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HomeMy WebLinkAbout2025-11-17 Study Session Council Study Session Meeting Agenda ASHLAND CITY COUNCIL STUDY SESSION AGENDA Monday, November 17, 2025 Council Chambers, 1175 E Main Street Live stream via RVTV Prime at rvtv.sou.edu or broadcast on Spectrum 180. Public comment is welcome on agenda items. To speak electronically during the meeting or to submit written comments in advance, please complete the online Public Comment Form by 10 a.m. the day of the meeting. 5:30 p.m. Study Session I. CALL TO ORDER II. REPORTS AND PRESENTATIONS a. Review of Ordinance Languague Change Set 1 b. Update on Prohibited Camping Enforcement III. ADJOURNMENT If you need special assistance to participate in this meeting, please contact Alissa Kolodzinski at recorder(aashlandoregon.gov or 541.488.5307 (TTY phone number 1.800.735.2900). Notification at least three business days before the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting in compliance with the Americans with Disabilities Act. ***Agendas and minutes for City of Ashland Council, Commission and Committee meetings may be found at the City website,ashlandoregon.gov, Page lofl 6WF1 Pagel of 23 Council Study Session Dat November 17, 2025 Review of Ordinance Languague Change Set 1 Legal Johan Pietila, City Attorney, Carmel Zahran, Assistant City Attorney, Jordan Rooklyn TIME ESTIMATE 30 minutes CATEGORY Informational -this is to inform the body on a particular topic. No motion or direction needed. SUMMARY This is part of an all-department effort to update the Ashland Municipal Code. Improvements include (1) removing sections that are antiquated or redundant, (2) updating internal and external references for accuracy, and (3) modernizing sections with substantive changes to reflect current standards and practices. POLICIES, PLANS & GOALS SUPPORTED These changes will promote administrative efficiency in that they will remove confusion that can arise in outdated codes, or codes that conflict with modern law. Additionally, these changes will promote transparency and ease of access for both the citizens of Ashland as well as staff. BACKGROUND AND ADDITIONAL INFORMATION This is likely the first of several sets of proposed code updates. The idea is to identify to Council portions of the code that staff is recommending be removed or updated and then discuss if Council agrees with the need for change. For the ordinance changes that Council would like to see move forward, staff will prepare ordinances for first reading. A that time, Council will be presented with actual draft language in the normal course of ordinance review (i.e. 10 days ahead of 1 st reading). Council will have additional time to review and provide comments before First Reading. For ease of review, the proposed changes have been broken into three tables which are attached to this communication and will be presented to council at the Study Session. There may be a Power Point to assist in explanation and for ease of following along, however it will contain no new information other than that which is within the packet. Table 1: This category contains deletions which will help decrease redundant language that may become outdated if other sections of code are updated, corrects typos that impact content, and removes no longer applicable sections of code. Table 2: This category includes language changes to help provide clarity and bring our local code into alignment with current statutes, references, and/or modern practices. Table 3: This category, like Table 2, adds clarity and the changes are recommended by staff. Additionally, it may involve policy considerations for the Council. *Note, there is proposed language in Table 3 to provide a starting point for Council to understand the suggestions of staff. This may not be the exact language brought forth for first reading FISCAL IMPACTS There will be no fiscal impact to the City outside of staff time. In some instances, such as the recent removal of the Alarm Systems Ordinance, these updates may save the City costs. SUGGESTED ACTIONS, MOTIONS, AND/OR OPTIONS Page 1 of 2 Page 2 of 23 VI Council Studv Session At the conclusion of each section, or review of each table, there will be a request for general Council direction. This request will be, "Are the proposed changes something that Council wants staff to bring forward for first reading as an ordinance?" For the substantive proposed changes, this could be the initial opportunity for Council to make suggestions. REFERENCES &ATTACHMENTS 1. Table 1 Recommended Deletions 2. Table 2 Recommended Updates 3. Table 3—Recommended Changes Page 2 of 2 OWFI Page 3 of 23 N O V N O) (6 d O = " 42 - _0 O s y ai c v U c — U O X -E N = C Q U_ aJ L u Q + NE N -0 '6 '6 -6 aJ c a O 00 N O u ._ 10 m Y N E C by 'O O_ .7 N £ O_ 7 N O_ Ou O O E U O O Q al u al O N to �n O O LL O .� G >, L £ 41� 7 N t0 U 6 t0 t0 O_ Ecy _ O w Z U 'O >O £ CL O v U O_ sU. �n v u N vi to s vv°Ji U c c LnQ r.: 0 N Q ti0 to 'O on £ �n 7 t0 O_ N +N+ C m ai I U E p E aion " aj yU+ t b=A C b=p O U c 'EO c t0 m � C N pV tOo tOo v i O O a on >' to £ U 'O O u v N p c w v O bA y` to `na sO - " � U Q u m O O vCaaj aaj s L ai c OO CL N F F aJ O .S. aj ti � O U iri � N Ln 0 O 0 " U E u o E °; U o U O c R O 0 O O N v u E u v u E ai 0 o a U ai w p W E c O O n � � O � E _ U a aJ N � N u E E qq N ? 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Oo > E 3 c > Y .v c o a v �n as o a) Q p 0 d 0 a E i O a w a :t+ a S C Y L a U Y ++ C to •E 3 °� Ln n: a Eo C a L E a Z •V W V E �' v a0° a y to C to N N Y O C •Y CJ E Y v - N ++ C Y O a! V c �+ a 7 7 L L V > a! C +�+ 0 S Y Y N v O N v " £ v c 0 v = E Y � _0 o v 3 v v v > > 3 c Nw N O 2 t0 E � a! 0 N -O � ns _ a c W E Q a V CC a Q G i v c V O N V_ > > N O a) Y d 0 C a) � n1 C •E E � � a) L a) (J V d ca) yj G Vi C O O O ' Y f0 a � 0 E v ao v a! 0 a E E v o a a a E = > > o C �_ O E u m V V E N O Z d W W J m w ul O O N O^ O O O O 00 ci ci ci ci o m Ol ci ci ci ci VI Council Study Session Dat November 17, 2025 Update on Prohibited Camping Enforcement Police Tighe O'Meara, Police Chief TIME ESTIMATE 30 Minutes CATEGORY Informational -this is to inform the body on a particular topic. No motion or direction needed. SUMMARY Staff is bringing forward information on prohibited camping enforcement since the AMC 10.46 was modified in January of 2024. POLICIES, PLANS & GOALS SUPPORTED BACKGROUND AND ADDITIONAL INFORMATION On December 19, 2023 Council passed ordinance 3228, amending section 10.46 of Ashland Municipal Code (AMC), covering prohibited camping. Previously all prohibited camping enforcement actions were at the violation level. (A violation being something that you can only face a fine for, not be incarcerated.) Under the amended ordinance the first two enforcement action remain violations, while the third and subsequent enforcement action can be treated as misdemeanors, resulting the suspects arrest via a criminal citation or being taken into custody and lodged at the Jackson County Jail. Between January of 2024 (when the newly passed law became enforceable) and July 31, 2025 there have been 178 enforcement action across the City for violations of AMC 10.46. Of those enforcement actions, 25 have risen to the level of misdemeanor enforcement. Several of the enforcement actions have taken place at the lawn behind 1175 E. Main Street, which is the designated camping area between 7:00 p.m. and 7:30 a.m. (Winter hours allow for earlier set up.) Other than the allowance the City grants for camping in that space during those times, there is no allowance for permitted camping, and several people have been cited or charged pursuant to their misuse of the space. The City's legal team has assessed that Ashland's management of the night lawn and housing and shelter efforts to be reasonable, based on related state cases and case-law updates (including the recent Supreme Court Grants Pass decision). If the night lawn is at capacity, Ashland may partner with neighboring cities for houseless services, provided such efforts to connect individuals with outside assistance is reasonable. FISCAL IMPACTS None SUGGESTED ACTIONS, MOTIONS, AND/OR OPTIONS None, informational only REFERENCES &ATTACHMENTS 1. camping enforcement update Page 1 of 2 Page 12 of 23 r% Council Study Session Page 2of2 kv Page 13 of 23 co Ln \ I co o� ,� a ra A - . 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