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HomeMy WebLinkAbout2017.05.17 Wildfire Safey Commission Minutes MINUTES FOR A MEETING OF THE WILDFIRE MITIGATION COMMISSION Wednesday, May 17, 2017 11:OOAM to 1:OOPM Training Room, Ashland Fire Station#1 455 Siskiyou Blvd I. CALL TO ORDER In attendance: Tim Bewley, Doug Kay,Bruce Moats, Tracy Peddicord, Stephen Gagne, Chris Chambers, Alison Lerch, Stef Seffinger II. INTRODUCTIONS III.APPROVAL OF MINUTES: April 19, 2017 Steven made a motion to approve the April 19, 2017 minutes,Tracy seconded,All in favor. IV. PUBLIC FORUM V.ADJUSTMENTS TO THE AGENDA VI.BUSINESS A. New Business a. Firewise Website. i. Alison would like to add a widget so people can make a Free Home Assessment . appointment online an on their phone. Alison can use....................................................... ,,,,,,,,,,,,,,,,,,,,,re(g-)as land.or.us as the avenue for email communication. The 2016-2017 Commission update should be placed on the Commission page for the public to view. B. Old Business a. City Council Presentation—May 16' i. Tim and Alison presented to the City Council last night. The Mayor asked Alison to give some background. Stef mentioned that the council is overwhelmed with issues. An upbeat and positive presentation was well received. b. Commissioner's emails on City website i. This issue is resolved. c. Insurance Letter i. Last edits are completed. Chris will ask Kimberley to put it in City letterhead and do final edits and send it to Brian. d. Committee Updates: (4 minutes each) i. Plant List Subcommittee • Tracy received feedback from a local nursery. The next step is to finalize the page so that we can hand it out at Farmers Market. Can we put a link to more information on the website? Links to more extensive lists?Who is going to be the final word about distances? The icon approach allows the reader to dig deeper. The objective of the pamphlet is a primer that can lead them to something that will be more definitive. Look back at the Waterwise website and OSU Extension. Doug mentioned that this list is a great guideline for landowners who just want to be planted. • Green: Close to the house • Yellow: Next layer of the house • Red: Far away from the house or none at all. • Add a horizontal divider, in the Green section that says: Close to the House, Far from the house. • One rain drop is drought tolerant, two rain drops is moderate drought tolerant • We need to look at the science of the 5 feet from CPAW. Alison and Chris will call CPAW is get more data from them. • What is CEAP telling people about plants/shading? Working with being sure that we are aware what the • Regulations about bark being sprayed within 5 feet of a house. We need to begin a discussion about bringing together the rules/concerns of different commissions. • Tracy will send an email to Brandon Goldman about rock mulch and lot coverage. ii. Wildfire Mitigation Ordinance • Things are moving forward. iii. Smoke Marketing • Smoke Marketing pamphlet is out on Facebook as well as a new 30 second video about prescribed mild fire in Ashland. Text alerts are the latest avenue for prescribed burning communication. Alison will email a link to these resources to the Commissioners. Ashland Fire & Rescue is also working with Asante and Jackson County Public to create a health and wellness resource pamphlet. Outreach and input will also be sent to Ashland School District, and SOU. iv. Wildfire Task Force(Smoke, Evac/Com) • Smoke: See above • Evac/Com: Chris, Alison and Tim need to meet to synthesize the lessons learned from the first meeting with Tighe and Chief Shepherd about Evacuation Protocols. v. Community Wildfire Protection Plan Subcommittee • Brian Hendrix, our Weed Abatement Coordinator is performing home assessments using Intterra to complete part of our risk assessment piece. We are also getting guidance from CPAW on the risk assessment. Alison, Tim and Vicky are meeting monthly and moving forward on Chapters 1-4. vi. Farmer's Market • We have a larger table this year so our display is bigger and more impactful. Positive feedback from the table so far this year. People are really happy to see a table there and Doug is going every two weeks weather permitted. vii.Firewise Update • Firewise Clean Up Day Over 100 carloads on a cold day last weekend. Certain audience needs this opportunity and we should consider other outreach to get to a diverse audience who have differing needs. Alison will present info from the FireFree program at the next meeting. • Firewise Expo Friday was well attended with over 800 students from 6 schools who came to Fire District 3 in White City. There was no live burning on Friday. Saturday for the public was less attended(56 people), and live fire was used to demonstrate how juniper can ignite a structure. Live fire displays were videotaped to produce PSA's. Alison will be working on a smaller scale next year to bring an event to Ashland. Need to discuss how to get this content into Ashland Schools,because none of them attended this event on Friday. viii. AFR Update • Helicopter is still running,with over 143 log trucks were shipped last week. This will hopefully be wrapped up at the beginning of June. Burning will take place in the next week. Private landowner fuels reduction C. Parking Lot Issues a. Branding the WMC b. Wildfire Commission Collateral VII. COMMISSIONER COMMENTS VIII.REVIEW AND SET COMMISSION CALENDAR/NEXT MEETING A. Mayors Brown Bag Lunch: May 26, 2017, 12:OOpm(ComDev) B. Wildfire Task Force: June 7,2017 (Station 1) C. Next WMC Meeting: June 21, 2017, 11:00am(Station 1) D. Next WMO: IX. AGENDA ITEMS FOR June 21, 2017 A. Live Fire Exercise for 2018 B. Ashland Firewise Communities Celebration Event X. ADJOURN: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,please contact the Public Works Office at 488-5587(TTYphone number 1 800 735 2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting(28 CFR 35.102-35.104 ADA Title I).