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Home My WebLink About2018.04.19 CEAP Implementation Agenda Packet Vaal CITY Of ASHLAIVD ad hoc CLIMATE AND ENERGY ACTION PLAN IMPLEMENTATION COMMITTEE Thursday, April 19, 2018 15:00 PM —7:00 PM Siskiyou Room, 51 Winburn Way Meeting Objectives ❑ Review the revised goals and indicators and provide feedback on potential improvements. ❑ Discuss Community Engagement Plan process and prioritize next steps. Meeting Agenda 1. Call to Order 2. RECEIVE Public Forum input (10 min) 3. APPROVE consent agenda (5 min) 3.1. Meeting minutes from 2/15/18 and 3/15/18. 3.2. Next regular meeting is scheduled: May 17t", 2018 3.3. Implementation Committee Look-ahead 3.3.1. May— Draft Community Engagement Plan review 3.3.2. June—Co-benefits and Equity Considerations, Input, Recommendations 3.3.3. July—TBD 3.4. Preparation: Review attached minutes from 2/15/18 and 3/15/18 4. RECEIVE updates relevant to CEAP Implementation (10 min) 4.1. Council Liaison update 4.2. Commission Liaisons 4.3. Staff Update 5. REVIEW revised climate dashboard elements and GIVE INPUT as appropriate. (30 min) 5.1. Preparation: Review Attachment- "Revised Climate Dashboards". 6. REVIEW proposed framework for Community Outreach and Education Plan and GIVE INPUT as appropriate. (30 min) 6.1. Preparation: Read Packet section "CEAP Community Outreach and Education Plan Resources" 7. DISCUSS meeting process (10 min) 7.1. Focus questions: 7.1.1. What did we do well at this meeting? 7.1.2. What could we improve at the next meeting? ASHLAND 8. ADJOURN Ad hoc Climate and Energy Action Plan Implementation Committee ChaI.rge and........................................Scope of Work: The Ad-Hoc Climate and Energy Action Plan Implementation Committee shall be charged with the following scope of work: - Review, provide input and make recommendations as appropriate on the following: • Development of benchmarks and indicators for identified actions within the Climate and Enerav Action Plan. • Phase I implementation plans presented to the committee by staff. • Co-benefits and equity considerations for all phase I action implementation. • Development of measurement and reporting protocols and systems. Development of a public outreach and education plan for the Climate and Energy Action Plan and its implementation progress • Coordination and communication structure between Climate and Energy Action Plan ad-hoc and other existing City Advisory Commissions in Climate and Energy Action Plan implementation Long term structure and format for citizen advisory role in Climate and Energy Action Plan implementation - Review, analyze and address public input received by the committee. � � I CITY Of ASHLAIVD ad hoc CLIMATE AND ENERGY ACTION PLAN IMPLEMENTATION COMMITTEE Thursday, April 19, 2018 15:00 PM —7:00 PM Siskiyou Room, 51 Winburn Way Packet Materials Attachment—"CEAP Community Outreach and Education Plan Resources" Agenda Item 6. REVIEW proposed framework for Community Outreach and Education Plan and GIVE INPUT as appropriate. (30 min) 1. Proposed process 1.1. Staff reviews proposed framework for Community Outreach and Education Plan. 1.2. Team identifies and agrees on relevant questions to answer between April-May meetings. Please note that we do not need to answer all of the questions below at the April meeting. 1.3. Team identifies next steps. 2. General Framework 2.1. Definitions ■ Education: The teaching and learning of knowledge, skills, and cultural beliefs through formal (in school) or informal (self-directed) activities. ■ Public Outreach: Activities that generate awareness and interest and may also support education. 2.2. Most High-Quality Education and Outreach Plans: ■ Have specific, clearly stated goals that are both ambitious and realistic. ■ Identify an appropriate audience, and address the needs of that audience. ■ Identify outcomes that are measurable. ■ Include a timeframe for accomplishing objectives. ■ Leverage or build on other EPO efforts rather than duplicate existing resources. ■ Involve professionals with appropriate scientific, technical, and pedagogical expertise. ■ Include a budget and funds to sufficiently complete the proposed work. ■ Include plans for sufficient staffing. ■ Create something of enduring value. ■ Include a plan to evaluate the success of the project. 3. Focus questions regarding the CEAP outreach: � � I CITY Of ASHLAIVD 3.1. What is Public Outreach and Education intended to achieve? The purpose of the outreach and education strategies and are to: 1. Reach Ashland residents, stakeholders, and other interested parties, inform them about the existence of Ashland's Climate and Energy Action Plan, and 2. Encourage all citizens to become involved the pursuit of the community's goal of reducing climate altering emissions. 3.2. Who needs to/wants to be informed about? Answers submitted from Committee research assignment: HVAC contractors One pretty broad target audience is homeowners (building owners and renters as well), for energy efficiency. I would add that it is probably"needs to"vs wants to be more engaged, given potential efforts and costs for efficiency improvements. The business community Our visitors who come from elsewhere children, youth, young adults 3.3. What does success look like? Answers submitted from Committee research assignment: Reduce the number of mechanical permits issued by the City of Ashland for natural gas burning heating appliances. The beauty of energy efficiency in homes/buildings, is that outcomes and benefits are so multi-faceted and are very measurable. Since all buildings make up a good percent of energy consumption, it only makes sense to do all that is possible to use whatever source of energy we have, only much more efficiently. Energy efficiency can and does pay for itself and in addition to reduced emissions, improves building longevity, durability, improves comfort and indoor air quality, while reducing energy consumption - both electric and natural gas. It then paves the way for renewable energy to be considered. As mentioned above, innoculating others with the ideas that are then brought back to their own communities. Establishing a mechanism for such "community mentoring" may eventually be desirable. (The climate action webpage under development is a good start.) awareness of daily decisions as they relate to the environment as a whole 3.4. What are some general educational messages? Answers submitted from Committee research assignment: Electrify your home and vehicle. Consider climate change as THE opportunity of a lifetime! Pick one thing you as an individual can change the way you are doing something. example: Driving your child to and from school. Changing one thing at a time is relatively simple but can have a major impact on � � I CITY Of ASHLAIVD your carbon footprint. Once the new habit is formed, pick your next goal and repeat. Though we need to act quickly we also need to be realistic as humans. "The only outcome that is clear is the one in which we fail to act.We don't know all the answers -and probably not even all the questions - but we know the direction that we need to go: towards building a society that is truly sustainable. find and enact change in the small and ordinary events of daily life 3.5. What are some targeted educational messages? Answers submitted from Committee research assignment: HVAC contractors play a key role in the specification of new and replacement heating, ventilating, and air conditioning equipment. For new equipment their bids are important. For replacement equipment the experience generally goes as follows. Mostly people ignore their heating &cooling equipment until it breaks. Once it breaks it is a crisis. Frantic calls are placed to HVAC contractors until the right combination of cheap and fast is found. If replacement rather than repair is required the HVAC contractor is in a powerful position to provide information about alternatives. More specifics can be discussed but that is beyond the scope of this exercise. Energy efficiency improvements in homes, is one direct way people can enhance their living environment, while adding significantly to reducing GHGs and helping to mitigate climate change in our region. Climate change events have effected local business in the recent years. Wildfires and smoke have increased each year as have severe winter storms. Business's are struggling with how to deal with smoke impacts both on health impacts to employees and patrons as well as lost revenues. Ashland as a whole has and will see more of this in the years to come as temperatures increase and precipitation decreases. There are ways to prepare a business to deal with smoke. Interestingly some of the ways also directly help with energy efficiency. Making certain widows, doors, vents, etc are well sealed to help keep the smoke out will also help with energy efficiency. Filtration systems and keeping Hvac Systems cleaned and functioning well again helps both things. "Ashland is doing something about climate change -and you can be part of the solution." People who come to Ashland on vacation or on a temporary basis are typically coming to enjoy a perceived 'quality of life.' Indeed, the quality of daily life in Ashland is strongly influenced by the tourist population. Climate change is, fundamentally, a quality of life issue. By engaging this population (ride-sharing, alternative transportation, consumer awareness)we gain traction for our specific goals and "innoculate"carriers who may spread these ideas in their own communities. how can we be more aware of our energy use?what is energy and how is it stored, used, released? is there good energy vs bad energy? how does pollution relate to the environment and what is the response of the earth? 3.6. When does the outreach need to happen? 3.7. What are the deliverables needed for this outreach? 3.8. What measurable outreach objectives do we want to set? Staff Guidance: Objectives are specific and measureable, and should be realistic. They support goals and represent desired outcomes. Marketing and outreach objectives typically include: 'CITY Of ASHLAND • Raising consumer awareness (e.g., number or percentage of target audience members reached through websites, materials, or events) • Behaviors that you want customers to undertake (e.g., number of customers scheduling an assessment or attending a home energy efficiency demonstration) • Customers showing interest in the program (e.g., responses to a call for action or click- throughs on a website) A time-frame during which the objective should be met. 3.9. What additional questions do we need to ask in order to build our outreach plan? 4. Optional Additional Resources 4.1. The following links may provide helpful information and resources EPO Guide for Scientists (source of the generalized planning framework from 2.1) • IPCC Communications Handbook USDOE Program Design & Customer Experience Goal setting guidance <END> ad hoc CLIMATE AND ENERGY ACTION PLAN IMPLEMENTATION COMMITTEE Thursday, April 19, 2018 15:00 PM —7:00 PM Siskiyou Room, 51 Winburn Way Packet Materials Attachment—"Revised Climate Dashboards" Agenda Item 5. REVIEW revised climate dashboard elements and GIVE INPUT as appropriate. (30 min) 1. Proposed Process 1.1. Staff reviews current version of CEAP dashboards. 1.2. Team gives input and identifies additional needs. 1.3. Staff reviews next steps. 2. Focus question: 2.1. What additional input does the team have on CEAP performance indicators? 3. Screenshots of Dashboard inputs 3.1. Staff guidance: • There are currently 2 high-level dashboards. 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Did we achieve the meeting objective as stated in theagenda? ..................... . ...............1,1( �1'1'11:�11'--�"'-` .............. 0 y"Ilas • No If not, why not? ...........I.......... .............. We,did though maybe not to the depth everyone wanted. extensive discussion not relevant to goals of LEAP 1.2. What three positiveth,�inlgs can we do to improve the next meeting? ............... gather homework email and tlistrlbute in packet more specific proposals,e.g.KPI&dashboard,in packet Keep open minds, allow,our differences to arise, shoot for the moon! slmpllfy,ensure criteria is addirie,&sed,I build from succeeding meeting progress W h at a re t h ree t h i n g s w e d id t h at w e s h o u l d n ot d o at t he n ext m eet i n g? debate public forum Strap too fa r from the agenda(we d7dn't so muchl, not allow one member to dominate..... talk about other committeesi unless directly relevant) Ow waft AScHLAND 1.3. What are the two most important things the pa,,�rt.1c�i�pa�nt,s ,can do to improve the meeting? ..................... me to meeting with knowledge about agenda topics Ilmil off topic diversions More questions,deeper listeniny. direct response to outline criteria,avoid self-focused discussion Could we havedone without this meeting? Pjj qM "Ir"es � No <END>