HomeMy WebLinkAbout2025-033 MOU OHRA for Dusk to Dawn Lawn MEMORANDUM OF UNDERSTANDING
AND AGREEMENT BETWEEN
THE CITY OF ASHLAND AND OPPORTUNITIES FOR HOUSING, RESOURCES,&ASSISTANCE
This Memorandum of Understanding (the "MOU") establishes a collaborative framework between the
City of Ashland ("City") and the nonprofit organization Opportunities for Housing, Resources, and
Assistance ("OHRA"), collectively the "Parties". Individuals experiencing homelessness are allowed to rest
at the designated space located at 1155 E. Main Street ("Dusk-to-Dawn Lawn") as is outlined in Ashland
Municipal Code, Chapter 10.46.The purpose of this MOU is to formalize roles, responsibilities, and
coordination efforts to support individuals experiencing homelessness while maintaining city property
and ensuring community safety.
Recitals
A. Many individuals who utilize the Dusk-to-Dawn Lawn also access services provided by OHRA.
Recognizing the importance of coordinated services and effective communication,the Parties
desire to formalize their relationship, roles, and responsibilities concerning the operation of the
Dusk-to-Dawn Lawn.
B. Numerous community members wish to assist those experiencing homelessness.To ensure that
volunteers and community efforts are most effective, it is beneficial for the City and OHRA to
work together so that volunteers can best concentrate their efforts within existing institutional
frameworks.
Therefore,the Parties agree to the following roles and responsibilities:
1. OHRA's responsibilities
a. Coordinate volunteer efforts
b. Train and coordinate volunteers
c. Supply, maintain, and manage an approved storage unit (owned by OHRA)
d. Coordinate food, coffee, and other provisions provided through volunteer efforts when
available
e. Provide a designated point-of-contact for the City
2. City's responsibilities
a. Manage the dusk-to-dawn lawn, including determination and enforcement of expulsions
b. Provide a designated point-of-contact(s)for OHRA coordinator
3. Pallet use:
a. The City agrees to allow OHRA to place a storage shed for those who utilize the dusk-to-
dawn lawn on the parking lot at 1155 E. Main Street. OHRA shall have sole responsibility
for the management, maintenance, and removal costs of the storage shed. OHRA agrees
to keep the shed and its surrounding area in a clean and orderly condition. OHRA
releases the City from any liability related to damage of the shed or theft or damage of
items on or around the storage shed.
4. Termination
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a. This MOU shall become effective on July 1, 2025, and shall terminate on September 30,
2025, unless earlier termination is implemented.
b. Either party may terminate the MOU with 10 days'written notice.
c. The City may terminate this MOU immediately if conditions surrounding the storage
shed or activities managed and coordinated by OHRA pose a safety risk, are in poor
condition, or violate health or safety standards, including but not limited to hazards that
could endanger volunteers, participants, or the public.
d. In the event of termination, all activities shall cease, and OHRA shall remove its property,
including the storage shed, within a reasonable timeframe as determined by the City.
5. Release of Liability
a. Both OHRA and the City of Ashland agree to release and hold harmless each other,
including their officers, employees, and agents,from any claims, damages, or liabilities
arising from injuries, damages, or losses related to activities conducted under this MOU,
except in cases of gross negligence or willful misconduct by either party. Notably, OHRA
shall indemnify and hold harmless the City for any claims, damages, or liabilities
resulting from activities involving the storage shed managed by OHRA.
b. As a condition for volunteer activity related to the dusk-to-dawn lawn, OHRA agrees to
require individuals to sign a waiver acknowledging their understanding and acceptance
of risks regarding their volunteerism.
Therefore,the Parties have executed this MOU, affirming their commitments to the terms and
conditions herein:
SIGNATURES
City of Ashland:
Signature:
Name: Sabrina Cotta
Title: City Manager
Date: 06/23/2025
OHRA:
Signature: D
Name: Dan Cano
Title: Executive Director
Date: 06/25/2025
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PARTICIPANT AND VOLUNTEER
WAIVER OF LIABILTIY TO THE CITY OF ASHLAND
This Waiver and Release Agreement (the "Agreement") is made by and between the Participant, named
below ("Participant"), and the City of Ashland ("City").
1. Express Assumption of Risk: I,the Participant, acknowledge and understand that participation in the
Opportunities for Housing, Resources, and Assistance (OHRA) dusk-to-dawn lawn volunteer program
("Program"), held on City property, involves inherent risks and hazards.These risks and hazards include,
but are not limited to:
• Property Loss or Damage:The possibility of theft, loss, misplacement, damage, or
destruction of personal property brought to or stored within the Program area.
• Exposure to Hazardous Materials: Contact with hazardous materials left by other
participants, including but not limited to needles, drug paraphernalia, mold, soiled items, and
discarded food. I understand that the City and OHRA will make reasonable efforts to maintain
a safe environment but cannot guarantee the absence of all hazardous materials.
• Potential for Violence or Disputes:The possibility of disputes among participants
regarding property, which may escalate to verbal or physical violence, including assault,
harassment, or threatening behavior.
• Unforeseen Incidents:The potential for accidents, injuries, or other unforeseen
incidents related to the Program's activities or the condition of the City property.
2. Release of Liability,Waiver of Claims,and Indemnity Agreement: In consideration for being
permitted to participate in the Program, I,the Participant,for myself, my heirs, executors,
administrators, and assigns, hereby agree to the following:
• Assumption of Risk/ Release of Liability: I voluntarily assume all risks of participating in
this Program and I waive, release and forever discharge any claim against the City of
Ashland, its officers, agents and employees against any claim, loss, liability or expense,
including attorneys'fees,that may directly or indirectly result from participation in this
activity, even though that liability may arise out of the negligence or carelessness of the
persons or parties named in this waiver and release.
I HAVE READ THIS RELEASE OF LIABILITY AND ASSUMPTION OF RISK AGREEMENT,AND I FULLY
UNDERSTAND ITS TERMS,AND UNTERSTAND THAT I HAVE GIVEN UP LEGAL RIGHTS BY SIGNING IT,
AND I SIGN FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT.
Print Name:
Signature:
Date:
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Final Audit Report 2025-06-25
Created: 2025-06-23
By: Jordan Rooklyn Qordan.rooklyn@ashland.or.us)
Status: Signed
Transaction ID: CBJCHBCAABAA2yU1ucocJIFCYU70JJgLeU3PIWil-UR3
"OHRA Ashland MOU_Night Lawn Coordination" History
Document created by Jordan Rooklyn Qordan.rooklyn@ashland.or.us)
2025-06-23-6:07:47 PM GMT
. Document emailed to Sabrina Cotta (sabrina.cotta@ash land.or.us) for signature
2025-06-23-6:07:51 PM GMT
Email viewed by Sabrina Cotta (sabrina.cotta@ashland.or.us)
2025-06-23-9:02:42 PM GMT
c , Document e-signed by Sabrina Cotta (sabri na.cotta@ash land.or.us)
Signature Date:2025-06-23-9:07:36 PM GMT-Time Source:server
C. Document emailed to Dan Cano (danc@ohrahelps.org) for signature
2025-06-23-9:07:38 PM GMT
"' Email viewed by Dan Cano (danc@ohrahelps.org)
2025-06-25-4:15:52 PM GMT
c , Document e-signed by Dan Cano (danc@ohrahelps.org)
Signature Date:2025-06-25-4:16:38 PM GMT-Time Source:server
Agreement completed.
2025-06-25-4:16:38 PM GMT
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