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HomeMy WebLinkAbout2016.01.20 CEAP Minutes Minutes for the Climate and Energy Action Plan ad hoc Committee January 20,2016 Page 1 of 2 MINUTES FOR THE CLIMATE & ENERGY ACTION PLAN ad hoc COMMITTEE Wednesday, January 20, 2016 Siskiyou Room, 51 Winburn Way 1. Call to Order Councilor Rich Rosenthal called the meeting to order at 2:02 p.m. Committee members Louise Shawkat, Greg Jones, Stuart Green, James McGinnis, Roxanne Beigel-Coryell, and Claudia Alick were present. Staff member Adam Hanks was present. Committee member Jim Hartman arrived late. Committee member Bryan Sohl was absent. 2. Approval of Minutes McGinnis/Jones m/s to approve the minutes of December 16, 2015, as presented. Voice Vote: All Ayes. Motion Passes. 3. Public Forum Huelz Gutchen— stated that carbons now are in the air. In order to keep those from not blowing up, we need to have a 6% reduction each year. If we wait until 2020 we would need to have a 15%per year reduction. He stated that each gas tank has the equivalent of V2 gram of human flesh in it due to conflicts and death associated with gas production. If we were to pay equivalent insurance, it would equal $1000 per tank of gas. He stated he is running to be the Community Development Director and that we need additional staff to handle all the work. 4. Greenhouse Gas Inventory Reporting 101 Aaron Toneys from Good Company gave a presentation via phone and webpage on how greenhouse gas inventories are prepared, and specifically the work Good Company is doing for Ashland's inventories. He stated that over the last five months Good Company and Adam Hanks have worked on three inventories; one for the overall community, one for City of Ashland operations, and one for City of Ashland municipal electric utility. The only hold up in finishing the inventories right now is data from ODOT regarding transportation modeling. The final results should be finished on February 17, 2016. Committee member Jim Hartman arrived 2:1 S p.m. Mr. Toneys gave information regarding how greenhouse gases are measured, and what ones they are focusing on in Ashland. He gave information about the differences in the three inventories, and where emissions data comes from in each inventory. Group asked if he included tracking or information on wood burning as part of the community inventory. Mr. Toneys stated that as there are no good data sources for tracking estimates of usage in the community, that is not part of the inventory. Mr. Toneys gave an overview of how ODOT typically comes by their transportation modeling, and how that will be used in the community inventory. The modeling used currently is the same Minutes for the Climate and Energy Action Plan ad hoc Committee January 20,2016 Page 2 of 2 that was used for Eugene and Corvallis when they did their climate action plans. Group asked if the modeling reflected that Ashland is a tourist destination, which makes transportation here different than many communities of similar size. Mr. Toneys stated that there isn't any great source of data to reflect those differences,but is willing to adjust the data, should data sources be made available. Group asked why forestry and agricultural emissions were not included in the community inventory. Mr. Toreys stated that as the report is focused only on those things within the city limits and there isn't a significant enough amount of either activity within the City limits boundary to be statistically valid. Group thanked Mr. Toreys for his presentation. 5. Update on Climate and Energy Action Plan RFP Process Group welcomed Jim Hartman as the newest member. Hanks gave a recap of the RFP process. The notice of intent to award is currently being processed by our purchasing agent. Once it is posted there is a seven-day review period before any contract can be negotiated. The contract then needs to be approved by Council. He hopes approval can happen on February 2na 6. Review of Preliminary Climate Kick-off Report Marni Koopman from Geos was available to answer questions regarding the report submitted. McGinnis asked when the spreadsheet of conversation results would be made available. Koopman stated that it is available now, if the group wants to review the direct results. Geos didn't submit the spreadsheet as part of the report, as there were over 400 entries and they determined summaries of the conversations would be easier to use. She stated what she found most interesting was the frequent expressions of a desire for a greater sense of community and collaboration. Group thanked her for her time and thanked Geos Institute for their efforts. 7. Schedule and Agenda for Upcoming Meetings Group discussed the desire to hold evening meetings and requested that Hanks send a doodle poll for future evening meeting possibilities. The next meeting will be on February 3, 2016, time TBD, the main topic will be getting organized for the contractor to being their work. The February 17, 2016, meeting will focus on review of the greenhouse gas inventory report. 8. Adjournment Meeting adjourned at 3:31 p.m. Respectfully submitted, Diana Shiplet Executive Assistant