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HomeMy WebLinkAbout2025-10-20 Study Session MIN ASHLAND CITY COUNCIL STUDY SESSION MINUTES Monday,October 20,2025 Mayor Graham called the meeting to order at 5:30 p.m. Council Present: Mayor Graham, Councilors Bloom, Dahle, Hansen, Kaplan, and Sherrell. Via Zoom: DuQuenne Council Absent: none Staff Present: Sabrina Cotta City Manager Alissa Kolodzinski City Recorder Johan Pedila City Attorney Tom McBartlett Director of Electric I. Call to Order II. Reports and Presentations a. Bonneville Power Administration Provider of Choice Contract McBartlett introduced Zabyn Towner from Northwest Requirements Utilities (NRU) who was instrumental in negotiating the contracts with Bonneville Power Administration (BPA) and provided a presentation (see attached.) Towner presented an overview of NRU,noting that Ashland fits in the middle in terms of size among NRU members. He outlined how BPA offers stable pricing compared to the volatility of market prices and explained the transition between the current'regional dialogue' contracts and the upcoming 'provider of choice' contracts.The city's current contract expires September 30,2028,and the new contract must be signed by December 5,2025,with Bonneville executing no later than December 31, 2025. Towner noted there would be a three-year implementation period before power delivery would start under the new contract. Key changes in the new contract include: • More of the lowest-cost tier one power due to revised Canadian treaty and Columbia Generating Station (nuclear plant) uprate project • A fixed amount of tier one power for the term of the contract, providing greater cost certainty • Better treatment for small local resources, such as for rooftop solar • Simplified rate design methodology that prices capacity fairly • Rate impact credits to mitigate effects of the rate design change Towner explained that Ashland's load forecast is projected to remain flat through at least 2035, meaning tier-one power should be sufficient without needing tier-two options.The city would need to determine by July 2026 how to serve any above-contract load if growth occurs.Towner recommended that Ashland sign the contract as soon as possible to secure statutory and contractual right to the power given potential interest from the federal administration in using the power for other purposes. City Council Study Session October 20,2025 Page I of 4 During Council discussion, it was clarified that: • Ashland has a couple of megawatts of headroom and has been growing at about 0.2% annually. McBartlett works with the BPA forecaster at least once a year to update load projections based on any developments going through planning. • The new contract is far less restrictive than the current one and allows unlimited resources under one megawatt without tracking requirements, plus up to five megawatts of nameplate capacity of new resources even without load growth. • The tiered rate structure insulates non-growing utilities from the effects of load growth elsewhere, including from a carbon content perspective. • Batteries are not treated as resources under the contract,which could be advantageous as there may be financial benefits from using storage to smooth out loads and respond to high demand periods. • The contract does not impose any wildfire liability from the Bonneville system or from the Pacific Power system onto the City of Ashland. McBartlett will return the following evening requesting authorization for the City Manager to sign the contract. b. Ownership of City Buildings - City Hall Cotta introduced the item, and Pietila provided a presentation (see attached). Pietila noted that while researching city buildings and leases, staff had discovered that the Hargadine Cemetery still required formal action to complete its ownership transfer. House Bill 3017, enacted in 1989, granted authority upon Ashland to assume ownership. However,the Council at that time did not officially finalize the process.This ownership transfer will be presented to the Council as a separate resolution to resolve the matter with the County. Pietila provided the history of City Hall discussions dating back to the late 1970s and explained that the 7,800 square foot building currently houses 13 employees from administration, human resources, city recorder, and city attorney which is down from 28 employees before a 2020 HVAC/mold issue forced some to relocate. The deed to the property where City Hall is located contains a reversionary clause specifying that the property should be used for"a public square or plaza and for the erection of a town hall and jail therein." Pietila presented maps showing the deeded property boundaries,which have been confirmed by a surveyor. Pietila outlined structural issues identified in various studies since 1994, including: unreinforced parapets that are crumbling; lack of shear walls; the potential for the building to slide toward Main Street in an earthquake; outdated HVAC, electrical, and roofing systems,and ADA compliance issues. Pietila outlined potential liability risks, including Federal liability under Section 1983 for known structural dangers, ADA accessibility issue,Oregon Tort Claims Act exposure if building components fail,OSHA violations and potential unlawful employment practices,and risk of reversion under the deed due to not operating a jail. City Council Study Session October 20,2025 Page 2 of 4 Pietila presented three options for council: 1. Continue without action (not recommended) 2. Pursue structural/facility changes without addressing the title (not recommended) 3. Take legal action to secure clean title before making significant improvements Pietila recommended the third option and noted his office could handle the process in-house with minimal filing fees. He estimated the process could take approximately six months or longer depending on any contestation. During Council discussion, it was confirmed that any legal action would be filed with Jackson County Circuit Court and the benefit of having a backup contingency plan for city operations was discussed. Public Comment- A community member stated that there was strong public support for keeping civic activities downtown to maintain vitality when this issue came before council previously. The Council provided staff direction to pursue option 3:seeking clean title for the property,with subsequent decisions about the building's future to be part of the facilities master planning process. The Council decided unanimously to extend the meeting for 30 minutes to address the third item. c. Ballot Measure Question: Should Ashland's Charter be Amended to Require Voters Involvement and Approval for City of Ashland Utility Bill Fee or Tax? Cotta presented information about a citizens' ballot initiative that would require voter approval for new or increased utility fees. Council can either allow the process to continue with signature collection or refer the measure directly to the ballot through a resolution. Councilors questioned whether the proposal would require voter approval for annual inflation adjustments to existing fees such as the wildfire, public safety, and parks fees. Pietila confirmed this was a potential interpretation of the measure's language that could create issues with the inflation adjustments previously approved by council. Council decided to suspend the rules to allow George Kramer as the chief petitioner to address questions. Kramer explained that his petition aimed to give voters a say in new fees, not necessarily to prevent inflationary increases. He acknowledged he was unaware of the inflation adjustment components when drafting the measure but suggested the council could still propose such adjustments to voters at regular elections if the measure is passed. Kramer explained the intent was to encourage the council to be more deliberate and engage with the community when considering new fees, ensuring that votes take place during regularly scheduled elections to avoid the costs of holding special elections. Public Comment- A community member spoke in opposition to the measure noting concern regarding misinformation and that citizens already have referendum rights through the existing City Council Study Session October 20,2025 Page 3 of 4 initiative process and that the proposal could create fiscal paralysis for infrastructure development. Another community member also spoke in opposition and shared her experience with misleading messaging during previous ballot measures such as a Parks measure where voters were confused by conflicting information. As the meeting reached its time limit, direction was given to staff to bring the item back to Council for further discussion. III. Adjournment of Study Session The meeting was adjourned at 7:33 p.m. tt I'//J t � A"t't- City Recorder Alissa Kolodzinski Mayor knya Graham City Council Study Session October 20,2025 Page 4 of 4 Northwest Requirements Utilities • PARTNERS IN POWER • City of Ashland Provider of Choice Contract Overview Zabyn Towner, Executive Director October 20, 2025 MMMMpppp- Agenda • N RU Background * Value of Bonneville Power • What is Changing: • New Policy • New Rate Structure • New Contracts CONFIDENTIAL-DO NOT SHARE OUTSIDE OF NRU MEMBERSHIP NatMvest RegWrenMnU UWIW NRU : Who We Are s -Cow-1 Al • 57 retail utilities, and one l$SHINGTON'i Generation &Transmission cooperative, with load in 8 states. �� w • All NRU members are Load • Following customers with Network Integration Transmission Service (NITS) agreements. • NRU members are typically `' `'`' D{a smaller, more rural utilities. • Board of Directors: all members have one equal Y�J�1 - I;dIL L vote. 1 �f • —37% of BPA Tier 1 load Elko I Soo Total Retail Load by NRU Member, � Z J Smallest to Largest Y Y V1 Q� O LL 100 O N } LL Ashland 50 1 u �J W C � C u p a�a; b�a u � �S � Ti�u d" _ ° W � �cs�° '3 m1 EA � ffi 2.2 2" ° a�°R go f - u £c `o .:z t• � u J NRU advocates on behalf of its members for cost-effective and reliable wholesale power supply and transmission service (including transfer service). NRU educates and informs members and other stakeholders about BPA and other regional power supply and transmission issues. NRU supports members' goal of preserving the historical benefits of BPA power and transmission services (including transfer service) while also F NRU 's Mission Statement-- - - working for a policy framework and helping members understand options for cost-effective and reliable above-Contract High Water Mark power and transmission services. CONFIDENTIAL DO NOT SHARE OUTSIDEOF NRU MEMBERSHIP NEFPPP- The Value of Bonneville Power Historical Priority Firm Power Rates and Mid-C Market Prices suci :. Subscription ' �r•♦ ..NOT SHARE OUTSIDEOF NRU MEMBERSHIP Contract Transition Timeline Sept. 30, 2028: RD expires RD power delivery ends Oct. 1, 2028: TRM rates end POC power delivery begins Regional Dialogue Contract PRDM rates begin Provider of • Contract Dec. 31, 2025: POC signed Sept. 20, 2044: POC expires Nortw.t Pepuirene�.UtiU1Ms What is Changing? 1. New Policy: • Provider of Choice Policy 2. New Rate Structure: • Public Rate Design Methodology 3. New Contracts • Provider of Choice Contracts NortNwett aeaw,en�e.uMkies Provider of Choice Policy • More Tier 1 and Tier 2 Power from Bonneville • Larger system size • Lower Entitlement amounts to Canada: 149-220aMW more • Columbia Generating Station: 170 aMW more • Additional resources possible • Guaranteed, fixed amount for term of contract • Better treatment of small, local resources NwlNwet ReR UMW Public Rate Design Methodology TRM: PRDM: • Customer Charge Energy Charges • Load Shaping Charge - Energy True Up • Load Shaping True Up Peak Load Variance • Demand Charge - Charge • CDQ - - Demand Charge RICs Conveyed through a mix of non-industry standard,$/TQQA and$/MWh Conveyed through$/MWh TOC'A and$/MWh units collect the same amount of money,but they do impact cash flow a bit TQCA?= means"Tier 1 Cost Allocator"essentially a customer's share of the system ^"- CONFIDENTIAL-DO NOT SHARE OUTSIDE OF NRU MEMBERSHIP J Northwest RequfrerN!M•U.— PRDM: Value of Rate Credits RICm P,,,, t Set RICm credits at a level to achieve max 2%rate increase in the first rate period Take the dollars for that rate impact mitigation(inside green area)and assign as a charge to those receiving the largest negative rate impacts(pink area) Phase out rate mitigation credits by decreasing credit by$o.f5/Mesh each rate period Charges for those customers in pink area would decrease on a set e to accommodate the$o.15/MWh phase-out of RICm credits In the last rate period,there would still be remaining amounts(credits and charges) I IIIIIIIIII,.,,, . ._...uf111I�����llllllllllllllllllllllllllllll I IIIIIII�.. J. );l! 1 3� ! i 1 .� y ! 1 I.�•! { ; ij ti t,t s . 11! CONFIDENTIAL-DO NOT SHARE OUTSIDE OF NRU MEMBERSHIP J Nwn,.eat aeaw.e.,e,wa uwte, Provider of Choice Contracts Nwthreat 0.eQwremer,ta UHlties Load Following Contract Summary BPA's Obligation Customer Obligation • Serve the utility's Net • Work with BPA to Requirement load (Total forecast load and provide load less any non-federal any required data resources) • Decide how to serve • Provide power shaped to Above-CHWM Load (Tier actual hourly usage z or non-federal • Manage resource resources) balancing and system • Pay BPA for Tier 1 service reliability and any selected Tier z service CONFIDENTIAL-DO NOT SHARE OUTSIDE OF NRU MEMBERSHIP NortNwnt Repitlremetwl UMRIef Contract Changes : Improvements • Small Non-Federal Resource Allowances • Existing small resources not listed in the contract. • Can add unlimited small resources (1 MW nameplate) without tracking requirements. • Non-federal resources up to 5 MW nameplate, in aggregate, can be dedicated to load at any time, even if your load is not growing. • Product Switching • Moved timing allowing one-time right to change product from a specific date to a "window' ; effective ate of switch can happen between 10/l/2032 and 1o/1/zo4o. • Above-CHWM Load elections • Simplified elections by removing Notice Deadlines & Purchase Periods (3-year notice for a 5-year commitment) and making Short-Term Tier z a by rate period election. —� CONFIDENTIAL-DO NOT SHARE OUTSIDE OF NRU MEMBERSHIP Nonwest Reyuirementi llMlties Contract Changes : Preparing for the future • Western Resource Adequacy Program (WRAP) • Move from Unspecified Resource Amounts to Committed Power Purchases. • Day-Ahead Markets • There will be a public process to discuss day-ahead market implementation and any necessary contract amendments. • Renewable Energy Credits (RECs) and Environmental Attributes • After each rate period, BPA will hold a public process to allocate environmental attributes and RECs based on generation associated with each rate pool. • New Large Single Loads and NR rate service • If a customer requests BPA to serve an NLSL at the NR rate, BPA will conduct a study (up to 3 years) at the customer's expense. NR/tN-eft RepWtemeMf UHItNY Above- CHWM Load Options • Timing to elect Long-Term ' Tier 2 Long-Term CHWM• ' • amounts: Rate • ' • • 6o dayys after CHWMs are Options published (July 2026) • Election for the term of the agreement, with 100%Long-Term Tier 2 Short-Term some off-ramps Rate Rate • Timingto elect specific Up to a fixed Flexibe option amounts: amount at Long- Tier 2 Vintage • 14 months prior to each Term,all else Rate rate period"for the Flexible upcoming rate period • For example July 2027 Up to a fixed election for N2029 and amount at Non-Federal FY2030. Flexible,all else Resources • Longer commitments for Long-Term some non-federal resources and Tier 2 Vintage Nortlnvest RaaWrvnath tNRNies Orange -"Flexible" means the options of Blue -Tier 2 Long-Term -one time Tier 2 Short-Term,Tier 2 Vintage, and/or election in July 2026 Non-Federal - election every two years Option A Option B 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 aaaa�T2 Lmg-Term —AbwrCHWM Load T2 Long-Term - Flexible Above-CHWM Load— —Fixed Up-To Option C Option D i 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 Fladble T2 Long-Term Above-CHWM Load— —Fixed Up-To - -Flexible Above-CHWM Load NrMIMNM 6p6aaaYMa Iltl.go Tier 2 Options Attributes T2 Long-Term T2 Short-Term T2 Vintage Resources Combination of Tier 1 included in firm surplus, generating Market purchases Specific generating Tier 2 cost resources, market resource pool? purchases Rate Stability Medium, will vary based Least stable, price Most stable, power on supply/demand, or Price will be tied to cost will be locked in Certainty? price will be more market plus adders contract certain over time No, although Yes, supply risk - BPA Yes, both risks - Supply or Uncertain when BPA Demand Risk? supply/demand can may not acquire all will offer and a utility impact the rate requested amounts can over commit Greenhouse Will vary by resource Highest, unspecified Depends, may be gas content? mix sources lowest if carbon-free resource Northwest Requirements Utilities Non - Federal Resource Option • Customer control over what • If a customer dedicates a is being purchased for non-federal resource to Above-CHWM Load service load, then that resource • Greater ability to control may be required to serve costs and environmental load until the Administrator attributes of Above-CHWM grants a loss of resource Load service determination • Additional customer obligations for managing resource; i.e., transmission and scheduling requirements He.m.ast e.orr.nr�.uwu.. Evaluating A- CHWM alternatives CityofAshland • Each Above-CHWM Load option Above-HWM Load Estimates* balances cost, risk, and flexibility Fiscal Year Tier ILoad Above-HWM differently. (aMW) Load(aMW) . Decision drivers: 2026 19.22 0.00 2027 19.22 0.00 • Risk Tolerance — rate volatility and 2028 19.22 0.00 supply/demand risk 2029 19.38 0.00 • Budget Certainty— stable, predictable 2030 19.38 0.00 pricing vs potential cost savings 2031 19.38 0.00 • Environmental goals— prioritize 2032 19.38 0.00 renewables or a specific resource 2033 19.38 0.00 type? 2034 19.38 0.00 2035 19.38 0.00 - Resource control — direct control over "using BP-26load data and October2025CHWMestimate§ power supply vs complexity of managing non-federal resources VX Northwest ReQoirements UtlllU. Above- CHWM Load Timeline Timeline Long-Term Tier 2 Election Deadline July 2026 (one-time election) One-time election deadline is 60-days after final CHWMs are published. * RSS Language finalized concurrent with Tier 2 Election Deadline. Short-Term Tier 2 Election Deadline July 31, 2027 (ongoing, every two years) Election for subsequent rate periods due 14 months prior to implementation. Nwtlwet P�UtllNiff Contract Execution Timeline Timeline Customer Request for Offer April 1 —June 18, 2025 Final PoC Contract Templates Released June 18, 2025 Contract ROD published Aug 14, 2025 Contract Offers sent to Customers Aug 14— Sept 30, 2025 Customers Must Sign Contracts No Later than Dec 5, 2025 Bonneville Signs all Contracts *Upon Receipt from Customer NortNweA PegW f Untit Bottom Line : The Provider of Choice power sales contract locks in 16 years of nearly carbon-free power at cost from the Bonneville Power Administration. Its terms provide significant benefit to the City of Ashland. NRU recommends the City execute the contract as soon as you can. No.tMeft Raquremetuf UtRUes Questions? Contact NRU Staff • Zabyn Towner, Executive Director ztowner(@nru-nw.com • Matthew Schroettnig, Vice President, Policy & Legal Affairs mschroettnigOnru-nw.com • Emily Traetow, Senior Rates & Policy Director etraetow@nru-nw.com • Chris Jones, Director of Transmission Policy & Power Delivery cjones@nru-nw.com • Bre Truong, Finance & Administration Manager btruong@nru-nw.com • Connor Reiten, Director of External Affairs & Communication creiten@nru-nw.com J Northwest Requirements Utilities CITY OF 11 Wlw� - - . Ar. BPA Provider of Choice October 20, 2025 71 ..I- ! City of Ashland This is to inform Cuncil d answer any questions before bringing this contract to a business meeting for signature authorization Previous Update May STAFF RECOMMENDATION Bring the Provider of Choice contract forward at a Business meeting for Council to authorize signature by the City Manager i Background The current BPA wholesale power purchase contract, known as the Regional Dialogue Contract, expires September 30, 2028 Through an intensive, multi-year, workshop process, the replacement contracts, known as Provider of Choice, are ready to be signed and go into effect October 1, 2028 1 These new contracts wil provide Ashland clean and reliable electricity until September 30, 2044 E Highlights • More flexibility for the City to develop resources • Rate mitigation tools built into the rate design • Fixed system size • 95% carbon free electricity �r Z� EVEN FIREMEN a} � f� QUESTIONS? NEED HEROES �� • ND City of Ashlond — ^4 '•... -Y—q.C ,.�:�:r his� a . Cat Hall Update to Council on the Issues Involving the Y - Building October 20, 2025 Ashilarid Hall • E Main Background, Correct Misinformation, Highlight Issues, Request Guidance History• • • Description Summary• of • Action Summary• of Building Specific Issues General• • • Brief Potential City Hall Building Description • 7,745 square feet in size. • Administration, Human Resources, the City Recorder, and the City Attorney. • A total of 13 employees. Deed Property Boundary It PIONEER BU' ��,e+K.r r 1 f f � ✓s` pw� Q �� *'r pit > I .'_.4* Deed Property Boundary xrww.r.iusrr.ar.3se.=ie a•.0 save HIM ucsaaa:cdvrr ssuw> e x aT•� � ems'_. -1 Aa �� e� � � ..,..tea •� �- Deed Property y� 1 �Boundary Area shaded i BLOCK � -.- "°{'TM `&„ in RED reflects l Rt cfe W xr 3 r. ? ass the property i� � � � subject to the , ' BLOCXi 4� reversionary -- , _ MCI tI7IDn nur c cur 'fig rmt: PH clausenv-N � rc HE t0 CM(F ASHL ihL Vf_F. s + fEW3lCX- 11,M.Q- rai The r Heiman P (Title) a aceI Deed Language Reversionary Clause • "Property of the reople of For consideration of $1 the deed the Town of Ashnd and "cloth by these presents bargpin, sell, used in common by the covey, and quit claim unto the eo e of said own as a corporation of the Town of Ashland ublic Square or Plaza and for the purposes aforesaid and in also for the erection ot a case of the perversion of theeTan_C Town Hall and JaFfFe—rein." Fierein descri6_ed trorn the purposes aforesaid y the corporation...it is Fee�expressly stipulated that the hereinafter described shall revert to an a ain ecome vested in the artier the first part as thou thou4h these presents harl never been ma e. /rism Summary of Council Actions • City Council Study Session: Council directed staff to develop an updated seismic analysis of the current City Hall. June 15, 2015 Staff Report. • City Council Study Session: Review of the seismic report and cost estimates for improvement. Space needs and alternative analysis to be completed next. February 1, 2016 Staff Report • City Council Study Session:ORW and staff presentation on alternatives and space needs. June 20, 2016 Staff Report • City Council Study Session: Alternative/Feasibility presentation on options and public outreach process. October 17, 2016 Study Session • City Council Business Meeting: Next steps discussion, Ad-Hoc Committee request. January 17, 2017 Staff Report Council Business Meeting: Presentation on recommendations from Ad- Hoc Committee. No consensus on options, Council directed staff to bring back options/recommendations for next steps. October 3, 2017 Staff Report LAM,- Summary of Council Actions • Council Business Meeting:Options presented to Council and Council to review information and meet again in December. October 17, 2017 Staff Report • City Council Study Session: Another discussion on options. December 4, 2017 Staff Report • City Council Business Meeting: Approved contract with ORW for conceptual design and construction costing for three sites. July 3, 2018 Staff Report • City Council Business Meeting:ORW conceptual design presentation to Council. February 5, 2019 Staff Report • City Council Study Session:Another presentation to Council on options. June 3 2019 Staff Report • City Council Study Session:Another presentation to Council. September 30, 2019 Staff Report • City Council Business Meeting:Another presentation and discussion. Council directed staff to bring forward an asset plan for City facilities and properties. Council directed staff to retain City Hall at current location and build new two story or keep and retro existing two story.October 15, 2019 Staff Report /r I Summary of Council Actions • City Council Business Meeting:Council approved final design for a new City Hall with ORW. December 3, 2019 Staff Report • City Council Business Meeting:Council discussed bond measure for City Hall project. February 4, 2020 Staff Report • City Council Business Meeting: Council approved moving forward with the bond. February 18, 2020 Staff Report • City Council Business Meeting:Council changed their decision to reconstruct in the existing location to protecting the existing structure and maintain historic structure. March 3, 2020 Staff Report • City Council Business Meeting: Presentation by ORW on historic preservation renovation of the building. April 21, 2020 Staff Report /A 11 i Building Specific Issues (recommendations) Parapet bracing for brick parapets above the roof Adding steel wall ties to roof/ceiling/floors for all brick/masonry walls Installing interior plywood shearwalls on both levels Reinforcing the roof diaphragm with steel strapping and • perimeter plywood • Constructing a braced steel frame (or alternative concrete wall) on the north wall i► Building Specific Issues (Recommendations) Upgrade roof and floor diaphragms to transfer lateral i loads to walls Improve wall-to-diaphragm connections and add in- plane/out-of-plane ties Add bonded and plywood shear walls on multiple grids • ° and floors • Add special concentric braced frames on north and west walls Minimum objective: Provide life-safety for exiting only, not full building function after an earthquake Building Specific Issues Options reviewed included full rebuild, expansion with or without historic wall retention, or relocation—all requiring • modern seismic and accessibility compliance All code-compliant upgrades would be required for • major renovations, expansions, or new construction • Additional upgrades for building systems, ADA, and • functionality included in more recent options • Summary Year Study/Author Key Repair Estimated Cost Recommendations Parapet bracing,wall 1994 Miller-Gardner,Inc. ties,shearwalls,roof $314K-S327K diaphragm,north wall bracing,elevator option • Updated roof/floor • 2015 Miller Consulting walls,improved wall strengthening,shear $1.36 million(structural Engineers only) connections,braced frames Full structural/code compliance as part of $8 5M-$19M 2016 ORW Architecture expansion/new (remodel/construction) construction or consolidation �eL'et jn$eUee2 Summary Activity Estimator Date of Cost per Cost of Activity Adjusted to Escallated to 2024•' Owner Held Estimate Square Foot in Q12016 January 2023' Contingency 25% Seismic Retrofit,Construction Costs Only Miller Consulting Dec-15 176 $ 1,363,740 $ 1,854,686 $ 1,947,420 $ 2,434,275 Flashing,Bracing,Weather-Proofing,etc Vitus Construction Jan-16 18 $ 139,410 $ 189,598 $ 199,077 $ 248,847 Temp.Facilities Vitus Construction Jan-16 20 $ 154,900 $ 210,664 $ 221,197 $ 276,497 Soft Costs Vitus Construction Jan-16 42 $ 325,290 $ 442,394 $ 464,514 $ S8Q643 • MEP upgrades Vitus Construction Jan-16 110 $ 851,950 $ 1,158,652 $ 1,216,585 $ 1,520,731 ADA upgrades Vitus Construction Jan-16 28 $ 216,860 $ 294,930 $ 309,676 $ 387,095 Fire Suppression Vitus Construction Jan-16 15 $ 116,175 $ 157,998 $ 165,898 1 $ 207,372 Tenant Improvements lVitus Construction Jan-16 185 $ 1,432,825 $ 1,948,642 $ 2,046,074 $1 �,557'593 Total $ 4,601,150 $ 5,045,120 $ 6.593.770 $ 242,213 -used published construction costs indices to make this calculation(Mortenson) •'5%inflation estimated for 2023 Mortenson 2016(Portland)118 36 56% Mortenson 2022(Portland)186 Non-Structural Building Specific Issues • Roof beyond useful life and needs replacement • HVAC beyond useful life and needs replacement • Electrical system needs to be studied and upgraded • IR and ARC Flash study should be conducted • May need additional electrical upgrade • Building does not meet Oregon Building Specialty Structural Code Ir Potential Current Risk Existing Conditions Liability • Known Structural Dangers • Federal • ADA Compliance - 1983/FTCA/ADA • State • State Building Codes • OTCA/OSHA/BOLI • HVAC and Electrical • Unlawful Employment Practices • Roof Jail (ORSCh 169) • Reversion (Required action) Additional Considerations (Functional/Not Analyzed) • Costs • Efficiency • Public access Direction from Council 1. Continue without Action 1. Make no structural changes 2. No facility upgrades 2. Pursue Structural/Facility Changes without Title 1. Cost 2. Risk of Reversion after improvement 3. Action for Title 1. If clean title is secured Council can provide further direction as to desired upgrades/uses/divestment IE=R•.