The URL can be used to link to this page

Home My WebLink About2025-07-15 Council Mtg MIN ASHLAND CITY COUNCIL BUSINESS MEETING MINUTES Tuesday,July 15,2025 I. EXECUTIVE SESSION 4:30- 5:30 pm To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing pursuant to ORS 192.660 (2)(i). Mayor Graham and Councilors DuQuenne, Dahle, Kaplan, Hansen and Sherrell were present. City Attorney Johan Pietila and City Manager Sabrina Cotta were present. II. City Council Training Session and Informational Meeting 5:30- 6:00 pm Pursuant to ORS 192.360(1)(m) the City Council will receive training on Public Records, Public Meetings Law, and Government Ethics by the City Attorney.There will be no discussion as this is an informational session only. This item was postponed to another date. III. 6:00 PM Business Meeting Council Present: Mayor Graham,Councilors Bloom, Dahle, DuQuenne, Hansen, Kaplan, and Sherrell. Council Absent: None Staff Present: Sabrina Cotta City Manager Johan Pietila City Attorney Alissa Kolodzinski City Recorder Marianne Berry Finance Director Tighe O'Meara Police Chief Brandon Goldman Community Development Director Aaron Anderson Senior Planner Derek Severson Planning Manager Linda Reid Housing Program Manager IV. CALL TO ORDER Mayor Graham called the meeting to order at 6:17 p.m. (due to technical issues) a. Land Acknowledgement" Councilor DuQuenne read the land acknowledgement. V. PLEDGE OF ALLEGIANCE Mayor Graham led the pledge of allegiance. VI. ROLL CALL VII. MAYOR'S CHAIR OF THE COUNCIL ANNOUNCEMENT Graham announced two changes to the agenda,the special presentation on the Guanajuato Sister City Visit will occur after the public hearing and the first reading of Ordinance 3261 will be second and readings of Ordinances 3267,3268, and 3269 will be third. Vill. APPROVAL OF MINUTES City Council Business Meeting July 15,2025 Page 1 of 7 a. Minutes of June 16,2025 - Study Session Meeting b. Minutes of June 17,2025 - Business Meeting DuQuenne requested correction of the June 17,2025 Business Meeting minutes as she arrived late on Zoom that day and was not there during the vote.Those minutes will be corrected and brought back for approval. Motion made to approve the minutes of June 16,2025-Study Session Meeting Motion:Dahle Second:Hansen Roll Call Vote:Sherrell, Dahle,Bloom,DuQuenne,Kaplan,and Hansen-YES.Motion passed. IX. CONSENT AGENDA a. Approval of Amendments to Emergency Communications of Southern Oregon (ECSO) User Agreements with Ashland Police and Ashland Fire b. Resolution 2025-23 Changing the Name of Houck Way to Hagen Way c. Approval of Liquor License for Oregon CVS Pharmacy and ZI Spice d. Adoption of Findings and Conclusions of Law- 231 Granite Street PA-T2-2024-00053 Motion made to approve the consent agenda. Motion:Bloom Second:Kaplan Roll Call Vote:Dahle, Bloom,DuQuenne,Kaplan,Sherrell and Hansen-YES.Motion passed. X. PUBLIC FORUM-A resident raised concerns about fee increases impacting low-income families and urged the council to practice responsible spending and consider vulnerable residents when making decisions on fees and development. XI. PUBLIC HEARING a. First Reading of ORD 3270, Removing AMC 4.32 - Alarm Systems Berry explained this proposed ordinance was a municipal code cleanup to remove a section no longer utilized by the city and noting that the permit processing time outweighed the revenue generated. O'Meara confirmed that removing this code would not pose any safety issues, as alarms would still be responded to as calls for service. Graham opened and closed the public hearing, as no one had signed up to speak on this issue. Motion made to approve the First Reading of the removal of Chapter 4.32 Alarm Systems from the Ashland Municipal Code and send Ordinance#3270 for the Second Reading. Motion:Bloom Second:Kaplan Roll Call Vote:Dahle,Bloom,DuQuenne,Kaplan,Sherrell and Hansen-YES.Motion passed. b. Public Hearing and First Reading of ORD 3261 An Ordinance Amending the Officially Adopted Physical and Environmental Constraints Map Removing the Locally Adopted Ashland Modified Floodplain from Hamilton Creek (Planning Action #PA-T3-2025-000012) Goldman and Anderson provided a presentation (see attached). It was explained that this amendment addresses a correction to the city's officially adopted physical environmental constraints map.The segment of Hamilton Creek between Mistletoe Road and Interstate 5 at East Main was inadvertently included in the Ashland modified floodplain overlay in 2010 due to a graphical oversight. City Council Business Meeting July 15,2025 Page 2 of 7 It was clarified that this change would not affect the underlying FEMA floodplain or Ashland's designated riparian corridors and water resource areas associated with Hamilton Creek. It would only remove the additional area regulated through the Ashland modified floodplain. Graham opened and closed the public hearing, as no one had signed up to speak on this issue. Motion made to approve the reading of Ordinance#3261"Amending the officially adopted Physical and Environmental Constraints Map removing the locally adopted Ashland Modified Floodplain from Hamilton Creek"and move to second reading on August 5th,2025. Motion:Bloom Second:Kaplan Roll Call Vote:Dahle, Bloom,DuQuenne,Kaplan,Sherrell and Hansen-YES. Motion passed. C. Public Hearing and First Reading of ORD 3267,3268,and 3269 to adopt the SOU 2025 Facilities Master Plan Amendment Goldman and Severson provided a presentation (See attached). It was emphasized that the council was only considering the master plan, unrelated to any specific development proposals, such as senior housing. Future development would still be subject to the normal standard planning action site review.The proposed changes would amend certain land use requirements for SO zoned properties but did not pertain to the vacation of Fern Street or other proposed housing projects that had been discussed. Severson provided an overview of the process and key elements of the master plan amendment, highlighting the proposal for the disposal of some SOU property and the corresponding zoning changes that would occur upon sale.Three property groups proposed to be sold to private property owners by the university would result in a change of zoning from SO to residential zoning upon sale. Recommendations from the Planning Commission included retaining a type 2 conditional use permit process for projects within 50 feet of private property and clarifying various other building and height allowances. Alan Harper, representing SOU,and Rob Patridge, General Counsel for SOU, presented on behalf of the university. The master plan was discussed as a "light" update focusing on concrete projects and anticipated future developments, noting that a more extensive update was initially postponed due to COVID. Harper explained that the plan addressed development that had already occurred since the previous master plan was adopted and anticipated changes to the campus in the coming decade.They emphasized SOU's commitment to sustainability and the plan's alignment with Ashland's goals,noting the inclusion of a chapter on sustainability. The university's plans for utilizing parking lots for solar installations are part of its renewable energy initiatives. Harper also mentioned the need for surplus property considerations and the streamlining of development procedures on university property. Harper noted that SOU had proposed modifications such as clarifying building height and setbacks, and modifying the review process by shifting some projects from conditional uses to site design review. During the council discussion,several amendments were considered: • Amending height allowances to 60 feet outright and 70 feet with a conditional use permit throughout the new SO zone,with exceptions for properties on Walker and Ashland Street adjacent to the climate-friendly area overlay. • Amending the height maximum for solar facilities on parking lots to 38 feet and rephrasing the reference to the SOU master plan as illustrative rather than mandatory. City Council Business Meeting July 15,2025 Page 3 of 7 Graham opened the public hearing. Several community members spoke: • Brown expressed concerns about the impact of potential high-density development on his neighborhood near the university. • Swan, representing a group advocating for the preservation of the Roca Canyon Trail system, requested consideration for recreational easements to protect public trail access. • Laughlin and Bergstrom both spoke about the importance of maintaining trail access in the Roca Canyon area and requested that the city require SOU to include an easement for the trail as part of their master plan amendment. • Emdur read comments from community members emphasizing the importance of preserving open spaces and trail access near the university. • Muscaitello expressed concerns about overdevelopment and its impact on Ashland's character. Graham closed the public hearing. The council deliberated and voted on three separate motions: Motion made to approve Ordinance#3268,an ordinance amending AMC 15.04.210-.216,AMC 18.3.6, AMC 18.4.7,AMC 18.5.2.020,AMC 18.5.2.030 and AMC 18.5.7.020 to be consistent with the Southern Oregon University 2025 Facilities Master Plan Amendment and to amend Section 5.c.5 to raise height maximum for solar facilities on parking lots to 38 feet and rephrase the reference to the adopted 2025 SOU Facilities Master Plan Amendment as illustrative rather than mandatory. Motion:Kaplan Second:Bloom Roll Call Vote:Dahle,Bloom,DuQuenne,Kaplan,and Sherrell-YES.Hansen-Abstain.Motion passed. Motion made to approve Ordinance#3267,an ordinance amending the City of Ashland Comprehensive Plan to adopt and incorporate the Southern Oregon University 2025 Facilities Master Plan Amendment as a supporting document to the City of Ashland Comprehensive Plan, and to amend exhibit b section 3 to allow for height allowances of 60 feet outright and 70 feet with a conditional use permit throughout the new SO zone with the exception of those properties on Walker and Ashland Streets that are adjacent to the Climate Friendly Area Overlay. Motion:Bloom Second:Sherrell Roll Call Vote:Dahle,Bloom,DuQuenne,Kaplan,and Sherrell -YES.Hansen -Abstain.Motion passed. Motion made to approve Ordinance#3269,an ordinance amending the adopted Zoning and Comprehensive Plan maps to be consistent with the Southern Oregon University 2025 Facilities Master Plan Amendment Motion:Bloom Second:Dahle Roll Call Vote:Dahle,Bloom,DuQuenne,Kaplan,and Sherrell-YES.Hansen-Abstain.Motion passed. Recess taken from 8:03 to 8:10 City Council Business Meeting July 15,2025 Page 4 of 7 XII. SPECIAL PRESENTATIONS a. Guanajuato Sister-City Visit Summary Graham provided a presentation overview (see attached) of the recent interactions with Ashland's sister city Guanajuato, Mexico.This year marked the 55th year of the sister city relationship.The presentation included photos and descriptions of various events and ceremonies that took place during both the Ashland delegation's visit to Guanajuato and the Guanajuato delegation's visit to Ashland. Key points from the presentation included: • The recommitment of both cities to the sister city relationship for another 55 years • Cultural exchanges including signing ceremonies, gatherings, dancing, music, and art • Visits to important sites in both cities • The unveiling of a Guanajuato heart on the Southern Oregon University campus • Participation in Ashland's Independence Day parade Graham emphasized the importance of these relationships in fostering understanding across cultures. XII1. ORDINANCES,RESOLUTIONS AND CONTRACTS XIV. UNFINISHED BUSINESS a. Resolution 2025-24 Amending Miscellaneous Fees Book Berry presented this item,explaining that it included adjustments and updates to the miscellaneous fee book that was adopted in May and noting that some fees were being decreased or corrected. Councilors raised concerns about the ambulance membership fees,questioning if residents were being double-charged for services already funded through taxes. It was clarified that the membership is optional and covers costs not covered by insurance. Discussion on the fee changes, focusing on whether the aim was full cost recovery or meeting the Consumer Price Index for Urban Consumers (CPI-U). It was explained that this varied by department and fee type. Council was reminded that the fee book had been adopted and published on the website in May. Motion made to approve Resolution No.2025-24,A Resolution Adopting Miscellaneous Fees& Charges Schedule and Repealing Prior Fee Resolution 2025-09. Motion:Hansen Second:Kaplan Roll Call Vote:Dahle,Kaplan,Sherrell and Hansen-YES.Bloom,DuQuenne- No.Motion passed. XV. NEW BUSINESS a. Affordable Housing RFP Award-Beach Creek Properties Graham spoke for transparency that she had been involved with Trusted Homes as an adviser since it began organizing but did not feel it would influence her decision-making if she were called on to vote. Goldman and Reid provided a presentation (see attached), explaining that the council had previously directed staff to develop an RFP (Request for Proposals) to identify a qualified nonprofit housing provider for the development of affordable housing on lots from the Beach Creek Annexation. Only one qualified response was received from Trusted Homes, a newly formed community land trust. Council City Council Business Meeting July 15,2025 Page 5 of 7 discussed the potential for Accessory Dwelling Units (ADU's) on the properties and why there was not a more robust response to the RFP. Jessica Therkelsen, Executive Director of Trusted Homes, and Kyle Taylor from Taylor Elements Construction explained the community land trust model,which allows for permanent affordability by retaining ownership of the land while selling the homes at an affordable rate. Financing plans utilize the Local Innovation Fast Track (LIFT) funding from the state,which is specifically designed to support shared equity housing like community land trusts, offering a unique solution not available to all developers. The project would leverage state funds to cover gaps between construction costs and the sale price, ensuring long-term affordability and replicability through continued funding from state bonds. Councilors discussed the project, noting its alignment with city goals and the potential for creating long-term affordable housing.The importance of the project as an entry point for supporting land trusts in the community was discussed considering Ashland's unique market conditions.Trusted Homes' strategic partnerships and approach in accessing existing legal, real estate, and financial expertise was discussed as demonstrating operational readiness despite being a newly formed entity. Discussions centered around strengthening public-private partnerships for future affordable housing projects. Regular project updates were requested to address potential challenges promptly and to ensure the project's success. A citizen commented on being familiar with other developments in the country and that the organization presenting this proposal seemed positive. Motion made to award the Beach Creek properties to Trusted Homes for the development of affordable ownership housing in conformance with the Affordable Housing Planning requirements for the Beach Creek Subdivision and direct the City Manager to enter into a transfer agreement for the properties,contingent upon Trusted Homes securing a funding award from the State to finance the development. Motion:Kaplan Second:Bloom Roll Call Vote:Bloom,DuQuenne,Dahle,Sherrell,Kaplan,and Hansen- YES.Motion passed. XVI. CITY MANAGER REPORT Cotta provided several updates: • A"Coffee and Conversations" event would be held the following day at Garfield Park • There had been significant fire activity due to a recent lightning storm,and residents were encouraged to sign up for Jackson alerts • Voting for the Tree of the Year award was open on the city website • The city was in the middle of its annual audit • A wildfire presentation would be held at the Armory the following evening • The Capital Improvement Project (CIP) dashboard has been updated online XVII. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS City Council Business Meeting July 15,2025 Page 6 of 7 • Bloom reported on the Early Learning Committee's decision to award $100,000 in grants to local organizations. • DuQuenne thanked the work of the Public Arts Committee and the Social Equity and Racial Justice Commission regarding the Guanajuato Hearts installation and Playwrights Walk Plaque unveiling at Railroad Park . • Hansen provided an update on the Parks and Recreation Commission meeting including water savings from irrigation upgrades, ongoing discussions about facilities and fees, and obstacles with the new East Main park. XVIII. ADJOURNMENT The meeting was adjourned at 9:27 p.m. ,U<7 I City Recorder Alisso Kolodzinski Mayor onya Graham City Council Business Meeting July 15,2025 Page 7 of 7 ITY OF 4ttHLAND OF ASHLAND Modification of locally adopted CITY COUNCIL 3 Brandon DEPARTMENT DIRECTOR, Goldman COMMUNITY DEVELOPMENT Aaron SENIOR PLANNER, COMMUNITY Anderson DEVELOPMENT 3 99N _ � 1 I M 1 IO t iW4s�cys l t 1 FIERSEYST 1 I i r 1 1 1 EAfIH fST _ -— 1 i 4L,ys,T 1 J — i _I 1 I 1 1 — 1 1 1 Fi l 1 i t � AMC 18 . 3 . 10.070 Official Maps A. The City Council shall adopt official maps denoting the above-identified areas. Substantial amendments of these maps shall be a Type III procedure in section 18.5.1.070. 6' �= \ t e 'x _ � 1 4 =. J !r"r.fir r-a 1Qi�K- r-f -- 4 j 0 , F asr OEM if 4 AS HLAND 1 Physical and Environmental Constraints Floodplain Corridor lards /5. Y� � __. __x�I �1dM dvW�CaKt.PPM1q>mr eMa I x:\ r~_ r `_11pL00a0 Cm��M^cMr+N q bMt �'n��Man Coniaa�aNa I .. 1 -• 4. - it .:� 1. Staff and Planning Commission Recommendation On April 8th, the Planning Commission reviewed the application and unanimously recommend that the City Council Approve the amendment to the officially adopted Physical and Environmental Constraints maps to remove the Ashland Modified Floodplain from Hamilton Creek. Potential Motion move to approve first reading of Ordinance #3261 "Amending the officially adopted Physical and Environmental Constraints Map removing the locally adopted Ashland Modified Floodplain from Hamilton Creek" and move to second reading on August 5th, 2025. a r { Questions? CITY OF ASHLAND SOU Master Plan Ashland City Council July 15, 2025 Public Hearing PA-L-2025-00016 Southern Oregon University Masterplan Ashland City Council Hearing 'Light Update' Standard Legislative Public Process Joint Study PC Public CC Public Session Hearing Hearing & ORD1 April 22, 2025 June 24, 2025 July 15, 2025 COMPLETE COMPLETE =r souc..pmzmme Those properties identified on �TRANSFEWIED,,�, - - this map may be sold into ZONING -a•� "`"� - private ownership by Southern S Nawaain Ae. 39IE09DD C00 Ra,„ng W „ Oregon University. With this 36SNaaaain Aa. 391E Woo Soo i • Masterplan adoption, their °`�"' zoning is proposed to be changed as noted on this map, o however they would remain subject to the SOU Masterplan and SO zoning overlay while ZONING IF TRAN11FERRED:R-3 under SOU-ownership. Once 1049 Ashland Street 391E 09DO 5300 _ under private ownership, they Ashiand Street 391E W00 5500 �,-•�. .'� would be subject to the zoning Beach Street 391EWDD woo regulations of the underlying 1060 Hen Street 391E 09DD 5700 LOCO Han Street 391E W. zoning proposed here. 1038H Street 391E WDO 5801 - 703EXen Street 391E WD0 IOS6H Street 391E WDD 6100 ZONING CHANGE TO:R-1-7.5 H Street 391E WDD - ne Street 391E WDD 6199 - - 6W Roca Street 391E158B Iwo 7066 Hen Street 391EWDD 6200 *' --,�„ .y) 620 Roca Street 391EI56B 1501 624 Roca Street 39IE15BB 1502 JGM Roca Wee 391E158B 1503 I—Street 39IE15M I6DO rW.u. . 648 Ron Street 391EI58B 6800 •• - 668 Row Sv., 391E1586 6900 ■.. �•, Fern Street 391EI58B 1 Right-of-Way 1352 Had—Street 391E15M 9200 .. ..,' . 1319 GVnStreet 391EI58A 1$10 a 13830tegon5treet 39IE15BA 1201 11ndiana Street 391EI58A 1700 /= Indiana Street 391EISBA 1 1101 Zoning For • • Properties 3 • Type II Conditional Use Permitprocedure was preferred for any project within 50 feet of private property. • Type II Site Review for 75,000+s f. of gross habitable floor area Solar arrays over parking lots meeting specific design requirements be exempted from the land use process Installation of solar arrays over existing parking lots would not trigger parking lots to be upgraded to new standards. The Commission recommended that any newly constructed parking lots be required to comply with parking lot standards. • Height allowances in alignment with the recently adopted Climate Friendly Areas regulations were more appropriate (50-foot height outright permitted, to 60 feet with the inclusion of affordable or student housing, greater heights require a Conditional Use Permit). • Exempted from the Tree Removal Permit process in a manner similar to the treatment of the Parks Department in the code, provided that licensed arborists are used. • The University be required to establish a standard of direct communication with neighbors prior to the construction of new buildings, the sale of university property or the adoption of Master Plan updates. Staff recommends that the Council adopt the updated Master Plan, approve first reading of the associated ordinances and move them forward to second reading. The ordinances provided tonight incorporate the recommendations of the Planning Commission. Potential Motion I move to approve the updated Master Plan, approve the First Reading of the following ordinances: ❑ Ordinance #3267, an ordinance amending the City of Ashland Comprehensive Plan to adopt and incorporate the Southern Oregon University 2025 Facilities Master Plan Amendment as a supporting document to the City of Ashland Comprehensive Plan; and ❑ Ordinance #3268, an ordinance amending AMC 15.04.210-.216, AMC 18.3.6, AMC 18.4.7, AMC 18.5.2.020, AMC 18.5.2.030 and AMC 18.5.7.020 to be consistent with the Southern Oregon University 2025 Facilities Master Plan Amendment; and ❑ Ordinance #3269, an ordinance amending the adopted Zoning and Comprehensive Plan maps to be consistent with the Southern Oregon University 2025 Facilities Master Plan Amendment. And to move each Ordinance above to Second Reading on August 19, 2025, and to direct staff to prepare written findings for adoption in conjunction with the second reading. I/r � � • • OIC• • • Staff are happy to answer any questions? • . r .c '!�'�•. r «7s�1�.'L:+'#' O_... `� it• S z94. i SOU Master Plan Ashland City Council July 15, 2025 Public Hearing Master Plan tr- Presentation June 24, 2025 =� � y so 1 Southern OREGON T - WUNIVERSITY SOU HAS CHANGED FACTORS • Students - In-Person Students have Declined • Housing —The Number of Beds has Declined • Parking— Parking spaces have been consistent with a decline in the number of permit holders. Bicycle parking has increased 6h6h, In-Person • Graph IN-PERSON STUDENTS 5000 4500 40G0 4,191 3500 3000 In-Person Student Mix zsoo 2,839 z000 Student Population Down 32% of Total Number of Students Down 1,352 i000 Higher Number of Students choosing online of or hybrid options a SO Sou*tem 2008 2010 2G12 2G14. ,. 2G16 wt8 - - •. M 0 UNIVERSITY • HOUSING CHANGE Cascade Suzanne 166 Housing Mix Housing C-• 0 • Totalb of • •' Shasta McLoughlin 0 700 TOTAL 1,546 1,048 SO Southem OREGON U UNIVERSITY PARKING INFORMATION • 1,788 Parking Spaces Remain "Finding parking at SOU is Parking Permits have declined 18%in the last three years never problem." • Bicycle Parking Has Slowly Increased to 13 Shelters 260 Spots m Southem OREGON U UNIVERSITY UPCOMING PROJECTS • Senior Student Housing • Creative Arts • Native Nations Spaces • University District • Solar Projects Upcoming Solar Projects r IM '/'��i - &Southem OREGON U UNIVERSITY Outreach 9/30/24 Master Plan Website Launch—KOBI,Siskiyou,Southern Exposure,Social Media and all campus email 10/3 Student Forum ASSOU Lounge in Stevenson Union, 11am to 2pm 10/8-9 Invitation Flyers for Public Forum Delivered to Neighbors(65 mailboxes) 10/10 Public Forum ASSOU Lounge,4pm to 7pm 4/22/25 Master Plan Review at Joint City Council and Planning Commission Special Meeting 6/24 Master Plan Review at Planning Commission Special Meeting RESULTS Website: Webpage viewed 713 times by 463 users(on average,each user viewed the page 1.54 times) Comments from 8 visitors Forum Attendance: 45 Participant Sign-Ins,with Faculty&Staff not signing in CONTINUED OUTREACH Sign-ups for the Retirement Community :• Process moving forward&more project information provided to the community(320 postcards sent to SOU neighbors in advance of this meeting--one-week notice given,feedback requested) Dragonfly Garden Location SO Southern OREGON WW UNIVERSITY Questions? Y Thank You ! General Contact Information '' c • ® 541-552-8055 y ® generalcounsel@sou.edu 0 �.�► *, ,. •�, *4. r, �.1 o � j ASM AIVD * �• ' `Y GUANAJuATO a � t r 't NCB DE G �{ J HI TORIA C: O M P A 11 T I D A L 1 ._ A Tale of Sister Citiesa Guanajuato and Ashland is ( — ANN KAYNTNAf ALNNNNISAN ` ! ANN INwlENNIAN SNAMAJUAT■ SE PTIE.MBRE H',, a �i ,�.. s�• ova +� — I TY OF uANANATO I-I LA N D .a nvUHTAMIENT0201,-2027 �,�.r/I.N.FUERTE Y NONESTO ^�� 2 OA83NON A�llifltl�� b Q NI H v 31— IiOZ-VZOZO1NWtl1NnAV H i 0 A 1 1 �� .r �� _ ' � . • ��w sty M ....+�.� ��„�'► O18NON A!!r!Rl+M✓j1 A4- GNVIHISU ZMZ-VZOZO1N31WVIN H i A 1 1 ! Mtl OIViry 4-1 r 1J i I' f AV � yt CITY OF ¢UANAJUATO41SHLAND y` Ffr/—FUERTEYXONEETO �{ CIy 5 { \ � e • j /Y, , '�yly� v - A/' • ,.ems.-' � '2 V � , I T Y O F H LA N D '�U"l TAMIENT0'Nc� FUERTE•XONE5T0 2U2,NESTO � r ��~ � .•� -•4`'+"}RY�ra ,ku��,. r �� _ '� 4"�K,; 'f�Q ,�, '+'n 'n�.t� - � - i,��.�,.)N;1 "�7►�-. � r�'. s y _ • 3 , ^1CITY OF .uaNaHAYUNTA JvAToMIENT020 H LA N D NM0 Fr'w'"^wJnimrxoNrsro a �r i �. �• A.,, tL �p�11�MII�Pq ITY OF �° ,�► uaNaJUaTo 'r `:TAMIENT0 202nS H L A N D MEM (v j�.'cT FLERTEYNONE5T0 4, � � �CITY OF duANaJVATo H LA N D F #� - M " ITY OF "� uaNaiUaT2Aio(l2] ;RSHL A N D 2U FUERTEYHoNESTo a_µ_•CT___}(•_, 10 lit " t w � k /� �C IT Y O F U.1 AY,INTAMI 101A420 IISHLAND� -FrY-RMWMYNONESTO A /�1CITY OF �r" = OuAvaHAVUNTAMIENT02lcJ0a� HLAN D Trf"r"'^wevrE rxoMMTnESTo ��h cfn^c*r. 12 t 3 I i CITY OF vA1vA�uaTo H L A N D - 4 AVUHTAM.. 'TEYH NEs-r7 TFrJatr FUERTE Y HONE5T0 �_�/ C/__/{ 1.3 06 �° : °p► UANA)UArFD HH LEAN D H a'+VN:.r --'>2024•2027 7.-1n/ FUERTEYHONESTO A A Non DO UMENTEIL UP AMIGOCLURDr..Z It "LAND,GREroN,INC. ..+�. /_ ��,CITY OF ciuANaAVUN7AalMuAToTO� H L A N D ' WIC. y` b��FVERTEY HONE5T0 � w 41, A&I ��CITY OF u�v 11', T° S H LA N D �YH AVUNTA UE TO :RiWrNERTEYHONE5T0 `+, `�' •,, F evil =� :z- MS40 i � CI TY OF �" = °�► ,O,uaNafuA� H L A N D �H AVUNTAMIWM ZO2A �.Nsr.FUERTE Y NONESTO �_{}_-C'I___{/" 17 : y r Fl ff i d r �, �l ` ►' �i I TY OF guH aNaAVUNTAJu2024"2aT0o27 H L A N D �r� jlwm rxoNo+o &&.11cJ' t, Z 9 ! +; I cis 1 T Y O F vaNaNaTo H LA N D H,AYUNTAMIENT020 y` Tr�nr...wcncrxo�mwm ro cf 79 O r- woo •/ �..'� m I - s 4 W � 1 Ale I T Y O F UaNaRraTo H LA N D - AVUNTAMIENT0202A-2027 V T/"&^`rammrxo�ro a �. _ ,!O � Ki O✓ ——r 1� �C 1 T Y O F .,'� ' uANH.AYUNTAMIE A1vNTO 7 DATo2A2021 - S H LA N D . Ff f.,►FUERnYNONESTO a_µ-•% pM r /1 y 1, l►¢ , 16t �r -�. � •ram ..� �1� � .R. :ya�� 4 .t ��• �_ _,-� �CITY OF UANA]UATO H L A N D 4 pv�N TAMIFNT020?4203] Fj,4mFUERTEYN0NEST0 a_iF_.`roge&A 22 r •' a { Y jam, X All IT Y OF \�� '� "�► OUaNaNA�rc� H LAN D �(I1 H AYUNTAMIEyHo440:': y` �;.,r""n�MrcrwoNesro �_u �p 23 r Nl�' Dirty' �, ITY OF uaNaINvATo H LA N � H AYUNTAMIENT0202440J D �' r �� •` ' 11 • - _ _ _ .,yam,. �,° � •�► �va�TaJUaTo H LA N D H A•,.. "",;.NT07024-2027 _,—��C I T Y O F Beach City Council Business Meeting Award . July 15, 2025 Beach Creek RFP Process Timeline August 20,2025- City Council accepts the dedication of six lots in the Beach Creek subdivision. I February 18,2025- City Council directs staff to issue a Request for Proposals (RFP). May 1,2025- City issues an RFP for the development and management of affordable housing. I June 16,2025- RFP Closes.The City received one proposal. I June 25,2025- Housing and Human Services Advisory Committee reviews proposal and I makes a recommendation to forward to the City Council for Consideration. July 15,2025-City Council Review and Award/Direction i L as jk :.Age it �ry U a r City of Ashland Recommended Motion "Move to award the Beach Creek properties to Trusted Homes for the development of affordable ownership housing in conformance with the Affordable Housing Planning requirements for the Beach Creek Subdivision,and direct the City Manager to enter into a transfer agreement for the properties,contingent upon Trusted Homes securing a funding award from the State to finance the development." �'-\ D H°47 1r � A COMMUNITY LAND TRUST Taylored Elements CONSTRUCTION PROPOSAL TO BUILD PERMANENTLY AFFORDABLE HOMES AT THE BEACH CREEK SUBDIVISION PRESENTATION TO: CITY OF ASHLAND'S CITY COUNCIL BUSINESS MEETING July 15,2025 PROJECT SUMMARY • 6 homes in Phase 1 with possibility for 2 more as part of a Phase 2 • Available at 80% of AMI or below • Permanent affordability guaranteed through a 99-year land lease between the homeowner and Trusted Homes • Earth Advantage Platinum qualifications including installed solar panels • Experienced contractor has built numerous homes and commercial spaces in the Rogue Valley • Anticipated home sales beginning in Spring 2027 • Livability standards meeting age in place qualifications to accommodate lifelong comfort Homeowner support programs pre and post mortgage to ensure 0 mortgage readiness and reduce the risk of foreclosure PROJECT TEAM Lead Organization: Trusted Homes • Led by nonprofit professionals (with collective 50+ years of experience) and dedicated community members • Advisors include the Ashland Mayor, Talent Interim City Manager, a former developer of Beach Creek, an experienced Executive Director • Consultant, Jackie Keogh, an experienced CLT leader, has coached Trusted Homes for over a year and transferred all of her major CLT policies to our organization • One of our two attorneys is nationally recognized CLT legal specialist • Trusted Homes is building a constellation of permanently affordable homes across Ashland and the Rogue Valley. PROJECTTEAM Developer/Builder: Taylored Elements Construction • Building in southern Oregon since 2004, initially focused on remodels and renovations, moving into development and new construction. • Currently TEC has 15 employees and is running 25 projects simultaneously. • Almeda fire rehabilitation has proven that TEC is capable of building in quantity, with quality. • Having rebuilt a 20-unit project in Phoenix as well as another 22 in Talent, TEC is well versed in cost sensitive building techniques. • TEC has a very strong relationship with Evergreen Federal bank as a construction lender, having closed hundreds of units with them. PROJECT TEAM Lead Organization: Trusted Homes Role: Trusted Homes will serve as the project lead, ensuring that all elements of the project are met, including affordability requirements, and ensuring homeowners are ready to purchase at time of project completion. Ultimately, the land will stay under the ownership of Trusted Homes in perpetuity. Developer/Builder: Taylored Elements Construction Role: Taylored Elements Construction will serve as the General Contractor and Developer of this project, ensuring all elements of the building process meet financial, timeline, and quality expectations. AFFORDABILITY The City of Ashland has imposed a resale restriction covenant on all of these units, requiring sales prices at 80% AMI or lower for 30 years. Trusted Homes will extend the period of affordability to 99 years, restarting at each resat, of the property. By permanently removing the properties from market rate prices, we can guarantee economically diverse homes long into Ashland's future. How Does a Community Land Trust Work? The land is owned The home on the by the nonprofit, land is owned by an __ �, which offsets initial income qualified '_�•__ �,- �� purchase price homeowner ,� - through grants a-� ;� �., By taking the price of the land A 99 year land lease If the owner resells, out of a property, CLTs create guarantees long a resale restriction permanently affordable housing, term affordability guarantees and more home ownership affordability for opportunities for members of the next owner the community. Gross Floor Number Affordability Maximum Beds PROJECT DESCRIPTION Area of Units Level Sales Price Cottage 811 4 SI% $200,200 Cluster - SI% $245,750 PROJECT TIMELINE June- Jan- May June 2026- June 2026- May-July July 2027 £t Dec 2025 2026 April 2027 April 2027 2027 Beyond PRE- FINANCING& CONSTRUCTION HOMEOWNER SALE OF STEWARDSHIP DEVELOPMENT TRANSFER OF IDENTIFICATION HOMES& OWNERSHIP 10 month TRANSFER TO Trusted Homes Finalize Secure state construction Homeowner CLT maintains long agreements LIFT funding timeline education Homes sell to term relationship sessions income qualified with owners Start Secure bank Compliance with buyers homeowner financing state financing Income qualified Reduced outreach timelines buyers identified Land moves into foreclosure rates Transfer the CLT ownership ownership U E 0 n 0 PROJECT EXPENSES Cottages (2 bed) $214,400 (800sf x 4 $857,600 $268) Single Family Residences $373,1 (1523sf x $245) 2 $746,270 (3 bed) $2 Additional Costs $228,156 Total Costs $1,832,026 INCOME & SUBSIDIES Cottages(2 bed) $200,200 _ 4 $800,800 Single Family Residences $245,750 2 $491,500 (3 bed) LIFT Program Subsidies $539,726 Total Income $1,832,026 PROJECT FINANCING W I • • • Provides all lots at no cost to the Community Land Trust, Free lots Trusted Homes System development fees are waived Fees waived Provides significant per unit support through the LIFT program Roughly$539,726 for these homes (application in February 2026,disbursement after May 2026) built in the CLT model Private Financing Provides construction financing to bridge the period between Roughly$2M receipt of LIFT funds and sale to homeownerPhilanthropy g y Supports core operations of the Community Land Trust, tion& including community design, mortgage readiness,financial $75,000 a year over two years ' education,&income qualification LONG TERM STEWARDSHIP Trusted Homes' long term stewardship goals include: • preserving the affordability of its homes, for the int ended r income level, from one owner to the next- and to see that only income-eligible purchasers benefit from this affordability • Ensuring the owners of those homes are secure -that they are not displaced by foreclosure or other economic events 1 • Verify that the physical quality of those homes is preserved from one owner to the next['] [1]Community Land Trust Technical Manual,National Community Land Trust Network,Chapter 23: CLT Post-Purchase Stewardship(2011). J5� D No ID� p0" • E4F� � Q Z A COMMUNITY LAND TRUST o�ISTRUG_\\O 11=MNKYOU1.