HomeMy WebLinkAbout2025-09-15 Study Session C
ncil
o u Study,
' Agcnda
� lon Meeting
ASHLAND SIT" ' COUNCIL
ISTUDY S,E,S,&lQNAGENDA�
C o u n c i I Cb be r , I 17 5 E Ma iiin Street
Live strea via RVTV Prime �t r t . l o ui.e d u or broadcast onSpectrum 1180& 1 �11 1.�,
Public comment is welcome an agenda items.,
To speakI tiroini ,IIy durinigthe meetingortoa it wr-iitt ins corniirm rats iii ��advance, please complete the
�online Public Cornment Fore 10 ,. ,. theday of the meeting.,
:30 p.m. Study,Session
I.�, CALL TO ORDER
[I., REPORTS AND PRE,SENTATIONS
. Regional Fire Service Planning g and Capacity,Study Introduction
. Dudek too, Dawn L win Overview, and OHRA Partinership � iew
III. ADJOURNMENT
I. you n,eed specialassistance to,participate in thismeeting,, pl6ase contact Alissa,Kolodzinski
reqgt� � 4� . 88.. ,(TTY phone,,number . 0. 3 . 9 . Notifica,tion at�lellast threell
businessdays before,the meeting will enable,the, City to make reasonable arrangellmelintssure accessibility,
to the,m,eetingi'n complian,cell with, the Americans with Dlisab,ifities �ct�.
***A,gendas,,and minutes for C ii y,Hof Ashland Council, Commissionand Commiltee meetings,,may be found at-the
City w b it ,ash la ndore,gon.gov,
Pure 1 of I.
��lllllll�u��
ill/lllllll�llllflill
Page 1 of2
e
S
S
�o
�%/////////////////////l/1�, 1 f��. �.,���
te Septe rn
llll 1.,lf 1�,� / '
(,�;,J J,,»»a 1�%,,,r�� I,f,,�l r� Regio,n,61 Fire Service Planning and Capacity `": i Introduictioni
r�r 11J1 r m1l r�r n l!an t City Maniager's Office
Sabrina C,otta
TIME, ESTIMATE
20 minutes
GATE,,G, I
lnifor�ma i nial -t1his is to inifor�m t1he body,on a, particular,topic. No, motion r direction needed.
Thisagenida item is,tio inform t its°C u ni iil of the Re,gional Fire Service Planning and Capacity,Study th t iiiil
be occurring., As iI n Fire in s ue will be a participanit in t1his study. TheCity ,u..m rui ii I requested during the
iiiienin ii l budget process a review of potenitialfuitureptii for Ashiland Fire and Beadle tll mt included gr ter
collaboration, more tiive and efficient service delivery and the potential for eliminiating red u rich ullt
expenditures witlh i ni the So u t1h rni Valley foremergency a rvies. Thiis studywill serve as an information gi hi iri
initiative to,anialyze local fire services,and exploreimprovements in regionial emergency service del ii v e r °.
POLICIES,_PLANS&GOAD SUPP I TE
Regional coo r ti n,, includinig in support for public estate and homelessness.
Respect tdir,the citizens, serve,' for each tlh r,,, andfor the work we do
Excellence in glovernia nice and it °s,erv,ic,es
Sustainiability thirough creativity, aff6rdability, and rightsized service delivery
Public safety,, including emergency preparedniessr climate change risk
Quality infrastructure and facilities,through,timely ii in t imnl m imnl minl�,d COMmunityi ni st�m rm t
BACKGROUND AND,ADDITIONAL INFORMATION
The Giiityof Ashland in ,11abo it t ii with Fire Di t rii t , , 3p &1 an Evans Vall .Fire District:, have partmn eit t
commission i Regionial FireService Planning ain Capacity S u . This,,study will serve as ani inifdr�mationi-
gathering initiativeto analyze loc,41 dire s,ervices andexplore improvemenits,inn regionial emergenicy ser vice
delivery. The studymay offbr reCommendatilonis wihichthie jurisdiction J"s leadershi'p ca,ni considerfuirther withithie
goal improving pubI iic safety, m i m x i m i i i nig iresources, and ensuringlong-term u to iiii i ii 1 i ty°offire protectioni
services.
m s,lu lilt t will be selected thirough a Request for Proposal processtO conduct an assessment tio include:
de
• Review of cu iirr nit systems
• Fiiiin inci m1 nia i
• Assessment of service level objectives,
• Feasibility anialysis,and recomm enidation
• Request for Proposal and Consultant Selection—September/October
• Study Work Fall i nvite r 2 2 5-202
• Draft ift report -Spring 2026
• Final Report& Presentation -Summer r 2026
Pure 1 of 2
���1/lllllll��lflill
2 2
eS
S
�o
%/////////////////////l/1�, 1��. �.,���
FISCAL IMPACTS
The study has been funded hough,a Public Infrastiructureand Eco,nlomic Revitalizationr un . There iill be n
fiscal impact for thiis study lon the C'ity ofAshland beyond staff time.
SUGGESTED,ACTIONS,, MOTIONS,, OPTIONS
S gaff ire m nds C'ounc[l supplort this study'as italigns,withii C u rui ii I"sadopted vision andI luii
statements as,,wellas support the C'ity Coin rui iil"s,,adopted 2025-2027C'ounicil rilohties f Eiffiii i nt and Effeefivei
Government, including equ i f i cease, cus,tomer focus,, r n ire a rui, f r luii a nit communication, r n
regional n r I'i , useoftechnologiy, x u i n�of maintaining City,facilities and u bl ii infrastructure.
REFERENCES &ATTACHMENTS,
1. press release Fire Service Planningand C,apacity Study
2. 2025 Fire Slervice study, UP 2
Page 2 of 2
11
����1/l��lfllll
Pees 3 f 2
i
K ,
wN �
Press ReLease
rIs
u 'h
� LI
Septlember 3 02
In a collaborative effl rt to enhancefireseIrvice efficiencyand improve emergency rgency response capabilities,,
the City of,. �s l .Ili Fire District 1, 37 4 & 5, and Evans Valley Fire District, will partner to commission a
Reigional Fire Service Planning and Capacity Study. Thisstudy will serve as an �IIII f ,r It:iti n-�, i .,t: rillng
initiative to,analyze the local ire service I n explore improvements� in In Iregional emergency� e ry i s
delivery. It may offer recommendations,,� but it,won't mandate implernentation, Igor will it, seek specific
outcomes.�
r communities continuetiogrow, fire protection services must 1i�a t evolve to meet ":heir needs. This
�I�II
studyis important step in exploring hiow reigional cooperationcould strengthen fi re respionseand
nhanc a b,lic s,afety. This study dy dill evaluate thecurrent state and identify, opportunities for iincreased
coordination i
i w nd pote n� shared services of fire se iiry i ces acrossthe jurisdictions. i
i e iru i y r e i ii es,t: ,t: improve r u b,l i c safety,, imaximize resources, and ensure loni�,gi-term ,s,uiistaiinabiiii l iiiity
of fire priotection services.
�A consultant wii l l be selected th iri i � a Request for Proposal �F P) priocess, to,conduct
comprehensive s essm nt to include:
Reviiew of Current Systems: detailed analysis of each entity's operational readiness
services� �iprovided rStaffi nfacilities,i n u iiipment, policies, tc.
[n an6� �I n Iy ii s: Assess u g�eta r,y health, 'fundingmodelsYStrainsand fiscal opportunities.
�Assessment �f Sarviice Level bjecti �s: What levels, of service arecurrently r i e ;
they match the risk, f the servicearea.
0 Fleasffi,iUity Analysis & Recoimmendati�ons: Identify opportunitiestio plool resources, such as
personnel,, iretu s equipment while maiiii i a ii ing community iidentities.
Recommendations will be basedon �raw iiii I l e ,taws i ss and communiIyimpact.
The Study wil] provide additilonalfocus on operational alignment of the Applegate Fire District and
Williams s Fire & Rescue, andassist the Prospect Fire Department,, Lake Creek Rural Fire District, and
�Gre s ring" Fire in assessiiiii their currentstate to,accurately guidefuture Strategic l ns or
Standards, of Cover., The Study is, made possibleby an award from Public Infrastructureand.
Economic Revitalizationgrant''.
The partnership of these agencies is anchored in a mutual commitment to efficient and reliableservice
being the �op, riii ri y"', "The study allows pis to explo�re ways enhance fire protection services cr s ,
our it i n. y working togetherY we can identify tify of u i ns that impriove resource availability, operate
wit ii regard for safety and ensure long-term sustainab,ilityfor our fire departments.
Page 4of2
Press ReLease,
lig Our communities have demo,nstra,ted',re,s ,nce, a,,nd are building back strong. We,need'to, ensure the
fire serWce is prepared to, meet the ch,angi,'ng conditions today and'predicted,needs of the future. A
well-Planned, well-organized fire service, is a,pillar of strong resilient Hides."shares, Fire Chief
Mike Hussey.
Next Stepis
The participating agencies wi]]� begin the consultant,selectilon process in the-coming weeks,' with the
study ex mence later :his year. Updates wi]] be providedasthe exploration progresses,,
and community input wi]] couraged at key milestones.
Fo ra d d i t i ins I i n fo r m a t i in I ea s,e c ins ct t h e pa it t i c i p at i n g,a ge n c i e s F i re C h i ef at
A�p�plegaip Fire-Chief'W,olfar'dcwl(��)[fa���rd�,,',
Evans VaRley Fire Distri� -Tom,
Firle District-1 - Mike Hamimond ii ��iiir A iiir �_ ii ii . iii iiii iii� C 01 I'T11
Firle District 3&5- Mike �Hussey
Fir District 4-TravisC rume i
Page 5-of 26
uuuullll�uuu�I I III III ii�Vl�I�,I I I;
"� liiluuuuuuuuuuuuuuiuuuuuuuuuuu uuuu I�HHI a ui uuuuu i
pe
y.
`,tip ,,IIII y4n ����� ��� ��' % � �;,✓
I
,Jackson County Reigibnat Hire Service Planning and Capacity Study
Req�ueist
Pro�posa�l, (R�FP)
1 . Introductimn
riesponse capabilities,thl City s h l�a n , Firle Districts 1 1 � 4, andS, Evans,V L l� y F i r i.
its Ir I ct, a nid oth e r J a c kson iC o u My f i re se rvic e pa r' In Irs a Ire cio Ili"lrii m IIII
Service Planning and Capacity Study.
will
This study l l re asan inf ormiatijon-gatheiringinitiative to analyzelo,cal f it r i serviceand
x p l o,ire i m p r ove m le nits iiii n re g i o,n a I ei m,a rg,ei n c y is ei r °ui is ei d e l iiii ve r�y�. It m a y off le t
re c am miend atijon s b ut,wi It t not mra n i i i m p l� 'mile mle nt IIII o n no,r sle ei k,is pie c if ic o utis o m eis.
T h e s t u dy.is, ,a id l s s,i b Ile t h r o u g h a n a w�a rid f r o m a P lu b 1,01 ic I nif rla s t�rrlu ct u r E�',cio i l,m r ic
il tii tii in r n w�i Ll com ply with rl i�n, PIl tii �� int�r c ting ri I u ii r n s �(ORS,
2,79B)and fielderiall Procurement standards(2 GFR2,00.319).
)WIN 11Y1111!///////%/�//l/%l(/.✓!//.�/////////%%////%%%!//,!!1!ldllY//1////%%/%/�//l///l(/.✓!//.�/////////%/%//'%/%%!//,!!1!ldllY//1////%%/%/�//l%/l(/.✓!//.�/////////%/%%%//%%!//,!!1!ldllY//1////%%/%/�%l///l(/.✓!//.�//////////%%%%//%%!//,!!1!ldllY//1////%%/%/�%l/%l(/.✓!//.�//////////////%%//%//!//,!!1!ldllY//1////%%////�%l/%l(/.✓!//.�/////////%%/%%//%//!//,!!1!ldllY//1////%/%///�//l/%l(/.✓!//.�/////////%%/%%///%/!//,!!1!ldllY//1/////%%%/�//l/%l(/.✓!//.�/////////%%/%'%////!//,!!1!ldllY//1/////////%/�//l/%l(/.✓!//.�/////////%%////%%%!//,!!1!ldllY//1/////////%/�//l///l(/.✓!//.�/////////%%///'%/%%!//,!!1!ldllY//1////%%/%/�//l%/l(/.✓!//.�/////////%/%//'%/%%!//,!!1!ldllY//1////%%/%/�//l///l(/.✓!//.�//////////%%%%//%%!//,!!1!ldllY//1////%%/%/�%l///l(/.✓!//.�//////////////%%//%%!//,!!1!ldllY//1////%%////�%l/%l(/.✓!//.�/////////%%/%%//%//!//,!!1!ldllY//1////%/%///�//l/%l(/.✓!//.�/////////%%/%%///%/!//,!!1ll�ll
2. Particiiatiing Agencies
0 Applegatle Fire & Reiscue
Ashland Fir R sic uie
Evans Valley Fire District,
Greensprings Fiirei
Jackson County ty Fire District,
J a c k s,o,In iC o Sul My Fii ire D is t ri ct,
J a c k s,o,In iC o Sul My Fii ire D is t ri ct,4
J a c k s,o,In iC o Sul My Fii ire D is t ri ct,
0 Lake Creek,Firle District
Prosplect Fire
WiLliamrs Fire ire s r i ct,
Page 6of2
Primary Objectives
A s s les s, o�p e ral io n a I Ire a IIII n le s,s a n d f i Inii Inr IIII Il s t a b i Il ity of'p a r IIIIci p at,i n g a ge n
l ntlili y r uI nr ie,s for c Iresource sharing.
D le ve I o p s Irate g i le s,t h a t i m p r ov Il ic s,af ely, Imam a x,i m i z le re so u rc e s, a nd le as u Ire
long-term sustainability.
P rovi d e atoo I fo r F i Ire C h i le fs, C i ty M a n a ge r s,, a nd le I lilt c i a I s,t o g,u i d e
gove rna nrc e, d e p loymie nt, a n d f u n d i n g d ec is lilt ns.
WINE
14. S a k
The consultant will conduct a c,om�-m�pr ns,ivy ,as,se,s,s Imam ent, including:
Rayne u rrie n ys Im s we 0 p e r lilt o n a I rea d i n e s s, s e ry ic e s, p rov i d ed, st aff i n g
facit��i�itlilt , r, �'tuI,s, equipm e nt', policies.
F li n a n c ila 1,A n a tys li s: F isc a I h ea It,h,f u nd i n g m od e Is, b u d get,st r a i n s,, o p p o Irt u n i t i e s.
Assessment of Slervilcle Level,Objlactivies: Evatuate alltnment of current,slarvicle
levels with risk and community neleds.
Fle,,asit b,l*��i,iijt"yAIn,at,yslis& RlecommeI ilans,: Opportunities to pool resourcles,while
mraintaining local identity.
Specif'ic Focu s Areas
1. AnaIlyz i �nr F'irle, Fir Diist'rii,cts, l��, 3, ,4,, S, a�ndEv,aIn sV,all F'iriefor,cojor lili In,ati In�
and shared services opportunities.
2. Assess, Greensprin Fiire, Prospect Fire, and Lake Creek, Rurat Fire District toi guide
f u t u Ire St riat e gic Pia Ins o r Si am n da r s of Cove r.
3. Eva I u alle s,e r lii c e d e I i ve ry t o tan o uls i d e c u r r e n t f i r rot e ct io n d i st,r li c t b o u nda r i es.
4. A s s les s, a hilt gn m e n n A p p I F i r e a n d Wi I I i a m,s Fit r e a n d p r ov i d e f u t u Ire
sl Iry icle/governance options.
5. L ie r f Les
K i I - m le el i n lii t h a ge n c is.
Stakeholder eng'agemlent and community inpuI key mitlestonles.
intlerim, progress Ireports.
D r a f,t r e p o rt s u m m,ca r IIII z IIII n g'f i n d i n gs a n d p r Il im IIIIna r,y r e c o m,m le nda t i o n s.
R n a I IrI tte n r e p o Irt a n d p r e s e Mat it n t oi a ge n c i le s,a n d sta k e h o I d e rs.
Page 'Tof 26
a. ImeLiine
MiLestone Date
RFP Release Sept&mber 3, 2025
Q u e,s t i o n s ��D e a d I i n le Septi&mber,23, 2025
Re,sponsie to,Qu�estions, Septi&mber 30, 2025
Proposal Suibmi's,sion Deardline 1300 hrs. October'7, 2025,.
Review& Evaluation October,9, 2025
Cons,uttant SeLlection/Award October 15, 20,25
Study,Com imam encement Fall 2025
Draft, Report Spring 2026
Fin at Report 1& Presentation S u m��m e r 2026,
7. Proplosal Requirements,
1. Cover Lettler/ ElIxec,utive Summary
2. Qu�a�Loi�fl*��cat�l*��olnis& E,x ,lerisein,cle
0 R r m q ui I ifi c al io n s a in ite I eva nt e x p le ri e n c e.
0 P roji e ct tea im, ro I e s, a in r e s u m��le s,. Kle y p e rs o n n e L s,u b st i t u t o n - req Dui i r e p r io r
,w runt n roe a 1.
0 Level of effort for,each tea�m miember.
3. Te c,h� 1ii c a L it ola M et ho do�Loigy
4. Work PL,,ain/TilmeLloHnie/ MiLestoinies
,5. Cost Proposalt,
0 Itemiized,total cost of to,excee,,d$150A00.
0 Include plersonniel, labor rates,, traviel, materials, subcontractors, a�nd
indirect costs.
6. Refierie,nic,iez & Past Plerf'ormanc,le,
'7. iic,le,s-support'ingdo,cumien sle'ttleir'sofco,imam m,it,m��lein r,e,sui imam es.
18. Evaluation Criteria
Rropo,sats will be evaluated in accordance w,ith ORS 2179B and ,2,CFR 2001.3119. SeLlection
'will be based on:
Q Duia I i f i c at i o n s, a n d e x,p e ri e n c e w it h re gi o n a I f i re/e m��le rge n cy,s e ry ic e st u d i e s (2 5%)
Te, �n ic,ala��ppro,achan imet'ho, lo,,gy, iin tudin ui liclein ��lein,t(25%)
Page 8of 26
Clo st r e a so n a b I e n e s s a nd v a I u e (2 0,%)
U n d e rs t a n d lilt n g of lo ca L/re g it n a I f i r e s e rvi c e c o nte A(l 5%)
References and past perf ormiancle (l 0%)
Abitity to meetthe proposed timieline/ proposedwork plan (5%)
Rasielilne thrlesholldk: 65 points requiredto beconsidered responsive.
9. Pro sa ilssion Instructions,
M3.,cor-in P�D,Ff,or�ma�t,, ,s�i���n�gte,f'i�lle preferried.
E Le ct�rlo In c S lu b m*s s O,o�n- S u b m itto ��f p,(,I I jr
Optimonat,Rarld C l IUpto 3 bound ,copiles.
Deadlilne: ,October 7, 1300 hr's; la tle proposals,,will not be accepted.
Questil,o Ins,-. Submitt,o Stacy Maxweltor Mike Hussey at R[...P@,jcfrJ3.lc&rn - Questions,
shall ble submitted no laterthan Septembler 231d. A�llfiir Imam s ,oriinr ii, uI,al,s h�,o
indicalle IiII Im" 'tie Ire s,t,or,suII m,it,questionst,ot Ili e RFPCoordinator arle considered
prosplective biddlers andwill ri i °i Ireponses toany questions presented.
0
Formiat.
25-30 pagies, miaximum xclul i In n lillces)
Font �!l 1 pt 1-i nch miargi ns, 1.15-1.5 linespaci ng
Clear tabtleslfigures; pagle numberssequential
A s e pa rate �P D Ff o r t h e co st p r o po sa I i s p r ef le ra b I e.
10. Terms & Condliflions
P�r,o,cur,ementco,�mp�[i�ies,w,ith,ORS,2,79B, and�� ,2,CF�R2001.,3,1��9.
Proposa Ilexcee,d iin g$,,150,000oIr,f,alilitingt,om�� r �t'r ir, nts,'wiliben n,-
riesponsive.
I ss u i n g age ncy Imam ay Irej ect a ny o,r �It Irop os Ili ,Wa��ive i rregu l �Iriti es, o r In egoliI ate f i In l
terms.
Proposat preparation costs are the responsib ill ity,of the proposer.
)IMINE
Page 9of 26
11 . Fero sa E v Lua coring M atr i x
Cri'terion Weight Score
Qualifications & Experience 25%
Technical Approach & Methodology 25%
Cost,Proposat 20%
Understanding,of Local/RegionatContext 15%
References& Past Performance 10%
Ti mie li n e/ �P ro posedwo rk �p la��n 5%
Totat, 1001%
Raselilnie:65 polknts required to, be considered Iresponsive.
S,corIiliI �gguIii,d�,a�n�,ce�: 0-5Po,or, 6 Fair,, ,l -15,G -,,2,OV ryG,00d, ,2,1-,,2,5
Excellent.
12. Proplosal Review Process
1 Go n f I i ct of I n t e re st D i sc[o,s,u re b y rev ie w e r's.
2. 1 nd iIv i d u a Is c o,Iri n g'u s,i n g't h e era I u al io n mra t r'i x.
3. Consensus meet III ngto reconcile scores.
4. Ir s a Is Ilow 6-- Iii n t s, re m ov e Iro,rn co n s i d e r a t i o,n.
,5. In k IIII In ga nd a w a rd re co m m e n d a t i In Ir i re d f o r In Ira ct it n ga u t hro r IIII ty.
13. lsIngAglency*
Jackson County Fire District 3
S U rdin ",'t a ic 1 fd.lcor-n
P Cooator. tacy x ll,Mawe Chief Fi nance ,O fi' r,,fceF) C......................
Page 10 of 26
eS
S
�o
%/////////////////////l/1�, 1��. �.,���
�%,moo,aua rr r aJ;.�N �;%r,r���r r<a.� - �. ��� ��� ���
>>(, f�r,,,,;»a 1�1,,,�f � f,m bus � �° L�wni Overview and H I mr iner hi Reviii
r l fn t City n r's Office
Sabrina C,otta
TIME,ESTIMATE
30 minutes
ATIEGORY
Buff Diiir :i -providedirectioni to,staffoni the body's,desired next,steps.
The Dusk ni Lawn was established in May of 2,023 to,alliow forthie enforc,,emenitthe City campinig
ord iina,nice, located oni the lawn adjac,enit to the City Council] u n i pa Court, uii l iing. It,allows for overnight tent
campinig and provides a dluimpster,, hiandwashinig statilon, and 'irt -potfiies. This summer ORRA began imania i
t1he Dusk, rug lawn in a pilot providinigoversight and storage.,, Staff will provide an overview of the duskto
dam. lawn expense and usage,. OHRA, iiill provide insight fr m t1he pilot program.
Per City.CouncJl bers Kaplan rug DuQuieninie"s request,est, i i item is beforeu iI fordiscussion.
P LIC I ES PAL ►1 V S&GOAD S PPO TE
Regional�coq r i n,,, inc1luidinig in support,for public safety and homelessness
BACKGROUND AND,ADDITIONAL INFORMATION
The Dusk to Dawni lawn was established in May 2023 to,allow for he eniforcaemenit of the City C'amping
Ordinance. The rules r the siteare inicluded asaniattachimenit to,the report. i ii roll ii n , u l J,I 2 2 5 T and ending
September 30,, 2 2 ,,, a, mem for u m understanding wems executed betweent1heCity, Ashland and GKIRA,
D ave 0 H RA co ni d u ct-thie fo I low iiii n g recog n ii z i nig thatu'`..ui i l i ze rs,,of th e ID u s k tio Dawn La wn a I s , a Ices s s e ry i ces
provi HRA and to-enisluire effb,ctiveIu to r and community effor: :
• Trainiand coordinatel a , r
• SupplyT maintain and mana,ge a,ni approved storage unit
• Cloordinate food, coffee andother proviisionis provided by volunte,er efforts,,whieni available
• Provide designated iiii n - - ni for the C ii y
roll Juii I , Ashland P D, partinered withrui ni l i rui i chi i li recovery r ii called Boulder Care , provide
l irrmedi ii 11 ,,, counseling and recovery services uskDawn Lawni. iiii-Fi access was boosted to reach
t1he campingarean hiave beenmade e availabl,e forthiislulls .
There continues to,be issues wit1h trashleft,in the areafrom thoseutilizing the services ere. Particularly it u n
t1he Grove whiich utilizes stiff timeand t s u it esfor clean-luip and makes,, u lic facJlities less attractive
Pure 1 of
���1/lllllll��lflill
Page 1 of 2
r 0.r
CS
S
�o
%/////////////////////l/1�, 1�:.
�*s7 , /�/��// r � 11� l%i;l��'�/�of��f � ,✓r,', '�y/�/�I f4,rr sy((/�o�;,�//;
r,
�J
i
I�1 Ylgl
MR
I
/,
{
uui��i iir V IIII iVlll IIII V
udi� Y r u
d 1
I,
r
ri, r ua
+r,
I
r r
F
r r
Call for service:
:
202 : 175 calls �' 2 houirs of policetime)
e
202 : 421 calls oui irs of policetime)
e
202 : 232, calls 5 houi irs of policetime)
e
genierdl head count � users GGrnmenced July � 2024 wit1h consistent inurnbers,r � igin�g from 1 1 5 campers
nilghtly. Starting in August of 2,025T the numberof campers has,,increasedtot1he 25-3110 campers nightly.
FISCAL IMPACT;
Ongoing costs- Duisk,too, Dawn L wn�f iiliities
• Dumpst r: $23114.82 per mioni h (est,. $6,318 since iiiinception�.
Additionalone-timecosts:
• Striping-parking lot$7 5
• Clean-up, �n r ,-Il iindsc iiiing front area ofcomplex: $9,190
These costs d6 not reflect the,costI staff time
SUGGESTED,ACTIONS, MOTIONS,AND/OR ORT111ONS
P rvii ii ire ti i ��to staffasappropriateregarding ui s too, Dawn Lawn
Pure 2 of3
� ��lllllll�u��
ill/lllllll�llllflill
Page 12 f 2
cS
S
�o
%/////////////////////l/1�, 1��. �.,���
REFERENCES ATTACHMENTS
TS
1., CHapter 10.46 G, Prohibited Camping
2. Dusk to Dawin Douro Sign 2JC-01
1 0 H RA,As h la ind M 0 U—N ig ht Lawn C ,,o rd iii n ati o n -sii
. H rt,to AshlandCity Co a rui ii I -202
Pure 3 of
���1/lllllll��lflill
Page 3 2
Ch. 10.46 Prohibited Camping I Ashland Municipal Code Page lof5
Chapter 10,1146
PROH I BIB PING
Sections:
10.46.0,110 Definitions
10.46.0,20 Camping probillbited
10.46.030 Prohibited occupancy
10.46.040 Removal of campsite
10.46,050 Penalties,
10.46.0,60 Appllicatii'oi � outside City
*. 6
10*46*010 Defi[mll Iions
A. o personal p�rqpe�rty mea ns p ro pe rty that is esse ntia I i n practica I ity
and i s'gniflcance to the ownerjs daily[Ife and well-being,and includes, but is not limit ,clothing, bedding,
persolnal hygiene items, identification documents, and any tools or resources necessary foIlr sup r,vivall and meeting
bias� ic needs, iimai I ritaining dignity, and facilitating self-ciare.This definitiblire does not include such pro perty as
nonfunctional or brokein items, excess,ive or reidundant iteryis, hazardOUS or dangerous iimaterials,or items with
limited or,ii personal value.
III w 7o camp"limeans to set,up or to remain in oIlr at,a campsite.
C. "Ciam�psite"means any place where bedding,sl ee�pi n ag, or other Ilmater'Jal used for bedding pur ses, or
any stove,fire,or-coloking apparatus, other-than in a desi,&nated picnic areal is s placed, established, iimaintained,or-
occ
i upied so as to exclude the use of public property by the general public,whether it in such place incoirporates
the use of any teIntl, leani-to, shack,or any other stllructure,or any vehicle oIr part thereof.
I I I
"Established cam�ping si te If means a campsite that has beeri in its current location for at lea'st five(5)days. In
th el,a bse nce,of evide ri iirega r ii rig the age of a ca r7i psite,a ca m pi ng site'i s,p resu r-ned est Ili s hed.
IIE. "Delsig not ed s pace,"'a re,tam ose areas.d esignated by ma nage m ent to be a resti ng place for th e 1 rivol u iirmt iiriily
homeless,
IIF, 'She[ter"are those areas ofadequate shelter that are readily access,ible by local public transit and that are
desligned and reasonably opdrated for the p�ur�pose of protecting involun tarily homeless, p�ersoinsl and other at-r-lisk
populations.
G. "Involuntaril r ack su
"y horneless" means a it who ls access to itable teimporary, shelter due to either
financial inability or the unavailability of free,v4ble qpbofns,
Ashland Municipal Code Vis,curren t through Ordinance 3259, passed April 15,2025,arm dlegislation passed through
May 6,,2025.
Page Wof 26
Ch. 10.46 Prohibited Camping I Ashland Municipal Code Page,,2 of 5
H. "Occupy"or'loccupancy"means to maintain physical marl overa pUblicly owned &r y a personos private
property, is that the geneiral public is,excluded firom the use of the public property for more
t h a n two(2 h o u iirs. iin cy s;h a I I n of I iin c I u d e r e c re at'i o iin a I p a r k u s e.(0 r-,d,.,3 22 8, iir n e n d ed, 12/19/20,,2 3-0 r'd
0
113063,amended,, 06/05/2,012)
0 0 ON
10.46.020 Camping proninitea
A. Except as,otherwise provided herein, no person shall cam iiiii or Upon any sidewalk, street,alley, lane, public
right-of-way, b,u s!ness-front, pa rk, p laygr,ou iind, e n ha nced law e nfo rce men t a air ea(s)d efl in ed i n AM C 10,120,010, or
,any err pVbficly owned proper,ty or,under any bridge or viaduct.
"The prohibition on cairnping may be teimporair'ily sus�pended under the following conditions:
1. iin p i n g e x e rn ptii o fin d u e to a n e ran e rge n cy i l th A M C 2.62
2,. 'T fen cler is ire voluintairlly homeless,and a clesignated space oir shelter is unavail .
C Regardless of'except ire s in sUbsection B of thits section,cairnping is prohibited undeir any cir"CLImstance iin
Which thie act,of camping includes exi stence of a fire or gas stove, or when the campsite exceeds one hundred
(100)sIq ua re,feet, o r wh en located o n,attacheld to,o r withi n:',
1. Sidewalks, bike paths, and walkways,
2,. Lithia Park and parks,with child or youth iir reational equiipment,
3. The e n ha nced I aw e nfo it m rm itea(s)def'i air ed 1 n AMC 10,120.0101
4. Two hundred fifty(250)fee tof a preschool, kinderg&rten, elementary or secondary school, or a childcare
centeair licensed, certifi e air authorized under ORS 3,29A.250 thirough 329,A.460, ORS 418.205 through 418.970,
a n d 0A R 4 19-4 10-0 0 10 th air o u g h OA 1 9-4 930-0 17 0,
. Two hundred fifty(250)feet of a designated spacle or shelter.
6, Two hundred fifty Freeway entrance or exits;
7. Ong hundred fifty(150)feet of other campsities"
8. One,hundred(100)yards of any cirri or stream; ancl
9. Any fence,trees, building, or,vehicle.
IID. The City III a nage r has the au h rity to es,ta b I ish add iti ona I a d rn 1 n istrative iiru I es rega rd is ti me, p lace, a iin d
manner regulations as deearned necessary to address particular situations arising froirn conditions affecting
involuntarily homele'ss,individual's, and that are intended to safeguard the safety, health, and wshire of both the
general public and those who are involuntarily horneless.
Ashland Municipal Code Vis,curren�t through Ordinance 3259, passed April 15,2025,andlegislation passed through
May 6,,2025.
Page 15-of 26
Ch. 10.46 Prohibited Camping J Ashland Municipal Code Page 3 of 5
IIE, loan voluntarily homeless persons Ilmay use vehicfes,for shelte�r in a lawful parking space in the folloWing
c i llrc u m sta In ce s 1:
1. The vehicle must be opeirational and r n as IIr noved at least one thOUsand(1,000)feet from Iiits orl,&'knal
location every twenty-four(24) hours.
2. The parking space cannot be within a one hundred (100)foot radius of any liresidence.
3. No, building or,erecting ofarmy structures,connecting or attaching to vehicles i'�,s permitted,, inicludiing teIInts
"that are nio III ed and manufactur ached to a vehicle.
4. Persons may not aMtm inlet e, d'is,card or leave behind garba,ge, debl1S, Unsanitary, hazardous materials,
or other items in public rights-of-way,on City property, or oIIn any adjacent public or private property,
5. All animals must be under the keeper's control or,otherwise leashed or crated at all times,.
6. Dum Iing of gray water(i.e., wastewater,from baths, Siinks,and the fike)or black water 0.e., Sewage) into
any fac-illu laces IIrot intended for gray water or black water disposal is prohlb ink eld.This, Includes bUt Iiis
not Ilmited to swrIm drains,which are Ilnot intended for disposal of gray water r black water'.,(Ord. 322,8,,
amended, 12/19/2023" Ord.3137,amended, 2017; Ord. 3026, amendied, 0,8/03/201 O� Ord.2972, a mendied,
1,1/04/2008)
10.46.030 Proholbited occupancy
A. Subject to AMC 1 0,A6,020 or authorized permit, no person shall occupy street furn]Wre or a public area
a c co rd i ng to t h e"o cc u Iln cy"'d efln it'i o n 'i n,AMC 10.46.010.H ro p e rty ow n e d by vi o,I, to rs s'ha I I s u bj ect t o t h e
relmova rotes IIin AMC 10.46,040.
III. Any pers,o n who vio lates a ny p rovisi IIIs c ha peer its sup bjet t to AM C 1.08.020.Any viol ati on of th IIi s sectl oII
n
is a Glass IV vio lation.(O,r,d. 32,,,28, Ilmended, 12/1 20,,23;O,r,d. 31 113,7, amended, 2017; Ord, ,302,6, amended, 3/
10.46.040 Removal ofcam psitte
A. Except as provided herein,the City'will remove established campsites and property havin rent,value or
utility from a c&mpsite as provided by GRS 195.505, a,,S such statute may b�e&rnended or IIrenu mbered fro rn time to
flirne.
IIB. T h I I owi n I,g campsit��es,are subject to imIrnediate removal-
1 Campsites that are not established campsites;
Ashland Municipal Code Iis,currenut through Ordinance 3259, passed April 15,2025,andlegislation passed through
May 6,,2025.
Page 16 ,of 26
Ch. 10.46 Prohibited Camping I Ashland Municipal Code Page 4 of 5
exceptional emergency at an lestablished campsitef including, but iinot limited to, possible s,itle
co rim tarnination by hazardous Ilmaterials,a public health emergency,fire hazards,,or other im rim edlate danger to
human kife or safety-
0
3. The IIrIrence o r prese nce of evide nce of cri m 1 na I activity or vio latio n of the A a IInd M u n id pa I Cod e
(exicluding this offen'se).
C. Hazardous materials, i�ncludi ng but not limited to s,yriInges, dr ug paraphernal ia, moldy items, di scarded food,
N
items soRed with feceS, Urine, or'vornit', open alcohol jai s IIrotting garbage,or other items in a simlillar
insanitary condition may be immediatel i r IIremoval of the individuals from the c&mpsite.
III. Except for the items set f'or h in subsection C of this section that may be immediately discarded, personal
propertya fit y employee oragent determines has III apparent value or utility will be held by the Oty for fourteen
(14)days a"Iter,its rem ova I fro m th el,ca m psite. h efo u rte,e,n(14)day ho ld I qg period,the own er,II may req uest
the return of the property by appealing the determination that the property has no apparent value or,utility,, If no
appeal is received by the Citywithin fourteen(1 ays,,,the City may discard the property.The appeal will undergo
the following proceidUre'."
1. 'The owne r rn ay a p p e a I th e dete rm I n ati on i n a cclo rda nce with AM C 2,30,seeki ng to have the
determination rescinded and the property returned, The appeal notice shall spec[fy the relief siought and the
reason for sai IIrelief.
2,. Upon conducting a de novo r iew,the HearingOfficer shall affirm the determination if the
preponderance of evidence demonstrates that the pIrqpeIrty does not coIlan forryi to the definition of having
Ila p pa re nt va I ue o r a I ity"as defi n ed 1 IIn AMC 10,46,1,01 O.A.,
3. If the appeal is unsucciessfSul,the City may iiiu is ply discard the property, If thie appeal is successful,
the property shall be made available to the owner within usiness day of the conclusion of the successful
a p pea I. I f th e p ro pe rty is Iln o IIretrl eved with 1 n the later of(a u rteen (1,4)days a fte r the su ccessf u I a ppea I or
(b)thirty(30)days from when the, property was first mmoved by the City,then the City may discard the
property.(Ord.32,28,amended, 12/19/20,23-Ord.2972,amended 11/04,/2008)
10.46.050 Penalties
k An offender's first and second violation ofthis sectloIn iIs pun ishable by an AMC Class IIIV fine,,
IIB. After the issuance of two(2)carnping violations,the third camping violation is a Class C iimisderneanor', unless
either of the first two(2)violationsis,overturned by a Court ofcompetent jurisdiction.
"Itigation of any pUnishryient iF
C. The COUrt shall cons�'�Ider in M1 I Imposed upon a peirson clonvicteld of pr1ohibited
ca IIm p i ng wh eth er,or,Iln of th e pe rso n i m IImed iate l�y rem oved th e ca m ps ire u po n bei ng cited., Fo r p u rpose of th I S
section, removal of the campsite shall include all litter, including but not limited to bottles, cans,garbage, rubbish
a nd items of no a p pa rent va I ue o r Uti I ity,deposited by the person i IIn and a rO U nd the ca m psite.,Al I I itter i n and
a r h e c,a m psite s,ha I I be pIresu m ed� psi y th e pe r-sio n convi ro h I b ited ca Ilm p[ng.S uch
Ashland Municipal Code Vis,curren�t through Ordinance 3259, passed April 15,2025,andlegislation passed through
May 6,,2025.
Page IT&26
Ch. 10.46 Prohibited Camping I Ashland Municipal Code Page 5 of 5
presumption shall rebuttable, however, If an offender,who has been cited Lunder this chapter can show
meaningful engagement with a referred service provideir or,a simillar one lbefoire a court he&ri'rng regarding the
violatioin of this chapter,the judge may exer'bse discredion to reduce the crIErn'l nall charge or waive the flne.,(Ord.
113228,,amended, 12/19/2,023, O rd,113,026, amended, 08/03/2010; Ord, 29712,,amended,, 11/04/12008)
10.46.060 Application oultside 01ty
III u rsu a iint to 0 IRS 2,26,0 10,th is, c ha pte r a p p I les to arts coilm m itted o n pa rk p ro pe rty o y the City that is
located outside the City, (Ord. 3228,amendedf 12/1912023; Ord. 29712, &mended 11/04/2008)
The Ashland Munlidpai Code 'is,current through rdl�inance 32,59,r pasSied Aprill 15, 2025, and legislation
p a sled t Ili ug h M a y,6, 2025.
Disclaimer",The City II Recorder's office has the official vers s I IIMunicipal Code, Users should contact
the City Recur der"s,office for ord[nance,,S pas,,sed sub,sequent to the ordiniance cited above.
�s' .,�as h I�an r�d �ggnz'o v
"I 1
Hosted N General Code,
"T'he Ashland Municipal Code Vis,curren�t through Ordinance 3259, passed April 15,2025,andlegislation passed through
May 6,,2025.
Page 18 ,of 26
C),F
I IT N'
HL,AND
Ruiles for,,the Dusk to Dawn Sleeping Lawn
*Updoted April,2025*
Everyone experiencing being unhoused is encouraged to,contact resou roes to,assist in stabilizationi,,Some of these resources are,listed beIlow.
Caryipsites set up on It roperty,,will spassirI and car'Ites,may be 1�
p r"v'a 0 ro pe rt' be,considerecitre ordered irIdiately
rernoved.,Enforcernen, , 1,e h a Ind'�6 rnisdemeanor,charge.
P m Icy proP r y
Campsites set tip on u1b e t "r long,at which unlawful activity!is occurri will be ordered irnmediately removed.
Pu lic prop rty days will be poisted with a 72 hour va" e removal arder,
Campsite'$ 'Setup or) b e ' fo Cat 7r
D 'vi 11V
Inclivilduals that have,prev,ious,y been issue cr our rer oval f�rolim a speciffc:location cannot retuIrn'to that locatiori,and re--set the 72 hour
clock to,vocate.
Overnight cam,psites are parmitted onthe city-owned l�awn located behind 1175 East Main Street.These�cairnpsites are authorized between
7:00�PM and T30 XMI.The rules established for this area must be fQ'I1ow(,,-.d or,compers may be asked to vacate and may not,be permitted-to,
return.Those,rules are printed or)j the fdRowing poge,
Resources*
0 ption Is f o�I�Iel pi ng Res idents,of A sh la nd:'23 50,Ash la nd St reet,A s,h land,OR,,541-631-22 35,
Addlictions Recovery Center',11025 East Main Street,Medford,5411-7719-12,82
Mo slow Pr 0-jeca:50 0 moin roe Stre et mied-ford,541-608�6868,
Jackson County Mental Health,140 South Holly Street,Medford,541-774-8201
DI to sonitatlon,concerns and delays In emergenicy res nse of potice vahlic]os,eneoluintering groups of
�individiu!a�isan,dl'orst�oredpr�o erty in the area of the Dus,rto Down camping area,�the rules for utilization o�f t�he Dusk,t,,,o Dawn overnight
Jectto imrnediate expulsion.
ated.Persons,lound not If ollowing these rules are sub"'
camptnIgarea have been 70
V
Failure to,remove persona belong[ngs b 7 30AM constituteS a breach of-the rules 6nd expuilsion from the' Ousk to Down sleeping location,
Adclitilona I ly,p roiPerty mu st be removed('rom—adjac e nt C ity property-,to in c I ude the parkin I ot thie a rea between the,C ou n6l C h at,In,be rs a nd
the,Polite Department,,as well asthe area suirroundingthe,Grove bluildingjrnap attach T.Jhose in violation are subject to standard lawn
exphullsion rules.
An appeal for being expelled is to the Ashland Municiral Colurt,muinicourt@ashJand,,or.us,,(541)482-5214,
I he''City wO provide a portable,toilet,a clean-up st, �on,pet waste bag sto�nd,and trash waste receptacles at the Dusk to,Down site.
Periodic police potrols will be conducted,to support users andforthe security ofthe site.
For non-ernergency assistance,call 5,41-770-4178.4,or,use the caH boIx near the rI entrance of the poflice dep.,artrnent.For emerg�encle%
call 911,
Guests must vacate the site by T30AM and may not,return unitJITOOPM each,day
Sleeping space is limited"to a 101feet,by,110,feet,area alliocationfor ea,ch Incliviclual user or com,panior)users of the site.
The use of tents,or simiflartemporary overnight cover is allowed withidn a sleeping space altocadon.
All cam,ping gear land personal belongings must be C-ontained ir)jo sleeping vace allocation and removed from the area by 7-30AM each
day
Any remaining�property,Is subject to the.cam,psite ruiles set forth In 110.46,040,Any camping gear onct/or personal beJongings of valole left on,
site after 7:30AM W10 be removed and stored.Campers will have 14 days to retrileve belongings.Any property,that is not needed for esseatial
needs(as defined in AMC 10,416.0101),,,the City may hold,pending the 14 day appeal period.
ItOms determined to pose a heolth or safety risk,to the users of this site are subject to[mmedlate,removol and/or disposal,
Children n)ust be ocoompanied by a parent or gluardian.
Pots'.
Pets are,allowed on-silte and must be,under their owIner's control at,all times,.
Pets,�caninot be left unattended.
If a pet is aggressive toother guests or petso the.guest aind their pet are subject to immIediate.removI Additionally,.aggressive��pets face,
permanent expulsion,andit is at the owner's discretionto decide whiether,to rernain with the,animal,
Pe't owners are requirecito pick U�p after their pets and roperly dispose of,waste.
-All dogs,six manthos-of Iage oIr older must"�hiave ri a rabies vaccine according to Oregon Health Authority guidelines",333-019-00117.
Upon re-questof Ilaw enfbrcame�nt,,th(.-,owner is obligated to provide proof of the rabies vaocine..
Personal Bohovf*r
Guests must,treat other guests and mernbers ofthepublic with kindrI dignity,and respect.Disrespectful,vioten,(disruptive,vulgar,,or
combative behavior will not be tollerated,,.norwill racismi or bUllying,,
C am pe rs rn ust respect the a Illow,ab I e spa ce of eacb c am,per,
A111 gue,.sts must pick up,after them se Ives and th(�,Iir petsand dispose,of all refuse,intluding cilgarette,butts,in the,appropriate raceptaI
provided,,
Guests must adhere to a noise curfew frotr)10:00PM to,7.00AM.
Guests must adher�e to any posted s) eed fimits and traffic:rules while onthe property.
Unauthorized and illegal behavior MFI not be,tolerated and Mill result[in expulsiolin,
Unlowful behavioror nonicomplianceI with rules for this site is immediate-grounds for remov-ol anid future exclusion from access and use of
this S[te,I nc I U di ng It he If ol I owl ng��
-No visitors,are allowed on thissite,onl�y overnight uests.
-No u nfawf ul weapo ns of a ny kind a re al lowed Io I s ite,
-No cooking,campfires,or open flam,es,are al1owed on thissite,
-No illegal drug use,or,legal recreational drug use,including morijuiona and/or alcohiol use,,is allowed on this site,
The map on,the foillowiling pa e i1tustrates where stora 'eoUbellongin siisnii,ataill�lowed.Thi,eredloutl'ilneisthe�overnii!ghtilawn,4where
I
b,e,lo��ni,9'1'n,g�simustbeiremo,v,e,giby7:30AMda'll'ly.,T� low autlfine is wwTere belongings may not be stored,once removed f' m the lawn.
%I.YIT�tHISUM CbNtg"S ANO ARM01k AIN ME MOPEM tW rNt 1XIN bUtKV ANO MAY NW,19 14PPOWUM.IMCKKUPS ANG.PCIR POSCTIONIKIN],REPEPEME ONLY",
t It Ar I
PI"L PLACUI �bk%AND SCALE M.4?,a9V'.W01T 5 W
"ROVE)b.WIEWAL)L),IrlOPIALtL-"A'M'2�At
ICHAN09S IMP API-VtIVAL,AS PROIN.A.11110P4 WILL,PK D(AU,APP
............................ I U UJ........... .10
MEMORANDUM OF UNDERSTANDING
AND AGREEMENT BETWEEN
THE ITY OF"ASHIII AND 0PPORTUNITUES FOR,HOUSING.RESOURCES,&ASSISTANCE
This Memorandum of Understanding the "MOU"')establishes a collaborative framework between the
City of Ashlanid ("City")and the nr nprofit organization Opportunities for Housing, IResources, and
Assistance("OHRA"), collecti'vely the, "'Parties"'. Individuals experien ill rig, homelessness are allowed to, rest
at the designated space, located at 5 IL. IMain Street C'Duski-to-Dawn Lawn"), as is,outlined in Ashland
Municipal ,Code, Chapter 10.46.The purpose of t1his,MOU is to formalize, roles, responsibilities,and
coordinabon efforts to supportinidividuals experienc,ill ng homelessness while, maintaining city property
and ensuring community safety.
Recottais,
A., Many individuals w1ho utilize,the Dusk-to-Dawn, Lawn,also access,services provided by OHM.
Recognizing the ill mportan�ce of coordinated services,and effective communicati'on,the Parties
desire toformal ill ze their relationship, roles,,and responsibilities concerning the ope Ira tibn of the
Dusk-to.-Dawn, Lawn.
I . Numerous community members wish to ass,ist those experiencing h o me,less ness.,To ensure,that
voluniteers and commiunity efforts,are, most effective, it is, benefi ill al for the, City and OH to
work together so that,volunteers can best',conce ntrate their efforts within existing institutional
frameworks,.
Therefore,th e IParties agree,to the following roles anu responsibilibes:
1., OHRMs reispons'libIlItiels
a. Coordinate vollunteer efforts
b. Train and coordinate volunteers
c., Supply, maintain,and manage, an,approved storage unit(owned by OHM)
d. Coordinate food,coffee,and other provisions,provided through volunteer efforts when
available,
e. Provide a desi gIn ed point-of-con tact for the City
2. Cilty's,responsibiliffies
a., Manage,the dusk-to-dawn lawn, ill nciuding determinatibnr nforcement of expulsions
b. Provide a designated polinit,.-olf- tac,t('s),,foir OHM,coordinator
31., IPail et,use:
a. The City agrees,to allow GHRA to place a storage,shed for those w1ho utilize the, dusk-to-
dawn lawn on,the parking lot at '' IL. Main,Street,,.,OHM shall have sole,responsibility
for the, mana gement, maintenance, and removal costs,of the storage shed. OHRA agrees
t ,the, shed and its surrounding area in a c1ean,and orderly condition. OHM
releases,the City from any liability related to damage of the shed or theft or damage of
items on or around the storage shed.
4. Termi ffiia�tion�
Page 20of 26
a. This MOUI shall become effective on July 1, 2025, and shall terminate on September 3,0,,
2,025, unless,earlier termination is, implernented.,
b. Either party may terminate the MOU with 10 days'written nai'ce.
c. The City rn erminate this MOU immediately if conditions,surrounding the storage
shed or activities, managed and coordinated by OHM pose a safety risk,are in poor
con&ti'on, or violate 1health or safety standards, including butnot limited to hazards that
could endan,ger volunteers, parb'cipants,, r the public,
d. In the event of termination, all activi'ties,shill cease,.and OHRA,shall remove its property,,
inciuding the storage s1hed,,within a reasonable timefrarne as determined by theCity.
,5., ReIelaise,of HiabIlIty
a. Both OHM,and the-City of Ashland agree,to release and hold harmless each,other,
inciuding their officers,employees, and agents,from any claims,,damages,or liabilities,
arising from injuries,,, damages,,or losses,related to activities conducted under this MOUI,
except in,cases of gross negligence or willful misconduc� ither party. Notably, OHRA
s1hall indemnify and hold harmless the City for any clairns, damages,,or liabilities
resul bing,from activibes involving the storage shed rnanalged by OHM,
condition for volunteer activity related to the dusk-to-dawn lawn, OHRA agrees to
require individuals to sign a waiver acknowledging their understanding and acceptance
of risks regarding their volunteerism.
Therefore,, h IParties have,exec,uted t1his,MOU,,affirming their commitments,tothe terms anid
con&ti'ons herein:
SIGNATURES
pity of Ashiand:
Signature:
Name.- SabriliaGotta;
Title: R. IManager
Date:, 0,6123/2025,
OHM
Signature:
Name.- DanCaquo
Title: Executive,Director
Date: 06/25/20 F,
2,
2
Page 21 of 26
IPA RT I C 11 PANT A N D VO LU NIT E,ER
WAIVER,OF I-IIA131ILT11Y TO THE CITY OF ASHLAND
This Waiver n IReleaseAgreement(the "Agreement") is, made by and between the Parficipant, named
below("Partidpant"), and theCity of Ashland ("City"),
1.Express Assumption Isk: 1, the Participant, acknowledge and understand that parficipation, in the,
Opportunities for Housing, Resources,,and Assistance(OHRA)clusk-to-clawn lawn,volunteer program
("'Program"), held onCity property, involves i nherent risks and haza rds.These r isks and hazards inc,l�ude,
blut are, not limited to:
IP ro pert Loss o r,Da m age:Thee po ss i b i I i h,e ft, I oss, rn i s p II a c e m e n't, d a rn ag e, o it
destruction of personal property broulghtto or stored within the Program area.
Exposure to, H azar' ui IMatedals:Contact with hazardous, materials left, by,other
partidpants, inc,l ing butnotlimited to nieedles, drug paraphernalia, moild, soiled items,,and
discarded food. II understand that the-City and OH RA will make, reasonable efforts,to, maintain
a safe environment but cannot,guarantee the absence of all hazardous, materials,
Potentia!for,Vilolence or Dils,put:es:The possibility of disputes among,participants
regarding property,whi may escalate,to,verbal or physical violence, including assault,
harassment, or threatening behavior.
Unforeseen Indidents:The potential for accidents, injuries, or other unforeseen
incidents related to the Program's,activities or the,condition of theCity property.
2.Release of Lla W fity,Walver,of Clai ms,and I ndem n1ty A ;ire emienit: I in consideratio n for be i ng
permitted to participate in the Program, 1,the Participant,for myself, my heirs, executors,
administrators,and assigns, hereby algree,to the following:
Assumption,of Risk/Release of Llia,bi lilty: I voluntarily assume all risks of parficipabing,in
this Program and I waive, release and forever discharge any claim against theCity of
Ashland, its oifficers, algents and employees againstany clairn, loss, liability or expense,
inicluding attorneys'fees,, that may direc'Itly or indirectly result from participation,in this,
activity, even tholugh,thatliability may arise,out of the neglilgence or carelessness of the,
persons,or parties named in this,waiver and release,.
1 HAVE,REA13TKIS, RELEASE OF"LIABILITY AND ASSUMPTION OF RISK AGREE''MENT,AND 11 FULLY
UND RMS UN ER ITS TEFL AND TERSTAN13THAT I H P AVE GIVEN U� LEGAL,RIGHTS BY SIIGNING IT,
AND 11 S,IIGN FREELY AND VO LUI NITA 1 ,1I LY MITHOUT ANY IINDUCEMENT.
Print Name.-
S,i Ig n a tu re:
Date:
3,
Page 22of 26
imuuuuu uuiiui uuiui 0 1�,
9 mi ��nallllot'lGlll
00M 0As a nuu Law���n
Final1
Audit Palm 2025-06-25
L N
Created: 120250623
Icy: Jordan Rooklyn aoi dan.i kityn�@,,asIlhlla,n�d�.,,oi",.us,)
Status: Signed
OHRA ANight Lawn Goordinat'lon fill H i s
w°Iw4wwllu � u I�'iencreatedy Jordan I I yn i t ,n.r kl ryn n . fir.u�u
Documient emailedSabrina Cotta (s,a rina,. l@,ashl nd,.or.us)for signature,
www,w
EmailviewedSabrina.
n s rl n .. s i r1i fir.uls.
ocumi n -sin Sabrina Cote, (sabriin�,a.,cotta@as,hI iru�, . r.Iwuis
S iii ni tur Date: 5-06-2�3-9:07:36 P M1 GMT-Time Solurce:server
Docu rlie nt emailed to Dan Can , irn� r 1 ps. ,r i. for signature
"-0 - -9:07:38,ISM GMIT
�4rvw Email view n Cano (danc@ohrahelps,.,org)
"-0 - -4:15:52 PM G MIT
Signature ate: 5-06-25-4:116:38 P M1 GMT-Time Solurce:server
Agreement completed.
"-0 - -4:'i X:38,ISM G MIT
wAdobell AcrobatSign
OH STUDY SESSION REPORT ON DUSK TO DAWN LAWN
Introduction
In June 202,15 theCity of Ashland and OHRA signed a Memorandum ofUnder'standing
ll
'to conduct a 3-month pilot partn i
ership at the Dusk to, Dawn Lawn" (herelafter the Lawn).
This pilot partnership began July 1st and ends September 30thl, 2025. 'There was no,
monetary exchange.
01HRA's interest in supporting the Dusk to Dawn Lawn was a recognition that many who,
use the Lawn also use 0HRA's services at its am us on Ashland Street.
ill
In recent mont og hs, staff recnized that when rain an I imade conditions on the Lawn
challelngingfor guests to sleep, store belongings, anddry wet liclothing and tents,, there
was an increase in fatigue, behavior issues, and agitation when they showed up, at
01HRA to, reliceive servilices.
In the signed MOU, OHRAJI s and the Cfit responsibilities were outlined as follows:
1. 01HRA's rep ponsibitities:
a., Coordinate volunteer efforts
b,., Train and coordinate volunteers
c. Supply, maintain, and manage an approved storage unit (owneld by
01HRA)
d., Coordinat fo,od, coffee, and other, pro,visionis provided through volunteer,
efforts when available
el., Provide a designated point-of-contact for,the City
2. City's responsibilities:
a., Manage the dusk-to-dawn lawn, including determination and enforcelment
ofexpulsionis
b,., Provide a designated point-of-contact(s) for, the 01HRA licoordinator,
General Dada &nce July 1st, 210251
1. An average of'20-30 Lawn guests have been lo,ccupying spalices at the Lawn.,
2. 80%1, ofguests staying at the Lawn also receive 01HRA services, inilicluding the
Laundry Shower 'Trailor,, food and Navigation.
1, 5 Lawn guests licurrently have jobs iin Ashland.,
4. l�2 Lawinguest's been shy It re,d (6at, ,OHRA & 6 t 'Th��eCir,o,ss,iings, iiin
Medford).
Re part on AcUvftits
Coolrd ii natii ng 'Vol,I u rite err Efforts —Vdlunteairs at the Lawn have been coordinated by
"Southern Oregon Housing For All (SO H FA ., This group of communiit� leaders started
Y
Page 24of 26
0HRASTUDY SESS10N REPORT ON DUSK TO D,AWN LAWN
bringing coffee andfood to, Lawn guests from the beginning., HI IAA's volunteer efforts,
�have been in icoordination with SOHFA.,
HIGHLIGH'TS:
IN, OH RA assigned its, Outreach staff, James Bride, to, the role of Volunteer
Coordinator at the Lawn. James, has been an t.iii imember of the
community support'ing the unihoused during the lastfew years., James iis
supervised by 0HRA's Direct Services Manager, Katie Blorrigren, who, also
oversees the ,0HRA Resource Center and Navigation Program.
11.1 OH RA implemen'ts a volunteer communication plan using the "'Signal"' app.
Volunteers are linked to, the app and use it to courdinate schedlules,
communicate when an emergenicy arises, and to, fill gaps as, needed., SOHFA
member and community member Debbie Neiswander, recently stated: "'This
SIGNAL app has been a gamechanger."ll
III. OH RA Executive Director meets with Ashland Police at two oftheir murning
b,riliefings todiscuss the Lawn, OHRA's itole, and opportunities Ito better
communicate with Volunteers.
IV. OH RA offers incentives to, staff at the 0HRA Center Ito work at the Lawn
duriling morning shifts to, ensure consistenicy while 0HRA works, on a volunteer
recru itm ent plam, Cu rre ntly 9 0 H RA staff a I s plut, i n 1-2 holu firs, per week at th e
Lawn.
Re,icruit New Vollunteers — 01HRA has iconducted two volunteer recruitment events
at the ,Cent fir. Although several interested persons show up, iin were able
to, meet the early s ch I itequirements of the 7-8am Lawn shift., OHRA staffare
currently filling gaps in 7am shifts.,
Traiin[ng — 01HRA staff, who, are trained in conflict, firesolution i imental health first
aid among other skills, also, serve as orlien'tation and straining supportsto volunteers
at the Lawn., As volunteers are recruitIedil OHRA will c n ii t imore in depth training
at the 01HRA ,Center.
.1
Supply, miain'tain, and mianage, an approved storage shed — OHRA purchase a
larger, shed for the Lawn 'to store the belongings oflLawn campers/guests.
HIGHLIGHTS
IN, T'he additional storage space has iredluced if not I ii m ii rii to iitems, being left
around the Lawn and fence area.,
11.1 The additional storage has iiincreased storage users, whicfi increases, data
'I IN 111
tracki becau ng its guests am per jj
/c s must use signi-in1911 sheets, that we keep and
track.,
Page 25-of 26
0HRASTUDY SESS10N REPORT ON DUSK TO DAWN LAWN
III. Staffhave seen a recluction in frustration and aggravation because Lawn
guests,who previolusly neecled to carry their belongings away can inow rove
morefreely.,
IV. The adclitional storage space has allowed ,OHRA staffand Volu nit eersto store
dry-go,ocls fo,r Lawn guest's who show up hungry. This also, reduces,
aggravation on the Lawn.
Cooirdfnate foiod,, coffee, � other proliVisions provWtd through vo1unteer effarts
whenavaflab1e, 1-1 Rroviclingfo,od and coffee for Lawn guests, is, highly appreciated by
the guests, and they express this daily.
HI G H L I G HTS:
L Food and coffee are consistently served each imorning, her previously this
was iincons,is,ten't, causing aggravationfo,r many who rely on consistency.
11.1 OHRA and SGI-IFA aclopted a po,licy discouraging ""'hot meals"" in the evening
b,ecaus,e the imeals,were bein Iii it iinconsistently and there were health
concernis with th t,and time before the food coluld be distributed and
eaten. Instead, HI its working with ACESS to, store ! s r iis in
the larger shed for clis,triblutio,n in the evening as, neecled.
Page 26of 26