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HomeMy WebLinkAbout2024-140 AGRMT - Bartlett Tree Service Pd tlA w� Goods and Services Agreement City Information Contractor Information City of Ashland Firm Name: Bartlett Tree Service Attni: Peter Baughman Contact: Mike & Heather Bartlett 20 E. Maiun St. Address: 2289 Old Stage Rd' Ashland„ Oregon 97520 Central Point, OR 97502 Phone, 5414885340 Phone: 541-779- 067 Email: peter.baughman ashland,or,us Email. bartlett6067@charter.net Contract Summary Procurement Method: Intermediate Procurement. Completion,Date: 06/3912025 Contract Amount: 4825O Forty-eight thousand two hundred and fifty dollars. Description of Services: Lithia / Kestrel Hazardous Trees Removal Supporting Documents: Estimate Dated: 11/16/2024 Dated: Dated: Dated: This Goods and Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter"City") and the Contractor listed under Contractor Information above, (hereinafter"Contractor"), for the services listed under Description, of Services and the Supporting Documents as noted in the Contract Summary above. This Agreement and the Supporting Documents shall be construed to be mutually complimentary and supplementary wherever possible. In the event of a conflict which cannot be so resolved„ the provisions of this Agreement itself shall control over any conflicting provisions in any of the Supporting Documents, In the event of conflict between provisions of the Supporting Documents„the Supporting Documents shall be given precedence in the order listed above,The Contractor's initials herein signify acknowledgment and agreement to this provision„ if applicable,or if not sign%/K. The goons and services defined and described in the Supporting Documents shall hereinafter be collectively referred to as"Work.'" Page I of l: Grxxls and Services Aflreernront between the City of Ashl nd aad Bartlett Tree Service 1. Term and Termination 1.1. Term. This Agreement shall be effective from the date of execution on behalf of the City as set forth below (the "Effective Date") and shall continue in full force and effect until the Completion Date indicated in the Contract Summary on page one of this Agreement unless sooner terminated as provided in Subsection 1.2. 1.1. Time is of the essence. Time is of the essence for Contractor's performance of each and every obligation and duty under this Agreement. City, by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this Agreement if Contractor fails to provide the Work called for by this Agreement within the time specified herein or within any extension thereof. 1.2. Termination 1.2.1. The City and Contractor may terminate this Agreement by mutual agreement at any time. 1.2.2. The City may, upon not less than thirty (30) days' prior written notice, terminate this Agreement for any reason deemed appropriate in its sole discretion. 1.2.3. Either party may terminate this Agreement, with cause, by not less than fourteen (14) days' prior written notice if the cause is not cured within that fourteen (14) day period after written notice. Such termination is in addition to and not in lieu of any other remedy at law or equity. 2. Compensation 2.1. City shall pay Contractor the sum listed as the "Contract Amount" in the Contract Summary on page one of this Agreement as provided herein as full compensation for the Work as specified in the supporting documents. 2.2. In no event shall Contractor's total of all compensation and reimbursement under this Agreement exceed the "Contract Amount" listed in the Contract Summary without express, written approval from the appropriate Department Head or City Manager. Contractor acknowledges that any work delivered, or expenses incurred without authorization as provided herein is done at Contractor's own risk and as a volunteer without expectation of compensation or reimbursement. 3. Contractor's Obligations 3.1. Performance. Provide the goods or services as set forth in the Supporting Documents attached hereto and, by this reference, incorporated herein. 3.2. Nondiscrimination. Contractor agrees that no person shall, on the grounds of race, color, religion,creed,sex,marital status,familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Contractor. Contractor agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Contractor agrees not to discriminate against a disadvantaged business enterprise, minority-owned business,woman- owned business, a business that a service-disabled veteran owns or an emerging small Page 2 of 8: Goods and Services Agreement between the City of Ashland and Bartlett Tree Service business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 3.3. Subcontractor Notification. In all solicitations either by competitive bidding or negotiation made by Contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Contractors of the Contractor's obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 3.4. Living Wage Requirements. If the amount of this Agreement is $26,429.65 or more, Contractor is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in that chapter, to all employees performing Work under this Agreement and to any Subcontractor who performs 50% or more of the Work under this Agreement. Contractor is also required to post the notice attached hereto as "Exhibit A" predominantly in areas where it will be seen by all employees. 4. Contractor's Compliance with Tax Laws 4.1. Contractor represents and warrants to the City that: 4.1.1. Contractor shall, throughout the term of this Agreement, including any extensions hereof, comply with: • All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; • Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Contractor; and • Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 4.1.2. Contractor further certifies that contractor is not in violation of any Oregon tax laws referenced in ORS 305.380(4). 4.2. Tax Compliance Breach. Contractor's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of Contractor's warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement, at law, or in equity. 5. Insurance. Contractor shall obtain and maintain during the term of this Agreement and until City's final acceptance of all Work received hereunder, a policy or policies of liability insurance Each policy of such insurance shall be on an "occurrence" and not a "claims made" form, and shall include: 5.1. Commercial general liability -- with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars) per occurrence and $3,000,000 (three million dollars) in the aggregate for Bodily Injury and Property Damage. Page 3 of 8: Goods and Services Agreement between the City of Ashland and Bartlett Tree Service 5.2. Commercial Automobile Liability -- with a combined single limit, or the equivalent of not less than $2,000,000 (two million dollars) for each accident for Bodily Injury and Property Damage, including coverage for owned, hired and non-owned vehicles. 5.3. Additional forms: (See Attached) 5.4. Worker's Compensation. Contractor shall, at its own expense, maintain Worker's Compensation Insurance in compliance with ORS 656.017,which requires subject employers to provide workers' compensation coverage for all of its subject workers. As evidence of the insurance required by this Agreement, the Contractor shall furnish an acceptable insurance certificate prior to commencing any Work with limits not less than $500,000. 5.4.1. Workers' Compensation Exemption: If applicable, Contractor affirms and certifies that it is exempt from providing Workers' Compensation per ORS 656.027. Exemption criteria: Contractor initials if exempt: Date: 6. Additional Insured/Certificates of Insurance. The Contractor shall name the City of Ashland, Oregon, along with its elected officials, officers, and employees, as Additional Insureds on all insurance policies (excluding Professional Liability and Workers' Compensation) necessary for this Agreement. This inclusion applies solely to the services provided by the Contractor under this Agreement. The Contractor's insurance must be primary and non-contributory. Before commencing work, the Contractor must provide acceptable insurance certificates as proof of the required coverage. These certificates must specify all parties included as additional Insureds, treating each named and additional named insured as if they were covered under separate policies, without increasing policy limits. Insuring companies or entities must be accepted by the City. Upon request, the Contractor must provide complete copies of insurance policies and trust agreements to the City.Additionally,the Contractor must provide an endorsement naming the City, its officers, employees, and agents as additional insureds by the Effective Date of this Agreement, accompanied by approved certificate(s) of insurance. 7. Indemnity. Contractor shall defend, save, hold harmless and indemnify the City and its officers, employees and agents from and against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of any nature resulting from, arising out of, or relating to the activities of Contractor or its officers, employees, contractors, or agents under this Agreement. 8. Notice Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, or by mailing using registered or certified United States mail, return receipt requested, postage prepaid, to the addresses set forth above with a copy to: City of Ashland —Legal Department 20 E. Main Street Ashland, Oregon 97520 Phone: (541) 488-5350 Page 4 of 8: Goods and Services Agreement between the City of Ashland and Bartlett Tree Service 6. Remedies 6.1. In the event Contractor is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it under this Agreement and at law or in equity, including, but not limited to: 6.1.1. Termination of this Agreement. 6.1.2. Withholding all monies due for the Work that Contractor has failed to deliver within any scheduled completion dates or any Work that have been delivered inadequately or defectively. 6.1.3. Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief. 6.1.4. These remedies are cumulative to the extent the remedies are not inconsistent, and City may pursue any remedy or remedies singly, collectively, successively or in any order whatsoever. 6.2. Default: The Contractor shall be in default of this Agreement if Contractor: commits any material breach or default of any covenant, warranty, certification, or obligation under the Agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Agreement; or, without written authorization by the City, attempts to assign rights in, or delegate duties under, this Agreement. 6.3. Liability Limitation. In no event shall City be liable to Contractor for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Contractor exceed the amount due, Contractor shall pay immediately any excess to City upon written demand provided. 7. General Provisions 7.1. Non-exclusive Agreement. City is not obligated to procure any specific amount of Work from Contractor and is free to procure similar types of goods and services from other Contractors in its sole discretion. 7.2. Independent Contractor Status. Contractor is an independent contractor and not an employee or agent of the City for any purpose. 7.3. Statutory Requirements. The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 27913.220, 27913.230 and 27913.235 7.4. Assignment. Contractor shall not assign this Agreement or subcontract any portion of the Work to be provided hereunder without the prior written consent of the City. Any attempted assignment or subcontract without written consent of the City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by the City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and the City. Page 5 of 8: Goods and Services Agreement between the City of Ashland and Bartlett Tree Service 7.5. Force Majeure. Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the other or the other's officers, employees or agents. 7.6. Deliveries F.O.B destination. Contractor shall pay all transportation and handling charges for the Goods. Contractor is responsible and liable for loss or damage until final inspection and acceptance of the Goods by the City. Contractor remains liable for latent defects, fraud, and warranties. 7.7. Goods Rejection. The City may reject non-conforming Goods and require Contractor to correct them without charge or deliver them at a reduced price, as negotiated. If Contractor does not cure any defects within a reasonable time,the City may reject the Goods and cancel this Agreement in whole or in part. This paragraph does not affect or limit the City's rights, including its rights under the Uniform Commercial Code, ORS Chapter 72 (UCC). 7.8. Goods Warranty Representation. Contractor represents and warrants that the Goods are new, current, and fully warranted by the manufacturer. Delivered Goods will comply with Supporting Documents and be free from defects in labor, material and manufacture. Contractor shall transfer all warranties to the City. 7.9. Waiver of Breach. One or more waivers or failures to object by either party to the other's breach of any provision, term, condition, or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach, whether or not of the same nature. 7.10. Jurisdiction.This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 7.11. Severance. If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permitted the intent of Contractor and the City set forth in this Agreement. 8. Merger. This agreement and the attached exhibits constitute the entire understanding and agreement between the parties. No waiver, consent, modification or change of terms of this agreement shall bind either party unless in writing and signed by both parties. Such waiver, consent, modification or change, if made, shall be effective only in the specific instance and for the specific purpose given. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this agreement. Contractor, by signature of its authorized representative, hereby acknowledges that he/she has read this agreement, understands it, and agrees to be bound by its terms and conditions. Page 6 of 8: Goods and Services Agreement between the City of Ashland and Bartlett Tree Service WITNESS WHEREOF,the parties have executed this Agreement in their respective names by their duly authorized representatives as of the dates indicated below. This Agreement may be executed in two counterparts,each of which shall be deemed an,original,with equal force and effect as if executed in a single document. CITY OF ASHLAND: Bartlett Tree Service (CONTRACTOR): gy; 7 111--11(D��5,2024 L5:27 FIST) By: e -0 Signature Signature Rocky Houston T Printed Nlame 12/05/2024 Printed Name Date Ab tr e r, Title Z'Y/ Date Purchase Order No. (��-9 is to be submitted with this signed Agreement) APPROVED AS TO FORK City Attorney Page'7 of& Goods and Servic*s Agreement between the Oty of Ashlarui and Bartlett Tree Service, CITY OF FORM #2 ASHLAND INVITATION TO BID—TRADE SERVICES INTERMEDIATE PROCUREMENT Release date: November 5, 2024 Requested by: Peter Baughman,Ashland Parks and Recreation eter.baugh man ashian .or.us 541-488-5340 Bids are due by(time/day/date):Thursday,November 27,2024 2:00 pm PST Project name:Ashland Parks Hazard Tree Removal Job site location (name/address): Lithia Park&Kestrel Parkway,Ashland Oregon Project completion required by(date): Project completion is anticipated no later than February 28, 2025. Bids must be emailed to the contact listed above. Contractors shall submit bid on their company Letterhead. Informal bids and/or late bids will not be accepted.Terms or discounts which are conditioned upon payment within a certain time will not be considered for purposes of comparison of bids. The successful Contractor will be required to enter into a contract with the City for the services and provide insurance certificates in their own name for General Liability,Automobile and Workers' Compensation.Workers'Compensation insurance is mandatory.Subcontracting will not be permitted. An example of the insurance requirements and a sample contract is attached to this invitation to bid for review. SCOPE OF SERVICES Tree Removal for Ashland Parks and Recreation A pre-bid inspection of all work is mandatory and scheduled for 11/14/24 from 1:00 to 3:00 pm. Pre-bid inspection will begin at the APRC Administration office; 340 S Pioneer St,Ashland,OR 97520. Contractors must have attended the complete pre-bid walk-through on 11/14/24 to be eligible to bid. Any necessary traffic and pedestrian controlwill be the responsibility of the contractor to ensure a safe work area. Close coordination with Ashland Parks and Recreation is required forthe safety of the public and our partners. Work may include cutting trees down to a stump reasonably close to ground level and/or removing all wood and debris from cutting/falling activities, unless otherwise noted. Form#2—Intermediate Procurement Invitation to Bid Trade Services Page 1 of 3 11/6/2024 ILA Following is a list of work to be performed: Please provide separate,independent bids for Sections A&B and then a total for all sections. Section A:Northeast part of Lithia Park and hillside 1. 28" DBH Black Oak on path between Lower Duck Pond and Shakespeare: Leave habitat snag just above the first fork, about 25' up. No cleanup, but move wood and brush off of main path. 2. 32" Ponderosa Pine about 50 yds.South of#1, above path: Leave 30' habitat snag, no cleanup. 3. 32" Ponderosa Pine about 200 yds.S.of#2, and above fence on hillside: leave 30' habitat snag, no cleanup. 4. 25" Ponderosa Pine just S.of#3: Leave 25' habitat snag, no cleanup. 5.41" Black Oak(26+15) at S. Pioneer St.turnaround, behind mailbox for 138 and 140 S. Pioneer: Complete removal,full cleanup. 6. 23" Ponderosa Pine next to#5: Complete removal,full cleanup. West and South Side of Lithia Park,Japanese Garden. All work in this section to include full cleanup. 7. 20" DBH Incense-cedar near corner of Granite and Nutley: Leave 25' habitat snag. 8.42" (21+21) double-trunk Incense-cedar across from 139 Granite: Remove leader closest to street down to fork near ground level; leave 25' habitat snag on leader farther from street. 9. 27" Douglas-fir across from 155 Granite: Leave 20' habitat snag. Japanese Garden 10.35" DBH Douglas-fir behind fence along Granite St:Complete removal,full cleanup. Parks staff will remove chain link fence along Granite St to facilitate access; posts will remain in place. Lithia Park along Granite St just south of Japanese Garden (across from 207 Granite). For the following trees include full cleanup and leave habitat snags between 20'and 25'. 11.31" DBH Douglas-fir. 12.39" Douglas-fir. 13.29" Douglas-fir. Lithia Park South Section.All trees to include full cleanup. 14.25" DBH Douglas-fir across Winburn Way from north end of Upper Duck Pond. Leave 30' habitat snag. 15.33" Douglas-fir across Winburn Way from south end of Upper Duck Pond. Leave 25' habitat snag. G:Aparks\All Parks Users\Capital Improvement Projects-CIP\!!FY24_25 Maintenance Projects\Late 2024ITB\ITB Lithia Tree Removal 2024.doc 2 16.30" Douglas-fir north of restroom at upper Lithia Park parking lot(across from 423 Granite). Leave 30' habitat snag. Section B: Kestrel Parkway(across from 794 Kestrel Parkway):The following trees are all cottonwoods.All work in this section is to include full cleanup. Large deadwood is 3"+ in diameter. 1.45" DBH: Remove large deadwood. 2. 32" DBH: Remove large deadwood. 3. 28" DBH: Remove large deadwood. 4.48" DBH (38+10): Complete removal. 5.76" DBH (29+26+21): Complete removal. 6. 34" DBH: Remove large deadwood 7. 30" DBH: Complete removal. Bidder questions should be directed to Peter Baughman at eter. au an @-Sashiand.or.us All Pricing Must Be Held Firm For 90 Days Method of Award:ORS 279B.070 Intermediate Procurements. (4)If a contract is awarded, the contracting agency shall award the contract to the offeror whose quote or proposal will best serve the interests of the contracting agency, taking into account price as well as considerations including,but not limited to, experience, expertise,product functionality,suitability for a particular purpose and contractor responsibility under ORS 279B.110. G:Aparks\All Parks Users\Capital Improvement Projects-CIP\!!FY24_25 Maintenance Projects\Late 2024ITB\ITB Lithia Tree Removal 2024.doc 3 00010L Teaf it to us" E3 (541) - p or (541) 601-6780 Certified Arborists orw staff BAS W%, Licensed-Bonded- Irisured IAKTLETT CCB# 200490 - -- Date: �► 6 24 .� Li INVOICE )(ESTIMATE RECEIPT - - "� / UAN, DESCRIPTION AMOUNT Sec a a rC q `S�& 6 01 1_s r"y�. e; 4 < Gay 4. t° Than you. Your Usin ss is Appreciated, TOTAL ClientSignaftire.w......... ........b...........w".., ....... .... �.w,w.o..o. ".........o..........o"......".................. 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E c"ity,state and ZIP code List account mtrrntaer(s)here(optional) Tax ayerr Identification Number(TIN) Enter your TIN in the appropriate faux.The TIN provided must match the name given on line 1 to avoid oolial secu ty number backup withholding, For individuals,this is generally your social security number(SSN).However,for a resident alien,sole proprietor,or disregarded entity,see the instructions for Part I,later..For other 1111 _ M entities„it is your employer identification number(EIN).If you do not have a number,see Harr to get a or 77fy,later, Errapfraga�r idenlwtln�aCrorr nuravtaer Mote:if the account is in more than one name„see the instructions for line 1.See also What Name and Number To Give the Requester for guidelines on whose number to enter. Ceirtificatiorl Under penalties of perjury,i certify that: 11,The number shown on this form is my correct taxpayer Identification number(or I am waiting for a number to be Issued to me)„and 2.1 am not subject to backup withholding because(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends„or(c)the IRS has notified me that i am no longer sub*t to backup withholding,and 2.II am a U.S.citizen or other U.S.person(defined bellow);and 4.The FAT'CAw code(s)entered on this form(if any)indicating that I am exempt from FAiTCA reporting is correct. CertUficartion instructUons.You must cross out item 2 above If you have been notified by the IRS that you are currently subjaot to backup withftdchng because you have failed to report al interest and dividends on your tax return.For real estate transactions,Item 2 does not apply.For mortgage interest paid, acquisition or abandonment of secured property,cancellation of'debt,contributions to an Individual retirement arrangement(IRA),and,generally,payments � _ _w.. .._.._.._ . __._.,._ .mm.......,_M, _. ° ... .,.. par. ........... . _,...,., _. for Part I f„Iater`, other than Interest and dividends ou are not r Rulraatf to sI n the r erthticafion but ou!roust mvtde our correct TINT See the instructions �rt l ,mm r. Sign aof Ham U.S.pe ��'". w.w . � ��,., ,... ��.. a" General Instructions Now line 3b has been added to this form,A flow through entity is required to complete this fine to indicate that it has direct or,indirect Section references are to the Internal Revenue Code unless otherwise foreign partners,owners„or beneficiaries when It provides tire Forni '„g noted, to another flow-through entity in which it has seat owrnership interest,This Future developments,For the latest Information about developments change is intended to provide as flow-through entity with information related to Form W-9 and its instructnons"such as legislation enacted r"jarding the status of its indirect foreign partner's"owners,or after they were published,go to wvw ww.irs.frovff'orrnW9, beneficiaries,so that it can satisfy any applicable reporting requironents,I or examples,as partnership that has any indirect forelgn What's New partners may be required to complete Schedules K-2 and K .See the l''artnership Instructions for Schedules KC 2 anti IC-S(Form 1fl�n5), Fine a has been irrud8fied to e„sfardy hour a disregarded entity Completes this fir% fin L.L.C.that is a disregarded entity sthouki!check the Purpose of Form appropriate box for this tax classrfic athon of its owner.Otherwise,It should the k the"LA.0"box and earner,its appropriate tax classiticatiol. n Individual or,eritrty(Forma WyW-g resut to whoa IS re quircfd to file an Information return with the IRS is gpvi'nrg you this tonn because tf y Oat,No,,taMt F'°omrn EMI- (Ra'ar.s 2 02„tp ACoR" CERTIFICATE OF LIABILITY INSURANCE 712(MMIDD/Y/03/2OYY)Y 24 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Mark M Blore Hart Insurance Agency PHONE FAX PO Box 1240 A/C No Ext: (541) 479-5521 A/C No: (541) 474-1890 E-MAIL ADDRESS: mblore@hartinsurance.com Grants Pass OR 97528 INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: SAIF Corporation 36196 INSURED INSURER B: Employers Mutual Casualty Co 21415 Bartlett Tree Service LLC INSURER C: 2288 Old Stage Rd INSURERD: Central Point OR 97502 INSURER E7 (541) 779-6067 INSURERF: COVERAGES MB CERTIFICATE NUMBER:cert ID 27359 (10) REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MMIDD/YYYY MMIDD/YYYY B X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE IX I OCCUR Y 6X50686 12/21/2023 12/21/2024 IREMSESOEaoNcurrDence $ 500,000 MED EXP(Any one person) $ 10,000 PERSONAL&ADV INJURY $ 11000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY❑ PRO ❑ JECT LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident 1,000,000 B ANY AUTO 6X50686 12/21/2023 12/21/2024 BODILY INJURY(Per person) $ OWNED X SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE X AUTOS ONLY X AUTOS ONLY Per accident $ B X UMBRELLA LIAB X OCCUR 6X50686 12/21/2023 12/21/2024 EACH OCCURRENCE $ 2,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 2,000,000 DED RETENTION$ $ WORKERA AND EMPLOYERS' TION Y/N 733779 01/01/2024 01/01/2025 X STATUTE ER H AND EMPLOYERS'LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBEREXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 11000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) Named certificate holder is listed as an additional insured per attached form CG7578. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Ashland Parks & Recreation 340 S Pioneer St AUTHORIZED REPRESENTATIVE Ashland OR 97520 �y ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Page 1 of 1 Final Audit Report 2024-12-05 Created: 2024-12-05 By: Brandon Terry(brandon.terry@ashland.or.us) Status: Signed Transaction ID: CBJCHBCAABAArSIr_BYD-XkjippCWEF3pzf2d81_4d6E "Goods and Services Agreement, Bartlett Tree Services" History Document created by Brandon Terry (brandon.terry@ash land.or.us) 2024-12-05-11:23:16 PM GMT !. Document emailed to Rocky Houston (rocky.housto n @ash land.or.us) for signature 2024-12-05-11:23:22 PM GMT Email viewed by Rocky Houston (rocky.houston @ash land.or.us) 2024-12-05-11:26:07 PM GMT ,00, Document e-signed by Rocky Houston (rocky.houston@ashI and.or.us) Signature Date:2024-12-05-11:27:29 PM GMT-Time Source:server Agreement completed. 2024-12-05-11:27:29 PM GMT Adobe Acrobat Sign