HomeMy WebLinkAbout2016.01.20 CEAP Agenda Packet AD-HOC CLIMATE ACTION
AND ENERGY PLAN COMMITTEE
Meeting Agenda
January 20, 2016 — 2:00 PM
Community Development Building, Siskiyou Room
51 Winburn Way
1. Call to Order
2. Approval of Minutes
• December 16, 2014
3. Public Forum
4. Green House Gas Inventory Reporting 101
• Presentation and Committee Q & A with Aaron Toneys, Good Company—City
consultant for Ashland Community, City Operations and Electric Utility GHG
Inventories -Via videoconference
5. Update on Climate and Energy Action Plan RFP Process
6. Review of Preliminary Climate Kick-Off Report
7. Schedule and Agenda for Upcoming Meetings
CITY O F
SHL A N
D
Ad Hoc Committee on Climate Change and Energy Action Plan
Scope of Work, August 19, 2015
The ad hoc Climate Change and Energy Action Plan Committee is charged with making
recommendations to the City Council regarding a climate change and energy action plan intended to
identify existing and potential vulnerabilities and develop an organized and prioritized set of actions to
protect people and resources from the ongoing impacts of climate change. The plan shall include
targets and strategies for reduction of greenhouse gas emissions in Ashland. These targets and
strategies may be short- mid-or long-term, and shall consider cost,feasibility, community acceptance
and likelihood of success,with an emphasis on voluntary measures that can be undertaken by different
sectors of the community. The plan shall include specific, measurable actions that citizens and local
institutions can undertake immediately upon adoption of the plan.
The Committee shall review similar plans in comparable communities, consult as necessary with local
subject matter experts in the areas of transportation, energy, land use and infrastructure (and other
areas as the Committee deems advisable), and identify implementation steps as appropriate.
The Committee shall, in consultation with City staff and consultants, determine its own work plan and
project timeline, however while the Committee may consult with and advise on its needs for consultant
services, City staff shall be the sole point of contact for consultants hired to work on the plan or
technical reports associated with the plan. Unless otherwise directed by the City Council,the Climate
Change and Energy Action Plan shall be delivered to the City Council by January 31, 2017.
The Committee shall, in the course of its work:
• Provide ample opportunity for public input and feedback; and
• Present its recommendations in writing so they can be easily shared with the public.
Minutes for the Climate and Energy Action Plan ad hoc Committee
December 16,2015
Page 1 of 3
MINUTES FOR THE CLIMATE & ENERGY ACTION PLAN ad hoc COMMITTEE
Wednesday,December 16, 2015
Siskiyou Room, 51 Winburn Way
1. Call to Order
Roxanne Beigel-Coryell called the meeting to order at 2:04 p.m. in the Siskiyou Room.
Committee members Bryan Sohl, Louise Shawkat, Greg Jones, Stuart Green, James McGinnis,
and Claudia Alick were present. Staff member Adam Hanks was present. Committee member
Rich Rosenthal was absent.
2. Appointment of Vice Chair
Hanks stated that when Chair Rosenthal realized he would be unable to attend he requested that
the group consider appointing a Vice Chair. Group agreed this would be important.
McGinnis/Alick m/s to appoint Beigel-Coryell as Vice Chair of the committee. Discussion:
Green stated that if she is uninterested in being Vice Chair is willing to take on the job. Beigel-
Coryell stated that she is comfortable with either decision. Voice Vote: All Ayes. Motion
Passes.
3. Approval of Minutes
Shawkat/Green m/s to approve the minutes of December 2, 2015, as presented. Voice Vote:
All Ayes. Motion Passes.
4. Public Forum
Matt Hunter—thanked the group for their service. Stated he is a builder with Ashland Post and
Beam. He would love to see make sure it is easier for people to do green building. He stated that
he isn't talking about making it cheaper to do so, but instead having the process easy so more
people are encouraged to do so. He wanted the group to know that there is a stringent building
standard called the Living Building Challenge and that Julia Grable(sp?) in town can give them
information on this standard. Because this standard is so strict, it frequently runs into challenges
with municipal codes.
Group has a brief discussion with Mr. Hunter regarding the types of municipal code conflicts he
is referring to.
Hannah Sohl— stated that the meeting time of this group is particularly difficult for students and
working people to participate. She suggested that the group have some 4:00 p.m. or evening
meetings.
Hanks stated that when the schedule for this committee was set, the idea was for all the
administrative type decisions to occur in the daytime meetings, but that during the public process
Minutes for the Climate and Energy Action Plan ad hoc Committee
December 16,2015
Page 2 of 3
most of those meetings will occur in a wider variety of meeting times, including evenings, for
wider participation.
James Stephens— stated that at the Climate Challenge event he understood one of the speakers to
say that 70% of our energy comes from coal-fired plants. He has since discovered that this is not
100% accurate. We purchase power from BPA, which gets lots, but not all, of its energy from
water. It is important to pay attention to where our power is coming from as most in Ashland
would rather not purchase from coal, even if it's just in terms of accounting. When we talk about
what electrons are being used, we need to be clear where they are generated. His understanding
is that lots of our energy is from natural gas plants in Klamath Falls, which is not renewable. He
wants to see more renewable energy production, but really would be happy if we would just not
get any power from coal. He stated that when the group breaks out into smaller groups he would
be happy to participate. Additionally, there is no reason for vehicles not to be run off of
renewable resources like solar.
Huelz Gutchen— stated that, in response to Mr. Stephens, where the actual electrons come from
requires lots of interesting study. It doesn't really matter where we purchase our energy from,
what it boils down to is how quickly those electrons arrive here and that ones created closer get
here first. Which means that what we really need is to create our own using solar panels. He
discussed some of the things agreed to in the recent Paris climate talks and stated that they agree
we need to increase both solar panel installations and the use of electric cars.
5. Climate & Energy Action Plan RFP
Hanks reviewed the previous motions regarding the appointment of the selection panel and stated
that the City Attorney determined that executive session laws allow for an appointed committee
to convene under executive session for the review of documents such as would be in the RFP
selection panel process. This means we can add more members to the selection panel. However,
neither he (the city attorney) nor the purchasing agent think that's a good idea. Adding more
non-staff members creates a higher level of risk to the process in order to maintain compliance
with public contracting law. One such risk is confidentiality. He also stated that seven responses
to the RFP were submitted on-time.
Group reviewed the timeline for the process.
Group discussed whether the selection panel numbers should be increased. Some felt that it
would help everyone who participates to get a better understanding of the process, as you can
learn things, even from the contractors not chosen. Some felt the risk was minor.
McGinnis/Stuart m/s that each member of the committee who wants to be involved be
allowed to participate. Discussion: Group requested clarification regarding whether, after the
contractor is selected, all the submittals would be available for review by the rest of the group.
Hanks confirmed that all submittals would be public record, and therefore available to everyone,
after the selection. Sohl stated that he understands this is an unusual situation, but as this is
supposed to be a community-based process, having more members of the community participate
Minutes for the Climate and Energy Action Plan ad hoc Committee
December 16,2015
Page 3 of 3
seems appropriate. Claudia stated she doesn't feel her skills would be best used in being on the
panel. Group agreed that if she would rather use her skills in other, more creative, parts of the
process that would be appropriate. Voice Vote: All Ayes. Motion Passes.
McGinnis was the only committee member who wanted to be added to the selection panel
(Shawkat requested of staff after the meeting adjourned to be added as well).
Alick stated that she is trying to gain a better understanding of the group and was curious to
know if the group considered running a paperless system a group value. Group agreed that, when
possible, they want to minimize use of paper. Hanks stated that, unfortunately, some things (like
the RFP selection process) can't be paperless yet due to meeting regulations, but that he would
try to limit the use of paper otherwise.
6. Schedule and Agenda for Upcoming Meetings
The next regular meeting of the group will be on January 20th the main topic of conversation for
that meeting will be the greenhouse gas inventory report. The selection panel will meet on
January 11 th
7. Adjournment
Meeting adjourned at 3:08 p.m.
Respectfully submitted,
Diana Shiplet
Executive Assistant
DRAFT Ashland Climate Challenge Kickoff Recap and Report
12/16/2015
EVENT SUMMARY
The Kickoff
The Ashland Climate Challenge has officially been "Kicked Off"! On November 15th 2016,
over 300 people streamed into the Historic Armory to learn about the Ashland Climate
Challenge and the community-wide Climate and Energy Action planning process that is
now underway.Ashland is on the road to a clean energy future.
The Kickoff was opened by a talented group of young musician from Ashland High School
and Southern Oregon University, called the Daniel Chavez Quartet. Mayor John Stromberg
welcomed the crowd. Next,we heard from Dr. Scott Denning,Atmospheric Scientist with
Colorado State University. Dr. Denning described how climate change is simple, serious,
and solvable. It is simple because we have had a basic understanding of the heat storage
properties of CO2 and other greenhouse gases since before light bulbs were even invented.
It is serious because our climate defines where we live,how our homes are built, and what
foods we can grow.As climate change accelerates, our basic systems will have a hard time
keeping pace.And the good news is that climate change is solvable - experts have
estimated that it would cost 1% of global GDP to change our energy systems away from
fossil fuels.We've made changes of that magnitude before, and with great pay back in local
economic growth, higher quality of life,better health, and other benefits. In fact, one of the
most notable investments of that magnitude was when much of the world invested in
indoor plumbing.And boy was it worth it.
Dr. Denning's talk was followed with powerful and mesmerizing poetry and music from
OSF performers Kimberly Scott, Carolina Morones, Miriam Laube, Mildred Ruiz Sapp and
Steven Sapp of UNIVERSES, and Claudia Alick of Oregon Shakespeare Festival.
Performances were interspersed with panel discussions and presentations about the City's
support for a community-wide Climate and Energy Action plan and the recently appointed
Ad-hoc Committee tasked with guiding that process. We also heard from other cities and
SOU about how they are tackling climate change. Speakers included Bryan Sohl, Roxane
Beigel-Coryell,Adam Hanks, and Matt McRae.
Mark Yaconelli worked his storytelling magic by reminding us about the woman who
joined a search party last year, only to discover that they were searching for her. Just like
this young woman searching for herself,we have been waiting for someone else to tackle
climate change.We are waiting for others to come along and take the initiative.Yet it is up
to each and every one of us to reduce our emissions and reduce our dependence on fossil
fuels,vehicle by vehicle and household by household. It is past time to get started,but we
can get moving quickly and make great strides in our communities. And as Dr. Denning
pointed out,we can expect a huge return on our investment! Cleaner air, healthier people,
local economic growth, and monetary savings over time.
Finally,James McGinnis, Satchel Podolfino, and City Councilor Rich Rosenthal introduced
the "Conversation Cafe." This portion of the program was invaluable, as it allowed people to
meet their neighbors,talk about their community, and develop solutions for reducing our
greenhouse gas emissions and creating a clean energy future for Ashland.A compilation of
the output from this portion of the day is included below. This information is intended to
inform the Climate and Energy Action planning process that is currently underway.
Climate Week
Not happy with just a single day of climate change awareness and engagement, Rogue
Climate led the charge in extending the effort to an entire week (10 days, actually) of art,
speakers, movies,workshops, and other events bringing climate change and local action to
the forefront of peoples' busy lives.
11/6 - Hanson Howard Photo Exhibition exhibited "Beauty in the Time of Climate
Change" - Photographs by Doug Smith, Jim Chamberlain,Vincent Leandro, David Lorenz
Winston, Pepper Trail, Darcie Sternenberg, and Matt Witt. The exhibit was open for the
entire climate week. On First Friday,the exhibit was completely packed.Well over 100
people came through on Friday to look at the art pieces exhibiting changes that we are
already seeing in our Southern Oregon climate. The photographs included scenes of
wildfire smoke, drought at Emigrant Lake and more. The hauntingly beautiful images
inspired an urgent need for action and a desire to protect our beautiful home.
11/6 - Snowflake Art. Over 400 Ashland students participated in the Snowflake art
project, including students at Helman Elementary,Walker Elementary,John Muir
Elementary,Willow Wind Elementary, Siskiyou School, and the Ashland Middle School.
Students in the Art Activism class at Southern Oregon University took on the project as part
of their class and got hands-on experience working with students and with community
members. The Snowflake was up for two days in Lithia Park and attracted many
Ashlanders to visit and check out students' art capturing what they love about the
environment and positive ways to take action on climate change.
11/6 - No Pipeline, No LNG: Rally to Protect our Climate!
About 40 community members gathered on the plaza for a rally to stop to proposed LNG
pipeline,which if it were to be built,would quickly become the largest source of climate
pollution in the entire state.
11/6 through 11/12 - This Changes Everything at the Varsity Theater
This Changes Everything, a documentary about the global climate crisis and the global
climate movement had it's Ashland debut during Climate Week.
11/7 - Invited speaker Rebekah Casey of GRID Alternative at the Coo-op Classroom.
Co-hosted by Geos Institute and Oregon Action.About 25 people in attendance. Ms. Casey
provided a history of energy policy in California and the impacts that electrical
deregulation were having on low-income populations. In response to the wildly fluctuating
prices of electricity, GRID Alternatives began to install solar panels for low-income
households decades ago.With the recent adoption of cap-and-trade legislation for the state,
they are now able to use carbon credits to increase their reach. This policy and other state
and federal policies have allowed GRID Alternatives to grow and expand throughout
California and into other states as well as South America in recent years. Their programs
provide solar panels and solar installation training for at-risk populations with co-benefits
that include green jobs, local economic growth, and immediate monetary savings for low-
income households. They work in inner cities, on Indian reservations, in small remote
villages,with previously incarcerated populations, and others. They have specific programs
to bring people of color and women into the booming solar industry.
11/8 -Youth Climate Action Training with Our Children's Trust Our Children's Trust,
an organization based in Eugene that supports youth in securing their legal right to a stable
climate partnered with Rogue Climate to organize a Youth Climate Action Training at
Science Works Hands on Museum. Over 18 youth participated as well as many community
mentors. Participants learned about climate change, and brainstormed community
solutions. Youth also learned about how young people in Eugene have come together to
work with the city council in ensuring that the climate and energy action plan of Eugene is
actually accomplished by enacting a legally binding ordinance requiring the city to meet it's
climate goals. The training culminated in a mock city council meeting where youth had an
the opportunity to practice giving testimony to the Ashland City Council to support them in
taking bold steps forward to protect their future.
11/8 -Wild and Scenic Film Festival This event is an annual event organized by Rogue
Riverkeeper and KS Wild, this year many of the films had to do with taking action on
climate change and stopping the expansion of fossil fuel development.
11/10 - Southern Oregon Pachamama Alliance Community about 40 individuals
participated in a "Awakening the Dreamer" symposium to learn more about the causes and
solutions to climate change and to learn about opportunities to get involved in climate
action at a local and national level including the Ashland Climate Challenge.
11/11 - Cowspiracy About 25 individuals attended Cowspiracy, a documentary about the
impact of the beef industry on climate change. This event was organized by ECOS and SOU
Health Promotions.
11/12 - Celebrating SOU's Commitment to Climate Neutral Practices and planning
for future climate action. The last of the ECOS hosted brown bag series at SOU featured
students teaching students about SOU's efforts towards carbon neutrality and
sustainability.An open discussion identified future steps SOU could take to decrease their
impact. SOU has long been a community leader in tackling climate change.
11/ 13 - Community Bike Ride SOU Students and community members took an evening
bike ride from SOU to downtown to celebrate alternative transportation!
11/14 - The Hearth The Oregon Shakespeare festival hosted a powerful evening of
storytelling in partnership with The Hearth community at the Thomas Theater. Six Ashland
community members shared stories about climate change, parenting, dealing with
DRAFT
addictions, and ultimately about rRising to the Challenge. Close to 200 people attended.
Storytellers included Tonya Graham, Scott Denning,Jacob Lebel, Lesley Adams, Shaun
Franks, and Mary Lingenfelter. Music was provided by Carley Joss, Garret Baxter, Duane
Whitcomb, and Mysha Caruso
11/15 - The Ashland Climate Challenge Kickoff at the Armory: Cop 21 Climate
Change Theater Action
As a part of the Ashland Climate Challenge Kickoff,the Ashland Shakespeare Festival
partnered with Climate Change Theater Action, an international theater project focusing on
climate action and the impacts of climate change. Four short poems and spoken word
pieces were performed during the Ashland Climate Challenge Kickoff. For more
information about the Kickoff, please see above.
RESULTS BY THE NUMBERS:
Number of people who participated in Climate Week: Approximately 876
11/6 - Hanson Howard Photo Exhibition (100+)
11/6 -Snowflake Art: (400 Students, 20 Volunteer, Hundreds of Viewers!)
11/6 - No Pipeline, No LNG: Rally to Protect our Climate! (40)
11/6 through 11/12 -This Changes Everything at the Varsity Theater (Unknown)
11/7 - Invited speaker Rebekah Casey of GRID Alternative at the Coo-op Classroom.
(25)
11/8 -Youth Climate Action Training with Our Children's Trust (26)
11/8 -Wild and Scenic Film Festival (N/A)
11/10 - Southern Oregon Pachamama Alliance Community (40)
11/11 - Cowspiracy(25)
11/12 - Celebrating SOU's Commitment to Climate Neutral Practices and planning
for future climate action (Unknown)
11/ 13 - Community Bike Ride (Unknown)
11/14 - The Hearth (200)
11/15 - The Ashland Climate Challenge Kickoff at the Armory: (300+)
TOTAL Climate Week: 876 People**
**These are not necessarily unique people; many people attended multiple events.
During most events (except the Kickoff we did not ask people to sign in,but we did
provide them an opportunity to share their contact information if they were
interested in receiving information on climate change action in Ashland.We
received 378 unique sign-ups for information.
Number of people who attended the Ashland Climate Challenge Kickoff: Visual count= 350.
Sign-in = 271. Daily Tidings estimate = 500!
Number of people who filled out the Ashland Energy Survey during Climate Week: 65
Number of people who liked the Facebook page: 135
R,l!II' ..
Number of people currently"enrolled" in the Ashland Climate Challenge: 43 (although
enrollment is not necessary to participate in the challenge)
Number of local business sponsors for the Ashland Climate Challenge Kickoff and Climate
Week: 26
Number of Non-profit sponsors for the Ashland Climate Challenge Kickoff and Climate
Week: 17
Number of organizations and individuals on the planning committees - both the Kickoff
planning committee and the Rogue Climate planning committee: 19
Media
The Ashland Climate Challenge was featured in eight different media stories in the Ashland
Daily Tidings, on KTLV and on the Jefferson Exchange.
Jefferson Exchange with Matt McCrae, Scott Denning, and Marni Koopman: 11/13
Our View: Climate Week Warms Up:
http://www.dailytidings.com/article/20151104/OPINION/lSl 109944/2013/OPINION
The Challenge is On During Ashland Climate Week:
http://www.dailytidings.com/article/201S1lOS/NEWS/lS1109897
Guest Opinion: Take the Ashland Climate Challenge
http://www.dailytidings.com/opinion/guest-opinions
The Challenge is On During Ashland Climate Week
http://www.dailytidings.com/article/20151lOS/NEWS/151109897
Southern Oregon Artists Address Climate Change through Art
http://www.dailytidings.com/article/201S1030/NEWS/1S1039990
Students Prepare to Combat Climate Change
http://www.ktvl.com/shared/news/top-stories/stories/ktvl_vid_183 59.shtml
Ashlanders step up as climate protectors
http://www.dailG ty idin s.com/article/20151107/NEWS/151109874/0/SEARCH
Conversation Cafe results
Approximately 150 people participated in the Conversation Cafe,which ran from 2:45-
3:45pm at the tail end of the Ashland Climate Challenge Kickoff event. Groups of 4-6 people
gathered to discuss and record their vision for Ashland in 2030, both based on what they,
as individuals,were willing and/or planning to do and what actions they see their
community as a whole taking. Responses were entered in an Excel spreadsheet in order to
sort and analyze the results. Some answers were slightly re-worded for consistency in
order to create the "Wordles" below,but the meanings remained the same. Raw data are
available in spreadsheet form.
Note- These analyses are preliminary and results are presented here to help guide the Ad-
hoc Committee.A more thorough analysis will be provided in the final report, and
additional analyses are available based on the needs of the Ad-hoc Committee. The Ashland
Climate Challenge is ongoing and periodic updates will be provided, as needed.
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Figure 1. Individual actions by 2030. Participants were asked to discuss what actions
they were willing to and/or planning to take in the next 15 years.
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Table 1. Results from the group discussion on barriers to creating the positive individual
and community vision for 2 0 3 0.
Culture Money Politics/Government
Inertia/apathy (15) General (10) Vested interests (17)
Individualism (10) Initial investment (8) includes military,
Fear of change (9) Cheap energy (4) GMOs, business,
Lack of awareness (9) Cost of public trans. (2) medical, etc.
Other (11) Costs not holistic (1) Local political system (8)
Denial/distrust (8) Family wages lacking (1) Other (6)
Car culture (6) Lack of focus (1) Bureaucracy (5)
Materialism (6) Short-term vision (1) Media (4)
Grief/pessimism (6) Out-of-date codes (4)
Too busy/distracted (4) Lack of local climate and
Short-term vision (3) energy action plan (2)
Infrastructure/Technology Education/Information Other
technology (2) Lack of information (5) Actions too moderate (2)
old buildings (2) Lack of education (4) Population growth and
access to technology (1) Info. on cost climate refugees (2)
slow RTVD (1) effectiveness (2) aging population (2)
location for solar farm (1) Preaching to the choir Don't know what to do (1)
lack of bicycle trails (1) (1) skill shaming (1)
batteries are radioactive (1) Lack of cohesiveness with
toxic substances (1) grassroots organizations
synthetics (1) (1)
not enough water 1
Photographs
Keith Henty Photography provided professional photography services throughout Climate
Week and the Ashland Climate Challenge free of charge. Some of his photographs are
included here. For more photos, please visit www.AshlandClimateChallenge.org.
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