Loading...
HomeMy WebLinkAbout2019.10.23 Conservation Commission Agenda Packet ASHLAND CONSERVATION AND CLIMATE OUTREACH COMMISSION Meeting Agenda October 23, 2019—6:00 to 8:00 PM Community Development Building, Siskiyou Room, 51 Winburn Way 1. (6:00) - Call to Order 2. Consent Agenda 2.1. September 25, 2019 Meeting Minutes 3. Announcements (10 min) 3.1. Next Regular Meeting: November 13, 2019 (one week earlier) 3.2. Upcoming Sub-committee meetings 3.3. Other Announcements from Commissioners 4. (6:10) - Public Forum to be evenly divided by public wishing to speak (10 min) 5. (6:20) - Reports/Presentations (30 min) 5.1 Carbon Sequestration (20 min) 5.2 Council and Administration Update (5 min) 5.3 CPAC Staff Liaison Update (5 min) 6. (6:50) Old Business (45 min) 6.1. Commission Monthly Column in Sneak Preview(5 min) • Approve Article ....................................................................................................................... Month Published Article Assigned To Due for Due to Sneak Approved? Packet Preview (staf December Rogue to Go Buck Oct. 14 Nov.18 Januar CPAC Joint Commission Article McGinnis/CPAC Nov. 4 Dec 20 TBD-Straws on Demand, Jukebox Electric Car Charger, and Addressing Consumption Emissions 6.2. Sub-committee updates (15 min) 6.2.1 Water(3 min) 6.2.2 Waste Prevention(3 min) 6.2.3 Air Quality(3 min) 6.2.4 Marketing and Outreach (3 min) 6.3 Approval of Actions to Mitigate/Adapt to Climate Change Handout (10 min) 6.4 Neighborhood Presentations (15 min) 7. (7:35) New Business (20 min) 7.1. Electric Equipment/EV Drive Event Format(10 min) 7.2. Conservation and Climate Outreach Commission—Charter(10 min) 8. (7:55) -Wrap Up (5 min) 8.1. Review of Action Items 8.2. Items to be added to next agenda • Debrief on State Laws (after legal review) • Public Meeting, Records, and Ethics Presentation • Multifamily Recycling Ordinance Review (TBD) • Senate Bi1190/Straws on Demand article (TBD) CITY O F oAS H L 'A N Dr Conservation and Climate Outreach Commission The purpose of Ashland's Conservation and Climate Outreach Commission is to support the achievement of Ashland's Community Climate Recovery Goals and conservation activities. The Commission shall actively encourage Community entities and individuals to make wise use of resources and make progress toward Ashland's Community Climate Goals as set forth in the most current City Council approved version of the Climate and Energy Action Plan. The Conservation and Climate Outreach Commission consists of nine voting members including one representative each from the solid waste franchisee for the City, Southern Oregon University, and the Ashland School District, and six other voting members. Powers and Duties Generally: A. Consistent with City policies and procedures, educate and advocate for Ashland's Community Climate Recovery Goals B. Consistent with the Climate and Energy Action Plan, make recommendations on strategies, actions, and programs related to the wise and efficient use of resources by all Ashland citizens, including: a. Consumption of goods and services; b. Materials management, waste prevention, reduction, and recycling; c. Conservation and efficient use of electricity, water, and natural resources; d. Promotion of community, residential, and commercial renewable resources; e. Air quality awareness; and f. Climate resilience and preparedness. Draft Minutes for the Conservation and Climate Outreach Commission September 25, 2019 Page 1 of 3 DRAFT MINUTES FOR THE CONSERVATION AND CLIMATE OUTREACH COMMISSION Wednesday, September 25,2019 Siskiyou Room, 51 Winburn Way 1. Call to Order Vice Chair Marion Moore called the meeting to order at 6:01 p.m. Commissioners Risa Buck, Larry Cooper, Drew Gilliland, and Bryan Sohl were present. Commissioners James McGinnis and David Sommer were absent. Commissioners Marni Koopman and Jamie Rosenthal arrived later. Staff Liaison Stu Green was also present. Staff Liaison Adam Hanks and Council Liaison Julie Akins were absent. Gilliland updated the Commission that Southern Oregon University(SOU)hired Rebecca Walker as the new Sustainability Coordinator who will eventually be the SOU representative of the Commission. The rest of the Commission introduced themselves to Gilliland. Rosenthal arrived 6:05 P.m. 2. Consent Agenda 2.1. August 28, 2019 Meeting Minutes Moore clarified that under section 5.2 the motion made was for staff to compile a letter not comply as was written. Moore also stated that"to"was missing from the sentence"Because of conflicts with the Leaves and Composting article, it was decided have a feature article in the Sneak Preview for Rogue to Go in November instead of utilizing the Conservation Corner" in section 6.1.1. Koopman arrived 6:10 p.m. Buck/Rosenthal moved to approve the article with the changes discussed. Further discussion: none. All Ayes. Motion passed unanimously. 3. Announcements 3.1. Next Regular Meeting: October 23, 2019 • Reschedule December 18 Meeting Sohl will be absent and Cooper could possibly be absent for the December 18 meeting,but the meeting is staying as scheduled. Rosenthal reminded everyone she would be late to October's meeting. 3.2. Upcoming Sub-committee meetings The Outreach Sub-committee currently has meetings on October 3 and 17,but the October 3 meeting might be cancelled. The Waste Prevention Sub-committee will have a meeting on September 30 at GEOs starting at 2 p.m. 3.3. Other Announcements from Commissioners Cooper expressed interest in having a liaison even if informal between the Climate Policy Commission(CPAC) and the Conservation and Climate Outreach Commission. Buck added that the liaison could be rotating and asked to have a spot on each Commission agenda for the other Commission to present. Green stated that as he is a staff liaison for both he is happy to share ideas and encouraged all Commissioners to read the minutes of CPAC. Moore requested that the Commission continue this discussion to next meeting. Rosenthal announced that the Master Recycler course occurred the night before. The course is held by Jackson County at Rogue Disposal in Medford and saw upwards of 30 people in attendance; the largest group so far. Rosenthal also informed the Commission that Recology is working with the City about reviewing the multifamily recycling code to be more robust. She would like to bring a draft of the Ordinance to the Commission for review before it goes to Council when it is ready. 4. Public Forum Huelz Gutcheon—stated that the climate issues are too large for the administration to keep up with. He will continue to speak about the Climate and Energy Action Plan(LEAP)to the Planning Commission and Community Development Department. Angelina Cook—works with Emerging Futures and Ashland Drawdown group. Emerging Futures is working with a Department of Environmental Quality(DEQ) grant to coordinate restaurants and households with food waste reduction. The group is also working with the Outreach Sub-committee. Draft Minutes for the Conservation and Climate Outreach Commission September 25, 2019 Page 2 of 3 5. Reports/Presentations 5.1 Carbon Sequestration Due to a scheduling miscommunication,this item will be moved to the October meeting. 5.2 Council and Administration Update Green announced that the Forth electric vehicle(EV) event will be held next Friday, October 4. The group has been in Ashland before and this event will allow participants to test drive and ask experts about the available EVs. The event will last from 12 p.m.until p.m. and will include the local Electric Vehicles for Ashland(EVA) group. Green also tabled for the Commission with Moore and McGinnis at the September 20 Climate Strike. The Council approved a resolution stating their goals which included addressing climate change as one of their higher priority value services. 6. Old Business 6.1. Commission Monthly Column in Sneak Preview • Approve Article Moore asked for comments on the Leaves and Composting Options article written by Rosenthal for the November issue of Sneak Preview. Koopman/Cooper moved to approve the article as written. Further Discussion: clarification on two drop off days versus needingto purchase bags. All Ayes. Motion passed unanimouslX. Buck requested that a Conservation Corner article for Rogue to Go run in December. The Commissioners agreed to add Rogue to Go to December and move the CPAC joint commission article to January. 6.2. Sub-committee updates 6.2.1 Water None 6.2.2 Waste Prevention Rosenthal mentioned last meeting that she would be writing a piece for the City Source about Senate Bill 90. She hopes to have the Commission review the article before its publication and would like help from the Commission on getting the word out. Ideas included Commissioners speaking to businesses and residents directly,posting on their personal social media pages, and writing an article for the Ashland Tidings. Discussion will continue at the next Waste Prevention Sub-committee. Buck gave an update on Rogue to Go. The City Council approved the purchase of the containers using the DEQ grant. Purchasing of the containers will be happening soon, but the logo for the tokens is finished. 6.2.3 Air Quality Moore announced two issues assigned to the Sub-committee: electric landscaping equipment and idling. There was an event at ACE Hardware for landscaping equipment,but Buck stated that the focus was not on electric ones. Ideas for expanding the electric landscape outreach included: • Providing incentives (City and/or ACE) for switching to electric(concerns of money not staying in Ashland); • Outreach to commercial landscapers; • City ordinance allowing time for commercial landscapers to switch from gas powered equipment (concerns to legality of such ordinance); • Implementing a tool library potentially with grant money; • Encouraging repairing equipment and buying new only when needed; and • Having ACE provide rentals. Koopman and Cooper will meet about the possibility of creating a tool library through grant money. 6.2.4 Marketing and Outreach Cooper updated the Commission on the video project featuring Buck and her sustainable home. Moore mentioned the neighborhood outreach items that will be further discussed under New Business. Draft Minutes for the Conservation and Climate Outreach Commission September 25, 2019 Page 3 of 3 Additional ideas for outreach included having an external website, speaking in Public forum at Council meetings, and sending emails to the City Council. 7. New Business 7.1. Annual Report to Council The Commission agreed upon including the following in their annual report to Council scheduled for October 15: • Continuation of Straws on Demand pilot program,bottles and cans recycling bins downtown, graywater and laundry to landscape workshops, Conservation Corner in Sneak Preview and Commissioners participation in EVA(for EV outreach and incentives for the community) and Jim Hartman's class on Climate change; • Creation of Rogue to Go pilot program,video series for mitigating climate impacts, electric landscaping tools implemented at Ashland School District(ASD), advocating for electric landscaping equipment, outreach activities through neighborhood groups,tabling, and tools for information sharing; • Change in charge of Commission(McGinnis); and • Reflection to Council on future of CEAP while sharing insights to similar communities (Koopman and Cooper). Discussion also included on presenters and attendees. Cooper offered to help present while Koopman, Rosenthal, Gilliland,Moore, and possibly Sohl offered to attend. 7.2. Approval of Actions to Mitigate/Adapt to Climate Change Handout Edits to the handout included: • Add"like a LOT less"to "Buy Less"point; • Change"Eat seasonally"to "Eat food in season"; • Change"use less hot water"to "use cold water"under the Laundry point; • Change all buys to another synonym and add"when necessary" if"buy"is still used; and • Remove all"if possible"phrasing. This item will be brought back to the October meeting for approval with the changes suggested. 7.3. Neighborhood Presentations Due to lack of time this item was moved to the October meeting. Moore asked if she can proceed with the current slides for a presentation in the meantime. The Commissioners agreed and Koopman stated that she would share her feedback at the next Outreach Sub-committee. 8. Wrap Up 8.1. Review of Action Items Moore reviewed progress on previous action items. Pending items include: electric landscaping equipment, displaying outreach on City TVs, and preparing the webpage update. Completed items include: Rogue to Go Tidings article. Items from this meeting include: Koopman and Cooper meeting about the tool library grant possibilities, Outreach Sub-Committee will review the slideshow before the October meeting. Green stated that it would be valuable to have all outreach aligned with CEAP goals and actions. He will send out a spreadsheet for tracking. Green also suggested compiling a written annual report to submit to Council in addition to the presentation. 8.2. Items to be added to next agenda • Debrief on State Laws (after legal review) • Public Meeting, Records, and Ethics Presentation Vice Chair Moore adjourned 8:05 p.m. Respectfully submitted, Elizabeth Taylor r min�uu CD L L ;,;,;,;,;,;,;, �m uuuo IIIIIII�IIIIIII N co C: — U co U U ' • O O O O O 0 2 L L L L L ^' r W co m � M MM � N W CO W � � - L.L ^1 J LL W O O O — cn — 'L Ca (a c6 Coto � ca L ^, � cn L W ^1 W W O O — — �_N co � a- a-J � m 0- CO 0- � m o m •Wiii� uu uuuuum sssssssssssssssssssss sssssssssssssssssssss """"""""""' awmmuu IIII IIIIIII O ""IIIIIIIIIIIV' mmoil o000000000� � '- ulN o000000000 MHO L L L L L L co (1) O O O O O O L L 0 0 0 0 U EL U U U U U U N u) E N O — — — — U — — U co U O O N 1111111111111111 O O O � — O O � Ca LL w Z a� Cl) a s U 0 U w m 0 4� � — 0 Z 4� QM E — L f o H U 1111 ��Vllllllllllllmmlll ���` n, �..�� W O gg lei IA F, ^' i ppi //// W O � Q Illiiillllllluii� ff LL Hill Q � ullllllllu SON (6 IIII uuullllllllluuuu 2 O uuuuuuumm W �uul U VJ M O ^\ W �000000000 W ��0000000000 U O V c6 to cncn co N — N L cn ca L cn O cn O N L O — L Co LLNO O — O OO U O �f� L L U O O _C: Lo 0 0 �--+ W - M I..L O r 4-0 Q 4-1N � cn 'NLUL —C/) L— ' +r t� —O O L 4-0 CD O OCa N N N — N C6 mO6U � N cOO� LL co OQ CoQ coQ C: 11 cn •— cn N L LL N — O N — ca — 0n N cn L o Coc6 Z � n co coCa N � N N O N N O N C6 O U L O N cn Q U U N cn — U =3 .1.-0 - L = Q =3 Co c6 N J N U — O L (a O — L - L 'L (a O N U — (a co ca C� � L Co � � U — — cn O U - LLL C� O iIIIIIIIIIIIIIIII5 a) Oa6 O OXN W �e D-W < 0 J — 0 Tr— N co 't LO (D ti w m N M lf� CD I� i Announcing Rogue To Go -- By Roxane Beigel Coryell & Risa Buck The idea of offering reusable containers for eating on 'the go' is not new and can be found in progressive and urban cities. Some of us in Ashland have been wrestling with how to offer this option for several years. At long last, we have a solution to serve you. It's called Rogue To Go and will launch eminently. Customers will be able to purchase a reusable 'take out' container from five participating locations who are part of this pilot project. The concept is simple: 1. Become a Rogue To Goer with a one time $ 10 buy-in fee. 2. Get your take out in our reusable 'to go' container. 3. Rinse it clean after eating. 4. Next time you visit one of the participating eateries, exchange your container for a sanitized one or a token to redeem next time. Ashland's Conservation Commission has long been addressing opportunities to reduce waste. The catalyst for Rogue To Go sprouted from our community. We were inspired by local business owner, Javier Cruz of Simple Cafe. He took the "idea" of reducing the take-out waste from his business and purchased reusable containers for his customers. His forward thinking inspired us to figure out a way for multiple restaurants to team up to eliminate the single use to go containers rather than each business buying inventory and customers tracking which container is returned to which of their favorite eateries. Besides, we don't need all those containers. While the idea of a broader community program for reusable containers isn't a novel one, the current programs in urban centers are costly and primarily structured for denser populations, such as Go Box PDX. Instead, we leveraged our amazing local businesses to develop this ground-breaking partnership to reduce waste. The money to seed this program is made possible through a waste prevention grant from the Oregon Department of Environmental Quality (DEQ). The City of Ashland administers the grant and is helping during the pilot phase to get it off the ground. The DEQ grant funds the first set of Rogue To Go containers and tokens. The grant allows us to test the program without asking business owners operating on small margins to make major investments in a concept that has not yet been proven to work in Ashland. The $ 10 buy in fee will provide for inventory replacement and future expansion of the program. We know many of you may be wondering why Ashland is starting a program using a plastic container. Believe us, we are with you. The Conservation Commission considered a variety of container options, including stainless steel, glass, and silicone. Feedback from restaurateurs and citizens revealed that, sadly, the product we want does not exist, yet. A non plastic option was a major priority and hurdle we set aside for now to expedite getting the program rolling. The Rogue To Go containers were selected with care to accommodate a variety of meal types. They are slightly different shapes than the containers currently being used at SOU's Hawk Dining Hall for their 'to go' food. SOU has had the reusable to go program for many years, though translating this model to a community program including several businesses is a new feat. Rogue To Go is a great start that may expand to utensils, coffee cups and the multiplicity of too many other materials we hardly notice anymore except for that moment before we discard them into the trash or mistakenly add them as contamination to recycling. The ultimate goal is to continue to expand the program throughout the Rogue Valley and provide reusable alternatives for ALL single-use disposable items. Hence the name, ROGUE To Go. For now, keep you r eyes out for the program launch and thank our forward-thinking business partners at Falafel Republic, Pie & Vine, Sesame Kitchen, Simple Cafe and the Ashland Food Coop. One success at a time grows a community that incorporates preparedness and durable choices that include shopping bags, coffee mugs, water bottles and now on the go eating. P.S. On behalf of the Conservation Commission we want to publicly appreciate Roxane for her years of leadership and service to our community. It's a toss up who misses her more, SOU or the Commission. 9/3 0/19 Waste Prevention Subcommittee. Jamie, Marni and Risa were present Discussed Straw On Demand program SOD will be sending outreach/education info to businesses about the 2020 Oregon "law" eliminating plastic straws. The group is considering sending postcards, dropping of 4 up flyers and maybe an article in the Sneak Preview. We agreed to split up the businesses and go door to door to let them know. Rogue To Go is progressing toward a mid October launch date. To go containers should be purchased by the city any day now. The logo and outreach information is getting firmed up this week. There will be a Sneak Preview article in the Dec or January edition announcing the program. An article was shared with group about the hotel chain Marriot banning shampoo bottles by 2020. This may be a future topic to share with the rest of the commission to consider "inviting" local hotels to consider eliminating shampoo type containers for dispensers. submitted by RBuck 10/9/19 Meeting of Outreach Subcommittee, Conservation and Climate Outreach Commission Sept. 19, 3 pm at Geos Institute, 84 4t" St, Ashland, OR Commission Members attending: Marni Koopman, Marion Moore Members of public attending: Huelz, Julie Caldwell Discussion on Larry's video: Larry emailed to say he is done filming, and is now editing. Discussion on neighborhood meetings: Marni suggested training others to present at meetings. Discussion with Julie Caldwell: Julie has been working with the Food Waste Solutions group (started after a Pachamama Drawdown class). They have a grant from City of Ashland, and will apply Oct. 4 for a DEQ grant. The DEQ grant will be used, in part, to set up a web site that would have info on food waste, and also on the Ashland CEAP and other local resources for climate action. Julie's group is also planning to go door-to-door and/or set up climate clubs to discuss food waste and other climate change solutions. �-+ (/i C/i O U Co m co E > Q -0 a)� U a) -� a)m -1-j }' O Co L > _� E CIO - U - o ca () L- > co O -0 N � _ :t:f� LO }' m ., .— se- C6 C6 co E O cn Co Cn C- cn a) a) � o E a) O cn 0 0 0 U � cn C- CY -� O CDL o ._ Ocn � LU .V O � � � >, . N_ .oI � _ � Co CY I -E IC37Ca - zt I _ _ caM O O ca O r co /�D O } }' � �a. V � R L. o O �— Ca � 'i co W O � o _ m t cacu v —_ 00 W Z IL cn Z = co CD cn • • • • • • • • • • • • • • • LAA UJ W > 0 IM d z 0 W Z V O O 0 Q 0 U) O Q U to co ca Cll E OC'*- U N O a) ca U Q -0 U) O — O Cll (1) cn C6 O (1)-0 0 O O OU L: cn ' p _N Cll cn O E � O L O Ca cu —O Cll --• O to O -� to 0to p UCcna O Q FL- Ca U) o O C6 Cn O Q � U Nca r-_ U 0 O cn cCu -1-a (1) � = 3 — U � O U � 0o - __ y U c— a) O o CZ LL o }' p 1 I V� U Cll O 0 Cll O Cll O V O }• CD cocn ca m O cn Cll 1 - O Cllm m O O - co cu 1 cn � cn cn -- U ca E ms, � 0 cn —P-, o r � ._ J � 0 � U) L o -N U) o o ice... v� •� � oc I � o > O 0- Zi ca 0Q �O � = to O tO �J J �0) LL � W W U Jcn � � 000QH . . . . . . . . . . . . . . . . . . . . . uj Z O � � Lo � V O O 0 %1= 4m Q 1 ICI I I S � � I �III�VVV Yu I„9 p I iII I IJ— s � t. 1 ( g / IlVulllllllllllllllllll!I��i Ili�l!'I i YIIIIIII II j4� I l/ I y i4 r ? I , o III r I j I RAI guf f I � � r r C� �` II , 1 rrl J, r° J t 11 r: Jj l U II 1 1 w 1 s I�j r 4 v n il��l ij .:III iY lu %%/i j�/ 0 zryW V �4/1 ( �I 0�4 t 1 4++ � o U C� � Q � U v N 0 '000� Q) 46 0--q v 4-J U 4-1 4-J Cid cu 0 0 Cid u 0 U 4-J, C'C �C**#A cu cu bA Q) U N � ... 5 C-1 b4 w C) Cie) Pal ----j 4-i 4-J U cu Qj Q) Q W u a w U U �; v \�oL*******4 00 0**\ v r, r, r, ... H N,, rq N rq N0 0 0 0 0 U O �I 1 1 II I f V I I I Nit I V I ISM Cam► ' /... ....... C4 ............. ...... 4)p l I 1 1 I i I,I I I°, I I .......... <%::. ............. Y,II II I r C4 <ZID r�4 Lf CID Ml [S) CD COD L Lr) iui LIM LLJ co U V-A I'll TIC)tl r,4 Lai L&A .........................................................................................................T---------7---------r--------7..................................................................................................................................................................................................................I r---------I---------7 ICU C C) CD CD (D C) CD C- "I CD C-) (D Ln C) C) L ril MIT CW ao Ln (K) s 14 CALD I A 1.13 whi S hi C)I S S;I Vil 3 S V D 3snO H N 33 d9: Oct v u a � °o 0 lo'n 0 r..4 v v � v .� o cu, � V � cu 0 rMW4 0 0 rmwq P6,4 44' � a? N � �"' O Q.r C � N U O � � � / �� rrrrrrrrrii / /„ rrr�„rr r � I' III I4 1 a �G if n j mr VI P� III �I Lij /r ry- Lij r � 4 III k ��De h� �y 4 j'' � � r �/ ��yy�/� J � �� � � r �/ � =r o �'y���C���,p���i' �����,� �� � i (q F � r i j� ' I tit �/�� 1 �.. /// �r i (//�' , r���(jf, >> � J 7 f�� r s �u� I r� f�/ � r'(� r ��` �� ���tirj��t� 1 � �rfi���po� '��� �� ,s �YT�i ,� a � � n �� �`' �� ,� �� +p ar��r �' i �. � rfaGr ���S. '1� �NI i. � 1�'��W'u r ��� � �rU�y o, p�� II�t f;///r �14 i r, i ��� ��°� � IIIII umuuuu II um ��/r i ��r X{� r�u o ���� �rJ4 err°` � �v f'r�, ",, i�i �5 f 't,',»/," F a ' l/ � � � I �i lii i /y1� i � �r� Vd 1. � i, i �� �, � � � Pr � � � � ,�rl J � 1� �% � r l���' yt y ��, i� r ,r, �r , � v % � �J� ��`ai r ���, � 0p C i� �// � � �ij �f�� � �i•./ ,�J "fl , l � / p�lrl ��ii r rl pg Hillm Y )f f 11�I r r 3 I t I�, I I I t h U� I f„� w i r' r 0 /��a r/ F� V i 7 � I ' �uplpu rriy alum uuuuuum� VI� „u 3 �r r 3f„ G P NFw� I l fi w, 1 1 J G 10� ////� ,� umuuuuuuuuuum m um IIIIII a uuu i /f 4r ��ir err�f / r f r /// „b 111 I s fil�� �I� 5 • h • • n • 4-4 o cn cu cu ct 4-J r•M4 E, V) 1,9 0 _ OIN 0 `