HomeMy WebLinkAbout2013.12.18 Conservation Commission Agenda Packet ASHLAND CONSERVATION COMMISSION
Meeting Agenda
6:00=8:00pm — December 18, 2013
Community Development Building, Siskiyou Room
51 Winburn Way
1. 6:00 Call to Order
2. 6:00 Consent Agenda / Reports (5 min)
2.1. Minutes Nov 20t" meeting
3. 6:05 Announcements (10 min, 1 minute per member)
3.1.Next Regular Meeting: 22"d January 2013
3.2.Upcoming Sub-committee meetings for Jan/Feb
3.3.Other Announcements from Commissioners
4. 6:15 Public Forum (10 min to be evenly divided by public wishing to speak)
5. 6:25 Reports / Presentations
5.1. Council - Councilor Rosenthal (5 min)
5.2. City Operations — Hanks (10 min)
5.3. Recology Quarterly Report— Buck (5 min)
5.4. Recycling Center Ad-Hoc— Beam and Beigel-Coryell (15 min)
6. 7:00 Old Business
6.1. Conservationist of the Year Awards Committee — Buck and Gould
(20 Min)
7. 7:20 New Business
7.1. Ashland Strom Drain System — Beam and City Staff (30 min)
8. 7:50 Wrap Up
8.1. Review of goal assignments (5 min)
8.2. Items to be added to next agenda (5 min)
8.3. Adjournment (8 PM)
ASHLAND CONSERVATION COMMISSION
MeetingAgenda A& I6:00=8:00pm — November 20, 2013
Community Development Building, Siskiyou Room C"T y 0 r
,ASH LA
51 W i n b u rn Way
1. Call to Order
The meeting was called to order by Chair Weir at 6:00 PM. In addendance were
Commissioners Weir, Gould, Hartman, Beigel-Coryell, Buck, Beam, McGinnis,
Silverberg and Koopman. Councilor liaison Rosenthal and City Staff Hanks were
also in attendance.
2. Consent Agenda / Reports
2.1. Minutes of the October 23, 2013
The meeting minutes were approved by motion/second from Buck/Gould
with an amendment to include that Commissioner Gould has made
several attempts to reach Schools Superintendant with no response
regarding the anti-idling project. The motion was approved unanimously.
3. Announcements
3.1.Next Regular Meeting: 18t" December 2013 — Weir
3.2.Upcoming Sub-committee meetings for Dec - Weir
Sustainability Sub-Committee Dec 4t" & 18t" @ 2:00 PM
3.3.Other Announcements from Commissioners
Commissioner Buck mentioned the free leaf date of December 15tn.
Commissioner Beam reminded Chair Weir about the Mayor brown bag
lunch that he is now invited to as Chair. Commissioner Silverberg
thanked the group that spoke at the Council study session on the Bring
Your Own Bag (BYOB) project and noted he felt it was a success and
good for the Commission.
Chair Weir requested and received Commission approval to move the City
Recorder presentation up in the agenda immediately following public
forum.
4. Public Forum
1. Misty Munoz introduced herself to the Commission and noted that she was a
past recipient of the Commission's Conservationist of the Year in 2012 for her
work on the SOU recycling center. She noted that she is beginning work on an
upcoming project for local composting using the "hot rot" process/system, which
can convert pre/post-consumer food waste into usable compost in eleven days.
2. Winston Friedman spoke representing SOCAN in continued support of the
potential for the City to support/implement a divestment policy for its financial
investments. He thanked the Commission for their interest and also noted a
recent meeting with City Recorder/Treasurer Barbara Christensen that was
helpful in understanding the issue at a local level.
5. Reports / Presentations
City Investment Policy Presentation
City Recorder Barbra Christensen presented a background of the City's
investment policy and her role as the City Treasurer. The City has a responsible
banking policy and an investment policy, both updated and approved annually by
the City Council. These policies set guidelines and protect the public funds
invested. The investment portfolio is between 18-20 million and all but $250,000
are invested through the Local Government Investment Pool (LGIP) which is a
state agency overseen by the Oregon Short Term Investment Board.
Ms. Christensen explained the requirements for local government investment,
such as the term (max 18 months),the liquidity, diversification and yield of the
investment.
Ms. Christensen stated she wasn't familiar with any divestment policy approved
by the City of Eugene that was referenced by a member of the public. Hanks
added that the City of Eugene has not adopted any divestment policy. The
Mayor has pledged to bring the matter to their Council and Eugene City staff
stated that it was scheduled for some time in the spring of 2014.
Commissioner McGinnis asked about the ability to affect the short term board.
Christensen stated that the Board is public and their information is available
online.
Commissioner Silverberg asked for clarification that all City investments are short
term and not individual common stock. Christensen affirmed. Commissioner
Buck commented that she felt that any Commission support of divestment would
be symbolic.
Chair Weir thanked Ms. Christensen for attending and presenting the investment
information and suggested that unless a Commissioner was interested in a
formal motion that the interested citizens could work directly with Ms.
Christensen on moving a policy forward.
Council - Councilor Rosenthal
Councilor Rosenthal congratulated the Commission on their work at the recent
study session on the BYOB ordinance discussion and noted that the project is
now at the policy development stage. He also noted that the decision on the
North Main St Road Diet project would be in front of Council at their December
3rd meeting for interested Commissioners. He also noted an upcoming study
session topic of how best to integrate commissions into the Council goalsetting
process as well as developing or formalizing a process for Council to assign or
refer tasks or projects to Commissions.
Commissioner Beam noted that the Commission at some point in the recent past
had considered and recommended that the Conservation Commission be re-
chartered as the Sustainability Commission and that maybe this process would
be a good time to see if that change is feasible.
City Staff— Hanks
Hanks gave a brief update on the AdOhoc Recycle Center Committee, noting that
the Mayor had yet to make the needed appointments and the group would begin
meetings in January. Hanks also noted that the Conservation Division is working
through some program changes to the appliance rebate program as well as the
solar electric system program to be effective in the spring of 2014.
Hanks mentioned that the Electric Department cost of service study is to be
presented to the Council on December 16t" and that Electric rate increases take
effect in December as well, which usually brings an increase of call to the
Conservation Division. Changes are also underway for the Earth
Advantage/Energy Star new residential construction program which will also be
rolled out in the spring of 2014
SOU Quarterly Report — Beigel-Coryell
SOU Sustainability Center approved by President Cullinan this spring is currently
in development phase. Fill has been removed from the 5 acres adjacent to
ScienceWorks and it is being prepped for cover crops to be planted this winter.
Solar installation on the student union was completed this summer. Just under
32kw with 117 panels. A kiosk is located in the student union next to the info
desk with a live feed on energy generation.
SOU is completing LEED certification submissions for the new residence halls
(North Campus Village or NCV). There is also a RFP being drafted and released
for solar on both the north hall and south hall. We are hoping to complete
installation during winter break.
SOU completed and released a greenhouse gas inventory for Fiscal Year 2012.
It is available for viewing via SOU's sustainability
site http://sou.edu/sustainable/action.html.
SOU Recycling continues to recycle hard and soft plastics with SOASPI RE.
The Science building will be renovated June 2013-fall 2015. Currently the plans
include a LEED Silver minimum for the renovation. Science classes will be
relocated to the old residence hall complex (Cascade) during construction.
Sustainability Council has subcommittees working on:
• Tree Campus USA
Bottled Water Reduction Campaign
• Carbon Offsets for Air Travel
• Alternative Transportation
SOU is also updating their green cleaning policy to be more robust
Commissioner McGinnis asked about the affect of retrenchment on
sustainability programs. Beigel-Coryell noted that retrenchment relates to
academic programs and doesn't immediately affect Facilities/Sustainability.
6. Old Business
6.1. Sustainability Sub-Committee — McGinnis
Commissioner McGinnis gave an overview of the progress on the
development of a framework for the Community Sustainability Plan that
the sub-committee has been working on and provided several handouts
notably the Star Community Index overview table. McGinnis explained
that the goal is to develop a framework document similar to that of the
Operational Sustainability Plan from 2012 to present to Council for their
review and approval to continue moving forward with process planning.
McGinnis noted that he and Councilor Rosenthal will be meeting with
Mayor Stromberg in the coming weeks to discuss the Star Communities
Index as a planning tool for the Community Plan and invited other
interested Commissioners to attend.
Commissioner Beam inquired about who would be leading this process.
McGinnis noted that it could be done a variety of ways and that those
types of discussions and recommendations would come after the
framework is developed, understood and accepted.
McGinnis stated that the documents from the sub-committee are intended
to be approved by the Commission for inclusion in the Council goal
setting packet for February.
6.2. BYOB Update - Weir
Commissioner Buck gave a short overview of the status of the project
stating that she felt the Commission did a good job in the recommendation
presentation at the recent Council study session. The Council accepted
the recommendation and directed staff to begin work on the development
of the ordinance and the plan for the education/outreach/roll-out of the
program to the public. Commissioner Silverberg noted that the project has
generated some buzz and the Commission should keep that going
somehow.
Buck noted that the sub-committee will continue to meet to assist staff in
the next steps and scheduled meetings for the 2nd and 11 t" of December
at 3:30 at Recology.
7. New Business
7.1. Conservation Awards sub-committee establishment— Koopman
Commissioner Koopman stated that she felt it was important to get the
sub-committee started and asked for the Commissions input into the
existing process, what could be done better, what changes might be
suggested. Commission Chair Weir noted that he felt that more applicant
submittals were needed for the awards to be more impactful in the
community and suggested using groups like SOCAN and SOU to illicit
more interest in applications.
Commissioner Buck noted that the four years of the awards have been a
great start for overall exposure and has been well received in the
community. Commissioner Beam suggested some brainstorming about
the location for the awards and wondered if Earth Day is the best place or
if other opportunities are better for bigger exposure.
Commissioner Hartman suggested that the award scope and criteria be
expanded and that an emphasis be placed on nominations that indicate
how the work involves others in the community.
Commissioners Buck, Gould and Koopman volunteered to form the
Awards sub-committee and decided to meet on November 25t" at 3:15 at
Recology.
8. Wrap Up
8.1. Review of goal assignments
N/A
8.2. Items to be added to next agenda
Chair Weir announced his tentative schedule for the December agenda.
Buck requested time for a BYOB update and the awards sub-committee.
Beam was interested in a Road Diet update as well.
8.3. Adjournment
Weir adjourned the meeting at 8:00
12/11/13 BYOB subcommittee- Present : Shel,, Roxane,, Risa, Cat
Education and Outreach for Retailers
Retailers get promotion package/kit including
1. Tips for retailers & FAQ's
2. Tips for consumers & FAQ's
3. Copy of ordinance
4. How retailers & consumers access "special bags"
5. Informational session(s)
6. Billingual (Spanish) info
7. Website contact info
8. Signage for all stores with digital ability for retailer to print from file
9. Larger stores get small (non-paper) banner (if they choose). All grocery
stores, Bi-Mart, Rite Aid
Education & Outreach for Consumers
BYOB PRE LAUNCH
1. Sneak Preview Profile : BYOB character
2. Write a couple of letters to the editor about program
3. Get media coverage
4. Adam Hanks — on Jefferson Exchange
5. Bumper stickers
6. Tips & FAQ's
7. Website contact info/phone number
8. Billingual (Spanish info)
9. LAUNCH Show film "Baglt" to kick off program to community. Charge $5 &
give away a bag for each person
• Special Bag --- durable/washable/made in U.S.A./ square bottom
Hold contest for art on one side. Work with Chamber and other businesses
to sponsor part or ALL bag costs. Business gets logo on bag.
Art Contest City wide- outreach to schools and general community
Roxane will contact Co-op to get "bag" details—cost, contacts, advise
CITY F
L-1 'N' D
,AS " LA
erno
DATE: December 18, 2013
TO: Mayor & Council
FROM: Conservation Commission
Mark Weir, Chair
RE: 2014-15 Council Goal Setting
As a part of the Council's upcoming goal setting session for the remainder of the current
biennium and possibly beyond, the Conservation Commission would like to offer its
support for continued focus and effort towards a previous Council goal from 2011-12
that was omitted from the most recently 2013 goals list. The Commission feels the goal
is closely aligned with its mission and charge and is a topic that the Commission has
been actively working on to provide a recommended framework and pathway to move
forward on.
The goal as stated in the 2011-12 Council Goals document:
• Development of a concise sustainability plan for the community and for City
operations
As you know, the Commission spent considerable time with City staff in 2012 working
on the operational plan portion of this goal and with the Council approval of the
Operational Sustainability Plan framework, the Commission moved its focus to the
development of a similar framework for the community sustainability plan.
In the coming months, the Commission will be finalizing a draft Community
Sustainability framework plan similar to that of the Operational plan and will be
submitting it to Council for its review, comment and approval. The omission of the
Community Plan on the current 2013 Goals list was concerning to the Commission,
especially given the work done at the sub-committee and full Commission levels to
advance the concept from a goal to a plan framework as a means towards meaningful
action by Council and the community.
The Commission would like to request that Council consider adding the Community
Sustainability Plan back into the goal list for 2014-15 with assurances that the
Commission feels it is a vital project for the City and the community as we face an
uncertain economic and climate future.
The Commission feels that there are a multitude of new goals relating to the
environment, sustainability climate change adaptation, and resource efficiency that they
could support, but also acknowledge and recognize the importance of all of the different
challenges and responsibilities of the Mayor and Council to our community.
Again, we thank you for your support of the Commission's efforts, your recognition of
the advisory role we play in the process. We want to ensure that you know we are in
support of the existing goals and recognize the challenges faced by Council in
developing and prioritizing the myriad of important issues and projects to be addressed
for the short and long term benefit of the community.
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