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Home My WebLink About2025-07-02 Historic Packet HPACCommittee Agenda Note: Anyone wishing to speak at any HPAC meeting is encouraged to do so. If you wish to speak, please rise and, after you have been recognized by the Chair, give your name and complete address for the record. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Times noted for each item are approximate… July 2, 2025 AGENDA (4:00) CALL TO ORDER: Meeting held in person & via Zoom at: https://zoom.us/j/94651222716?pwd=a2baQqHyhve7j9Of1DfY6ZhKDgidvW.1 (Meeting ID: 946 5122 2716; Passcode: 276620) READING OF LAND ACKNOWLEDGEMENT I.(4:05) APPROVAL OF AGENDA II.(4:10) APPROVAL OF MINUTES Minutes of April 2, 2025 (There was no quorum for May or June, and as such no minutes.) III.(4:15) PUBLIC FORUM IV.(4:30) LIASON REPORTS Council Liaison - Jeff Dahle Staff Liaison – Derek Severson SERJAC Liaison – Victoria Sage V.(4:45) DISCUSSION ITEMS A.Review Board Assignments – July & August 2025 B.HistoricPreservation Week De-brief C.Discuss the Possibility of Quarterly Meetings i.January, April, July & October ? ii.Land Use Item Review meetings as needed? iii.Review Board meetings as needed? Page 1 of 2 HPACCommittee Agenda VI.(5:00) LAND USE ITEM REVIEW PLANNING ACTION: PA-T1-2025-00271 SUBJECT PROPERTY: 142 East Main Street OWNER/APPLICANT: Taylored Elements Construction/Allen Connolly DESCRIPTION: A request for Site Design Review approval to allow the construction of a coffee kiosk with walk-up window for the property located at 142 East Main Street. The property is considered a primary contributing historic resource in the Ashland Downtown Historic District and is designated the McGee-Fortmiller Building. As proposed, the walk-up coffee kiosk would replace an ATM machine previously located on the building’s East Main Street façade. COMPREHENSIVE PLAN DESIGNATION: Commercial Downtown; ZONING: C-1-D; ASSESSOR’S MAP: 39 1E 09BC; TAX LOT #: 700 VII.(5:30) ADJOURNMENT Page 2 of 2 HPACCommittee Minutes DRAFT April 2, 2025 CALL TO ORDER Chair Scharen called the meeting to order at 4:09 p.m. In attendance were Chair Shelby Scharen, Bill Emery, Sam Whitford, Mark Brouillard, Katy Repp, and Eric Bonetti. Also, in attendance were, Planning Commission Liaison Lisa Verner (attending via Zoom), Social Equity & Racial Justice Advisory Committee (SERJAC) member Victoria Sage (attending via Zoom) and Community Development Staff Liaison Derek Severson. Committee member Terry Skibby and City Council Liaison Jeff Dahle were absent. READING OF LAND ACKNOWLEDGEMENT Chair Scharen read the land acknowledgement. APPROVAL OF AGENDA Given that the applicant for the land use item at 80 Hargadine was present, HPAC members opted to move this item forward on the agenda so the applicant would not be required to wait through the full agenda. APPROVAL OF MINUTES Whitford/Repp m/s to approve the minutes of March 5, 2025 as presented. Voice vote: All AYES. Motion Passed. PUBLIC FORUM There was no one present wishing to speak. PLANNING ACTION REVIEW PLANNING ACTION: PA-T1-2025-00263 SUBJECT PROPERTY: 80 Hargadine Street OWNER / APPLICANT: Gary Caperna, Architect LLC for Bryan Cope DESCRIPTION: A request for Conditional Use Permit (CUP) to allow an expansion to the existing garage and the attached roof-deck. The existing garage and attached deck are legal non-conforming structures due to the encroachment into the required front yard setback. There is currently a 0-foot setback with possible encroachment into the public right of way for the structures. The Land Use Ordinance allows for the expansion of a non- conforming structure through a CUP permit. COMPREHENSIVE PLAN DESIGNATION:Multi-Family Residential; ZONING: R-2; ASSESSOR’S MAP: 39 1E 09BC; TAX LOT #: 4900 Severson provided a brief explanation of the project, and applicant Bryan Cope spoke briefly in support of his request. There was brief discussion of how best to address the garage door – either as presented in historic photos or as currently exists, with a row of windows to provide some light into the garage. Page 1 of 4 HPACCommittee Minutes DRAFT Whitford/Repp m/s to approve the proposal as presented. Discussion: It was agreed that doors to match the existing (with windows) or to match the historic treatment in the photos presented were equally acceptable. Voice vote: All AYES. Motion passed. LIASON REPORTS Council Liaison Jeff Dahle was absent. Community Development Staff Liaison/Planning Manager Derek Severson provided a brief report noting that the budget process for the coming biennium was getting underway, and that the city was looking at an approximately 15 percent increase in personnel costs while property tax revenues are capped and transient occupancy tax receipts are down. He indicated that at this stage in the process, all city departments were looking at about a five percent cut to last year’s budgets. He also noted that the Southern Oregon University Masterplan update would be moving forward in the near term. Victoria Sage provided a quick check-in on behalf of SERJAC. DISCUSSION ITEMS Review Board Members volunteered for timeslots to cover May 2025 Review Board as follows: DATE COMMITTEE MEMBERS ATTENDING May 8th Brouillard Emery May 22nd Scharen Whitford Repp Severson noted that there were no items for the Review Board on April 3. rd Historic Preservation Week Awards Severson presented a slideshow of potential award winner photographs. Winners were selected and write-up assignments made as follows: ADDRESSNOMINEE, CATEGORY & WRITE-UP 599 E. Main St. Gil LivniCommercialBrouillard 153-155 Alida St. Derek SherrellCompatible Whitford New Construction 104 S. First St. Erickson Residential Emery Remodel Page 2 of 4 HPACCommittee Minutes DRAFT 51 Winburn Way City/Jason Strait Civic Bonetti Alice Peil Stairs Near 5 N. Main St. Walking Upstream, by Glory NylanderPublic Art/Artist (Severson to provide original PAAC write-up) Photo Contest TBD TBD Repp Severson noted that write-ups need to be returned to staff for inclusion in the brochures no later than April 28 th. Historic Preservation WeekActivities Subcommittee members Scharen, Repp & Bonetti discussed the events schedule for the week: 1.WalkAshland Railroad District Walking Tour (May 13 th, 1:00-3:30 p.m.) Brouillard indicated that he would attend this event. 2.“Meet the Ghosts” in Ashland Cemetery (May 14, 2:00-4:00 p.m.) th Repp noted that she was organizing this and had a number of volunteer ghosts and a number of scripts for “residents” of the cemetery. She noted that she could use additional volunteer ghosts, particularly male ghosts. She explained she was working with George Kramer, the Southern Oregon Historical Society and Peter Finkle of Walk Ashland. Bonetti and Repp indicated that they would be present, and Brouillard indicated he may be able to attend. 3.Photo Contest Booth on the Plaza (May 15 th, 3:00-5:00 p.m.) Repp noted that she would bring a tent, table and whatever means was necessary to display photos to select winners. Repp noted that she would be out for the May 7 th meeting but would get photo contest submissions to staff by May 6 th for discussion at the meeting. There was discussion of the need to determine prizes, beyond recognition and an award, for the photo contest winner. It was noted that this coincided with a sidewalk sale in the downtown. Scharen, Brouillard, Repp and Emery indicated that they would be present for this event. Severson noted that a self-guided tour of the Mountainview Cemetery’s historic mausoleum was a regular event each year and could be added to Page 3 of 4 HPACCommittee Minutes DRAFT the schedule on Friday. 4.Awards Ceremony & Pioneer Hall Fest (?) (May 17 th, 2:00-4:00 p.m.) It was noted that this would include awards for the projects selected as well as the photo award winner. Severson indicated that he would extend an invitation to the Mayor as has been the tradition. Brouillard, Scharen, Whitford and Emery indicated that they would be in attendance. II.ADJOURNMENT The meeting was adjourned at 5:25 p.m. Next Meeting is May 7 th at 4:00 p.m. Page 4 of 4 August 2025 HPAC Review Board Meet at 3:00pm - Lithia Room Every other week **Staff to email if there is anything to review on the off weeks** DATE COMMITTEE MEMBERS ATTENDING Aug 14th Aug 28th *Call 541-488-5305 to verify there are items on the agenda to review HPAC Membership List- Web Term E-Mail CommissionerName bill@ashlandhome.net BillEmery12/31/26 skwhippet@charter.net SamWhitford12/31/27 trskib@aol.com Terry Skibby 12/31/25 ashlandoregon@gmail.com Eric Bonetti 4/30/26 shelby@scharendesignstudio.com ShelbyScharen4/30/26 Kaylynnrepp@gmail.com KatyRepp4/30/26 deborah.delaunay@gmail.com DeborahDelauney4/30/27 Lisa Verner lisaverner815@icloud.com PlanningCommissionLiaison Jeff Dahle jeff.dahle@council.ashland.or.us Council Liaison Derek Severson Derek.Severson@ashland.or.us StaffLiaison Regan Trapp regan.trapp@ashland.or.us Admin Support