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Home My WebLink About2013.01.28 Homelessness Ad Hoc Committee Agenda AD HOC HOMELESSNESS STEERING COMMITTEE January 28,2013, 4-6 p.m. in the Siskivou Room of the Community Development building AGENDA 1. Call to order 2. Approval of minutes from 1/09/13 3. Sub-Committee Reports: a. Winter Shelter-New Shelter Update b. Veteran's Court sub-committee report/update c. Car Park d. Showers 4. Quarterly Report Discussion Update (City Council Meeting Feb. 19) S. Senior Center Resolution Review and Discussion 6. Announcements/Public Comments 7. Adjourn "True compassion is more than flinging a coin to a beggar; it is not haphazard and superficial. It comes to see that an edifice that produces beggars needs restructuring. " Martin Luther King, Jr., civil-rights leader(1929-1968) Draft Minutes January 09, 2013 Ad-Hoc Homelessness Steering Committee Ashland Library 4:00 -6:00 p.m. Attendance Ayars, Parker, O'Bryon, Hopkins-Powell, Sohl, Rohde, Lewis, Morris (Council liaison) Reid (Staff) Absent S aldana Guests Corrianne Matthews, Wendy Eppinger, John Wieczorek Agenda Item#1: Call to Order Hopkins-Powell called the meeting to order at 4:05 p.m. Agenda Item#2: Approval of Minutes Rohde/Parkers m/s to approve the minutes, Voice Vote-Motion passed unanimously. Agenda Item#3: Sub-Committee Reports: a. Winter Shelter report/update The Council voted to open a weekly winter shelter on Thursday nights at pioneer hall in partnership with the Universal Unitarian Church and Temple Emek Shalom. No dogs will be allowed for liability reasons. Parker reported that five people have gone through the background check and are ready to volunteer at Pioneer Hall. The volunteer training will be taking place tonight. Parker stated that City Staff and especially Lee Tuneberg have really helped to expedite the process to get the shelter open so quickly. Audience member John Wieczorek stated that he felt that the HSC inviting the faith community to their meetings helped to open a dialog about the need for shelters. Rohde and Lewis felt that there should be a follow up story about the shelter. Hopkins-Powell offered to take that on. Some concern was expressed about minors who may show up at the shelter. Audience Member Corrianne Matthews stated that generally there are beds available at Hearts With a Mission (HWAM), the shelter for homeless youth located in Medford, and that if someone needed transportation to HWAM she could provide that. Hopkins-Powell reported that Trinity has hosted 58 guests since opening weekly on thanksgiving week. During that time 39 of the guests have been different each time and one individual has utilized the Wednesday night shelter every week. Trinity has not compared the shelter list with that of the Presbyterian Church. b. Veteran's Court sub-committee report/update Lewis and O'Bryon have coordinated with Paul Skinner from the VA and Councilor Lemhouse to take a field trip to Klamath on January 29tn c. Car Park report/update Due to all of the activity around the additional shelter night there have been no new developments on the overnight parking program. Parker suggested that the sub- committee members take a field trip to Eugene to meet with the St. Vincent program staff, to see what they are doing. Parker suggested that any sub-committee members who Page 1 of 2 were interested in taking a field trip should e-mail her any potential dates that they would be available. d. Showers report/update No new update. Aizenda Item#4 Quarterly Report Discussion A HSC update is on the Council Regular Meeting Agenda for February 19th. Reid will find out if p g g g ry the Council expects a written or verbal update. The HSC members agreed that the report should provide an update on the Vet. Court and on the winter shelter efforts as well as touching on the three focus areas; overnight camping program, showers, and additional shelter resources. *Additional agenda items: Council liaison Morris provided an update on the RFP for a resource center. Councilor Voisin asked to have a discussion about the RFP put on the Study session agenda for January 14th. Rohde asked if anyone would want to lobby for the continuation of the group. Hopkins-Powell stated that she didn't feel that the committee needed to continue, but that the committee should use the time they have left to accomplish as much as possible. Reid mentioned that the City also offers social service grants which could be used for a resource center. Parker felt that there were not any non-profits who could or would run a resource center at this time. Lewis felt that the location is as much of a stumbling block as the non-profit. Sohl wondered if the Parks Department could take on a resource center. It would be similar to the senior program and the youth program that they already have. Councilor Morris stated that a proposal like that would likely need to be approved through the Parks Commission then the Council. Reid will research the establishment of the senior center. Sohl stated that she felt confident that as a City we could figure it out. Agenda Item#5: Announcements/Public Comments None Adi ourn-5:45 Next meeting: January 28, 2013 4:00-6:00 P.M. Siskiyou Room of the Community Development Building-51 Winburn Way Respectfully Submitted by Linda Reid, Housing Program Specialist Page 2of2 RE 6 UL U i I Ui'i 4N U 0 1 ESTABLISH- ell A RESOLUTION PROVIDING FOR T11E MENT OF T I 113 "AS11LrkND SENIOR FORUM" A.\11'M A CITY- FUNDED AST.iLAND SENIOR CE.NTE,R TO BE LOCATED AT 59 WINBUPI.N WAY, AS11LA*N1D WHEREAS ,, the City of Ashland has heretofore -sponsored a Senior Citizens Conter in cooperation iq ith the Rogue Valley Council on Aging (MICA) and WHEREAS the Federal Government has withdrawn financial assistance .1 for RRCA as woll as other social service programs in Jackson County * and WHEREAS , the City Council desires to continue the operation of the Senl* or Ccnter for the. benefit of the senior Citizens of Ashland , and to establish an ad hoc comnittee to oversee the actiNrities and needs of the center. Noll THEREFORE, B'E IT RESOLVED BY THE MAYOR AND CQ MMON� COUNCIL OF THE CITY OF ASHLAND& Se ction Tha *commi u ttee to knmn as , the Form 1 . t a F'e appointed by the Mayor . Its membership shall be made up of repres - entatives of all Ashland organi nations iqhich are concerned with help- ing senior citi yens , Each interest organization shall be permitted to have one representative on the 'Senior Forum Board and may nominate*nate one of its members for appointment by the Mayor. In addition the Mayor shall appoint three members, of the City Council to ..serge on this Son ' Forum Board. Section 2 . The Senior Forum shall meet at *least once monthly and 'shall responsible for integrating and coordinating all activities for the elderly that are available through various organizzat ions e The Senior Forum shall attempt to determine* other unmet needs of Ashland' s elderly Citizens and find ways of meeting these needs . The Senior Forum shall also make every effort for finding those elderly citizens in the commun- ev it y iiho need assistance and provide them vqith informat *ion as to where .they can obtain assistance in meeting their needs . minutes, of each Senior C> Forum, meeting shall be kept and submitted to the City Council ifithin tWo weeks followina each mectinal of the Forum. Section 3. From among the membership of the Ashland Senior Forum the Mayor shall appoint a fire- member Executive Cbm" mittee , -two, of which shall be City Council members . From this five-member Executive Col"Imittee the Mayor shall appoint one member to serve as Chairman of the Fortim, one to serve as Vice-Chairman , and wie to, serve as Secret-ary. The Exoc- uti've Committee shall meet as often as needed to carry out the p o 11 c*".es espons ib ii- establish ed by the Ashland Senior. Forum. One of th c first r hies of the Executive Committee shall be to iiork with the Director of the Rogue Valley Council on Aging in determininn the qualifications.lot's to be considerod in the selection and employment of a part-time dl* rcctoi of the Ashland Senior Center . This director shall thereafter be rcspon- s*bile to the Executive Committeelle • Section 4 . That 'the offi* cc- and Communl* ty Center at 59 Winburn I'Jay colitinue as the facl`litv "or the Ashland Scnl* or Center , under the A SUPCTVISI0461 of a paL-rt- t:Lmc di' rector who shall be a cl* ty employee . Such pqrzt- time director shall ilv-ork closely with the DI* rector of Parks Re area t l' on . Section 5'. That a contract be secured with the Rocrue Valley. Council on AgIlIff setting forth the responsibilities of the City and the'RVCA in the Operation ai d services of ered by the Ashland Sen3 or Center , and the ielationshi*p to and responsibilities of the part-time director. Section 6* That for 1973- 74 , an amount of $ 3, 000 be transferred from N General Fund operati' ng conting*ency to the Parks & Recreation FLind- Recreat ion Di' v is1031 to be di tr ibuted as f ollows Personal Services Salaries $2� 000 Employee Benefits —1-200- Total Personal Services $20200 Materials Services Vehicle Maintenance Fuel $ 360 Supplies Expense • 440 $ 9-T— Total Materials .& Services o TOTAL APPROPRIATIONS $3, 000 PASSED and ADOPTED this. -� �,/.day of e�,� 1973 ...................... ep Butl6r A pity Recorder Archie C F r:'le Mayor