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Home My WebLink About2011.11.16 AWAC Minutes CITY OF K�� N—� �~��m �m�^r-��~� m�� ASMLANDVVATER ADVISORY COMMITTEE MINUTES NOVEMBER10, 2O11 CALL TO ORDER Mike Fought called the meeting to order ot4:32 p.m. in the SiaNyou Room, 51 VVinbum VVo«. Committee Members Present: Csrollo Consultants: (via teleconference) PatAoNin Rachel Lanigan Lesley Adams OavidKnaaka A|exAmamtico Darrell Bo|dt Staff Present: Donna Mickley Mike Fought. Public Works Director Don Morris Mike Morrison, Public Works Superintendent Amy Patton Robbin Pearce, Conservation DonneRhee Pieter Smaenk` Public Works Associate Engineer Councilor Carol Voisin Lee Tuneberg,Administrative Services Director John Williams Jodi Vizzini, Public Works Dfhno Assistant Steve Walker, Water Quality Supervisor Absent Members: Public: Kate Jackson Doug Gentry Rich Whitley/Choih Joseph Graf APPROVAL OF MINUTES N/A ADJUSTMENTS TO THE AGENDA None DISCUSSIONS AND DECISIONS Update on Chamber Board Presentation: Mr. Faught gave an update on his meeting with the Chamber of Commerce Board and followed up with the PowerPoint and photos h8presented to the Chamber the previous week. The key theme Ofthe presentation was redundancy,conservation and peak demand. He shared that the Chamber's reaction was positive and supportive. Public Outreach Plan. The Committee discussed their plan for a simplified format as their public outreach project. They discussed ways tOpresent how they arrived at their decision and how this can be best explained and represented to the public.The Committee viewed a video of past floods and agreed it was 8 good Vi8U8| tOO| to StR}88 the VU|De[8bi|itv of the existing VVGte[Treatment Plant (WTP). The Committee discussed which members will be joining Mayor Stromberg for the December television presentation on RVTV. Pat ACkliD suggested aD outline Of the process from the beginning,working @8 the Mayor's committee,tO the final decision. Don Morris stated the Committee represents diversity with certain backgrounds which speaks to these issues intelligently. Pieter Smeenk volunteered to be in attendance to help with the technical port of the presentation. The di88U88iOD shifted to the fiD8DOi8| piece of the project and how this 8hOU|d be 8ddR]S88d when talking to the public. L88 Ashland Water Advisory Committee ao.°"o",/6,2011 Page/wr2 o'�p"o~°m"\eng\m8-54 Right*uu,xigh'Use Udm"Uomc2m1'11'/oU*mc Minutes 11'/6-2o11.a"= Tuneberg shared different scenarios and added the primary source of revenue will be through rate increases, but other options will be explored. He stated the message should be to use the water wisely, and household rates will reflect it. John Williams stressed it would be premature to talk about the financial plan in the Town Hall meetings,and thinks the focus should remain on convincing the public of the need for the second WTP and Partial Talent Ashland Pipeline(TAP). Rachel Lanigan suggested to emphasize in the public outreach process that the overall price tag can be broken down into different parts,and to remember this will improve the ability to fight fires, afford depreciation costs, and replace aging components. Mr. Faught stated the public outreach information will be fine-tuned and sent out to the Committee for review and comment. He added that he will make an appointment with the Mayor to get a clear picture of his idea for the process.The Committee agreed it will be important to have talking/bullet points, and further meetings will be necessary to refine the presentation. ADJOURNMENT Meeting adjourned at 5:50 p.m. Respectfully submitted, Jodi Vizzini, Office Assistant II Ashland Water Advisory Committee November 16,2011 Page 2 of 2 G:Ipub-wrks I eng108-54 Right Water Right Use Udmn U WA02011-11-16U WA Minutes 11-16-2011.doc