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HomeMy WebLinkAbout2025-08-18 Study Session C ncil o u Study, ' Agcnda � lon Meeting ASHLAND SIT" ' COUNCIL ISTUDY SESSIGN AGENDA Monday,August 18,120,2115 C o u n c i I Ch r , I 17 5 E Ma iiin Street Live strea via RVTV Prime �t r t . l o ui.e d u or broadcast onSpectrum 1180& 1 �11 1.�, Public comment is welcome an agenda items., es. To speakI tiroini ,IIy durinigthe meetingorto su rniil written corniirm rats iii ��advance, please complete the �online dui Liic Comment Fore 10 �. . theday of the meeting., :30 p.�r . Study essiii n I.�, CALL TO ORDER [I., REPORTS AND PRESENTATIONS . Ashland Fiiber Network Business Plan Update . East Main P&k Update III. ADJOURNMENT I. you need specialass,istance to,participate in thismeeting,, pl6ase contact Alissa,Kolodzinski recgt� � 4� . 88.. ,(TTY phone,,number . 0. 3 . 9 . Notifica,tion at�lellast threell bus'iness days before,the meeting will enable,the, City to make reasonable arrangellmelintssure accessibility, to the,m,eetingi'n compliance,with, the Americans with Dlisab,ifities �ct�. ***A,gendas,,and minutes for Ciityof Ashland Council, CornmJss,Jonand Commiltee meetings,,may be found at-the City website,ash la ndore,gon.gov, Pure 1 of I. ��lllllll�u�� ill/lllllll�llllflill Pagel of SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: 19 aaa5 Name: (Please Print) 14fi Qy ANk ':5"tflVk Ashland Resident: YES NO City: Agenda Topic/Item Number: Public Forum Topic (Non-agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. CS S �o %/////////////////////l/1�, 1��. �.�,������ aaalf at e AJi df ��orJm shil Fiber, .. r Business P u u s FI Update r�rl;f.'„l''t Ashiland Fiber,Network Mariane Berry,, Fi i , i Director, Chad ` w N ,AFN M � i �ger TIME, ESTIMATE 1 hol uiir for presentation and &,A ATEGORY St ff D iiii r :i n -providedirectioni to,sta i the body's,desired n� xt,steps. ,SUMMARY Previous council communications onthiis topic: is April 3, 2 : AFN Businies,s and Technollogy Planning Presentation. It was det ir�miii �iedat this meeting to-deploy fiber t r� l uii g a pilot � specifically$111 M outof F "� �, E n i i g Fund Balanice would used tiow,ardthie F �N (Fassive Optical work) Project. is January 12 2 : Approval of,GPGN (GigabitPassive Opti a l Network)vendor and status update. Approval of C �I iiii�x as,, F " partner ii i �i deployingfiber. i. � ir��iiii l � � ��� : AFN Budget Summary. Durinig b u diget committee ee i g , discussed accomplishments and futuire outilookaround I iiiing CS I S (Data Over Cable Service I nieeirf �c S iifi �tiiil ),an FON (Pas,sive Optical Network,)tedhnollogies., is Juii ne 2,21 2 2 5: Next,Gveni Fiber,Pilot, Project'Update St ff ire u it s,too,provideCouncil i bluisiness plani update �n the AFN Fii I l t Project, f I w i ng next-genieration i fiber, ech i i I iiii . W r u iiii fii re guidance a n support on A F 's capital plan for this bieniniluirn specifically, n generally for the next 4, bienniurns., POLICIES, PLANS S GOALS S PPO TE 'i ibn Statemeinits for Success Ashiland is a r i I i, n ', sustainable communityh a ii n to ins the dis ii i �i cti � quality. �f place few r Mi h, it is known. Comm'unity C,l i � runty, ff r , ,iiiil iit Organ,izatidn Excellence in glovernia nice and city slywi es Quality infrastructure and facilities,through,timely ii i ��' i ��, �i �� , �i ��,d C Mmun lint ,i i ve s rin n Eco � i Vi ' .1 �AFN supports hosexperiencing hornelessniess providinigifast, reliablefree public,wiifu. Thins is the same wifi that is,used i i the campinig lawn foronilinie drugandl h l coluinselinig. BACKGROUND AND,ADDITIONAL INFORMATION Please see abovefor hii toric �l firneline oi �i this to' iG. PON Pilot Project Update Coluincilapproved the PON Pilot Project i n the Spring ,of�2023111 with the goa�I , wf passing 500 hiornes per year with fiber. Funding of$1 milliloni was approved andallocatedfrom F 's endingfuind balance. Due to delaysi i �i Pure 1 of 3 ��lllllll�u�� ill/lllllll�llllflill Page 2 of C S S o WEEN/011 contract approval and finiding/hiiring contractiorT the work �bega,n Fall of 2024. AFN expended $626,300 of approved allocation with the remaining being carried forward to the 25-27bieninium. AFN began laying PGN fiber inthie Granite Street,and Southern Oregioni Ulnivers,ity(S01U) neigh,borhoods.,We also laid ffber in other areas such as,,the Railroad District, Washiington/Jeffbrsoni and the lVlaigniolia hioluisiing a,rea,.,, As part,of the PON Pilot Project,, 260 homes can co,ninect to fiber alonig Granite Streetand 292 homes in the S01U areaT for,atotal of 552, hilomes. Thiere are also a handful ,of businesses in thioseareasas well., Since Juily,2,023 to Junie 2025, Gigabit customers have increased �by 611%from 37to 2,6311.,, Intotall customers, have inicreasedduring the same perillod by 5.8%ftGrn,4,0175to 4,311,13 (niumbers,fluctuiate throughout the year).l Business Case Ini l pres,entationT we will review the differences between DOCSIS 311.1 and PGN techniology. As Staff assessed the overall long-term strategy of' going PON"' 100% earlier this year,, it was-determinied that the capital needed for that would �be 3X the GOStof DOCSIS, 3.1 and 8X the amounit of time. As,,anexamplelto lu�ipgra,de AFN"s entire planit to PON (whi&h would cover 90% ,of'Ashland),, it,is,roughly estimated at,$15,millillon over a 2-year concentrated f6cuis, versus$5 million for DOCSIS 11 in 31,months. Further, by deplilloyJng DOCSIS, 3.1 now, AFN could provide residents and businiesses access to,Gilgabit servicefaster, briniginig in customers,,muich so,onierthiani PON deployrnentTandthe revenue generated ftolmthiis would fund the PON network. Thiis allows,fora,fuilly e�n��t,e�r,pis,e-sust'ainabl�e,, capital iffrastructure deployrnent., Taking the primarily increased PON Gii,gabit customers,, previoluisly mentioned above of 263, thiat only,equates to, aniadditionial $1173,,600 a year. ThluisT itwould �be a long time before AFN"s niet plositillon could grow-to a level that it'GO11dild seff'-fund a ,greater PON nietwork., Bottom fine, Staff proposes a Hybrid Fib,er/Coaxial (HFC)network,architectluirel whiich hias many years,,of usef'U11 service lek, while we also work co,nicuirrently to deploy, PGN which is considered future-proof techniology., The goal is to iniase market shiarefforn tioday's 34,%to 55-60%, �by 203311 �by staying within the niet position ,ofthie .1 eniterprise., The investment in �DOCSIS 3.1 would not be co,nisidereda sunk investment,, nor should it be conisidered obsolete technollogy anytime in the intermediate futuire., Further, the equipmenit,depliloy,ed fdr, DOCSIS 11 would be used ,for PON conversion as,,well, realizing some cost savings, This-approa6h allows forthie necessary', steady,growth both fromthe perspective of cost and service del ivery,While also buildinigthie cuistomer�ba,se and revenue to fund c,oni'tinilu��,ed��,'fu��t,u�re-p�ro,o,f capital infrastructure withouttaking on debt. Business vs, Residential Businesses locateddowntown, iinthie areas-of�Ea,st M�ain (between 3rd &8th),,Washington St,, and the SOU area all currently haveaccess to Gigabit, high-sp,eed internet(PON or G.hni, "Gigabit Home Networking"'),, supporting s pe ed s u�p to 2.5 G bs. PO N ll Gi.�h n a,n d �D 0 C S I S, 3.1 a,re a,I I co ni s i de red G,iga�b i t h,i g hi-s peed se rvi�ce. It i s a I so worth, menitioningthiat residenit4l and co,mmercial cust'Griners are chargedthie same. Therefore, when anialyzing the greatest impact on revenue growth,, focus i nig thie dep I oy me nit effort on �DOCSIS 3.1 in residential neighborhilloods offers more density, and, 'as such,, greater revenue impact., Near-f61ture PON ,and Gi.hn deploymenit is plannedfor Clear,Greek Drive, �E.,, Hersey business,,a,rea,,, Pioneer St areaof'diownitiowni, South Siskiyou Blvd business areaTand eventluially,,Ashiland St�businiess area. See interactJve AF Municipal Broadband Utility During the presenitation,, we will also,take a, look at the primary reasons why AFN exists as plart ofAhe overall discussJoni of its long-term objectives. Some of those attributes,would include: • Supports,cityglovernment-ffanchiise fees,,,, initernial service delivery,, IT/nietwork exp,ertise • Providing a public/community,service-equitable service (reliable andaffordable internet access,,to residenits and businesses/assistance to low income residenits,; wireless public networks,, low-cost hosting for,schooldistrict, college and larger,businesses • Economic,development goals - remote work,offices,; low-cost Gigabit hilgh-speed service for businesses,inexisting and future commercedistricts Pure 2 of 3 Page 3 of 7" CS S �o %/////////////////////l/1�, 1��. �.,��� C) Supports,emergency co,ordination efforts,-to APD/AFR, and currently ,Ashland Acres radiloi As of June 3110, 2025 AFNIJs UnauditedEnding Fund Ba,I u is$2,1969',629 withl a n 1 , 26 Financial Forecast We will discuiss t h a 1 i t modelthiat florecas,ts,4 benniums with a, review t h e urecent bienniurn 2 2 - 5. Please see attached AFN Forecast:. FISCAL IMPACTS Currently, �I, ,491 i appropriated for capitalexpansioniiii E 5_ � hiiiapproximately 3 , 00 iiii rrii dove r from the ri iiii n a l PON Piii l t Project., Staff'requests,that an additional $727,,000 be appropriat,ed towards capital iinl t1h is 2,025-27 biennium'to r l l out CSIS,3.1 as well as GOncurrently deploy PON as partofthie parallelplan. It,is estimated t iat over t1h next years can be used from growing Ending Fund Balanceto continuethis hylbrid deployrnent, reaching 55- 60% market shiaren iiiinggii it hiighi-speed internet,availableto 90% the Ashlandcommunity.°. t i end of F 2 , it isanticipatedthiat over 60%of Ashilandwi[l have accessto gigabitspeeds. SUGGESTED,ACTIONS, MOTIONS S PT"I S Guidance is needbd t ,determine budget supplemental t1h ut willappropriate capital spending in thie biennium. REFERENCES &ATTACHMENTS 1., AFN Model 08.14.25 Pure 3 of ���1/lllllll��lflill Piage,4 4- 0 -4 s LO M, CD CY3 m L) 0 CY3 0 C=l CD LL E. 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LL. LL. M m m W 0 n W 60 cc Ln E: 41 0 u x U bo %0-. -- 9u = u 0 m LLJ x C In 0 _0 u Z5 LIU .,— E: E D 4-j 10 m �F w 4-j 4-j 4-j 4-j 4-j -S -�j m cc = u z 4-j u U D cn cc E: x m Ln w in Lu L ul U. Z5 eS S �o %/////////////////////l/1�, 1��. �.,��� aaalf at e Af„fe»a 1idf f,m Exist Mai Pa,rk,Update rnen`llll',,: Parks & Recreation Ui»"1111 f;,,f f°l Rlocky H ustion, Director wr Ashland Parrs& Recr i ,n� TII1 Eii ESTIMATE, 1 hiouir ATEGORY staff Diiirm :i -pro ii ediir ionm ,staffon the body's,desired next:steps. An update n i East Maim Park Design optionsand process., POLICIES,, PLANS&GOAD SUPP I TE Parks Capital Improvement PI item#1 in Parks Department t rN lan. BACKGROUND AND,ADDITIONAL INFORMATION East ii Street, Park , mime ems a replacement, park,for the YMCA,Park ems siold to the ' A master plan was completed. Thie master l ni identified concerns from t1he westerly neighibors opposinig a park, ii it mir entrance , ' J , Sir met. This was addressed by rnlovingtlhe veNcul r entranceto East Main S . T iiiis requiredtlhe City, , annex tlh,e property,into ii limits because the County dogs not,permithi ii u I em it entrances ffan arteri,61 road., The annexation ll ,e parkland into pity.limits requires strm improvements e COMpleted on East Main Stre,et. These iiirim r emu, in r estii mafed at$750,,000 to,$1 million. At the July 9, 2025, Park C ran im i ss,i i l n� business meeting, were directed tofollow-up wr lh G m m u n uii , Devellopment and PublicWorks, n report, ckto tlh,e Farb Commission. As,sessiment The Planning C,ommissio,nm ind City,Council would t iiiiew,a modified pr l I in consideratio,nm fthe criteria for annexation A ' l .1 .1). AIVIC . . . 50.E requires,that,adequ ate transp,ortation facilities be provided for the proposed ev l ment. It its a possibility', per code,to rnlodffy t1he requirements'. public ope ni use iiii planned it August , 2025. Thi iwill serve update the m�u !� iiii: n the phasing of 11 project mime m i n u�m n options m I i ins 11 project with, lh, current budget. S reviewed Parks m i l u n n projected �m in ii in l a n after F 2 -2 i i l r j��m� r m �m � . TICcurrent projection is roughly 500,0 $700,00O. These fundscould r min rr this,,project, but itwould impact, future ire capit',61 projects. Staffis,proplosingthiefollow ingoptions,for review atthie publicm ii n g • Term iiii , C,ancm I project • I n i'f° reductions to F • Gonsider cftange in parking lob location and seek,modificationm nnexatio,nm nditilonsto remove Exist Main Stre,et improvements • Gancel other projects andlor ruse capital project fund t Next,Steps, staff iiiil l hiold tie pub!ic open hlouseandthien resentr j i City C lu n i l n August 18, 2025. Pure 1 of 2 �ll�l/lllllll��lflill Page CS S �o %/////////////////////l/1�, 1��. �.,��� FISCAL IMPACTS The adopted capital budget four the projectis,,$2.5imillion. The uitilization ofanyadditiondlcapitdl funds', t h e allocated lu uii ,,would require a, budgeta men uen . Thiis wouldimpact epau m n " u i I i y, ,implement heur,capital ro j a iinl is bieniniumi in thefuture. SUGGESTED, ACTION TI NS, OPTIONS REFERENCES &ATTACHMENTS Nione Page 2 of 2 11 ����1/l��lfllll Pia g From: noreoly(cbcivici2l us.com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Comment Form Date: Saturday,August 16,2025 4:18:34 PM [EXTERNAL SENDER] City Council Public Comment Form Public Comment Use this form to submit public comment for City Council meetings. This form must be submitted by 10 a.m. the day of the meeting to be on the record. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on-site. Do not use this form. Full Name Susan Bausserman Meeting Date 08/17/25 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Which agenda item Monday's meeting regarding proposed park in south Ashland would you like to neighborhood. address? Comments (Leave this I am an Ashland resident of twenty-plus years living on Clay section blank if you are Street. I have bicycled and hiked the hills above Ashland with my requesting to speak dogs. I was in my fifties when I started this style of cycling there. electronically.) What a thrill for my old bones!The trails up there were for hikers and bikers alike. In time, unfortunately the trails grew busier and grooves in the trails grew wider and deeper from foot and bicycle traffic. I eventually learned walking with my dogs was inviting danger due to the competitive cyclers who were picking up speed on the trails. Finally, in a myriad of hiker only/biker only paths, and the growing presence of more and deeper scars on our forests' floor, an ugly network of arterials has grown. When I saw the picture of the bike pump fixture, I was shocked at the impression my eyes held. The forest's scars look just like the pump whatchamacallit to me. Winding, up, down, snaking around the bend, eating up the beauty of what once was green, alive and growing. Besides being a visual offense, the proposed "learning track", while a thrill for some, requires an intrusion of peace, a chunk of too much space, too much money, and increase of cyclists using arterial routes getting there, and intrusion of sound unlike what a park environment might hear. My initial knowledge of what was to happen with this gifted land, was a dog park and a park. To me, now in my eighty's, I envisioned green grass, plants, trees,water, benches, meeting areas, quiet and a place of relaxing. This is a neighborhood where many retired older folk live. It is not affluent. The disturbing items I heard at the Senior Center August 14th meeting were: a)the focus on the bike (something) PUMP fixture which has healthy interest for a small number of citizens and has large financial and land demands: b) using of a narrow and quiet neighborhood street for the main entrance: c)dismissing consideration of Main street as a considered entry to the park: d) adding pickle-ball courts (no amount of pickle-ball courts would satisfy this growing sport)... my bias as a over-the-hill racquetball athlete: e) many of the concerns I have heard around Wingspread mobile home park regard cost. Le., how to understand what fixed incomes can tolerate especially in today's political upheaval, and the confusion over past, proposed, potential, costs which wasn't understood. My issue was seeing the "pump"whatchamacalit fixture spooked my sense of reality seeing it as the main character in the park. I personally see it as out of place, needing more space, requiring different funding, and a goal for young bicycle enthusiasts to work toward for funding and making it a reality. For now, cycling in the hills can continue that destruction. The coach for the current cycling team told me the boys ARE winning lots of races already. When I saw the proposed pump fixture my heart sank, it looked dangerous to me, a scene of nature destroyed, Thank you for reading, Sincerely, Susan Bausserman, PMHNP retired. Upload a file or image Field not completed. Email not displaying correctly?View it in your browser. From: noreoly(cbcivici2l us.com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Comment Form Date: Sunday,August 17,2025 8:50:38 PM [EXTERNAL SENDER] City Council Public Comment Form Public Comment Use this form to submit public comment for City Council meetings. This form must be submitted by 10 a.m. the day of the meeting to be on the record. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on-site. Do not use this form. Full Name Sharon Kay Bryson Meeting Date 8/18/25 Email Address Are you a City of Yes Ashland resident? Indicate if you want to written provide written testimony, or if you want to speak via Zoom. Which agenda item would you like to address? Comments (Leave this This message is regarding the E.Main Park. After attending the section blank if you are park replacement meeting I came away with thoughts that requesting to speak E. Main property was purchased with similar errors as 2200 electronically.) Ashland St.. It seems if parks had done their work prior to purchase it would have known the street improvement expense. It is understood the design of the park wants to be all to everyone. It appears cramming so many activities into such a small property only increases traffic and not one of those activities gets the deserved space. This could be a fabulous opportunity to keep the E. Main property a small neighborhood park and use some of the property at the golf course to develop a competitive sized bump track and pickle ball courts with the over all goal of bringing tournaments to the community- multiple day competitive tournaments that bolster tourism and local economy. Maybe the special interest groups could assist financially and sweat equity. Upload a file or image Field not completed. Email not displaying correctly?View it in your browser. From: noreoly(cbcivici2l us.com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Comment Form Date: Saturday,August 16,2025 3:20:07 PM [EXTERNAL SENDER] City Council Public Comment Form Public Comment Use this form to submit public comment for City Council meetings. This form must be submitted by 10 a.m. the day of the meeting to be on the record. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on-site. Do not use this form. Full Name Mary Lou Follett Meeting Date August 18, 2025 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Which agenda item East Main proposed bike park would you like to address? Comments (Leave this I am a resident of Ashland and I have lived in Wingspread Mobile section blank if you are Home park for the past 18 years. requesting to speak I am opposed to the location proposed off of East main Street for electronically.) a bicycle pump station. Originally, I reads that the area was to be a neighborhood park: with community gardens, walking paths, a dog park and a bicycle area. I have 2 dogs, am always looking for parks to take them to. My main concern, is the location. I am already extremely concerned how our park residents, and all residences living off of Clay Street would evacuate in an emergency. A neighbor and I recently drove around our park and all living spaces off of Clay Street and counted at least 500 cars. Aren't mountain bikes mainly driven on dirt paths, not asphalt? Upload a file or image Field not completed. Email not displaying correctly?View it in your browser. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: C � Name: (Please Print) D� Ashland Resident: V� YES ❑ NO City: Agenda Topic/Item Numb e�. MA�A 'St pa'k-'L Public Forum Topic (Non-agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (P se Print) J.4 V�e4le� Ashland Resident: El YES ❑ NO City: Agenda Topic/Item Number: . F)�f YAW,- P�' V. �*K--t - Public Forum Topic (Non-agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. h et-- 5 -Gam SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) W\ *'E af Z�j� Ashland Resident: Ej YES NO City: Agenda Topic/Item Number: _I EMTAK � Public Forum Topic (Non-agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building.