HomeMy WebLinkAbout2019.06.26 Conservation Commission Agenda Packet ASHLAND CONSERVATION COMMISSION
Meeting Agenda
June 26, 2019—6:00 to 8:00 PM
Community Development Building, Siskiyou Room
51 Winburn Way
L (6:00) - Call to Order
2. Consent Agenda
2.1. May 22, 2019 Meeting Minutes
3. Announcements (10 min)
3.1. Next Regular Meeting: July 24, 2019
3.2. Upcoming Sub-committee meetings
3.3. Other Announcements from Commissioners
4. (6:10) - Public Forum to be evenly divided by public wishing to speak (10 min)
5. (6:20) - Reports/Presentations (10 min)
• Council Liaison Update
• City Operations/Administration Update
6. (6:30) Old Business
6.1. Commission Monthly Column in Sneak Preview (5 min)
• August—Virtual Net Metering (Green/Beigel-Coryell—June 17)
• September—Climate Equity(Koopman/c o-author from community—July 15)
• October—CPAC Joint Commission article (McGinnis/CPAC members—August 19)
• November—Leaves and Composting Options (Rosenthal— September 16)
• TBD—Rogue to Go box pilot program, pilot program for Straws on Demand,
Juicebox Electric Car Charger, and addressing consumption emissions articles.
6.2. Review CEAP outreach activities to date (10 min)
6.3. Discuss LEAP Marketing and Outreach priorities (10 min)
6.4. Sub-committee updates (25 min)
6.4.1 Water(6 min)
■ Graywater Workshop
6.42 Waste Prevention (6 min)
6.4.3 Air Quality(6 min)
6.4.4 Marketing and Outreach (6 min)
■ June 13, 2019 Meeting Minutes
6.3 BPA Update (10 min)
6.4 Plastic Wrapped Marketing Paper Discussion (10 min)
7. (7:40)- New Business (15 min)
7.1. AAAS Pacific Division 100th Meeting Presentation (5 min)
7.2. Public Meeting Law (5 min)
7.3. Elect commission co-chair(5 min)
8. (7:55)- Wrap Up (5 min)
8.1. Items to be added to next agenda
CITY O F
SHL A N
D
DRAFT Minutes for the Conservation Commission
May 22, 2019
Page 1 of 4
DRAFT MINUTES FOR THE CONSERVATION COMMISSION
Wednesday, May 22, 2019
Siskiyou Room, 51 Winburn Way
1. Call to Order
Chair James McGinnis called the meeting to order at 6:01 p.m. Commissioners Roxane Beigel-
Coryell, Risa Buck, Larry Cooper, Marni Koopman, Marion Moore, and David Sommer were
present. Commissioners Jamie Rosenthal and Bryan Sohl were absent. Staff liaisons Stu Green
and Adam Hanks and Council liaison Julie Akins were absent.
2. Consent Agenda
2.1 April 24, 2019 Meeting Minutes
Bei el-Coryell moved to approve the April minutes with Sommer seconding the motion. A vote
was taken with all members voting in favor. The motion passed.
3. Announcements
3.1 Next Regular Meeting:June 26, 2019
McGinnis announced the next regularly scheduled meeting for Wednesday, June 26, 2019 at 6
p.m. in the Siskiyou Room, 51 Winburn Way.
3.2 Upcoming Sub-committee meetings
No Sub-committee meetings have been scheduled yet.
3.3 Other Announcements from Commissioners
Cooper emphasized that the City is going through its budget process and that citizens should
become involved. Koopman announced that Electric Vehicles Ashland (EVA) has been extended
through September. EVA provides incentives for businesses and non-profits to purchase electric
cars and bikes. Buck informed the Commission that she had just purchased a Chevy Bolt.
Beigel-Coryell reminded everyone that Southern Oregon University(SOU) will be holding its
graduation on Saturday, June 15. SOU is partnering with Goodwill to collect materials from the
dorms as students move out. Beigel-Coryell also announced that June will be her last meeting as
she has taken a position with CSU Channel Islands.
Sommer stated that the Ashland School District (ASD) Maintenance Department has purchased
an electric assist bicycle for his employees to use for maintenance calls between the High
School, the Middle School, and Walker Elementary. The bike will help reduce vehicle
congestion and coincides with the District's health and wellness plan.
4. Public Forum
Kevin Devine—introduced himself and stated that he would like to reconnect with the group. He
has been involved with Southern Oregon Climate Action Now (SOCAN) and the Citizens'
Climate Lobby.
5. Reports/Presentations
Mark Knox, a partner of KDA homes, presented their latest development of net zero cottages on
Laurel Street. Knox emphasized that the development community is taking into consideration the
Climate and Energy Action Plan (LEAP) and that these types of policies do have an influence
DRAFT Minutes for the Conservation Commission
May 22, 2019
Page 2 of 4
over developers. The project will start construction this week and is derived from the Verde
Village development currently in Ashland.
The Laurel Street project will be Ashland's first cottage housing complex. The project includes 12
single-level lifelong housing that will be 100 percent net zero utilizing passive solar and no
supplemental of natural gas. Highlights of the project include:
• Porous concrete parking area with a water collecting basin and bioswales;
• Two pollinator gardens that will not use pesticides;
• One electric or hybrid vehicle for residents to use in place of a second car;
• Earth Advantage Platinum Certification; and
• Passive solar systems, which could take advantage of the City's virtual net metering as
needed.
Koopman and McGinnis encouraged Knox to choose an all-electric vehicle for the residents
since most electric cars have a longer range between charging. Buck provided Knox with
information on catching rainwater and a laundry to landscape system. Knox emphasized that this
project will be a good indicator of what the market will accept and hopefully encourage local
sub-contractors to start implementing these sustainable techniques causing the cost to reduce
locally.
6. Old Business
6.1 Commission Monthly Column in Sneak Preview
• July—Paper Reduction Use (Moore—May 13)
• August—Virtual Net Metering (Green/Beigel-Coryell—June 17)
• September—Climate Equity(Koopman/co-author from community—July 15)
• October—CPAC Joint Commission article (McGinnis/CPAC members —August 19)
• November—Leaves and Composting Options (Rosenthal— September 16)
• TBD—Pilot program for Straws on Demand, Juicebox Electric Car Charger, and
addressing consumption emissions articles.
The paper reduction use article titled"Paper, Paper, Everywhere!" for the July edition of the
Sneak Preview was written by Moore. Edits suggested by the Commissioners included:
• "Buying less stuff'be added to the list;
• Changing the sentence "When a tree is cut down, all the carbon that has been stored in
the tree is released and contributes to global warming" to "When a tree is made into
paper..."; and
• Spell out 38% at the beginning of the third sentence in the first paragraph.
Buck made a motion to approve the articles with the amendments suggested. Bei el-Corgi
seconded the motion. Without further discussion, the motion passed with all members in favor.
McGinnis reviewed the list of articles and stated that the CPAC Joint Commission article might
have to be moved back as CPAC has not been formed yet. Buck suggested an article on reusable
to go boxes could be written in its place.
6.2 Sub-committee updates
DRAFT Minutes for the Conservation Commission
May 22, 2019
Page 3 of 4
• Wa ter
Buck announced that Julie Smitherman, Water Conservation Analyst, will be holding a
workshop with a representative greywater systems July 27. The workshop will also include a
tour of local laundry to landscape systems.
• Waste Prevention
Beigel-Coryell recapped that the City received a grant from the Department for Environmental
Quality(DEQ) for a durable reusable to go box pilot program within Ashland. The proposed
name is Rogue to Go and will include four to five local businesses. If the pilot program is a
success, the Sub-committee plans on expanding to other businesses. Koopman updated the
Commission on the Straws on Demand program. Koopman and Rosenthal will reach out to the
participating businesses to see if they are continuing the program, if they need additional
materials, and to find other businesses interested in participating.
• Air Quality
McGinnis said there was no update. Buck asked if there could be further efforts to encourage
consumers to switch from gas to electric powered landscape equipment by having a rental system
with ACE Hardware. Koopman asked if the group could reach out to ACE and see if there could
be a demo area exclusively for electric equipment. Sommer stated that a demo for electric
equipment could be put on by ASD, ACE Hardware, or Stihl. Sommer also emphasized that a
demo would be a great way to show those who are undecided and even skeptical how the electric
equipment is better for the environment and the health of the user.
6.3 CEAP Outreach &Marketing Discussion
• Review CEAP Outreach and Marketing Questions
McGinnis recapped the May 21 Council meeting where the first reading of the Climate Policy
Advisory Commission (CPAC) and the amendment to the Conservation Commission took place.
• Review CEAP from Outreach and Marketing Perspective
McGinnis described some details of the Commissions included holding meetings every other
month, having action teams versus sub-committees, and collaboration between CPAC and the
Conservation Commission.
• Review Empower Ashland
• Circle back to Stu's questions with discussion/next steps
McGinnis read the questions previously provided by Green for the packet and asked members if
they would like a physical copy of the CEAP. Sommer and Cooper asked for physical copies.
Sommer also stated that ASD would like to incorporate CEAP with their facilities upgrade
project. ASD is interested in adopting at least 30 and up to 60 principles from CEAP. McGinnis
emphasized that the two Commissions could work together: CPAC putting policy forward to
Council and CCOC informing or educating the public about the policy.
7. New Business
7.1 Goal Setting Discussion
McGinnis asked if the Commission had interest in setting large goals with smaller actions
outlined to accomplish those goals. Buck is interested in continuing with the Water and Waste
Prevention Sub-Committee work and could see them supporting the future goals of the
DRAFT Minutes for the Conservation Commission
May 22, 2019
Page 4 of 4
Commission. Koopman agreed to keep with format of the previous Conservation Commission
goals, which had taken CEAP into consideration.
Cooper stated that as a new member it would be nice to have more direction on where to start
with the CEAP outreach and what is the best strategy for reaching out to the community. He
would like to support Green's work with the Empower Ashland outreach plan and any Council
direction. Moore would like to see a list of what has been done and what needs to be done so far
and asked if staff could compile this list. Buck suggested to Moore to look at the last five years
of the Conservation Commission's presentation to the Council for a reference of what has been
done. Beigel-Coryell also stated that Green and Hanks have given updates to Council which
could be used as a reference as well.
McGinnis and Koopman would like to join the Marketing and Outreach Sub-committee with
Moore and Cooper. Koopman suggested asking either Council or staff for campaigns to take on
based on CEAP needs and based on the groups knowledge. Beigel-Coryell agreed that asking
staff for direction will help form the priorities for outreach.
McGinnis asked if the group would like to utilize Sub-committees or action teams. Moore was
fine either way and Cooper preferred action teams. Buck stated that more importantly
Commissioners need to take action and be willing to do the outreach that will be asked or
directed. The Commission can adapt from seeing what works and what does not.
8. Wrap Up
8.1 Items to be added to next agenda
• Plastic Wrapped Marketing Papers Discussion - Hanks
• Council Liaison Update - Akins
• BPA Update - Hanks
• Public Meeting Law - Hanks
• City Operations/Administration—Hanks/Green
Chair McGinnis adjourned the meeting at 8:01 p.m.
Virtual Net Metering in Ashland
Conservation Corner- June 2019
What is it?
Virtual Net Metering (VNM) is a City of Ashland policy which enables energy produced at one
electric meter, to be credited to another meter within the Ashland electric utility. The policy
creates new options for construction of community solar systems and off-site solar generation.
The Virtual Net Metering policy increases access to solar for all citizens, but it is especially
enabling for community solar projects, those who have a poor solar resource, and for those who
rent.
How does it work?
VNM systems are privately owned and are meant to be developed in much the same way as
conventional solar. The primary difference is that City of Ashland facilitates the billing
mechanism which transfers kWh credits from the generator to the recipient. Ashland does not
define the relationship between the project developer/owner, project site owner, and energy
recipient. This enables stakeholders to pursue a variety of ownership models, including direct
ownership, group ownership, long term PPAs, and subscription models, to name a few
possibilities.
What's the benefit of off-site solar?
Ashland has a quality solar resource,but rugged terrain and a mature urban tree canopy mean
that only about 50% of buildings are well suited to solar energy systems. VNM allows solar
systems to be installed anywhere within the City's electric grid, which enables systems to be
sized and sited for optimal performance and improved investment. As an added benefit, off-site
solar requires no changes to the building where the energy is used, which means no retrofit costs
and no visual changes due to panels.
Where is Virtual Net Metering being used?
In one case, Southern Oregon University's Recreation Storage Building was designed for solar
(with asouth-facing roof and optimal tilt). It's 24 kW solar system is perfectly situated, but the
building it is on consumes very little energy. The university is using virtual net metering to
transfer the solar production from the storage building to the Facilities Administration building,
which has a need for that energy.
Other uses of VNM include:
• An owner of several local businesses who used VNM to build a centralized solar system
to serve all of their accounts.
• A family-owned VNM system with the ability of crediting energy to multiple family
electric accounts.
Who can benefit from Virtual Net Metering?
The VNM policy creates new options to overcome some well known barriers to solar. For
example, renters can invest in their own renewable energy system and reap the benefits without
needing the building owner's permission and there's no need to make any physical changes to
the building. Community solar (and other joint-ownership)projects are more feasible and less
costly, now that there is an established mechanism to share the energy produced. Owners of
older buildings with high retrofit costs or who want to maintain a certain look and feel can install
solar without modifying their building. Lenders and project owners can develop solar in a
protected, off-site environment, which helps to protect the asset and may facilitate transfer of
ownership (for example, a share in a jointly owned system could be easily transferred to
someone else).
Nuts and bolts
• Solar incentives are unchanged; the City of Ashland offers $0.50/Watt up to $7,500 for
qualifying systems.
• Each "Generator-Account" must fill out an allocation table (updated once per year)
describing how and where the energy will be distributed (on a percent basis).
• Each "Benefitting Account" receives a kWh credit for each kWh produced by the
Generator-Account on their behalf.
• This program is available only within the Ashland Municipal Electric Utility.
• Ashland has 375 net metered systems in town of approximately 10,300 households (the
2017 population was 20,700).
The VNM policy is one of many identified actions in the Ashland Climate and Energy Action
Plan, which aims to reduce Ashland's contribution to global carbon pollution and prepare the
city for climate change impacts. Ashland's Climate Vision for 2050 is to be a resilient
community that has zero net greenhouse gas emissions, embraces equity, protects healthy
ecosystems, and creates opportunities for future generations. Read more about City of Ashland's
Climate and Energy Action Plan at www.ashland.or.us/climatWIa
For additional information please contact:
Stu Green, Climate and Energy Analyst, City of Ashland
s 541-552-2085
or
Larry Giardina, Conservation Analyst, City of Ashland
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SUMMARY
Ashland's Climate and Energy Action Plan (LEAP) is a toolkit to help our community reduce climate
altering emissions and prepare our community for climate impacts. It includes a list of strategies and actions
that the Ashland community could undertake between 2017 and 2025. The CEAP establishes climate goals
for the Ashland community as a whole, as well as goals for municipal operations. This report provides an
update of notable climate-related activities since the climate plan was adopted.
POLICIES, PLANS & GOALS SUPPORTED
1) 2015-17 Council Goal 22.1 —Develop and implement a community climate change and energy plan
2) Ashland Climate and Energy Action Plan—Council adopted March 2017
3) AMC 9.40—Climate Recovery
BACKGROUND AND ADDITIONAL INFORMATION
Citizens and City staff are more engaged in climate issues than ever before. Despite the unprecedented
engagement in climate issues, there is a likelihood that Ashland's collective efforts are not keeping pace with
our goals. Despite the significant progress made to date, it is unlikely that Ashland has achieved 8% emission
reductions called for in the LEAP. It is too soon to accurately detect changes in our Greenhouse Gas (GHG)
emission trends. It is also important to note that emission trends are impacted by regulatory and enforcement
changes at the state and federal level and factor into the calculations that are relied upon to measure our local
progress.
The City of Ashland is making meaningful progress on the implementation tasks identified in the LEAP,
though additional resources would be valuable for sustaining public engagement and incentivizing action.
There are 27 "Phase F actions to be completed or are to be significantly underway by 2020. Of these, 16
(59%) are either complete or on track for completion by 2020. There are ten (37%) in progress and likely
continuing past 2020. Only one (3.7%) Phase I action has not been started.
Significant accomplishments to date include projects and activities in the following areas:
• Making buildings more efficient,
• Planning for Ashland's future,
• Improving transportation,
• Protecting Ashland, and
• Making ecosystems healthy.
High Impact opportunities for Ashland to continue climate action include:
• Building on the existing Climate and Energy Action Plan,
• Electrifying home heating and cooling,
Page I of 2
CIT' Y OF
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• Improving low-carbon mobility options, and
• Reducing consumption.
FISCAL IMPACTS
There are no direct fiscal impacts as a result of this update. However, this report maybe used to inform
upcoming budget decisions.
DISCUSSION QUESTIONS
1) Are sufficient resources being set aside to meet our climate goals?
2) How can the LEAP complement core City services and preparedness efforts?
3) What unique assets do we have to help take climate action?
SUGGESTED NEXT STEPS
Consistent with recommendations from the CEAP ad hoc Implementation Committee, Staff
recommends Council consider climate action as a top priority and include dedicated funds for climate
programs and outreach in the upcoming budget. Staff recommends mobilizing both Conservation and
the recommended formation of the Climate Policy Advisory Commission to further support climate
programs. This report may be used to inform additional and expanded climate action efforts
throughout the City and community.
REFERENCES & ATTACHMENTS
Attachment 1: Ashland Climate and Energy Action Plan Progress 2019
Page 2 of 2
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Photo: Les Stone
ail 1,1� dilimate lii s i lr-i
Ashland's climate vision for 2050 is to be a resilient community that has zero net greenhouse
gas emissions, embraces equity, protects healthy ecosystems, and creates opportunities for
future generations.
W[--iafs ir-i -t.t--fls repart-?
This report is a snapshot of Ashland's Climate and Energy Action plan. It includes progress made
to date and information to help revise implementation strategy.
This report contains the following sections:
• Background
• Overall climate recovery status
• Climate action implementation status
• Major accomplishments since CEAP adoption
• Summary of future objectives
• Implementation update for all CEAP actions (Appendix)
-1 al,-fle of cl:oritents
Ashland Climate and Energy Action Plan Progress Report 2019.................................................... 1
Executive Summary.......................................................................... Error! Bookmark not defined.
Background ..................................................................................................................................... 3
Is Ashland achieving its climate recovery goals? ........................................................................... 5
Are we making progress in taking climate action? (CEAP action status) ..................................... 11
Ashland Municipal Electric Utility................................................................................................. 14
Major Accomplishments 2017-2019............................................................................................. 16
HighImpact Opportunities ........................................................................................................... 22
Appendix1: Acronyms.................................................................................................................. 26
Appendix 2: CEAP Actions Status Update 2019............................................................................ 27
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Executive Su r r°"i ar
Our community has made important advances. Citizens and City staff are more engaged in
climate issues than ever before. Despite the unprecedented engagement in climate issues,
there is a likelihood that Ashland's collective efforts are not keeping pace with our goals.
Despite the significant progress made to date, it is unlikely that Ashland has achieved 8%
emission reductions called for in the CEAP. It is too soon to accurately detect changes in our
GHG emission trends. It is also important to note that emission trends are impacted by
regulatory and enforcement changes at the state and federal level and factor into the
calculations that are relied upon to measure our local progress.
The City of Ashland is making meaningful progress on the implementation tasks identified in the
Climate Plan, though additional resources would be valuable for sustaining public engagement
and incentivizing action.
There are 27 "Phase 1" actions to be completed or significantly underway by 2020. Of these, 16
(59%) are either complete or on track for completion by 2020. There are 10 (37%) in progress
and likely continuing past 2020. Only 1 (3.7%) Phase 1 action has not been started.
Significant accomplishments to date include projects and activities in the following areas:
• Making buildings more efficient,
• Planning for Ashland's future,
• Improving transportation,
• Protecting Ashland,
• Making ecosystems healthy.
High Impact opportunities for Ashland to continue climate action include:
• Building on the existing Climate and Energy Action Plan,
• Electrifying home heating and cooling,
• Improving low-carbon mobility options,
• Reducing consumption.
a c kg r o a n
v
ar-i an (dimate dhar i g e
Unprecedented global warming has already begun and we will not be able to stop all of the
effects. As a society, we need to reverse global warming to reduce the effects of drastic climate
change.
There are two key things that we can do:
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1. Stop making the problem worse. This means we need to stop emitting carbon dioxide
and other substances that create global warming.
2. Prepare for the unavoidable changes that are coming. This means getting our people,
places, economy, and environment ready for the future.
Ashland's Climate and Energy Action Plan lays out a foundation for the community to reduce its
emissions and improve its resilience to future impacts of climate change on its environment,
infrastructure, and people.
Ashland's Climate and Energy Action Plan (CEAP) exists to help manifest Ashland's climate
vision for 2050: to be a resilient community that has zero net greenhouse gas emissions,
embraces equity, protects healthy ecosystems, and creates opportunities for future
generations.
The CEAP is a toolkit to help our community reduce climate altering emissions and prepare our
community for climate impacts. It includes a list of strategies and actions that the Ashland
community could undertake between 2017 and 2025. The CEAP also establishes climate goals
for the Ashland community as a whole, as well as goals for municipal operations.
Wl--iat is tl--ie CEAl tryir'ig "to acc(:)r'nPhS�--)? (Mission)
The CEAP highlights the initial steps on a path to reduce Ashland's carbon pollution almost 95%
below 2015 levels by 2050.
Our community has selected two overall goals:
1. Reduce our community's carbon pollution.
2. Prepare for local impacts of climate change.
Reduce Carbon Pollution
In climate science, the reduction of climate altering emissions is often called "mitigation". The
CEAP identifies two specific carbon reduction objectives:
1. For the Ashland community: Reduce overall Ashland community greenhouse gas
emissions by 8% on average every year to 2050.
2. For City of Ashland operations: Attain carbon neutrality in City operations by 2030,
and reduce fossil fuel consumption by 50% by 2030 and 100% by 2050.
Adapt to a Changing Climate
Getting ready for climate change is often called "adaptation". The CEAP identifies a number of
general strategies and actions to help Ashland prepare for a changing climate. Adaptation work
is especially valuable because it often has direct implications for citizens and infrastructure. The
CEAP offers several starting points to begin adaptation work, but does not establish detailed
overall adaptation goals. Additional work is needed to expand, clarify, and prioritize the
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community's adaptation needs and desired outcomes. The soon-to-be created Climate Policy
Advisory Commission will play an important role in further developing our Adaptation goals.
Why 8% [Reductior IS
The Ashland Climate and Energy Action plan sets a community-wide goal consistent with that of
the city of Eugene, Oregon, which is to achieve a 7.6% annual reduction in community-wide
greenhouse gas emissions. This target was developed using a global-equity, carbon budget
approach that calculated reductions needed to achieve a global atmospheric carbon dioxide
concentration of 350 ppm by 2100.
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,,,,,,,,,,,,,,,,,,,,,,,, .
Who or(...:lated the CEAP".1"
The CEAP was collaboratively developed over 18 months by Ashland citizens, City government
staff, local businesses, and other regional organizations. The current CEAP was adopted by the
City Council in 2017. The City releases a progress report for the CEAP each year detailing
climate action progress, plans, and problems encountered.
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Progress
Our community has made important advances; our citizens and City staff are more engaged in
climate issues than ever before. Despite the unprecedented engagement in climate issues,
there is a strong possibility that Ashland's collective efforts are not keeping pace with our goals.
Despite the significant progress made to date, it is unlikely that Ashland has achieved 8%
emission reductions since the CEAP was adopted.
It is too soon to accurately detect changes in our GHG emission trends. Updated GHG inventory
data are not yet available and do not completely reflect events happening on the ground; local
policies are too new to have had an effect; and, some of the data are uncertain. Two separate
GHG inventory updates are scheduled in 2019, covering sector- and consumption-based
emissions respectively. Once complete the GHG inventory updates will outline a more complete
picture of Ashland's climate altering emissions, and will provide some basis for comparing
against previous years.
There are still ways to gauge progress even though the most recent emissions estimates are not
yet available. We can assess the degree of implementation for CEAP's 65 identified climate
actions. In addition, we can infer trends from electric utility data, natural gas consumption, and
electric vehicle adoption.
Our overall climate goal is based on an average annual reduction of 8%. For short term planning
and progress evaluation, it is helpful to clarify the specific drawdown scenario the CEAP
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suggests. Both CEAP and the associated Climate Recovery Ordinance (CRO) were adopted in
2017. Inventory year 2018 will therefore be expected to be 8% below the 2015 baseline. The
table below illustrates Ashland's drawdown scenario under the adopted CEAP goals.
Table 1. Ashland emissions drawdown by year
Plan GHG GHG Change Key publications Notes
Year Inventory Emissions %
Year mtCO2e
-2 2015 342480 -- -- Baseline GHG Year
-1 2016 TBD -- 2011-2015 GHG CEAP development
Inventory
0 2017 TBD 0% Climate and Energy CEAP/Ordinance
Action Plan 2017 adopted
1 2018 315082 -8% Progress Report 2019 8% below 2015
2 2019 289875 -15% 2016-2018 GHG 15% below 2015
Inventory update
3 2020 266685 -22% CEAP update 22% below 2015
The 8% GHG reduction goal was used to calculate Ashland's overall emissions target for the
year 2020. To meet the adopted goals, Ashland's emissions in the year 2020 will need to be
22% lower than in 2015, or approximately 266,685 mtCO2e.
In addition to overall GHG goals, the CEAP presents goals for each of the six focus areas. Where
appropriate, the 8% emissions goal was used to calculate 2020 targets for focus area goals.
City Staff is finalizing the "sector" inventory for the 2016-2018 period, which will be published
in mid-2019. The sector inventory calculates emissions from within Ashland's jurisdiction, as
well as from power generation and disposal of waste.
Staff have access to high quality utility data which will help to assess short term progress in the
Buildings and Energy focus area. (For simplicity, and because final 2018 estimates are not
available, the analyses below do not account for population change between 2015 and 2018,
which is estimated to be approximately+2%.)
Natural gas trends—Ashland's use of natural gas increases and decreases according to seasonal
heating needs. Not accounting for weather effects, gross natural gas use has increased 12% in
Ashland compared to 2015.
Normalizing the natural gas data for heating demand helps to roughly separate the weather-
related trends from the overall consumption trends. Accounting for the effects of winter
heating, natural gas use has declined approximately 0.5%. Factoring in a modest population
growth, Ashland's per capita gas use may be declining slightly. Additional analysis will be
possible when the GHG inventory update is complete.
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Most important to know for this progress report, Ashland will need to decrease natural gas use
a much faster rate to keep pace with adopted climate goals.
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Figure 1. Ashland natural gas use by year.
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-ASHLAND
Electricity trends— Moving away from fossil fuels will increase Ashland's electricity use, while
conservation efforts will create electricity savings. Taken together, Ashland's electricity use is
projected to stay relatively flat in coming years. Not accounting for weather effects, Ashland's
electricity use has increased 3.9% compared to 2015.
Normalizing the electricity data to account for seasonal heating and cooling loads, Ashland's
electricity use is nearly the same as in 2015.
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Figure 2. Ashland electricity use by year.
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Transportation trends—There is much to be hopeful for in the Transportation sector, which is
electrifying faster than anticipated. The transition to electric vehicles is especially pronounced
in Ashland as seen by our unusually high adoption rate. The table below is based on ODEQ
vehicle registration data (from June 2018) and compares the number of electric and plug-in
hybrid vehicles in Ashland to available County data. Care must be taken when comparing City
and County-level data, as there are significant differences in geography and demographics.
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Figure 3. Ashland electric and plug-in hybrid registrations.
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9 CITY
AS ND
Although Jackson County EV adoption is similar to other rural counties, the capita number low
emission vehicles per capita in Ashland is much higher than average.
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Figure 4. Electric and hybrid vehicles per
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Consumption and Materials trends—Consumption emissions represent nearly half ofAshland's
estimated GHG, but there is little quantitative, Ashland-specific data available to give us a
detailed understanding of local consumption. However, City of Ashland iS coordinating with
ODEQtO improve estimates of consumption-based emissions. The State of Oregon has emerged
as a leader in the field of Consumption emissions and our City will benefit by relying on State
resources. A more accurate understanding of Consumption emissions will help design local
policy and educational efforts.
There has been significant activity etthe grassroots level to help address Ashland's
ConSUDlpdOn emissions. Local 8dVoC@Cy and volunteer groups, such as SC)CAN and P8Ch@00@008
Oravvdovvn, arernobi|izinQconmmmunity-baseddinmateprogranms. Sustainedpeer-to-peer
educational efforts will be critical if Ashland is to reduce consumption-based emissions.
Plans
Ashland's current City Council has reaffirmed climate action as an established priority goal
ahead of the upcoming 2019-2021 budget cycle. Top-level leadership will be an essential
element ofsuccessful climate action. There are numerous opportunities for climate action; Staff
and CEAP supporters are preparing for a busy 2Ol9.
10 CmT Y 0 r
City Council recently approved the creation of a new Climate Policy Advisory Commission and a
refocused scope of work for the existing Conservation Commission. Both commissions will
support the CEAP and will provide new opportunities for citizen-stakeholders to engage in
climate action.
Ashland's "consumption-based" inventory is planned for update in 2019 and will be completed
in collaboration with Oregon DEQ, who are on the leading edge of CBEI estimates. Consumption
emissions include annual GHG from everything the community eats and buys.
Problems
As with any policy, full integration of CEAP goals into City operations will require time and
resources. Additional resources are required for the direct implementation of CEAP, as well as
for short-term, incremental costs of doing business in a climate friendly manner.
How and whether the community of Ashland meets its climate goals will depend on our values,
and how we prioritize the use of resources. It is no simple task and prioritizing community
actions often requires trade-offs and compromise.
Inventory protocols are constantly improving, but currently the GHG inventory protocols are
more suited to assessing long-term trends. It is not an ideal tool for measuring short-term
progress. Prevailing GHG methodologies still partially rely on uncertain, modeled data that has
is not Ashland specific. Uncertainties and data gaps must be acknowledged when comparing
GHG inventory years to gauge progress. Because of modeled data and inherent uncertainties,
local climate action is not automatically reflected by the GHG Inventory. When measuring
progress on climate action, it is important to evaluate specific progress indicators in addition to
the overall GHG emission estimates.
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Progress
The City of Ashland is making meaningful progress on the initial implementation tasks identified
in the Climate Plan, though additional resources would be valuable, especially for sustaining
public engagement and incentivizing action.
The ad-hoc CEAP Implementation Committee, formed of Ashland citizens, helped to advise on
initial Climate Plan implementation over the course of 2018.
The Ashland Community is more organized than ever, as shown by the many climate-action
groups currently at work in our community. Many Ashland residents are taking positive climate
action by electrifying their vehicles and homes, as well as by adopting more mindful
consumption practices.
There are 27 "Phase 1" actions to be completed or significantly underway by 2020. Of these, 16
(59%) are either complete or on track for completion by 2020. There are 10 (37%) are in
progress and likely continuing past 2020. Only 1 (3.7%) Phase 1 action has not been started.
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Table //. Status of CEAP Actions.
Status Phase 1 Phase 2 Total
Complete 1 2 3
In-progress, complete by 2020 15 9 24
In-progress, continuing past 2020 10 14 17
Not Started 1 13 21
Total 27 38 65
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Figure 5. Status of Phase 1 Actions, March 2019.
12 C IT Y 0 r
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Figure 6. Status of Phase 2 Actions, March 2019.
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Figure 7. Status of All CEAP Actions, March 2019.
13 CITY
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Plans
The City will continue to coordinate implementation of climate actions as outlined in the CEAP.
There is an opportunity to increase engagement with community stakeholder organizations.
During the planned CEAP review in late 2019, Staff and stakeholders will address the CEAP
implementation framework to more effectively coordinate and leverage community climate
action resources.
Problems
Because there are many community groups working, and many parties taking individual action,
it is a challenge to track and account for climate actions taking place throughout our
community.
As h I �r i(J M u r--i ic i P a I E I e c �r ic U t i I I ty
How Clean is Our Power?
The City of Ashland purchases approximately 99% of our electric power from BPA, with the
remaining 1% coming from local hydropower at Reeder Reservoir. BPA power comes mostly
from large hydroelectric dams and is some of the lowest carbon power available in the nation.
Under Oregon's Renewable Portfolio Standard, large hydropower dams are not considered a
renewable resource. The power we purchase from BPA is low-carbon, but it is not considered
renewable.
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ODEQ is the official agency tasked with tracking, accounting, analyzing and reporting utility
emissions in Oregon. Below are the ODEQ's 2019 carbon intensity values for the statewide
electricity mix and utilities that have requested a utility-specific CI score.
Each utility in Oregon can apply for an official Carbon Intensity value, which are generated
primarily for use with Oregon's Clean Fuels Program (CFP) and are useful for comparing utility
carbon impacts. Ashland Electric began participating in the CFP in 2018.
14 C IT
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Table 111. Carbon Intensity Values for 2019.
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Source: https://www.oregon.gov/deq/Filterpocs/cfp-electrcalc.pdf
ODOE maintains a helpful website that catalogs Oregon Statewide Energy Mix. Investor owned
utilities source relatively high fractions of coal and natural gas whereas most consumer owned
utilities (COUs) in Oregon source hydropower from BPA. The following chart generated by
ODOE, compares the carbon intensity of Ashland's Electric Utility with larger utilities in Oregon.
(Note change in units.)
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AS AND
Pounds, of CO2, Emitted fOr Every K'Wh Sold By Ut'llit"y
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Figure 8. Average Carbon Intensity in MT/CO2e, 2014-2016.
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Ma1drig BUildings IMUrE?l I'J f"i�c.,i�e- r i t
Home Energy Assessment Tool
A new home energy assessment tool is available to all Ashland Electric customers. Spend a few
minutes with this online tool and you will receive custom recommendations on how to save
energy and money in your home. You will also get information about incentives that can reduce
the cost. When adapting your home for our changing climate, energy efficiency is a good place
16 C IT Y 0 r
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to start. Climate adapted homes are more than just energy efficient, they are healthier and
more comfortable to live in.
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City of Ashland Solar program
The City of Ashland has been promoting the use of solar
W� r'
energy since 1981, when it passed one of the first city-wide
solar rights, or access, protection ordinances in the United
States. Since the year 2000, more than 2 megawatts of
residential and commercial Solar have been installed.
The City offers up to $7,500 to customers who install
qualifying solar electric systems. The City now also offers a virtual net metering option, which
allows customers to install solar at an off-site location, or split the generation of a system
among a group of owners.
Li n k: h„„�„I ,,,,,,,®„,,, .a s h I a n d......o r.a n s e r
City of Ashland Energy Efficiency Programs
Cityof Ashland's Conservation Division offers free in-person
home energy reviews from our Residential Energy Analyst. An
^ 9
energy review will identify ways to reduce your energy use or
et more out of the energy you use currently. The energy J` '
g 8Y Y Y gY ���ul�y�% � ��IF
review may lead to simple immediate actions to improve the
�� k �,l i p ��i`�l��a��//��fl117���n J�uY„ 11��II� ��,, %��/I)�V�f���11����hy�
efficient and comfort of our home or it could identify more �� ,��,�,,� r��i�,�il, ,� ,� ,,,,�
Y Y Y r�$`��i,7� �%��ffl�/r..u'��1%/i�,!d/�f%i%:�,/,!�vm��/�ri'�lik',� S81f���� %�ii�lir%r�i/o/�f%///�/i'%�{
significant actions to consider. The City has a wide array of financial incentive programs
available, including weatherization, heating and cooling, and zero interest loans.
Link: ht „I,,,,, : .a s h I a n d.o r.0 n s e r
17 C IT
AS AND
[". I iir-i lire-i iii r--i �,�, r� �[--i �� �i,,,,,,,t.j t,.j it e
Fossil Free Municipal Facilities
The City of Ashland has committed to reductions in
Greenhouse Gases through the adoption of a
/j J hrr
Climate and Energy (CEAP)Action Planas well as a
Council approved ordinance that specifies a local
carbon reduction of 8 percent annually (AMC
9.40.020).
To help fulfill Ashland's climate goals, in early 2019
the City adopted a new administrative policy to
minimize use of fossil energy sources in City facilities. The new policy states that "municipal
facilities currently in existence or under construction shall utilize climate neutral, low emission
energy sources as much as possible and ensure that upgrades/replacements of building systems
utilize higher efficiency and/or lower emission technology". The City Administrator may grant
an exception in instances where fossil-free alternatives do not meet a specific need; any such
exceptions will include a written record of decision and supporting documentation.
Accessory Residential Units
The City Council adopted amendments to the accessory residential unit (ARU) standards in July
2018 creating a streamlined approval process for ARUs that are less than 500 square feet in size
and located within or attached to a single-family home. The amendments exempt these small
ARUs in the single-family zones from the planning application process and allow a property
owner to obtain a building permit to convert existing floor area or construct an ARU attached to
a home. Ashland is in the 28t" year of allowing ARUs in single-family zones. Since Ashland began
allowing ARUs in 1991, over 200 units have been approved at an average of seven ARUs
approved a year.
Cottage Housing Ordinance
The City Council adopted a new provision allowing cottage housing in single-family zones in
November 2017. The ordinance allows the number of housing units to be double the allowed
density of the traditional single-family subdivision if the cottages add up to the same overall
building square footage permitted with a traditional subdivision and at least 75 percent of the
units are 800 square feet or smaller. Development standards allow the cottages to be oriented
around a central recreational/open space area and parking congregated in one area.
Transit Triangle
The Transit Triangle (TT) overlay and land use ordinance amendments were adopted by the City
Council in December 2018. The proposed amendments cover the area surrounding the bus
route in the southeastern part of Ashland that circulates on Ashland St., Tolman Creek Rd., and
Siskiyou Blvd. The TT overlay is intended to provide an area to construct greater numbers of
moderately sized housing units, provide a better environment for local business development
18 C IT
-AS N D
and expansion, support transit service through increasing the number of residents in close
proximity to the bus route, and create a walkable neighborhood by locating good and services
near new housing and existing residential neighborhoods.
Greening the Municipal Fleet
In early 2019 the City strengthened its commitment by developing an administrative policy to
speed transition from fossil fuel vehicles and equipment to low-carbon alternatives. New
vehicles will be replaced with fossil-free or lower carbon vehicles unless no practical alternative
is available.
Building EV Infrastructure
The City of Ashland recognizes that electric vehicles are a vital part of �, r�,,,,,� ,
reducing GHG emissions. Ashland's residents also recognize our electric ' ''%%
future, as our EV adoption rates are among the highest in the state. To
help our community transition to electric transportation, the city
r„
maintains six public charging stations. There is currently no fee to use the
� i 'ip"iSiuo ;+I �f�llllllll iu'Illlllldiii'
public chargers, thanks to Ashland's participation in the OR Clean Fuels
Program.
Link: htt ......
. h................l n.......................... r.................u............... E V.,
Supporting EV adoption
City of Ashland has created the EmpowerEV pilot program,
,III W
which offers incentives to Ashland electric customers who
purchase EVs. Residential electric customers can earn a cash
rebate for a new or used vehicle. Commercial electric Etec r C
vehickes
customers can earn incentives for vehicles or workplace Ashlandchargers. The current EmpowerEV pilot program ends in
March 2019
The Citygave a sustainabilit rant to help fund the Electric
g Y g p
Vehicles Ashland project, which is awarding grants to
businesses who purchase an EV.
City of Ashland is coordinating with statewide and local non-profit partners to increase EV
educational offerings in Southern Oregon in 2019.
Link: htt : . hl n . r.0 E
19 C IT
ASH AN
Sharing Bikes / Rogue Bike Share
The City, ODOT, RVTD, SOU, Asante have come
together to sponsor the Rogue Bike Share program
for a three-year period. The Bike Share provides the
abilityfor a short term bicycle rental as needed and
v Po.
j��IIIIIUI y,
offers several membership tiers. Locks come with the
bikes, so riders have the freedom and convenience
of being able to make multiple stops before
returning to any station. There are currently 40 bikes
available across 10 different stations in Ashland. Bike Share utilization has increased each year.
Since July 2015, nearly 1,500 members have taken nearly 5,500 trips.
Link: htt : Lryco . r h t- - r u.....- i - h r.....
Nixle
City of Ashland is now using Nixle, an easy and direct way for e y t n
l� Ie
m
citizens to get timely information about ongoing issues, majorN IX,LE*
oN,,NI
events, air quality advisories, evacuations, and all emergencies
affecting town. Nixle supplements the Jackson County Citizen Alert System and provides
Ashland specific messaging such as street closures, evacuations, and power outages.
Link: „It „I,,,,:„,,, I ,,,,p . ,or.u n i I
Wildfire Ordinance
Ashland's setting, history of wildfires, and increasingly long, hot, and dry summers put us at
high fire risk each year. One piece of an overall strategy to better protect our community from
wildfire was adopted by the City Council in 2018. The expanded and enhanced wildfire safety
ordinance now applies to all lots in Ashland, updates standards for development, and
restricts new plantings of known flammable trees and shrubs on any lot in the city at any time.
Link: htt : . h1 n . r.0 . i 1
...........................L...
Firewise
City of Ashland provides residents with tools to create fire
safe landscaping and use fire-resistant construction materials to
protect lives, property and firefighters in the event of a wildfire.
One of the main tools provided is a free Firewise Assessmentf
provided by the Fire Adapted Communities Coordinator at
Ashland Fire & Rescue. This comprehensive assessment includes a walk around your home and
property where specific recommendations are provided for the landowner.
20 C IT
-ASHLAND
Unk: Jh t.t.p./ i i
.......... ....../
............................ ..... ...... a n d...........o r..........u s./..f r e w s e.,
CERT
Created inl999 after the community experienced a severe flood on C- T Y0 F
New Year's day l997, Ashland's Community Emergency Response
Team (CERT) program has trained over 8SO volunteers to be better
prepared to survive ina disaster making Ash|and'sCERT program one
of the most successful in the nation. CERT has been mobilized over
thirty times for activities ranging from managing emergency shelters to evacuating residents
duringvvi|dfires. CERT'scorecornpetenoyis '�nreporingourconnnnunit«toendunedisasters.''
Since 2011 CERT has orchestrated more than 20,000 hours of volunteer effort.
Link: h ttjlp./
Making Ecosys"I..',erTIS I...........leaUthV
Ashland Forest Resiliency Project
The AFRisaten-year, multi-agency stewardship project desiQnedto
reduce the risk of severe wildfire in the watershed and toprotect
water quality, older forests, wildlife, people, property and quality of
life. Key objectives of the project inc|ude:
e Reduce the risk oflarge-scale wildfire, Ashland
old trees survive insects and disease ° - -'---
e Help large, ' Resiliency
• Restore a healthy forest ecosystem �~==�'~=�U,`
• Uphold and protect critical watershed values
To date the project hasproducedrneasurab|eresu|ts: 7,6OOecresoffue| mnanagenment
enhancing safetyinthevvi|d|andurboninterface, nunmerousopportunitiesforconmrnunity
educotion, the creation ofl7 permanent jobs, and l5O seasonal jobs.
Link: Jhtt..11p, :/ ��.w a s h I a in d o r u s./..a f
21 CmT Y 0 r
Saving Water
City of Ashland provides extensive water-saving
;1 o
programs to help conserve our natural resources and
save money. Residents can request a free, in-person
evaluation of irrigation systems or indoor water use.
Additional opportunities include a lawn replacement
incentive, appliance rebates, graywater reuse,
rainwater catchment, and landscaping resources. In ,
'j�WV9 ���l alyN
the past five years the community has saved
approximately 25 million gallons of water b
p p Y 8 Y
participating in the water efficiency programs the City
has to offer.
The City of Ashland has received a 1St Place Stewardship and Conservation Award from the
Oregon Water Resources Department for the 2018 Best Water Conservation Program in the
Large Municipality and Water Supplier Category (Serving more than 1,000 people).
Li n k: htt„j,,,, : .a s h I a n d......o r.a n s e r
Reducing Disposables
Ashland's Conservation commission works to educate and advocate for the wise use of
resources by the city government and the people of Ashland. In 2018 the Commission helped
design and pilot a disposables reduction program called "Straws on Demand", which was
received favorably by participants and will inform a broader, upcoming effort to reduce
disposable packaging. The Conservation Commission has also begun working on a grant with
ODEQ to create and pilot a reusable take-out container program. Lastly, additional recycling
infrastructure has been installed in the downtown core, so most City trashcans also provide an
opportunity to recycle.
I.............11g1--'i li,-r,qoacdt 0��p��,:)ortt I i,I i t i e s
For Ashland to meet its goals, climate action will need to be broadly incorporated into all levels
of our community, and government. However, every community has opportunities that can
uniquely contribute to climate solutions. This section seeks to identify some climate action
opportunities that are somewhat unique to our community, and may merit additional
discussion at future climate-related Commission meetings.
-i
[ III i I ;�; III°„i ,,,,,,,,,, III ��III r-i�, C I i r--ri a t E, a II�i ,,,,,,,,„III..) 1, w ;;, �C,,;°, II
Thanks to Citizen participation and City Council support, Ashland has one of the most detailed
climate plans for a city of its size. Though it is already quite comprehensive, there are a few
areas where the CEAP needs additional clarification and development. Opportunities for
improvement include:
22 C IT
-.S H N D
Climate Adaptation - While the CEAP does a thorough job of addressing emission mitigation
opportunities, a more cohesive and specific Adaptation strategies and actions would improve
the plan. Adaptation plans are essential to inform emergency preparedness for climate-related
impacts. This effort should include development of a detailed list of local and vulnerable
populations, including a list of experts, advocates, and direct points of contact.
Community Action Hub and Stakeholder Expansion —There is an identified need for a
collaborative, community stakeholder group that can coordinate community action and
potentially take ownership of specific actions in the CEAP. The CEAP contains goals for both
Municipal and community-wide action, yet all of the actions in the current CEAP are delegated
to the City. The City has approved a new Climate Policy Advisory Commission to convene 2019.
Conservation Commission will take on an expanded role to include climate outreach. Ashland is
pursuing opportunities to develop a multi-stakeholder action plan as part of the scheduled
CEAP update.
Equity Guidance—The adopted CEAP stresses the importance of building equity as part of
climate action, but it does not offer a complete framework for addressing equity
considerations. The ad hoc CEAP Implementation Committee recommended the Climate Policy
Advisory Commission create an equity evaluation process that is inclusive, actionable,
transparent, and streamlined. This "lens" will be used to inform climate action as they are
designed and implemented.
Electrify I...........I o rn e I...........leating and Cooling
There is a tremendous opportunity to reduce Ashland's GHG emissions by focusing on home
electrification. Approximately 7000 homes in Ashland use natural gas for heating and each of
these represent an opportunity for emissions reduction. The City of Ashland is developing
programs to encourage electrification of home heating and cooling systems.
While residential energy is only 13% of Ashland's GHG emissions, home energy upgrades have
positive spillover effects on residential transportation and consumption emissions. Nearly 75%
of Ashland emissions are generated by residential sources (including building energy use,
transportation, and consumption emissions).
The following graphic from ODOE illustrate the average use of energy in Oregon homes.
23 C IT
ASH AN D
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Figure 9. Average energy use in Oregon homes.
Source:..h t - i i - r -
r . , Chapter 1, p. 39.
I ni p r o v e I o w carbon Mobdity 0�0."ions
As our community works toward our climate goals, there is a significant opportunity to reshape
transportation and mobility within Ashland. As a tourist-based economy, Ashland should
continue to work towards improving pedestrian infrastructure and walkability. Walkable
neighborhoods can improve livability and reduce GHG emissions. Ridesharing services may
improve mobility for some residents and visitors and could reduce the need for private vehicle
ownership; however, the net effect of ridesharing services on Ashland's GHG emissions has not
been established. The City of Ashland should encourage all forms of transportation that do not
directly emit pollutants. In the near term, the City should continue to support vehicle
electrification, which reduces emissions and has positive air quality effects that support public
health. Vehicle electrification has the additional benefit of acting as a gateway for climate
action at home.
R. e d u c e C o n s�..A rn p a
In Ashland, nearly half of our estimated GHG emissions come from consumption-based
emissions, which include the things we eat and buy. Consumption-based emissions include all
of the climate impacts associated with producing, transporting, using, and disposing of the
goods and services used by our community.The City of Ashland should continue and expand
support for consumption education and find ways to support the community-based efforts that
24 C IT
ASH AN
currently exist. To achieve our climate goals citizens will need to take action at the household
level. The City of Ashland has little authority to regulate private consumption. The City should
explore novel ways of reducing consumption that do not rely on regulatory authority.
Link: Oregon Consumption Based Emissions Inventory
25 C IT
AS AN
Appendix -1 -. A c�r o n y rn s
AFR—Ashland Forest Resiliency (Project)
BPA— Bonneville Power Administration
CEAP—Climate and Energy Action Plan
CERT—Community Emergency Response Team
CPAC—Climate Policy Advisory Commission
EV— Electric VehiclemtCO2e— Metric tons of carbon dioxide equivalent
ODEQ—Oregon Department of Environmental Quality
ODOE—Oregon Department of Energy
TAP—Talent Ashland Phoenix (Pipeline)
TT—Transit Triangle
26 C IT
-AS N D
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Graywater Workshop
Stretch Your Water Use: How to Install v
Graywater S stems
with Laura Allen of Greywater Action
................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................I
Location.0
Southern Oregon University, Stevenson Union Room 319
Date: :Jul 27,, 2019 9:30 a.m. - 4 p.m. Costs, $45/person
0
.................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................I
111I "! �������r I["Ili mil graywater
': a system? Don't knowwhere to start?
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Then this workshop is for you! Join us to learn how you can
install your very own Graywater System!
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Photo Courtesy of:
centralcoastgreywater.or
Local experts will be available to:
• Demonstrate how systems are designed, installed and o erated
yp
• Display materials needed to build your own graywater system
• Discuss local and state building codes Et permits
Lunch is included
Graywater book will beprovided
IA
Workshop qualifies for CEUs.
CITY OF'
"Vutt ,,i!r.,.k'r m xa4na o rar„e a yip 6n
Beco,0%0"-" Sl"H L A N' D�
RSVP to jull'!le sitheirm
i@ashl i or 541-552-2062 by Jul 19th 2019
Graywater Workshop Schedule
9:30am Introductions
9:45am Overview of Graywater
• Graywater overview(all type of systems, general costs,pros/cons of
each type) (Slideshow 45 min)
• Graywater scenarios(practice choosing systems based on site
and client). (Activity 15 min.)
• Site assessments (Practice assessing sites for suitability of different
types of greywater systems) (Activity 15 min)
11am Focus on Laundry-to-landscape Systems
• Laundry-to-landscape system parts and design(Video and slideshow 1 hr)
• Materials match (15 min)
• Mock-up of system(15 min)
12pm Lunch
Ipm Irrigation
• Designing a graywater irrigation system (10 min)
• Estimating plant water requirements (10 min)
• Estimating graywater flows (real life vs. code estimates) (10 min)
1:30pm Design Practice
• Small groups: Synthesizing info by creating a L2L system design. (In small groups they'll
work on a design for a site and estimate flows, estimate PWR for the landscape and determine
which plants to irrigate.) (45 min)
2:15 Break
2:30 Soils and Mulch Basins
• How to identify soil type using a soil ribbon test
• How do conduct an infiltration text
• How to determine appropriate sized mulch basins
3:00 Oregon DEQ Graywater Permit
• How to fill out a permit
• Activity- in small groups participants will"review"a permit application from the DEQs
perspective.
4:00 Closing
• Answering final questions
• Participants give feedback on workshop and share how ready they feel about installing systems
and what else they may need to be prepared
4:30 End of workshop
Meeting of Outreach Subcommittee, Conservation Commission
June 13, 3 pm at Geos Institute, 84 41" St, Ashland, OR
Commission Members Attending: Larry Cooper, Marni Koopman, James McGinnis,
Marion Moore
Member of public: Huelz attended
We agreed that everyone would read these notes and each person would pick 3
projects/ideas that they feel enthusiastic about. From this list of projects we
hope to pick a project to work on. Please email Marion with your 3 projects by
Friday, June 21.
We went around the table, discussing what kind of outreach the group wants to
do (the first question in Stu's list of questions for the commission).
-Larry: Provide a website with resources for all groups, to help with achieving
CEAP goals. (Later discussion: web site could be created and maintained outside
the commission; perhaps by ACT? Or perhaps by using stakeholder websites to
convey the message.)
-Marni: focus on lower income vulnerable groups (renters, non-English speakers,
children) to be sure they get information. We don't know how to do this. We'll
probably need to experiment with several different ways. (Later discussion:
people on low-income utility assistance could be a group to engage.)
- lames: empower others to do outreach. Set up a screen display downtown
(City Hall?) that can: comment on CEAP progress; suggest an action to mitigate
climate change; or other info. Could also, or instead, have a "thermometer" that
shows how far Ashland has gotten on CEAP goals.
-Marion: presentations to groups, including community or neighborhood groups.
Social media.
-Marni: there is already communication/meetings with local climate groups
attending. We need to see if we can join, and help out.
-Marni: the sub-committee and/or commission needs a communication plan.
-Larry: make videos of individuals (or neighborhoods, or groups such as CERT)
who have done a lot to help with climate change. The videos could serve as a
demonstration of what can be done.
-Huelz: reach out to City Council to pass EV wiring ordinance.
Next question: what are key outreach messages?
-Larry: how do residents engage with CEAP goals? We need to prioritize goals
and actions for effective mitigation. It's important to be inclusive and open, and
NOT judgmental.
-Marni: Need to communicate (to neighborhoods, etc) what to do, what to pay
attention to (e.g. when shopping), here's what works, here's the financial impact.
-Huelz: Use less gas. Replace appliances with more efficient models (usually best
to wait til something fails before replacing it). Put this kind of info on resource
website. Could use slogan like "when it fails, go electric".
-James: Make messages "sparky", fun, made to stick. Let's have a "made to stick"
contest in town with regards to climate change "When it breaks go electric".
"Green house cleaning, good planet cleaning". "Free energy: the power of the
sun". "Don't get blown away by high electricity costs, it's a breeze when you go
wind power". "Don't get fried by high energy costs, be cool with solar". "Insulate
your home — as though your future survival depended upon it".
-Marion: use 10 slides to educate on what is CEAP and what are its goals. Give
ideas about what individuals can do. Let people know what the city has done, and
is doing.
-James: we need someone to talk to us about How to do outreach.
-Marion: there are templates for marketing plans for these kinds of climate
projects.
Next meeting: Thursday June 27, 3 pm, at Geos Institute
Council Business Meet'ing
February 19, 2019
Agenda Item 10x20 Progress and Findings
LFr o m Adam Hanks Assistant to the City Administrator
Tom Mc6artlett Electric Utility Director
C o:n:t:ac:t ad aim.1hain lks..(cDash .
or.us ,as.im c�lb a rtil e.ttp
SUMMARY
On November 5, 2018 City staff supplied a Request for Proposals (RFP) for a large scale (10-13 MW) solar
generation project to be located on the City owned Imperatrice Property. The intent of the RFP was to solicit and
receive current, market-based proposals to assist in determining the cost to the City of the electricity generated as
well as a realistic timeline for the completion of the proposed project.
Because of the impact of the City's current wholesale power contract with Bonneville Power Administration (BPA)
on the financial viability of the project, it was determined that a meeting with key BPA and City Staff(including
Mayor Stromberg) should occur prior to the decision to release the RFP. That meeting occurred on January 11, 2019
and provided confirmation of several key points regarding the "take or pay"provision of the current contract.
This agenda item is intended to elicit direction from Council regarding the existing RFP and to receive direction on
other potential desired next steps.
POLICIES, PLANS & GOALS SUPPORTED
Climate and Energy Action Plan Action BE 1-3 —Facilitate and encourage solar energy production
City Council Goal 4.4—Examine long term use of Imperatrice property
Ordinance 3144—"10 by 20" Ordinance (Sept 6, 2016)
PREVIOUS COUNCIL ACTION
• Initial draft RFP presented to Council September 17, 2018.
• Updated Final draft RFP presented to Council November 5, 2018
BACKGROUND INFORMATION
The issuance of an RFP was determined to be the next step the in continued effort to meet the requirements of the 10
by 20 ordinance that was approved by Council in September of 2016. This citizen authored Ordinance mandates
that the City"cause to produce"ten percent of the community's annual electricity consumption from clean, local and
new sources by 2020.
The following 10 by 20 ordinance related agenda items have come before Council since the Ordinance's approval
that in combination provide a solid background of the issues and work done to date.
N.o ye.m.h el 1 1 —Discussion of policy questions to be addressed regarding the 10 by 20 Ordinance
.............. ,,,,,,,,,,,,,,,r 1 1. ....., - 10 by 20 Ordinance Pro ect Update
.. .................................................................................... .........
1 1 — 10 by 20 Status Update
December 1 1 — 10 b 20 Ordinance Activity Update
..................... y y p
1 i. —Initial Review of draft RFP
.&p ...........................................................................................................................................
, , , ,,,,,,,,, �i. —Review o FinalDrat RFP (removedfrom agenda, but materials part o packet)
Page 1 of 3
F
Several important report/studies have been completed that relate to the project and are in the RFP appendix. These
materials have been provided to Council in previous project updates and are available using the meeting links
provided above.
1) Solar PV Generation Interconnect Analysis—OS Engineering—January 31, 2017
2) Biological Assessment of the Imperatrice Property—Pacific Crest Consulting LLC—August 2017
3) BPA Take or Pay Response—December 2017
4) Conservation Commission Recommendation on Solar Project at Imperatrice site—December 2017
5) Electric Utility Rate Design Study—Utility Finance Solutions, LLC—May 15, 2018
NEW INFORMATION
Current BPA Contract
The City's Electric Utility has an existing twenty-year wholesale power contract with Bonneville Power
Administration which expires in 2028. Customers of BPA fall into one of three categories:
• Load Following—Purchasing all power needs from BPA with load shaping provided as part of the service
• Block—Purchasing a specific estimate amount of annual power(may or may not include load shaping)
• Slice/Block—Purchasing a combination of fixed and variable power, each with different pricing structures
The City of Ashland chose to sign a contract as a Load Following customer. This provides the City with the lowest
and most stable wholesale cost for power and also provides for all of the annual load shaping and transmission needs
of the Electric Utility. The contract includes a provision called"Take or Pay", meaning the customer (the City) must
pay for their calculated load whether they use it or not up to a calculated"rate period high water mark", which is
calculated every two years and addresses changes in (Tier 1 system capacity) and power consumption due to growth
(increase), energy efficiency and renewables (decrease) and commercial/industrial fluxuations in power needs.
Take or Pay and 10 by 20
In general, the Take or Pay provision means that significant local energy that is either purchased or generated by the
City will have its own cost per kWh and will still be charged by BPA, in effect causing a surcharge on the locally
generated power. This contract structure provides all customers of BPA with a level and equitable distribution of the
cost of power in the BPA system. If Take or Pay was not a part of the contract, customers could pick and choose
how much BPA power they wanted at any time, leaving the remaining customers to pay for the now higher cost of
the remaining power generated.
Importantly, the contract defines the level of local energy generation that becomes subject to the Take or Pay
provision. Local generation that is exempt from Take or Pay includes the following:
• Local generation sources in place prior to the contract signing (The City's hydro generation at Reeder
Reservoir is a pre-existing customer resource)
• Net metered, electrically independent generating systems of less than 200 kw (over 400 of these solar
systems on the City's distribution grid currently)
• One utility scale generation resource with a maximum generation of 1 MW (requires review/approval by
BPA as is not specifically permitted in the contract)
BPA Contract Meeting (Jan 11,2019)
City staff and Mayor Stromberg met with five key senior BPA staff to clarify, clearly understand and request
exemption from the Take or Pay provision of the contract. The result was a higher-level understanding of the basic
structure and business model that BPA is Congressionally required to operate within and how deviation/exemption
from this or other contract provisions would affect BPA and cause concern/opposition from its other 144 wholesale
customers.
Page 2 of 3
F
While take or pay remains a component of the City's contract and continues to impact the financial viability of a
large-scale solar project as proposed in the RFP, several important and relevant discoveries and clarifications
emerged from this productive meeting, including:
• BPA is able and willing to only charge the City the difference between the City's wholesale purchase price
and BPA spot market sale price should the City create local generation that triggers Take or Pay. This
slightly reduces the impact of the "sur-charge" when Take or Pay is triggered.
• BPA will begin their process for the development of the post 2028 contracts in late 2019 and is scheduled to
have final contracts available for customer review and execution by 2025.
• City staff indicated their desire and willingness to play a meaningful role in the development of the 2028
contracts, which was well received by BPA staff.
FISCAL IMPACTS
Significant staff time has been invested in the 10 by 20 Ordinance implementation efforts since its approval in fall of
2016. Additional costs of approximately$25,000 have been incurred to develop the Interconnection Analysis, the
biological assessment and the rate design analysis addendum. The addendum was completed by the City's Cost of
Service and Rate Design consultant Utility Financial Solutions LLC and calculated retail kWh rate increases of 15-
18 percent across the various customer classes (residential, commercial, gov't, muni, etc.) based on estimated
additional purchase and transmission costs associated with the Imperatrice Solar Project.
The RFP was developed by staff with technical City's assistance from a partner agreement with the Bonneville
Environmental Foundation (BEF) at no additional cost to the City. BEF continues to provide technical assistance
and guidance as needed. OS Engineering, the City's contract Electrical Systems Engineering consultant, is available
under the existing financial terms of the contract for future technical assistance as needed.
STAFF RECOMMENDATION
With formal clarity of the impact of the Take or Pay provision of the existing BPA contract, staff is requesting
Council direction on the immediate future of the draft project RFP, as well as more broad direction of future focus in
meeting the ordinance. To assist Council in providing this staff direction, staff suggests that a Study Session be held
in the near future to present options to clearly define 10 by 20 objectives and move forward on projects that; 1) meet
those objectives; 2) do not trigger the Take or Pay provision of the existing BPA contract; and 3) also align with
and/or compliment other Council goals and objectives.
ACTIONS, OPTIONS & POTENTIAL MOTIONS
No motion is needed at this time, only direction as summarized in the staff recommendation
REFERENCES &ATTACHMENTS
Attachment 1: Final Draft RFP— Solar Project at Imperatrice Property
..n.c,,,,
Page 3 of 3
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