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HomeMy WebLinkAbout2017.04.26 Conservation Commission Agenda Packet ASHLAND CONSERVATION COMMISSION Meeting Agenda April 26, 2017 — 6:00 PM Community Development Building, Siskiyou Room 51 Winburn Way 1. Call to Order 2. Consent Agenda 2.1. Minutes March 22, 2017 Commission meeting 3. Announcements (15 min) 3.1. Next Regular Meeting: June 28, 2017 3.2. Upcoming Sub-committee meeting 3.3. Other Announcements from Commissioners 4. Public Forum 0 0 min to be evenly divided by public wishing to speak) 5. Reports / Presentations/Updates (25 min) 5.1. Recology Update (5 min) 5.2. Council Update- Councilor Rosenthal (5 min) 5.3. City Conservation Programs and Operations—Hanks(5 min) 5.4. Water Subcommittee Update—Weir(10 min) 6. Old Business (60 min) 6.1. Commission Monthly Column in Sneak Preview (5 min) May—Low Impact Living Classes(already submitted) June—Water related article(Cruickshank) 6.3. Conservation Commission—Powers/Duties Discussion(55 min) 7. New Business (10 min) 7.1. Commission Member Attendance/Membership 8. Wrap Up (5 min) 8.1 Items to be added to next agenda CITY 0, F S"" L 1AA N Minutes for the Conservation Commission March 22,2017 Page 1 of 3 MINUTES FOR THE ASHLAND CONSERVATION COMMISSION Wednesday, March 22, 2017 Siskiyou Room, 51 Winburn Way 1. Call to Order Chair Bryan Sohl called the meeting to order at 6:00 p.m. Commissioners Jamie Rosenthal, David Sommer, Roxane Beigel-Coryell, Risa Buck and Cara Cruikshank were present. Staff member Adam Hanks was present. Commissioner Mark Weir was late. Council liaison Rich Rosenthal, commissioners Marni Koopman, and James McGinnis were absent. 2. Consent Agenda Buck/Beigel-Coryell m/s to approve the minutes of January 25 and February 22, 2017, as presented. Discussion: None. Voice Vote. All Ayes. 3. Announcements The next commission meeting will be April 26, 2017. The documentary, "We the People 2.0,"will be shown on Thursday, March 301h at the Ashland Unitarian Universalist Church, starting at 6:30 p.m. SOU has lots of events planned for Arbor Day(April 14th) and Earth Week (April 17-21). Check their website for more info. There will be a natural building workshop at the SOU farm on Saturdays in April and May. See the Farm Facebook page for details. SOU has sent out an RFP for stadium lighting retrofit, and responses are due back tomorrow. Commissioner Mark Weir arrived 6:10 p.m. Tomorrow (March 23) a public hearing on the Jordan Cove pipeline will be held in the Medford library from 4:00— 8:00 p.m. The annual Earth Day event will be on April 22nd 4. Public Forum Louise Shawkat- announced that the People's Climate march will take place on April 29th from 3:00—6:00 p.m. at Pear Blossom Park. On April 8th, from 10:30 a.m. —noon, will be a town hall with both Representative Pam Marsh and Senator Alan DeBoer. SOCAN is showing the documentary, "Before the Flood," on March 29th. She also announced that the Siskiyou Singers will be performing on April 22nd and 23rd in a concert titled, "The Beauty of the Earth." Jeff Sharpe—stated that the February 21 st update to Council regarding the 1 Ox20 ordinance had lots of information from lots of groups. He offered kudos to staff for their recommendation to Council regarding an environmental assessment. He feels an assessment is vital not just for the Minutes for the Conservation Commission March 22,2017 Page 2 of 3 1 Ox20 project, but the other proposed ideas for the site. He fears Council doesn't understand the time-sensitive nature of the solar-array project, with the financing options sun setting. He would like the group to encourage Council to move forward with the motion proposed by staff at the February 21 st meeting regarding the site assessment. Hanks gave an overview of the presentation to Council on the 1Ox20 ordinance status. Group requested that Councilor Rosenthal give an update of the 1 Ox20 progress at the next meeting (either in-person or written). 5. Reports/Presentations/Updates Ashland School District Quarterly Update— Sommer gave highlights of recent ASD activities: • The solar array at Helman Elementary was not working (possibly for an extend time), but it's still under warranty and so is being repaired. • ASD is reviewing proposals for adding solar to the parking lot area of Willow Wind school. • They started purchasing battery-powered equipment from STIHL, and plan to continue to do so. They are finding the use of the equipment is good for more than just tranditional environmental reasons, but also for high-fire season safety and for not disturbing classrooms with excess noise. • They are also looking into the possibility of purchasing a battery-powered riding lawn mower. • ASD is looking for incentives for artificial turf on the sports fields. Sommer gave an overview of the kind of turf they have installed and some of the issues they have encountered. Group thanked Sommer and gave their appreciation for his enthusiasm in finding ways to make ASD more efficient. City Conservation Programs and Operations—Hanks stated Conservation staff member Dan Cunningham participated in the Energize Rogue events. Hanks stated that preparing the budget for the 2017-2019 Biennium is currently the main focus of city staff. He gave an overview of some of the budget challenges and how positions such as the proposed CEAP staff member will be handled. He stated that out of the recent solar site assessment by Conservation staff member Larry Giardia two likely locations for new solar were identified - the roof of the Public Works building at 90 North Mountain and locations at the Airport. Finding funding sources will be the next challenge. 6. Old Business Sneak Preview Column—Buck/Cruickshank m/s to approve the bottle bill article as presented. Discussion: none. Voice Vote: All Ayes. Motion Passes. Group discussion potential article topics and agreed to the following: • May—Low impact living class announcements, compiled by Hanks (group to send class information to him to collate) • June—Water, written by the water subcommittee • July— a CEAP recap, written by Sohl Minutes for the Conservation Commission March 22,2017 Page 3 of 3 Climate &Energy Action Plan— Sohl informed the group that the plan was approved by Council but the two ordinances (one for starting a new commission and one for the overall reduction goal) are being studied by staff and will be brought back to Council in the future. Conservation Commission Powers and Duties Discussion — Sohl asked the group to consider the questions, "What is the need to continue this commission in light of the CEAP approval?" and, "What needs to be part of the CEAP commission that might be formed?" Buck stated she's less concerned with a commission that isn't yet formed but would like the group to consider what activities the group does that must continue. She listed recent activities she believes are valuable. Beigel-Coryell stated the group should focus on the strengths of the members, including education and outreach, which might not be a big part of the CEAP commission. Group discussed the history of the Conservation Commission. Group discussed the ways in which this group has changed over the years. They agreed that the outreach and education has been valuable to the community. Weir stated he sees no need for a separate CEAP commission. Instead, he would prefer the Conservation Commission to continue with expanded membership and the CEAP as a sub- committee of the commission. Sohl stated that this would be a fairly radical adjustment in thinking, but he does like the idea. He's always thought that the CEAP should be a large group with very active subcommittees focused on water, electric and recycling/waste. Cruickshank agreed that it makes sense to have a more robust Conservation Commission with subcommittees of very specific focuses. She is concerned that if there are two commissions the group still needs a way to help divide the duties between the two. Group agreed to continue the discussion of the powers and duties at the next commission meeting. 7. New Business Nomination of 2017 Char/Vice Char—Group discussed who might be willing to take this on and Buck informed the group about conversations she had with Koopman regarding the possibility of being co-chairs together. Beigel-Coryell/Sommer m/s to nominate Koopman as chair and Buck as vice-chair. Discussion: Buck wanted to be clear that Koopman had suggested co-chairs. Group discussed this but determined that co-chairs can't really work. As Koopman agreed in her conversations with Buck to lead the meetings, it would make more sense to just call her the chair, even if they share the other duties. Voice Vote: All Ayes. Motion Passes. 8. Wrap Up Group requested that there be a continued discussion of powers and duties at the next meeting. Meeting adjourned at 8:05 p.m. Respectfully submitted, Diana Shiplet Executive Assistant Re-using Your Water With seemingly no end to the bountiful winter/spring rains this year, we're all heaving a sigh of relief that the three-year drought is over! So much rain and snow should mean less threat of wildfire, and less concern about conserving water, right? Well not entirely. Lets count the reasons why we should treat water as the precious and finite resource that it is: #1- 60% of Oregon is desert, and water in the west along with eater rights, is fast becoming as precious as gold. #2- Here in the Rogue Valley we get little to no precipitation during the dry summer months when we need rain the most. #3- Climate change projections for this area predict more precipitation during winter months, but hotter and drier summers with less rain than usual scant amount we may or may not receive. #4- Even though we're tapped into Medford's water supply now, we shouldn't rely upon it unless we really need to, which we may, if climate change predictions are accurate. #5-As the human population increases, ground water supplies everywhere are being used up faster than the rain can recharge into the ground. #6- Each summer we watch the slow drain Emigrant Lake and the feeder lakes above it, hoping that they won't run out too soon. Hyatt was at a record low last year, so we know that our over-all water supply is somewhat of a crapshoot. There might be a few more reasons, but in total, these issues add up to the cold hard fact that NOW is a great time to consider installing rainwater catchment and/or a greywater system! It's really not rocket science to capture and store rain from your roof to irrigate, instead of relying solely on expensive treated drinking water for your plants, shade trees and gardens. And it's pretty simple to recycle greywater from baths, showers, sinks and washing machines to water parts of your landscape. Permits and materials all have an up-front cost, but over time it saves money, and more importantly, it saves and uses water that was being wasted before! Greywater, or Laundry to Landscape systems (types 1, 2 and 3) save costs at the water treatment plant, reduce thermal discharges into Bear Creek, and save money by reducing your use of potable water for the non-potable use of sub-surface irrigation. Average homes use 90- 110 gallons of water daily, so why not re-use it for watering gardens, trees, and food crops? Kitchen sinks are Ok, but the hardest to filter, while bathroom sinks, showers, and laundry water are relatively clean. DEQ permits costs $90, plus the plumbing costs of installation, but DEQ and the City of Ashland Conservation staff have detailed resources to help you. (links below) Rainwater catchment from rooftops is also allowed in Oregon, for non-potable uses like irrigation, hose bibs, toilets, urinals, clothes washing, heating and air conditioning. All it takes is re-directing your gutters to spill into a large, filtered storage tank or two, and then have a way to pump it or use gravity to irrigate areas of your yard. Basically you need to calculate how much water your roof generates annually to decide the right sized covered storage tank(s) to purchase; dig a flat, solid bed of sand and gravel for the tank, get a first flush diverter, filter and re-direct your gutters into the tank, protect it from direct sun, and watch it fill with free water all winter! Plastic, metal, or fiberglass tanks range from 1,000-40,000 gallons, which can make a dent in summer water bills. (Links below) We on the Conservation Commission are hosting a free tour of local greywater & catchment systems on June 3rd, from 10-12, leaving from North Mt. Park, and we will host future workshops on installation of these water saving systems in the future. http://www.ashland.or.us/Page.asp?NavlD=11701 http://www.deq.state.or.us/wq/reuse/graywater.htm http://greywateraction.org .......... ,, http://www.bcd.oregon.gov/pdf/0990.pdf https://thewaterprooect.org/rain catchment http://www.arcsa .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Nb� Morch .1, Wo utlo`7e swum 41�4 20.1 Num°II V�ppNu�1 ,SOP flIVI' V tes p m��nmu�ylVl@`gplumugpv mot Null NmuuUlll umpliphl� V f iN11�pmmll V INNuuuul�Iy Muaum11 1�i ium,p, v�naalllg ouu muuu� umpl�I�II`mµ� �I�1��V � �� µ�'ummuUUlU'I,�` � � ��an�� i uUuaoa�� � ��'"IIII�m�woNNu°` lul'� lll�lplluuNm'n �nmuuU iw aVlullmuuum `V IIUWII nmouNn Uw Vuwoimiw lumwoimiw Nv � niw nV' Roxar',)��,r'li( C r �OUpnWll�lu1W�pUN „�nNuomll1l�, arc or"id Jar")v7es. u��u�P��^IIr14�I�4M1`N�11w11p �9�I�°iouuuUW'" IIIIII U\o�mnomuv moumN afllV" Goal: to the Conservation Commission as to whether the Conservation Commission should be subsumed by the proposed ACEAP Commission or remain separate from it. 1. In preparation, Roxanne, Cara and James, compared the various existing City Commission powers and duties to strategies associated with each focus area within the ACEAP. The purpose of this process was to identify, at a macro level,which city commission(s)would most likely be tasked with a given focus area strategy in the ACEAP based on the current powers and duties of each commission a. See Appendix 1 for a list of current city commission's powers and duties. 2. Based on our analysis in#1 above a. We concluded that the proposed powers and duties of the ACEAP commission are generally broader than the more specific powers and duties of any given City Commission. b. Further, we concluded that several City commissions should be assigned role(s) in supporting ACEAP focus area strategies (and ultimately actions as shown in Appendix 2,). c. We developed two alternatives for the future of the proposed ACEAP Commission and the existing Conservation Commission, and identified pros and cons for both. d. Recommendation: keep the proposed "restructured"Conservation Commission separate from the ACEAP commission. See comparison matrix below. Comparison Matrix: Alternatives for the future of the proposed ACEAP Commission and the proposed "restructured" Conservation Commission: Alternative Pros Cons Combine proposed ACEAP Reduce city overhead for staff If the Conservation Commission Commission and Conservation support (City Council, subject is subsumed by the proposed Commission matter staff, and recording) ACEAP commission: • Need to create subcommittees to address key ACEAP strategies/actions. • Large ACEAP commission size and complexity dealing with details that other commissions should take responsibility for addressing. Keep the proposed ACEAP If the Conservation Commission Increased overhead for staff Commission and a will take on appropriate roles, support(City Council, subject "restructured" Conservation like other City Commissions in matter staff, and recording) Commission Separate. addressing key ACEAP strategies/actions. Alp 1p irid*lix I C ii iir-iir, ii : Corniq--iissiarls I,,,lowers and [.)ut ii &in hrarri 'iii f: h �,��iir i Website) Current City Commissions Powers and Duties ACEAP Commission (from proposed ordinance) Monitor and advise on the Implementation of the Climate and Energy Action Plan for the Community and City Recommend modifications to benchmarks, targets or implementing actions contained in the ACEAP as neede( the best available science and practices to achieve ACEAP related goals and targets. Monitor progress toward achieving the reductions of GHG emissions prescribed by this ordinance Work to ensure that the ACEAP considers public input and long-term social, economic and environmental imp Recommend changes in city ordinances, rules and processes that facilitate and/or incentivize residents and bL their GHG emissions Work to ensure the plans are socially equitable for all community members including low-income, young peol color, elderly and those living with disabilities. Work to ensure the ACEAP protects Ashland's quality of life by identifying, benefiting, and preserving long-ter resources, services, amenities, institutions, industries, and community characteristics valued by Ashland resid Airport To advise the Mayor and City Council on all matters relating to the management, operation, and further devel Ashland Airport; To investigate Federal, State, County and private funding for airport improvements; To review and recommend project applications for funding to the City Council. Conservation Recycling, source reduction and solid waste/landfill issues; Electric conservation issues; Air Quality Issues; Water conservation issues; Resource conservation issues; New power resource decisions, but not decisions involving wholesale power contracts; Renewable Resource decisions; Education of citizens about resource efficiency issues Forest Lands To develop forest management plans for the City of Ashland's municipal forests To provide direction and oversight to planning teams concerning wildland urban interface (wildfire lands) an Watershed. To develop community volunteer programs to assist in implementation of the Ashland Forest Plan and other I To submit recommendations to the City Council regarding forest management practices. To ensure that plans integrate diverse opinions of citizens and private land owners. To promote public knowledge and acceptance of the Ashland Forest Plan programs. Historic survey and recommend to the City Council, areas or properties of significant historical value and interest to bE historical properties draft and recommend ordinances and other measures designed to protect and foster interest in the improver historical properties review literature and sources of funding concerning the protection and improvement of designated historic pi and make recommendations concerning the improvement of designated historic properties in connection wit building permits, zone changes, conditional use permits, variances, sign permits and site reviews review and recommend project applications for funding; to promote public support in the preservation of Asl^ advise citizens on aesthetic standards for historic areas Housing and Human Services To monitor and assess the continuum of housing and human services needs of the community, and utilize this advise the City Council regarding policy and funding strategies relating to housing and human services; To consider the feasibility of and advise the City Council on programs that assist in addressing the unmet utilit transportation, and food needs of seniors, children and families in Ashland, and other related human services To review and make recommendations to the City Council on Community Development Block Grant (CDBG) rE To monitor projects funded with the Community Development Block Grant (CDBG), City of Ashland Social Seri the Housing Trust Funds; To investigate federal, state, county and private funding for implementation of housing and human services p To foster public knowledge and support of official city housing and human services programs; To enhance cooperation between the public and private sectors by promoting integrated approaches that prc housing, a suitable living environment, and expanded opportunities for low- and moderate-income persons; To evaluate, review, and recommend to the Planning Commission and City Council innovative land use strateE promoting a broad variety of housing types To monitor housing discrimination complaints and corrective actions within the City, and to report to the City taken to further equal opportunity to all persons to live in decent housing facilities regardless of race, color, rE orientation, gender identity, national origin, source of income, or familial status Municipal Audit Recommend to the council an independent firm of certified public accountants to perform the annual audit of Analyze and report to the council significant findings in the annual audit report and make recommendations r findings. Make recommendations, if any, to the council regarding the following financial documents: 1. Annual financial statements, 2. Management letter submitted by the independent auditor, and 3. Response to management letter submitted by city staff. To effectuate the duties and responsibilities of the Committee, the Committee may require the presence of ai meetings. Parks and Recreation adopt by-laws, rules and regulations for the proper conduct of public recreation in the City. coordinates recreational facilities now within the City, or hereafter to be constructed or created conduct any form of recreation or cultural activity that will employ the leisure time of the people of Ashland a constructive and wholesome manner Planning responsible for the city's comprehensive plan and development standards that implement that plan Planning Hearings Board enable the Planning Commission to focus on broad planning concerns by reducing the number of applications the full Commission assure applicants of a timely hearing before members of the Commission who have sufficient time to devote 1 to the matters at issue Public Arts ensure the arts continue to be of value as an integral part of Ashland. promote the arts in Ashland to enrich the lives of its citizens through education and demonstration assist the city council, the Ashland Parks and Recreation Commission, historic commission and the planning cc public art to enhance existing development in public parks and other public lands and in public structures advise the planning commission, the Ashland Parks and Recreation Commission, other city commissions and c city departments regarding artistic components of all municipal government projects under consideration by 1 serve as a resource for artistic components of land use developments develop and recommend to the city council policies and programs that would enhance and encourage the pla and maintenance of public displays of art in locations open to the public within the community connections with other local, regional and national organizations working for the benefit of art and preservati values, and other similar activities recognize and encourage groups and organizations that enrich Ashland life by bringing cultural and artistic val the city pursue gifts and grants for support of arts programs and activities and the procurement of public art Transportation proactively plan for a transportation system that is integrated into the community and enhances Ashland's liv and natural environment focus must be on people being able to move easily through the city in all modes of travel Modal equity then is more than just a phase. It is a planning concept that does not necessarily imply equal fir commitment or equal percentage use of each mode, but rather ensures that we will have the opportunity to c safely use the transportation mode of our choice, and allow us to move toward a less auto-dependent commt Tree act in an advisory capacity to the Planning Commission, City Council and Planning Department Staff Advisor in of the land-use planning process, with respect to tree science and requirements, landscape design and princir botanic species and protection of natural resources develop and recommend ordinances and policies for the planting, care and protection of trees throughout the act in an advisory capacity to all City departments regarding tree protection, maintenance, removal on all City educate the citizenry and to promote public knowledge and understanding of the benefits of appropriate tree educate the citizenry and to promote public knowledge and understanding of the benefits of appropriate treE additional duties that can be found within Ashland Municipal Code Chapter 2.25 Wildfire Mitigation provide advice and support to the Council and City departments and education to the community on wildfire for mitigation action foster the efforts of the city of Ashland to adopt and achieve the goals set forth in the Fire Adapted Communil pllll'lIU III � � �,� '�r ��w+� '•V"" �yl ������ dn���� Wu��m�� w����lq � � �����A1 A�iu ������ ���1111 � �+�����Po m a^^w v'u IIIII �� ��� ,,,,,iii �,,a I,, �;;;;;;;,,. �r �F......,,„„ ii iir-�- � �, �iin�„ associated � iir��� e ,,�iii ,�.s, iii �i �r,,,�� iir- iir.r1 �r ire e iir-r iir �-iii s iii n t be aSS iiig ii9 E.-e , iir6e(s) for e CENP foc t�ii iir"e a Strategy (&ir--id (..fltiiir-nat6y associated M-t-,Vi eacl­i sb�-ategy). Focus Area Associated Strategy Recommended commission(s)to be assigned role(s)for each ACEAP focus Area Strategy (and ultimately actions associated with each strategy). di �` R'ed r,,,,,,,,,, �e Education Restructure ;, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Conservation Commission Enforcement— Planning Commission ene/, e uMld� gs d I „ end Education - es rucyrcree Wq/ f I c �n Conservation Commission C/0it dr� e,,,,,,,,,,,,,,,,,,,,,,,,,,,, Enforcement— Planning 11 dins. Commission .......... If P�rOt,eC, AId' Education Restructured t br Cdi st Conservation Commission n d �ryu/// ..yrn..... Enforcement— Planning crime�rrts. Commission ... ................................ .............................. .............................. ...............: Support— Historic Commission Urban Form, Reduce community Education - Restructured Land Use & and City employee Conservation Commission Transportation vehicle miles Guidelines/Ordinance— traveled and Transportation Commission greenhouse qas emissions. Urban Form, Im rove vehicle Education - Restructured Land Use & of iciency and Conservation Commission Transportation expand low-carbon Guidelines/Ordinance— transport, includinq Transportation Commission and City within the City's Staff fleet. Urban Form, Support local and Outreach—City Staff/Mayor Land Use & regional sustainable Transportation growth Urban Form, Protect ?? Land Use & transportation Transportation infrastructure from climate impacts. Consumption ( educe solid wash Education - Restructured Materials and wastewater Conservation Commission Management greenhouse qas emissions. Canurr ticn Increase waste Education - Restructured Materials diversion throuqh Conservation Commission Management: waste prevention, recycling, and compos tinq. Consumption ( educe Education - Restructured c Materials consumption of Conservation Commission Management climate- intensive food, products, and services. Consumption upnort locall - Education - Restructured & Materials' rc�ducd pro uct . Conservation Commission Management Natural Enhan'ce ecosystem Education - Restructured '/stems health and Conservation Commission?? resilience. Natural Ensure sustained Education - Restructured Systems access tclean air Conservation Commission?? anddrinkingwat r. Education Restructured .................... ;,, � "I'll'-,...........I' r u n. . / � r Conservationmmi i Co ss o a 0 aaao 0 aaaaaaaiaaaai0,,,,,, 0 iaaaaaai a Restructured a000000// f( r Education to Conservation Commission?? ,` aaii ii00000i% , i i , r aaaaaai r i , aaai Cross-Cutting Increase awareness Education - Restructured Strategies of city climate goals Conservation Commission?? and needs. Cross-Cutting Inteqrate climate Education - Restructured Strategies change Conservation Commission?? considerations into day-to-day City operations, p anninq, and decision making ORDINANCE NO. AN ORDINANCE CREATING THE CLIMATE AND ENERGY ACTION COMMISSION 2.27—Climate and Energy Action Plan Advisory Commission 2.27.005—Purpose Upon adoption of this ordinance,the Mayor shall establish a permanent Citizen Commission to provide oversight and recommendations regarding the implementation of the Climate and Energy Action Plan, as well as recommending updates and modifications to the Climate and Energy Action Plan(LEAP) document. 2.27.010—Establishment—Membership The Commission shall reflect and represent a wide range of community interests and perspectives, including environmental, energy efficiency,renewable energy, academic and business, low income, equity, and health, communities of color and elderly. The Commission shall consist of nine(9)voting members, including at least two (2) of whom shall be 25-years-old or younger at the time of appointment. Eight(8) of the members shall reside within the City, and one(1)may be an at large member living within the Ashland urban growth boundary. One (1)Mayor or City Councilor and one (1) City staff person shall serve on the Commission as non-voting, ex-officio members. The primary staff liaison shall be appointed by the City Administrator and shall serve as Secretary of the Commission. Voting members shall be appointed by the Mayor with confirmation by the City Council 2.27.020-Powers and Duties A. Monitor and advise on the Implementation of the Climate and Energy Action Plan for the Community and City Operations B. Recommend modifications to benchmarks,targets or implementing actions contained in the CEAP as needed to incorporate the best available science and practices to achieve CEAP related goals and targets. C. Monitor progress toward achieving the reductions of GHG emissions prescribed by this ordinance D. Work to ensure that the CEAP considers public input and long-term social, economic and environmental impacts E. Recommend changes in city ordinances,rules and processes that facilitate and/or incentivize residents and businesses to reduce their GHG emissions F. Work to ensure the plans are socially equitable for all community members including low-income, young people,persons of color, elderly and those living with disabilities. G. Work to ensure the CEAP protects Ashland's quality of life by identifying,benefiting, and preserving long-term natural resources, services, amenities, institutions, industries, and community characteristics valued by Ashland residents. RESOLUTION NO. A RESOLUTION CREATING THE CONSERVATION COMMISSION THE CITY F ASH LAND RESOLVES AS FOLLOWS: SECTION 1. Established--Membership. The conservation Commission is established and shall consist of nine voting members including the mayor or one council member, who shall serve as chair of the Commission; one representative of the solid waste franchisee for the city; and one representative from Southern Oregon State college; and one representative from the Ashland School District. At least four of the other members shall reside within the city. The commission shall also consist of certain non-voting ex offici members, including the Department of Community Development Director and the .conservation Manager, the Director of Public Works, the Building Official and city Administrator. Voting members shall be appointed by the Mayor with confirmation by the city council. SECTION 2. T rrn -- ac n i . The term of voting members shall be for three years, expiring n April 30 of each year. Any vacancy shall be filled by appointment by the Mayor with confirmation by the city council for the unexpired portion of the terra. The terms of the initial nine members shall be three members for one year, three for two years, and three for three years, which shall be drawn by lot at the fiat meeting of the commission after the adoption of this resolution. Their successors shall be appointed for three-gear terms. Any commissioner who has four or more une cu ed absences in a one-year period shall be considered no longer active and the position vacant, and new person shall be appointed to fill the vacancy. SECTION 3. Quorum--Rules and Meetings., Five voting members f the commission shall constitute a quorum. If a quorum is present, the affirmative vote of a ,majority of commissioners present at the meeting and entitled to vote shall be sufficient t conduct business. The commission may make rules and regulations for its meetings and procedures consistent with city ordinances and this resolution, and shall meet at least once every ,month. At its fiat ,meeting, the commission shall elect a vice-chair who shall serve for a period of one year or until replaced by the commission. SECTION 4. Powers and Duties--Ge erall The powers, duties and responsibilities of the commission shall be to educate and advocate for the wise and efficient use of resources by the city of Ashland and all Ashland citizens. In doing so the commission shall recommend to the council the adoption of policies, implementation strategies and funding related t : A. Recycling, source reduction and solid rate/landfill issues; B. Electric conservation issues; C. Water conservation issues; D. Resource conservation issues; E. New power resource decisions, but not including decisions involving wholesale poorer contracts; PAGE 1-RESOLUTION CREATING CONSERVATION COMMISSION (p.ordl cons com1.res) 09 F. Renewable gable resource decisions, G. Air quality Issues; H. Education of citizens about resource efficiency Issues; and SECTION 5. Regorts. The commission shall submit copies of its minutes to the City Council and shall prepare and submit such reports as from time to time may be requested by the council. SECTION . C rnr)en ati n. Voting members of the Commission shall receive n compensation for services rendered. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADPTEE this Iso day of . Barbara M. Christensen, City Recorder SIGNED and APPROVED this day of , 1995. Catherine M. Golden, Mayor R viewed as to form: Paul Nolte, City Attorney PAGE 2-RESOLUTION CREATING CONSERVATION COMMISSION (p:ord�conscoml.f ) N O _0 \� \ •� 0 -- Q O cu to N = O CU Q � CU i Lu c: O O0 E Off = (u N (u Co E4-1 L O i .> O 0 00 cmL O o o cn o s O o N +� � }' > .0 .� N v N U > L � OO ! 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