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HomeMy WebLinkAbout2016.05.25 Conservation Commission Agenda Packet ASHLAND CONSERVATION COMMISSION Meeting Agenda May 25, 2016 — 6:00 PM Community Development Building, Siskiyou Room 51 Winburn Way 1. Call to Order 2. Consent Agenda 2.1. Minutes March 23, 2016 Commission meeting 2.2. Minutes April 27, 2016 Commission meeting 3. Announcements (10 min) 3.1. Next Regular Meeting: June 22, 2016 3.2. Upcoming Sub-committee meetings 3.3. Other Announcements from Commissioners 4. Public Forum (10 min to be evenly divided by public wishing to speak) 5. Reports / Presentations/Updates (45 min) 5.1. Council - Councilor Rosenthal (5 min) 5.2. City Conservation Programs and Operations—Hanks(5 min) 5.3. Low Impact Living Workshop Series—Buck(10 min) 5.4. Water Conservation Program and Water Supply Update—Smitherman(30 min) 6. Old Business (20 min) 6.1 Commission Monthly Column in Sneak Preview (5 min) b. July-Conservation Classes—Buck c. August-Climate Action Plan Update—McGinnis/Sohl/Biegel-Coryell d. September—Living with Wildlife—Cruikshank e. October-Meet your Commissioners-?? 6.2 Climate & Energy Action Plan—Project Update (15 min) 7. New Business (20 min) 7.1 Discussion of Open Commission positions—Sohl(10 min) a. Citizen member b.Ashland School District Rep 7.2 Project Concept—Multi-Commission Collaboration—Buck(10 min) 8. Wrap Up (5 min) 8.1 Items to be added to next agenda 8.2 Adj ournment(8 PM) CITY 0, F Minutes for the Conservation Commission March 23,2016 Page 1 of 3 MINUTES FOR THE ASHLAND CONSERVATION COMMISSION Wednesday, March 23, 2016 Siskiyou Room, 51 Winburn Way 1. Call to Order Chair Roxanne Beigel-Coryell called the meeting to order at 6:00 p.m. in the Siskiyou Room. Commissioners Shel Silverberg, Mark Weir, Marni Koopman, Risa Buck, and Cara Cruickshank were present. Staff member Adam Hanks, Councilor Rich Rosenthal, and commissioners James McGinnis and Bryan Sohl were absent. 2. Consent Agenda Koopman/Cruickshank m/s to approve the minutes of February 24, 2016, as presented. Voice Vote: All Ayes. Motion Passes, 3. Announcements The next commission meeting will be April 27, 2016. There will be a conference on April 16, 2016 regarding pollinators and pesticides. It will be from 8:00 a.m. —5:00 p.m. at SOU. The night prior will be a happy hour fundraiser at the SOU library. On Tuesday, March 29, from 9:30— 11:30 a.m. the Chamber of Commerce will be hosting a "best practices"workshop for restaurants. Former commissioner Beam will present to restaurants information regarding the choices they make at how those choices effect the waste stream. There will be a Hazardous Waste Disposal Day May 61h for businesses and May 71h for residential at Rogue Disposal in White City. Firewise Clean-up Day is April 301h at the Valley View Transfer Station. SOU is holding many Earth Week events April 18-24. Check the SOU Sustainability website for more information. On April 20 at 6:30 p.m. Buck is teaching a class at North Mountain Park regarding recycling (where it goes and why). 4. Public Forum Louise Shawkat—wanted the commission to know that the recycle center composting needs a rain barrel because when the water is turned off there is no water available to keep the composting going. Huelz Gutchen— stated that at the last City Council meeting he talked about the troubles in Syria and how their refuge crisis and current war are due to gas and desalination projects. Americans make more than 50% of the carbons in the atmosphere and here in Ashland we can't figure out whether burning things is good or bad. Now that it's possible to have zero-net, non-connected homes building departments and officials have to learn how to deal with these. The building department says that we can't build like that here in Ashland but he believes we can have Minutes for the Conservation Commission March 23,2016 Page 2 of 3 exceptions or even a mandate to cause all buildings in Ashland to be built to zero net energy. He wonders how long it will take us to mandate zero-net energy homes and wants to have a contest for people to guess when that will occur. Oregon is now on the map for their new renewable energy laws and requirements. Kudos are coming from across the country for this progress. 5. Reports/Presentations/Updates Downtown Recycling—Buck stated that five of the baskets are up and signage will be up next week. They are still looking for three additional locations. Low Impact Living Workshop Series—Buck stated that she met with North Mountain Park staff regarding the series and they are in support of the classes. She is now waiting for Parks staff to inform her what dates and times are best for the workshops. She is working on a flyer and is writing an article with Beigel-Coryell for the Sneak Preview. 6. Old Business Sneak Preview Column—Group decided to swap July and August topics so that the Low Impact Living article will be closer to the expected dates of the workshops. Group discussed and agree to the request from the Sneak Preview editor to limit the articles to 650 words or less. Cruickshank/Weir m/s to approve Koopman's Climate Challenge article, once the word cloud has been removed from the draft. Voice Vote: All Ayes. Motion Passes. Weir/Koopman m/s to approve Buck's Plastics Recycling article as presented. Voice Vote: All Ayes. Motion Passes. Climate &Energy Action Plan—Beigel-Coryell stated that Koopman is now a member of the committee. Koopman gave an overview of the last meeting in which the group met with the consultant, who gave information regarding the upcoming process and spent time learning from the committee what they want from the process. There will be lots of outreach throughout and the consultant wanted a sense of what stakeholders/ sectors/individuals in the community should be involved. Koopman stated she was glad to see two high school students attend the meeting and express interest in being involved. Rogue Valley Earth Day —There will be many members of the commission in attendance participating in booths such as the Ashland Climate Challenge, Conservation Division, Recology, and the Pollinator Project. 7. New Business Nomination of Chair and Vice Chair—Group discussed possible nominations. Buck would like to ask if either commissioners Sohl or McGinnis have interest in being the Chair. Koopman nominated Cruickshank as the Vice Chair, and she agreed to the nomination. Weir stated that if neither Sohl or McGinnis are interested in being Chair he is willing to fill the role for a year. 8. Wrap Up Cruickshank requested information on city policies/regulations/projects regarding preserving farm land. Group requested follow-up on the letter sent to businesses regarding the bag ban. Minutes for the Conservation Commission March 23,2016 Page 3 of 3 Meeting adj ourned at 7:10 p.m. Respectfully submitted, Diana Shiplet Executive Assistant Minutes for the Conservation Commission April 27,2016 Page 1 of 3 MINUTES FOR THE ASHLAND CONSERVATION COMMISSION Wednesday,April 27, 2016 Siskiyou Room, 51 Winburn Way 1. Call to Order Chair Roxane Beigel-Coryell called the meeting to order at 6:02 p.m. in the Siskiyou Room. Commissioners Mark Weir, Risa Buck, Cara Cruickshank, and Bryan Sohl were present. Councilor Pam Marsh was present. Commissioner James McGinnis arrived late. Commissioners Marni Koopman, and Shel Silverberg were absent. 2. Consent Agenda There was no quorum at the start of the meetings, so no approval of the minutes of March 23, 2016. 3. Announcements The next commission meeting will be May 25, 2016. There will be a Hazardous Waste Disposal Day May 61h for businesses and May 71h for residential at Rogue Disposal in White City. This Saturday is the FireWise green waste clean-up day at Valley View Transfer Station. Buck gave information regarding Armadillo Technical Institute in Phoenix and their on-line energy saving program called, Communities Take Action. She suggested it might be useful for the Climate and Energy Action Plan's upcoming events. SOU had a successful Earth Week, kicked off by the Pollinator Pro j ect event. SOU is collecting feedback to make next year's events even more successful. If you have comments, please send them to Beigel-Coryell or ecosksou.edu. An electric vehicle was donated to SOU, additionally, SOU has a new charge-point electric vehicle charging station. It connects with cellular phones and is located north of the science buildings. City of Ashland recently purchased (and now has in use) an electric vehicle for the Firewise Coordinator. 4. Public Forum Huelz Gutchen— stated that climate change action is "getting goofy."At the recent Paris Summit over 180 countries signed the agreement. Recently, Greenland had polar ice caps melt, totaling 600,000 tons of water, causing the earth to wobble and magnetic north to move. Things like this will only get worse. He stated that the Climate and Energy Action Plan meetings are going well and at the last meeting they had a good discussion. He gave information on how Earth's temperature has increased at a more rapid pace than previously predicted. 5. Reports/Presentations/Updates Downtown Recycling—Buck stated there is new signage coming for the baskets and it should be up soon. So far the trial is going better than the previous clear-stream test from a few years ago. Minutes for the Conservation Commission April 27,2016 Page 2 of 3 There are currently five baskets in place and one more should be up soon. Bag Ban Update—There is a memo in the packet with Hanks' update. Group discussed a desire to hear from staff how it's going—particularly in regard to enforcement. Commissioner James McGinnis arrived 6:18 p.m. In response to the group's discussion regarding a desire for code enforcement action on the bag ban, Marsh gave information regarding the pressures retailers are facing and suggested it might be better in the long run to focus more on education and encouragement rather than enforcement. Group determined there is need to further discuss at a later meeting ways to reward positive behavior and good attitudes about the ban. City Council Update—Councilor Marsh gave information regarding some of the upcoming agenda topics. Group expressed frustration and strong concerns that the Water Advisory Committee had been reformed for a review and update of the Water Master Plan without any conservation representation. Low Impact Living Series—Buck stated there are six classes scheduled and they will all be held at N. Mountain Park. Handouts/flyers are being finalized for the classes. Group agreed to skip ahead in the agenda to make sure election of a chair and vice chair was accomplished before close of meeting. 6. New Business Nomination/Vote of Chair/Vice Chair- Group discussed nomination options and who was willing to serve for the next year. McGinnis/Weir m/s to approve Sohl as Chair and Cruickshank as Vice Chair. Voice Vote: all ayes. Motion Passes. 7. Old Business Sneak Preview Column—group discussed the June submittal regarding water conservation and agreed that irrigation options, as suggested by McGinnis, should be added to the article. Buck/McGinnis m/s to approve the June submittal with changes as suggested. Voice Vote: all ayes. Motion Passes. Climate &Energy Action Plan— Sohl stated that the committee has three new members, Cindy Bernard, Sarah Lasoff and Isaac Bevers. Lasoff and Bevers are high school students, and are non-voting members of the committee but their input has been valuable. The last meeting was productive. The committee spent time reviewing goals from other plans and establishing baseline targets via roundtable discussion. Sohl stated he feels more aggressive targets are important due to Ashland's lack of ability to grow substantially in population. The CEAP Committee also agreed to time goals to City budget cycles. He discussed the desire of some committee members to have goals and targets part of a legally-binding ordinance, including the possibility of having Minutes for the Conservation Commission April 27,2016 Page 3 of 3 one set of highly optimistic goals and one set of more achievable ordinance-required goals. He invited the group to attend the May 24th open house event at the Historic Armory(event begins at 5:30 p.m.). Rogue Valley Earth Day — Group agreed there was a good turnout for the event and it was the correct decision to not have a Conservation Commission table. Buck stated that she hopes Koopman can give her thoughts on the event at the next commission meeting, as she was the most vocal supporter of the commission providing financial support. 7. New Business, cont'd Open Burning in Ashland—Buck stated she is bringing the topic up to share her thoughts on open burning in Ashland and requests that the group be updated on current regulations and procedures. She is particularly concerned that permits are given for burning in location which have easy access to green-bin (or similar) disposal. She would like to know how many permits are regularly given, what's the permit criteria, and is there a goal to reduce year-to-year overall burning amounts? Group agreed there is an air quality aspect to this issue but raised concerns about completely eliminating open burning in Ashland, as it can cause more carbon output to transport green waste than to burn it in some cases. Group agreed they would like to have an update from staff regarding permits and policy and have a discussion regarding balancing low- carbon options, and how to support viable alternates to open burning. Fourth of July—Group discussed the possibility of suggesting that the Climate and Energy Action Plan committee use this as an opportunity to promote the committee's work. The Conservation Commission members, however, have no strong interest or time available to participate this year. 8. Wrap Up Items to be added to the next agenda: • Group would like a discussion regarding membership —how to recruit for Silverberg's open position and should they suggest an ordinance change so that the school board representative is instead a representative of another large community entity. • Group would also like to discuss the CEAP's potential use of carbon-offsets as part of the action plan (how can this group support/educate/assist the CEAP discussion). Meeting adjourned at 7:50 p.m. Respectfully submitted, Diana Shiplet Executive Assistant