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Home My WebLink About2016.11.16 Wildfire Safey Commission Minutes MINUTES FOR A MEETING OF THE WILDFIRE MITIGATION COMMISSION Wednesday,November 16,2016 II:OOAM to 1:OOPM Training Room,Ashland Fire Station#1 455 Siskiyou Blvd I. CALL TO ORDER: 11:02 II. IN ATTENDANCE: Stef Seffinger,Vicki Sturtevant,Ron Parker, Chris Chambers, Doug Kay, Tim Bewley, Bruce Moats Absent: Tracy Peddicord III.INTRODUCTIONS IV. APPROVAL OF MINUTES: Approved Action Item: Ask Bruce at the next meeting about the process that took place on his insurance discount for Firewise. 5% on gross policy or 50% on fire policy Action Item: Draft a letter from the commission to State Farm that would be reviewed by the Council, Mayor and Fire Chief as needed. Currently sitting with the chief.Will send to Brian for review. Action Item: Chambers will contact the Oregon Fire Chief s Association, or other avenue,to make a contact with the Oregon Insurance Commission to ask about support for future Firewise discounts being approved. Approach commissioner to see what is going on. V. PUBLIC FORUM VI. ADJUSTMENTS TO THE AGENDA VII. BUSINESS A. New Business a. The commission discussed moving the December meeting to the 14'to avoid the holiday break. Chambers will be gone starting on the 14',but Alison will be back. YES,Station 1 B. Ongoing Business a. AF&R Update: i. Ashland Forest Resiliency(AFR)/Ashland Forest All Lands Resiliency(AFAR). • 175 acres first day—very successful/target was 75/70 acres today • 75 acres of private land burned • 400 acres being cut/helicopter in December down Tolman Creek • First round of grant—6 year program/$1m a year/private as well as governmental Oregon Watershed Enhancement Board OWEB • Salmon money from Fed • Lottery $from the state ii. Firewise • Waiting for Alison • Vicky: What is going on with Park Estates? • Any money? Firewise community annual money $1,500 • Separate grants for individual homes up to $300 per home b. Community Wildfire Protection Plan update i. Community Outreach Plan: Landscapers/Nursery/Grant for demo garden grant at Station 1 /Bellview School? Ruch & Shady Cove are doing it/ communicate with pollinator group? • Where is the ideal location?Deer—fire—etc. • Tracy and Doug will work on the list • Create postcard with direct links • Bee pollinator awareness ii. Future Ideas: Make a website for the CWPP when it is finalized. • Risk Assessment CPAW grant—will give us some help with review of wildfire ordinance,WUI materials, risk assessment, plant lists, code language, conference call,site visit and write report, • April 30,2017 complation iii. Review timeline and update on tasks c. WTF update i. Follow up on Mega Fire presentation: evavuation, communication, smoke, business continuity, CERT Emergency Prepared businesses, (Chamber will be involved) ii. Reconvene the groups: smoke/ iii.Agencies to report out what they have done. d. RWD Cross—Prepare Out Loud program(Stef)in March? i. Smoke Detector program ii. Grove, Community Center C. ADJOURN 12:16 D. Parking Lot Issues a. Wildfire Hazard Zone b. CWPP Engagement Outreach(Chamber/Firewise Communities) c. Branding the WMC d. Wildfire Commission Collateral i. Create an annual plan of work for the WMC e. Firewise Website VIII. COMMISSIONER COMMENTS IX. REVIEW AND SET COMMISSION CALENDAR/NEXT MEETING A. Mayors Brown Bag Lunch:November?, 2016, 12:00pm(ComDev) B. Next WMC Meeting: December 14, 2016, 11:00am(Station 1) C. Next Task Force meeting D. Alison returns mid-November! X. AGENDA ITEMS FOR December 14 A. CWPP schedule/assignments/ B. NFPA meeting review from Alison C. CPAW call—Chris asking for wildfire risk assessment,will report D. WTF: first week of the month E. Cascadia After Action Report to Council F. Action Item: Draft letter from the commission to State Farm that would be reviewed by the Council,Mayor and Fire Chief as needed. Currently sitting with the chief.Will send to Brian for review. XI.ADJOURN: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,please contact the Public Works Office at 488-5587(TTYphone number 1 800 735 2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting(28 CFR 35.102-35.104 ADA Title I).