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HomeMy WebLinkAbout2011.04.27 Conservation Commission Minutes 8/26/25, 12:12 PM Conservation Commissiion Monthly Meeting 04/27/11 -Conservation and Climate Outreach Committee-City of Ashland,Oregon Learn about the City's plan to construct and move the water treatment plant - Clean drinking water is an essential right Agendas and Minutes City of Ashland � Conservation and Climate Outreach Committee cvieWall> Conservation Commissiion Monthly Meeting 04/27/11 Agenda View Agenda Wednesday,April 27, 2011 ASHLAND CONSERVATION COMMISSION MINUTES 6-8 p.m. —April 27, 2011 Community Development Building CALL TO ORDER Chairperson McGinnis called the meeting to order at 6:05 pm. Attendees: Thomas Beam, Risa Buck, Sheri Cellini, Stuart Corns, Ross Finney, Jim Hartman, Shelley Lotz, Jim McGinnis and David Runkel were present. City Council Liaison: Carol Voisin Staff Representative: Bill Molnar, Robbin Pearce, and Mary McClary APPROVAL OF MINUTES Chairperson McGinnis asked for approval of the minutes for March 30, 2011. https://old.ashland.or.us/Agendas.asp?AMID=4467&Display=Minutes 1/8 8/26/25, 12:12 PM Conservation Commissiion Monthly Meeting 04/27/11 -Conservation and Climate Outreach Committee-City of Ashland,Oregon Commissioner Finney made a motion to approve the minutes as presented and Commissioner Hartman seconded the motion. Voice Vote: All Ayes. The motion passed with a unanimous vote. Southern Oregon Sustainable Business Network (SOSBN) John Lamy and Lynn Blanche, Co-Executive Directors for SOSBN, introduced themselves to the Commission and presented an outline of their non-profit organization. Highlighting their purpose, sustainability based on the triple bottom line, planet, prosperity, and people, their primary program The Green Biz Challenge, is designed to make businesses aware of measures, steps and changes they can make to their businesses for conserving energy. The membership is made up of different financial levels receiving different benefits including a newsletter, bi- monthly gatherings, guest speakers, a web site and door badges. The organizational future plans include conservation of all types, social awareness and responsibility's, and putting into place measures and policies that businesses will incorporate into their infrastructure.. SOSBN has solicited and received support from Avista, Energy Trust, and Pacific Power. They asked the Commission for$500.00 to help supplement their advertising costs. The Commissioners asked some questions and discussed the organizational plans, membership and outreach programs. They also discussed briefly the City's Green Business Program which is in a "floating stage" until the City finishes with the budget process to determine staffing concerns. Green Business is slated further on the agenda. Commissioner Cellini made a motion to hold off voting on financial support for SOSBN until the next Commission meeting. Motion died for lack of second. The Commissioners decided to wait on this request until they discussed Item: A. Criteria for Budget Spending under New Business. QUARTERLY LIAISON REPORTS SOU https://old.ashland.or.us/Agendas.asp?AMID=4467&Display=Minutes 2/8 8/26/25, 12:12 PM Conservation Commissiion Monthly Meeting 04/27/11 -Conservation and Climate Outreach Committee-City of Ashland,Oregon Larry Blake reported to the Commission that SOU will be renovating, Churchill Hall with some funding from State Energy Program Fund resources. SOU has issued a Request for Proposals for Student Housing Development Services to build new student housing facilities with up to 700 beds and a new central dining hall. Also there will be a new recycling area to sort out co-mingled boxes to better eliminate contamination. This project was driven by the students in hopes of making permanent changes to the campus. SOU is working with Ashland Car Share, City of Ashland and RVTV in hopes of encouraging students to utilize the programs and reduce their need to bring cars to the university. PUBLIC FORUM None present ANNOUNCEMENTS The next Commission meeting will be May 25, 2011. Commissioner Buck announced Plastic Round Up will be held on October 14-15. April 30, Saturday in Medford there will be another prescription turn in event. Coming soon the Ashland and Talent Police Departments will have sites where people will be able to bring their unused prescription drugs on a permanent basis. Chairperson McGinnis asked the members to continue letting citizens know about the vacancies on the Commission. NEW BUSINESS Criteria for Budget Spending Commissioner Runkel relayed a plan to the Commission that would look at budget items in June and July to outline the budget spending. The members discussed benchmarking some items and leaving other items for nomination. Commissioner Beam asked if some of the funds could be used to hire a professional grant writer, and Bill Molnar will research and get back to them at the next meeting. Commissioner Beam wondered if this Commission could apply for a grant to help support the City of Ashland's Green Business Program. Bill Molnar explained the Administrative Add Package to the budget will include a new Conservation Manager and the budget committee will decide on all the Add Packages mid-May. This item was set aside for next month Is agenda. https://old.ashland.or.us/Agendas.asp?AMID=4467&Display=Minutes 3/8 8/26/25, 12:12 PM Conservation Commissiion Monthly Meeting 04/27/11 -Conservation and Climate Outreach Committee-City of Ashland,Oregon Rain Water Harvesting Policy Update A draft policy is becoming finalized within the next few months from the plumbing inspector, for review from city staff, SEA TAG and the Conservation Commission. Once the policy is in place, the procedures will tehn be drafted as the next step in the process. The discussion turned to Grey Water and the letter Commissioner Runkel outlined for the review of the Commission. The members discussed the pros and cons of the proposed fees for this project. It was determined to review the letter for revisions and to submit the letter for Council endorsement. Commissioner Beam made a motion to approve Commissioner Runkel's letter with any amendments and to be submitted to the City Council consent agenda for May 17th, 2011. Commissioner Lotz seconded the motion. Commissioner Beam amended the motion to include the City Council send the letter to the DEQ if approved. Voice Vote: All Ayes. The motion passed with a unanimous vote. Green Business Report Robbin Pearce reported the Green Business Program is on hold due to budget and staffing constraints. Robbin still receives applications on a regular basis for businesses applying to the program. The existing certified businesses are still being trained on a tracking spread sheet.Also, Robbin is working to develop an E-newsletter for Green Business that would go out on a quarterly basis, and may be interactive. She hopes the program will continue in the next physical year. The Commission wondered if they should write a letter of support for the Conservation Manager position, and Councilor Voisin expressed the importance of attending and speaking in person. Commissioner Cellini made a motion that the Conservation Commission either/or draft a speech and be present at the budget committee meeting May 16 in support of the City Administrator's Add Package specifically with regard for a Conservation Manager. Commissioner Buck seconded the motion. https://old.ashland.or.us/Agendas.asp?AMID=4467&Display=Minutes 4/8 8/26/25, 12:12 PM Conservation Commissiion Monthly Meeting 04/27/11 -Conservation and Climate Outreach Committee-City of Ashland,Oregon Voice Vote: All Ayes. The motion passed with a unanimous vote. The Commissioners decided to use the email system of communication towards the May 16th meeting. Sustainability Report Set aside for the next meeting. OLD BUSINESS Earth Day Report Set Aside Timeline of Goals Set aside COMMISSION ITEMS NOT ON AGENDA Chairperson McGinnis presented Commissioner Finney and Lotz with Certificates of Appreciation for their Dedicated work with the Commission and wished them well in their future endeavors. ADJOURNMENT Chairperson Mcginnis adjourned the meeting at 8:05pm. https://old.ashland.or.us/Agendas.asp?AMID=4467&Display=Minutes 5/8 8/26/25, 12:12 PM Conservation Commissiion Monthly Meeting 04/27/11 -Conservation and Climate Outreach Committee-City of Ashland,Oregon https://old.ashland.or.us/Agendas.asp?AMID=4467&Display=Minutes 6/8 8/26/25, 12:12 PM Conservation Commissiion Monthly Meeting 04/27/11 -Conservation and Climate Outreach Committee-City of Ashland,Oregon Online City Services UTILITIES-Connect/Disconnect, Request Conservation Pay your bill & more Evaluation Connect to Proposals, Bids Ashland Fiber Network & Notifications Request Building Apply for Other Inspection Permits & Licenses A �+ Building Permit Register for Applications Recreation Programs L � s Email Updates Sign up to receive local important News & Events. 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