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HomeMy WebLinkAbout2015.03.11 Wildfire Safety Committee Minutes Minutes FOR A MEETING OF THE WILDFIRE MITIGATION COMMISSION Wednesday, March 11, 2015 11:OOAM to 1:OOPM Conference Room, Ashland Fire Station #1 455 Siskiyou Blvd I. CALL TO ORDER Stephen Gagne, Greg Lemhouse, Ron Parker, Tim Bewley, Bruce Moats, Russ Silbiger, Hugh Holden, Chris Chambers and Vicky Sturtevant(by phone). II. INTRODUCTIONS III.APPROVAL OF MINUTES: February l ltn Tim motioned to approve as submitted,Ron seconded and all voted in favor. IV. PUBLIC FORUM None V. ADJUSTMENTS TO THE AGENDA None VL BUSINESS A. Retreat recap Hugh felt for the time spent it was valuable to get focused and would like to continue the retreats as needed. Hugh would like to develop a mission and vision from the retreat. Ron felt good about the outline and the community outreach plan. Tim also favors having further retreats to gain traction and would like to do further work on the mission. Vicki would like to see a timeline and next steps. She was struck by differences between the two groups and looks forward to marrying them up. Stephen echoed the comments on timeline and steps and liked the work on the stakeholder groups and messages. B. Next Steps Tim would like to establish an initial timeline of immediate steps. Stephen commented that dates aren't important as the priorities at this point and we need to gather more information to inform a mission statement and goals from the community and not necessarily only personal goals. Greg encouraged the commission to submit a plan to Council that reflects the situation truthfully as possible and let the Council consider the impact on the community. A good plan also gives the Council a chance to learn and have have the backing of the commission. Ron asked about the upcoming wildfire season and Chambers commented that it would be useful to conduct the community engagement effort during the coming season for the benefit of the commission and the CWPP process. Hugh said that there is already a lot of information available and work being done that the commission can capitalize on, like the Firewise clean-up day and the wildfire hazard zone expansion. C. CWPP Chapter Outline Chambers displayed a draft outline that is a combination of the City's previous CWPP and the draft CWPP from Jackson County that integrates FAC concepts (though this draft was withdrawn later). The commission and staff will continue to refine this proposal over time. D. Timeline April l lth and April 25th events are opportunities for gathering information from the public. Tim suggested open ended questions to gather issues and concerns and would like an email address or other way for the public to send their input. Stephen said existing programs, codes and ordinances, increase awareness of risk, getting feedback from the public, suggestions and input for the CWPP update appear to be the primary goals. Chambers talked about the wildfire hazard zone expansion process and an opportunity for the commission to participate and gather input. The goal is to have the ordinance to the City Council in June. Greg would like know if the commission supports the ordinance. The group would like to review the draft ordinance first and Chambers will send a copy out when it's ready for circulation. The commission will look it over next month and submit a comment to the Planning commission and City Council as appropriate. Chambers will also send anticipated meeting dates. Chambers will set up a topic on Open City Hall via the City's website and an email that can be passed out to the public. Ashley will work with the commission to develop specific messaging that will be sent around in draft form via email. E. Firewise Cleanup Day(April 25) F. Firewise luncheon/ceremony- April 11 g 12/ Station 2 G. Intterra update VIL COMMISSIONER COMMENTS VIII. REVIEW AND SET COMMISSION CALENDAR/NEXT MEETING A. Next meeting April 8, 2015 IX.ADJOURN: 1:00 PM In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,please contact the Public Works Office at 488-5587(TTYphone number 1 800 735 2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting(28 CFR 35.102-35.104 ADA Title I).