HomeMy WebLinkAbout2019.11.14 Climate Policy Minutes (2) Minutes for the Climate Policy Commission
November 14, 2019
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MINUTES FOR THE CLIMATE POLICY COMMISSION
November 14, 2019 4 to 6 p.m.
Siskiyou Room, 51 Winburn Way
1. Call to Order
The meeting was called to order by Chair Tonya Graham at 4:02 p.m. Commissioners Rick
Barth, Julian Bell, Zander Huston, Ray Mallette, Gary Shaff, Talia Shea, and Les Stone in
addition to Staff Liaisons Stu Green and Adam Hanks were present. Commissioner Christopher
Brown was absent.
2. Consent Agenda
2.1. October 10, 2019 Minutes
Bell/Barth moved to approve the minutes as written. Further discussion: none. All Ayes. Motion
passed unanimously.
3. Announcements
3.1. Next Meeting: December 12, 2019
Graham announced the next regular scheduled meeting on December 12, 2019.
3.2. Other Announcements from Commissioners
Bell informed the Commission that the International Energy Agency(IEA) released a report a
few days ago.
4. Public Forum
Huelz Gutcheon, Ashland, OR—would like to see a climate emergency declared, no new natural
gas connections, an electric shuttle within Ashland, a broadcast of electric and gas usage to
residents so they can see what is being used in real time. He would also like to see infrared
cameras available for the Council to monitor their own houses.
James McGinnis, Ashland, OR—is the chair of the Conservation and Climate Outreach
Commission (CCOC). He announced that the CCOC passed a motion last night at their meeting
to ask the Council to look into declaring a climate emergency for Ashland.
Marion Moore, Ashland, OR—is the co-chair of the CCOC and has been working on outreach to
the community about the Climate and Energy Action Plan (LEAP). She handed out Climate
Action cards (see attached) that have been approved by CCOC. Moore also spoke to declaring a
climate emergency, which would mean that climate action would be a priority and budget
spending and cuts would reflect that.
Mallette announced that the electric vehicle (EV) charge is up and running at Mount Ashland.
5. Reports/Presentations
Green announced that the Electric Department had previously purchased trucks with all electric
bucket components. This will prevent the truck idling while parked and the bucket is operating.
6. Old Business
6.1. Election of Vice Chair
Mallette nominated Barth to serve as Vice Chair as he has a background with CEAP and is a
fellow engineer. Barth accepted the nomination. Mallette/Stone moved/seconded to have Barth
as Vice Chair. Further discussion: none. All Ayes. Motion passed unanimously.
Minutes for the Climate Policy Commission
November 14, 2019
Page 2 of 3
6.2. Schedule and Access Points of City Master Plans
Commissioners viewed the document outlining the master plans and their schedule for updating.
Discussion surrounded:
• The need for the Electric Department to have a master plan, which would include policy
items;
• Four master plans are coming for review in the 2019/2021 biennium (Stormwater,
Transportation System, Wastewater Collection System, and Talent, Ashland, Phoenix
Intertie (TAP));
• Housing element of the Comprehensive Plan being recently updated and its CEAP
incorporation;
• Possible input on plans (Wastewater Plant Facilities Assessment and Water Master Plan)
which are completed, but awaiting Council approval;
• Update on the solar allowance for the Water Treatment Plant being brought to Council on
November 19; and
• Emergency preparedness for the City's utilities.
Barth requested any drafts that staff is working on for the upcoming plans. Hanks stated that they
might be able to create a more detailed schedule, but the current plans will be the place to start
with the review.
6.3. Review of Priority List
• Completing Prioritization of Work Tasks for next 12 months
Graham presented a prioritization spreadsheet created by Hanks (see attached). She would like to
see the Commission pick out what items could go to Council in January without a lot of research
needed by the Commission. Items all Commissioners were in support of moving to Council
included:
• Direct staff to start a Comprehensive Plan for the Municipal Electric Utility (this could
come back to the Commission for review once a draft is completed, but the Commission
needs to further discuss with staff its involvement with the Electric Utility
Comprehensive Plan);
• Incorporate CEAP into all plan updates at the City;
• Require Greenhouse Gas (GHG) emissions measurements and considerations in all City
Capital Improvement Projects (CIP);
• Encourage/require evaluation of climate impacts in all relevant Council/Commission/Ad
Hoc committee work and decisions; and
• Implement efficiency recommendations from the City facilities water audit and
implement energy efficiency efforts throughout City facilities and vehicle fleet.
Discussion also surrounded starting the development of a plan to eliminate natural gas use in
Ashland in five years by asking Council to place a moratorium on new natural gas hook ups.
After discussion about possible research and outreach to stakeholders needed the Commission
decided to wait and work on it internally first.
6.4. Commission Organization: How shall we organize ourselves in order to complete the
prioritized actions?
Three groups were formed:
1. Utilities (including energy switching programs and incentives)
Minutes for the Climate Policy Commission
November 14, 2019
Page 3 of 3
Members: Barth(as organizer), Mallette, Shea, and Stone
2. Built Environment (including transportation and energy switching programs and
incentives)
Members: Bell (as organizer), Brown (nominated by Green), Graham, Shaff
3. Administrative
Members: Barth, Graham (as organizer), Huston, and Mallette
Organizers are in charge of coordinating meeting times and places.
7. New Business
7.1. Email Contact Form
An update about how the public can contact the Commission via a form on the website was
given.
8. Wrap Up
8.1. Items to be added to next agenda
Green gave a quick update that the International Energy Conservation Code (IECC) is holding a
vote on Energy Code changes. The City has some members of the International Code Council
(ICC) who will be voting. These votes help the ICC give a recommendation to the State of
Oregon who can decide to adopt those codes.
Graham would like to see all the working groups meet at least once between now and the
December meeting. She would also like to see the groups have a prioritized list for the December
meeting.
Chair Graham adjourned the meeting at 6:04 p.m.
Respectfully submitted,
Elizabeth Taylor, Executive Assistant
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1 Comprehesive plan for the Municipal Electric Utility Energy Plan adoption by Summer
BE 1-1 Council 2020
SOU,ASD,
Development of a plan to eliminate natural gas use in Ashland in five years Energy Busisness,
2 BE 1-2 Resolution Planning Chamber
Establish specific goal for bicycle mode share and modify the existing
transportation system to ensure that bicycle network is suitable for use by all Transportation Spring Planning,
3 ages and abilities ULT 2-1 TSP content 2021 Transportation
Planning,
Incorporate CEAP into all plan updates at the City Education Recommendation Transportation,
4 CC 3-2 to Council Wildfire,AWAC
Require GHG emissions measurements and considerations in all City Capital
5 Improvement Projects(CIP) City Process Resolution Fall 2020
/
r r
Develop New Construction Policies Energy Resolutions,
1 BE 2-1 Program updates Planning
Ban gas(two stroke)lawn/landscape maintenance equipment(exclude chain Energy SOU,ASD,
2 saws) BE 1-2 Resolution Business
3 Develop Funding Policies for CEAP utilization/implementation Budget Ord/Res/Budget
4 Support renewable energy and efficiency measures in City CIP Energy BE 1-4 CIP/Budget
Encourage/require evaluation of climate impacts in all relevant Recommendation
5 Council/Commission/Ad Hoc committee work and decisions City Process CC 3-3 to Council All
6 Put pressure on supply chains to become decarbonized Consumption CM 1-1 ???
Resolutions,
Explore water conservation improvements Water NS 3-2 Program updates 1AWAC
J 1
Expand and revise electrification/renewalbe energy incentives Energy BE 1-2,1-3,2- Resolutions,
1 1,2-3,2-4 Program updates
g
2 Creation and defined uses for customer voluntary electric rate tier Energy Spring
BE 1-3 Resolution 20in
3 Develop Climate Adaptation loan program for existing buildings Energy/Fire BE 2-1 Program,budget Wildfire
Require Building energy performance score program for existing buildings Energy
4 BE 2-2 Resolution
Incentivize extreme temperature tolerance in buildings to transform buildings
to be better suited for increased temperatures in a way that targets those Energy
5 who will be impacted most by temperature increases BE 5-1 Resolution?
Develop incentives for the purchase of both new and used bicycles(including
6 e-bikes) Transportation ULT 2-1 Program,budget
Implement effiency recommendations from the City facilities water audit and Energy,Water,
Transportation- NS 3-2,BE 3-1,
implement energy efficiency efforts throughout City facilities and vehicle fleet City Only ULT-2, Budget