HomeMy WebLinkAbout2013.05.22 Conservation Commission Agenda Packet ASHLAND CONSERVATION COMMISSION
A G E N D A
6:00=8:00pm — May 22, 2013
Community Development Building, Siskiyou Room
51 Winburn Way
I. CALL TO ORDER
II. APPROVAL OF MINUTES
April, 2013 Regular meeting
Sub-committee Meetings
Fourth of July sub-committee—May 7,2013
III. ANNOUNCEMENTS
Next Regular Meeting: June 26, 2013
Upcoming Sub-committee meetings for May/June
Sustainability sub-committee- June 5 or 10 @1:30
Other announcements from Commissioners
IV. PUBLIC FORUM
V. UNFINISHED BUSINESS
A. 2013 Goals Prioritization—Commissioner Beam
VI. NEW BUSINESS
A. Fourth of July Planning—Commissioner Buck
B. Grey water follow-up discussion
C. Car Wash Kit Purchase—Commissioner Beam
D. Normal Master Plan Update and process discussion—Commissioner Koopman
VII. STAFF REPORT/UPDATES
A. Conservation Division Budget
B. Operational Sustainability Plan Update—City survey
VIII. QUARTERLY LIAISON REPORTS
A. SOU, Commissioner Beigel-Coryell
IX. COUNCIL LIAISON REPORT
X. OTHER BUSINESS FROM COMMISSIONERS NOT ON AGENDA
A. Future Agenda Item Requests
XI. ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the
Community Development office at 541-488-5305(TTY phone number is 1-800-735-2900). Notification 72 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to the meeting(28 CFR 35.102-35.104 ADA Title1).
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ASHIIAND
Conservation Commission
2013-14 Adopted Goals
March 20,2013
Sustainability Planning
• Support the City Sustainability Plan
• Begin Community Sustainability Plan
Water
• Storm Drain pilot program for improved filtration water quality
• Car Washing best practices guide and educational outreach/code requirements
• Support Water Conservation Programs
• Support 3-5 Year Plan for Community outreach
• Support Water Master Plan
• Community Outreach to support Greywater systems within the city
Energy Conservation
• Signage for anti-idling
• Review and make recommendations how to implement the State of Oregon 10-year energy plan
• Review and make recommendations to the City for Energy Conservation Programs
• Community outreach of energy conservation as an everyday practice
Civic Events
• 4th of July
• Compost classes
• Leaf Bag Program
• Earth Day
• Garden Club
• Conservation Awards
• Energy summit
• Further zero waste
Green Business
• Review ICLEI Green Business Challenge
• Review concept of Consortium/Regional participation
Climate Change
• Review strategies for recommendations for the city
• Conduct a Vulnerability assessment of climate change impacts to community
• Educate City Council/Commissions/Staff
Waste Prevention
• Incentivize greater participation in recycling
• City commits to strive toward zero waste
Administration Department- Conservation Division
Conseivation Division The Conservation Division also provides staff support to the
Conservation Commission. This Commission is an advisory
body to the City Council on topics ranging from recycling and
The Conservation Division was formally moved to the Ad- solid waste issues to air quality and resource conservation
ministration Department in 2012.It consists of 3.0 FTE Con- issues.
servation Specialists and a.4 FTE Management Analyst.
Performance Management
With funding from both the Electric and Water Utility Funds,
the Conservation Division operates residential and commer-
cial water and energy efficiency and conservation information The following Council goal objectives correspond with the
and incentive programs,as well as new residential green con- existing and future Division goals and objectives and connect
struction certification. Additionally,the Division offers and with individual program work plans,objectives and actions.
manages a solar renewable energy generation program that Conservation Division Staff will work with other Department
provides solarsystem installation incentives and net metering staff that are also integral to achieving these council obj ec-
opportunities for local residents and businesses. fives,
Conservation programs are designed and intended to provide ° Implement the conservation plan for water and complete
both short-and long-term benefits to individual residents, the 10 year plan for electric.
businesses and to the community through increased efficiency
in the use of energy and water resources,as well as local re- Promote conservation as a long-term strategy to protect
newable power generation. These benefits result in electric, the environment and public utility needs.
water and waste cost savings,as well as mitigation of future
electricity and water utility infrastructure costs. ° Develop a fee/rate structure that encourages conservation
and pays the bills.
Obiectives,
...........Measure FY2Q'l3-Nei bncharks FY2Q'14E'1 Tar of
Measure#1 Achieved program cost per kwh saved Meet or exceed 2013
Energy Efficiency of$0.30 or less for BPA programs
Measure#2 Achieve water consumption reduction Meet 60%of target by 2014
Water Conservation target of 5%in 2015 Meet remaining 40%by 2015
Measure#3 Achieved program cost per gallon saved Meet or exceed 2013
Water Conservation of $0.35 or less
Measure#4 Achieved program cost per kwh gener- Meet or exceed 2013
Solar Electric Generation ated of$0.95 or less
3-12 City of ashlan
i
Administration Department- ConservatioDivision
WATER FUND
ADMINISTRATION DEPARTMENT
CONSERVATION DIVISION
Proposed Biennial Budget 2013-2015
2013 Year End Year I Year 2 Total
Description 2010 Actual 2011 Actual 2012 Actual 2013 Amended Estimate 2013W14 20 415 2013.15
Fund#670
Personnel Services
510 Salaries and Wages 73,475 $ 69,630 $ 49,841 $ 90,960 $ 48,408 $ 71,020 $ 761100 147,120
520 Fringe Benefits 34,262 34,852 23,111 42,855 14,426 34,280 36,080 70$60
Total Personnel Services 107,737 104,482 72,952 133,815 62,834 105,300 1121180' 217,480
601 Supplies 739 588 3,204 750 329 750 1,650 21400
602 Rental,Repair,Maintenance 6,090 6,258 6,184 6,335 6,310 61335 61335 12,670
603 Communications 193 95 886 500 230 400 400 800
604 Contractual Services - - 56 - - .21JOI 351Q00 70,000
605 Misc.Charges and Fees 40,955 40,955 34,570 34,570 34,570 35,040 35,520 70,560
606 Other Purchased Services 2,358 2,118 4,324 3,100 2,609 41100 41000 '8,100
610 Programs 16,982 20,999 23,540 16,000 21,500 26,000, 41, q0 67,000
Total Materials and Services 67,317 71,013 72,764 61,255 65,548 107,1625 123,005 231,530
$ 175,054 $ 175,495 $ 1453716 $ 195,070 $ 128,382 $ 212�925 236,085 $ 449,010
ELECTRIC FUND
ADMINISTRATION DEPARTMENT
CONSERVATION DIVISION
Proposed Biennial Budget 2 13-2015'
2013 Year End Ydar 1 Year 2 Total
1
Description 2010 Actual 2011 Actual 2012 Actual 2013 Amended Estimate 201 -14 2014-15 2013-15
Fund#690
Personnel Services
i
510 Salaries and Wages $ 87,867 $ 86,952 $ 109,422 $ 111,700 $ 109,873 $ 136s140 $ 1391220 ';$ 75,360
520 Fringe Benefits 49,998 53,473 67,292 70,140 67,555 86,550 87;590 1741140
Total Personnel Services 137,865 140,425 176,714 181,840 177,428 222$690 226,010 449,500
Materials and Services I
601 Supplies 1,453 896 787 3,500 2,877 ,000 11,000 201900 1
602 Rental,Repair,Maintenance 7,162 7,167 71544 12,090 12,057 71290, 71290 1060
t
603 Communications 1,037 1,047 958 1,000 945 11000 1j000' 21000 j
604 Contractual Services - - 169 20,000 4,125 8,000 51000 13,Q00
605 Misc.Charges and Fees 61,405 61,405 53,100 52,600 52,600 531480 54,38G 107;860
606 Other Purchased Services 8,406 7,667 7,237 7,500 4,757 0, 00 71750 17,050
608 Commissions 4,278 4,208 31008 51850 2,834 0 5,000
610 Programs 493,284 324,606 277,191 263,000 213,668 �515,000 350"t10 51000
Total Materials and Services 577,025 406,996 349,994 365,540 293.863 ,` 438, 20 1,0451300
t
Debt Service
801 Debt Service-Principal 21,714 21,714 21,714 21,715 21,715 21, 15 21,715 43,40
p �
802 Debt Service-Interest 3,393 3,122 2,850 2,579 2,579 2$ 08 2103&' 41344 j
Total Debt Service 25,107 24,836 24,564 24,294 24,294 24,023 231751 47,774
i
$ 739,997 $ 572,257 $ 551,272 $ 571,674 $ 495,585 $ 8511183 $ 6891481 $1$ 42,6+4
t
Conservation divisions resided in the Electric Department in 2011,2012,and 2013 and the expenses are included in the Electric Department summary. j
In the 2013-15 Biennium,the Conservation divisions reside in Administration and the expenses are included in the Administration Department summary.
i
ily of Ashland 3-13
Conservation Commission FY 2012-13
Working
Cal e nnid e r
1/23 Regular Commisson Meeting
Commissioner Attendance Review Staff
Introduction/Discussion w/Dave Kanner-City Administrator
Earth Day Planning
Conservation Awards Planning
Commission FY 13-14 Budget Request Discussion
SOU Quarterly Report Beigel-Coryell
Water Related Education/Outreach Community Event Planning
2/27 Regular Commisson Meeting
Recology Quarterly Report Buck
3/27 Regular Commisson Meeting
Conservation Awards Announcements
Ashland School District Quarterly Report Hartman
Compost Class Planning Buck
4/20
Earth Day 2013
Conservation Awards Presentation
4/24 Regular Commisson Meeting
Eart Day Recap All
SOU Quarterly Report Beigel-Coryell
5/18 Water Related Education/Outreach Community Event Weir
(Actual Date T13D)
5/22 Regular Commisson Meeting
Ashland School District Quarterly Report Hartman
Conservation Division Energy Programs Update Staff
Commission&Division Budget Update Staff
6/26 Regular Commisson Meeting
Operational Sustainability Plan Update Staff
Recology Quarterly Report Buck
7/24 Regular Commisson Meeting
Plastic Round up-Prep/Planning
Fourth of July Recap
Green Business Challenge Staff
Commission Budget Requests-Annual/Reoccuring Staff
8/28 Regular Commisson Meeting
9/25 Regular Commisson Meeting
Compost Class Recap
10/23 Regular Commisson Meeting
11/20 Regular Commisson Meeting
12/18 Regular Commisson Meeting
Page 1 of 1 4/22/2013
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