HomeMy WebLinkAbout2025-048 AGRMT - RH2 Engineering, Inc. - Hunter Park Tennis Court Rehabilitation ASH' LAND
Personal Services Agreement
City Information Consultant Information
City of Ashland Firm Name: RH2 Engineering, Inc.
Attn: Kevin Caldwell Contact: Jeff Ballard
20 East Main St. Address: 3553 Arrowhead Dr#200
Ashland, Oregon 97520 Medford, OR 97504
Phone:(541) 552-2265 Phone: 541-210-8151
Email: kevin.caldwell@ashland.or.us Email: jballard@rh2.com
Contract Summary
Procurement Method: Personal Services - Direct Appointment
Completion Date: 12/31/2025
Contract Amount: $ 96,379.00 Ninety-six-thousand-three-hundred-seventy-nine
Description of services: Hunter Park Tennis Courts Rehabilitation
Supporting Documents: Scope of Work (Exhibits A& B) Dated: 11/27/24
Dated:
Dated:
Dated:
This Personal Services Agreement (hereinafter"Agreement") is entered into by and between the
City of Ashland, an Oregon municipal corporation (hereinafter "City") and the Consultant listed
under Consultant Information above, ("hereinafter "Consultant"), for the services listed under
Description of Services and Supporting Documents as noted in the Contract Summary above. In
the event of conflict between provisions of the Supporting Documents, the Supporting Documents
shall be given precedence in the order listed above.
This Agreement, the Exhibits and the Supporting Documents shall be construed to be mutually
complementary and supplementary wherever possible. In the event of a conflict which cannot be
so resolved, the provisions of this Agreement itself shall control over any conflicting provisions in
any of the exhibits or supporting documents. The Consultant's initials r RLB herein signify
acknowledgment and agreement to this provision, if applicable, or if not sign "N/A".
Consultant's services are collectively referred to in this Agreement as the "Work."
Page 1 of 8 Personal Services Agreement Between the City of Ashland and RH2 Engineering, Inc.
NOW THEREFORE, in consideration of the mutual covenants contained herein, the City and
Consultant hereby agree as follows:
1. Effective Date and Duration: This Agreement shall become effective on the date of
execution on behalf of the City, as set forth below (the "Effective Date"), and unless sooner
terminated as specifically provided herein, shall terminate upon the City's affirmative
acceptance of Consultant's Work as complete and Consultant's acceptance of the City's final
payment therefore, but not later than the Completion Date listed under the Contract
Summary in the table one page one of this agreement.
1.1. Time is of the essence. Time is of the essence for Consultant's performance of each
and every obligation and duty under this Agreement. City, by written notice to Consultant
of default or breach, may at any time terminate the whole or any part of this Agreement if
Consultant fails to provide the Work called for by this Agreement within the time specified
herein or within any extension thereof.
2. Compensation: City shall pay Consultant the sum listed as the "Contract Amount" under the
Contract Summary on page one of this document as full compensation for Consultant's
performance of all Work under this Agreement. In no event shall Consultant's total of all
compensation and reimbursement under this Agreement exceed the Contract Amount without
the express, written approval from the appropriate Department Head or City Manager.
Payments shall be made within thirty(30)days of the date of receipt by the City of Consultant's
invoice. Should this Agreement be terminated prior to completion of all Work, payments will
be made for any phase of the Work completed and accepted as of the date of termination.
3. Consultant Obligations:
3.1. Independent Contractor Status. Consultant is an independent contractor and not an
employee of the City for any purpose. Consultant shall have the complete responsibility
for the performance of this Agreement. Consultant shall provide workers' compensation
coverage as required in ORS Chapter 656 for all persons employed to perform Work
pursuant to this Agreement. Consultant is a subject employer that will comply with ORS
656.017.
3.2. Qualified Work. Consultant has represented, and by entering into this Agreement now
represents, that all personnel assigned to the Work to be performed under this Agreement
are fully qualified to perform the services to which they will be assigned in a skilled manner
and, if required to be registered, licensed, or bonded by the State of Oregon, are so
registered, licensed, or bonded.
3.3. Assignment. Consultant shall not assign this Agreement or subcontract any portion of
the Work without the written consent of City. Any attempted assignment or subcontract
without written consent of City shall be void. Consultant shall be fully responsible for
the acts or omissions of any assigns or subcontractors and of all persons employed by
them, and the approval by City of any assignment or subcontract of the Work shall not
create any contractual relation between the assignee or subcontractor and City.
Page 2 of 8 Personal Services Agreement Between the City of Ashland and 111-112 Engineering, Inc.
3.4. Work Performance Obligation. Consultant shall, at its own risk, perform the Work
described in the Description of Services and in the Supporting Documents and, unless
otherwise specified in this Agreement, furnish all labor, equipment, and materials required
for the proper performance of such Work.
3.5. Certification. Consultant agrees to and shall sign the certification attached hereto as
"Exhibit U and incorporated herein by this reference.
4. Insurance: Consultant shall, at its own expense, maintain the following insurance:
4.1. Worker's Compensation. Worker's Compensation insurance in compliance with ORS
656.017, which requires subject employers to provide Oregon workers' compensation
coverage for all their subject workers.
4.2. Workers' Compensation Exemption. If applicable, Consultant affirms and certifies that
it is exempt from providing Workers' Compensation per ORS 656.027.
Exemption criteria: Enter criteria here or delete if not applicable
Consultant initials if exempt: Date:
4.3. Professional Liability insurance with a combined single limit, or the equivalent, of not
less than $2,000,000 (two million dollars) per claim. This is to cover any damage caused
by error, omission or negligent acts related to the Work to be provided under this
Agreement. "Tail" coverage is required at the completion of the Work under this
Agreement for the remaining Term, and for not less than twenty-four (24) months after
completion of all Work. Consultant shall be responsible for furnishing certification of the
"tail" coverage as described herein or continuous "claims made" liability coverage for not
less than twenty-four (24) months following completion of all Work, provided that the
continuous"claims made" coverage has a retroactive date on or before the Effective Date
of this Agreement.
4.4. General Liability insurance with a combined single limit, or the equivalent, of not less
than$2,000,000(two million dollars) per occurrence for Bodily Injury, Death, and Property
Damage.
4.5. Automobile Liability insurance with a combined single limit, or the equivalent, of not
less than $2,000,000 (two million dollars) for each accident for Bodily Injury and Property
Damage, including coverage for owned, hired or non-owned vehicles, as applicable.
4.6. Notice of cancellation or change. There shall be no cancellation, material change,
reduction of limits or intent not to renew the insurance coverage(s)without thirty(30)days'
prior written notice from the Consultant or its insurer(s) to the City.
4.7. Additional Insured/Certificates of Insurance. Consultant shall name the City of
Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds
Page 3 of 8 Personal Services Agreement Between the City of Ashland and RH2
on any insurance policies, excluding Professional Liability and Workers' Compensation,
required herein, but only with respect to Consultant's services to be provided under this
Agreement. The consultant's insurance is primary and non-contributory. As evidence of
the insurance coverages required by this Agreement, the Consultant shall furnish
acceptable insurance certificates prior to commencing the Work under this Agreement.
The certificate will specify all of the parties who are Additional Insureds. Insuring
companies or entities are subject to the City's acceptance. If requested, complete copies
of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant
shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or
self-insurance.
5. Termination:
5.1. Mutual Consent. This Agreement may be terminated at any time by the mutual consent
of both parties.
5.2. City's Convenience. This Agreement may be terminated by City at any time upon not
less than thirty (30) days' prior written notice delivered by certified mail or in person.
5.3. For Cause. City may terminate or modify this Agreement, in whole or in part, effective
upon delivery of written notice to Consultant, or at such later date as may be established
by City under any of the following conditions:
• If City funding from federal, state, county or other sources is not obtained and
continued at levels sufficient to allow for the purchase of the indicated quantity
of services; or
• If federal or state regulations or guidelines are modified, changed, or interpreted
in such a way that the services are no longer allowable or appropriate for
purchase under this Agreement or are no longer eligible for the funding
proposed for payments authorized by this Agreement; or
• If any license or certificate required by law or regulation to be held by Consultant
to provide the services required by this Agreement is for any reason denied,
revoked, suspended, or not renewed.
5.4. For Default or Breach. Either City or Consultant may terminate this Agreement in the
event of a breach of the Agreement by the other. Prior to such termination the party
seeking termination shall give to the other party written notice of the breach and its intent
to terminate. If the party committing the breach has not entirely cured the breach within
fifteen (15) days of the date of the notice, or within such other period as the party giving
the notice may authorize in writing, then the Agreement may be terminated at any time
thereafter by a written notice of termination by the party giving notice.
5.4.1. Default: The Consultant shall be in default of this Agreement if Consultant:
commits any material breach or default of any covenant, warranty, certification, or
Page 4 of 8 Personal Services Agreement Between the City of Ashland and RH2
obligation under the Agreement; institutes an action for relief in bankruptcy or has
instituted against it an action for insolvency; makes a general assignment for the
benefit of creditors; or ceases doing business on a regular basis of the type
identified in its obligations under the Agreement; or attempts to assign rights in, or
delegate duties under, this Agreement.
5.5. Obligation/Liability of Parties. Termination or modification of this Agreement pursuant
to subsections 5.1, 5.2, or 5.3 above shall be without prejudice to any obligations or
liabilities of either party already accrued prior to such termination or modification.
However, upon receiving a notice of termination (regardless of whether such notice is
given pursuant to subsection 5.1, 5.2, 5.3, or 5.4 of this section, Consultant shall
immediately cease all activities under this Agreement, unless expressly directed
otherwise by City in the notice of termination. Further, upon termination, Consultant shall
deliver to City all documents, information, works-in-progress and other property that are
or would be deliverables had the Agreement been completed. City shall pay Consultant
for Work performed prior to the termination date if such Work was performed in
accordance with this Agreement.
5.6. The rights and remedies of City provided in this subsection are not exclusive and are in
addition to any other rights and remedies provided by law or under this Agreement.
6. Indemnification: Consultant hereby agrees to defend, indemnify, save, and hold City, its
officers, employees, and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, or other damages resulting from injury to any person (including injury
resulting in death), or damage (including loss or destruction) to property, of to the extent the
harm caused arises out of or incident to the negligent performance of this Agreement by
Consultant (including but not limited to, Consultant's employees, agents, and others
designated by Consultant to perform Work or services attendant to this Agreement). However,
Consultant shall not be held responsible for any losses, expenses, claims, costs, judgments,
or other damages, caused solely by the gross negligence of City.
7. Consultant's Compliance with Tax Laws: Consultant represents and warrants to the City
that: Consultant shall comply with all Oregon tax laws, including but not limited to ORS
305.620, ORS 305.380(4), and ORS Chapters 316, 317, 318, in addition to any rules,
regulations, charter provisions, or ordinances that implement or enforce any of the foregoing
tax laws or provisions and any tax provisions imposed by a political subdivisions of the State
of Oregon.
8. Living Wage Requirements: If the amount of this Agreement is $26,429.65 or more,
Consultant is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying
a living wage, as defined in that chapter, to all employees performing Work under this
Agreement and to any Subcontractor who performs 50% or more of the Work under this
Agreement. Consultant is also required to post the notice attached hereto as "Exhibit B"
predominantly in areas where it will be seen by all employees.
Page 5 of 8 Personal Services Agreement Between the City of Ashland and RH2
9. Notice: Whenever notice is required or permitted to be given under this Agreement, such
notice shall be given in writing to the other party by personal delivery, by sending via a
reputable commercial overnight courier, by mailing using registered or certified United States
mail, return receipt requested, postage prepaid, or by electronically confirmed at the
addresses set forth on page one of this agreement with a copy to:
City of Ashland — Legal Department
20 E. Main Street
Ashland, Oregon 97520
Phone: (541) 488-5350
10. General Provisions:
10.1. Ownership of Work/Documents: All Work, work product, or other documents
produced in furtherance of this Agreement belong to the City, and any copyright, patent,
trademark proprietary or any other protected intellectual property right shall vest in and is
hereby assigned to the City. All reuse not occurring as part of this Agreement shall be
without liability to the Consultant.
10.2. Non-appropriations Clause - Funds Available and Authorized: City has
sufficient funds currently available and authorized for expenditure to finance the costs of
this Agreement within the City's fiscal year budget. Consultant understands and agrees
that City's payment of amounts under this Agreement attributable to Work performed
after the last day of the current fiscal year is contingent on City appropriations, or other
expenditure authority sufficient to allow City in the exercise of its reasonable
administrative discretion, to continue to make payments under this Agreement. In the
event City has insufficient appropriations, limitations or other expenditure authority, City
may terminate this Agreement without penalty or liability to City, effective upon the
delivery of written notice to Consultant, with no further liability to Consultant.
10.3. Statutory Requirements: The following laws of the State of Oregon are hereby
incorporated by reference into this Agreement: ORS 27913.220, 27913.230 and
27913.235.
10.4. Nondiscrimination: Consultant agrees that no person shall, on the grounds of
race, color, religion, creed, sex, marital status, familial status or domestic partnership,
national origin, age, mental or physical disability, sexual orientation, gender identity or
source of income, suffer discrimination in the performance of any Work under this
Agreement when employed by Consultant. Consultant agrees to comply with all
applicable requirements of federal and state civil rights and rehabilitation statutes, rules
and regulations. Further, Consultant agrees not to discriminate against a
disadvantaged business enterprise, minority-owned business, woman-owned business,
a business that a service-disabled veteran owns or an emerging small business
enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS
279A.110.
Page 6 of 8 Personal Services Agreement Between the City of Ashland and RH2
10.5. Governing Law: This Agreement shall be governed by the laws of the State of
Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any
action arising under this Agreement shall be in the Circuit Court of the State of Oregon
for Jackson County unless exclusive jurisdiction is in federal court, in which case
exclusive venue shall be in the federal district court for the district of Oregon. Each party
expressly waives any and all rights to maintain an action under this Agreement in any
other venue, and expressly consents that, upon motion of the other party, any case may
be dismissed, or its venue transferred, as appropriate, so as to effectuate this choice of
venue.
11. Merger: This agreement and the attached exhibits constitute the entire understanding and
agreement between the parties. No waiver, consent, modification or change of terms of this
agreement shall bind either party unless in writing and signed by both parties. Such waiver,
consent, modification or change, if made, shall be effective only in the specific instance and
for the specific purpose given. There are no understandings, agreements, or representations,
oral or written, not specified herein regarding this agreement. Consultant, by signature of its
authorized representative, hereby acknowledges that he/she has read this agreement,
understands it, and agrees to be bound by its terms and conditions.
Page 7 of 8 Personal Services Agreement Between the City of Ashland and RH2
WITNESS WHEREOF, the parties have executed this Agreement in their respective names by
their duly authorized representatives as of the dates indicated below. This Agreement may be
executed in two counterparts, each of which shall be deemed an original, with equal force and
effect as if executed in a single document.
City of Ashland: RH2 Engineering, Inc. (Consultant)
By:
Sabrina Cotta, City Manager ��
1/6/24 Signature
Richard L. Ballard
Date
Printed Name
Director
Title
Purchase Order No.
December 6, 2024
Date
(W--9 is to be submitted with this signed Agreement)
APPROVED AS TO FORM:
Digitally signed by Carmel Zahran
Carmel Za h ra n Date:2025.01.02 09:50:53-08'00'
City Attorney
1/2/25
Date
Page 8 of 8 Personal Services Agreement Between the City of Ashland and RH2 Engineering, Inc.
Exhibit C
Certifications/Representations: Consultant, by and through its authorized
representative, under penalty of perjury, certifies that (a) the number shown on the attached W-9
form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Consultant is
not subject to backup withholding because: (i) it is exempt from backup withholding, or (ii) it has
not been notified by the Internal Revenue Service (IRS)that it is subject to backup withholding as
a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no
longer subject to backup withholding. Consultant further represents and warrants to City that: (a)
it has the power and authority to enter into this Agreement and perform the Work, (b) the
Agreement, when executed and delivered, shall be a valid and binding obligation of Consultant
enforceable in accordance with its terms, (c)the work under the Agreement shall be performed in
accordance with the local highest professional standards, and (d) Consultant is qualified, profes-
sionally competent, and duly licensed (if applicable) to perform the Work. Consultant also certi-
fies under penalty of perjury that its business is not in violation of any Oregon tax laws, it is an
independent contractor as defined in the Agreement, it is authorized to do business in the
State of Oregon, and Consultant has checked four or more of the following criteria that apply to
its business.
RI R (1) Consultant carries out the work or services at a location separate from a private
residence or is in a specific portion of a private residence, set aside as the location of
the business.
RLB (2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
RLB (3) Telephone listing is used for the business separate from the personal residence
listing.
RLB (4) Labor or services are performed only pursuant to written contracts.
RLB (5) Labor or services are performed for two or more different persons within a period
of one year.
(6) Consultant assumes financial responsibility for defective workmanship or for
service not provided as evidenced by the ownership of performance bonds,
warranties, errors and omission (professional liability) insurance or liability insurance
relating to the Work or services to be provided.
a -
Consultant's signature
December 6, 2024
Date
Page 1 of 1: Exhibit C
EXHIBIT A
Scope of Work
City of Ashland
Hunter Park Tennis Courts Rehabilitation
November 2024
Background
The City of Ashland (City) owns and operates the Hunter Park Tennis Courts located at 1699 Hunter
Court in Ashland, Oregon. The courts are the largest tennis facility in the City and are widely used by
the community. There are 8 asphalt-surfaced courts with a 3-foot-wide wooden divider wall
separating the courts into 2 sections. The courts are surrounded by a 10-foot-high perimeter fence
with a shorter 3-foot-tall fence separating the individual courts.The courts' condition is beginning to
deteriorate. This deterioration, mainly cracking in the asphalt playing surface, has led the City to
conclude that the courts should be redone.
The City has requested that RH2 Engineering, Inc., (RH2)assist with preparing the design for replacing
the existing playing surface, center dividing wall, and interior and exterior fencing. New lighting for
the facility will not be designed, but lighting may have to be adjusted based on the new playing
surface.
Project Assumptions
• The services described herein will be performed to the level of effort included in the attached
Fee Estimate. If additional effort is needed, that extra work will be mutually determined by
City and RH2.
• RH2 is not responsible for site safety, nor for determining means and methods or directing the
contractor in their work.
• It is assumed that comments and decisions reached at each milestone will not be revisited in
subsequent design stages.
• Electrical modifications will not be made to lighting as part of this Scope of Work.
• The City will provide preferences for fencing type, nets, and appurtenances for the facility.
• This Scope of Work anticipates constructing surfacing over the existing surfacing and base.
No demolition of the existing surfacing or base is anticipated.
• RH2 deliverables will be provided in electronic PDF unless otherwise noted.
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City of Ashland Exhibit A
Hunter Park Tennis Courts Rehabilitation Scope of Work
Task 1 — Project Management and Administration Services
Objective: Manage the project scope, budget, and schedule, and coordinate with City staff.
Approach:
1.1 Manage the RH2 project team to track work elements accomplished, work items planned for
the next phase, work hours, scope changes, time, and budget for this Scope of Work. Submit
a monthly invoice summarizing costs and remaining budget.
1.2 Provide correspondence and coordination with the City's project manager and staff.
Assumptions:
• Task 1 will be necessary for the duration of the project.
• The City will provide a single point of contact for coordination with RH2 for the project
duration.
• RH2 is not responsible for assisting with project funding.
Provided by City:
• Correspondence with RH2.
RH2 Deliverables:
• Monthly invoices and schedule updates.
Task 2 — Topographic Survey
Objective:Acquire survey data of the project site for design purposes. Subcontract with Pariani Land
Surveying LLC(PLS)to survey the proposed site. Evaluate utility locates and survey limits. Coordinate
with PLS for survey standards and AutoCAD format and review survey.
Approach:
2.1 Subcontract and coordinate with PLS for survey work for the site.
2.2 Review and revise survey data for the site design.
Assumptions:
• Vertical datum will be based on North American Vertical Datum of 1988(NAVD 88)as derived
from the Oregon Department of Transportation's Oregon Real-Time GNSS Network.
• PLS will coordinate the on-site utility locates and provide stamped topographic survey
drawings, as well as AutoCAD existing base map files for design.
RH2 Deliverables:
• Survey files in PDF and AutoCAD format.
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City of Ashland Exhibit A
Hunter Park Tennis Courts Rehabilitation Scope of Work
Task 3 — Bid-Ready Design
Objective: Prepare bid-ready design drawings and specifications detailing the proposed
improvements.
Approach:
3.1 Prepare general drawings. It is anticipated that the general drawings will include up to
two (2) sheets, including a cover and a general information and construction notes sheet.
3.2 Prepare civil and site design for the proposed site, including major civil, site, and structural
details. It is anticipated that the civil and site design drawings will contain up to eight (8)
sheets that generally include the following: existing site plan, demolition plan, proposed site
plan, and civil, site, and structural detail sheets.
3.3 Prepare technical specifications and bid item descriptions for the proposed improvements
based on RH2's master specifications in a modified Construction Specifications Institute
format.
3.4 Prepare project-specific special provisions based on the City's master Special Provisions and
RH2's technical specifications. Coordinate with City staff regarding development of bid and
construction contract documents. It is assumed that the City will be responsible for preparing
the bid and construction contract documents.
3.5 Prepare and update an Engineer's opinion of probable construction cost (OPCC) based on the
50-percent and bid-ready design plans, and information supplied by material vendors and
similar projects adjusted for anticipated bidding conditions.
3.6 Submit the 50-percent design plans, specifications, and corresponding OPCC to the City for
review and comment.
3.7 Perform an in-house quality assurance and quality control (QA/QC) review of the 50-percent
design drawings and specifications.
3.8 Incorporate City and RH2's QA/QC review comments and prepare the 90-percent plans and
specifications. Prepare the 90-percent design to present at a public meeting hosted by the
City. Incorporate review comments, if any, from public meeting input.
3.9 Prepare bid-ready construction contract documents, specifications, and plans for advertising.
Assumptions:
• The City will be responsible for permitting applications and fees.
• Public meeting will be coordinated by the City. RH2 will not attend.
• City will be responsible for any visual aids to be presented at the public meeting.
Provided by City:
• Review of 50-percent design documents and written summary of review comments.
• Preparation of bid and construction contract documents.
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City of Ashland Exhibit A
Hunter Park Tennis Courts Rehabilitation Scope of Work
• Preparation of permit applications and payment of associated fees.
• Coordination of the public meeting to present the 90-percent design.
RH2 Deliverables:
• 50-percent and bid-ready design plans and specifications.
• OPCC based on 50-percent and bid-ready design plans.
• 90-percent plans for public meeting.
• Bid-ready documents for advertising.
Task 4 — Services During Bidding and Award
Objective: Provide engineering services during the bidding phase of the project.
Approach:
4.1 Respond to questions from bidders and clarify, revise, or change construction plans,technical
specifications, or construction contract conditions during the bidding process. Prepare up to
one (1) addendum. One (1) addendum is included in this Scope of Work.
4.2 Review specialty contractor prequalification applications as part of the bid review process.
Review subcontractors, suppliers, and others proposed by the prime contractor, if required
by the bidding documents. Develop bid tabulation and provide a letter of recommendation
for contract award.
Assumptions:
• The City will be responsible for advertising the project for bids, producing, and distributing
bidding documents. RH2 will refer interested bidders with questions to the City. RH2 will not
attend the bid opening.
Provided by City:
• Bid advertisement and associated fees.
• Fielding bidder questions and referring technical questions to RH2.
RH2 Deliverables:
• One (1) addendum.
• Responses to contractor or supplier questions via telephone or email.
• Tabulation of bids received during bid opening.
• Letter of recommendation for award.
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City of Ashland Exhibit A
Hunter Park Tennis Courts Rehabilitation Scope of Work
Task 5 — Services During Construction
Objective: Provide construction contract administration services.
Approach:
5.1 Review written requests for information (RFIs) and change order proposals and provide
written responses to the City.
5.2 Review contractor submittals, shop drawings, and field testing per the project documents.
Coordinate with the City regarding substitute and "or-equal" items proposed for use by the
contractor.
5.3 Provide record drawings representative of the as-constructed project. Record drawings will
be completed based on contractor and City inspector markups to as-bid drawings.
Assumptions:
• Submittal review is assumed to be three (3)submittals with 25-percent resubmittal.
• The contractor will be responsible for providing construction survey and staking for field
control and as-built surveying for use in preparing record drawings.
• Construction phase services defined in this task are variable in nature and depend in part on
the contractor that is awarded the project. RH2's estimate is based upon an experienced and
reasonable contractor being awarded the construction contract.
Provided by City:
• Contractor selection and construction management.
• Correspondence with contractor and RH2.
• Construction monitoring.
• Issuance of the required notifications to the contractor.
RH2 Deliverables:
• Submittal review and documentation.
• RFI and change order review and documentation.
• Record drawings in PDF and AutoCAD DWG format, including external references, prepared
in accordance with City standards.
Project Schedule
RH2 is prepared to commence with design work after notice to proceed has been received. Bid-ready
documents are anticipated to be delivered by June 2025. RH2 will continue assisting the City with
technical services during construction following design completion, and until completion of the
construction project. The project is scheduled to be completed by November 2025, and it is
anticipated that project closeout will be completed by December 2025.
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EXHIBIT B
Fee Estimate
City of Ashland
Hunter Park Tennis Courts Rehabilitation
Nov-24
Total Total Total Total Expense Total Cost
Description Hours Labor Subconsultant
Task 1 Project management and Administrative Services 28 $ 6,076 $ $ 179 $ 6,255
Task 2 Topographic Survey 6 $ 1,106 $ 2,300 $ 138 $ 3,544
Task 3 Bid-Ready Design 328 $ 65,562 $ - $ 6,534 $ 72,096
Task 4 Services During Bidding and Award 6 $ 1,402 $ $ 35 $ 1,437
Task 5 Services During Construction 56 $ 12,138 $ $ 908 $ 13,046
PROJECTTOTAL 424 $ 86,284 $ 2,300 $ 7,795 $ 96,379
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EXHIBIT C
RH2 ENGINEERING, INC.
2025 SCHEDULE OF RATES AND CHARGES
RATE LIST RATE UNIT
Professional $172 $/hr
Professional 11 $188 $/hr
Professional 111 $209 $/hr
Professional IV $231 $/hr
Professional V $246 $/hr
Professional VI $263 $/hr
Professional VII $287 $/hr
Professional VIII $309 $/hr
Professional IX $318 $/hr
Technician 1 $133 $/hr
Technician 11 $146 $/hr
Technician III $165 $/hr
Technician IV $179 $/hr
Technician V $197 $/hr
Technician VI $215 $/hr
Technician VII $234 $/hr
Technician VIII $244 $/hr
Administrative 1 $89 $/hr
Administrative II $104 $/hr
Administrative III $122 $/hr
Administrative IV $145 $/hr
Administrative V $171 $/hr
CAD/GIS System $27.50 $/hr
CAD Plots-Half Size $2.50 price per plot
CAD Plots-Full Size $10.00 price per plot
CAD Plots-Large $25.00 price per plot
Copies(bw)8.5"X 11" $0.09 price per copy
Copies(bw)8.5"X 14" $0.14 price per copy
Copies(bw) 11"X 17" $0.20 price per copy
Copies(color)8.5"X 11" $0.90 price per copy
Copies(color)8.5"X 14" $1.20 price per copy
Copies(color) 11"X 17" $2.00 price per copy
Technology Charge 2.50% %of Direct Labor
Night Work 10.00% %of Direct Labor
price per mile
ro
ileage $0.6700 (or Current IRS Rate)
ubconsultants 15% Cost+
utside Services at cost
Rates listed are adjusted annually.
CITY OF OREGON
City of Ashland
LIVING
ALL employers described WAGE
complybelow must City
Ashlandof laws regulating
payment of a living wage.
per hour, effective June 30, 2024.
� The Living Wage is adjusted annually every
June 30 by the Consumer Price Index.
portion of the business of of health care, retirement,
their employer, if the 401 K, and IRS eligible
employer has ten or more cafeteria plans (including
employees, and has received childcare) benefits to the
➢ For all hours worked under a financial assistance for the employee's amount of wages.
service contract between their project or business from the
employer and the City of City of Ashland over ➢ Note: For temporary and
Ashland if the contract $26,429.65; part-time employees, the
exceeds $26,429.65 or more. Living Wage does not apply
➢ If their employer is the City of to the first 1040 hours worked
➢ For all hours worked in a Ashland, including the Parks in any calendar year. For
month, if the employee and Recreation Department. more details, please see
Ashland Municipal Code
spends 50% or more of the ➢ In calculating the living wage, Section 3.12.020.
employee's time in that month working on a project or employers may add the value
additionalFor
Call the Ashland City Manager's office at 541-488-6002 or write to the City Manager,
City Hall, 20 East Main Street, Ashland, OR 97520, or visit the City's website at www.ashland.or.us.
Notice to Employers: This notice must be posted in areas where it can be seen by all employees.
„,, ... ......CITY OF
DATE(MMIDD/YYYY)
ACC)R" CERTIFICATE OF LIABILITY INSURANCE
04/29/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT Jona Bolin
NAME:
Sammamish Insurance,Inc. a/cNr o Ext: (425)898-8780 a/c,No): (425)836-2865
704228thAve NE,PM 373 E-MAIL JonaBolin@msn.com
ADDRESS:
INSURER(S)AFFORDING COVERAGE NAIC#
Sammamish WA 98074 INSURERA: Ohio Security Insurance Company 24082
INSURED INSURER B: The Ohio Casualty Insurance Company 24074
RH2 Engineering Inc INSURER C: Rated by Multiple Companies 00914
22722 29th Dr SE Ste 210 INSURER D: Continental Casualty Company 20443
INSURER E
Bothell WA 98021 INSURER F
COVERAGES CERTIFICATE NUMBER: CL2442904195 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE POLICY EFF POLICY EXP
LTR INSD WVD POLICY NUMBER MMIDD/YYYY MMIDD/YYYY LIMITS
X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000
CLAIMS-MADE FX OCCUR PREM SDAMAGES Ea oNcurDreme $ 2,000,000
MED EXP(Any one person) $ 15,000
A Y BZS57962270 05/29/2024 05/29/2025 PERSONAL&ADV INJURY $ 2,000,000
GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 4,000,000
X POLICY ❑ PRO ❑ LOC PRODUCTS-COMP/OP AGG $ 4'000'000
JECT
OTHER: Stop Gap-WA $ 2,000,000
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000
Ea accident
X ANYAUTO BODILY INJURY(Per person) $
A OWNED SCHEDULED Y BAS57962270 05/29/2024 05/29/2025 BODILY INJURY(Pe r accide nt) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY Per accident
BACEE $
X UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 2,000,000
B EXCESS LAB HCLAIMS-MADE Y US057962270 05/29/2024 05/29/2025 AGGREGATE $ 2,000,000
DED I X1 RETENTION $ 10,000 $
WORKERS COMPENSATION ER/� STATUTE EORH
AND EMPLOYERS'LIABI LI TY Y/N 1,000,000
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $
C OFFICER/MEMBER EXCLUDED? ❑ N/A 52WECDL6432 10/14/2023 10/14/2024
(Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000
If yes,describe under 1,000,000
DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $
Professional Liability Per Claim $3,000,000
D Claims Made AEH004312321 05/29/2024 05/29/2025 Aggregate $5,000,000
Deductible $ 200,000
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required)
The City of Ashland,Oregon and its officials,officers and employees are named as additional insured automatically where required by contract as respects
General Liability,Automobile Liability and Umbrella liability Coverage is Primary and Non-Contributory.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN
City of Ashland ACCORDANCE WITH THE POLICY PROVISIONS.
20 East Main Street
AUTHORIZED REPRESENTATIVE
Ashland OR 97520 � ! 'x
@ 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD
DATE(MMIDD/YYYY)
A�" CERTIFICATE OF LIABILITY INSURANCE
09/18/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT Jona Bolin
NAME:
Sammamish Insurance,Inc. a/cNr o Ext: (425)898-8780 a/c,No): (425)836-2865
704228thAve NE,PM 373 E-MAIL JonaBolin@msn.com
ADDRESS:
INSURER(S)AFFORDING COVERAGE NAIC#
Sammamish WA 98074 INSURERA: Ohio Security Insurance Company 24082
INSURED INSURER B: The Ohio Casualty Insurance Company 24074
Rh2 Engineering Inc INSURER C: Rated by Multiple Companies 00914
22722 29th Dr SE Ste 210 INSURER D: Continental Casualty Company 20443
INSURER E
Bothell WA 98021 INSURER F
COVERAGES CERTIFICATE NUMBER: CL2491804245 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE POLICY EFF POLICY EXP
LTR INSD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS
X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000
CLAIMS-MADE FX OCCUR PREM SDAMAGES Ea oNcurDreme $ 2,000,000
MED EXP(Any one person) $ 15,000
A Y BZS57962270 05/29/2024 05/29/2025 PERSONAL&ADV INJURY $ 2,000,000
GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 4,000,000
X POLICY ❑ PRO ❑ LOC PRODUCTS-COMP/OP AGG $ 4'000'000
JECT
OTHER: Stopgap-WA $ 2,000,000
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000
Ea accident
ANYAUTO BODILY INJURY(Per person) $
A X OWNED SCHEDULED Y BAS57962270 05/29/2024 05/29/2025 BODILY INJURY(Pe r accide nt) $
/� AUTOS ONLY AUTOS
X HIRED �/ NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY X AUTOS ONLY Per accident
BACEE $
X UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 2,000,000
B EXCESS LAB HCLAIMS-MADE Y US057962270 05/29/2024 05/29/2025 AGGREGATE $ 2,000,000
DED I X1 RETENTION $ 10,000 $
WORKERS COMPENSATION ER/� STATUTE EORH
AND EMPLOYERS'LIABI LI TY Y/N 1,000,000
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $
C OFFICER/MEMBER EXCLUDED? N/A 52WECDL6432 10/14/2024 10/14/2025
(Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000
If yes,describe under 1,000,000
DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $
Professional Liability Per Claim $3,000,000
D Claims Made AEH004312321 05/29/2024 05/29/2025 Aggregate $5,000,000
Deductible $ 200,000
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required)
The City of Ashland,Oregon and its officials,officers and employees are named as additional insured automatically where required by contract as respects
General Liability,Automobile Liability and Umbrella liability Coverage is Primary and Non-Contributory.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN
City of Ashland ACCORDANCE WITH THE POLICY PROVISIONS.
20 East Main Street
AUTHORIZED REPRESENTATIVE
Ashland OR 97520 � ! 'x
@ 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD