HomeMy WebLinkAbout2019.10.10 Climate Policy Agenda Packet ASHLAND CLIMATE POLICY COMMISSION
Meeting Agenda
October 10, 2019—4:00 to 7:00 PM
Community Development Building, Siskiyou Room
51 Winburn Way
L (4:00) Call to Order
2. Consent Agenda
September 12 Meeting Minutes
3. Announcements (10 min)
Next Meeting: November 14, 2019
4. (4:10) Public Forum to be evenly divided by public wishing to speak(10 min)
5. (4:20) Annual Workplan Development
Question to Answer: What should the Climate Policy Commission focus on over the next 12
months in teems of planning and recommendations to Council?
• CEAP Progress Report—What has happened and what is underway? (15 min)
• Review potential actions developed from Staff recommendations and commissioner
"homework" from the last meeting (20 min)
• Brainstorm additional actions (15 min)
• Discuss actions and identify low hanging fruit (45 min)
• Prioritize actions (5 min)
6. (6:00) Dinner Break- dinner will be provided (20 min)
7. (6:20) Commission Organization (25 min)
Question to Answer: How shall we organize ourselves in order to complete the prioritized
actions?
8. (6:45) Election of Vice Chair (10 min)
9. (6:55) Wrap Up (5 min)
Review of next month's agenda items
CITY O F
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Climate Plan References:
as ..an .or.us c._i .ateti e.i ne
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Climate Policy Commission
The Climate Policy Commission shall provide climate plan implementation process oversight and
recommend updates to the CEAP in pursuit of meeting the climate recovery goals, objectives, and targets
set forth in AMC Chapter 9.40.
The Climate Policy Commission shall reflect and represent a wide range of community interests and
perspectives. Such interests shall include,but not be limited to, environmental, energy efficiency,
renewable energy, academic,business, low income,health, communities of color, and elderly interests.
Powers and Duties
A. Develop recommendations for the City of Ashland's Climate and Energy Action Plan(LEAP) and
any updates to the LEAP.
B. Recommend modifications to benchmarks,targets,or actions contained in the climate plan as
needed to incorporate the best available science and practices to achieve the City of Ashland's
climate-related goals and targets.
C. Manage a process for considering amendments and updates to the LEAP.
D. Monitor and make recommendations on the implementation of the CEAP for the community and for
City operations
E. Periodically review progress toward achievement of the CEAP's Greenhouse Gases (GHG) and
fossil fuels reduction targets.
F. Recommend changes in City ordinances, administrative rules, and processes that facilitate or
incentivize residents and businesses to reduce GHG emissions.
G. Work to ensure that the CEAP incorporates long-term social, economic, and environmental goals.
H. Work to ensure that the CEAP is socially equitable for all community members including low-
income, young people, persons of color,the elderly, and those living with disabilities.
Draft Minutes for the Climate Policy Commission
September 12, 2019
Page 1 of 3
DRAFT MINUTES FOR THE CLIMATE POLICY COMMISSION
September 12, 2019 4 to 6 p.m.
Siskiyou Room, 51 Winburn Way
1. Call to Order
Chair Tonya Graham called the meeting to order at 4:00 p.m. Graham introduced the agenda and the
expectations of the meeting. Commissioners present included Rick Barth, Julian Bell, Christopher Brown,
Allie Coleman, Zander Huston,Ray Mallette, Gary Shaff, and Les Stone. Commissioner Talia Shea was
absent. Staff Liaisons Stu Green and Adam Hanks were also present.
2. Consent Agenda
None
3. Announcements
3.1. Welcome and Introductions
• How do you know you are home in Ashland and why have you decided to serve on this
Commission?
Commissioners took turns speaking about how they know they are home in Ashland and why they have
decided to serve on this Commission.
Chris Brown arrived at 4:11 p.m.
3.2. Regular Meeting Schedule Discussion
Graham moved this item to the first item under New Business.
4. Public Forum to be evenly divided by public wishing to speak
Larry Cooper—Thanked the Commissioners for volunteering to help get Climate Policy moving forward
in Ashland. He emphasized his issues with the proposed plan for the Water Treatment Plant; no
Greenhouse Gas (GHG) or other emissions data were incorporated. Cooper requested that the
Commission ask for the plan to be delayed, so that emissions and climate data can be included(see
attached).
Huelz Gutcheon—reminded the Commission of the Climate Strike starting at 11 a.m. on Friday,
September 20 in the Plaza. He also reminded the Commission that Climate and Energy Action Plan
(LEAP)requires City Departments to inform their staff of CEAP actions and incorporate its goals. He
asked the Commission to start looking at an Electric Vehicle (EV)ready wiring Ordinance that would
require all EV wiring for all new constructions and separate Ordinances that would ban new natural gas
connections to buildings and enact a 20 mph speed limit throughout town.
JoAnne Eggers—stated that the Commissions work is honored and valued. She also emphasized the City's
role in implementing CEAP throughout their operations.
Angelina Cook—stated that many Ashland neighbors are looking to the Commission to do something
meaningful about Climate Change. She understands that there are some discrepancies between the Capital
Improvements Projects and Climate planning,but those needs to be acknowledged and reduced.
5. Reports/Presentations
5.1. Review and Discussion of Powers and Duties and Scope (5 min)
Hanks introduced how the Climate Policy Commission was created in its relation the Conservation and
Climate Outreach Commission. The Conservation and Climate Outreach Commission will focus on
outreach and education while the Climate Policy Commission will focus on more policy and updating of
CEAP documents.
Draft Minutes for the Climate Policy Commission
September 12, 2019
Page 2 of 3
Mallette asked how the Commission should view LEAP. Hanks stated that some elements, especially the
implementation, are flexible, but other elements that are enacted by Ordinance must be changed by
approval by Council.
5.2. Public Records and Meeting Law
David Lohman, City Attorney, spoke and gave a presentation on Public Meeting,Public Records, and
Ethics Law(see attached). Lohman clarified that the presentation was created for Council and that this
Commission's quorum is five people and 36 hours is needed for noticing a meeting. He passed out
disclosure statement for stating potential or actual conflicts in meetings (see attached).
6. Old Business
None
7. New Business
Graham announced that Commissioners should save all discussion and deliberation for the meetings. If a
Commissioner needs to inform the Commission of an item before the meeting,they can send it to staff or
the Chair who will then bcc the rest of the Commission. The group will eventually set up working groups
and sub-committees. Rules regarding both will be addressed when either are created.
7.1. Regular Meeting Schedule Discussion
The Commission agreed to keep the regular schedule as the second Thursday from 4 to 6 p.m. Graham
asked if the Commission would be willing to meet two more times in September and October for strategic
planning. The Commission agreed to also meet on the fourth Thursday from 4 to 6 p.m. for September
and October.
7.2. Annual Work Plan Discussion
Graham handed out a work plan for the Commission(see attached) and asked the Commission if they
wanted to focus on the plan review and update or focus on implementation. Five items were addressed
and included on the hand out(1)monitoring progress toward GHG goals, (2)make implementation
recommendations for the City and the community, (3)make policy, rules, and process recommendations
to the City, (4)recommend changes to benchmarks and targets as needed, and(5)update the CEAP as
necessary. Graham also announced that the CEAP review is scheduled for March 2020,but asked if the
review could be moved to September 2020 to align with the anniversary creation of the Climate Policy
Commission. Green stated that it is possible as the plan was adopted in March 2017,but Ordinance 3145,
an Ordinance Establishing Greenhouse Gas and Fossil Fuel Reduction Goals and Targets for Community
and City Operations,was approved in September 2017.
Discussion surrounded:
• Whether or not to continue with the review in March or focus on implementation;
• Action level benchmarks and targets (e.g. "we want x amount of Electric Vehicle(EV) charging
in x amount of time);
• A request from staff of what has been happening,what is currently happened, and various hopes
and expectations from the Commissioners;
• Looking into a similar ban on new Natural Gas connections as was recently passed in the City of
Berkeley; and
• Creating working groups to proceed with tasks.
Graham brought for discussion a subject outlined in Public Forum and asked if the Commission would
like to request the City Council direct staff for more information on climate emissions for construction
and maintenance for the proposed Water Treatment Plant. Hanks stated that the Conservation
Commission, recognizing that the Climate Policy Commission(CPAQ might not have time to respond,
requested staff to draft a letter on their behalf to Council. The letter will state that a GHG emissions
Draft Minutes for the Climate Policy Commission
September 12, 2019
Page 3 of 3
analysis with CEAP goals be taken into consideration for the contract approval for the Water Treatment
Plant final engineering acknowledging that CPAC has not started meeting. Some issues discussed were:
• If the proposed Water Treatment Plant size has taken into consideration new figures for water
conservation;
• If a Fossil Fuel analysis could be taken into consideration for the project as well as a social cost;
and
• If a staff presentation from the Public Works Department should be given to the Commission for
more information.
Bell/Barth moved to request that the Council postpone their final decision on the Water Treatment Plant
until a more detailed assessment of a GHG footprint for the proposed plan is taken. Further Discussion:
none. All voted in favor and the motion passed unanimously.
7.3. What background information and documents (e.g. master plans, policy documents, etc.)would
you like to have copies of? (5 min)
Shaff was interested in a recent study of cycling and GHG emissions as an alternative mode of
transportation. Graham asked him to find the study for future use by the Commission. Barth asked for the
long term plan for the Electrical Utility. Also requested was the Water Treatment Plant plans when
available to Council and top tier efforts for LEAP.
Bell moved to ask Council to ban Natural Gas connections on new constructions. Graham stated that the
meeting was out of time,but this issue can be brought up later in strategic planning. With no second, due
to lack of time, the motion died.
7.4. Homework for October Meeting
• Which ten climate actions do you feel are most urgent for this Commission to address?Please
list in priority order. Please use identified CEAP actions if possible (see . . . . .:.. a,
page 120)
Moved to next meeting due to lack of time.
7.5. Election of Vice Chair
Moved to next meeting due to lack of time.
8. Wrap Up
8.1. Items to be added to next agenda
Meeting adjourned by Chair Graham at 6:01 p.m.
Respectfully submitted,
Elizabeth Taylor, Executive Assistant
Remarks to the first meeting of the Climate Policy Commission:
Thank you for stepping up to take responsibility for climate policy for
Ashland. Your job is very important. Unfortunately, the process of setting
up the CPAC has been slow and drawn out resulting in at least one major
MISS for the city. At the same time that the CEAP was being developed and
adopted by the City, there was also an ongoing planning process for capital
improvements for our water system. The resulting plan for the water
treatment plant or WTP was just completed and the City Council will be
asked within possibly days to adopt the plan and appropriate the money to
move forward. This $35 million plus project is the largest capital
improvement on the city's docket and sadly, the project planning did not
include the impact of climate change and greenhouse gas emissions when
planning for both capacity and construction design. This is contrary to the
city's own climate policy, and here we are finally with a climate commission
a few minutes too late to inform a very large city project as is required by
the CEAP.
What to do? I implore you to request that City Council and staff take a step
back and revise the WTP plan to include climate and GHG emission impacts
from the project. This can definitely be done, even at this late hour. I know
this is a difficult question, but here we have a chance to do something
RIGHT by slowing down a bit. The water plan was previously pulled back at
the request of the Public Works Director to consider the impact of the TAP
water. We need to pull the current plan back in order to consider climate
impact on this very large project.
Feel free to contact me at 541210-1458
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DISCOLOSURE STATEMENT CONCERNING
POTENTIAL INFLUENCE`OF PERSQNAL.CONSIDERATIONS
As you may know., I,,[or-my family member] .
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[bLlsln.(�s�. or nonprofit entity]. I
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/De:pen:ding on the. potential for p- ublic.,misundersfiand n:
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explain -why financt'61 cansequences are un(i.k.el:y.lf Nevertheless, I openly
acknowledge and .disclose those p.rmafe roles and interests, sand declare..that
Imill. strive to,-an.d 6elieve.I am able ��o, exer�i,s�� independent,:o.bj:ective
j'qd'g' m-ent.on this agenda item [the matters-before this body today], making
the.public interesf my ptlrnary concern regardless ofi personal
c o n sid erati.ons,
ABBREVIATED.STATEM:ENT FOR SWBSEQUEN7`DfSCLOSURES BY OTHER PARTICIPANTS
_ AT THE.SAME.IVIEETIN'G
'I want to mike the..-same public.,
acknowledgmen.t, disclosure 'and
co.rri rriftment, except that the- priva te in te rest I want:bo m:ake .pla in 1,slhaf I'
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potential for public misu ndersfa nding, you may wane to explain why:financial
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Commissioners,
The following suggestions are the initial responses from City staff and commissioners to the
question of what the Climate Policy Commission might focus on over the next 12 months. Stu
has worked to pull the list together from the responses that have been sent in. Additional
"homework" assignment responses that are received between now and the October 10 meeting
will be added to the list and Tonya and Stu will work to refine it so that we can select and
prioritize actions.
Staff Susmestions
Buildings (new construction)
- Additional natural gas requirements—moratorium on new connections or renewable standards
- EV ready construction/ Solar reserve area
- PV ready construction
- Increase code advocacy at State and higher levels
Buildings (existing)
- Climate adaptation loan design
- Building energy scores program
- Consumption emissions reduction strategies
Energy Supply
- Creation and use of voluntary rate tier and energy investment fund
- Long-range planning of utility services
- Expand and revise electrification/renewable energy incentives
Administrative
- Review and develop framework for multi-stakeholder climate commitment
- Support for renewables energy and efficiency measures in capital improvement projects
- Advocate for evaluation of climate impacts in relevant Council/ Commission/ ad hoc
committee work
- Review current CEAP plan, goals and targets, strategies and actions and recommend changes to
Council
- Provide leadership on community climate adaptation, including consumption emissions
reduction strategy
Commissioner Susmestions
Note that some of these suggestions are included under multiple headings. We will sort these
prior to the meeting so that we are working with one list of tight descriptions without duplicates.
Administrative
• Dissemination of the CEAP through city plans will increase the chances of Ashland meeting
its GHG reduction goals efficiently especially for long term projects. CC-3-2. Incorporate
CEAP goals and actions in future updates of city plans.
• Revise CEAP specifically focusing on developing a prioritized list of actions to address
greenhouse gas emissions.
• Adopt the CEAP as an element of the City's Comprehensive Plan pursuant to State law
(ORS 197.010(2)(b)) and provide for its implementation and enforcement through the City's
Development Code.
• Partner with top cities on Climate Action, understand what works and what does not.
Outcome is we will be smarter on how to reduce our emissions, share knowledge on how to
measure progress and help in setting priorities and dollars toward reduction goals. I think
effectiveness is higher than stated in LEAP. CC-4-1. Engage with other governments and
organizations around regional, statewide, national, and international climate policy and
action.
• Ensure climate change is considered in all relevant city government decisions. Increased
incorporation of a climate-centered framework when evaluation a wide variety of policies.
Including on the Water Treatment Plan Project. There also ought to be a specific place
where climate change is mentioned in council packets.
• Refine the adaptation part of CEAP so that we have a clear plan of prioritized adaptation
actions.
• Create a method for assessing the social cost of carbon in public works projects. Since there
is currently no method, this could be arbitrarily assessed as follows: 33% of the total cost of
a project would be assumed to be the cost of the fossil fuel burned. The fuel will primarily
be gasoline or diesel. Whatever the dollar value of 3 3% of the cost of the project, it should
be converted into hypothetical gallons of gasoline or diesel (50150) purchased, and this
volume of fuel should be converted into the amount of greenhouse gas pollution generated.
The carbon cost of the project would be $29 /ton of CO2e emitted.
• Address and understand measurement possibilities and recommend those appropriate for
Ashland.
• Develop an online scorecard/dashboard so that we can report progress and encourage citizen
engagement in addressing LEAP goals.
• There has been much discussion about GHG emissions related to Ashland's electricity
supply; do we follow the electrons or the money to determine tons of CO2 eq/MWh? make
a policy recommendation for how this measurement should be done.
• Report how many people are and are likely to become heat shelter insecure
Energy Supply
• Dedicate a portion of revenues generated through the "electric users' tax"to implement the
LEAP.
• Ensure that Ashland's grid stays 'Green', determine how we integrate local solar, determine
how we renew Bonneville contract, determine if we want to become a CCA if it becomes
legal in Oregon. BE-1-1. Develop a comprehensive plan for the Municipal Electric Utility.
• We need to incentivize solar and reduce/phase out the use of natural gas and oil. Leads to
lower GHG emissions. Inherently includes BE-1-3 (solar) and promotes EV vehicles and
chargers. BE-1-2. Promote switching to lower-carbon fuels.
• Create municipal utility plan. Work in tandem with priority#2 to promote clean and more
efficient energy. This could further work to improve incentive programs with (maybe on-bill
financing is relevant here).
• Ban the installation of natural gas lines in new buildings. Increase the proportion of energy
use that is electric so that as the grid becomes cleaner, energy use will as well.
• Develop a pragmatic step by step plan to eliminate all methane consumption by the city of
Ashland using lifecycle analysis at a rate of 20% of the total consumption per year for 5
years. This written plan should not be more than 5 pages. This plan will aim to minimize
the costs. This plan would include a list of existing infrastructure that would need to be
decommissioned and what new non-fossil fuel burning infrastructure would need to be
bought, including residential, city owned and commercial.
• Develop a plan to build sufficient solar and or wind power capacity to replace the
Bonneville Power Authority hydroelectric electricity purchased by the city of Ashland by
2028.
• If the state doesn't upgrade building codes aggressively the state should at least provide an
alternative aggressive code for cities like Ashland to adopt; other states have allowed for
this variability; CPC should understand the current situation and,presuming it isn't
adequate, send a policy recommendation to council that they request our state
representatives and senators make the necessary changes to Oregon law and regulation.
• Buildings have 100+ year life cycles; we can't wait for replacement; many trigger events are
possible for electrification, e.g. sale, furnace or hot water replacement, major remodel, new
tenant; pick a set of them.
• Require embedded and operational carbon disclosure on buildings for sale and rent.
• Provide utility and property based financing for building shell upgrades and electrification.
• Consider the following goals for our energy supply:
o just and reasonable rates
o safe
o reliable
o resilient
o support climate policy measurement, mitigation, and adaptation
• Run our own microgrid with some portion of the power produced locally
• Explore collaboration with corporate pilot projects, other Oregon municipal utilities, and
consultants. Here are some possible collaborators:
o BPA
o Pacific Power
o Avista
o Central Lincoln PUD
o Oregon People's Utility District Association (OPUDA)
o Oregon Municipal Electric Utilities Association (OMEU)
o Rocky Mountain Institute RMI
Buildings
• Standardize the list of energy efficiency options based on energy score along with incentives
depending whether residential or commercial. Make it easier to plan for implementing or
upgrading energy efficiency changes and cost over time. Includes residential, commercial
and rentals. BE-2-2. Require building energy scores to identify and incentivize cost-
effective energy efficiency improvements.
• Incentivize heat tolerance in buildings (BE-5-1) Transform buildings to be better suited for
increased temperatures in a way that targets those who will be impacted most by
temperature increases.
• Require efficient irrigation systems (NS-2-2). Conserve water and thereby foster better
ecosystems and be better prepared for drought.
• Require building scores to incentivize energy improvements (BE-2-2) Increase admissions
efficiency in buildings by making it more convenient to implement these improvements. I
also hope this program would be effective at educating building owners about problems
with the efficiency of their building.
• Require HVAC and hot water heater installations to send a photo of the equipment data
plate and installation address to the city.
• Require new building shells to be efficient (sealed and insulated), healthy(proper
ventilation), wired for EV, and, possibly, PV ready; do not allow new natural gas
connections unless the natural gas supplier can prove that natural gas production and
delivery is climate neutral to negative.
• If the state doesn't upgrade building codes aggressively the state should at least provide an
alternative aggressive code for cities like Ashland to adopt; other states have allowed for
this variability; CPC should understand the current situation and, presuming it isn't
adequate, send a policy recommendation to council that they request our state
representatives and senators make the necessary changes to Oregon law and regulation
• Buildings have 100+year life cycles; we can't wait for replacement; many trigger events are
possible for electrification, e.g. sale, furnace or hot water replacement, major remodel, new
tenant; pick a set of them
• Require embedded and operational carbon disclosure on buildings for sale and rent.
• Provide utility and property-based financing for building shell upgrades and electrification.
Transportation
• Establish a specific goal for bicycle mode share - 20% of all internal to internal vehicle
miles of travel by 2035 and 40% by 2050.
• Reduce the posted speeds on streets within residential districts to 20 miles per hour pursuant
to State law(ORS 810.180(10)).
• Modify the existing transportation system to ensure that the bicycle network is suitable for
use by"all ages and abilities.
• Provide a subsidy for the purchase of both new and used bicycles (both pedal and e-bikes).
• Adopt a three-cent per gallon gas tax to fund construction of an "all ages and abilities"
bicycle network.
• Provide incentives to employees/business owners to walk, ride a bike, or use transit to get to
and from work-using a local improvement district or a surcharge on business licenses.
• Since RVTD is already well integrated with Ashland and Medford for improvements (ie
Route 1 X), we need to look at improving bike and pedestrian safety and routes. With
improvements we could really boost travel by E bikes which would reduce traffic in dense
areas. ULT-2-1. Implement bicycle- and pedestrian-friendly actions in the City's
Transportation System Plan and Downtown Parking Management Plan.
• Promote safe and accessible walking and biking (ULT-2-1) Reduce car use (and thereby
reduce GHG admissions). Improved safety is an important co-benefit.
• Work with RVTD to improve transit. (ULT-1-2) Increase the use of transit to reduce GHG
admissions and improve accessibility for disadvantaged populations.
Consumption
• Ban the use of gas (2 cycle) lawn/landscape maintenance equipment excluding chain saws.
• Impose a local sales tax on the sale of lamb and beef at local grocery stores.
• Consumption can be 30-40% of household GHG emissions. We need to work with the DEQ
on education for reduction and how to measure/track emissions to meet our GHG targets.
Outcome is reduced material waste and emissions. CM-1-3. Determine and implement
effective ways to reduce and track consumption-based emissions.
• Promote a reduction in food consumption that is environmentally un-friendly(CM-2-1)
Reduce animal product consumption (esp. meat) and the associated GHG admissions.
• Improve procurement policies to promote the use of captured carbon, esp. in construction.
Reduce the GHG admissions associated with government construction.
• While local production is a good thing for reasons other than climate policy CPC should
consider what the world will look like when both Ashland and the rest of the world have
done their part to address climate change. Imagine a world where our supply chains have
been fully decarbonized. What Ashland policies are appropriate when goods are produced
and transported to Ashland without climate impact?
• In the absence of fully decarbonized supply chains how can Ashland government and
residents put pressure on those supply chains to become decarbonized? Can we require
embedded carbon signs in our local stores?
• Look at our water supply from an emissions view point in conjunction with the availability
concerns addressed in the Adaptation area below.
• Look at our sewage treatment from an emissions view point
Adaptation
• Once we have actions that require substantial funding we will need public support. Having
citizens that understand the longer term climate change challenges and the cost of inaction
will help support. Also critical for reducing household GHGs as almost all actions are
voluntary. CC-1-1. Create a formal public outreach and education plan to inform the
community about climate actions and progress.
• Besides earthquakes, fire is the biggest risk to Ashland's residential and commercial
enterprises. Fire in the watershed also will affect the water supply. Outcome is to make our
forests and water supply more resilient to the expected temperature and lightning changes
due to climate change. NS-1-1. Manage forests to retain biodiversity, resilience, and
ecosystem function and services in the face of climate change. Use best available science to
inform fire management and planning to manage ecosystem health, community safety, and
carbon storage.
• Refreshing Ashland's annual water supply in Reeder Reservoir will become more uncertain
as rainfall and temperatures become more variable. We need to prioritize our water uses
along with mandating drought tolerant landscaping and efficient irrigation. (includes NS-2-
2). NS-2-3. Expand water conservation outreach and incentive programs for residents and
businesses. Outcome is a more resilient city water system able to handle variable rainfall.
• Each year obtain make, model, year, and mileage from Oregon DMV for each vehicle
registered to an Ashland address.
• Water supply- historically we have relied on snow pack to store much of our water; it is
unlikely we can continue to do so; apparently there is a water master plan; CPC needs to
review that plan and then consider what needs to be done.
• Wildfire and smoke - CPC needs to understand current policy and then consider what needs
to be done.
• Hot weather- as summers get hotter we need to ensure everyone has some way to avoid
heat exhaustion similar to, but probably more expansively than, the way we provide winter
shelters; CPC needs to understand current policy and then consider what needs to be done.