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Home My WebLink About2025-11-20 Public Arts PACKET Public Arts Advisory CommitteeAgenda November 20, 2025 Regular Meeting, 4:30pm–6:30pm Siskiyou Conference Room, 51 Winburn Way I.(4:30) CALL TO ORDER: a.Welcome& Announcements b.Quorum count-If no quorum is achieved within 15 minutes of meeting start, the meeting will be cancelled. c.Land Acknowledgment (attached) d.Labor Acknowledgement (attached) II.(4:35) APPROVAL OF MINUTES a.October 16, 2025, regular meeting III.(4:40) PUBLIC FORUM (for items not on the agenda; up to 3 minutes per speaker) IV.(4:50) LIAISON REPORTS a.City Council Liaison, Gina DuQuenne b.APRC Liaison, Michael Gardiner & APR Staff Liaison, Rachel Dials c.Community Development Liaison, Veronica Allen V.(5:00) DISCUSSION ITEMS,MOTIONS, AND UPDATES(up to 10 minutes per topic) a.Guanajuato Heart Location b.Maintenance –Rio Amistad th c.Annual Work Plan–need to adopt for December 15meeting at Council d.South Ashland Beautification Project VI.(5:40) ROUND TABLE -Member open discussion of project opportunities (2 mins. each) VII.(6:00) MEETING PLANNING(up to 15 minutes) a.Quorum Count b.Agenda Creation–discussPublic Forum items, etc.for inclusion at the next meeting VIII.(6:15) ADJOURNMENT -Next Meeting: Thursday, January 15, 2026,at 4:30 pm Monday, December 15, 2025 –City Council meeting for End of Year Reporting DecemberPAACmeeting cancelled Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so.After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 1of 2 Public Arts Advisory CommitteeAgenda Land Acknowledgement “We acknowledge and honor the aboriginal people on whose ancestral homelands we work –the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today.We denounce the egregious acts of the colonizers and government and recognize the horrific impacts that still exist today.We honor the first stewards in the Rogue Valley and the lands we live and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present and future indigenous inhabitants of the Shasta, Takelma, and Athabaskan people. We also recognize and acknowledge the Shasta village of K’wakhakha-“Where the Crow Lights” -that is now the Ashland City Plaza.” Labor Acknowledgement We also pause to recognize and acknowledge the labor upon which our country, state, and institutions are built. We remember that our country is built on the labor of enslaved people who were kidnapped and brought to the U.S. from the African continent and recognize the continued contribution of their survivors. We also acknowledge all immigrant & indigenous labor, including voluntary, involuntary, trafficked, forced, and undocumented peoples who contributed to the building of the country and continue to serve within our labor force. We acknowledge all unpaid care-giving labor. To the people who contributed this immeasurable work and their descendants, we acknowledge their indelible mark on the space in which we gather today. It is our collective responsibility to critically examine these histories, to repair harm, and to honor, protect, and sustain their contribution to our society. Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so.After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 2of 2 Public Arts Advisory CommitteeMeetingMinutes DRAFTMINUTES October 16, 2025 RegularMeeting4:30-6:30 PM Siskiyou Conference Room, 51 Winburn Way I.(4:33) CALL TO ORDER: a)Welcome& Announcements–new member Jay Bowen b)Quorum count -achieved c)Land Acknowledgment–read by: Sue Sears d)Labor Acknowledgement–read by: Tish Way Attendance Present: Chair,Cassie Preskenis Vice Chair, Susan MacCracken Jain Kate Womack Heather Warden Russell Copley Sue Sears Jay Bowen Absent:Tish Way; Gina Duquenne, City Council Liaison; Emily Simon, SERJAC Liaison; Rachel Dials, APR Staff Liaison Staff Present: Veronica Allen, Staff Liaison;Michael Gardiner,APRC Liaison II.(4:36) APPROVAL OF MINUTES a)September 18, 2025, regular meeting Motion: Russell Copleymoved to accept the minutes as presented Second: Susan MacCracken-Jain Vote:All ayes -motion passed unanimously (MacCracken Jain, Womack, Warden, Copley, Sears, Preskenis, Bowen) III.(4:37) LAISON REPORTS a)APRCLiaison, Michael Gardiner–Butler-PerozziFountain update(Spring 2026) b)Community Development Liaison, Veronica Allen–TSB Project ODOT delayto 2026 IV.(4:53) PUBLIC FORUM a)Kathryn –shared her photos for donation inPAAC projects or other opportunities V.(5:00) OTHER BUSINESS UPDATES a)Art Maintenance Report& Velocity Update–Mike Morrisonprovided an update on potentialcosts.Motion: Susanmoved to repair Velocity with carryover funds up to $3,500. Secondby: Heather & Jay. Vote:All ayes -motion passed unanimously (MacCracken Jain, Womack, Warden, Copley, Sears, Preskenis, Bowen) Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 1of 2 Public Arts Advisory CommitteeMeetingMinutes b)Ancestor’s Future: Crystallizing Our Callby Micah Blacklightupdate–an anonymous donation has fully funded the rest of the project c)Playwrights Walk Plaque(PWWP)–artist selected as Betty LaDuke who has requested the plaque be located in such a place to not be stepped on/walked on; funding hopeful by beginning of Novemberfor the sister plaque, update on the OSF plaques VI.(5:30) DISCUSSION ITEMS-FORMAL ACTIONS& MOTIONS a)Budget Update –PWWP had a correction in installation cost from original estimate of $1,000 to $2,000, second previouslyapproved plaque would need a motion to passto correct; Motionby Kate to allocate up to $2,500 towards installation of the previously approved plaque and the installation of the sister city/Betty LaDuke plaque. Second by Heather with all ayes-motion passed unanimously (MacCracken Jain, Womack, Warden, Copley, Sears, Preskenis, Bowen) b)Public Art Story Map Refresh–Susan presentedrecommendations for discussion, such as reorganizing public art from North to South, starting with We Are Here. Consensuswas reachedto reorder the Story Mapfrom North to South. c)South Ashland Beautification Project-(Formerly referred to as Sabrina Cotta Project);Discussion, brainstorming, & Task Group Formation. Peter Finkle provided a list of possible recommendationsfor locations,Mike Morrisonprovidedfeedback on ROW locations(medians& crosswalks). Motion by Susan to form a Task Group to evaluate Fringe Festival art piece(s) for feasibility & to work with public works to obtain installation costsandtoevaluate options to acquireadditionalMural fest pieces in South Ashland.Second by Kate. Vote: All ayes. (MacCracken Jain, Womack, Warden, Copley, Sears, Preskenis, Bowen). Task group formed by Cassie, Sue, and Heatherand tasked to bring this information to the November meeting. Prompted a discussion on locating the second Guanajuato Heart in town near the Calle, will be on November agenda. d)Meeting Frequency–Discussion on limiting meetings to every other monthbut longer meeting times, opinions were mixed, discuss let to a motion by Cassieto cancel 3 meetings a year, starting with this December, then one in Spring, and Summer, and to add quorum forecasting and agenda creation tothe end ofeach agenda moving forward.Second by Sue & Susan. Vote: all ayes(MacCracken Jain, Womack, Warden, Copley, Sears, Preskenis, Bowen). e)Annual Work Plan -End of Year Reporting to City Council–Discussed needing to start the End of Year report to council and to include the Strategic Plan & Timeline with November adoption by PAAC for December 15 th Presentation to Council. Task Group formedby Susan&Cassiewith support by Kate. VII.(6:24) ROUND TABLE/ANNOUNCEMENTS-none VIII.(6:25) ADJOURNMENT -Next Meeting Date: Thursday, November 20, 2025,at 4:30 PM. December meeting CANCELLED Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 2of 2