HomeMy WebLinkAbout2019.12.18 Conservation Commission Agenda Packet ASHLAND CONSERVATION AND CLIMATE OUTREACH COMMISSION
Meeting Agenda
December 18,2019—6:00 to 8:00 PM
Community Development Building, Siskiyou Room, 51 Winburn Way
Note: This meeting will be recorded and uploaded to the website to accompany the minutes.
L (6:00)-Call to Order
2. Consent Agenda
2.1. November 13, 2019 Meeting Minutes
3. Announcements
3.1. Next Regular Meeting: January 22,2020
3.2. Upcoming Sub-committee meetings
3.3. Other Announcements from Commissioners
4. (6:10)-Public Forum to be evenly divided by public wishing to speak(10 min)
5. (6:20)-Reports/Presentations (20 min)
5.1 Council Update (5 min)
5.2 Administration Update(5 min)
5.3 CPC Staff Liaison Update(5 min)
5.4 Update on Bag Ban and Debrief on State Laws(5 min)
6. (6:40)Old Business (45 min)
6.1. Commission Monthly Column in Sneak Preview(10 min)
• Approve Article
Due to
Month Published Article Assigned To Due for Sneak Approved?
Packet Preview
(staff)
Room
December Rogue to',Go.............. Buck ' Oct. 14 Nov.18 Yes
January SB 90/Straws on Demand Rosenthal Nov. 4 Dec. 20 Yes
February Climate Action Card Article Moore Dec. 9 TBD
March History of Conservation Commission Buck/Hanks Jan. 13 TBD
April Joint CCOC and CPC Article McGinnis Feb. 17 TBD
May LAddressing Consumption Emissions Koopman/McGinnis Mar. 16 TBD
TBD—What happens to recycling? (Moore/Rosenthal),Jukebox Electric Car Charger(Green), and Climate Emergency
(Koopman)
6.2. Sub-committee updates (15 min)
62.1 Water
6.2.2 Waste Prevention
6.2.3 Air Quality
6.2.4 Marketing and Outreach
6.3 Neighborhood Presentations(20 min)
6.3.1 Approval
6.3.2 Discussion of Community Use
7. (7:25)New Business (25 min)
7.L Climate Policy Commission Engagement Items
8. (7:5 0)-Wrap Up (10 min)
8.1. Review of Action Items
• Background on what other cities will have done to declare a climate emergency(Koopman)
• CPC meeting(Koopman,McGinnis,Walker, and staff
• Sneak Preview ad for the Rogue to Go pilot program and the Climate Action card(staff)
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• Electric landscaping equipment outreach(McGinnis)
• Displaying outreach materials on City TVs (McGinnis)
• Updating the Commission webpage(staff with Commission input)
• Researching grants for Tool Library(Cooper and Koopman)
• Creating a spreadsheet for outreach activities(Green and Moore)
• Checking with Ashland School District about getting a new representative(McGinnis)
• Checking with local landscapers about using electric tools(McGinnis)
• Referencing the Drawdown book for importance of various actions for neighborhood meetings
(Moore)
• Researching locations for presentations (Moore)
8.2. Items to be added to next agenda
• 10 by 20 Update(January)
• Public Meeting, Records,and Ethics Presentation
• Multifamily Recycling Ordinance Review(TBD)
Conservation and Climate Outreach Commission
The purpose of Ashland's Conservation and Climate Outreach Commission is to support the
achievement of Ashland's Community Climate Recovery Goals and conservation activities. The
Commission shall actively encourage Community entities and individuals to make wise use of
resources and make progress toward Ashland's Community Climate Goals as set forth in the
most current City Council approved version of the Climate and Energy Action Plan.
The Conservation and Climate Outreach Commission consists of nine voting members including
one representative each from the solid waste franchisee for the City, Southern Oregon
University, and the Ashland School District, and six other voting members.
Powers and Duties Generally:
A. Consistent with City policies and procedures, educate and advocate for Ashland's
Community Climate Recovery Goals
B. Consistent with the Climate and Energy Action Plan, make recommendations on
strategies, actions, and programs related to the wise and efficient use of resources by all
Ashland citizens, including:
a. Consumption of goods and services;
b. Materials management, waste prevention, reduction, and recycling;
c. Conservation and efficient use of electricity, water, and natural resources;
d. Promotion of community, residential, and commercial renewable resources;
e. Air quality awareness; and
f. Climate resilience and preparedness.
Draft Minutes for the Conservation and Climate Outreach Commission
November 13, 2019
Page 1 of 4
DRAFT MINUTES FOR THE CONSERVATION AND CLIMATE OUTREACH COMMISSION
Wednesday,November 13, 2019
Siskiyou Room, 51 Winburn Way
1. Call to Order
Chair James McGinnis called the meeting to order at 6:01 p.m. Commissioners Risa Buck, Larry Cooper,
Drew Gilliland, Marion Moore,Jamie Rosenthal, and Bryan Sohl as well as Council Liaison Stef
Seffinger and Staff Liaison Adam Hanks were present. Commissioners Marni Koopman and David
Sommer and Staff Liaison Stu Green were absent for the beginning of the meeting.
Rebecca Walker, Sustainability and Recycling Manager for Southern Oregon University(SOU),was also
in attendance as she will be eventually serving on the Commission as the SOU Representative.
Introductions were made by the entire Commission to her.
2. Consent Agenda
2.1. October 23, 2019 Meeting Minutes
Buck/Rosenthal moved/seconded to approve the October 23,2019 minutes as written. Further discussion:
none. All ayes. Motion passed unanimously.
3. Announcements
3.1. Next Regular Meeting: December 18, 2019 (one week earlier)
McGinnis announced that the next meeting will be held one week earlier on Wednesday, December 18.
• Spring 2020 Meetings Scheduling
Sohl was concerned about the March meeting interfering with Spring Break. With most of the
Commission not having a conflict with Spring Break,they decided to keep the meeting as regularly
scheduled.
• ASD Representative Update
McGinnis put in a request,but is still waiting on an update.
3.2. Upcoming Sub-committee meetings
The Marketing and Outreach Subcommittee will hold a meeting on November 14 at 3 p.m. and another on
December 12.
Koopman arrived at 6:1 Op.m.
3.3. Other Announcements from Commissioners
Cooper stated he had a good meeting with Kelly Madding, City Administrator, about his concerns for the
Water Treatment Plant. Gilliland spoke to the popularity of electric landscaping tools as SOU had
$10,000 worth of only electric tools stolen. Rosenthal announced the last free leaf drop off day would be
on Sunday, December 8. Buck also announced that if any Commissioners have excess leaves she will be
willing to take them.
4. Public Forum
Huelz Gutcheon,Ashland, OR—announced that Oregon State University, the Army, and 11,000 scientist
have all come out with separate reports on the large impact Climate change will have. He also spoke to a
lecture by George Schulz who created the environmental report under Nixon. His plan was not adopted
right away by Congress until the 1970s oil crisis. Gutcheon emphasized a similar action is needed within
Ashland.
5. Reports/Presentations
5.1 Council and Administration Update
Seffinger updated the Commission on numerous items being dealt with by Council and other
Commissions she is liaison for:
• The groups working on solutions to the deficit for next biennium;
• The Ashland Canal Project;
Draft Minutes for the Conservation and Climate Outreach Commission
November 13, 2019
Page 2 of 4
• Councilors not running for reelection;
• Senior needs and how they relate to climate action;
• Erosion and other effects on Lithia Park if bike trails are created; and
• The effects on the Pacific Fisher from fire suppression efforts.
Cooper suggested that looking into climate and carbon footprints could help the budget deficit by
reducing the size and cost of projects. Hanks stated that a setting up a system similar to Eugene's which
includes these considerations for every project before they are started would help achieve this. Koopman
was concerned that there was a disconnect with climate change and the City Council. She would like to
see the City of Ashland declare a climate emergency as similar communities have done to fast track
climate change mitigation and adaptation. Seffinger reminded the Commission of the budget deficit the
City faces and would like to see more of what declaring a climate emergency would entail. Koopman said
she would be willing to provide more information on declaring the climate emergency.
McGinnis mentioned planning to meet with Climate Policy Commission(CPC) Chair Tonya Graham to
discuss how the Commission will interact with each other. He invited Koopman and Walker to join this
discussion. McGinnis also stated that CPC could propose the declaration of a climate emergency to
Council this and the Conservation and Climate Outreach Commission(CCOC) could provide outreach.
Cooper/Koopman moved that the Conservation Commission recommend that the City Council look into
the process of declaring a climate emergency in the City of Ashland that would accelerate climate action.
Further discussion: Gilliland expressed interest in having this as an agenda item for next meeting to better
understand what the declaration requires. Buck and Sohl wanted to have action on the motion at this
meeting. Rosenthal also wanted to delay the motion to help craft the language better. McGinnis asked if
the Commission would like to change the wording to recommend the City Council utilize CCOC and
CPC to research what the declaration would involve. Koopman wanted to see the motion passed today
and was okay with the wording as is. Gilliland stated that waiting a month would not delay it too much
and could help craft it into something the Council could respond to. Walker stated she would be happy in
terms of either outcome and is supportive in helping it move forward. Moore said the amendment
McGinnis suggested could be another agenda item. She suggested changing the name to Conservation's
full title and take out the words "the process of'to be more direct. Cooper was fine with moving forward
tonight with the motion or putting it on the agenda for next time. McGinnis was behind the motion,but
was also in support of taking one more month to gather information to present to Council. Seffinger asked
what declaring the emergency would entail. Koopman described her work with Louisville,Kentucky in
declaring their climate emergency. Since their declaration, Louisville's Mayor holds weekly meetings on
climate change, climate action funding has come forward, and a new level of people have become
involved. Buck asked Hanks for input on how the process of a motion after it is passed. Hanks said the
motion could be presented to Council at their business meeting under the other business section by
Seffinger. If Council is in agreement,they can direct staff to do more research. The Commission could
also look into crafting a memo with details on the declaration for Council. Council would decide to direct
staff to have a further review and possibly have it go both CCOC and CPC for review. The end result
would likely be a resolution to Council.
Moore/Koopman moved to amend the original motion to remove "the process of'. Further discussion:
.o�
none.Vote taken on amendment: Buck, Cooper,Koopman, McGinnis, Moore, and Rosenthal: Yes.
Gilliland and Sohl: No. Motion passed six to two.
Vote taken on the main motion: Buck, Cooper,Koopman, McGinnis,Moore, and Sohl: Yes. Gilliland and
Rosenthal: No. Motion passed six to two.
Hanks reported that City Administration efforts were:
• Electric vehicles (EV) charging downtown and for the City fleet is being expanded;
Draft Minutes for the Conservation and Climate Outreach Commission
November 13, 2019
Page 3 of 4
• Request for Qualifications for an Energy Service Company is being completed and should be
released shortly;
• Virtual Net Metering projects are continuing as planned;
• Rogue to Go containers and tokens have arrived and the program is waiting on the businesses to
get exemptions to begin the program; and
• More EV outreach is planned for the Spring.
5.2 CPC Staff Liaison Update
6. Old Business
6.1. Commission Monthly Column in Sneak Preview
• Approve Article
Rosenthal wrote an article on Senate Bill 90 banning single use straws. Buck had edits including adding
impacts of plastics on the ocean and background of what inspired the change in Oregon. Discussion
surrounded the language in the bill about single use versus plastic based straws being banned unless
requested. Moore suggested taking out the line which specifies the bill language. Buck/Gilliland
moved/seconded to approve the article with the suggestions discussed. Further discussion: none. All
Ayes. Motion passes unanimously.
The new article schedule is as follows:
• February article—Climate Actions Card(Moore)
• March article—History of Conservation to CCOC (Buck and Hanks)
• April article—Joint CCOC and CPAC (McGinnis)
• May article—Addressing Consumption Emissions (Koopman and McGinnis)
The to be determined articles were assigned as follows:
• What happens to your recycling?—Moore and Rosenthal
• Juicebox Electric Charging—Green
• Climate Emergency—Koopman
62. Sub-committee updates
6.2.1 Water
Buck received and update from the City about micro plastic debris from construction projects. Public
Works stated they have ordered vacuuming equipment to vacuum these materials while the cutting is
happening.
6.22 Waste Prevention
Rosenthal stated that they will be scheduling a meeting shortly and invited Walker to join.
6.2.3 Air Quality
None
6.2.4 Marketing and Outreach
6.3 Neighborhood Presentations
These items were combined due to time constraints.Moore announced that there are two current projects
the Subcommittee is currently working on: video of climate heroes and outreach presentations. Moore has
made three presentations: one for the Pachamama Alliance's potluck and two at the library.
Moore handed out a list of Engagement items (see attached)that came from the Climate Policy
Commission's(CPC)task prioritization meeting. She requested that this be an item for the next meeting.
The Neighborhood Presentation will be moved to the next meeting for approval and to discuss if this
presentation is for Commission members to present or for the general public to use as well.
Draft Minutes for the Conservation and Climate Outreach Commission
November 13, 2019
Page 4 of 4
6.4 Outreach to Community Regarding Change in Name and Charter
Buck expressed interest in writing an article on the history of the Conservation Commission and its
transition to the Conservation and Climate Outreach Commission with Hanks. This article is scheduled
for publishing in March.
Moore asked if the Commission should consider having task groups instead of Subcommittees. Most
Commissioners were in favor of either option. Rosenthal questioned how the tasks would be brought up if
from the whole Commission or the task groups if the change was initiated. Hanks clarified that from a
legal standpoint tasks need to be created and assigned at a publicly noticed meeting whether that is a
regular Commission meeting or a Subcommittee. Once tasks are completed they must also be approved
by the entire Commission before further action. There was also discussion about setting goals for the
Commission and having an annual joint CCOC and CPC Commission meeting.
7. New Business
8. Wrap Up
8.1. Review of Action Items
New items:
• Background on what other cities will have done to declare a climate emergency(Koopman)
• CPC meeting(Koopman,McGinnis,Walker, and staff
• Sneak Preview ad for the Rogue to Go pilot program and the Climate Action card (staff)
Previous items:
• Electric landscaping equipment outreach(McGinnis)
• Displaying outreach materials on City TVs(McGinnis)
• Updating the Commission webpage(staff with Commission input)
• Researching grants for Tool Library(Cooper and Koopman)
• Creating a spreadsheet for outreach activities(Green and Moore)
• Checking with Ashland School District about getting a new representative(McGinnis)
• Checking with local landscapers about using electric tools(McGinnis)
• Referencing the Drawdown book for importance of various actions for neighborhood meetings
(Moore)
• Researching locations for presentations(Moore)
8.2. Items to be added to next agenda
New items:
• CPC engagement items (December)
• Neighborhood presentation approval and discussion of use (December)
• Bag ban status(December)
• Debrief on State Laws (December)
• 10 by 20 update (January)
Previous items:
• Public Meeting,Records,and Ethics Presentation
• Multifamily Recycling Ordinance Review(TBD)
• Senate Bi1190/Straws on Demand article(TBD)
McGinnis adjourned the meeting at 8:01 p.m.
Respectfully submitted,
Elizabeth Taylor, Executive Assistant
From CPC task prioritization
Engagement (Refer to conservation Commission
* Develop an online scorecard/dashboard so that we can report progress and
encourage citizen engagement in addressing CEAP goals.
* Consumption can be 30-40% of household GHG emissions. we need to work
1�I i LIhe Uci4 un education for redud�lun and 11UW to 1 easure j track erriissionS
to meet our GHG targets. Outcome is reduced material waste and emissions,
Create a formal public outreach and education plan to inform the community
about climate actions and progress.
- - i�upPOR CaPdCl � OT COMMunuE �oups im ienem: clImato mitigation ga ion and
adaptation initiatives.
* Engage leading employers on climate action roundtables, etc.
+ Review and develop framework for multi-stakeholder climate commitment*
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House Bill (HB) 2509 assed in the 2019 Ore on A bag made of paper, plastic, or other
. ' passed g material that is provided to a customer at the
legislative session, prohibits retail stores and restaurants
g p from providing single-use checkout bags to customers, and time of checkout, and that does not meet the
the definition of recycled checkout bag,
Y paper y p p
provide. The ban goes into effect on January 1, 2020. After reusable fabric checkout bag, or reusable
that a retail store or restaurant may provide Y rovide only reusable plastic checkout bag.
or recycled paper checkout bags to customers. In certain Reusable Plastic Checkout Bag
cases, they must charge a fee to customers for providing A bag with handles, designed and
the bag. The new law repeals ORS 459A.695, which manufactured to be used multiple times, and
required retail stores providing plastic checkout bags to made of durable plastic that is at least 4 mils
offer paper bags as an alternative. thick.
WhyliIs this Initiative i tive II p II ° II °I . Reusable Fabric Checkout Bag
A bag with handles, designed and
By encouraging the switch to reusable or recycled paper s manufactured to be used multiple times, and
bags, Ore s p
g � on can reduce the amounts of single-use bags g g g i
that are used and thrown out, while addressing a made of cloth r ° h it I ii n Il le
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significant problem for Oregon's recycling programs: c.
plastic bags. When plastic bags end up in recycling bins, Recycled Paper Checkout Bag
they can contaminate the recycling stream and endanger A paper bag made of at least tl
the safety of workers who must untangle them from consuimeir relcycled ii r.
recycling equipment. The ban is also a first step towards
addressing the large amount of plastic debris in the oceans, which threatens Oregon's marine wildlife.
What doesII this thiismean III II cansumers
For consumers who do not bring reusable bags, expect to pay a small fee at the register. This fee helps
offset the cost businesses pay to purchase more sustainable bags. This fee can vary by store and
city/county. Some bags, such as those for bulk items and privacy purposes, are not covered. Retail
stores and restaurants may provide certain reusable bags for free to customers using a WIC voucher or
electronic benefits transfer card.
What do businesses III II II II II III IIneed "' II
After January 1, 2020, businesses can no longer provide single-use bags and must charge a fee for
certain types of reusable bags.
State ofOregon
errDepartment of Environmental Quallity
Wha�t��ty��pes o°f iireqUiFre fees?.
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qui:ire �req u i:No fee, ire d $ Fee, red Proh'i: 1
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*Some exceptions apply
HOWiiMU611 iiis lt he "'fee aii h&re does 111t go
Check with local jurisdictions. HB 2509 requires a charge of at least five cents for the "Fee Required"
checkout bags, but allows local governments to require higher fees locally. Businesses keep the fee,
which allows them to recover costs in providing reusable bags.
Aiire tt-i&re aiin pl,tiiiosins pr,oVided?.
The single-use checkout bag ban does not apply to bags provided to customers at a time other than
checkout, which includes:
• Bags designed to hold bulk items such as small hardware or for sanitary or privacy purposes;
• Certain specialty bags, such as garment bags;
• Bags sold in a package for uses such as food storage, garbage or pet waste.
Retail stores may provide recycled paper checkout bags or reusable plastic checkout bags for free to
customers using a WIC voucher or electronic benefits transfer card. They may also offer reusable fabric
bags for free as a promotion on 12 or fewer days in a year. Restaurants may provide reusable plastic
checkout bags for free to customers using an electronic benefits transfer.
��Flow W[11 l Kl inllfoirced?i.
A violation of the provisions of HB 2509 is a Class D violation subject to a maximum fine of$250. Class
D violations are enforced by law enforcement officers, who may issue a citation to a retailer or
restaurant. Each day a retailer or restaurant commits a violation is considered a new offense. HB 2509
allows a different penalty to be set under local provisions, so check with local jurisdictions for specific
questions about enforcement. A restaurant or retail store can be charged with a violation under either
the local provision or the penalty specified in HB 2509, but not both.
In
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Yes. By September 15, 2024, grocers must provide the Oregon Department of Environmental Quality
with information on collection of bag fees and customers' usage of recycled paper, reusable fabric and
reusable plastic checkout bags. DEQ must submit a report about this information to the legislature by
September 15, 2025.
Whalt e1se do loca! goveiiriiniimeiinllts iineed "to kinow
HB 2509 generally preempts, or overrides, any existing local bag policy. Aside from setting a higher fee
and penalty in their jurisdictions, local governments may not adopt local provisions with definitions,
requirements or restrictions that differ from HB 2509.
For additional information on HB 2509,visit the Oregon Legislative Information System website at
httos Wol is,I eq.state,or,us/I oz/201 9 R 1/Measu res/Overv'ew/H R2,909. to access the full bill and materials.
What can do about climate change?
Scientists tell us we are near the tipping point where the impacts of climate
change are no longer reversible. What actions can we as individuals take, and are
these actions effective?
Ashland's Conservation and Climate Outreach Commission has put together a
Climate Action Card for individuals. On one side are one-time actions, such as
avoiding air travel, installing solar panels on your roof, insulating windows,
replacing gas appliances with electric, and buying LED light bulbs. On the other
side are actions that need to be performed in daily life. These actions are things
such as eating less meat, using less personal "stuff" (clothing, personal care
products, groceries, or anything else you might purchase at a local store or
online), using recycled or pre-owned goods when possible, driving less, and using
less energy to heat homes and hot water. A good way to use this Climate Action
Card is to look it over, find one or two things that would be easy for you to do,
and start there. When you are comfortable with these first things, see if you can
add another action or two that would still be fairly easy. If you continue you will
eventually find that you have changed your lifestyle to have less impact on the
environment and the climate.
There have been studies done on how effective various actions are. The
effectiveness is measured in the reduction of greenhouse gases. Greenhouse
gases, such as carbon dioxide and methane, are the cause of global warming,
since these gases in the atmosphere reflect heat back to earth instead of allowing
it to dissipate into space. Greenhouse gases are measured in "tons of carbon
dioxide equivalent," usually per year. In the United States, the average person
causes emissions of 16.1 tons of carbon dioxide equivalent (tCO2e) per year. To
avoid the most drastic changes from global warming, we need to reduce average
CO2 emissions per person by about 2 tCO2e per year, as soon as possible.
A study done by Wynes & Nicholas, 2017, indicates the following savings, in
tCO2e per year, from actions meant to reduce greenhouse gas emissions.
Living car-free 2.4
Eating aplant-based diet 1.15
Avoiding 14 hours of air travel 1.6
Recycling .21
Using LED light bulbs .1
Using cold water in laundry .2
From these numbers you can see that if you take a number of small actions, you
will cause a noticeable reduction in greenhouse gas emissions. Take 5 to 10 small
actions and one larger action, and you are almost to - or maybe even past - the
goal of reduction of 2 tCO2e.
Once you have started changing your lifestyle, KEEP GOING! The less greenhouse
gases we emit, the less global warming the earth and its inhabitants will
experience.
Meeting of Outreach Subcommittee, Conservation and Climate Outreach Commission
Nov. 14, 3 pm at Geos Institute, 84 4t" St, Ashland, OR
Commission Members attending: Larry Cooper, James McGinnis, Marion Moore
Members of public attending: Catie Faryl, Huelz
We discussed education of city staff and city council in preparation for a climate emergency
declaration.
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From CPC task prioritization
Engagement (Refer to conservation Commission
* Develop an online scorecard/dashboard so that we can report progress and
encourage citizen engagement in addressing CEAP goals.
* Consumption can be 30-40% of household GHG emissions. we need to work
1�I i LIhe Uci4 un education for redud�lun and 11UW to 1 easure j track erriissionS
to meet our GHG targets. Outcome is reduced material waste and emissions,
Create a formal public outreach and education plan to inform the community
about climate actions and progress.
- - i�upPOR CaPdCl � OT COMMunuE �oups im ienem: clImato mitigation ga ion and
adaptation initiatives.
* Engage leading employers on climate action roundtables, etc.
+ Review and develop framework for multi-stakeholder climate commitment*