HomeMy WebLinkAbout2020.07.22 Conservation Commission Agenda Packet ASHLAND CONSERVATION AND CLIMATE OUTREACH COMMISSION
Meeting Agenda
July 22, 2020—6:00 to 8:00 PM
Via Zoom
If you are a member of the public and would like to watch this meeting live, email
elizabeth.taylor(a�ashland.or.us before 10 a.m. on Wednesday, July 22. Note: This meeting will
........................................................................................... be recorded and uploaded to the website to accompany the minutes.
L (6:00) - Call to Order
2. Zoom and Meeting Protocol Review (5 min)
3. (6:05) - Consent Agenda (5 min)
3.1. February 26, 2020 Meeting Minutes
4. (6:10) - Announcements (15 min)
4.1. Decision: Chair and Vice Chair Nominations
4.2. Welcome Back/Check In
5. Public Forum must be submitted via the CCOC contact form in writing by 10 a.m. on
Tuesday, July 21 to be included in the minutes.
6. (6:25) -Reports/Presentations (20 min)
6.1. Council Update (10 min)
6.2. Staff Update (10 min)
7. (6:45) Old Business (25 min)
7.1. Commission Monthly Column in Sneak Preview (15 min)
• Discuss Future Articles or Change in Format
7.2. New Meeting Time and Date Discussion (10 min)
• Preferred dates/times from February meeting: 4th Wednesday or 4th Monday; 3 to 5
p.m., 5:30 to 7:30 p.m., or 6 to 8 p.m.
8. (7:10) New Business (45 min)
8.1. Decision: Commission and Sub-Committee Work Planning (45 min)
• What are/were you currently working on?
• What do you want to work on for the next year?
• What collaborations with CPC need to be addressed? Interest in joint meeting with
CPC in August?
9. (7:55)-Wrap Up (5 min)
9.1. Items to be added to future agendas
CITY O F
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Conservation and Climate Outreach Commission
The purpose of Ashland's Conservation and Climate Outreach Commission is to support the
achievement of Ashland's Community Climate Recovery Goals and conservation activities. The
Commission shall actively encourage Community entities and individuals to make wise use of
resources and make progress toward Ashland's Community Climate Goals as set forth in the
most current City Council approved version of the Climate and Energy Action Plan.
The Conservation and Climate Outreach Commission consists of nine voting members including
one representative each from the solid waste franchisee for the City, Southern Oregon
University, and the Ashland School District, and six other voting members.
Powers and Duties Generally:
A. Consistent with City policies and procedures, educate and advocate for Ashland's
Community Climate Recovery Goals
B. Consistent with the Climate and Energy Action Plan, make recommendations on
strategies, actions, and programs related to the wise and efficient use of resources by all
Ashland citizens, including:
a. Consumption of goods and services;
b. Materials management, waste prevention, reduction, and recycling;
c. Conservation and efficient use of electricity, water, and natural resources;
d. Promotion of community, residential, and commercial renewable resources;
e. Air quality awareness; and
f. Climate resilience and preparedness.
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TO: Commission Staff Liaisons
FROM: Adam Hanks, Interim City Administrator
DATE: June 29,2020
RE: Electronic Meeting Protocols During Pendency of the COVID-19 Pandemic
As we begin holding Commission meetings online,below are instructions to be shared with
Commissioners to help keep meetings on track without interruptions.
Using Zoom:
• When the agenda is released, a Zoom link for the meeting will be emailed to Commission members.
• Before the meeting time starts,you will login with the link or meeting ID and password. Once logged
in you will wait in the waiting room until accepted in by the host. Please make sure you are logged in
before the meeting to help prevent any late starts, as quorum requirements still apply.
• A staff person will be designated as the host and the Chair will be the moderator.
Participation:
• The moderator will run the meeting and call on individuals to speak.
• The host's job will be to help the moderator keep track of those interested in speaking. The host will
also unmute participants when it is their turn to speak. When a participant is finished speaking,the
participant will be placed back on mute to avoid any interruptions and background noise.
Interruptions cause video and audio delays that can negatively affect participants and viewers.
• Video participation is encouraged to help with the flow of the meeting. If a Commissioner is unable
to use video because of technology reasons, an exception can be made by the Chair,who—with
consent of the majority of voting commission members present may amend the following rules on
speaking and voting for the duration of the then-current meeting.
• A member who would like to speak should physically raise their hand so it can be seen on video by
the other participants.
• If there is a presentation,members should hold their questions and comments until the end to avoid
interruptions of the presentation.
• All conversation must happen through the video and audio format. Members may not use the chat
function for communication—in order to maintain compliance with Public Meetings Law. However,
the host may use the chat function to share a document link that is already a part of the public record.
• Roll call voting or physical hand raising will be used to count those in favor of and those opposed to a
proposed action. The Chair will need to call for anyone abstaining for voting first followed by those
in favor and those opposed. Those who choose to abstain from voting will be called upon to state their
reasons.
General Meeting Reminders:
.o
• Meeting agendas will be sent out by staff a week before a scheduled meeting.
• Any public forum testimony is to be submitted in writing by members of the public by 10 AM the day
before the scheduled meeting. This will be listed on the agenda and sent to members via email the day
before the meeting.
CITY OF ASHLAND
20 East Main Street Tel:541-488-6002
Ashland,Oregon 97520 Fax:541-488-5311
www.ashland.or.us TTY: 800-735-2900
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ASHLAND
I
• Because of the new public forum format, adhering to the noticed meeting agenda is important to
ensure all participants (Commissioners, staff, and the general public) are up-to-date on what will
occur at the meeting.
• There is often a learning curve when conducting and participating in online meetings,but starting and
ending the meetings on time is still expected. Even if you are familiar with online meetings, please
give yourself and others time to account for adjustment in the meeting format and delays in
technology that might occur.
Please follow these instructions to ensure that the electronic meetings run as smoothly as possible.
CITY OF ASHLAND
20 East Main Street Tel:541-488-6002
Ashland,Oregon 97520 Fax:541-488-5311
www.ashland.or.us TTY: 800-735-2900
DRAFT Minutes for the Conservation and Climate Outreach Commission
February 26, 2020
Page 1 of 4
DRAFT MINUTES FOR THE CONSERVATION
AND CLIMATE OUTREACH COMMISSION
Wednesday, February 26, 2020
Siskiyou Room, 51 Winburn Way
1. Call to Order
The meeting was called to order by staff liaison Stu Green at 6:03 p.m. Commissioners Larry
Cooper, Marni Koopman, Steve Mitzel, Bryan Sohl, Rebecca Walker, and Council liaison
Stefani Seffinger were present. Commissioners Risa Buck, James McGinnis, Jamie Rosenthal
and staff liaison Adam Hanks were absent.
2. Consent Agenda
2.1. January 22, 2020 Meeting Minutes
Staff announced that Buck requested the minutes be changed to state that she planned on
attending the Tree Commission meeting to bring up the topic of best practices when wildlife and
cutting down trees adversely affect wildlife. Cooper/Sohl moved/seconded to approve the
minutes with the changes stated. Further discussion: none. All ayes. Motion passed unanimously.
3. Announcements
3.1. Next Regular Meeting: March 25, 2020
3.2. Upcoming Subcommittee meetings
Cooper announced that he and Buck have met with Ashland Hardware about holding an electric
landscaping equipment demo event in April. Ashland Hardware will also be offering a discount
to consumers interested in purchasing electric landscaping equipment. The Conservation and
Climate Outreach Commission (CCOC) will need to provide volunteers who will talk to
participants about the City's conservation programs. Green suggested that this item be added to
next month's agenda for approval.
Walker announced that there will be a Waste Prevention Subcommittee meeting held on March 5
at the Southern Oregon University (SOU) Facilities building. An update from their previous
meeting is included in the agenda packet and shows the progress made on the single use ban.
3.3. Other Announcements from Commissioners
Cooper stated that he and McGinnis had met previously to research other communities'
restrictions on leaf blowers. Most of the communities were in California and restricted dates and
times of the day while one community banned the use completely.
4. Public Forum
Huelz Gutcheon—announced the following: Governor Brown called for solar ready homes by
the end of this year, methane causes more emissions that previously thought, the Union of
Concerned Scientists have announced that electric vehicles (EV) are clean energy, and the
International Code Council has adopted progressive building codes that are typically adopted by
the State.
Jeff Sharpe—encouraged the Commission to send a swift response to the City Council about
joining Ashland Community Solar. The program includes both private and public entities and
utilizes the City's virtual net metering program, federal tax credits, and grants. The City could
join this program to increase rooftop solar for buildings like the Grove, Briscoe School, the
airport hangar roof, and the Emergency Operations Center.
DRAFT Minutes for the Conservation and Climate Outreach Commission
February 26, 2020
Page 2 of 4
Ken Devine—brought the Earth Smart Moneywise guide from 2000 published by the Chamber
of Commerce in collaboration with the City. The materials cover heating, cooling, appliances,
and water savings. He would like to see this updated and asked for volunteers from the
Commission to help achieve the City's objectives for energy and water savings.
Haley Mete—with the ReTHINC, an Ashland company who produces reusable products to
replace single use items and distributes them nationwide. Mete wanted to introduce herself to the
Commission after she heard about the Rogue to Go program. Walker stated that she would like
to have Mete meet the Waste Prevention Subcommittee who are working on reducing single use
items.
Flavia Franco—with Southern Oregon Food Solutions and Emerging Futures announced that
they will be holding a food waste reduction class for food professionals with Paul Sheldon from
the Rocky Mountain Institute on March 24 at the Grange. Lane County is also doing a food audit
program and diverting methane creating materials to landfills. Cooper asked if there is some
initiative to bring commercial composting to the Rogue Valley. Franco said yes they are looking
into working all parts of the cycle to get food to those who need it and more food waste into
composting.
5. Reports/Presentations
5.1 ASD Bond Report
Mitzel gave a presentation on the Ashland School District (ASD) Bond Report (see attached)
previously given at a Council Study Session. Discussion included:
• ASD is not going for Leadership in Energy and Environmental Design (LEED),but have
identified where the Climate and Energy Action Plan (LEAP) items match up with
LEED.
• Alternatives to concrete and other embodied carbon materials should be found to prevent
emissions during construction of the materials.
• A website created to outline the project and the materials used for those interested.
• The use of student input on the project for a broader perspective and collaborating with
SOU.
5.2 Council Update
Seffinger announced that she was able to visit the Recology recycling plant in Arcata, California.
She learned about reusable products and brought back some for the Commissioners. She stated
that Recology would like to see consumers asking manufacturers for standard plastic materials
that are more easily recycled. Ashland Recology is also one of the few places that accepts paper
products for recycling.
Seffinger also stated that the Council will have an update on the CEAP progress report and the
Climate Policy Commissions (CPC)recommendation, including the climate emergency
declaration. Sohl asked for information on the current bond regarding the solar installation item.
Seffinger stated the bond might change again regarding City Hall, but she and others voted no on
the $2 million solar project due to it being unlikely to pass. Cooper mentioned the Water
Treatment Plant and hopes there will be a community discussion and not just an open house on
the matter.
5.3 Administration Update
Green gave an Administration update on the following items:
DRAFT Minutes for the Conservation and Climate Outreach Commission
February 26, 2020
Page 3 of 4
• Rogue to Go now has all five businesses participating. Green will need help in April with
initiating experience surveys from participants.
• The workplace charging incentive is still available; $1,000 incentive for the first EV
charger and $500 for each after that. More details can be found at
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• The Energy Audit Tool is still available, which allows users to get connected with
incentives and helps build a local building inventory database.
• Public charging will expand to ten plugs downtown still free of charge.
• The bike share program, Zagster, is hoping to expand and also introduce electric bikes.
• A program is in the works to help finance home upgrades for energy efficiency.
• A CEAP progress report will be given to Council and can be presented to CCOC if
anyone is interested.
5.4 Reports from Other Commission
None, but Cooper wanted clarification on this section and the same agenda item for CPC. There
was some discussion if an official representative needed to be made to give updates to CPC. This
item will be brought back up in March.
6. Old Business
6.1. Commission Monthly Column in Sneak Preview
6.1.1 Approve Article
The scheduled article was not provided and staff presented an article published in 2016 titled
"Natural Yard Care Made Easy" for review. Cooper had stated that it would be great to add a
section about the April Ashland Hardware electric landscaping equipment event. Sohl/Cooper
moved/seconded to use the article to be updated by staff and include the Ashland Hardware
event details. Further discussion: none. All ayes. Motion passed unanimously.
6.2 Outreach Update and Ideas
Cooper asked if CPC had specific items they wanted CCOC to work on. Green stated that they
are encouraged to take on existing programs and community input for the CEAP update which
will occur in September. Sohl asked if a Subcommittee would take up this item or the whole
Commission. Green specified that CPC will deal with the update and the outreach will be
focused on by CCOC. In June, CCOC should develop a plan with some type of survey involved
for feedback from the public, especially those who are unaware of CEAP and not taking action
currently on climate change. Sohl stated that it would be valuable to have a joint meeting with
the groups. Green informed him that the Chairs are working on setting up a joint meeting in
April.
6.3 Subcommittee updates
The current Subcommittee updates were given briefly under Section 3.2. Upcoming
Subcommittee meetings.
6.3.1 Water
6.3.2 Waste Prevention
6.3.3 Air Quality
6.3.4 Marketing and Outreach
7. New Business
7.1. New Meeting Time Discussion
DRAFT Minutes for the Conservation and Climate Outreach Commission
February 26, 2020
Page 4 of 4
The Commission decided to bring this item to the March meeting with a doodle poll sent out
before then. Dates preferred would be the fourth Wednesday and Mondays (that don't conflict
with School Board or City Council meetings) and times preferred include 3 to 5 p.m., 5:30 to
7:30 p.m., and 6 to 8 p.m.
8. Wrap Up
8.1. Review of Action Items
• Research leaf blower bans and possible incentives (McGinnis/Cooper)
This item will be removed as the Built Environment Subcommittee with CPC is working on it.
• Research adaptation actions for Community presentations (Moore)
Walker, Rosenthal, and Buck will be working on updating the presentation.
• Electric landscaping equipment outreach (McGinnis)
Cooper and Buck have been working with Ashland Hardware on this issue.
• Displaying outreach materials on City TVs (McGinnis)
• Researching grants for Tool Library (Cooper and Koopman)
Cooper stated that this was mentioned with Ashland Hardware and they recommended to reach
out to Jackson County Library Services to include in their Library of Things program.
• Checking with local landscapers about using electric tools (McGinnis)
This item will be removed as the Built Environment Subcommittee with CPC is working on it.
• Researching locations for presentations (Moore)
Walker stated that her, Rosenthal, and Buck are also looking to update the presentation to
include adaptation and mitigation more than LEAP education. Koopman and Green volunteered
to also work on the update.
8.2. Items to be added to future agendas
• Update on GHG Inventory and GHG Reduction Efforts (March)
• 10 by 20 Update (March)
• Bag Ban and State Laws Debrief(March)
• Chair and Vice Chair Nominations (March)
• CCOC and CPC Joint Commission Meeting (April)
• Multifamily Recycling Ordinance Review (TBD)
The meeting was adjourned at 7:42 p.m. by staff liaison Stu Green.
Respectfully submitted,
Elizabeth Taylor, Executive Assistant
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SCHEMATIC DESIGN REPORT HELMAN ELEMENTARY SCHOOL
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Ashland School District has adopted the City of Ashland's Climate and Energy Action Plan (CEAP). The District hired
Brightworks as their sustainability consultant after passage of the school bond. The two entities discussed which
strategies of the CEAP were applicable for the bond projects. For the Helman project, Brightworks conducted a
Sustainability Workshop to discuss these strategies with a Helman Elementary focus. The following are the strategies
selected to further investigate and explore, as well as their status.
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ASD Bond®Climate&Energy Action Checklist
Heiman Elementary
October 31,2019
Based on City of Ashland's Climate and Energy Action Plan
https.11www.ashland.or.us/SIB/files/CEAP WithAppendices.pdf
Ashland's CEAP Strategies ASID Bond Scope Approach Project Metrics Status of Strategy and Associated Documentation
Continued use of existing boilers will make mechanical efficiency a challenging.The old boilers are also challenge for the goal of moving toward low-and non-
a.For all major MEP system replacements,stated carbon fuels.Additional info about the condition of the boilers will be available after a site walk and the Systems Options Workshop on 11.14.19.
BtAII..DIINGS.*.(ENERGY: School's forecasted energy loads: y p p
preference for all-electric powered.Define alife-cycle
Support cleaner energy sources I<Wh/year
IReaquuun"ed BlE..I.- benefit-cost standard for any proposed exceptions for fossil-
fuelsPromote switching to low and non-carbon fuel-based systems(accounting for 0&M costs,equipment-therms/year
fuels %fossil-fuel-free
lifespan,etc.) -
Dollars allocated to solar and 1.5%of HES budget is roughly$244,000.
forecasted solar kW HMK to coordinate solar efforts district-wide to leverage scaling opportunities.
a.Meet all 1.5%Green Energy Technologies requirements a.1.5%budget=$ HMK to confirm the details of strategies that are eligible for 1.5%GET funds,such as informational dashboards,"green"natural gas and diesel,others.
=kW solar array
=kWh/year
Solar panels currently located on library building roof are not being used.BBT team to confirm status of/issues with existing array.
BIUIIII..DIINgaS If::INIf::IIkGY: b.All roof replacements and major electrical upgrades, BBT to design for solar-ready on appropriate existing rooftops and new addition.
Support sJleaneir energy sources design and build to solar-ready(define an exception b.Solar-ready roof square footage
IRe go.uGued BIE 1.-3 Facilitate and encourage solar energy standard for associated roof structural improvements)
production Additional solar-ready opportunities may be incorporated into the design of bike storage area(covered);creation of new parking(covered)and central
c.Explore architecturally functional solar installations c.Solar ready architectural element courtyards(covered shade).
(building facade shading,covered walkways"roofing",etc.)square footage
HMK to coordinate additional potential solar funding sources such as Bonneville Environmental Foundation,ODOE,Ashland co-op micro-grants and possibly
d.Explore additional potential solar funding sources d.Dollars for solar secured from non- other.
(ODOE RED,BEF Solar4RSchools,PPA,others) Bond sources
a.Ensure ASD is enrolled and taking advantage of all Robby of ASD has identified rebates and is currently in process of enrolling in applicable incentives.
BU11II..DINGa S*ENERGY: a.Total incentive dollars expected/ Brightworks to reach out to Energy Trust of Oregon for incentives--related only to natural gas savings--and report back on opportunities.
utia:ouira increased ainaairgy efil'iicia ncy an applicable energy efficiency incentive programs(Ashland secured
Ito a:qu.ulua all III::-2-1. conseuvaUon Electric,ODOE,others)
Expand participation in energy efficiency ASD is very interested in the use of dashboards in schools,web-based programs school to engage and educate students and to showcase sustainability
programs&promote climate-friendly b.Explore installation of energy usage"dashboards"in b.Incorporation of educational energy strategies.
building/construction schools "dashboard"program(Y/N) BBT-HMK-ASD to determine approach.
ASD is in the process of compiling historical utility electricity,natural gas and water,and setting up the schools--including Heiman--in ENERGY STAR
a.Establish on ESPM a project profile;Portfolio Manager.Brightworks to assist in this effort,if needed.
benchmark historical energy usage;
a.Benchmark and monitor actual energy and water usage complete a Target Finder for future
BUIIII..DIINGS.*.II::NIERGY: of each ASD school using ENERGY STAR Portfolio Manager
Energy Usage Intensity(EUI)and
Il:lncouarage increased energy efficiency and Water Usage Intensity(WUI)
ItaaaquIreaf BE...2...Z
conservation
Require building energy scores to identify
and incentivize cost-effective energy BBT provided in its proposal to HMK energy modeling as an add service.
efficiency improvements b.Report of EEMs considered, Brightworks highly recommends using energy modeling as a tool to inform and validate design decisions.
b.Energy analysis(modeling or prescriptive)to inform associated savings,ROls and HMK and ASD to determine go/no-go with energy modeling.
Energy Efficiency Measures pursued forecasted post-bond energy and
waste usage and utility costs
BBT Architects 04.1 Sustainable Design
SCHEMATIC DESIGN REPORT HELMAN ELEMENTARY SCHOOL
Ashland's CEAP Strategies ASO Bond Scope Approach Project Metrics Status of Strategy and Associated Documentation
Existing roof to remain on pods is light/white roof;gym,cafeteria,and library are"grey"roof color with dark structure containing solar panels(not in use).
a.For major roofing material replacements and a,Total roof square footage and"cool"BBT to design HES new addition will have a new,high-SRI(84+)roofing material.
BUIlILDINGS*ENIERGY:: instal I ations/i nsta I I ations,select materials with high SRI(84 roof square footage
Prepare and adapt building for a chainging for flat roofs)
Required INE 5 1. climate
Encourage heat-tolerant building approaches No significant asphalt additions;some parking spaces may be relocated.Total site hardscape additions/changes TBD.
such as cool roofs and passive cooling b.For major hardscape material replacements/ Brightworks to advise team further on no-cost/low-cost opportunities for selecting building materials(including hardscape)with relatively low-embodied
b.Total site hardscape square footage
installations,select materials with high SRI(29 for and"cool"hardscape square footage carbon.Relates to CM-5-1(below)
hardscape(new concrete=26))
Programming phase for space needs will be complete early November and the recycling,storage and collection areas will be resourced.
CONSUMPTION+MATERIALS a.Design for exemplary waste An exemplary waste program,however,is contingent upon student,faculty and staff engagement.
MANAGEMENT:Reduce consumption of a.During all school programming phases,plan for ample management during operations with ASD(Steve),HMK(Chris),City(Stu)and Brightworks to support Heiman ES Site Council to plan for successful sustainable operations(waste mgt and other)
Requi[red CM-1-1 carbon-intensive goods and services square footage for storage and collection of recyclables and m
Implement an education campaign for waste compostables an on-going diversion rate of 75%or
and consumption reduction strategies more
HES has interest in composting food waste and yard debris but currently has no infrastructure.
CONSUMPTION+MATERIALS Steve of ASD suggested the completion of an impact statement on current waste operations in house,to analyze feasibility of in-house composting.There's a
MANAGEMENT:Expand community a.As stated above,ensure ample square f tage for a.Design for exemplary waste need for increased buy-in of student body to conduct waste sorts,present challenges and solutions to school board,while being sensitive to staffing duties and
Required CM-3-1 recycling and composting storage and collection of recyclables and 00 postables management during operations with workload if compost were to be brought on.
Improve recycling programs,implement new serve all school occupants and haulers com to an on-going diversion rate of 75%or
education and outreach,and expand public more ASD currently trying to understand internal challenges and opportunities related to waste management.
space recycling
There's strong interest in reuse and preservation of murals as much as possible,including Henry the dragon,but it is anticipated there's is limited if any
meaningful opportunities for deconstruction/reuse of other materials at Heiman site.
CONSUMPTION+MATERIALS a.For all school scopes,require development and
MANAGEMENT:Expand community implementation of construction and Adroit to assess and forecast material waste stream types and quantities for the project.
recycling and composting deconstruction/demolition waste management planning a.Total tons waste generated total Adroit to price and report back to the team on C&D waste management approaches and associated cost deltas:all on-site source separation,all commingled
R equired CM-3-3 Strengthen the Demolition Debris and (Demolition Debris and Diversion ordinance), tons waste diverted,percent�iversion(and sorted offsite),and some combination of on-site source separation at strategic times in the schedule.compare on-site source separated versus
Diversion ordinance to enhance implementation and documentation of achievement of commingled disposal.
enforcement,diversion,and reuse project diversion rates of at least 75%
Brightworks has provided to HMK(in June 2019)comments on the ASD Design Standards to comprehensively require low-emitting materials.Related arkitek is
a.Use of low-emitting materials(paints,coatings,flooring,a.--100%of on-site wet-applied supporting the development of updated ASD interior finish materials.Matthew leads BBT's practice area focused on the use of healthy and sustainable
products meet VOC limits(LEED). materials,as possible.
composite woods,thermal insulation,acoustic insulation, __80%by SF of products meet Brightworks,HMK,BBT and arkitek to collaborate ensure these related efforts are in synch.
CONSUMPTION+MATERIALS ceilings,furniture,adhesives,sealants) emissions testing standards(LEED) Relates to CM-5-1(below)
MANAGEMENT:Improve the sustainability
Required CM-5-1 of City operations and purchases
Introduce,revise,and/or update ASD Design b.Preference for strategic use of low-embodied carbon Brightworks has offered to lead a follow-up meeting to introduce further the topic and the Importance of embodied carbon in selected building materials,and to
Standards to include environmentally materials: present its recommendations for ASD's implementation.
preferable purchasing(EPP)guidelines post-recycled content To be defined:(Brightworks to support Brightworks and HMK to coordinate to schedule this meeting.
FSC-certified wood the development of a carbon smart Brightworks to look into embodied carbon tools/resources developed by Oregon DEQ(Jordan Palmari).
US-,OR-made products materials palette) Relates to CM-5-1(above)
other attributes valuable to ASD
The HES design team will design to meet 50%water use reduction.Landscape design will include a balance of plantings requiring little irrigation and high
a.Design landscape for minimal or no permanent a.Reduce landscape water efficiency irrigation system.The team is exploring creative educational ways to integrate LID stormwater management techniques,possibly with a winter water
NIAI"UIRAII sysrIEIMS� irrigation.For each school with site landscape work,use requirement by at least 50% garden honoring the"toes of the hills"and flowing water.
Mainage aind conserve coinimunity walicir water-efficient,smart irrigation technologies compared to US EPA WaterSense
Required INIS 2 2rr'oa Water Budget Tool(LEED) Powell Engineering to look into Rogue Valley Sewer Services water savings grant applicability.
Explore water-efficient technologies on
irrigation systems and consider requiring Project team will review and consider species from the City's Tree List.
them during permitting b.Landscape with trees on the City of Ashland's Tree List b.100%of new trees are on the City's
Tree List
Ashland's CEAP Strategies ASO Bond Scope Approach Project Metrics Status of Strategy and Associated Documentation
ASD is not aware of water-related incentives in the Ashland area.Brightworks will explore any applicable incentives and provide an update to ASD.
a.Enroll ASD in applicable water efficiency incentive a.Total water-savings incentive dollars
programs(Ashland Water Dept.)
NAt URAL SYSR'I::MS Brightworks to support ASD in set up of ENERGY STAR Portfolio Manager and referencing WaterSense-labeled fixtures as a standard for selection.
Mainage and conserve camn",inifty wau,flr b.Install fixtures from(updated)ASD Design Standards to
RegliAred NSS.�� resources US EPA WaterSense-labeled: Relates to BE-2-2(above),benchmarking schools on ENERGY STAR Portfolio Manager
Expand water conservation outreach and Water Closets-1.28 gipf max. b.--Annual fixture water usage
incentive programs for residents and Urinals-0.5 gpf max. --Annual water/sewer costs
businesses Lays-0.5 gpm max. --Pre-bond to Post-bond annual water
Showerheads-2.0 gpm usage and costs
Pre-rinse valves-1.0-1.28 gpm
Brea kroom/kitchen faucets-1.5 gpm
Site landscaping design will align with FireWise standards,which requires conifer trees and shrubs to at least 30'from all structures.Quality views and seasonal
integration in landscaping is valued by ASD.
a.Design landscaping to optimize trees offering canopy a.Square footage of tree canopy As possible,Heiman team will integrate into the landscape design(low water-demanding)trees offering canopies and shading.
Pt II&I IIC 11 IIEAU'11111,SA11 t Y a WEL1111EIING: shade for buildings,playground hardscape,and/or parking shading(anticipated after 5 years)
Manage eosy cosy and laindscalpes to areas to reduce heat island effect,and adaptability to n buildings,playground hardscape
I[InImIlz I �e chmalle iiellated reallth Irrillwacts thrive in changing local climate.Design to minimize leaf
Requked P1111SW J.1. and/or parking
Promote the expansion of tree canopy in debris on roofs and gutters and associated maintenance
urban heat islands or areas that need air
conditioning
Project team will review and consider species from the City's Tree List.
b.Landscape with trees on the City of Ashland's Tree List b.100%of new trees are on the City's
Tree List
Based on its location within the city,Heiman is not a good candidate school-as-community-center location.(This strategy is most relevant for the AMS and AHS.)
PU1B11 11C 1111EA1 111111,SA111Y wr WIELL BIEIIING:� Nonetheless,security implications are still a concern--how to safely implement cooling strategies in unique Heiman multiple building campus.There is an
Requh-ed F111 IISW 3-2 Mfinfirnize pulblic Ircaith firinpacts a.Design for schools to potentially serve as community a.Occupancy capacity of school as an opportunity for additional passive cooling than is in place--current site contains courtyards that have cooling effect with vegetation.
Identify and minimize potential urban heat cooling centers.Address associated school security issues emergency community cooling center
impacts
Current bike spaces located on perimeter of school has significant security and theft issues.BBT is considering designing a covered/enclosed bike storage in
URBAR'GIMO,LAN113 USE,i a.Install secure bicycle racks to accommodate at least 5% a.Capacity of bike rack installations more visible interior areas of site,and it could double as a cool,shaded space to escape summer heat.
rR'Al`,��4�01R I'A'K)N�IVI ake Ashlaild 111,110110 of all faculty,staff and students
Requked JLT-21, aikc an(,'i BBT is just beginning its site planning effort.There is some connectivity with pathways to the surrounding neighborhood.This is an issue needing involvement
Implement bicycle-and pedestrian-friendly b.Engage Safe Routes to School program and students to b.Ultimately,increased biking and of Heiman ES community.Some potential ideas:commuter survey,bike-to-work incentives,explore Safe Routes to School support.
and Downtown Parking Management Plan
actions in the Transportation System Plan understand,explore and address barriers and walking mode-share and eliminated
opportunities bilking and walking vehicle miles driven and vehicle
emissions
ASD,HMK,Brightworks and BBTto collaborate on communications about Heiman's sustainability program and accomplishments,as well as transparency about
R0 S CU I STIRA 11 EGIIII::S!: the rationale for decisions(which will inevitably have some variation from school to school).HMK has a communications strategies to support this effort,with
11:diumtc mind e rrulPr,:rweirthi IluUM11c ASD bond initiatives and
"Tell the ASD bond sustainability story"throughout the expertise in social media,videos,etc..The City is very interested in ASD's work on the Climate and Energy Action Plan and supporting associated
Required CC I I Create a formal public outreach and process and incoordination with the City accomplishments featured in City's communications.
education plan to inform the community communications(details s TBD) These efforts should have focus at milestones during design process.
about climate actions
See CC-1 above.
CR()'155 CLI T11ING STRA 11 ECHES!:
1I duuccc te wiid emlpc"Amr thic!Ilnuulbfic ASD and City CEAP staff coordinate on development, ASD coordinate with City CEAP staff
Reqqflred CC I Z Support capacity of community groups, implementation,documentation and communications (specifics TBD)
including schools,to implement climate about school bond strategies and impacts
mitigation and adaptation initiatives
TBD No/Go
BUILDINGS 4-ENERGY::
("Ptionall 1111E 4.1. lirnprove demand management For all meter replacements,consider/require virtual net
Expand the current net meter resolution to metering,depending on contracts with utility
include and incorporate virtual net metering
BBT Architects 04.2 Sustainable Design
SCHEMATIC DESIGN REPORT HELMAN ELEMENTARY SCHOOL
DocumentationAshland's CEAP Strategies ASO Bond Scope Approach Project Metrics Status of Strategy and Associated
TBD No/Go
IlbU111l..IDIINGS.a.IEINIIiRGY:
Ilirnlprove demand management
Ol;a11'io nd°!all 11411i:-4-2 Implement utility-level smart grid For all meter replacements,consider/require smart
l
technologies to facilitate efficiency and metering
distributed energy solutions
TBD No/Go
CONSUMPTION+MATERIALS
MANAGEMENT:Reduce consumption of During all school programming phases,consider
designating ample square footage for storage and
il:U4nllii„,uinalll CM-1-2 carbon-intensive goods and services
operations for"tool libraries,""recreational equipment
Support"collaborative consumption"
libraries,"etc.
community projects
TBD No/Go
CONSUMPTION+MATERIALS
MANAGEMENT:Reduce consumption of
carbon-intensive goods and services
u:Rpal,'iu:nu°mull CM-1-3 carbon-intensive engagement and experience opportunity
Determine and implement effective ways to
reduce and track consumption based
emissions
TBD No/Go
CONSUMPTION+MATERIALS
MANAGEMENT:Support sustainable and
accessible local production and
Opzit,'ianun:Ira11 CM-2-1 consumption Student engagement and experience opportunity
Partner with nonprofit organizations to
promote the purchase of climate-friendly
food and products
HES has strong interest in integrating gardening,food growing education,and water catchment/irrigation features that integrate the community;must consider
CONSUMPTION+MATERIALS security issues.Discussion on locating community garden near campus and requesting parks department to manage said dedicated garden,or an HOA such as
MANAGEMENT:Support sustainable and During the programming phase of all schools with site nearby Verde village
accessible local production and
h:tllo1iiu:nu°n«ull CM-2-2 improvement scopes,consider allocating site area for
consumption
Expand community gardening and urban school/community gardens
agriculture
TBD No/Go
CONSUMPTION+MATERIALS
is 11I Uo mall CM-4-1 MANAGEMENT:Reduce food waste Explore edible food donation opportunities by ASD schools
Support edible food donation
TBD No/Go
CONSUMPTION+MATERIALS
MANAGEMENT:Reduce food waste School operations improvement opportunity and
011IIIIIIJ„riia,all CM-4-2 Provide a best practices guide to help
student academic and experience opportunity
households and businesses reduce food
waste and consumption
CONSUMPTION+MATERIALS TBD No/Go
MANAGEMENT:Reduce food waste
p"ipzl,'tl��:uu°uaull CM-4-3 Student academic and experience opportunity
Evaluate opportunities for recycling of
commercial food waste
Ashland's CEAP Strategies ASO Bond Scope Approach Project Metrics Status of Strategy and Associated Documentation
Constrained opportunities for stormwater management improvements at HES;however,strong desire to pursue.How to incorporate nearby wastewater
NATURAL SYSTEMS: treatment facility and proximity to Ashland pond--increase area of pond for shallower depth,use percolation pipes for stormwater flow from school to pond,
Promote ecosystem resilience create a boardwalk for student,and change vehicle traffic area.Powell Engineering and Landscape to follow up on this optional strategy.
Use green infrastructure such as bioswales, For each school with site work with stormwater
Opnll'ionaal NS-1,2 permeable pavement,other pervious management opportunities,design for green infrastructure
surfaces to reduce flood risk and minimize and on-site stormwater management
sediment entry into creeks from trails and
roads
TBD No/Go
NATURAL SYSTEMS:
Promote ecosystem reMIIIence
ylla'il'tl iui;;all NS-1-4 Student academic and experience opportunity
Map and protect areas that provide
ecosystem services
TBD No/Go
PUB11IIC li°it:M I"I°II„SAFE:I a WIC II II BI',iUNG:
Pnoirinaute a sustafinalible Iloc all a nnri not nniy that Not specifically applicable to school bond.Student
I":iipft mall PII°IltuW 2A.irni nuumnized emissions aind a anullineiraabli fty
Engage leading employers in a dialogue on academic and experience opportunity
climate action
TBD No/Go
PU VIRII.IIC I°iUl All1II°Il,SAI li'i"III"Y w WIC II II U5U;111pGt
Promote as suastaailnabIIC Ilran;a'all CCOT°110Mp OVA
uUU)pirtniru:nill PI4111t"aand P2.ni'inhnizeil
eirission and v ullic eiraalkuillity Not specifically applicable to school bond.Student
Su
: ..
pport organizations,s,such as SOU,in academic and experience opportunity
evaluating risks to local food sources under
climate change
TBD No/Go
PUtI l.11t:1 IHIIAlLi"'H„SAI I llY°u WIC II II IaI'i1IIYGt
Nfinnlnvnize pubhc I eiIlth Uirmallaaacts During school programming phases,consider designing for
011:Iiii armlll PIiIISW 3'.II.Work with vulnerable populations to create
specific adaptation strategies that address schools as emergency cooling centers
public health
TBD No/Go
PU,pP11.JlC Ii°EAILi"'I11,SAI I'711111Y" WI 11 II BEIIUNllG!:
h:tpsUnannauill IPIIII„tW"t.,"4 Mluirnfinnize pauaulixllliu,:Iheallil:lii linili"a'racts As part of technology,security and communication systems
Develop or enhance heat-warning systems scopes,consider inclusion of heat-warning capabilities
for employees and the public
TBD No/Go
Iui�11i,I.I��mllc Al:m'l-I„�iA�1w.�'rr.a.W1w 111wr11:Illala'i:
Minfiniiza 1publliir:IlneaalliB,ll^n iinnpaaacts
Update the City's emergency response plan
u:RUaI,'iu:uuniaull Pli°II1kW..T..'.. ASD operations opportunity
and ensure that preparation and updates
recognize and address likely climate change
impacts
BBT Architects 04.3 Sustainable Design
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Conservation and Climate Outreach Commission
July 22; 2020 Meeting
Staff Update
• Rogue To Go - Rogue To Go pilot program is still in progress and wrapping up this fall.
• Rogue Bikeshare - Our service provider declared bankruptcy during Covid, staff are working
on rescue funding and next steps.
• Charging upgrades - Public and fleet facilities are both being upgraded.
• Website - Additional resources posted at ashland.or.us/climate
• State Building Code Advocacy - Staff are advocating for progressive building code reform.
• Clean Fuel Credits - Staff has been authorized by City Council to monetize credits earned
through utility participation in State clean fuel programs.
• BEF ZEVI Fund - Staff have applied for supplemental funds to boost zero emission vehicle
programs.