HomeMy WebLinkAbout2015.11.04 CEAP Minutes AD-HOC CLIMATE ACTION
AND ENERGY PLAN COMMITTEE
Meeting Minutes
November 4, 2015 — 2:00 PM
Fire Station#1
455 Siskiyou By
Call to Order
Chair Rosenthal called the meeting to order at 2:02. Committee members Alick, Green, Sohl,
Biegel-Coryell, Shawkat were present. Hanks was present as staff. McGinnis arrived at 2:15.
Approval of Minutes
The minutes of the October 7'2015 meeting were motioned and approved unanimously. Hanks
noted that the October 21'2015 minutes were not included in the packet as they were not yet
complete and would be provided for committee review/approval at the next meeting.
Public Form
Heulz Gutcheon spoke to the Committee about his plan for the Ashland Renewable Energy
Acquisition Department concept and discussed the importance of the upcoming smart grid.
Chair Rosenthal introduced the newest member of the committee, Claudia Alick. Alick provided
a brief summary of her background and current work with the Oregon Shakespeare Festival and
her personal interest in the community and the climate. The group went around the room with
committee member introductions and welcomes to Claudia.
Climate Plan Kick Off Event
Hanna Sohl, Executive Director of Rogue Climate and a partner in the Ashland Climate
Challenge provided the committee with a final update on the Kick off week programs and events,
going over the most current calendar and expectations of the final event on Sunday the 15th. The
group asked some clarifying questions and Rosenthal offered a suggestion on the wording on the
promotion of one of the week's events. Sohl stated she would update the wording accordingly.
Rosenthal reminded the committee of the scheduled meeting with Dr Scott Denning, the kick-
off event keynote speaker on November 14th at noon. Hanks noted that a meeting location
hadn't yet been selected. Green offered the Food Co-op classroom and Hanks offered to
organize a City funded lunch for the committee and Dr. Denning. All approved of both ideas
Climate & Energy Action Plan RFP
Rosenthal asked Hanks to inform the committee of the RFP review and scoring committee
selection and responsibilities. Hanks noted that the process is confidential throughout the
duration of the process and becomes public record after the appeal period is complete, which is
seven days after the Council approved notice of intent to award.
+C. ITY 0F
Hanks and the committee discussed the conflict of interest rules and clarified several examples to
ensure the committee understood. The Committee discussed which members would be
interested in participating and asked Hanks some questions about process, time commitment, etc.
The group narrowed the field of interested members and decided to make a final decision at the
next Committee meeting.
Update on GHG Inventory project
Hanks provided an update to the committee on the ongoing Greenhouse Gas Inventory project
and stated that the data collection is roughly 80% complete, with the community scope
transportation data being the toughest to compile. Hanks and the consultant, Good Company, are
working with the transportation modeling planners at ODOT to get Ashland only data from the
regional data modeling software used.
The project is on track for a completed inventory report in mid-January.
Schedule and Agenda for Upcoming Meetings
The group discussed upcoming meetings and decided that a meeting immediately after the kick-
off may be too soon and decided to have the next meeting on Wednesday, December 2nd at 2:00
back in the Siskiyou Room at the Community Development building.
Rosenthal adjourned the meeting at 3:3 0.