permit for a tree that is not a hazard shall be granted if the approval'authority finds that the application, meetsoll of the following c iteriq,, orcon W 'I r be made to conform through the imposition,of cond"tions., a. The tree is proposed,for removal in girder to permit the application to beconsistent ,with otherapplicable Land Use Ordinance requirementsand standards,, including but not limited to applicable Site Development and Design standards in part .................................... � and Physicaland Environmen,tol'Cons troi'ntsi'n part 18.3.10. b. Removal of the tree will not have a significant negative ImPact on erosion,, soil' stabilityl flow of surface we protection of adj"acent tr,ees,,,orexistin,g,win,dbreaks,. c.. Removal of the tree willnot have significant negative impact on the tree densities,, sizes,, canopies, and species diversity within, 2,00feet of the subj"ect property. The City shall grant an exception to this criterion when, alternatives to, the tree removal' have been considered and no reasonable alternative exists toolio w the property to be used as permittedin the zone,. d. Nothing in this section shall require that the residentioldensity to be reduced below the permitted density allowed by the zone.. In, making this deter ina tion; the City may consider alternative site plans or placement of structures of alternate landscaping designs that would lessen the impact on, trees,, so long as the alternatives continue to comply with the ether provisionsof this ordinance. The City shollrequire the applicant to mitigate for the removalof each tree granted ,approval pursuant to section 0,50,, Such mitigation, requirements steal a ....................... condittonof approvalof the permiL C. Tree Topping PermlL Topping is on injurious pruning practice,,, which may lead to stress,, theses e,,and decay in, trees. It should be avoided whenever an alternative exists., A Tree Topping Permit may be issued if a// of the following apply. 1, A utilitY, public agency, or other personwho, routinely tops trees in, furtherance of public safety,, may apply fore topping permit pursuant to this section based upon an, arborist"s report establishing a methodology foretopping in compliance with this subsection. COMMUNITY DEVELOPMENT DEPARTMENT '141.488. - I'VIMID u rn way T e, 1 .2050 As'l�-il and, Oregon 97520 Fox. 4 A 2 ashb.ndor(g, TTY- 8003'3-1- .............................................................................................................. 5.290age 39 of 45, Page 31, 10 of 6831, M M WMh AN AN IWO 0 G, dN ■ Am WMMh AN, M, AN W W W W I G, 0 Ground'V.,, The Plainning C,omimi-iis,siioniimproperly, construes, applicable law aind makes a deon t hutil s not s,u ppo rted by adeqj u�ate, fil ndin g s o r su bstai ntia I evide nce, by fa *11 lin g to ai nai lyze t he *11 m pact of tree removal withiln 200 feet of the property'as required by 18,,.5.17.0140.8.2.c. COMMUNITY DEVELOPMENT DEPARTMENT 5 '' 5305 '1- I'VIMID u rn way T e, 41.488. Ast-il and, Oregon 97520 Fox. 4 U ashb.ndor(g. TTY- 800335.2900 �Page 40 of 45 ............................................................................................................. I AIIIIIIIIIIIIII, III/, Page 31, 11 of 6831, ALA Ary MC 18.5.7.04O.B.1c Irequireso findingthat, "Removal'of the tree will not have a significant negative impact on the tree densities,,, sizes,, canopies, and species diversity within 200feet ,of the subject property. The City shailgrant an exception to, this crilterion-when alternatives to the tree rernovalhave been considered and no reasonablealtern,,otiv,eex"I'Sts toollow the property to be used as permitted in the zone.,J101 Page 11 of the app!lcantlls ffndings no-tes: An inventory of the site trees was conducted,, there are hundreds of trees on the property. There are 75trees six 1'nchesin diameterat breast heightor larger in, the area of construction disturbance., The predominate species are Douglas Fir, White Oakand Madrone. Eight,the trees are dead. The trees were evatuatedfor health,, structuspecies,, voriety and size. wildfire safety and hazards rernovol,,and rern ovaidue to, the proposed access,, retaining wall's,, and the approved and proposed building envelope area., The tree assessment retains m,ostof the site slope stabilizing trees,. The tree analysis identified the health of the trees and provided'suggestions as to, which trees shout removed. 0 The property willrernain heavily treeid following the rernoval'of the small diameter fulets" the dead treesand the trees in, poor condition. Please refer to provided graphic tree inventory, proposed removal and tree proteiction plan,, sheets L,O,.,I.' LO.2iand'LO.3. Ground W,,.,, The Plainning Commissionimproperly construes aipplicable, law and makes ai decision t hut 'I'l s not s,u p po rted by a d eq u a te f i ndil ng s or su bstai nitia I evide nce by fail 1 *1 n g to con s *1 d er req u i red tree protection rn,easuiresas set forth under 18.4.5.03O.C.] and 183.43.5.0303.C.,63. AMC 18.4.5.03O.C.1 Irequires that tree protection e En the form of,, "Chain link, fenctbg, a rnJInImIuM of sixfeet tail with steel posts ,p/ocedno fdrther thou ten feet apart, shall be Installed at the edge, of � tree protection zone, or dri fine� whicheveris grea'ter and at the, boundory, ,P 1, COMMUNITY DEVELOPMENT DEPARTMENT 5-141.4 88. 5- 3 0 5 T e, I'Winbu rn way M Ast-il and, Oregon 97520 Fax- 411"1" .2050 ashb.ndor(g. � .............................................................................................................. TTY- 8003"3,1- 3.290age 41 of 45 Page 31, 12 of 6831, F F ofany , common or public open spore, qpanan oreos� or cons,ervotion eosernents that obut the, parcel being developed.," AIMC 18-14-51-030I.C.6 p�rovtdes that, ""I excav,ation,, trenching, od' r gr in g,,, raot prun in g,,, ;or o t h e- Octivity shalloccur within the tree, protection, zone unless approved by the Staff Advisort' Page 10 of the Plia��ni�nin�g,,C,iO�MM��l��"S�s�l*�o,n's findings notes that-,,� WO k W121140011 MIA* 41RATIM .1 t W W sloe jab I j WIN gI Grou ndl'X.: The P! a n n 41 ng Com miss,i o n e rrs, by, ad o pt i n g con c I ui sorly fil ndin g s t hat d o not add res,s t he Al 6 relevant criteria or, explain how, the facts found demonstrate compliance with those, crilteria,,, andl which improperly incorporates, by reference materials whilch do not support the decision of 6 approval and are'linternally inconsistent,. if AC 18.5.1.060.1.2c requires that the appeal not ce +ncludje o clear and'disffnct id'entification, ofthe speicific grounds, for which the deic/s/Oin should be reversed or modified, based oin �pq COMMUNITY DEVELOPMENT DEPARTMENT -141.488. - I'VIVOID u rn way T e, Ast-il and, Oregon 97520 Fax- 411"1" .2050 j ashb.ndor(g, TTY- 800.735.2900 �Page 42 of 45 ............................................................................................................. IS This ground� for jappeal� speaks very generally to the inadbIquacy of the adbpted� findings withou��t a clear and distInct Identlf Ication of the specilf ilC grounds for whlch the djecision shld beh reversed or modified based onidentified appilicable criteria or prociedural irregularlty. The Cou�ncll may dbItermine that this ground for appealis not suff ittently iclehar and distinct, and ion that basis choose not to consider It. Grolund Y. The Planning Commission improperly construes, the applilcable law and makes, a decilsion thicit is not sluppor ed by adequatel findings or substant"I ev"dence by "rnposing a ,ments quire of A the, shland F condition requiring future de'velopment to conform to the, re Department where thel applicant �has not demonstrated sluch a condition to be, feaisible,. IN ip Illp A' A 0 R It A P -1 -M oftO 4. 1,010M 1401491M, 0 dh Al 51, AF ■ 0 ^19 a ^ 0 W 'W Ab Ift Illp dmb Ab Ab a ej W AN jj At IS Page I of the Janu�ary 9, 2025 wrilten submittal from Thornton Engineering Inic. titled "SubjecL Varlance ApplicatiOn, for Driveway Slope and Compliance with Flag Lot Development Stand'ard's"' confIrms -that wIlth regard� -to Fire Safety,,, "The residence will include a fire suppression system,, and the driveway design has been revilewed by theAshland Fire MarshaL With regard� to FiTe Codb Co �m p! la �nce, this docu�mehnt goes on to, note thiat, F'Th,e driveway is COMMUNITY DEVELOPMENT DEPARTMENT '141.488. - 1"OVOID u rn way T e, A 1.2050 st-il and, Oregon 1313 97520 Fox. 4 A 2 I ashb.ndorl(g. TTY- 800335.2900 �Pa g e 43 of 45 ............................................................................................................. Page 31114, of 6831, P &MCI .53.0 Qj + es that, "'Whe�in required by the Oregon FIre Code�, flag drives greater ............................................................... ..... . thain 150 feet in length sha[l provilde a turnaround (see FlIgure'18 4.6 040 G. ��..).,'The Staff Advisor, ................................................................................. in coordlinatIli on w, i t h the Fire Code Official, may exteind the distance of theturnaround requiire meimum of 250 feet In leingth as aI l°y Oregon Fire Code access exemptions." The appIlcant s submittal materIals IncIudeh an eh -mail dated� Jlanujary 171, 2025 from Deputy N' j cattng,, "It was good Chief and Fire MjarshjdI Mark, Shay to project architectCarios Deigadb Midi to meet you toiday. As a recop of our dl'scusslon,, f6ir an alternate to the fi're department turnaround N/ consider a turnout designeid to Jackson County Development standards,. Additionally M ee 10 t I pltease provide docurnntat" n of he di'stancto the pr"vate hydrant already on the easementroad.,.h' To address the �Fireh Mjarsha!'s request, applicant's shehet L1.0 date January 17' 2024 prepared� �by Scharehn Deslign Studloillustrates a proposed turn -out area adjacent to the driveway. To address the Fire MarshaI's request, applicant's sheet AS1.1 dated Octdber 3, 2024, prepared by,Carios Dehigado,, ArchIlectidentifies existing private fireh hydrant F.H. #2192 With 40 p.&L at 237' Granite Street, with a distance along the roudway caiied out at 5,85 feet. I 11,1111,1111 '� I �� I � 111111 g� OR I 111 11111 111 P111 Plliqm� I Page7' of the Plannin#' I I � ''I I In Emmum- IF WIN "Aft W I WIN WIN do AM V V Cond"Ition of Approva! #10 rehqu+IHres,, "RequIrements of the AshlandFire Department shall be met,, includibg that a// ad'dressi"ng, shollbie approvedthat fire appara tu's access be provid-ed,, that a finalapproval of the access plan (turnouts letc.) be obtai'neid,, that 0 fires su, ression system bei'nstalled in the homethat a newfii're hydrantand purnp be tnstalled,, i'f neicessary, and that a fuel break is required." COMMUNITY DEVELOPMENT DEPARTMENT '141.488. - I'VIMID u rn way T e, 1 .2050 As'l�-il and, Oregon 97520 Fox. 4 A 2 ashb.ndor(g, TTY- 8003'3-1- .............................................................................................................. 5.290age of 45 Page 31, 15 of 6831, N ConclitIon of Approval #' #11 requires, "Prior to bringing combustible matericils, on site,, applicants sholl provide documentation of fire hydrant location, within, 600 feet of the southwest corner of the house and of theaccess (easemen,t).you N - ConclitIon of Approval # #12, requires, ','A Fire Prevention and Control Plan addressing the General Fue1,MojdIfi&ot'I'ojn, Area requirements, in AMC 18.3.10.10O.A.2 shollbe provided prior to bn*nging combustible material's onto the property., New land'scaping proposed shall comply w "th hese standards and shall not include plants listed on, the Prohibited Flammable Plant per, Resolution 2018-028.1f COMMUNITY DEVELOPMENT DEPARTMENT 5 ' ' 5305 '141.488. - I'VIMID u rn way T e, Ast-il and, Oregon 97520 Fax- 411"1" .2050 ashb.ndor(g, TTY- 800.7"3,1- � .............................................................................................................. g. .1., 3.2900, �Page 45 of 45 BUORE r I -jHE PLANNING, COM"MISSION' T,N TFIE, MATTIF:�R OF Pl,,.,,ANN,,'T-NG ACTION #P,A-T2-2024-0,0053A P1-'FYLS'IC.AL AND ENVIRONMENTAL (ME) CONSTRAINTS REV'IE-..W' I"IRRMI"'T" FOR, 1`11M. CO'NS'TR,LJC"F10 N OF A NEW ,SING"I'l.,'E.,,'FAMIII"".'Y R,- F:!, S I D IF,!, N T I AI HOW-.e ON A. VACANT PARCEI AT' 231 :GRANITE STREET, T"NADDITION TO TIJE ME PERMIT, TIJE DEVELOPMENT IZEQUIRES A VARIANCE TO FLAG DRIVE STANDARDS OF AMC 18.5.1060.,F FOR, BO rH MAXIMUM DRIWWAY (IRADEAND LENGTH,, A, TREE REMOVAI PERMIT FOR,, THE RE�N'OVAL OF EIEIOIS INCLUDINGNTINE SIGNI 1 FICANT TREES,, ANDAN" EXCEPTION '0170 111E `F0' .'HILLS"I'D FLAM)S. N' ARDS R O D WNER&.BRYA N& STEPI-JANIE EBOER, APPLICANT: CARLOS DELGADO, ARCHITECT RECUALS: FINDINGS, CONCLUSIONS & 1) The subjectproperty,ls, tax'' lot 41,800 of'Assessor's Map 319-11-108-DA. and has a ,site adess of 23, 1. ("Irani'te Street. 2) The propeifit"y is zotied,Rural'Residenflal (RR-,5) and is 2.182 acres in. size. S 3) The subject property was created prior to the current Physical & Env, ixoninent a l Constraint Ord,mance (AMC 183.10) and has, an average slope of approximately 27plercient. As provided at,,AM"C 18.3.10.090.A.La. "'Existing,parcels without aeiequotbuildable at -ea less than or, equal to 35-1)et- eent shalll he ion sldere id buildablefiotone slngle-famlly' dwilefling and an aeces%yoryresitlential unit oli# a tiuplex-,. 4) The applicatiola proposes, 'the consti.-Licti.on of a new single-fArnfly residenualhorne whtch 1ir e a Rhysical & Env'nalonmental (P&E) Constraints Review Permit due, to, the site.s, topography. The app] icatioti, also requ i res a, Varliance to the flag drive standards 1,11 AMC 18.5.3.060Y, a,'Fre-e Removal Pertnit to remove 74 trees 1,11cluding ni I ne significant trees, and an, Exception to the Development Standard111111side La nds, January 31, 21025, the application was deemed complete, and in accordance with A.M1C I 8.5.1.05O.B.4 a Notice Of' Complete ap I , pfiuciation, and pubfic meefing was posted on, February Y, 'I % 2,025 at the eIntranee (.,&I the aaccess easet along Granite, Street in lei vie :fir or the W public right -of --way that accessesthe subject property. Notiize was a'[so nia.fled to a.1.1,ploperty owners of record within 2010 feet of the subject, parcet. 9 M 4 6) The Nunn ing C'ommi ssion, foll owing proper public notic e",, 11 el. d a pubfic ear on, Mar,ch, I I /-,r--ff, & ,2025. The mecting was conducted in person and electronicafly via oom, Public testimolny was received, and exhibits, were, presented,. Prior to the, closing ofthe publIc hearing,, me rnbers, PA-11-2024-00053 Aptil, 22,11,25 Page I Page 31117of 68 Wed under, ORS 197.7'67.6.a-e or the publ"Ic requested that theheartng be colitinued. A,sprovi, the Planni , ng Commi'ssion voted to close the I hearing'but leave the publIc 1*elcord, open to allow f6r, new inforinatIII on ,From. pailties of record I`or seven days (until Mab, 1,8 at 4,-.30 p,rn.)j, re�otn, parties of record t`bt-the next seven days (unti'll March 25 at 4:30 p-ri.), arid for a final, seven days, only the a Itcant could provide their final, legal, argurtientsl,, but not new PP I t 0 ) The evidence, in response to all, prevIously submitted in,17ormat.lon (unt.11, April a4:3P.M.. Planning, Conirnission j,,,econvened for deliberation on April 8,,, 2025 at 7:00 pm. 'Fhe Chair, prov'[ded 'her summatIon of all condit[ons, of approval recomin-ended by the Staff' Adv Nol' , 1, MR Commis Over and throughpublic comi,,nents contalned within the whole, record. Following del iberation.'s', the PlannIng- Commission approved, the app III ciati. on subject to a nuiliber of modi-f."ted c�onc"i'l*.'t'ions.per,ta*in*in,g to the appropriate develop,,rnent ofthe site, 7) 'rhe criteriaft..,)r approval for a Physical & Envi,ronmental (P&E) Constraints Rev" ew Plerni't 0.050 wht.ch requires that a1l. of rioca in are desc . the Ashland Mun'c*pal, Code (AMC) I �w� � �.the fol1owing criteria. are met: A e I, i i -- o ug z,? on of the developmentsttindardv T. o his chapter, the potential in, ipacts," ,h thiel p lic to the pi,re.,) an I-vil, and nearby areas have, been considere7d, d adverse 1,Tpexts have, been d nnwim,ize .B,. That the ap, fictini has considered the, potential hazar&, that, the develol)ment may, cre,ate, _p it aevelopment. aind,i,r�I)I�,ment'e.d,n,iea,s,iire,s, 1,01 mitig the, polential hazards, catised'by the " That the applicant has tak,,,Yn all reasonable stel-xv to reduce the, adverse impact on the environment. ,It 14 rever,,vible actions sha,11 be cons-irdered more sariaus]j,� than reversible a.,clions. The StqffAdv,IISoi or Planning, C.otntnissign shal1consilder the existing development qf the surroundh�gz area�, and the ma.,x�ini,,uni,,(Ie��velopi7,7e,nt petenutted by this, ordi,nance". 8 1 V_* I P I I., ", , ) �ie crIterlia, ft.)r approval fog anExicept"on, to the veld me -tit Standards forRillsidet.,ands I 1 - of, a re d e sc r i bed 1 n the, A sh I and, 'M uni, c ip a I C o de (AMC) 1, 8.3. 10. 0 9 0, H -w h wh requ ire th"at 111 the f-,"ol,lowing crtterta. are met: 1'. 7"here is demonstrable ei�,f in f e'� *ng the,,�pedjic requiremen,ts iqf this,chapter due to ictilty, mell a tip que orunimual, a;vpect of the sfteoi 4oposed ties of the site'. 2, The excepi I'D n w ill resull in ieq zial, or Arre afe, rpro te Ico n, j"' the, resourc es pro le cted under this chapter. 3. 'rhe exception is the miniinum necess-ary to alleviale the, dif, ..ftcuity. exe,4.ptit)n i's cioivistenruulh l�he'sta,,,te,,,dPut-1),ove,,end liiterat oj'cht,�iptc),r�,1"8'.3,.,10, Phj�sical and .Ern,uronnienlal (.6nstraints Ove)rl'ay, and section 183.110.090,, Developrnent 51andards .f6r ffill'sideLand'81. 9) The cri'ter,ta, T'or approval, for a Variance are describeld inthe Ashland,Mfunicipa] Code (AMC) 0, 18.5.5.050 which require tha�t all of dile following crit,erriacilre met a, L The -va�ria.nce is necessaty becauve the su�jed code provl,,vton idoes� not accountfi)r Vecial PA-U-2024-00053 A P irl 22, 2025 Page 2 Page 31, 18 of 6 8 1 or u,niique,physic,at'ci'ric,,u'tn",vl'a;i,,ce,s, o " f the st sile, stich as, toj.)ography, aidjaceni developmetit, or similar circumstances. A legal' lot determination may be suf, ,11cient ei,4de,nce qf a hardsh'),fior purposesof, approving a variatzce. 2 The variance Is the nun tmum inecessary, to address, the special or unique physical circumstances reltded to the, sub " ject sw 31 3. The proposal's benqftts will be )ater than any niegrallve laij,)acts on tne duove/qpment, of grc the ad IS, or(ae ae finncnd th ,jacent uses and willfia-ther the ptirl7ost and i,ntent of this (.-,`ony-)re,henstve Plan of tie City, iance is se"imped by the, aj.,I.,Yhant ar we o,"Mr,'. Tor 4. Ihe need.for the var'' not ?/- os�c c,wainple, the variance request does of arise as,reosuft of'aprojxrly line ad stnient or land cli'vi,,s,,i'on,(",t,,,ova,l,pre'vis,ly granted to the applicam. i o) "rhe criteria f,.or a,pproval of a Tree Removat Perm il are, d,eiscrlbed in the Ashlan,dMunicipal Code (AM C) 1, 8.5 7 . 10401. F3. 2 wh lich require ttiat afl of the followIng criteria, are miet: a., O ,1*hpC0 n to he consistent with othet,* applicable Land Use Ordinance rcjqulretnentwy and standdrds', inc-luding but not 1"mited to a prI pficahl,leSite Development and,Desikn. &andar(Is in, part 18.4" and Physical and En virio ninie ntal ns-llraints in,part 18.3, 10,, bw emo va, lqfthe tree will not have a significant negalive mq)act on erosion'. IS0,111 stabillit))) 1 '10 -ees or existing u4ndhreaks* flow ofsutfi7ce ivate?rs. p1*01act" n qfadjacent I't c. Removal qI'the tree will not have a sJA i jlcant ne&M"i)e )npacl on the Ire e densities, sizes', :o c e s -jet o can,oPM?I.s, andVxiesdiver ity-within200ft he,subject ,property. The C ily, shall grant an excqpilion to th,IS criterion alternativeS to the tree rarnoval have been considered and'no toeasoimble, afternative exists, to, a the prol),erily to bie used as pertifitteid in the zone. 7 d Motni , ng i , n tn(,is section shall reqzar-e tht'd the, residentitIl density to he reAced below the permitted densily ailo)-".�ed hv thezone. Inmakingthl's deternlin,alion, the City ma -onsi&r y c T alternalive sitie, ,plans or,placeinent of strtictures (?f alternia-le landscap,ing. aesigns thett wouId lessenthe im, slteaeontinu4 41h the ,1,�act on Irees., o lotW as the arntives e to cony),I ,y wi other provisions of this orditiance. e. The City, shall ree the ,a ficant to mitigate, for the renioval qf each I -re e gtanted W�Pro'Valpursuant, to.,wiction 18., 5-7050. yuch miligation requireinent,,,v shal,l heti, condition qfq val of the permit. For the purposeis of ref&ence to these TindIngs',the attached index ofexhibits datuEt, and testimony'w'i.11 be used,,,. Staff Exhibits lettered with an, "S" %I Proponent's ExhIbIts, lettered wit, h a T" 0 ppo nen.t` s Ex h i b, it"s, I lettle red with an " 0 Hearing Minutc,,s, Notices, and Mtsce].Ianeous Exhibits Jettered with an W" PA42-2024-00053 April 22, 2:025 Page 3 Page 31, 19 of 6 8 1 if 1 SEC"11,.4 ION I CONCIAJSORY FINDINGS N'aw', therefbre, the Planning Commission of t , he City- of Ashland, finds, conctudes, and recorniii,ends as foiflows:, 1 The Planning Coreassfinds that it has rece''Wed all 'the inrniatiion necessary, to render a. decislan based on, the compitete application niaterilats,'s'Laff report, public liearllng testi,inony and 4, 0 exhibits- an d by their re&rcnice each of these are incorporated herein as rf sit outifull,, 2.2 The Planning Commission findss, that: AMICTAI. e 18 1 anid Use regulates the develoPment odll* of land, envisiloned by the Comp.t.-ehensi've Plan, to eneourage eTTICIen't use, ofland, resources among other goals.,, "rhe, Plannitig Comniissionfi-nds teat there, Issubstatitial evidenceln the record to W m-ake I 1 5 I fo"irn, dIlgthat each f the reqe,stedadI eben shown tomeet, 1 1he* rel1 evnadnittaopproovalpcrrioteval. tomeet toapproval cilleria througthe ipoitionofcertain Ni ingeo 23. The Plannixig C.orntiiission finds that the purplosle of the 1-1111side Ordinance is to-., "',Pt4ov1,de fo - sqp, ot-derl)�, and beneficial deveolqj)nient o diwrlcts characteriSze d by diverslity of pl?ysiographic, condith),ns an, d',sigitl an naturalfePattag ,es; to limit alle,rallon qf topov'vj,,�hj) and re,duce encroachiment upon,, oi,- alteration, qf," an)� nalureil envilorimenit 4ind to provide,Pfl sensilive devel,opment in areav, that are � convitooined variott's n,a,tt4,t,,,ei,,s,§"l' The Manning (,,otn:nu ssion notes that AMC 18.3.10.090A.1, generally provi'des that all. developmentis,to occur on lands, defitied, as, 11having ab,ulldable area. Stopes greater than 3 5 pe, rc ent ar 'diid b' t ew'tht adequate buill,da"ble area less econsi ered to be utikula le, except,that ex istiig pare t is oui ttian or equal k,.) 35 percent shall be, considered, buil.dable f6r one single-family dwelljing and an lus, ins,i ve subject parcel, was created prior to the accessory residential unit or a duplex. In t' Ance, th, b adoption, of the hillside regulations,' and, ��the Coln"Inission finds that, it does not have an adequate building r-ie of less tlian or equalto 35' percent when considering t1le, need "to nittunitze broader list urbance'by liar l-tiro g', development of the site to an area as near the drixeway as possible while a, 1, s o prov i d i, ng f6 r access an d, c i reu I ation. T'he Planning Commission. finds that t , lie home has been located, to MAIninilze,lifliside disturbance 0, by I cuts and fill for construction. The ai�p i on, -n(,,,),-tes, th, irniung pficat atthrough the appl.i.ca-dion ofthe r-i i nginleer equirements tie 1-ilil,"Iside, Ordinance; thie ersht oto ovigfa geolichnical expert cry v*1 e and a structural e n1gineer; and the implementation of eros ton. control,, tree t&o,tect'l.lon,/Iilt-e,servat'I,Ol'l,,and,, p wildfire f0els maiiagement plaas,, potential adverse jnipact�ss have been minimized. The Commisston recognizes that, development ofthie 2.18-acre site i's focu,sed in. theat-ea nearest the location of the velficutar access, and thi's retains thie majority of the large property in, an a undev,eloped state. The construction ofa single-story residence with, a, basement reduces the bu,'roerflIes.Tleresi"de n.cicut i"ttothe hi'lltldiligheightnd IIMltVisualI Inpactsdjace tp's s ope without t:. e use of substant'al amounts of filt, The proposed d-eveloptnerit minitiiizes fire hazard through the implementation of a fire rrianagernent plan, rtitnimizes slope -failure through t ihe M, W W - mplementation of' appropriate draitnage and tn retatng wall construetion. The proposed d, evelopment has stepped structural retaining walls, to lessen the impact of a structuron th e lie lot through, thie use of" terraii and crosion. control plant m-ateriallS.-. PA-T2-2024-00053 April 22, 20125 Page 4 Page 31,20 of 68 1 1 i. a Tlie appi,cationnotes, that the site 'is heavily treedI and, the plan seeks to reduce fuel. loads in the - wi,Idfire landverlaya nt o totructiwhilpi-tIIthy,pdeetaabletree to im,ed,uce adverse `�mpact s. Adequate fire truck appaaacespopea.'There will ietial, nt within the, neighborhood, accessed on the prinklersl,'a,nd a, tiearby private 'fliti-c hydrant. is Prese private driveway. The property owners hame proposed an outdoor 'pool area it'llat Can provide, 14 it emergency firefighting water outflow. Itile propolsed fire safety measures demonstrate a-11 reasonable steps have beentakenn'to reduce adverg e, in�ipacts on'the e-nv,ironm,ent,,. The application fbr,t,,h,er 'notes the pool is a lip pool, and, the mi�jority of" the area -where the pool. 'is placed has an d s, w i th ® n an area ol If exic av a do n :R) r th e co n stru cti 7a... n existing grra, a " le siopes of I ess, than 25 Percent, I I oft house that will providle a. contri,Ewtor staging area aur ,in. the construction of the residefice,iii, 0 4, F The Commission finds that the proposed site disturbance is substantially less than allowed. For this property, the requiredpiericentage ofthe sileto remain, undisturbedlis, 52, percent [27% average sliope, + 25% =: 52% riequired, to be retained in, a natural state]ensuring that dzvelopment '11's balanced with, criv,tronniental pre servatIon by limitln,g excess , ive grading and modtficatilion, of the s,, For the proposal, there is 18,718 square feet ofd,,tsturbance proposed on the 94,960 square, fffiot lot, which equatesto, 80, percent (75,9169 sqttare i,7eet) of the lot being reLin ed, 1.11 a natural state., This "i.bs,tantia,lly greater than the mi'mmum percentage required, 1 6 f The Planning Commission concludes that thieproposal meets, al,"I applicable criterlaand standards for traintRevePerimas prov*ded at.AMC 183. 10. - rh,e a, Physic,*C,,fl & Environmenta (P&E) Conss 'w ' least -steep portion, ofthie lot is near the end, of the flag d,rive and the application has riniii every effort to, miliniize the impacts to the site by, locating the home as close, to the driveway access as p 'ble, 9 n, th " I ssI p Ii ton ossil 1, is, area of Ileast-steep slopes. The Platim"tig Comm''on fi,nds that -the a p 'cat" A InclUdes erosion and slediment control plans as we].,[ as a geotecti:mleal, report and that by tollowing, 'the recommendations in both, that thie potenx tlal haZ ids: will, have been imitigated, The Planning Corninnission, finds th,arthe landscaping plan and erosion control,[,, plan w .1 11 niimMize an,y adverse, tnipads, that irreversible aletions have been, considered more serious lythan, reversiblIe actions and 'that, thie s n 1 gle-tam ily hoti.,1,e retains substantially n- ore of the site in its, -natural, state that equired by ordinance. 2.,4 The Planning C01,11M.1ission notes that the application as originally submitted, invol,veld two Exiceptiotis to the, Development Standard,s for, Hillside Lands. The fi,rst of ��thie,se was to AMC a 1, 8.3.10,.,0 9 O.E. I c whi ch req u i,j,.*,e,s that downh t 11, b ull d'11 g" well I he ghts, g reater thann 2 0 feet requ, i re at least a slix-foot step back. TheappIl"icant had assert d that, this standard, was limited, to the wall .face, and, that the h,el , ght rneasurement consi.der e,d i'ti the standard did 'not I , niclude the fascia, and rolofing above,, As such, while they lead , proposed an, 1. 8-f6ot 9-inch wall, fialee w"ththe 'niclusi'm of the fascla a.tid roof above, the total height above natural grade was 234eet I 0-Inchies, tall without I A ning ',ornmis hfid,s hluding e siand, roof the requ,ist''te setbaek. The Plan C sAion,owever ntat excthfacia , measurements froni the wall height wotild run counterto the in'te'n't of the standarcl,which seeks to have the structure step back meantng�t*ully wilh the hi'llsi"Ide., 'The Commission therefore firilids that ��C,m ission, the proposaI as. presented reqm,re.s an Exception., 'In, considerIng this Exceptionil, the om notes that the application asserts t, hat, the boil d'Ing sitep backs am minimal to keep -the butilding shlorter, and closer to para. lei w'th, the slope o'J" the lot, without Utiter&ring with the ridgelinell roppi,ng and, he p -op I s 'I, explaining that the lot "is only; long, consistent Iinear hill, with pock. outc, I 1� t osed PA-i"'F2-2024-00053 April 2.2, 2025 Page 5 Page 31,21 of 68 1 urther ass erits structure has difftrentlated it's massesto in, iniie these smaller masses. "'I he appi cant f that thre design, mi,mmi , zes alteriation of the area of' natural sl.ope retenti,on and Protects the toplognaphic character and,, intlegrity ,of the hIlIsIde lands. The proposal,,, reiduces 'the amount of ffin cu I g and scar'nuigand when cons,ideri'ng the diffilculty of con struct'nig in, the i e',ghborhoodl the proposal is SCIIIIIS[tivie to, the ad, acent pa)pertles and the, impacts of construction b locating thie U Y r "idence on, th,elesiser the s1opms of , roperity., TrIle planning Co 6 ss,lon 'Finds that the ap fica, t esi 1 P MmI I pt n has demonstrated that, � a reasonable usthat complem,, ents the natural and, visua! character ofthe city,on a challengingsite. 'The Planning Commussion, concludes thalln this instance,,, theException is merited suNiect to a condition that w"th ] grad"ngI the tota' he"ght, of the wall, fascilla and, foot above shall, not exceed 25 teet. r I I ] . -i ne second Exception, requested involved, AMC 18.3. 1 0.090.E'2i which requi I rie is th i "onfinuious horizonittiI btlittfing- pla,nes, shafl not exceed a nu.7xilnuin lei qf',36I�)et Manes in?ntn7 icanth,,aa inai g�re,t-, than 3 6 1�o et shiall ins lu(I e a lin i in' six .fk t e t. "' T hie ap p 1, 'a] [,,,y j.-equested x 1 `6 an E ception, to provicic., on,ty a, four- to five-ft. ot offset, where six teet was requi -,ed however subsequent t(,,,) the clos,e of the pub,[,,,,Ic, hearing,, the, appilicast. provid,led. revi.sed designs providing the i fultrequired offset while, the record riattied open to the subillIttal, ofnew- ti,i ate, r*als,, As such.,,the Plannin C i on, firids, that the secl(, nd Exceptj,(mi k no longer necessary and,, has 'll'icluded. a g SSI 11 Stg1l" I I I I e bUiiumg perrynt, dtawings reflect thie. rev, sed ide cond`fion, (,119e) below requ,'Hng thiat th W 9 a 2,5 Ttie Plailliling Con.1MISSIon ffirth er noteis that the application requires a, Variance to the flag drive Standards in AMC 18.53.060.17 which speaks 'to the maxii-num yade, atid length of fl,a,,g d F1 ig - r i ve gra4 Ie, v �hall no,t exeee d a, 1 ally, prov"id-es that "t d riveways. AMC 1, 8.53.060 F spec"fic �xcess inay �be g -antedfi)r.17(ig, elrive��s ft ''It s J in t, Inaximum g) ade of 151yercent Vetrktnces i jr Q/ V c 15pr ercent, but no g,reate,r than 18percent, Pro Wed,, that, the cum u 1, at "ve length qfS lip h veil itin ,e, s I acil"i Mult` le. sections, ofthejkig d`,f�Ape does not exceed 200ii.fieet. Such varitances, sh(id/ be tvi,quired A to n7eel all oj`lhe cttileriiafio), t,ipproval in chalwer,18.5.5 Varwnces. ThePIanning-, Commission notes that the dri'viewcay js via, an, existing shared access easeme nt tol I I a Utilize an existing long, steep, partially pavea private, driveway. 'The proposed drivew"a-Y tmprovet,ile,nt, to serve the sub" t erty i s, appro I 1.�*eet 1,1111 total length and has an .j ec prop ix mately 197 average slope of'approxiinately 2.4.percent.. T 01 he planning Comnillssion finds that, the. lot con it'"tgut,-,ati on, site topography and exi fing natural features are utique ctreumstances, which revent tneefing, the standard,. '17he existing, ariveway .P 'lot exceeds 15 percent grade and Is a, Iegra], non-con.f6rrnlng situation. The average slerving the n as way grade w`th 7 percent, and there is , o f� ;tble area, to tnitgatie the ri extsting griaoie is 2 1, 1 id ive I switc1ibacks, given the niarrow 33.04-foot, width of the flagpole ccess tjo, the propel.-ty and, nl) aftei-native access available. The, Commison, Further fi,nds that a1lowing, access via t,he existing easenient to this ottierwise 1 0, i* landlocked pareet is the mnimut'n, niecessarytoaddress the uralique physical cti,ocum.stances retated to, access, n i, I rov d pe I g the, subject property'. I he Commission finds that allowing1the driveway w access to s,, rve Ca Single-fantily residence on a le -, lot record zonedof . The ga,l, resI dent'I ally Com I'll. Is 1,; 1,011 notes, (hat with the proposal, ofne addi.tIona] home servt,,,ng a lotwith, apime-extsting PAiiiiii,"IF-2-2024-100053, April 22,2025, Page 6 Pagel 31122 of 68 1 easem, eni, wil,11, be served from the shared driveway'. The Comm'ssion further riotes that the, a proposal has, been reviewed by the, Fir�e Marshal,, and as proposed dit res,Wence witd have a -fire sti,pp,resit ti system, to mitigate, fire risk, and that, the dri,vewaly grade and the fit'nal d,r,lVeWa,y design i 'a i1h. i, r will, 'be revill,ewed "by the F"itre Marshal :�]- compltance w all app.Hcable fire codes. To ens,ure yo, 6 *th the reqtu, ments t.'()r a fire suppression system dtiveway grade and turnout, c,omp ianc,e wi re, ,adequate, Ilydrant pressure, and funelsmartagement, the Comnlission has included, conditions of ap p rv. I 10, 11, &12) addressttl,g these criteria. oa The Corn , i " otestliat staff have, p vded a March 22, 19,92. letter from Plann"ng ffirector rn ssion n , , n � , ro I I j , ohn'McLaughlln to the record,, which, discussed access to the subject property, in the early 1,990's. TIiis letter stated, that access ftom Granite Street would be the "most aj.propri ate"meansto access, the subject property, jif an, access easemterit were t(,,) 'be acqu,ired., T'he alter"nati've access consIdered A ,at the time, vi"a, a driveway from, Strawberr'Lane, y 'La, 'was noted as requ,iring a, Var.lance to allow for more parcels to take access off a private easement than. was allowed. A subsequent August, 12, 1992 letter from McLaughtm Mated, Toy summartze the, 10.hove slalematds, if,an easement is giwn'te.d.1i)r acee. to lot 18'00ftom the existing flflvefiroin Grtmite S�treet, the I mlow thl's ,y will _1 J� as, the eirl, veivttyto this pai-cel, ei)e,n though fl, exce.eiis the cutt-ent allovtwble �,-,Yrtides. .,F Uflhellly a' ion surw� d -,r, the prove the bountitay, line milior lem'd pa,rtifi y ill' be requim J6 parcels to ap a'dj'ustnient In-evious�y ma& aleBY ',&,z � . Once these am, cony)lete, jmrcels 1800 eind],801 become hiuld,dble pareel�, su�j'eet to till dveto ment requif*MentS q/" the City regiirtling. driveweiy, ,P r su'qticing V'eqmeriheq -43- red part t*(p I at �wa,s 'rec o rded as,, R n 199Rained o�istiliiati1996 oApril 12,6nth s horcanfomion, the Commission, ds that tbe driveway grade. -was, recognized as an issue with the lot' s creation, that the lot creation predates the cu rrent hill I I s i de stan dards, ,, and th at tieleed, for aVarl' ati ce Ii as n ot been s e If-'trn,po sed by the curre at property, owtie'14s. 6 1 W rh e Comm, i s s to n finds that, the d j�. 0tvewad 's, locat'lonts determitied by the existing private drive and the lot's flagpolle configurad,orl,,, Which extends to 'the, established driveway ac,c,ess. The natural 41 10 slo e within, the flagpole area, aye ages 24%,, making it Mposisiblel' r the, a,p fi'cant to compt, with P P I 'Y I the standard requirement fimr a driveway on slopes, less than 1, 5% The CortimIssilon finds, fliat as, the pro used build'ing envelopei's, sJtuated im,tnedi'ately ad, a ace- t to'd end.of the Dag po,le along j ni P the east. property 11111-it', it is evid,eilt that -the proposed, bud. diti,g location Min'Imizes the lengt1l. oftlie "I f '1. 1, .1 -,ary vehicular and, lerniergiency driveway to, the greatest extent f as'blie while fill. provi'ding necess, vehicle access to, the Property. 1"he, Commissiori. concludes that the requested flag drive vartance, 111, , I Mu is the, in" t m necessary deviation to ffici 1, q'I t,ate developi-nent of the site wh i I e ens,uri ng coinpl, j ance with saf6ty and acciess-IbIlsty, , requirements. The Variance ell iteriia are met, as the standard code provisions fbr inaxii-num driveway grade and length do riot account fo,17 the unique physical I -e-exis, ing, characterist ogre ics and topraphy of the site which ts re cog 11 ized, as a pr t" legal lot. of record. 2.6 rhie Plarin,ing Commission notes, that there arle 74, tree reni.ovals proposed as part, of the W W - applicat"lon, 'Iii,le-Judi,,ng nine mgniw,,ficant "trees. The a icad ,p pI i ton materials explan that there are hundreds of trees on, the Property and that the, design, of the protect has sought to minimize required tree relniovals. The application. states that those trees identified for rernovial. are, beca"Use they, are. v 'thin t 1, 1 177 iu, , � h, e bu'Iding envelopeffootpr'nt.. with" the.pt-opoi,wd drrvaway m- within the itlentifi,,ed PA-T22024-0110053 A rd 22 2025 P I P Page 7 Page 31,23 of 68 1 i ri.,, It f the site, area of'disturbance. The appli.cat ion asserts that. "'The tree asvessmeWrelai vmos, o qfthesmall S'lopestabiltzing reeY.,.., The p,i-ojper(,v ivill reniain heawiy treed.fiWowing, the retnoval d- ianivtet- "i ree protection zones are included .,filets- the dead'Irees and the, tree.v in poor co�ndtion. T on the tree protection 1)Ian inaluding,., 'I�reservation 171ans fior tree conservation (1uring construction."' With that sal"'J., the cation includes a request for a ",Frei Removal Pert -nit to & move a " the site an d, reduc e wi. I dfire e I s re74 treesi ni cluding nine sgnificant treesto develop, fu 1 he area, of disturbance. :vimM ewed 1 1 ■ 1, 1 pp i i n wn i c h The "I"ree Manageiiient Advisory Colnunittee (IMAQ re the n*dat a , ficaflo 'd.en 'fied the removal of 67 trees at their regular, monthly meeting, While expressilig that the number of trees, proposed for removal was, stibstantla,I the I` MAC recognized that all, trees proposed,, for removal, were either wIthl"'n t1w 'bu.ilidi,n,g, envelope or very close to requiTed excavatioll. The inost significant tree nearthie project, a 36-inch diameter -at brearst helgbt (d.b.h.), Madrone, is partlally on, an adjacent Property anditt initially'appeared -that the Tree Protection Plan provided,, adeliquate protection. 'to, its c1ritica,"t root zone, Revised submittals received on March. 18, 2025 4' 1, .6 11 1, 1 1 'woo ten- 1111-icluded several trees, that, were not originally identlfii,,ed othe tree 'nventory, *nelud'ng t I vi,,,sed h to, 12-inch d.b.h. Madrones, on the property line", 'as Well, as, a re location for, the 36,-"n.c Madronethat a] so oln or, near the property line but within the, access easenient and, thus necessary to remove., "'I"'he Planning Commission finds, that while, the 36-,'tnch &b.11. Madrone a,,Iid, seven, pl, can H ttals t- "ten y 'denfifi ed 'in th e ap "i I's su nil additional trees that were to be removed were not 'ni, i I 1 1, their presence, was raised during the hearinn,(I:subfsequient to the: close ofthe, hearing, tht*,y wiere h Wentifiedin revised subm,ltuals while the Decor rema"n,ed open, and t lerefore rece'ved due process. The a,P,1)1'ic�iiit's,.ii-ar-rate and, final c-all-gume,nt submittals made cleartbat, the 316-inchMadrone 0, , to construct the tree was, within the driveway casementl arid that its rein,loval was necessary property 'The Plannin del mmIssion, concludes, that the dxi,veway and to provide access to the 9 can driveway construction will si.gnil ' i, tly 'impact the 3 6-tnch d.b. h. Madrone " s root sy s tilem, and that & W its removal, is necessary in order to provide drive -way access to this otherwise landlocked property. 0, Af, A )vide �� , publi F c 2.7'Thie'Planni,tig Conunisslon dtscussed the applicant's volwitary proposal t,o PS a 11,11) 11, pedestrian access casernentacross the propert,y along the " F1111 11. rail. WhIlle such a dedication lis not MIS'Sto L 11blic a require"nientfor the development of a, single-family Dome,. the Com * " nrecogn Sze p I , *1 access 'n thl's locaflon. As a result the proposal has been, i,,ncluded as benetit of fi),rn, iallzlj,,l,g tral 1 11 1 Conditi"On of ,Approval #, 14, refl.lecting the applIcant's willingness to dedicate the easement and the ,Comm ilsslo,Ws support for securing 1ong-1, rrn public access .along, the trail Icorridor. closed but the while the record 18, The Planntng Commissjon notes thatafter the beiarti,.ig was I The Planni remained open, six comments were received, Erom non-parfies of record,, Itig CoMMIS1113i"on finds, that beicau,se the hearm. , 'was closed and therecard, le-ft opento new submIttals 9 I I ly or in "writing w I hanng, was, open , only- -f ompartlies of record. who, had parti c*pated, or IalHe t1ic e these siX COMMents must be excluded,, �from, the record- and were, not conisIdered, by the Planning Cini, ssiY. .ion. to, new Submittals The Plaiming Commissionfurther notesthat, whilethe record rema nied open on, March 18"' Planning staff provided memos to "the record respotiding directly -to, a In"uniber of' pttbllc COID"MentS that bad been submitted., Staff'respionses aradopted, here as,findingis, ofthe P.A-1`2-2024-000,53 April, 222,02,51 Page 8 Page 31,24, of 68 1 C I m:, 1tion 10, 'f'set ffirth n full,. ,bnissl,as i I 2.9 In summary, the ap 1 1, s a I pfican,ts have submtted substanfial findings d.d.ressing all the relevant appi-oval criteria are dapplicable standaids, fir the pJann'ling action, t'he requested Exception and the Variances. The applicat'lon addresses, the unique factors requirin,g the need, for the requested, Variance due to the site's topography and thefact that the lot is pre-existing with [ittle tono slopes under 25pet-cellt t.every , and Much of the lot haVing 25 to 30.percent slopes, or a, greater, atong, with the requ,irement to take, access via, ap-existtng easeme,t t"rom, Grnite nre I W't, 'de, able slope, greater than the max' lloed Stlreetlwhich fi 'is, an. existing dveway i h cos r IMUM a w grade. Th,is cilrive ier, ise laffli,d- 15 percent dr1liveway wa location, allowsfor access toan ot], w 'y I locked 1, 1, property- firorn an existing driveway, 2 10 The Cornmi,ssion finds that with the cond,itlions below attached I 'the proposal, sat's-riesthne applicab 'I The P�lanning Commissk ,le. approval critei'a.' I i )nfinds that the proposa], meets, all appficable crifteria f6r a ysical, & Enviroininental (P&E) Constraints, Reviernlit as provided at 18.3.10.050, fi-),r an, Exception to them, Development Stan.da-rd,s -for, U1,11'side I ands "in AMC 19. 11, 0. 0 9 0 �. fl, fo r a Variance as pro v ilded. at AMC, 'I'll 8.5.5.0 5 0, an d t6 r a Tree Re mo v a 1, 'Permi t to W 01 "ficant �trees, iia,s prov'ded AM at C 1, &5-7.0,40. renlove 74 tt,ves.,Inc[uding nine sign,i 1, SECTION 3. DECISION 3,1 Basied on the whole relcord of the ptiblIc healring on, this aiatter,,, and,all m-aterials, Re submitted by staff, the applicant and, othell .party ci a.nit.s thie Ptanntrig, Corni rnissionconclud,es that the, applicant's sloe plannn,ig, building design, engineeri,ng and landscape plan.n.ing have adeqluately ad,dressed the c,ritia and stand,ards for the approval ofa'Vllysical & Environmenta], (P&E) Constraints Review Permit with an associated Exception to, the Development Standards, fior.H.1"I"Isilde L.Andster al,low a downh"ll wall hei 1 1 1 1, glut excleeding 20 feet, aVarial ce tothe flag drive standardis f"or maxi'mum grade and le ng �th, iI , n AMC 1, 8.5.3.060Y, and a Tree, Removal �Perrnjf to remove a, -total of 74 trees, inc,luding nine significan'ttrees. Ther�efore, the Plati,iiiing Comrrlis,sllon ap the appfication w'th the attached coi� dit'ons of a roval not'ithat th's decision is proves 1. PP supported by eviidience contailled within the whole record. 1'71-iat all proposals ofthe appli,cant become cond,itfon,s of aPprovaL F W 0, 2. A,, Vierification Permit shall 'be applield f,(.),r and approved by the Ashland Planning 1`11VIS110111, I I prior to ssite W01111 tree rmov eal building de,M ofition and/or stot-age of materials, The h i. I tl Verillfication Permit is to ins� lect 't, e 'dent"fica'"on of the 7'4 trees to be removed, mid the .p installation of tt e proteeflon, -fencing for the rema*ning,trees on and,, adjacent, totlit site. 'The 0 1 tree protection shall be chain, link frencing six feet tal.1 and installed in accordance with 118.6-1.20106 1 Bi 3. All recom.niendattions, of the Tree, Ma: a glem,ent, Adv'sory. Committee, where cons stent w th, the pplicable ordinances, an d stand ard,s and with f,.Inal approval of the Staff Advi'sor, shall be conditions of'approva] -unless otherwtse modtfied herein. 4. Prior to builldmg permilt Issuance PA-U-2024-000531 April, 22, 2025 Pa,ge 9 Pagel 31,25 of 68 1 ,1 9 a. The plans subni'ltted for the builld'fqg perM I it snallbe "in substantial conforMance with those approved as part ofthisapplication. If the plans subMitted for the bUt"Iding perm , i,t are not in substantial conform, a,jic e with, those approved as part, of this apptication, an, applicatiotmodify the Variance and Physical and Environmental Constraints o an * issuce of'a build'ing Review permit approval shatbm ibe. su"tted and approved, pi; o J� t ,Permit. b. Identification, of a11, easein,ents, including ubfic and pr'vate utility easeinerits" in,utua, P access easements, public pedestrian aecess easernent,441, and fire apparatus, access ea sern en. ts sha, I I be Id e n ti, 11i ed (,-,) n bu i I d i ng p e rm i t p I an s, 0 �C., Solar setback calculations demonstrating that all new construct,ton complies with Solar Setback StUandard A in -the forrinula [(Height, —6)/(0.,445 + Slope) = Required Solar Setback] and elevatioris or cross sect,jon di-awitigs, clearty Identifying the h*ignest shadow'Producing pot , nt(s) and the hei , glit(srom natural. grad.e shall 'be met. �d. Lot oae calculatonmud'ng ll bI n6o tprintrIve,wety, par"king an 'tedto no more than, 20 percent as, required cl,rculatim', areas. Lot cover,age shall be [Iml a, in AMC 18.2.5.03O.C. e. tormwater ro rn a I Inew i npervi ousujwAsati�druoff olatd ijt' peakr i nfall,s must be ciolliected on, site and charintlied, to the City storm, water collecti,on systen� ii,(ii.e., ,curb gutter at public street Public storm pipe or pub,liC, drainage way) or through an approved aIt ern ativie in accordance with, Ashhand, Building, "Div'Isilon poh P cy B,D-,PP- 41 0029. On-isite colleetion Systems shallbe detailed, on the building permit submittals,. A re'vised Tree Protection Plan consisterit with the standards described in '18.4.5 be submitted, f6r approvaI by the Staff Advisor, The tree protect,111"on 1� lcillg shall be mstalled according to, the approved, plan prior to any site w�ork, storage of Materifial's n onsite r ssuance thldl it g permt e plan shall Hent'fy the locatio'n and oiof e bui placernent of fencing arou"n'd the drip lines ' trees lidentifted, for preet-vat ion. The arn,,ount of fill and grading withlinthe drip, firie shall beni,ini'mized. Cuts within the ddll? I line shat'll be noted on, the tree.,protectIon. plan andshall be executed by an hdsaan w d kept to aniinini,um. "No fill shallbe placed around the trunk,/crowln root. g,, No constniction, shall olecur wilhiti the tree protecti.on zone includling dumping or storage of materials, such as building suppHes, soil,, was.te,, equipment, or parked, veiii,cles. h. A. landscaping and irrigiation, plan to "Include irrigation details s ati slf��.1n.g the, requirements of the Site Design and, I Jse Standards Water Clonserving Landscaping 0 Guidelines, and Policies shall be Provided,. i The tree Protection and, temporary erosion control measures ([*,,e,. silt, f6nc,e and bale barriers) shall be installed acxordlng,tothe approved plari, and, approved, by the Staff ion plermit Advisor , priorto any site work, storage of mater'I'lla-Is', issuance nex of a, cavat" 0, , '.1 4 and issuance of a bLiilding perinit., #1"he er0s,jon control measures, shall be installed as identified 'in the 'marquess & Associates" report date!,,d Decern-ber 5, 20,24 and, as A, I appt-oved by Pubfic'W I orks. PAI-T2-20,24-00,053 A 122 2025 I Pa e 10 9 1 Page 31,26 of 68 1 J. A written vertficatton from the project geotechnical expert, addressing the con,sistency of the building, permi,t subill ttals with the geotechntcal report recoInimendations (e.g. I j�% grading plan, �storm drainage plan,, -foundation P.fan ,, etc.) shal.l. rn'itted with, the building permlit. kw Applicant all provice documentation for the, access, easement. 1. App'licant' stiall have the retaining wall desligned 'by, the project engineer to confbIrm, "I wIth.AMC I 83.10.090R, 5. Margation trees., to be planted on - site,, off -site, or payiinentln 11ell, shall be planted at the rate, of 1 -6 1 of regulated tree removals. 6. ,A preconstruction, eotif6rence to review requi,twements, of thte I-ItIls-I'de'Development Permit sliall be held pryI , or to site work, the 'issuance ofan exuavation permit or the issuance o,t,,,% a, I I "I"h con.fierence sha-11 Incluide the Mantling bUildin I q I 0A ,,g permit,., wh"chevej action. occurs first e Department, Bul'Idnig Dep, artment, the pr 'ect en ginleer project geotechnical experts t,e. 0 Marquess & Associates),, landscaple professional, arborist (i.e., Canopy) and the general 3 contractor. The applicant or applIcant's' representative shall contact the I lanning Depattment 7� erence. to sichedule the preconstil"'uctiori conf fioundation, plans of the house shall be stamped, by an, engi'neet,7 orl arefil4ect wrth C �,41 demo'nstr ble geotechnic,et'l design experience rn acclordan,ce w'l'th AMC 18.3. 1. 0.090.F. 8. All measures installed for the put -I ilon ontrol ritttion cand, fie mga,, ?oses, of long-term eros" U'Ve CoVej. in.cludbl. rock h 'I g but n, o t 11. in ted to v e geta walls, retwin.,ing walls arid, landsoV'rig s' all be, nlainta-ined in, perpetuity, al areas, in, accordance w-Ith 11" 8.3. 1 0,,,090,,B,'7,,a,, 9. Prior to Certificate of Occupancy:, a, The landscapi',ng and, irrigation for re-viegetation of cut/fil.] slopes and eros,ion contl,,�01 s1lia1.1 be installed in accordance,with the approved, plan., Vegetation shall be Installed in such a in, anner as, tio be substantially established within one year of stall toll. b. All landscaping i*n the, new landscaped areas shall be installed according to the, approved, plan and tied into the, on,st-te irrt',gation systenll. C "Marquess & Associates shall, provide a final report indicating that the approved, gr�ad, , IN,, di-ainage and crosion control measures were installed as per the approved N W plans,, and, that, all scheduled mspections were. coti.ducted by the project geotechncal expert period-ically throughout the project. ®. I'lle flag rive shall 'be paged to 1et, have a vertical clearance of 13-feet, 6-inelles andbe able tio, wi t1l St4E! 11d, 44,000 Ibis. of pressure. The flag driv-e shall be constructed so as to prevent SUrface drainage frog fliowtqg over the private 'proper.Itnes and, / or publ-ic way, , in acco, rdha,ntc, e with 1, 8.76.06O.B. e. The house shall be, constructedas shown on the arnended plans submItted on March 121 2,025 ith, the ,-foot horw zontal offset, , M ,'w I per , A.' C 1, 83.10.091O.E.2. I* I J�* f App'ticant shall providea, surveylor's tn,ap that contimms the driveway grade does, not M exceed 24 percent ,end that the length of the portion of the, driveway inexcess, of 35 percent Mopes does not exceed 1 100 feet, per ,A. 18.3.10.09O.A.2. PA-T2-2024-00053 April 22, 2025 Page 11, Page 31127of 68 1 1. 0. Requ,irements of the Ash land F Ire Department slial I be m.et, 1, ric Itid, Ung that al I addressl ng sliall be appro over, that, fire apparatus access be CA'' that a final approval of the access plan provia t r ern be "nstalledin, the homlle that a new u nouts, ete.) be obtatned, that a. Fres, sup syst I ,f 1, .1, ire hydrant and pump be histalled, & necessary, and, that a fuel break is, required,., 91 11 L Prior to bringing combustible materials onsilte, appli"ciants, shiall provide docuin. enta,tioti, offij.-e hydrant location wIthIn 600 t4efet of tthe sotithwest corner of th,e house and of the access (easement, 12. A F i re Prevention and Control Plan, addressing, the General Fuel ModificatIon Area requirements 'in AMC 183.10.100,.A.2 sliall be provided prior to bl. *141ging com.bustible maials onto, the propertp y. Newlanidscaing proposed shall coith rnply wt terhese statidards and shall not 'nclu,die plants listed on the Prohibited Flammable Plant Uist per Resol,,ut I.on 2018- 0280, 11, Final grading and retalm.1,19 Wall plans shall meet, the terracing requirements of AMIC 18.3.10.09O.B.4.b to the satlisffictio" 0 11 n f I,e Staff Ad,visor. 14. Prior to issu,ance of building perniits for -the proposed, residence,- applicants/propetwty owner's shall execute and deliver tothe Citya erpetual public trall easenientitifiavor of the City of p Ashlatid aloiig the extstilng" "I""etch Tra,11", which generally -f"bllows the Talent Irrigation District"s JID) ',"Ashla,tid Canal" as, it traverses the subject, property (Tax- Lot 1800). Applicants shall, also provIde a ceit.1,terlitne tegal descri"pt"ton of the Easement, Area to be appended to the easement do,curn.ent and wflecting an W� easement, area 1, 0-ket in Idth and shall "he existillig' itch Tra"I cl-ossing the property. "I"hi's condiflon, Include t"hetraveled portion oi, t D1, was voluntarily o0-. red, by the applicants/prope.ay owners and, this publ Ic trail, easement, is'not ,an exaction,, required by the City, and is not subject to constitutional taKI IIg,S concerns or 0 n1exus/proportionality analysis. Planning Corrim,i.s,sjon Approval ApLU,;;L Date PA-T2-,2024-00,053 ApH122, 2025 Page 12 Page 31,28 of 68 1 ASHLAND PLANNING DEPARTMENT STAIFFREPORT Before the P'lann' 1 ing Commiss,'on — March 11, 2025 PLA NNI ACTIONS PA -12-2024-000513 PROPERTY OWNERS,,. Bryan & Stephanie Deboer APPLICANTS,. Carlos, Delgado Architect for Bryan & Stephanie Deboer LOCATION,.- 39 1E 08 DA Tax Lots 1800 ZONE DESIGNATION. RR-45-P 11. 0 APPLICAT1*14ATEG APPLICATION COMPLETE: PUBLIC NOTICE: - MEETING DATE: 12,0-TVAY _)1,EA71,)L17VE,. Low Density Resident ial S,ee.s-.,/,/ash,lan,d.i,nuni,cip�al.L,andUse AMC 18.2.4 General Regulaflons for Base Zones AMC 18.2.5 Standards for Residential Zones, AMC 18.1,10 Development Standards for Hills,ffle Lands AMC 18.4.3 Parking, Access,,, and Clrculafion AMC 18.4.5' Tree Preservation and Protection AMC 18.4.8 Solar Access 40, AMC 18.5.4 General Review Procedures AMC 18.5.3 Additional Preli*m1nary Flag Lot Part1flon Plat Sri- teria AMC 18.5.5 Variances, 40" AMC 18.5.7 Tree, Removal Permits 0 AMC 18.61.1 Definifflons October 17,1 2024 January 31, 2025 Febmary 19, 2025 March I 1, 2025 May 31, 2025 Tlie applicat'ion proposes tile constructim of ca,, new single-family resi&ntial home on a vacant parcel at 231 Granite Street., Blecause ofthsteep topograpIly a,,nd the exng driveway location C,,uld iid ire several plann' gra,de, the development of boththe� home� �,i, driveway requ .1119 -n ints review approvals. These pla,nningapprowgIs inclu& a, Pliysica,la,nd, Eiivironment�,il constra' (P&E) whicli includes several requestelria.nc� he allowed, ina,xiiii , lum grade of adriveway, a,,nd,, -tree removal pen�i'lits for the rei�i'lova I of sixty-seven ('67), trees, four, (4) of' I w-tail bel. hicliare significant and e4g,lit (8)are,dead. Each of these will discussed. 'n de m, 118, Descri"ption of Property The property at 231 Granite Street is a legal lot of rec�ord that was c�reated in its, current shape and size as Parcel 3 of Partition Plat P-43-1996, as 2.182 acres. This partition pilat I rtrtt nt — Staff Report (VA) Plaiming Action: PAJ2_2024-00053 Astiland Planning Dept ne Ow-ner: Bryan & Steptiani'le Deboer Page 1 of 13 Pagel 31,29 of 68 1 I.,• included a boundary line agreement to aqjus-t the Northern property line to inatc�h the existing shared fence line with 234, Strawberry Lane and was, c�reated prior to the City's, h illside development ordinance,. The property is, zoned i1RR- zoning,adlwhn heHill ""dOveray.Themp.oJriI., t. ya sfinthgelep-fraompeirlyty re'ss, ildoecn�attieadl 1 with In slopes greater than 25%, with much of the sloped area being 35% or greater slope. Although the site contains severe s1opes, it is acktiowledged to be developable for a single- family home or, duplex consistent with the underlying zoning pursuant -to AMC 18.110.090,.Al.a. III., Details of Application, A request for, a Physical and Environinental Constraints, Review to construct a new single- family dwelling in the Hillside Overlay with slopes over 35%. The proposal includes a Type, I.I.Variance for the driveway, as, the existing topography requires a grade steeper, than the maxinlum allowed 18%. While a driveway grade between 15% and 18%, may be permitted through a Type I Variance, the steeper slope tfiggers, the requirement f r Ty 0 , peII Van'ance approval (18.51.3.06,01),. Type 11 Variances are sureview by the Planning Commission for a hearing and decision. As mentioned above, the application is a request for, a Physical and Environmental (P&E) permit, variance -to allowed lot coverage inaxilnurn grade of a driveway, h illside design exceptions,, and tree removal permits d pursuant to Ashland Municipal Code (AMC), 183.10, 18.5.5, and 18.5.7 as further, deta'le below: The P&E is for the following, laid classifications: hillside,, and severe constraints. The application also includes requests for, except Ions, frorn the following standards-., o I -)r, a The standards, allow new driveways on slopes greater than 35 percent fc length not to exceed 100 feet,. Here the driveway proposed is 197 feet, but the majority of it is located on lands that have a slope less, than 35 percent , with only small poilions located in slopes greater than 35 percent. (A' MC The standards require that downhill building walls, greater than 20 feet provide a six-foot step -back. As, proposed, the eastern faqade wall is, 26 feet h igh without the required she -bask. (AMC 18.3.10.090 E.2.01 o The standards require that a continuous horizontal building plane which is greater than 36 feet in length include at least a six-foot off -set. The applicant proses, longer planes without the requisite off -set. (AMC 18..10.090.E,.2o,d,m,,) Variance,(Tv ., p e 11) The standard requires that tlagdn've grades, shall not exceed a maximum grade of 15 percent. Variances may be granted for flag,drives for grades in excess, of 15 percent but nogreater, than 18 percent; provided,, that the cumulative length of such variances across multiple sections of the flag drive does, not exceed 200 feet,. Such variances shall be required -to ineet all of the criteria for approval in 1 11 el c�hapter .18.5.5.,, Variances. (AMC 18.5.3.060.,R), Applicant s submittals indicate P I rtrtt nff Report (VA) laiming Action: PAJ2_2024-00053 AsIlland Plannt — Sta ing Dept ne Ow-ner: Bryan & Stepliani'le Deboer Page 2 of 13 Page 31,30 of 68 that the driveway is located on 18 to 30 percent slopes with an average slope of 23 rnt over the 197-foot length of the driveway. A Tr,ee, Removal Permit for the removal of 4 sipfificatit trees. A total of 67 treesare 4 of thease are considered to be "si lificant" by definition identifiedas being removedl and, 8 are dead (A, MC 18.5.7.040 & AMC 18.3.10.090.D). IV, , Discussion The purpose of the Hillside Ordinance is, to: ovide f6r safeY order��, a beneficiail development ofdistfidts characterized by divetsity of physiograph,ic conditions and significantnatural features,- to limit alteration of topography and reduce encroachment upon, or alteration of any natural environment and to Provide fbr sensitive devetopment in aireas that are constraiined,by vain'ous naiturail features. PI Consistent with the purpose of designating properties as hillside lands, any exception or variance -to the standards to facilitate development, including installation of driveway, should be the minimum necessary to alleviate thedifficulty. The applicant has submitted a substantial set of findings, addressing all of the relevant approval c�riten'a for the planii.ing action, the requested exceptions and variances. The application addresses the unique factor requiring -the need for the requested variances is the fact that the area identified for, the building envelope is located asclose to the existing shared driveway access as possible to inini"Inize ground dis turbane e. 'Whi I e this ineans that -the prenvelope is encroaching on 251%+ and 35%+ slopes, it is causing less, signican t,disturbance than a longerdriveway would require todevelop the lower sloped porions of the lot. And finally, in discussing the exceptions in general the application. states that the code did not anticipate a property with such steep slopes and that this is an existing to that was created prior to the adoption of the Hillside Development Standards. in short, eac�h requested exception and variance is based on placing the building envelope in a less steep area while keeping it closer to thedriveway to minimize impacts. The Hillside Development Standards do reconiinend that building envelope locations should be located to avoid rid aline exposures AMC 183.10.09O.E. Ld) which is accomplished in -this proposal by keeping the building shorter and c�loser, to the slope. However, the buildingdoes not follow the slope of the lot and rather is, placed upon it, requiring changes, to the landscape in the form of excavating and gradin.te a flat building location that does, not peak the rid geline. No forinal building envelope was established for hi lot in 1996 upon completion of the boundary lot adj"ustinent and the Hillside Lands ordinance was adopted in 1997. The development of the property requires choosing between two options-., placing the building envelope on the rid geline, which would necessitate a taller st'l-Ucture -to minimize disturbance to the steep slopes, or positioning in a location that results, in greater P I rtrtt nff r Repot (VA) laiming Action: PAJ2_2024-00053 Astiland Planning Dept ne t — Sta Ow-ner: Bryan & Steptiani'le Deboer Page 3 of 13 Pagel 331 of 68 disturbance to areas, with slopes exceeding 35%. The proposed application strikes, a balance by placing the building envelop�e to the ridgeline at the end of a shortened 1.11 driveway, but. priman'ly on slopes, ranging froin 25% to over, 35%." 'What follows, is, a brief �ssion of the requested exceptions and varianc�es and the relative deviation from the base standards as presented in the application. A_ Kariariees As mentioned above the appficatlon also includes the request for a variance to exceed the inaxi.inuin allowed grade of the driveway. The application requests, a varianDiv ewaybrad e to all thedn'veway to exceed the 15-percent maximum grade, and the additional allowance to exceed 18-percent with approval of a Type, II variance, for a distance, of less than 200 feet. Ashland's Land Use Ordinance at AMC 18.5.3.06,01 requires that: ,g cli-i've,gre,7,de,,,S�,,,S�hal'l'i,,i,,o,t exeee)a oj` 15 percent. 17ariatices, tnqybe gratitedforjh7g clrivesforgradas� iti, exxas�s of'15percentbtit nogreater thari 18pereetitibr not itioreth'an, 200ft.et. Such, varjances shall be required to tneet all of the criterjafibIr aj,-�prova/ in chapter 18.5.5 T27riatices., The driveway is an existing shared access thatcomes off of the end,, of a very long, steep,, partially paved private access easement. The proposed driveway is 197 feet in -total length with an average slope of 15.23-pereent. If the Planii.ing Commission finds that the varianineets, the criteria of approval this will be in ac�c�ordanc�e with the maximum allowed as stated in AMC 18.53.0601. Silnilarly, the hillside standards have a standard that relates to newdn'veways from which the application request an exception,. The Development Standards for Hillside Lands requirie- that -the new driveways be constructed on lands of less than or, evW to 35-percent slope except in circumstances where thedriveway on lands,greater than 35-pereent slopedoes not exceed a length of 100-feet ('see AMC 183.10.090.A.3). As stated previously,, the application relies on the fact that the building envelope is lated as close as feasible to the shared access anddn'veway -to minimize disturbance. Thn because 1 iG' t has the least steep slopes, near the driveway iven is locatihose on was, C,. , . that much of the property has slopes, exceeding 35%, the application states that the exception is unavoidable. The proposed driveway- hs located at the only available access point,, and due to the severity of slopes on the property, nearly the enti"rety of the driveway wore. be built on slopes that exceed 35-percent. One grading requirement within the hillside standards was, not included in the exception requests but would still need to be met for compliance. The standards allow new driveways I rtrtt nt — Staff Report (VA) Plaiming Action: PAJ2_2024-00053 Aslitand Planning Dept ne Ow-ner: Bryan & Stepliani'le Deboer Page 4 of 13 Page 31,32 of 68 1 on slopes greater than 351 percent for a length not -to exceed 100 feet. The driveway as proposed driveway is 197 feet,, but the majon'ty of it is, on natural slopes, of less, than 35%, with only small portions located on slopes, greater than 351 percent. (,AMC, 18.3.10.09O.A.3.2.b.), C Bivilding Locatioti, and'Desigti There are two items in the building location anddesign section within the hillside standards, for which exceptions are requested including building walls on thedownhill side greater than 20 feet providing a six-foot step -back, and thatcontinuous horizontal building planes greeter than 36 feet in length include at least a six-foot off -set. The applicant proposes longer horizontal planes, without the requisite on -set and has, downhill buildings, walls, greater than 20 feet with less, than a six-foot step -back. As stated p fo 1 reviously this does not conform to the Development Standards r Hills'de Lands, without a: roval of an except Ion. The application asserts that the roof inimics these off- sets and thus iviineets, the intent" of the c�ode, while the building step backs are ininiinal -to keep the building short anr, to parallel with the slope of the lot, without interfering with the ridgeline. D. Tree R'enioval The application states that in the area of disturbance,, there are 75 trees, larger -than six inches DBE ('Diameter at Breast Height),, 67 of which are proposed to be removedI and that -the design of the PrQJect has taken efforts, to minimize required tree removals. The application states that -those -trees identified for removal are because they are iliare with,iri the builditig envelopajbotpz� ritit... , Por, ��are with,iri the prsed clrivewa 7or withiti, the J&nitfied'areaof ch,,,Yttirbariee. "' The application asserts that there are, Dot(gjas Fir trees, i I npoor conditiori that are sitialler than 18 inches, in chanieter atbreayt hei,gj,,it, i6tirteen (14) Dotiglas� F ir trees in, p,o,oi-,c,,o,i,,idi"tiol,l,tll,a,t,,a,,re.,,,s�ti,ia,l,ler,tli,an, 18 inches in, diatneter at breast hei' I t. "' With that said the application 'ncludes a request a Tree 9,71 Removal permit xty for, si-seven ('67) regulated trees, includin four (4 sign ificant trees, 9 and eight (8),dead trees. The City s Tree Management Advisory Cominittee will review the proposed tree removals at their ineeting on March 6th, and staff will provide their recominendat Ions, for Planning Connnissi"'on considerat ion at the Marc�h I I Ih .2025 public hearing. in staff I's assessment a finding,can be made that with anyconditions imposed by the Planning Cominissiion, all relevant approval c�ri-ten'a are satisfied. V. Approval Crifteria, AIIC 18. 3. 10. 050, Physical & En-vIron inenlal Constraints Reiiew Perinif Approval Criferia. The plarinirig M shall approve the y,,SJ'Ca/ a _J,Jd envirorntiental ricZ,Y aflof t1wJbIlowing, criteria have beeti, niet.- con's hwird.,s, review perni it wheri it fi, I rtrtt nt — Staff Report (VA) Plaiming Action: PAJ2_2024-00053 AsIlland Planning Dept ne Ow-ner: Bryan & Stepliani'le Deboer Page 5 of 13 Page 333 of 68 1 A Tlirotigh the. e-levelopttietit stand�wds� of'this ch'aptet; thep,otenlia/ P inipzact,,,y to the ropertvavO tiearb,�areas have been, con,,sJ&ree-1, anel achipevye inipact,',Y P hmpebeet B. Tliat the appzVicattt ha,'s eotzsiclered the potetttialhaiarcls, that the clevelopttietit niqy create anel inip]ettietited tti'ee,7su,'re.,,,Y to, nn't,igate the potetttial' hazards� cati,,Yed' by the d�wlopnient. C That the apzplica-tit has, teak-etl all rea,,yotiable steps to reduce the 7er,,,s�e iinpaet oti the ettviroxntient. Irrevenyible e,7,,c,ti',o,i,,is,,,S�hal'l'b,e consiclered niore,,s�erious/Ytliati reven0ble aetiot,zs. The Staff AcIvisor or Plan'tfing Con mii,,,Ysiot;i shall cotisicler the arl'sting dwlopnient area, anthe niaxininwi "wlopz ore-finance. AIIC 18. 3. 10. 090. H. Excepti, on to th e De-tielopnienl Standards, for! HiflstW Lands, Approval Cri Ae planning eommi�sioti s�hall aprp,rojve the exception's to, desl" ,gn standatykjbr hillside laticls, wheli it n& all,oj'thejbl1ow'i'ng,, criteria have beeti niet., 1. There is demonstrable difficulty in meeting the specific requirements of this chapter due to a unique or unusual aspect of the site or, prop�osed use of the site. 2. The exception will result "in equml or, greater, protect Ion of the resources protected under, .hi chapter. 3. The except ion is the minimum necessary to alleviate thedifficulty. ,4. The exception is consistent with the stated Purpose and intent of chapter 18.3.10, Ph sical and Environmental Constraints Overlay, and section 18.3.10.090 Development Y I Standards for Hillside Lands. 1 J. 5. 1 INA ddWonal,Prefimi I naq Flag Lot: Par onlidt CMeria The a ii-ovul atithorit),i shall aj,-�pm-ovea, prelitttinar plicationfor afl lotpartition .1,7, pla p on'l 1 1,, where all'of'thefbillon7itig,cii-iterie7 are met. 0 .. The criteria, , jm,�s�ectiontie . 1. ttieetitig the n"dnittinn"i lot area, requi 11 ren"iettt, tlie lot area, e:w1usive B. For the pttrpo,,s�e 0 of theflag drive area nitisl ttieettlie squarejbotage requiremiettts ofth,e .-'on'JJ,'ig district. C Flag, clrives,,s�hallbe in, the sattie oivner.,shi�,s�,tli,efla,,,g,,Iots,,,,s�eti,7ed. If7wre hvo or niore lotsare served'I�y� the sanieflag ch-i've, th,eflag dilve shall beowtwd bj,,� olw o thlot.' .'s' al"I'd f an, ee7,seiii,en,tfoi,4,acces,M,�,M,s�halI beggrattted to theotlier lot or lot.,s,. I rtrtt nt — Staff Report (VA) Plaiming Action: PA-T2-2024-00053 AsIlland Planning Dept ne Ow-ner: Bryan & Steplianie Deboer Page 6 of 13 Page 31,34, of 68 1 rearlot. Drives a, sh'ared,bj,,,, ad"' et,�i,tptqol�ert,i"e.,,,Y,,av halI he widih, oj`20fta, et, 1vit/I 15foot yac pay it, g Mwiffi MYhtwreased on fttrn,,Sere neces�,,,Yaril,,, to etzsuime fire appz, aratus reniait,ioti a paved stuface dtiril,Ig travel., E. Curb eut,,,y have been, utitfinii1ed, ivherepa,se, throtigh the use Of coniutoti driveivqys. No njore that,two flag/ ots are s�emwd b 7 thefla,'g drive. E F lag drive grades,,Yhall twt e.,x-ceed a of 15 percent. Farkvwes� utaybe grantedfibr flag dilve,,Y jbr grades it e.,x-cess oj'l 5percen't bu, t tw gimeater thati 18 percettt provided, that the ci,iti,iti,lat,i"'ve,ieng,tli, oJ'such variatwes across oftheflag dilve does, twt e:weed 200ftet., Sariatices shallbe required to, n"ieet all ofdie criteria, jbr app,t�o,ve,7,1,i"t,i,c,he,71,-�ter Fariance.,Y., G. Flag dr,ives� shall be con,,s-ticteel to, prevent stuface di4e,7i'ne,7,,,,ge jro wing, over sidewalks or other ptiblic H. Flag lots, ad"acent to an,,alle,7 shall nieet all oj`the requireltient,s� section, except that. - I Vehicle acces,,Y shall be fro the alle only where required,as� a colOition of Yl approval. 2 No screetiing, andpavit,ig requiredfor theflag ole. 3. A Jbttr fi pedestilan pa, th shall b e itzstalled with itthe flag -pole and in"proved a and' niain'tained with, eitlier a concrete, a,,Yphalt, br,ick; or paver block- sulfi ce comiectinstreetto, the bi.i,,are.a,of,tl,,i,eflag lot. 4 The flag pole iv idth shall b e tio, les,,Y thati, eJ' 't gj,j feet w ide. and the etttrance of the pole at the street shall b e identif, eel 4ye address oj`tlieflag lot clearly vis iblefto, ni �'Jeet hi, P e post, the stre et on, a fo ur-itwh, 4yfo ur-itwh, pos t that i's 3 2 g1l 11 Yhall be pait,tted white witli black, tititttbers three itwhe.,y higil, i-tam,itw verticall down, the ftotd of thepost. Forflagj,-�oles servitigh,vo or niore chvellit,�igY, theaddre.,Yses o, 'Ch, divelliti, gs�I Vt,57 V hallbe on, a, hvofoot bv th,reejbot white sig,�icleearl 'Ve ftotti the street with, tIn-ee-inch black nunibers. L Flag, drive.,yat0fire, work area,,,y shall be deettied'Fire ApParatus Acces,,Y Roads tumier the Oregon, Fire Codeatidstd?fect to, K. FT77iere oj .,rkingg i's voluntar,ilj,,,� providedoti, a, fle,7,,g lot, it shall be situa-ted to, J`-',,sII4eet pa elintit,wte the twees,SJ'tj,,for vehicles backing ota. L. Tliere shall be tw parkitig with,ittelj oj"the cetiterline oj`the drive ot,ither side. of theflag dilve enti-atice., I Plaiming Action: PA-T2-2024-00053 Ow-ner: Bryan & Steptianie Deboer Page 7 of 13 Astiland I Planning Department - Staff Report (VA), Page 31,35 of 68 1 M F la, g drj've,,,Y,,s�em7i'ng,, strite,ti.i,,t-es,,gree,7,tei�- thati, 24ft.et in, hei a,s� defittiedit,i part 18.6 g shallp,rovidea re work area of 2 0 ft. et I�yi 4 0 feet clear of'vei-,tical',o,,bs,ti-i,i,c,ti',o,i,,is and iv it/i in fi 50 t�et oj'the striwiture, Tlie fire, work area requireinen't shall be ivaived Jj` the sti-ticture f sei-wdby the dr,ive has ati approved automiatic sp,rit,ikler sYs�teui itistalled 0. Tlieap.,p��,licat,�i,tha,s�e.,k-'e,c,i,,,,ttee-lat,�iclfi'lediv,i,tli, the ii, Con"w"itfit i itDei7e,lo.,p��ii,�ei,itDe,..,p��atAti"ieitan, y f agiAeeii"iet,�i,tbeh,v,eei,ie,71,-�,pli',c,,a,i,,i,t,,a,i,,i,dtl,,ieCi,ti,��f�otApe,7-vi'ngat,�ids,c,i�-een,,i"t,�i o,tli,ej,7�gdi-,e.'II, 7iv,,SC'h 9 an, agreettietit shall the per,iod ivitlfin ivhichthe aj,-�plicata, otmagettitijbir app,lican't or con,tlAlactoim,,,S�hal'l',c,,o,i,,i,,i.,p��,le,te the paving to stand�wds� a,s� specifiedby, the Ptiblic M?rks� Director and I screetfing ai,s� required 4yth,iiy seetiot,�i,, atidprovidingthat if aj,-�pzVicaltt should J;7il to conipIete such work within, such per iocl, the Citvi uiqyi conipIete,the sat tie atO recover the fit/I costatid e,-x- etise her q/` f an't-An, age -eel,,I"I,el,,It,,,S�hal'I'al',,,s�o provide f r the of the paving and screetiing p,ursua-tlMsiot. ,, ty secs ongoing P Flag lols� shall be required to provj& a, tiisea-ble yard areathat has�a uiitfiiiial diuietzsion f �, 20ftet deep As tiSediti, this chapter th,eteriiii, "liseable yardarea" ulean's P a p,ri'vatey7(7jd area, which i's tuwbstrueted 4yi a so-ticture or automiobile ftottt the grotuO upward A MC 18. 5. 5,. 05 0 J17arian ce, App ro va I Cr i teria TI ep7awnitig couwijioti shall aprprove th, nds,all 0,J"dwiJbillowing, criteria have heeti niet., vark,7nce when itfi, I ... A Pie a e lor I�yw Ilp,rocedure a4se applitica"ble, uw-yi approve a variance upot,�ifitwht,�ig that it Beets all of'thefb,llon7ing,c,i-i,ter,ie7., I n Tl,,ie variatwe ec iiy tieces,sw- batis�e the std?fect code provis,�i iotd6e.,,,y ot 1,7 account fbir special or uniqtie piiyical of the 5711bject site, 'Suclh as top,ographI117 twtural jeatureiY adjacent developitient, or A le gvl lot deterniiiwtion, ttiay, be snj JIcieltt evidence of' a hat-d,s�hip,foi,4pi,ii,p,ose,,s� of'approving a variance. 2 Tl,,ie variatwe iiy the niininninii twees,swryi to addre'Sily the,,sp-micialor unique I . plo,ii,yicat eircun"istatwes, related to the subfiect site. 3 Tl,,ie propzosal 's� betieity will be greater than awj,,,, negative iuipactiy on the d�velopzniient of'the ad'acen't uses� andivillfitirther the pttrpo,,s�e andintettit qf'th,Ji,,,y y 7' ordinance atO the Coitipm-ehetisive Plan, of'the Citv I Plaiming Action: PA-T2-2024-00053 Ow-ner: Bryan & Steptianie Deboer Page,8 of 13 Astiland I Planning Department - Staff Report (VA), Pagel 31,36 of 68 4 The needfior the variance i's tiot � iused,by,,,Eli ,e,ice,7,i,it or propert,.,y oivner F or e,.x-attipley the i7ariatice reque,,,Yt d6e.,,,y twt arise as result of'apropertv land division approval previotisb,17 grti dto, the app licattt. B. lti gratiting, a variance, the appromlauthoimitv� inipose conditiotis sittfilar to those providedfoor conditional uts�e.,,y to, protect the best ititeimestMs� of the stti-rounding propertil,,, anelpropertil,,owner,,,Y, the twighborhood, or the Oty,as� a, whole., AIIC 18.5. 7.040 Tree Removal Approval' 0-ifelfil a. The ph7tinitig commisslon, ,shall tWrave the himee remoml'S when, itfindsr all'of thefollowitig criteria hm7e been niet., I Hazard Tree. A Halard Tree Rettioml . erti fiMYhall be gratited Jj` the aj,-�proval au,thorityfind,s, that the ap�� plicatio t,�i ttieas�all of thefollowit criter,ia, or cat,i be niad� 119 to'col"IfIbrui tIn-ough the iltiposition oj�conditiotls 10 a D"wapplicant ttiust de. ni on's timate that the cotmlitiotior locat,ion, ophe treepre,,,Yents� a clear public saft..tj,,,� halarel e., like�y to fi,7,1,1 and hy'ure per,s�ons or ropet,+tvor a p ibreseeable danger of prqpzertydauiage to an exx-J',slit,ig struch.tre oimfi7cilitvatid stich ha.:airdor danger camwt reasot,�iably be alleviatedby treatitient, relocatiot,�i,, orpl-tafing., See defittil'tioti, of hazar d.tree in, part 18.6. I., � -1 b Citvrequire ttie apz�plicanl to nii,tigatefoor the rettioi7al'of each ha.:ardtree pursuant to sectioti, 18.5.7.050. Such nip figatiot,� requirefit ietits shall be a cotmlition, of' appro-val q/'the perni it. 2 Ttee, Thal 'is Nola Hazard. A Tree Renioval PerittitfibIr a treethati,,,y twt a, haiarel shall be ,granted' if, the all y ' appz� ro-val anthorit , finds, that the applicatioti, nieet.,s, ofthe JbIlowing criteria, or can, be n'tade tocotifbrui tlirot(gli the htipositiot,Iof colmhtions. a Tl,,ie tree is proposedj6r reuiomlit,� order to peimniit the appzVieat,ion, to, be consistent with otlier applicable LatO Use Ordinance requirettient,,y and' statidards, itichim-fing, but tiorlinii,ted to appzVicable Site Developtient alODesigl,l Statidards, iti part 18.4 atid Ph "" ' an,d'Ei,,ivi"i-on'ti,,iet,i,tal' Coinst A ' t li pall .y,s�,tca/ I a 11111, S 'I "® 3., 10. b Reipa,l,of,Eli ,e,ti-ee will twt have a,,sJ' gni Ica "" n't negati've iti,ipa-croti, erosion, j soil stabilitv, floiv of sunfi7ce wateny, proteetiot,i of'ad t tre.e.,,,Y 'or e,-xJ'sting jdcet,i windbreaks. c ® I" tc(7111 Reuiomlof thre ete willnot have a, sigoll"" t tiegath7it e tipact on threee t j d�nsities, AlsJ"Ies, cano te,,Y, atid specie.,y diver.,sltvw itli in 2 00 feet of the s tibjeet p propert., Tl,,ie its. shallggratttati exxeptioti to this cr,iterion, when, alternatives to thetree rettio-va-I hai7e been, con,,sJ&red and tw reasonable alternati've ex-i,As�t,,y F "lid OR I MIA d, see,tiol,,S�hal'I't-eqi,ii"i�-e,tli,a,t,tli,e residetitial to be reduced below, the perti,i,i"tte.d'dei,,isi,ti,��,allon7ed,by, the lotw Iti, ulak-mg thi,Y deterniinatiot,�i, I rtrtt nt — Slaff Report (VA) Plaiming Action: PAJ2_2024-00053 AsIlland Planning Dept ne Ow-ner: Bryan & Steplianie Deboer Page 9 of 13 Pagel 31137of 68 the city, ttie,7y, eolzsicler e,71ternative site platis or placetnet a of',MsllAtichnmes Of altertiate k7nciscapzing cle,sJ' 's the,7"t woulcl le.,,,Ysen, the inipact otvtrees,, so lotig a,,,Y '911 the altenwt,ives con't-itn4eto, complY ivitli the,o,tl,,iei-pt,-ovisioi,i,,s� of'this orditiatice e. The City, shall require the eatdto, nii,tiga,tejbr the retnovalof each, tree ,gre,7,i,iteel,a,,pl�roi7al'pi4,t4s,i.i,an't to section 18.5. 7.050-Stich n"dti,gvti',o,ti, requirettietits she,7,11 bea cotuh'tion, of'approvalof'the pertnit. in staff I's assessment a finding,can be made that with anyconditions imposed by the Planning Conunissiion, all relevant approval c�ri-ten'a are satisfied. 0 V1. Conclusion and Recommendations S,taff recornmend that the Plann' Coimnithe Phys ssion. ap�prove ical and Envni ironental ing Constraints review per lit for, new single-family dwelling in the hillside overlay ' cludincv n in the requested variance todn'veway grade, except ions, to the hillside design standards,, and the requested 67 tree removals. If the Planning Commission approves the application, staff recommends including the following c�onditions of approval below: 1. That all proposals of theant becorne conditions, of approval. 2. That a Ven'fication. Permit shall be applied for. and approved by the Ashland Planning Divi'sion nor to site work -tree removal, 1 and/or P build'ngdeniolition, storage of m:terials. The Verification Permit. "is to inspec�t the ident ifica-tion of the 67 trees, to be removed and the installation of tree prIon fencing for, the remaining trees on and a,4jacent to the site. The tree prIon shall be chain link fencing six feet tall and installed in � rda� with 18.61.200.B. 3a That all recornmendations of the Tree Management Advisory Comnii-ttee, where consistent with the applicable ordinances and standards and with final approval of the Staff Advisor, shall be conditions, of approval unless otherwise modified herein. 4. Prior, to building perinit issuance: a. That the plans submitted for the building permit shall be in substantial conformance with those approved as, part of this application. if the plans, submitted for, the buildinrinit are not in substantial conformance with those approved as part of this application, anapplication to modify the Variance and Physical and Environmental Constraints Review perinit approval shall be submitted and approved prior to issuance of a building permit. b. Identificat Ion of all easements, including public and private utility easements,, inutual access easements, public pedestrian access easements, and fire apparatus access easements. I rtrtt nt — Staff Report (VA) Plaiming Action: PA-T2-2024-00053 Aslitand Planning Dept ne Ow-ner: Bryan & Stepliani'le Deboer Page 10 of 13 Page 338 of 68 1 c�. Solar setback calculations demonstrating that all new cons-truction coes, with Solar, Setback Standard A in the forinula [(Height — 6)/(0.445, + Slope) = Required Solar Setback] and elevations or, cross section drawings clearly identifying the h ighesl shadow producing point(s), and the height(s) from naturaigrade. d. Lot coverage calc�ulations including all building foo-tp6nts, driveways, parking,,, and circulation areas. Lot cover -age shall be hinited to no more, than 20 percent as required in AMC 18.2.5.03O.G. e. That s-torm water froin all new iInpervious surfaces and runoff associated with peak rainfal.Is must be collected on site and channeled to the City 'curb gutter at public street, lis publ s-torm watercoflection system (i.e., s-torm pipe or public drainage way) or through an approved alternative in accordance w'th Ashland Buildin 1 1 g D'vision policy BD-PP-0029. On -site collection systems shall be detailed on the building permit submittals. f That a revised Tree Protection P'lan consistent with the standards, described in 18.4.5 be submitted for review by -the Tree Commission and apiproval by the Sitaff. Advisor prior -to the issuance of a building perinit. The plan shall. ident Ify the location and placement of fencing around the drip, lines of trees identified for preservat Ion. The amount of fill and grading within thedn'p line shall. be minimized. Cuts with In the drip line shall. be noted on the tree protection an, -and shall. be executed by handsaw and kep-t to a ininilnurn. No fill shall be placed around the trunkJcrown roo-t. g. That the tree protection fencing shall be installed according to the approved an prior, to any site work, storage of materials, or issuance of the building permit,. The tree protection shall. be inspected and approved by the Ashland Planning Department prior, to site work,, storage of inaterials and/or the issuance of a building permit. h. Noconstruiction shall ur within the tree protection zone including dumping or, storage of materials, such as, building supplies, soil, waste, equipment,, or parked veh icles. 1. That a landscaping and irrigat ion plan to include irrigation details satisfying the requirements of the Si-te Design and Use Standards Water Conserving Landscaping Guidelines and Policies and showing Parkrow iInprovements shall be provided prior to building permit issuance. That the tree protection and temporary erosion control measures, (i.e. silt fence and bale barn'ers) shall be installed according to the approved plan ® -to any site work, storage of materials, issuance of an excavation permit and issuance of a building permit. The erosion control measures shall. be installed as identified in the Marquess & Associates," report dated December 51, 2024. The tree protection and temporary erosion control ineasures shall. be inspected and approved by the Ashland Planning Department prior to site work,, storage of inaterials, the issuance of an excavation permit, and the issuance of a building permit. I rtrtt nt — Staff Report (VA) Plaiming Action: PAJ2_2024-00053 AsIlland Planning Dept ne Ow-ner: Bryan & Stepliani'le Deboer Page 11 of 13 Page 31,39 of 68 1 k. A written verification from the prQjectgeo-technical expert addressing the consistency of -the building perinit submittals with the geotecIR-lical. report recommendations (e.g. grading plan, storm drainage plan, foundation plan, etc.) shall be submitted with the building permit,. 1. That written verification from the prQject geotechnical experts, addressing theconsistency of the building perinit submittals with the geoteclu'lical. report recommendations (e.g. grading an storin drainage plan., foundation plan,, etc.) shall be submitted with the building permit submittals. 5. Replacement trees to mitigate the -trees removed shall be planted and irrigated according to the approved plan. 6. That a pre cons truction conference -to review -the requirements, of the Hiflside Development Perinit shall be held prior, to site work,, the issuance of an excavation permit or the issuance of a building permit. whichever, action occurs fi. rst. The conference shall include the Ashland Planning Department, Ashland Building I., Department the prQJect engineer, I I , prQje,c-t geotechn. cal. experts (i.e. Marquess & Associates), landscape professional, arboris-t (Le. Canopy) and the general contractor. The applicant or applicants,11 representative shall contact the Ashland Planning Department to schedule the preconstruction conference. ,designed by an engineer or architect w'th 7. That the foundation shall be ' "' 1 demonstrablegeo-technical design experience in accordance with 18.62.0801. S. That all measures installed for -the purposes, of long-term eros "ion control, including but not 11111ited to vegetative cover, roc�k walls, retaining walls and landscaping shall be maintained in perpetuity on all areas, in arda� with 18.62.089.B.7. 9. Prior, to Certificate of Occupancy: a. The landscaping and irrigation for re -vegetation of cut/fill slopes and erosion control shall be installed in accordance with theapproved plan prior -to issuance of the certificate of occupancy,. Vegetation shall. be instafled in such a inaimer, as to be substantially established within one year of installation. b. That all landscaping in the new landscaped areas shall be installed according to the approve d plan, and tied.:into the existing im'gati'ion systern, prior -to the issuance of a certificate of occupancy. c�. That Marquess & Associates shall. inhe site � rding to -the inspection schedule of the engineering geology report by Marquess & Associates included in the application and date stam. ped December 5, 2024. Prior to -the issuance of the cert Ificate of occupancy, Marquess & Associates shall. provide a final report indicating -that theapproved grading,drainage and erosion control. measures, were installed as, per -the approved plans, and -that all scheduled inspections were conducted by -the prQject geotechnical expert periodically throughout -the proj'ec-t. I rtrtt nt — Staff Report (VA) Plaiming Action: PAJ2_2024-00053 Astiland Planning Dept ne Ow-ner: Bryan & Steptiani'le Deboer Page 12 of 13 Page 340 of 68 1 d. That the flagdn've shall be paved to 12 feet, a vertical clearance of 13- feet 1 a le to wi 1,000 Ibs. prior to the certificate . 6,-'nches and be b thstand 44, of oc�c�upancy. The flagdrive shall beconstmcled so as to p�revent surface drainage from flowing over the private property lines and/ or, public way in accordance with 18.76.06O.B. 10. Requirements of the Ashland Fire Department shall be met, including that all addressing shall. beapproved prior to being instafled, that fire apparatus access be provided, and that a fuel break is, required,. 11. That a Fire Prevention and Control P'lan addressingthe General Fuel Modification Area requ irements, in AMC 18.3. 10. 1 OO.A.2 of the Ashland Land Use,Ordinance shall. be provided prior to bringing combustible materials onto the property, and any new landscapinsed shall comply with the standards and shall not include plants listed on the Proh Ibited Flammable P'lant List per Resolution 2018- 028. I Plaiming Action: PA-T2-2024-00053 Ow-ner: Bryan & Steptiani'le Deboer Page 13 of 13 Astiland I Planning Departinent — Staff Report (VA), Page 341 of 68 Feb 13, 2,025 I Revised Findings PlanWhim, Application Submil"Ua! Findings of Fact, - New Residence 'iin, Environmental Constraints, - Hitiside Lands A ADMESSM 2,31 Granite Street, Ashland OR 97520 Assessor's, Map 39 IE 08 DA'Tax Lot, 18,00 Zoning: Rura! Residential Owner B,iryan &, St 'ephanie Dee 85 Winburn Way Asfifand,'OR, 97520 541.621.2881 1 I a N I Architlect Carlos Delgadlol Carlos Delgadlol Architect LLC 200i Clear Creek, Drive, 'St 'e C Ashfand, Oregon 97520j 541552 9502, Landscape Architect,and Pll,anriing Shelby Scharen Sicharen Design Stludio Landscape ArcHtect'lure & 1311anning Ashfand, GR 97520 6T.2II 1MINEA M BE I III AO. 1—Architectural Cover Sheet, ASI. 0 Architectura/Site Plan A 10 Architectural y D,a 1" h t, Bas, em en, t Plan (11 x1 7) 19 A I 1—.A rch itectural Ma in, F/o or Plan A 2. 1— Exterl'or Ele va tl'ons (11 x1 7) A2.2' Exterl'or Ele va tl'ons (11 x1 7) L 0. 1— Tree Survey L0.2Tree Remova/Plan L03— Tree Remova/Plan detait LIO SI'te Plan L1.1—Landscape Layout L2.0 Grading Plan L 2. 1— Exi's tin g Slope A n al'YS, is L3.0 Planting and Im"gation 1 Page 31,42 of 68 0 If m ail 0 The, project proposes, a new driveway to access, the residence as wellthatis created within and existih g access, and Utility easement. Th e residence will also, have, a 1 76SF cio vered en try porch and 71 OSF of'outdoor cio vered patios'. The, residence is' locatedon the, lowelmost Northeastern cornerof the 2.18 acre lot, thus minimizing the driveway access, & parking area. This' sectionof the lot also, inhabits the lowest, slopesof the site. The, residence, With living on both levels, and being oriented longitudinally with the, contour linesto optimize, its relation togrades, and balances, this housej well with both cut andfill on this, hillside The, folto win g excep tions are requested an d are addressed 'in th ese findings perthe, j& ALUO ion this, appucation: Exception to the DevelopmentStandards for Hillside, Lands, per 18.3.10.090. E The applicant requesting an exceptionto Section E. 2. D. [Continuous horizontal buildi ng planes shall not exceed a maximum length of 35 4 fe e t. Plan es Ion g er th an 3 5 fee t s hallin clude a m inim um offse t pf six fee t] 18.2.14 General Regulations for IBase Zones 18.2.5, Standards for ReMdentl"al Zones 18.3.10 Phiysl"caI and EnVironmiental Constr4i nts- H H kid e Severe Constr4ints 18w3.1 I. . E IException to the Develqpmient Standlards, for Hilkide, Lands 18.3.10.100 Wl"Idfi're Lands, 18.4.3.0,80.D, IDrimVewaind Turn -Around Desi'gn 18.4.5, Tree Preservationand Protection, 18.4.8 Sollar Access 18.4.8.02O.Ce Sollair Setback Exceptions 18.5.5 VaHance 18.5.7 Tree Removal Permits, N Page 31,43 of 68 1 mi�lll jlll� mmz-��gsjl Mill] I ) I ',' I1 1�, A I A I ) I ) I1H hapter IL81.2.14 ENERAL REIGUILATIC R - 2, - 4,J) 10, A c 40 jr- lit, pgh EX-S, H I IN1 I ) I A N I ) 11, FV IV 1 (1) IN DIR BASIL LUNIES and Minlimum Street Frontage �'.) IR, 11, 1 �P Cha�pter� 18.3.10 PHYSICAL AND ENVIRONMENTAL CONSTRAINT'S 18.3.10.050 Apprioval Cr'lfter'ia, Throu gh ire the applicationof thej rejqu' ments of'the Hillside Ordinance, theoveilllsight of a a geotechnical eXpert, a civil en,gineer and a structural engiheerI implementation of the erosion control plan, and tree pro tection1preservation, wildfire ftiels managemen't.'r potential advemi impacts have been minimized. The home i's situated in a mannerthat minimizes hillside disturbance by limiting cuts andfill,for construction. The area of site disturb,ance has, been limited through the I creation of a small arealin comparison tothe size of the propertythat isfil development of'the hjojme, thei yard area and pool and the diNeway.Potential impacts, tothe property and the nearby area have been considered and through the considerate design and layout,, adverse impacts have been mm'I'MiZeid Ile W 0, Ile 0 a a' F W W A, M M Ile I 'it Ile 1 1110 lip or 0 a 0 lip IF M jPI hW 1 0, M, M it M 0 The, proposed developmen t minimizes fire, hazard through the implementation of a fire management plan, minimizes slope failure through theilimplementation of appropri'ate draina I ,ge and retaining wall construction, andfiejasible storm water management through propeir drain age and con veyan clej through the, property an d utility ejaselm en ts the City Storm wateir system. The, proposed development preserves and protects, the rural residential characten'stics, of'thel property and the surrounding pro erties. The proo psed development has p stepped,, structural retaining walls, to lessen the 'impact of a structure on the lotthrough the use of terracing, and erosion control plant materials. The, project dejsi'gnteiam'i'nclud,,in,gtheI geotechnical expert,, the landscape architectthe, civil engineer, and contractor have constructed'upon Ashland's hillside properties Page 31,46 of 68 1 numerous, times'. All potential hazard�, including erosion from the hillside, wildfire hazards, and reduced impactsto the developed residential area werej all considered and antiI,'ated in the developmentof the property. I W I A it it M 0 rk 11 M W F Ile 0 0 The, fo un da tion will be structurally engineered, and the geotechnical expert, will pro vide, periodic inspectionsof the site to verifythe development requirements are, being complied with. Erosion control silt fencing i's proposed alongthe, east side of the development area and track-ou't prevention pad will be provided at the entranceof the driveway Withthe, shared driveway to, limit, impacfsto the shared driveway system accessing the property,. in IF IF A 11 eros ion con trof m easures will' remain in place through out the, duration of th e site wImo'rk portions of construction,. The tree protection fencing will remain m' place throughout the duration of construction or until the exterior of the structure is a completed and no addonal site disturbance occurring. Thetrees, proposedfor removal arej requested to, be, removed to allowfdrthei development of'the, driveway, the residence and within the, associated development area. The trees proposed for removal are also to implemen It a wildfire fuel reduction plan which increases safety to the adjacent properties. The, proposal incorporates, a cut founda tion, with structural retein tion of all, areas oftut and Is fillel. . The, structure ` less than 315-feeit above, natural grad The, general contractoris skilled at developing steep hillside lots. The, driveway and h omej construction i"s proposed to, fiollow th le direction an d guidan clej of th egeotech In ical expert. The, structurally engineered single-family residence and the associated site development has taken all reasonable stepsto reduce adverse, impact tothe, environment'. M Page 31147of 68 1 The site 'i's h ea vily treed reduction of fuel loads in the wildfire landoverla, y an dthe protection of healthy, preservable trejes reducing adverse impacts. dfiretruck apparatus, access i's proposed. There will be residential spfinklers, and a n it, arby property pri'vate fire hydran t i's presen t within the n eighborh ood accessed on th e private dfiVeway. The property owners, have proposed a small outdoor pool areathat can provide emergencyfirefighting water outflow. The proposed fire safety measures, demonstra te all reason able steps h a it been taken to reduce adverse impacts on th e environment'. The buildin Is ,g pad area ' the minimum areaof the site to allow, for the construction of a single story with basement, home, driveway access, and small outdoor space. There i's not a large yard area or lawn area proposed on the hillside slopes,. Flag lots requireyard area free of'vehicle parking area and buildings'. A small lap pool i's, proposed within the only outdoor area. Pools, are not prohibited. More than 50 percent of the area (30'x 17') wherethe total pool area (40'x 1T) i's Propo osed i's situated on existing grade slopes, of lessthan 25 percent. The area of the pool i's' withm'the o areas f'least slope and the maj rity,of the pool area ison slopes of less, than,25 percent'. The placemen t ofthe pool withm' an area jof least slopej reduces adverse 'impacts, poten tial MIND.I 0, J, The, pool area 'i's within the area ofexcavation ffirthe, construction of the, house, and the most viable, contractor staging area during the construction of the residencel. Because the area will be disturbed to allow for construction and in the place, of the removedtopsoil, it, i's, logical to be used as, an outdoor area and a small pool area. The area of excavation and site, disturbance will not a reconstructed as, hilIside will fill that requi-res, substantial retaining walls, to build back the slope,. W The pool walls are engineered limiting potential hazards t0the property, and nearby areas'. The, pool and outdoor area arej proposed within the area of disturbance forthe, residence and Provides, the minimum outdoor area required for flag lots. The, proposed site disturbance i's' SuDstantially lessthan allowed. There is, only 18, 738 SF of I proposed on the 94,,F3960oS S'F area lot, which maintains, 80 percent, (75,,969 S',F)j ion natural state, which is, substantiallygreater thanthe, mmnum percentage required. The, removalof the minimum amount of'hillside, soil to allow for the construction of the, home, driveway, tenuce and pool area i's the minimum amount of disturbance and substantially less, ImIl The, staffadvisoror the commission can find that consideringthe, existing development ofth surrio un ding area an d the, maxim um developm ent permitted by th i's ordinan ce, the applican t Page 31,48 of 68 1 has taken all reasonable steps, to reduce adverse impacts to, adjacent properties and more than SIBercent of the site will remain in a natural state. I I 18.3.10.060 Land Classl'fl'Caflons, I Hl']]Mde �Lainds. This property falls un der th effillside Lan ds category, it i's iden tffled in th e h illside lands overlay map and contains slopes greaterthan 25 percent throughout the site. I C. WI'Idfire Lands. Th is P riop erty i's class, ifie d as 'Wildfire L a n ds b y city of 'A sh Ian d m aps. 11111liq 111111liq 1111111111 11111 A. Glenera! Reqdirements. 1. BluflIdabIle Area. All developmient shall Occur on lands, defined as having biluildable area. Slopies greatie�rthan 35, percient sha,ll beconsidered iunbuilda,blie except as allowied below.,, Exceppirovided in slubsection ' 18 3.10.09O.K., There arej no, slopesof greater than 315 percent within the areas of proposed development. 2. BluflIding, Envelope. The building envelopej has, an average 217,percent slopej and i's located inthe, gentlest, slopes on the propertyr and closest location to, the flag portion of the lot, to further ;iPRrij"frJze1 lot �6sturbaj-rce. 3. New, Streets and III s. The existing accessis via a,11ag driveway'duej to the length ofthe, di1veway being more, than 50 feet in length. The proposal is, to extend this driveway up the flag portion of the lot, which has, average slopes 23 percent. 0 The driveway grade requires, a variance to exceed 15 percent and exceed 18 percent. This' a is due to the pre-existing di1veway location andgrade thatthe, subject property attaches too,.See additional variancefindings. 4. Geoltechnicat Studies. The proposed de velopm en t i's not a subdivision or partition and a geotechn ical study 'i's not, required. �B. HII]Mde Grafflngand ElroMon Contro!. AIII dieveliopment on laads, classified as, Hillsidle shall provi�de plans, conforming to the following items: All grading, retaining wall dest' n, dr ' 110, viej ,g ainage and eros' n control plans, will be re " wed by the ,Project, geotechnical engineer. Eric (Rick) Swanson, P. E.,,,, Marquess & Associa"tes, has, reviewed Page 31,49 of 68 1 the site andthel proposed development and has found the proposal,, and the site are suitable for development. 2. Timing olf Improvements. wt singlej�-fdmily homej and does, not have to comply "th mingof Im—provements", standards. 3. Retention in Natuiral State. The average slope on this, property is 27 perceInt To tal lo t size: acre = 94,1 961 SF 25 percent of thetotal lot area =23,7402.5 SF 25 +27 = 52 Percent of the total lot area Requiredtotal na,tural state is, 52 percent, - 49,379iff 72, SF The total area be 0 Is ing affected by grading ando,ther disturbance 18, 738SF, therefore maintainin ,g in n a tural state which 10s, substan tiallygreater th an the 80 percent (75,969SIF Minimum percentagel required. Ile im, $1 0 IF Ile PI im M I do, # 0 M lop IIV M LT JAL, T L _4 I A' A" IF M, M 'IF j0pil oil 0 0 III # 0I 1 0 M, v 5. Grading —Fill. On all fi�ll s1lolpesoln landis c1lassified! as Hillside Lands, the fjoUlowing, standardis shaIll apply: a. Co,mplieisRefiertoL2.0—,iG'rad,,in,gPlan.Theirelareinounreltained,fillsi,opes. & Complies, Refim to L2. 0 — Grading Plan. All fill, 'i's retain ed with a vertical re tainin wan,. c. Complies all utilities will take advantage of the driveway for accessto the homest I te and not within anyfill slopes,. 6. Revegetation Requirements. ,No m-retained,fill slopes are, proposed m Page 3150 of 68 1 a, The landscaping will be maintained in perpeIuity by the homeowners. The property was, part of'a larger parcel area that has been divided into smaller buildable lots with 8. Si�te Gra� Thie grading of a site oln Hiltside Lanids, shalt be reviewed considering the fjo 111 ow ib g, fa� ctol rs All grading, retaining waH design, drainage, and erosion control will be designed based on standards designed by the project geo-technical expert to be reviewed and approved by said,, consultant, as, part of'thel approval process. Erosion control j& W practices will be designed to minimizej sonds, in runofffirom disturbed areas and any track-outfirom the site,,. The, storm water facilities will be designed by a licensed civil engineat er(Thornton Engin eering) — attach, ed un der separate submittal arej th e relevan t findings),,, site observations, and recommendations, Mcluding thosej from the geotechnical report, and stormwater management considerations,,. all M 1 M 10 a Ifij A A A 0 jj 9. Inispections anid Final Report. ,Periodic inspection of the property and construction consisten It With the, recommendations and conducted by the geotechnical engineer will III Th final 'inspection report completed bythel geotechnical expert, will be provided prior the issuance, of the certificateof occupancy. C. Surface an��d Groundwater, Draibage a A 11 th e storm wa ter on the site 'is directed to surface dralins, and collection behind wall I I The o, LU, , water i's ultimately taken throughthel site to, the storm water system n Granite Street. No water willtravel over cut Is ,faces orfill arejas'. it ' njotfielasibleto install, detention onthis, sitel due to steepness. As designe4l thi's project will, minimize erosion and storm flow increases to thegreatest, extent possible. The storm, water facilities will be designed by a licensed civil engineer (Thornton Engineering). In Page 31151 of 68 �D. Tree Conservation.,, Protecflo�n and Remioval. All development on Hillside �Lands sball conform to the following, requirements:!, An inventory of the site trees, was, conducted, there are hundredsof treeson the property. Therej arej 75 trees six inches in diameter a t breas t heigh t or larger 'in th e area of' construction disturbance. The predominate species arej Douglas, Fir, White Oak and Madrone. Eight (8) of the trees are dead. a The trees were evaluated for healith, structure, species,,, vari I ety and size. wildfire safety and hazards, removal, and removal duej to the pro�posed access, retaining walls, and the PillIrl � I i 11 1 The tree assessment, retains most ofthe, sitej slopej stabi g trees. Thetree analysi's identifiedthe, healithof the trees and provided suggestions as to which trees should be removed. The property will remainheavily treed following the removal of the small diameter,fuej ,the, dead trees and thetrees, in poor condition,. Tree protection zones arej included on the tree, protection plan 'including preservatio plans,f6r,tree conservation during construction. i A six-foot ch ain-link fence, i's proposed to be installed according to the TreeProtection plan found on Sheet L 1. 2. The fen cing 'i's proposedto be ins,talled at grade an dto rema "in a in placethroughouUthe, durationof the project'. The fenced tree, protection zone will free of'anyconstruction disturbance,. The project Landscape Architect orproject remain V6 L Arborist will oversee any potential site disturbance within the, tree protection zone. Pleasej refioir to provided graphictree inventory,, proposed removal and tree protection plan, sheets L 0,. 1, LO. 2, and Of the 75 trees inthe, vicinity of the area of disturbance, four (4) significant trees are, pro�posed for removal, eight(B) dejadtreeis and a total of'67trees, removed that, are, greaterthan six a i I nches in diameter at, brejast height but less than 121nches in diameter at breast height deciduous trees and lessthan 18 Mches,in diameter at breas't height conifertrees'. The other significant,trees, are 'incorporated into the, project design,. The, trees, th at, arej proposed for removal i's b eca use, th ey are within the, building envelopelfbotprint. Manyof thej trees proposedfor removal are within the pr,O�posed driveway or withinthe, idened area of'disturbancei. 11 Page 31152 of 68 1 Of the 75 trees inthe vicinity of the area of disturbance, there are 67treesgreater than 6"in diameter a,t breast, h eigh t proposed for rem ovaL Of th e 67 trees proposed for removal, only if I 1 11 li�l ft .1 If Thelother tree proposed,fior removal " clude eight, DouglasFir trees in poor condition that, in are smallerthan 18 inches in diameter at, breast height,, fourteen,(14) Douglas Fir trees in poor condition that arej smaller than 18 inches 'in diameter a,t breast, height. There, i's a five stem Madrone each stem i's greater than IS inches in diameter at breast, height,,-, two multi-stemoak trees Withone stem each greater than 121nches in diameter at breast, height that, are in good health proposed,for removaL As noted above, the trees proposed,fior removal are largely within the driveway area or within the, areaof disturbance for the home, construction. Thetrees, proposedfor removal will not have a significant impact on the, erosion, soil stability orflow of watets'. There, are, fo ur,(4) signUkan t trees proposed for removaL Th ese include a five -stem Madron e, a five stem Oregon whiteathree, stem Oregon white, Oak and a 12 inch in diameter a,t breast, height Oregon white, oak. The proposed mitigation trees are dedduous, and there are IE. Building, Loicatoloin aind Design StandardIs. 1. Biluillding, Envelopes. a., ThIe bluildling envelope shalt cionta4n a buflldla�b]le a�rea� with a stope, jof 35 percent jor less., There are no, sloplesof greater than 315 percent within the areas of proposed development. b. Bluillding, design shall address, the retention of a percentage jof the Jolt i�n a natuiral state as required i�n suibsection 18.3.100.011911101I.B.3. The average slope on this, property is 27 percent To tal lo t size: acrej = 94,,F3 961 SF 25 percent of thetotal lot area =23,7402.5 SF 25 +27 = 52 Percent of the total lot area Requiredtotal natural state 10s, 52 percent, - 49,3790 72, SF The total area be 0 Is ing affected by gradihg ando,their disturbance 18, 738SF, therefore mainta'w a astate a naturl which 0 substntiallygreater than the, ining 80 percent (75,969SF in IS' minimum percentage, required. M Page 31153 of 68 1 c. Building envellolpes shatl be designed! and! located tol maximiZe tree conservation as required in subsectijon,18,.,3,.,lD.090.D.3 whi�le recognt'zi I ing and following the standl,ards, for fuel reduction if the devellolpment i's tolicatled in Wildfire Lands. An inventory of the site, trees, was, conducted and there are hundreds, of treeson the y pro, eeee rt . Thre, are.75tres, si'xinches in diamtger a er at breast, tor larinthe rea gh 0' construction disturbance. The predominate species arej Douglas, Fir, White, Oak and Madrone. Eight (8) of the trees are, dead. a The trees were, evaluated for healith, structure, species,,, vari I ety and size. wildfire safety and hazards, removal, and removal duej to the propjosed access, retaining walls, and the approved and proposed building envelope area,. The tree assessment, retains most ofthe, site slope stabi g trees. Thetree analysi's identifiedthe, healithof the trees and provided suggestions as to which trees should be removed. There arej 67 ofthe 75treesin the area of construction development proposed for removaL Of those eight arej dead and only four of',thel 67 trees are significant trees. 19 The property will remainheavily treed following the removal of the small diameter,fuej ,the, dead trees and thetrees, in poor condition,. Tree protection zones arej included on the tree, protection plan 'including preservatio plans,f6r,tree conservation during construction. i recolmi mien died that, building envellolpe ljoications, should be located to avoid ridgeline exposures, and diesigned such that the roofline, jof' a buildling within the envelope does not, proj I ect above the ridgeline as iltus,traled! in Figure 18.3. 10.090.E.lmd & ,Not applicable. 2. Bluillding, Design. To redluice hi'lls,idle d! i'stlu rbai nice through the use of s1ope resp,oinsive des,i',gn teichiniquies, builldings, oln Hillside I-jands, excepting those lands w,ithin the designated Historic District,, shalt incorporate the following into the bluillding, dies,ign and i�ndi�catle features on required building permits:!, a. The height of all structures shall be mieaslured! verticalty from the naturall gr,ade to the uppermost point of the roof ed1ge ,may pe,ak, wall, par,apet, ans,ardf or jot ' hi e r fe at u re per�pendijclular to that, gradle. Maximum hillside bluildling, height, shall be,35 feet'. See Figure 18.3.10.090.E.2.a.i and Figure 18.3.10..019O.E.2.a.ii Complies — maximum height 'I's 19'10" - refer to,Sheet A2. 1 b. Cut, buildings, intlol hii'lls,i'des tol reduce effective visual builk. The structureis cut into, the hillside to the greatest extent possible. The proposed building dejnj limitsthe amountof cut tothe, area nearestthel location of'thel driveway. The driveway location and grade, determine the location of1he garage and entrance to, the residence. W Page 3154 of 68 1 4P I 'Ill A, I I E or w H. Redluce bluildi�ng mass, by utilizing befow gra& rooms cut intio the natural s1ope. Complies. The building massis cut into the hillside with approximatly 40 percent of the SII 111 1,1111 J1 11 otherrEftrenced' dimensions above20" in, height refer to tqpofroof heights to j7hished'gradle. '19, 1 III w Ile o 0 M I M I ol 0 0 111 1 V 0 '1 a a A E Pagel 3115,5 of 68 1 iil � ' , � dA � iW � ,� iN : r � .illy .. iN .iN ' � � � : � �.', , � � •� ' ,� � � � i � '� � � � a � iW � . � , . � '. �¢ .illy , o f f; f. It is, recommended! that roofs of' lower floor levells be used to provide deck, or, out ' dolor so W s W W of ports in exicess of '12 feet ' on downhill elevations e a o d e d The, used as a a Ievel 'lp,,ortionof r residence. The only overhang predominant F. YA e o d a d '.N yr ',,' designed egedi #; s yr a rch itect reviewed ed lots or lots rnoldifiedadjustmentd '' !� �du ae, area less, than 35 percent slopesufficiente to accornrnoldatle the uses permitted i�n the underlying zone, untess, the division or 11olte adjus,trnent i's to provide open spaice, or for conservation Not applicable sectionAn exception under this, applicationVariances. An to the Type I prolicedure in section 18.5.1.050 and may be granted with respect to the devellolprnent standards for HillIside I., There i's demonstrable difficulty eI g the specific requirements ofAhis due to aunique w ps M Pagel 3115,6 ,W a OF 9 OF M a jPI M M 0 0 M 0 Ile 0 0, 'it 0 M Ile i -J- A reasonable numbeir of ets and vari'aon,nf luepth Mthel design technique ofthel Offs ollsets, mejelt the 'intent of the hillside standards to, provide, vafiation and interest on the minimally " iblelfia�ade on the approach to the residence. The dif Vis ficultyin meetingthis, requirement, is, duelto the unique ravineldrainage tothel south and the publicly used trail alongside the Talentlirriga,tion Ditch to the west. 40 IF 0 oil Ile 'IF 9 V, a A 0 M All, Ali M 0 M, ....... .... I 3. The exception i�s thie miniimium necessary to alleviate the diffiwiltyl UR Page 31157of 68 The request of th le six foo t offsetof th le eas't wall plan to, be f6jur feet and a five foot offsetonthe southern plane isthe mm'imum necessary to, alleviate the di ulty. lie 0 0' EL fjj 0 Ile # 0 111 0 01 f 0 # 0 lie 0, 01 0 0, 0, A f 01 IF M M UNARM 0 fm al 41 The, exceptions allowfor a reasonable use that, complements the natural and VI"Sual character of the City on a challenging site. The, requested exception iffis consistent With the Purpose, andintentof the Physical and Enviffironmental Constraints Overlay chapter. Ile lie 0 0, 0, A, IF f 01 IF lie 0 it 0, 0, 0 0^ ai A, 0, If 0 0 IN Page 3115,8 of 68 1 Aliw law Ir W W 9 11W 1111 1111 IF 1, IF 'illy 1 1. aw 0 lie 11 Plejasere I to arc hitectural plans for appropriate building speciftations to, this' ordinan ce requiremen L Stucco,,,, metal an d fire resistan t materials, arej proposed for th le extelfior of th le bufldihg.,Fire suppression will be provided within the dwelling. ,Per ORSC R327.4 Wi Hazard Mitigation requirementsf Exterior patios, and porch ceilings,,, floor projections (AUA);, Enclosed roof eaves, sQffits, will comply with requirements for noncombustible, materialorignition resistant materials, or with 1 layeir of 5/8" Type X exterio gypboard. Plejasel refer to the City of Ashland Wildfire Mitigation Plan Submittal Form submitted' in this, application for intended materialsto meet compliance,. The applicant requests a deferred submittal for exact specifications. The following excerpts from ALUO chapI 18.3. 10. 100 is, provided as, reference and specifications, for complian Ice. The, applicable fire pre vention mejas ures will be, pro vided in th e fin al application on th le Landscape, design plans. ;�l 111111, 1111, 1, ��, 007M A MATI!WJJMIC�1111��rlrl Amal 1 ,V I p 1 0, 11 11, 1 , If -4 , , I � 11 ,No combustible materials, will be located within 5 feletof the new building. Mulch i's specified' as decomped granite. El)�stingtreejs, are being removed within 20 feet of the building. The closest flammable a existingtree to the new, homel has a tree canopythat terminates 17feet horizontal distance, awayfrom the building roof. I El)�sting flamm able, trees, within 100 feelt of th le building will be prun ed to, 8 fee t abo ve th e ,ground or one-third tree height. In Page 3115,9 of 68 ;I liplIll 1111 1 11111! 1 i�Ill I I � F ,Proposed vegetation beneath existing tree canopies i's limited to, grasses & forbs and lo growing shrubs. No vegetation from the prohibited plan list are proposed, referto B. PARKING, ACICEIS115,1 AND CIRCULATION 18.4.3.080, VeNtle Area Des'igni A. Pairlki'ng Location. Theithree arkMg spaces forthis, homel are, located withm the garage. P There, are, two exterior parking bays, one for guests and a hammerhead bay for maneuvering. I The, driveway to, accessthisproject i's 15fieelt, wide with 12fio,otpaved width throughout. The access, easement i's 15feelt wil andtreeis within the easement will be limbed upto provide, 13.5fio,ot ofivertical clearance throughout the driveway length. lip is is M, oil, 41 # 0I III Mi lip M M M M, All W M A, F, PrITZ. 9 oil 1 0I u Cha�pterl 18.4.8 SOLAR ACCESS The, project i's designedto con to solar setback A and meelts all the required standards r flo i thi's category. Helight of'ropf 23 — V-11 In Pagel 31,60 of 68 1 Setback standarI!' Table A Setback required per Istandard (22314.31IN-) 2217.00) = 17.33 -'(-)6 7,(.432) = 26 �-31l-11 SSB REQUIRED 14-'�Il PROVIDED) (22314.31IN-) 2210.50) = 231.83 -'(-)6 7,(.432) = 41 �411 SSB REQUIRED —,(43 131r PROVIDED) * *A VG. 150 SLOPE TO, NORTH, IS (2269'122+31).,(2189 1218,21---7)(4-3 1(+)-7 72= --- 2 7;(150 t-I (-.013 slope) **AVG NORTHISOUTH LOT DIMENSION = 313". 131, 7 FORMULA 1,(30 7.4312) = 6,9,044 iff<313.STD, A P,(-6) Cha�pter 18.5.5, VARIANCE A VaHance to the drWellway graide in excess of 15 p,ercent aind not more thair 1,8 percent from the Flag Driveway Standards (18.5.3.060S.) i's necessary. The flag drive withil"n the 33.04"x 163.041 "f , lag p6le" access to the site i's proposedl to be 15 feet wide and currently unpaved and propcosed to,,,ale pavedl withil"n the existing 15'laccess, easement. Where this access, easement ends this flag portion, of the lot, has, many, trees andl every effort will ble made to, avoid the trees. The aiverage slqpe of the ekistiing graide i's 27 p,ercenit With no feaMble area for mitigatin g, the graide slope with turns, or curveswithin the 33.04' width of property (Withi n It h e `11 ag p oil I e" a ccess, to, t h e p rpe irty'). loll,, IN, I@ all, a A AL .......... f J1 18 percent, grade for not more than 200 oet as, aftwed Mth a T�Te I'V64ance (AMC 18.5.3.060.,"(0 Ri*r, to(sheetA51.0''forthe, d1ilin, en sion ofthe driveway The, grade ofthel existing driveway and proposed drivewaygrade are duej to the topography ofthel properties between the subject property and GraniteStreet. The gradelof the em'sting driveway determines the, connection ofthel proposed driveway. The, driveway upon the j& Subject, property where this, variance appues is d6eito the sitelopography. The lot, has, a narrow, strip of land within whichthe driveway will be located. The, &1imilway cannot' Kc Page 31,61 of 68 1 switchback outsidej of the property DOundaries, duelo lack of easement and the exisfing %F retaining walls, and other physicaffeatures, that below to, adjacent property owners. The shape ofthe lot and the topography of the lot and the surrounding natural features are unique physical constraints that create the difficulty ion meeting the driveway grade standards. Ulm 1 11 iiIiiii1i", 1101121111 1 .1 2. The v,ariance i�s the m4nimlum necessary to address the speciall or unque physic,al circumstances related to the suibj I eict sit e. The, proposed residence has legal access to, the existing, non-conform—ing driveway. Allowing access, andthe, variance to, driVewaygradel"S the minimum necessaryto address, the unique physical circumstances, related to the subject pr,operty. Access, " not available in Is from another driveway ` the vicinity. The, adjacent, properties to, the n orth west are accessed via a pri'vatej drive way tha't exten ds to, Sta wberry Lan e. Th ese lio ts, were, part of a property line adj'ustment betweenthrejej lots, the maximum number allowed to be served via a pri'va,tej driveway (PA90-0,08). I Becauseof the legal access, to the driveway accessing the property from GraniteStrejetI it Is not necessary,or possible to, create an alternative, variance situation. 0 jPI M f 0 0 M M 0 0 aII IL it A 0 11116 1 If IF M M M 21 Page 31,62 of 68 T I* 01 0 0 10 0, 4P 10 01 r w w 40 IF Ile 'it 0 If If 1 0 0 0, w Al mi M M, All A A, M lip 10I lip lip lip Ile t It " 01 0 # 0 10 Paigiel 31,63 of 68 1 qT ILUCY)-13911 qOJVOpe'bj 9(3SIOIJeo �b_)OJIUI F�006'Zgf;'�� t79 OZrjL6 HO Pue1qSV -, 0# 11' 0 JI8910 WE ..................................................... . .................................................................................... ....... ......... ... 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January 17, 2025" J 3 Re Drivewall, Cross -Sect on, Detal'.1s, for 21.1, 1 Granite Street Applivation, Em i I , 1 1`1 1 1 iveway cross-section t Tb_is l,etter provides tie enclosedrequested, deta"Iregard,ng t1le dr' 'ur the 2,31 Granite Street project, Bellow are the specifical,ions addressing the &I'vew'a"Y Pavenlents, 'base materials, and weight capacity to meet the, fire access standards: 1. Pavement Materl"als: 'I * The ariveway will be constructed using tt-ared or oov gred AC avement, or, concrete-# or Isexp 11 conc�rete pavers. This rmciterial-I nas been, selected, to ensu�re durability and co fake wilh. fire access, req,ttirements., 2. Base Materials: I 1 4 The shoulders and base layer wit - i c on, si s t of comsac ed c rushed ro ck, des tgn ed to pro. vi de adequate suj)port, and stab.11.1ty for the driveway su,,rface. 1, We,ight Capa,elfl .1 Y The ariveway -is be engineered to sup I . port a minimum we-tght capacity of 75,000 poun,ds 'to accomin,odate fire ti-tick al-)paratus access. 4., Infid"traflon LED Swale: 41 To jental enlianc,estonnw,a,te,rmana,,gement��,�i,nd.m'inlml'zeenviron,n. 1. impacti infiltration. Low ImPact Development (L 11)) swal,e will, be constructed, On botli sides of the driveway. Tb,ese swales I destgneU to capture an,d Infiltratt rtinof� reducing Surface water flow and pronioting groundwater recharge. 5. Di'mensions and "Turnaround,. - While tbis, Ietter focuses on the cross-section details, the prQject site plan will, I'llustnzite t1ie driveway d,'i",i,li"ienl�,"t,ojfl"sI fire tu,,m,a,,rwund,/h.a1.1,inierl,,i,cad ",'rind other relevant, rneasuren,i,ents. Tli,ese specirtca• tions areinfended to address t1ie CIty's,reqw,renients and ensure coimptvance with fire access, standards. P.lease let'illek"now ff additional details or n1odifications are needed,,, Thank you f6,r yot-tr aon, to thi,smatter , SHIcerely, Thornton Lnginleering, Inc., Bv: Michuel P. TIiiornton. P E. 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"'carlos,@:carl,,o,sde,�giaidloaiirchiiitect.c.alini"' <c,arl,o,' sra)carliasdie li�igadoarchit,,.ec:t.coimi> �t� ' HI Carlos, I't"as good to,, nielet you today. Asa recap, of ouirdiscuissibin, foir an aiternatelto,, the f�ire cliepairtinieInt tuirnaround 1,11 considler a turnolut designed to Jackson Coluinty Deveiqpmient standards. Additibinaily, pleasel� prole id cliocumentatibin cif theal� dilist nce t the pfivate Ihydraint ailreadly on the easerneInt road. R I ease let me know lif you havein questibns or I nillissedanything. Mcwk,Shay Deputy Chiiief - Fire Marslhai (S,41.) .552-2.21.7 Ashiland, Fire & Rescue, 455 &81�° a'you BoUlevaiu-d Ashiland, OR 97.520 PrAl, -vOlikshlandOirezoan Thiitter;'X ifAU,' tvOsand � YouTube g,,ci�,-ofashlandN �,Cit- or � extdoor) ThL amail tpammk5jon is OJIricial � ushTeEz qfthe Ci'i�'7 q(A:h1and, and it L Eubject to Oregron PublicRecor& Losfior di'sci6sure cmdretann"'On. 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NNNN _ Cl) a0zz¢ W �U)CY 0 Z J�O ¢ (D cn z-1 tY LLCOQ trs0 coMm00� © : OZU)(, I¢L¢LI¢L ¢ J UlmIt N� } Cjry L IL 0 U> m CL N ¢ N m ==S (D (D U (.D Cl) C� } = I- U) NNNN '' W v N N Q Q d: OLL �y i.... uj w Z94 Mill 0 i ' rz,c w im P14 Is h�rr µ J� �f Ivryry 0 CL I of NH�C��i61��il�r�lm��DNDNDNDNDNDNDNDND��I�I�D� i ; i t January 9, 2025 Subject: Van'alication for, Driveway Slope and Compliance with Flag Lot Development Standards, Dear, Carlos", I am writing -to submit a variance application for the proposed driveway at 231 Granite Street,,, Ashland',, Oregon. As a civil engineer,, I have visited the site and reviewed the geoteclu'lical report to ensure that the proposed design aligns with the intent of thecity's standards while addressing the unique challenges, of -the site. Below, I provide a de-tailedJustificat In for the requested varianc�e and demonstrate compliance with applicable criteria. 0 Nil Project', Overview The proposed driveway will serve as access to a flag lot and will be approximately 153 feet long, with a slope of 23%. The proposed design "includes, provisions for slormwater management, fire apparatus, access, and compliance with screening -and landscaping requirements,. The driveway is, .1 t located within an existing access and utility easement and is, desiguned to min'mize dis rbance to the site s natural features, Justification for Variance Slope Variance The proposed driveway slope exceeds, -the maximum allowable grade of 151%, specified in Section 18.53.060(f), of the Ashland Development Code.'While thecode allows, variances for grades up to 18% for limited sections,, the unique topography of the site necessitates a slope of 23% to provide functional access. The following points support -this van'ance request: ILTnIque Physi , cal Cons traints: The existing driveway grade and the narrow flagpole access, strip 3104, feet wide), limit the ability -to mitigate the slope -through -turns or, curves,. The topography and natural features, of the site create unique physic�al constraints that necessitate the variance. E , 0 ffib IN, Ifty- The proposed slope 's, the min'nium. necessary to accomm. odate ngineering Feasi 1 1 , . 1 .1 the site"s -topography while maintaining structural integrity and safety. Whi"'gation Measures-. The design includes, ineasures, -to ensure safe vehicular, access, such as non- sl ip surface treatments, and reflective inarkers. Fire Safety-. The residence will include a fire suppression system, and the driveway design has, been reviewed by -the Ashland Fire Marshal. Stormwaler Management The driveway design incorporates features to prevent surface drainage from flowing over sidewalks, or public ways, as required by Section 18,.51.3.06,0( , G),. These features include: • Prop�er drainage and conveyance systems designed by Thornton Engineering to direct s-tormwater to the c�ity"s, storniwater, system onGranite Street. • Measures -to minimize erosion and s-torm flow increases, such asdrainage swales. Onsite slormwater infiltration will be utilized to the extent recommended by the geotechnical engineer -to further manage runoff and reduce "impacts on the surrounding Page 379 of 68 1 1/9/2025 Page 2 Fire Code Compliance The driveway is classifieds a Fire Apparaftis Access Road under the Oregon Fire Code. To ensure compliance': • A turnaround will be provided at the end of the driveway, as required for drives exceeding 150 feet in length. • The design accommodates fire apparat-us access, with a clear width of 15 feet and a fire work, area of 20x4O feet within 50 feet of the structure. 0 Screening and Landscaping The design includes sight -obscuring fencing and landscaping along both sides of'the driveway, as specified in Section 18.5.3.060(N). These features will-, Enhance privacy for ad' jn ace t properties. Ensure that fire apparat-us access is not obstructed by mature landscaping. Mitigation Measures for Vehicular Access To ensure safe and functional vehicular access for the proposed driveway with a slope of 23%, the following mitigation measures will be implemented.- 1. Surface Treatments: Nondace materials, such as textured or, grooved concrete or asphalt, will be used to improve traction, especially during wet or icy conditions. 2. Drainage and Erosion Control: • Drainage swales will be installed along the sides of the driveway to chaimel water away from the driving surface. • Culverts will be used at low, points to direct water under the driveway and prevent pooling. 3. Safety Features: Reflective markers or edge lighting will be added to improve visibility during low -light conditions. 4. Winter Maintenance: A snow removal plan will be developed to ensure the driveway remains accessible during winter conditions. Office (541) 89,91-1489 Fax (541) 89.9-34,19 Pff, Box 476, 260 N. 3rd Street Jacksonvih,, OR 97530 Page 380 of 68 1 1/912025 I= These measures will help ensure that the driveway remains, safe and functional for vehicular access, even with the steep slope. M, Conclusion The prop o sed driveway design addresses the unique challenges, of the site while adhering to the intent of the ity's development standards,. The reqiiested vafiance for slope is supported by engineering justifications, mitiga-tion measures,, and compliance with other applicable criteria. Thank you for, your consideration. Please feel free to contact ine if you have any questions or require additional information. Sincerely, Thornton Engineering, In . /04P Michael P'. Thornton, P.E. Office (541) 89,0-1489 Fax: (54 1'' 899/1-3419 RD. Box 476, 2,61;0 N, 3rd Street, JacksronviHe, OR 975,30 Page 31,81 of 68 1 I CARl"IT"T'(101"t Th ie Cdre 0 T es RU. Box 263 "Talen t,OR 97540 3 00 109471 October 30, ,2024 Shelby Scharen Scharen Design Studilo AshlanjdI,'OR 97520 RE : Al'Iborist statement or prioposed tree removals at 231 Grallite St A total off" '73 trees', located on an tuideveloped hillside above Granite St (tax lot # 18100), are reqUesteld to be removed in order to, clear .an fora lionie building project. The following statenient provides infonnation aboult thie trees in question and ultimately suppolls the reniloval. of'all'73 trees. All proposed removals are violtuiteer / native trees,, nilost of'which are relatively yowig and sinaller than 10111 H. Trees are listed by species on the following tree table A more thorough tree inventory list can be found on the building plans. Tree Species Scientific Ntunber of Trunk size Notes, Nanie individual trees range (inches Itio be reniloved DBH') Oreglon xvhite Qvercus 20 67-167" Several individuals, with multiple oak gari,j"wria stems, Pacific ........................................ Arbiattly .......... 11 ...................................... ......................... 67-241" ....................... Several individuals, with multiple inadrone tneniielyil stems, Douglas, fir�� Pseudotsuga 313 67-167" Many tra ees, re in poor health,,., tneniielyil For sonie"11 removal is, reconunended for fuels, reduction Polideros,a, pine Piruts 91 67-167" Polvicle'rosa Manizanita Arctostapi7j,ilos 1 611� pattilia Total number of'tree renilovals: 73:V, Ofall the trees proposed to, be removed,,, 40 individuall trees appear to be in relatively good health. Of'the remaining trees,,, 16 appeu to be in "fair" health!, 8 are in decline,, and 10 are dead. :IV, trees are litunbered. # 1474. Tree #4 5 has, been niarked fix retention instead. of removal.1, reducing the total number of'propos,ed removals to 73, Pagel 31,82 of 68 U, EaCh proposed tree removal can be j ustified for one oftwo, reasons: 1. The base ofthe tree is located within the planned building, f6olprint or d2. Thetronh to the planned building that it, would be likely to experience severe stress, during construction, potentially resulting in death or severe declilie The majority of trees (approx 50) fall into the first category. if construction goes folivard as planned, the only realistic option for trees, in this group is removal The remaining trees, those located near the building footprint but not inside it, fh1l into the second category. On average,,, trees in this 9TOUP originate in a location where sustaining colistructioli-related dainiage would be nearly tula,voidable. Stress factor's such as soil conipaction, mechanical damagle9l excessive prunu'ig, and root damage call take a, substantial toll on the health of'ally tree Taking into accotuit the s,ize and condition of many of'the trees in category #2, retention would be infasible unless building plans are changed sigilifilicantly. In addition', since the majority oftrees in this, category are douglas firs and pilies, it may rUdelit to reniove them for Riels reduction', regardless of'the inipact of'colistructlon if one tree were to be retained.1,1 tree #021,, a, inature madrone composed of five main stenis, each ranging from 187- 24"'DBH!, would be a, good candidate because of its tuiiqti,e size and age However', since all five stems originate inside the planned building fbotprinit, retaining and protecting the tree would liecessitate iiiaJor changles to the building plans,. In addition, this inadrone appear's somewhat stressed even before work has beguil, as evideliced by a relatively thin canopy and substantial tip dieback visible thriougliout Since mature inadrones call be especially sensitive to enviroilinelital chaligles, construction iniglit, still impact this tree, even if'plalls were changed and proper tree protection steps taken,., Like the other trees that have been inn kid. for removat, retaining tree #02 would significalitly disrupt the build.11191 project, would require stistiaineld monitoring and regular tree care gloing fbi'wardll and even then,, it's chances of recovery and long-terni stu-viival would be wicellain at best As construction moves f6livard, site plans include replanting at least 30 trees arotuid the property. Since much of the construction / tree removal area will ultimately be occulpied by the new building, it may be wirealistic to plant anywhere near the same mull of trees as were removed However, plans for replanting remain flexible and desigilers are open to planting iniore trees as appropriate The are iiiany options f6r tree species that would be suitable for the planting location W11,en selecting, replacement, trees', soil, waterl,, and suliliglit requirements should be taken into, accowit !, as, well as fire saf&y and expecteld ongoing iliailiteliance,.,'Viiitit-il.ly any species of tree plalited it the hillside would lielp control. erlosion gloing forward. In sununary, ifthe prioJect goes forward as plal lied, the reinoval ofeach of the 73, listed trees will be required to, niake rooin for the new building, it would not be feasible to retain trees within the building, 1. footprint or to adequately protect those around the perinieter without making majilor alterations to the I., building plans For many trees,, retention couId. also result in an win ecessai-y increase in fire risk arowid the perimeter of'the finished house Rather than retaining trees inside the constructilon site, efforts wouId. be better spent protecting those outside the work area. and prepari I ng for replanting once work is complete. Please fl ftee to reach out with any questions, or concerns,. Pictures, ofthe trees identified for reililoval call be provided upoli request C'ol.e Zollinger ,Canoply LLC ISACertified, Arborist #PN-9274A ,Certified, Tkee Risk Assessor (TRAQ) Pagel 31,83 of 68 M1111111111 M��1111 5' P 541-7,72-7115 F544-7791-4079 I,, �,l PC) )11(, 4 913 �11/1 E'D F 0 97 "),C) I I C �K S OP ,� VPvl �J'^ V ;' EMA I L : i Nn, t WEB :, p III a+' P"'ICISIS (011 Date: December 5, 20,24 � a Bry Ton DeBoer Carlos Del,ga,do From: RickSwanson, P.E., GIL. R , Geotechn'lical. En,, * 1g' D es'gn Reco, toins, E. gineerin i mi-niendad Proposed Res,idence at 23 1 Granite Street, 1-,C,i11nd,,,1 Oregon. MAI Job No. 24-1249 As requested, we have prepared this, letter, report for the proposed, residence at. 23, 1, Granit, St,r(,,,%,et (W in Asbiand,, Oregon. As part of the preparationt of thts letter, we tne withCaflos Delg,�,,,,ido and 0 Mark, Lackey the,, property on Novembe, r 20, 2024, observed"', (,,,,,he stir"fi(icie, condittions, tatnd di he , roposed const,,niction. On. Novetribej,,- 11, 2024, we explored the subsurfiace 'I scusised P conditions with'ttiree ex 4oratory test, pit excavz,ltions, wil'ww thin'the pr(:)�[)(')sed bV i ing pad. P ff M TA if, IAL Site Conditions The, s,fte is vacant., undeveloped, and forested. The - ro P e,rt slopes steeply uph,111 to the west. An P Y I -ty 's 'bounded by, Irrigation ditch, hes about 60" uph,111 of the proposed,, build],ng s'te.1"he propei I res1dential 'Properties on all sides. No outer-ops of granitic bedrock were observed 'in the area of the proposed residence. No slg,ns, of unstable sioils, hi'lls'lide tristabititly,, or excessiive sod c•rosion. were observied. Three, exploratory test o PIts, were, excavated in the prop,osed butUtnig ad I'll , n 'November 21 s 2024, , p "ickhm, 1 1 w,h'(,,-h was located near the southwest corner of the proplosed, with a mini4rN, Test Plit 'I n-d k`tchett encotintered 1.5' o,f gray, very loose s, Ity sand "dence (the at-etl of the pt-qpo,sle I I resli, I "C overly,ing 1.5" of dense, s,](,,y sand, underlaj_n b,y darer brown, very, dense tl(,), 1,#urd cla,yey sati,cl to thedepth ex� lored (W). Test Pit 2,whIch was tocated rtearttie nor(h side offhe proposed "P r 'dence (in theoftlie propose,d two -car garage),, encouritered, 2" of g,nty 'loose si-Ity sand, esil followed,ofb,rowlti,, dense silty sandft'Alowed by''b"rowli,, very de';nsessilty sand (deconiposed granite, residual soll) to the depth explored (T),, TestPlit, 3, whi.ch. was dug in the proposed o,ol p Page 31,84, of 68 1 Boer yan De Carlos 'Del g' ado December 5, 202 Page 2 of 4 1 ,area,, enco,utntered 1.5" of gray, loose silty sand overlying IS oflight gray, dense st1ty sand underlain by brown, 'very, dense siltly-clayey sand to the depth explored (8,'). No, groundwater was observed In the tes,t its during e,xcavati,on. P 'The geologic map of the a,rea (Beau,lieu, and Hughes, 1977, Land 'Us,e Geologay of C entral, Jackson County, Oregon,: DOGAMI Bulletin 94) indicates the site 'I's underlairi, by di,orite and, granod,forite., The nearest k�nown active fault (fault d,lisiplaying movement within, the last 10,000 years) System. is, the, S'''k y I Akes, Fault, Zone, that li,,els', ov,er 310 miles, east of the site. Geotechnica! EninegMn Recomme�nidatloinis, 11 1 OOMWO w& 00OWWWA000 We belMve the p,roposed developni,ent can be constructed ais proposed, provided the recomm,endation s contained i,,n th:t, s, letter, are imcorporate d into the, de, si.9n, and, clonstruct.ton olf the Pr( iect. tor to OP Ero,s,,to,n contr011 ni.easures (sift fencin& wattles, etc.' s ould be nstalled pr' h beg'.inning site, earthwork. o All exis,tin g", organ'tc-1a,"detri swl should be re;n�i.oved, from beneath tli.e buddiing, anid., froti�l, beneath futuxe geniera] fitis and site hardsca� ing., P I 0 Al *k dodfo'bnddg t'")gl bldg iablwo.1shoul,bereivrii,eeh buni,wuInss, ('*Wea,k sotl is defined 1ilerein as the sui-ficKiJ, gray, lo()s,e, t10 very loose silty sands ttiat f,7 cep at. Pits I and 31 and,to ta depth,of 2' were, encuunered inthetest pits, to depths, o' 'l,"'.5' d deep at Pit 2.,), 'Exisning weak solils may also need tobe remov-ed from beneath f , ture site p,wu � mw , av'oi:- dt:�,iveway paving. 71"he nle,,Crd t"6r i rt,-wving these n'tater,'Ials should be based, on 'i , ons of 11 d, p,,ro,o,,("ro,11 1 bserva�t tht su,bgrade s. iJs at the til"ne of' sae o�bservations an t"19 )r geri..e,,ral. fills or liardscaping should, be construtction, In general, siil�e xcement of structurall, fills or general, rt',,uWde and stairstep oi, - dowtiAi,111, to etiable p,k fills oti flat 5111bgrade surfkes V, t�1011 Work, wes;'[toul p,on com t (14 c-,,ritled outto observe the excavatiOns plet,,' on, uf exca al t"o ,`(,re,k r, d,lerj'.us,,t,i'aceckt),waoetelo,t,naej-ls,, The on-slite, S()�i,hs- i,4� �, "table re -use as stiwuctural f ben,,eath tlie budditig. The ire tiot sul excatvated brown granific sY s(and soils n"'w'y be re%-,Lisied, as general, fidl, In, landscaping and ernbankrtieiit areas. A11 t"ill i"ricaterials, must, 'be com, acted to at least 95 percen't P relative compactilon,,,in accordance with ASTMD698 Method,Aand, untit hard and. stlable. All ffit,,11 should be placed in 8"' thi.ck (maximum.) loose, llfts.. The cO1',1:,1,N,,1C(io,n should be W v Ified by either period'c dens, 'by, p,ro,oll,(,,,,,',ro,1,1,",iig, 'where appro,prt ate , wid a erl I I rt,'y tesl:tng or 1 loaded 110, cy gravel ttuck. o F.Inished cutslopes and fillslo,pes should not exceed 2 horizontal, to 1, vertleal. All tww stopes, should, be prolectek"I ftO rn. ero,sion and sediti-ient liloss by Instalfing erosto,n Protectioti, measures (plantit�igs, netting, hydro seed i n g, niulch,ti-tig, etc). o BuIlding ftvtings, may, bear directly, on. the dense to very dense silty sands that underlie, the site., Building fo,otings supported on these solls may be designed tor an aflowable be,,aring pressure of 30100 ps,f for dead plus live. loadings and,, this pressure may be increased byIIone-third for short-term loadings, (wind or seistni(). Lateral loads can be Page 385 of 68 1 lt,xyz,,in D, eBoe,,r,l Carlos, Delgado Dece,inber, 51 20''21W Page 3 of 4 1 Page 31,86 of 68 1 Bryan DeRocr Carlos,'DeIgado December 5, 2024 Page 4,of 4 d�Po Please call u's it you need additional fo,undatiori design criteria. I n tcd soll, and foundati,on This N-lef let -ter has been prepared in accordance 'w"th ge erally acce,p en 1 1 1 1 1 s a 1, ,g ncerm,g princ p es and pract',ces 'n this rea. No o,ther warranty, ei,ther expresSed, orIniplied a ts made. Paigiel 387of 68 1 VichaelSullivan From: andrea weiner <akweiner@gmail com > Sent. Wednesday, February 26,112025 8:05 AM T o, -.1, p I iniiiir Ig Subject PA-T,2-2024-00053 [EXTERNAL SENDER] lipiliq ii I III I f wills off dill MEN Oil 93MROMM Andreaand Dan"Weiner 243 Gtite Sttei+- Page 31,88 of 68 1 �Len and Karen Eisen' erg 223 Granite Street Ashland, Oregon. 97520 R,E:,, Planning Act"llon PA-T2-21024-00053 Subject Property., 231 Granite Street" CommuNty Development Department Ashland Planning Commission 4 51 Winburn Way Ash�land, Oregon. 97520 Greetings, Thereire significanterrors and omissions in the application subm'Itted fPlanning Action PA-, TZ-2,024-00053. For these and other factors in th'Is application, detailed below, we ask that the City of Ashland Planning Department declineto grant the variances requested,. A much Smaller building footprint and far, fewer trees removecould address most ofthese, problems. Ca to 18-3.10 Phys,i*Ical and Envi*ronmental Cos tral'rits > 18.3.10.090 Development. III Standard for M11saide Lands - Section A General RequirementsSubhead 1 Bumlld,dbIe Area,. TIT tl 1=29IT16 jig 361 "M I W IN NJ, V y. b **YZe--Wt MIEN The tree protection fence should be extended to protect the 30" dbh madrone Page 31,89 of 68 1 M ON a 4P 0 A 18.3"j.10 Physical and., Environmentall ConstraiMs > 18,110.0,90 Development. Standard for Hillside Liands I- Section H Exception to the Development Standard's for; Killside Lands 'AIN, Pill Iu III's a MUM IR --------------- AM 12,111919 r-RIMM M4, 1 Chapter 183.10 Physical and Environmental Constraints >18.3.10.050., Approval Criteria oil 41, 411L A [i loll db a Ab AN, .0 4W Fire Hydrant Location Mark Shay <marayftshl land. TO: cario,s@car�losdellgadoarchlitect.com <c,,a,r'los@ca,r:losde'lgadoa�rc,hitec,tcom> Page 31,90 of 68 1 Len and, Karen, Elsenber 2,23 Granite Street Ashla,nd, Oregon. 9752 evogenlea,o@gma'11'.Com Page 31,91 of 68 1 tA h go, b rot* 0 0 C 0 14 own* 1p :3 C D 0 ID, Page 311,92 of 6831, Sarah Sanieh & Jay Reeck 230 Strawberry, Lane Ashlallidl Oregol'i, 97520 Ashland Planning Conuiuss "'ion Ashland Com.iiiiinity Development Department 5.1 Winbiirn'Way- Ashland,,, OR 97520 Sugyp lect:.Formal Objection and Con.cern.s Re.;Parding Plannin;v, Action PA-T2-2024-00053 .— for 231 Greanite Street Dear Ashland Planning Com.iiiission We are writing to fornially express con.cern.s regalrdillig tlie,,, pro, osed, land usle appli"cati"on PA-T2- Z-1 p 2024-00053 for tlie consti-Liction of" a new single-family residence at 231 Granite Street. Upon re-vilewIng thie siibmitteli.din;vs of Fact and, Noticle of Appli"cati"on, w,Iia.ve.id,e.nt.ifi.lild several potential conflicts with. existiniz, City of.Astfland and, IS-tate of'Oregon stattites, particularly regard.ing,e,,,n.,Vl..ro,n.i"nln.tal.il"npact, hills,ilde ordinance conipliancle; wilildfirefisk mitigation, sleasona.l. restrictions on power eqifipment; potential.impact ontliilentIrrigate on. Ditch; variance reqiiests; and, fire.hydreal'it, water. st".1pply-, utility access,,, and driveway screening issues., Our concerns, arle as follows,-. 1.0 1 Me Ord' 10 IP I..E.n-v,i,,, rim. en.Aal Implact and HUM inance Compliance The pro.ject tMls under Ashland,'L,Igand Use Oi,,,Ainance (AUTO) 183.10.090, which governs ,development i.ne,,,n.,Vi..ro,n.i,.iiie!i.n,,t,allv constrained areas,., The pro, osed-removal o,f67 p trieles, inchiding foiirsi'gn.ifflicant trieles, raises concems a . nut er.osion controt, stormwater rvinoff, andsoil stability. Splecifically-, ALUO 183.10.900 D. J. b. states that "'Build.ing envelopes shall ble located anid,sile,d to preserve the inaxiinuni number of'trees, on site whfle.reco;�znizillig and following thie Piene.ral. fuel. modification standardsif thie Ir n developin,ent.is located -in Wildf e La ds," This, lot and, thie development are,,, locateld in thie Wildfire, Lands Overlay Zonle..A.sinaller sized, bifiliding envielople andpad) should be consilidereld to presel've,, trie'le's. The site distvirbancle is stated a,,,s .18, 73 8 sqiiare, feet and w-I.iflie thie application clail"ns this, ine,ets the min.imuinretention of natural land, the extent of'vegetatioice, .rerno, -va,, I and grading -val C teria f0i,- Phys' cal should bereviiewed under ALUO 1.8.3.1.0.050 (Appii,.o 1 11, .1 I 'lip -i e ad- e,,,rs,,e,,, environmental. impacts have been Consfi-aints Review Pei,,-m.its) to, enstu v 0-1 11.1 . inin.l.nuzeld. The Planning (-,onimiss.ion.shoulid consider the entire appticatloll, witli particular attention to, trees and exca-vation,' to, ensure that,, per ALITO 18.3.10.050C., applicant has taken all reasonable, steps toreduce,, thie adverse lInpact on the environment. Irreversible actions shall ble cons,ildereld more, seriously than reversible actin .s. "' Page 31,93 of 68 1 The application does not inchidie an. analysis of'tree removal finpacts witt.fin. 200 feet oft.hie as -ill ass,essinent of'the environmental property,, reqifired, by.ALUO 18.5.7.0140 B. 2.b. A fi, linpact on thesurrounding area shoulidbe included, pailicular1y asit re4ates, to, the 36-i.n.ch d,bh Madro,n.e on the no,fth. propefty- line,, sitting just 6 feet ftorn the propos,,eld development setback. 1.11 ALUO 18.3.10.090H. . a,,. states that "'No teiTacing,shall ble allowed except for t1iie purposes of devielopin;�z a level bifiliding pad, and for providing vehicular access to, t1iie pad. "' T'I,-.ie,,, plans stlow a largle outdoor space betw een t1iie te,,,.i--r4a.ce,,,lld/'tierie!ild reta i"niing wall and the.house, W.hich act-aally-inereases excavation beyond what woulidbe needied if" the rietam.i.ngwafl. were closer to, t.111le ill id of t.111le house. This outd,00rspace could, ble rieliduc,eld or eliminateld to rieduce,, excavation. and pre,,,s1e!ii,,,1e uphill trees, inchidin;�Z- the five- steni Madrone of si;gnlificant vahie. C, I , The Planning Con u-iiissi"on s1lould, consider t1uat wit.h re.;Pard to HilIsidle Lanids Developiiient, AUTO, 18.3.10.090B. 8,,. c. states that "'.-..swi'inu'nIn.g pools..-.a.re d,I.sc0uIIIR;v,,1e!dI. As much of tl,-.ie,,, remal.ri.in;v, lot area as possibleshoulidbekept in the natural. C11" C11" state of the,,, original slope,,,."' W-(Ie I'Hdfli,,- n Hm, Ring Comp.,tian.ce The pro.ject is, located in a W-Ildflif'-e Lan.ds, Overlay Zone (AL .1.0.10(0),.req.u.in.n.g strict adhierence,, to, fire prevention measures,,. 1.11 The application does not fiilly-speci.fv firle-resistant materials and miti"gation strategies and if instead def�rs providing ttlisinfbrniation. Exact Inaterial splec. as required by- Oregon. Residential Spect'alty Code (ORSC R327.4, should be finalized be.forte, 41. approval to-en.sure, compliance. The prpswfing aneee.valbutin.cat vetatnemor thnnidtrrmosgiingeio.ro-val could i.ncreas,,e,,, -wind exposurie and erosi"onfisk's poiten.tiall-y exacerbating wildfire spread., The application does not delineate a, required Fire Man.agetnent Plan for fire safety- and, initigado n, which i.s required under AUTO, 18.3.10.100A. 4. a. The application does not indicate whettlier t1lierewillbe adeqiiate water pres,siire for residential. iis,,e,, and firesuppres,sion systems. The applicant should provide, data. on water pressl,ire availability- and plans, for ensi,,tring adequate si,-ipply- during s,i.te,,, work- and, occupation. 3. Corn ",# j 0, pliance Nvith. ,Seasonal, Resti,.Icllons on. Power Equipment Astfland enft-)rces sleasona.l. restrictions, on power eqifipment use dulrin;g high. wil.dfiiririsk periods, pal'ticularly for hi.11side dievelopinents. The application does not address how- the con.shLiction tiniletine will colliply with the,,sie riestrlctlolis which stiould, ble'requirield as part of" ALITO elopiment 183.10.1.00 (Dev Standards, for W-Ildflif'-e Lan.ds). Page 31,94, of 68 1 14.1"MpacTalent li,-I�,-i`gation DItch. The Talent Irrigation Ditchl-Lins near the property,, yet no direct assessin.ent has 'been nia.de regardillig tiow excavation and grading could impact its, sti-Lictiiral. integrity-. Z, There is no,referenced hydrological study or geoteel-Inical analysis, that specifically ass, e,,,sse,s the,,, di. h" otential -vulnerability to, nofforerosion. caused hyniew .tc . 'S P 111 developin,ent. This.is asignifi.cant concer1l undry .A.PTO 18.3.10.0904., which requIres, a 'S �jacent that development not alter hydrology in a Mannel- th,, t negatively -impact, a.� properties or waterways. 5. Va-riance Requests, and'Legal Juslifications Th e pro.j lect re qu les ts a Va, ri a n ce t'6,r driveway s I op e ex c e edi n g .1 c iti n Pr AUTO 18*5.5.060'.F. The engineering letter states that the 1513-foot-long driveway will have a slope of 23%, while the topographic map, and the applicant's landapier's inap, indicate a 27% slope in -this area (evengoing as high as 29%). Given the steepness, of the existing slope,, detailed information on how a decrease in s1ope will be achieved should be included in the application, per ALUO 18.5.5.0,60, F. 'While the appilicantjus,tifies, the variance based on pre-existing nonconforining conditions,,,, -the increased steepness will likely pose access issues for emergency ® particularly during fire season. Furthermore, the steep nature of the driveway and lot access inay cause engineering issuels, with sewage drainage. Notably this , I proposed driveway is very steep, approxiinately the same slople as the lower Portion of Strawberry Lane between Scenic and Granite. ALIT O 1811.5.5.050 A. 3. states that ""The proposal"s benefits will be greater than any negative impacts...and will further the purpose of this ordm'ance and the Comprehensive Plan of the City."' The benefit of the placement of a single-family residence is, not grea-ter, than -the negative iniplacts, of the hillside excavation and loss of Case s. Furthermore, the fact -that the City of Ashland had entered an agreement to purchase the subject property -to preserve its natural state as pall of the Comprehensive Plan of the City demonstrates thegreater benefit of preservation,. AUTO 1811.5.5.050 A. 4. states that ""The need for the variance is not self-imposed by the applicant or property owner." in this case, the need for the variance is self-imposed by the applicant/property owner', as, the need for the variance was 1:nown before the purchase of the property. The toplograph and land use ordinances were already in y effect prior to -the purchase of the property. The applicant does not provide an emergency vehicle turnaround, as required in ALUO 18.5.3.0,60, J, and there is no exception provided from. the Staff Advisor and Fire Code Official. This compounded with the very steep driveway, will likely M'terfere with ernergency vehicle response, 'cularlyduring fire season. p arti Page 31,95 of 68 1 The applicant should demonstrate that construction equipment,ean feasibly access the constimc-tion site, given the steep driveway. -w- removal. plan f6r winte.r acces,s shoulidbe p ovidd p io,r to, dievelopinent. A. sno r r T� plicant sieleks an exception. to, t� illside Development Standai,,-ds (ALUO 181.3.10.090.0 E# 2. d.) f6r exceeding continuous horizontal'buildi.n.g plane filnits. The rj,s-1 -)o,t horizontal planie limit witti off's,els of" only- 4-5 feet ectet to exceed, d le 36-ft nather than 6 feetsets a p.rieceident fb,r allowilig exce,,ssi-Ve, structural massing on steep slopes,,, undenninhig the intent of regulatio,n.s. The application does not inch,-idie prop,os,,e,,,d color selections for coinpliance with the neutral color reqiureinents of.AUTO, 18.3.10.090E. 2. g. -Ut 11011pty S,-U- tvew- g Issues, 6.Fire Hydrant Water- S,u I I ly,, andFlag Dr.* aw Sc-ree.n1n The appltl icatl tion referencies a, firle.hydreant on the private,,, driviefrom Granite Street, but this is not shown on any application maps., Tl.iis is reqifi.ried as set forth in ALUO 183.10.1.00 A. 2* d. Local neighbors indicate no, it hylidra nt exists on this private driveway. ffthpplicant refers,to, hyidlrcants, on aseparate private driveway,the applicant doles not have legal access. I I I n I . I y-1 ) reqifires ttiat flag lots denionstrate ALUO 18.5.3.060 (Flag Lot Pal't"o Cirite. . a I I 'b e fore approva 1. '1 t" iit 1" 1, i'ty, ea s em ents or adeqi,iate public fakilitifi es, 'neludilig uti.ty acciess, delinleateldin ttie application. shared access agreenilents, are necessary,' they, mustbe clearly The citrrent applicatmn does not adequately denionstrate thie easements or provide access agreeinents. The application does not inchidie specifications for the reqifi.red 4- to, 6-foot-high s,c.reen of sight -obscuring f�nce, wall, or fire-riesistant broadleafievergrelen f(-).r the flag driveway, as ZY inan.dated by ALUO 1.8.53.060N. Given thie concerns, oiithn.ed abovel wie resplectfully.requiest tl,-.ie followin;v, beftarle an- approval is -Y g1rcanted: 1. Dernonstreate clearly how thebenefits, of this hillside development a -re greater than ttie especially givien tt.ie'Wil.dfire Lands Overlay Zone. negative impacts in thisarle " 1, 2. Consider a smaller sizeldbuilding envelope (stialcti'l.re and, pad) to preser"Ve trie'les., 3. Rev.11ew the extent of N;7,1elgetation removal and grading. 4. Analyze tree removal -impacts wn 200 fe"'et of property. .1 a 11 and living spacie uphill ofthe hoiise 5. Rev'iew the nature of ttie terre ced-retainm.g wa which-inerleases tl,-.ie build.ing,pad, Size and.inerleases envu-onmental impact. Page 31,916 of 68 1 ,6. Re th.e.inclusi"'on. of'a. poo,Lin t,,I,-.ie bifild.ing pad,, -w-1,-.ii.ch..iner.ss the building pad size and increa.&es envIi-onmental inipact. 7. Mandate finalIzatIon of wild fi.re-i,-,e,,,s,l..,stant.nia.te!rials, and constrtiction ineasitresbefbre approval, rather than allowin;v, a d elferi-ed sub In ittat, 81. Reqin.re a. co,MPI.iete,Fire Management Plan inchidin;v, delnonsti-e-,,iting adieq�,iate water pres,sl,triedurillig and after construction.. 9. Ensuriecompliance witt.i seasonal construction restrictions, particularly regarding Power eqinpment use dulrin;v, high. fire-i-isk Inonth.s. 10''. Reqin.ewe a-hydi-ological and geotec.111nical study to determ"'l'.nie,!,e,,,xca.vatio,n and con.sti-tiction inipacts, to, the TID, en.sui-i.n.g.nuni'mal negative.impacts to adjacent properties or watei-ways. 1.1. Reevalimte the necessity and p.recle,!dent-s,etti.n.g.na.ti,,i.re ofthe i-eqiiesteld variances,,, particularly the iecj�,iest for -variance of drivieway-slope, variance of" no, eniienziency Vehicle tti.mal-olund, and r1equiest to exceed, the 36-4bot horizontal pla.n.e limit with Offsets, of oinly 4-5 feet rather than 6 feet,, denionstrate h.o,w thiese variances ai-enot self' inipollsed. 12. Reqiure color selections, f6r conipfiancewith. neutral color requirlements. 11. Cla.rify fire,,, hydrant location. and, access, rights, ensuring adiequa. ater priessui,-e, for ffi-e suppressi'on. and residential use., 14. Reqin.re a. comptetesnow relnoval Plan. 15. Ensuriecompliance w-ith.requ.Ir,(.:.k,,,1d fla;v, ,driveway screening,, per Ashland, SI.requ.irem.ents., 16. Reqin.re deinonstration of" utility eas,enients, and shm-ed access agi-eenients, prior to approval of application and dernolition, or excavation of" any part of tl,-.ie property. Plieasienote that while we do not know t,,I,-.ie applicants personally,, wieare, feamiliar with. their other proplerties, and genifinelY apprieciate thleir tasteftil. aesthetic and, attention to detail. NNTe valuthe 11.1 work t,,I,-.ie applicants and, thleir teaIns have alr1eady conducted, on tt.ills PrOject. NNTe haveworked, 1.11 p i th.e.i ex e, tine. withsome of'the contractors listed, in the a. pl. cation and have a. deep respect fic r r p r 0 0, d1*0 All of that said, we have signil"Ica,nI concerns, enumerated above about the development Of this, pa-rti`cuIIa,r , p, mperty.. As stated above, 1.11 .1 ,, prior to thie appl,icant's, acquisition of th's property, the City of" Ashland had arrangield an agreement to purchase tl,-.ie,,, property for p.rose rvation. We concur with. the City-'s t . o 7 -1 ei p r n Is natural state briligs, thie most benefit to, tl le city assessment that pres, a i n. of'th.is, pro, e ty i 1, and, its, residients. We appreciate yo:t,,i.r attention. to, thiesie critical issues. NNTe itrge t,,I,-.ie Planning Colnm.issi,on to deny this application.in its, current fbnn and to, ensure a1l. relevant municipal. and, state standards are fu Ily a didrie ss e d, ble fore,,, app roval o f" this pr,"act Sarah Sanieh & Jay- Reeck Page 31197of 68 1 VichaelSullivan From: JalneAndrian,iritua�l�nces,@g!im�ail,.,com�> Senl: S u n d ay,, M a �rc hl 09, 2 02 5, 7 : SO P M To,-.,, Planning Commis,sion - Public Testii'many Subject: March 110 120,25 Hearing Testimony Follow Up Flag: Follow up Flag Sitaltius: �Flagged [EXTERNAL SENDER] 11 will q III liq I I ill I I I I I III I i I � 111111111111row liqllrr:il lillliill! 01111V-11 I The rulesare the same for everyanie, no matter haw much money you have. hiopethe city witt miake the right decisianand won"t alljowthis project to take plarcie and will start cariknN --n� jo rie a b o, u t t h je e n vi rjo n m je nt i n stea d of a Raw'i ng p e o, p Le t o d je st royt hJ n gs. Pagel 31,98 of 68 1 VichaelSullivan From: Travis RJigby <triiiisira�yriiig! ,y@gi im�a�il.com�> Senl: Sunday,, March 09,20,257:25, PM To,-.,, planning Subject: Opposition to Planning Application PA-T2-2024-00053 Follow Up Flag: Follow up Flag Sjta�tlus: �Flagged [EXTERNAL SENDER] liIIiiiilI IIIIIIIIq 1111111 1 111 ME MM0,51; M'' QIM"MI =M F.11 0 RI F4 i T I TV Kai Illiq K-11ITi MO. ii lkPLanning, COMImlission, I am, writing to express mystrung opposition to, Planning Application PA,-T2-20,24-000531, and urgethre City of As h I a n d to r ej e ct t h i s p ro, �p osa L. Tb e iC i ty a n d s, eve r a I o rga n i za t i o, ns ha d p rev i jo u s ly p I a n n e d t o, �p re s e rve a this property as jopen spa c' e , wh ich aligns with Ash [a nds Long-term Gorn prehensive Ra�n nidthre cornmunity's environment'al values. It is deeply concerningthat-this plan appears to have changed ,with outa d eq u atie exp La nati o n o, r �p u b li c e ngage rn e nt. Give n th e o, ri gi na� li nte nt to �p rotect thi s [a n d I b e li eve t h e C i ty s h o, u lid u p h o, �ld i t's ic o rn mi t rn je nt to p r e s, e rvat i o, n. Th e p ro posed d eveLo, p rnje nt ra i ses sevie ra I sign if i ca nt, cio n ce rns u nd e r thre As h [a n d La nd Us e 0 rid i na nce (ALU 0) , pa rti cu [a rly rega rd i ng e nvi ro n rnje n1a 1, p rote ct , ion, saf ety, and adherenceto, zonln�g sta nda rds: l.'Trle,e, Rl&molvat, iaind Ellnviuronim�ein'tall [m�plact Pagel 31,99 of 68 1 The projectcaLlsf or the removaLof a pproximatety'70tmes, ALUIO 1803.10.900 D.3.birequiresthat, buitidingenvetopes, be ljoca�ted to, preservethe maximum number of i i a t'riees,,whi�tie,ad��h�ie�r!ing,to, fuel miod f'jc tion�,s,t,a�n�jd�ar,ds,fo,�r!Wild��firie�L,,a�n�jd�,s.�Rem�iovi�n�gt'hismi,a�n�yt�r!eiesinai de,si�g,�n�,ate�d��'Wi�lid�'fir,e Liands Overlay,Zone raises concerns aboulsoil sta�bility, erjosion, lad Th e p ro posed Is ite id istu rbai n ce of 18,,738 sq uja rie feet i Is excessive. ALUO, 18.13.1 10.1050 C m a n d ates tha la�pplicants take a1l, reasionabLe sitepsto minimize environmentat impact, with irreversible actions c o, n s i d le re d mi o re Is je r i o, us Ly. R e m ov i n g t re e s la� n d je xic a via It i n g h i 16 1 s, i d ete r ra� in is a n i r re ve r's i b I e la� ic It i o n 'wi t long-term consequenicesi. I e sit t o ex c le le d It h le 36-fo jot �h oil r1l z oil nit a a n je Lil m i It wi t h off s je It s of jo n ly 4-5 f ele It rat, h e tsr It h la� n t h le 'le ro u s p re ic je essive ma�ssvng ion opes. This'wouti required 6'feetse, d a dang, dent for, exc structurat siteepst underminethe purpose of hillside rjegultionsand negatively irlllnpa�ct the visuat character ofthe area�. T h e Is 1 te i s, Lo c ale d i n a W ii Ljd� If ii rle Ln jd� s Ove rllZ o n je (A L U 0 18.13.1 10.1 10 0), re q u i r i n g' st r i ct 'fi re p reve nit, i jo n measures. The application lacks a detaRed �Firle Kja�n,agement PLan as required by ALUO 118.3.110.100, A.114.a, putting both the property anid the surrounding neighborhood al heightened fire risik. IN MUITINT-ITA T h e p ro p o s e d via r i ai n c le fo r ai id r i vewa� y s to p le je x c e e id i n g 18,% is c o, n ic je r n i n g. T h e e ngi n e e r, i ng re p o, rit sit la� It e s ai Is I o p e of 23% � b u t t h eto p og ra� p h i ic �m ai p i n d i c a tes ai Is I o, p e re la� ic h i n g,271- 2,9%. d ma �ke arcice ss d iff i c u It fo r je m e Lge nicy ve h i c Les, , c reao us silaf ety ris �k. I I T h e la� p p c at, 1 o n fai I I s to p rov I id je It h je re q u i re d I m je r1gie n c:Y ve �h 1i c Let u rn a �ro u� n jd� (A L U 0 18 050 3.1060, J ) la� n d t h le m a n id at e d 14-6i foli ot s 019 ftt-jo bis c u �ri �n 9 s c: r1jee �n fo r t h e d r iv ew a Y (A L U 0 18 050 3.1060, N). T h i s re p re s le n t's a direct viotalion of city codes int'jendedto ensure safety la�nd pri'vacy. 0 7. U nji u st if ted Viadmance Request A L U1 jO, 18 050 5.1050, A 0 4, re q u i re Is It h al va r i'a n ic e re b e s le If-, im p os e d �b y t h e ai p p I i1c; a n t . T h e la� p p c ai n t wa�s f u Ily awa re of the! site s tjopogra�phy a ndthe a ppLicabLe zon i ng, restrictions, when the property was p u ric ha s, el d , m a ki n g' It h je re q u es t fo r la� vai r i la� n ic e u�� nj u�� siti f i je d. 1111 ...... 11 1 11 1111111 1 1 � 1111i Ir r The plans, inicLude extensdive terracing la�nd outdoor sparces', which viod[ate ALUO 118.3.110.0190, B.18.ija�. Terracing shouLd be altowed only for building pads, and vehicular, arcicess l—1 not for crealing Laxge outdoor living, sipaces. Pagel 4,00 of 68 9. Faillurie to AnaLyze'Tree Removal lmp,act A L Ul jO, 18 05 07.1040, �B 0 2.1 �br e q u i re s a of t h e p ro p ia�pplication faJIs to incluide this anaLysdis, leavingthe broader environmentat Impact unexarnined. MIT m llllliiiiqlllil�ll III! A LUIO 18 05,05.1050, A.3 states th atthe be nef its of a pro posa I rn u st outwe 1 gh t hie n egative i rn pacts. A 41,800 s q u ia� �re -fo olit s i �n g Ljei-lfia �m �Ly rle s i id e �n cle o, n t, h i s s je ns i t ive s ite offe r s m, i n i m, ia� I p u b I i c b je n efi t c o m, p a re d to the environmental, ia�nd siaf ety risks it introduces. R n a I ly I it is i rn p o rt,,a nt t o, re rn je m b e rt h al, t h e iC i ty of As h I a n d ha d p rev i o u s �ly c o, ns i id je re d ia� ic q g to preserve it as open space.'This iaatignswith the Comprehensive PLanand the lung -standing co rn m u n ity goa 1, jof e nvi ro n mie nt'a� I stewa rid s h i �p. Reve rs i ng u rse n ow wjo u Id b e a d i ssie rivi ce tothe residents of Ashtan�jdkanjd tiothe city's enivirionment'al Legacy. For, atl of these reasons, I urge the Planning Cornmiss I i o ntio r ej e ct P La� n� n i ng Ap p Li c al i jo n PA,i-llT2,i- 2,iO,24- 0,00531, a n d p r i jo r it i z je t h e p re s e rival i o n of 't h i s La n d az o p je n s pa c e. 'T h a n k, yjo u f jo r yo, u rt I rn e n di nt i o n t o this rnatter. Sinclerety, Pagel 4,01 of 68 VichaelSullivan From: S,enl: Sueject: Follo'w Up Flag: FlIag Sjta�tlus: [EXTERNAL SENDER] �lea Collins ea inn i �collins,,@Yahoo,,.,com�> Mbriday, March 10,202510:51 PM planning 211 Granite Street F&1�11�oiw u �Flagged I q I � 11 1 IN My understanding isthat the project falls under the ALUO which governs development, in environmentally constraine ?�reas, however this project, is, requesting multiple variances to the,ALUO. I question'the purpose of the, ALUO If largei i For example: The, ALUO stipulates rules relgardiurn g terrac,ing", the site plan shows a significant arnount of terracing., What: will the environmental impac"t of thathills,ide disturbance have on the TO above, the prckject and the, run off below the project, as well as the impact of the proposed reirnovall of 70 trees,? The, project requests a variaince,, for driveway s1ope exceeding 18%, the project maps, and site, plans Indicate a slope of 23% - 2,91% which is ridiculous., Wouldnt that, make, It exce,edingely difficult, for emergency vehicles to access the �vli-aM-tr? FWM74a M. ME mq." = 111 R -my W, ". Me I M11 k' 0 11 1111liq iiijill��ilillill� 1 1111111111111111 I Me we- ro M =;4 0 MOO IT I IIIII Is, ' m IT, Mow=a 1 2 110:0 Furthermore, the City of Ashland had entered into an agreer�nent to purc�hase the property in question to preserve its naturall state, as part, of the Comprehensive Plan emphasizing preservation which seems more appropriate forthis �zrficular lotthat, is not sulitable for bulilding accordlingg, to the ALUOI., Dea, �Robb, and Sadie Collins ,Ashland residents and trail users, Page 4,02 of 68 VichaelSullivan �From-. Paul Ros,tykus, <prostykups ,@gmaiI,.,com> S,enl-. M o n d ay, h 10, 2 0 2 5 11: 2 8 A M To,-.,, planning Suject-. PLANNING ACTION: P,A-T2-2024-0,0053 - SUBJECT PROP ERTY:23 11 Granite Street [EXTERNAL SENDER] ,As, a lon� ,g time frequent user of the Ditch Trall which runisthrough the, upper portion, of t1his, taxiot ('18,001), 1 recenifly learnied of this proposed prckject, basically by word-of-mouth., 1, along with my family anid friends, have been, regular users of the, Ditch Trall for the quarter century that I have lived in my current residenice. This Ditch Trail, as an, extenislon� of the, Ditch Road between Strawberry Lane, anid Gran�dview Drive, offers a level an�d scenic pedestrian, path used by nielighbors, other Ashland residents an�d v1sitors, tothe city. I woul�d hate, 'to see, access, to thils, great cornmund�ty resource, be lost. I un�derstand that the Dlitch Trall is on the, TID easement anid the relevant' property own�er may allow public access, or not., I would llike to see the current public acc!ess be continued into the future. The propertyowner is asking for vartan�ces, regarding tree removal, the, steep slopes and theflag, drive. As, a condition of grantingthe requested vartan�ces, I woul�d l�ike to see that public accessto the Dlitch Trall on this property� be, made, permanent. Paul Rostykus 436 Grwdvlew Drive, Ashland, OR Page 4,03 of 68 VichaelSullivan From: Moneeka Settles <sneekam,@yahoo corn Senl: Monday, March 10,202512:41 PM To,-.,, planning Su�bject: PA-T,2-2024-00053 [EXTERNAL SENDER] Dear, Pla-im.iqg Colmnission, I am wnting to express myconcern about the proposed development of the property between Strawberry Lane and the Grani-t Street Trail. I strongly oppose, many aspects of this project,. I believe the property should be sold or donated to the, City and preserved in its natural state,, as orilginally planned., It feel�s, really wrong, to have so many ofthe safety and environmental elernents, be dismissed in the proposal of this new development. Please rernernber to focus on the, values of environmental and safety stewardship, when making this dectsion. Best, Moneeka Settles ,Ashland Resident Paige 4,04, of 68 1 VichaelSullivan From: Catherine Ellison <cmellisoire @icloucl com > S,enl: Tuesday, March 111, 12,025 7':54 AM T o, -.1, Planning Commission - Public Testii'mony Suject: Proposed DeBoer home iiiin Ashland Follo'w Up Flag: Follow up FlIag Sjta�tlus: �Flagged [EXTERNAL SENDER] I hove, come, to love, AshlaM dearly. These rinonstrosid'es within, our city lirinits are not in, keeping with the sweetest', ambience of a quiet Shakespeare focused community, I do notlive on, the affected streets, blut the DeBoer family can� certain]y tone, it down, be more community friendly & nr t overpower us,., We Berta i6ly know about your wealth in, the valley. T�ake,itsore ,where e,ise,'tl,til., This rerininds, me, so, much of the blockade at the upper Lit hia park where the trail ends in, honor of private property,, nr t allowing for the public (& the world which, visits, us not'just for OSF & the play's).. this nieeds to, eared & allowances for those, of us who live here & love it here, to enjoy our land need to olverride, the whims if the wealthy landownlers. I hope the City of Ashland will somehow say NO to the monistrosity thatis proposed. ThanAyou. Catherine Ellison, MHD 2,95 Iowa Sit (which has a 24%grade) Ashland OR, 1975,20 Page 4,05 of 68 VichaelSullivan From: RochelleJaffe cll�egjaff"e@,giim�aiiii�l.,com�> Sent. T u e sd a y, M a rc h 11'l 1 12,02 5 6:'l 5 A M T o, -.1, Planning Commission - Public Testii'mony Subject DeBoer project Follow Up Flag: Follow up Flag Status: �Flagged [EXTERNAL SENDER] q illiq I I, Ir 111 1&1111 ljf� jj� I P Le a s, e d o, n ot a I lawt h e ex c e pt i o, n s, t h a t w,o, u I d p je r �m i t t h e re �m ova I of 67 t re je s, (! *1 its), �b u i Ld i ng o n a n exceptionally steepsLope, and imipactingthie recreational use of the area. T h a n k, yjo u f o r yo, u r c o n s i d e ra t i o n Rochelle Jaffe Page 4,06 of 68 1 VichaelSullivan From: Peter Kiser i <peterkiii�ll�ef'eir,@gimaiiii�lcom > Sent. Tuesday, March 111, 12,025 10:25, AM T o, -.1, Planniing Commission - Public Testi'i'mony Subject Proposed DeBoer project [EXTERNAL SENDER] I guess wlea It does have its privileges. And , liit seems, i n tradefor the Die Boler's la riglesse d i riected at the Ashtand com�munity, it comiles wth,a ceirt'ain quid pro quoto turnlin�d eyei to, laws and city building codes thle rest of us must abidle �by. When my wifeand I pu rchased ou r Lot back i n 2009 on the stelepeist port,ion of' NH i It Stour roperty had similar 25% gadeson portions of' our, property. We were told we could HST build on them.1 designied our homleand had to accomImam odatei those grades, by positioning'the homle so, as to not violate that, restriction. Then again, I'misurle somle nicle work -around witt be arrived at by thle councitand buildlilt ng,commission to give thle DeBoeirs eve ry,t lilt ngthleyway nt. Oh,that's right',thlesamleas, wais donewith their propeirty across f ro,Im Lith i iai pa rk nlext to whie rei th ei is kati nIri n i is i n Wi Me r. Rracticle miakles perfect''.' Please, do the right, thing. Male DeBolers abide by the same laws, ia�nd regulations, all the reist of us m ust a b i d e by. Sin clerety, Peter Kill Pagel 407of 68 1 VichaelSullivan From: Molly Killefer <mollykillefer@gmaiii�l�.coim�>, Sent: Tuesday, March 111, 12,025 9:57AM To,-.,, Planning Commis,sion - Public Testii'many Subject: March 110 120,25 Hearing Testimony [EXTERNAL SENDER] i na ��p �r This proposal is, absjolutedty p opriate for that area (tjoo steep, WMAY jout of character for the ikrnrniejdiate surroundings, it wilt ruin theneighbiors," livesfor a jcjoupleof years While it, is being built, 'it wiLl ruin a vary i m p jo rta nt w i I d I if e a re a). Yjo u a bs o I u t e �ly k, n owt h je D e B o, er's w i I I s, h ut, joff t h ats eg rn, e n t of 't h e d it c h t ra i I p u t t i ng h u n d re d s of d a i Ly us ers a n d t h e i r d ogs, off of a 't ra i I u s, e d f o r rn, a n y d je c a d es j u st f jo r 't h je s a ke jof two �p e o p le w h jo a I re a dy h ave a n je n jo r rn o, us h jo us je [ es, s, t h a n .2 5 rn i Le a w a y. Yes , p er h a ps t h je �D eB o, e r's a re large donor's tjothearea but I arn tired of thern thrawingthei'r, money/status, arjound. Would an average je ic Ashtand citizen be abLe to develiop this pi e of p rjo p e rty I i �k e t h i s, U n I i ke ly. M. K i Refe r Pagel 4,08 of 68 1 VichaelSullivan From: Nadine <i �adiIrme@,wo,o,dhaet,.,com�> Sent: Tuesday, March 111, 12,025 4:50 AM T o, -.1 Planning Commission - Public Testii'mony Subject: Over the top huge house taking aut,67 Trees Follow Up Flag: FoI up Flag Status: ed [EXTERNAL SENDER] �, Hello. lust wanted to chelck, i�n about the'l Nearly 4,800-square x/ foot house would require removal of 617 trees, building on steep slope' WAY. aM IM JIM Ile Ile loll 0 0 all JIM —1 el IM Ak Ak AIL Ile Ak JIM i. Ile do W'I 1 01 Ak AL AML JIM JIM 0 IM a IM JIM IM Am aw Am el lei e 1 Pagel 4,09 of 68 1 VichaelSullivan From: Suzanne Leslie lie.suzanin�eO@gmaiii�l�.coim�>, Sent: Tuesday, March 111, 12,025 7':35 AM T o, -.1, p I iniiiing Subject: Opposition to Planning Application PA-T2-2024-00053 [EXTERNAL SENDER] q 1111111liq �IMI I I I ; il 1 1111111;111 ME MM0,51; M'' QIM"MI =M F.M R� F4 i T I TV � writing to express miystrong opposition to, Planning Application PAJ2-20,24- 0,00531, and urge the City of Ashland to reject this proposal. Thre Gityand severat organizali ons had previously ptanneidtio preserve th'is property a�s openspace, which atigns 'with Ashl,ancl's ljong-term� Comprehensive Ptan and the community's e�nvi'ronmenlat values. It, is djeepty conicierningthal this plan a�ppears to have changeid without adequate explanation jor pubLic engagemient'. Givienthre joriginal, i ntent, to protect this la�njd, I betieve the City shrould uphold its cjom�mitment to preservat , ion. Th e p ro posed d eveto p mre nt ra i ses seve ra I. sig'n if i ca nt, cio n ce rns u nd e r thre As h [a n d La� nrd Use Ordinance (ALUO), part'icularly regarding environmentat protection, sa�fety, and ard he renic e to zo n i n g sta� nd a� rd s: 1.'Tirjee Ramovat, and Envouronmen'tall Impact The projectc,attsf or the removaLof a pprjoximately'70tmes, t �rie I s. A L Ul jO, 18.3 0 10 0,900 q u i r e s t h at, b u i I d i n g' e n ve lo p es b e lo c ate d t o p r e s je rve t h e Ma x i m u mi n u m b e r of t r e es w h i I e a id h e r i n g to f u je 1, m jo d i f i c, a t i o, n sit a n d a rids fjo r W i I d f i re Lands. Removing this many trees in a designated Wildf ire Lands Overlay Zone raisies concerns aboulsoil stability, erjosionand i�ncr,ea�sed��,sto,r�m,wate�r! runoff. IIIIIIII[Ill I 'ive. ALUO, 18.3.10.050 The proposed site disturbance jof 18,,738 squarie feet is exc,esis C mi a n d atent'sta k e a 11, re ai s jo n ai b I e ste ps t o m i n i m i z e e n v i ro n m je nta I i mi p a ct 'wit,h'i�r!riever,s'ib�tie,act'io,�n�,s c,onsidered more seriously. Removingtreesand excavating hiLlsideterrain is an irreversible actionwith long-term consequences. T h e re q u e sit t o, ex c e e d t h e 36-fo joa e Lil m i t wJ t h off s je t s of jo n ly 4-5 f I jet r a t h je rA h a n t h e re q u i re d 6 f I ats je t s, ai d ai n ge ro, us �p re c e d e n't fo, r e xc e s, sv e st ri u ct u r a I an steep slopes. TNwould underm'nethe purpose of hiLlside regulatijons and ma s, s i ng n e gat A h e v i� s u ai I c h a ra jct e r of t h je a rea. T h e s i te i s, Lo c ate d i n a W ii Lid f ii rle La n id s Ove rLay Z o n je (A L U 0 18.13.1 f i re p rev e n tJ o n m e ai s u r e s. Th e a �p �p 16 i c at i o n La c, �k s a id jet aJ Le id F Ol r e M a n a ge im e n t �P re q u i re d by A L Ul jO, 18 1., 3. 10 1., 10 0 A. 4.1 a , p ult i n g b jot, h t h e p ro p e rty a n d 't h e s u r ro, u n d i� n g neig,,hbarhojod at hie ightened fire risk. The proposed varianc,e for ai driveway stope exc,eeding 18% is c, o n ic e r n i n g. T h e e n,gi n je e r i ng report staties a stope of 23%, but-thetopographic, map indicates, ai slope reac,hing,271-29%. ste je �p i� n ic Li n e,wo u Ld mija �k e ai c ic je s s d i f,f i c u It fo, r e m e ge n icy ve h i c I e s, , c re ati ng ai s je ri o, u s, safety risik. I I T h e a p p I i c, at, fai I I s to p rov I id je t h je re q u i re d I m je rl,g,je n c:y ve �h li c lie tur'niarounid (ALUO 18.5.13.10,60 J) and the mijandiated 14-6ifoot sighti-ijobisclurling sicrejen, for, th e d riveway (ALU 0 18 0503.1060, N). Th i s re p rese ntsad i� rect, vio latio, n of Ic i�ty co,d es i nte n d ed to e n su re saf jety a n d p rivacy. 0 7. U nji u st if iled Viadmance Request A L Ul jO, 18 050 5.1050, A 0 4, re q u i re s t h at va r i'a n ic e re q u e st s n ot b e s e If-, i'm p o, s e d b yt h e a �p p I i ic a n't. The applic,ant wasfully aware of the slite's topo,g,�r!a�phy,a�n�jd�'th�e,a�p�pi,ic,ab�tie zoning, Pagel 411 of 68 restrictions,where the propertywas purchased, makingthe request,for a variance unjustified. q 1111171! q III .... xj��111;11 1� The plans, incLude extensdive t'erracing ia�nd joutdoor sparces', which viodlate ALUO 11803.110001901 B., 8,. a. Te r ra c i n ,g should beaLlowed onty fjor building, �pads ia�nd vehijcul,ax access, — notfor creatin ,g large joutdoor Living sipaces. ............ A L U1 jO, 18 050117.1040, �B 0 2.1 bi r e q u i re s a n a n a Ly s, i s, of 't re e r e m, ova� I i m, p ia� ic t s, w,i t h i n 20 0 f I jet� of t h e p ro pe rty. Th e p p li catio n f a i Lsto i n ctu d e t h is a n a lysi s , leavi ng'the b roa d e r e nviro n m enta L irnpact unexamined. --;11� I 1111111q� I IIIIIIIIIIpIIIII 111111!1117mrm. sative A LUIO 18 0505.1050, A.3 states, t'h atthe be nef its of a pro, posa I rn u st outwe i gh t hie n eg rs i rn pa ct s. A 14 � 8 00- s q lu a rje4oijot s 1i n, gLe -fa m i Ly re s i d je�n c e jo n t h is s e n s i t i�ve s, it e off e rn i n i rna 1, pu Nit b e n ef it, ic o m p a redtio the je nviron m e nta L a nid siaf ety ris �ks it, i nt rod u ces. R n a I ly it is i rn p o rt'a nt t o, re rn je m b e rt h at, t h e iC i ty of As h I a n d ha d p rev i o u s, �ly c o, ns i id je re d arciquiring, tNs landto preserve it, as open sparce. This ia�pproachal,igns with the Gornprehensdive PLa�n ia�njdthe long-slta�nding communit, gjoaI of environmiental y ewa rd s h i p. d je nt's jof As h [a n d a nd to the city J s envirunmental leg',azy. Fo r a Ll of t h e s e r e a s o n s , I u rge t h e PI a n n i n g' C o rn m I'S si 0 ntio r ej e ct P La� n n i ng A,p p L" c al i jo n PA,i T'2 -2 0 24- 00 0 53 ia� n d p r io rii ti z e t h e p re s, e ry ati o, n of t h is la� n d a s o, p e n s, p a ic je. T h a n k. yo u f jo r yjo u rt i m e a n d alte nt i jo n 'tio t h i s, m, ia� tte r. Sincierety, Page From: Sent. ccww" Subject [EXTERNAL SENDER] Hello, James M. �jmcca�rt�h�y.co�n�s,u�l��ting�@,g��m�ail,.,com�> Tuesday, March 111, 12,025 10:27 AM planning Planning Commission - Public Testii'many PA-T,2-2024-00053 I'm an Ashland resdident and regular use of the Granite StrejetTrail andwould like to express mly 's nd casts of ctimiat'je oppositionto PA-,!T'2-,,2,,02,4,,-00053.'Th�is is a mJsguidjed proposal,. Asthe Impact a c h a n ge m jo u nt, o n o, u r s ma 11 c i� ty we s h o u lid n jot, b je givi n g' s, �p e c i a I ex e m �p t , ions to allow cionstruction of mass I we residences on erosion- andwildfire-, prone stopes. Thankyou foryour consideration. Pagel % 1 0, 'March 10) 20,25 Ashland P'lanning Collimis,slon, 5, 1 Wi rt b Ll r1l, Wa'Y Nsh1and, OR 97520 Subject.,- P'lann"Ing Act i on.'PA-T,2-2024-0005 3 — 231 GranileStreet ro M-KISIFIRIMM!, Th,e pai-cel n question 111a's I'lotbeen bu," It oil'i the plast becatise, the prior, owner and every,otie I i n 0, else recognlized flint it was not a building site per it ordinailces. Ttie exceptions/variances req,titre,ld- to buil,d, there are so mgmficant and 1111 tile 170U, S that to approvetheni j, nakes, having the igless. The deta'ls of th's have been P rJovi, I ordinances nleanit 11 1 d,ed, 'n. lietters by, others. The Planning Colli'lln, ission should also take into alclicOutit its larger diLity of"conimutility p1antij , ng. Tlite Diltc,li,'Trail which runs through, tile property 'sa de facto ity c I park,, It has been lissted, for, 4 qu years as a public tArail by Parks, andRec. Parks has fisted, 1, e RLM 0 til estion as a C C park 11,I),rolperty to acquire" as part of a colic s i've pre served area. Itits a. beautifui place populated by, owls and other wildfife. EffollS, 'were uitiderway to purchase the propeil for the Cltywhen the Y Deboers bolughtit. De i's nany wouidb ''1 11 graoing d i place tilvar''t"A's used byso i ea Iliarin w*tli no correspondig benefit to tlie conlillunity. (Planning DIVIBSI on s webslte states': ",The p,roposial's betiet"its will be greater than an , negat , tve inipacts, oil the d,evelopnient of the adjaceilt uses, and Y w *11 further the purpose and " I ty. l intent ofthis ordinallice and the. ComprehensiNle ",Plan ofthe C" Stoppins gthus developmettit Is NOT an exaniple of a govern,tiitint, "'taking," The'Deboers knew that theywere purcli,asing a property that couid, not bile, developed, [by anyone wlt'liout unfair roperty inflittencel whIlen they bouglit't. It is fikely th"at f ds, can be gathered to purlidlasetht p back ft-Deis 'l Deboers and turti it over to, Rarks as open space. 1. 0, - ' Lastly, a1l should, be renlitilded that no easeinient is ill place, fbir flil S P01111011 of the trall. The pi ior owi,,ier p , taced, a gate ort the trail I several years agol to retain the rlight, to close it. her i s a hl story' I J� I of trat iotiosures by individual landowntirlson, this, and, othter Ashlatid trai1s mances and thwarts the This prOject should not, be allowed, to procce(L vles too niatly It olatord" open s1placie plans of the Cii-ty's Parks.fie 1parttllellt. David'Paul. Oult-Sler 2.52 Strawberi-y Lane 00, 0,10" 1'e Oregoti, 975210 Ash,land, Page 414, of 68 VichaelSullivan From: A. Rosen <im�heiiiiviiii in�e888@gim�a�il,.,com�> Sent: Tuesday, March 111, 12,025 6:05 AM T o, -.1, Planning Cammis,sion - Public Testii'many Subject Proposed huge dwelling near park Follow Up Flag: FoI up Flag Statued [EXTERNAL SENDER] P Le a� s, e d o, n ot a� I lo,wt h es e p e o p Lie t o i nte rfe re w i t h a c c e s, s, to t h i s, h i k i� n g a re al a n d p I e as e d o, n ' t a� I Lo,w t h e rn to cut, down sixty-sevien of Ashland's, precious trejes,.Trees absorb carbon; we need as many as we ca�n compared to the concreted city, it's too preciousto lose get'. A n d t h e re's, s o I itt Le n al u r a I La n d 'i n As h La� n d to peopte whjo,wa�nt-to build an outrag'eously large homie. Why do two peopLe need so many rooms? What ib a� re t h ey go i ng to d o, i n a 11 of th em ?. I t h i n k its gratu itous Lu xu ry a n d As h� La� nd s h ou Ld n "t h ave to, pay fo, r it I os s, of t re je s a� n d a c c e s, s, to o u r ra� re N ki ng la� n d. Please don't alLow exicieptionsto the city code forthis weatthyfamily. Thank you. A. Rosen Ashtanid resident 1 Pagel VichaelSullivan From: iii c e in� res,sed @ g m a iii l® im Sent. Tuesday, March 111, 12,025 2®3 PM T o, -.1, Planning Commis,sion - Public Testii'mony Subject House [EXTERNAL SENDER] Please jug lei have our hiking trail "hi That's all I ask., T h a n ks, Shel ly J i I Iso n Sie nt fm m my i P! h on e VichaelSullivan From: Joyce Stanleleyji,@miiiind,.,en�et�> Sent: Tuesday, March 111, 12,025 1:48 PM T o, -.1, Planning C=rnission - Public Testii'mony CcWw" �R, Stan ley Suject: Proposed DeBoer Home on the Hai rt/Gri iiiite/S,eirry Trail [EXTERNAL SENDER] We will be unable to attend the meetiblgtonite,, but would like our cornment,to be put intothe public record. i We l�ive, on, Scenic Drive and regularly hike In Lithia Park on w1hat folks call the "Ditch Trall'. We, access it, from Strawberry iirGiranite,orfromth,eH�art,sTrail�. It Is a beautifull part of our environment, and it would be horrible to remove any 2ccessto that trail by building a house over it. We are, surprised that the DeBoers who love Lithia Plark and who have always been pillars of our community would want 'to destroy this public accesstrail. I I Iff. th I . I 44 Scenic Drive Ashland OR, 197520 5412,192,3457 1 Page 4, 17' of 6 8 VkhaelSu]]iva�n From g shal@ imail.com Sent. Tuesday, March 111, 12,025 6:45 PM T lo, -.1, Plainning Commission - Public Testii'manly Subject HEARINGS PLANNING ACTION: -T2-2024-00053 - Variance Follow Up �Flag-. Follow up FlIag Status-. �Flagged A va� ria nic le to t h le d riveway gra d le sta� nJd ia� rid s h ou Lid not �b e gra nted. d The code's drivewaystandbrids axe designeidto ensure sa�fe, reasonabLe access, to, aLl. develope properties, in the city. AlLowing, a variznce tothestandard woulid creatie a hazarjdjousarea� within what, is ia� I re ia� dy re c jo g nJ i z le d ia�s a w i I. d f i re h ia� z,a� rid ia� r e a. E xc e s sJ vie gra d e s , t oget h le r wJ t h t h le na r rjo,w w i d t h of t hJ e p ro posed d riveway p ose s ris ks f o r em e rgenicy pe rsio n nJe I a n d eq uJ p mie nt id u ri nJga wi� Ldf i re jo rat t i mies ,w h le n t h le re is s n jo,w ia� ic ic u m, u la t i� o nJ. I Crit"eirlia #3 -Theproposafe benef[ts will] be rest it any negative rmpacts on "the 4 development of"the adjacen't uses and willi furtherthe pui niiint"en't of this ordinanceand pirehens*ve Plan ofthe City. Finding The proposalls benrefits (a laxge residential structure buflt, in ia� recognized wiLdfire hazax!d axea 'with inadequale access,) do not exceed the risks, posed to the communfty inJ the event that ia� fire starteid ion the subject property anrd subsequently destroys, nearby homes or! ia�n entire areas, of the community. Criteria 4. The needfor the vax!Jance is not self -J miposed bytheappLiciant or property owner. For! exampte, the varianze request does notarisleas, result of ia� property [inJe ardjustment or lanid divisdion ia�pproval, previously granted to, the aJppLicant. It is recognizedthat-the jdrivewa�y (Le. flag lot) was not created bythe,appLicant. Howevier, the previbus property owner or, owners, crealed the conditionsthal the appLicant njow hopes, the city wilL ignJore. The f La� g I ot a n d i t s ste e p gra d e we re r e c ogn i� z e d a n d we rie c re ia� t e d Wi t h f u 11, k nJ ow le id ge t ha t a c c e s, s v i a 't, hJ e fLa g a lotms not practicaL but, instead, satisfieida dubious requjrementtha�t all lots, h ve""frontage"ona public road. Pagel 4, 18 of 6 8 1 The lot in question was created by individuats that werefutlyaware jof the propertys constraints. They e Lot a n d Its f [ a g a� nyway. A I I ow ii n g a "n ew, "' ow, n e r-tio d ev e Lo, p a� n "' u n d ev e Ljo p a� b I e'-' I ot s i m, p ly b e c a u s e t h ey d i id n "t h a ve a n a ct iv e riole in creatingthe tax Lot is incionsistent-with the purpose of the co,de. lma�gine, if there were iltegal, structu res built in the cityandthen su bsequently sotd tio anjother property owner who,then sought a� va r'l a� nce " f rjo m t he c ity to use t h e I Rega I stru� ctu re ieve n th ough it wa� s i n co, n siJ site nt,wi�t hthe co d e . It woutidn't be permitted. Conclusion Finding. Th e a� p p li ca nt k,n ew, o, r, s hou lid have k,n own'thal, t hie p ro, pe rly was im p oss i b Leto d eve Ljo p w,h en t h ely p u ric ha sied t h e s u bj ect p rop erty.The i r j u�� sit if ic ati onfo r a va� ri a� nce i's in,a d eq u ate tio mieet t hie req u�� i re mie nt's ofthe cioide. 19 Pagel 4, 19 of 6 8 VichaelSullivan From: nore ly,@ciiiiviiii lus,,.,co,m Sent: Tuesday, March 111, 12,025 5:24 PM T o, -.1, p I a n n i ng Subject: Online Form Submittal: Contact Planning Commission Follow Up Flag: Follow up Flag StaItlued 1*3 ,a Fu 11, N am, le Doug] s Smit I Phrone 5411-941 -2871 S u bj le ct 231 Gra,' Ilite Street ProposA ,n I Type of Testim�ony Written Message I firesident of'Asbland sinIcy 19771 when my wifIe and I rented and then purchased a residence on Loweir Gira,nite Street. A A III Aw Ow Aw Aw go IMMI M, In WIII oil El iiiiiinillilim 111111111111 1 Page 4,20 of 68 1 33=6 in =—, ang W, ............ 'tian you will give to my concerns and I a, n ehin T, k you for ainy, att a d �i s clU ss i't fu irt h,e,h,r,,,., would be I ppy-tc ,a Doug] s Smit, I Attachmient-1 Land329 G, ainite-443, Attachmient,,2, Land329 G, Oq ,r Attac h mie nt, 3 Land329 G, ainite-450 Email inot dsplayihg correliill y? View it liin your browser., 19 Page 4,21 of 68 1 LIM, 11 "1P FFMI dO All, I it "7" /I %mn I Em Len and, Karen Eisenberg 223, Granite Street ncl, As h I a, Oregon. 97520 I Additt"'o,nal w,r"tte,n comments, ion RE PA-T2-20,24-00053 Planning Act Subject: Property�, 2,31, GraniteStreet Community Developm�ent Department Ashland Planning Commission ,51 Winburn Way Ashland,, Oregon. 97520 arh now hilbmation, item, be,low, is, precedad by a summary of the rel6vanIt' di�cussiodn ,f thhe(March Ill 2025 Publk Fbmm,., IF A Ox W011 K'.9 I If Lie] a 0 =101 41F 5 Prf, 1 Paigiel 4,25 of 68 1 TL 11 800 and TL700. These trees, are thus, half owned by the owyners of TL 700, Kent and Pa,mela McLaughlin* These trees, cannot, beremoved mthout the consent of the McLaughlins. . . . . . . . .... fill III &031=- m.lIarmation Th e d 'I s�ta nce from th e nort heast corn er o,f It he f'! ag p ort 1. on of �TL 1800 to th e h ead ott he, existing drivew-a" iveway a Y, 'which is where the dr' turns, Into the g rag area of 'TL 7020, is, about 360 fbet 11117 MAR 1 3 2025 1B, Pagel 4,26 of 68 1 cl 6 ty of Ashland Planning Divi'sionl 51 Winbu, n Wa y Ashland, OR, 97520 1 7. I. A R Q, 2 5 By, tA, 0 n M1 a rc h I 1 2 025 F we, s u rveyed and esta bI I s h ed t h,e bo u n da ry Ii ne cornmo n 'to,the De boe r tn parcel (T ax Lot, 391!E"'86DA 700) and the parcel ('Tbx Lot, 3,91'E8DA 18001) and the McLaugh] trees at the proposed driveway aiccess, pomt. je 0ur sui rvey dietermined that the trunks of the, 10"" andl 2" Pacific Ma drone,, and th 116"Ore,gon White iOak, tree numbers 68 and 71 respective, ly, as on Sh�eet L0.3 (Tree Removal, Plan) TIM boundary line. straddle'said c o, n m Additionally, a 32" Madrone not, shown on theTree, Removal Plan, which is, In the, vicinity I th, proposed driveway, access poj nit stra ddles, saild conwon bounda ry Hine. me=, REGISTERED PROFESSIONAL LAN D SURVEYOR "fic Crest. Surveying id'ent — Pau I Pres Ak PLS 84,643 M III 4.11k OREGON 131 Heiman, Street JANUARY' 11, 2,022 Ashland, OR 97520 CURT" C. CHAPPELL 408.3175.5220 84,543 PLS EXPIRES: 12 /31/2025, Page 427of 68 rrrr ,�rw ......� �w w: tulle. 'W, A^01j"Jull Ow fo l �.M :� .._ fu"W wV�Aw.w Ir , , ,,: ,i,,,y r ,uh„y "Olf" ^'6' 5, "� �'.,aP�:��a �w� :N" � lel�'W 14 „1 ` 'e'7,,."'�5 kJ w�°`�hw' ;I ''" �I�'�`,B, mi�lr✓ p"" I�i�wP lr� ,„„r�;✓'� r it If M' r I LEI. : r r .�rm:wmmmmm�:�:��mm� 1,9 lv 4w, r v;: . 00 , # A r II� 11 i " SIN I w r�u f AV .110 ...... , w' 9� 1 r t r rrr,vwn wl,r r w� m.,.. ,r„.,:,.,,„�.sua�rrmw. ,.nmmnvmm; uwumr l✓W', ruvr wraii,,r SYm*rr ,�fN41NVINLfW,W1 r � I Ommb ff' , "i. rwmevemmmrn;nirvro ' ter,,,, mn v . *� uvr mnr ww..wnmmm�mm w" ... mf ' r � � r,(frJ jjjjY c.; ,. � N'.vrvww.wu., lYlYl/ q IY,�q py�� Oaf m', �" M( YYY r+�lY rPINNlfl1d(/NNNfHPYPo ffnmmuwmJrrt !% J/ I a e ^ n 4IJ °� ra i W „0%� rwm, Now XCI 3' 0Ir h V�r rAs", etc Cv C) 0 m lay #60 `u to A SOM AS 1191 u N " td ton � r f.011.1w "CAI° i I yA �l) " 0 �rvrvry vluY� �iwiN�i�mu�m� WIN In Alf A Q'00, J °' ff VIVU W-I r � Byl VichaelSullivan From: nore ly,@ciiiiviiii lus,,.,co,m Sent: T h u lrs d a y, M a Irc h 13, 2 0,2 5, 7:3 1 A M T o, -.1, p I a n n i ng Subject: Online Form Submittal: Contact Planning Commission 1*3 Full Name C,a,theirlineh M. EkIII s,oIII MD Phone 50378,07420 Email Address c�I ll�11iso�n�@co�Im�c"a,s,t,.,inet Subject D&Boem, and The Di'tdh Ttafl, Ashland� Ty p le of' Te st i m o ny Wtitten Message Dear Council: I submitted a c,,ornmeIrk t eatkieir dbout''the construction p1a,nned by,the DeBoehIrfamfly. I haII not, redlized thatthe project Imade at, hreat,to 'the Ditch Tm,11 system. If p rov III d e s, fo r, a III e a s e m eh n't t h ro u ig h i�nd�eehdtheh DeBoeir faftIly thehiir project,to mdin'taIII III theIII n'tegrity, of'The TrdHthelid my- conceIrns lessen grea,fly. There we sec"tioIII s oft,III s, unJque., faire tastic a,nd Histor,iic trail which aireh cwrently blocked from public acc"ess, to,the diisma,y of'rnaire y, o,f'us.,'W'e aireh ofthe O�dill nion'thal't the Ili oIrthe pairk system shoo eh a,cquirill nigt]Ns, b1ockland and opening up mom miIeohs of''the Ditch Trail. (Fie irhaps the D&Boeir faIrma !Iy With their love foIr ouIrtrd!I system woulwill liIII gto help with other, property, owneIre, iIrma piroVinig & restoiriinig wr Nstoirii�c" trailIP!"). In a,ny c,asehthe Gity of B&Hiiire gham Washington s, doneh,just,tha,t, wquIli r'ing land� wherethe treasured trail system cirosses iiit. Thankyou foIr tdkilng Imy, comments., I feel so very- strong!y dbout thJs unique & hJistor"ic,tiraJI system The Ditch). Fr'iehndsfit om out oftown,fiire d it fas,6inatiiIII ig & and ass etto what, imakes ouIrtown s o s pe c it a, IIII I I --- C,al'thehIr�ilire e Ellison Attachmient-1 Field not com,pleted. Attachmient,,2, Field not com,pleted. Attac h mie nt, 3 Field not com,pleted. 1 Page 4,29 of 68 "I sill Sullivan From: David Our leer �ul,.,oa l�er@gmaiii�l�.coim�>, Sent. Friiiday, March 14, 2025, 110:114 NM To,-.,, planning Subject. Plan6iiing.Act ioins, Some peo pi e wIh iirelce, ilved t h is m essa ge, do n "t ofte, n I em a i 11 f roll m pa lu L o u rs ler @ gm a i 11 . colm . Lea rn why thl s i s li m rta nt Q�� I �E XT E R N A L IS E N D EI R, Tn;l ir� I I At the 3/11 /24 meeting, a �Pla nning Commission miember staled that eas,ement's could njot be com petted al It h e It i m e of �P I a n n� i ng a� ct i jo n s. PII�,e see Rlannin 0 0 8 (rie ga rid i n g,25 2 St raw b e r ry L a n e) s, i g n je d 2/22/9 Ot h,a It re q u 1 rie d "Tha It ,g Act i o n#9 0 a� gra nti ng, of a� 10' easie mie nt f jo r p u�� b Li c pjejdje st rib n a ccess be gra nted a� Lo ng, It h e i rri gati o n� d itic h a ljo ng th e p rjo pe rty. S u ch je a se m ent to bes himn on the f 1 n a t rvey pLaA. "' Th i swa s, a "I"co n d iti on "' of t he Rla n n i ng W h e n It h e I aw o r p o I i cy c h a� n ge d -Wa st h e rie a Lie ga n di ng re q u i r i n gt h i Is -A r e p ri o, r ea s, e m, je nts w h i c h we r e req u i rie d a s pa �rt of 1 [n �Mr. Deboer's open i ng'stale �ments, he rela�yed that hJ�s, requests shoutid be approveid because jof his famity's standing in the community inctuidingtheir charita�ble arctivity a�njdthefactthal he hard njot moved LJ�thia Motors out, of stat'je. (He seemed to feeLthatthis, was very piertinent to thre Commision and went, on for some ti me.) I -Is it -the piolicy of the PLannings Dep,artmijent to provide exceptionsto the jorjdina�nces based on the cha�racteristics of the a�pp[Jcant? I-Istherie any explicit statement to, th�e contrary in Ptanning rules? [n quiestonstio the appLicant anid hisstaff by members of thre Planning Commlsion, itwas evident that the Pl,a�nning Commission might, be being purposely �misted on issues inctudingthe arctuatstopes ofthe p rjo pe rty, the p [a ce m ent a n d type jof thre It rees invo Lveid , the a ctu a I size of b u�� i Idi ng, wa Its', a nid the Le n,g,,,t h ae of the driveway- -What mecha�nisms, are in place to confirm the information provided by an appLicant?. -Are there a�ny consequences jof providing inarccurale or mislearding information to the Planning S Sj 10 D i v is,i o n jo r �P -Once bui lid i ng staxts, a re there any cons,eq uiencies for vljolat'i ng, the pLa n?. -What happened at, 329i Granite Street? (Wa�s the originat informatijon providjed found to, be inaccuralie? Were ardiditijonal jexcepflons/varia�nces required after building began because of this? Kn�owingwhat it kn�ows now, would P'lann�i��n�g,a�p�pr,ove't�h�,at project?) Pagel 4,30 of 68 I thinkthe Commission chair stated thatall platted Lotsare buildabite and that City Ordinances cannot be used to prevent an ownerf rom buildingon hils property. Is his correct? -Isthe Planning, Division and the Planning Commission obliged to provide variances ifvariances are required to build? T h a n s it yo, u r a n swie r's. Sinclerety, 252 Strawberry Lane A &R,97520 Pagel 4,31 of 68 1 VichaelSullivan From: Senl: ccWW" Subject: Follow Up Flag: Flag SitaItius: Friday, March 14, 2025, 3:20 PM �DaIvid Oursler p I a n n i ng 211 Granite Street - Questions and Rense Fol�llbiw u �Flagged I I Thank you� foryour, inquiry regardingthe application, currently in, process for 231 Granite Street. As, you are a party I I I of recoridwho testified before the PlanIninig CommIissioni, anid since your inquiry was received after, the close of the plubtic hearing but during the, seveni-day pjelriod� in, whichi the, record� relmIainrelid opeICI� written inIformIation, it will �be included inthe pubLic record� for this, planning action. Likewise, my response, will �be documented� as part of the official recod to the mate'rials submitted� to enisurejuIt tranIsparency anrd accessibility. Ix In'176 t4,11.S. SupremIe Court ruIing in, Dolan v. City of Tigard estabLished� a "nije, us, anId�� rough proportionatity" test, quiring, -part test state's, that: for governmIent-impioseid exactions, such as rej i i , public easements. This two, a 1. The�rielmus,t,�bjelad��ir,ectco�nniection�(n,exu��s)bet,ween�thd�eve�topme�nta�nid�th�erequ�ir,ed��deid�ica�tion�. 2. The required dedication, mIust be rou�g,�h�t�yprotiot,tthe'devieltopme'nIt. gle -ta m i ly h o m� e o d u a L lot,sjeld� d eve Lo p m el n t at2 3'1 iG ra n� i te St re, et d o e s n ot m e et I re q lu i r thIe second prong of this test, as it, does not create a level of iimIpact that wouId justify the, eme'nIt of ai pedestrian� easement. As ai resuft,, the City canInot require atrail, easemenIt in this, cas,je as nio ne1w lots are, created anid the developmenIt will not result in inicreases, M traff ic generated �by pedestrianis elpenident of the property ownier"s use, oftheir, own, property. licipal., The City does require �by icode (hittpls J/",a,shlaind..munI"' I x3odes/LanIdUse/1 8.4.6.060A), pubtic use improvemenIts thIat are subdivided anid creating nIew transportation impacts prold portionIal tjo the dedication, requested. As suchi t h� e 1990 P I a n n, i n g Act i o n yo u ref e re n ce j � wh i c �h c re atie j � m u It'i p Le to ts, wo lu ld� eve n, to d a y t ri gge r, t he, e va Lu a t i o n� of t hi e I d ed icat io n fo r a ease me nt as proporti oI L to the i �nc reaseid d eve Lo pmIe nit pote ntia 1. However, the appLicant/property ownie'r has voluntarity propjosed� to dedicate a pedjelstrian� access elasement alonig I thIe Talent Irrigation Ditch (TID) anid is working, with the Parks DepartmIent to facititate this. Sinice the dedicationi is b e i n� g m a d e, vo L u n tai ri Ly co n� c e r, n s, a b jo lu t a pote nt i a L v i o La t i o n of th je Ta k i n gs, iC lai u s e of t �h e Fii ft �h Am e n d m e n t ai n d t: h e De niot ai pp H cai bie i nth i s ca se. 11 110111 11111 11111 1111 i I � I I Pagel 4,32 of 68 Tfith rega �rd�� to you r, iq uestio n a bout th e a p p Li cai nt's state mie nts, at the hea ri nig rega rd�� i nIg the i r, comm u ni ity sta nid i nig, the identity of the applicant is, not a factor in, the review of a Land use appticatioin. ALL appLicationz, are reviewed exclusively basebiothi the Planniing Division anid�� the PlanIniinig Commission, anid exceptionis jor, varianices are, niot granled based� ion, thel Personal characteristics of an, applicanit. The Cfty's review process ensures that decisions, are made based oin� adopted standards rather than subjective consiICIerations. 0 00, 0 S 116 lei 01 I I Mi IS 11 Imm Mi M mk Wh i le m e �m b e rs of t hi e �p u b L i c m ay �h ave d iffe ri n g i n te rp ret at, i o n s of �p �roj e ct, d ets,, ai 11,1, i n fo rm at i o n submitted is revie,wed by staff for coinIsistenicy'with adopteid stanIdards. If ai project is approved bythe Pilaninii�n, C I ommission,, it is, subject -to conditionis of approval, which are enforced through the permitting process. 171[ When, a project is, approvied, complianIce is, ensured throughthe building perrnit review anid rnspeliction Process. Specifically. Building peIrmit �review enIsure's, that thel submitted plans complywiththe approvie'd land use decision� ain conditions of approvat prior -to iissuanIce ofthe permit. I I I I Prior to exjcavation� and treje removal, staff coinIduict's ai site visit to verify coim��tliia nice withi treje protection, Construction� Mspectionz, conf i rm that the deiv& plianis. If ai developer does not comply with the ajtproved7�ilanz, or coinditions, enforcement actions may be taken�, RefeIre�nce� W 3129,Gra�nilte Street R e ga rd i nig yo u r, �re f e re n c et o t h e d eve Lo �p m e nit at 329 1 ra n� te St throj e ct e n c o u nIte, �re did �m jo d�� ii f i c at, i o ni s to aidd ress sitie constra ints, during driveway construction,wNich nelice's,sitated� an additional, hearing before the PilanIniini j I I ig I o o n to re v i e w a n d a p �p rove c hi ai n ge sit ot hi e d r i ve way c o nt i gu rat i o n� ai nijd i Its i mI �p a ct o lainids. However I I ,� t h at �p roj e Ict i is, e n t i �re Ly se p a ratie if ro �m tro po s a I at 23 1 G ra n� i te St re et a n d hi a s n jo be MIRTIONN BiWild4bi*1111ty IoIf the Lot a�nd Variame Co�nsilderatiibm, With regard� to the buildability of the [jot, 231 Granite, Street is ai legal lot of relcord, anidthe staff relport and application materiats adidress its etigibilifty for delvelopment unider Local, and� state liand� use laws. While thel City caninot prot delvelopmenIt on� a lieligaIL loit of record, all devellopmeInIt proposats, must meet the appticabLe stanidiards oir obtain, n�ecessiary varianicie's. Regarding varianices, the, criteria for approval are, expticitly outline'd in the lanid use oirdinanice', anid it is the appliicanI'Vs burden of proofto dernionistratelthat those criteria are melt. Because each varianice request is reviewed n ai c a s e- by- c a se b ot �p rov i d e a ge n e �ra 1, sit ate mI e n t g D iv i s i jo ni jo r PilanIniiniig Commission'to approve, a varianIce. InIstelad, eachi request is, evaluated jon� its, own, �merit's agaiinIst the applicable, standards. Pagel 4,33 of 68 1 F jo u �r q u e st i o n s ra i s,e ii m p o rt a n t p o o lu t la n d u s, e rev i ew , je ntio rcie m e d�rere m e n ts fjo r e x a ct i o n s such as,tra it jeasemenl's,. I appreciate the opportu nity to cla rify these �matters as �pa �rt of the plu Wic relicior'd for, this I application. Shiould you have any f urthier questionz, please feel, free to reaich out. Sinzerel.y, B, ra nd o n Goll d ma�P Sk Pronouns: he, him, his Community Devellopment 51 Winburn Way, Ashland, Gregion 97520 541-552-20716 ITTY 8010.735.2900 Bon.giol d mun@a sh Ila nb.or.,u s ipp�iv llpmiiii��i 1 liq This, email" transms'sion is officialbusiness of the City of Ashland, and, it is, subject to Oregon Public Reclords Low for disclosure, an retention., If you have recali'ved this messarge in error, ptease confact me, at 541-552-2076., From: April Lucas <a�pril'�l.lucas@as,hland.or.,us> SeM: Frld�ay, March 14, 2025 104-26 AM To: Brandon, Goldman <bra ndon.golld m @ash I a nd.orus> Cc,: planiniini,g,<p,lannin�,g@a�sh�l�and�.or.us> Subject�: FW: Planning Actions From Davld� 0 u rs,ler <pa u I ou rsl e;r@,gm SeM: Fr*id�ay, March 14, 2025 10-14 AM To: planning <.,pl�annin,g@ashla,n�doir,,u�s,> Subject�: Planning Actions, Some p,e,o pl II iirelce ilved t � is, m essa ge, do, n "t to n get em a i 11 f roll m pa u 1. o u rsj1,e r,@gmaj I .,lco iim ., ILA ,a m Why thIs is I mpgrta met Q E XT E F A L S E D, ER, ] IF liq 111�;�Iqpijy At the 3/111 /24 meeting, a �Pla nning Gommis'sion milember stated that easement's could njot bje com petted al t h e t i m e of �P I a n n i ng a� ct i jo n s. I?Lea�s,e see Ptannin ,g 0 0 8 (re ga rd i n g,25 2 St raw b irk ry L a n e) s, i g n je d 2/22/9 Ot h,a t re q u 1 re d "Tha t Act i o n#9 0 a� gra nti ng of a� 10' easie mile nt f jo r p u �b Li c pjejdje st rib n a ccess bje gra nted a� Lo ng, t h e i rri gati o n d itic h a [jo ng th e Page 4,34, of 68 property. Such jeasementto beshom on the final survey pl,at."'Thiswas, a 141conditionof the PLanning Commission"s granting, that Planning action. W h e n t h e I aw o r p o I i cy c h a n ge d -Wa st h e rje a [je ga n di ng re q u i r i n gt h i s -A r e P ri o, r jea s, e m, je nts w h i c h we r e req u i rje d a s pa �rt of p I a n n i n g a ct i o, ns vo i d �m e n t e d t h a t h� is, re q u�� e s,t s s h o u lid b je a p p rove d b je ic a u s e of h I s f a m, i ly's st a n di n g, i n t h e c o, �m m, u n i ty i n c I u d i n g t h je i r c h a r, i ta b I e a ct i�v i ty ja� n d 't h e fa ct-t h at h e h a d n jot, m ov e d Lithia Motor's out, of stat'je. (He seemed to fejeLthatthis, was very �piert'inent to the Commision and went, on for some ti me.) -Is it -the policy of the PLannings Department to provide exceptionsto the jordinances �based on the characteristics of the appl,iclant? -Istherje any explicit statement to, the contrary in Ptanning rules? [n quiestonsto the appLicant and hisstaff by members of the Planning Commlsion, itwas evident that the PLanning Commission might, be being purposely misled on issjues inctudingthe actuatslopes ofthe p ro pe rty, the p [a ce m ent a n d type of the t rees invo Lved , the a ctu a I s,ize of b u�� i Idi ng, wa Its', a nd the Le n,g,,,t h ae of the driveway- -What mechanisms, are in �placie to confirm the information provided by an appLicant? -Are there any consequences of providing inaccurate or mislearding information to the Planning S Si 10 D i v isji o n jo r �P -Once bui lid i ng starts, a re there any cons,eq uiencies for vlolat'i ng, the pta n? -What happened at', 329j Granite Street? (Was the origrinat information providjed found to, be inaccuratie? Were ardiditional exceptions./variances required after building began because of this? Kn�owingwhat it ,aT# knows now, would Planning' i�,vir,ove't�h�,aLp�r!o,j�ect,.?)� I thinkthe Commission chair stated thatall platted Lotsare buildabtle and that City Ordinances cannot be used to prevent an owner f ! rom buildingon hils property. Is his correct? -Isthe Planning, Division and the Planning Commission obliged to provide variances ifvariances are required to build? T h a n s it yo, ui r a n swie rs. Sinclerety, 252 Strawberry Lane A &R,97520 Pagel 4,35 of 68 Planning Action City, of AshlandPilanning Commission .... . . ... ....... . ... . Ken't McLaughlin <kb,mc2,2@g mail.coml' &W k 1fl 1<6NOli i Kent and Paimella MlcLalughlin u ,234 Strawberry Ln Ashland, OR, 97520 By. 171, Ullll =11! 3M li�lll jj��l 11'U1 MAR 1 0 ffe havegiven no consent for any, trees on our bou1ndialry being removed., Nor have we even beenapproached'. See achcompainiyj I ng letter, and plait pai-tition from Paicific Creist Surveying trees are to, be removed Without oular consent. siecoind,,, ALUO 18.510T,040 B4.2.c states that '1' Page 4,36 of 68 Page 437of 68 1 On Mairch ll,,,, 2025, we surveyed and establi'shed' th ei boundbty line common to the Deboer parcel (Tax Lot, 3,91 E8DA 1800),and the McLaughfin parcel (Ibx Lot 391 E18DA 7010), and the trees at the proposed driveway access point, I Our survey deterrnlnjed� that the trun, ks of the 10' and' 12' Pacific Madrone, and the, 16" Oregon White O,ak,, tree nu.3m— bers 68 and 71 respectively, as on, Shelet L03 (ftee Removal Plan) Id common bounjdary,[' straIdIdIl e, sm ine,. Addiftlonal[y, a 32 Mladrone not, shown, on the Tree, Removal Plan, v6[ch Is in the vicinity of the, proposed� &I'veway accesis polln't, straddles said common, boundary llne. 016�� REGISTERED PROFESSIONAL LAND SURVEYOR Curt Chappell, President — Palclific Crest Surveying, PLS 84543 a t, 131 Heiman Street OREGON JANUARY 11. 2022 Ashland', OR 97520 408.3,75.5,220 CURT C., CHAPPELL 4,543 P LS EXPIRES: 12, # /3-1/2025 Page 4,38 of 68 1 1o. llwull LF 'MAR 18, 2025 kv lot ar w. & Wlbil W S� l4rlr -Jw 'cl w S op�$9 S)v AAW Pam N. 61aw WXE P &Z' 4 ' El Comm, ow fs W, rd, 5"Aff, d"," I /Vt o"o"(w, am.40''I'S ?.19,par sw $01V 89* 54'2`4- W, 2"1.001 160 M19. F-m F 502r rim I RBU C Lim, 'U Nall M r JEW, ma 06, QN, ski o U. CH AmArs K Av #* AtN*A* Awl ee Aez Slow", l 0 a AM C) {n co F-mi PY 1�110 0 4,4mopswo tro"to INNN-P ji W $4 If Vmmdl co PAWon, p �Acuovj� I 11W ON wfl Ole V 47K Jill al Nt""IFM otl ale, J 0 1 li,Av vu 411141�1'1�11111pvll AAP, Wm* M%k§%Wl a, 611� I ke, :2 1 r. Pagel 4,39 of 68 Ashland Planning 0,mmfission M"'a-rc'h 171, 2025 51 Winbum Way I Ashland, OR, 97520 If the Commission, f�ells compellied to a1low building, it should try to follow the intent, of the ordinances even if it is unable to enforce the letter of' the ordinances. The neighbors deserve the protection of the ordinances to the use oftheir properties,, lei all 'a a lei 9 oil o Respectfully, David P. Ot,irsler Page 4,40 of 68 VichaelSullivan From: Sent: Subject: Follow Up Hag: Flag Sita�tlus: nore l�y,@ciiiiviiiicp�l�u.m Tuesday, March 118,12,025 7':50 AM planning Online Form Submittal: Contact Planning Commission 1*3 Full Name C,rdig,Andbrson c10 Rogue Advocates, Phone 541,4992844 Email Address craiig ashIand@gmdH,.coim Subject PAJ2-20(24-00053, Ty p le of' Te st i m on Electronic (to appear e1ectronica11y) Message ThehfbllcWing are comments from RoguehAdvocates, on'the above app[icat ibn: Thank you for youir con sidbira"tion in'tNis matter. Ott achmient-1 Field not comPleted. Attachmient',2, Field not ciomlpl6ted. Attac h mie nt, 3 Field not ciomlpl6ted. Email inot d�splayihg corireiill y?View it iin your Ibrowser., 1 Page 4,41 of 68 �-iarah Sameh &Jay Ree0h 230 Strawberry Lane Ashland, Oregon, 917,520 March 18,202S Ashland PlanningCommission Ashland Community Development Department 51 Winburn Way Ashland, OR, 97S20, 11M We are writing to proviide, additional testimony, argument, and evidence regarding the prolpols,ed land use, application PA U-2,024-01053i for the constriuctim of a new single-famfly reslidence that 'Is actually i),046 square, feet, Including living space, basement, and garage, at 231, Granite Street., The additional information and evidence, below contribute to our slignificant concerns about the impacts of this ievelopment. Thie, Planning Commission should nolt approve, the a�P�Plicatlioln as, it, currently stands. TIhe inforrinatilon below demonstrates that the ALUO 1has internal conflicts about w7hether the lot is, blulilclable. While the, applicants contend that, the lot favorably falls, wilithdin the general requirements, of ALUO 183.10.090 A. L, the coinflicts enumerated below demonstrate that, the proposed applicatlioln �PIA- U-24',624-4111114"53 is tiot fegisl4fle. RP 0 a, mi �m 40P 40 low 83- m 41 a m m m 1101 91 -T'm PIT IP lip 'PJ m ii m lip IN lip IN III III MAO, M gh lip m j8Lv=vF.1i 1111111�111111 �,il 1� BT07mr1m. 11111111111111111q��; TIM. v m wan "t 4! M. P re I NOW pertaining to, this matter,, instead of 18.53.0,60, F. Page 4,42 of 68 1 Dhivieway Length ALUO 18.5.3.060 F., also inIdicates t1hat "'the curinulative Jen, gth of such varianices .. does nIot exceed 2,00 11w conIsultant, Amy Gunter, referred to at the public hearing. ThIis niurinber is incorrect. lip No ill A will, =I M 1w will, a a w W, al Am will, 11W lip w will, ON, 40 40 0 ON, ON, ON, oll A to, �'t account for the addlitlionIall Mr. Herron, a1so noted that the measureiments, of the driveway lenIgthi dtdb'' driveway length that nieleds to be built on, adjacent properties, through, an� easerritent, to reach the existinig s1hared driveway, Usinig the applicant's, provided maps, thdis, adds, approximately 16 more feet to the lenigth of the driveway, for a total of 2311, feet,, far exceedling the 2,010-foot Jimit of code, nIotwilithIstanding, the slope exceeding, 18% -Iter upper leivel of variance conisidered. have seen, multiple problems with stleep, driveways in,,Ashland, resulting in, injuries and damage. Dhiveway Emergeincy Turnairound ALUO 18.5.31.060, J. states, that, "When required by t1he Oregon, Fire Code, flag drives greater tlhanu 1 feet ln� lenigth shall provide a tlurniarounId .. ThIe, Staff Advisor, ib coordination with, the Fire Code Official Page 4,43 of 68 1 allowed b� Fire Code access exeimpti�s,." In, the current application, there is, no, exemption provideStaff Advisor or Fire Code Official. a M MI a a IS 0 a A A A 9 1 44P I IM01911 ff. 01 Atthe March 11 public hearing, the applicant said that a portion, of the driveway (a widenied portion, Illustrated in the application, packet) serves as an adequate replacement for the required turnaround. ln� ffie applicationi, there is an email from thie,AshilaM Fire Marshal stating that hie would conisider such an arrangement designied to Jacks,onCounty Standards. However, there is no exemption or confirmation, provided by a Staff Advisor or Fire Code Official, nior is, there any confirimationAlhat the proAposed turnout, is desligg'ned to Jackson, County Stanidards., 101 i1q. 1111.21M.16TOWN-4 I M1 M W jPj 6 Aim A, qVP VVE ON, litT III Page 444 of 68 1 No exemption, 1has been, provided to, confirm that fire authorities have approved the Jack of a turnaround, a pullout option, or a distantpseudo- hammerhead turnaround as an acceptable option. Furthermore, the ALUO does not have any language thatstates a turnout is a permissible replacement for a turnaround. A pullout does not provide maneuvering, room to, turnr round a large emergency vehicle. Given, w1hat we, have, all experienced within the last five years, in our valley regarding real fire, danger, we Ihope, the Commission takes this section extremely seriously. Inivallid Vaidaince Argument TIhe type II variance should be not be approved, per ALUO 18.5.5.050. Notably, four criteria are listed (1- 4), and all of the criteria must be met., The criterion of ALUO 18.5.5.050j. A. 4, Is not met because the variance is, self-imposed. The, proposal and design (driveway, buitiding, outdoor area,, etc.) were voluntarily submitted by the, applicant In 2,024 and 2,02S.As the applicant points, out in their application, the, ordinances were in place atthe time of the, applilication. Due dilligence before, the purchase of the, land and before, the application would have demonstrated t1hatthere, is no compliant, way to create, velhilicular access, to a building envelope on t1his, tax lot. i M 11, 4 gql:��Iij MOO PmrPI,=4 L 0 a MT G IT 7-11 T, 11 M, FIMW3 "Is ��' F W rmyWO Mi ffelm,''O 1m." re 01, am W. ro FOVO MOTION M11 .11111M, I.Mallf-M MPIMIM=10 1 17 and ordinance, adoption if the, application of interestwas submitted after currentordinances are, in effect., Additionally, while, the City s intent', with, t7he lot, partlitlion in, the 19190s was presumably to create a bulildable lotl condlitions have c1hanIged over the, year slince the, original partition. Safety awareness has increased. Mildfire risks have incireased. Environmental fragillity has increased. Tlhus, the, city1has wisely Implemented land use ordinances to protect residents, neighbors, and the community, accounting for the, new conditions, and to incorporate new environmental and engineering knowledge. TIhe applicant has not demonstrated that, the benefits of the proposed development outweigh the negative rmpact of the development, as required in 1,8.5.5.050., A. 31. Adjacent uses, include hillside safety (see reltaining wall concerns below relating to ALUO 18.31.110.090 B. 4n, b.), tree and wildlife impacts of the development (as pointed out by neighbors at the March 11 public hearing, trees, to be re m oved st, ra d d I e t h e p, ro p e, rty I i ne a n d a re, h, a I f o n a n e I Ig h bo r` s p ro p e, rty — se e A L U 0 18., 5.7.04O B. 2. c.), headlight Impacts, upon nel,&boring properties (as, pointed out by a commissioner during the public Page 4,45 of 68 s 1 q III I �1111 11111' I 1 11111111111 1 11;11�1110 iiq�;I I I A16 Ah M Ah A Ah Ah 06 th IM Rather than choosing to purchase a more readily buildable lot, purchase another 1horne, or purchase another home and make significant modifications, the applicants have, chosen, to attempt,to build on a lot that is, not conIcy uciveto ,I :II their deslired Vision. One of the above, options could most, certainly yiel�d a large, inspliring"', beautliful �horne and outdoor living, area without the, self-imposed environmental c1hallen, Iges, en.gineering, revtmmimre�� Retaiinilng, Wai] Heilght TIhe retaining wall criteria ALUO 18.3.10.090 B. 14. b., states t1hat, "'Exposeld cut slopes, such as those for, streets, d rive,way acceisses, oar ya rd a relas, grelateirthan seven feet ilight shal I bell terraced. Cut faces, on a terraced section shall not exceed a maximum helight of five, feet., Terrace widths shall bell a minimum� of three feet to allow for thel introduction of veligetation for eirosion control. Total cut slopes shall not exceled a maximum,vertical height of 1S feet. The top of cut slopes, not utilizing structural retaining, walls shall be located a imiin�imuism setback. of onalf the height of the cut slope from the nearest property line."' The plains show in the north landscape elevation schematic) that the retaining wall on the north, aspect of the driveway will be as, high as 22, feet at its westernmostend and is set back 6 feet from the North property line per the applicant's, schematics. This is, A) a cuts,lope for a driveway- B) greater than 7 feet in height, C) not terraced, D) exceedling, a maximurn vertical height of IS feet, E) not indicating utilization of a structurall retaining wall, and IF), the top of the wall (notstructural) is, not setback one-half of the height of the cut siope (approximately 11 feet setback), from the nearest property line, ('the north property line). Environmentail lmpa�ct aind Tree, Remova] At the IMarch 11 public hearin,g, Ms. Gunter characterized the proposed 1house as a single -level home, that is similar in size to neilghboring homes. In layman-s terms, the proposed home, includes, two, level , with living areas. Additionally, the applicant characterized the 1house as, similar in, size to, neighboring homes. Using the, applicant-s, archftectural plans, (which were, absent from the initiall public records Page 4,46 of 68 available before the, March 11 public hearing) t,he applicant,"I's proposed house is 610146, squaire feet including t,he living space, basement, and garage space., A greaterthan, 6,,00101 square foot, structure in a Hillside and Wildfire overlay area is not: in keepling wit,h t,he spirit of minimizing impact on excavation and tree preservation, per ALUO 18.3.10.1090 D. 3. b., w1hich stipulates t,hat "Building envelopes shall b, located and sized to preserve, t,he maximum number of trees on site while recognizing and following t,h - general fuel modlificat,ion standards If the development is, located in Wildfire Lands." Durin I I I g the, public hearing on March 11, the, applicant noted that they plan to shift the, driveway to creat, more, buffer zone to the 3i6" DBH Madrone on adjacent property on the north, property line. We, request that the new plans be submit,ted for consideration by thWM.e Planning Commission (and the, Tree Commission, as appropriate). Please, not,ethat this modificat,ion does not fulfill the additional required assessment, for tree removal per ALUO 18O B. analyzing Impacts of tree reimoval wit,hin 200 feet of the pro�terty. (In our original March 6 let,tert a typographical error said 18.5.7.040 b,.) Excep,tilonis, Request,ed The, same logic leading tO t,he coniclusion to deny the requested variance for the driveway applies tO t,he following requested exceptions. All of t,hese exceptions are self-imposed features of t,he applicant's i proposed design, and do not create benefits outweighing drawbacks for the neighbors and community. They are self-imposed simply because the, deslign submitted can and should be alt,ered to comply wlit,lh I t i e 41 Lhf'st;z it 4 R Downhill height exemption greater t1han 20 feet (introduced as an, exception, at the public hearing) ALUO 18.3.10.0,90. E. 2. c. Tree removal exception, ALUO 18.3.10.090 D. �3., b., ('note that, our IMarch 6 written comments 1had a typogra ph ica I error read i ng ALUIO 183. 10.900 D. 3. b.), Horizont,al length without 6-foot setback exceptioIn ALUO 183.10.090 E. 2. d. Terracing exceptions ALUO 183.10.090 BI. 8.a. A A A, 6, 0 Ill 1 0 if Rif 0 JI JI 11' 1111 MIL M, M M rM1U*MffWsRMM1M* JR=� 16131 1 OIJ101M. 'm IrgKkolt,1111 Page 447of 68 1 in the case of emer gency or wildfire., Simply put, the Planning Commission, if they grant the variance, for the driveway access, should compel the applicants, to submit new designs, for a single-family dwelling that meets the spirit of the, A,LU'Oswith a smaller footprint, a smaller house, and less outdoor living, space development., IT 9 11 11 T=11 i We want to reiteratethat we respect and appreciate, the applicants/owniers and their many contributions to our community. They are an upstanding family, and we aregrateful for their comp mitment,to numerous causes,, including their nviction, 'to protect the trail. Likewise, we appredate, the design aesthetic of previous projects by the applicant/owners and the arc,hftect., We want the, best for the applicants, and their family, justas we would wantfor any family endeavoring to live clbser to one, another. We, are family -oriented people,, and we deeply value strong, c,onnections with, our neighbors, and the community at large. This lot is, c1early a very tricky area that does notpresent ideal buair ldin, g conditions. IPleanderstand that we are, simply afraid — gravely, in, fact — about the, safety ramific,ations and long-term impacts of excavating, this, lot, tearing down, 70 trees, attempting to secure a long, and very steep, driveway, and building a large, structure with major terradrig'.1 Ordinances, are in place for a reason. We, value the ongoing open dialogue and public dliscolurse,,, as these are traits that make a community stronger and more committed to eac,1h other in, the end. We, are grateful for the efforts of the applicants, owners, public citizens, planning department staff,, and commission members. Thank you for your thoughtful consideration of our concernS. Warm regards,, Jay Reeck and Sarah Sameh Paige 4,48 of 68 VichaelSullivan From: Sent: Subject: Follow Up Hag: Flag Sita�tlus: nore l�y,@ciiiiviiiicp�l�u.m Tuesday, March 118,12,025 3:39 PM planning Online Form Submittal: Contact Planning Commission 1*3 Full Name Dougla,s SmIit]h Phone 541 - 941 - 2 8 74 Email Addresiigz,imaiii17@lgm��a,ii I com Subject 321 Granite Street Ty p le of' Te st i m o ny Electronic (to appear e1ectronica11y) Message I spoke at the 4/11 meheting an,as toIdthat I cou1submit more comments,/eviden�c�e Please see atta&hed Ietteir., Attachmient-1 Land dew Eviidenc.e Regardibig RAJ2-2024-000 Attachmient',2, Field not comPleted. Attac h mie nt, 3 Field not ciomipl6ted. Email in dispIII ayihg corireidly?View it in your browser., 1 Page 4,4 of 68 1 �-iarah Sameh &Jay Ree0h 230 Strawberry Lane Ashland, Oregon, 917,520 March 18,202S Ashland PlanningCommission Ashland Community Development Department 51 Winburn Way Ashland, OR, 97S20, 11M We are writing to proviide, additional testimony, argument, and evidence regarding the prolpols,ed land use, application PA U-2,024-01053i for the constriuctim of a new single-famfly reslidence that 'Is actually i),046 square, feet, Including living space, basement, and garage, at 231, Granite Street., The additional information and evidence, below contribute to our slignificant concerns about the impacts of this ievelopment. Thie, Planning Commission should nolt approve, the a�P�Plicatlioln as, it, currently stands. TIhe inforrinatilon below demonstrates that the ALUO 1has internal conflicts about w7hether the lot is, blulilclable. While the, applicants contend that, the lot favorably falls, wilithdin the general requirements, of ALUO 183.10.090 A. L, the coinflicts enumerated below demonstrate that, the proposed applicatlioln �PIA- U-24',624-4111114"53 is tiot fegisl4fle. RP 0 a, mi �m 40P 40 low 83- m 41 a m m m 1101 91 -T'm PIT IP lip 'PJ m ii m lip IN lip IN III III MAO, M gh lip m j8Lv=vF.1i 1111111�111111 �,il 1� BT07mr1m. 11111111111111111q��; TIM. v m wan "t 4! M. P re I NOW pertaining to, this matter,, instead of 18.53.0,60, F. Page 450 of 68 1 Dhivieway Length ALUO 18.5.3.060 F., also inIdicates t1hat "'the curinulative Jen, gth of such varianices .. does nIot exceed 2,00 11w conIsultant, Amy Gunter, referred to at the public hearing. ThIis niurinber is incorrect. lip No ill A will, =I M 1w will, a a w W, al Am will, 11W lip w will, ON, 40 40 0 ON, ON, ON, oll A to, �'t account for the addlitlionIall Mr. Herron, a1so noted that the measureiments, of the driveway lenIgthi dtdb'' driveway length that nieleds to be built on, adjacent properties, through, an� easerritent, to reach the existinig s1hared driveway, Usinig the applicant's, provided maps, thdis, adds, approximately 16 more feet to the lenigth of the driveway, for a total of 2311, feet,, far exceedling the 2,010-foot Jimit of code, nIotwilithIstanding, the slope exceeding, 18% -Iter upper leivel of variance conisidered. have seen, multiple problems with stleep, driveways in,,Ashland, resulting in, injuries and damage. Dhiveway Emergeincy Turnairound ALUO 18.5.31.060, J. states, that, "When required by t1he Oregon, Fire Code, flag drives greater tlhanu 1 feet ln� lenigth shall provide a tlurniarounId .. ThIe, Staff Advisor, ib coordination with, the Fire Code Official Page 451 of 68 1 allowed b� Fire Code access exeimpti�s,." In, the current application, there is, no, exemption provideStaff Advisor or Fire Code Official. a M MI a a IS 0 a A A A qP a ffif A Ah Ah Atthe March 11 public hearing, the applicant said that a destgn�ed turnout in the flag portion, of the driveway (a widenied portion, Illustrated in the application, packet) serves as an adequate replacement for the required turnaround. ln� ffie applicationi, there is an email from thie,AshilaM Fire Marshal stating that hie would conisider such an arrangement designied to Jacks,onCounty Standards. However, there is no exemption or confirmation, provided by a Staff Advisor or Fire Code Official, nior is, there any confirimationAlhat the proAposed turnout, is desligg'ned to Jackson, County Stanidards., 101 i1q. 1111.21M.16TOWN-4 I M1 M W jPj 6 Aim A, qVP VVE ON, Page 452 of 68 1 No exemption, 1has been, provided to, confirm that fire authorities have approved the Jack of a turnaround, a pullout option, or a distantpseudo- hammerhead turnaround as an acceptable option. Furthermore, the ALUO does not have any language thatstates a turnout is a permissible replacement for a turnaround. A pullout does not provide maneuvering, room to, turnr round a large emergency vehicle. Given, w1hat we, have, all experienced within the last five years, in our valley regarding real fire, danger, we Ihope, the Commission takes this section extremely seriously. Inivallid Vaidaince Argument TIhe type II variance should be not be approved, per ALUO 18.5.5.050. Notably, four criteria are listed (1- 4), and all of the criteria must be met., The criterion of ALUO 18.5.5.050j. A. 4, Is not met because the variance is, self-imposed. The, proposal and design (driveway, buitiding, outdoor area,, etc.) were voluntarily submitted by the, applicant In 2,024 and 2,02S.As the applicant points, out in their application, the, ordinances were in place atthe time of the, applilication. Due dilligence before, the purchase of the, land and before, the application would have demonstrated t1hatthere, is no compliant, way to create, velhilicular access, to a building envelope on t1his, tax lot. i M 11, 4 gql:��Iij MOO PmrPI,=4 L 0 a MT G IT 7-11 T, 11 M, FIMW3 "Is ��' F W rmyWO Mi ffelm,''O 1m." re 01, am W. ro FOVO MOTION M11 .11111M, I.Mallf-M MPIMIM=10 1 17 and ordinance, adoption if the, application of interestwas submitted after currentordinances are, in effect., Additionally, while, the City s intent', with, t7he lot, partlitlion in, the 19190s was presumably to create a bulildable lotl condlitions have c1hanIged over the, year slince the, original partition. Safety awareness has increased. Mildfire risks have incireased. Environmental fragillity has increased. Tlhus, the, city1has wisely Implemented land use ordinances to protect residents, neighbors, and the community, accounting for the, new conditions, and to incorporate new environmental and engineering knowledge. TIhe applicant has not demonstrated that, the benefits of the proposed development outweigh the negative rmpact of the development, as required in 1,8.5.5.050., A. 31. Adjacent uses, include hillside safety (see reltaining wall concerns below relating to ALUO 18.31.110.090 B. 4n, b.), tree and wildlife impacts of the development (as pointed out by neighbors at the March 11 public hearing, trees, to be re m oved st, ra d d I e t h e p, ro p e, rty I i ne a n d a re, h, a I f o n a n e I Ig h bo r` s p ro p e, rty — se e A L U 0 18., 5.7.04O B. 2. c.), head Ilight impacts upon neighiboring, properties (as, pointed out by a commissioner during the publIC Page 453 of 68 s 1 q III I �1111 11111' I 1 11111111111 1 111!1�1110 iiq�;I I I A16 Ah M Ah A Ah Ah 06 th IM Rather than choosing to purchase a more readilybuildable lot, purchase another 1horne, or purchase another home ancl make significant moclifications, the applicants have, chosen, to attempt,to build on a lot that is, not conIcy uciveto ,I :II their deslired Vision. One of the above, options could most, certainly yield a large, inspliring"', beautliful �horne and outdoor living, area without the, self-imposed environmental c1hallen, Iges, en.gineering, revtmmimre�� Retaiinilng, Wai] Heilght TIhe retaining wall criteria ALUO 18.3.10.090 B. 14. b., states t1hat, "'Exposeld cut slopes, such as those for, streets, d rive,way acceisses, oar ya rd a relas, grelateirthan seven feet ilight shall bell terraced. Cut faces, on a terraced section shall not exceed a maximum helight of five, feet., Terrace widths shall bell a minimum� of three feet to allow for thel introduction of veligetation for eirosion control. Total cut slopes shall not exceled a maximum,vertical height of 1S feet. The top of cut slopes, not utilizing structural retaining, walls shall be located a imiin�imuism setback. of onalf the height of the cut slope from the nearest property line."' The plains show in the north landscape elevation schematic) that the retaining wall on the north, aspect of the driveway will be as, high as 22, feet at its westernmost in and is, setback 6 feet from the North proper,ty line per the applicant's, schematics. Thiis is,A), a cut slope, for a driveway; B), greaterthyin , 7 feet in height, C) not terraced, D) exceedling, a maximurn vertical height of 115 feet, E) not indicating utilization of a structurall retaining wall, and IF), the top of the wall (notstructural) is, not setback one-half of the height of the cut siope (approximately 11 feet setback), from the nearest propert'y line, ('the north propert'y line). Environmentail Impa�ct ain,d Tree, Remova] At the IMarch 11 public hearin,g, Ms. Gunter characterized the proposed 1house as a single -level home, that is similar in size to neilghboring homes. In layman-s terms, the proposed home, includes, two, level , with living areas. Additionally, the applicant characterized the 1house as, similar in, size to, neighboring homes. Using the, applicant-s, archftectural plans, (which were, absent from the initiall public records Page 454 of 68 available before the, March 11 public hearing) t,he applicant,"I's proposed house is 610146, squaire feet including t,he living space, basement, and garage space., A greaterthan, 6,,00101 square foot, structure in a Hillside and Wildfire overlay area is not: in keepling wit,h t,he spirit of minimizing impact on excavation and tree preservation, per ALUO 18.3.10.1090 b., w1hich stipulates t,hat "Building envelopes shall be located and sized to preserve, t,he maximum number of trees on site while recognizing and following t,he general fuel modlificat,ion standards If the development is, located in Wildfire Lands." Durin I I I g the, public hearing on March 11, the, applicant noted that they plan to shift the, driveway to creat, more, buffer zone to the 3i6" DBH Madrone on adjacent property on the north, property line. We, request that the new plans be submit,ted for consideration by thWM.e Planning Commission (and the, Tree Commission, as appropriate). Please, not,ethat this modificat,ion does not fulfill the additional required assessment, for tree removal per ALUO 18O B. analyzing Impacts of tree reimoval wit,hin 200 feet of the pro�terty. (In our original March 6 let,tert a typographical error said 18.5.7.040 b,.) Excep,tilonis, Request,ed The, same logic leading tO t,he coniclusion to deny the requested variance for the driveway applies tO t,he following requested exceptions. All of t,hese exceptions are self-imposed features of t,he applicant's i proposed design, and do not create benefits outweighing drawbacks for the neighbors and community. They are self-imposed simply because the, deslign submitted can and should be alt,ered to comply wlit,lh I t i e 41 Lhf'st;z it 4 R Downhill height exemption greater t1han 20 feet (introduced as an, exception, at the public hearing) ALUO 18.3.10.0,90. E. 2. c. Tree removal exception, ALUO 18.3.10.090 D. �3., b., ('note that, our IMarch 6 written comments 1had a typogra ph ica I error read i ng ALUIO 183. 10.900 D. 3. b.), Horizont,al length without 6-foot setback exceptioIn ALUO 183.10.090 E. 2. d. Terracing exceptions ALUO 183.10.090 BI. 8.a. A A A, 6, 0 Ill 1 0 if Rif 0 JI JI 11' 1111 MIL M, M M rM1U*MffWsRMM1M* JR=� 16131 1 OIJ101M. 'm IrgKkolt,1111 Page 4,5,5 of 68 1 in the case of emer gency or wildfire., Simply put, the Planning Commission, if they grant the variance, for the driveway access, should compel the applicants, to submit new designs, for a single-family dwelling that meets the spirit of the, A,LU'Oswith a smaller footprint, a smaller house, and less outdoor living, space development., IT 9 11 11 T=11 i We want to reiteratethat we respect and appreciate, the applicants/owniers and their many contributions to our community. They are an upstanding family, and we aregrateful for their comp mitment,to numerous causes,, including their nviction, 'to protect the trail. Likewise, we appredate, the design aesthetic of previous projects by the applicant/owners and the arc,hftect., We want the, best for the applicants, and their family, justas we would wantfor any family endeavoring to live clbser to one, another. We, are family -oriented people,, and we deeply value strong, c,onnections with, our neighbors, and the community at large. This lot is, c1early a very tricky area that does notpresent ideal buair ldin, g conditions. IPleanderstand that we are, simply afraid — gravely, in, fact — about the, safety ramific,ations and long-term impacts of excavating, this, lot, tearing down, 70 trees, attempting to secure a long, and very steep, driveway, and building a large, structure with major terradrig'.1 Ordinances, are in place for a reason. We, value the ongoing open dialogue and public dliscolurse,,, as these are traits that make a community stronger and more committed to eac,1h other in, the end. We, are grateful for the efforts of the applicants, owners, public citizens, planning department staff,, and commission members. Thank you for your thoughtful consideration of our concernS. Warm regards,, Jay Reeck and Sarah Sameh Paige 4,5,6 of 68 M ROGUE" PLANNING S DE'VE"LO�PENT ER ICE"S�, LIC ,T, 1 M I . -u-MITT To:, Plan ningCom missioners Frogm:: AmiyGlunter, Rogue Planning & Develloprnient Services, LLC Date:� March 17,,20,25 0 Ref PA-T'2-2024-000,53 Thi�s memo serves tol clarify and amiend! some of the information rellalew and died'sion reg,arding, the devellolpment of t1he residlence proposed! at, 231, iG�iranitle Street,. 1. An Exception tol Hillsid1e Design Standard AIMC 18.3.10.0910.E.2.d. was requestedl. 1 8. 3.10.0,90. EM 21.d. Con 6n u ou-s horizon tal b w7d'i ng p Ian ies sh all n o t exceed a m axi'm u m /eIngth of 36feiet. Plane's longier, thian 36feelt shall incl,ude a minimum offselt of sixfeeL Thi�s exception ha�s been elim4nated! from t ' he east, and! sjolut,h sides jof the proposed! st'ructlure throlugh footprint and fagade alterations that increase the offset's to six feet., Th i�s a ls,ol red! ujces, t1he fl oo r a rea of' t1he home by 44, scl u a re feet. See attlazh ed s heet� A1.0j, A1.1., A2.2, a�nd A2.1. 1. Exception tol Hillsi& Design Standard AIMC 18.3.10.091O.E.2.c., is, not required., w7din g s telp -backsh a /I b e requ ired on all' do wn h ill b u ild'i n g walls greater than 20feet in height, as melasu-red above, natural grade. S'te, -backsshall bae P minimumofsi�x,f6iet. Decks proj,ecting oiAftom thie bufidingwalland hillside shiall not considered a building step -back. No vertical walls on thie downhill ellevati'ons of new buildings shall exceed a maximu-m height, of 20f6elt above natu-ral gradel. See Fig,u,rie 1,8.3.10.0,90.,E2.c. As, notled during the hearing, the proposed! residence complies with the downhill wall height a�s dlepicted! i�n t1he graphic from the lla�nd development, ordliba�nce 18.3.10.090.E.2.c. The roof framing and the fasicia board are not part of the wall and! should! it f w th if H e KUL 11,1011 Fig,ure,,lV9.3,lD�,,090,E.2.,c, Downhill Building Step -Back Page 457of 68 1 ROGUE" PLANNING SDE'VE"LO�PENT'SE"RICE"S�, LIC not be included in the diolwnhilll wall height mieasurements. This roe,lt reiquire an exception to the design st,andards. See attached! sheet, A2.1. and! A2.2. 3. A, Va ri a nice tol exice ed t hied ri'vieway gra dies, a I I jowed for fll,ag, I jot id ri veways 18.5.3.060j. �F. e e n re q ui e is d. Varian ces m ay bie g rani� ted'for fla g drives for gra dies in, excess of 15' perce'nit but n,o greater than, 1,8 piercient; provideo, that the cumulative, liength of such variances across muttiplesiecitions of thieflagdrive does not excieied'2100felet. Such variances shatl bie r,eq,uiried tio meet all'of the, criteria for approval in chapter 18. 5.z�t The length of the shared driveway and the gradle of the shed diriveway i I s a pre- existIng, legal, non-coinforming situation. The subject property is a legal,, buildi,able lot of record! with no other access. The 11olicatioln and grade of the proposed dirivew,ay are within the only guar,anteed access. The proposed driveway length on the subject prolperty is 183 feet and 223 feet to t ' he edge of the existing gravell-slurf I aced dirivieway. This, existing, and prolposed! driveway exiceedis 18 percent and exceeds 200 feet in length. The request 'ed vari,ance for the required access to the property is, not joinly for the grade blut the rnax[MUM lengt ' h of the ,allowed grade. A, graphic of the entire idri�veway has been provi�ded ion att',ached Sheet ASI.11., AS'1.2, and! on the Civill Sheet (Cl). The proposed! grade and length are the sole optioins, and! the mii�ni�necessary to cjorn�ply with the criteria. The subject property was not created by the property owner whien it was plattled in 19915. It, had previously been acknowlediged by the City of Ashland 1. in 19912 that the property would be recognized as, a Ilegall ljot, of record when an access eas,jern e nt was provi d ed. Th e 1992 1 ettle r frolmi st,aff a I so recoign i�zes, that th e f lutlu re .1 dievellolp,mient of the driveway woluld require a vart,anice. The need for the variance was nolt self-imposed as, the prjo�perty owner's d1i'd not create the lot, nor, did they create the existing shijared diriveway. The existing dri'vieway gradle, the lot, loc,atioint and limited access, are unique and unusuall circumis,tances that, do not typi c,a I ly a pp ly to othe r pro pe rti es beca lu se sh a red id rivieways with n ine, I ots, a re a u n rq u e situi,atioln that, is,"grandfathered". K Page 4,5,8 of 68 1 ROGUE" PLANNING SDE'VE"LO�PENT'SE"RICE"S�, LIC revise, ! tree suirvey has been completed! with the additioln of' a 36-inich diametler at breast height, (DRH) Mladrolne tree near, the northeast property corner where t1he subject prolpertly flagpole begins, andl is shared! with t1he adjaicent property at 234 Strawberry Lane. Thi's tree is wit'hin t1he access easement. Thi's tree will require removal beca u se t hie p res,ervati on of th e im a d ron e wi I I in a irrow, the d ri�veway be llolw wh at, i s accept�able f I or fire apparatuis access, and i�t i's unli�kely to survive the cons,tructoln of t1he 1111111111i �� I i �11111 ;�� i I I I i i i llllij;llrilll�; �� III I roll 74 trees areinches, DBlH or, Ilarger within the act area of the site developmient�.,Of these treesl there are 24 trees i�n fair or, poor health and '10 AR' eadl t'rees.,Onily seven dlecidluolus trees and two iconi�fers are considered significant trees,. The Planning Commissioln can findl t1hat the propolsed tree remolval remolves the minimum number of significant st�atlure trees to accolmimijodat�e the dlevellopmient� of the 2.1-aicre parcel wit'hi a gle-family residence on t1he oversized Rural Res,idlent ' i'al lot�. The propols,ed tree remolval increases wildfire hia,zard safety f I Or t'he subject prolperty and the adjacent prolpertlies. The removal of the significant, trees i's necessary to allow foir t ' he devieflopment olf t1he deway within both the dleedled deway, access and utillity easement, within the foot�pri nit of' t1he prolposed reside nice, wit hi in t hie i'm �pa ct a rea of' t1he ico ns,truictlio n a rea, o r \11fthlitill Vie \,vJItfire buffer. The removal of the trees will not have a significant negat ' e impact on erosioint sjoill stla bi I ity, f low of' su rfa ce wate rs,, o r p,roltectli'o n of a d1jace nt trees, o r windl brea ks. Th e trees propols,ed foir removal are within the portlion of the property thiat� will be dlevellolped! with th e d riveway, th e st ru ctlu re,, the retla in i ng wa I I S, the patJo a rea , o r with i n the construction act area. Slolpe and soill stabili�ty are replaced throlugh devellolpment and revegetation. There are no surface waters or wind breaks. The removal of the trees, including the removal of nine significant stature t 'rees will not have a negative impact ion tree dlensities,, canolpies, and species, diversity within 200 fee of the subject prolperty. There are numerolus, significant st�atlure madrone, Ponderosa p ibe,, Do uig,l a a nd oa k �trees ion t hie s ui bject pro pie rty a ndl lu poln th e �p rope rties, wit hi in 200i feet of' t1he s,u bject prolpe rtly. Th e re mova I of five sign i�fi ca nit trees wi I I not ' redluice tree dens,ity,, tree canopy, or species diversity within 2,00 feet, of the subj I ect, property. K Pagel 4,5,9 of 68 1 ROGUE" PLANNING SDE'VE"LO�PENT'SE"RICE"S�, LIC All significarft trees prolposed for remolval wilt be mitigated ons,ite, with a rnitigatioln tree consistent with AIMC 18.5.7.05O.A. The proposed tree rem ova I i�s coin sist�entl with t1he req u i rem e nits of 18.3. 10.100 a nd a reas, oegetatJo n i n cl ud ing t hie re rnolva I of t hie deea r suffi ci'e nt vegetation to reduce t1he fuel load! on t1he prolpertY have been prolposedi. 5. As noted during the pubIlic hiearingthe propertly owners, Bryan and Stephiani'le DeBoer wil I died i cat�e a perpeW a I p u b1l ic ped es,tri'a n a ccess ea se ment, for recreatJo na I plu rposes The subject property i�s a bui�ldable lot'. Tholugh the lot is subject tio �hi�llsi�de design and dlevellolprnent� stlandards, today, it was created in '19,95 before the hillIside development, stla nd a rds, we re a dio pted a in di som e fllexi bi I ity i s neces,sa ry t1ol a I low fo r th e site dieve Iolprnerl With hi�llsi�de developmentthe primary objectli've i's to preserve the naWral environment, and to reduce impacts ion the hitIside slopes,. The proposed site disturbance is, less than 20 percent� of the 2.1-acre, parcell while the code allows for, up, to 48 percent, disturbance,., Lot coverage i I s Iless, th a n '10 pe rcent, wh i le 2,0 pe rcerft i s a I I owed. Th is, d e moins,trates t hiat� a I I measu res jo red u ce impacts have been taken and the dlevellolprnerft stlandardis foir Hillside lot's t1hat include a small area of severelly const'rained slopes, (-490,0 square feet) have been coinsi'diered. 12 Page 4,60 of 68 1 0 Cf) T vs ........................................................ .......................................................................................................... ...................... OOS 'ON 101 XVI VC190 3 WE 'ON JVh S.HOSSMSY' LU u co 0 oZSL6 �jo PUR1149V 0# Ajo JP010 o0z OZGZ6 HONVII , CIHSV , im Lo L4- 0 '71 1 1 H 0 H V . ..................................... ....................................................................... HE109ACI �IINVHdAISV NVAHG z u of w 0 LU w C) 6 le 1,93N 0 p u -�Jocj SOT.Tr,:) .... .... ... .. .. ... .... . ... ... . .... .... ... . ... , . ................ )................. 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March 18,, 202,5 0 TO,* Planning Commission 0 FROMO ldmCommiunity Development Director Brandon Goan, 0 REO 2311 Granite Street 04 0 Goo, 0 AW 0 04 Ah 04 see 0 1 1 1 jj, The appiIII cant has requested a Type 11 Variance -to allow III III a,III iveway' -that exceheds both the MaXlmum peIrmlttehd grade of 18% and the cum uialive length of 200 feet far sic tlansexceheding 15% gradeh. 10. 8.15,.,3.0160.,�F"-Flog,,d'ri've grades shall notexceed a maximum,grade of 15 t Percent, Variances may be granted forflag drivesfor grades in excess, of 15 percent but no greater than 18 p�ercent; ptovided,, that the cumulative length of such varioncesocross multiple secti,ons of theflag drive does not exceed 200'feet.0,11! 10AMC 1118.3.10.090 A.3.b., The Portldnof the street,, flag,drive", or, d I riveway oin/and greater than 35 piercen t slope does notexceed a length of 100 fbeL Historical Backgriound':i Staff has Inciuded jattached� coaespondence from 1992-1993 bjetween then Acting Plianning DirectorJohn McLauqhIln and attorney Ca�rIyie F. Stiauit, [11 representing the pmpeayi owner at -the time. At that t"Imein consfjde�r'rng an ajdj[uistment to the bou��nd'a�ry i1nes of Tax Lot #1800, the &uibject property uinjde�r cionsideration"In the carrent appilciation, McLa�uigh]]Hn notedthiat histjorIca! access far this area was from,Grjanite Street, and that COMMUNITY DEVELOPMENT DEPARTMENT' 541.4 88. 5' 3 0 5 T e, I'VVinburnway Ast-il and, Oregon 97520 Fax- 411"1" .2050 A ashb.ndor TTY- 800.73� .2900 ............................................................................................................. Page 4,68 of 6831, 0 0 a a I• w w w w w M1 w MOTS, "all I I w w W W'w 04 I lie, S, S, :WIN 04 dh IIIIIIIII, dh i d1b, is w A AP IIIIIIIIi 4^k dh w 1w w NeI W W cess*l�tyof'V'aIrI4iciInic,e*T�hiedr',yIIlve�wa��sl��o,caIlt�l�,o1n�i��s,d'�,e-teIrImin�ed�by,-th,ee�x�l��st�l�prf�ng *vatednve6and the lotO's flagpole6 configuration, whichextends to this establIshed access. The neat urdl slope wth W wi in the flagpote areaave6ragee ,23%, makhg, i11 impossible for the applicant to comply with the standard requi , irement for a driveway w slopes less than 15%. Additionally, due to, -the final grade6and IeI Irµequired to, exte6nd the -driveway, -from� -the existing, private drive -to the bulldling envelope, the proposal dbes not qualify fora Type6 I variance6, I necessitatiing a Type 11 varlanceI Fnste6ad. The rtits not propose6d to be dievelopedlover land with slbpe6sgreater than 35%, far a length of 100 feet or Imom, and as such complies with 183.10.09,04A.34b COMMUNITY DEVELOPMENT DEPARTMENT 541.4 88. 5' 3 0 5 T e, I'Winbu rn way 51 1 5" 5" 2. 2 0 5 0 I Ast-il and, Oregan 97520 Fox. 4 U ashb.ndor(g, TTY- 800335.2900 ............................................................................................................. Paigiel 4,69 of 6831, As the proposed building envelope IS s�l��tu��a��tjejIm��mehd"late�l��y adjacen pole along the east property line, it IS evident to, staff -that thhe proposed building loicatibn miHnimizes -the length of the driveway to, the greatest extent feasible while stl]]� providing necessary vehicular and emergency vehicle access -to the property., Staff consfiders the requested flag drive varilance to be the minimum necessary dev , iat iion to, facilitate development of -the site while ensuring, complianice with safety and accessibility requirements. The Type 11 Viarliance Criterva in 1,85.5.05, are met In staff's assessment as the standard coide provisions for maximum driveway grade and length do not account for the unique phyislcjal� characteristics and to,poigiraphy of the site which is recogn , ized as a pre- 11 IIIIIIIq iiiiii U1wN 1 iii'llim r Public testimony at the March 111h heharinig referencied concerns regarding, the sfizi,ieh of the proposed homeh in comparison to surrouniding resilidences. 6 Home Size,:ii The Severe Constraints and Hillside Development Stanidjards do not regulafle homeh size but Instead emphasize site disturbance 11HImitations �by requiring a portion of the lot to remain in a niatural state. Specificially, AMC 18.3.10.0910.B.3 requires that the percentage of the siteh preserved in its 'Alow1upwi stilw-teh Ilil 92111111:111 IFIR! I I IF! A anarea greater than, one-half acrej anarea,equal'to 215'pIercent of the total proVect area,,,, plus the percengage figure of the average stopIe of the totaiplro)ect area,,, sholiberetained in a natural state. For thiis property, the reiquilred pierce ntag e of the site -to remain undilsturbed is,52 percent [27% average slope + 25% = 52% -to be retainedin a naturjal� statel, ensuring that development IS balance with envirjonmentjal� preserviation �by limiting, excessive grading and modification ofthe site. The application indicates thut,810% of the property IS to be retained Fn ilts natural� state. COMMUNITY DEVELOPMENT DEPARTMENT I 4.3.3.5305 - 41.88 T 5 IWO rnway el Du 2 Ast-il and, Oregon 97520 Fax- 411"1" .2050 ashb.ndor(g, TTY- 800.73�1 .2900 ............................................................................................................. Page 470 of 6831, lom All Awl ,allI TO mill 2 Via "'El 2 Likewise, constructing a one-story hiome of -the same square foo,tage would expand the area of disturbance,, as a larger footprint woulid require additional gradinig, excavation, and tree remiloval beyonlid whiat is currently proposed, W I =I age W W hijeavily wo,oided area -far from,Grjanite Streetit will largely �not be viSible from beljow,, land In Staff's the ty vical concerns regarding prominenit bulk and �mass assion the clow'nhill side of a essment,' P* hi I I I s 1 d e hi o, m je a re ni ot a f a ct o r I n -t hi il S C O�� S El",which Is why Staff has rjecommenlided approval of the exceptions requested. Further, In the clesigni of the buildinig effort hijas been majdje to reduce the JJJIIII I IiJil III I �111 jil J I ill I I ! III Jilill r !1 1111111111 1 Jill I III Concernis were raised regarding the"Impact of clevel'opmlent on -the existing Talent Irrigation Ditch + i(TID) easement and -the potential for a pubitic trail. Dr*i�vewa�y,!&�Homes,,�41te�lm�pa�ct3.-b.Th�epropose�d�de6v�e�l��o,pme�ntdojes�no-t�l��nte�rfe6re�w�l�-tht�hie�jexist'ing W W Plubfiic'Tmill Comideriation: Public testimonyand -the applicant have inliclicated an I II ne Ir e s liln cledicating a public pedestrian easemient along the TID ditchl to, marntaln hilstoric recreall dional use. COMMUNITY DEVELOPMENT DEPARTMENT T 541.4 88. 5' 3 0 5 e, s51 1 5" 5" 2. 2 0 5 0 At-il and, Oregion 97520 Fox . 4 U ashb.ndor(g, TTY- 800335.2900 ............................................................................................................. Page 471 of 68311, Coordination with Parks, Department: While this falls outsibe the scope of the planning actlan, the applicant has i1ndicated that he is warking separately wilth, the Parks Department to, farmalize this easement. Attached -to this memo Is a 1jetter fram Park's Director Rocky Houston canfirming that: the ehasemeat ICICqu , is , ition is in progress. DITector Houston further g nI i e clarifles that the parcel's inclusion an -the Park's Open Space and Trails Map was to reco W IN IN * its potential for traill cannIjectivily, but that theCity does not requireh acquis it ion of the entire M81I IIIIIIIqI !!Ill llq�pll ll!!! I'll MOM O^k J I@, j . . . . . . . . . . . . . . . . . ........... publl I c trail usefrom the northern to the southern boundary of the property.'_h* 1171111 11 11111111111 Pill ll��!Illll IN 111111 111 �Il I IIIIP in review'Ing the public Comments recelved during the hearing, Staff hIjas prepared a document attachied to this memo, entilled'"'Staff Respanse to Select Public Comments"'. This provilded IN I! + doicument specifically aiddress certain po , ints ralsed In wrilten tiestimany received. This response is njotintended to be an exhaustive review jof all public comments submitted but ra-ther serves to p de addiflonal wr"tten informaflon for the Plann"nIg Camm+ss 'jan's cons'djerat'an dud + rovi I I I j I I I I I I I n g t hI e I �r deliberations. The Intentis -to clarify key issues, provide relevant context, and ensurethe recard Includes staff andlysis on select mattersthat: �may iinform the CammIlsslon"s djecision-making NIIW�� The Staff repart presented an March' 11, 21025 provided a recammiandation to approve the Planning Action as presented and wilh the candiltions of approvidl as outlined in the repart and as presented 1! 11 + during -the publi[c heharing. This recammendation was based an -the following: COMMUNITY DEVELOPMENT DEPARTMENT 141.4.3.3.5305 T el 5 IWO Durnway 1 5" 5" 2. 2 0 5 0 I Ast-il and, Oregan 97520 Fox. 4 U ashb.ndorl(g, TTY- 800335.2900 ............................................................................................................. Page 472 of 68311, W W 1. The Type 11 varlwc,eh pIrocess Is the aII�pIropriate path f,ar addressin,gi the-drivellway,grade an,d� lehn,qth. 2. The dehsign� exceptl ans,db not comp�romlse the rnten�t of the h111sibb standards,d�u�el to the 01114 1101111 IN "In M9 ll 3. Thwe"Is �no, regu]btiary basis fiar llmiti[ng the size of the proposed� home. ^ I I 1 04 Ak, 10 APP dh 11 4^k 40W 04 lull 1"'As, proposed'b ' y the applicant., a perman, ent public access easement shallbe provided to t,h, e, City of Ashland'alongthe Talent Irrigation Ditch, allowing publk trail use from Me & i northern, to the southern boundary of the property prior to i h ssuance of a certificate of occupan, cly., Dedicating a public access easemen, t to the City satisfies and fulfills the trail, acquisition, expectation, outfiriled'in, the adopted'2024 Parks,# Trails & Open SplacePlan, for property deln, ated as #11'on th, e, map., ll Letter -froa,nt proicess. ll * 1992-1993 Cwrehspo�ndbncel bjetwelen Actinigi Pla'�n�n`Mjgi Direc�tor McLaugiNO wjd� attjornely Carlyle �F. Sto�uit, 111 represanting a pr , iw own�ar of,the s�uibjject property regn�rjdlng ac�jcelsss. * SOO-tal' ff Memo jdatehd3/18/2025- Staff Respomes to, sjelt Pu�b!ic Co�mmjenls COMMUNITY DEVELOPMENT DEPARTMENT 141.4.3.3.5305 I - 88 Ted: 5 IWO Durnway A 2 st-il and, Oregon 97520 Fax- 411"E' .2050 j ashb.ndor(g. TTY- 800.735.2900 ............................................................................................................. g .I., A ASHLAND OREGON Siolutlij Pilloineler street, Parks Recreatilion Deplicurtment 3 4 0 0 KrA: Aslilicind, ,Oregon 119`7`5121110 5 41.4 Bi B., 5 k`3 4 0 Plianning Divlision 0 51 Winburn Wa�y ,,A,s�h Ilia nild,,, OR 1191751201 h ij j Dell Rianning Divisioniiiii, T�hiel Plarks I& Riecrelialtilan Die ��plia rit, ��m lie, nt did ��nilot respliand tol th lie, 'in iti a I r1equest dulei tio disicussions with ithiel priloperty awnierl prilar tio the appiticlicitilion b61ng subim�itted�., That, d I iscussilan aiddressielid thiel recrielatiliond! nieled we hilad ilid lie, n tif i eid,, an ileilicislielm(:3�n,t,,fil,o��r,t��h�e T[D "Ditch"' Tridil. IIIIla oil 11 mil W .................. j ilk Ak Ab go,, Ah 11 Ah 40 mi all 11 40 Ab 4A^mk Ab all aII a Ak I Dion't hesit'lla"Itiel I contact m�e if-thare ariel a�ny questil"01,151 "Thilanks for, the olpfftunil"tilillytio clar''ify our piositiioIn ,on t l i' IIM JIWJI Di'l irIlleictoir, Pagel 474, of 68 1 . C I T Y O F A S H L A N D March 22,1 19912 Mr., Carlylle F. Stout 1111 215 Laurel Street Medford, OR 97SO1 RE: Adelaide Cla ry/1"ax LA)t 1800 Access to tax, lot, 39' 'IE 08DA '1800 - Granite Street Possible access from Strawberry Lane 11 Mr. Staut: C I T Y H I ASHLAND, OREGON 9 9 I tetephone (Wde 50a)� 462-� In regards to your letter of March 1993 S, 1regarding the above referenced propleirty, am submitting a,'Copyl of a letter to Sandra Rapp, dated August '12, '1992. In, that, letter,: I in 6 1 stated, thiiat, in the, City's opinion, the most, appropriate access to lot, 1,800 would be via the, existing easement -from, Granite ,Street. '111e option of using Strawberry Lane, and, t,heplos,sible use of the flag drive from tile, b '41 Seimett partifionhas been ralsied. As stated in the, previous letter, the use of this drive, as am access to tax lot 1800 wouldreliquire a, modification of the ,Sennett, partition, 6 a prolval, and a variance to allow for four parcels to access, off a pr' nt. P tvate easeme As you are aware,,, variancieS are 'tile most difficult land use process for which to obtain approval. The criteria for approval of a, variance, under Ashland's land use ordihance, -tire as follows, I nat there are unique or unusual ct"wwnstances wl I i ich apply, to thi's site which do noit typically apply elsewhere. 10 (21 ) That approval of the application is necessary for the pmsiervation of property lights. (3) That the proposals benefits will begreater than any negative impacts on the developozent, f the adj*avent usav; and will ftialter the purpose and intent of t111011V oratnance and the Comprehe=ive Plan of the city* (4) That (lie conditibita or circuinstanca have, not beien willfully or purposely self-imposed. ve out,come You have as,ked that, I ascertain the, poss"'bilities of a plositi of, such a ��variance r 0, request. That is extreinely difficult, to do, given that no formal application has been Page 475 of 68 1 filed and that I do not have detailled, knowledge of all of the particulars of ,a proposed application. However, it isknow n that should a variance request be ,contested,,, for whatever rIeasilon,, that none have widistiloold appeal to the L A-, n,d Use Bloarld of Appeals. n,e ol'u,tic ome, of'a variance rep uiest at tlie localbevel would depend, very much on the presentation of facts, the weighl"tig olf evidence, ,and the, concerns of the surrounding property owners; both those on the Granite ,Street easement and those on Strawberry Lane. And, given the myriad olf seen arios that could, be presented, I would say that lit "I'S near impossi 11 ble to priedict the outcome of a vote of this. Planning Commission or City Council. However,, the City still bIelie,ve's that the Granitic Street, aclicesis 'I's the most appropriate, for a 6 this site,, and recommends that you, pursue obtaining the necessary easements 'to finalize th It I issue A is access. Pleasebe advikiled that all * s of the prievious, letter of Augur 12, 1992 still apply, 1nic.luding the survey requirements, and fire requirements, Ashland Planni ng, Department attachment -Rapp letter 8/12/9,3 Page 476 of 68 1 C I T Y I Ms. Sandra,, 'Rapp P.O. Box 131 Ashland, O,R 97520 18=1111111111 q q iq� 11 q 111 1 , a 991M AugusFll2, 1 2 U CITY L,L ASHLAIII D, GREGON 975201 telop h o ne (ODde,503) 4182-32 11 I After review of your request, the, City of Ashland has made the f` l ffi IIdetermi'nation-s: It would be most appropri'l.ate to access lot 1800 Via h Ieasement from Granite Street, ,,since this has belien the historical access to tbis, area. The Strawberry "ne, access of the Sennett's is a very specific access tied to (hileir approval of the minor lanild partition, as well as now serving three parcels (two of the Siennett's, and one, of the Strauss,"). Any changes beyond those already approved to allow access to your landlocked plarc�el woulid require'Planning Colmnission., review and approval, and perhaps a time consurning, lidgated process. 11iierefore the hill'storical access via, easement from Granite Street may be, used for access to this parcel, onice you, acquire the necessary easements from, the adjoini'ng propertiels. The grade ofthis access exceeds the allowable Igria,des established by our ordi"nance. However, sinice this 1's the hil'storical and existm'g access to, this area, it is allowable to use 11 4 W '4 it, for access purpose�s to thi I s existj I ng parcel, for a residence. J%, d 11 11 The surtacing repairsmamafor access shallbe as requi"red by the ordin,ance, with paving required for the driveway portion extending from the end of the existing easement to the proposed residence on lot 1800. Further,, all requirements, ,of the Ashland Fire Department regardinghydrant and spril"Alerization shall apply. nis may includiethe It hIP I .'1 4 installa'don of a pumping staton and ,lydra,nt, andpossibly resWential sprinklers to comply with the requirements ofthe Uniform Fire Code. The final 'issue regards the ultimate clarification ,of the lots and bioundariles. As you are, ,Iawarle, a boundary line adjustment was on on parcels, 1,800 and 1.801 W1.1thout approval of 'the City ofAsb1and. Basically, no survey was completed as required by ordinance. And the survey has been unable to be licolmpleted since lot 1800 has not, had legal aliccess. refore, the City, of Ashland dioles not reclognizie lots 1800 and 1801 in the, However 1 configuration currently shown, on (lie assessor's pla,t. , should an access 01 easement be provided to, lot 1800, and ,a survey completed rn compliance mdth all requirements of the City ofAshland Municipal Cede 18.76 for tiolts 1800 and 1801, (hen, Page 477of 68 1 Pi I the City, would recogru" zie these as -buildable parciels, subject to all development i" requi,rements mentioned above for, driveways and fire concerns,. Further we wouldencouriage you to continue, wor in w ith the Sennetts and Strauss' in connecting the Strawberry Lane, drive with that accessing trom, Gram"t,e Street,if only for eMergency, purploses, sinice th's will, be in the best 'interest of all involved. To summarize the above statements, il an, easement is, granted for acc�e,ss to lot 18,00 1 X1 HI allow this as the driveway to from th11 e le " sting drive, from Granite Street,, the City W1 I th is I I pa,rcel, even though 't exceeds, the current allowable grades. Further,, a n1i.nor land partition sIre y will] be requirelia tior the, parcels 'to approve the boundary, line, a, It uistmznt previously made illegally, Once these are clunplete, parcels 181100 and '1801 become, buildable parcels, subject, to all development requirement% of the City rega,rdil driveway in % suln I acing and hydrant/sprinkler requirements. I P 0 ,It you have any further ,questions regardi, ng the, fire hydrant ,concerns, Asses,contactDilon 1V a Paul of the Ashland Fire Departrnent,,,, If you have specilic conicerns, regaraingthe, sIurvey lit requirements, either contalict mysielfor Jim Olson of the Eng'aileCn",nllg,Di'vi',,sion. I 11" hope this answers your, conch on tbisMatter, Sincerely, G John McLaughlui Seni.11or Plamilerl c I* 41 Jim.1 Olson, Engineering Don Paul, 'Fire Department. ,R,on Cue, Attorney Crlyile Stout, Attorney file Page 478 of 68 AT'r 0 RN E Y'S: LAW OFFICE OF PARALEGALS: GARLYLE Fl. STOUT III Carlyle Fl., Stout 111 2 1,,5 LAU REL S"TR.E* Et T Deanna "D"' Dirks MEDFORD, OR, 97,501 TELEPHONE,-, (503) 77'6-20"21101 FAX NUMBER.- ('503) 776-9841 1 March 15,, 1993 John McLoughlin Department, of Planning City of Ashland City, Hall Ashland,, OR 975201 Re: Adelaide Clarly/Tax, Lot 1800 Dear" ,John: ,ft 111 111 As you know from our previ'ous ctiscussion and correspondenice, my c "lients are, try,3.ng, to resin ,live the non -con form" ng tax lot problem concerning tax of 1800 by gaining legal access to it. My clients have attempted to, obtai"n an easement from the Strausses over and across the existing road which provides access to the other tax lots off of Granite S"Iset. Reciently the Strausses 111"nidicated they believed my cliLen"Its should obtalin access I off of Strawberry Lane, I advised my ,clients that the citylts current ,ordinance on1y allows access for three lots off of a flaig 0 Id these were already allocated,,,, lid r iL, v e an I DurI 1 4 ing our to conversation of apprioxillyfliatiely two weeks 0 agio, you 1, nildicateld you would write a, letter, tip mile explainOng that such access, could ,only be obtained by a variance and t' I hat the was, quithj"Lgh. You further burden of proof for a e va indicated you would llee how the, planning commis ion has treated variances iL,n "the past and that, the success ratio of obtaining them was quite liow. I have nil yet rieceivIed, this lager and my clients would 11ke to conclude matters with, the, Strausses. I am hoping, your letter wi,11 make the Strauss s reallize that ,a variance is not . girlt is nor, feasi' e', Please send me your letter concerning this matter, as soon as possible. Thank y1ou for, your cooperation. Yours.4�ruly III Carlyle I F1 Stout III C I F is, cc lie c1lents, Page 479 of 68 1 0 DATE. March� 18,, 202,5 TO,-* Planning Comm , issian FWM0 Derek Severson, Phlanning Manager 0 RhEo 231 Granite Street PA-T22024-00053 I j tted during the The responses behlow, provide specific staff replijes -to sehlect public testrmony submi March 11, 21025, public heharing regarding 23'1 Granite Street. These responses ore not ciarnprehhensive and do not address jd[l comments rjeceived; rother, they are Intended to clarify spehc*1f*1C questions or I ned into -the written record With"n the first concerns rdlsed� �by mulflple portles. They areh behing submi I I I I I seven days followiHng -the re�quest to kehep -the record open. Staff comments are provided' 0 b1u,e Tiftles, A" jrtv Roman fion,t be/ow to seleict pubh'c comments recelvraw d,, which are in, black,Cafibri f0n, t teXL 40 W 40 ip � Ally -1 .111 (T e, 111 N7 e iveway access as plossible As.noted. elsewl'i tli�.e proposed btfild." elop , is as ri.ear� the di w-1 avoids, additilonal site [1ii'1-1.h i.,i,.ii.n.1`nnz,es the site.,� tai.ri(T7 tallid tree t-eirilov"al, w1"1ii'1-1.h W0111d �be reqlfired if t1le".1 drivewa,�,�T were exteri�.del(..] -to Canstril'i",-A C,il, b-ui1diri(:-,y elsewhet-e. fi,irtfie.,r tip the slope. The site d1i'stlurbance i's stated as 18,738 square feet,, and while the applicat ' ibn claims, this mleets the .1 .1 mitnimurni retention of natural landl the extIent, of vege�tatioln removal and grading shoulld be revi'ew�ed undler ALUO 18.3.10.050 (Approlval Criteria for Physical Const'raint's Review Permits) �tol ensure adverse environmentlal 'impacts have been rniinim4zedl. The Planning Commi'ssioln should consi'dier the entlire COMMUNITY DEVELOPMENT DEPARTMENT 541.4 88. 5- 3 0 5 T e, I'Winbu rn way As, h1l and, Oregon 97520 Fa 5 55 2050 '3-1- 2900 Page 4,80 of 6831, .... .. .. .. . ....... H L,A IdNIli application, with particular attlentlion totrees and excavatlion, to ensure that, per ALUIO 18.3.10.0,50, CII ,..,the applicant has, taken all reasonable, steps to reduce the adverse impact on the environment. Irreversible actions shall be considered'm,ore seriously than, reversible actionis.14, id on. an aN7,ej`j,g'e -cent slope i the opert,-�T, ANIC As noted elsewhiere, b1caSe", 27 pet i P Lir"al stale. As, )ropiosed, 1,8,w3,w I(IO()OW133, 52 percent of �be retaec,] ir]�, i'ts n,,L the apphi,.-.ants wmfld retain. 83(l) perrcent •of' tfie pt-o.113ertNyr in the ni,!k""�., ant.u.-al stale, signif' exii./eeding this standar'd.. The appIlication does not inctude an anaIlysis of tree removat impacts within 2,00 feet, of the property,, as req u ired! by ALU 0 18.5.7.040 B1. 2,. bi. A fu I I a ss,ess,m e nt, of th e environ rin e nta I i'm �pa ct on t1he s,u rrolu nd! ing a rea sh olu I d be incl udedl, pa rticlu la rly as it, re I atles to the 3 6-JnIch d bh M a�dl ro ne on ffie n o rt1h p ro perty I i n e, sitting just 6 feet, frolm t1he proposed! development set1back. thal there, ICIII, I d r d -i The aplAicant noted d-tiringicT, their presentabi.on e hu,.n e s of decid-tilous arid C1. i t -t 7 " -i -loplosed will not fiave C011iferou's tr,ees an and actj,ai:%.,e.ntto tf.ie.ix-opertv, ind th,, Jae teiiaovials, pt 3, C rerse urnj,-) acts within. '.'2.(')() 1 e, t o-, i i uNiect )ro,perty. significant a,& e, .1 ALUO 18.3.10.090 B. 8. a. states t1hat "'No terracing shalt be a1lowed except, f 1 0 r th e pu rposes of dieve I o ping, a Ilevet buflIdling, pad and! for providing vehicular access tjo t1he pad." The �plans show a large olutdoor space between the terrajced/tiered retaining waIll and! the house, which actlually increases exicavatioln beyond what would be needled if �the retlaining wall were c1loser �tjo the uphiIII side of the holuse. Thi's outdoor spaice could be reduced or eliminated! t1ol redluice excavation and preserve uphi'111 t,rees, i I ncludin■g the five - stem Madronesignificaat vatue. 41 -1 -is stio-uld I)e • The g I'. al, d i.11,111. s tatida r'd. re fe reni,,-,.,ed- d o e s, note i n 1 S., 3. 1 9"' 8. c fill a t Btfild-iriig. piax. IL Pads, 7 7 of size to accoiriunodate tile s1trUCtit.,liv �,7, 1, e"ICIIISO I'le" h, le cynoint t.e it ................................................................................................................................................................................................................................................................................................................ : ........... : .......................... .. . ... ................................. ............................ .............................. -i -u c h o, -fe" re.'n'.'i a n W7 .1 1.119 111'11,gl� )o,o,l,s- and. lati la,wri�.S_ ail-e, d-i"SCOUIC4 ed. As iia .for tenius coiirts, sl_N�,1111. 11,11111h, e ita,hut-al stale of tllje� slo )e., lot areia, as Possible shoifld t..)je',W7 kept ir]�. th L • The Ptanni.ng Cb.1.11.1t , s- I si. o, n w ill tiltill'i'mtely need tio deterillille Wflethet. tli�.e, pr�oposed yat-d- space,,, t1le Lap pool,,, is rea Al 1. 1. 1 , , I. Cie context i the s The Planning Commission shoutd! consider t1hat, w,ith regard to HIHIsidle Lands Development', ALUIO 4 li 18.3.10.090 III' 8. c. states t1hat "...swimmil nig pools... are di�cojuraaged'., A,s much of the remaining lot area 0 ICF' C I I Swin'.11111"11-1, ),00ls are under- ANIC 1S.3.1,(),O1901,.'B.8,x btit are not o'lutt.-6111t L I A--, proliibited. "I "I A a,, si.,iiiall mfldooi la, ) polol, area is, )iopiosed tio priovid-e add-itianal, 0 The appticall on stig,ge,sts t,1,1,,L .1 .1 �,6 1� th,,A.n,.io,r,e th11,a"If'ofthe po,1oLu,ea is located 0,1,111(1701VI, . and notes L L W"C , on lands, with slo )es of" less than 25 )eiveri�t ((Le. land-s that are n.ot stfb .1 .1 Ject 'to hillside, des lig.ti stan.daix.-Is'), C]"I'llid tfla"t will alreiad-y be d-isturbed Nvitfi Cons,tructi"orii. Sta(:--Y COMMUNITY DEVELOPMENT DEPARTMENT 541.4 88. 5- 3 0 5 T e, I'ViVinburnway As, hII and, Oregon 97520 FaX" 'Enj'A, lulEati-52.2050 CI S h I a n d o r( TTY-' 8003353.2900 Page 4,81 of 6831, .... .. .. .. . ....... . C I T Y 0 F H L,A IdNIli 0 p ercent of the sit.,it�j ect pro -to be rIetained i.n its • As noted elsewlie'l7e,74 1`0111&G'1111�,17 8 1,)erty is.P.,roposed -Id calIs fot- 52, percent t"etention tn a, nalut-al -tl inin.inilt.,11:1,1 111�.iilsicfes stal Ja natt.,iral state w1l e,re .. e, I al stale. pt ll thet- pl naceirnent ofthe polo1in • Tile, ('1011,11,11.isslon. wi1,11ti.n."I"'Aelv, eed to detet ne wtve C, ")te. an are''ta CaLrea, fy distit.u.-bed by co,.nstr1'1(,.%,.t11o,.. ti� a potential fire respo.tise ben.efit, t''S aicceptat W Wildlfire Zone Hardening Co,mptiiance Th e P roj e ct i's I joc a te d in a W i I dif i re LIa n d s, Ove r 11 a y Zol n e (A8.3h. 10.10 0) f re q lu i r in g, sIt ri ct a d hi e re n ce to fire preventlion rneasures. The appIlication doles nolt fully specify fire-resistanIt mat ' eri'als and mitigaItioln strategies and i�nstlead defers, providing, Ithi�s inforrn,ation. Exact, rnaIteri,al specific,atijonsas required by Oregon Residentlial Specialty Code (ORSC) R327.4sholuld be fin,alized before approval to ensure ic 0 M p 11 i'a n c e. The proposal allows f I Or thinning and tree removal, but signi�fi�cant, vegetation rernolvall colulld increase wind exposure and erosioln risks, poItentli'ally ex,acerbatling willdfire spre,ad. The applicaItion Idoes not 1. Icy, eline,ate a required Fire Management Plan for fire safety and mitligation,, which i�s required under ALUO 18.3.10.100 Th e a pp I icaItio n Id oes not i n d icate wheIthe r the re wi I I be adeIq lu atle watler press,u re for residentli'a I use a n d fire suppression sysItems. The applic,ant should provide daIta oln waIter pressure availabplans for, ensuring adequatle suipplly during sJIte work and occupaItion. 1`ffiew lot""' I I d i. ri, 'W7 Co,d-e and a, )pfies, -to Yul R3,27.4 i's INI�1141 of.'' fi, (DrIegon. Resid-ential Special, -Y pet,.-n,.iiAs,. T1.1je cur,rent aj,-.)P1ii,.-,.ati1on is not a 'b-u ildi'll(T'' pjerrnit subinittal aild is niot tvv,ii.ewed f6r, J IS, t ic -o-ugll�. with b-uildi.1147 CO(. ew's "L e SI)ecif` s, ofthe proplosal are vjer,�,�T likely -to c1nc-re, tht It ',nts providje, 1.-JeNlrilew f"o colrnj,.)H�alfice the laild se proi,.,.jess. Neitfijer� t[ije B-i1di.ng ol- Fire Depat rile --i 'ittal 111.as been i.,nad-e. Ens-itg exai,-A c '. with b-u 11di".11111 or� fire, c,A-es itintil a, -irnif building pjerrnit stJbi.,i,.i ta.nni.ng staf n I 11i ig Coirinn tssii.on witti tties,je codes is ri,.ot ca fiinictilon of tile Pla" riil. or P T" t ut AW/ r-i I ffinifl btfildilic-T, siibirnittals. Ialtlet ,t of the Bt.,iil,c i �.z Dli.v i si 0III 1,IjeAllew o. d re deirnonstm,tion of adeql1alie waliet, pressi"Irefol.-firIe s1,1 )p ,ssii.on will be consi-et-ed by the, Fil"Ije, N.,11c,irshall in ttl�.e,.141` revii.ew of the bifi.ld ing pet-irnii.t s,ubrnittals. c 0 11,111., r WI/ L Cori�,ditilons, re'.Lc,iting, to, fire ents, 111�1a'NT 're, Ile. ided to, be attai-hed tio ati�,�T appn),v" W7 -I c �ig tt, at a1l, 1 #40 Reqt.,i the Asl larid Fire Dep,irtirnent shall, �be n'.1et c lti d it i.tislethA fire aj)par,a,ht.,is access be provided., ad-dressing sfi'al.l be appe i-ovid. prto o be.ng tald, ,L a.nd tli�.at a filiel break is required.. onti-ol Pla.n add-t-essiri(:,Y the, G.e.nen-al Fuel Mod ifiu ii,%latilon #411 - That a Fire Prevention a.nd C of ttle, Ast, la.nd Lciri�.d ',Ts L,,,e ()Ir�cfinanice shall be Area, re,,q,utrI,e,.,n,.ients in.ANIC 18.3.10.11)IO.A.26 WI/ 1 1) . . 'Y in -i -i iterkils onto, the )ropert�,�,, arid iriy new pf'ovided prior, to r1n`(-7'1nQ CO' bustible iia,, c C-1. l,a.ncfscapi.ri,.c,Y 1),ro,posed shall, cornpl�,�T with tfiese statidard-s and. shall notini'.-Jiide p1ants listed -t pet- Resott.,itio.ii 2(1) 1 841C S., ,on tll�.e':. Prollit')i-te"W'd F.1111"nlrnable Pla.tit'Li"s COMMUNITY DEVELOPMENT DEPARTMENT 541.4 88. 5- 3 0 5 T e, I'VVIInbu rn way As, h1l and, Oregon 97520 FaX" 'Enj'A, lulEati-52.2050 cl S h I a n d o r( TTY-' 8003353.2900 � Illlll�'I°�� I��I Page 4,82 of 6831, CIT�Y OF H L,A,,N,,D iist pr,ov,ide Prior to, bri.ngi.ng collib-itt.,istible n'.ialet-lials on site, appa.tit in itid aicicess (easernent) and fire Id n ii wii, in 1) fi, of fire", tiN r,a, t liocatio.t th 6( 0 . e a W it- Delmr,tiIIIII sprinklet ent. Cofmp[iaince with Seaisoniai! RestIrictions on Power Eguipment Ashland enforices seasoinall rest rictlio ns, ion power equipment use cluiring high wildfire ri�sk periodst particullarly for hillIside dievelop,mieri The applic,ation does not addiress how the const�ruictlion timellibe wi I I colmi ply with t1hiese res,trictJo nsf whi ith sh olu I d be reiq lu i red a s pa rt of ALUO 18.3. 10.100 (Devellolpmerft i n id a rid s fo r WJI dfi re TIII�,Je',W: latid LI Se, O'l-dinanc, gulates, 4�'fil 01 , i.i.,npro,.Nllel.,I,.I,e.t�itsl,4 in e 1`1e, t 111111. I'll,. h qp,.s ai s I"i I an CL, rnii n. t,c ,des,/L',C,it,,idL'Ts,e/18.,3,,,,10.0,90,,,B,,,2, witti 11- xca .1 ............. eU'al'id. to gi-ad ing and- cvaf io,.n g lir.ni'tat to n s t i�.e s e t.111,1111. I'll'. bta expficitl�,iTexei.,i,.ipts si.ngle fili.,nily resideritial deN�'ello,p,.i.i,.,ient,fi,�loi.,i,.i 11 S r eiasori�.ail 're',s,tr'io,ns, on tfie -use of'plowen- eqI,,)n1e',nt axe not pat"t of the, c1ty"'s [11s lide orr wild.f. e regiflations, atid are.not regifliated fill-ol"11211 -the, lan.d. useProcess. T'I"Ielse C,il-e ()regoili. Depat"tirlient of . i.iid., "Ieldent ion Fore,strN, IV, ICRI lii ations enfor�ced by Ashliari�,d Firlew, Resi,,.-Ii.,ie dt.n.g specifiIii.. P,e'.'r,11o,( s ell 1t.10,11s, L 11,1111. S, S.1 011. i(.1.1ond.." ,, atid are not a consid-et"ation. of the Plaillining Con Impact on Talent, Irrigatioin Ditch The Talent Irrigation DitIch runs ne,ar the property, 'yet ' nol direict assessment has been madle regardling, �how excavat�ion and grading coluld impact, it's st'ructuiral integrity. There is no referenced hydirological stludly or, geotlechinical analysis, that specifically assesses the dlit ' ch"s potlentlial vulnerabilli'ity to ruinoff oir eroston caused by new, development. This, i�s a significant concern under ALUO 18.3.10.090i 4, which requires that, dlevellolpmierft not alter hydrology in a manner t1h,at negat'i'vely impaicts, adljacent� properties 'Ttle Tale.nt i,n.',i(:,Yati'o,n ditch "i's an tr,ri�T I �ihty,e, zicatilion ac cind. is, not considered a regiflated waten- resiour,ce -tilion Zo.ne ()rd iniari�,cle� (ANIC, 1, 8,31. 1, det' AS1111ri�.id s �Valet' Resource Pr,oteiiw� W, .1 lr]�.ial systeirn d v�a., -ed -the ii I)i.strict ii C', ,is pi-ov,id Ttli.e,.., Talent It-rigafio.[ (TID) regiflates the 11TIP't oil L .7 x-Je.-ap Aical." io,.n Level. No opportunit,, to, n-lovide wfilteri�. coirinnent on. the, cui-rent a, )pAic,ci,tion at file" 1, 1 iiw.ioi.,nnients w,e,.,r,e .,,eived. 1.1iost recent -,, (,-,)if file, poILe,.rt'�',,T wflich was recorded in 1996 indicates tfiat e.,re is no specific eiaseirneri�t Of record fbr� the cianal fill-1011gicyl, tIveI.)IIoP,ert,�,i,., le, IC, .1 - atidis id-ownhill, f" et below Tile PrDIPosed ho,.n,.iesi'.te "i's ap.l,-)i"�ioxiii",i,atelly 60 feet.frorn tfie, Jr the catialin ele-vatilion. Var[anc,e RequeAs wind Leg,411 Justifications The project requiests a Vari,anice for, driveway slope exceeding 18% icit ing ALUO '18.5.5.060i.�F. The e in eeri ng I ette r stlatles th at t1he 153 -folot-long d rivew,ay wi I I �h ave a s I ope of 23%, w hii le t hie to polgra �p hi ic map and the appllicant's, landsc,aper"s map indlicate a 27% slope i�n this, area (even going, as high as 291%). COMMUNITY DEVELOPMENT DEPARTMENT 541.4 88. 5- 3 0 5 T e, I'Winbu rni way As, hII and, Oregon 97520 FaX" 'EnA, ILIEniti-52.2050 CI S h I a n d o r( TTY-' 8003353.2900 � Illll��'I°� I��. Page 4,83 of 6831, .... .. .. .. . ....... H L,A IdNIli Glee n the stleepness of t1he existing'stope, detailed informiation on how a decrease 'in slope will be shou achieved ld be included inthe applicatlion, per ALUO, 18.5.5.06O.F. Wh i le t1he a ppl i�ca nt, j uist�ifies, th e �va ri a n ce ba sed o n p re-exis,ting, n o nco nfo rm ing con d i'tJo ns, the i nic reased steepness wiIII likely pose acces,s issues for, emergency services,, particullarly during fire season. Furthermorel the steep natlure of the driveway and lot access, rnay cause engineering is,suies, with sewag,e drainage. Notably, thi's propols,ed drivieway is very stleep, approximiately the same stolpe as, the lolw,er portlion of Strawberry Lane betlween Sicenic and Granite. A LUO '18.5.5.0 5 Oi A. 3. st�a t e s t h a t ' "'Th e proposa I's be n efits wi I I be greate r th a n a ny negative i rn� pacts...a n d w,i�ll further the purpolse of' �thi�s ordinance and the Comprehensive PlIan of the City." The benefit� of t1he place mie nt� of a si ngle-f I a m i ly resid e nice i�s n ot� greate r t1ha n th e negat'i've i mi paicts, of t1he h i I Isid e exjcavat�ioln and loiss of t1rees. The existing a,v'er,aige sope of the pIt- opeirty is, Inoted at, 27 percent,,, aind the mater,i� , pIt- ovided froinii the pr,oject engiineeIli suggest that as, eng 11 iineeired, the fina rveIlia ge s, pe of the dr,iveway poirtioin will be appiroxiIli i�at6�erceint'. Aconditioin has, beein Ir coIli i�inieIli ded bysin affthatthe driveway igirade a,IIInsIed is, consistent \Adth� that des,ciribed iin 'the application, with verification �p ro fies, s i o ina la ind s, u ry e Ir p Ir i o r t, o o c c u pa incy. B ot h t, h e F"i Ir p a r`Ili e in t a In � i c Ir k s, D e pa Irt, me in t, h a ° Ilnii Ilnii In t e d 'i n t Ire co rd , a in d both w'II Ireview the final ciVlil ng iIli eeiring and buildiin,g permit subimitts, to insure that fire a p pa ir a t u s a c c e s, s, a in d p u I i c i in f r ast r u c t, u re a Ire p lire v i de d i in a inn a in in e Ir co ins, i st e int w, i t, h � p I i c a I e c od e s, a In d si t, a In d a it s, The apicatioIli includes, oi� oiIli IIII a I iic' Il quest, for drivewa Ili , a ind 'i Ili Ir im i in i ng t, h e u i i in t he e a r I y 1 19 9 0 'S, th e ciIr mogin ized that th e d riveway, cou I d I CIo� Imeet igIra de sitandairds, The C o Ali Ali i s" II Ilniiadete Ili im ine 'that enaethe I si lc` IIII Ili eeded hous"iIli lig 011 an exiIIs,ting buildas, usinigan existing dr'iveway sys,teIli is greaterthan the neigative iiniipactsi of a siteepeIli Chain inoriniiaIli i,v,eway that, WHI be eng 11 iineered Ilniieet eIli eirgency access re q U i ir e im e in t s,. Furthermorel the f I act, tbiat the Ci�ty of AsKland had entlered an agreement .may, plurchase the subject property t10 preservenaWral stlat�e as part of the iComprehensi�ve Plan of t,he Citly clem,may nst�rat�es t1he greater benefit: of preservatlion. I'll "I I'll eiA pt"O )ert�,�, to, preserve it in its intio an. a,gr,eei.,ii,e.nt to, p'lt.11-iw. TIII�.ewl has niot entel`ecl hase the s,-tj.,itJ su -t p opertNr nati,iral slate. The rei,,W-Tri�tlyr Paiks, S- 'pai,.-Ie &I Tralls Map id-entifies fill ewwl N- �b j ec r -ui -%ionti.ntie tfie "TI)ACt'i ,as "#.11" 4c,i,nd notes the as,plrialttor]�. oI",,Li,eqii ii.ring, pti bI ic )ed e sh, n eiisei.,iients tio i,w� Nt propet'tNr. TIII�,Je� pro, )ertNr ownet- iriidic-,Aes that a, per, et-Lial ublic Tt-C,ilil" fin-ougli the, s:tj.,it�jeic W, .1 1 P p C W 1. LIZ pedre'Stricali access easei.,i,.ieri�t fbt- i the, ti-ail as env tsii.of in ttie" Rark's, Open. Space & Trails Mai) i�.as already been pro, fised to, t1i ", P'c'l,rks I, )",�Irtlrnent, and. the Parks has provided. Written. COMMUNITY DEVELOPMENT DEPARTMENT 141.4.3.3.5305 1 88 T el 5 IWO Durnway As, hII and, Oregon 97520 FoK. 154 1.5-5-2.2 05 0 rl�j /`Iji 1- 1 OSNg.ndor&qgD,,@- TTY- 80033jD.2900 Page 4,84, of 6831, ALUO 18.5.5,.050 A. 4. stlates that "The need for, t ' he variance is not, self-impols,ed by the applijcant� or property olwner." In this case, the need fjort�he variance is self-imposed bythe applicant/propertly owner,, as, the need foir the variance was knolwn before the plurchase of the prolpefty. The topography and land u se o rd i n a nices, we re a I rea dy i n effect prior to th e �p u rch a se of' the prolpe fty. "I As noted elsewfierein'the record, when the lot was t-ecognized. as a, btfild-at).fie Lot in. tlie e,(al-ly 199Ws, -,ces,s would. need. to, i-lioi.,ne f'ro,.n 'Inite Sti-eet ais it it was also, recognizied biottii. th,C,ilt velliculat- ai: 1, I'l -eqI t Ttij,:7 -je is no, -%,a 'in. ai,.,.i:,,,ess would exceed gi-ai(Je, t t.,i i-e'n'.ients., �ei hi'stofi`i(wHy all,�,-C,irs- ha,4 ari,d thi�it such Otllerviable access, to, this land.-Jocked pro.j,.,)eI-ty. Th e a ppl i�ca nt, doles, not p rovi'de a n em e rge ncy veh ijc I e tlu rn a rolu n d,, as req uJ red i n ALU 0 18.5.3.060 J., a nd there i's no exception provided from the Staff Advisor and Fire Code Officiat. Thiscompolunded with the very st�eep dri'veway, will li�kely int�erfere with emergency vehicle response, particularly iduri�ng fi�re ANIC 18.,53.060,J i-eq,in''.'r,es, a ftixn�.at-ou.nd where t-eq-uit-ed- (Fil-e (10de, with fille", rexei.,ne.nt to, t),e detet-irnined. in. colot-dinat tori�. t),etNveen. tl,i,e, S-t�-iifTAd-visoi-,c,t,,i�.d e Fli.re ("-710de ().fficial. i Fire.Nfar�shal s 1,),r�o,v'id-ed an e-Ina I fi-oln Aslil,i lid L W, In th."is."ins,t�,,-"iii.i�lc,,e,, the apphi,.Ia.nt li'a., C-1. Deputy CII�.ie-f' k Mark S111�11'Nlr d,C,iled 1')ecei.,i,.ibei- 5. 21)24 wiliell, i-ndicales, til.at he woidid. i,,-,.ionsidet, a tui-lio,'itut id-esigned to, 'I ut s id-enti t' ed o,.n tti�A, Jackson CountNy, sta.ndar& to, irneet the'Fil-e ('-",(),d.e t-eq.111.r,ernll�nt S-lucil all tul"no .1 el plans siibirnitted i.n the t-,ecord+ Th e a p p I i ca nit s hou lid de mion st ratethatco nistructli on eq u i pme nt ca n fea si bly a ccess t1he co nist'ructli on site,, gliven t1he steep driveway. U I a "Ile T r and. er enc�,�, a -%tilion eq, pillent i, i,-iess reqini.t-eirnents separ-ate.f.'ror"i d T111 ire not co.tist tii, 1. A sn ow remijova I pl a n tor wi nte r a cicess shou lid be prolvird ed �p rior �tjo deve I o p ment�. a ces,s phin in die, Land Lsje 01-din',,�Incl �Winfi, CW snow rerno-vall et is, no leInt, The applicant seeks an exception to the Hillside Development Stlandards, (ALUO 18.3.10.0910. Es 2& d.) foir exceedi�ng contlinuolus, horizont�all building plane limits., The request t 'ol exceed t1he 36-folot, horizontlal plane limii't with off I sets of' only 4-5 feet rather t1han i6 feet sets a precedent� for, allowing excessive s,tructu rall mass,ing, ion st�eep slopes, undermining the int�ent� of the Nil JsJde reglu latJons. Th., � Hillside F)evellopnwilt Stallidarrds clontain specif"i'C ClIteria, f6rr coills,un id-et-ii.1,12 ex,ce.ption. (Le�. nu W, irnee r it eirnet'i d-tj.,ie to, a unii.qiw ot- u.nusiuil aspect thet-eis a .1 e eqt.,iiI".I th t exception is ttl�,Je: site or, PI'O )OSed. tise,� tli�.e exception i-es-iti.,ilts i.n eqt.,ial oi- aue'Aer )i,�otectiom the & -ui-, ose arid "ie ,leption is consistent wi I'l I'le p to "Ill t I'] e, (J if"' c-ul-ty, and tl.,, exi necess,a.,r,�,, a.. evialle P tfe i.ntent of7'tll�.Ie c[i'aj)teI-'),. The Cloi.,nni.iss,ilion"s, decis,ilion. sl-uld fbclis, of] NO"iethet .1 e s t e i tai ,are salis,.f e� y th.e.Pi-oplosal as pt-ese?ril ed-. COMMUNITY DEVELOPMENT DEPARTMENT 5-141.4 88. 5- 3 0 5 T e, I'Winbu rni way As, hII and, Oregon 97520 Fox. 15,4III. 10-15 .2050 a s h I a n d o r( ggo,@- TTY- 800.7, D.2900, � Illll��'I°� I��. Page 4,85 of 6831, T'he applicatJon does not, include proposed coltor seleictions, for, cornp,11i'ance wit'hi the neut'ral color requirements of ALUO 18.3.10.090i E. 2. g. 6.# C ii it ii, aent. staitidaird is a recoijairnendat tion t-AtIle'r it ai toq ite T111i.e"W"i M_ A, 1. C -1"n '71-ile drat )11,11ricl i1i th, 1 stirro -a] cOloit",S fir, le ,,el ce T111.e application n.arra,,tiv,,, e ta S-sells that, A Itt S ,in l n, n: e, col nttwttst bie,.,,tiveer'l th'ile th'ile s,ti-ticti-trel i,vill bie,:) tt,see-,-1 ari exterior P'(711,111it T'lle "ie a,)pficalion s-uN,,i,aJs reflect d a rk, neni t ra, 1, 'to 11 e s n a g le, s, ii. n.cded. in fl. Fire Hydra, nAIM,"Water Sjupply�, Utlillity Supply, and Flaig Driveway Scree�ninlg Issues .1 T'he app,14cation references a fire hydrant oin the pirtivate drive from Grani'te, Street,, but t1his is, not� shown ion any applicat:ion maps,. Thi's is required as, set fort1h in ALUO 18.3.10.100 A. 2. d. L,joical neighboirs indijcat�e no fire lhydrant� exist's on this private drivieway. If the applicant refers t1ol hydrants ion a separate pri�vate drivieway, the applicant djoes not have legal azicess. -ttals indtid-ed iei, ia,,p 6, T111.e a,.113plica,ri�:Cs subi.'i'.ii 11, li�.e Locatio.ii i iile dllant 2192 C-1 I I W7 11 ,at 2, 37 Gi.-atifte Street (Presentation. S fide # 1`3')� ,i r'd noted. that the 'F it-e D e".1., Ci rtirnent li�.a s ind ii-lated. that I W, 1. -e need-ed for firt respons,le. they will titilizie availaMe 11�,TdtC,i1nts when filey, ait ALUO 18.5.3.060 (Flag Lot, Partli'tion Crit�eria) requires t1hat flag lots demonstrate adequatle, publi�c f I acilli'ties, inctuding uitillity access, before approvall. If utilitly easernent's or shared access agreements are necessary, t1hey must, be clearly delineatled in t1he app,14cation. The jclurrent� application does not adequately demonstrate t1he easements or provide �acces,s agreerinent's. Pril T111.e apphi,.-,.a.nts" e:s-entatii.on to, the Pla.tining Corlulyiisslon Mcluded a slide (418) all easeirnents i.n Place rtlating to access to the siib" tiri,.� dri'v down. to j ect Propert�,l, I , It"', e''XINS eNill et with instr"tin."rie.tit n'turifbei-s or v,ollurne la.nd 1,m� -lords to, ttije Official Records of Gra, n. ite S, tr'e', e Jackson C1ou.ntTY,,,. e on dve bifild ingpetiaiil sul, nitla Coridition 44t) 4ils,io reqtfires, th.at all easernerit"s be identifi d .1 T'he application does not inctuide specificat�iolns for t1he required 4- to 6-foot '-hiigh screen iof sightl jobscu ring, fen ce, Wra 111 o r fi re- resis,ta nt, b roa d I eaf eve rgree n fo r t hie f I ag d riveway, as im a n d atled by ALUO 18.5.3.060 N. I �j , , . - p cally co.ndition.ed. at the i,-%r,ea,t.io,.n of' the T111.e flag drive screeni`ng r,eqiil.l""'e.,il"i,l,eiits noted are t Tyr taMished ho,.n,.ie. The dl-iN eN�va,�,T, la.nd ser"ve, -to screen "I f1lag dr ve w.hen-le ii.t )asses windlows to anes dtiv,ewa,�,T fie.'re is lo,ng�-es,ta�bl..isl,,i�.,",e.,�d,,, Calid the'' appl ii,-ta.tits would not 111�.aive tll�.e o'.1.)t o 1"] t o 111"] s ta,, 11 e ri,.c in �l( Ln P ion o,thei.".Il')i,�lop,e,,.r,ti.es,,T1,11''s a'.113plie cation is not a t"equest to i:%,Teale a nw Flla,,gy, rtAB),11� C,Ilri�.d ais siicll�. the standat-ld coriditio,n sereening s not been [)T staff Shoidd the Pla.nning Cloi.,iilii."iss,"'for"]�. th,C]"t SiCt"e"e,11.1''11ICT, On til.e, apphi,,-,.a.nts" propert,,�T ''is neces,sa.ry, it coidd �be included as a co.nditillon. COMMUNITY DEVELOPMENT DEPARTMENT 541.4 88. 5- 3 0 5 T e, I'ViVinburnivivay At2 s, h1land, Ore in 97520 Fox. 15,41L155 .2050 a s h I a n d o r( ggo,@_ TTY- 800.7, D.2900, Page 4,86 of 6831, .... .. .. .. . ....... . IC I T Y 0 F H L,A IdNIli Requested Actions Given t1hie concerns outlined above, we respectfutly request the foIllowing before any approval iis granted': 1. Demonstrate clearly him, t1hie benefits of this hillside development' t are greater t, hi a n ihi e n e gat i've irinpacts in this area, especialty given the Wildfire Lands Overlay Zone. iC "I'll.ePIanning, .,nniis,si'on. rnay d-eter'ijai ne" tfiatthe pposal, to enaW,e tti�.e, develonalent ofa.n is, a, benefit i.n te exish.1"11g,N [)-uildAe,Iot f"rol'al ati existid-t--t`Nrewar1l'is th il tl,,e d ri" of veway g t C Provn(:-,Y need-ed h.ousln,cr pi'a cifla w he n i zed. thfe ,L.n 1:11 r e cl ec("),off n .1 C1. wou,Id. I)e an is,siie wfien d-etet-iriu.ring � . the lot to, �be btfilda,t),le i.n theeat-Ily 199(l)'s. nsi d e r a s rina I I e r s ized b u i'l d i ng, e nive I o pe (st ru ctlu re a n d pad) to preserve t1rees* o- appticat)te icfitet-ia I, I o, ii.,iussii.on i ist consider the req iest befire tti 'n'.'i it,ii. L6 tii. f Th.ePlaini-ii.ing (-` 11, 11, 1 1 WI/ a.nd sla.ndiuds. U. ie'Vtcanning, Co,11unissii,ion cannot reciesign'the pr(-�jeiiw. 3. Review t1he extent,of veg' etation rernoval andgrading'. I -t irn-ust be preserved. in i"'ts nalit.u.-al state, as reqtfired A 6.. ri,.ated of a, laiLlside lo, A led on tll�,Je: ti.nder, -tlie'Hills.ici,e'F',)ev,ellop,.i.i,.,ient Stand -at -ids. The specific pet-centageis deteri.,ni'.1 Ims,ed. ure nirm �is i:ifi 'lail Iot size atid s10 the for,irn-ula mflfiried in AN'.1C 18.3.10.0,90 to et tn H-1 - -Id is addressed i.n the I, atid n'.iatntain. hilIside stal)flit�,i% An amal�lilsls ()If aus stat ctitc- appticant 4. AnalyZe tree removall impacts within 2,00 feet, of property. I < 1. thal there, C]"I" d r d -i • The ap.1-Aicant noted d-tu-ingic-T, their presentation e hu,.n e s of decid-tilous arid rilovals, pt-loplosed wi.1.1 not have C COII.ifem-ious tr,ees io,.n a.nd actjai,.-%.,e.nt,to tf.ie.im-opertv, ind th,, Jae tei ..)acts..t1ve SuNiect )rIoperty. rerse urnj,-within. '.'2.(')0 1 et ot i significant a,&e, .1 "I .1 '1, de s -te Nil S111s, likely 6bserved- the 11, avily ti-eed nature of tt, e • T1 ose C o,111 1.11 "I'S S.1" 0II el, s Who, 11:11L 1 .1 e.1 s,ui".r,oli",it,,i�,dil.t,,ii,.� fifl.lsid el, cand. the var'ii.et,�, of tree species,. 5. �Review the nature of tie terraced retlaining wall and living space uphill of the hioluse,, which increases tie buillding pad size and increases environrinentlal irinpact'. W71, and. con.sti-it.,ict ,ist adheiiie to, the outl.ined in AN C 18.3.10.09O.B .10,11 11,11 t t te a11 si , devel,opirnerlit eire"I co.nsislent and. io,NIi C ensin-ina, at iiieta waIls, slol,.),eI st,C,111) il zat on., Witti tli�.e i.ntent to, ptiiesei.-I 1.1i.Ilsid-e sta,t),ility and. nalui-al cla'ar"C'I"eten.". 6. �review the inctusion of a pool in the buillding, pad, which increases the bluilding, pad size and increases environimientall impact. The 1 4-1 -is s I.ould I)e g I'. al, d i.11,111. s tatida r'd. re fe reni,,-,.,ed- d o e s, note i n 1 S., 3. 1 9"' 8. c fill a t Bt, , i Id.i. rii. g. p a, of size to acco,iriuI noda-te ton1n't 0, I/ sp,q Pads, r tenn s cmu-ts sNN11J"nnun(,-F 1,-)oo,ls and. Iati 111NI'lls aill"Iel d-1SCoU1 e(, .1 1.119 C i e ita,hut-al stale of tllje� slo )e., Iot areia, as Possible shmfld t..)je',W7 kept ir]�. th L COMMUNITY DEVELOPMENT DEPARTMENT 1 5-141.4 88. 5- 3 0 5 T I'Viiiiii"Inbu rn 'Ievay As, h1l and, Oregon 97520 FaX" 13 A t - l-311-32.2050 a s h I a n d o r( ggo,@-, TTY 800.735.2900, Page 487of 6831, • The Pta.nni.ng Cb.n,.ifn is si.on w ill iilti,11'.iately need tio detet"11,11.1le WfIethet. tli�.e, pr�oposed yat-d- space,,, , (" Sol"] - '' I. de context Of the s inil,-.,.Lit.,idi.ng tIlIe lap pool,,, is rea ix,11,1.),de, in tfie, ffillsi. ite. 10,111"c"Ilged. undei- ANIC 1,8,3.1,().090..B.8.c bia are not lo,,itjtt-i�• tiit • Swin,11111" 11 1,.)oo,ls are d.."' pro,hibited. a si.,iial.1 oifldoot la, ) polol, area is, n-oplosed tio provide additio.nal, • The application siiggests t,1,1,,L .1 .1 hlbf - A, n 11,i I0, ul tflolfvl, L W"C k (g and notes th,, ri.iore th aC the Pool, a''t is located lo,.n lands, with slo )es of" less than 25 )eiveri�t ("Le''. Ian& that are n.ot sifb .1 .1 Ject 'to hilIside des Ign standaix.-is'), IC3,111d d".1,cil, wil.1 already be disturbed Nvitfi cons1r,ucti"orii. Sta(:--Y 0 p ercent of the sit.,it�j ect pro - -to be retained i.n its • As notedelsewilen."e.7. 1`01116(31111�,17 8 -1 1,.)erty is.Pr,oposed Ij Id a t t- 52, per,cent t"etention in a, nalut-al -tl rni.n.in.nui.,ii Ifillsides stal. I -d calIs fo nani.,iral state w1li e"'r,e, e < stale. P I • Tile, (_'101:1,11,11.iss,lion. will need to detet ne wtvethet- pla,ceirneri�t offi. , Pool in C, ")te. an arelta aLrea, fy distit.u.-bed by co.tistri'lil.,A11o. ti� a plotential fire res,po.nse ben.efit, t''S aicceptat W 7. Mandlai liii i n miaterialls andconstructlion, measures before approvall, ra t h le r t, h, a n a I low, i n g, a dl efe r red s u b mi itt a 1. 17 4 e reviewed �by Bifi.lding, at id SSC� R_31i��, l 4,6 C, 0 The wil, ifire i-es,istatit i.".nater�ia,l tvq-utrel ents, i..n at 7 -oval, .1 . 11 '1, t t e stige of the larlid use ap )i Fire ('.__,').fftcia1s din-ina, build in la, 1.), raffiel- tfian 11 ek,71,111 t rev i e NN � - � (11 1. 1 C the pro )os,,al pt-ior to, d''I'l. _,"'1011,11,11 on.-Il.rnp -u -t i 1-1 altei wfiere is,si osed i-iond-itions rnay I !, a'ltel� .1 fin'c'11! e,ngineerina, 6. 1. 8. Require a complete Fire Managemen�t ■Plant inicludling, demons�tratng, adequate watler pressure during and! after, jconstruiction. "I , , 1'� -ve 1") e 11 -,nded to, be altacti ) any Corid itions, re.tc,itin,cT -to fire req-it.,i.ireirnents 1. cl, e 11 1"eco'l Irne appr�o,v'a,L, inctudiri,.� tfiat: ttmt a1l, #:10 - Req,ii i.'rei.,iients of the Ashla,ri�.d F i're r.1) el , j,-),art1.ne.nt sha,11 �be III e`.7t, tridudin& "I I'll ad-dres,siney stial.1 �be ap xov'ed pr,ior, to bleilig i.tist(RIled, tti�lait fire appaiatiis, access, �be pt-ovidecl itiid tfiat a, filiel bt is t re d., Pta.n ad-dressi.ng the Genet -al F1,111el Preventillon and. Con, -ol, NI.o,di.,fiiC , in cat.o.A.i,ea -qHi ens.AI18.3. 10. O,,.A. 2,oal. �i1s, ontio ttiJe -i ater�i.,,L 'i, n c e, e,, pro,vt ed pfior� tio bfinginicT co,iiabiis,tible i:ii ()rd i n,,L Sh,c,1,11 d C 1. prol,'.)(', ss, W, I �. , , �.l P 170 11) e, rty arid anv, new 1,a.ndscapii.ri,( ed sfi'l I I cornpl�,�T Wittl ttl e"' se statidard s a.nd C shall not i...chide plants lis-ted. on the N.-otfil, ited. F! in'lable Plaint List 113ei Resotit.,itio.n 2(1) 184)268. Prior too bringi.ng co,.111itjstible I'll, all te',7iii.a,1s lo,.n si'te, apphilwa.nt rniist pr,ov,ide �i wilh."n eet aitid access (eas,ei"111 of" fire hv, dt-aifit locabi.o.t 6('' 0 f" e1 and -e the Ashl,irid Fit, Departi. re spr�ii. I . 1. al. .f, nklers as req, u.'red t)y . ent 9. Ensure compliance with seasonal const'ruiction restrictions, partlicularly regardling �power .1 eqwpment, use during high fire-ri�sk months. COMMUNITY DEVELOPMENT DEPARTMENT 541.4 88. 5- 3 0 5 T e, I'Winbu rn way A - III. 15- s, h1land, Oregon 97520 Fax- �1014552.2050 a s h I a n d o r( ggo,@_ »« TTY: 8003315.2900 .... .. .. .. . ....... IdNIli C". 11.1" ,L to �1'i -i illove -i -t s"' in. "Ttle land. -use or'dinance ecyula, 's ming o,.f hiapt miaeriA.._ 11 t t ' " "�'/ I ' �,,j �i /t V e -to ignad 'I, S I "11 IC7 L ,,,.S,e 18.3.10.0,90,3.2, with r gard mig aild g,,.,.co,des,/ aridt'T �tial d-evellop'n'.ient fi-oi,,i,.i fill�.,es_e thrilling exca,vation', [.)ut,exphi,.-.it1y exernpts, m.neyle fia�,i.,i,.iily tilesideri lilllitaf.1011s. Seasori�.ail re'strii,.-Ii ions ori�. ttile, -use of" power eq1j.,i.1p.,n,.ie.,nt are not part o,-f the cityr s1_ 111�.illsicfe lot- N,vTild-fire reziu,'C', 1 1o,I 'ire 10,,.regori ,�1, I ,i t iis li,,ind- la.'re not regiillated thillough. th.e: la.nci -use proi,.-.ess. T1. e.s,,e, a, -i 'CIL" Depat"Urnent o,,f Forestry tilegulat 101"IS elri�.fbtlleed �by Aslihirild Fire & Resctie diiring sp if. c tillie peri.ods, deperi�delnt on i,.-.1ond-.1` ti 0II S,, and. are not a, consid-etillat to ri�. i , ol- the Plann.1`111CT tn C"OM.11,111SIS1011.1 10. ecl lu ire ro I og ic a I a nd ge ote ic a I st ud yto, d etle r mi i n e e x ca va t i o n a n d co, n st ru ct i o, n impact s to t1hie TIP, ensuring, minimal negat , i've i m p a ct's t o a dj ac e n t �p ro �p e rt, i e s o r wate rwa y s. icflit,�,l74 r1lot Cell, regidated. watei,N�vay, la.tici is, 60 f`e'jet cilvay an�.d Tll�.e'., TID ditell. is 20 -feet above the, proposed f.illon'.ie. lil tial,.fo - dev,elopinent "Ttle a,113pcation incudes, a geotei-thnical stud�,lT ot site and. its poten. t RickS Nvan.so,.n, 'a registered pro-fesmilonal II' ioteclinivp,al I.. ngineei- with ,PI larq1t.lies S_ & ilates., Assoilw. 11. Reevaluatethe necessity and precedent -setting, nature ofthie requested variances, particlularty t hie request fog 'va ri a n ce of d ri'veway slope, va ria n ce of no envier e y vehicle t u rn a rolu nid, a n d request t1o, exceed the 36-f,o,ot, hiorizontal plane limit with offsets of only4-5 feet rat'hier than 16 feet-, demonstrate hiow, t1hiese variances are not, self-imposed. "Ttle only vii,nee ti'lested. isto cfri,veway gnade. taI -i n-olvi as D 1 e 111, 1"Ch. iteNtUrIal s iWards f6r 1, i . .... "eNlaf ons f'ro'.1.1'.1 fill" 11sicie lots, iiaa�,lT be arpl,,, C exc -h re', eptions,"' i-ather, fill.a.ii thillioug'.11 C], process. LTnfike varii�.cle".%S_, wliiiqfi W, inn iriig, tfilat tli�.e hatilds,hip is.110t "seff-I'mposed", exce.1.)t ton.s pro.l,-.)osed t)y die applicant ariA d-o "I t-equ irIe si"Ich. a finciiiig. Aii exic,eptio.ii to, alidards rnay be appilloved. i.-.f 1-lop 1 11"1 the ap..Aicatit s- the apphicia.tit dernori�.s_trait -as ttiat tll�.e P1 losed des."' g.1 11"leets, 11 �.'ec design solift intent o1"t11�.1e`.7 P.Statida.td. and les ari eqt.,ial lot- super�i.w ,rOVi 1011., 1, jot r 111) 1" n the early 1990's, f at',) le, I -f' the p ol, erty a, s a t 1 C C 11. It N� C Witti t1le tilecogni'lii.on o I's, also, -u I d. t-equ tre access, -Joicked ptlliopert�,l, wo rIecogn.ized. tfilat d-evellopinent ol" this Otflerwls"e, lia.tici W� W7 t 'W7 -to, Gra,riite Street 4ind that s-ii.,ict, as access wo-tild not ieet f'ro,.n,.i fill e" exist ng C, .1 11, d-t-i'v,ewa,�,lT griade 1. 12. Require color selections forcompliance with nelutral color' requirements. a ANIC 18.3.10.0,90.1.2.ig is, a, r"'L I'le'r tfia.n a reqtjllrenient. +alcI 010111)"I'S T111.e., apphi,.-.ati1on n.art-Alve, ass"t'-11S tll�.ail -1 C11 i Itru'l n t1i el is I ls,cI 7 )Iie will 1.• ),el tt,se,el oll'? it'll"re"It in ir'lind-ille col ntrast hietiveleri i tttthilral erii 111"0111,111,111c,"I"'It t7ri(l i-tichire "I g,(W" S 1.11 1, ea .1,-. icallo.ii -i tlwl eYtiet-ioll", 14,71111" Tfie, ill'al"L, cl id-eci in file, , "P A siibirnittals, t'ef1,ei,.-.t ciark, neii.,ittail tiones. COMMUNITY DEVELOPMENT DEPARTMENT 1 541.4 88. 5- 3 0 5 T I'VOnbu rn way A 2. s, h1land, Oregon 97520 Fox. 541.55 2050 a s h I a n d o r( ggo,@_ TTY- KOJI, 3.2900, .... .. .. .. . ....... . H L,A dN1li 13. Clarify fiire hydrant location and access rights, ensuring, aclequiate water pressure for fire suppression and residential use* itilon of.Tire, Hych-ant 'Ttle ap Aic tit"s S.Iut)"11"'i tta"I's iric III cfe,:�ld ci, i"111ap i 1.11I S'trabi.ri,.� ttl�.e a. v r.')e in.ite"� Street (Pres,entatiot'i�. S-,,Iide mid. noted tti,it d Fit 11, j,'.)art ient I "I'ble hvdraitits, wtieli are needed fo,r� fire tv,,spionse. it dvey will titil.", i I C i.ndii, ated. th,L .1 ize av',,L 14. Requirea complete snow rernovall plan. omiienta irils Rev "I ew ChapterTlle"Wre is no reqifi.reiriient in the PhySical & Envi''i I C'o'.nStr'C,,i1. 1-h- .1 15. Ensure com pl ia nice with required flag driveway screening, per Ashland"s requA I rements. Sho-tild the Pta.nni.ng Co,l,,-I,11,1,1."lssi'lon deterlili''.ne tli�.at fla� scteeiiln,.� het-e iondit mi of,' -the cipproval. 4 it co-ii.,ild be.n'.iade a i'wl/ .1 16. Require dernonstration of ut'i'lity easernients and shared access agreernients priorto approval of application andl derno,lition, or, excavation of any part, of the property. ti.ng The appticl�ialiit.s_' pt"esentation tio tli�,e'.Plamiing' Cioi.'i'i.iriiiss 10111.mcht.,ided. a, stide _ii sti-a S) i ,all ease'n'ts i.n Place relati.ng to, ai'.-%.i'.-%.,ess -to tfie s-it.1t�,jiect pm,pertvv 1'cel, the existil'.1"11, (.-frive.17way L jile and page records, to t1le Offeial dow.n to, Gt-a.nite S treet, with or votti'l Records of Jai'.-.kso,n Cminty. 1 1' Lt C"'oridition #14b cillso req1tilte's that all easeirilents t),e ideri�tif'ed- on the Mi.,dld ing per'l. i sty bii'littals. r COMMUNITY DEVELOPMENT DEPARTMENT 541.4 3 0 5 T e, I'VOnbu rn way A 2. s, h1land, Oregon 97520 Fox. 541.55 2050 a s h I a n d o r( ggo,@_ TTY- 800.7, 3.2900, Sarah Sanieh & Jay Reeck 230 Strawberry Lane Ashland, Oregon, 97520 March 25,1 5 Ashland Planning Coim.nission Ashland Coimn-Linity Development Department 51 Winburn Way Ashland, OR 97520 Subject: Rebuttal Regarding Plami.ing Action PA -T2-2024-00,053.. 231 Granite St. Dear Ashland, PlanningConnip. iss ion, 'We! are writing during the reb-attal period -to respondto coinnients subinitted. betw, een March 11 and March 18 1- ll 2,02,5 regarding the proposed land use application PA-TI-2024-00053 for theconsti-Liction of a new s,in,gle-fa,inily residence at 23 1 Granite Street. The rebuttals below are in seq uence as, encountered in the online subnuttal presentation, "'Public Coinnients from Parties -of -Record Received Between 3/11/25 3/18J25'1(PDF)4"' First,, we would like! to extendour gratit-Lide! to the Ashland Planning Comnlission, having responsibility to, the CityCouncil for citizen involvement. Specifically, Ashland Municipal Code 2.17.070 assigns the! Planning Comnlission the! poweranddUty to proirnote andenhance citizen invoilvenient in land use! planning and assist the! iniplenientation of citizen involvement in land use planning. Any Guntei- Lettel- #1 The memo notes, that theapplcant has, modified the! desi,gn of -the house! to include required. 6-foot setbacks,. The note! states, -that the house square foota-ge is thereby reduced by 4,4 square feet. We note that the plans showed a. pre-existing square footage of 6,046.Thisdecrease! to 6,002 square f�et represents a reduction o1f,0.7% in square footage!., The attached revised plans, indicate the square foota,,,ge has decreased. to 5,19,45 siquare feet. Either -the plans or, the calculations continue 'to be inaccurate. �#2 The downhill vertical wall he!igb. t ha.s, not been adjusted to be less, than 20 feet. 'The! design has, not blee!n altered and is still out of coinpliance with ALUO 18.3.10.090 E I c., per the Planning Department's notice! at the! March 11 public hearing. The plans clearly show -that -the vertical surface on -the! downhill above grade wall is 21. 3 3 feet., Whether, the! vertical surface is wall or f�s,c�ia,, is iinniateria.l., Pagel 4,91 of 68 Tie applicant addresses the requested variance for the driveway. For, reasons previously articulated due largely -to driveway access issues,, wecontend and inaintain that the lot is not buildable. Also, as, previouslyarticulated, wedispute theclaini that the driveway is under 200 feet on the prope!rty. The applicant's stated length of driveway is unclear:, 153 feet in -the en ineering report in the! tial 9 application, 197 feet in the! graphic representation in the! initial application, 183 feet in -the March 17 document,, 192 feet in -the sits! plan in -their new packet additions, and 223, feet in the new engineering information. As the applicant inakes clear in the March 17 submittat, they are asking fora Type H variance for a s,lope steeper -than 15% — and indeed steeper than 18% — and fbr a,, driveway length greater I., than 2,00 feet with excessive slope. 'The! applicant states that the proposed grade and length are the sole options and the minirn-Lim necessary to coniply with the! criteria, of the! ALUO. The! proposed gra-de and length of the driveway actua-fly do not coinply with thriteria... The applicant's staternent is nlisleading., I., Tie applicant refers to inclurrespondence! from 19,92 when theCity of Ashland recognized the propertyas, a,, legal lotand providedanaccess easement.They also refe!r, to correspondence in 1993 froni I., City of Ashland staff recognizing that driveway de!ve!lopine!nt would requirea varia nce.,'We note -that -the 1992, and 1993 correspondence! did not inipl org-Ltarantee that variance! would begTanted. The letters y do not in any way sqggest -that the of has, guaranteed access in perpetuity. The letter -to Ms., Rapp in 1992 from Acting Planning Director of the City of Ashland, John McLaughlin, did notg-,Ltarantee! or iniply access ON the subject property. His letter -to Ms. Rapp indicates that the EASEMENT fro Gralnite Sitreet tothe property could be used -to access, -the landlo,eked lot, and only if an easenient agreement was crealed. The excessive s,lope he refers -to is, on the easement access road. In no way dhis letter indicate -that a, driveway on the subject property was approved., in fact, TL 1800 did not legally exist at the tinie of -the letter because a,, n1inoir land partition survey and approval was still needed to, reinedyan illegal lot boundary line adjustment. Acting Planning Director John McLaughlin's 1992 letter, to Ms., Rapp also notes, that the parcel is still sup bjectto develoom ent requir'ellients, regarding driveway surfacing and hydrant/sprinkler requirements. This letter froin 32, 1 � yearsago didn't have the proverbial crystal ball to no about the! ordinances, in force in 2,02,5 or a - bout the extreine wildfire conditions, we now face in the! Ashland wildland-urbian interface. Furthermore,, the Planning Conunission should n+ te! that" the 1993 letter, from John McLaughlin to Mr. Stout ('in the packet) noted that at that tinie, no variance! request had withstood appealto the! Land Use Board of Appeals. 'The! letter to Mr. Sto-Lit also indicates, that opinion froin neighbors on Granite Street and Strawberry Lane! will carry significant weight regarding the outcoinie! of variance req tiests for this, property. We! hope the Planning Coinniission rightly and genuinely weighs opinions froin such neighbors. Pagel 4,92 of 68 Ms. Gunter posited -that the need for the variance forthe driveway is not self-imposed. As she noted, the current owner, purchased -the property with inforination -that has been on file! with the City for over, three decades,, which,clearly explains that access to thelot is non-coin.pliant with it ordinances,. The! same instructivedocuinent indicates that a. variance would be! needed in order, to, obtain permission to, construct a. driveway up the flag portion of -the lot., Furthermore, current Ashland Municipal Codes are publicl y available and were! available at the time of the owner's purchase. The ownerdid not crea-tethe lot. The owner has created -the! need fbr thevariance by, purchasing the! lotand subim.tting non-coinpliant, plans, knowin,g that the conditions and ordinances were pre-existing. The Planning Conuiussion is not required to grant a variance!. As the Planning, Director for, the! it of Ashland wrote in 19,93, "'Variances are! the most difficult land use process fbr which -to obtain approva-1.1" #4 There have been several critical errors, in the! tree nia-ps,provided. Of particular of is, the specimen 36" DBH Pacific Madrone -that wa.s, not disclosed. on -the initial plan., This "is one of thetrees that has been of great concern to neighbors, on a-dJacent properties. 'Thetree now appears in the revised tree map provided by -the applicant on March 17 and is slated to, be renloved. It is, difficult to, �athoni how this enornious and stately tree — in the path of the driveway — was not disclosed or included in the! initial tree! niap. In addition -to this, significant tree,, theapplicant states that the renloval of four other significant ,trees won't affect orcreale negative! impact within 200 f�et of the subject property. On the contrary, theapplicant's plan to remove -tree #68, -tree #71, and the 36" DBH Pacific Madrone! does,, in fact,' cause! significant adverse! inipact within 2,00 feet of the subject property because a-11 of these! tree �arqrt �� 1, v neighboring tax lo t (ALUO 18.5.7.040 B. 2,. c.). Asia side note,, the! initial sut, ey for tile project iris pla-ced the eastern border, of Tax Lot 700 by six feet too, far westerly. The revised inap, lists the address f6rTaX Lot ash 234,Gmnite! Street when it is actually 2,34 Strawberry Lane., At -the he!arin,g, Ms,. Gunter said that -the applicant would molve -the drivewayto a1low moire! roolin for protection of yet another, 36"' DBH Pacific Madrone, located just north of the! property lineadjacent to the! retaining wallan.1d parking portion of the! driveway. No revised plans were subinitted. The plans in the initial packet show thetres! protection fence 10 feet froin -this, tree and an excavated area with a. retaining wall 12 feet from this tree. Best practices foir fencingto protect a critical root zone (CRZ) use a,, radins of 12, x DBH. In this, ca,se,' that would be! a,, 36-foolt ra,diu,saround this 36" Pacific Madrone. Ten to, twelve feet froni a 36"' DBH tree is ivell beloit7thegeneral standards of protection for aZ and will like!ly lead to da-inage! of this significant tree. ALUO 18.4.54030 C4 1. states that "Chain link fencing. -shall be installed at -the edge! of the tree proltection zone oirdripline, whichever is greater.,.."' Furthermore, ALUO 1844,.5.030 C. 6. states that "'No, excavationtrenching, grading, root pruning or other, activity shall occur, within the tree protection zone unless approved by -the Staff Advisor." Theapplicant's tree protection plan and map, as explained abolve, do not adhere! tothese standards, or, best practices,, petting tree hea-l-th at risk. Pagel 4,93 of 68 Tie applicant should revise thetree protection plan to coinply with these AL,UOs and protect critical root zones,. Othel., Tie licit acknowledged that -the lot was createdbefore hillside standards were adopted, illustrating I., that it is not an inherently buildable lot. They notethat "I flexibility", isa necessity for their plan., Flexibility her appears to be the! lu,-Xury of non-compliance, which is being requested of the Planning Comnlission. Again, ordinances, exist for a. reason — for the safetyand preservation of our conmiunity and citizens, ill worthy of our,coinniunal respect., Ms. Gunter stated repeatedly that the proposed lot coverage is only 109/6,1 white! 20%, is, allowed. This is a misleading statement, implying, -that tile applicant is only using half of -the land that could potentially be developed on thesubject property. Twenty percent coverage is not possible on -this lot,.,given the constraints. The suggestion that the! applicant has n1inimized -the footprint of the project is a false narrative,, likely writtento create -the impression that -the proposed plans are less imp actful on theland and environnient. The! presented narrative does not demonstrate -that all ineasures have been taken to reduce the inipact., Such nleasures previously suggested by parties -of -record includea plan with a sinaller sti-Lictural footprint, less outdoor hardscape, less terracing,, and no, pool. BI-non Goldman Lettel- Driveway Mr. Goldman notes that the City, nearly three decades before the owneracquired 'the property,, inadeclear, that., 1. to rat of thedriveway would need to ineet Ashland Fire Department's requirements regrading fire hydrants and sprinklers,and 2. A pump station and fire hydrant may need to be! installed to, comply with Uniforni Fire Code. The applicant has not shown compliance with the requirements in -the documents. Fire hydrant #.2 192,, which -the applicant references on a,, neIgbboring property, is, greater, than. 600 feet frorn -the proposed house (per the application dia-gra-in in the! March 17, 2,025',do,cuinents, it measures 640 feet frorn -the c;loit edge of the! house),and is niolre! than. 12 feet froini -the fire department access road (it appears, to be ablout 2,00 feet froin the fire department access road on the same diagram,'). Tie distance of greater than 600 feet fkoin the house does not comply with the! Planning Department's suggested coindition of a fire! h drant within 600 feet of -the proposed house. The distance olf,gTeater -than y 600 feet ini -the house and the distance of significantlygreate r than 12 feet from a it departnierat access road areeach out of compliance with Nationat Fire Protection Association regulations. ('See addendurn for, niore information on Unifonn Fire Colde regulations NFPA 1 and NFPA 13.) Mr. Golds an letter, polints, out that thecurrent Physical and Enviromiiental Constraints Review Ordinance was impleiriented after the 1992- 19,93, correspondence. He shows, -that the pre-existftig Pagel 4,94, of 68 correspondence is, -therefore not instructiveon conipliance withcurrent ordinances, as it could not have possibly addressed barriers to perinitting andconstruction that did not exist at thattinie. I., Mr. Goldman implies that the! drivewaydesign ensurescompliance! with safety and accessibility requirements. but no such safety and accessibility requireinents, arecited. Intuitively, a, driveway e!xceedin,g allowed vartances is unsafe! and inipedes, accessibility due! to the nature of slope! up -to 25%, (see applicant's engineering doicunients, in the! March 17, 2025'submission) and length we!ll over 2,00 feet. Ordinances exist for safety and accessibility. Therefore, non-coinpliance! with ordinancesl by definition, does, not, comply with safety andaccessibility requirements. Unnientioned in this, section is the fact that safety and accessibility are further, comproinised by the lack of a. required ernergency vehicle, tumaround ('see! our correspondence datled March 18, 2,025for detailed references). Home Size, Coin plete plans were not initially included in the! publiclyavailable materials before the March 11 hearing. Plans, shared at the March 11 hearing showed a home size of 6,046 square feet. 'The! revised plans as of March 18 are! 5,94,5 square feet. This and -the extensive outdoor living area. including a pool do not meet thespirit of ALUO 18.3.10.090 D., I bi. (Joicationand size of the! building envelopes, -to preserve! the maxiiiiii'm number of trees on site) or, ALUO 18.3410.050 C. ('take! all reasoinable steps to reduce adverse inipact on th,e,etiviromii,ent..,.irrev,ersibl,e actions shall beconsidereld moire seriolu.sly than reversible! actions). Design Exceptions The staff,doe!s not point out that decreasing -the sizeand footprint of the house and decreasing the ceiling height onea-ch story could brin,g the hoin.e intolcompliaice with the req uested exceptions and 183.104090 H. The exceptions should not be! granted under, 18.3.10.090 H., Criterion 1 is not met: there is nodifficulty in changing theplans toachic ve less square fooltage,and less height on -the downhill vertical wall due tolan. unusual aspect of the site or, proposed use of -the site.. Criterion 2 is not niet., the exception of vertical height will not result inequal or greater protection of resources. Criterion 3 is not inet: -the difficulty is thedesign's size, not the! constraints of the! property. The exception doesn'taididress any development difficulty. Criterion 4, is, not it: the intention is not consistent with -the intent and purpose! of said ordinance. The exception is only needed because of -the subrilitted, design. Staff: luati The staff writes, that thedesign . icludin � U g -the buildin,ig size, piatio arealan.id pool,l, mininuze site! disturbance. This stateirient is irlisleading., Site disturbiance! and tree rem�al, in accordance with ALUO 183.104090 D. I bi. and AL,UO 18.3.10.050 C.,, could be! and should be! mininuzed. withadesi gn that includes a snia-fler building, less hardscaping and patio, and no pool. Pagel 4,95 of 68 Plannin, , Manager Dei-ek Severson Memio, Regai-ding Select Public Comments Needed Housing The PlanningConniiission shouIddeteriiiine that -the housing —a nearly 6,000 sq, tia-re! foot single-fanuly home on this subject property is not "'needed housing."' That notion is absurd and disingenuous. Needed housing, as, dein.onstraled by City of Ashland publicationsand initiatives, is affordable hous ing. apartnients,l multifamily units, ADUs, and some reasonably affordable single-family hoines. The proposed projectdoes, not meet the definition of needed housing "in our conmiunity. This lot has never been built on because of its physical constraints, and lack ofaccess., The! Planning Comnlission should determine that benefits of building a. non -compliant steep and long driveway to reach a. very large single-family honle! with extensive hardscaping and a. pool is notgi,eatel- than the! ,s! ne ati ve imvacts, of building anextreinely steepand long driveway (requirftlg si,gni fic ant 'tree renioval and skirting requirements for, an ein.ergency turnaround) tha:t demandsa Type 11 variance. lily ity of Ashlarlid Pr toi- Agreement Regal -ding Subject Pi-opel-ty Our previous correspondence stated, "theCity of Ashland had'entered anagreenient,to purchasethe subject property to preserve its nalu,ral state..."' The Planning Manager responds that, ""The City has, not entered into an agreernent to purchase the property to preserve it in its natural state."' We did not meanto assert that the City is, currently in an agreement topurchase the! property. Rather, we a,ttein.pted,to illustrate the value of the natural state of the property, justas, the City did with its, prior, orchestration of an agreement to purchase the property. Obviously, theagreenientdid not come to fni,ition., ALUO 18.5.5.050 A. 4. Self -Imposed Condition The ineino response does not refute 'the self-iin.posed nature of -the requested variance!. It simply refers to statenients in the 1992 and 1993 correspondence about the lot without inmaking any particular point., The merno erroneously suggests that the correspondence! noted that the access, driveway on -the lot would exceedgrade requirements. As weex,,Plalined above, the correspondenceactually indicates that the excessive gra-de already existed on -the shared access road which would be! used to reach -the subject lot. For more infonnation about this correspondence, see rebuttal remarks regarding -this correspondence above in the! Aiiiy,Gunter Letter section. As previouslyarticulated, the new owners ina,deaconsciouschoice -to knowingly purchase the! subject property with challengingcondi-tions, whic�h would require a. variance. The! conditions were self-iniposed with the! elective purchase. 'The! purchase was not willfully forced upon the new owners. At -the tinie of ! are niany other, property -th purchase,, and currently, there , options, available in and near e City of Ashland to build the house and yard of -their preferred design. Pagel 4,916 of 68 Emergency Turnai-ound ALUO 18.5.3.060 J. Tie applica-tion does, not includletie ordinance -required. emergency fti'maround. The in.ein.o implies -that anemail from Fire Marsha-1 Mark Shay, in which he! wri-tesl "...f6r analternale to the fire department tmar ound I'll consider, a,, turnout designed to JacksonCounty Develoom ent standards..."' ftilfill s this requirement. Itdoes not, as explained in our, March 18, 2,025 letter. Pool as a Water Sou'l-ce, fm- Fli-eflghtling The ineino indicates that the! pool is cited as a,, water source for fighting fire. Adry hydrant or fire! departmentconnection should be present near the pool -to ensureea-sy use of the! water source. These feal-ures aren't in theapplicant's plans. If the firefighters, need -to set up a,, sub,mer'sible or floa-ting puin.p ui the pool, it will add time -to their response to, the fire., In addition, there! should be easy access to the pool for -the firefighters,. In the current plan, -the pool is, positioned at the! farendof -the hou.se,away from the drive!wa.y. Presu,niably the me-ta-1. the plans would have a. lock to prevent children and animals from ea-sy entry into the pool area. Both of these features impede useof -the pool as a plausible and accessible water source., if -these modifications aren't addressed and/or if -the! Fire Marstial ha.s, concerns, aboul it,'the pool may not bea legitimate or, reliable water source for fire! suppression., Rebuttal Stimmall.end CCondusion It is worth noting that there havebeen niultiple inaccuracies and nlissingdocumentaion in the! applicant's supplied inforillation. The publicly,available! docunlents before the! Marc�h 11 public hearing did not include a,rChitect-Li,ral floorplans for the house, which disclosed its dimensions, square footage.,and design. The publicly available docum.ents before! the March 11 public hea,rilig,did not include a. schenialic of the! fire! hydrant location. Non -compliant tree! oftonzones, appear in the plan without requests, fbr exceptions. Important,distances, and measurements relevant to municipal codes have! been difficult or, inn possible'to ascertain frorn -the applicant's supplied infornia-tion. The driveway length, for instance, has, been stated or, dia-grammed in multiple places withdifferent values, ma-kinga reasonable assessment by the public or ComAli ssion very difficult. Some infornia-tion was not provided until its absence and iniportance was pointed out by the public or Comiussion such as, thedislance to -the fire! hydrant- the presence of an additional -tree, and the! need fbr said existing treeto be! removed -a neighboring si,gnificant tree mipinged upon by the! driveway and exca,vation.-ppan ; an ou,t-of-conipliance! retaining wall due to vertical height and lack of setback-, and excessive vertica1downhill wall height. Furtherniore, Ali slei ding statements and iiuslea,din ic ation proce s s - ,g attributions, have been identified throughout, "the appl' 4 suggesting -the 1992- 19,93, correspondence conferred drive!way access on -the subject property- I using verbiage to s-aggest 'that thedriveway slope! and length. comply with ordinances- impl in,g -that the y proposed development is, only disturbing ha of the land arguably available! for, a,, building enve!lo�pe-, and suggesting -that thedesigii, including the! building, size, patioarea,and pool, imnimize site disturbance. Pagel 497of 68 Tie applicants and staff maie thal the inisaltributions and nlissing, docunlenta-tion occurred because of the complexity of -the proje!c-t and the! challenges, -the sub e!ct property presents,. They would, be partially j corre!c-t in the!ir assertions,-. this, is achallenging, stee!p, landlocked property, and it ine with hillside ordinance and wildfire ordinance constraints. Weappreciale -the inherent complexities. However, the pre- e!xis ,ting conditions don 'texcuse the non- conipfi,antl confusing, or misleading information. The applicant carries the! burden and responsibility of dem.onstraling cornpliance,and beneficial intent to 'the pubfic, Nanning Department, and Planning Coimnission., Responses from Ms. Gunter, Mr. Goldinan,,ared Mr. Severson do not show that the application conipfies, with the! ordinances in letter or "in spirit and intent. In addition -to the! rebuttal above, please consider our previous, written 'testimony as wellas, that of our, neighbors and fellow citizens of Ashl,and.'We have le,arned of and heard from rilaply Ashland residents who,are very concerned aboul -this developrilent,and were either unaware! of the hearing or are loath -to speak up due to the influential nal-ure and/or funding apparatus, of -the applicants. One of our intentions, in this, process, is to help represent other voices, in our conun.-Lip ity. The PlanningConniiission is, endowed with the! power and duty to assist the impleinentalion of citizen involvement in land use planning, hence this thorough,and powerful process with pubific engagement and discourse. Remember -the words, of Joilm McLaughlin, that vari,ances are the! niolst difficult land use! pro,cess for, which to obtainapproval. As citizens of Ashland,, we! entrust you, themernbers of -the Nanning Comnlissioln,to follow the guiding principles, and intent of -the established Land Use Ordinances. We hopeyou read, hear', feel,,and respect the input of concerned and interested neighbors and mernbers of your coinmiunity. With apprecialion,and respect, Jay Reed:and Sarah Sanieh Pagel 4,98 of 68 Addendum Un iffoi-in, Fri- e C".ode a -Rd PA-'T2-2024-00053 The National it Protection Ass ociationCode I ('NFPA 1'2,024, isa fire code providing a im'ninium set of requirements fora reasonable level of fire,and life safety., Hydi-ant Distance NFPA 1 reconmiendsa location within 600 feet of a. single-fanlily honle. This requirement is not met -t (137,Gmnite! with the! applicant's current plan, referencing Hydrant #2192, located ona diff�rent taX lo Street) on'theaccess, road from Granite Street. It is shown to be! 64,0 feet from -the proposed hou.se on the! applicant's diagram provided. in -the March 17 packet. Hydi-ant Access, NFPA 1 states that hydrants, must be within 12 feet of -the it departnient access road. This reqUirement is, not met with the! applicant's current plan, referencing Hydrant #2192,. According to the! applicant's, diagram provided in the! March 17 packet, the hydrant location appears to be over, 2,00 feet from the easement driveway frorn,Gmnite! Street to the subject parcel, which servesas -the fire dep,artnientaccess, road. Hydt-ant Fiiv, Flow NFPA 1 outlines the it flow ('appropriate gal Ions per minute for distance! froni -the structure for typically a. 2-hour duration, appropriate! tothe type Of Stnldlire!). NFPA 13, indicates that additional flow is needed in to support the sprinkler, system in addition to the! fire! departments hose! requirenients. While i . ay be outside the PlanningConniiission's purview, the lack of inforniation about adeq tiate fire flow for, the proposed development is, highly concerning. Pagel 4,99 of 68 VichaelSullivan From: Michael Sullivan S,enl-. Tuesday, March 25,12,025 3:55 PM T o, -.1, Michael Sullivan Subject-. FW:211 Granite St application comments, From: Leonard Eisenberg<,evg-gene p@ a , �gmail.cOm> Sent: Tuesday, March 25, 202S 3:25 PM T. City Managers Office <dty IM, a n p_g e roffi c,e @, a s h I a n d g rego n Subjeft: 2,3111, Granite Sit, application comments i QE XT E R N A L SE N D Ei �R, G, r liingsI R e ga rid i n g t h e m, le m o is u b m, i t1� r c h 18 � 20,25 by De re k S eive r s, o n P IIIa n n i n g Ma n a ge r liin Ire p ly to commients, submittedabout 231 Granite St. PA-TZ-2024-0005 A A A INN 11 vu ........ ... square feet. This riepresentsabogut 18% of the 18,738 squax,e foot proposed development areia. it h e d r iv eway v a r ia n ic je Evienthough the paricieLTL 1800,was establishred priortiothe HJUside Ordinance requested bythea �p pLica nt cionf i rms the ir u nide rista nd i ngthat the �H i Usid je Ord i na nce applies 'to 'the d rivewayfar thei r proposed development. 'The sLope reqwj rjement of Development Standa rids for, HiLlside f t h e C ity of A s h I a n d w i I I fo, I I ow i t s, ow n iC o, d je re q u i r e m, je nt, as st ate d i n �D je ve ljo p m e nit St a n d a r d s, fio r 7 1 _71JUside Liands, 18.3.10.090, a varianicie to the 35% stopie standard must be submittied byapplicant.- i l�Ill I 1 11 qllil; lill I III Pill lwml Pagel 500 of 68 conditio,in,s,f'r,omini ,18.3..090 Hto grant avariancle to devetop hillside lands >35'%slope, a nd that applicant's proposal could not, meet criterion #2 becausethe exception wilt NOT'result in equal or greater protlectionof thre resources p rotect e d u nit t h i s c h a ptle r o, r c r ite ri o, n #3 beca u seth e lexce pt i o, n iis NOT t h e mini i n iiiim u mini n ec les s, a ry to a I aiiff ic u Ity. Th e re i's, a mi p le roo, mi to b u i Id o n a p p li ca nt"'s TL 1800 jo n s to, �p es, les, s t h a n 35%. We would apprieciate it i�f the AsbLand planning departmient inicludedand responded to,, our currient, and anyfuture ciornments regarding PA-U-2024-0005. Sincierety Len and Karien Eisenberg 223 Granite Street AshtandOregon. 97,520 K Page 501 of 68 1 ,SAM B. �DAVIS, (I 912,'1201 7) SEDUEY E. AINSWORTH (1927-2003) DONALE) M, PINNOCK - Refired DAMEL i HARRIS R(,�,timd DAVID V. GLSTRAP - Refirc"(1 SUSA N V. SALADOFF - IRefired JEFFREY IK, McCOLLUM - Retired G4AIOMONI R TURNIEI�� - Riofirc.-�d MARCH �25,2025 TO# Ashland, Planning Commission -i e a -L� "n. co i,,-n' FROM:, Chri's I learn (6fiele'll lliil) , d, c[17' S I .RE: Applicantsi i . 111 ence Responsive to "'New Evidence Subtnxtted, Durn ngFIB st Open Record Period, Planning Act-10n: PA-T2-21024-000,53 Appll,,c,an,ts/'Cl,�i*,,e,n,,ts,,, Rryan & Step"harvieDeBoer Su)j*ect Pr(perty: 231 Gran"te Street (3,9-1E-,o,8DX Tax Lot 18,00) ng C0111 T Dear Ashland Planni, mission, Our firm represents applic"antS, BlYaii& Stephanie DeBoer ("Applicants") in connectioti, with Plana inglActilon PA-T2-2024-00053. W Tbits is,Apptica.�nts' secoInd, open record pet-iod, S, ubrn�,itssioii Un respu,nsetO niew, evidence" su'bmtted by n1eighbor-opponeits" during the Commission s first open record peritod (Ma,rch 12-11118),, we atta.6the documents, Ilisted, tri, th e taubl eb e low. Please unclude 0, this mem,lo the: attachments in, the record. ,L conik,lpllkince with the "17+7+7 IT open record schedule, established'by the Con■ airnission, at �tbe conclIftivs-ion of lits Maxchii ptiblichear■ ing, we will s��ub�rn�,�'it,,A�,1.)p'll.c.,a,,,,n"t..so final written arinument on Ap,r*'l 1. Respectfully subiTtItted,, D"iis 111IFA1,tN ANDERSON & S,ELX71G',, PC Christian E. fiearn (08B, #911829) c 1 Sl�), e�,'17"11. Attachments*., 11sted. below. Attorneys for Applicants Bryan & Stephanie DeBoer DAVts" 11EARNAN DERSON & SELV W., PC 515 EAST M' , AIN STRIliF]" I As,,i,il,,AN.11),01,RI-4(,,,r,,(,)N9175,,20, 541-4823111 1 ch, Earn, id s-1 I e W11v�N%dA1z,-1V' Page 502 of 68 1 Page M-2- Ashland Planning Conimisslion.'re: PA42-20,24-00053, >5 March 1,:.to-li. ATFACHMEYrS Rebuttal Memo, frolicants,' :.su nner Amy Gunter of Rogue Pla.nning,&Develo-pmees LLC ddressing 441new' evid en.ce"" submitted by Opponent's, during a,nninlg ComMis'sion's, first, open record, period). ------------------------------ 0 A 2. Applicants'Proposed Cond'i''t"i011 01 Ap,provalfor PA.-T2-20,24-00053 (Public T ra,I'*l Easement f6rDl'tCii,rr'a(ll Se .1 gme ossing, it Cr TL 1800), 3* Rublic, Trail Easement — Offered by ApPliciant as, Cond ition of PA-T2-2024-00053- prova 1 ' 4, licants Drivewa Easement gAccess ro — Provid n,fm G MY I k I Tranite StreettoApplicant's TaX. Lot'18.00 (Recorded, on February 2, Doe. #94-0431102) 19194, as,Ja,ckson County' varlOus 5M, Screenshots of 'int s Driveway Em asement, Areafro" survey map,sq, e ulll C ME Michael Sullivan "I hlarldons) (City (A'Ashland P.la nning L staff) t wners Bi�va.n & Ste hanle DeBoer pplix",',lants-' "rop(?Tty 0 P I �x ......................... ..................................... ........................ .......................................................................................................................................... Am, y Gunter,, Rogtte )evelo nient Sleil!'Ces, LC (Applicants! cons tilting planner) P ("'lartsAr ch los Dielgado (A " I pplican itect) DAVIS', 11EARNAND ER S"'ON & SELVIG., PC 515 EAST M' ' AIN STR['i'l7.`r Oln I 541-482�3111 Ic h, Earn, ldz-t�,,j s"l le" I M WAIV �N% d Alzi, V, REIGUIE RANKING 6 DEVE[OPMENT SERVICES,, LLE E: Applicaint's ebuUadl A J2-2024-000563 0, e leasIe accept this �lette'r as a rebuttal to tl epu I ic c m nts received duiring theopen reco,rd p( rio P I m e oIl ��before the �la ining Commissl nlIs Ap(ird 8,, 2025, Public Heairiing. n e pro T, 0 e e e Posed dedards P gvelopme t c Implies with th stanfor the dev lol meint of" a sin�� -fa Ely �res,idence Un a legal, bufldadblelot with a pirivate v6hiclle &nd utillity access easement. r r e �p iro �p e T I ety was, c ated �befo the adol P d tion of t e Physical anEinviminime�ntal CoinstraJnts GrIdinance Hillside Development Oveirlay aM Design Standards criteiria, and before the Severe Co,ins,t,raints ligimpliq Ill I I I I I I I I 111111111 lllllj� III evelopmeint of l4nd that exceeds, 35 ercent is not rohil it e P d by o ird i a n ce e�sl ecially wh�e��n the P P U, pdr,01 P erty pre -dates, thec rrent req ii�remeints. A geotechnical evaluation that determcnes wl ether the v id e d. o pdr,01 eirty i's safe and stadblef0ir thep1ropOsed coinst�ruction is, requrred and oinehas, een P P a I'S S II w Illiq I 11111;11q�i, I ll;iii� ; i Bill III w 1111110111 in jmm, 0 Pagel 504, of 68 I aq["M ROIGUIE PIANNING 6 DEVE[OPMENT SERVICES,, LLE k 'Tiree�AIMApplicant a I submJttal) a, t, ee umbers 8 and 71f 5heet L03, ffree Removal I a sh�aired betweein the subject pirope�rty a d the adjacent pirqpe�rty to the� north (McLauglin pairc TL7001 ........... UUM, nowl ff-I 01 ON f , MI'd a This, exceptiohas, been eliminated from the east and south sides of the proposed stsir ucture through footprint aind fagade alteirati'ons that iincsrease the offsets to si'x feet. This, also reduces the flooir airea of" the� home by 44 square feet. (pg. 30 of '73; P,,A-T2,-2,024,-005�3—P,�ublic Comments Re�cei'ved before 0 118.2 511. p d f ) 0010'"' S 1w UP w Retaining Wall! Height r T" e plans L2.0) do not sh�ow a 224,00t-ta�H etaining wall as refeireinced in Saira 1 S,&m6h and Jay lic Comments u Received before 03.18.256.pdfl. Reeck's coimments 29 of 73,-, PA-T2-2,024-00563P 57 M Iram, I Allire tainiing, walls at the time of build'ing, perimit submJttal will demonstrate compli'ance with the standards, of 183.10.090 BA.b. K Pagel 505 of 68 1 I aq["M ROIGUIE PIANNING 6 DEVE[OPMENT SERVICES,, LLE G rii n : The gIII' ading staindaird i'n 18.3.10.090.B.S... c., note that "'Building, s, sio�uld be of" miIniImuim size to accomrnsodate the stwcWre aIlnd a reasoInable amauInt of" yaird space. Pads, for tennis courts,, swimmiIngl pools, aIInd lairge lawns are dIII scouragled. As much of the remaining, �lot aIrea as possEble shouulIII in theIns aWral state of the oiri'giInal slope.''Il Thank, yo�u, Amy Gunter Rogue Planni'ng & Develqpment Services, �L,LC 8 Ary RrUlrltE,:),l' �ainniiri S' i L C o I'lqi 111"I'll"I'll iiir MIRUD12LI1.1, SLI� p Pagel 506 of 68 Rig T011" Ashlm], Plannin F Commission Ig FROM: Bryan & Stephanie DeBoer (Applicants/Property Owners,) DATE,.- March 25, 2025 RE, Condition otApproval 'Proposed by Appli,cant/Property Omier GrIantin Pt0' 1, c T a"'I'Ease,ment to the C g a 1 ib r i i' ty, ofAshland Planning Actiion:PA-T2-202400053 (2311. Girranite Street) Back,ground. ,As yoti know, we are the owners of the propertv at 231 Grai-ifte Street (County Assessor's Ma9 aoop,,-.,(,, -IE-o8DA T x Lot 18,), which 311 hased inD ber Of,21023 ("'Tax 1,ot 8oo,") we, pturc ece�m I 2,* Our P'la,,n,,n,*Ing,,A.,ppl,'ica,t,,*i,o,ln,. Dtv1t*,,ij1,,ng.2)1024,, throtigh our age"InItSwe ting approval bin su 1 tted to, theCity's Pl.anmngDiPviNs-4i*,( n ou,r appliCation reques 1 I 'to con,structa, slingle-family home fi.-)r our daughtei"17 aind'her fatmily on Tax 111111,40t 0, ing as iq:r of Ashland. Ptannmg 18 oo. Ou.ra t", ;%nfly ,p iicailon is curre plend' C 0 . 11)"llicatio"ri, 1).o Action PA-T2-2024-0,0053 (the"'Ap', 3* The Di"tch Trial"I., Our, Tax 1,ot1800 'is bisected by Talent IrrIgation D list rict'.sl "Ashland Canal commonly known in the neighborhood as thie'TID Ditch"". 1* *tcl i Consistient Runn ng along side , tb,e TID Ditch, s the populum "DtTra'l imony I P 11 11 p, 'b 1. with test' pr(v"d,ed at thie �lann*n, mmission ..' � 11 � I g Co Is Marc U ic Vie ari'ng,11"k,le, So, many other M.,eniber's, ofthe coinmunity,, OUT, fi�tfn,ily enjoys hiki*Wig, on Ashland's tral"I systeml which provides a tr1ea,sured amen-ity to the public., We, understand, that, while the City of'Ashland'has sect.tred, Italrid, I easements, f,6r other segments of the popular Ntch. Trial recor"'I ded p,tibl. c tral 1 t 'the City, lfa.cks, a recorded easeline'rit securing pei, pe"tual public acce7 hess 'fo"i P segment of the Di'tc-b. Trail crossing our Tax Lot 1,800. 0 10 Intentionto 0(low, the Trafl. We reiterate that -it has never been our m lois. ethe porti, n itch Ti*ailcross11'19 Out intenti.on to c, o" of the D J' we repeatedly In. fact, since purchasing the pro,perty in oecemblerof 2023, offe, I red m a trail easeetit to the Citydtt ifically, in, ionig,April 0"f4`2024 (sPeci, communications with APRC's Rick Landt on or around 04/03/202, an,d ag: tn dttrvrig a ineetij',rig with,APRC Is mite,-'U"n', Directut 1'',eShe Eldridge., on 0411.6'/202. 4)1 Vi W1 M . Butthie Cty n,,ev,e:r pro Hed us th any eas,lem,lent docu. ents. I'm 0, # 4- Addi*Iona I i Evidence Sxibmitted Durl*ng FWSIA, Open Rec()rd Peri*od. 111 recoi,"d In the S-1 I is Planning Directur Brandon Goldman's email dated. M,arch 14, 20,2511, sent "in re,p,ly to Dr.0ur1,s,1er`s email of 11 tl is, tra i I ea'Senment is,stle., 'ec"Cal'' Mar 11 1,4,, concern`ng he Ditch IT a`1 Yotj will r''11 * * 4 e"Llsement was, a topic of much public concern, during theCommission's ah a March n liea�t, 'm d �7,aise by rnaiiy & an the easement issue was repeatedly i� AJ 'd community members who, commented on our pp"ficatilon 11 a, '�EMENT C 1, CONDITIONOF APPROVAL PROPOSED BY APPLICANTS FOR. TRAILEAS g Page 507of 68 Rig 10 I Vi F A R to Dr. Oursler expla"ns, in Plann, *iig recto , G( Idiiian's March Iq emal I releva nt p art 4 - owner has voluntar-'ffy 'pi'-oj,)o,s'ed to dedicate a, pe(lestrvian access easei"nei,,zt alon,gthe Talent h-'rig'al tion, Diteh (TID) and is' ivor-king With the Pai-ks.Dlepar-ftnei,it tofucilitate thl's Szii,ce the d"edication is being made voll-unta-r-'Hy, converns about, a pote,l'itzal violation, of tIzv TakbigsClau.se ()f tIze F7 "' I Am-endment and the Dolan v. Tigardcase ar-e not " zcaD1e- 1 " - zn th, * is case. Applicauit's Proposed Condition, ot Approval. While a matter of 5 legil"itmate pi:iblitc concern, wie—und. eInd, tiaa.11, ea,seineiit to, 'be unrelated to the City Is land, use standards and criterla applicable to the a i n Pla ri, n " In I I I g Comaiiss"on's i-ev"e1w of olur A111,I),plic fion,. We, are requestr g # approval to build ahome on an exisfing resiaennal lot that wC".-11LS,1eg,X111y- ciatd with'the CiUty'S alpplrol'9Weavoseek,reev4-I other'WIse developTax Lot 181o(,), in any manner that might t,rigger a nexus, r ity ana i� n /p opartianal" lys�� Is tt dei,--thle so-called "NO]1an1Do1an(, Test ,As goold nel' ghbons, we hereby again conhrin in. writing, our, vollunt',,,clry off�r to, 11, A,ilai7 ",es, t provide the City, with a, perpetual public easern,ent k. ervingpop hiking trail for generations to, come. To that end,, we againformally off,, r the fullo,N",ng proposed. condition, of approval in con,nectimi with, aur penid`rn 9 planning Action PA-T2 - 20,24- 0 0 (),5 3 n'19p, osed' Condition of Approval re. Public Tral"I Eas,eme,nt.* P1, zor to i.ssuniice of," building pe,i-*nut�s fim the, proposed i-iesidei,-ivie,' applican tslprioperqj otwiers slu ,ztl execu te a,i,-i,,d deliver, totheCitt 1, 1114 .j,aple,�p�etualp,u�b,lictra'lea,sei�7,i,,e,titin,,fa,vo oft -he Ci(y ofAshtandalong the, exi ting "."Ditch, Trait" which genierall�i Ill's j fillo ws the Rz lien t In"ligatiolin Disti"11"Ict"s(TIP) ' Ash lan d,Ca na I " as 2` t huverses the suNeict- pt*qpei,-,*t (Tax Lot Moo). The, U11 ,*ad publ', ti easei-n,lent shall be, hi substaiiti-0,c,on,fbi,*ce • with the proposied draft ",Public Tritzil E4(,z,sei7'i,,ent"'subi7,i,,I"tte,d by'Applicant t'luril-Ig the -S-1,011, spu. ingprocess., Planning C011711"11's blichieur' IS Ubje ct to app ro v a I an,,d any.p'llull i'tevisions requit*ed by City's- Legal Depaili"nent. A i tion, qfthe p I , �O 1 1 1, plic(lnit,st-ht, 11 (� Is , pt*011vVe, a centerl"I lec, Easeni,eiit Area to be a ended to the, easei,--nent docutnel'.1t, pp an,,d.r1efl,e1c,tjn,g an, ease, inei,-i, It area 10,fie 2� th I tra veled 11,101117 of 11 the ex" t"I D' h Tru"I ct*o,ss'i,-ig the, port' IS 1 I'te 1 1, pi,,*ope,r1qj* Vie pubtic h,wil' easement shall be sigi-i,ed by, to a riz n ts/ i,,lo erty ownei,,is and delivered to the Cit-L 1,01, Ppliclu p 1p y pr 0 z,ssuanvie pf'a ciert-ffi'catei o oiccu uncyfot* the, 1,1ewc1wielli'. ngThis 1p I jj i,,led by the applicantsl riopie'i'* ,a n.P otwiet*s,, dtiring the public hem-*ing pi-wiess i �,A-T!2'-,2024,-,0,00,,c5,tf3,,�, 11 '�EMENT C -2- CONDIT10NOF APPROVAL PROPOSED BY APPLICANTS FOR. TRAILEAS ag Page 508 of 68 1 Rig anv is ted by the Planning Cointnission,l assuch.; acclordltigly, said p,ubll*(, tl,-,*az'l e,asiem-en,,t is not an. exalchoon. requ.-ttee' bythe f0q, anv is, not s-ub'ect to constitutional tak-iiigs concertis oill't . ` � analysis" 6. Draft Plublic Trail Easp meast At"tag hed. Since the ClitN's APR C never provided one, we attachApplicant's proposed Public Trail, Eas(,-m,,ment for -the Pllanntlng Commissiion"s revtlew, e—Docti'signed by: '4-12 FAA43,A57A543,55, 3/25/2025 Dated. Bryan DeBoer DocuSigned by: D8,369ETE8,62743A, Stepliauie,i )e,,Boet, CON DITIONOff„ APPROVAL PROPOSED BY APPLICANTS FOR. TRAILEASEMENT ge Page 509 of 68 1 Recor�! an.�! Return. toc: Ity City Recorder'', 0 of Ashland. 20Eas,t'M1; ain Street A,s,hlaiid., OR 975,20 Bi-vran & Steplianie'DeBoer 85 Winburn W'ay Ashland., OR 975,20, CI 7of Ashland 2,OEas,t'M,ainn Street Ashland., OR 975,20, Aq:::!!!Wa,l Constctera,tlon'P No monetary consideration Send Tax Statements, toc: No Change IPROP'O&ED PUB! I�C'TRAldl EASEKEINT OFF]ERED �BY ARIPLICAN 1 AS A CO�NDI 1 10NOF ARP[::ROVAL FN 10N--�,-�O24,-�00053 THIS, EASEMENT AGREEMENT ("Publie Trail Easement") is, made and. entered into I Ey ween Bryan DeBoer and this, da of 1 202_1 by and bet Stepliam' el)eBoer ("Grantors,") and the City of Ashland, Oreg, on , a municipal. corporation ("Grantee" or "City"). I kD61 DUIS V 90111 K-1 A.. WHEREAS, Grantors are the oiAmers of the real piropertycommonly 17,nown as .0 231 Granite Street, Ashland, Oregon (Jackson County Assessor"s, Map 1D. 39-1E- o8DA, Tax'Lot 1.800)("Grantors" Property,"),, and more splecifically des,crl'be'd cas. 6 as Partition Plat No. Parcel 3 of Partition Plat recorded Apiriffl,11.2.,199 P-43-1996 of Records of Partition Plats in Jackson County, Oregon, and filed. as, SurNTe,,Ny7- No. 14932, in the Office of the County Surveyor. ("Grantors,' Proplerty"); and I B. WHEREAS,,, Grantors submitted a. p1l,ani,.nh-.ig app . nea-Lion in City of As,hlai-.id T2-20,24-0,0053 ("'Grantors"" Application")., S�eeldng approval. for the construction of a single-family resid.ence,, drivewaNr access,, and as,sociated. a N 7grade rove,,ments, on Grantors"" Property, including a. variance for drivewa,�, exceedih-.ig Ashland. Munip ei a. Code sndtandards a I Em Public Trail Easement Offered by, Applicant as Condition of Approval- PA-T2-2024-010053-- Page age 5 10 of 6831, WHEREAS7 As,hlai-.id Municipal Code i8.,5.5.,,0,5,o,.A..3, (Variance Approval Criteria) requires, the Cityof As,hlai-.id to bal.ance the ovrerall. b,enefits of the A "' " 1 1 1 1 ppi.leation s proposal aga-nst any potentmal negati've, impacts to, the commun'ty, M _jh a variance in thereby evaltiatir.ig the "'pub,licbenefit resulting from. granting, stic. C connection w, ith approval of the Apiplication,,, i,.id whether it NVI'll further the purpose and intent of the ordinance cand the Comprehensive Plan of the City; and. D. WHEREAS7 publ.ic testimi ony receved. by the Ashland PIcanning Commission i*,i,.i connection w, ith Grantors' Appli eant underscored Nvidespread community interest in preserving and. securing perpetual public trai. I i access along the Talent Irrigation'Distriet's ("'TID") "Ashland Canal"'Irrigation d itch corridor traversing, Grantors"" Property, which pir"ovides a crucial. connection'bet wern Grantee's existing, easements collectively knoiAm as, the "Titch Trail", as, identified in the City of Ashland Trails'.Master Plan, and'"Thicti tunctions, as a. component of the C 1 7 SO,pien Space Plan, and as such is, incorporated as,, a. art of the City of .0 p Ashland"s Comprehensive Plan- and E. WHEREAS,,, during the City of Ashland's Planning ComMissiOn plubhe hearing I 7m.embers test'fied concernhig the on March 11,, 2025,, a num.ber of commun*tN I I importance of the City obtaining a recorded pi.i.blic trail easement across Grantors"" Property to sectire theptiblic" s ri ght to, contih-med recreational use of that seg, Iment of the plo,pular Ditch Trail. in plerpetuit Y-7 and 1 F WHEREAS,,, at the Planning ComMission's, pub,lic hea.ri*,i,.ig on'M carch -1 ill 2025, 1 'lie Grantorsverbal. , ly confirmed their wil I lingness to, dedicate to, Grantee a. perpetual. I., . tail. 1 0 pub ic raileas,em.ent tor the segment of the existing Ditch Trall. traversing, Grantors"" Property, as was pre,%q'o,u.,sIN,-,r communicate to City"I's Ashland Parks & Races ation Com.sir sioners, durin - and I g April. of2,024 ,, G. WHEREAS,,, Grantors thereafter formally confirmed in writing their intent to a 'I M. a offer dedication of a. Pub,he Trail. Easement to the City as a binding conciltion of 'I M . ap- I of Grantors' A " on, thereby sa.tisf ing 'n substanfial measure the prova pplicati y 1 . � C. I publ.ic'benefit criterion and AAIC 18,.5.5.0,50.A.3,, and demonstrating, that the publ.ic'benefits of apiproVing the variances requested in Gr�a.nto,rs'Apip'i.i*ea,'t,,ion stibstantial].N,r outweigh -,r potential. negative impacts,, and. d irectly further the intent of City"s, Comprehensive Plan by permanently seet.i.ring a crucial. PlIbIle trail ,connection identified. on City' s Tra.11s,Master Plan, w, hich. is, ih-worporated. into 1 7 SCompirehe n s, "ve, PI an NOW f C C. 1 1 7 s conditional 'TH'EREFORE, foi- valuable consider-cition 'n the form o et� approval GtApliation,,and for tlIt ec1'br'v,,thrties agree as follows. MM Public Trail Easement Offered �by Applicant as. Condition of Approval - PAJ,2-2024000153 — Page , of'6 �age 5 11 of 6831, Grant of Ea,sement. Grantors, hereby g' rant to, Grantee (the City of Ashland.),, its successors and assig, Ins, a, perj)etual, no,n-exclus,ive, easement in gross for, pilublic pedestrian reci,recqtional trail use (the "'Trail Easement"'),across and. upo,n the Easement Area. described herein. The Trail Easement shall be recorded. against and shall ru.n Nvith title to the servient estate (Grantors" Property.), and shall. be bi* nding o,n Grantors., 'and Grantors" successors, assigns heir's and all. subseqtient oiAmers o,f Grantors,'Property (the "'Trail Easement"). ,Said Tr ill Easement shall be lo, feet in width, and shall ru.n ti.po,n, o,,%Te,,r,,,,a,nd. across Grantor�s Pro-perty enerally Paexi rallel to, the sting Talent Irrigation 9 Distfict canal. which traverses Grantors' Pro-perty in the log atio,n of the existing "D'tch Trail". The le I I 1 gal des,ermpt*o,n of the Easement Area setting forth. the s edfic location and. boundaries of the Trail Easemeherein met granted hern is P 1. attached hereto as EXHIBIT A (the "Easement Area,"). 2.1 Purpose and Use. The Trail. Easement is 'granted solely for purploses of public pedestrian access., walking, hiking, running and. simitar recreational. tise and 4 7 tl I I enjoyinen. t bN -ie general. plubl*c. The Tra'l Easement ex.1)ressly does not grant any rights, for vehicular or motorized rise or, uses, other than public pedestrian tise of the Trail Easement w, im th.iwi-.i the Easement AreCq. described in attached EXH IBIT A. 3 Grantee's, Rig,hts,. Grantee shall. have the right to construct, reco,nstruct, install.7 us.� e, o- erate 1� ins ect mair.itain reparemove r and eplace a h Ikl*,i-i.g trail P P 1 11 ir, fo,r use by the publiq'thin the Easement Area. Grantee shall have the right W install any reasonable trail si e gnage or f ncing, Wit: the Ecise- ent Area., 4. Grantors," Rights. Grantors, retain the right to use and enjoy the Easement Area, in any manner that does, not unreaso,nably interfere with or, im.pair flie plublic's right to, rise and erkloy the 'Trail Easement established herelh-.1. Grantors shall. not build or erect ai-.iN,-,r structure withih-.i the Easement Area without the prior, w, ritten consent of Grantee. 5. Maintenance and Repal"'r. Grantee shall be sole , ly respo,nsible for, the reasonable maintenance and. repair of the Easement Area., 1,1'.Icltidi*,i-.ig maintenance neeessai-vr to ensure safe, - u I, p b ic use. ew, D 6. Liability and Indemn.1-tication. To the maximum extent permitted. by the Oregon C,o,nstituti*o,n and the City of Ashland's Charter Grantee shall., within the limits of the Ore al C. I ,gon T(:)rt,C'l ims Act ii.ideinnify �qnd. defend Grantors agah,.ist any "0 liabilit or damage to - ersons or - ra eity arisir.ig from the public's use of the Y P P P * * I Trail Easement tinder, this agreement. Grar.itee shall no,t'b,e required to, indeinnit'7 Public Trail Easement Offered �by Applicant as. Condition of Approval - PAJ,2-2024-000153 — Page of'6 �age 5 12 of 6831, Grantors fore any liability ariffising from the wrongful acts of Grantors orthe emplovees or, agents of Grantors, SO 7- P� etual'.Easement. This ag' reement shall be perpettial in du,ration andsh.cal un l. a rwith. the land. It shall. bebinding upon Grantee and Grantors and. their" successors, assigns includin g mi.N, r heirs, and. personal. re. resentatives in title to, p Grantors"" Property. 18. Pri"or Encum. . bra,nces. Th 'is Easemei-A is -i ject to all prior, existing grai. ted sub, easements, and other encu,mbrances, of record affectir.ig title to, Grantors"' Property .0 4 IN WITNESS WHEREOF, Grantors and Gra.ntee have, exectited this agreement as of the at first set forth. abov. I a, Approved a,s to'.Forml Christian E. Hearn Doluglais, M. McGeary Davis He,,arn Anderson &S,el'Vig PC City of 2Lshland Legal D,lepartment Of Attorneys f6r Grantors, Of Attornileys.for Grantee [NO TAR YA CKZV0 "ILEDGEMENTS ON FOLLO 147ING'PA GEI mm Public Trail Easemelicant as. Condition of Approval - PA.-T2-2024-00053 — Page of'6 �age 5 13 of 6831, STATE OF OREGON) County of Jackson On thisearedbefore me the above -named P Bi-vra.n.DeBoer and Ste- lianie'DeBo,er("Grai.itors,"'), who, at that time aclu-.iowledged. their P I M 0 - execution of the foregoing instrument as their, voluntaiy act and deed. WITNESS MY HAND AND OFFICIAL SEAL Notary Public forOregon INly Commissio,n Expires:, STATE OF OREGON) County of Jackson 1-1 On the day of 2 02 be. ore me a,, eared Pp as the authorized representati've, of the Clt-%7 of Ashland ("Grantee"'), at that time acknmvledgling their, exectitio,n of the foregoing, instrument on behalf of said munici*- al .P eoij)oration as their authorl' zed. and voluntary act and deed.. WITNESS MY HAND AND OFFICIAL SEAL Notary Public forOregon INly Commissio,n Expires:, rl Public Trail Easement Offered �by Applicant as. Condition of Approval - PAJ,2-2024000153 — Page nf'6 age 514, of 6831, I *A* 89 11 INI V WOR rin.s, pi-01,71S11107,10 I r,-�uiciiotlffll,19,17 I pla licel' olde r exh ib it uul i 11 b e i-epla ced tt,7 ith a 7 .7 zalExhibitA i,,,,o,t,,iiazi,ig'alegaldesel"��l"' t.l"1101,zqftliecei,z,tei",,"i,,i.I,zeoftliel'o,-,foot-,t,t,,ii.ae P, P Ea.set'rwntAred' tratiet"SilIg , Grantorbi.;'Tax Lot 1,8foa. Said ciel'ito"tilie legal clesicrIl"ip"tiol'i 11 11,17i'll bleprepared by a lille6ei"isedpi-ofessi"ol,zaI lai"id surtvy'lloti, al"Id tuill ffilichicle t1 b"',auvie sulfi6viie of t-Ite e,.,vis,tz`7,zg, the TID(carzalp U1,11liel'i gei"ierbally trau,ers,es, Pl,.O,Pel-,�t),fi-oi,i,z.Eas,t-'14'es,,,t, as prot,,iisilio n a Ilt depicted in " 4,e dia r-a 'n pr,ot,iided belout,7.1 1, moo-, I'T Public Trail Easement Offered �by Applicant as. Candition of Approval - PAJ,2-2024-000153 — Page of'6 �agie 5 15 of 6831, 91-04302 AFTES FIECOFIRIN,.C3, RETURN TO.' G�rlyfe F.Slaul III T1,11,S' INI!ST'RUIEMNT BETNGI RK-RECORDEII TO (�(),RRECT ScfRIVENERIS Allorrizyat Lavi, X1 215 U�,urell l ERROR U4 LE,GAL DE-,e RIPTION 1`,Mmilord, Gil 975D1 EASEMENT AGREEMENT TIH I, E AS-E FA E W AG Fil E E M E 47`15 FT1 acde by and between JAM ESWAR R, E N S T R AUS and, S 14 E I LA STR AUS, hush a i,id arild v;[W, of Ashl&I)d, Jacksmn C ;ounly, Omoori. Ir r,Is�Ir'f� *Glran lor". ard ADE I. -Al DE IBROWNhandlSANDRA, L RAPP, of AshlanKfackson Commity, oregoni lie il cil *Granlee�*, Thr.5,, letlecOvedale of IS agreement is the last data of lha� si�gnatljfe 110;M'Drl, of 6:1har Guamor or Two, Fl E C I TA L S more padicArly described on Exl libIl "Am attached, KuOci and by, 0-4.5, relforen,ce, Incorplaralerg herein,, 01,040104y krzvri,l Jackson Couinly Assie5sor"s Map Nb, 39 VE CODA, Tax Lot 700, Tax Lol 702 �,,m(J Tax L01 "I 200� W I i E R �E A S, Gra mee is the owrie r ul certalin, rpW prope rty I i�ed iln Jackson Cjlmii0y, Oregon, micm� pirlicalarly desedbad an Exblbit "B" allached herWo arwJ by tfii,5 r0orence incorporalled 17icrom, ca,rtiroonily knryvert as Ja cksoni Gouni y Ai.smsmor "101, map No., I E 08DA, l ax Lot I kWU,.' W H El F1 FUS � GFanl ee d,,Oas not have legal ancesa to Tyr Loll 801) Ind WHE1131"INS"rax t.ot m(mm was p�evioqisfy panithned by pTerk,,%(issi;x kni lrqere�,eit 'wit! liout oj)taining the a1pproloull lot, Or ("I'lly ol W 11 E S, E A S, theie is an U&I Q ME! WhIM ru Ins W al G ranle TM reel to 70 Lot "1000, vwhli�cf't vea s� historically, mod as a cces sto G ra prqpei I y; W H ISFIE AS, t IrMV LlStld; I o be a, c1,vn,Jfin( on,Tm1..o1 ,..1 urrit t900 vehich, was accessed by saki existyl roacj;, WHEHEAS. Come buUmver; thal Gr�a1vt'!e has an easenvent lor ingress and (,Tll to Tax Lai 1800 by namns of p4escdI,'Ykrx[ and/f,)r by ll F n EAS, Grantor' disputes Corantee's l ref eawrnep rt; Wf,JE'REAS,. the pedfus wotild liko try; rt,�,st*a all dipmes arx! cUfferencel C0r1CVfnfi-1l[j �Wd I'll 81"I'd [o ptowde access to'Grar-11e, rr'S pr,L�qmmly;'. NOW, TfIE-SEFORE, icl consf(Jemil'on, ot the, mutual covevents hev,,J,n,, 11',Ie parliels, humby agrev, as U[omrt�z� 1. Graraor Vloreby n n-mclusive " giu,,,tntfs to Gtan�ee. Oreir fielm, stu.,lir ssursand assigns, a perpo 0 ey ease,rnleou over and of kztrrd 15 foot In VoWih,, N,4rq'j, T5 feet on either siltle ol khe fokowing, deschbed cemer We: Gorrrrmo6ngrm thie intiorseclion of WIR S0101 line. ol 1he Nodhll,Wl of 11telt'Y"t i)�Ivlil `66rt.er ol We SOLA,hcmst Qualricu of Set% 8, Townsl"lip 391 Range 1 Emf f fh1 w 16mollu WOW W Jackson col"Irily, 0(legorl'an'd 1110 Woksterly dght of way Une lof Granite Svl thenc,o So All 8W5lll Wesi, alortg: said soulli Iline , 32ESO IeW 'to the w out'hwe9l: corner of that Irsul duslodbled li-,l imument morded'as, No. 70�,00870, ORBUI Recmds of said Cotir,Ily arid Stale, therilce North UZ 1`2 1 � East, along ffm, wasi line of gal d Iract, 2,' 3,31 feed`, to a point, loni the cvnlei fine of that ro"Id EASU�IENTAGREEUVOT rn la Page 5 16 of 683, easement WSW:! in wrasAnnenl ro r%Jin Volurne 34 8 Pago 370aRecords l' lcl Goumy ,�,talyd tali , beingcilso the true point cd baWnh ng; lhil n it r tr ° `7'30" %113,6053 fool tjo� a, pol,,M. I ttrrr t 1 lino of that in rJC 's,r ibl JV In, lmtruA slant r000nled as Na. 888-07,071, said Official 1 nds: theP'"rce utf'i ' 55`2.41" West h ODD rr1.: dh are Wast: .' 1 fect 110 a poll-11. an rt lIa firlas, 01 1fu rl, lr strNf l� in InsixuMMIT r r J In Volurne 1 Page 4r d Recorcis for sold Counly, and Stateand We point of tamrninus of tl'yxj, center Nne deSCHIDWI lrenArt di rar`ra of saki easement is, depIctO, on Exhibit "'C" 'Tt t;ht has i l 'grad by this relerence inco(or t d h lr in. wf any subseq rWM SUFVVYS Of Graroor or r nloWs- properly indilcating a OSCTOpariny, l ha pa i fir ° 'to OX0,C,,uto wholeviot "oomer ,nt s are necemry to elfed the I m ent ohs ll %is iigrexmtiont w1 icl'r l io lirovWe a 1 foot wide ea reps ent for access and Iutilifles to rrrrmt"S properly.. .. p l;riin li,eft agreerrmat the 04antee does rand agree fh d tiro r port" lineboweiein 11°'t ir° respective d roperil �, p qh°w . sumey lire as diclosed an Exhibit I prepared E dr rct ar e/wog ip d l lr d' rrd,, Oregon, , It -ire I r;irrd ose Dt said n, s ray e t Is for IngrosS and egmss and Ear the fraM afN tbrt and rrr Nrr"rlonc of rrlrwwlies, aid asernam MeWdes the fight at Ingress, and elgressfor pubfic. or ravata emergoncy vdicles ,rrd fr r" crr frr: aflAan °i art rr.nprmement upon n Grrr,nteds.; propdy. Granlee ShWI be r spoi, iWiv f r r storirm the road to the same onrlWon Mch exhood pOoF lothoImaallafion of th,D a tplilira ,, Granieusshall play, Grantor-, am, conskletation for His etrsemm, the sure; r, w its f h !?,sarad Dollar M5A0 l UpDn exa=n rr'N; fI71 qrt°�rara°rr�rrf, r"r� r if,rf' ril ^hilt,%, a II' here,,t)y acknomledgac.L , Gra n'h,„,)r soh ralyl ip aVe fire a rilie 't area d'escnbMx, above'hi Pa m9 r rpi i I to, 11 ie pled cal lon f tlyue.City f Ashilan(N, Megan, arV"ridin 90Mays MMen Woe f request to dio Nh rrrrrr- by Gi rGrttrrt shalN be resf),ix „rN Ne for 1he corri,rAelron of crarrrrifnr ' lon of the road' fr' rri 4s ptespil termliot;s to the end W tIto, enlii ni v;hem it accesses S aMMXOperf and this oora vr rat one rr o t be Morse befd" re G r ntor, has tlho o lig aHort to paave Mammon! area as sel f 'rlh In this , ra r h. l„ fdG rrrmor 4Isiaaid,rr„ a waler line on 1hp1r ropel °„, Men Grara'l. r AM give rriTd rr rr lIc( frr Giriarillr�) hrrfor to Saki rrr t Nirrtiorr and Gtant ra sl„,mil have the Itkw i to [n rer,sra twae size f 1he water Nlni so fhi6fit will' radar '504VO Gr°anl' e' w r q rl r""rrrr,l irrrp r r rrrUNTI llrr rl rrrrt hr rro CdaMte shalom bo r �q)o tribh "a . and lea" for any pdce mrr relan°rctw`r is" ; the ISr19_ -tall rioltify Gr r'tt r otelectiort ol sk',tld opliori by, giving taq.a' r�tA",�r °ori ten norice Wilt"Jiri tom"errvvty(0) days after r ''hr".elat r'rf Gianlar's nafl"� lf-ierwise this, opllwi is G. Except as & l for°tlfr hW iefi% lliti nmiritt ne,,imr acid r'1 Im pr°, 0ifre Ie ass rraent a,h ti be, p i.trstiaw to OR I, iEi" 1,70 Nhrotagh 105,185 aIs saki tli'Mtit existed on I fie., rdat oh crew ording r f tins,. valsrrmunt.. i mtrr, wtitdl is III rl arms an! estate This rr Sreme rd humans ChamaKsf)roperty,rd cr[bad onExh.ibl W h r l:o, WhIch is fh t"°r° ferrr lard q- T All " noli rw„ whether isqukeW or real to be gi ° rr under WIs artM ra ert. slia,11 be rllr arnaid 1 rlr era acl'aalf dVlvere,,fid or who ril r°rtoA";� to rI'ilifl r parly, at I11�Jr row� e Ixr � arm it°rya I.�fr r�ayN�" ,��r�'Ar�t��lPrra�rf N�nN� fratta�rr�N�raNl�t fN;r�r�p�t�.�tr1 mar' art �ar� ratllNaar �arN�fr� p��rr�r �"rtNrr�� ; p1l,�r'w,�d.J��r�t Ar,� rlll �,tTMra9.ir;rr"'IV. Gjanlur,„ „ arsie Warren tsars and ��f"eifa Sti�`aLl 223 fj r,aru ail d Gia I ale: (Ael ;w'ri,rr Brown n and Sandra L Rapp 2. EMjXEfAf"14r 'few N:fL C-wN1 w i mN, r a u J � mi ui H y Y �. iuvrF ,. r ne, �n..rery ��,.��...,�, ,..; r.........m_u.-�-- ®,.�.. .,.� .ma,. w.wn,ry nmrnsr .rex mz.. �.+,d-•,•._. ., u. YNY^ �y, a i 9 0, 4-04302 34(lU', 9fnttlo eveni, 01101 pa,,n",ylake�� any, nflon, judicial or othorMsp. coiocorrflirig 140% agrovalent Or any, Mis lenria. Me her oviffiHnig party shall be OnOOOd'10 FOCOVef 1104TI the cabef party all ex�perirws NPAIii 11, rini�"Y roe Sona bly incur In lakl,ng sudit action, I nicluding, bul ni 14,,mi,ted to coMs lncurrii�d in setarchibig r ecords a nd IMWbg and IMITSC-fil,pllbn of 11VI)ONOT11, thevios"t of fli'lo roporiss, swiveyors reporls, repol—S, arld a0citney fees. whetlier Incaj,rilred ],in a suit or, actlof), or appeal Rom is judgmena cu, dev,,ee or Gay, con,nection Mll 11011JUCH001 MCM, 10, No( waliver of a breath oh any cov ll nL leml or condMonii clif ft agreernenit shall be a wa Kilo. r ,ll any olhor or sulp nj e farne, of, any offier, lwrrl, covit,,,-riant, oz tondrein or% or as a, Wer oil I ho I efin, coverl'ant oi condMon UsOl I no Mail sudi WaWer Mr uke any n= of �i niy Ikri ril I o be givelln to, einStal e that (Iola 0110(J tetirrill, co(venaut or ccndWbv,,, or to rnake a rid stdol pli rn�--,snic ri,,� i�,igalnj of Et,w I t The p,,;wagraph 1-wadings, Only cas a refornce index and AM not contird III ° inliN'l.g(Pletal[r,w or [iniAl or villae UNP. inow-Ong ofy torn al IIWyps agreerneii il 1's, linders'lood tltal Seller' and i/or Buyer may be more than 0,4fe. 13ersor requiras.kip e sinigittlar shall avan and include the, QQ the mascuHne sha ,gtflrj neklqOr aH gran cfiarvg,�is %hall be rnade-, 4iip[led arxj corponmllons, and IndRyiduala, 12� Tt'iis easerrller�t Opries, 1% biuire,,-j� w (,lrD bonl ol and b[TIC, legs vrem,, &-A!,;r�i�s, qd rri ral orsexecutors, pacsonal reprozentafil 11N WITWES,S WHERE0,11F, imtl�les lfiave trareunio siat theit, iiia� bahm DATER, ell Ole X # Mt�, limes 1. We DA I'ED: Pella Slinus "G ranit&` DATED: Arjelak,,Jr� Brown 13'andra, L Rapp ,G raMeW EASCME141" AG REEtAEM ,11, ill Constfluing eq eninty aw if Nf contew so 111 irneil and include the IMbIm construed lo apply, equalilly to �s a4 parfiw Won, thOr 1wirs . t1ccesSors ari'd aswignu rw]s ttw day aircl, year Jarllca�EKI . . . . ......... . .. . .... . . ....... .... . Page 5 18 of 683, atl - (11, OF CIA L SEAL, CYNIM40i UCsxwsem NolknYPUIS STA IE 0 F 0 REGON Comm MS110041 tkok2#2,�& MY COWU1151SION EXIMIAl"S S, "FT. 211,"? Caunq of julson; Pp.,,r~>nally appea F ( xj il'te Wilhlr� namod James Wau ev,w the foregaing Insatutrierni to be ttie`r vo�jt Irij.airy ael and ciewd- fi(irv, me Oils ?L- day aOf I& Notary P'Libilu for Oregon my 'L, SEAL FjAlt;' OF CREGON CYNTHIA SKiNiNt to Mi COMM455ION FXPtRES 5EPT. U Cenalpal Jackson the wil 'Iifl rtW r, to I Adelefldr,,,� Brum a nd Saild',ra L Rapp a,n,rl ackawhicl gexl the IMJ,Difi�) in$,t(Uf,))enj ti11 ieif " )l u nlwy, acl and, 4Jeed erqo,p� trrN,o U&IL, day cot 1104. I rVp''llic for Gregim-1, Commislori Exj�)ires- 4"ASEIAI-EN'T ACYIEEME141" Page 5 19 of 683, Ad it g! 2 d _ Czimme nc i nk at the cast QUHKt8V COCAME 3ackson county, oregon; South Meridian* � � �' to �� wed " West, l n tract described In Instrument cord lumS , �� M. . �� wasterly, line, 120.0 feet, move"r less, tos cod Deed Records o Jackson County, ; � gym. " along e s "�� of said� ract, 61feet,doss " t southwestrne!r''thereof; hens N'rth, along tho wast Unaof sold tracK 2091 N, mars or, O S "to, the . most norther2y narthenst corner Of tract, describedn instrument " s. e r said north. r line, , 1 � �. �� Vhe ,� i p tract Of lackson County, aragan.and the true point of 'beqi=�ng; :thiert�t described�instrument recorded as NO. 88-07671 of �� oz,, : ��4 , "" West Record S � r mW described In Volume 129. pale 479, said �220.0 feat, to West 328.51 fact (Record South 327 feet) along the westerly, L!,met Of , a1c tract, /B " steel pin � southwest corner. more,eveo ; i�, ';6. rm e� �� recordedpoint on the westerly 11ne of that easement road described in ii-istr,umpi�-it in Volume16 age 378 o;,=, said Deed eI or` along 1i. ncNorth, 1"DI Oa� ysaid W0% �VlY1 Q 21. 3 feet, � /8" st m' pin; l"ienr uit� � 0 " �"" Weinstrument recordedst, al �ij ne � rr said ain Records, 9 feet tosteel in at the West tis , t'i m " Forth 1 01. ' 21 " East along, n g, the st line of sold tract 30801 feet' e t to the true point of beginning. Acll lro u4 . - 0 05 0 .1 , MOP Vd� '�'. " ..d° "a:�F" , ;. m � V"rc'� d ,� e "W.:�. " 700 ) Uauta, Riemu,%ge I zast, of the Willamette Mef=Len in, 'a,c., soxi, county, Oregon, thence South 660 feet, thence West 3700 feet,,, mare or loss, t'() a p", ." , 01i ,the serl, line '"u ni e. S "°mow" q t, thence lass. to the southeast corngn of thatz1,,,ctnnsced err ia r�nt roo'r ded 'n in volume ,95 is , gyf eDRecords, , ' y "I County, Oregon, mm gya Wts, along 4e sauth line e of said, mmilc a ,, b�z hu h,, along tk,%e.. west a.a e tract, 2091 fte t , r s , ,. to the most northerly st iiOftrj Ct J,es .; .ii d,in instrument racordiad in V&lumq 129 page 479, said Deed Recards," thence,.�1p ' n i e 1;3(x"a, t0001019 Wast 308.61fee:t (Record South r 307 fie,@;t, ''m r loss) to ary " stool pin, thence North 8,9%541`:24"' E afj 1 2 . feet (Record easterly-130 feet, Mora or less) t;0 a 5/811 Steel pin 0111 thF2 wt:!Starly line of that easement mood de_szribe�(.! in insti"UTM4n't rocordied In VolUme 346 page 378 said Used Records, , he,i-,ce South 19030"00" W`est, along said westerly line 21.23 faert 'to a 19/8" stee�1 pin on tile south line � said im . tract described �.Volume :129 page ds; s� �.�r��. m�;" t cornex ."x M o p that r described n In tz-ft, m ent recardetail as No. 70-00070 of the o ff. f .. ciial Records of Jack8onCounty, Oregion,nort!"tweat corner thereof, thence East, along o r7aid . Ect mind the north line of thattract describc;,O 111 ins r..r.olfterl as No,. 78-09163 sold Officidl Records, 311.91 feet, more r loss, to the westerly Una of GraniteStreet, henc.-aal Norte 05*301 west, along said westerly line, to ttie point of Winning, m nnrn m" ode III ° 1., C; „W ux t �'� �� Mzp ".fir% 1080 , Tax Lot # 0 (Code 5 - ., Account O 1, -06 7--' ,ar Map 13' .1EDRDA, Ted LI'n0 azginnir�g at a p,olnt on the w,P;,s:t line of the Northeast Q,�Aar'ter of ,,the Li.µ aas r oaf . , , a'`Ownship, 39 Southe Ra,rage Fast, nxir fl)a Nl r l lw in .' c" so s ki ." .,,y, Oregon, h ,�i . c ns u . �L West: the, earQuarter; „«. x _ y IW�7 w thence South, 25 Inet, thence 1f;ast 163 f(yet, thence South 0 . feet, thence 'West featsthence,,, br 2 .0 ` ect to, the, , poi° � g ing. 'Cod e, 5 - .. , :� rc.owa' 1 - 618 1 - 8, M.;) # 1 SDA , Tax root Page V0, 14, Tl TLS kro 1, 'I'vo �11� 9, 4 0 il 0,2 jo ITI rn Ann, Tx j7m jiackwn, Cmnty, OnV �q e ILI T. OF, %t REC s J4 M 9Nu KAT EE S, BiECKN I rw LR kel(wrl, Cuinlyo, Orvan se Od, Record' CWFICIAL RECORDS FEB 0 2 1994 YATHLflN S1, CURK ond' REC WI yt v r zr- jE J L. Page 522 of 68 1 Sicreensholts from Survey ffflaps, (Submitted by Applicant) mg In ivi id ml Screlansholits, fro, I IS rvey Docul ein plage 101 of 6831, ��gielt2i D uuuw n Screlansholits, fro, I IS rvey Docul ein plageFa01 lgielt2i of 6831, 11111111", J Screansholits, fro, I IS rvey Docul en Page 01 ralgieit2i of 683, Nay 1 ql 41 do odro� and git OV, .0creansholits, frol Docul enlits, y P pte 4, 0 Paigielt2i of 6831, JACK DAVIS CHRISTIAN E. HEARN EUGENE V. ANDERSON RAGHELE, R. SELVIG ANDREWM. NARUS Transmitted by Email A PROFESSIONAL CORPOlU TION Es to lis h ed 1953, 515 EAST MAIN STRE E T ASIRAND, OREIG(',)N 97520 1--3111 �A'5414884455 PHONE' 54482KI www'.davikhearn.rom APIUL 1) 2025, SAM B. DAVIS (1923-2017) SIDNEY E_ AJINIIIIIISWORT HI (1927-2003) DONALD . IFIININOCK - IRetired! DANIEL L HARRIS - Retired DAV11D V., GILSTRAP , - Retired! ,SU�SANI V., SALADOFF - Retired JEFFREY K. WCOLLUMI - Retired GARRISON F. TURNER -mired 0 V M &or.us) TOO Ashland Planning k�ommlssioln (plannin Shlan c/o Michael. Sullivan, City of Ashland Community Development 51, Winburn, Way 1� Ashland, OR ' 5,20 FROMM Chris,, 1":,learn (�hearn@dayishearnxoin) IN ARGUMENT/R_EBUT1rA.L RE io AIPIPLICANT FINA-L WRI & 4, Planning, Action: PA -T2-2024-00053 Applicants-. Bryan & Stephanie DeBoer 2,,31 Granite 3 Street,. (9-1E-o8DA15 Tax, Lot 18o,,o) Subject,. Prop(xrty: I 61 & Dear Ashland Planning Commission, 61 Our, firm represents appilicants Bryan &Step1hanie DeBoer, ("Ap icantin s") ' their pl pen I -fin ding planning action f0T'2,31 GraniteStre'et. Please, include th si, ial, written, 6 61 "This merror and. -Lim summarizes the key argument in the record for IIIA-T2-2,024-00,053. 4, 6 6 61 4, 61 4, 4, 61 issues,, to aid, the Commission in its, decision. Please note, that this memo is,, not intended those arguments to abandon anyarguments made byAp I ts, (x4siiii(xwhere, in the, record,,1 pil "can are retal"'ne d and, incorporated here by reference. jo, Introduction 6 Applicants seek approval to construct a, singirle-f amily residence for, their, daughter's, family at 231, Granite Street Crax Lot 1800),, a pre-existing undev(xloped hi Uside lot that was created wit: City approval and recognize d. as buildable nearly 30 years,, ago. Due to the unique aece ssi, and. t-opography,of Tax Lot, 18(1',)o,31Ap,1: pl" 1 n ca ts" proposal require s a Physical &I Environmental Constraints,, Permit for, developmenton & 6 & . *1 4, 1":,11"llside Lands,31 'including, a Type 11 Variance to allow use of the historic nonconforming driveway access, ftom, Granite Street,, and. a,'Tr ee Removal Permit, for, reoval of a lim i ted. number,of trees necessary to safely develop the site. 11, PC DAvis I 1EARN ANDEMSK)N & SELVI('J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 cheam s, 'earn.cOm WWW.iday'shesirn com .541-4812,31111 61 h U.' 1C L Page 527of 68 1 Page-2- Ashland ssPlanning Commi, o; PA4,220,24-00053, i n April.1,2025 & Pla61 nning, staff have thoroughly evaluated the application and, recommended jAn aa are san pproval "th conditions,,, contirming that, all applicable criteri s- ed, or can, be s t* Wi 1 1 aisfied th,feas'blecond"tions of approval. Some neighbors rr rised. concerns about driveway, safety, hillside dist u,rbance, home size, and,treeremoval. I lowewxr, these concerns are either, f uAly addresse' dby the proposal, reasonably handled. via conditions of approval, appropriate ly defe'rred, to final plan review',or, simply not, valid. grounds for denial under the applicable approval criteria in the City's, Land, Use, Ordinance (AMC's f Title 18). As detailed. below31 the, application meets each required. approval, cn'terllolftl and state law mandates a favorable5 clear -and -objective re viewof this needed, housing proposal. The Planning uommission should. approve the application,, allomAng thi's long -planned, homesite to be developed, -in a safe and environmentally responsible manner. (Fil or, the Commission I s easeof refere nce, citat "Ions, to the record and legal, authonties are provi ded, 111 bracketc d, footnotes.), 1 11 6 -xd the proposed. home as too la.%e'. Io-MeSize,C,ontjext,*, Opponents have characterizc In or the home's, habitable floor area, is appiro)[1m." 26 square le et, (pilus a garage ItelY 3 4, fact, and, basement, as defined by building, code) —a, size, that is proportional, to the large loft, and. well within code limits. Moreofvcry , as aiscussed, below',, over 8o,%, of the property idi -xxce ed 4, ng the min *1 mum requirea. wiI remain urn sturbed mature space, far c 1 1 & 4, 6 Subjective opinions, that the home' "toobig" are not approval, cn*ten* a and cannot be *1 Is the basis for, deiiia.i,. a, Vairiance*for Driveway Access of if-1andsfifi ed b Unique Circumstances Applicants request a, Type 11 Variance ftom the strict, limitations on flag -drive slope and, length in order to usie the only possible access,, to this lean hillside parcel. Under AMC 18.5.5.050,31 a,variance maybe grantedif the, Commission finds, that, 'four, criteri a are met. I lere, each criterion 'i's satisified: 0 (05''ookAoit): 1) Unique Physical Circumstances The historic nonconforming driveway access is a productof the property's unique h'story and topography, not a, situation of the Ap ing. r, aX Lot, III its pl cants'ma, k r - 18o o, current configuation,, was ap, p rove dby the Planning u0mmlss'011 M 1995, in connection & ill 4, , 6 - JAnth Planning, Action #PA-95-0,245 as,, I'denfifed,on the 1996 partition pilat, recorded, as,, See.- Staff Report -for - the Commission's March I 1 2025, publichearing; Elli,ail, frorn, C�'Orn"111111,1111Y Develop'lli.ent Director Brandon, ('3oldmati (3/14/20,25)- aid Direct-lor Gold-ni.an, 11 s Memo (3/1812025) with a,ftachments. 11, PC DAvis I IEARN ANDEMSKM & SELVI('J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 cheam s, 'earn.,COM WWW.iday'shesirn com .541-4812,31111 "D.1 h U.' IC L Page 528 of 68 Page-3- Ashland Planning Commii o; PA4,220,24-00053, ssn April,.1,2025 61 Partition Plat P-43-1,996 .2, 61 * . 0 In connection with approving, the relevant "Land, PartitionStirvey Partition Plat" c I I n ra,x Lot 18o,o is learly Wentified as "Parcel 3 andthus a legal, residist tial, lot 1995, approphate for the development, of a, siDgle-family home, JAnth access v'l'a theon'c 19t gran dfathere d."), morn con-10171ming, pr'I'Vate case meat extending uphill from Granite S C tre ,%t.3 In a 1992 letter5 then -Planning, virector John McLaughlin acimowledged, that the grade of the access,, easement for Tax Lot 18o,o exceeded then -current, city standards,31 'b MW ut concluded that, beer . use the flag, dPrOVIded the landlocked. Tax Lot 1800 with 61 hi's toric access to Ganite rStreet,, the, existing nonconforming drive way's use for a future residence on'Tax Lot, 18,00 '19wouldbe allowable. 114, The 1992,, letters, from City's Planning 61 & IT 0 & 11 61 1 ny recogni iaii circ a Director effe dive ze the, spec, -,umst an ce s as soci at, e d with Tax, Lot, 18o 0 s dnveway access — which was,, and, is the Defy feasible access for the landlocked. Lot. Blased. on Planning Director's 1993 letters,, the, historic, ow ners of 'Tax Lot 18o,,o secured, an, access easement, on the existing nonconforming ariveway in 1994, then pursued In 19 9,5''. The offiki al Partition Plat, was,, recorded 'in 1,991, 63, Planning, Action #PA-95-0,24 and. includes the, signature of the Planning Clommissilon's chair:5 The existing access,, -from GraniteStreetl and, the City's acknovule dg—ment of the nonconforming natUre ot the drive way ease ment sierving Tax, Lot 1800, were esita . blished & more than 30 years ago by the historic over and the City. The circumstances & 4, I* atin the dnveway vanance were no the Ap ficants who reasonably ne,cess I t cre, ated. by p I a reli ed on the buildable ste tus of Tax Lot 1800 when th,, y e, purchased. the Lot in December0f 2023. Th 4, si, *'s a textb CI 1 le- phys'cal, i I o,ok example of the type of "spe *'al, or un qu I circumstan ce" forese, en by thy, 'ode,as jPu stification for a van`ance. 2 6 4, Tax, Lot, 1800 'is identified as "Pare I "'in Partition Plat PA,3�199,6, signed by 4, ew 3' % the Planning Commissilon's chair, on o,8/'10/1,995 (PA# 9,5_024). 1), R #94-04302., See: Applicant,; Easement Agreement r corded 02/02/1.994, JCO 4 See: Memo and attachments provided by Community Development Director Brandon M Goldman s e o, dated 03/18/2025. See: Sheet 1. of and, Partition Surrey Partition Plat PA43-1996 (Survey No. 14932), d�4 wfl s igned by ""'Ash land, Planning t_;omrn.1Ss lon on08/10/1995. 11, PC DAvis I 1EARN ANDEMSK)N & LSELVI('J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 cheam s, 'earn.cOm WWW.iday'shesirn com .541-4812,31111 .1 h U.' 1C L Page 529 of 68 Page-4- Ashland Planning Commii o; PA4,220,24-00053, ssn April,.1,2025 0 jo, ` 0 (2) Minimum DevIllation Necessary & No Negative Impacts ( 2),9 18*5*50 0 The van' an requested, is narrowly tailored. to what is,, necessary to deve lop a home on'Tax Lot 18w. The residence is sit(x.,d at, the closest -feasible location to the end, of the existing -flag drive, minimizing any new iriveway length or grading. Steep portions of the existing driveway (which currently reachesig—rades0f —23%) will be improved, and pavedto enhance safetyanddurabi its. 1,-lir,cisi,afetywi"Ilbeadd.r,esisedwith,r(,,%.s*ldent'laI xqu :%d anewhydrant andpiump, per F*re, Department standards sprInklers, and, if rc ire I anticipated when the lot was created. In staffs, assessment,,, the van' ance sought is the minimum, necessary deviation -from, the 18%, slople / 200,400t, length, standard to allow use of thi's pre-exi sting nonconforming access, and. all variance crite ria are met, because, the code's, general, limits Simply do not account, for, the property's unique situation. 4, 4, Importantly,,, allowing thi"s driveway variance Widl not harm, adjacent properties or 61 61 the public sin c( %, ffi, driveway is private and, VAll, serve only this one home. In fact,, improving & 4, improving the driveway will enhance emergency access to thi's are, a (as disicussied, farther -xt -tion). Any minor 'Impacts of allowing x belowin the, F',ireSafc y sec, the steeper, drive are out the benefits gh �ed b ro"d"ng safe access to, a, new residence on a legal lot. Weiy ,, of plvi 1 (3) Public Benefits Exceed Any Negative Impacts, (1861,50,50050A.3),01 6 61 61 Granting the requeste d. driveway variance will, provide sign it"icant and, unique 61 public benefits with minimal dow, nsides. The pri'marybenefit is 61 allowing, a new family home to be built Within the City on an e%xi'sting infill lot - furthering Ashland's infill. 1. 4" 61 housing goals,, and adding, to, the City's tax base, and, addressing the "'needed housing, supply., The third vari'ance approval triter awn I*S:, ne proposal"s- bvnefitswill bv,qreater flian, any negative impacts on, the development of Hie adj*aventus-es- andwillf, urther the purpose and'intent f aus o,rrdinance and th, e Co,mprekenslve Pllanqft� l (emphasis supplie,&) 61 Public Trail Easement. Ap I n pl cants, have volunta Ry offered. a, condition of approval de dicating a, permanent Public 'Trail Easement, across their Tax, Lot, i,,Roo 'in the lo,cationof the popular, TID "Ditch Trail,". This re presents a substantial public, -Xiy minor impacts of the recreational benefit that more than, compensates for, the relative, 6 4, # # *-I driveway variance. The Ci s Comprehensive Plan expre ssly 1' dentifies, the traii across ty, Tax Lot 1800, as a de sired link in Ashland's trails net,.work (listed as Project,# tl,, "Talent 11, PC DAvis III ANDEMSKM & SELVH'J,� 515 EAST MAINSTREI AIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.,COM WWW.1dayishearn.com Page 530 of 68 1 Page-5- Ashland Planning Commii o; PA4,220,24-00053, ssn April-1,2025 I 6, 61 rrigation Ditch Trail,Segment," in th,e20,24 Parks-, Trails,, and Open Space Plan). Th i1s, ea 6 sement Will, guarantee tine n��'ecommuis, perpetual use of this critical, trail, scagment cross"' 1' Lot 1800. Ap I b i I ing, ax pl cants have su in'tted, a draft PublicTra"I Easement 4, 1 7' r' docume nt'in'totherecord. as avoluntary condition of approva rax Lot 18o,o appears in the Open Space & Trails Plan as,, "Project #1,131 Talent, Irrigation Ditch Trail, Segment,, 'I & CitYls OpenSpace Trails Plan, was,, adopte d, by Council during 2024, ann. i , s a, part,of City's 4, 61 Comprehensive Plan., By off6,ring to forinahze this trail connection as a voluntary 4, cond, fion of approval,, Ap are ire Ctly rfic. Com rehensive Plan plicants dffithering a spe Ci p m ri 1 is easily met- "The proposal "s goal,., In sium, the "public oc efit c "ter"'on for, a variance & 'benefits will,be greater, than any negati"Ve impacts on devc1lopment, of adjacent use s and iAndl further the purpose and intent of the ordinance and Comprehensive Plan of the City&1�8 Thepublic. benefits,, of this,, proposal are siubstantiaii and clear,, while any potential 61 negative effects are minimal,. 0 O, Not, a Sfelf-Imposed Hardship (AM C 18,.5,.5,.o5,o.A*4)* The need for the varl'ance "Is,, not self-imposed by the applicant or property 6 4, 61 owncxr.7 1(AA1C 1,8.51.5105O.A.4.) This requirement *is,, urnequivocally met. The physical & 4, constraints (steep terrain and the long- cxxist ing, nonconforming access easement) were es2, Irty to byothers, long before the Ap licants acquired, the, propc in 021 p Applicants had no role in creating the lob's, , access, situation. Den *ng the variance would, Yi there fore deny any reasonable use, of this,, residential, lot — a result w holly contrary to the intent of the code and fairliciss (and, potentially trigge ring regulatory takings issues Again, City's former Planning virector e iveiy recognizea in 1993 that insisti ng on ftill compliance with the drive way slope standards here would, serve "no 6 See: Letter ftom APRC attached to, Community Development Director Goldman's Memo the the Planning Commissdated 03/18/2025[5 7 See: Recitals in Public "Frail Easement of -Ter d, by Applicants, sub,m.itted into, the record on 03/25/2025. Ashland P11 kI I alrLs,, `17, ralits'', and0pen ce SpaPlan (2024), adopted, as part of the Ashland Compr 'hensive Plan., See Ashland Parks & Recreation Dept. Letter to Planning Division (Mar. 1, 2. 2024) (noting Tax Lot 1. 800, as Proj ect 9, 11 fir] 14 alent Irrigation Ditch Trail, Sq",nent," targeted for trail acquisition). 11, PC DAvis III ANDEMSKM &,LSELVH'J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam 61 +shearn.,COM WWW.1davishearn.com Page 531 of 68 1 Page-6- Ashland Planning Commii o; PA4,220,24-00053, ssn April.1,2025 4, practical purpose" n e lack of any Iternative S. 9 give th a � acces 61 & . # In short,, allowing use of the steeper, existing driveway harms,, no one, whereas & 61 61 denymg,the'variance would IdepriVe the owner of anyuse of Tax Lot, 1800. Such, a denial oil 4, 61 6 would not only conflict With the broader public intere'stin utilizing residential, land.,, but, 4, 4, 4, it would also raise serious fairness and legal concerns,, (as discussed, under, Nceded 1`:,1ous1*ng law,,, below),. 01, Conclusion,tvarriance), "al, xvidence 'n the Com n's record, demonstrates that this,, variance Substanti C I MiSsio 4, & necessa-rY to permit, development, of a home on a pre-exi-sting legal, lot, and, that approving itis, consistent wit h the plurplose Of the code (e ns,1117111g, safe access,, and, reasonable use of residential land,'). City staff, after careffil review, concluded that, all variance criteria. (AMC 18-5.5.050.1",") are met, and, that the unique physical characteristics of the site warrant approval. We, urg(11, the Commission to, reach the same conclusion as Planning staff and, approve the driveway variance,, so that this,, infill lot can fi* nventory of -nally be put to nisi , ntuse endexd as a homes te, after' 30 Yeas s in City s I 'buildable lands. inside Developme nit Standards, - Design is Safe, Minimizes impacts, and Exceeds Requireme nits Appar't from the driveway variancC1,1 the proposed development 'I's designed, to meet, or excee d. Ashland.'s I fillside Development Standards (AM,C 18.3-10-0190), — which, were adopted, after, Tax Lot 18o,o was created.10 ]The application careffil,ly minimizes, disturbance on thi's steep, wooded site,, comb lern glAnth, both the purpose and the specinc requirements of the, City's Physical & Environmental Constraints chapter. Initially Applicants requested a cou le of exceptions to the I fillsil"de DesigoStandards pursuant, P to AMMIC 18.3-10-090.1 1, (for a slightly taller, downhill boildingwall and. a, less-than-6-foot *. 61 U 1i ings were proviaed owing ose exception criteria, would be, pplier'-story offset') I nd sh th met. I fowever, Ap ince in -i plicants, have, s od fied the home'si, desi" go to enminate these exceptions. The plans were revised. (during the plost-hearing, information pleriod) to 4, increase the uppler'-floor stepi-backs to a ffil'i 6 feet on the downhill elevations, and to ensure the, downhill, wall height meets the20400t limit. 'These design changes reduced 1,993 Letterti. from Plannin Director McLaughlin (acknowledging that adriveway variance would be necessary and appropriate for thi,,s; p,arce I's dev elopme nt). 10 city of'A'�L�,hla,lnd,O,,rdinance'No,. 2808. ad— %111''blis' ngtheHllside ''o,,ptedl,2/02/1,997,,,e,st'a,, hi i Developmer.A'Statidards. 11, PC DAvis I 1EARN ANDEMSKM &,LSELVI('J,� 515 AI EAST MNSTREI AIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.,COM WWW.1dayishearn.com Page 532 of 68 1 Page-7- Ashland Planning Commii o; PA4,220,24-00053, ssn April-1,2025 the home's, -floor, area by about 44 square le et, and. brought the project into compliance with those two standards. As- a, resullt, no Major exce pitions to the I lidIsi'de Standards,, are needed, at this time (the only rely et now being sought, is the driveway variance discussed above). Even if an exceptilon had, begin r qu re ,l tie record shows the criteria co,uld, be inet - but importantly, the project as revisied, faIly complies with, City's I I I'llsid.e Design Standards forbuilding all height, and step -backs. di Overall, the project Will be safe and environmentally sound - as contirmed by the jAn igible due geotec r exports and b e l�actsi, 'llbe negi hnicai, y staff. Axny Vi* sualor, aesth tic IMP to the home's, location and extensive natural, scre e ning. The home will be tucked against oil # 61 the slope and. not visible from Granite Streetor, other, plublic, vantage points,,. Ap I I its pfican addre sis a le w key hills I'de devel nern issues in turn.& I me, Applicants have, thoroughly evaluated Slope,Stabifity& 1, azard Mi-tigau*o; 61 111 ad potential geol c hazards (landslide, erosion etc.), and incorporated, all require 01911 4, 61 6 measures to mitigate thenij, per AM`C,18.3,.1o,.o9o.A. The home and driveway will, 'be engineered, with approph' ate rearni ng systems ms and drai nag e to stanbilii the slope. A geotechnical erngineering re, port, and siI te-specitic grad ng plans (in the record.) include detafled. recommendations, to ensure, the development widlbe safe on the steep terrain. City staff concluded. that the proposal adequately "&considered the potential, hazards,," and that conditionsof ap, proval (e.i erosion co jAn nplan trol s,, constructin man oagement measures) *1 redce, n'sks to & I u11 6 61 acceptable leve Is. No evidence in the record re f lutes the expert anaiysis provided. by Ap atTax Lot 18o,o can :%lopled, as,, phicants, wh"ch demonstrates,, th be deve jAn 1., 6 4, 6 . ii. "lls"de stab" proposed 'th,,out,j'eopara.lzingneighbor,i,ngpr,oper-nesor,hi i ility. Furthermore, Applicants Will posit a, bond and, obtain a Physical & Environmental, Constraint's, Veriffication Permit, before construction, giving, the City additional oVer'sight, to confirm, all, hazard -mitigation measures are, in place ('a, standard, 11141 41, cond, 1 41, fion of approval). In sum,, AI e piies with 1 pificants" proposed dev lopiment, com III ,, constr-L on on steelp, the City's, 1"I Rls"deStandards p tended, to prevent unsak icti lands. 61 u, jate" PIres,c*rvafio,-n-P Ashland"'s I fills"d Limiting Disturbanec / 'Wat ral St I e Development Standards re quire that a substantial, ploytion of a hillside lot, remain in its natural state (undisturbed.). Applicants' site plan, far exceedsthis requirement. Ap ately 8.7% of the lot are, a will be d 61 sit ur . bed b proxim 1 .1 y development,, meaning over, 81,%of t, e propeqy remains in its natura untouched condition - we'll beyond the 52%ininimulm, natural area required (i.e,. a, maximum Of'48%, disturbance allowed under AMC 18.3.1o.o9o.B.3). Similarly,, lot coverage., by impervious surfaces is substantially less,, than the20% coverage allowedin thi's zoning., In other words, the proposed developiment, easily meets 11, PC DAvis I IEARN ANDEMSKM & SELVI('J,� 515 EAST MAINSTREI AiAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.,COM WWW.1dayishearn.com Page 533 of 68 1 Page-8- Ashland Planning Commii o; PA4,220,24-00053, ssn April.1,2025 4, 11 & 6 4, the code's, ob * ective of minimizing gra.aing, and prese M,ng the majority of the site in natural hillside vege.,tation. The, disturbance that doesocc-ur' (driveway, buil,ding footprintl small yard areas) is concentrated, inone portion of the lot, to a *d si, read 0 0 al, r vol p 1119' Impacts. All re"t "ned areas remain densely vegetated.. Thus, the project is yin harmony with the natural, terrain and will, maIntain. the, hillside's overall character,. I fillside Buildm*g Design (111 eight & Ste,,p-,Ba&s): The home design incorporates,, stepped massing, and vertical articulation to break up bulk, and iti's th i ing" well, under the City's normal, height hinit -for this zone., Infact, ebu'ld` overall height willbe roughly 15, feel above natural grade at its,, tallest point which, 4, is, less, than half the 3 foot 14' 0 4, ,5,- height imit,]2,er,mitite'donh,'ills'i'deland.s. Thedesign also meets all building, envelope requirements, As, noted,, Ap V1 plicants, re', "sied the c design ffillside to comply fullylAnth the spe c. I fiDesig i ji,Sta,andards for downhill wall height and uppexr-story step -backs, The -final plans demonstrate, that the M. the, a*tional, vertical n d-e 'i cal, wall or on the doNmhi 11 sis,, under'20 le'et, high a , A ddi height above that (the roof gable and eaves' does,, not count, as "'wall" for the ste p-back rule. By adding 6-foot offsets to the upper floor', the continuous buil,ding plane on each, elevation now conforms to the 36-foot maximum length standard (no exce pition needed.). Staff concluded, that, due to the site's steep slope and, the desire, to cluster de'vc1loplinent allowing a modest exception 111 these areas wouldbe Justified to better, protect the hillside. But now that the plans,, have, 'been adjusted,, no exception is required. It worth noting that the project's approach (a two-story design snug against, the slope) actually I I protects Mlls'de ing single-storyor, fL I resources better than a si rawl irther stepped des"gii. By concentrating, the house on a, small portion of the lot near, the dn'veway entrance,,, gradingoutside the driveway and footpirint is,, minimized, also presemi ng the vast majority,of the trees 0f 751 significant tre es on site will remain, Applicants have, adhered. to the primary,objectiveof the I fillside Ordinance. reduce hillside disturbance it allowing, reasonable development consistent, with. Tax Lot 1800, 's residential zoning'. The result w ill be, a we'11-designed home that respects its environment. Rcultaining Walls,* Some neighbors raised a concern abo, it the height, of a proposed ret " * r wt 1 4, aining all along, the north sil"de of the dnveway cut. The plans do not actually show a22-foot-tall unbroken all, as,, the neighbors asserted. The notations "+14TOW'31 +,15 TOW+22, TOW" on ApplIcants'Landsicape Plan, refer, to elevations relative to a dattim,,, not, exposed. wall hei'ght. In fact, thosie correspond to actual wall heightsof approximately 1 foot') 211 leek, an d,,5,, -feet above ad 6 cent grade, respectively, for segm,e ntsof the wall., All, retaining,j, walls will,be engineered, and will comply With AMMC 183.1o.,o19o,.B,-4.`b at the bHall dling permit, 11, PC DAvis III ANDEMSKM & SELVH'J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.,COM www.1dayishearn.com Page 534, of 68 1 Pageq- Ashland Planning Commii o; PA4,220,24-00053, ssn April.1,2025 stage (which require's terracing or other measures for, cutsover 7 f "0., If ill ill necessary,,, the final design will incorporate to aced wall, segments or of structural solutions so that, no single vertical cut, exceeds code limits w ithout mitigation. In any, event, Ap I r 1, mply cut, a2,2400t pl, cants, a, e not asking''to s vertical ban with no terracing, or, Stabilization. If minor adjustments,, (such, as an *1 0 # additional terrace or, shifting the., wall, location slightly inward) are needed. during final engineering,, Ap I e pl"cants, can and, will accommodat them — there, i's ample 'te to modif� slopesor wall design as needed., The Commission can room on si impose a, condition that 'firnalgT-cid'ing and',retainin,g wall'planss-hall''meet the teTTacing,requtrements ofAMC8.3.To.oqo.B.-b to thes-atisfaction oJ'theSta4rl" and, Ap I cants"I gladly comply. This,, si,pecitic tec I eta "I ca plwilhn cai d i ii be resolved, between the project engineers and staff during -final plan review,: it, does not affect the fandamental appirovability of the project. Moreover,, the retaining wall will be entirely on the Ail1"aWont dwbe properly constructed, so as not to unde rmine soils on the down neighbor's, side. 'To the extent the tthe rliIs # i eime of "half the wal'i wall may end, up, closer, o pop(xxty ne than the gu"d 4, height,,," that, guideline applies to raw, � cut, slopes,, Without structural support — here a, e code allows more flexi 1 structural wall is Proposed,, which, by 'intent of th b"lity. If a small exception or, variance, is Ultimately deemed, necessary for, the all placement,, the same hardship, (steep topography and. narrow lot configuration) Justifies, A5 and it can be handled. as,, acondi-non of appirovaL In summary, the retaining, wall, issue is a normal part of detailed hillside engmeen*ng, and will be addre ssed in the final plan., It 'I's not grounds,, -for denial of the project. I "th. or 'i, St dard,s')-p The proposed home compbes wi Couclussion (I lills de', :an (xace,eds, the I . .. . . . . . lillside Development Standards intended to protect the environment and 4, 11 public safety on steep lands. Where % mmor reli ef was,, initially sought from ce rtain aesign standards, Applicants proactive ly modified the design to, meet those standards outright- N e in The proje ct,"s design represe n th inlinu M necessary disturbance to eve Iop a singr1le'-fam, 'illy homeon this,, lot, and in many respects it, goes above and, beyond, the code's, requirements (for example,, preserving, far more natural area and, trees,, than require d),. City staff found the hillside development cn'ten'a, satisfied (w ith conditions),,, and no vi C idence, to the contrary has,, been pr iced. ovi jo, Tree Removal.Permit-, Consistent with Standards, and Necessary to Allow Reasonable Use & . 4, & 11 4, The application inciudes a request to remove a totalof 67trees, -from, the site,3, 63 of which are small diameter, (< 6, inches DBI I) saplings or, scrub trees that serve as,, 4, 4, ladder fuels. Only four sign ificant tre e s (6, inches DBI For greater) are planned -for 61 4, 61 removal,,,, which is,, the minimum, necessary to accommodate the drive way and, the 11, PC DAvis III ANDEMSKM & SELVH'J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.,COM WWW.1dayishearn.com Page 535 of 68 1 Page-io- Ashland Planning Commii o; PA4,220,24-00053, ssn April.1,2025 & & 61 homesite 'in a, safcx manner. The Ashland Tree Commission reviewc�,,,d the proposal and, as reflected in the Staff Report,, did not oppose the removals s,,ub"c jlct to recommended, conditions, all of which Applicants,, accept),. Staff li-kewise concluded. that,, with, 4, 4, & conditions, the Tree Removal criteriaaremet, and. thepermit, shouldbeg-ranted. Under, AMC or 18.5-7.040A a Tree Removal Permit fhillside, lands must satisfy 6 & two key approval criteria (in addition to fire safety considerations). 41% Removal iis, N'ecessarytor Allowed U's e: The proposed removals are, necessary to enable reasonable development,of this,, resi"dential, lot. The trees,, slated, for removal directly conflict With the planned driveway location orbuiRding .footprint, or are within the mandatory wildfire defensible space around, the new home., In particular,, a le w trees,, near the, dnveway must be, clearsd. to w, Wen and improve the dn"ve to meet, safety standards,, and a cluster of trees in the immediate constructi on area must, be removed for the house, foundation and fire clearance. It, ,, not -feasible to construct,. the home and driveway on, rax Lot 18o,,o without removing these specific, trees - they I i'e essentially Within the only developable are a of the Lot., The code asks whether the tree re moval 'I's the 99 # 0 " t allow the use of the, property 61 11 minimum necessary o and here it, clearly is, Applicants have, already modified their plans during the revi*ew process, to pre se rve ce rtain trees that we re initially proposed for removal,., For example, tw o trees,, that, straddle the, property line with the neighbors (a 16-in ch oak and. a dual -stem madrone-10,"/12 1�), we re origibally marked, for, removal but,, to address the ne"ghbor's, concerns,,,,, Ap I rive *d, C-Litti'lig, I pl"cants adjusted the d way design to avoi those tree s. Those shared trees will be, retained 'if at all possible, w ith the driveway shifted slightly and, construction under the supemsion,of the project arbon'st, to protect, their, roots. Theonly tree located. near the, property line that i e still must be remove'd s a large. madrone (appro x*'mat lY 34-36?? DBI situated entirely within the recorded drive way easement area. That, tree iiesi"n the direct path of the Ap 0 M cant I plis recorded, legal access easement, and must be taken out to achieve the nece ssary driveway improvements (ana, impiodantly,, the terms of Apipficaant 's easement allow removal of any,obstructi"ons within the easement are a to allow -for, access). No trees are, being, removed solely to create yard amenities, - -for 'instance the proposed patio and. pool are sited on the portion of the l,otlAnth the least slope and outside any signiticant tree canopy I ., so no additional, tree -1d f -fc removal is,, re quire or, those xatures. In summary, the trees proposed for 61 # removal, have been limited to those absolutely needed for, the driveway, building AMC 18.5.7.04O.B.1c (trCIC removal, criterion requiring that removal be the mini I mum necessary to, allow the.. ffil development). 11, PC DAvis III ANDEMSK)N & LSELVH'J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.cOm WWW.1dayishearn.com Page 536 of 68 1 Page-i,t- Ashland Planning ssCommii o; PA4,220,24-00053, n April.1,2025 pad, or requ"red wildfire sale ty Clearances. Ap 61 1 plicant s re quested Tree Removal 61 Permit must, be granted. to the extent necessary to allow a home to be built on thi's prex-existing residential, lot (denying 'it would. preclude development — (1.:ff('%.ct1*v('%.ly a regulatory ta kin 9' Of the property). No .mp actiss . , Slignificant Negat, i*ve,, Enviro-nment, al I The trees removed Will have, no significant adverse, 'Impact on the environment (erosion, soil stability, 4, & runoff, or impacts to remaining trees e s). An erosion control, plan and, other, construction -phase safeguards, Widlbe in place to prevent any soil runoff or Iotanng, of �11, coveir, W111 nstabi it.resulting -from, the cle T'he majority the site's tre(. i ing co in ilit n ion control. In terins remain intact, pr,ov*d nt" ued slope stab y a d. eros' of the forest, ecology,,, the removals, have, been evaluated by a certified, arborist and a, fore ster-both professionals concluded, that removing this, all subset, of trees, (mostly suppresse d undersfor y growth) Wl"ll not appreciably diminish canopy cover' or, species,, diversity in the area,. E",ven With the, removal, of up to five *11 be, no notable, reduction in o '1c ity significant tre e s, there wi verall tr,c,,, canopy dens & 4, within2,00 'feet Ofthe, site — the hillside will remain heavily treed.. Numerous, mature madrone, pine,31 fir 5 and oak trees on the property and adjacent propertie's JAn *1 'be retained. Any trees removediAn'll. be mitigated, as,, required by plantingof new trees on site., 'With, the recommended, mitigation3i the project, proposes no nc loss of tree valuesover the long term — the scenic and environmental functions of the trees will be repiI lenshe,,d b I y new growth. Add'I t onally, many of the smallest treesibeing removed, are act ulallyfire-prone ladder fax.1s; enminating these 4, combustibles,, improves wildn"re safety for the property and its neighbors (an a illary environme the 11 1 nc ntal benefit")., In short,, m'ted tree removals proposed, wil, I not cause undue environmental harm,. F* e Safet I ionis* ir y and Forest, Health ConsWerat"' 1. *1 1. Although not, an explici J, t approval criterion in the Tree Removal, chapter,, it. bears noting that the removal of many of the smaller tre es is beneficial, -for Wildfire, safety. The property is in a designated Wildfire I lazard area where creating defensible space around 61 structures "'s cn*tical. Ap I I pl cants'fire, fuel reduction pian (,included in the appl"cation) 6 oil was reviewe d.by Ashland Fr & Rescue. It entails clearing brush and closely space d. small tree' around the home. Many of the "67 trees" counted. for, removal are, actually 1 6 61 4, 4, - e slender, understort' sapiings or scrub that Pose fire risks. Ehminating this excess fu, I i & w I 't or the new home and the ne'ghbo ood, Re health, y larger, trees , I improve safe y f I rh whi wil, I remain t10 provide shade and, soil stability., In sum, Ap I moval, Plan, pEcants"Tree Re aligns with re,commended wi ldfire mitigation practices. All trees to be removed are concentrated on a limited area of one private lot; adjacent piroperties, and. the broader neighborhood will still enjoy substantial, tree cover,. To f urther,offset the removal of -four, 11, PC DAvis III ANDEMSKM & SELVH'J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.,COM WWW.1dayishearn.com Page 537of 68 1 Page-12- Ashland Planning ssCommi,i o; PA4,220,24-00053, n April.1,2025 *1 s I t trees, s, Ap wi 171 1 ign nean pl cants "11, cont 'bute to off-s te tree planting as need,ed (per city requireme nts) to ensure no overall, loss of urban -forest canopy. 'With these measures the project advances both, safety and C %nvi",ronmental, stewards,nip- Conclusi*on (Free, Removal): Applicant'sTree Removal Plan sati"Isfile's the criteria of AMC 18-5-7-040� supporting the requested, for a Tree Removal Permit. The few signifficaant trees to be removed, are, the, minimum necessary to, aecomModate, code-comphant development of 4, 6, ^ thi's lit, ml not cause signinc. ntal harm. The tree 5 and their removal, NA *1 ant environme 4, 6 61 4, removed, Will be mitigated as required. The Ashland Tree Commission reviewed the plan and did, not oppose the proposed, tree removals given the mitigation and safety rationale. Staff hyalwi,se concluded, that with conditions,, the tree removal criteria are met and tj he permit should be approved. Ap pfican I ts, respectfully request that the Commission nnr with its staff and approve the need,ed tree removals to allow the project to proceed., This, will allow the ne w hoine to'bebuilt while ensuring the long-term health and siafet-y of the remaining urban forest on and around, the site. A p l0 pitcants' Rebutt, al tj o Opponent Comments (Sulbmitte,d March 12 2 5, 20 25) :,s ran Applicants Will, now briefly res, ond to spCeilic i,ssuc sed, by various neighbors 4, 6, ` , bors,'concerns were during the optxn-record, period, (March 12-251). Many of the neig—h already addressed 'in the Rebuttal Memorandum submit ed, by Ap I t � pl cant's consulting planner,,, Amy Gunter of Rogue Planning & Deve lopment Servicesi,on March 251, 2025, raised. and, which 'is i ncoiw orated, here by reference. Below we summarize each key y issuc p '31 p 'de a concise r, I the, morta e, d.eilii ed. discussl'ons n the, roll vebuttal, ofte n ruler r,r,"ng'ba,ck to sections,, above: Tkcw Owners'nits and Removal Near the Plrop,erty Line, Sulmmay0pment:Nighb,rI"neluding,thE,iebrgs and McLaughlins) assert,. that certain trees near, the driveway area, - specifically a 6 16-inch Oregon White Oak and a two -stem, madrone (-io" and 12" DBI 1, ideantific %d as -1, pperty tree #68 and #71 on the plans) - straddle the property line wtwe en the subject ro (Tax Lot 18o,o) and, the MeLaug, Mins" property (Tax Lot 7,00. They argue the se trees,, are co -owned by Ap I it and the neighbor and thus,, "n canot be wit h thout the pfican neighbors consient." Opponents also point, out a, recently identified -34F? diameter madrone at the northeast, corner, of the flag lot, (within the access easement) that 4, 4, & straddles,, the boundary, sugg!e sting A, piplicants failed to amount for this,, shared. tree in the initial submittals. 0 4, pl- Appl cant, s' Responst"h'. Ap kn xd survey icants ac owledge the update inf a ormation can tirming that these three trees lie on or ve ry near the sh,, red property 0 11 n e. I toever,none of these shared trees creates, an insurmountable problem for the 11, PC DAvis III ANDEMSKM & SELVI('J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.,COM www.1dayishearn.com Page 538 of 68 1 Page-13- Ashland Planning Commii o; PA4,220,24-00053, ssn April,.1,2025 pr ecL In fact, Applicant's development plans have now been a(ijusted, to address the 0j neighbor"s concerns and to preserve the two proplimn trees (#68, theolak, and,#71 the small madrone). As, noted abovel the driveway aesign was slightly shifted. and. construction melthods'Will. be employed (under the project arborist's, guidance),to, protect,. those t wo, trees,, so they can rema 'in 'in pilace. The only large tree on theborder, — the —34"'madrone at the northeast, flag lot owner — falls within the driveway easement area, and is slated for, re moval,but that tree is,, entireiy within the recorded. access I * 4, , pl *1 cants'kxg�dfl fights under, the terms , A, as,, part. of A easement and, its,, removal is permittle 'p 1. of the Easement, Agreement (i.e. the Ap I plI *cants have the legal, r,*ght, to remove it. as necessary to allow use their access,, for its,, 'Intended purpose). In any event,, any tree that & I * wii... , th *11on ly, nly be, removed, in comp , nance legal, technically lieson a, property fine wi requirements — meaning 'if neighbor, consent 'is required, Apphcants will, obtain it, or, if consent "is not granted, the plans will, be adjusted to retain the tree., Appilicants have jAn every intentionof being, goola, neighbors and will work *th the McLaughfins regaraing 4, - any co-owne d trees. Notably, by re vising the pilan during the post7hearing period,,, the only shared tree now pilanned. for, remowdfl is the large madrone lying directly vn'thin the easement,, and that removal is necessary for access, and. allowedby the tern Applicant's recorded, easement., This, 'isa manageable issue and, not, grounds,, for denial. In fafct,, Ms. Gunter"s March, 2,5_ memo confirms that the minimum, number, off signincant, 4, 'being removed, to accom oda de trees,, are 'in ate welopment, and that, all such removals are necessary for, hdfivwaythe residece fooft Int,orlhej1dfire safeybuffe— none 6 ell* arebeing taken out gratuitously. Elven with these removals, there will be no signiticant reduct 4, on all, tree canop in question i mover . yorl dive rsity in the vicinity. 'The shared trees es do not derl e, pir *ect- Ap � 1 11 1 1 1 th 0j . , pil *cants W` I e, * ther, secure the ne " ghhors " con sent or, simply design around, the shared, trees, 'if need, be (as,, they have already done for two of them). The Tree Re, moval Permit criteri a are met, as detailed. above — the re movai is the, wi minimum, necessary for the project and, '11 not, have significant adverse impact,,on the area. (For, addi tion al details on tre, e, pirvet ecti on measur es, pl,ease ruler to the March2,5 Gunter' Rebuttal and the arborist's reports in the record,.) Finally to reiterate:, the lame madrone located. within the dfiveway easement maybe removed. under, the terms,, of that, easement 1. the piropi I xway so its straddl ng erty Hne does,, not pirevent the dri'vc improvements,, -from moving forward. 2t fir' 'vtlwaye and, Ltlkngth (Variance Validity),, 61 Sulmxnaryof Opponents" Arg u1ment: Some neighbors (e.g. Ms. SarahSameh and, Dr.Jay Reeck) argue that, the flag - lot driveway si, grade and. length violate cit-y 61 , 4, 1 1 , ey suggest that, because, standards and that the required.variance should be d,en'ed. Th the driveway doesn't meet, the standard. 18% slope/200400ft length,,, the project, is un"Wa. by a variance. acce pitable or that this "se, lf-imposied condition should not be rellic e. 11, PC DAvis III ANDEMSK)N & SELVH'J,� 515 EAST MAINSTREI AlAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.cOm WWW.1dayishearn.com Page 539 of 68 1 Page -14- Ashland Planning Commii o; PA4,220,24-00053, ssn April,.1,2025 'This issue was the central focusof the application an A ppticantj s' Responsc`h d has,been -fully addressed, in the application narrative, staff reports, and in Ap I pl cants" prior submittals,, in the Comm inn ssion record. (including Ms. Gunter's planning analysis). 6 summary,,, the need for the drive way slope/length variance is arlVen'by the, lot's unique circumstances and historic approvals — itis, the only possible access,, to a legal, hillside lot that was created decades,, ago, With the City's approval, and, knowledge that, the driveway would, exceed. the usual standardAgain, the City explicitly contem lated this,, p s xvi ring ituation when the parcel was created in the 1,99os. Ass, pre Lousily mentioned,,, du 6 1#1%61 4, 4, 6 199231 Planning virector, John Mc.Laughlin acknowledge d. in writing that the access gradeof the prex-existing, nonconforming driveway would exceed, code limits, but, concluded that a van'ance for the driveway would, be necessary and, allowable to develop the lot. In fact, City staff corre spondence from 1992-1993 (now in the record,) corn firins thatTax Lot 1800 would, be recognized as a legal, lot once an access easement was p 'ded and note d. that, "&the future dev lopment, of tierway would, r rOvi e equire a, variance." City later approved. Planning Action #PA95-0243I and, signed, the official, Plat showing Tax Lot 18,00 as "Parcel 3" On o,9/1o,/199,5,. The need for, a steep, lengthy —it, is an th driveway is not a self-created, hardship inherent condition of e I's location and. history. City staff today have li , icewise concluded, that the variance criteria are met -for all, the reasons discussed. earlier, in thi's memo., As- explamea in the Van'ance section above, denying the variance would, essentially preclude any home from ever being'built, on this lot,,, which was never, the City's, intent, and. creates re gulatory taking$ issue S. In short I is jus Ith si, var, ance fified by qt &yiairctimstances,andriorC y actions. Theopponeant s, have not introduced, any new facts to ref ulte the comprehensive variance justification already in the record — they largely repeat general, ob * ections to j any steep driveway — and the historic, arive way in question has,, existed for, decades as a nonconforming use. The, e'Vidence remains that, the variance meets, all, cn'teriaarnd, Nvill ensure saki, reasonable access. pl Ap I cants incorporate by reference the fall analysis, provided, in Section (1), of this memo and. in the staff report. There is no basis,, to & 4, 4, withhold, the driveway variance in this case. Emergency WWck A ccesss and, Fim Safety 3 6 Sulrnmaof Opponents" Arg ulment: Building, Oil the driveway lengh issue', Opponents contend. that emergency vehicle access willbe unsia.leor, non -compliant, due to the long, steep driveway. They question whether fire, trucks can adequately reach, the new house and whether, lack of a standard, turnaround near the house will pose a, safety risk. Ap p1,ncy access,, leants'Responsle* Applicants agree that, fire safe y and emerge jAn are critical,, and have taken multiple ste Ceps to ensure the project will comply *th all, Fire, Coderequirements. 1`,,'jirst and. foremost, the new house Will be equipped with, a NFIIIA-comp liant -fire sprinkler suppression system throughout. Adding sprinklers, 11, PC DAvis I IEARN ANDEMSK)N & SELVI('J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.cOm WWW.1davishearn.com Page 540 of 68 1 Page-15- Ashland Planning Commi o; PA4,220,24-00053, ssi n April.1,2025 6 6 fft, 6 4, dramatically improves tire safety for the occupants and neighbors, and. it is,, a key factor that allows, flclllx.l#b,1"1'ltyi#,n'en'*rc,,, apparatus,, access,, distance. Under AMC 1,8.53.o6oJ(and, 16 *1 , -1 Marshall may allow a turnaround, to be farther, from a the Oregon Fire Code),the Fire , en the bu'ld" is case,becausethe home (11,00 250, JeTt. aw ay),wh i ing is sprinkler(,1.,,d. In'th" d ger than normal, Ap I with Ashland, Fire & Re scue nveway is ion pl"cants worked closely to craft an acceptable anti ern ative, to the typi cal, on- si te turn, around,. Ashlan d's, Fire, Marshal has,, indi cated (in, e mail correspondence in the record) that proviaing a widened, turnout along the driveway.— designed, to Jackson County standards — would be ail acceptable solution instead of a, full hammerhead, or, cul-de-sac turnaround near the house (whicii, is, not feasible on this steep site). In other, words, rather, than having, a turnaround at, the top,31 a strategically placed. plull-out on the dri'veway will, i"I'llowa, tire C1119,111CIII to stop,, and. reve rse direction as needed,. 'This approach hasibeen deemed. acceptable by the Fire Marshal and. is,, Within his,, discre-tion under, the code., 'While a -formal sign -off letter, from the Fire, Marshal was not, yet 'in the March 18 CII'Vidence, Applicants anticipate prolviding final written confirmation before the Commission, 's condition of approval that final decision. In any eveni�t;' the, Commission can imposea, -fire department, approval of the access plan, (turnouts,, etc.), beobtained — and A, piplicants, are amenable to, such a condIt # oil E Ap I I comply with any I pl*cants wil and, all fire code spri'31 & " by the F're, Offi, *aI to provisions, (turnouts,,, nklers,fail etc.." ) requirea, I ci ensure eme rV!� ncy access,, is,, sia.le'. It is also worth noting that the sheared lower portion of 111 * the driveway already serves, multiple CxXis th ng homes and is,, generally of adequate wi dth -for -fire applaratus, in most 'Places. Applicants Will be 'improving, the, driveway surface and, t !"I irc Wth requirement, ensur, ng that the new upper, driveway si(xgm,ent, meets he'� Code's wi 6 & 4, 4, inim,um CI 'or firefighting equipment., Defens'ble (in 12 -feet clear) and weight capa city f space and, vegetation management, widlbe implemented. around, the new home in accordance with the Wildfir,e Lands ordinance. In suanl although the total, driveway. & . 0 id n V cl length exceeds, the norm, the., combination ot a f uAly sprinklered residence, a, m -d turnout,,, and, Fire Marshal oversight will, meet. the intent of the fire code — which, is to prolvide re asionable and. sale access for emergency responders. Theopponents" -fears,, about wildfire are understandable given the site's wooded nature,,, but the appropriate way to address those fea etly what Ap I. "th rS iS CaR pl cants, are doing- compiying mn enhanced, fire safety measures,,., Importantly., no ev-idence odsts in the Planning, Commission, rd sup 4, s reco porting the assertion that emr ,egency access will be insuffident once these measure s are In place., This issue has been addressed.by Ms. Gunter"s memo n i m *11be finalized as a condition of and. in discussions with the Fire Department, a d t n 1 4, approval rather, than serving as anybasis for denial., RcAai*ni*ng Wall lkight and I 11101usiIm iaets, Suimmaryof Oppo- ents" Arg ulment: Op eh n ponents, (Ms. Sam and Dr. Re eck) 6 & V We 6 Rl not, meet, the City's argue that the north -side retaining all along, the drivewayc,,ut,wi. ire) 1":,11"Ils I'de Development Standards — cal- ming it might, be as tall. as2.1- fc liet andtoocloseto 11, PC DAvis III ANDEMSK)N & SELVI('J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.cOm www.1dayishearn.com Page 541 of 68 1 Page -16- Ashland Planning Commii o; PA4,220,24-00053, ssn April,.1,2025 4, the property line. xway retain ng Ap It clk* The -final, engineered d. f e drive pt cants'Respom, esign, o, th I 6 & 4, 6 walls,'Will. compl, 'th applicable standardsor approved exceptions. Ap I I eve Y Wi pl: cants,bel the opponents have mis 'in terpreted. the preliminary plan, schematic,. As e xplained earlier e, plan's callouts and "+22" -for the, wall do not represent exposed h wall heightin feet, — they are elevation references., The actual, heig— , ts of the wall, segments, relative to adjacent grade (driveway or landscaped planters), are on theorder of i foot') 211 leek, a.nd,,5,, feet, respective ly. In any case, even 'if a taller, combined, retaining structure is,, needed. for the, steep cut,, the I 1111side Standards provide methods to addre ss,, 4, & 'letbe terraced,or structurally it., AMC 18.3Ao.oqo.B.4b requires, that, cut slopes over'74C stabilized. I Iere, a structural re'taining-, wall is proposed. to retain the cut. If the wall needs,, to tiered, to meet the 7-foot, terracing, rule, it can be designed with two shorter tiers(for example, two —1,14o,ot walls with a planting terrace bet ween). Ifalte'rnatively, thgtech icaengineer determines, a, single taller wall is more appropriate -for stability,, a minor exception can be sought —but that scenario 'i's unli"keiy given Applicants can terrace, 'if ne'e'ded. Im ortantly, Ap I or permission p plicants are not asking f to simply cut, a 2,2400t vertical bank thnomfigation. Ap Aly intend to meet, Wi I I plicants fL jr rt . ly the code's, re qui rements through proper eng mee ring'. 1"he Commission can, comfo A 4, condition approval on the requirement that " meet,. i final grading and. retaining wall plans shall & the terracng requirements, of AMC 18 .1o,.o,q,o.B b as noted above., .gip i .3 .4 pl"cants 61, ly "th, that., Notably, th"s,, retaining wall det "I was not, a focus, of the March, 1, Wil conon Wi I al 1 hearing (likely.becaus,eit is, understo,od, to be solvable at the st,aff/engineenng level). It does not affe. ct thebasic approva. ., t),11ityofthepr, 'e�ct,—It,'I'saty"lcalitemt,oberesolv(,,,,d 03 p dunng 1, 1 inal, plan review. All retaining, walls NVIRI be designed by a licensed en "neer to., gi ensure stability and, code compl iance. If that means,, adding a terrace or shifting the all -f urther 'inward onto.Ap p ficants" property, that can be done — t 'here is ample room, to make such adjustments. As, for the till's proximity to the property line (adjacent to Mr., Ei'senberg"s lot at 22,3 Gplicants ranite)31 Api: * ensure no adverse imptt act, o he wi 11 neighbors piroplerty. A, 11 construction w`11 occur, on A. I I i pl, cants," s"de of the line, with proper, structural support to avoid, soil encroachment,. It is,, true the wall maybe closer, to the property line than the guideline of "half the wtill's height," but again, that, guideline meant, -for earthen slopes,-,,, a structural wall provides more fle'Xibility- If a, formal variance or, exception is technically required. for, the wall s set c or, height, Applicants wil, I request it, and can demonstrate the same hardship (steep slope and, narrow lot 4, 4, 6 & 0* 4, justifies, it. In summary, the retaining wall concern, is addressable in tinal engineering and. is not a reason to deny the application. 11, PC DAvis I 1EARN ANDEMSK)N & SELVI('J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.cOm WWW.1dayishearn.com Page 542 of 68 1 Page -17- Ashland Planning Commii o; PA4,220,24-00053, ssn April.1,2025 50 Coasttiton Access, Via the Shared Easement 61 Sulmmaryof Opponents" Axg u1ment: Some neighbors have, expressed concern about construction impacts,, to the sheared driveway easement (the lower, access -from Granite Street,)., They worry, that heavy constructi on vehicles, on'the narrow,,,, steep, driveway could cause da.mage, block access -for existing residents, or, otherwise create oil r ' p lemsi, — esipeciany since, multiple fam, ,e, this. easement. They I ob iiies us quest -on how eq I I t to use the uipment w i'll reach the site and whether, the Appficants have the n'gJi easement for large, construction vehicles. 0 The easement serving Tax, Lot 1800 is a legal access,, A,,pp,liteanti,s,'Re,spo,nS,("h,. and. utility easement benefitting, I 17ax Lot 18ao — it was granted, specifically to allow, not only res idential, traffic, but, also whatever, access is ne cessary to build and. maintain a residence (which was,, the very purposeof siecunng, the easement in the 199os). Using the 0 4, ,res si /e gress " s clea ly with 0 , ts of the easement easement for construction ing 1, r in the righ holder l(Applicants). That said,, Ap I 'itt pl cants are comm ed to minimizing construction disturbances,, for the neighbors,,. Applicants will coordinate a construction management plan that, addresses the scheduling of large deliveries contractor par king, and roadway ma ri ce, xample excavation intena . Fore Ap plicants, can en. sure that, con cre, te trucks, or equipment access the Site duringoff-peak hours for, the neighbors,,,, and, Will provide "inpor I advance notice to adjacent residents of any te ary disruptions. If any darnag�e, occurs to the shared, driveway surface or, its edges due to constir ulction activities5 p the Applicants Will, promptly repair, and restore the driveway. A, " plicants" goal, psi, to leave easement in equal, or better, condition than it, was,, before construction. Its important to 4, 4, note that, temporary construction inconvenience is riot a land. us0 e approval criterion 4, under the code. The Planning Commission typically does not base a decision on construction -period Impacts, as the City has,, separate, procedures (and. the building 6,. 6 6 61 61 permit can include conditions), to manage those issues. The key point for, the commm*s, urpos that the A. hesi, their right ision s pses i plicants' recorded. easement establi s hr r -1sis d to acce ss teipoperty — and. that inherently includes accc urring construct ion. Applicants willbe good neighbors,, in exercising that right, empl, *ng best practices,, to oyi reduce construction impacts. I n suml thi's concerril to the extent, it, has been raised,, does 61 not relate to any applicable approval criterion and thus should. not affectthe Commission's decision on the land use, application. 61. 0p,enSpace and'Traid Easement Commitments 3, Sulmmaryof Opponents" Arg, ument: Many public comments alluded, to the V.. *1 4" 4, proper-ty's, role 'in the city's oplen space aria. trans network. Given the parcel's, size and location,, neighbors want to ensure that the e%xisting TID Ditch trail is p reserv,1111111 Some suggested, that allowing, deve lopment migante opardize this community trail, connection or the general open -space valueof the land,. 11, PC DAvis III ANDEMSKM & LSELVH'J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.,COM WWW.1dayishearn.com Page 543 of 68 Page -18- Ashland Planning Commii o; PA4,220,24-00053, ssn April.1,2025 A p Ap � i its have gone pticants'Responsc'a pl"can above and, beyond, to addre ss open space and, trail concerns. As; noted, at the hearing,, Ap I pl * cants have re peatly stated their willingness to dedicate a perpetual public pedestrian, easement, along, the oned, bove TID Ditch' 'grail siegment,that crosses their propc y. In fact, as ment'i a Applicant Bryan DeBoer, met with Ashland Parks & Recreation Commission (.,1VRC ineinbers 'in e arl 202, a y 4, and offered to grant such a tra"'l I easement,. Although APRC 0 never, followed- up, with pr 'ded, Ap pil" can, ts 01vi plicants, With any easement documents, Ap I did not withdraw the, offe r. Ap 1 pl*1. 1icants now forinal zed, their offer, by submittng a draft, APupbplc'Tra'E0mntnhe rord,,, whIch ,rpluntary Coed ojrn 14 of rovans n this ianduse, n. This means that the porti on of the trail, crossing, 1, ax Lot 1800 Will be permanently secured, for, public, recreational use, for, generations to it jr I come,, enhancing the City's, trail sys em. .1"his, voluntary easement directly advance s a spe cific go, ora C v x aii incorp ted 'Into the i s Comprehi ense Plan (connected open space s ty amd. trails) and, provides a publip benefit that more than compensate s for, the single k, 14, st. In terms,, of g!e neral open space, *'t "s also variance i,pp icants reque I I implort,ant to hig t Will remain undeveloped natural, hillside. The 1, Wight tha over, 8,,o% of the lot, development, footprint, (home , driveway,, small yarktio areas) is confined, to about 18-19% of the parcel, leaving more than four' -fifths of the land 'in its natural state., This,, -far exceeds,, the code's requirements,, (which, would, allow up to 48%of the site tobe disturbed). Thus, neighbor concerns about, "'losing" open space are largely unfounded — aj n -f the piropi "11, rema 4, n untouched and. will, continue the vast m, 0 *ty 0, erty's natural, land. wi I to provide wildliffe habitat and scenic value. 111 lome Design, Sim, and Aesth, et, ic Concerns 7' Summary of Opponents" Arg ulment: Opponents raise general objections, to 'I the size and scale of the proposed, home,, and to certain aesign features,, (e.g., that it doesn't "'blend in, �1) or, that it. includes a swimining pool , which the 1,1illside Guidelines discourage but do not prohibit)., one suggest the home "s too large for, the S neighborhood orotherwisie aesithet'ically'inapipr,opnate. Appt cat 4, 61 ns' Rsli esponc"'. A. plcnts have worked diligently to ensure the home i a design compnes w, ith all, clear-and,-obj ective standards,, 'in the code. Where feedback was receive pl*cants, have made design concessions to address,, concerns. �or, example 4, 0 as noted, above, the plains were modified after the March 11 hearing to eliminate the need. 61 -for any exception on the east and south, elevations, by providing, ftil,1 6-footoffsets , 'in, the Uppler, story,, thereby meeting the horizontal plane standard (this cnange silghtly reduced, the home's, floor, area as well). At this point, the, project meets all apiplicablebuilding oil 4, 0 design standards, and, the only relief being sought is the driveway variance. The 61 comment, about, the dow nhill, wall height exceeding 20 feet hasibeen addressed, revised plans,, show that, the vertical wall, portion is,, unde rhonhe 20, le%etl witly troof 4, 0 structure above that height (which does,, not count, toward the20400,twall limit). In 11, PC DAvis I 1EARN ANDEMSKM & SELVH'J,� 515 AI EAST MNSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.,COM WWW.1dayishearn.com Page 544 of 68 1 Page -ii,q- Ashland Planning ssCommii o; PA4,220,24-00053, n April-1,2025 shom, the design now conforms to the letter of the hillside development standards., To the e xtent opponent s argue th e proj ect do esn 'it meet, th e "splirit " 'of those standards,31 of the 1":,11 1 30 1 1, & lls'de Ordinance Applicants baeve the oppos'te "s true- The pirimaryob ject ve ffied, is,to re'duce, implacts,to hillsides while allowing re asonable developmenten . As, des, the project one ntrates development, in a small area, mi*ni*mi* zes grading, and retains, the vast, majority of existing trees, (70+ Out0f ~75 significant trees will remain)., In doing so, the design actually achieves the goals,, of the ordinance — it result s in a home that is of ii. site appirop1,hateande nvirnmentaly sens1"tAppifiIcants u l r' 231 GranI*te to be another example of a well -designed Ashland home that respects its natural, setting. Finally, it mustbe stre, ssed, that general oppos iti on to developmentor, subjective aesthetic prele rences are not approval crite ria. on which the Commisis ion can base a denial. Thisis a pri'vately owned, buildable lot, created, with the Planning Commission's JAn approval in 199 7z . rh owners are entitled. to develop it in accordance 'th t e City's 5 Land, Use, Ordinance. As, confirmed. by staff's findings,,,, the application meets or exceeds I need,ed, all, applicable standards (or, seeks propler, rebef wh ere , I "n the case of the dn"veway). Personal preferences,, of neighbors — forinstance, a desire to keep, this lot urn developled, as,, quasi "open space,,"orislike of the home's modern appearance or, the, inclusion of a, pool — cannot oveirn"de the -fact that the proposal i's code -compliant. The 1":,11"llside Development Standards about blending, structures, into the natural settIng, have been appiliedby staff in a reasonable,, objective manner consistenJAnt 'th state law'. The Planning, Comm iss ion 'is,, role is,, to apply the, law and standards as adopted,,, not, to impose, sub 11. 4, tiques. IProval. The ,ject'I desive gn, crIn this case, those t sanr dads support ap Opponents post -hearing subi-nittals did not, reve al any newiinstance of non-compiiance -1d. concerns that were alre ady cons,, "dered, and with the code; they mainly re-emphasizc I addre ssed, by staff and the Ap 4, 1 1 1 , plicants dur"nig the "n'tial hearing'. 0 Oregon"s Needed Housing Law Clear and Objective Standards, Must 0 40 Govern the Dectsion Finally, itis, important to recognize that this application is for "'needed, housing 4, under Oregon law., ORS, 197.303, broadly defines, needed, housing toinclude "all housing on, re siaenti-ally zoned, land," that meets the ��nngneeds — eat liitpincluding aetached. single-family hohemes,,liketone proposed,here. The opiponents' suggestion that a single large home i's not "n,,d" 'is mispilaced,,,: the statute expressly includes s,in, gle-fam, 'illy homes 111 the definition of needed housing. Because this application, i's for, neede,,d housing, the, City may only apply "Clear and,objective, standards, conditions, and. procedures in its decision,, per, ORS 197-307(4) (tine State's Neede,d I lousing mandate). Oregon law prohibits, local governments from, applying discretionary approval c1riteria, in a way that would, dii courag�e, needed housing through un, re asi,on, able cost, or delay. In practical terms, this me, ans that if the evid,ence% shows the 4, 6 JrW application, meets,, the literal requirements,, ot an approval criten*on or can meet,. them 11, PC DAvis I 1EARN ANDEMSK)N & SELVH'J,� 515 EAST MAINSTREI AiAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.cOm WWW.1dayishearn.com Page 545 of 68 1 Page-20- Ashland ssPlanning Commi, o; PA4,220,24-00053, i n April.1,2025 with reasonable con difions),31 the City cannot deny or downsize the housing project, based �s or, nil I ons no in clear, terms. on subjective policie extra-st ` ge�,nt nterpre'tati t, stated, 4, Oregon courts antine Land Use Ap Board of have, consistently peals,, (LUBA enforced, these needed housing provisions. In, Rqgue Valley Associa tion ofRealtors v. Ot I a I We standards), the Court of y ofAshlan,d nvolving Ashland's orig"n 11997h"Il,s Appeals,, struck dow n the City's attempt to apply subjective architectural des ign conditions,, to a housing developmentl holding that appearance or aesthetic, standards,, in 'bc I using deve lopments. ust x clear, and objective if they are to be appbed to needed, ho In other, words,31 if a, standard, has no purpose other than aesitheltics,31 it falls under ORS 197.307(4)'s mandate -for clarity and objectivAy. 'That pirece'dent, 'I's directly relevant, here because much of the opposition to this project, centers, on subjective aesthetic, 61 61 - preferences (siuch as the home's sizeor, appearance, or tlwxinclusion of a, swimming pool 11 1 n which the code "diseourag!e s" but po'1ntedly does not proh1 W"O. U der the Nee'de I lousing law,,, the City cannot deny — or require a re' designof — a, housing, project due to 61 aesthetic concerns unle ss those concerns are codified in clear and objective standards,,. & 6 Ashland's I lillside standards A ing With the natural sietting are indeed out, blend" important, but they have been appliedin this case in the clear -and -objective manner intended:, sipecitically staff identified how the pr kxct memeats, all, the quantifiable limits oj (coverr ge, height, open splaa:x., etc.) and reasonably exercised professional judgm nt on the d1scre tionary aspects in favor, of approval, consistent, w ith the needed housing mandate. 'This approach isin line With, the state law., Because no entirely clear -and -objective approval, path, was available for, 11 61 61 dewo.tiopingirl, a home on this plart'i"cular, I Iills i'de, lot (the process Inherently requi re discretionary Physical &I Environmental Constraints,, Permit and variance), the City must jAn apply the required, criteria as objectively as possible 'in orde r to comply 'thORS, ter ere ni 4, * choose a d " sctionary ack, h 197-307(4). U I'ke some applicants,, who voluntan ly I re the Applicants, had, no alternative "clear and, objective" track to select, — so they did not waive their rights under the Needed 1,1ou sing, statute. Therefore, the only available path, 4, 114, 6 xye towa 6 (the discretionary review) must be app ied with an c rd fulfilling the needed 4, . # 4, 4, housing mandate, not frustrating it., in practical terms, thi's means the Commission 61 61 should. not impose any subjective or xtr -st�atut r Shurdles on this,, application. If the evidence demonstrate's that the proposal meets the literal re quire mentsof the code cn*tena (,or can do so With condit ions),, the, City should, approve it. The law, does not allow Ashland to deny needed housingon the basis,01 rigid or, subjective application of standards that, the property cannot practically meet., 12, Rogue Valley Assn qf'Realtorvv. Cityqf"A A land, 1, 580'r App I (1999). 11, PC DAvis I 1EARN ANDEMSKM & SELVH'J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "D.1 +shearn.,COM WWW.1dayishearn.com Page 546 of 68 1 Page-21- Ashland ssPlanning Commi, o; PA4,220,24-00053, i n April.1,2025 Recent LUBA cases,, underscore that local governments cannot use discretionary variance or, conditional, use criteria. to thwart. needed. housing, w, hen no & clear- an, d,-,ob ecti ve alterni ative s availab le. For example, ern n Zirker v,.City ofBend',, LUBA, overturned. a, den'lal, of a, housing prqject''whe re the city had appli ed a variance "hardship" test too sty n"ctly, noting that, a property's unique characteristics mustbe c Were � A that, a variance should, be grant d, 'f needed, for devc1lopiment, of ons 'd an e I the housing and, no verse impacts would, result.13 Similarly,, in Nbrdhmd'v. Clackamas C6zin�y, LUBA emphasized that a, "physical characteristic of the propeity" In that case,, topography) can justiffy variance relief for, housing', and 'if a condition 'is,, common to many pIropI(.Irt*1 that is a d *1 fferent, situattion, — but where the hardship, les ��c. not un que),6'74 at unique,, the variance should, be allowed to enable the housing use 'The poi "'si, th 4, 4, needed, housing, may not be denied on the basisof slavish application of standards that 6 4, 11 the property cannot, meet,' when those standards canbe fle'Xibly appilled or va.nea, osical constr withut undermining their, Purpose. I lere,,, the phy ai ntsi, are unique and were known to the City when the lot was,, approved. and, created- a PK "n g the variance criteria Y in law. Put with reasonable fleXib flity to allow this,, houseis in keeping with, the sp t, of the s`mply I the law t al does nolow Ashland to deny th application unless 't, fa"Is to meet, an applicable clear, and objective standard — and as discussed,, 'it, does not, so fail,. A denial oronerous, conditions,, based. on open-ended, cri"ten"a, would ri'sk violating' ORS 197-307. Fortunately, in this case, wsnot -face that issue because the proposal, as conditioned isties a I 'by staff sat* 11 appil"cable standards. jo, Conclusion Applicants apprec "late the neighbors ,"engagement, in this,, process,, ane . understand. the Ap I a ibstant" 'th factual, ir concerns. pil"cants have, strived to ddress each st ive point wi correctionsor, mitigation measures. Many issues — such as tree removal, fire safety, and. driveway aes,ign — we re thoroughly examined i n A, I cants'prior subin itals and by their te'am of professionals (pilan��ner, e ngineer5 surveyor,, and arborisit). The record, 61 61 i before the Commission s repi'lete with substantial cividence, �u�.�.�st�.�ng approval of the subjtect o the rasinanitons roenyacaStaff (most, of which Applicants had already pit , do not object to). In conclusion,, A, pilicants p respectfully request approval of the Physical Environmental Constraints Permit (with the driveway silope/length variance),, the Tree Removal Permit, and. associated conditions,,, so that, this Iong-planned family home can, finally be built., The application meets all applica . ble approval crite riaor, seeks proper, re'll"ef where needed,, and it, advancesthe City's housing and trails objectives in the proce ss. We urge the Planning, 13 ri Zirke r v. Ci�y ofBend, 519 Or, LUBA1, (2009). 4, 1 10 rdh r A IV, indv., Clackamav C,6unty, 64 0 LUB 100 (2011 DAvis IIEARN ANDEMSKM & SELVI('Y",� PC 515 AI EAST MNSTREET I Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812,31111 1 cheam "61 +shearn.,COM WWW.1dayishearn.com Page 547of 68 1 Page-22- Ashland Planning Commi, o; PA4,220,24-00053, ssi n April-1,2025 Commission to affirm staff s recomMendation and approve, the project. Thank you for your careful consideration . 6 asp , submitted, DAvis I I.EARN ANDE160N &SELVIG5 PC 61 Christian, ELI, I . .. . . . . . learn 1� O,SB .#g,1182911 chearn..( �,,?� 4avishearnxom, .................. ......................................................... . ................................................................................................................................................................ Of .to rne. ys for, Ap 61 i , plcantsi, 11, PC DAvis III ANDEMSKM & SELVI('J,� 515 EAST MAINSTREI Asi-IIAND 'OREGON 197,r 31 ,)201 .541-4812-.3,111 1 ich.ea.m D I +shearn.,COM www,.ld,avl',Ls'h,e,,,'L'�ir�,il.c'�o,,ni Pagel 548 of 68 1 NOTICE OF APPLICATION A all ■ 181 z # IS in a lip a, a a ID m", lip 1 110 A L ■ A 'AL lip win A miles 0�7�m m 1111111111111 am illimilli m All loll 11� :01s = INS ASHLAND PLAICI NI N,G, COMMISSION M EETING: Tuesday March ffi,, 2,025 at T,0,0 PM,,Ashland'Civic Center, '1175 East, Main Streelit COMMUNITY DEVELOPMENT DEPARTMENT 51'Winburnlway Te' 41.488.5305 2 As N and, Oregon 97520 Fox. .2050 ,a sht.g TTY- 800335.2900 Z Mill w w All 0 I I R rill WI 41 1 KJOA 111111 IN IN 1 M11 'I'll I RM� 11111w IiIlk WAL 9 mi VM DELI W61111 4 � VA I mill � I I'll"i 14 � I F.,11 Will � &3 1 MR.11 I L, I I EXCEPTION TOTHE DEVELOPMENT STANDARDS FOR HILLSIDE LANDS 18 3.10 MOM An exception under this sectian iis not subject to the varjance� requirements of'chapter,18.5.5 Varjances. An application for an exceptian is, s uJect to the Type I rgum in section 18., 5:1.050 and may be g rant with itespect to th e devel o pment sta nId ards fdr H i 11 s ide Land s, if the proposal imieets all of the following criteria 1. Tlhere it s demanstrable difficulty in imieetinthe specific requirements of'this chapter due to,,a unique or unusual aspect ofthe site air proposed use ofthe site. COMMUNITY DEVELOPMENT DEPARTMENT' lWinburn,way Te' '141.488.505 pp Asi-il and, Oregon 97520 Fox. b"', A 1 1, 63", j 1, 63", 2. 2 0 5 0 ashbrId.or.1LIS TTY- 800335.2900 ............................................................................ Page 55,0 of 6831, PO I "T Y F < ALA 2. The exception will itesult in equa ll or greater protection of'the resources protected under this chapter., 3. The exception is the i iiiiniim uii inecess,ary to alleviate the difficulty. 4. The exception is co,nsistent with the stated Purpose and Intent of'clhapter 18.3., 10 Physicall and E"Invirionmental Constraints Overlay chapter and section 183 10.090 DevelogmentStan dards fdr Hillside Lands. VARIANCE, 18 5.5.1050 .0 40 4, 0, Zo oil, 0, TREEII REMOVAL PERMIT LAJMC 18 5,J.10410JPj, Hazard'Treie A Hazard Tree Removal Perrniit shall �be gra,nted if the approval authority finds that tlhe agpillication meets all of'tlhe following criteriaor can be �made to co,nform thro,ugh the impositio,n of conditions. The applicant must demonstrate, that the co,ndton or location of'the tree presents a clear public safety hazard (i e., likely to f,6111 wd injure persons or property); or a foreseeable danger of pro,perty dam.age to an existing structure or facility, and such haiiza,rd or da,nger ca,nnot, reasonably be alleviated �by treatment, relocation, or pruning., See definition of'hazard tree in part, 18.611 b. The City m.ay require tlhe applicant to rnifigate fdr tlhe removal deadh hazard tiree pursuant to section 18.5.7.,050. Sudh mitgation requirements shall be a, condition of approval of the permit., NO M, r II 0Z e All —0 0 Zo ADDITIONAL PRELIMINARY FLAG LOT PARTITION PLAT CRITERIA 18 53.1060 The approval authority shall approve a, preliminary plat application for a flag �lot, parton only where all of'tlhe following criteria are met - A. The criteria of section J 815.3 05,0 are met., B. For the purpose of'meefing the minimum �lot area requirement, the �lot area, exclusive of the flag drive arez, must meelthe COMMUNITY DEVELOPMENT DEPARTMENT IWInburn,way Te' �5- 88 Ashl and, Oregon 97520 Fox. 541.5"' 5' .2050 asNand.or.1LIS TTY- 800335.2900 ............................................................................ Page 551 of 6831, 11 M It S 1111118 There shall �be no, p&king� within ten feet of'tlhe mnterline of the drive on either side of'tlhe flag drive, entrance. M. Flag drives serving structures, greater than 2�4 feet in height, as, defined in part, 18.611, shall provide a fire, work area II by 4O feet clear of'veftical obstructions, and within 50 feet of the structure.The fire work a,rea, reguirement shall �be waived [fthe structure served by the drive has an approved Mrs =6 I=Mmm twel AL 09 S ........ ..... I M a M, oil Put i I'm COMMUNITY DEVELOPMENT DEPARTMENT l5305 Wnbu irni'Way Tel �5- 88 41.4.Z.Z.- As 2 N and, Oregon 97520 Fax- "AILEE' .2050 j ,a sht.g TTY- 800.735.2900 ID, Ila, a . . . . . . . . . . lie 10, is Ji a' if ASHLAND CITY COUNCIL MEETING. Tuesda,y,June,17, 2025 at 6-00 PM,' Ashland Uvic Genteir, 1175 Eas-tMain Strelet, This appealwill be processehd on the record according to AMIC 18 5 1.060 1. The grounds flor theappeal as identified by the apipellant are, listed below:11� COMMUNITY DEVELOPMENT'DEPARTMENT 1; WIlnb urn wTel: 1141.488.53101 Ashland, oregan, 97520 Fox- 5411.552.2050 TTY- 800.735-2900 ....................... ....... .......................... ........ .. .............. Page 553 of 68 1 J�m OR POP 11* v # I Mil 4W IF OR All, 0 jah OR 40 Ah di, A^ Ili Ili ow OR OR p mi W A OR 116 a,IliEll Al 4W m w m 14" I w p lip 4W w ol ol 4m, 41, ........... COMMUNITY DEVELOPMEN'T'DEPARTMENT 11"W nburn,"Way Te' 61 414 8 8 E", 3, 0 E Ashland, oregan, 97520 Fax- S41Ut-=j2.2'G U a sbt.ci r) d..o.J.".e gf!,..g. TTY- 800.735 2900 ...... .... ..... . ..... ... ...... ...... . ...... ..... .... Paigiel 554 of 68 1 'cif r COMMUNITY DEVELOPMEN'T'DEPARTMENT Ashland, or gan 97520 Fax. S1.t-j . �1��1��1111�1�161 aigi Notice is hereby, given that,the ASHLAND CITY COUNCIL,will meet to considera�n Appea,l on'the �Record for Plm��ning Action PIA-U-2024-00053 on th meet,ing date and time shown above..'The meetingwill be at the ASHLAND CIVIC CENTER, 1175 East Main� Stree't, AshlmId, Oregom Ili st Oil! J�pjiijm I gy sm IW PHYSICAL &, ENVIRONMENTAL CONSTRAINTS REVIEW PERIMIT(AW 18 3. 10 An application for a Physical Constraints Review Permit is subject to the Type I procedure, in section 18.5.1.050 and sh.all be approved ifthe proposal mee"'Its of'the f6lllowing criteria,,. Through the application of'the development stanikards of this chapter, the potential impacts, to, the property ant� nearby areas, haive been considered, ani adverse impacts, have �been minimized. That the applicmt has considered the pp, o;tential� �hazards thait the development, ay create and implemented measures to mi'tigate, the potential ha,izards caused by the developrneM,., That the applicmt has taken all reasona,ble steps, to reduce the adverse ii'mpact on the environrnent,. Irreversible actions shall be considered NI; seriously than reversible actims., The Staff' AdVisor or Pllanning� Commission shall consider the existin development of the surrounding area, and the maximurn development perm]"fted �by this ordinance I *A1,01 All A COMMUNITY DEVELOPMEN'T'DEPAR'TMENT 11W n b u rnway Tel: 1 141.488.53101 Ashland, Oregan, 9`7520 Fox- 5411.552.2050 TTY- 800.735-2900 ....................... ....... .......................... ........ .. .............. Pagel 55,6 of 68 1 I T Y F VARIANCE AMC 18.5 5 05 'i The variance ms necessary because the subject code pirovisioin does, not account f6r special or unique, physical circumstances of"the subject site, such as topography ' n atu ra 11 features, a0j ace nt developme nt, o r s im il ar ci rcumistances A legal It determination may be, sufficient evidence oif a hardship for purposes of approviiing a vanance. 2. The variance �iis the minimurn necessary to address, the special or unique physical circumstances related to the su�ojject ile. 3. The proposal's benefits will be greater than n ireegative impacts on the &vellopment of the adjacent uses and will fufther the piurpose and iirotent ofthis, ordinance and the Comprehensive Plan of the City 4. T lased for the variance its not se lf-i m posed by the applicant or property owner. For example, the �riii �n iraest does snot uiri itesult of' a propefty I ine adjustment oir 4nd division approval previously granted to the applicant., TREE REMOVAL PERMIT (A M C I B.S.7. 'i Hazard T e,, A Hazard Tree Removal Permit shall be granted if the approval authority Ifinds that the application meets all of'the following critI or can be made to, conf&rmi through the imposition of'conditions. r 1111111 1111111111111 Owl a It 4 Ilk 'I P .0 ISO mill 6, Is, lie F.11 Q 111114 IL mWEll ON 1114 ON .0 4, 6 0, .40 Z 0, AIR .40 is 0, ZO a a .0 go, ]1, 40 Owl a Owl Owl mo 40 Owl Owl 9 lass Owl I T Y F of 15 perce�nt but no greater than 18 percent fair nioj,t imore than 200 feet. Such varianices, shiall be required to imeet all of tlhe criteria for approvall in chapter 18.5.5 Va ria In ces. G. Flag drives shall be constructed toi pirevent sufface drainage fromi flowing over sidewalks or otlher public ways,,. HL Flag lots adjacent to an alley shall mleet all of thle requiremeints of this section, except thatj: w w AtUl!FM KwAltMl Ill EAMALON111111111111111 1111 V!1111111111 I .0 a mwj mwj mwjj W, 40 oil I 0 a I a COMMUNITY DEVELOPMEN'T'DEPARTMENT 11W n b u rnway Tel: 141.488.5310, j j Ashland, Oregan, 9`7520 Fox- 5411.552.2050 TTY- 800.735-2900 ....................... ....... .......................... ........ .. .............. Pagel 55,8 of 68 1 I T Y F R R E L Of''TYPE, 11 DECISION (AMC 18.5.1.060.1) AppeaI of'Type 11 Delilt s,lion. The City Cogull ncill ! may cail up a, Type 11 decis,iojn� puirsuant tio slecafiojn� 18.5.1.0,60.,J. A Type 11 djecisioin may also be appeaijed toi the CouncH as fbi1iows., Whp �May Appehal., Appeals may, only, befiled by parties to thile planningaction. "Parties"' shal! be defined as the foliowing., a. The a, plp! i can't., b. Persilons whio, pafticipated in t1he public hearJng, eit1her oraily or in writing. Faiiure to participatie in the plubiic ftearing, eit1her oraily or in writing, prediudes thile rijgiftt of,appealtiothie Council., C. Persons whio were entifled to receive notice of the action buit did not receive noticeduie toerror. Al2,12,eaiFlifing Procedure. Notice o�f Appeal. Any person wit1h standing to appealI as, provided in subsection'l 8.5.1.060.1.1, above, may appea! a Type B decisli6n by, filing a notice of appleal and playing the appea!� fee accordinigi to, thie procedures of t1his subisection. b. Time �for, Filing'. The notice ofappe6i shiall be filed with the City Administrator within ten days, of t1he date the notice of decislion is rnailied. lip, A S 4 W** Ilm I_ 0 IIM IR NJ 10 :10 URIM P17wMK-7Wj mill - �_179 VAT . # =p- p dw Mil I , dhIII III V lip a th: That the Planning Commission committed a proceduira! error, thro igh nofauit ofthie requesfing pairtyI prejudicedthel requesting plarty's substantial rigiNsand t�hat reopenithe record beforet1he C,ounci]� is th on1y means of correcting theerror. That a factual errior ioccuirred before the Clomrnissi6n thro igh no fauit of t1he requiesting party which, is rellevanttio an approva! cr,iteni'onand rnat,erial tothie decJsion. i i L That new evidence material to the decision� on appeal exists Mich was unavaiiabie, through, no fault ofthe re,jil#,-uiestinjgi party,, When 'the record of 'the �,roceeding was q�,,en�, andiJ duringi the COMMUNITY DEVELOPMENT'DEPARTMENT 11W n b u rnway Tel: 1 141.488.53101 Ashland, Oregan, 97520 Fox- 541Ut-`Ej2.2'G G TTY- 8,00.735-2900 ....................... ....... .......................... ........ .. .............. e.-I -6kaigel 55t of 641 pierio* when the requiesting party coul* have requestle;!li reconsideration. A requesting party rnay only clualify ,for thislexception ifhe or s,he,delmonstr,a,tes,tlh,a,t,tlheI new evidence is relevanttio an la�p�pirioval criterion and material to the clecon. This exce�ption shall be strictly construed by thie C,ouncil� in order to enslure that, only relevant evidence andt,estimony is subimittled to, the hearing body. Re-liopening the recordfor purposes ofthiis section means the slubmission of additional written testimony i and evidence,, not, oral testimony or presentation of evidence before the Council. Apjpeal� Heari�nu Priocedurie."The cledislion� of the Clity Council is, the final decision of the Clity on an qppeal of a, Type 11 decision,, unles,sthie decision is, rernandedto the Planning C,ommisslion. a., Oral Argument. Gral argument ion the ap�peal sha[l �be perirnitted before the CoUncil. Oral arigurnent sha[l be limited to ten minutes, for the applicantten for the api�pellant, if diff6rent, and thiree minutes for any other party who participated below. A party shall not be permitted oralargurnent ifwritten arguments have not been timelysubimifted. Written arigurnents sha[l be submitted no, less, thanten days priortio the Council cionsideration ofthe ap�peal. Written and oral arguments, on thile apipeal shall be limited to, thilose issues clearly and distinctly setforth in the notice of' appeal; similarlyll, or,61 arigurnent, shall be confinedto the substance of the written argurnent., bi. Scope of Appeal Deliberation,sill. Upon review,, and except when limited reopening ofthe record is allowedi the Clouncil� siftall not, re-lexamine issues of factand shiall limit its, review to determining whetherthere is substanti,61 evidence to supiport thie findings of the Planning Cornmissioni or to determining if errors in law were committed by the Commission. Review, shall inany event be limited to, thilose issues clear]y and distinctly setforth, in the notice of' appeal. �N��o issue may be �raised on appeal to the Council that, was, not �raised beforethie Commission with sufficient, specificity to enable the C,,o�m�miss,�i��oni,ani,d,tlh,e parties to respond. cl., Coun,cil Decision."The Couincfl� may affiirm,, reverse,, modify,, or remand thile decislionand may approve or denly request, or grantqp�proval with� conditions. The Council shall rnake findings and conclusions, and make a decislion based onthie record before it as justificationfor itsaction. The Council slha[l cause copiies of a, final order, to biel sent to all piarties, participating in the appeal. Upon recommenclation of the Administrator, the C,ounc[l may' elect 'tio surnmarily rernand the matter to, the Planning Commission. If the Council elects to remand a clecislion to, the Co,mmission, eithier summarily or othierwise,11thie Cornmissiondecision shall be thile finaldecision ofthie City, unles,s the Council calls the matter up pursuant to, subsection 18.5.11.060.J., RecloM of' t1he Pub[ic Aeha For purposes ot'Clity Council review, the notice of' qppeal and thie written argurnents submitted �by thie parties to, the qppeal,, and thile oral arguments,,, if any, shiall becorne �part of thie record ofthie api�peal prioceed i ng. I 1111 111 IM i II III milli AM% AM% 111M M** UP I LO COMMUNITY DEVELOPMENTIDEPARTMENT 11W n b u rnway Tel: 1 141.488.53101 Ashland, Oregan, 97520 Fox- S41Ut-=j2.2'G U ,g a sbt.g r) d..g.J.".e Q[L..g., TTY- 800.735-2900 ...... .... ..... . ..... ... ...... ...... . ...... ..... .... Page 560 of 68 V ;, �, revmauWl� e.'rron '",x4 Ww w i r Effective Datelag,d,,AggealstoState IL insd Uls,e Boardf Ai ,.�, City Council decisions n Type 11 applications, anr� i a l the date thleCity mails the noticeofdedsion. Appeals f Council dieci u ns lon'Type 11 applications must be filed witlh the State Land Use Bloardof Appeals, pursuant t0i ORS 197.805 -197.860. COMMUNITY DEVELOPMEN'T'DEPARTMENT , „ Ashland, Or gan 97520 Fox. Sl.t-j . �1��1��1111�1�161 IL Milo 6 SOlie 111 1* IN IN 5) 'W I,!, Ol ill Wh�atareh th�eh stipj2s to, agRekfM Once the Planning Commission makes, a, decislio,n� on a land use matter,, a party to t1he ornal decision may appeal thatdecisi6n to, the City Council. The appellant must identify,, in wrifinig, specific areas, wherethey,ffiink the Planning C,ommission made a, mistake. The mistake has, to, be an error in interpretatioin of afact,Tan� interpretation of a, rule or regulation, or [n procedure. Thp C,ity C,gyncil wNre vie w o nly, thgs,,e, �qeqifiq i'szves rais, ed as "erroirs,. Y The C,ouncil� willdecide: 1) whether there is substantial evidenceto slupporttlhe decisi6n oft1he Planning C,ommission, and 2) if t1h Planning C,oan� error. i jil I i 11117111 oil FT 10, a NJ a oil V mi Wit 11 1.11 . 17 11,11h�at milay the Cloiunziil� con�siidie�r in reacKing a, degisignI Exce pt wh e n I i m ited reo pen i ng of th e record i s a, I I lowed as, prov i ded i n AM C 18.5., 1 . 06 0.,, 1.4., �b th e Colu n ci I s hia 11 not re -ex of fact and sha[l limit its review to determining whilether thiere is, slubstantial evidence tio slupport 'the findings ofthe Planning iCommission, or to determining iferriors in law were committed by, the Commission., Gity Council review is limited 'tio t1he isisues, clearly and distinctly set forth, in� the notice of appeal., �N��o issue may bel raised on� appeal to the Council thiat was not rais,ed before the Planning C,ommission� wi,th sufficient specificitytio enable the Planning Cjommislsio,n� and the parties to respond., Ultimately,tlhe Council may: Affirm thie decision oft1he Planning Ciommis,sion and reject, t1he appeal; Reverse the decision of the Planning C,ommission and suipport thel written apipeal; Modify t1he decisio,n oft1he Planning Gommission; or Send the decision backtiothel Planning Commis,sion� with instructJonsfor furffier proceedings. In thiis case,, subsequent actions, �by the Planning C,ommission� will bethie final decisioin of thel City. The final decision ofthel City, can be appealed tiothie State Land Use Board of Appeals (LUBAl COM�WNITY DEVELOPMENTIDEPARTMENT 11W n b u rnway Tel: 1 141.488.53101 i i Ashland, Oregan, 97520 Fox- 5411.552.2,050 TTY- 8,00.735-2900 ....................... ....... .......................... ........ .. .............. Page 562 of 68 I ...... ...IJ April 23, 2025 Notice of Final Decisioll The Ashland Planning Comnlission hasapproved the re!q, uest for the following. Planning Action: PA-T2-2024-0,0053 Subied Prop,efty.- 231 Granite Street Ap,phicant: Carlos Delgado Architect Desci-Ttionn. A request for Physical it Environinental ('P&E) Constraints perilut to constru,ct a. new singlein.ilydwelfing in steep slopes greater than 2% within the hillside overlay area., including exceptions to the hills ide d e!s, ign standards. The proposal. includes a Type! 2 variancedue to, the proposed driveway gra-de exceeding 18%. The! applicant,also requests a tree removal permit to, remove 67 trees 63 of which are! between 6" and 12"' Diameter at Breast Height i(DBH), 8 of which are dead,and 4, are! significant trees which are! larger, than 12"' DBH., COMPREHENSIVE PLAN DESIGNATION: Low Densit Residential-, ZONi"ING: RR,-.,5- MAP: 39 1E 08 DA-, TAX LOTS: 1800 Y I I I The PlanningComnlissioln" s decision becomes, final and effective ten ay after this Notice of Final De,cisioin is nia,fled. Approval is va-lid fbir a period of 18 months and allconditions of approlval identified I., on'the attached Findings are required to, be niet priorto projectconipletion. The application,all associated documents and evidenc�e subinlitted, and the! applicabile criteria, are! available for, review at the Ashland Conun.unity Development Department,, located at 51'Winburn Way., Copies of filedocumentscan be requested anidare charged blased on the City of Ashland copy fee schedule., Thisdecision may be appealed to,, the Ashland City Council if a. Notice of Appeal is filed prior to, the e!ffe,etive diate of the de!c�ision and with 'the required fee ($325"), in accordance with se,etioin 18.5.1.0601 of the! Ashland Municipal Code!, whiis also attached. The appeal may not be nia,de directly to,, the Oregon Land Use Bolard of Appeals. If you have any q, uestioins regarding t1idsdecision, please cointact Veroinica, Allen in the Coim.nunity Development" Department at 1(54,1) 488-53,05. CC' Stephanie & Bryan DeBoer Parties of record COMMUNITY DEVELOPMENT DEPARTMENT Td -54 III-4-81-5305 ,5 1 Win bul m, Way Fax- 541-552-2,050, Ashland, Oregon 97520 TTY- 800-735-2900 jVq,V,V, yl- jjq V, q 11 rl jj� j Pagel 563 of 68 I...... ... 10,IJ SECTION 18.5.1.06,01 1. Appeal f Type, 11 Diecsion. TheCity Council may call upa Type II decision pursuant to section 18.5.1.06O.J. A'Type II decision mayalso beappea-led -to the Council as follows,. 1. 'Who MqY Appeal. Appeals may only be filed by parties -to the planning action. "'Parties" shall be defined as the following. a.. 'The! applicant. b., Persons who participated in the public heariligll either, orally or, in writing. Faflure to participate in the public hearing, either orally or in writing, precludes the! right ofappea-1 to, the Council. c. Persons who were entitled to receive! notice of the action but did not receive notice due to error. 2'. APpeal Filing Procedure. a.. Notice qj'.4ppeal. Any person with standin,g to appeal, as provided in subsection 18.5.1.06,01,1,1 abovel rilay appeal a. Type II de!c�ision by filinga notice of appealand paying the appeal fey according -to the procedures of this, subsection., for Filing. The notice of appeal shall be! filed with the! City AdMinistra-tor withinten days of the! date! -the notice of decision is mailed. C. C,,oi,ite,,tit,qfN,6ti",ce,qf.4ppe'al'., The notice shall include the! appellant's name, address, a. reference to the decision sou,,ght -to be! reviewed, a, statement as, -to how the appellant qualifies as a party, thedalle of the decision in appealedand a clearanddistinct identification of the specific grounds, for which the decision should be reversed or niodified', based on identified applicable criteria or procedura-1 irregularity., d., 'T°he! appeal requirements, of this section must be! fully met orthe appeal will beconsidered by the City as a ju,ris,dict.io��n,al,defec�t,and will not be heard orconsidered. 3. MailedNotic e.They ,Cit shal I mail the noli c e! of app ea-1 t0gether, with a notice of the d ate�u time! and place to consider theappeal by theCity Council to the parties, as provided in subsection 1845.1.,0604H4 I,, at least 2,0 days, prior, tothe meeting. 4. Scope of A,ppeal. a.. Except upon the election to reopen the! record as set forth in subsection 18.541406014.b� below,l the! review ofadecision of the PlanningConniiission by the City,Council shall be confined to the record of the proceeding 'before the Coimiussion. 'T°he! record shall cone ,ist of the application andall niaterials submitted with it-, docunlentalry evidence, 'exhibits,, and materials subrilitted. during the! hearing or, at other, tinles, when the record before the Coninlission was o�pen; recorded testu-nony; (including DVDs when availabile), -the executed de!c�ision of the Coamnission,' including -the findings and conclusions. In aidditioln,' foir purposes, ofCouncit review, -the notice of appealand the written arg-Lunents submitted by the! p arties, to the appe al, and the oral arg-Lunents, if any, a:I bec onle part o f therec ord of the appeal. proceeding. b., Reopeirting the Record. The City Council may reopen the record andconsider, new e!videnc�e on a limited basis,, if such request to, reopen the record is, made to, theCity Adilunistrator, COMMUNITY DEVELOPMENT DEPARTMENT Td -54 III-4-81-5305 ,5 1 Win bul m, Way Fax,. 541-552-2,050, Ashland, Oregon 97520 TTY- 800-735-2900 Pagel 564, of 68 I...... ... 10,IJ together with the filing of -the notppeal and the City -ilinistra,,tor,det,ennine!s, prior, to, the Councilappea-1 hearing that -the requesting party hasdernonstralled one or more of the! following. i4 That -the Planning Comnlission conun.,itted a,, proceduralerror', -through no fault of the req tiesting party, 'that prejudiced the re!q, tiesting partyls substantia-1 rights and -that reopening the record befbre! theCouncil is, the only means of c�orrec�tin,g theerror. ii., That a. fac-tual error, occurred before the Coim.nission -through no fault of -the requesting party whic�h is relevant t0an approval criterion and material to the decision. HL That newevidence! material -to the decision on appeal exists which was unavailable!, through no, fault of the req uesting party, when the record of the! proceeding was, open, and during, -the period when the! reques'ting party could have requested reconsideration., A req uesting party may only qu,alify for thisexception if he or she! demonstralles that the new e!vilevy nt,to anapprovalGrit erion and ma-terial to the! decision. This exception shall be stric,tlycons,tru,ed by the! Council in order to ensure that only relevant evidence and testiniony is submitted to, the hearing body. iv., Re -opening -the record for, purposes of this section means, the submission of additional written'testinlony aildevidence, not oral testiniony or presentation of evidence before! -the Council. 5 At)peal Hearing Procedure., The decision of the! City Council is the final decision of theCit on an & y appeal of aType II decision, unless the decision is, remanded to the Planning Conmission. a.. Oral Arpintent. Oral arg-urnent on'the appeal shall be perilu'-fted before the! Council. Oral arg�inient shall be limited to ton n1inutes for, theEpp licant, ten fbr the appellant, if different, and three! min u tes forany other party who participa-ted below., A party shall not be permitted oral arg-Lun.ent if writtenarg�urnents, have! not been timely su bmitte!d., 'Written argunients, shall be! submitted no, less,than ten days prior to the Council consideration of the appeal. Written and oral arg-Lunents on -the a peal shall be limited to those issues clearly and distinctly set p forth in the notice ofappea-1-1 similarly, oral argument shall beconfined to the! substance of the written agun lent. b., Scope qfAppeal Deliberations. Upon review,, and except when limited reopenin,g of -the record is, allowed, theCouncil shall not re-examine! issues of fact and shall limit its review to detennining whether -there is substantial evidence to, support the! findings, of -the Plami.ing Coninlission, or,to determining iferrors, in law were conmitted by theConniiission., Review shall in any event be! limited to, -those issues clearly and distinctly set forth in the notice! of appeal., No issue nlay be! raised onappea-1 to, theCouncil that was not raised before the! Coninlission with sufficient specificity to, enable the Coimnissionand the parties, to respond. c. C,,oi,,ii-ici'l.De,cisi., The Council mayaffirm, reverse,, modify, or rernand thedecisionand may approve or, deny the request,, or grant approval with cond itions,. 'The! Council shall make findings and conclusions, and make a,, decision based on -the record before it as justification for, its ac-tion., The Co�uncil shall cauorto be! sent to all parties participating in -the appeal. Upon recoimnenda-tion of -the Administrator, the Council may elect to sumniarily remand the matter to, the PlanningCommission. If the! Council elects to, COMMUNITY DEVELOPMENT DEPARTMENT Td -54 1 -4-88-5305 ,5 1 Win bul m, Way Fax,. 541-552-2,050, Ashland, Oregon 97520 TTY- 800-735-2900 Pagel 565 of 68 I ...... ...IJ remand a. decision to -the Conmission,'eiter sununnarily or o-therwise, theConniiission de!c�ision shall be the! finaIdecision of the City, unless the! Council c�alls the! matter up pursu,,ant to sub,section 1845414,060.1 6. Record of -the Public Hearing.For purposes of City Council review the! notice of appeal and the wrOtt en,arg-vinents, submitted by the parties to, -the appeal, and the oral arg-Lunents, if any, shall become part of the record of the appea-I proceeding. The public hearing record shall include the following information. a.. 'Thenotice of appeal and the written arguments subvilitted by the partiesto the appeat b., Co�pies of all notices givenas required by this chapter, and correspondence reg,arding the! application that the City nia-iled or, received. c. All materials considered by the! hearings body including theapplication and all materials submitted with it. d., Docurnentary evidenc�e, exhibits and materials, subnutted during the hearing or at other times when the record before the! Planning Coilunission was open. e!. Recorded testiniony (including DVDs wean lab le). f. All materialubvilitt the Staff Advisor -to the hearings body regarding the application-, g., 'Theminutes of the hearing. 'The! final written decision of the! Coim.nission including findings,and conclusions. 74 Effective! Date!,and Appeals to State Land Use Board of Appeals,. City Council decisions on Type 11applications are final thedate theCity mails the notice of decision. Appeals, ofCouncil decisions on Type II applications must be! filed with the State Land Use Board of Appeals,, pursuantto ORS 197.805 - 197.,8604 COMMUNITY DEVELOPMENT DEPARTMENT Td -54 1 -4-88-5305 ,5 1 Win bul m, Way Fax,. 541-552-2,050, Ashland, Oregon 97520 TTY- 800-735-2900 yl- jjq V, q 11 rl jj� j INIMIN Pagel 56o6 C ncil s ne ect-I'm o u Bu *1 s,s,M ing J u idle 1 712025 TIME, ESTIMATE,, C'ATEGORY Ord inance/Resolution� - a motion is, neededtio adopt -the ORD. ior RES] ,SUMMARY The City Council is, requested toapprove Second Reading of Ordinance No. 311265,''and adopt,wriften finding relating to, the 2025 Ecionomic Opportunities Analys,is, (E0,A), a technical support docurnent, to the Economy Element of the Ashland Comprehiens,ive Plan. The City Council approved first, reading of Ordinance 3265 on� JIune 3"d, 2025. 1] POLICIES, PLANS & GOALS,SUPPORTED The adoption ofthel 2025 Economic Opportunities Analysis (E0A) is, consistent with, and supports the following I oca I a n d state po I i ci es, a, n d reg u la to ry fra rnew, o rks: 0 0 0 om up 4p, WWI tot THP.; I Ill 1110 At the June 311,, 2025 public hearing,'the City, Council reviewed andapproved t1he 2025 Economic Opportunities A,nalys,is, (E0A) and Ordinance 32,65 as, presented. Thiel ordinance amends thel AsINand Comprehiens,ive Plan tio adopt the updated EOA, as, atechinical support document to the Economy Element. Thiere have be,en� no chianges Pure 1 of 2 Page-567of 6831, C ncil s ne ect.'m o u Bu *1 s,s,M ing to the ord inia nice or tdie �bilowinig t1he public, hearing, and Ordinianice 3265 is,, now presentedfor Second Reading by, titleonily., The wriftein Findings of Fact, and Conclusions of'Law, are also pres,enited for Council review, and approval., Thelsel findings address, cornpliance with Statewide Planining Goal 9 and Gregon Administrative Rule 660-009-0015,, whi&h require citi,es toevaluate and plani for a, 20-year suipply of employirneint, lanid. Thiel findings demonstrate thiat t1he 2025 E,OA, rneets tbes,e requirerni,enits, by, providing a, d ata-d ri vein analysis of local economictirenids, proje,cted job growtft, and Ashland"s, capacitytio accommodatel future employirneint, within its, existing land supply. The 2025 E,OA, replaces Ashiland 1), s, outdated 2,007anialys,is, and relfle,cts significant 6hanigels in derniographics,,, eimployment patteirns,''and land uisel conditions. lt uses current labor market data, the City's 2024 Buildable Lands iniventory,''and pubilic inipuit to providela factual basis f6r, future land lu�is,e decis,ioniszoning uipdates,and e,co,nomic development strategies. The EOA,does, notestablish new policies, or reguilatioryactions biluit serv,es as a founidationi to, guidefuiture planining efforts, consistent with, state rnandates and local goals. FISCAL [MPACTS 'I Adoptioni of the E,coniomic Opportunities Alysis, has no direct fiscal impact, onthie City, of Ashland Budge SUGGESTED ACT'110N�Siy MOTIONS,, ANDIOR OPT'110N�S A, �pubilic hearJng before the City Counicil was held on June 3, 2025, at whi&h time the Counc[l rev'iewed and approvedthie 2025 Eco,nomic Opportunities, Analysis and Ordinance N�o. 32,65 as, prelseinited. Thielre have beeini nio chianigestiothie ordinance or the E,OA, sinice that hearinig. Ordiniance N�o. 3265 is now, pres,enited for Second Reading by, titlel onily,''alonig with, t1he written Findings of Fact, and Conclusions, of'Law' for Counicil� approval. Suggested Moti�on: 1 move to,approve Second Relading of Ordinance N�io. 3265,, titled "AN ORDIN ANCE ADOPTINUG THE 2025 ECONOMIC, OPPORTUNITIES ANALYSIS AS A TECHNICAL, SUPPORT'DOCUMENT70 THE ECONOMY ELEMENT OFTHE CITY OF ASHLAND COMPREHENSIVE PLAN, "' and to, approve theaccompanyiing Finidii�ng of Giw�*clusiov1*f L,qNv., 04;11 =110 =1 1" 161 11 r.'0161: 11'�i I =1 L, ki K 1., #RW265 Ef#,A *602,2*25 2. ORD3265—EOA, 'Rnidings-06172025 3. 2025 Eco,niomic Opru'tLu-fty-k-raty- atced"C6022025, Pure 2 of 2 Ad J Page-568 of 6831, Annotated to show deletions and additions to the Ashland Municipal Code sections being an' underlined. modified. Deletions are K.. %.F AIqLX I&A.&A X9 %Ab, additions are bold WHEREAS, Article 2. Section I of the Ashland City Charter provides-. Powers of the The City shall have all powers which theconst itutions,, statutes,,, anti coimiion law of the United States and of this Sitate expressly or impliedly grant or allow municipalities, as fully as -though this Charter specifically enumerated eah of those powers, as, well as all powers not inconsistent with the foregoing; and,, in addition thereto,, shall. possess all powers hereinafter specifically granted. All the authority thereof shall have perpetual succession,. WHEREAS, The City of Ashland is required under0regon Sitatewide Planning Goal 9 (Econornlc Development.) and Oregon Administrat ive Rule OAR) 660-009 to provide an adequate factual basis, for employment land needs, in its, Comprehensive P'lan. WHEREAS, The City of Ashland's most rec�ent Economic Opportunities Anaiysis EOA) was completed 'in '.2-007, and a tecluilcal. update is necessary -to refl�rrent economic trends, employment prQjections,, and land capacity over the next 20-year planning period,. WHEREAS, The City, with -technical assistance fumding from the Oregon Department of Land Conservation and Development (DLCD), retained Community Attributes 111c. (CAI)to prepare an updated Economic Opportunities Analysis,. The final report.,dated June 2. 2025, provides a comprehensive analysis of Ashland's employment land supply and demand and includes findings, on demo 1 b I -)recasts graphic and econornic -trends, bu'Ida le ands, capacity,and employment fc consistent with Goal 9 and OAR 660-009. 1 1.11 WHEREAS, The 2025 Economic Oppollunities Analysis EOA),does not establish new policies, zoning regulations, or, land use designations,. Rather,, it is intended to serve as a technical support docurnent to inform falture amendments to the Ashland Com. prehensive Plan and to support ongoing planning and policy development. WHEREAS, The Ashland Planning Coimnissi"onconducted aduly not iced public hearing on May 27, 2025 reviewed the E0A, and recominended the City Council adopt the 2025 Economic Opportunity Analysis a technical support document to the Comprehensive Plan and approve Planning Action PA-L-20251-00017. WHEREAS, The Ashland City Council conducted a public heariing on June 3. 2025 and concluded -that the 2,0251 Economic Oppollunities Analysis isconsislent with the requirements of Sitatewide Planning Goal 9 and,OAR 6,60-009 and supports the long-range economic development objectives of the City. ORDIN CE NO. 3,265 Page 1 of 2 Page 569 of 68 1 I .01%. SECTION L, The City of Ashland hereby adopts the 2025 Economic upportunit les, Analysis, prepared by Community Attributes h1c. and dated June 2, 2,0251, i1cal supportdocument as a techi to the Economic Element of the Ashland Comprehens've Plan, amending Chapter, 7 — Econoix y 1 n, 7.08, Technical Reports as follows: The followills are adopted by reference as part of the Econom. y Element of the Ashland Comprehensive Plan: A ifk `7 1 City of Ashland-. Economic uppor,tunities Analysis. IC-xjjffjL.R.JL Ami%PXY 1 20,25) SECTION 2., The adopted E,OA shall serve as, the factual basis for, future amendinents to the City"s, Comprehensive P'lan and land use regulations relating to employment land needs,, economic development,, and Goal 9 implementation,. SECTION 1, Severabiffifty. Each sec�t ion of this ordina� and any part thereof, is severable,, and if any pall of this ordinance is held invalid by a court of competent jurisdiction,, the remainder, of this ordinance shall remain in full force and effect. SECTION 4., Codificalion. Provisions, of this Ordinance shall be incorporated in the City Code and the wordinance" may bechanged to "code",, "article",I "section",'61��chap-ter" or another wordi d tn b,ered or re -lettered,, provided however, ,, anhe sections of thiinrenu s, Ordnace may be 1 that any'Whereas, clauses and bollerplate provisions ('i.e. Sections 3-4) need not becodified and the City Recorder is authorized to corr.n cross-references and any ty errors. y , , pographical e The foregoing ordinance was, it read by title only in accordance with Article X. Section 2(C') of the City Charter, on the day of , 2025, and duly PAS,S,ED and ADOPTED this day of 112025. PASSED by the City Council this day of 12,02514 ATTEST-. Alissa Kolodzinski, City Recorder, SIGNED and APPROVED this day of 112025. Tonya Graham,, Mayor Reviewed as to forin: Johan Piet.141 City Attorney Page 570 of 68 CITY OF AiSHLAND, JACKSON COUNTY, OREGON June 17, 2025 In the inatter of Planning Action PA-L-2025-00017, Ordinance 3265 adopting the 20251 Economic Opportunities FIND INGSOff" FACT Analysis as technical support document of the City of AND CONCLUSIONS OF LAW Ashland Comprehensive Plan's, Economy Element I . .01%. 1 1 ialys's, (EOA) as The purpose of Ordinance 3265 is, to adopt the 2025 Economic upportun'des Ai 1 a technical support document to -the Economic Element of the Ashland Comprehensive Plan. The EOA provides, acurrent, da-ta-driven assessment of Ashland's, em. ployment land supply pro . ected land needs, and opportunities for econornic,development over the 2025-2,045 planning period. It serves, as, a foundational resource to inform future policy updates, zoning amendinents, capital plaiming, and economic development initiatives inconipliance withSla-tewide Planning Goal 9 and related administrative rules,. I I M 111LU 1] 0 [a 1 WIWI I This ac-tion was reviewed through the City's legislative land use process. A joint study session of the Planning Commission and City Council was held on April 29, 2024. Public engagement included a corninunity survey (Febnia0;stakeholder interviews and focusgroups (March — April 2024), and a Southern Oregon University student forum. ('April 2024). A public hearing was held before the Planning Commission on May 27,2025. The City Council is, scheduled to conduct a public hearing for adoption on June 3,1 2,0251. Public notices were issued in accordance with Ashland Municipal Code (AMQ Chapter 18.5.9 andapplicable state statutes. III., SUMMARY OF ANITiS Ordinance 3265, amends the text of -the Ashland Comprehensive Plan by adopt In -the 2025 .01%. Economic upportunities Analys "i's EOA') as a techincal. support document -to -the Economic E I ienient. The EOA is, adata-dri'ven analysis -that establishes a factual basis to inform. future policy decisions related to employment land supply economic development strategies,,, and infras-tructure planning. Adopt Ion of -the EOAdoes not modify the Comprehensive Plan's existing goals or, policies, nor does it revise the Comprehensive Plan or Zoning niap�s. The EOA references the City 'Is adopted Page 571 of 68 2 1 _024 Buildable Lands Inventory (BIT, butdoes not itself amend or, replace that inventory,. Instead it evaluates employment land demand and supply in the adopted BLI to assess Ashland"'s capacity -to acconnnodate proj"ected 'ob growth over the 2,0251-20,45 planning horizon. This action. ensures compliance with Statewide Planning Goal 9 and provides a legally sufficient 11 :Fulations and public foundation for future updates, to the City s Comprehensive Plan, zoning reg I facility plaim.ing efforts. IV, EYALUATION AND COUNCIL FINDINGS The City Council finds that adoption of the 2,0251 Economic Opportunities Analysis, (EOA), complies with Ashland Municipal Code (AMC) 18.51.9.020, the Ashland Comprehensive Plan, applicable SS-tatewide Planning Goals,, and relevant provisions, of Oregon Administrative Rules. 'While legislative amendinents to the Comprehensive Plan are not subj"ect to the sameapproval criteria as quasi-j I udicial land use decisions,, the City inust dem. onstrate consistency with these overarching legal and policy fraineworks. Ordinance 3,265 and the 2025 E,OA ineet these standards, by providing acomprehensive, data-inforined analysis of Ashland"s economic conditions, and projected employment land needs, through 2045. le-t 1.11 In accordance with OAR 660-009, which implements Statewide Plaiming,uoal 9 ('Economic, Development), the EOA includes: A 1 1, state regional, and local economic trends, (OAR ,60 60- 09review ' of nadonal, I- 1 -te 'stics needed to accominodate forecasted 'ob growth Ident'fication of sitecharac n (OAR 6 60 - 00 900 15 (24 An inventory of suitable employment lands within the Urban Growth Boundary PAR 660009-00l5(3,'),')-- and An assessment of the community's economic development potential (OAR 660-009- 00 15 (4)). The Council further finds that cond'dons have c�han 1 .1 1 1 ged substantially s'nce the adopt on of the -two 2007 Econoinic0pportuni-ties Analysis, necessitafro g a inodern'1 zed analysis. Over the past dec�ades, Ashland has experienced notable demographic shifts, including an aging population, slower population growth than previously forecasted, increasing in costs, and a transition toward remote and Imowledge-based employment. Broader economic events, Such as the 2008 recession and the COVID 19 pandemic, have further reshaped national, state,, regional and local labor dynainics,,, employer needs, and the composition of Ashland's employment base. Additionally, the City has seen measurable consumption of buildable land over, the as18 years as comin ercial and industrial development has progressed within the Urban Growth Boundary. Page 572 of 68 This reduction in available land,, combined with a rising demand for infill and a growing emphasis on climate resilience and economic equity, has changed both the supply and character, of sites suitable for future employment uses. The 2025 EOA responds to these conditions by incorporating updated forecasts, regional labor, market data,, and a pareel-level assessment of land availability and suitability. it replaces outdated assumptions withcurrent, localized information and ensuresthat future planning and economic development decisions, are, aligned with evolving conditions, and statutory obligations,. The EOA documents a 2-year employment land need of approxiniately 76 acres and identifies a net supply of 181 buildable acres within the city, indicating an overall surplus,. The analysis, also notes constraints, in the availability of smaltcentrally located cornmercial parcels that are important forcertain business types. Adoption of the EOAdoes not establish new policy or, regulatory 's,'ons but prov'des an updated factual and techii. c�al foundaflon for evaluating , provi 1 1 1 1 future land use decisions consistent with localcomprehensive plan goals, and Statewide Planning le-t Goal 9. The following Statewide Planiiing,uoal findings supp�ol-t this action-. JFN 0. Statewide Planning uo,al Find* IN, M, Goal 1 : Ci , tizen Involvement The EOA prncluded robust public involvement. Outreac�h efforts, included a citywide .1 -Ums and study survey 472- respondents), focus, groups, stakeholder interviews,, pubfic i0i sessions and public hearings before both the Planiiing Commission and City Council. CO'f1'C11'1'',sJ'on',.,- Goal I is niet. Goal 1: Land Use Planning The EOA supports a cornprehensive, coordinated land use planning pry updat Ing the factual basis for employment land decisions. it will inform. future plan amendinents and zoning changes, consistent with Goal 2"s requirements for, data -driven policy making. CO'f1'C11'1'',sJ'on',.,- Goal 2 is niet. 40 Goal S: Agri , cultural Lands Not applicable. The EOA does not agricultural lands outside the LTGB. CO'f1'C11'1'',sJ'on',.,- Not appzVieable. Goal rest Lands,, Not applicable. The EOA does not aforest lands outside the LTGB. CO'f1'C11'1'',sJ'on',.,- Not appzVieable. Goal S: Natural Reso-ace&, Scenic and Historic Areas, and Open Spaces The EOA does not modify adopted natural resourpolicies. CO'f1'C11'1'',sJ'on',.,- Goal 5 is niet. #.tv uali Goal 6: Air, Water and Land Resources Q 1, The EOA does not affect existing policies or regulations related to resourrotection. CO'f1'C11'1'',sJ'on',.,- Goal 6 is niet. Page 573 of 68 1 Goal 7: Areas Subject to, Natural Hazards The EOA aligns with the City' cknowledged hazard nit igation planning and does not alter protections. Goal 7 is niet. Goal &: Recreational Needs,, The EOA does not modify recreational land use policies,. C,0V,C11,1.sJ'on,,: Goal 8 is niet. Goal 9:y The 2025 Econornic0pportuni-ties Analysis ('EOA) fulfills the requreme: nts. of Statewide Planning Goal 9 by ensuring Ashland has an adequate supp�ly of cominercial and industrial lands, with in the Urban Growth Boundary ('UGB), to accominodate anticipated economic growth over a 20-yeas" horizon. Consistent with OAR 660-009,the E0A includes an evaluat Ion of economic trends at multiple geographic scales, employment forecasts, an inventory of'buildable employment lands, and an analysis, of land suitability based on site characteristics. it further assesses Ashland's economic development potential based on the city's unique attributes,, industry composition, and strategic location within the Rogue Valley. The analysis projects AshViand "s private employment to increase from 8,64,4 jobs in 2025 to 10 04�5 by 20,451, th the most growth exp�ected in L is and Hosp�'tal'ty, Healthcare, ad I . wi ei 1 1 n Finance/Insurance/Real Estate (FIRE),. The E0A identifies a net supp�ly of 181 buildable acres of employment land and a total pr 'ected demand of 76 acres, resulting in a surplus,. However, the analysis also notes linii-tati"ons in specific site types, including a shortage of small, centrally loc�ated commercial parc�els suited for visibility -dependent businesses,. These findings are based on a parcel -level evaluation of site readiness, land use constraints, and market dynamics, particularly affecting areas like the Downtown Commercial Distn'ct and opportunity sites such as the Croman Mill and Railroad Distn'ct. The EOA does not rea,te or mandate new policies but provides a technical foundation to inform future zoning updates,, infrastructure investment decisions, and economic development initiatives,. By aligning Ashland's employment land capacity with proj"ecteddemand and document Ing both surpluses and constraints, -the EOA supports strategic plaimingconsislent with Goal 9 Ives to promote econornic vitality, employment opportunity, and land use efficiency,. Its, adoption as, a -technical sull document to the Comprehensive Plan enables the City to base future land use decisions on updated data and findings that railed current and forecasted economic conditions. C,0V,C11,1.sJ'on,,: Goal 9 is niet. M, Goal 10: Housing The EOA does not directly propose changes to residential zoning or housing policy but acknowledges the interrelationship between employmentgrowth and housing affordability. The 1 _eabl City of Ashland allows inixed-u'al se development in cornmercand employment zone s, ning Page 574, of 68 1 upper -story residential uses, above ground -floor, cominercial. spaces. These nlixed-use provisions 1.11 help address housing needs within walkable, j'ob'r1'eh areas and contribute -to balanced conunun.ity growth. fI'CII'I'',sJ'on',: Goal 10Js tnet. N,, Goal lt: Public Facilities and Sei-vices 1 The EOA informs infrastructure planning by ident'fyin g areas, where lack of water, sewer, or transportation capacity mayconstral"'n employment development. Adopt ion of the EOA su ports p coordinated plann.ing with utility and capital i.inprovenient efforts,,consistent with the City"s, Goal I I framework. Goal 11 is� ttiet. Goal 12: Transportation The EOA does not prop�ose specific -transportation changes, but it will support future updates to Ashland"s Transportation System Plan (TSP), scheduled for 2025-2026. The EOA provides a foundation to evaluate how pr 'ected employment growth, site types,, and redevelopment areas, will impact transportation demand, helping ensure consistency with the Transpollation Planning Rule OAR 6,60-0 1 zj. Goal 12Js tnet. 40 Goal 13: Ene�rgy Conservalli , on The EOA does not alter energy policies but supports, compact, mixed-usedevelopinent that reduces veh imiles traveled and promotes, energy effiiency. I M, ff', Tt MITI The EOA supports efficient development within the existing UGB and identifies opportunities to accoim'nodate employment growth without expanding the boundary,. Goal 14Js tnet. Goals 15-190 Not applicable. Ashland is not located near the Willainette River, an, .stal shorelands, dunes, or estuarine areas. The City Council concludes that adoption of the 2025 Economic Oppollunities Analysis, (EOA) is consistent with allapplicable approval eriten'a, including the procedural and substantive requirements, of Ashland Municipal Code Chapter, 18.51.9 for legislative amendments, Statewide Planning Goal 9 (Econoin.ic Development),, and the 1111plenienting provisions of Oregon Administrative Rule OAR), 660-009. The EOA was prepared in accordance with OAR 660-009- 00 15 and includes a comprehensive review of national, state,,, regional,, and local econoiniC trends- a forecast of employment growth- I., nventory of buildable employment lands- and an 11 , an i I Page 575 of 68 1 assessment of Ashland s economic development potent ial based on site suitability and coimnun.ity priori -ties. The Council finds that the EOA provides a robust, data -driven evaluation of Ashland's, c�apacity to acconnnodate proj"ected employment growth over the 2025-2045 planning period. The document identifies both the quantitative sufficiency of employment lands and the qualitative challenges, associated with site, readineSsl location and zoning limitations,. In doing So the EOA offers valuable insights into land use patterns, infrastructure needs, and emerging market demands with In Ashland's urban growth boundary. As a technical support document -to the Comprehensive Plan's Economy hienientthe EOAdoes not establish new policy or regulatory actions, but rather, serves as a factual basis for future plaim.ing decisions. It will inform updates -to zoning,, support targeted redevelopment efforts, and guide the coordination of infrastructure investments to prornote economic oppollunity and land use efficiency. Adoption of the 2025 EOA advances, Ashland"s long-range plaiminggoalsby ensuring compliance with state mandates while suppol-ting local priorities for economic resilienc�e equity,, and sustainability. Accordingly,, based on the above Findings of Fact and Conclusions, of Law, and based on the evids in the whole record, the City Council hereby APPROVES the ADOPTION of the 2025 Eco .01%. nomic uppor,tunities Analysis as reflecin the attached ordinance. Ashland City Council Ap,p,rl Tonya Graham, Mayor Date Signature authorized andapproved by the full Council this, day of June 2025. Attest-. Alissa KolodzinSki, City Recorder, Date Approved as to form-., Johan Piet.141 City Attorney Date Page 576 of 68 A NJ E,,,cono� ic %jppo�rtu�n�ol`lty A,nalys,is June 2, 2025 0 Prepareld by. ............ Prepared forl Page 5'77'o,f 68 1 A AL Comm,unity Attributes Rx. tells data -rich storles aboul comm,unities that,are import,ant to decision mukers. J�� t President an�-, IKO- Chris.14ef."fitrd Project Manager: Elliot, Weiss Analysts: Jolene B,ald-w,l,n Carly Bednarski Kolrtney,Cena Carrianne Ci,.Is,a.k Bryan Lobel Dominic IR,,oche Community Attributes, Inc. 119 in St, Suite 400 Seattle., WA 98101 www.communityattributes.,com Page 578 of 68 dl-4 U-0 N'T E N'T iS Executive Introduct "ion Background and Purpose Economic Opportunity Assessment Requirements .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. 1 Methods 2 Organization 2 Overview of Existing Conditions in .. .. .. .. .. .. .. 3 Geographic Peopleand 31 Local Land Use .. .. .. .. .. .. .. .. 19 National, State., and Regional Economic Trends, .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. 22 Macroeconomic .. .. .. .. .. .. 22 Southern Oregon and the Rogue River Valley .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. 23, Local Economic Characteristics and ,312 industry and ��312 Ashland's Market 41 Employment Lands, 48 .. .. .. .. .. .. .. .. 48 Supply of Employment Lan 50 Forecasted Employment Land 55 Employment Lands, 57 Sunima.ry of Fin din 61 Community Economic Development 63, Public Key Engagement 63, Strate gic 'Them es and Implications, lor 67 Strengths, Weaknesses, Opiportun,"it,l"les.,,Thre�ats (SWOT) 67 Strate gic 'Them es 7 1 Page 579 of 68 1 -VEXECUTIVE SUMMARY Ashland'sExisting0,0,Conditioms Ashland isa compact city of approximately 21,600 residents, characterized by its pleasant downtown iral amen'ties, and opportunities for outdoor recreation,. 'The following sections bring forth key findings from this, cono ile Opportunity Assessment. People and Housing Population growth has been relatively s1ow in Ashland, witha compound annual growth rate (�CAGR) of,O.M�6 from 2010 to 2024—less, than half of Medford''s 1.2% CAGR. Compared to the reg,ionand its nearby peers,,, Ashland"'s population tends to be older., more educated, and more racially homogenous,. Ashland's niedianage is 48.2 in 2,022,compare d to 42, in Jackson County and 39.5 in Medford., -LIP the majority of Ashland's, As of 2,023, small households make commun., ity with 78% of households consisting ol one or two peo le. p As of 2,023, 45% of Ashland''s households were homeownersand 440�6 were i,,entei,,s while IP6 of housing units were vacant or Partially vacant --including those used as, short-term rentals or second homes,. Household "income in Ashland (as -well as in Medford and Jackson County) has seen a slight, increase over tiniewith Ashland increasing ata CAGR of 4% from 2010 to 2022. 'The proportion of households, in Ashland experiencingCOSt, DUrden col' spending more than 3,01�6 of their income on housing costs) decreased ata CAGR of 2% from 2010-2,023., According to the U,.,,S., Department of Housing and Urban Developmel,it"s (HUD) Comprehensive Housing Affordability Strategy ('CHA.S) data., housing units are categorized by the maximum rent or home price affordable to households, earning 300�6, 50%, and 80% of area median "income (AM I). For HUD, CHAS data, the term "affordable housing"" means that a household spends no more than 30% of its,gross I., income on housing cos,ts,., In 2021, 26% of Ashland's, households, earned less than 5� xo' AM'I, but only 12% of housing units were affordable at that income level. As of 2,023, Ashland's housing inventory i,ncludes, 11,499 units,,,, 5916 of which are single-family hoines. 'The median home sale price Ashland peaked at $690,000 in September o 0,00 (as of last recorded data "in f 2024. it has since dropped to $4707 March 211., Homes als,o sell quickly in Ashland; as of March 2,0,25,,4,MxO' of new 11. 11. j listlings in Ashland were sold within two weeks., CITY OF ASHLAND, JUNE, 21, 2,025 PAGE i DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 580 of 68 I WK101 11 Commercial land comprises about 4�xo' of Ashland's land area., industrial land 1%., and employment,- zoned landabotit 8%, with oveiJaysand regulations limiting some development potential. Thecity faces multip�le climate risks —wildfire," drought, and extreme heat, were all rated as, high-probabilitly high -vulnerability hazards the 2024 hazard mitigation plan., 0 Na,tiomal and Re I pional Econiom*c Tr,ends IS Macroeconomic indlicatoi _ National unemployment, fell to 4.Pxo' in 2024, returning to pre - pandemic lows while labor force participation rebounded to still below early 2000s levels. Inflation rose sharply after 2020, with the Consumer Price Index (CPI) increasing 15% between 2,4020, and 2022 as, of late 2024,,, CPI remained elevated at 175 (as, e 19,99 100). 'The Federal Reserve's policy rep led to a sharp increase in the Secured Overnight Financing Rate (S0FR),1, which peaked at, 5.3Pxoin 202,3 before easing slightly to 4.8% in 2024., Southern Oregon and the Rogue River Valley Oregon's, overall population growth has, been steady, but Jackson and Josephine Cori tie ranked mid -range anion. g"CO-Li nties, with Medford growing faster than Ashland post-2020. 'The regional economy is service -oriented, with Services," Retail Trade., and Education and Health each accounting lorabotit 21-24% of private jobs in the Jackson -Josephine region as of 2,1021. Private employment does not include public jobs like government or public school positions ince z0107 Jackson County added over 14,000 private jobs,,,, growingat, a CAGR of 1.Yxo','with the fastest growth in Construction +5.4"xo' CAGIR)i Education (441%), and Resources (+4.01., P rivate employment does not include public jobs like government or public school pos,itions In Ashland, the share of total workers -who report working from home grew from 13.3% in 2010 to 21.1% in 2,023, maintaiining a higher rate than Medford or the region. High - growth, specialized 1,ndiistries in Jackson County include Sporting Goods (LQ >10),, Healthcare ;Services., and Food and Beverage establishments,, with strong local employment and growth. CITY OF ASHLAND, JUNE, 21, 2,025 PAGE ii DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 581 of 68 Industry and Workforce 'Total employment in Ashland was 94,104 in 2022,, with top sectors, i u 10 ncluding" Leisure and Hospitality, Retail, Ed, cat' n, and Health Care. 'The Employment Lands Sufficiency analysis, uses, Private employment estimates and forecasts given by Oregon's, Department of Economic Development., Private empiloyment does not include public sector jobs, suchas government or Public school positions,., From 2,013 to 20237 private sector job growth -was modest --growing at a 0,.,6'% CAGR—with I I r +9.90N 411h thstt e faesgrowth in Construction and related secto s ( 0 whilic; industries SUCh as, Educationand Wholesale Trade declined,. Ashland's private employment is forecast to grow from 87644 in 2,025 to M045 by 2045,, with the most growth in Leisure and Hospitality (+1654 jobs), Health Care ('+422), and Finance,, In.surance., and Real Estate (FIRE) (+1165). Ashland's workforce "is highly educated: xo' of residents hold a bath elor"'s degree or higher7 compared to 28% in Medford. Commuting patterns show regional interdependence —only 37976 of Ashland residents work in thecity, while 16916 of local jobsare filled by commuters from outis,ide., Ashland's jobs -tio-housin g unit, ratio declined slightly from 0.,78 in 201,,31 toO.74 in 2023.This ratio is lower than the region''s,and is likely explained by a relatively high share of sen,ior and retired re,sidents., 'The regional laborshed is highly dynamic,'with workers often traveling to othercities, for work. In 2,022 i,nausti,,ies with the highest net labor inflow included Accommodationand food Services (+1638),, Educational Services (+59,16),, and Retail Tracde (+,354), reflecting Ashland''s tourism. and institutional economy. Commercial Market Commercial real estate has, seen uneven performance —retail lease rates fell from a 2018 peak of $29.7,3,/'s,qft to $20.99, in 2024,, while vacancy remains, low at 20%. Downtown Ashland retail has rebounded post"i-COVID, with lease rates at $17.00/s,qft in 2024 and vacancy down to 1.60 , aftera sp, like to industrial vacancy increased sharpily to 26.7% in 2024, due to new supply outpacing demand7 while lease rates declined to$10,.47/sqft from a 202,,31 peak of $1,3,,.,59,., CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, PAGE '111 Page 582 of 68 0 Employment Lands Sufficiency As,111and's Buiflda,ble Lands, I: n.t or I(BLI), &dpted in 20,24, identified 181 net b-ufld,able acres, of land designated for employment usesincludingcommel"cial, industrial, and employment zones,. 'This, analysis trods, that," with a total net buildable supply of 181 acres of law meat and only 76 tota,l acres of deiiian,d projected for industrial and commercial uses, Ashland has a likely su.,rplus of over 100 acres within the City and UGB, urbanized area,. However," fliere, nlay be, a, s1ioft,age of siiia,11, centrally located coninier,eial sites. Whileoverall supply is sufficient, further analys,is sugges,ts a relative lack of,small Downtown Commercial and mid -sized (1-5 ac) range commercial sites. Some of this demand could be absorbed by surplus E-1 l ein oyment lands,- however, businesses that p depend i, ibility and foot, traffic — sty ch as, those tied to the Oregon Shakespeare Fes,tival—will continue to prefer prominent downtown locations. Improving pe1es,tr"1,an,con,nect,"lvity,, signage, and branding between downtownand the northern E-1 node may help support, bus iness .tract.in those areas,. Ownership dynamics, limit redevelopment of key opportunity sites. 'The Croman Mill and Railroad District, properties represent thecity's lip arge,st groupings of bu' dable land., bit lack of proactive owners,h' and incentives to sell have historically stalled redevelopment efforts. There iscapacity toaccomi-nodate stronger-than-forecas,ted employment growth., If employment growth "is greater than forecasts indicate in coming years, her will likely be sufficient land in Ashland to accommodate it given the surplus employment land supply identified within the City / UGB. In particular," certain segnients, within industrial — such as outdoor recreation man-Lifeacturing' Orcraft food and beverage — may be worth consideration for targeted economic development efforts by Ashland to synerg,ize with its evolving economic bas,e. q illll i : I pipipi � oil 1 131 11 E I 'This, EOA was "informed by widespread engiagement of Ashland's, community including; interviews foc-Lis, groupis,,public forums with Ashland's stakeholdersanda regional surve'y which captured responses from residentsand business interests, in Ashland. Engagement covered a diverse range of perspectives Including city leadership developers landowners, institutional partners SOU students, and major employers, in Ashland. CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, PAGE iv Page 583 of 68 vowntown Revitalization Community members, across, stakeholder groups expressed strong interest in revitlailzing Downtown Ashland as, a vibratilt, hub for retail,,, culture,,,and civic life'. Priorities "included activating ground -floor spaces., supporting local businesses., improving" public safety and percept ion, and investing in streetscape upgrades., Public -private partnerships and strategic use of,eity-owned land were identifiedas key tools to cats.. redevelopment., Economic Diversification Stakeholders emphasized the need to expand beyond a tourism - centered economy by supporting' growth in health care, education., professional services,,,,and thecreative sector. There is interest in pursuing year-round employment opportunities and encouraging einergiing industries suited to Ashland's, workforce and values. Participants highlighted the need for supportive infrastructure and available land to accommodate diverse busi"ness, types., Housing Affordability and Workforce Retention Employers, ins,titutions,7 and residents consistently identified housing affordabilityasa top barrier to retaining and attracting talent. Workfoi,,ce instability was seen as a gi,,owing concern for local businesses, particularly in service and health care sectors. There is strongalignment between economic and housinggoals,, with support for policies that increase attainable housing options. Barriers, to Development Developers and business owners noted challenges related to infrastructure readiness, zoning flexibility, and the permitting process. Stakeholders expressed concern that the city's, exis,ting land inventory does not include enough large or easily developable sites. Suggest "ions included streamlining permitting and incentivizing redevelopment in already urbanized areas., a's Regional Coordination and Partner,, hips Participants across sectors called for "improved coordination between the City, Southern Oregon University, Ashland School District,, and regional economic partners,. Students, and young adults, expresseda des,ire for stronger careei,, pathways,anda more inclusive role "in civic life. CITY OF ASHLAND, JUNE, 21, 2,025 PAGE v DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 584, of 68 -r-% better alignment between local education,,, housing", and economic development efforts was seen as essential to long-term success. Ashland"s Strengths and Opportunities Distinctive Assets and Identity Ashland's cultural institutions,7 especially theOregon Shakespeare Festival and Southern Oregon University,, providea unique identity and draw regional and nationalattent "ion. Thecity's walkable downtown., access to parksand recreation, and sma.11-tiown character are consistently cited as quality -of-life. strengths., Skilled and Engaged Workforce A highly educated population-620��6 with. a bachelor"'s degree or higher—createsa strong talent bas,e for know ledge-sectior and creative econ omy,jobs., Local institutions,7 including SOU, provide a foundation lor growing partnerships around talent development and job pathways,., Economic �!ipecialization and Tourism Strength in tourism ,, arts., and hospitality remainsa key driver of local employment and business activity. Opportunities exist to build on creative economy as,s,ets and extend visitor spending into shoulder seasons or year-round models. IOu Ashland's role as a hub for regional health care and education presentis, opportunities, to grow i I obs in these stable, high -value sectors. Investment in medical facilities, and supportive services can further anchor the local economy., Sustainable Growth and Redevelopment Compact urban form, transit access, and sustainability goals,create a strong platform for infill development and adaptive reuse,. Mixed -use zones,and employment overlays, providea foundation for creative redevelopmentand incremental land use change,., lRegional Connectivity and Collaboration Ashland's location. along 1-5 and near Medford offers opportunities for cross- UrIsdictional collaboration. and regional market access., 11. Stronger partnerships across public agencies, businesses, and institutions can a1ign resources and expand economic opportunity. CITY OF ASHLAND, JUNE, 21, 2,025 PAGE vi DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 585 of 68 I N'T R, 0 D, U C T 10 N 'The City of Ashland requires an Economic Opportunity.�malysis intendedand funded by the Oregon Department of Land Conservation and Development ("DILCD). A strategic lanning document the E,OA ensures that I p there is enough available landandadequate public improvements, to realize economic growth for the next 20-year horizon. This requirement, originates, from Oregon's Land Use program, established by Senate Bill 100 in 19,73, w hia iand Develo ment Commiss on ch established the Land Consery t"' onp I (LCDC) land theOregon Department of Land Conservation and Development ('D,LCD,) and mandated thati Statewide Planning Goals serve as, the basis for local Comprehensive Plans,. This, E0A serves to meet the first key element required by State Planning Goal Nine., which requires local governments, to ensure adequate land is zoned for industrialand commercial activities to support economic growth,,, sustain living' wage j s,7n maintain quality of life, within established urban growth boundaries., As, the second-largest city in Jackson County,, Ashland plays, a unique role in the regional economy of the Rogue Valley. Home to both the Oregon Shakespeare Festival and Southern0regon University,, Ashland provides surrounding rural communities in Southern Oregon and Northern California -with premiei,, medical services, S-hopping centers," sports parks,,,access to two different airports,7,and a variety of tourism-bas,ed businesses. Through 1. updating Ashland's, E0&, thecity- -works toalign proj I ected employment growth with land needs and availability based on current data and extensive community engagement., 11. An Economic Opportunity Assessi-nent (E0A),, as outlined in 10.,AR.' 6,601-C),C)9111 is a technical study that compares projected demand for land Ior industrial and other employment uses to the existing supply Of such land. It helps communities, implement their local economic development objectives, and forms the basis for industrial and other employment development Policies, in the comprehensive plan. I., n This, rule requires inclusion of the following lour interrelated elements: I., I., Review Of nationaL state, regional," countyand local trends,., 0 1 2., Identification of required sit e types expected to be needed to ,accommodate the expected employment growth 3., Inventory of industrial and other employment lands 4., Assessment of community economic development potential CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 1 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 586 of 68 5. her is also an optional fifth itenij, -which is a strong encouragement for the KOA process, to includea public visioning process (or Similar)., Each of the five items, are covered througho-Lit this KOA reporteither as 11. standalone sections or integrated across multiple sections,,. This, EOA integrates qu.a.lit ative and q-Liantitative data collectionand analysis, to meet the requirements outlined in,OAR 660-009-0015., Qualitative n findingsare i'mornied by community engagement feedbackandactivities, incl-Liding": * Interviews and focus, grous, of local civic leadersand b-Lis,ines,ses, * Public lorums, including a student forum at Southern Oregon Univers,ityl- Committee meetings ('including the City's Committee for Community Involvement, CCL meetings with it Council and Planning Comm ission) and; 0 A regional business and resident survey,. Quantitative analysis draws from publicly available data sources., such as the U.S. Cens-Lis, Bureau Oregon Em loyment De arme tnt and many othrs e- as, P p 'well as private sector vendor sources such as Placer.ai, Es,ri and others. All data are sourced and referenced throtighout the report. ,TV MITI Med R Overview of Existiffing Conditions, in Aslila,nd. Describes, the geographic setting of Ashland as -well as outlines basic poptilation, 11011s,ingand land use information. Nation al,,St,iate, and Regiona,l, Trends. Describescontextual n information on the larger economiesaffecting Ashland. a Local Clia,racteristies and T'ren,ds. Explores targeted employment7 industry,, workforce, and market data on Ashland and Jackson County. Eniployiiient Lands, Asse,s,sees nt. Summarizes key findings and analysis, based on Ashland"s commercial and ire d-Li s,trial buildable lands inventory. Coniiiiunity Econoiiiic De,v-e1opiiient Prioriftie,s. Distills, findings from stakeholder engagement. Coiiipetitive Outlk and A.ntim,eimpa,te,d De,niand for Land. Details rI., land needed toaccommodate local expessions of econoniiie development trends using employment, forecasts and economic development tential Stra,te,gie: T'lleiiies and Iniplica,tions, for Policy. Synthesizes strategic themes from data collectionand analysis and refreshes, rk Ashland's is and policies ior economic development., CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 2 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 587of 68 kYvERVIEW OF ExiSTING CONDITIONS IN ASS LAND is, section introduces the City of Ashland including" it's, geographic setting, position and role in the Rogue Valley,and recent trends in community demographics',, housing", land uses., and climate., 1 0 4, Geograp"111C Setting Ashland is, located in the Rogue Valley of So-Lithwes,tern Oregon,.'With 11. approximately 21,600 residents, Ashland is the second largest city in Jackson County,,, behind Medford. Ashland is adjacent to Interstate-5, with other communities in the region inclilding Medford,, Phoenix, Talent,, Central Point, and Grants, Pass,. Ashland is known regionallyasa tou.,rism hub —home to the Oregon Shakespeare Festival and an array ofc-Lilitural., recreational,and culinary'attractions,. The city ser,veS_ as a gateway to the surrounding moingand bkng traiIs untains, otiei,-ing access to -walk"' iiwinter recreation., and 17 city plarks, including the iconic Lithia Park., Covering 4,2516, acres., Ashland's land use is predominantly residential, with .b-Lililt environment -lamily I -ounding a compact,, vibrant characterized by single ne ghborhoods, suri downtown that features specialty retaill fine dining, seasonal events, and Southern Oregon University,., 11 I mg I'm ml� 0 . reIrm 1W.W. Community Demographiles, Compared to the reg,ionand its nearby peers,,, Ashland"s pop-Lilation tends to be older., more ed-Licated, and more racially homogenous., However, regional demographic shifts, seen in Jackson Cotinty, Medford and Ashland, include a growing populationand a growing proportion of seniors,. As of 2,022, this aging trend is, more pronounced in Ashland than in Medford,, while Ashland population growth is less pronounced than Medford's. According to the Population Research Centerat Portland State University Ashland's population grew from 20 095 in 2010 to 21 579 in 2024 reflectinga compound annual growth rate (CAGR) of,0,,.M�6 (Exhgib lat 4., Over the same timeirame, Medford sawa CA,GR,, of 1.,2%,. 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In 20227 Jackson County di n age was 42 years old,,� . 39.5 of the� u i 6 ., ,n 2,0222 (,Exlil*bl*t 2). Over the same period Ashland's -age opulation. decreased by about, 6�xo' and the DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 9 of 6 Exhi'MR2. Change in Age DistflibutionJackson County, M,edford, and Ashland, 2010 and 2022 iiolder,0 020fo34 35,to,5A, i155t-o64. 21010 20212 20, 10 2022 210 10 2022, AsI"*:�irtd MPdford, J o c ks ('11) r0 U r"l ty Sources,:American Cbmmunit ySurixj, (ACS ),1, 2010 & 2021� CAI 2024 Another demograplil'ic Shift in Ashland's population is a slow increase in racial diversity in the population,., Wlille 8160��6 of Ashland's,communit y identifiedas white only in 2010, this proportion decreased by 4% by 2022. Jackson County and Medford also both experiencedan "increase in racial diversity from 2010 to 2,022 with Jackson County's, white -only proportion decreasing by 6%, and Medford"s. by 9%. Inall geographies the largest non -white racial cohort in 2022 identified as, Hispanic and Latino, making up 18% of Medford's population and 10% of Ashland's,. Characteristics of Ashland 7 s, Households As of 2,023, Ashland's households are largely small households, of 1-2 persons (780��6) ("Exhibit. 3). The prevalence of small households suggests a higher I., The Census Bureau's AGS, uses the "current residence" concept,, meaning individ-uals are cou.ntedat the address where they live or stay moist of the time. Following this, stiidentsare counted in these ways: a) Students living on -campus (e.g., in irmit Y ie r residence halls") are coti.nted at their camptis address., These facilities are classifiedas group qtiarters,., b I IfStudents living off-camptis ke.g., in rented apartments) are counted at thi e f- r o campus residence. 011 Sttidents living, at their parents'or guardians"' home while attending, college are colunted. at that home address., CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 5 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 590 of 68 demand for smaller housing typologies which accommodate small households, as opposed to larger stru.,etures,. ExhiWit 3. Hous&hoIds by HoulsehoId Size, As�hland,,2023 4o500 1142% 4,000 3,500 3,000 2,00( 1: 0 500 9 1,000 500 0 1-person 2-pe,rson, 3-person 4-or-more-person household household 11,01U(sefidld household: 20233-� CAI . So u ree, A CS 5 - Year, Est i m, ates, I 2026 'The majority of households in Jackson County ('61%) and the state of Oregon (590��6) are owner-OCC-Lipied in 2023 (,Exlll*bl*t 4). Ashland., however, shows a closer split between homeowners ('45%)and renters (44%). The remaining 11% of units in Ashland are those which are not occupiedas a primary residence., including" second homes, short, term rentals, or otherwise vacant properties. The higher proportion of units in Ashland which are not occupied as a primary residence, compared to other geographies, speaks to the impacts, of short-term rentals and second homes in Ashland. CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 6 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 591 of 68 J 14 a c kso ni (,` , ounly Ore,gon ExhiWit 4. Housi'ng'T"enure, Oregon, J�ackson County, Me&ord and Ashland, 2023 6 0 �,oif n e, r 0 C C L) p R e nte�r 0% 20% 40% 60% 8C 1 1001%, Sources,:merican Cbmmunit y° S�, 1, 2023; CAI 2024'. urixj,, n 'The average household size lor renters in Ashland. -was 2.22 people per 11011s,ehold. For holneowning households, this, value is, higher at 2.56 people per household. 'The size of holisi,ing units tends to be larger for owner -occupied housing units, than for renter-occupled units ("Exhibit. 5). 7Mx6 of owner-occup "led units, in Jackson County have at least.3 bedrooms., compared to only 3Vxo' of renter - occupied housing units. CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 7 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 592 of 68 0 �C Sources,:American CbmmunitySurixjj' 2023; CA41, 2025 , , y WIffle Medford and Ash,land's, median household income is lower than thati of the county or the state, median household income increased at similar rates forall fo-Lirareas from 2010-2,023,.'The median annual ho-Lis,ehold income in 11 Ashland was $717800 in 2,023,.This, is comparame to Jackson County's, I n median income of`$7140,07,and lower thanOregon s medianann-Lial income ol $81017400. For HUD CHA,S data, the term "affordable housing"' means that a ho-Lisehold I., spends no more than 30xo' of its, gros,s, income on housing costs,. H ollCosts include rent or mortgage payments plus -Litilities,. The Area Median Income (AM'I),a commonly accepted metric created by the US Department of Ho-Lis,ingand Urban Development (HUD) -Lis,ed forassessing ho-Lis,ing affordability,,, is, used to evaluate housing affordability and determine eligibility for subsidized housing,. HUD sets, "income thres,holds categorized as, extremely low, very low, low, and median for households ranging from one to eight members. These income limits are specified only for particular metropolitan areas,. Exhibit 6 shows the 2,021 and 2,025 "income limits by 11011s,ehold size in the Medford Metro Area., which includes Ashland and mos,t of Jackson Countly. These metrics,are used to understand the affordability of the existing housing stock in Ashland,. For I person in Jackson Countly, the AM1 for 2021 is,$51,150 while low income is designated as, $38,300 or less., By 20257 the median "income for I person in Jackson County is $164,700 while low income is, designatedas $51,750 or less. CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 8 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 593 of 68 Exh'iWt 6. HUD Hous&h�6161 Income Umffs, Jackson County, 2,021 & 2025 HUD Household Income Limits, Jackson County, 202 Income Level Hool usehd Size P er _( sons inFalmlilly) 1 6 7 Ext re ni e 11 y Low ( 3G%. A.M 1) $14,350 $117,420 $21,960, $26,500, $31,04 , $35,580 $40,120 $44.,660 Very ��Low I �nc om e ('50% AM �1) $23,950 $27,350 $30,750, $34,150, $36,900, $39,650 $42,350 $45,100 Low I ncom e (80% W $38,,3,00 $43,750 $49,200, $54,650, $,59,050, $63,400 $67,800 $72.,150 Median Income $51,150, %8,500, $65,8001 $73,1001 $78,95,01 $84,800 $90,650 $96,500 HUD Household Income Limits, Jackson County, 20,25 Income Level 1 Household Size IIPAersons in Family Ext re ni e 11 y Low ( 3G%. A.M 1) $19,4111,00 $22,200 $26, 650, $32,150, $37,650, $43,150 $48.,650 $54.,150 Very ��Low I �nc om e ('50% AM �1) $32,350 $37,000 $41,600, $416,200, $49,900, $53,600 $57,300 $61,000 Low I ncom e (80% W $5 1, 750 $59,1150 $66,550, $73,900, $79,850, $85,750 $911,650 $97.,550 Median Income $64,700, $73,1900, $83, 150, $192,4001 $99,8001 $1107,200 $1114,600 $1121,950 Sources,:� HUL�, 2025;-� CA11 202,55. Exhibit 7 shows, the proportion of households, in Ashland by income segment in 2021. According to HUD,,,a slight majority of Ashland's households, ('53%) in 2021 earned above 10,01�6 of Ashland's area median income (AMI), in,2,40217 which was $7,37100 for a household size of four persons, (Exhibit 6). 280��6 of Ashland's households fell into the low "income or very low-income categories (earning between 3,0180%the AMI),and I,Mx6' of As,hland's households fell into the extremely low-income category (ea g ��310% AMI or less). In 2,021 rnin 7 more homeowners ('70%) in Ashland make incomes at or higher than the AMI than renters, (313%) (Exhibit 8, & Exhimbit, 9) CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 9 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 594, of 68 Exhibit 7. Toltal Households by Area Median Incolime, Ashland, 2021 6,000 5,0100( 4,0100 3,000 2"0100 1,0100( 3, A M 307o-,50'70 Above ar Less AMI AMI 1� 0 A M I Source'(4): CHA S 2017-2021; CAI 2025. Exhibit 8. Renting Households by Area Median Income,, Ashland,,, 2021 1,600 `1,,445 1400 1,2100 "'000 227o 955 1 1 825 8001 600 4.100 7 ":5 3 2 5 200 11 30% AMI 30117-50%, 81011di, i,'l 00'1"'11!1111` I Above, ar Less AMI AW 100", A,MI I Source'(4): CHA S 2017-2021; CAI 2025. CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, PAGE 10 Paigiel 595 of 68 1 ExhiWit 9. Homeowner Households by Airea Medibn Income, AsWand, 2021 4,5001 000 3,500, 3,000, 2,500, 2"000, 1,500, 1,000, '500 IIIMMI�� . . . . ...... 3070 800 ... 11 A�"' 0' V, e ,o r L el, s s A10 0 A M I AW� 0 I Source(4),: CHA S 2017-2021; CAI 2025. Cost burdened refers to a household that spends more than 30xo' of its income on housing costs, including rent, or mortgage payments,and utilities. ince z,0,10 Oregon, Jackson Countly, Medfordand Ashland have 11011sehold "income increasewhile cos,t burden d-Lie to housing decreased., As of 202,37,at, least � xo' of households, in stelae experiencing cost burden due to housing (,Exlll*bl*t 10). 11'Not calculated"" means that thecost burden percentage could not be calculated for those housing units due to missing" or unreliable income or housing,cost data'.2TIiis val, e may be impacted by senior households who own their homes outright or report limited income by inaking affordability ratios difficult to calculate. Renters face higher rates, of cos,t burden than homeowners. As of 2023, 48% of renting households in Ashland experienced cost, burden compared to 2P6 of a t 11)'. 3 11011seholds which own their hme o("ExIlibi . 2 "Not C aletil ate d""' category includes units where reported income was $0, (as this makes cost ratios -unreliable), unusual or inconsistent values triggered data Suppression to preserve accuracy, or the unit was occupied -without payment of rent ,or mortgage. 3 "Not computed ". values are often higher among renters because: Income is more likely to be unreported,, unstable, or very low,' rent-free arrangemeat sare more coimmon,' and ho"Llsing and financial data may be less reliably reported CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 11 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 5916 of 68 Exhibit HousingCost Burden,, Ashlanddf o r , 2 1 12 1 r J°" r u n �I II �,au. ��, ,I ,alr, /f" I I�u I� I 4 I I f fig i% -0� d ,�. I � h IJ. ri 1fiiLl Ndf-riWf(f ILOi. 4�N� � �frtff f�lffMlf ix'xi. m. R.� a � iV ,u I IIII I nt v I. � IIIIII �ilf I^I �I I, IV pI 0 II cost Vllei 01 �I I N Y u^ f,:Y r �h ' I,«a ��i� ti r r Yr �� poi ,I I Mrs '. cy'1 'I III o st % Burdened /I 2010 0 11 ^ 2,023 Ashland cr Exhibit 11. Housing Cost Burden by Tenure, Ashland 8 Medford, 2023 of 80% 70% 60°b (Y70 4 LOi 10 -Dwners Renters, Owners° Ir Jer ,As, l lay nid, Med DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page Housing in Ashland Of Ashland's total housing stock (11,499 units in 2,023), 10,264 or 89% are occupied.The remaining 1,235 units are classified as, either vacant or Partially vacant,, which includes units for rent or sale that are not, yet occupied at the time of the survey,- units for seasonal, recreational or occasional use ('such as short-term rentals) and units intended for vacat, "ion or occasional use (suchas second homes). Single-family homes make -LIP 1-9,16 of Ashland's, total housing inventory (6,784 out of 117499 units) ('Exlll*bl*t 12).This is slightly lower than Oregon''S proportion of single-family homes (62%). Mullti-unit structures of five or more 11. units, make -LIP approximately 17% of the housing stock. Ex h ii b'It *1 n inits by Strul c t u re Sip ,. � I a n d, 2 023 Structure Size/Type Count 17o, of'Total I Detaclhedl Urrt linStructLffe 6784 59% 1 Affached Unit in StrLlCtpure 1 d,52 11 13% 2 Units, inStructure 4,99, 4% 3 1, o 4, 1.1 rt I I s ltpii S'tr(,,)( -.,'IIure 706 6% 5 to 9, Unitsin Structu,,,,, 5 45 5% 10 to 19 Unitsin Structure 309 3% 20,to 49 Urilts i ucl ure 443 4% 50,or, fAore Units, in Structure 5 16, 4%, Mobile Homiels, 120 1 1%, Total Units 11 0,491 So u rces,:A CS,5- Yea r Est i'm a tes, 2023; CA 11, 2024. Median home sale prices have "increased steadily in Medford, Ashland, Jackson County and Oregon since,2012, (Exhiblat 13). Ashland''S mark. et, however," shows, pronounced seasonal variation, with recurring peaks, and troughs throughout the years., As of September 20241 Ashland reaches the highest median home sale price at approximately $690,000. Outside of some low troughs occasionally appearing after 2022,, Ashland's, home prices have consistently exceeded the averages for Medfoi,,das well as, regional and state averages., As, of March 2,025 the most recent data collected Ashland's median home price was $470,000, compared to $510,00110 in0regon, $445,000 in Jackson County, and $435,000 in Medford., CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, PAGE 13 Page 598 of 68 Medibn Home SaIePflce Jackson a $, K� 00 � ��«" h...m_,..� u�.w, W�..�. �....�_..... �,rv^^..,.W�� u..�.,..W.. �...,.W�� p0i ... o y' � i� a �r ws �. R-- .na , "� w6 I w I nµ ',y�l a l Sources,: '' d n, , '; CAI, 2025 . . 'The share of homes sold within two -weeks, of listing remained relatively low 11. are d stable across all areas from 2012 t 2020, when i.tw iked sharply in all geographies, such that in Medford 74% of listings were removed within two wee " i) % recorded in May of 2,0 . Sin t en, the .t two -wee R sales as declined somewhat but remains elevated compared to pre-2020 levels., As of May 2024, this valtie wa s 1 �° . host recent date..(March I, howl th t x :1of Medford's, new listings an within two weeks. PAGE 1 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 59 ExMb'[t 14. Hous*lng Units off the Market Within'Two Weeks, of Listing.. AsMand, Medfor d.Aackson County and Oregon,,, Jan 2,012, -, Marho 2,025 180.01""! d f o r d 47,,,2 "': Aid s arii 42.10 Joickson C, o ail M Oregion - 9", 1 111Y�1� J i . . . ...... . ............. ((1111,4 "N"11, C"",il "D 0 C C C." 0 "IC Jiu. 1, 4 C'N C711111 I CN4 "�s "'I 7111� Sources,:� Redifin, 2025; CAI, 2025 As of 202,,31 median hotising,costs per rental unit, incItiding rent utilities or other costs 'was $1 3167 pier month, which is slightly lower than that of the abate ($1 450) (Exhibit, 15). Housing costs for owner -occupied units however., were a median of $2 iding mortgage, taxe u i ,'3,98 monthly inch S t, b t, instirance7 and HOA fees as applicable.,'Th'i's is over $1,000 higher than the rental units and is slightly higher than the median monthly home cost for homeownersati the state level ($2 08()). 'The majority of rentlia.1 units in Ashland, at about 81%, cost more than $1,000 a month (Exhibit 16).The largest grouping of rental units in Ashland (1,891) fall within the $1 1 11()00 -,$1,500 rental range.Of these, most (162�xo') are I I large units with 2 or more - t)edrooms,. The second largest range is housing units, for,$1,50,0, or more in rent, with 17746 tinits. 88% of tihese tinits have 2 or more bedrooms., A greater proportion oflower-cost rental tinitsare also smaller "in size., Are tinits with rentis, beitween $300 and $499, 65%are studios, or no bedroom units., CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, PAGE 15 Page 600 of 68 Ex h il b it 15. M oil nt, h I y H o ul s, in g C o st's b y T e nun �re, A s h I a n d, 202 3 $1,500 $1,999 Leisr,iis;i 1",l1c,�11131,r "I"i'00 $150011- $1999 11, 4 9 9 $3,000 0I' mo�e 1111r1ota I I . . ... . s Total Uri]ts Re ri� ter-, Occupied Owr'iier-, Occupied 0%, 20%, 40%, 60%, 80%, 1010%, Source,.° ACS,5-.).,�ear Estimates., 2028; CAI, 2025 Exhibit 116. Housing Units by Rental �Ralte, Ashland N o ca s re int 5 ,F ,500, or rr )ore 1, w1911,000 to $11,49981111 $1750 to $9919 3 55', 1 $300 to $499' 186 Less$3010 thar 89 0 5010 10010 11500 2000 o B r o o tl-ili lij 1 B e d ro lo, m 3 ar, Biedroorirlts l Su e, S 202,111 I CAI 2026. o rcA C5 - ear, st YEi m, es, T, '11�617 a�p�r ,4, ,, ih� a� ill ,,659 CITY OF ASHLAND, JUNE 211 2,025 PAGE 16 DRAFT ECONOMIC OPPORTUNITIES, Z-XNALYSIS, Pagel 601 of 68 1 According to the U.S., Department of Housing and Urban Development's CHAS data, housing units are categorized by the maximum rent or home price affordable to ho-Lis,eholds earning ,3�0%., 500��6, and 80xo' of area median I., income (AMI). 4 For HUD CHAS data, "' afford able housing'"` means that, a 11011s,ehold spends no more than 3,01�6 of its gross income on housing,costs. Exhibit 17 shows the total number of ho-Lis,ing units available at diittei,,ent, income levels, in Ashland,. While 269x6' of Ashland's, households, earn less than 50% AMI (,Exlil*bl*t 7), only 12�xo' of As,hland's housing stock is affordable at that income level. Ashland has, more housing units affordableat, 50% - 8,01�6 AMI and 80xo' AMI and more than thereare households that earn "incomes at those levels., ExMb'It Household Earnings Compared to Hous*lng Aff'ordaWlIffy Levels,, Ashland, 20,21 8,000 7,000 6MO 5=0 ,00 3,,000 Z000 1,000 301'1:111rf'1r'11') AK� 30%-,50%ijl AM[ or I.ess A,M! or, More I Source(4),: CHA S 2017-2021; CAI 2025. Exhibit 18 shows the availability of Ash,land's, housing stock at various levels, of affordability. 9-Y4) of owner-occup 11'ed housing in Ashland is only 4HUD �CHAS data dicti"onary is available online for viewing at: http,s�://vie-w,.,,office apps., live. com/0', ' "' '9 pmew.aspx, sre�=https9��6,3A"l��o2F"l��o2Fwww,.hud-Liser.,g,o v%2Fportal9��62Fdatasets'll��o2Fcp,%2FCHAS9�2F2007D,ata9�2FDlmeiisioiis,.doc&wdOrig in=BROWSELINK CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 17 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 602 of 68 available for households making 80% AMI or higher. Renter-occ-Lipled u.nits, however," show some (13%) housing options affordable for households making less than 30xo' AMI,,,anothen 9% of units, available at the 30xo'-5,01�6 AMI range, and 41% of u.nits available at 5,016 - 80% AML Exh'iWt 18. Housing Un'ItTenure andffordabil'ity LeveI, Ash1and, 2021 'I CC% Owner Units 1`1�115% 807o 20% W KIM. so I'Mo W ,A ffo rd a ble a t 3CY11o, A ffo rcl a b le a t � Affordable at 5,0 - Affordlablecit hic-111e.,r AMI (,D,r ��ess 5110% AM I 801fo, AM, I h-ii1cu-i 80% AM�l Renter Units 13 Affordc'ible 30% Al foiicl (,-,i bl e a 130 - AMJ or less 50%, AMI I So u rce'(4). � CHA, S 2017- 202 1; CAI 2025. CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Af [or(,-'1c"',i ble, a, f 50- Aff(,'-x"da ble (,:,if Vi,15, 80%,AM11 thian 80% AM] PAGE 18 Page 603 of 68 0 l Land Use Setting Ashland's total land area is 4,256 acres ('gross land area, incl-Liding" all rights - of -way), (Exhiffibit 19). Ashland''s land area net of rights -of -way is es,timated to be 3,553 acres, of which 46%are zoned for single-family residential uses., Exhibit 19., AsWand� Zoning Map ...... ...... ....... . ... .......... g� U I Jim C; L,�az� iw;nm IR-3 wI I ,wA1,'fi,1P R9 _6 4, I V, slb "top. F 'j—,vre�euf� INR-20 NN........ . ....... RN t— '177 C �`Z" I, F F's �A N "4 V A K g qil Ig ✓�71"': 4N ot Nort " , I" " "✓�"f✓`�, -, � N M ou Vita Ek", I 414" z0fle M a �4- NAAR A 17— "-34,Rif �A, V —j 0 "T, IT, II�, 011 'jym/� r 4 4, FIN him,mr . . ............. . .. .......... .. ... ... . .. ................. . .................. .. ... ........................ ... ........................... .................. ............... ............ . .. . Sources,:Ashland 10 en Data Portal, 2024'. P 0 Uommei,-cial-zoned land i representis, about 40�" of Ashland's, land area (net rights -of -way), while industrial land represents 1% Elx1libit 210),., Ashland's 11imployment district makes up, 8%, or 285acres. Some of the land zoned for commercial, industrial., or employment uses are subject to overlays which may limit the uses or development potential on these parcels., T-N 'The C;roman Mill District ('168 acres,) and North Mountain Neighborhood 1jistrict (53acres) each offer mixed uses,'which includes employment potential, but are subject to development regulations. CITY OF ASHLAND, JUNE 211 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, PAGE 19 Page 604, of 68 1 I rt, d s f, rill" a I Heal'l'Cels Dishict C o rirt, r�,i e, r c i a 1, SoufherIn OregoInu University District Croman1�1 KII Distflict E rn;,::�,, I o y Irn e rrf� , s I d e� ir,,t t "I'll, a �� - W o o d �'a �n d 11R e s 1 d e, t,,i, 1`1 M u I it 1p I e F thridil y Source: Ashland Oy)en, Data Pbrtal, 202,551,- CAI, 2025. 141 "M =10 Ashland hasa mildcliniate with four distinct seasons influenced by its location on the'West Coast and -within the s,urro-Li nding mountains. Situated atapproxI.,imately.2L,,000 feet above sea level, the. city is, framed by Mt1. Ashland to the so-Lith rising" to 7 500 feet and the Cascade Range to the rk northand east'. Ashland receivesan average of 19.5 inches of rainial annually, and less, thanO.5 inches per year. 'The City of Ashland completed and Addendum to Jackson County's, Multi - Jurisdictional Natural Hazard Mitigation Plan in 2024. It des'eribes Ashland's climate and describes hazard probability and vulnerability within the City. Chinate related risks -which have been mated as both high probabiffityand high vulnerability for Ashla nd are Wildfire,, Severe Weather (suchas Extreme Heat, Windstorin,, Winter Storm), Earthquake hazard, Dirought hazard, Quality (,Exlil*blmt 21). Air quality issues ai,,e linked to increasecL irequency land severity of wildfire smoke anal limit change impacts, including higher ground -level ozoneand fine particulate matter., 'These climate ris,ks, have implacts, on public health and safety as -well as impacts on economic activit, ies and growth. CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, a ,I I Page 605 of 68 Hazard Histo,!j Vigil lnierability Maximurn'Thireat Pr6ba1 i1ity Total Threat Score HazardRank Hazard'Tlelrs WM I ire 1 45 '100 70 233 # I Extreme Heat IEvent 1 8 40 80 70 208 #2 Erile rginglinfectiou's Eh's( 16 40 '100 49 205 #3 Tbp,,T,, r Earthquake - Cascadia 2 50 '100 49 201 #4 WM inter Storm 20 50 60 70 200 #5 Dr,ought, 20 50 60 63 '193 #6 Windstorm 20 50 50 70 '190 # 7 Air Qwlity 1 '1 1 #8 Middle Tier Land's'lide, 10 � 56 '1 1 #9 Rood 20 30 60 70 '1 10 Ea irthqua Ise - C rus to 1 2 25 70 21 '118 #11 Bottom Tour 1110 U" duit li Sources,:Citj f Ash1and Addend mA. to the Jackson Cbunt.).� A -Jurisdictional Natural Hazard Mitigation Plan, 2024 CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page NATIONAL, STATE,, AND REGIONAL ECONOMIC TRENDS 'This, section summarizes economic trends at the national,, state and regional levels, that influence local economic conditions, in Ashland. Nationally,, the unemployment rate "in 2,024 matches Pre -Pandemic level. lows,. 'The national estimate for labor force participation. rate has, steadily declined since 2000, fallingfrom 67.,,Mx6 and reaching a low of 60.Pxoin early 2020 amid the GOVID-19 pandemic (,Exlil*bl*t 22). The unemployment rate I., increased during two recent economic downturns,,,, rising to 9,.,9,% after the �M 2008 financial crisis and to 14.80��6 in April 2,020 due partially to p�ande ic- related job losses., Since then, the unemployment rate has fallen lower than pre -pandemic levels, reaching 4,1% in 2024. As of October of 2024,, labor force -1 1 u -wer than participation in the U.S. increasecL to 62.6�xo, thogh this remains lo I early 2000s levels. ExMb'[t 22. UI.S. Ulnemp1oyment Rate and W�bor Force Partic'ipation Lalbor �Force, Parficii�� ation Raife 67.3%, 14.8 `3 68.0% Sources,:' US Bureau of Labor Statistics. 2024; CA1, 2024. 1 Meanwhile, the national Consumer Price Index (CP1) has, consistently climbed upward since 2,018, reaching a local high at the end of 2024. In 202,017 amid the pandemic, SOFR dropped to near -zero levels (0.1%) while the CPI began to "increase ("ExIi. 1-b 'it 23). S,0FR remained low until mid-2022, CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 2.2 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 607of 68 when it, increased to a Peak of 5.3P�6 in 2,023 as the Federal Reserve m X- tightened monetary policy,. Concurrently, the CP1 "increased from 144% in the beg,inningir of 2020 up to 166% by the end of 2022. Tliis, reflectsan 15% average annual growth rate 2020-2,022, signifying increased inflation., Following 2,022, CP1 contin-Lied to climb7 thoughat a lower averageannual rate of Mxo' from the end of 2022 to 2,024., As of late 20241 CP1 remains, high compared to Pre -pandemic levels, at 17d , while SOFR decreased to 4.8"xo'. Eix�hl[bit 23. Moint'My Average Secured OverMight, I"inan6ing Rate (S,OF'R) and Consumer ftice Index (CPI), United States, (2018-2024) Se,ct,,,.if�,ed WO 0 v e r �n 1�rc g t a c I n g te ( S 1" kr 1,' 61.10%, 591W US is All III iims,Mon�l�e Consvmvr Pr[celnredex (CM) '180% CN CN CNI IN I ) CN (N 175"Yo, 175% 170% 165% 160%, 1 �5,5% 15,0%, '145% Sources,:�S Federal Reserve Bank, 2024, U. S. Bureau of Labor Statistics, 2024; CAI 2024'. Note: CTIBase Period: December 1999 — 100 Southern Ore 0'', ,,gion and the Riogue River Valley Population Overall, Oregon has expei,,ienced steady poptilation growth,,, with Jackson and Josephine Counties ranking near the middle in terms of population growth compared to othercounties, in the statel. inced a 120�6 growth in statewide From 200 o 2,02,3Oregon experie 1t7 population. Jackson County's population grew by 10% in this, timetrame," I., reflecting moderate but slower growth compared to rapidly explanding counties like Deschutes, Co -Linty (340�6) and Crook Countly (26�xo,)111.1 Incontrast,, Josephine Count ly grew by 7%,,, below the statewide average,., CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 23 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 608 of 68 i S''.1 e-% nce 2,02,07 the populations of both Medford and Ashland have grown more quickly than the state,., Medford's growth rate was the highest of these geographies (,Exlll*bl*t 24)111.1 Eix�hlibit 24. Histoflic Populatian� Growth Eslfimates,Jackson� County, Joseph*lne Countly, 11 Medford and Ash1and, 19,80-112,023 Geography 19180, 20,00 2020 21023 CA (202,101-2023) Oregon Stalte 21F6,331'156, 3?421 F39? 4111,246,18ir,055 141F2946,11FS,26 0.217o Jackson County, 13,21456, 181,o2,69, 223,o24,0, 222o2, -0.1%, C� it y of M e d ford 83o 115 90o,887 3.0%, City of As]hland 21J0,5 21 o.457 0.61%, Josephine County, 58,e8551, 75e 726 861o560, 88o,814 0.9%, Sources,:Unluersity of Portland Popu'lation, Research, Center, 2028; CAI, 2024 Industry Employment and Wages I., Both Oregon and Jackson Countly economies are heavily reliant on the Services sectior, making -LIP nearly half of all Jobs,. Jackson County also shows, 11. an emphasis, on Retail Trade., underscoring the presence of regional commercial hubs within the countly. Covered employment includes wage and salary jobs, that are covered by state unemployment insurance. Covered employment includes mostjobs, but excludes, self-employed individuals, militarY personnel, and certain exempt sectors suchas some agricultural or domestic work. It includes all part-time and full- time jobs. For the Jacksonand Josephine 2-County region, the major industry sectors, that account for the most covered jobs in 2022 are Services (with 24�xo' of a1ljobs within the two counties)I-Trade,, Transportation and Utilities (21%) and Education ;!�ervices and Health Services (21%) ("ExIii'bift 25)''. A list of the 2-digit NAICS code industries thatare included in each major industry sector is described in Exhibit 26. 5Employment oin Ptiblic sector instituti"Ons, S"LlCh as Southern Oregon University are included in Government., CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 24 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 609 of 68 Exhibit 25. Tolifl,al Colivered Employment by Major IndustrySector,, Jackson and Josephine,2-Countly Regilon,,-2001, 2,010, &,202,2 I 400001 120"000 100,000 80,000 60,000 4 0, 000( 20,000 2(Y) I mm Sam 2,022 Toltal Covered Employment Unclailssliflied FURE M u f cf� lt,.j Ir ICI In c; G ol v el., ��r rw � e ��n traide, T ns fa portation and Utilities Sources,:Oregon EmA.pl U" R).wzent Dey)artmenl; Burea of Labor Statistics, Quarterl.).� C'ensus of E mAp 19. 2010 & 20.21�-CAT 2024 Wqge,s., 2001, Note 1,:� FIRE indul.'str-y, roulpincludes, Financel, Insurance and Real Estate., CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 6 10 of 6 8 E'lxitt 26. Majoir Industry Sectorrresponding NAICS, Coldes, 2022 Industry Aggregates, 2-Dilgit I 2-Digit NAICS In utr ICesctipfiioln 11 Agri culfilim, Fores,try, Fishing anid Huriting Co�ristr�licfiloni crid Miniing, Quarryhg, atid Od atid Gas, Resou�rces 21 Extractbii 23 Construicfioii 22 Ufikties 42 W hol es a I e Trade Trade, Tratis,portatioti, 44 Retail Trade UtNties, 45, Retail Trade 48 TrcrispoIrtafib n atid Wamho using 49 TrcrispoIrtafibn atid Wamhousing 31 M a ii uu fcl c t uu rilri g M aiivafall cfiliIrk iig 32 M a ii ua fcI c t ui! riIri g 33 M a ii ua fcl c t ui! riri g 5,2 FIII nilarice atid 1hrisuratice F I RE 53 Relal IEs,,tiate and Retit III II IL.easl[rig Eldliclatilon, ard Health 6, 1 Eldliclaflonial Services S e �r Vic e s,, 62 Health Cam lanildSocial Assistatice 51 1 ri for lr7n, a t ilo, ni Fro fess1drial, Scientific, atid Technical 5A S e rvic e s w 81 U n c I a s,, sif ill id 99 ,Governime�rit A I I ,Governime�rit Source,.° US Census, 2026. Maiiageme�rit of Conip(aNes, lanild Enterprises Ad ministrative a tid S �li ppo�rt a tid W a sle MaiiagemeIrit (ard Remeill iatilon, Services Arts, Etitertahnient, atid Recrecifioti Accommodafidri lanild Food Services Othie�r Services (except P�libkc A d mi' nis t rc1 t b n) Uniclassiffeld Federcfl Gov'ernmetit State Goverrimenit Local GoveIrrilr7nient I., Jackson County's, covered employinent has, grown steadily si,nce 2010, addl`,ng 14,350 Jobs,at a CAGR of 1.5% to reach approximately 89,800 totalJobs in 2022, (ExIlibit 27)11,.,'The fastest growing 2-digit NAIGS,code industry sectors from 2010 to 2,022 were Cons,truction (adding 2,4319 jobs witha CAGR, of 5.4%),, Education (+3797 CAGR of 4.1%)and Resources (+17,3143, C,AGR of 4.0%) industries., CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Pagel 611 of 68 Exhib*lt,27., Covere. :- III .II . INet Change CAGR For ass Waes Wages Code 2010 2022 (2010-2022) (2010-2022) (2035) 20,10 2022 -industry Co.nstructi,on, 23 2,7819 5,228 2,439 5.4% 10, 3,27 $38,235 $60,220, Educational Services, 61 1617 996 379 4.1% 1,1673 $24,597 $39,1831 Natural Resources anid Mininig l l 21 2,258, 3,60 1 1,343, 4.0% 509711 $25h,398 $466,280, Frofes,sional, Scientific, and 54 1,9481 2,985 1,037 31.6% 4,740 $3,81,935 $74,3199 Technical Services, Health Care anus Social 62 1111,80,66 16,566 1 4,755 2.9% 23,81966 $43,095 $64,298 As,sistance Transportat'im, Warehusing & 48 2,555 3,351 7916 2.3% 4,495 $,40,1163, $64,346 U fil ifies Real Es,tate and R'lentallll an,d 53 975h 1,253 2,78 2. 1 % 1,644 $23,209 $45,359 Leasinig Accommodat'im and Food 72 7,3115 8,963 1,648 1.7% 11, 170 $15,2168, $24,771 Services tvl anuf a ctouring 31-33 66,052 7,392 1,340, 1.7% 9,180 $40,386 $60,222 Whioiesale Trade 42 2,190 2,497 307 1.1% 2,8781 $42,815 $62,535 Admindis,trative and Support 56 3,109 3,530 421 1.111 % 4,0511 $24,574 $466,357 nu to bul,anagermenit Retai! Trade 44 12,574 14,0 10 1,436 01.9% 15,7 5 1 $26,5165 $40,312,31 Arts, E'ntertainiment, and 71 11,4266 1,427 1 01.0% 1,428, $22,187 $32,805 Recreation Other Services 81 2,820 2,755 (165) -0.2% 2,1686, $22,936 $381,787 Finiance and lns,uirance 52 2,2166 2,1140 (76) -03% 2,06611 $45,957 $82,652 Government 11,444 10, 502 (942) -0.7% 9,569 $4 1, 885 $63,7164, tvl anag e mi e nit of Cc,m pa nie s 55 11,667 1,440 (227) -1.2% 111,229 $59493, $09628 1, anid E'nterpris,es , I nif orm ati,on, 51 1,1677 981 (1696) -4.4% 549 $319,82,01 $80,218, U� n, c I a ssIfied '99' 111 188 177 26.7% 4,0711 $44,817 $70,055 Total 75,44? 891,7991 14,350 1.5% 1 08,4 38,935 $160,222 Sourc,e,&:Oregon Empl , R).wzervt Dey.)ariment, BLS, QCE-W'2001, 2010 & 202g; CAJ 2024. Some more narrowly defined i"nctustries are concentrated and growing in Jackson County,,, s-Lichas, Sporting Goods, Healthcare Services, and Food and Beverage Locations growing and providing jobs,. I., 'The Sporting Goods, Hobby, Book, and Music Stores industry, or NAICS Code 451., not only has seen signiticant, growth since 2010 (with a CAGR,, greater than 10.01�0, but it als,o has a high concentrat, "ion of employment in Jackson County compared to the nation, with an LQ above 10.0 (ExIii-bit 28). Jackson County's, other fastest growing industri"es from 2010-2022 are Social Assistance (NAICS Code 624) witha CAGR, of 6.6%, and Specialty Trade Contractors, (NAICS Code 238) with a CAGR, of 5.30��6. Jackson County also specializes in Nursing and Residential Care Facill"til"es I r (N"',,A1CS Code 623), which shows an LQ value of 7.24,and Ambulato y Health Care Services (NAICS Code 621), which hasan LQ value of 6.66. This industry also has high employment, at around 6,900 workers,.''The Food Services and Drinking Places industry (NAICS Code 722) is si"gnificant in Jackson County as, well, demonstrating a high LQ (5.23) along with the highest employment in the County with around 7,700 workers in 2022. CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 27 DRAFT ECONOMIC OP'POE,,TUNITIES, ANALYSIS, Page 6 12 of 6 8 E1xh'ibffI 28. Top 10 !ndusfflles (at 3�-d*lg'ff NAICS) by Employment Locatiion Quoltienf,,, and Growth, Jacksolin C,ounty 624 SockA 541 Prof( ssior"val, Sclenfific - ` �11 238 S pe Contrac V M 722 Food and DrIl Pl(.,Alces,l 561 ,Aclln-i�ir,istry citi've,,ao,nd Su,j,.-,.)port Se.tvices, 622 4f 155 611 EduIclafiloniial Shervices, 4,01"352, Bubble Size Refliech 202 Employmej .7 4 51 S p() 0, 1 ri I 1lobby, B oo k, cinU Music Slores, 3,8'�.13 121 Ambulaitory )ervices', 6,890 1"35 IN u rsilri g (::1 jt,'x s �i id e n tia I C a re, Sources,:Oregon Empl U, R).�ment Dey)arlment 2010 & 2022; US B reau of Labor, Statistics, 2022.; CAI 2024. n 'The proportion of working" residents ('16 and older) who report, working irom home has increased significantlyacross, Oregon and Jackson County since 2010 (Exhibit 29)111.1 In 2,0101 6.1% of Oregon's -working residents reported -e resenting a working from home; by 2,023, that figure had risen to 17.0% 1, p compound annual growth rate of 8.2%. Ashland had the highest, share ofat home -workers highest, share among whom? All cities in0regon? in 2010at 13.3%., and expeiienced a similar growth trajectory, with a CAGR of 7.80�6 over the same period., By 202,31,21.1% of Ashland's residents who work rep, orted 'working irom home. Is this, still the highest share? The Cens,us Bureau''s American Community Survey does not ffl'ittei,,entiate between remote workers7 home occupations or other woi,,kIfrom -home arrangements. However,, the. elevated proportion of -workers reportingat- home work aligns with larger trends towards remote work following the pandemic. In Ashland, the higher share of residents working from home may reflect both the local shift toward remotejobsand thecity's appeai to remote Workers relocating ii,-om elsewhere "in response to broader remote work trends. CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, a I I Page 6 13 of 6 8 I Exhib*R,29., Propoirtion of' Workers 16,1+'Who Wark from Home,,, Oregon,,, Jackson Counity, AsWand & Medfbird,,, 2,010 & 2023 5.0% r �n 1�� 17 . 0 ,0 .k Or e�.gon Jacksor) couinty Source:ACS,5-.).,�ear Estimates., 2028; CAI� 2025 2010 2 1.1 2023 Ashland 11. Jackson County's, top earning" Ind-Listries include Management (making an average annual wage of $109,600), Find Insurance ($82,7700), and information ($80,200) (Exhibit 310). Average annual wages in Jackson County are generally lower than wagesati the State level., CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, a I I Page 614, of 68 Exhlibif 30. Average Annual Wages �by Occupation, Oregon & J�ackson C,ounity,,2022 A .................................... .................... .............. ..... ------------------------ '1, 0 Sourceis,:Oregon EmApIp. 202g; CA 12024. , ),wzent Dey)artnzent, Commercial Real Estate Retail consistently leads in real estate inventory "in Jackson County, showing steady growth over time., Meanwhile,,,, Office and Indtis,trial inventories generally maintained moderate levels with slight upward trends,. Exhibit 31 shows Jackson County's, retail inventiory increasing irom 10 i million square feet in 2007 to 11.2 million square feet in 2,023., Office I., inventoryalso grew steadily over the same time period, rising" from 8.7 I., million square feet to 94.7 million square feet. Industrial inventory in Jackson i County grew byabout I million square feet from 2,007 to 202,31, reaching 4 million square. CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, PAGE 30 Page 6 15 of 6 8 , Exhibit 31. Commercial' Real Estate Inventory, Jackson Countly, 20,0171-20,23 Inventory (Sqj Ft) Hospitality, Invenfory '12', 000, 000 (Rooms) "11,,,, 2 M 35,1000 "I O.Om ""', . . .... .. . . . . . . . . . . . .. . . . . . . ... .... . .... .... ... . . . . . . . . . . . . .. ........ .... . 10,1000,000 . .. . . .. . .. . . . . . . . .. )) ))) . .. .... 310,1000 00 8,000, 000 25�10 4-OM 15,1000 4,000,0M 3.5M 'I O;OCO '2 000 0,00 4, 2 00 5,000 "'1" 1 m 11 .3M Nj NJ rso r%o rQ rQ Nj �O Nil �O rQ �O N) N> N.) (D CD CD `10 CD 0 N.) N) N) N) CA) 4:" ul ClLA) R -11 "mmimftOf-flce ............. [nd.ustr*,c:fl -llllllllllllllllllllillillillillillillilliillillillillillillillillill,,F ex" e t * I � I I So u rces,:Cos ta r. 20 0 7- 202,�; CA 12024. CITY OF ASHLAND, JUNE 211 2,025 PAGE 31 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 6 16 of 6 8 1 LoCAL ECONOMIC CHARACTERISTICS AND TREND S 'This, section analyzes data on Ashland's, local econom"including' 'industry composition employment, workforce and commuting patterns,,,, market conditions., and the key metrics—tlo describe local economic characteristics and trends,. Ashland -'-ES Industries and Employment n Local employment dataare challenging to present, given the latency ot pliblicationand constraints among varyinggdata providers. According to the US Census LODES data, total (,private and public) employment in Ashland has expei,,ienced both growthand decline since 20021 ending with a total of 11. r n 9,104 jobs in 20227 the most ece t year available dtiring report prodtiction 1 C)O 9�445 2 75 0 "1123 $",t, 10,14 8�59,2 8,,5216 8 31 '112 8 DO o(DI ( cs,j -�If r"DI cs,j -�If (xD cs,j . .. .. .. .. .. .. .. .. . . .. .. .. .. .. .. .. .. . . .. .. .. .. .. .. .. .. . . .. .. .. .. .. .. .. .. . . .. .. .. .. .. .. .. .. . cs,j cs,j cs,j cs,j cs,j cs,j cs,j cs,j cs,j cs,j cs,j Sources,:LEND Origin,-Desilination Enzploymenl Statistics Longitudinal Employer -Household Dynamics (LODES)l 2'009-2'022- CAI 2025. I., Ashland's top private sector industries in 2,023 by employment were Accommodationand FoodServices (with 1,860 jobs,), Retail. (1,471 j s3 .Tha e different dta sotirces ob), and Health t Care (1,354 jobs) (Exhibi& ) I (LODES in Exhimbit 3,21 versus, OED in Exhibit 33), restilt in different totals CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 3.2 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page for thecity. OED-provided data exclude all ptiblic sector jobs, such as Southern Oregon Universit- and other public sector jobs, (SOU rep,ortsan y estimated 650 employees, of which 150 are insti,,-uctional feactilty). 'Top growing private industry sectors trom 2013 — 2023 were ResOlirces,7 infrastructure and Enterprislesl,, which expanded ata CAGR, of 9.9% +516 jobs), the Information sector ' -which grew at 1.80�°6 CAGR, (1+31jobs), and Real Estate," whichalso explanded by L.8% CAGR jobs)11.1 Private sectior indiistries with declining employment included Wholesale 'Trade (-3.7% CAGR, E -L CAGIR, ... 50jobs), dication (71.6�xo 19 jobs), and Accommodationand FoodServices (-1.1% CAGRI 72 jobs). ExhiWit, 33., Pflvate 1 I Non 1-confidentia I Employment" by,2-DigH, NAICS Industry Sector, AsWand, 2013 & 2,023 industry 2-Digit INXICS 21,10, 13 2021,13 CAGR Change 11, 21, 22, 23, Construction,, IlResources & Enterprise* 48 & 49, 55 329 845 9.9% 516 Manufacturing (31-33) 31 -33, 5111 5,46 0.7% 35 'VV'h oll es a I e Tr d e 42, 161 ill -3.7% Retaill Trade (44 & 45) 44-45 1,404 1,471 0.5% 67 1 n form a t lio n 51 158, 189 1.8% 31 Finance and inslu�rance 52 178 170 -0 5% 31 Real IIEstate, and Rental an,d Leasing 53, 109 1310 1.8% 21 Pr-o,fessioIn,aIl,,S,cill entill fi'c, and Technical Services 54 339 398 '11.66% 59 Administrative and Support Kiln ,dWaste Manag&�ent 56 275 245 -1.1% Educational Services 6 11 124 105 1 6% -19 Health Cabe and Social Assislan,,ce 62, 1,359 1,354 0.0% -5 Arts, Erater tainmierat, aII IRecreation 71 677 6,05 1 1 % -72 Ac coIm�modbfion and IF ood Services -7 n / Z, 1,9 12, 1,8160 -0.3% Other Services (except Rub] ic Admihistration) 81 4118 430 0.3% 12 Unclassified 919 01 11 11 'Tot to 1 7,954 8,470, 0.6% 516 �ources,:� State of Oriqgon Em, 1,.)1o),,,mA.ent Department 2018 & 2028; CAI 2025. 6 Exhibit 34 summarizes projected employment growth within Ashland's Urban Growth Botindary ( ' U1GB) throtigh the year 2045., These employment forecasts inform the Eniploynient Lands, Sufficiency section of the EOA. Forecast, employment in Ashland is based on estiniates Of covered employment from 2013-2,023 provided by the StatOregon Employment 6Private employment does not include public sector jobs including government oir ptiblic education services, such as workersat Soltithern Oregoin University. As of 2 0 2 ;5",, Ashland School District self-repoirts an estimated 400 employees (per its website: t e/a'4(..),gtth h -t -while SOU self- .................... ..................................................................................................................................................... . ......................................... ............ ... I reportsan estimated 6,5DO employees, ol�f which 1,5DO are instructional faculty I I tl� e d CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 33 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 6 18 of 6 8 Department OED) (as shown above),as wellas, B-Lireau of Labor Statistics (BLS) Quarterly Census Of Employment and Workers (QCEW) covered employment estimates, for Jackson and Josephine Co-Linties., These were utilized toapportion the OED p-ublis,lied Rogue Valley Fore,east for the period 2gip, 23-2033. The res-Lilting Ashland forecast adapts Jackson County's portion of projected regional growth to the city based on the trajectory of s,e,etoral shares, of cunt eiiiplynient pr,oj 0 ected 'Into the ftiltire. 'The Compound Annual Growth Rate (CAGR) represents, resulting year over year growth for the twenty-year period,2,4025-2045,. I., 'Total private employment "is projected to increase from 8 1 7644 n 2,025 to M045 by 2045,a total increase of 1,401jobs.The Leisure and Hospitality sector is, projected to add the mostjobs (an estimated 654) over this time frame., representing acompo-Lind annual growth rate (CAGR) of 0,.,8%,. FinanCE!7 Insuranceand Real Estate F IRE) is projected to grow the fastest from 2025-2045, with . CA GR of 2.2%and Health Care is the second stest growing, -with a CAGIR, of LA�xo',., Information "is projected to decrease the most over the period., witha projected loss of 53 jobs., I., 'The Leisure and Hospitality sector is expected to see the largest absolute I growth, adding approximately 654 jobs,,, with a CAGR of 0,.,8'%. Finance, Insurance, and Real Estate (FIR,E), is, projected to grow the fastest, -with a 1 Cthe InformationAGR, of 2.2�xo', followed by Health Care., at 1.40��6. In contrast,,, li by 53jobs over the same period., sector is, expected to dec 'ne j 'These estimates, reflect only private, non - confidentia I employmenti—defined asjobs in privately owned businesses and instit-Litions., P-Liblic sector employment, including pos,itions, at public universities, and government agencies, is not included., As such, the employment forecast is, specifically intended to support land u.se planning and may not capture the full range of community economic priorities. I., Industry categories used in the forecast correspond to 2-digit NAICS codes, as detailed in Exhibit 35., CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, PAGE 34 Page 6 19 of 6 8 Exhibit 34,. Pri'vate, Covered Employment Forecast'Toifial and by Sector,,' Ashland UGB, 2,025 -112045 20, Year I nidustirly 2013 2025 2035 2045 CAGR Growilh Leill sure& IHospifiality 2,589' 2,441 2,79''1 3,095 654 1.2% Retail 1,404 1,485 1,456 1,443 (42) -0,,.']% Heallf lhCare 1,359, 1,353 1,569 1,775 422 1.4% Const, Resources & TWM 30 7 1 887 979, 27 ol. 11 % Professs[onal & Business Services 6,36, 714 766 826, 112 0.7% Manuf cturing 511 553 556 565 12 ol. 11 % Other Services 418 4,32 467 500 67 0.7% HRE 287 303 382 467 165 2.2% 1 nfo rmia tio, n '158 1,96 162 11143 (513) -1.6% Who 11 es a I e '16 1 '103 117 12 3 19 01.19% Educational Services '124 '102 111 1 '16, 15 0.7% U n c I als s ifie d 10 1 1 12 '14 3 1.2% Total '7o9.54 Bll,644 ?ll,276 10111,045 1 401 0.8170 Sources,:l BLS 11 le liment 2024; CA1, 2025. 2024;l Oregoin Emj,.),1oj,lm,e,nt Depar Exhibit 35., Industry Groupings by,21-Digilt NAICS, Ashland Emp1ollyment, Forecasts,,202.5, Industry Aggreligaitiels Covered NAICS Industry Descriptitons I I Naturial riesources, an(J mining 21 M i n i n g a n (J I og gi ng Construction, Resillources & TWU1 22 Utilities, 23 Construction 48-49, Transportation & warehousing Manufacturing .31-33 M anufacturing Wholesale 42 W of era 11 e trade Retail 44-45 Retail trades I nfor m `till 51 11 ln f lo r mi a tio n 5,2 Finiance ('and Insurance F1 RE 1 53 Real Estate aIns (J Rential and Leasing r-A I D4 PIrofess,,iloInal,,,Sc'i"enitifi"c', an( Technivial ,Service s Professional &, Business Services, 55, Management of Companies and Enterprises Administrative an(J Support and Waste M anagement an(J Renvied ilaRion Services, Educational Services 611 Private educational slervices Heal t h, Care 612 Health care and slocilial assistance 71 Leisure an(J h oils pit a I'lit y Leisure & H i ols pital'ity 72 Accommiodatillon an(J food slervicies Other,Ser'vices 81 Other slervicies Sources,:l CAI, 2025 CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 35 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Pagel 620 of 68 Ashland.-' -,cs, Labor- andCommute- heds Ashland's residents are highly educated, contributing to a well -qualified labor pool. As, of 2,023, 62�xo' of the population holds a bachelor's degree or higher," compared to 28% in Medford ("Exhimbit 36). CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, PAGE 36 Page 621 of 68 1 Ellxhibif° 36. Edulcatioins al Affainmerif by Block Group, Jacksoins County, 2022 .............. . . .. . . ........................ .................. ME 40 City Limits e �n Tr 0 1 E d u c a I oll n a A a i n m e n t 6 Associate's Degree or Higher 2 M More thanph�ri( / � /i/ 70% .... ... .... . 5 1 70%,III m 41 % 5,0"XO'''U .,, o� �,,,.� ih�' IM, � 41� MVf,�V4 Y41n� r, %r / /;,/ 30%- 40% rJ/1 Less than 30% Shady, Cove J%� // , ��" "r � � 1rlrJ/lJ/, ///�� ,, , ,iii./ / ie,o��/f ,�,,, , ,rY�yy �Q itir1N1'�I� � �: , / // ,,r a e, ol,int g P OP immmm/// Centr // 1 Fyn; // 1, CITY OF ASHLAND, JUNE 21, 2,025 PAGE 37 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Pagel 622 of 68 1 However,, the Rog -tie Valley''s laborand comm-Lite slieds, are very intertwined. Ashland's residents travelall over the valley to work, including to Medford, which serves as a primary employment, hub in the Rogue Valley., According to the Cens-Lis, Bureaus 2022 comm-Lite data, Ashland had 5,783 employed residents in 2,022 Exlil*bl*t 37). Just 37xoworked within the city, while 63% comm-Lited tojobs outside of Ashland. Ashland's workforce7 howeverincluded 6,910 peop1e.0f these,, only 31% (2,158 individuals) both livedand worked in Ashland, while the remaining 0 69%,commuted "in irom other communities. I ExhiWit 37., Commuting Patterns of' Ashland's Workforce and Resi�dents, Ashland, 20,22 Share of Share of Metric, Count Ashland Ashland Residents Workers, Totc] Emp]oyedin Ashianid 6,9 10 Total LiVing in, AshlaInd 5,783, Net I nf I ow o,f W ors 111,1 Bot IILive and Wotlrk, in, AshlaInd 2, 158, 37% 31% Workin Ash[anid ILiv,e OuNde 4,752 69% Uv e in As N a nd W ork Out's ode, 3,625 6.3%, Sources,:US Census Bureau" Longitudinal Employer -Household Dynamri 11 cs, (LEND),, 20215- CAJ� 2024. C commute elsewhere onsideritht ng amany of Ashland''s workiit ng resdens for employment, while a significant share of local jobs are filled by workers commuting into the clty,.,,This dynamic suggests a mismatch between the types ofjobs availablein Ashland andthe skills or preterences of itsresiden't workforce. -om,O,,78 Ashland'sjobsh -to-ousing un,0 lit, ratio is.74 in 2,023, down slightly fl,,, . in 2013 (,Exlll*bl*t 38),., This modest, decline points to a growing imbalance between local employment opport, unit ies and housing availability. A ratio below 1.0 indicates, there are fewer jobs than housing units,,, which may reflect demograplilc factoi,,,-s—stich as,a higher share of 1,"-etirees—and regional commuting patterns. Compared to the Rogue Valley 0.85)and Medford (1.35)111 Ashland's lower ratio is likely impacted by both a reduced labor force participation due to a high proportion of seniors (Exliibift 2), and the ou.tflow a of residents commuting elsewhere for -work (as described in Exhibit 37 above). CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, PAGE 38 Page 623 of 68 Oregon IN JIM IN 0f, ll v IN a ff a IN 1111 Jim III ff A M a IN IN is all IN 0 10 #01 IN IN 101 IN a oil (I IN IN (1 10 0 "1 0 0 IN (01 0 IN W, Igo Ji NJ M IN Ratio (2023) 1 ,f"""")o '1 .08 a III N 0 111 IN IN ft a IN 0 of a 0 Mii M a W It 1,10 0 ik IN 0 IN IN a 0 NJ N 0 01 IN IN ft IN N 0 ik a 0 Mii a d a it a 0 W is a Wil IN ill Rogue VdHey Ratio (2023) 0.85 20") Source- American Commzvvit.).� Surve),Illl, 2013 2023; State of Oregon Enzplqyment Department, 201 8� 2ill U.S. Bureau of Labor Statisticl 2018, 2028; CAI, 2025. In 20227 thesle dynamics come together to result "in a net inflow of L685 workers into Ashland (Exhibit 39). It's important to note that inflow/butflow values, do not reflect theactual number of commuters,- rather they represent the net difference betwelen the total number ofjobs located in Ashland and the total number of Ashland residents working "in elach industry,., As, such, they do not account for reslidents, who may commute elsewhere for similar jobs, and should be inter reted as a rough indicatior of ind-Lis,try-level. labor P, exchange. in Ashland, industries with the highest net inflow include Accom modat Ilion I., and Food Services (+638),, Educational Services(+596),, and Retail Trade (+354)., Thestterns suggest relatively higher demand for labor in thesle sectors compared to the local workforce available to fill them. CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, PAGE 39 Pagel 624, of 68 1 Exhibit 39. Total Employment Labor Inflow & Oufflow by Industry, Ashland, 20,22 Jobs in Jobs of Inflow / Jobs in Ashland Ashland Ashitand (Outflow) R esi d tints Accommodation and Food Services, 1,620 '982 638, Educational S,ervices 1,362 7,66 5,916 Retail Trade 1,379, 1,025 354 Arts, Entertainment in Recreation 674 334, 340, Manufacturing 589, 423, 166 Prof es,sioiin, al, Scientific, and Technical Services 480 349 131 lInformation 244 159 85 Other Services (excl uding PUN ic Ad m inistration) 377 293, 84, Administration & S,upport, Waste Management a 3210 3111 5 M ining, Quarrying, in, 0[1 a nd Gas Extraction 7 4, 3, 1 aI IEstate and Rental ILeasing 118 120, (2) Utilities - 1111 ('1 ])� W'hol es,al e Trade 11143 1,63, (20), Finance, and Insuran,ce 140 1,68, (28) M a na g e m e n t of C 0 M1 Ip a n ies a n d nt er pris, es 51 96 (45), Public Administration 188 271 (83) T rain 1p ort a t io n a n d W a re ha lin g 64 155 (9 1 Agriculture, IIForestry, Fishing and IHlunfing 40 172, 132) Construction 17 9, 322 (143), —Health Car,e and S,ociaIII Ass,istain, ce IJ 2,91 1,291 1,62) 9JO4 TAT9 —( 1.,685 .11 S�ources,:� LE HD Origin-Desilinat-ion EmploYMe7z''t Statistics Longitudinal Employer -Household Dynamics (LODE,S), 202Z- CA1 202,55. CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, a V I Page 625 of 68 Ashland's Market Conditions Commercial Real Estate Inventory, Ashland's retail. inventory increased om 702,000 square feet, in 2007 to 788.1000 square feet, in 2024,maintaiining the largest share ,cumin. r. estate inventory in the city (,Exlil*bl*t 10). Office space grew from 350,0100 square feet in 7 to 500,1000 square feet in 2024. Industrial try increasedactual , Starting at 269, 000 square feet, in 2007 andreaching 3,02.1000 square feet, in 2024. S k II cl" Flex All i 4 +�� klu�-,G96pae }I16o,�adWlll�4ti�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»1�1»11�1111�1111�»8fi08fi41fi14»10Dll1.. �I� p �pf,I �0 16644�1111�1»1�1»11�1111�1111�1111�1111�1111�1�1�41� ��iSOK .j �I 000 100,000 ��`. ,N rr� � IVM1 p r,"✓,NCI rv,"I WNNI MINI NNI MINI NNI MINI NNI MINI NNI LN1Nl Nl Nl NI.NLNI Nl MINI NNI MINI NNI MINI NNI Nl Nl NLNI Nl Nl MINI NNI MINI NNI MINI NNI Nl NLN1Nl Nl Nl MINI NNI MINI NNI MINI NNI NI.NLNI Nl Nl Nl NLNI MINI NNI MINI NNI MINI NNI Nl Nl Nl NLN1Nl MINI NNI MINI NNI MINI NNI MINI Nl Nl NI.NLNI NNI MINI NNI MINI NNI MINI Nl Nl Nl NLNI Nl NNI MINI NNI MINI NNI MINI Nl Nl NLN1Nl Nl Nl NNI MINI NNI MINI NNI MINI NNI NI.NLNI Nl Nl Nl MINI NNI MINI NNI MINI NNI NLNI Nl Nl Nl NLN1Nl MINI NNI MINI NNI MINI NNI MINI Nl Nl NI.NLNI NNI MINI NNI MINI NNI MINI Nl Nl Nl NLNI Nl NNI MINI NNI MINI NNI MINI Nl Nl NLN1Nl Nl NNI MINI NNI MINI NNI MINI Nl NI.NLNI Nl Nl Nl NNI MINI NNI MINI NNI MINI NNI NLNI Nl Nl Nl NLN1Nl MINI NNI MINI NNI MINI NNI Nl Nl NI.NLNI s�. � wll,;wo�n" �lul!� N �Imhm';. (I,. MINI NNI MINI NNI MINI NNI MINI NNI MINI � Nl Nl Nl NLNI Nl Nl NLiu ry�) � �u�rv' u�� r, .��" W�Wvr n,.y,�.„.; m 4 .;vir��u, vi;. �evy � I� �V �" vzr Cl%l ...w �� u.C.) fl"w "G. C111"4 gym."»Ia w"� ,Y"�,,.„y;� d a sm�, I� I YQ r,� 1 ��"y»w � "„ rm�hll d» "w, ..... C r *�,;!�,� DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page Hospitality Hospitality real estate inventory in Ashland, measured by the nu.mber of a rooms, decreased from 947 rooms in 2.,,007 to 770 rooms, in 2024 (Exhibit 41). After an initial decline "in inventory in 2,008, the number of rooms grew modestly, pea.king at 892 rooms M2,020, before declining again. Occupancy rates began at 59,,.W6 in 2,007, peaked at 71.1% in 2019, and declined to 62.0% I., I., in 2024, with a significant dip to 54.W6 in 2,020. Despite some recovery in occupancy rates, post-2,020 both inventory and occupancy remain below their earlier peaks,. Exhib'[t 41. Hospitafltty Rea] Estate Inventory (by Rooms) and Occupancy (A�n��n�ual�ly-Smoiiolit'hedAshIand, 2,007-112,024, 5100 40.0%, 400 310.0'7o 300 200 100 1 10. Mo 0 0.01% C14 C14 IN CN CN C14 C14 C\il CNI CN CN CN CN CN 117N 117N CN CN CN Source(4),: Cbstar, 2024;-CAI 202,55. I., Exhibit 42 explores retail lease rates and vacancy trends, in Ashland from 2007 to 2024., Retail lease rates started at $12.00 per square foot in 2007 reached a peak of`$29.73 per squ.a.re loot in 2018., and declined to$20.99, per square foot as of 2024. Retail vacancy rates fluctuated, beg,inning at 5.4% in 20077 reachinga low of 1.Pxo' in 2020, and endingat, 2.0�xo' in 2024, with a temporary increase to 4.0% in 2,023. I., is, reflectsa different trend to that seen in the Rogue Valley region. Annual average vacancy rates, for retail in the Rogue Valley fluctuated from 2.4%-,3.9xo' from 2,0,09-2024., landi,ngat 3.05% in 2,024., Lease rates, peaked in CITY OF ASHLAND, JUNE, 21, 2,025 P'A G E 42 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 627of 68 the Rogue Valley in 2,022, with $17.06 per square floot,, before dropping slightly to$16.55 in 2024. Exh'ibUll 42. Reflaill Lease and Vacancy Rate, Ashland, 20,07-20,24, l(t) sRif,,e /qfayL,eu0ea$SVca C $30.00 $25.00 $20.00 $15.00 $10'.00 MMIllill $2 l5l'. 173 ONJ PSI 4 0%, p It sa o gOP"", ol lip RISEN, 1 11, 2., 2,,,, 0 Amib NI �pwa ft t k 1.10%, 01.10%, 1_1 M 011 0 ................ (N CO "ll LO �10 r_1 CO 011 0 ................ CO Source(4),: Cbstar, 2024;-CAI 202,55. Retail lease and vacancy trends, in Downtown Ashland have diverged from the citywide market somewhat (Exhibit 43). Downtown lease rates, like lease rates city-wide,, peaked in 2019. However, its, lease rates, were more volatile than at the city level, -with the peak very briefly reaching $316.,81., Downtown lease rates, have decreased since, reaching $17.00 in 2024,. Similarly,, downtown vacancy rates spiked sharply to 11,.Win 2,021 before I., declining to 1.16024, whereas,pit ywide vacancy has, remained more stable.,'These pattlerns, suggest thati downtown Ashland experienced a more intense cycle of disruption and rel,coverypossibly reflecting its concentration of tour ism -lacing retail or greater exposure to pa nde mic -related impacts,. 1., 0 Diesplite this,,,, current downtown vacancy is lowsignaling potential lor a rebound in tenant demand., CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 628 of 68 Source'(4): Costar, 2024;- CAl 202,55. CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 629 of 68 1 Office Office lease rates peakedat, $22.68 per square foot n. 2021 but declined to $18.96 by 202.3 ('Exlll*bl*t 44). Vacancy rates f1tictuated but remained low, endingat 2.,Mxo' in 2024. This, is lower than the 2,024 average vacancy rate for I., office space in the Rogue Valley region of 4.7W6. Exh'ibit, 4114. Off'ice Lease and Vacancy land, 20,0171-20,2411 Leme Rate ($/Sqlff) V aic a C $25.00 6.0%, mm jr i $10'.00 f ski 4F $5.00, 0. 5 Source(4),: Cbstar, 2024;-CAI 202,55. CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, a I I Page 630 of 68 1 Industrial industrial lease rates, in Ashland pIeaked at $13.59 per square foot, in 2,0231 before declining to $10.47 in 2,024 Exlil*bl*t 45).1 Ind-Lis,trial. vacancy rates increasecL Iroin near,016 in 2,019 to 26.7% in 2024.'The sharp rise i,n As,hland's industrial vacancy rate since 2019 may be attrib-Lited toa combination of new space delivel,,,,1"es outpacing tenant demand., pandemic- related business disruptions, and increased competition from nearby markets s-Lich as, lRogue Valley where vacancy rates remain com aratively low ('Exlll*bl*t 46)111.1 p ExhiWit, 145., Ire dustri"a! andVacancy, AsWan007-20214 iiiiiiiiie,a�sie, lZailIie, ($/Sqfii��,) $16.00 'am .,pp '71d,11111 $ 8.00 NuI�II0,0, 111 mu14 IIIIIIIII "'IIIIIIIIIIIIIIIIJ/ iNHOMI10011 �olimwl jj $III 61.00 UI $2.00 $0.00 r-1 CO C�' 0 IN CO Iq u") NO r-1 CO C�' 0 IN CO Iq Source(4),: Cbstar, 2024;-CAI 202,55. CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, 30.0% 25.0% 171 20.0% 15.0% 10.0% 5.0%, 01.10%, Page 631 of 68 Exhibit 4,6. Industrial Absorption and Deliveries,, Ashland, 2,010-II 2,023 50"000 40"000 2,117 '7 30"000 20"000 10"000 5, (11�1 0 p"600) (N-) (I-X-) r-11 00 CN 11110 r-11 00 CN ................ ................ ................ ................ ................ ................ ................ ................ ................. ................ Source'(4): Costar, 2024;-CAl 202,55. CITY OF ASHLAND, JUNE, 21, 2,025 DRAFT ECONOMIC OPPORTUNITIES ANALYSIS, Page 632 of 68 PLOYENTLANDS SUFFICIENCY A S ENT I., Oregon law,OAR 16160-009-0015 requires that cities maintain a buildable lands, inventory within the UG13 sufficient to accommodate the residential, employment and other urban uses suchas public facilities,7 streets, parks and open space needed for a 20-year planning period., 'The City of Ashland's 2024 Buildable Lands Inventory (BLI) ma ped net p buildable land supply by Comprehensive Plan and Zoning categories, for the Cityand Urban Growth Boundary ('UGB),., Along with the 2021 Holising Capacity Analysis, the BM largely focused on residential land capacity and I I n li neelds determined that sufficient supply exists to satisly residential growti for housing' Units for the 20-year planning horizon,., This 2024-2025 E�cononiic Opportunity Analysis update forecasts the demand for employment on commercial and industrial lands and utilizes, BLI findings and further analysis toassess whether an adequate supply of land zoned for 11. employment uses, is available to meet this forecasted demand., Methodology Step 1. supply Is,olate,, extractl,,,and further analyze the supply of buildable empiloyment (commercialand industrial) land from the 2024 BLL Step 2. Deiii,and Using a detailed, customi,zed employment data based on published sources, including" the Bureau of Labor Statistics (BLS) and Oregon Employment Diepal-tineut, forecast employinent,in aggregate and by industry / land, use is inodeled and utilized to estimate land demand by category,. a Step 3. Reconcile Supply witli Denia,nd Supply of employment land is reconciled with demand "in aggregate and by IMMMM to 4. Site Types A range of site types required to meet Ashland's forecast demand for employment land are explored and characterized. Buildable Land Segments Oregon statutes define Buildable Lands, as, residentiallyand commercially designated, v,aea,nt, paxtia,lly va,ea.ntl and, at the option of the local jurisdiction,, red eve lopa,ble, land within the urban growth boundary that is CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 48 Page 633 of 68 1 not, severely constrained by natural hazards, (Statewide Planning Goal 7) or subject to natural resource protection measures (Statewide Planning Goals 5" and 15)111.1", Consistent -with Ashland's published 2024 BLI inethodology, ptiblicly owned land was generally not considBred available for conimeivial or industrial us,e. Land with slopes of'35percent or, greater and land within the 100-year flood plain .was not considered buildable.,- for the purpos,es Of thi'sanalysis poi,,-tions of otherwise biuldable parcels intersecting with stich,constraints have had acreage dedticted from the gross total, resulting in a net buildable, 7 a,ereage figure For the biill able lands analysis, conducted for this EOA, the following categories, were defined and titilized: n Vacant: Vacant lots -were those parcels that -were iree, of improvements 11 ('structures),, and wereavailable for ftittire commercial or inalistrial development,. Alternative designations wereassigned to those parcels that, although physically vacant, were not considered suitable for residential or commercial development. I* Vacant/Undevelopable : Unbifildable whole parcels due to physical constraints, including: In o Slopes, "in excess of 35% o Location -within the floodway o Location -within the 100-year flood plain o Location "in resource protection areas Vacant/Airport: Land reserved for Ashland Municipal A, irplort uses., Vacant/Open Space: Land reserved as private open space Vacant/Parks: Land reserved as public parks, and open space Vacant/Parking: Paved parking lots Partially Vacant-. In Commercially zoned lands, those parcels with additional undeveloped land area yet containing a building on a portion of the property wei,,econsidered partially vacant., I., in addition, in erc ial and industrial properties deemed "re deve,lop able"" were incItided in"partially vacant" category. While "redevelopable"' typically refei,,s to parcels upon which there are structitires, valued at less than � xo' of the combined valtie of the improvements and the land - the high land cost relative to building valuations, in Ashland made thee standardealetilation method a poor indicatior of ftiture suppily of land for hotising andcommercial 7 Additional details oin methodology may be fol-und in the Quantify''ing Land Availability & Methodology sectioln,ofthe Cityof'Ashland's 20,24 Buildable Lands inventory., CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 49 Page 634, of 68 land needs. However,, in mapping all such "redevelopable" properties, utilizing the Jackson Cou.nty Assessors Department''s Real Market Val -Lies (RMV) for Land Value (',L'V)ll and Improvement Value (IV) the City was better able to idnt11"& nai l yr,ties thatwre under dlo danmopiately defined as "'Partially Vacant"',. Ashland Employment Comp Plan / Zoning Categories 'This, analysis extracts,and examines net buildable acreage (vacant and partially developed) for these five "eiiiploynient land" Comprehensive Plan land usecategories: Coniiiiercial (C-1) This district is designed to stabilize, improve and protect the characteristics, of those areas providing,commercial commodities and services. Coniiiiercial-Downtown (C-1-1)), This, district is, an employment zone that allows retail7 office., and other uses. Eniployiiient (E-1) The district is des,igned to pr0V1CLe ior a variety of uses suchas office, retail, or man-Lifacturing' inan aesthetic environment and havinga minimal impact on stirrounding" uses. Indtistria,l District (M-1) This district, is desig,ned to encourage sound industrial development in the City by providing a protective environment exclusively for such development,. TheCronian Mill zone (CM- X) is, a groll p of large parcels of land in south Ashland that have their own set of des,ign elements and permitted, special permitted,and conditional uses,. The redevelopment plan for this site was passed by the Ashland City Council in A-Ligust 'fic la nd -L 2010 and includes a Croman Mill site speci is,e code. Supply of Employment Land Summary of Buildable Lands Inventory 'The 2024 BLI found a combined tit alarea within Ashland's, political boundaries, (City + U,GB) of 4,958 acres,,. Of this, there wasa total of 542 acres of "eniployiiierat land"' ( ' incl-Liding Industrial., Commercial, Employment, Downtown Commercial,and Croman Mill Employment, Ind., & I Mixed Us,e) found within the City and UGB,., A total of 630 net bti *1 Id able acre,s, of land -were and within the City and UGB that are developable acass all Comprehensive Plan designations, out of a gross, buildable, area, of 985 acres,,. CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 50 DRAFT EO,A Page 635 of 68 Elixh'iWt 47. Tofa1 Net Buil1dable Acreage, Ashland and Urban Growth Boundary, 202411 Pl) t "GHMNv ("fity, up"I't, 'S iv . . .............................. ................... OW/M S"A . . .............. ..................................................... ............. . ................................... . ........................................................ ..................................................... . 'Vacant 363 31 93 211,50 42,01 592 4, 3140 4 V a,1,nt/`A i rj1,,)1o,,rt ............... 10 115 2 Perplul, Vu,�antlt_] nll)evelopable 186 244.7 0( Vacant /0j.),en S11"jxi"ce"or Park 411 619 1 0 Vacant [Parkirig 18,011 0 1 1, Source: Excerpted from, Ashland Buildable Lands lnuentorj 2024. Public rights -of -way, parks,/open space and civic uses accounted for.,2,471.181% of the City', total gross acreage., The remainingland is, classified as, Residential (60.1%), Commercial (,11,.4'%), and Industrial (O.A�x6),. Total Supply 'Total net builda,ble supply forall "eiiiplynient land" categories was 181 acres per the 2024 BLI analyzed for this work., Net buildable supply "is exclusive of constrained areas, such as steep, slopes., wetlands., and special flood haza.rd lacreas. Gross buildable supply, includingconstrained al-eas,,, totaled 2,67 acres across 140 parcels,. 'The 2024 BLI found thati most land supply was in the Employment land use category com nd 50% of the total bu'ldable acreage,and Croman prising arou 1 1, Mill, comprising .not 3,Mx6,.,'The least constrained parcels were in the industrialand Croman Mill designations. Industrial and Employment sites, had the lowest built FARs, generally,., Downtown Commercial parcels representeda small fraction of supply were heavily constrained, and had much higher FAR,s,., CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 51 DRAFT EO,A Page 636 of 68 Exhlibi`t 48. Developable and Redevelolipable; Employmen't Lands by Caltegory, Ashland, 20214 Net, Num� I r Gross Buildabl Percent Comp Pl=Catigory of' Parc&ls Acmage Acreage Constrained Croma M111 (IL mploymient, knd. 13 85.7 61 1. 1 29% Doiwn4oiwn(Ciommercial) 8 2.9 0.44 85% Employ menit 89 136.7 910 34% Coimmerciall 24 25.3 15.2 40% 11nidustrial 61 163 14.6, 1 10% Total 140.0 2661.? 18 1.3 32 cilo' Sources,:Ashland Zonin,gAJq1,,.)., 2'024',- Ashland Future Land Use, Alay), 2'024'," CAI, 2024. SupplyLocatiQn 'The 2024 BLI fo-und that Ashland's,current btlildable employment land supplywas located mainly in the City limitis, ('69%, by net buildable acreage)11.1 Most was located in southeast Ashland, and/'or adjacent to the Central 'all. Oregon & Pacilic railroad right of -way., Major nodes werelocated. South of the airport on Main Sti.1; Along 1-5 and the railroad line from Croman it down to Crowson; North of the Railroad District "in central Ashland and - Around Jackson Rd,., land Hwy 99 CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 5.2 DRAFT EO,A Page 637of 68 1 Exh][bit 49. Cornimercibl and Industri'a! Wildable Lands Map, Ashland, 202411 So u rces,:Ash la nd Zo n i ng AJqj,,.)., 2'024',- AsAla nd Fut U11 re La nd Use, Alay),,- CA 1, 2025. Short Term Supply . I., 'The Goal 9 Administrative Rule (OAR 660-009) includes, provisions, that require that cities withina Metropolitan PlanningOrgy nization WPO) acco-Lint for and ens,urean adequate short-term supply ofindustrial and other employment lands for near term growth needs. As Ashland is within the Rogue Valley MPOI., it, is subject to this requirement. n Short term s-Lipply er the administrative r-Liles relers, to land that can be p rea fe is dy for construction "in one year based on "'engineering asibility."' For th' assessment., CAI and the City of Ashland have interpreted this, to includea CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 53 Page 638 of 68 subs,et, of sites within the above described overall employment land supply that: Have road access, Have minimal contamination or environmental constraints (or are undergoing remediat "ion currently) , And are served with basic infl,',-astructu.,re (stubbedat, property or adjacent) including power, water, and sanitary sewer., Per these criteria," the City of Ashlands slit terni stipply of employment 11. land sits amounts to a total of 21 par,ee,ls, comprising 1101.3 acres of land within the city and /'or urban growth boundary,., Key pieces of this short term supply include the Croman Mill employment sites", and the large Union Pacific E-1 site north of Downtown Ashland,. In particular7 the Croman Mill employment sites identified in this, inventory may satisfy this requirement, as all necessary utilit ies—water ,, sewer,",and electricity —can be extended with the installation of internal streets and supporting infrastructure. While the sitecontains contaminated soil and requires environmental remediation, a cleanup proposal "is currently under I., review by the Oregon Department of Env "iron mential Q tialitly (DEQ). In addition to Croman Mill, the large E-1 site between A Street and Hersey owned by Union Paciitic also meets the serviceability standard. it has an approved Q remediation plan, with cleanup expected to begin in the fall. Once completed7 the site will support employment us, esand potentially urban residential developmenti. Approximately three acres, of the property will remain under a veg"etativeyap du.e to residual contamination,,, which may require additional remediation if more intensive development "is pursued. All essential public facilities and services are available at, the perimeter of both sites and can be extended through the propertiesas needed, which supports theirclassification as development -ready short, term supply sites, 11. tinder Oregon's Economic Opportunity Analysis, (E0A) framework. For other industrial sites, identified in the BLI south of theairport, no impediments were identified to the extension of infrastructure necessary to In serve nittire development. Public facilities, such as water,, sewer, and transportation connections can be extended as, needed in these locations to support employment uses. In addition toctirrent stipply the ]Rule requires cities withinan MPO to makea commitment to provide a competitive short-term supply of land and establishes a target of 2Mtotal UGB employment land suppily., As total employment land supply in Ashland amounts to 542, acres,7,a target of 25% 'Would represent 136 acres,., A "co mpletitive" short term supply refers to CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 54 Page 639 of 68 having parcels in a range of sizes and desig,nations to meet the needs of a variety of employers interested in locating or expanding "in the city., Fore,casted Employment Land Remand in this section fsitu re commercia.land industrial employment growth inodeled and converted into an approximation of land needed toaccommodate this growth,. 'Total and industry sector growth "is, represented by a twenty-year Private employment forecast for the Ashland UGB (2025-2,045),.This, forecasted private employment growth is then mapped to generalized land use typologies ('commercial and industrial),corresponding to Ashland''s General Comprehensive Plan des,ignat "ions for employment land,. Finally, demand for employment land is modeled based on local employment densities derived from existing land absorptlion patterns, cross referenced with s,itle-level employment datia., Forecasted Employment Growth Forecasted employment growth by inclus,try given in Exhibit 34 is mapped to generalized land use types,,correspionding broadly to Ashland's employment lands, Comprehensive Plan designations (,Exlil*bl*t 510 )., By 20457 Ashland is forecasted to experience employment growth in the form ofan estimated ,43 jobs generally requiring',commercial land and 59 jobs that generally require indlustrial land xhgibet. 51). Mapped land is,e categories are broad and site sufficiency is examined -with greater precision in the subsequent section. CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 55 DRAFT EO,A Page 640 of 68 Exhlibit 50. Mapp'ing Employment Forecasts to General'ized Land Ulses, Ashland, 2045 Industry 20 Year Generalfze Growth Land Use I Leis,�jre& Hospital'ity 654 Comniercial Ret(:A� (42) Comniercial Health Care 422 Comnierciial Conistr�ljcfibn, Resources& WTU 27' ln16jsfrial Pro fes,s.sbn,(:fl & B�jslbess, Services, 11112 Comniercial Ma nul act �ringi 112 ln16jsfrial Other Services 67' Comniercial FIRE 1165 Comniercial I Irefo rni (it i o, ni (53) Comniercill al Whio�escfle 119 1 Ire id uj st ri" cI I Education 115 Comniercial Unclassified 3 Comniercill al Total 11401 Sources,: , 2025 Exh'ibii, 51 . Forecasted Employmeby Generalized �Land Use Types, Ashland,,2025 Generalized Land Use 2025 IEmployment 2045 Employment Employment Growth C o m m e rcia 1 7,036 8,378 1,343 lndustkil 1, 608 1, 667 59 Total 816,44 1 Q, 0,45 1,401 Sources. , 2025 n vacant In For absorption of landhi ts analysisaverts , rts, torecast growtih by land use to land demand using loc ally- derived a,ssuniptions, fog eiliploynient density. These density figures, in terms, of Eiiiployees, Per Acre (EPA)i were calculated by dividing summed site -level eiiiploynientda,ta by total developed acres, per ca,tegory for Cwiiniercial, Coniiiiercia,l- Downtown, Eniployiiient, and Indtistrial sites.Though the small number of developed industrial sites (8), renders this data less reliable as a reference,, other comparables, from Medford and recent report commissioned on Croman Mill ("by Jons,on Economic), demonstrateconsit ent density findings. CITY OF ASHLAND, DRAFT EO,A JUNE, 21, 2,025 Page 641 of 68 Exh'iWt 52. Employment Dens*ffy Metrits by Land Use Category, Ashland, 20,25 Total 2025 Site Developed 2025 Employment Comp, Plan Eimploym&n�ti Site Acreage Employment Zo�n]lng Categiilk des ('Employees) (Ac) Densility (1EPA) Commiemidl (C-1) 1,963, 103 19.1 Commiemidi-Dow nitown, (C-1-D) 1, 20 1 13 92.4 Employmient (E-1) 1,932 114 161.9 CromianM111 (INC, MU,, OE, 0) 153 2 76.5 llnidu�strid (M-1) 142 13 1 10.9 'Total 51p,391 2,45 22.0 74,- City of Ashland, 202',�; ESRI BusinessAnalj,st., 201,215, .1 Sourc,e',,.Jac,k,soi,tCoi,in,t,),,,,As'ses'sor",,2O.L CA11, 2025. Note: 5 0 0 e ml,.) loj,'ecs, /6 r t he Orego n Shake,spea re, Fesili val,, tho ugh tech n icall y bas ed i n Downtown As,hland., are, in fact disilributed and z,vere remoued from, to e,mp[q.).,�nien,t,tD,ta,l,,s,. Note: For additional referencel, a 2023 report by Johnson Economllcs estilmated an avei-age employment densityof 18 enip1qyeesperaci-e (EPA) for, the, Croman, -1111ill site Lu i t h it,s p roj I ected mrix of'retail, office,indusilrial, and residen'tial., The nearb)j,, mJackson Coujzll.)� P 0 '1 110 Citj f A edford u,,,,asf6und to have, an exisling industrial emq.)1o)j`M1e17z1t den,sitj A acrass f 9.8 EP a muchlarger sampling, of sites. For aggregate land deiiiand, 20-year employment growth (2,025-2045) by generalized land use category (commercial and industrial) was, converted using locally derived employment densities, for generalized Commercialand industrial -Lis,e categories (Exhibit 53). Total aggregate land demand bas,ed upon this method was 76acre s,(net of any additional requiredacreage for ROWS, publi'c lacilities, etic.), including 70, acres of'coninier,cial land ana o acres of indus,trial land., iff **jWAj• I W-To a =,m, ,� I VoTir-Me M,,!, I WMAM 11 Generalized 20fear Employment A et, L a n d Land Use Growth Densiltly (EPA) Dernand� (Ac) C o �m �m erc i'a I I o 343 19.1 70, Industrial 59 10.9 5 Total I if 4101 M 7,61i 74, City of Ashland, 2025— ESWI Busines,sAnalj,st 20.9f, 5' Sourc,e',,.Jac,k,son,Coz,Ln,t,),,,, Assessor',, 20.2 CA11, 2025. 0 Employment Lands Sufficiency With a total net buildable supply of'181acres, of "Cemploymenti lands", 11 and only 7'6 aggre gate aer,e s, of deniand proj ected for inclustrial and CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 57 DRAFT EO,A Page 642 of 68 commercial us,es,71 Ashland has, a likely :surplus of over 10,0,acres, -within the Cityand UGB, urbanized area., But, does, Ashland have the right, kind of sites?'The follow,ing section 11. examines supply -vers,us, deniand byeategory more closelyand ch,ara,eterizes, needed site types in Ashland based on existing and historic patterns of landabs,orption., I WRIN111" III q i�� ipiii iiq i iiijii� 11 Exhiffibit 54 models one potential distribution of land demand given existing, In shares oicurrent employment by land use / zoning category as applied to em loyment growth for the 20-year lanning period (forecast at 1,401 new p p jobs by 2045),. Croman Mill is likely signifficantly underestimated given assumptions based oncurrent employment as the site has, largelynot yet been redeveloped., Discounting Croman Mill,, which is likely to see much greater future development., there could be. a small deficit of commercial lands but surpluses of employmentand industrial lands in Ashland currently., Since the E-1 categoryean accommodate many commercial us,es.1, it "is Possible that the city of Ashland has sufficient supply to meet demand inall categories, possibly excepting Downtown Commercial., Exh'ibill Esti[mialteb� Demand fbir Eimp1oymentl Land by Land 111se Type, As�hland,,, 2025-20415, supply Demand NI et Current S,hare of 20- IEsfilmated B, ui'lda b I e� Empioymient Yenr Job IEmployment Demand Surplus Comp Plan Category kcres Mcif ''T'otdll) Growth Density (PA) (Ac) (Deficit) Commercial 15.2 22 7%, 3 18 19.1 16 7 (11 5) Downtown (Commercial) 0.44 13.9 %, '11,95 92.4 2 1 (11 7 m, p I o ym e n t 90 22 4%, 3 13, 166.9 18 5 7 1. 5h Croman tulill (E'mplobum ent, lind. e rp U) 66 1.11 1 8%, 25 766.5 0.3 60.8 Ind trial 14.66 1 6% 23, 10.9 2 1 1 2.5h Total 181.3 62(76 8,74 391.7 141. 6 Sourc,es,:Jackson County Assessor, 2024,; Cit.)., 202,55- ESRI Business Analj'st',, 2.,o2,.& CAI 202,55. Note: Current e,mq_)1qyment totals do not sum. to 100%, be,cause 38%, of Ashland eml,.),loj,me'nt accur's outside of these,zones.. mainl).� on re,,si'de,7z,,t,,ia,I,Ia7z,,ds,. Land Sufficienley by Site 'Types Exhibit 55 summarizes the number of vacant sites by size that, are available for new development on employment lands in Ashland in 2,.,025,. In total., there CITY OF ASHLAND, JUNE, 21, 2,025 PAGE 58 DRAFT EO,A Page 643 of 68 From: noreoly(cbcivici2l us.com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Comment Form Date: Monday,June 16,2025 11:22:52 AM [EXTERNAL SENDER] City Council Public Comment Form Public Comment Use this form to submit public comment for City Council meetings. This form must be submitted by 10 a.m. the day of the meeting to be on the record. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on-site. Do not use this form. Full Name Richard Jacquot Meeting Date 6-16-2025 Email Address Are you a City of Yes Ashland resident? Indicate if you want to written provide written testimony, or if you want to speak via Zoom. Which agenda item - would you like to address? Comments (Leave this Recent media reports indicate that the City Council will be voting section blank if you are on a new City Employee pay scale. This pay scale should be requesting to speak approved by the citizens who are paying for it. I am not aware of electronically.) any business where the employees, civil servants here, make their own pay scale with no input from the employers, us. No surprise then that the City is most of time bankrupted if all decisions are made will little consideration for the budgetary realities. Upload a file or image Field not completed. Email not displaying correctly?View it in your browser. From: George Kramer To: City Council Subject: CORRECTED FW: Public Testimony for the Record,2025.06.17,Item XI(c) Date: Monday,June 16,2025 7:44:29 AM [EXTERNAL SENDER] 16-June-2025 Dear Madam Mayor and Members of the City Council. You have a proposed resolution from staff to adopt significant increases to Admin and management salaries before you on 17-June-2025. I urge you to reject it. Last month the City adopted a budget. During that process you were repeatedly told that staff costs account for the greatest portion of city expense and that benefit costs were rising. You were told that those rising staff costs limit the city's ability to address other programs, from parks maintenance, to serving the unhoused, and especially to providing child care support to Ashland's struggling families. In response, you created, out of whole cloth, a new parks support fee in addition to raising other fees and the water rates. Those decisions put an increased burden on Ashland ratepayers in the name of maintaining city services. In other words, you chose to raise income rather than cut costs. Now you are being asked to spend even more money on staffing, money that will have to come from somewhere, either from other programs, or from increased burden on ratepayers. Our management staff is already well compensated. Indeed, you relied upon a competitive salary at a stated pay level to hire the new city attorney just a few months ago. I trust you were satisfied with the applicants and that qualified individuals were attracted by the published compensation. It is simply unreasonable to suggest massive increases to admin costs, costs that across the board are already more than 2x the median household income in Ashland, and nearly 4x the average household income. This is not a wise or necessary use of what we are told are Ashland's "limited" resources. This is a poorly-timed, tone-deaf, unnecessary proposal. It should be denied. You should instead direct your City Manager to focus on cutting city costs not raising her income. George Kramer Ashland, OR 97520 SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: 6-117 Name: (Please Print) i�l-140 9of��° Ashland Resident: ❑ YES [D/NO city: Agenda Topic/Item Number: Public Forum Topic (Non-agenda Item): eoll CSC S C pruFr n PI se respect the order of proceedings an strict) follow th directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. The time is now to prepare for the next hurricane season. Watch the new webinar to find out how to be ready. LRAD Genasys Industries Investors Resources Support Protect CITIZEN SITE PLATFORM LOGIN CZ contact Genasys Selected by Ore- gon to Power Emergency Response Planning and Evacuation Management (M C) ro C) Oregon Emergency Managers already seeing significant reduc- tion in time to communicate f* 1ferf . .o,v#ion information SAN DIEGO, CA - September 10, 2024 - Genasys Inc. 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We base these statements on particular assumptions that we have made in light of our industry experience, the stage of product and market development as well as our perception of historical trends, current market conditions, current economic data, expected future developments and other factors that we believe are appropriate under the circumstances, Forward-looking statements involve risks and uncertainties that could cause actual results to differ materially from those suggested in any forward-looking statement, The risks and uncertainties in these forward-looking statements include without limitation the business impact of geopolitical conflicts, epidemics or pandemics, and other causes that may affect our supply chain, and other risks and uncertainties, many of which involve factors or circumstances that are beyond the Company's control. Risks and uncertainties are identified and discussed in our filings with the Securities and Exchange Commission. These forward-looking statements are based on information and management's expectations as of the date hereof, Future results may differ materially from our current expectations. For more information regarding other potential risks and uncertainties, see the "Risk Factors" section of the Company's Form 10-K for the fiscal year ended September 30, 2023, Genasys Inc, disclaims any intent or obligation to publicly update or revise forward-looking statements, except as otherwise specifically stated. Investor Relations Contact Brian Alger, CFA SVP, IR and Corporate Development it@genasys,com (858) 676-0582 Genasys Media Contact Lauren Ames Aircover Communications lauren,ames@aircoverpr.com More from Genasys s g. rrr genasys >>� PRESS RELEASES PRESS RELE Genasys Provides Calendar Genasys I Year End Status Report Fourth btu Year 2024 https://genasys.com/press-releases/oregon-selects-genasys-for-emergency-response-planning-evacuation-management/ 12/27/24, 10 26AM Page 6 of 8 genasys 1-855-GENASYS (436-2797) U.S. only Q (D WHO WE PROTECT GENASYS PROTECT Enterprise ACOUSTICS Higher Education ALERT Public Safety CONNECT E VAC GENASYS LRAD LRAD Solutions LRAD Products COMPANY RESOURCES About Us Blog Careers Brochures Certificates & Surveys Case Studies Diversity & Inclusion eBooks Investor Relations LRAD Product Guides Genasys Partner Network Podcast Press Releases Videos Webinars SUPPORT Service and Support Software Clients Citizen Site SIGN UP FOR OUR NEWSLETTER 2024 c0 Genasys Inc. All rights reserved. I Privacy Policy CROWD-CONTROL WFAPONS ACOUSTIC WEAPONS Weap-Q-f—iprofile History of acoustic weapons Health effects Case studies What has changed 6," 7 25 3 -17 PV I of A Acoustic or sonic weapons(also known as long-range acoustic devices, sound cannons, hailing devices, sonic bullets and noise Download the PDF bazookas) are devices that deliver very loud DOWNLOAD (HTTPS://LETHALINDI G (SF sound Over long distances. They can be THIS CONTENT/UPLOADS/2022/ SECTION ACOUSTIC-WEAPONS.1 designed to deliver painful audible or inaudible sound waves, or to act more like DOWNLOAD (HTTPS://LETHALINDISGUISF very loud voice amplifiers to deliver voice FACTSHEET CONTENT/UPLOADS/2023/i FACTS HEETS-ACOUSTIC-WEA messages or other sounds. A different form of acoustic weapon emits very high pitched sounds that are audible and painful to younger people(usually teenagers and those in their twenties), while leaving older people(30 and older)unaffected.This ultrasonic device, sometimes branded the Mosquito,is used in several countries, primarily in private security settings, despite ongoing litigation. It has been used as a deterrent device by the British police to disperse unruly underage crowds with a shrill sound, and by civilians for personal use since 2008. As marketing of these devices is unregulated,they have the potential to expand their market share rapidly. (httpa J/twitter.com/intenVtweet?text=l just read this new report that offers share evidence about the damage of crowd- this on Control weapons to health and to the , w t rights of assembly. association- an I ree expression Check it out: https://lethalindi Wrepor %23LethallnQisauise%20) �, 'Aii PALESTIN[AN PRO'ESTERS REACT TO STUN GRENADES THROWN BY ISRAELI FORCES DURING A 'DAY OF RAGE`PROTEST AGAINST THE ISRAEL.I GOVERNMANT PLAN TO DISPLACE MORE THAN 40,X';BELX)UIN FROM THE NEGEV('DRAWER-BEGIN PLAN"),AL JALAZUN,WEST BANK, NOVEMBER 30,2013.RYAN RODRICK BEILER/ACTIVESTILLS History of acoustic weapons This technology It was originally 19 r.9 0S has been used liiu developed by for crowd- ` the LRAD control (Long-Range purposes since Acoustic the early 1990s. Device) Corporation. Today Several other °~'^ ` �'" According to ` .. companies, Genasys, including LRAD® HyperSpike, arch) systems are in (/ alindisguise.org/news-advocacy/row SM4he U, service in more (https://lethalindis rgn than 100 w countries around the world. Acoustic weapons k are indiscriminate, causing harm or pain to protesters, bystanders, and law „® enforcement, despite the narrow beam in which sound is . concentrated. Abuse or lack of operator knowledge abo I WND (HTTPS•//LETHAL.INDISGUISF ORG/RECOMMEN DAT health effects can easily lead to incorrect use of the weapon and exacerbate injuries. https:I/lethalindisguise.oig/crowd-control-weapons acoustic-weapon; Health effects Sound cannons are used to emit painful, loud sounds that have the potential to cause significant harm to the eardrums and delicate organs of the ears and/or hearing loss. Use of earplugs or firmly blocking the ears with A POLICE OFFICER AIMS A hands can decrease the sound by 20-30 dB, SOUND CANON FROM ATOP A but this may not be enoughto avoid RIOT CONTROL VEHICLE AT y PROTESTERS AND SELF- significant injury. In addition to auditory PROCLAIMED ANARCHISTS AS THEY MARCH FROM THEIR effects, acoustic weapons may also injure GATHERING PLACE IN ARSENAL PARK TOWARDS PI TSBURGH, internal membranes(infrasonic devices). P€NNSYLVANIA,USA ON THE FIRST DAY OF THE G20 SUMMrr There is little medical literature on the effects Of 24 SEPTEMBER.2009.GLOBAL LEADERS BEGAN ARRMNG acoustic weapons on people. Some literature LAST NIGHT AND WILL notes that acoustic weapons were first CONTINUE TO ARRIVE ALL DAY PRIOR To THE GFFIaAL developed by the military and that any early WELCOME CEREMONY THIS EVENING.EPA/&4AN BLANCO evaluations of their health effects are biased and; in some cases, have unclear findings. The weapons are indiscriminate, causing harm or pain to protesters, bystanders and law enforcement, despite the narrow beam in which sound is concentrated. Serious questions remain about the safety and efficacy of acoustic PROTESTERS COVER THEIR weapons in crowd-control contexts. EARS AS THEY EXPECT THE DEPLOYMENT OF A LONG RANGE ACOUSTIC DEVICE BY THE AURORA POLICE DEPARTMENT IN THE AFTERMATH OF THE DEATH OF ELIJAH MCCLAIN WHILE IN POLICE CUSTODY.AURORA, OREGON,USA.JULY 3,2020. PHINP R.POSTON COURTE-SY OF SENTINEL COLORADO Case studies What has changed? 1 " Since 2016, there has been rapid expansion in the manufacture and expansion of sale of LRAD and other acoustic weapons. use Sonic weapons have been widely deployed in places including Hong Kong,Australia, New Zealand and the USA, prompting warnings from professional associations such as Audiology Australia and the American Speech-Language-Hearing Association. The way forward Recommendations for acoustic weapons III�S A fundamental shift in the policing approach to protests is needed, including restricting dangerous weapons, (https://lethalindisguise.ora/recommend ensuring accountability and strengthening the laws protecting demonstrations. Based on the research conducted by INCLO, PHR and partners,the following recommendations will help reduce protester injuries, disabilities, and deaths caused by CCWs and increase control on their use. READ MORE (HTTPS•//LETHALINDISG IS ORG/RE OMMENDATION A Letha i• IVra LQgal Framework ReftI uise.org crowd- (https•//lethalindisg iu&org/, gal-framework/) (https' r _w ill 1sguise.org/) Recommendation https•//lethalindisguise org/recommendations/) How CMNm&E5hhrar*Weapons Impact Health� i� r w - Li r (https://lethalindis uis . r /li r contro-weapons emlcal- News&Advo a y irritant (https://lethalindisg iuise.org/news-advocacvLl Water Cannons ® (https://lethalindisguise.org crowd- info@lethalindisguise.org LcL2-WGXwh2 Qg42co1 milt :inf I th lin isg iu se.or tt t (httos-//Jeth isquise.orp (httgs://lethalindisquise.or, crowd- Contact(https•//lethalindisg tist_e.ora/contac control-weapons/disorientation- devices/1 • pops ( I'n i - JTILL(�� ntr I- n - Blunt Force Wea ons (https://lethalindisguise.or crowd- control-weago ns/bl u nt-force- weagons-batons/) New Frontiers (https://lethalindisg uise.ora/crowd- controkweagons/new-frontiers/) 2025 _ral Privacy Policy Website by"e i ned for Good Jberties Organizations&Physicians for (https://Iethalindisguise.org/privacy- Hurnan Rights policy/) g https:)/lethalindisguise.org/crowd-control-weapons/acoustic-weapons/ 5,17/25. 3:47PV Page 8 of 2 SEPTEMBER • , • DEFEND AND PROTECT By Nora N. Khan Illustration by d. FRAMED - dry, golden . Diego foothills, the acrossman - parking lot points . jet-black spea It looks like a bullhorn — light, even insubstantial. I signal that I'm ready. From the device, his voice booms. "This is a test of the Long Range Acoustic Device, LRAD. One. Two. Three. Four ..." The voice is shockingly clear, right at my ear and around my head like a helmet. Really, it is in my head. The man in the distance rotates the device to face up toward the sky, and the sound drops off instantly, sucked into a vacuum. He points it back at me, and the voice — "six, seven" — returns. Then, the siren begins. It is shrill, like a car alarm that has been focused and purified. And loud, louder than anything I have encountered in my life. I raise my hands to shield my ears. Then, abruptly, the device goes silent. I cross the parking lot. Scott Salas, field service engineer at the LRAD Corporation, is smiling. "I was speaking at room volume," he says. The Long Range Acoustic Device is known in defense circles as "acoustic-hailing" technology. By channeling sound waves into precise beams, LRADs can transmit speech and warning tones across great distances — from 500 yards to more than 3 miles — and through vehicles and buildings. The LRAD Corporation, one of the foremost manufacturers of acoustic-hailing tech, supplies tens of millions of dollars' worth of equipment to military and law- https:/Istory.californiasunday.corn/long-range-acoustic-device/#...se%20circ!es,and%20through%20vehicfes%20and%20buildings. 6/17/25, 4 05 PM Page 2 of 5 enforcement agencies in more than 70 countries, from Israel to India to the United States. Company brochures portray their machines on battlefields and in civilian settings, defusing hostage crises, guiding people out of active-shooter situations, and warding off terrorists before they attack. I had driven an hour north of downtown San Diego, through subdivisions and office parks, to reach LRAD's hillside headquarters. (The company's next-door neighbor is Northrop Grumman, the defense contractor.) In the lobby, I met Robert Putnam, LRAD's affable senior marketing manager. He led me through a nondescript cubicle farm to the company's manufacturing lab. There I saw, in a trailer, a 15-foot-tall pole with a radial, green loudspeaker mounted on top. Putnam explained how search-and-rescue teams on the Midwestern plains use the notification system to warn folks near and far of impending tornadoes. In the 199os, LRAD's founding engineer invented STORY AD,,,ERTISEMEN HyperSonic Sound (H S S), a technology in which narrow ultrasound waves of two different frequencies are sent Califoriiia Sun daa ga ' LLi perceives Uie soullu as S WITH MARTIN originating right at the ear's STARR threshold. He imagined that A conversation series by MailChimp airports might use H S S to broadcast flight announcements to individual travelers, or museums might use it to communicate with roaming patrons. Then in October 2000, the USS Cole was bombed off the coast of Yemen. When a boat approached the guided- missile destroyer, sailors had no means of ordering it to keep its distance — and so no way to identify it as a threat. The boat turned out to be carrying al-Qaida insurgents. Navy officials approached LRAD (then called the American Technology Corporation) and tasked its engineers with developing a tool that could help sailors respond to unfamiliar vessels. The result was the Long Range Acoustic Device, which could broadcast a spoken warning and then, if necessary, blast an area with a crowd-dispersing siren. LRAD's first success came in 2005 when it helped thwart a Somali pirate attack. Soon, the U.S. Army added the devices to their convoys in Iraq and Afghanistan, installing them on armored vehicles. As they passed through towns; soldiers blared messages through LRADs to clear buildings. At checkDoints. Putnam says. a soldier W1 SHARE V TWEET away to halt without "shooting bullets overhead blindly." He explains that "LRAD is about clear communication," which can help avert unnecessary fatalities. To critics, though, "acoustic hailing" is a euphemism, and companies like LRAD are building "sound cannons," sonic weapons that are being increasingly deployed off the battlefield. In the past decade, an enormous amount of military-grade hardware has found its way to American police departments — tear gas, assault rifles, flash grenades. In the process, more than 25o departments have acquired acoustic-hailing devices. So has the University of California system, which has purchased at least one LRAD for its campus police. A couple summers ago, on the night of UCLA's The voice is semiannual "Undie Run," shockingly clear, right at Clinton Clad-Johnson was my ear, and jogging through campus in his around my skivvies when he came across a head like a surreal scene: several other helmet. -naked students scur 'n near g Really, it is inmy head. down an alley, covering their ears. As he approached, he saw a line of campus police forming a barrier in front of the runners. A siren rang out. Clad-Johnson pulled out his SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: _ Name: (Please Print) Pot a /00Z lhk K Resident: NO City: Agenda Topic/Item Number: Public Forum Topic (Non-agenda Item): c�-Ua �_— Z-7 61-041�1 19 11ArJ Please respect the order of proceedings and strictly fo w the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. Paul Mozina 2025-2027 Budget June 17, 2025 The Council's actions to amend the 2025-2027 Biennial Budget approved by the Citizen's Budget Committee (CBC) were done in bad faith to the committee and the people of Ashland. Shortly after the CBC approved the budget on May 14, the Council met for a study session on May 19. Agenda item IV. Third Quarter Financial Update, stipulated that the item was: "Informational. No motion or direction needed." In the context of this informational item, the Council chose to revisit the funding options for the childcare grant program, which had been approved by the CBC on the 14th. There is nothing in the packet or language in the agenda item to indicate that a discussion of the 2025-2027 biennial budget was to occur. The agenda item description was not specific enough to permit citizens to recognize that an amendment to the budget was going to be discussed. At the May 19 Study Session, Councilor Dahle expressed his concerns about how to "unwind" the decision of the CBC. He thought that some kind of resolution would be required, possibly working the budget committee into the amending process, and that would need to happen prior to adopting the budget. There was no disagreement on that, but it never happened. The Council merely gave direction to the City Administrator to change the sources for the funding of the childcare grant program. At the June 3rd Business Meeting there should have been an agenda item requiring a Council vote to amend the budget approved by the CBC to redefine the funding sources for the childcare grant program. The vote on the biennial budget could have followed, or it could have been delayed to the June 17 Business Meeting. When the Biennial Budget agenda item was introduced, Deputy City Manager Jordan Rooklyn claimed that the decision to change the sources for the childcare grant funds had been "supported by Council via motion." There was no motion made, no vote taken, no inclusion of the CBC. No one corrected her. You all knew that you hadn't voted on any amendment to the approved budget. Please consider that the City Charter (_ittps://ashiand.municipal.codes/Charter/Vlll-6) states that: "No action by the Council shall have legal effect unless the motion for the action and the vote thereon take place at proceedings open to the public" There was no motion or Paul Mozina 2025-2027 Budget June 17, 2025 vote publicly taken by Council to approve the amendment to the CBC's approved budget and thus the change in funding sources for the childcare grant program has no legal effect. You all know that when you amend a motion or resolution, you must vote on the amendment first before you vote on the item as amended, and yet you chose to ignore this standard procedure. Ashland recently received a "Good Governance" award from the League of Oregon Cities, but the way the Council passed the biennial budget was not good governance. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: G 11-7 I.-t5 Name: (Please Print) Cv6z, ��+?_4) Ashland Resident: YES NO City: Agenda Topic/Item Number: Public Forum Topic (Non-agenda Item): Cox c cx�i 0-'�\ Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) n Ash and Resident: YES ❑ NO City: Agenda Topic/Item Number: i Public Forum Topic (Non-agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. ` SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: z Name: (Please Print) L.._. I N D,A /-\-,DA VV\ Ashland Resident: fD YES NO City: Agenda Topic/Item Number: Public Forum Topic (Non-agenda Item): Wni Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. 4 SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) Ashland Resident: = YES ❑ NO City: Agenda Topic/Item Number: / Public Forum Topic Non-agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. l SPEAKER REQUEST FORM ,AM Submit this form to the meeting Secretary prior P�&,,5r �w; to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please P int) L s land Resided YES ❑ NO City: Agenda Topic/Item Number: Public Forum Topic (Non-agenda Item): f L 4(� �-i 6 -t-) J ) (f— L ', �!S Please respect the order of proceedings and strict ollow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) Ashland Resident: 14 YES ❑ NO City: Agenda Topic/Item Number: Pu lic Forum T pic (Non-age a Item): &b�� ALe 0rt 2'-0 Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. 2-- ��cly i o- \1 C, �,f6; c�cceASZ i (n Ldoctoi-15 3 (.04 + Sq M),S P�Pi-) bloaec �e �rf Iz3 Nb -� 4 >LOU-10) c�- Z 3 3 Pot-ci\t-Ck ( l c ASSTA"P) 12 �rch cacti �id� 33g ( Ss1 I OREGON UNIFORM CITATION AND COMPLAINT ASHLAND POLICE DEPARTMENT-CITATION E0045128 Use for All Violations or Crimes Where Separate Complaint Will Not Be Filed/ORS 153.046 or 133.069 VIOLATIONS) ❑Traffic ®Odter ❑Wildlife ❑CRIMES) OR (See B Below) Boating ❑commercial Fishing (SeeABelow) (Nut Both) ❑ STATE OF OREGON Docket No.24914 ASHLAND ®Municipal ❑Jusbce CITY/OTHER PUBLIC BODY ❑Juvenile ❑Circuit COUNTY OF JACKSON ❑Community ❑Tribal THE UNDERSIGNED CERTIFIES AND SAYS THAT THE FOLLOWING PERSON: ®Nan-COL IOTYpe DNo State euva ❑COL Non-Comm 19172020 OR ~ ame Last First MI THACKER TED E W dress Lic Class [:]Employe, u- 2909 AVENUE A C to drive LILI State Zip Code Defis- a o City DRIVER WHITE CITY OR 97503 Sex Race DOB Height eight Hair 5 Eyes M W 0911811964 05 200 GRY BLU W AT THE FOLLOWING TIME&PLACE! THE ABOVE-MENTIONED STATE&COUNTY: i U g Offense Date Premise Open to Public onorabout 05/0212024 at 09:41 AM P �U' _J I I P At or 1175near Location AIN I•- Ills E MAIN ST INVOLVING THE FOLLOWING: YPe RegisMWID No. tate ❑Accident []Property Damage 0 OR []Injury []Endanger Others LL Q4 ,� ehicle year,make,model,style.color,OR Other,describe ❑Haz Mat ❑Driver nat R C1 � ❑CtdV ❑Comm Pass W ther O FFENSE(S) DID THEN AND THERE COMMIT THE FOLLOWING OFFENSE(S): School Zone []SAFETY ❑Radar ❑Laser Work Z^...e CORRIDOR Pace ❑Other d Describe S10R0) .020 City Prohibited Camping ❑Intenbanal ❑Reckless ❑NoCulpable mental State 1.Presumptive ❑Knowing ❑criminal Negligence Fine:$115 gKnowng Describe RD) tional ❑ Reckless ❑No Culpable mental state 2.Presumptive ing ❑ crminal Negligence Fine:$ Describe ORD)tional ❑Reckless ❑NoCulpableMentalState 3.Presumptive wing ❑Criminal Negligence Fine:$ I eerbty under ORS 153 045 and 153 990 and under other applicable law and Officer Agency 10 under penalties for false swearing,do swear/affirm that I have sufficient grounds OR0150100 to and do believe that the above-mentioned defendant/person commited the above offense(s)and I have served the defendant/person with this complaint 1stOfficerlD No 37434 05/0212024 2nd Officer 10 Na Issue Date Officer Name:Officer Jason Billings 2nd Officer Name: YOUR COURT APPEARANCE DATE,TIME,AND LOCATION ARE Ashland Municipal Court Jackson Cnty Circuit Court 05122/2024 0 1175E Main St 100 S Oakdale St. Medford,Ashland,OR97 OR 97501 541482Date 5214 Jackson Cnty Justice Court Jackson Cnty Juvenile Court gam-11am �4173 Hamrick Road ❑609 West I oth.Court Florin101 Central Poira,OR 97602 Medford,OR 97501 Time 541-7741286 A COMPLAINT WILL BE FILED AGAINST YOU IN THE COURT SHOWN ON THIS CITATION. 1/18/25,4:38 PM Citation E0045189-01 I Ashland,OR Record Search ti Citation E0045189-01 Docket E004518901 Defendant Name STEPHEN MICHAEL CRANE Date of Birth 6/27/1981 Violations (1) Citation E0045189 Warrant Violation Docket Status No E0045189-01 E004518901 COLLECTIONS CAMPING PROHIBITED 11/6/2024 9:00am General Citation Information Offense Description CAMPING PROHIBITED Citation Number E0045189 Violation Number 01 Docket Number E004518901 Citation Date 7/31/2024 9:19am Violation Location 600 GRANITE ST at LITHIA RESERVOIR Officer Agency ASHLAND POLICE DEPARTMENT PD Case Number 24-1597 Miscellaneous School Zone No https://www.municipalrecordsearch.com/ASHLANDOR/Cases/Detail?referrer-Docket&citationNumber-EO045189&violationNumber-01&date=202501... 113 Arrest AP?4;.00785 Arrestee name Arrestee age Chandler, Matthew 62 0163.160 Assault 4 0166.02.5 Disorderly Conduct 2 AP240001594 IJ2421200881 [Area 5) 07/30/2024 04:54 AM WARRANT Location 100 Block of WILL DODGE WAY Nathan Hill was lodged for Failure to Appear-Escape 3. Arrest AP24AO0786 Arrestee name Arrestee age Hill, Nathan 39 0133,235 Warrant Arrest AP240001595[J242120225][Area 11 07/30/2024 09.01 AM STOLEN VEHICLE Location 100 Block of OHIO ST Stolen vehicle report AP240001596[J242121057][Area 5] 07/30/2024 23:54 PM {FOOTP} Location 00 Block of N MAIN ST AP240001597[J242130258][Area 4] 07/31/2024 09:19 AM (SS} Location 600 Block of GRANITE ST C )11Er\��(',`;Vim, �,'/� co, AP240001598[J242130326][Area 1) 07/31/2024 10:08 AM {PROP} Location 400 Block of A ST AP240001599[J242130830] [Area 4] 07/31/2024 1711 PM (TRES) Location 100 Block of WINBURN WAY AP240001600[J242130931][Area 21 7/3112024 18:51 PM (DOC) Location 1100 Block of E MAIN ST 8/1/2024 7:06:00 AM OREGON UNIFORM CITATION AND COMPLAINT ASHLAND POLICE DEPARTMENT-CITATION E0045118 Use for All Violations or Crimes Where Separate Complaint Wli Not Be Filed/ORS 153.045 or 133.069 Qu;amte VI3jFFoe;(S) QTraf`c ®Otrer CRIInE(S; OR X❑tSe,oge:cv+i Q?:atr^, QCcmc.er_alRsrmy (ge,a=ewq (>:otBet I Docket No.AP24-777 STATE OF OREGON I �4uric:^,a; Q'-S::ce CITY/OTHER PUBLIC BODY ASHLAND — i ❑_'_ 't COUNTY OF JACKSON I QCc :rent. ❑--ca' THE UNDERSIGNED CERTIFIES AND SAYS THAS aTHE FOLLOWING PERSON: ®Ncr"COL IOType `•"" OR Non-Comm Comm A587177 tir. � lame Last `S o CURTIS WARD ANDREW Lc Gass QE^Ficyed Wdress to dare w TRANSIENT zc Ccde ce`•a State DRIVER. 0 CR/ OR 97520 ASHLAND =_' _ ;e'rt Par yes Sex Race 7C9 �''rt 190 SRO SRO M W 08/0211996 508 W AT THE FOLLOWING TIME&PLACE IN THE ABOVE-MENTIONED STATE&COUNTY: L) g Or<e-se cote 04115/2024 at 08:23 01 Highway P E MAIN ST and LINCOLN ST INVOLVING THE FOLLOWING: OR ❑"-•r, z _ ❑-3-1": ❑_ J I' W W 2, OFFENSE(S) DID THEN AND THERE COlw1M1T THE FOLL04VINO OFFENSE(S): QRstl$=`CGI Z7re ❑SAFE,Y CO^ROCK Q=ac_ ctrer t VciateC (nteORSio=3, ..e 10.46.020 City Prohibited Camping 1.Presumptive Q irtertcr3 ❑^'=1ea' ❑`` _.a. Fine:$115 0 K-C,r g QC.-ral Vciated Oesctz (C.te ORS'ORO; _-3^eve-t3 State 2. resumptive Q r;er_,r, Q - Fine:$ t V Volated -rte (c.teORStORO) =_se ❑,-".-3_: _ :-ace 3.Presumptive Q InterCcra! ❑R y Fine:$ Q- -- _ �F ,rta'ORS 153 Ca _ JOR0150100 = 62705 2-C O t_e,;c', 04f t 5/2024 Issue Date Officer Name.Officer Stephanie Aguilar 2nd Officer Name: YOUR COURT APPEARANCE DATE,TIME,AND LOCATION ARE AS-lard N�nkipa:Co- J3ckstn Crer(•tr-wt CCur % I rt5 Nair,St Q 130 S Oakda•'_St 0510112024 Asrlarc.OR37520 NeCfcr]OR37o' _ Cate :4!432a2t4 �rtyJ.'erlieCL .- Jacksar Cnty Just::__:_a J ❑ 3�+s:f... ;','i--!3rr.r:�R�3d �ECS'P;esa,.,t^. .. ;.. we5r:']OR rrest ,P24AO0410 .rresteo name Arrestee age :Ierding, Ava 19 75C.317 UP Marijuana by person under 21 MIP B Viol 4P240000775[J241050745] [Area 1] 04114!2424 23:54 PM HARASSMENT ocation •00 Block of COFFEE LN tP240000776[J241060124] [Area 31 04J15!2024 07:13 AM THEFT FROM BUILDING .ocation 100 Block of SISKIYOU BLVD )n 04/15/2024 at 7:13 AM Ashland Police investigated a theft in the 1100 block of Siskiyou Blvd. Cassidy Harrison was arrested on a charge of 'heft III and lodged at the Jackson County Jail. krrest kP24A00409 krrestae name -Frestee age iarrison, Cassidy 31 116-4.043 Theft 3 kP240000777 [J241060171] [Area 2) 104f1512024 08:10 AM {ASSTPP} E ki:+1rJ ST �1L��(,U � a-�Cl TC61 ) %P24D00077B[J24106G181] [Area 21 0411512024 08.26 AM TRAFFIC ACCIDENT _ocation 300 Block of MISTLETOE RD kP240000779 [J2410603_8] [Area 21 04/15/2024 10:47 AM (FAMABU) _ocation WO Block of ASHLAND AREA QP240000780[J241060516] (Area 2) 0411512024 13:23 PM THEFT FROM VEHICLE _ocation 2300 Block of SISKIYOU BLVD JEMV Report AP240000781 [J241060575] [Area 5j 04/1512024 14:23 PM WARRANT Location E MAIN ST l N 2ND ST 519/2024 6:07.05 Pb1 JRZGON UNIFORM CITATION AND COMPLAINT 1 DMV Use Only rV. ASH:A .D POLt—E DEPARTMENT-CITATION E0043435 Ise for All ViolaSons or Crimes Where Separate Complaint Will Not Be Filed/ORS ' 153.045 or 133.069 CRIME(S) OR w1oLATION(S) raFfic other �Wikflife RECCRO AND: ❑CIRCUIT COURT REGISTER ❑JUSTICE COURT DOCKET (SeeA Below) (NotBatn) (See B Below) Boabng mmerdal Fishing ❑ MUNICIPAL COURT DOCKET q' OREGON I Docket No.24-102 ASHLAND Justice HANDLED BY: VIOLATIONS BUREAU COURT Y!U I HER PUBLIC BODY Pj-U='7' CIr-uit ❑ ❑)UNTY OF JACKSON Communi Tribal BASED ON: ❑WRITTEN SUBMISSION ❑ MUNICIPAL COURT DOCKET DATE EVENT/NOTES INITIAL THE UNDERSIGNED CERTIFIES AND SAYS THAT THE FOLLOWING PERSON: x Non-COL ID Type D No. tale Tel No. COMPLAINT FILED COL Non-Comm. 4243105 OR WRITTEN RESPONSE RECIEVED Name: Last First MI GREENWOOD-FIUREN KAREN ARRAIGNED ❑MISD. [:]VIOL rp 61.sc6 R 61.566(REDUCTION) Address uc Class ILJFmployed TRANSIENT to drive SECURITY RELEASE AT.$ RECEIPT NO. City state Lp Code Der a: COURT/JURY TRIAL ❑(WANED) ASHLAND OR 97520 DRIVER Sez Race DOB Height Weignt Hair Ey s CRIMINAL RIGHTS GIVEN F W 05/2711967 505 130 BRO BRO ATTORNEY: OSB aF ❑(WAIVED) AT THE FOLLOWING TIME&PLACE IN THE ABOVE-MENTIONED STATE&COUNTY: WARRANT ORDERED: ISSUED: off er bout 01115/2024 at 01:34 PM Highway DIVERSION AGREEMENT At or near Locator: 1155 E MAIN ST CONTINUED TO INVOLVING THE FOLLOWING: ❑ ORS 135.355 CONDITIONAL PLEA Type egisMNAD No. fate ACdderrt Property Damage THE ATTACHED ADDITIONS TO THE RECORD/REGISTER ARE INCORPOARATED BY OR Injury EneangerOtnars REFERENCE,SEE PAGE(S): ❑1 (BY ); ❑2(BY ), en,de year,ma.e,moeel.style,—or.OR Omer,0—r e: Hez Mat Driver not RO CMV Comm.Pass. Reserved for D.A.Use Other FFENSE(S) Reserved for Court Use DID THEN AND THERE COMMIT THE FOLLOWING OFFENSE(S): )Pslo School Zore SAFE- Radar Laser CORRIOOR pace Omer 1Hwy,•,-t Zone e OR- ;ola I Descrtoe .� JUDGEMENT OF THE COURT(SUBMIT ABSTRACT COPY UNDER ORS 153.11) 0.46.020 CityProhibited Camping g RESPONSE I HANGS OFFENSE 3 Intendcna Reckiess No Cu!cao�e btenm'Stare 1.Presumptive OFF# PLEA PLEA FINDING DETERMINE CITE TYPE CLASS Knowng B Cnminal NN.,gence Fine:$115 1 G NG M1'C F7A G NG C A DISM V M A B C C OTH 'iolated Desonoe e ORS/ORD, 2 G NG NC FTA G NG C A DISH V M A B C D OTH 3 G NG I,C FTA G NG C A DISH V M A B C 0 OTH. Intentional Reddess E]No Culoanle Mental state 2.presumptive Knowing B Criminal Negligence Fine:$ DISPOSITION: ❑137.533 DEFERRED SENTENCE ❑ SENT IMP.SUS. 5olatetl Oescnbe e ORS/ORD) ❑DR.PRN.SUSP. (TIME)CONV. JAIL: mtennonal Reg,es; No eulpam Mert e ml smte 3.Presumptive Knowing B Cnminal Negfigence Fine:$ PROBATION/OTHER: :ertity under ORS 153.045 and 1,53.990 and under other apoiicabie law and Office-Agenq ID THE A i ACHED ADDITIONS TO THE RECORD/REGISTER ARE INCORPORATED BY rider penalties for false swearing,do sweadafilrtn that I have sufficient grounds OR0150100 REFERENCE,SEE PAGE(S): ❑ 1 (BY ); E] 2(BY ); )and do believe that the above-mentioned defendant/person mmmited the bove offense(s)and I have served the defendantiperson with this complaint 1st Officer 10 No. MONEY JUDGEMENT OFFENSE 1 OFFENSE 2 OFFENSE 3 62705 MONEY OBLIGATION Impose Suspend Impose Suspend Impose Suspend V1512024 2rd Officer ID No. FINE .sue Date Officer Name:Officer Stephanie Aguilar COSTS RESTITUTION ?nd Officer Name: TOTALS > YOUR COURT APPEARANCE DATE,TIME,AND LOCATION ARE TOTAL AMOUNT TO PAY THAT IS NOT SUSPENDED(FROM OFFENSES 1,2,AND 3) $ Ashland Mumnpal Court Jackson Cary Circuit Court )1/31/2024 �1175 E.Main SL tot S.Oakdale SL TERMS OF PAYMENT: Date Ashland,OR 97520 Medford,OR 97501 541482-5214 ALL MONEYS,INCLUDING SUSPENDED MONEYS,BECOME DUE IMMEDIATELY UNDER Jackson Cnty Justice Court Jackson Chry Juvenile Court ❑ ORS 153.090(4)IF NONSUSPENDED MONEYS NOT PAID IN ACCORDANCE WITH TERMS Central Me )am -11 am ❑ ent Hamndc Road West 1Gth,Court Rm tot OF PAYMENT. Tare .. al Point,OR 97502 Medford,OR 97501 541-774-1296 THE ATTACHED ADDITIONS TO THE RECORD/REGISTER ARE INCORPOARATED BY REFERENCE,SEE PAGE(S): ❑1(BY ); 0 2(BY ); JUDGEMENT CREDITOR: H STATE OF OREGON B OTHER JUDGEMENT DEBTOR: DEFENDANTOTHER DATE SIGNATURE OF: ❑JUDGE ❑ VIOIAT)ONS CLERK (WHERE ALLOWED) Locatir-n 1400 dock of OREGON ST AP240000102 [J240150457][Area 21 01/151202413:38 PM (ORD) Location 1100 Block of E MAIN ST ;0;(A LC&,� P6011 �+Oct ' tl iP AP240000103[J240150461][Area 5] 01/1512024 13:47 PM TRAFFIC ACCIDENT Location 00 Block of OAK ST AP240000104[J240150532][Area 2] 01/1512024 15-14 PM DISORDERLY CONDUCT Location WALKER AVE/SISKIYOU BLVD On 01/15/2024 at 3:20 PM Ashland Police arrested Andrew Hecker in the 1500 block of Siskiyou Blvd.based on probable cause for a prior theft. Andrew was lodged at the Jackson County Jail on charges of Disorderly Conduct 11, Resisting Arrest,Obstructing Judicial/Government Administration, Interfering with a Police Officer and Assaulting a Police Officer.Andrew was placed into an Ashland Jail Bed, Arrest AP 24AO00 50 Arrestee name Arrestee age Hecker,Andrew 43 0166.025 Disorderly Conduct 2 0162..235 Obstruct Gov/Judicial Adrnin 016..315 Resisting Arrest 0162.247 Interfere with Peace Officer 01&3.208 Assault Public Safety Officer AP240000105[.l240150582](Area 21 01/15/2024 16:10 PM PROPERTY Location 200 Block of TOLMAN CREEK RD AP240000106 CJ240OB04781[Area 21 01108/2024 12:55 PM THEFT-ALL OTHER Location 1600 Block of ASHLAND ST On 1/8/2024,A male later identified as,Andrew Hecker was reported as stealing items . [ On 1/15/2024,during another incident Hecker was identified and lodged on other charges. I later added thesee ch�aryes to Hecker on 1/1612024. Arrest AP24AO0055 Arrestee name Arrestee age Hecker,Andrew 43 0164.043 Theft 3 2/16/2024 6:02:46 PM qw . .J �nL , Zo23 nnu►�t, tRe.Po� ( 2,0Z Z. Reported crime statistics can be influenced by several factors. Several team members, both internal and external, both sworn and non-sworn, touch APD reports and ensuring 100% accuracy in reporting is very problematic and hard to achieve. Every year the APD reports its crime statistics to the State of Oregon, and through them to the Federal Bureau of Investigation. While these reported crime statistics may not be exactly a 1 for 1 match depending on which database is accessed and which report is analyzed, they do paint a generally accurate picture of crime in Ashland. Additionally, staffing changes have caused some processes to be lost, leading to those processes needing to be recreated. APD will work toward additional training for its entire team to ensure the most accurate reporting possible going forward. ( ZoZ3 Camping Ordinance Enforcement Staff is bringing forward requested information on enforcement efforts using the new prohibited camping ordinance. Since the ordinance's implementation in January of this year there have been 80 violation citations issued, 12 misdemeanor citations issued and 5 people taken into custody for misdemeanor prohibited camping. Of the five people taken into custody each of them had received multiple violation level citations in attempts to gain compliance, in no case less than two violation citations, and in some cases up to five. The steadiest crime centered around the Enhanced Law Enforcement Area downtown and the Exit 14 area on the south side of town.Presenting data for both regions,O'Meara said crime downtown is trending down slightly and is still largely"bad behaviors"such as consuming marijuana or alcohol in public and public urination. While some have wondered about creating a secondary ELEA for the south side of Ashland,O'Meara advocated waiting to see if the new police presence in the area makes an impact. APD began renting a portion of the previous Sud&Duds coin laundry space in Tolman Creek Plaza at 2345 Ashland St.No.103 with intent to open a new location for officers in March,according to previous reporting by Ashland.news.(https://ashland.news/police-office-coming-to-tolman-creek-plaza/) O'Meara was instructed by council to report crime data and estimated efficacy of the new police location in six months. �r Notice of Expulsion • Notice of Expulsion The following person: (Case Number) Warning of Consequences (�asC*FirstMidd*1e,W No person shall knowingly enter or amain in the MOW sleeping area at any time in violation of an expulsion order as V( ateof8ii (lD#Ista!e) issued and served upon the person. Entering the sleeping area in violation of an expulsion order constitutes Criminal Trespass in the Second Degree(ORS 164.245), which is a (sex) (Race) (Height) (weight) glair) (Eyes) class C misdemeanor and may result in your arrest. Has been expelled from the Dusk to Dawn Overnight Sleeping Area Appeal Process The person receiving this notice may appeal within The issuer is alleging that the person violated: 10 days in accordance with AMC 2.30 to have written notice 5d Oversized Sleeping Space rescinded or the period shortened. The appeal notice shall ❑ Property Left Behind include a statement of the nature of the decision being ❑ Unaccompanied Children appealed and a short and plain narrative statement, including ❑ Unattended or Aggressive Pet the reason the original decision is alleged to be incorrect. The ❑ Fail to Remove Pet Waste written appeal should be delivered to: City Recorder, 20 East ❑ Personal Behavior El Cooking/Campfires Main Street, Ashland, Oregon, 97520- ❑ Illegal Drug Use/Recreational Drug Use/Alcohol Use The Hearing Officer shall uphold the expulsion if, 9 t,pc:, dti nov,u review, the preponderance of thi evidence ❑ Other(s) convinces the Hearing Officer that, more likely than not,the NCt�ul1 ill fact cof-mriltted the c me ui viuiation,and thdt the / 1 � /1Q�S-t_ L expulsion is otherwise in accordance with law. (Date andLoc �nofviolaocn) Unless the basis for the expulsion involves a safety The person is expelled from sleeping area between: concern, if an appeal of the expulsion is timely filed under AMC 2.30,the effectiveness of the expulsion shall be stayed, unt111:59pmonMjj�j Z p y (Date of issu nee) (Date of expira n) pending the outcome of the appeal. If the expulsion is Issued by affirmed,the expulsion shall be effective immediately upon ) G}" issuance of the written decision and then shall commence and (rue and name of who is a pe I r,par ,�;aL or city code corepliance officer) -- run for the specified number of days thereafter. 1 r (Signature of seer Expulsion Periods Any peace officer or city code compliance officerSee reverse fg rmirf' consequences and appeal process �� may expel any person who violates any applicable provision of L� law in the Dusk to Dawn Sleeping Area for a period of up to 30 days but not to exceed six months. --A S I-I ( /<],NJ,DJ ASHLAND POLICE DEPT.Tel 541.482-5211 1155 E Main St Fax 541 488-5351 Ashland OR 97520 TTY 800-735 2900 www.ashland.ocus 7�S fl-1 N ASHLAND POLICE DEPT.Tel 541 482-5211 1155 E Main St. Fax 541 488-5351 Ashland OR 97520 TTY 800-735-2900 www.ashland.orms . v � vi Location or 23M B107k of ASHLAND ST Juan Figueroa Munoz was issued a citation for drinking in.public. Arrest AP24A01107 Arrestee name Arrestee age Figueroa-Munoz,Juan 46 00010.40.030 Muni- Drinking in Public AP240002237 14243090543][Area 21 111041202415:09 PM SUSPICIOUS Locatlon ff C 1100 Block of E MAIN ST I v �-- were expelled from the Dusk Until Dawn Lawn for not following the rules. AP240002238 [J243090820][Area 21 11/0412024 20:11 PM TRAFFIC ACCIDENT Location 600 Block of OAK KNOLL DR AP240602239 [J243090879]jArea 5] 11/041202-4 21:42 PM THEFT FROM VEHICLE Location 200 Block of E MAIN ST On November 4th,2024 at approximately 2142 hours, I was dispatched to a report of a vehicle break that occurred at the Ashland Springs Hotel on 212 E Main St.Case is under investigation. AP240002240 IJ2430908961[Area 4] 11104/2024 22:1.0 PM ASSAULT Location 200 Block of MAPLE ST Arrest AP24J00040 Arrestse name Arrostee age Arrest AP24J00041 tseme Arrestee age AP240002241 [J243100111][Area 4] 11105/2024 06:34 AM {UEMV} Location 300 Block of MORTON ST _ 12/5/2024 9:47:20 AM Location 1 t 00 Block of E MAIN ST Donald Atkins was arrested and lodged on a warrant for FTA Criminal Trespass 2. Arrest AP24AO1226 Arrestee name Arrestee age Atkins, Donald 41 0133.235 Warrant Arrest AP240002464[J243450556][Area 11 12Ii012024 14:50 17M BURGLARY Location 900 Block of C ST Burglary to a vacant home. AP240002465[J243460149][Area 21 1211112024 08:54 AM EXCLUSION Location 1100 Block ofE MAIN SI AP240002466[J243460327][Area 41 12M 112024 11:27 AM (FRAUD} Location 400 Block of SCENIC DR AP240002467[J243460579][Area 31 1211112024 16:19 PM (THEFT} Location 1600 Block of CLARK AVE AP240002468[J243470356][Area 41 12I121202411:43 AM tUEMV) Location 600 Block of BEACH ST AP240002469[J243470499][Area 11 024 14:28 PM SUSPICIOUS Location 200 Block of S MOUNTAIN AVE Report of historical harassment. AP240002471 [J243470685][Ashland Other Area] 12/1212024 17:2B PM (MVCP) Location 2300 Block of ASHLAND ST 1/13/2025 7:36:05 AM N:)tl'.-;e of Expulsion \� t ��, Notice of Expulsion Warning of ConsecILences (Case Number) No person shall knowingly enter or remain in any par:<at any The following person: time in violation of a park expulsion order as issued acd sewed upon the perso•i in accordance tr AMC 10.68.350. (Last.First Middle) Entering a park in violation of an expulsicn order constitutes Criminal Trespass in the Second Degree(ORS 164.245), (Date o`Bir•hl (ID�"lState) which is a class C mis-lemeanor. Appeal Process (Sex) (Race) (Height) ('height) (Hair'. (Eyes) T he person receiving.;pis notice may appeal within 10 days in Has been expelled from the following Ashland Park(s): accordance with ANIC 2.30 to have written iotice rescinded or ❑ Lithia Park,including the Calle Guanajuato extension area the period shortened. The appeal notice shall specify the ❑ Skate Park relief sought and the reason for said relief. The written appeal ❑ Other(s) should be delivef-ed to: City Recorder,20 East Main Street, Ashland, Ore;on,W520. The issuer is alleging that V..e person violated: ❑ Nark Pules—Parks Commission Autiiority(AMC 10.68.030) T hs Hearif;g Onlcer shah u "told the eypulsiori if, upon de ❑ Open Container of Alcohol(AMC ,0.40,040) novo rev,�w,the prepon6erence of the evidence convinces ❑ Liquor Prohibited(AMC 10.68.090) the Hearing Officer that;more likely than not,the person in ❑ Using Marijuana in Public(ORS 475B.381) fact committed the crime or violation,and that the expulsion is ❑ MIP Marijuar3(ORS 475B.316) otherwise in accordance v;lti,law. If an appeal of the expulsion ❑ Camping Prohibited(AMC 10.46.020) is timely filed under AMC 2.30,the effectiveness o(ilte ❑ Dog License Required(AMC 9.16,015) expulsiu;-r sha;f is sz ay'e%,"lending the oLAcOTTIc cf app6a, ❑ Dog Control Required(AMC 9.16.010) If the expulsion is of firmed,the expulsion shall he,;fiective ❑ Skateboarding Equipment Violation(AMC 11.54.030) immediately upon i,:Z ianca of the written decision and then shall corumence and rur f%)r the specified number of days ❑ Other(s) thereafter. (Date and Locaticn of Yolation) E,,-.ftlsion Periods The peisc;:is expelled from above listad parks between: Any peace n�:cer cr r-rl<official or city code compliar,,e' until 11:59pm on�,. officer may expe!any;e who violates any applicaole (Date ofissuan a---- (Date ofec,ratm) -- provision of;2ty in a r':y.nark fmm any or all city parks for a period of 30 days for any violatiol i or for a period not to Issued ny: exceed the maximum jail period for any particular criminal offenses. !`the persrn to be exoelied from any park has b ran (Tiitleand.-arrecf issuer who isa peace officer park official,oratycc :compliancecTce,; expelled from a city. <rk on two or more occasions rr i'hin t::o _ years before the date of the present expulsion for criminal (Sgr tureof.ssuer) offenses,the expulsion shall be for a period not to exceed 18c. See reverse for warning of consequences and appeal process days. RAM, C t T o ASHLAND POLICE DEPT.Tel -.._;�• t r*V O 1r�� ASHLAND POLICE OUT.__ =e l 1?25211 W0 -/kS i A i_-�•,�� 1155 E.Alain St. s 5+!-1 3-5'S' ;XS H ILi%f�i 1155E Alair. TT 541-735-5351 q c75 ., pr:r.— _ Ashland.OR 97520 TV_P.L8-735-29D0 www.ashland _ www.ashland.or.us - E Fu,1 ' O PRT K i OREGON UNIFORM CITATION AND CO,'%1IPLAINT ASHLAND POLICE DEPARTMENT-CITATION E0045241 Use for A!1 V orations or Crirnes V.Aere Sepa,ate Co ;p'a;nt Vi G trot Ee F:ed;:IkS 153.045 or 133 069 ED El- STATE OFOREGON Docket No 24-1786 CITY/OTHER PUB,-IC EOD'Y ASHLAND COUNTYOF JACKSON ❑ _ ❑ THE UNDERSIGN=J CERTIFIES AND SAYS THAT THE FOLLOWING PERSON: ®' G i-e - - p =_ Non-Comm 8972336 OR z o NIGHTSHADE _ JOSHUA LEE w — w 2350 ASH LAND ST ""' ❑ ==.== o ASHLAND OR 97520 DRIVER NJ ^t V25/1973 507 w AT THE FOLCOWIPiG TIME 8PLACE IN THE A90VE-MENTIONED STATE 8 COUNTY: U _ 09!27i2024 at 08:39 AM Highway F 1701 HObIES AV INVOLVING THE FOLL—WING: O ❑=_::_ p=__= z ORLd ❑ p :: __ _: ❑='. ❑__ OFFENSE(S) DID THEN AND THERE COMfv11T THE FOL_ONJING OFFENSE(S): LJ- _ ❑ u Li _ 9.12.020 Keeping of Junk Outdoors Unlawfully ❑ _ :` ' p=__ e = ❑'.:__::_a t.Presumptive Fine:$265 ❑ -e= e== ❑'•==-c;ce ^e :; °s 2.Presumptive ❑ = _- Fine:g ❑.r•e-::-n p=e:-.es¢ p 3.Presu-aptive 13 - Fine:$ OR0150100 081272024 �f 1 '� _ = _ 63461 Issue Date Officer Name:Officer Alex Bonaparte 2nd Officer Name: YOUR COURT APPEARANCE DATE,TI AND LOCATION ARE gam-1lam I = = n 0•nA7G! AI1JT WII I Rc t=11 gn ar_A..,cr Arrest ------ AP24A00875 Arrest ee name Arresia age Penalba-Ball,Araya 25 0166.065 Harassment BM AP240061783[J242390091j[Area 21 082612024 05:37 AM {MVCIP} Location 700 Block of NORMAL AVE i AP240001784 [J2423904661[Area 2) 08i2612024 12:30 PM {ASSTPP} Location 2600 Block of TAKELMA WAY AP240001785 [J242390849; [Area 4) 08/261202418:00 PM {VAND) Location 400 Block of CHESTNUT ST AP240001786[J242400181j[Area 2] 08127i2024 08:35 AM {ORD} Location -- 1700 Block of HOMES AVE �� S� Ci i ( - ,,gSicv sal I I-)acK,5 -.3o dcz S AP240001787[J242400247](Area 2j 08127/2024 09:36 AM {ORD} Location 1100 Block of E MAIN ST 0240001788[J242400488)(Area 21 o812712024 13:35 PM {ORD} Location 00 Block of GARFIELD ST .AP 2401001789 P2424005301[Area 2] 081271202414:27 PM FRAUD Location 500 Block of CLAY ST Arrest i Arrestee name Arrestee ace 9/5/2024 6:24:55 AM -�Q- � Hbw. Av - 7 -9- NiV *I—IaT,—�V7 zr)-�o P)�?N +i7�z Report and Arrest Log Weekly Report and Monthly Archived Arrest Log Report and Arrest Log MARCH 31 -APRIL 8 2025 JANUARY 2025 APRIL 8 -APRIL 14 2025 FEBRUARY 2025 APRIL 14 -APRIL 21 2025 MARCH 2O25 APRIL 21 -APRIL 28 2025 APRIL 2025 APRIL 28 - MAY 12 2025 MAY 2024 MAY 12 - MAY 19 2025 JUNE 2024 JULY 2024 AUGUST 2024 SEPTEMBER 2024 OCTOBER 2024 NOVEMBER 2024 DECEMBER 2024 1 Administration Department—Municipal Court Division MUNICIPAL COURT DIVISION The Municipal Court Division provides Ashland with a unique opportunity to have their cases heard by a local judge elected by the citizens. The Ashland Municipal Court hears three types of cases when they occur within the City limits: traffic violations, violations of the Ashland Municipal Code, and most misdemeanors (crimes). Significant Issues Changes Highlights The Court was granted approval to use funds that were budgeted last biennium for a half-time clerk to instead purchase a municipal court software module called, "The Paperless Court." The software has improved efficiency and has eliminated the need for a half-time clerk. The Municipal Court continues to experience a decline in revenue. The reasons for decreased revenue are multi-faceted and complex, including: many defendants are unable to pay the fines and fees assessed, even if they are sent to collections; the legalization of marijuana in Oregon; lack of mental health resources in the area; and legislative changes which have reduced the share of fines and fees retained locally by the City and increased the share of fines and fees passed on to the State and County. Additionally, staffing within the Ashland Police Department has a direct impact on Court revenues. When the Police Department is over-taxed with cases, or has fewer officers on patrol, less time is available for discretionary citations such as traffic stops or other violations. Workload for the Court has not decreased, more defendants are requesting trials, and we've seen an increased load on staff due to the number of mentally-ill defendants requiring additional time and resources despite their inability to pay. Municipal Court Statistics Workload 2013 2014 2015 2016 Cases Filed 2,966 3,944 3,441 2,817 Warrants Issued 458 357 409 427 Trials Scheduled 227 260 126 E539 12 Diversions Completed 1,416 1,250 862 Diversions Revoked I 123 100 107 60 Cases Completed 4,402 4,300 3,740 2,817 Fines/Fees Paid $514,343.28 $456,722 $447,640.24 $357,437.83 . SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior a rJ to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: /J Name: (Please Print) Ashlan Resident: YES ❑ NO City: A Puplic Forum To (Non-agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. Before tonight I had decided that I would not ever come before Council again to speak, since it appeared to be a total waste of my time and energy I have emailed, spoken at Council Meetings, posted on social media. I get it. I am a pest. I keep asking for what should be public information and get refused. Well, the audacity you show tonight made me come back for one last try. Tonight the Council comes with new staff salary levels that place Ashland's staff above the pay scale of nearly every comparable city in Oregon. Given the City's history regarding generous salaries and benefits, I do not find this surprising. What is unusual is that you have lied outright to us Throughout the budget process new fees were discussed. Threats were made. We were advised that if we approved new fees, we would be able to keep all services at current levels. Now you say we need to cut the very services we were told were covered by the new fees in order to pay for these new salary increases. This must be seen for what it is. . .a huge lie and a complete betrayal of our trust. Leda Shapiro wt �e;sa SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) Ashland Resident: YES NO City: Agenda Topic/Item Number: 5 �� 7'D c Public Forum Topic (Non-agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building.