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Home My WebLink About2018.01.17 Wildfire Safety Commission Minutes MINUTES FOR A MEETING OF THE WILDFIRE MITIGATION COMMISSION Wednesday,January 17, 2018 11:00AM to 1:00PM Training Room, Ashland Fire Station#1 455 Siskiyou Blvd I. CALL TO ORDER: 11:00 Stephen Gagne, Tracy Peddicord, Doug Kay, 011ie Bucolo,Bruce Moats,Julie Smitherman,Alison Lerch, Stef Seffinger, Michael D'Orazi II. INTRODUCTIONS Michael D'Orazi,Fire Chief III.APPROVAL OF MINUTES: December 20, 2017 IV. PUBLIC FORUM V.ADJUSTMENTS TO THE AGENDA VI.BUSINESS A. New Business a. County Notification Systems (Memo February 2018) i. Reverse 911 System- everyone needs to opt in. If communications fail,then the system does not work. In Napa Fire,the communications failed so it was door to door. ii. There are other systems available.Nixle. It is a national wide system that notifies you of anything in your area, amber alert, fire,road block. iii.NextDoor: Pushing out information. Government agencies can use NextDoor to push out information to multiple neighborhoods. (Ashland Peeps) B. Old Business a. Firewise Gardens i. Firewise Garden around the Station 1 is being mapped out. b. Firewise Demonstration Trailer i. This design and pricing portion of the project is about 60%complete. Doug is looking at 6x 10 trailers at Trailers Plus in Medford. It can be towed by a half ton truck. c. Flammable Vegetation Videos i. Alison showed some of the footage from the Firewise Expo including 11. Knowing that it is in real time. Put a clock on the side of the video to show the lapse time of the event. 111. Alison will send a link to the video to the Commissioners. d. Committee Updates: (4 minutes each) i. Plant List Subcommittee • Met before this meeting to go meld the flammable plant list with the list tied to the resolution. 11. Wildfire Mitigation Ordinance • Chris,Alison and Brandon went through the Ordinance and • The City needs to come up with a guidance document for the 0-5 feet fuel free area including. 111. Smoke Marketing • 2 videos: one about how to properly wear a mask, one about the different air quality levels and what a certain person should do when being outside • February 21 st: Smoke Resiliency for Businesses • Smoke brochure with Asante • Stef: Every place in the city should have an air purifier. And have it known where there are places. iv. Wildfire Task Force (Smoke,Evac/Com,Business Resilience) • Met yesterday and will continue meeting every month. The Evacuation/Communication portion of the Task Force needs to become the priority after the Smoke Business Workshop. v. Community Wildfire Protection Plan Subcommittee vi. Farmer's Market • 0-5 feet home ignition zone focused. Doug has added some new rock scape and synlawn to the table. We will have a 3ftx3ft table for handouts and our 8 foot table for rock,plants and bark. The table should have a list of current rock prices compared to bark mulch and the maintenance. • Create a rock list like the plant list that includes • Bark Mulch Replacement Program similar to the WaterWise program. • It is recommended to use weed barrier underneath rock mulch. • Check out Barbara street new homes vii.WaterWise vs. Firewise • The WaterWise and Firewise Programs should meet to discuss these parameters of the programs so that there is less confusion with contractors. We need to discuss Lot Coverage. • TO DO: A meeting needs to happen before the Wildfire Ordinance goes to the Planning Commission. A meeting is intended to have WaterWise, Planning and Firewise groups together. The topic of this meeting is to synchronizing. Scott Flurry, Chris Chambers, Brandon Goldman viii. Firewise Update • Sheridan Street is in the process of becoming Firewise. ix. AFR Update C. Parking Lot Issues a. Branding the WMC b. Wildfire Commission Collateral c. Commission Communication VII. COMMISSIONER COMMENTS A. The CEAP AD-Hoc Committee is meeting this Thursday, looping at measurements of the CEAP goals, and connect with different commissions and departments. B. 011ie connected the spring term Ecological Restoration 399 course with the Strawberry Hald Park scotch broom project. VIII.REVIEW AND SET COMMISSION CALENDAR/NEXT MEETING A. Wildfire Task Force: January 16,2018, (Station 1) B. Mayors Brown Bag Lunch: January 26,2018, 12:00pm(CommDev) C. WMO Meeting: January 31, 2018, 10:00am(Station 1) D. Next WMC Meeting: February 21, 2018, 11:00am(Station 1) IX. AGENDA ITEMS FOR February 21, 2018 FEMA Grant Timeline and Presentation(Alison) Update from Chief D'Orazi about the Nexle Program Meeting with Planning, WaterWise, Firewise X. ADJOURN: 12:17pm In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,please contact the Public Works Office at 488-5587(TTYphone number 1 800 735 2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting(28 CFR 35.102-35.104 ADA Title I).