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Home My WebLink About2024-12-19 Public Arts PACKET Public Arts Advisory CommitteeAgenda December 19, 2024 Regular Meeting 4:00pm–5:30pm, Siskiyou Conference Room 51 Winburn Way Agenda I.(4:00) CALL TO ORDER: a)Welcome b)Quorum count II.(4:10) LAND ACKNOWLEDGMENT “We acknowledge and honor the aboriginal people on whose ancestral homelands we work – the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today. We denounce the egregious acts of the colonizers and government and recognize the horrific impacts that still exist today. We honor the first stewards in the Rogue Valley and the lands we live and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present and future indigenous inhabitants of the Shasta, Takelma, and Athabaskan people. We also recognize and acknowledge the Shasta village of K’wakhakha - “Where the Crow Lights” - that is now the Ashland City Plaza.” III.(4:15) APPROVAL OF MINUTES a)November 21, 2024, regular meeting IV.(4:20-4:30) PUBLIC FORUM (for items not on the agenda; up to 3 minutes per speaker) V.(4:30-4 :45) LIAISON REPORTS Liaisons: a)City Council Liaison, Gina DuQuenne b)APRC Liaison, Jim Bachman c)Community Development Liaison, Veronica Allen VI.(4:45-5:15) DISCUSSION ITEMS and MOTIONS (up to 10 minutes per topic) a)Wayfinding Signs Project – Jordan Rooklyn, Economic Development Specialist, to present and request feedback from PAAC on wayfinding signage (note: requested 20 minute presentation) b)John Pugh Mural – John Pugh and Maddy Direnzo to provide update on modified design Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 1 of 2 Public Arts Advisory CommitteeAgenda c)We Are Here – Beca Blake to lead discussion regarding writing a proclamation to submit to City Council for the We Are Here celebration d)PAAC Strategic Plan – Susan Jain to led Strategy Update – build on Strategy overview and timeline from Novemberstudy session. Bring top 3–5 selections from brainstorming session. VII.(5:15-5:30) OTHER BUSINESS UPDATES and ACTION ITEMS (up to 5 minutes per item) a)Marking Ashland Places II – Update b)ODOT Controller Boxes – Update c)Public Art Maintenance–Update d)Crosswalks – Update e)Playwrights Walk-Update by Citizen Group members f)Micah Blacklight “Ancestors Future - Crystalizing Our Call” – Update VIII.ROUND TABLE - Member open discussion of project ideas or opportunities (2 minutes each) IX.(5:30) ADJOURNMENT - Next Meeting Date: Thursday, January 16 @ 4:00 pm Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 2 of 2 Public Arts Advisory CommitteeMeetingMinutes DRAFT November 21, 2024 Study Session Meeting 3:30pm6:00pm, Siskiyou Conference Room 51 Winburn Way Minutes I.(3:30) CALL TO ORDER: a)Welcome Susan MacCracken Jain will be leading the kickoff for the PAAC Strategic Plan. Ken Engelund is joining via Zoom. Veronica Allen, Associate Planner, is observing the meeting as she will likely be taking over the role as PAAC staff liaison. Jennifer Chenoweth is leaving her position with the City, effective December 6, 2024, and thus this is her last PAAC meeting. Peter Finkle of WalkAshland is also in attendance. Paige Gerhard has resigned from the PAAC and will be greatly missed. PAAC thanks Paige for the contributions she made to the PAAC and continues to make in our community. b)Quorum count - achieved Committee Members Present: Liaisons & Staff Present: Cassie Preskenis, Chair Jennifer Chenoweth, Associate Planner Susan MacCracken Jain, Vice Chair Councilor Gina DuQuenne Beca Blake Ken Engelund (via Zoom) Liaisons & Staff Absent: Heather Warden Jim Bachman, Parks and Rec Commissioner Committee Members Absent: Special Guests: Russell Copley Veronica Allen, Associate Planner Tish Way WalkAshland, Peter Finkle Christi McClain II.(4:10) LAND ACKNOWLEDGEMENT the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today. We denounce the egregious acts of the colonizers and government and recognize the horrific impacts that still exist today. We honor the first stewards in the Rogue Valley and the lands we live and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present, and future indigenous inhabitants of the Shasta, Takelma, Athabaskan kha - - Read by Beca Blake Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 1 of 4 Public Arts Advisory CommitteeMeetingMinutes III.(3:45) APPROVAL OF MINUTES October 17, 2024, regular meeting Ken Engelund motioned to approve the minutes with no corrections; the motion was seconded. All AYES. IV.(3:50-4:00) PUBLIC FORUM (for items not on the agenda; up to 3 minutes per speaker) None V.(4:00-4:15) LIAISON REPORTS Liaisons: a)City Council Liaison, Gina DuQuenne; No PAAC related updates, other than the Say Their Name t-shirts have been vandalized again. A group discussion followed about what can be done to prevent vandalism and better memorialize this artwork. b)Ashland Parks and Recreation Commission Liaison, APRC Liaison Jim Bachman; Jim Bachman absent (*Note, Liaison Bachman has never attended a PAAC meeting. No APRC representative has attended (other than Rocky Houston who attended the last meeting at the request of the PAAC) since Stef Seffinger was the APRC staff liaison). c)Community Development Liaison, Jennifer Chenoweth; Jenn expressed her appreciation for the PAAC and is sad to be leaving, but also looking forward to new opportunities. There have not been any new updates on any of the newly proposed mural ideas Anniversary, Piano th murals) would need concept plans to start process to move these projects forward. Ken, Cassie, and Jenn sent an email to APRC liaison, Parks Director, Community Development Director, and Councilor DuQuenne requesting the contact information of the APRC liaison and Parks staff member who will be joining the task group for the MAP II project - which will be in compliance with the Art in Parks Policy. VI.(4:15-5:50) STUDY SESSION TOPICS (take breaks as needed) a)PAAC Strategic Plan Susan Jain to lead Strategy Update build on Strategy overview and timeline from October meeting. Susan led the group kickoff meeting for Overarching theme is who the users are. Ken suggested as part of this process to look into updating the definition of Public Art in AMC Chapter, 2.29.020 and subsequent sections of the public art code. The initial focus is to gain UNESCO status in 10 years to coincide with OSF 100 year th anniversary. Ideas where generated during a brainstorming session on whiteboard looking at users local, non-local, public and organizations. ACTION ITEM: Jenn will send the entire group the photo of the brainstorming session and PAAC members are to bring the top 35 selections that were placed on the board to narrow the focus. Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 2 of 4 Public Arts Advisory CommitteeMeetingMinutes b)Annual Workplan Update Cassie Preskenis to lead discussion on workplan for upcoming City Council meeting presentation. The workplan was refined and new ideas were added. ACTION ITEM: Jenn will send the revised version to Cassie and Susan for a presentation to the City Council and to Brandon (by December 6) to be included in the Council Communication packet. NOTE: Due to Study Session focus on Work Plan and Strategic/Master Plan update, Sections VII and VIII updates will be deferred until December 19 meeting. th VII.(5:15-5:30) OTHER BUSINESS UPDATES and ACTION ITEMS (up to 5 minutes per item) VIII.ROUND TABLE - Member open discussion of project ideas or opportunities (2 minutes each) IX.(6:00) ADJOURNMENT - Next Meeting Date: Thursday, December 19 @ 4:00 pm Reminder of the end of the year appreciation reception on December 16, 2024, starting at 5:30. Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 3 of 4 Public Arts Advisory CommitteeMeetingMinutes tŷƚƷƚʹ bƚǝĻƒĬĻƩ ЋЊͲ ЋЉЋЍ .ƩğźƓƭƷƚƩƒźƓŭ {ƷǒķǤ {ĻƭƭźƚƓͲ {ƷƩğƷĻŭźĭ tƌğƓ 5ĻǝĻƌƚƦƒĻƓƷ͵ Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 4 of 4