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HomeMy WebLinkAbout2019.12.12 Climate Policy Agenda Packet ASHLAND CLIMATE POLICY COMMISSION Meeting Agenda December 12, 2019—4:00 to 6:00 PM Community Development Building, Siskiyou Room 51 Winburn Way 1. Call to Order 2. Consent Agenda 2.1. November 14, 2019 Minutes 3. Announcements 3.1. Next Meeting: January 9, 2020 3.2. Other Announcements from Commissioners 4. Public Forum to be evenly divided by public wishing to speak (10 min) 5. Reports/Presentations 6. Old Business 6.1. Working Group Updates—discussion and finalization of working group priorities 6.1.1. Utilities 6.1.2. Built Environment 6.1.3. Administrative/Planning 6.2. Working Group Logistics—meeting time, public notices, meeting notes 6.3. Possible Climate Emergency Declaration and initial list of climate asks for the Council 6.4. Process to add residents to working groups 7. New Business 8. Wrap Up 8.1. Items to be added to next agenda Climate Policy Commission The Climate Policy Commission shall provide climate plan implementation process oversight and recommend updates to the CEAP in pursuit of meeting the climate recovery goals, objectives, and targets set forth in AMC Chapter 9.40. The Climate Policy Commission shall reflect and represent a wide range of community interests and perspectives. Such interests shall include,but not be limited to, environmental, energy efficiency, renewable energy, academic,business, low income,health, communities of color, and elderly interests. Powers and Duties A. Develop recommendations for the City of Ashland's Climate and Energy Action Plan(LEAP) and any updates to the LEAP. B. Recommend modifications to benchmarks,targets,or actions contained in the climate plan as needed to incorporate the best available science and practices to achieve the City of Ashland's climate-related goals and targets. C. Manage a process for considering amendments and updates to the LEAP. D. Monitor and make recommendations on the implementation of the CEAP for the community and for City operations E. Periodically review progress toward achievement of the CEAP's Greenhouse Gases(GHG) and fossil fuels reduction targets. F. Recommend changes in City ordinances, administrative rules, and processes that facilitate or incentivize residents and businesses to reduce GHG emissions. G. Work to ensure that the CEAP incorporates long-term social, economic, and environmental goals. H. Work to ensure that the CEAP is socially equitable for all community members including low- income, young people,persons of color,the elderly, and those living with disabilities. Draft Minutes for the Climate Policy Commission November 14, 2019 Page Iof3 DRAFT MINUTES FOR THE CLIMATE POLICY COMMISSION November 14, 2019 4 to 6 p.m. Siskiyou Room, 51 Winburn Way 1. Call to Order The meeting was called to order by Chair Tonya Graham at 4:02 p.m. Commissioners Rick Barth, Julian Bell, Zander Huston, Ray Mallette, Gary Shaff, Talia Shea, and Les Stone in addition to Staff Liaisons Stu Green and Adam Hanks were present. Commissioner Christopher Brown was absent. 2. Consent Agenda 2.1. October 10, 2019 Minutes Bell/Barth moved to approve the minutes as written. Further discussion: none. All Ayes. Motion passed unanimously. 3. Announcements 3.1. Next Meeting: December 12, 2019 Graham announced the next regular scheduled meeting on December 12, 2019. 3.2. Other Announcements from Commissioners Bell informed the Commission that the International Energy Agency(IEA) released a report a few days ago. 4. Public Forum Huelz Gutcheon, Ashland, OR—would like to see a climate emergency declared, no new natural gas connections, an electric shuttle within Ashland, a broadcast of electric and gas usage to residents so they can see what is being used in real time. He would also like to see infrared cameras available for the Council to monitor their own houses. James McGinnis, Ashland, OR—is the chair of the Conservation and Climate Outreach Commission (CCOC). He announced that the CCOC passed a motion last night at their meeting to ask the Council to look into declaring a climate emergency for Ashland. Marion Moore, Ashland, OR—is the co-chair of the CCOC and has been working on outreach to the community about the Climate and Energy Action Plan (LEAP). She handed out Climate Action cards (see attached) that have been approved by CCOC. Moore also spoke to declaring a climate emergency, which would mean that climate action would be a priority and budget spending and cuts would reflect that. Mallette announced that the electric vehicle (EV) charge is up and running at Mount Ashland. 5. Reports/Presentations Green announced that the Electric Department had previously purchased trucks with all electric bucket components. This will prevent the truck idling while parked and the bucket is operating. 6. Old Business 6.1. Election of Vice Chair Mallette nominated Barth to serve as Vice Chair as he has a background with CEAP and is a fellow engineer. Barth accepted the nomination. Mallette/Stone moved/seconded to have Barth as Vice Chair. Further discussion: none. All Ayes. Motion passed unanimously. Draft Minutes for the Climate Policy Commission November 14, 2019 Page 2 of 3 6.2. Schedule and Access Points of City Master Plans Commissioners viewed the document outlining the master plans and their schedule for updating. Discussion surrounded: • The need for the Electric Department to have a master plan, which would include policy items; • Four master plans are coming for review in the 2019/2021 biennium (Stormwater, Transportation System, Wastewater Collection System, and Talent, Ashland, Phoenix Intertie (TAP)); • Housing element of the Comprehensive Plan being recently updated and its CEAP incorporation; • Possible input on plans (Wastewater Plant Facilities Assessment and Water Master Plan) which are completed, but awaiting Council approval; • Update on the solar allowance for the Water Treatment Plant being brought to Council on November 19; and • Emergency preparedness for the City's utilities. Barth requested any drafts that staff is working on for the upcoming plans. Hanks stated that they might be able to create a more detailed schedule, but the current plans will be the place to start with the review. 6.3. Review of Priority List • Completing Prioritization of Work Tasks for next 12 months Graham presented a prioritization spreadsheet created by Hanks (see attached). She would like to see the Commission pick out what items could go to Council in January without a lot of research needed by the Commission. Items all Commissioners were in support of moving to Council included: • Direct staff to start a Comprehensive Plan for the Municipal Electric Utility (this could come back to the Commission for review once a draft is completed); • Incorporate CEAP into all plan updates at the City; • Require Greenhouse Gas (GHG) emissions measurements and considerations in all City Capital Improvement Projects (CIP); • Encourage/require evaluation of climate impacts in all relevant Council/Commission/Ad Hoc committee work and decisions; and • Implement efficiency recommendations from the City facilities water audit and implement energy efficiency efforts throughout City facilities and vehicle fleet. Discussion also surrounded starting the development of a plan to eliminate natural gas use in Ashland in five years by asking Council to place a moratorium on new natural gas hook ups. After discussion about possible research and outreach to stakeholders needed the Commission decided to wait and work on it internally first. 6.4. Commission Organization: How shall we organize ourselves in order to complete the prioritized actions? Three groups were formed: 1. Utilities (including energy switching programs and incentives) Members: Barth(as organizer), Mallette, Shea, and Stone Draft Minutes for the Climate Policy Commission November 14, 2019 Page 3 of 3 2. Built Environment (including transportation and energy switching programs and incentives) Members: Bell (as organizer), Brown (nominated by Green), Graham, Shaff 3. Administrative Members: Barth, Graham (as organizer), Huston, and Mallette Organizers are in charge of coordinating meeting times and places. 7. New Business 7.1. Email Contact Form An update about how the public can contact the Commission via a form on the website was given. 8. Wrap Up 8.1. Items to be added to next agenda Green gave a quick update that the International Energy Conservation Code (IECC) is holding a vote on Energy Code changes. The City has some members of the International Code Council (ICC)who will be voting. These votes help the ICC give a recommendation to the State of Oregon who can decide to adopt those codes. Graham would like to see all the working groups meet at least once between now and the December meeting. She would also like to see the groups have a prioritized list for the December meeting. Chair Graham adjourned the meeting at 6:04 p.m. Respectfully submitted, Elizabeth Taylor, Executive Assistant C/)-+ Cn Cn � E Q U O Co U '> � i i O M i� CM . 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O MO Cll ca � I �+ m � � � E �, � � � � � � }, � � QUA �n _ � I I 0 0 � O o ; - -- o O � � � _ w aic� ♦--0 I ._ U VOj Co � .V E to O Q. w mo W 0 � � � °' mac, CZ W W = Cl) 0 0 ._ cn N .1-0 .1-0 - U) 0 0 0 -pa > O a O O -he Zj> t J OJ � mQ = to 0-) LL W W o J � � � c�n 000QH ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Ln Ln II v Qj � � Z •— � O a •— j Q• II II C a a U. im 06 Q O O O loom Ln 0 z �+ V I I I I I 11 1 1 1 1 1 1 1 JJ 1 J 1 I I J � I 1 1 Comprehesive plan for the Municipal Electric Utility Energy Plan adoption by Summer BE 1-1 Council 2020 SOU,ASD, Development of a plan to eliminate natural gas use in Ashland in five years Energy Busisness, 2 BE 1-2 Resolution Planning Chamber Establish specific goal for bicycle mode share and modify the existing transportation system to ensure that bicycle network is suitable for use by all Transportation Spring Planning, 3 ages and abilities ULT 2-1 TSP content 2021 Transportation Planning, Incorporate CEAP into all plan updates at the City Education Recommendation Transportation, 4 CC 3-2 to Council Wildfire,AWAC Require GHG emissions measurements and considerations in all City Capital 5 Improvement Projects(CIP) City Process Resolution Fall 2020 / r r Develop New Construction Policies Energy Resolutions, 1 BE 2-1 Program updates Planning Ban gas(two stroke)lawn/landscape maintenance equipment(exclude chain Energy SOU,ASD, 2 saws) BE 1-2 Resolution Business 3 Develop Funding Policies for CEAP utilization/implementation Budget Ord/Res/Budget 4 Support renewable energy and efficiency measures in City CIP Energy BE 1-4 CIP/Budget Encourage/require evaluation of climate impacts in all relevant Recommendation 5 Council/Commission/Ad Hoc committee work and decisions City Process CC 3-3 to Council All 6 Put pressure on supply chains to become decarbonized Consumption CM 1-1 ??? Resolutions, Explore water conservation improvements Water NS 3-2 Program updates 1AWAC J 1 Expand and revise electrification/renewalbe energy incentives Energy BE 1-2,1-3,2- Resolutions, 1 1,2-3,2-4 Program updates g 2 Creation and defined uses for customer voluntary electric rate tier Energy Spring BE 1-3 Resolution 20in 3 Develop Climate Adaptation loan program for existing buildings Energy/Fire BE 2-1 Program,budget Wildfire Require Building energy performance score program for existing buildings Energy 4 BE 2-2 Resolution Incentivize extreme temperature tolerance in buildings to transform buildings to be better suited for increased temperatures in a way that targets those Energy 5 who will be impacted most by temperature increases BE 5-1 Resolution? Develop incentives for the purchase of both new and used bicycles(including 6 e-bikes) Transportation ULT 2-1 Program,budget Implement effiency recommendations from the City facilities water audit and Energy,Water, Transportation- NS 3-2,BE 3-1, implement energy efficiency efforts throughout City facilities and vehicle fleet City Only ULT-2, Budget Climate Policy Commission Page 1 of 4 Utilities Work Group 11/22/19 Meeting Notes Attendance Commission members Rick Barth, Ray Mallette, and Talia Shea attended. Commission member Les Stone was absent. Staff member Stu Green was present. Meeting Goal The purpose of the meeting was to plot out the Utilities Work Group detail work for the next six to twelve months. Long Term Work The group first discussed an overview of the long term work of the group. The utilities that will be included in the group's work(in no particular order): 1. Electric 2. Gas 3. Water 4. Sanitary Sewer 5. Storm Water 6. Waste Management 7. Telecom (POTS,AFN, Charter, Cell) The project(levers, activities, type- need to refine the word choice; maybe implementation methods?) that will be utilized are: 1. Planning 2. Policy 3. Programs The policy project lever includes advocacy with the following: 1. city council 2. city administrator 3. state legislature 4. governor 5. public utilities commission The climate areas to be addressed are: 1. measurement(do we need to be more specific ie GHG emissions or Lifecycle GHG emissions when applicable?) 2. mitigation 3. adaptation The utility goals are: 1. just and reasonable rates 2. safe 3. reliable 4. resilient 5. zero to negative green house gas emissions There was some discussion about the purpose of listing the utility goals and whether the CPC has a role in achieving all of them. Ultimately the CEAP should be integrated into the comprehensive plan and utility master plans. Climate Policy Commission Page 2 of 4 Utilities Work Group 11/22/19 Meeting Notes Prioritized Work The prioritized list of utilities (in rank order): 1. Electric 2. Gas 3. Water There will be active work on electric and gas within the planning period of 6 to 12 months. There will not be active work on water but it will be tracked. This is primarily due to the water utility planning cycle. There will not be active work on all other utilities during the next 6 to 12 months in order to provide focus to our work. This emphasis on electric and gas utilities is a prioritization first pass and will change as we research and further understand city and governmental requirements. Some amount of parallel pursuit is anticipated for the following roughly prioritized activities. General background read relevant sections of Ashland's comprehensive plan energy section in particular Talent is revising theirs; consider their work research collaborators specific organizations B PA Pacific Power Avista Schneider Electric (micro-grid) Green Mountain Power City of Talent Talent Clean Energy Action Plan: http://www.cityoftalent.org/�Page.asp?NavlD=173 other Oregon municipal utilities Central Lincoln PUD Oregon People's Utility District Association (OPUDA) Oregon Municipal Electric Utilities Association (OMEU) consultants Rocky Mountain Institute(RMI) -find a reference to RMI's utility planning cohort look for corporate pilot projects Electric ensure "comprehensive plan for the municipal electric utility" request is made part of the first package, currently the climate emergency declaration package, sent to council who will write the RFP for the planning consultant? what will be in the RFP? are we sufficiently educated to comment productively on the RFP and the subsequent plan? review "Planning Study" from "Electric" category of master plan spreadsheet find out actual schedule of previous plan find out schedule for next cycle existing plan has finance and infrastructure sections; is strategy section missing? Climate Policy Commission Page 3 of 4 Utilities Work Group 11/22/19 Meeting Notes find "cost of service study" mentioned during 11/14/19 meeting review find out schedule for next cycle meet with electric department head pursue creation and define uses of customer voluntary electric rate tier needs to be ready by March to be considered in the same year since adjustments are considered by council in May one possible use is an energy investment fund consider if renewable energy credits should be part of this or whether the money should be used locally presume that a municipal electric utility comprehensive plan will be prepared soon; start getting ready for it by developing our own vision; consider the following as part of this: refine utility goals listed in long term work considering desired outcomes/community priorities resilient community pros/cons of renewable standard versus carbon standard location/source: measures of carbon intensity to use (utility mix, state intensity, regional average) control rate flexibility potential/appetite for mandatory rate hikes; test with voluntary rate tier local control develop a plan to build sufficient solar and or wind power capacity to replace the Bonneville Power Authority hydroelectric electricity purchased by the city of Ashland by 2028 run our own micro-grid with some portion of the power produced locally include assessment of Smart Grid technologies ensure that Ashland's grid stays 'Green', determine how we integrate local solar, determine how we renew Bonneville contract, determine if we want to become a CCA if it becomes legal in Oregon there has been much discussion about GHG emissions related to Ashland's electricity supply; do we follow the electrons or the money to determine tons of CO2 eq/MWh? make a policy recommendation for how this measurement should be done plan for renewable energy procurement providing resolution to 10x20 initiative rate design for EV/Battery(w RM I) Gas Avista franchise agreement comes up for renewal in 2025; natural gas franchise fee is 5%; find out how much control the city has over the franchise rate; if not much pursue advocacy find out actual schedule for previous gas franchise renewal research other city bans Berkeley find associated Berkeley city council packets https://www.berkeleyside.com/2019/07/17/natural-gas-pipes-now-banned-in-new-berkelev- bu i ld i ngs-with-some-exceptions Eugene https://www.registerguard.com/news/20190130/eugene-council-discusses-natural-gas-regulation o Climate Policy Commission Page 4 of 4 Utilities Work Group 11/22/19 Meeting Notes "development of plan to eliminate natural gas use in Ashland in five years" and "Develop a pragmatic step by step plan to eliminate all methane consumption by the city of Ashland using lifecycle analysis at a rate of 20% of the total consumption per year for 5 years. This written plan should not be more than 5 pages. This plan will aim to minimize the costs. This plan would include a list of existing infrastructure that would need to be decommissioned and what new non-fossil fuel burning infrastructure would need to be bought, including residential, city owned and commercial." and "moratorium on new connections or renewable standards" combine and revise as needed consider there are 6,000 - 7,000 natural gas meters in Ashland survey possible methods to reduce natural gas use including voluntary measures, incentives, and phased requirements consider developing preapplication flyer to suggest electric alternatives to gas space, water, and clothes dryer heat pumps induction cook tops Water track water treatment plant planning Excluded Work We are assuming the following activities will be addressed by the built environment group: home energy labeling policies (w RMI) efficiency standards for rentals/residential properties (w RMI) expand and revise electrification/renewable energy incentives We are deferring work on: Sanitary Sewer sewer solids on site treatment with funding Waste Management find out when contract renewal occurs consider requiring BEV garbage trucks Ca s L f� 1 MW W (/•) N V) O � O0 a, 0 ^ O ago CL >. m Q +, N N V) f6 _ U ate-+ (/ 75 E 4-J s M i 4A bA •� O O va) c V) N +� OD W ca qA � O X u cn c6 v U +-+ O bn E O +, c ca aj �- O O Q N N Ln Ul > a--+ ("6 CL Ln 4— w 0p �n O U fu 3: O '— p „ �, O V) CL m airl O O0 E a) a) U = +-+ _ c= +-IO V) aj O aj � c6 cn U >, i U — O w ca >- U O � `� � � N c6 Un ca ,Ncli co u — — 4-' O � � 0 C: o � � w I— U aja, a, +� ro a, 0 CL +� 4-1 — � a, a, a, O � a; a, > O aA 4-1 +-J p U a� � a) w E >j ro L ��-+ 0 C6 > � U a� > w cn 0 or- a- m .q E O cLn a cu �' ai +� O0 O (n N W - w O aj 4A U O > : p o) com w Q r�-I 0 co C o N Ul O cn 0 s cn cn cn cn 4 s s +� s s s s ca + + +-1 +-1 +-1 +-j p a= a= a= O O O O O o v E E N E E 'o N N r1 N N N N i i i r-I rl rl rl Q 01 0 1m 1 � a Climate Policy Commission Page 1 of 2 Administration Work Group 11/27/19 Meeting Notes Attendance Commission members Rick Barth and Zander Huston attended. Councilor Tonya Graham attended. Staff member Adam Hanks was present. Meeting Goal The purpose of the meeting was to plot out the Administration Work Group detail work for the next six to twelve months. Work Areas The 6 to 12 month work areas are: 1. Coordinate with the Conservation and Climate Outreach Commission 2. Prepare and shepherd requests to Council 3. Address CEAP planning Activities Coordinate with Conservation and Climate Outreach Commission On Thursday 12/5/19 9:15-10:15 there will be a meeting with CCOC to discuss a possible climate emergency proclamation. Whether the initial council ask described below should be part of the proclamation council request needs to be explored. One possibility is to start the work on a proclamation and combine it with an ask that requires political leadership. The initial council ask may be too pedestrian to warrant association with the proclamation. At some point discuss with CCOC the website development funds ask to council as expanded on below. Prepare and shepherd requests to Council Preferably our first council ask will be locally focussed, immediately actionable, have measurable results, and be politically easy. Proposed initial ask to council to include: 1. direct staff to collaborate with CPC to develop a comprehensive electric utility plan that charts a course for Ashland to meet its climate goals Adam to propose language for this item. 2. direct staff to incorporate CEAP into all city plan updates and projects including capital improvement projects (CIP) Eugene has started the investigation of how to include CEAP in CIP. The next CPC meeting should have as one of many agenda items a discussion of the multiple means to address this: 1. require each planning and project effort include CPC review and comment opportunities 2. CPC recommend an appointment to each planning or project body 3. CPC have a liaison member appointed to each planning or project body Climate Policy Commission Page 2 of 2 Administration Work Group 11/27/19 Meeting Notes 3. require all Council, Commission, and Ad Hoc Committee work and decisions incorporate CEAP This could be considered implicit due to the adoption of the CEAP. There was discussion of the creation of a CEAP training slide deck by CCOC. The initial intent for this slide deck was community outreach. It could be used for educating all relevant city commissions. Perhaps it would also be useful for staff education. The slide deck might be made into a simple online video to help with the outreach within the City. 4. prioritize climate action in upcoming budget processes 5. request website development funds We need a cost estimate from staff. Many cities, e.g. Boulder CO, have custom developed web sites as part of their CEAP. These web sites typically include: plan summary key indicators carbon calculator city and other incentives This item is an immediately actionable request that is a refinement of the "prioritize climate action in upcoming budget processes" item. This website should be a joint effort between CCOC and CPC. Primarily CCOC should be responsible for the outreach portion while CPC is responsible for embedded policy decisions. 6. implement efficiency recommendations from the City facilities water audit and implement energy efficiency efforts throughout City facilities and vehicle fleet We don't know the status of the audit nor the work with ESCO. Adam needs to supply some detail. 7. require staff CEAP training 8. require staff hiring at the department head or other leadership positions to include climate knowledge and demonstrated leadership Address CEAP planning Adam indicated that staff has direction from council to ensure the CEAP is updated. CPC needs to decide the level of involvement it wants and the extent of the update. Either March or September could be the target date. The work group's recommendation is September. This item should be on the January or February CPC agenda. Excluded Work Within the 6 to 12 month planning period the administration work group will assume that CCOC will address the following areas: 1. Consumption - particularly supply chain measurement and decarbonization 2. Adaptation It is expected that there will be CPC work in these areas eventually. Alternatively, adaptation can be included in the CEAP update since we know that adaptation was very light in the original CEAP. Refinement of the work to be included and excluded needs to happen both by CPC and the work group.