HomeMy WebLinkAbout2016.12.14 Wildfire Safey Commission Minutes MINUTES for a meeting of the
Wildfire Mitigation Commission
Wednesday,December 14,2016
11:00AM to 1:00PM
Training Room,Ashland Fire Station#1
455 Siskiyou Blvd
I. CALL TO ORDER: 11:02am
II. IN ATTENDANCE: Ron Parker, Doug Kay,Tim Bewley,Bruce Moats, Stephen Gagne, Alison
Lerch(AF&R), Stef(City Council)
Not in attendance: Vicky Sturtevant, Tracy Peddicord, Chris Chambers
III.INTRODUCTIONS
IV. APPROVAL OF MINUTES: November 16, 2016
Stephen makes a motion to table the approval of November 2016 minutes, Bruce 2nd, all in favor.
ACTION ITEM: Alison will contact Barbara about changing the email addresses on the website so they
are more spelled out.
V. PUBLIC FORUM
The Ashland Forest Plan is complete and will be handed out at the next council meeting. The Energy and
Action Committee will utilize the plans recommendations for best practices for forest management in the
Ashland Watershed.
VI.ADJUSTMENTS TO THE AGENDA
1. Insurance Letter Follow Up: Alison will ask Chief Shepherd if it is on his desk.
2.NFPA Meeting Report
3. Cascadia After Action Report to Council
VII. BUSINESS
A. New Business
a. 2017 Priorities/Categories/Issues:
i. CWPP Update
ii. Plant List
iii. Transient Camping
iv. Wildfire Hazard Zones: Voluntary Action vs. Regulatory Action
v. Chamber Task Force (WTF)
vi. 2017 at the Farmers Market
• 2017 education goals
vii. 2017 Ashland Firewise Clean Up Day
viii. Question and answer documents for Firewise Neighborhoods
ix. Website: Acknowledgement for work completed- showing before and after
photos on the website
x. Insurance regulations
xi. Tie WMC actions with City Council Goals
xii. PSAs/video/pictures of burning vegetation to send to neighbors in Ashland
b. NFPA Meeting Update-On November 4', Gary Marshall and Cathy Prudhomme from
the NFPA hosted a lunch at Station 1 to have an open discussion about Firewise and
wildfire mitigation language. Their goal was to glean information about which terms
worked best for landowners to understand. For example,using assessment or inspection,
fuels or vegetation,mitigation or project work, etc.
B. Ongoing Business
a. AF&R Update:
i. Ashland Forest Resiliency(AFR)/Ashland Forest All Lands Resiliency(AFAR).
ii. Firewise-Meadowhawk HOA was sent in last November- still waiting to hear
from Firewise, Park Estates HOA and Sunnyview(Eastfield Proprieties)in 2017
b. Community Wildfire Protection Plan update
i. Community Outreach Plan: Landscapers/Nursery
• Alison is working with OSU Extension, Shooting Star Nursery and
Tracy Peddicord to discuss the current"Flammable Plant List"and
work on the creation of a"Recommended Plant List."
• The Commission suggested addressing pollinator plants included with
the Deer/Fire/Drought Resistant list
• A suggestion was made that the same Council Liaison would be on
the Forest,Wildfire, Tree and Conservation Commissions.
ii. Review timeline and update on tasks
iii. Community Planning Assistance for Wildfire(CPAW)- Ashland Fire&Rescue
is working with CPAW to move the Wildfire Mitigation Ordinance forward.
They are providing a memo for the January 20'meeting with the Mayor about
recommendations to move forward.
iv. WTF Meeting-Next meeting is scheduled for January 4'.
c. Era of Megafires Video: We have permission to use the comprehensive video produced
from the Leavenworth screening on RVTV for 8 showings. We can choose the
times/dates. Alison wants to work with the Chamber Wildfire Task Force to select the
appropriate dates. Maybe a viewing or two during Wildfire Awareness Week in May?
ACTION ITEM: Tim,Vicky and Alison will meet after January 16'to create a plan of work for the
CWPP.
ACTION ITEM: Talk with Chris about hosting a live fire exercise in Ashland during a community event in
2017.
C. Parking Lot Issues
a. Wildfire Hazard Zone
b. Flammable Plant List/Landscaper-Nursery Update(Did we meet,what is the update)
c. CWPP Engagement Outreach(Chamber/Firewise Communities)
d. Branding the WMC
e. Wildfire Commission Collateral
i. Create an annual plan of work for the WMC
f. Firewise Website
i. Alison is updating the Website
VIII. COMMISSIONER COMMENTS
IX. REVIEW AND SET COMMISSION CALENDAR/NEXT MEETING
A. Mayors Brown Bag Lunch: December 23rd, 2016, 12:00pm(ComDev) - ?
B. Next Task Force meeting: January 4,2017, 10:30am(Station 1)
C. Next WMC Meeting: January 18,2017, 11:00am(Station 1)
D. Next WMO Meeting: January 20, 2017, 1:00 (Siskiyou Room, ComDev)
X. AGENDA ITEMS FOR January 18"meeting
1. Review priorities for 2017. This is a budget year.
2. Create a list of accomplishments for 2016
XL ADJOURN:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate
in this meeting,please contact the Public Works Office at 488-5587(TTYphone number 1 800 735
2900). Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to the meeting(28 CFR 35.102-35104 ADA Title I).