HomeMy WebLinkAbout2019.09.12 Climate Policy Minutes Minutes for the Climate Policy Commission
September 12, 2019
Page 1 of 3
MINUTES FOR THE CLIMATE POLICY COMMISSION
September 12, 2019 4 to 6 p.m.
Siskiyou Room, 51 Winburn Way
1. Call to Order
Chair Tonya Graham called the meeting to order at 4:00 p.m. Graham introduced the agenda and the
expectations of the meeting. Commissioners present included Rick Barth, Julian Bell, Christopher Brown,
Allie Coleman, Zander Huston,Ray Mallette, Gary Shaff, and Les Stone. Commissioner Talia Shea was
absent. Staff Liaisons Stu Green and Adam Hanks were also present.
2. Consent Agenda
None
3. Announcements
3.1. Welcome and Introductions
• How do you know you are home in Ashland and why have you decided to serve on this
Commission?
Commissioners took turns speaking about how they know they are home in Ashland and why they have
decided to serve on this Commission.
Chris Brown arrived at 4:11 p.m.
3.2. Regular Meeting Schedule Discussion
Graham moved this item to the first item under New Business.
4. Public Forum to be evenly divided by public wishing to speak
Larry Cooper—Thanked the Commissioners for volunteering to help get Climate Policy moving forward
in Ashland. He emphasized his issues with the proposed plan for the Water Treatment Plant; no
Greenhouse Gas (GHG) or other emissions data were incorporated. Cooper requested that the
Commission ask for the plan to be delayed, so that emissions and climate data can be included(see
attached).
Huelz Gutcheon—reminded the Commission of the Climate Strike starting at 11 a.m. on Friday,
September 20 in the Plaza. He also reminded the Commission that Climate and Energy Action Plan
(LEAP)requires City Departments to inform their staff of CEAP actions and incorporate its goals. He
asked the Commission to start looking at an Electric Vehicle (EV)ready wiring Ordinance that would
require all EV wiring for all new constructions and separate Ordinances that would ban new natural gas
connections to buildings and enact a 20 mph speed limit throughout town.
JoAnne Eggers—stated that the Commissions work is honored and valued. She also emphasized the City's
role in implementing CEAP throughout their operations.
Angelina Cook—stated that many Ashland neighbors are looking to the Commission to do something
meaningful about Climate Change. She understands that there are some discrepancies between the Capital
Improvements Projects and Climate planning,but those needs to be acknowledged and reduced.
5. Reports/Presentations
5.1. Review and Discussion of Powers and Duties and Scope
Hanks introduced how the Climate Policy Commission was created in its relation the Conservation and
Climate Outreach Commission. The Conservation and Climate Outreach Commission will focus on
outreach and education while the Climate Policy Commission will focus on more policy and updating of
CEAP documents.
Minutes for the Climate Policy Commission
September 12, 2019
Page 2 of 3
Mallette asked how the Commission should view LEAP. Hanks stated that some elements, especially the
implementation, are flexible, but other elements that are enacted by Ordinance must be changed by
approval by Council.
5.2. Public Records and Meeting Law
David Lohman, City Attorney, spoke and gave a presentation on Public Meeting,Public Records, and
Ethics Law(see attached). Lohman clarified that the presentation was created for Council and that this
Commission's quorum is five people and 36 hours is needed for noticing a meeting. He passed out
disclosure statement for stating potential or actual conflicts in meetings (see attached).
6. Old Business
None
7. New Business
Graham announced that Commissioners should save all discussion and deliberation for the meetings. If a
Commissioner needs to inform the Commission of an item before the meeting,they can send it to staff or
the Chair who will then bcc the rest of the Commission. The group will eventually set up working groups
and sub-committees. Rules regarding both will be addressed when either are created.
7.1. Regular Meeting Schedule Discussion
The Commission agreed to keep the regular schedule as the second Thursday from 4 to 6 p.m. Graham
asked if the Commission would be willing to meet two more times in September and October for strategic
planning. The Commission agreed to also meet on the fourth Thursday from 4 to 6 p.m. for September
and October.
7.2. Annual Work Plan Discussion
Graham handed out a work plan for the Commission(see attached) and asked the Commission if they
wanted to focus on the plan review and update or focus on implementation. Five items were addressed
and included on the hand out(1)monitoring progress toward GHG goals, (2)make implementation
recommendations for the City and the community, (3)make policy, rules, and process recommendations
to the City, (4)recommend changes to benchmarks and targets as needed, and(5)update the CEAP as
necessary. Graham also announced that the CEAP review is scheduled for March 2020,but asked if the
review could be moved to September 2020 to align with the anniversary creation of the Climate Policy
Commission. Green stated that it is possible as the plan was adopted in March 2017,but Ordinance 3145,
an Ordinance Establishing Greenhouse Gas and Fossil Fuel Reduction Goals and Targets for Community
and City Operations,was approved in September 2017.
Discussion surrounded:
• Whether or not to continue with the review in March or focus on implementation;
• Action level benchmarks and targets (e.g. "we want x amount of Electric Vehicle(EV) charging
in x amount of time);
• A request from staff of what has been happening,what is currently happened, and various hopes
and expectations from the Commissioners;
• Looking into a similar ban on new Natural Gas connections as was recently passed in the City of
Berkeley; and
• Creating working groups to proceed with tasks.
Graham brought for discussion a subject outlined in Public Forum and asked if the Commission would
like to request the City Council direct staff for more information on climate emissions for construction
and maintenance for the proposed Water Treatment Plant. Hanks stated that the Conservation
Commission, recognizing that the Climate Policy Commission(CPAQ might not have time to respond,
requested staff to draft a letter on their behalf to Council. The letter will state that a GHG emissions
Minutes for the Climate Policy Commission
September 12, 2019
Page 3 of 3
analysis with CEAP goals be taken into consideration for the contract approval for the Water Treatment
Plant final engineering acknowledging that CPAC has not started meeting. Some issues discussed were:
• If the proposed Water Treatment Plant size has taken into consideration new figures for water
conservation;
• If a Fossil Fuel analysis could be taken into consideration for the project as well as a social cost;
and
• If a staff presentation from the Public Works Department should be given to the Commission for
more information.
Bell/Barth moved to request that the Council postpone their final decision on the Water Treatment Plant
until a more detailed assessment of a GHG footprint for the proposed plan is taken. Further Discussion:
none. All voted in favor and the motion passed unanimously.
7.3. What background information and documents (e.g. master plans,policy documents, etc.)would
you like to have copies of?
Shaff was interested in a recent study of cycling and GHG emissions as an alternative mode of
transportation. Graham asked him to find the study for future use by the Commission. Barth asked for the
long term plan for the Electrical Utility. Also requested was the Water Treatment Plant plans when
available to Council and top tier efforts for LEAP.
Bell moved to ask Council to ban Natural Gas connections on new constructions. Graham stated that the
meeting was out of time,but this issue can be brought up later in strategic planning. With no second, due
to lack of time, the motion died.
7.4. Homework for October Meeting
• Which ten climate actions do you feel are most urgent for this Commission to address?Please
list in priority order. Please use identified CEAP actions if possible (see CEAP do(AtIffle'rif,
page 120)
Moved to next meeting due to lack of time.
7.5. Election of Vice Chair
Moved to next meeting due to lack of time.
8. Wrap Up
8.1. Items to be added to next agenda
Meeting adjourned by Chair Graham at 6:01 p.m.
Respectfully submitted,
Elizabeth Taylor, Executive Assistant
Remarks to the first meeting of the Climate Policy Commission:
Thank you for stepping up to take responsibility for climate policy for
Ashland. Your job is very important. Unfortunately, the process of setting
up the CPAC has been slow and drawn out resulting in at least one major
MISS for the city. At the same time that the CEAP was being developed and
adopted by the City, there was also an ongoing planning process for capital
improvements for our water system. The resulting plan for the water
treatment plant or WTP was just completed and the City Council will be
asked within possibly days to adopt the plan and appropriate the money to
move forward. This $35 million plus project is the largest capital
improvement on the city's docket and sadly, the project planning did not
include the impact of climate change and greenhouse gas emissions when
planning for both capacity and construction design. This is contrary to the
city's own climate policy, and here we are finally with a climate commission
a few minutes too late to inform a very large city project as is required by
the CEAP.
What to do? I implore you to request that City Council and staff take a step
back and revise the WTP plan to include climate and GHG emission impacts
from the project. This can definitely be done, even at this late hour. I know
this is a difficult question, but here we have a chance to do something
RIGHT by slowing down a bit. The water plan was previously pulled back at
the request of the Public Works Director to consider the impact of the TAP
water. We need to pull the current plan back in order to consider climate
impact on this very large project.
Feel free to contact me at 541210-1458
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DISCOLOSURE STATEMENT CONCERNING
POTENTIAL INFLUENCE`OF PERSQNAL.CONSIDERATIONS
As you may know., I,,[or-my family member] .
fown?..manag;e?
work For?j the".
[bLlsln.(�s�. or nonprofit entity]. I
believe there
is n.0 more. than a remote, conj e ct u ral possibility fhatany
r
action -on phis agenda item. [on. the agenda for on meeting] :wo u ld have
e o_r. re'gat�v�frnanc'raf-imFact-an7M -m
Yfam-rf y�i�
[ows-In-ess or:nonprofit entity idenfiififed :above].
/De:pen:ding on the. potential for p- ublic.,misundersfiand n:
.91 You ma:y wand to
explain -why financt'61 cansequences are un(i.k.el:y.lf Nevertheless, I openly
acknowledge and .disclose those p.rmafe roles and interests, sand declare..that
Imill. strive to,-an.d 6elieve.I am able ��o, exer�i,s�� independent,:o.bj:ective
j'qd'g' m-ent.on this agenda item [the matters-before this body today], making
the.public interesf my ptlrnary concern regardless ofi personal
c o n sid erati.ons,
ABBREVIATED.STATEM:ENT FOR SWBSEQUEN7`DfSCLOSURES BY OTHER PARTICIPANTS
_ AT THE.SAME.IVIEETIN'G
'I want to mike the..-same public.,
acknowledgmen.t, disclosure 'and
co.rri rriftment, except that the- priva te in te rest I want:bo m:ake .pla in 1,slhaf I'
[0r .my_fafhiIy:n!eMb e- rj [�o:wn? man age? work for?] the.
[busin
-ess -or non.profit en it��,. :�,�Depen.di.ng on th,e
potential for public misu ndersfa nding, you may wane to explain why:financial
consequences are unlikely.#
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