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HomeMy WebLinkAbout2011.04.14 Homelessness Ad Hoc Committee Minutes 8/21/25, 11:09 AM Homelessness Steering Committee-Homelessness Steering Committee ad hoc-City of Ashland,Oregon Learn about the City's plan to construct and move the water treatment plant - Clean drinking water is an essential right Agendas Minutes City of Ashland Homelessness Steering Committee ad hoc (View All) Homelessness Steering Committee Agenda View Agenda Attachments Thursday,April 14, 2011 Minutes Ad hoc Homelessness Steering Committee Community Center,April 14, 2011 First Meeting 4:00—6:00 Attendance Saldana, O'Bryon, Rohde, Javna, Parker, Lewis,Voisin(council liaison), Slattery(council liaison) Seltzer (city staff) Reid(city staff) Absent Ayars, Everson, Hopkins-Powell Welcome and Introductions Mayor Stromberg welcomed the committee members, thanked them for their service and acknowledged the members unable to attend. Committee members introduced themselves. https://old.ashland.or.us/Agendas.asp?AMID=4482&Display=Minutes 1/5 8/21/25, 11:09 AM Homelessness Steering Committee-Homelessness Steering Committee ad hoc-City of Ashland,Oregon Background Slattery spoke of his interest in the homeless issues even prior to being elected to the City Council. He commented that homelessness is a complex issue and not one that is solved by any single organization or government. He expressed homelessness is not a City issue it is a community issue so it was important to him to form a committee of community members to help identify issues and solutions. Slattery called attention to the committee packets, which include the purpose of the committee and the resolution establishing the committee. Public Meeting and Records Law City Recorder Barbara Christensen distributed a Quick Reference Guide to Oregon's Public Meetings Law,provided an overview of public meeting law and explained the committee must adhere to public meeting requirements. Committee members should notify staff if they are unable to attend a meeting. If a quorum of five people is not able to attend the meeting, the meeting is cancelled and members may not meet. Members should notify staff if a subcommittee is scheduled so it can be noticed. Notes should be taken at subcommittee meetings and provided to staff to include in committee packets. Christensen cautioned committee members not to carry out discussions about the committee work via email because the public does not have access to those emails. First Steps: meeting format and proposals The group discussed how it wants to conduct their meetings. Generally,people agreed there needs to be some meeting structure but not a strict adherence to Roberts Rules. It was also suggested that the committee strive for consensus and use voting as a last step in the process. The committee acknowledged that a number of its members may be involved with potential stakeholders and all agreed it was incumbent on the individual committee member to state a potential conflict of interest if they are involved with a stakeholder group who submits a proposal to the committee. Generally, the committee agreed the format of a proposal would simply be a two-page letter stating the intent of the stakeholder group. Committee members discussed the criteria they would use to evaluate proposals. Some felt there did not need to be criteria, others felt there needed to be criteria. The group discussed how they would cull the submitted proposals and provide feedback to the stakeholders. It was suggested the committee would first review the written proposal and then if appropriate, invite the stakeholders to present the proposal in person. https://old.ashland.or.us/Agendas.asp?AMID=4482&Display=Minutes 2/5 8/21/25, 11:09 AM Homelessness Steering Committee-Homelessness Steering Committee ad hoc-City of Ashland,Oregon The group had a brief discussion about electing a chair. First steps: outreach The group discussed how they would let the community know of their work and invite stakeholder groups to submit proposals. An outreach sub-committee was formed including Saldana, Slattery and Parker. The subcommittee will draft a"message" and develop a preliminary list of contact. The group also discussed producing flyers for distribution in the community. Next meeting dates The committee agreed to meet on the next two Thursdays,April 21 and April 28 from 4:00—6:00. https://old.ashland.or.us/Agendas.asp?AMID=4482&Display=Minutes 3/5 8/21/25, 11:09 AM Homelessness Steering Committee-Homelessness Steering Committee ad hoc-City of Ashland,Oregon Online City Services UTILITIES-Connect/Disconnect, Request Conservation Pay your bill & more Evaluation Connect to Proposals, Bids Ashland Fiber Network & Notifications Request Building Apply for Other Inspection Permits & Licenses A �+ Building Permit Register for Applications Recreation Programs L � s Email Updates Sign up to receive local important News & Events. 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